SCHEDULE 14A
(Rule 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934
(Amendment No. )
Filed by the Registrant x
Filed by a Party other than the Registrant ¨
Check the appropriate box:
x Preliminary Proxy Statement |
¨ | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
¨ Definitive Proxy Statement
¨ Definitive Additional Materials
¨ Soliciting Material Pursuant to Rule 14a-12.
American Electric Power Company, Inc.
(Name of Registrant as Specified in its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
x | No fee required. |
¨ | Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
(1) | Title of each class of securities to which transaction applies: |
(2) | Aggregate number of securities to which transaction applies: |
(3) | Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (Set forth the amount on which the filing fee is calculated and state how it was determined): |
(4) | Proposed maximum aggregate value of transaction: |
(5) | Total fee paid: |
¨ | Fee paid previously with preliminary materials. |
¨ | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
(1) | Amount Previously Paid: |
(2) | Form, Schedule or Registration Statement No.: |
(3) | Filing Party: |
(4) | Date Filed: |
Notice of 2009 Annual Meeting Proxy Statement
American Electric Power 1 Riverside Plaza Columbus, OH 43215 | ||||
Michael G. Morris Chairman of the Board, President and Chief Executive Officer |
March 16, 2009
Dear Shareholder:
This years annual meeting of shareholders will be held at InterContinental Stephen F. Austin Hotel, 701 Congress Avenue, Austin, Texas, on Tuesday, April 28, 2009, at 9:30 a.m. Central Time.
Your Board of Directors and I cordially invite you to attend. Registration will begin at 8:00 a.m. Only shareholders who owned shares on the record date, March 2, 2009, are entitled to vote and attend the meeting. To attend the meeting, you will need to present an admission ticket or the notice you received. If your shares are registered in your name, and you received your proxy materials by mail, your admission ticket is attached to your proxy card. A map and directions are printed on the admission ticket. If your shares are registered in your name and you received your proxy materials electronically via the internet, you will need to print an admission ticket after you vote by clicking on the Options button. If you hold shares through an account with a bank or broker, you will need to contact them and request a legal proxy, or bring a copy of your statement to the meeting that shows that you owned the shares on the record date. Each ticket will admit a shareholder and one guest.
This year, we again are pleased to be using the U.S. Securities and Exchange Commission rule that allows companies to furnish their proxy materials over the Internet. As a result, we are mailing to many of our shareholders a notice instead of a paper copy of this proxy statement and our 2008 Annual Report. The notice contains instructions on how to access those documents over the Internet. The notice also contains instructions on how each of those shareholders can receive a paper copy of our proxy materials, including this proxy statement, our 2008 Annual Report and a form of proxy card or voting instruction card. We believe that this process will conserve natural resources and reduce the costs of printing and distributing our proxy materials.
During the course of the meeting there will be the usual time for discussion of the items on the agenda and for questions regarding AEPs affairs. Directors and officers will be available to talk individually with shareholders before and after the meeting.
Your vote is very important. Shareholders of record can vote in any one of the following three ways:
| By internet, at www.envisionreports.com/AEP |
| By toll-free telephone at 800-652-8683 |
| By completing and mailing your proxy card if you receive paper copies of the proxy materials |
If your shares are held in the name of a bank, broker or other holder of record, you will receive instructions from the holder of record that you must follow in order for you to vote your shares.
If you have any questions about the meeting, please contact Investor Relations, American Electric Power Company, 1 Riverside Plaza, Columbus, Ohio 43215. The telephone number is 800-237-2667.
Sincerely,
/s/ Michael G. Morris
NOTICE OF 2009 ANNUAL MEETING
American Electric Power Company, Inc.
1 Riverside Plaza
Columbus, Ohio 43215
TIME |
9:30 a.m. Central Time on Tuesday, April 28, 2009 | |
PLACE |
InterContinental Stephen F. Austin Hotel 701 Congress Avenue Austin, TX 78701 | |
ITEMS OF BUSINESS |
(1) To elect 12 directors to hold office until the next annual meeting and until their successors are duly elected. | |
(2) To approve an amendment to the Certificate of Incorporation eliminating cumulative voting and supporting the Board of Directors adoption of majority voting in director elections. | ||
(3) To ratify the appointment of Deloitte & Touche LLP as independent registered public accounting firm for the year 2009. | ||
(4) To consider and act on such other matters as may properly come before the meeting. | ||
RECORD DATE |
Only shareholders of record at the close of business on March 2, 2009, are entitled to notice of and to vote at the meeting or any adjournment thereof. | |
ANNUAL REPORT |
Appendix A to this proxy statement has AEPs audited financial statements, managements discussion and analysis of results of operations and financial condition and the report of the independent registered public accounting firm. AEPs Summary Annual Report to Shareholders contains our chairmans letter to shareholders and condensed financial statements. | |
PROXY VOTING |
It is important that your shares be represented and voted at the meeting. Please vote in one of these ways: | |
(1) MARK, SIGN, DATE AND PROMPTLY RETURN your proxy card if you receive paper copies of the proxy materials. | ||
(2) CALL TOLL-FREE by telephone at 800-652-8683 | ||
(3) VISIT THE WEB SITE shown on the notice of internet availability of proxy materials to vote via the internet. | ||
Any proxy may be revoked at any time before your shares are voted at the meeting. |
March 16, 2009 | John B. Keane Secretary |
Our annual meeting of shareholders also will be webcast at http://www.AEP.com/go/webcasts at 9:30 a.m. Central Time on April 28, 2009.
Proxy Statement
March 16, 2009
Proxy and Voting Information
A notice of internet availability of proxy materials is to be mailed to shareholders on March 16, 2009, in connection with the solicitation of proxies by the Board of Directors of American Electric Power Company, Inc., 1 Riverside Plaza, Columbus, Ohio 43215, for the annual meeting of shareholders to be held on April 28, 2009 in Austin, Texas.
We use the terms AEP, the Company, we, our and us in this proxy statement to refer to American Electric Power Company, Inc. and, where applicable, its subsidiaries. All references to years, unless otherwise noted, refer to our fiscal year, which ends on December 31.
Who Can Vote. Only the holders of shares of AEP Common Stock at the close of business on the record date, March 2, 2009, are entitled to vote at the meeting. Each such holder has one vote for each share held on all matters to come before the meeting. On that date, there were shares of AEP Common Stock, $6.50 par value, outstanding.
How You Can Vote. Shareholders of record can give proxies by (i) mailing their signed proxy cards; (ii) calling a toll-free telephone number; or (iii) using the internet. The telephone and internet voting procedures are designed to authenticate shareholders identities, to allow shareholders to give their voting instructions and to confirm that shareholders instructions have been properly recorded. Instructions for shareholders of record who wish to use the telephone or internet voting procedures are set forth on the proxy card.
When proxies are returned, the shares represented thereby will be voted by the persons named on the proxy card or by their substitutes in accordance with shareholders directions. If a proxy card is signed and returned without choices marked, it will be voted for the nominees for directors listed on the card and as recommended by the Board of Directors with respect to other matters. The proxies of shareholders who are participants in the Dividend Reinvestment and Stock Purchase Plan include both the shares registered in their names and the whole shares held in their Plan accounts on March 2, 2009.
Revocation of Proxies. A shareholder giving a proxy may revoke it at any time before it is voted at the meeting by giving notice of its revocation to the Company, by executing another proxy dated after the proxy to be revoked, or by attending the meeting and voting in person.
How Votes are Counted. The presence of the holders of a majority of the outstanding shares of common stock entitled to vote at the Annual Meeting, present in person or represented by proxy, is necessary to constitute a quorum. Abstentions and broker non-votes are counted as present and entitled to vote for purposes of determining a quorum. A broker non-vote occurs when a broker holding shares for a beneficial owner does not vote on a particular proposal because the broker does not have discretionary voting power for that particular item and has not received instructions from the beneficial owner.
If you are a beneficial shareholder and your broker holds your shares in its name, the broker is permitted to vote your shares on the election of directors and the ratification of Deloitte & Touche LLP as our independent registered public accounting firm even if the broker does not receive voting instructions from you.
A plurality of the votes cast is required for the election of directors. Only votes for or withheld affect the outcome. Abstentions and broker non-votes are not counted for purposes of the election of directors.
A majority of all shares outstanding must approve the proposed amendment to the Certificate of Incorporation. Abstentions and broker non-votes are counted as votes against this proposal.
The votes cast for must exceed the votes cast against to approve the ratification of Deloitte & Touche LLP as our independent registered public accounting firm. Abstentions and broker non-votes are not counted as votes for or against this proposal.
Your Vote is Confidential. It is AEPs policy that shareholders be provided privacy in voting. All proxies, voting instructions and ballots, which identify shareholders, are held on a confidential basis, except as may be necessary to meet any applicable legal requirements. We direct proxies to an independent third-party tabulator, who receives, inspects, and tabulates them. Voted proxies and ballots are not seen by nor reported to AEP except (i) in aggregate number or to determine if (rather than how) a shareholder has voted; (ii) in cases where shareholders write comments on their proxy cards; or (iii) in a contested proxy solicitation.
Multiple Copies of Annual Report, Proxy Statement or Notice of Internet Availability of Proxy Materials to Shareholders. Securities and Exchange Commission (SEC) rules provide that more than one annual report, proxy statement or notice of internet availability of proxy materials need not be sent to the same address. This practice is commonly called householding and is intended to eliminate duplicate mailings of shareholder documents. Mailing of your annual report, proxy statement or notice of internet availability of proxy materials is being householded indefinitely unless you instruct us otherwise. We will deliver promptly upon written request a separate copy of the annual report, proxy statement or notice of internet availability of proxy materials to a shareholder at a shared address. To receive a separate copy of the annual report, proxy statement or notice of internet availability of proxy materials, write to AEP, attention: Investor Relations, at 1 Riverside Plaza, Columbus, OH 43215. If more than one annual report, proxy statement or notice of internet availability of proxy materials is being sent to your address, at your request, mailing of the duplicate copy can be discontinued by contacting our transfer agent, Computershare Trust Company, N.A. (Computershare), at 800-328-6955 or write to them at P.O Box 43078, Providence, RI 02940-3078. If you wish to resume receiving separate annual reports, proxy statements or notice of internet availability of proxy materials at the same address in the future, you may call Computershare at 800-328-6955 or write to them at P.O Box 43078, Providence, RI 02940-3078. The change will be effective 30 days after receipt.
Additional Information. Our website address is www.aep.com. We make available free of charge on the Investor Relations section of our website (www.AEP.com/investors) our Annual Report on Form 10-K, Quarterly Reports on Form 10-Q, Current Reports on Form 8-K and all amendments to those reports as soon as reasonably practicable after such material is electronically filed with or furnished to the SEC pursuant to Section 13(a) or 15(d) of the Securities Exchange Act of 1934 (Exchange Act). We also make available through our website other reports filed with or furnished to the SEC under the Exchange Act, including our proxy statements and reports filed by officers and directors under Section 16(a) of the Exchange Act. You may request any of these materials and information in print by contacting Investor Relations at: AEP, attention: Investor Relations, 1 Riverside Plaza, Columbus, OH 43215. We do not intend for information contained in our website to be part of this proxy statement. In addition, this proxy statement and the Annual Report on Form 10-K for the fiscal year ended December 31, 2008 are available at www.edocumentview.com/aep.
You also may read and copy any materials we file with the SEC at the SECs Public Reference Room at 100 F Street, N.E., Washington, DC, 20549. You may obtain information on the operation of the Public Reference Room by calling the SEC at 1-800-SEC-0330. The SEC maintains an Internet site (www.sec.gov) that contains reports, proxy and information statements, and other information regarding issuers that file electronically with the SEC.
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1. Election of Directors
Currently, AEPs Board of Directors consists of 12 members. Twelve directors are to be elected by a plurality of the votes cast at the meeting to hold office until the next annual meeting and until their successors have been elected. AEPs By- Laws provide that the number of directors of AEP shall be such number, not less than 9 nor more than 17, as shall be determined from time to time by resolution of the Board.
The 12 nominees named on pages 4 to 6 were selected by the Board on the recommendation of the Committee on Directors and Corporate Governance of the Board, following individual evaluation of each nominees performance. The proxies named on the proxy card or their substitutes will vote for the Boards nominees, unless instructed otherwise. Shareholders may withhold authority to vote for any or all of such nominees on the proxy card. All of the Boards nominees were elected by the shareholders at the 2008 annual meeting, except for Mr. Turner, who was elected as a director as of July 22, 2008, and Ms. Tucker, who was elected as a director as of January 27, 2009. Mr. Morris introduced Mr. Turner for consideration by the Board. Mr. Turner is the former Assistant Secretary of State for Oceans and International Environmental and Scientific Affairs from 2001 to 2005, and was previously Chief Executive Officer of The Conservation Fund. Another director, Dr. Donald M. Carlton, recommended Ms. Tucker to the Board. Ms. Tucker served as Under Secretary of Education in the U.S. Department of Education from October 2006 through November 2008. She was previously the President of the Hispanic Scholarship Fund.
Dr. Hudson interviewed Mr. Turner and Ms. Tucker and recommended each of them to the Committee on Directors and Corporate Governance. That Committee reviewed the qualifications of Mr. Turner and Ms. Tucker and recommended them to the full board. We do not expect any of the nominees will be unable to stand for election or be unable to serve if elected. If a vacancy in the slate of nominees should occur before the meeting, the proxies may be voted for another person nominated by the Board or the number of directors may be reduced accordingly.
Cumulative Voting. Shareholders may exercise cumulative voting rights in the election of directors. That right permits each shareholder to multiply the number of shares the shareholder is entitled to vote by the number of directors standing for election to determine the number of votes the shareholder is entitled to cast for director nominees. The shareholder can then cast all such votes for a single nominee or spread such votes among the nominees in any manner.
Biographical Information. The following brief biographies of the nominees include their principal occupations, ages on the date of this statement, accounts of their business experience and names of certain companies of which they are directors. Data with respect to the number of shares of AEPs Common Stock, options exercisable within 60 days and stock-based units beneficially owned by each of them appear on page 65.
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Nominees For Director
E. R. Brooks
Granbury, Texas
Age 71
Director since 2000 |
Retired chairman and chief executive officer of Central and South West Corporation, an electric utility holding company (1991 to 2000). A director of Hubbell, Inc. | |||
Donald M. Carlton
Austin, Texas
Age 71
Director since 2000 |
Retired president and chief executive officer of Radian International LLC, an engineering and technology firm (1996 to 1998). A director of National Instruments Corporation and Temple-Inland Inc. | |||
Ralph D. Crosby, Jr.
McLean, Virginia
Age 61
Director since 2006 |
Chairman and chief executive officer of EADS North America, Inc., an aerospace company, since 2002. A director of Ducommun Incorporated. | |||
Linda A. Goodspeed
Franklin, Tennessee
Age 47
Director since 2005 |
Vice president of information systems of Nissan North America, Inc., an automobile manufacturer, since 2008. Managing partner of Wealthstrategies Financial Advisors, LLC in 2008. From 2001 to 2007, executive vice president and chief supply chain logistics and technology officer of Lennox International, Inc, a provider of climate control solutions. A director of Columbus McKinnon Corp. | |||
Thomas E. Hoaglin
Columbus, Ohio
Age 59
Director since 2007 |
Retired chairman and chief executive officer of Huntington Bancshares Incorporated, a bank holding company (2001-2009). A director of The Gorman-Rupp Co. |
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Nominees For Director continued
Lester A. Hudson, Jr. Charlotte, North Carolina Age 69 Director since 1987 |
Professor and the Wayland H. Cato, Jr. Chair in Leadership at McColl Graduate School of Business at Queens University of Charlotte since 2003. Retired chairman, chief executive officer and president of Wunda Weve Carpets, Inc. and Dan River, Inc., each a textile manufacturer. A director of American National Bankshares Inc. | |||
Michael G. Morris
Columbus, Ohio
Age 62
Director since 2004 |
Elected president and chief executive officer of AEP in January 2004; chairman of the board in February 2004; and chairman, president and chief executive officer of all of its major subsidiaries in January 2004. A director of certain subsidiaries of AEP with one or more classes of publicly held preferred stock or debt securities and other subsidiaries of AEP. A director of Alcoa Inc. and The Hartford Financial Services Group, Inc. | |||
Lionel L. Nowell III
Purchase, New York
Age 54
Director since 2004 |
Senior vice president and treasurer of PepsiCo, Inc., a food and beverage company, since 2001. A director of Reynolds American Inc. | |||
Richard L. Sandor
Chicago, Illinois
Age 67
Director since 2000 |
Chairman and chief executive officer of Chicago Climate Exchange, Inc. (CCX), a commodity trading exchange, since 2002. Chairman and chief executive officer of the Chicago Climate Futures Exchange (CCFE), a derivative trading exchange, since 2004. Chairman of Climate Exchange PLC, the parent of CCX and CCFE, since 2003. Research professor at the J.L. Kellogg School of Management, Northwestern University since 1999. Member of the International Advisory Council of Guanghua School of Management at Peking University. Member of the design committee of the Dow Jones Sustainability Index. | |||
Kathryn D. Sullivan
Columbus, Ohio
Age 57
Director since 1997 |
Director, Battelle Center for Mathematics and Science Education Policy The John Glenn School of Public Affairs at The Ohio State University since November 2006. Science Advisor to Columbus science museum COSI (Center of Science & Industry) from December 2005 to November 2006. President and chief executive officer of COSI from 1996 to 2005. Former NASA space shuttle astronaut. |
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Nominees For Director continued
Sara Martinez Tucker
San Francisco, California
Age 53
Director since 2009 |
Under secretary of education in the U.S. Department of Education from 2006 to 2008. Chief executive officer and president of the Hispanic Scholarship Fund from 1997 to 2006. | |||
|
John F. Turner
Moose, Wyoming
Age 67
Director since 2008 |
Managing director of Triangle X Ranch, a guest ranch in Jackson Hole, Wyoming, since 2006. Assistant Secretary of U.S. State Department from 2001 to 2005. A director of Ashland, Inc., Bank of Jackson Hole, International Paper Company and Peabody Energy Corporation. |
AEPs Board of Directors and Committees
Under New York law, AEP is managed under the direction of the Board of Directors. The Board establishes broad corporate policies and authorizes various types of transactions, but it is not involved in day-to-day operational details. During 2008, the Board held nine regular meetings, one of which was held in a city where we have a regional office, and one special meeting. AEP encourages but does not require members of the Board to attend the annual shareholders meeting. Last year, all but one member attended the annual meeting.
Board Meetings and Committees. The Board expects that its members will rigorously prepare for, attend and participate in all Board and applicable committee meetings. Directors are also expected to become familiar with AEPs management team and operations as a basis for discharging their oversight responsibilities.
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The Board has seven standing committees. The table below shows the number of meetings conducted in 2008 and the directors who currently serve on these committees. The functions of the committees are described in the paragraphs following the table.
DIRECTOR | BOARD COMMITTEES | |||||||||||||
Audit | Directors and Corporate Governance |
Policy | Executive | Finance | Human Resources |
Nuclear Oversight | ||||||||
Mr. Brooks |
X (Chair) | X | X | X | ||||||||||
Dr. Carlton |
X | X | X | |||||||||||
Mr. Crosby |
X | X | X | |||||||||||
Ms. Goodspeed |
X | X | X | |||||||||||
Mr. Hoaglin |
X (Chair) | X | X | X | ||||||||||
Dr. Hudson |
X | X | X | X (Chair) | ||||||||||
Mr. Morris |
X | X (Chair) | ||||||||||||
Mr. Nowell |
X | X | X (Chair) | |||||||||||
Dr. Sandor |
X | X | X (Chair) | X | ||||||||||
Dr. Sullivan |
X | X | X (Chair) | |||||||||||
Ms. Tucker |
X | |||||||||||||
Mr. Turner |
X | X | X | |||||||||||
2008 Meetings |
9 | 5 | 2 | 0 | 4 | 6 | 4 |
During 2008, no director attended fewer than 89% of the aggregate of the total number of meetings of the Board and the total number of meetings held by all committees during the period on which he or she served.
Corporate Governance
AEP maintains a corporate governance page on its website that includes key information about corporate governance initiatives, including AEPs Principles of Corporate Governance, AEPs Principles of Business Conduct, Code of Business Conduct and Ethics for members of the Board, Director Independence Standards, and charters for the Audit, Directors and Corporate Governance and Human Resources Committees of the Board. The corporate governance page can be found at www.aep.com/investors/corporategovernance. Printed copies of all of these materials also are available upon written request to Investor Relations at: AEP, attention: Investor Relations, 1 Riverside Plaza, Columbus, OH 43215.
AEPs policies and practices reflect corporate governance initiatives that are designed to comply with SEC rules, the listing requirements of the New York Stock Exchange (NYSE) and the corporate governance requirements of the Sarbanes-Oxley Act of 2002, including:
| The Board of Directors has adopted corporate governance policies; |
| A majority of the Board members are independent of AEP and its management; |
| All members of the Audit Committee, Human Resources Committee (HR Committee) and the Committee on Directors and Corporate Governance are independent; |
| The members of the Board meet regularly without the presence of management, and the independent members of the Board meet at least once a year; |
| AEP has a code of business conduct that also applies to its principal executive officer, principal financial officer and principal accounting officer and will promptly disclose waivers of the code for these officers; |
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| The charters of the Board committees clearly establish their respective roles and responsibilities; |
| AEP has an ethics office with a hotline available to all employees, and AEPs Audit Committee has procedures in place for the anonymous submission of employee complaints on accounting, internal controls or auditing matters; and |
| The Board, the Committee on Directors and Corporate Governance, the Audit Committee and the HR Committee conduct annual self-assessments. The Committee on Directors and Corporate Governance also evaluates annually the performance of the individual directors. |
Director Independence. The Board has adopted categorical standards it uses to determine whether its members are independent. These standards are consistent with the NYSE corporate governance listing standards and are as follows:
1. | Employment: A member who is an employee, or whose immediate family member is an executive officer, of AEP or any of its subsidiaries is not independent until three years after such employment has ended. |
2. | Other Compensation: A member who receives, or whose immediate family member receives, more than $120,000 per year in direct compensation from AEP or any of its subsidiaries, other than director or committee fees, and pension or other forms of deferred compensation for prior service (provided such compensation is not contingent in any way on continued service), is not independent until three years after he or she ceases to receive more than $120,000 per year in such compensation. |
3. | Material Relationship: If (a) a member is a current partner or employee of AEPs external auditor; (b) an immediate family member of the member is a partner of such firm; (c) an immediate family member of the member is a current employee of such firm and currently works on AEPs audit; or (d) the member or an immediate family member was within the last three years a partner or employee of such firm and personally worked on AEPs audit, then such member is not independent. |
4. | Interlocking Directorships: A member who is employed, or whose immediate family member is employed, as an executive officer of another company on whose compensation committee any of AEPs executive officers serve is not independent until three years after such service or employment has ended. |
5. | Business Transactions: A member who is a current executive officer or an employee, or whose immediate family member is an executive officer, of a company that makes payments to, or receives payments from, AEP or any of its subsidiaries for property or services in an amount which, in any of the last three fiscal years, exceeds the greater of $1 million or 2% of such other companys consolidated gross revenues is not independent. |
6. | Charitable Contributions: A member, or whose family member, serves as an executive officer of a non-profit organization, which receives discretionary charitable contributions in an amount exceeding the greater of $100,000 or 2% of such organizations latest annual gross revenues, is not independent until three years after such service has ended. |
7. | Director Status: A relationship arising solely from a directors position as a director or advisory director (or similar position) of another company or entity that engages in a transaction with AEP is independent so long as the director satisfies the other standards. |
Each year, our directors complete a questionnaire that, among other things, elicits information to assist the Committee on Directors and Corporate Governance in assessing whether the director meets the Companys independence standards. Utilizing these responses and other information, the Committee on Directors and Corporate Governance evaluates, with regard to each director, whether the director has any material relationship with AEP or any of its subsidiaries (either di-
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rectly or as a partner, shareholder, director or officer of an entity that has a relationship with AEP or any of its subsidiaries). If a director has a relationship with an organization that made or received payments from AEP, information regarding the amount of such payments is provided to the Committee on Directors and Corporate Governance. The Committee on Directors and Corporate Governance then determines whether the amount of any such payments requires, pursuant to the Companys independence standards or otherwise, a finding that the director is not independent. The Committee on Directors and Corporate Governance also discusses any other relevant facts and circumstances regarding the nature of these relationships, to determine whether other factors, regardless of the categorical standards the Board has adopted, might impede a directors independence. No member of the Board is independent unless the Board affirmatively determines annually that such member is independent.
In making its independence determinations, the Board considered transactions between the Company and entities associated with the directors or their immediate family members. The Boards independence determinations included reviewing the following transactions:
| Ms. Goodspeed, Mr. Nowell and Dr. Sandor are each executive officers of companies with which the Company does business, and Mr. Hoaglin was until his retirement in February 2009. The amount that the Company paid to each of these companies for goods and services, and the amount received by the Company for goods and services from each company, did not, in the previous fiscal year, exceed the greater of $1 million, or 2% of such other companys consolidated gross revenues. |
| Mr. Brooks and Mr. Turner each is a non-employee director, trustee or advisory board member of another company or entity that did business with the Company. These business relationships generally were as a supplier or purchaser of goods or services and were in the ordinary course of business. |
| Dr. Carlton, Mr. Hoaglin, Dr. Sandor, Dr. Sullivan and Mr. Turner, or one of their immediate family members, have each served as a non-employee director, trustee or advisory board member for one or more charitable institutions to which the Company has made charitable contributions. However, none of the Companys directors nor their immediate family members served as an executive officer of a non-profit organization which received charitable contributions from the Company in an amount exceeding the greater of $100,000 or 2% of such organizations latest annual gross revenues. The Committee on Directors and Corporate Governance also reviewed contributions from The American Electric Power Foundation, which was created in 2005 to support and play an active, positive role in the communities in which AEP operates by contributing funds to organizations in those communities. |
Mr. Morris is not independent because he is an executive officer of AEP. Although Dr. Sandor currently meets the independence standards, the Board of Directors has determined that he is not to be classified as independent because of AEPs relationship with the Chicago Climate Exchange (CCX). Dr. Sandor serves as Chief Executive Officer of CCX. AEP is a founding member of the CCX and during 2008 AEP and its subsidiaries transacted trades of greenhouse gas emission allowances on the CCX. Dr. Sandor is also the Chief Executive Officer of the Chicago Climate Futures Exchange (CCFE), which is an exchange established for trading of SO2 and NOx allowances. AEP payments to CCX and CCFE currently do not exceed $1 million but AEPs payments in the future may exceed that threshold. AEP anticipates paying commissions and dues to CCX and CCFE in 2009 in an amount greater than amounts paid in 2008.
As a result of this review, the Board has determined that, other than Dr. Sandor, each of the non-employee director nominees standing for election, including Messrs. Brooks, Carlton, Crosby, Hoaglin, Hudson, Nowell and Turner, Ms. Goodspeed, Dr. Sullivan and Ms. Tucker, has no material relationship with the Company (either directly or as a partner, stockholder or officer of an
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organization that has a relationship with the Company) and is independent within the meaning of the Companys director independence standards.
Involvement by Mr. Hoaglin in Certain Legal Proceedings. On June 2, 2005, Huntington Bancshares Incorporated (Huntington) announced that the SEC approved a settlement of its previously announced formal investigation into certain financial accounting matters relating to fiscal years 2002 and earlier and certain related disclosure matters. As a part of the settlement, the SEC instituted a cease and desist administrative proceeding and entered a cease and desist order and also filed a civil action in federal district court pursuant to which, without admitting or denying the allegations in the complaint, Huntington and Mr. Hoaglin consented to pay civil money penalties. Without admitting or denying the charges in the administrative proceeding, Mr. Hoaglin agreed to cease and desist from committing and/or causing the violations charged as well as any future violations of these provisions. Additionally, Mr. Hoaglin agreed to pay disgorgement, pre-judgment interest and penalties in the amount of $667,609.
Communicating with the Board. If you would like to communicate directly with our Board, our non-management directors as a group or Dr. Hudson, our Presiding Director, you may submit your written communication to American Electric Power Company, Inc., P.O. Box 163609, Attention: AEP Non-Management Directors, Columbus OH 43216. AEPs Business Ethics and Corporate Compliance department will review such inquiries or communications. Communications other than advertising or promotions of a product or service will be forwarded to our Board, our non-management directors as a group or our Presiding Director, as applicable.
The Committee on Directors and Corporate Governance has the responsibilities set forth in its charter, including:
1. | Recommending the size of the Board within the limits imposed by the By-Laws. |
2. | Recommending selection criteria for nominees for election or appointment to the Board. |
3. | Conducting independent searches for qualified nominees and screening the qualifications of candidates recommended by others. |
4. | Recommending to the Board nominees for appointment to fill vacancies on the Board as they occur and the slate of nominees for election at the annual meeting. |
5. | Reviewing and making recommendations to the Board with respect to compensation of directors and corporate governance. |
6. | Recommending members to serve on committees and chairs of the committees of the Board. |
7. | Reviewing the independence and possible conflicts of interest of directors and executive officers. |
8. | Supervising the AEP Corporate Compliance Program. |
9. | Overseeing the annual evaluation of the Board of Directors. |
10. | Reviewing annually the performance of individual directors. |
11. | Supervising the implementation of AEPs Related Person Transaction Approval Policy. |
12. | Overseeing AEPs Sustainability Report, including the material about political contributions. |
A copy of the charter can be found on our website at www.AEP.com/investors/corporategovernance. Consistent with the rules of the NYSE, all members of the Committee on Directors and Corporate Governance are independent.
The Committee on Directors and Corporate Governance will consider shareholder recommendations of candidates to be nominated as directors of the Company. All such recommendations must be in writing and submitted in accordance with the procedures described under Shareholder Proposals and Nominations on page 66 and must include information required in AEPs Policy on
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Consideration of Candidates for Director Recommended by Shareholders. A copy of this policy is on our website at www.AEP.com/investors/corporategovernance. Shareholders nominees who comply with these procedures will receive the same consideration that all other nominees receive.
The Committee on Directors and Corporate Governance uses a variety of methods for identifying and evaluating nominees for director. The Committee on Directors and Corporate Governance regularly assesses the appropriate size and composition of the Board, the needs of the Board and the respective committees of the Board and the qualifications of candidates in light of these needs. Candidates may come to the attention of the Committee on Directors and Corporate Governance through shareholders, management, current members of the Board or search firms.
In evaluating candidates for Board membership, the Committee on Directors and Corporate Governance reviews each candidates biographical information and assesses each candidates skills and expertise based on a variety of factors. Some of the major factors include whether the candidate:
| maintains the highest personal and professional ethics, integrity and values; |
| is committed to representing the long-term interests of the shareholders; |
| has an inquisitive and objective perspective, practical wisdom and mature judgment; |
| contributes to the diversity of views and perspectives of the Board as a whole; |
| possesses a willingness to devote sufficient time to carrying out the duties and responsibilities effectively, including attendance at meetings; and |
| has a mastery of a broad knowledge area that blends with the skills of current board members and proposed board role. |
The Committee on Directors and Corporate Governance also seeks balance on the Board by having complementary knowledge, expertise and skill in areas such as business, finance, accounting, marketing, public policy, manufacturing and operations, government, technology, environmental and other areas that the Board has decided are desirable and helpful to fulfilling its role. The Committee on Directors and Corporate Governance also seeks diversity in gender, race, experience, geographic location and educational background of directors. Diversity in gender, race, age, tenure of board service, geography and background of directors, consistent with the requirements for knowledge, standards, and experience, are desirable in the mix of the Board.
The American Electric Power Company, Inc. Related Person Transaction Approval Policy (Policy) was adopted by the Board on December 13, 2006. The Policy is administered by the Directors and Corporate Governance Committee.
The Policy defines a Transaction with a Related Person as any transaction or series of transactions in which (i) the Company or a subsidiary is a participant, (ii) the aggregate amount involved exceeds $120,000 and (iii) any Related Person has a direct or indirect material interest. A Related Person is any Director or member of the executive council or Section 16 officer of the Company, any nominee for director, any shareholder owning in excess of 5% of the total equity of the Company and any immediate family member of any such person. The Directors and Corporate Governance Committee considers all of the relevant facts and circumstances in determining whether or not to approve such transaction and approves only those transactions that are in the best interests of the Company.
If Company management determines it is impractical or undesirable to wait until a meeting of the Directors and Corporate Governance Committee to consummate a Transaction with a Related Person, the Chair of the Corporate Governance Committee may review and approve the Transaction with a Related Person. Any such approval is reported to the Directors and Corporate Governance Committee at or before its next regularly scheduled meeting.
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No approval or ratification of a Transaction with a Related Person necessarily satisfies or supersedes the requirements of the Companys Code of Business Conduct and Ethics for Members of the Board of Directors or AEPs Principles of Business Conduct applicable to any Related Person. To the extent applicable, any Transaction with a Related Person is also considered in light of the requirements set forth in those documents.
The Policy Committee is responsible for examining AEPs policies on major public issues affecting the AEP System, including environmental, technology, fuel supply, industry change and other matters.
The Executive Committee is empowered to exercise all the authority of the Board, subject to certain limitations prescribed in the By-Laws, during the intervals between meetings of the Board.
The Finance Committee monitors and reports to the Board with respect to the capital requirements and financing plans and programs of AEP and its subsidiaries, including reviewing and making recommendations concerning the short and long-term financing plans and programs of AEP and its subsidiaries.
The Human Resources Committee annually reviews and approves AEPs executive compensation in the context of the performance of management and the Company. None of the members of the HR Committee is or has been an officer or employee of any AEP System company. In addition, each of the current members of the HR Committee has been determined to be independent by the Board in accordance with SEC and NYSE rules.
The HR Committee also reviews the Compensation, Discussion and Analysis section of this proxy statement and recommends that it be included in the Companys Annual report on Form 10-K.
The HR Committee has the responsibilities set forth in its charter, a copy of which can be found on our website at www.AEP.com/investors/corporategovernance.
For a more complete description of the HR Committees responsibilities, see the Human Resources Committee Report on page 41.
The Nuclear Oversight Committee is responsible for overseeing and reporting to the Board with respect to the management and operation of AEPs nuclear generation.
Audit Committee Disclosure
The Audit Committee of the Board operates pursuant to a charter and is responsible for, among other things, the appointment of the independent registered public accounting firm (independent auditor) for the Company; reviewing with the independent auditor the plan and scope of the audit and approving audit fees; monitoring the adequacy of financial reporting and internal control over financial reporting and meeting periodically with the internal auditor and the independent auditor. A more detailed discussion of the purposes, duties and responsibilities of the Audit Committee is found in the Audit Committee charter, a copy of which can be found on our website at www.AEP.com/investors/corporate governance. Consistent with the rules of the NYSE and the Sarbanes-Oxley Act of 2002, all members of the Audit Committee are independent. The Board has determined that Mr. Nowell is an audit committee financial expert as defined by the SEC.
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Audit Committee Report
The Audit Committee reviews AEPs financial reporting process as well as the internal controls over financial reporting on behalf of the Board. Management has the primary responsibility for the financial statements and the reporting process, including the system of internal control over financial reporting.
The Audit Committee met nine times during the year and held discussions, some of which were in private, with management, the internal auditor, and the independent auditor. Management represented to the Audit Committee that AEPs consolidated financial statements were prepared in accordance with generally accepted accounting principles. Management has also concluded that the Companys internal control over financial reporting was effective as of December 31, 2008. The Audit Committee has reviewed and discussed the consolidated financial statements and internal control over financial reporting with management, the internal auditor, and the independent auditor. The Audit Committee discussed with the independent auditor matters required to be discussed by Statement on Auditing Standards No. 61, as amended (Communication With Audit Committees as adopted by the Public Company Accounting Oversight Board (PCAOB)).
In addition, the Audit Committee has discussed with the independent auditor its independence from AEP and its management, including the matters required by the applicable PCAOB requirements regarding receipt of the independent auditors communication with the Audit Committee concerning their independence. The Audit Committee has also received written materials addressing the independent auditor internal quality control procedures and other matters, as required by the NYSE listing standards.
In reliance on the reviews and discussions referred to above, the Audit Committee recommended to the Board, and the Board has approved, that the audited financial statements be included in AEPs Annual Report on Form 10-K for the year ended December 31, 2008, for filing with the SEC.
Audit Committee Members
E. R. Brooks, Chair
Lionel L. Nowell, III
John F. Turner
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DIRECTOR COMPENSATION
Directors who are employees of the Company receive no additional compensation for service as a director other than accidental insurance coverage. The following table presents the compensation provided by the Company in 2008 to the non-employee directors. Ms. Tucker was not a director and did not receive any compensation in 2008.
Name |
Fees Earned Or Paid in Cash ($) (1) |
Stock Awards ($) (2)(3) |
All Other Compensation ($) (4)(5)(6) |
Total ($) | ||||
E. R. Brooks |
102,000 | 120,000 | 5,262 | 227,262 | ||||
Donald M Carlton |
80,000 | 120,000 | 9,362 | 209,362 | ||||
Ralph D. Crosby, Jr. |
80,000 | 120,000 | 2,385 | 202,385 | ||||
John P. DesBarres |
90,000 | 120,000 | 3,334 | 213,334 | ||||
Robert W. Fri |
32,500 | 30,000 | 2,242 | 64,742 | ||||
Linda A. Goodspeed |
84,000 | 120,000 | 1,308 | 205,308 | ||||
Thomas E. Hoaglin |
80,000 | 120,000 | 828 | 200,828 | ||||
William R. Howell |
32,500 | 30,000 | 1,156 | 63,656 | ||||
Lester A. Hudson, Jr. |
112,000 | 120,000 | 6,367 | 238,367 | ||||
Lionel L. Nowell III |
92,000 | 120,000 | 1,308 | 213,308 | ||||
Richard L. Sandor |
80,000 | 120,000 | 1,943 | 201,943 | ||||
Donald G. Smith |
32,500 | 30,000 | 3,930 | 66,430 | ||||
Kathryn D. Sullivan |
80,000 | 120,000 | 1,308 | 201,308 | ||||
John F. Turner |
46,000 | 60,000 | 402 | 106,402 |
(1) | Consists of amounts described below under Director Compensation and Stock Ownership Annual Retainers and Fees. With respect to Mr. Brooks, includes $10,000 paid for services as chairman of the Audit Committee. With respect to Mr. Brooks, Dr. Hudson and Mr. Nowell, includes $12,000 paid for services as members of the Audit Committee for the full year, and for Ms. Goodspeed and Mr. Turner, includes $4,000 and $6,000, respectively, paid for services as members of the Audit Committee for parts of the year. For Mr. DesBarres includes $10,000 paid for services as chairman of the HR Committee. With respect to Dr. Hudson, includes $20,000 paid for services as Presiding Director. Messrs. Fri, Howell and Smith ended their terms as directors at the 2008 Annual Meeting. Mr. DesBarres died on December 29, 2008. |
(2) | Consists of awards under the Stock Unit Accumulation Plan for Non-Employee Directors in 2008 described below under Director Compensation and Stock Ownership Stock Unit Accumulation Plan. AEP Stock Units are credited to directors quarterly, based on the closing price of AEP common stock on the payment date. The grant date fair value of these awards for a full year of service was $120,000. |
(3) | Each non-employee director received 3,178 AEP stock units in 2008, except for Mr. Turner, who received 1,712, and Messrs. Fri, Howell and Smith, who received 721. See Share Ownership of Directors and Executive Officers on page 65 for the aggregate number of stock awards outstanding for each director as of December 31, 2008. |
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(4) | Consists of tax gross ups, premiums for accidental death insurance and annual costs of the Central and South West Corporation Memorial Gift Program and matching gift contributions. The following table presents the components of All Other Compensation for each non-employee director: |
Name |
Tax Gross Ups ($) |
Premiums ($) |
Memorial Gifts ($) |
Matching Gifts ($)(6) | ||||
E. R. Brooks |
1,959 | 803 | Note 5 | 2,500 | ||||
Donald M Carlton |
3,559 | 803 | Note 5 | 5,000 | ||||
Ralph D. Crosby, Jr. |
1,582 | 803 | -0- | -0- | ||||
John P. DesBarres |
2,531 | 803 | -0- | -0- | ||||
Robert W. Fri |
1,974 | 268 | -0- | -0- | ||||
Linda A. Goodspeed |
505 | 803 | -0- | -0- | ||||
Thomas E. Hoaglin |
25 | 803 | -0- | -0- | ||||
William R. Howell |
888 | 268 | Note 5 |
-0- | ||||
Lester A. Hudson, Jr. |
1,064 | 803 | -0- | 4,500 | ||||
Lionel L. Nowell III |
505 | 803 | -0- | -0- | ||||
Richard L. Sandor |
1,140 | 803 | Note 5 |
-0- | ||||
Donald G. Smith |
1,162 | 268 | -0- | 2,500 | ||||
Kathryn D. Sullivan |
505 | 803 | -0- | -0- | ||||
John F. Turner |
-0- | 402 | -0- | -0- |
(5) | AEP is continuing a memorial gift program for former Central and South West Corporation (CSW) directors and executive officers who had been previously participating in this program. The program currently has 25 participants, including the four former CSW directors listed above. Under this program, AEP makes donations in a directors name to up to three charitable organizations in an aggregate amount of up to $500,000, payable by AEP upon such persons death. AEP maintains corporate-owned life insurance policies to support portions of the program. AEP paid an annual premium of $53,650 on those policies for 2008. In addition, the Company made donations totaling $500,000 upon the death of one of the programs participants. |
(6) | Directors may participate in our Matching Gifts Program on the same terms as AEP employees. Under the program, AEP will match up to $2,500 per institution each year in charitable contributions from a director. |
Directors Compensation and Stock Ownership
Annual Retainers and Fees. The Board has determined that Board compensation should consist of a mix of cash and AEP stock units. In September 2008, upon the recommendation of the Committee on Directors and Corporate Governance and taking into account comparative data from Hewitt Consulting, the Board determined that there would be no changes in director compensation for 2009. The amount of AEP stock units awarded to non-employee directors pursuant to the Stock Unit Accumulation Plan is $120,000 annually. The amount of the annual cash retainer paid to non-employee directors is $80,000 annually. The Presiding Director fee is $20,000 annually. The fee for the chairman of the Audit Committee is $10,000 annually. Members of the Audit Committee, including the chairman, receive an additional annual retainer of $12,000. The chairman of the HR Committee receives an annual fee of $10,000. Each of these cash retainers is paid in quarterly increments.
The Company believes that the standard director compensation amount compensates directors appropriately for all general services that are rendered as a director, committee member, committee chair or as Presiding Director, including education and training appropriate to the directors responsibilities. The Company believes, however, that special compensation can be appropriate when individual directors are asked to undertake special assignments requiring a significant amount of unexpected additional time, effort and responsibility. The Boards policy (Special Com-
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pensation Policy) provides for directors to be compensated at a daily rate when called upon to undertake special additional services beyond those contemplated by the Annual Retainer. Under the Special Compensation Policy, the Committee on Directors and Corporate Governance determines (a) the amount of any special compensation in light of the actual or anticipated time, effort and responsibility required of the director and (b) the form of special compensation, which may include a per diem fee, an hourly fee, a flat fee or any other reasonable payment or payments. No special compensation was paid in 2008.
Expenses. Non-employee directors are reimbursed for expenses incurred in attending Board, committee and shareholder meetings. Directors are also reimbursed for reasonable expenses associated with other business activities that benefits the Company, including participation in director education programs.
The Company invited directors spouses to travel with the directors to attend two Board meetings in 2008. Spouses may also join non-employee directors on Company aircraft when a non-employee director is traveling to or from those Board meetings. The Company generally provides for, or reimburses the expenses of, the non-employee directors and their spouses for attendance at such meetings, which may result in a non-employee director recognizing income for tax purposes under applicable regulations. The Company therefore reimburses the non-employee director for the estimated taxes incurred in connection with any income recognized by the director as a result of the non-employee directors or spouses attendance at such events.
Retainer Deferral Plan. The Retainer Deferral Plan for Non-Employee Directors is a non-qualified deferred compensation plan that permits non-employee directors to choose to defer up to 100% of their annual retainer and fees into a variety of investment fund options, all with market-based returns, including an AEP stock fund. The Plan permits the non-employee directors to defer receipt until termination of service or for a period that results in payment commencing not later than five years after termination of service.
Stock Unit Accumulation Plan. In 2008 the Stock Unit Accumulation Plan for Non-Employee Directors awarded $120,000 in AEP stock units to each non-employee director who served for the full year, and pro-rated amounts for partial year service. These AEP stock units are credited to directors quarterly, based on the closing price of AEP Common Stock on the payment date. Amounts equivalent to cash dividends on the AEP stock units accrue as additional AEP stock units. AEP stock units are not paid to the director in cash until termination of service unless the director has elected to further defer payment for a period that results in payment commencing not later than five years after termination of service.
Insurance. AEP maintains a group 24-hour accident insurance policy to provide a $1,000,000 accidental death benefit for each director, $100,000 for each spouse of a director and $50,000 for all dependent children. The current policy, effective September 1, 2007 through September 1, 2010, has a premium of $28,905. In addition, AEP pays each non-employee director an amount to provide for the federal and state income taxes incurred in connection with the maintenance of this coverage and is reflected in the tax gross up column of the Non-Employee Director Compensation Table.
Stock Ownership. The Board considers stock ownership in AEP by Board members to be important. As noted above in Stock Unit Accumulation Plan, non-employee directors are required to defer $120,000 annually in AEP stock units until termination of his or her directorship. As noted below under Share Ownership of Directors and Executive Officers, each non-employee director of AEP owns more than 10,000 shares of AEP Common Stock and AEP stock units, except for Ms. Goodspeed, Mr. Crosby, Mr. Hoaglin, Mr. Turner and Ms. Tucker, who were elected to the Board of Directors in October 2005, January 2006, December 2007, July 2008 and January 2009, respectively.
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Insurance
The directors and officers of AEP and its subsidiaries are insured, subject to certain exclusions, against losses resulting from any claim or claims made against them while acting in their capacities as directors and officers. The AEP System companies are also insured, subject to certain exclusions and deductibles, to the extent that they have indemnified their directors and officers for any such losses. Such insurance, effective March 15, 2008 through March 15, 2009, is provided by: Associated Electric & Gas Insurance Services Ltd., Energy Insurance Mutual Ltd., Zurich American Insurance Company, National Union Fire Insurance Company (AIG), Twin City Fire Insurance Company (Hartford), St. Paul Mercury Insurance Company (Travelers), Westchester Fire Insurance Company (ACE), Arch Insurance Company U.S., RSUI Indemnity Company, U.S. Specialty Insurance Company (HCC Global), AXIS Reinsurance Company, AIG Insurance Excess International Ltd., Allied World Assurance Company Ltd. (AWAC), Liberty Mutual Insurance Company and XL Specialty Insurance Company, U.S. Specialty Insurance Company (HCC Global), Ariel Reinsurance Company, Ltd and XL Specialty Company. The total cost of this insurance is $4,141,000.
Fiduciary liability insurance provides coverage for AEP System companies, their directors and officers, and any employee deemed to be a fiduciary or trustee, for breach of fiduciary responsibility, obligation, or duties as imposed under the Employee Retirement Income Security Act of 1974. Such insurance, effective March 15, 2008 through March 15, 2009, is provided by Indian Harbor Insurance Company (XL U.S.), AXIS Reinsurance Company, Energy Insurance Mutual Ltd., and U.S. Specialty Insurance Company (HCC Global). The total cost of this insurance is $649,000.
2. Proposal to Approve Amendment to Certificate of Incorporation Eliminating Cumulative Voting and Support Board of Directors Adoption of Majority Voting in Director Elections
In recent years, many companies have changed the voting requirements applicable to elections for director. An emerging best practice calls for nominees in uncontested director elections to receive a majority of the votes cast at a shareholders meeting in order to be elected to a companys board of directors. Previously, the prevailing requirement which is in effect at the Company was that a nominee for election as a director would be elected if the nominee received a plurality of the votes cast. Under a plurality standard, it is theoretically possible but extremely unlikely in practice for a director to be elected by receiving a small percentage of the shareholder vote if a high percentage of shareholders withhold their votes. The Company has seen reports indicating that more than two-thirds of the companies in the S&P 500 now have adopted a majority vote standard for electing directors in uncontested elections.
Over the last several years the Board has repeatedly considered adopting a majority vote standard, but the Board has not previously done so because the cumulative voting provisions of the Companys Certificate of Incorporation are in conflict. After receiving a shareholder proposal from the Sheet Metal Workers National Pension Fund in November 2008, the Board once again analyzed the director election requirements. The Board has now decided that it is in the best interests of the Company and its shareholders for the Board to adopt amendments to the By-Laws adopting a majority vote standard if the shareholders first approve an amendment to the Certificate of Incorporation eliminating cumulative voting.
This Proposal 2 would eliminate cumulative voting rights and facilitate Board adoption of the majority vote standard for the election of directors in uncontested elections in the manner described below.
Elimination of Cumulative Voting. The Board believes that it is inappropriate to establish a majority vote standard while cumulative voting still exists. Under cumulative voting, each holder
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of common stock is entitled to cast a number of votes equal to the number of votes he or she would be entitled to cast with respect to his or her shares of stock multiplied by the number of directors to be elected. A shareholder may give one candidate all the votes the shareholder is entitled to cast or may distribute votes among as many candidates as the shareholder chooses.
To illustrate, if Shareholder A owns 200 shares and Shareholder B owns 100 shares, and if ten directors are to be elected, Shareholder A can cumulate his or her votes and cast up to 2,000 shares for a single director, while Shareholder B can cumulate his or her votes and cast up to 1,000 shares for the same or a different director. Thus, Shareholder As 100 additional shares can result in voting power equivalent to 1,000 more votes than Shareholder Bs voting power if concentrated in a single nominee if Shareholder B also cumulates all votes for a single nominee, or up to 1,900 more votes than Shareholder B if Shareholder B does not cumulate any votes and distributes votes evenly across all nominees.
The Board believes that cumulative voting is philosophically incompatible with a majority vote standard because cumulative voting advantages minorities with large holdings (i.e., it enables individual large shareholders or even small groups of large shareholders with less than a majority of the shares to cumulate their votes to elect specific directors), while majority voting seeks to empower the majority comprised of large and small shareholders alike.
The Board believes that each director should represent the interest of all shareholders, rather than the interest of a minority shareholder or special constituency. The adoption of a majority vote standard and the elimination of cumulative voting for directors are consistent with the Companys desire to maintain a close alignment of shareholder interests and Board accountability. If a director owed his or her election to individual large shareholders or a small group of large shareholders that cumulated their votes and used his or her position on the Board to support the special interests of that particular constituency, this could create partisanship and divisiveness among Board members and impair the Boards ability to operate effectively as a collaborative governing body, to the detriment of the Companys shareholders.
Accordingly, the Board, after review and deliberation, determined that, in order to establish a majority vote standard, eliminating cumulative voting of directors is in the best interests of the Company and its shareholders.
Thus, the Board recommends that the shareholders approve a proposed amendment to the Companys Restated Certificate of Incorporation, as amended, to eliminate the cumulative voting provision of Article 4.2, from the Certificate of Incorporation.
Majority Voting. Under the Companys current plurality vote standard, a nominee in a director election can theoretically be elected or re-elected with a very small vote total if a substantial majority of the votes cast are withheld from or voted against that nominee. As an extreme (and highly unlikely) example, if 99% of the shares withhold authority to vote for a nominee, a vote for the nominee by the remaining 1% of shares would result in the nominees election or re-election to the Board under the current plurality vote standard.
The proposed majority vote standard would require that a nominee for director in an uncontested election receive a majority of the votes cast at a shareholder meeting in order to be elected to the Board. The Board believes that the proposed majority vote standard for uncontested elections is a fairer and better standard. The current plurality vote standard guarantees that all directors will be elected in uncontested elections, no matter how low their vote totals. However, if a majority vote standard is adopted, nominees in uncontested elections will be elected only if a majority of the votes cast are voted in their favor. The Board believes that adoption of a majority vote standard in director elections will strengthen the director nomination process and enhance director accountability.
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The Board believes that each director should only be elected if such director receives a majority of the votes cast and that each director should represent the interests of all shareholders, rather than the interests of a minority shareholder or special constituency. The elimination of cumulative voting for directors, followed by the Boards adoption of a majority vote standard, would be consistent with the Companys desire to maintain close alignment of shareholder interests and Board accountability. Accordingly, the Board, after review and deliberation, determined that, if the shareholders approve amendment of the Certificate of Incorporation to eliminate cumulative voting for the election of directors, amendment of the By-laws by the Board to adopt a majority vote standard is advisable and in the best interests of the Company and its shareholders.
The Board appreciates the initiative of the Sheet Metal Workers National Pension Fund in raising this important issue.
If the Shareholders Approve Elimination of Cumulative Voting from the Certificate of Incorporation, the Board Will Adopt Majority Voting Provisions in the By-Laws.
The elimination of cumulative voting requires an amendment to the Certificate of Incorporation, which would amend Article 4.2 (the cumulative voting provision); this amendment to the Certificate of Incorporation has been approved and declared advisable by the Board but requires adoption by the Companys shareholders. If this Proposal 2 is approved by the shareholders:
| Article 4.2 of the Certificate of Incorporation will be amended to read: |
Each share of the Common Stock shall be equal in all respects to every other share of the Common Stock. Every holder of record of the Common Stock shall have one vote for each share of Common Stock held by him or her for the election of directors and upon all other matters.
| The Board will amend the By-Laws by adding provisions requiring that, in order to be elected in an uncontested election, a nominee for director must receive the affirmative vote of a majority of the votes cast at a meeting of shareholders, provided that, in contested elections, the affirmative vote of a plurality of the votes cast will be required to elect a director. |
| The Board will add appropriate provisions to the By-Laws to require an incumbent director who fails to receive the affirmative vote of a majority of the votes cast in an uncontested election at a meeting of shareholders to submit his or her resignation, with such resignation to be considered by the members of the Directors and Corporate Governance Committee and the Board, in each case excluding the affected incumbent director from participating in the consideration and decision. The decision of the Board as to whether or not to accept the resignation will be publicly disclosed, together with the reasons for such decision, within 90 days from the certification of the election results. |
| The Board will add appropriate provisions to the Directors and Corporate Governance Committee Charter to direct that Committee to consider and make a recommendation to the Board with respect to any incumbent directors tendered resignation. |
Board Recommendation. After review, the Directors and Corporate Governance Committee recommended elimination of the Article 4.2 cumulative voting provision, and the Board of Directors agreed and determined that the amendment is advisable and in the best interests of the Company and its shareholders. Accordingly, the Board has proposed the amendment and recommends that Company shareholders approve the amendment by voting in favor of this Proposal 2.
Vote Required. Approval of this Proposal 2 requires the affirmative vote of a majority of the outstanding shares of the Companys common stock entitled to vote on this Proposal 2. Unless marked to the contrary, proxies received will be voted for this Proposal 2.
Your Board of Directors recommends a vote FOR this Proposal 2.
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3. Proposal to Ratify Appointment of Independent Registered Public Accounting Firm
The Audit Committee has appointed the firm of Deloitte & Touche LLP as the Companys independent registered public accounting firm for 2009. Although action by the shareholders in this matter is not required, the Audit Committee believes that it is appropriate to seek shareholder ratification of this appointment in light of the critical role played by the independent registered public accounting firm in maintaining the integrity of Company financial controls and reporting, and will seriously consider shareholder input on this issue. Whether or not the appointment of Deloitte & Touche LLP is ratified by the shareholders, the Audit Committee may, in its discretion, change the appointment at any time during the year if it determines that such change would be in the best interests of the Company and its shareholders.
One or more representatives of Deloitte & Touche LLP will be in attendance at the annual meeting on April 28, 2009. The representatives will have the opportunity to make a statement, if desired, and will be available to respond to appropriate questions from shareholders.
Vote Required. Approval of this proposal requires the affirmative vote of holders of a majority of the shares present in person or by proxy at the meeting.
Your Board of Directors recommends a vote FOR this Proposal 3.
Audit and Non-Audit Fees
The following table presents fees for professional audit services rendered by Deloitte & Touche LLP for the audit of the Companys annual financial statements for the years ended December 31, 2008 and December 31, 2007, and fees billed for other services rendered by Deloitte & Touche LLP during those periods.
2008 |
2007 | |||||
Audit Fees(1) |
$ | 11,762,000 | $ | 11,747,000 | ||
Audit-Related Fees(2) |
1,184,000 | 1,456,000 | ||||
Tax Fees(3) |
697,000 | 1,820,000 | ||||
TOTAL |
$ | 13,643,000 | $ | 15,023,000 | ||
(1) | Audit fees in 2007 and 2008 consisted primarily of fees related to the audit of the Companys annual consolidated financial statements, including each registrant subsidiary. Audit fees also included auditing procedures performed in accordance with Sarbanes-Oxley Act Section 404 and the related Public Company Accounting Oversight Board Auditing Standard Number 5 regarding the Companys internal control over financial reporting. This category also includes work generally only the independent registered public accounting firm can reasonably be expected to provide. |
(2) | Audit related fees consisted principally of regulatory, statutory, employee benefit plan audits, and audit-related work in connection with acquisitions, dispositions, and new ventures. |
(3) | Tax fees consisted principally of tax compliance services. Tax compliance services are services rendered based upon facts already in existence or transactions that have already occurred to document, compute, and obtain government approval for amounts to be included in tax filings. |
The Audit Committee has considered whether the provision of services other than audit services by Deloitte & Touche LLP and its domestic and global affiliates is compatible with maintaining independence, and the Audit Committee believes that this provision of services is compatible with maintaining Deloitte & Touche LLPs independence.
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Policy on Audit Committee Pre-Approval of Audit and Permissible Non-Audit Services of the Independent Auditor
The Audit Committees policy is to pre-approve all audit and non-audit services provided by the independent auditor. These services may include audit services, audit-related services, tax services and other services. Pre-approval is provided for up to one year and any pre-approval is detailed as to the particular service or category of services and is subject to a specific limitation. The independent auditor and management are required to report to the Audit Committee at each regular meeting regarding the extent of services provided by the independent auditor in accordance with this pre-approval policy, and the fees for the services performed to date. The Audit Committee may also pre-approve particular services on a case-by-case basis. In 2008, all Deloitte & Touche LLP services were pre-approved by the Audit Committee.
Other Business
The Board of Directors does not intend to present to the meeting any business other than the election of directors, the amendment to the Certificate of Incorporation and the ratification of the appointment of the independent registered public accounting firm.
If any other business not described herein should properly come before the meeting for action by the shareholders, the persons named as proxies on the proxy card or their substitutes will vote the shares represented by them in accordance with their best judgment. At the time this proxy statement was printed, the Board of Directors was not aware of any other matters that might be presented.
Compensation Discussion and Analysis
Overview
The HR Committee oversees AEPs executive compensation program and determines the compensation for executives. In carrying out this responsibility, the HR Committee reviews and determines all compensation, significant benefit plan changes and perquisites for AEPs executive officers. The HR Committee makes recommendations to the independent board members about the compensation of the Chief Executive Officer, and those independent board members determine the CEOs compensation.
AEPs executive compensation programs are designed to:
| Attract and retain a superb leadership team with market competitive compensation and benefits; |
| Reflect AEPs financial and operational size and the complexity of its multi-state operations; |
| Maximize shareholder value by emphasizing performance-based compensation over base salary, providing a substantial percentage of executive officers total compensation opportunities in the form of stock-based compensation, and requiring executives to meet stock ownership requirements; |
| Support the implementation of the Companys business strategy by tying annual incentive awards to earnings per share targets, and the achievement of specific operating and strategic objectives; |
| Motivate and reward outstanding individual performance; and |
| Promote the stability of the management team by creating strong retention incentives with multi-year vesting schedules for long-term incentive compensation. |
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Overall, AEPs executive compensation program is intended to create a total compensation opportunity that, on average, is equal to the median of AEPs peer group of other utility companies and industrial companies, as described below under Compensation Peer Group. The HR Committees independent compensation consultant, Towers Perrin, participates in HR Committee meetings, assists the HR Committee to develop the compensation program and meets with the HR Committee in executive session without management present during most meetings. See the Human Resources Committee Report on page 41 for additional information about the independence of Towers Perrins advice to the HR Committee.
In light of extremely difficult economic conditions the HR Committee, with managements agreement, made several recent changes to our executive compensation program. These steps were to:
| Freeze salaries, effective November 1, 2008, for executive officers and other employees, |
| Freeze target annual incentive opportunities for each salary grade, expressed as a percentage of base pay, at 2008 levels, |
| Reduce the grant date value of the long-term incentive opportunity granted to the CEO for the 2009-2011 performance period by 12% from the prior year grant value and freeze the long-term incentive opportunities for all other salary grades, and |
| Change the methodology for AEPs 2009 annual incentive compensation program to link target award funding to the achievement of earnings above the midpoint of our earnings guidance range, rather than to the midpoint of our earnings guidance range, as has been the case for the last several years. |
Specifically, the HR Committee tied target funding for the 2009 annual incentive compensation program for nearly all AEPs employees, including the executive officers, to AEPs ongoing EPS performance relative to the upper quartile of our 2009 earnings guidance as of December 2008, which was EPS of $3.30 per share, rather than to the midpoint of our EPS guidance range of $3.20 per share.
The HR Committee selected the upper quartile of the earning guidance range as the target, rather than the midpoint to require year over year improvement for target award funding. Despite deteriorating economic conditions that have led the Company to issue earnings guidance with a midpoint that was slightly lower than the prior years results, the Committee also believed that a modest increase in the EPS target over the prior year struck an appropriate balance between employee and shareholder interests during these extremely difficult economic conditions.
Our 2008 earnings target was approximately 8.5% or $0.25 per share higher than our 2007 earnings target, and our 2009 earnings target is approximately 3.1% or $0.10 per share higher than our 2008 earnings target. Despite the reduced growth of the EPS target, the HR Committee believes AEPs 2009 EPS objective will be more difficult to achieve than the 2008 target due to very difficult economic conditions.
Compensation Program Design
The compensation program for executive officers includes base salary, annual incentive compensation, long-term incentive compensation, a comprehensive benefits program and some perquisites that help executives conduct company business.
The HR Committee provides a balance of short-term and long-term incentive compensation that is consistent with the mix provided by AEPs compensation peer group. The HR Committee chooses performance objectives for AEPs incentive program to better ensure that short-term performance is not encouraged or rewarded at the expense of long-term performance. In addition, the
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HR Committee balances earnings objectives and other objectives in AEPs annual incentive compensation by tying awards to the simultaneous achievement of AEPs earnings per share targets and a balanced scorecard of other objectives. For example, the annual incentive compensation opportunity provided to the executive officers named in the summary compensation table on page 44 for 2008 was tied to the simultaneous achievement of AEPs ongoing 2008 earnings per share guidance and performance in four equally weighted categories: safety, operating performance, regulatory performance and strategic initiatives. This approach keeps annual incentive compensation in step with the earnings of the Company while, at the same time, tying annual incentive compensation to other important objectives, including non-financial measures, such as safety.
Long-term incentive compensation is tied to longer-term shareholder return objectives to maintain an appropriate focus on creating sustainable long-term shareholder value. Specifically, long-term compensation was tied to AEPs three-year total shareholder return and three-year cumulative earnings per share.
AEPs 2008 annual incentive compensation was awarded based on goals established and approved by the HR Committee in January 2008. All funding of annual incentive compensation for nearly all AEP employees, including the named executive officers, was tied to AEPs ongoing earnings per share guidance (see Annual Incentive Compensation-Annual Performance Objectives below for a detailed description of the performance measure).
The HR Committee chose earnings per share as the funding factor because it is strongly correlated with shareholder returns, largely reflects managements performance in operating the Company and is the primary measure by which the Company communicates forward-looking financial information to the investment community. The EPS measure is clearly understood by both our shareholders and employees. We also believe that EPS growth leads to the creation of long-term shareholder value.
AEPs long-term incentive program focuses on longer-term shareholder value objectives. In 2008 performance units awarded to executive officers were linked to AEPs three-year total shareholder return relative to the utility companies in the S&P 500 Index and AEPs three-year cumulative ongoing earnings per share. Total shareholder return is generally the change in share price plus the dividend payments over the performance period. A cumulative earnings measure was chosen to ensure that the total earnings for all three years contribute equally to the award calculations, as opposed to assessing performance for each of the three years independently, which could encourage the sacrifice of earnings in one year to better ensure the achievement of earnings objectives in other years. The HR Committee also chose a total shareholder return measure for long-term incentive awards to provide an external performance comparison that reflects the effectiveness of managements strategic decisions and actions over this period. The HR Committee also uses long-term incentives as a retention tool to foster management continuity by subjecting these awards to a three-year vesting period.
AEPs compensation programs place a substantial amount of compensation at risk in the form of variable incentive compensation instead of fixed or base pay, with a substantial portion of the variable compensation subject to the achievement of earnings objectives. For 2008, eighty-five percent of the total compensation opportunity for the Chief Executive Officer and at least seventy-five percent of that for the other named executive officers was at risk in the form of incentive compensation. The HR Committee annually reviews the mix of base salary, annual incentive and long-term incentive compensation opportunity provided to executives. Consistent with AEPs Compensation Peer Group, more than seventy percent of the 2008 target compensation opportunity for the CEO and between fifty-seven percent and seventy-two percent of that for the other named executive officers is in the form of long-term, stock based incentive compensation. As a result, the value executives realize from their compensation opportunity is closely linked to AEPs long-term total shareholder return.
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The HR Committee believes that AEPs incentive structure provides an appropriate incentive for executives to manage the Company in the long-term interests of its stockholders without encouraging inappropriate risk taking. The largest portion of the compensation for our executive officers focuses on the Companys long-term performance. Since 2003, the HR Committee has chosen to use performance units as the primary form of long-term incentive awards, rather than other forms of compensation that may encourage more risk taking, such as stock options. In addition, the Company maintains stock ownership requirements for its executives to ensure that large amounts of compensation are equity-based and deferred until after the executive retires. This provides strong incentives to manage the Company in the long term interests of its shareholders and better ensures that executives are not encouraged to take excessive risk in the short term.
The HR Committee also strives to establish performance measures that balance quantitative and qualitative factors, avoid excessive weight on a single performance measure and that are achievable with high but sustainable levels of performance. The HR Committee also caps the potential payout score at 200% of target for all AEP performance measures and retains discretion to adjust incentive awards to reflect qualitative performance factors, including adherence to company values.
The HR Committee also targets a total compensation opportunity for each individual executive that is within a market competitive range, which the HR Committee generally considers to be within 15% of the peer group median. Each element of AEPs compensation program is structured to fit within this overall level of compensation opportunity. To the extent that the total compensation opportunity for an executive is above or below the peer group median, the HR Committee adjusts elements of pay over time to bring the total compensation opportunity into the competitive range. For example, the HR Committee has offset the CEOs compensation opportunity by an amount approximately equal to the incremental cost to the Company of his personal use of AEPs corporate aircraft.
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Compensation Peer Group
The HR Committee annually reviews AEPs executive compensation relative to a peer group of companies that represent the talent markets with which AEP must compete to attract and retain executives. This Compensation Peer Group is annually reviewed and adjusted as appropriate by the HR Committee in consultation with its independent compensation consultant. The Compensation Peer Group is chosen from a broad list of companies provided by the HR Committees independent compensation consultant for which compensation data is available. The peer companies are chosen to provide a peer group that is, on average, comparable in size to AEP in revenues, assets, market capitalization and number of employees. In addition, the HR Committee also considers the one and three year total shareholder return of the industrial companies when selecting the peer group. The Compensation Peer Group currently consists of an approximately equal balance of utility and industrial companies. The HR Committee includes industrial companies outside the utility industry both because AEP must compete with industrial companies to attract and retain executives and to increase the median level of assets and employees in the peer group to more closely compare to AEP. For 2008, the Compensation Peer Group consisted of 14 large and diversified energy services companies and 12 Fortune 500 companies shown in the table below.
AEPs Compensation Peer Group
Energy (14 Companies) |
General Industry (12 Companies) | |
Centerpoint Energy, Inc. |
3M Company | |
Constellation Energy Group, Inc. |
Bristol-Myers Squibb Company | |
Dominion Resources, Inc. |
Caterpillar Inc. | |
Duke Energy Corporation |
CSX Corporation | |
Edison International |
Goodyear Tire & Rubber Company | |
Entergy Corporation |
Northrop Grumman Corporation | |
Exelon Corporation |
PPG Industries, Inc. | |
FirstEnergy Corp. |
Schlumberger N.V. | |
FPL Group, Inc. |
Sunoco, Inc. | |
PG&E Corporation |
Textron Inc. | |
Public Service Enterprise Group Incorporated |
Union Pacific Corporation | |
Sempra Energy |
Weyerhaeuser Company | |
The Southern Company |
||
Xcel Energy |
Towers Perrin annually provides the HR Committee with an executive compensation study covering all executive officer positions and many other executive positions based on its survey information for the Compensation Peer Group. The methodology and job matches used in this study are determined by Towers Perrin based on descriptions of each executives responsibilities and are reviewed with the HR Committee. The standard benchmark is the median value of compensation paid by the Compensation Peer Group. However, in 2008 Towers Perrin also used a regression analysis of all energy companies in their database as the market benchmark for Mr. Powers (President AEP Utilities) because in Towers Perrins judgment, this provided the most accurate comparison. These are the only outside compensation surveys that the HR Committee used in 2008. Differences in the compensation opportunity provided to our named executive officers generally reflect differences in their individual roles and responsibilities, as well as differences in individual performance over time and other factors.
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Executive Compensation Program Detail
AEP provides three primary elements of compensation to named executive officers: base salary, annual incentive compensation and long-term incentive compensation. Each of these elements reflects individual performance and results.
Executive Compensation Component Summary. The following table summarizes the major components of our Executive Compensation Program.
Component |
Purpose |
Key Attributes | ||
Base Salary | To provide a market-competitive and consistent minimum source of income |
Salary increases established by HR Committee based on:
Sustained individual performance as assessed in written evaluations,
The responsibilities, experience and future potential of each executive officer,
Supervisor recommendations, which are constrained by the Companys merit budget,
Reporting relationships,
The impact that any change in base salary may have on other pay elements,
Tally sheets, and
The competitiveness of each executives total compensation.
No salary increases for 2009 | ||
Annual Incentive Compensation | To intensify executive officer focus on annual performance objectives that are critical to AEPs success
For 2008 these objectives were:
Ongoing earnings per share relative to our 2008 earnings guidance of $3.10- $3.30 per share, as the funding measure,
Safety,
Operating performance,
Regulatory performance, and
Strategic initiatives. |
Provided under the Senior Officer Incentive Plan
Maximum total award opportunity for all executive officers of 0.75% of income before discontinued operations, extraordinary items and the cumulative effect of accounting changes
Annual incentive targets established by the HR Committee based on competitive compensation information provided by Towers Perrin
Actual awards may generally vary from 0% to 200% of base salary |
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Component |
Purpose |
Key Attributes | ||
The funding created by AEPs earnings per share performance is allocated to each business unit and staff group, including the executive officer group, based on their performance toward their goals relative to the performance of all other groups
Individual awards are then determined by the HR Committee based on:
Each executives calculated bonus opportunity,
Individual performance for the prior year,
Market competitive compensation,
Tally sheets, and
The limits of the overall bonus pool. | ||||
Long-Term Compensation | To motivate AEP management to maximize shareholder value by linking this potential compensation directly to shareholder returns
To help ensure that Company management remains focused on longer-term results, which the HR Committee considers to be essential given the large amount of long-term investment required in our business
To reduce executive turnover and maintain management consistency
Specific performance objectives currently are:
Three-year cumulative earnings per share, and
Three-year total shareholder return relative to the utilities in the S&P 500 |
The HR Committee currently provides long-term incentive awards in the form of three-year performance units
The HR Committee establishes award guidelines for each executive salary grade based on total compensation practices for similar positions in AEPs Compensation Peer Group
Individual long-term incentive awards are primarily based on:
Individual performance,
Award guidelines for each salary grade established by the HR Committee,
Market competitive compensation levels,
Tally sheets,
The executive officers future potential for advancement, and
The overall award budget |
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Base Salary. AEP pays base salaries to provide a market-competitive and consistent minimum source of income to executives. When determining the 2008 salaries for executive officers, the HR Committee considered:
| Evaluations of their sustained individual performance in the following areas: integrity/ethics, communication, willingness to confront tough issues, business acumen, strategic planning, teamwork, fostering a high performance culture and, for the CEO only, leadership of the board of directors, |
| The responsibilities, experience and future potential of each executive officer, |
| Reporting relationships, |
| Supervisor recommendations, which are constrained by the Companys merit budget, |
| Tally sheets showing salary history and all other elements of total rewards, |
| The impact that any change in base salary may have on other pay elements, such as annual incentive compensation, and |
| The competitiveness of the executives total compensation, which includes annual incentive compensation and long-term incentive compensation. |
Before determining base salaries, the individual performance of each executive officer is evaluated in the areas described above by the senior executive to whom each reports. The CEOs performance is assessed by the independent members of the board of directors. To more fully assess the CEOs performance, the HR Committee Chairman annually solicits confidential written evaluations from all board members, senior AEP executives and AEPs auditors.
To develop a base salary recommendation for the CEO, the HR Committee, in executive session, subjectively weighs the CEOs performance along with the market compensation information provided by Towers Perrin. The HR Committee also reviews tally sheets showing the CEOs total reward package, including perquisites. The HR Committee presents its recommendation to the independent members of AEPs Board, who make the final determination of the CEOs salary.
In determining the 2008 base salaries for the other named executive officers, the HR Committee reviews Mr. Morris or Mr. Englishs written assessment of the other named executive officers performance and the market compensation benchmarks provided by Towers Perrin. The CEO presents base salary recommendations for the named executive officers, other than himself, to the HR Committee, and the HR Committee makes the final determination.
Annual Incentive Compensation. AEP provides annual incentive compensation to executive officers to intensify their focus on annual performance objectives that are critical to AEPs success, such as obtaining rate recovery for our capital investment program. Annual incentive compensation is paid under the Senior Officer Incentive Plan, which was approved by shareholders at the 2007 annual meeting. The HR Committee reviews and approves the annual compensation paid to the named executive officers, other than the CEO. The independent members of the board review and approve the annual incentive compensation of the CEO.
The HR Committee establishes one or more objective performance measures under the Senior Officer Incentive Plan each year. These objective measures establish the maximum award that each executive officer may receive for such year, although the HR Committee generally expects to award less than this maximum, as was the case each year that this plan was in place.
Annual Incentive Targets. The HR Committee, in consultation with Towers Perrin and Company management, has established and periodically adjusts the annual incentive targets for executive positions and salary grades. Annual incentive targets are expressed as a percentage of
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each participants base earnings. Actual awards can vary from 0% to 200% of the annual incentive target, although the HR Committee may approve larger awards, subject to the maximum award determined under the Senior Officer Incentive Plan.
In setting annual incentive targets, the Company and the HR Committee consider:
| The compensation survey information provided by Towers Perrin, which shows the competitiveness of AEPs annual incentive compensation targets, total cash compensation and total compensation for the named executive officers relative to the Compensation Peer Group, |
| AEPs progression of incentive targets by salary grade, and |
| The expense implications of any changes. |
For 2008 the HR Committee established the following annual incentive targets for the named executive officers:
| 110 percent of base salary for Mr. Morris, |
| 100 percent of base salary for Mr. Tierney, |
| 75 percent of base salary for Mr. English, and |
| 70 percent of base salary for Ms. Koeppel and Mr. Powers. |
Before 2008, Mr. Tierney oversaw AEPs Commercial Operation group, which includes our energy trading and marketing function. That position has a relatively high annual incentive target because it is market competitive for similar positions. In order to develop executive talent and as part of AEPs succession planning, Mr. Tierney was elected to his current position in 2008. His annual incentive target was maintained at the previous level.
Annual Performance Objectives. In January 2008 the HR Committee established AEPs 2008 ongoing earnings guidance of $3.10- $3.30 per share as the funding measure for AEPs annual incentive compensation program. This performance measure required earnings per share equal to:
| The low end of AEPs earnings guidance ($3.10 per share) for a threshold 20% of target score and award pool, |
| The mid-point of AEPs earnings guidance ($3.20 per share) for a 100% of target score and award pool, and |
| The high end of AEPs earnings guidance ($3.30 per share) for a maximum 200% of target score and award pool. |
If ongoing earnings would have been less than $3.10 per share, no annual incentive compensation would have been paid out to the named executive officers or to other employees. The 2008 EPS target was $0.25 (or approximately 8.5%) higher than the 2007 EPS target. This performance measure had the effect of sharing earnings with employees such that every one cent increase in ongoing earnings per share above the mid-point resulted in an approximate 10% increase in incentive funding, up to a maximum 200% of target funding at earnings of $3.30 per share.
In 2008 AEP produced ongoing EPS of $3.24, which was in the higher end of this range. This resulted in a 2008 ongoing earnings per share score of 136.2%. For 2008, ongoing EPS was less than earnings per share reported in AEPs financial statements primarily because of a favorable settlement of a lawsuit and an unfavorable regulatory order. See our Form 8-K filed on January 29, 2009 announcing 2008 fourth quarter and year-end earnings for a reconciliation of ongoing and reported EPS.
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For 2008 the HR Committee again used an Executive Council Scorecard to tie the annual incentive awards for AEPs executive team to four areas of performance: safety, operating performance, regulatory performance and strategic initiatives.
Maintaining the safety of AEP employees, customers and the general public is always a primary consideration, and safety is an AEP core value. Accordingly, the HR Committee tied 25% of the scorecard to reducing accidents and the severity of injuries across the AEP system. In addition, the HR Committee established a fatality deduction for 2008, such that any accidental work-related employee fatality in 2008 would have reduced the score for executive officers by 25% and by lesser amounts for all other employees. The frequency and severity of on-the-job injury accidents substantially improved in 2008, which we believe was the result of our focus on preventing accidents. Most importantly, there were no fatal employee accidents on the job in 2008. Backto-back years without an employee fatality represent a first for AEP during the many decades we have recorded safety data. As a result the overall 2008 safety score for the Executive Council was 181.6% of target.
The HR Committee also tied 25% of the scorecard to the operating performance of AEPs assets. This component measures the reliability of our wires assets, the availability of our generating plants and environmental performance across the AEP system. In 2008 AEP achieved below target results for wires reliability and plant availability but above target results for environmental performance, which produced an overall operating performance score of 66.6% of target.
Since AEP has undertaken many major capital improvement projects, recovering these additional investments with satisfactory returns through rate proceedings is imperative to AEPs near and long-term success. Therefore, the HR Committee tied 25% of the scorecard to AEPs overall success in achieving rate recovery in regulatory proceedings at the Federal Energy Regulatory Commission and state public utility commissions. AEP had targeted $518 million of additional rate relief in 2008, but the Company exceeded that goal by achieving $526 million of rate relief. As a result, the HR Committee subjectively scored this component at 125.0% of target.
For 2008 the strategic initiatives category included performance measures related to improving workforce diversity and regulatory filings regarding rate restructuring in Ohio. AEPs overall performance towards these goals in 2008 produced a score of 100.9% of target.
The scores for the safety, operating performance, regulatory performance and strategic initiatives goals for 2008 combined to produce an above target Executive Council Scorecard result of 118.5% of target.
In order to allocate the award pool created by AEPs EPS to each incentive group (typically a business unit or staff function), the resulting scores are divided by the weighted average performance score for all groups. For 2008 the average performance score for all groups in AEPs annual incentive compensation program was 133.9% of target. This same weighted average performance score is applied to the group that includes the named executive officers. The chart below shows the calculation of the overall performance score for the named executive officers.
Executive Council Score |
EPS Score |
Average Performance Score |
Overall Performance Score* | |||||||||
118.5% | × | 136.2% | ÷ | 133.9% | = | 120.5% | ||||||
* The maximum overall performance score is 200% |
The annual incentive opportunity for each employee for a given year is calculated by multiplying their base earnings by their annual incentive target and the overall award score for their
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group. This calculated bonus opportunity, shown in the chart below for each named executive officer, is the starting point for determining annual incentive awards. The HR Committee then evaluates the individual performance of each named executive officer to determine the final award.
Name |
2008 Base Earnings |
Annual Incentive Target % |
Overall Performance Score |
Calculated Bonus Opportunity |
Actual Awards | ||||||||||||||||
Michael G. Morris |
$ | 1,247,885 | x | 110 | % | x | 120.5 | % | = | $ | 1,654,071 | $ | 1,654,071 | ||||||||
Holly K. Koeppel |
$ | 497,885 | x | 70 | % | x | 120.5 | % | = | $ | 419,966 | $ | 450,000 | ||||||||
Carl L. English |
$ | 548,308 | x | 75 | % | x | 120.5 | % | = | $ | 495,533 | $ | 450,000 | ||||||||
Brian X. Tierney |
$ | 398,181 | x | 100 | % | x | 120.5 | % | = | $ | 479,808 | $ | 665,000 | ||||||||
Robert P. Powers |
$ | 509,154 | x | 70 | % | x | 120.5 | % | = | $ | 429,471 | $ | 415,000 |
The sum of the calculated bonus opportunity for all employees is the overall bonus pool for the Company. The use of this overall bonus pool generally ensures a disciplined award allocation process, since higher awards must be offset by lower awards to avoid exceeding the bonus pool.
The HR Committee believes that annual incentive compensation should not be purely based on a formulaic calculation, but should instead be adjusted from this starting point to reflect better each executives individual performance, contribution and situation. Therefore, the HR Committee considers the following factors in determining the amount of annual incentive compensation to be paid to each executive officer, up to the maximum amount available under the Senior Officer Incentive Plan:
| The calculated bonus opportunity, |
| The CEOs award recommendation, which is primarily based on a subjective assessment of each executives relative individual performance for the prior year, focusing particularly on those goals for which the executive had primary responsibility, |
| The formal written performance assessment discussed above under Base Salary, |
| Compensation information provided by the HR Committees independent compensation consultant, |
| Tally sheets, and |
| The limits of the overall bonus pool. |
As a result of this subjective assessment of the above factors for each named executive officer, the HR Committee awarded annual incentive compensation for 2008 that varied from the calculated bonus opportunity. In no case did the amounts exceed the maximum award opportunity created by objective performance measures under the Senior Officer Incentive Plan. The HR Committee establishes performance measures that are intended to provide maximum award opportunities that allow the HR Committee to award annual incentive compensation to executive officers in an amount that they subjectively determine to be commensurate with each executives individual performance up to the executives maximum award opportunity. In this way, the HR Committee retains the flexibility to make awards that are based on individual performance, while still allowing the Company to deduct such compensation as performance based compensation under Section 162(m) of the Internal Revenue Code.
For 2008, the HR Committee established income before discontinued operations, extraordinary items and the cumulative effect of accounting changes (Adjusted Income) as the 2008 performance objective under the Senior Officer Incentive Plan. The maximum dollar value available for awards under this plan was point seventy five percent (0.75%) of 2008 Adjusted Income. The HR Committee further allocated a specific percentage of this amount to each executive officer.
In determining the amount of Mr. Morriss annual incentive award, the independent members of the Board considered AEPs EPS, which was above target, despite difficult economic conditions.
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In addition, there were no work related fatalities of AEP employees in 2008. It is only the second year since 1997, and only the third year since 1970 that the Company has completed a calendar year without a fatal employee accident. In addition, this is the first time since we began permanently maintaining safety records that we have had two consecutive years without a fatal employee accident.
The annual incentive awards made to Ms. Koeppel and Messrs. English and Powers were generally in line with the calculated bonus opportunity. The annual incentive award made to Mr. Tierney also reflected his successful efforts in negotiating a settlement of a complex lawsuit in 2008 that resulted in the Companys receipt of $255 million.
The actual annual incentive compensation earned for 2008 by the named executive officers is shown in the Non-Equity Incentive Plan Compensation column of the Summary Compensation Table on page 44.
For 2009 the HR Committee froze AEPs annual incentive targets at the same percentages of salary for each salary grade as we used for 2008. The HR Committee also added a credit rating deduction to the funding measure for AEPs annual incentive program. The credit rating deduction will reduce the overall score for executive officers and all employees by 10% at the HR Committees discretion if one of the major credit rating agencies reduces the rating on the Companys senior unsecured debt during the year. The HR Committee added this new potential deduction in 2009 because the Company needs good credit quality to efficiently access the financial markets during these difficult economic times.
For 2009, the HR Committee established the same four categories of performance measures, which are safety, operating performance, regulatory performance and strategic initiatives, (see page 30 for a description of the Executive Council Scorecard), although, the weighting of these categories was changed slightly for 2009.
Long-Term Incentive Compensation. The HR Committee uses equity-based long-term incentive awards to motivate AEP management to maximize shareholder value by linking this potential compensation directly to shareholder returns. These awards also help ensure that Company management remains focused on longer-term results, which the HR Committee considers to be essential given the large amount of long-term investment required in our business. In addition, the three-year vesting requirements of these awards are a retention incentive that helps reduce executive turnover and maintain management consistency.
AEP annually reviews the mix of long-term incentive compensation it provides its executives. The HR Committee has not granted stock options as part of its regular annual grant cycle for long-term incentive awards since 2003 because of employee, investor and public concerns about stock options. Revised accounting standards also eliminated the preferential accounting treatment of stock options.
The HR Committee primarily grants long-term incentive awards on a fixed annual cycle that currently takes place at its December meeting, following its annual executive compensation review. The HR Committee also grants long-term incentive awards, such as restricted stock unit awards, at other times of the year to provide a timely special reward for key contributors and for specific employment offers. It is a long-standing HR Committee practice to consider the impact of any recent and upcoming Company announcements and financial disclosures that may impact AEPs share price, as well as AEPs current stock price itself, when determining the number of shares or units to grant under AEPs long-term incentive program.
The HR Committee establishes award guidelines for each executive salary grade based on market competitive total compensation for similar positions in AEPs Compensation Peer Group. Individual long-term incentive awards are determined by the HR Committee, or, for the CEO, by the independent members of the Board. These determinations are made based on:
| Individual performance assessments (described under Base Salary above), |
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| Award guidelines for each salary grade established by the HR Committee, |
| Survey information for the Compensation Peer Group, |
| Tally sheets, |
| Managements recommendations for awards to employees under their purview, |
| The executive officers future potential for advancement, and |
| Other factors, all within the context of an overall award budget. |
The HR Committee also regularly reviews tally sheets for the executive officers, which provide information about the performance and potential future payout of outstanding equity awards to assess their ongoing effectiveness in meeting the programs objectives. The HR Committee also determines whether the value of the potential award payout appropriately reflects the Companys performance and condition. Otherwise, the HR Committee may reduce the award score. The HR Committee also considers whether the value that executive officers have received from vested equity awards and the potential value from outstanding equity awards is so large as to reduce significantly the need for or effectiveness of any future equity awards. To date, the HR Committee has not found this to be the case.
Performance Units
Currently, the HR Committees practice is to grant long-term incentive awards annually in the form of performance units with a three-year performance and vesting period. Long-term incentive awards have been granted to executive officers exclusively in the form of performance units since 2006. For 2008, performance units were the only type of long-term incentive awarded to executive officers.
The HR Committee granted performance unit awards, effective January 1, 2008, as follows:
Name |
Number of Performance Units Granted | |
Mr. Morris |
125,000 | |
Ms. Koeppel |
28,090 | |
Mr. English |
44,840 | |
Mr. Tierney |
17,140 | |
Mr. Powers |
29,320 |
Recipients must remain employed by AEP through the end of the vesting period to receive a full payout, but payouts are prorated for retiring executives. Dividends are reinvested in additional performance units. The maximum score for each performance measure is 200 percent. The value of each performance unit that is earned is based on the average closing price of AEP common stock for the last 20 trading days of the performance period. The total number of performance units held at the end of the performance period is multiplied by the weighted score for the two performance measures shown below to determine the award payout.
Performance Measures for 2008 2010 Performance Units
Performance Measure |
Weight |
Threshold Performance |
Target Performance |
Maximum Payout Performance | |||||
3-Year Cumulative Earnings Per Share |
50 | % | $9.11 (25% payout) |
$10.13 (100% payout) |
$11.14 (200% payout) | ||||
3-Year Total Shareholder Return vs. S&P Electric Utilities |
50 | % | 20th Percentile (0% payout) |
50th Percentile (100% payout) |
80th Percentile (200% payout) |
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In December 2005 the HR Committee also established the three-year cumulative EPS and the three year total shareholder return as the performance measures for performance units awarded for the 2006-2008 performance period. The cumulative three-year EPS target for these performance units was set at $7.92 for this performance period, which, at the time, was equal to the sum of our earnings guidance for 2006 and the earnings included in our board approved strategic plan for 2007 and 2008. The total shareholder return target was the same as described above for the 2008-2010 performance period. The final score calculation for these performance measures is shown in the chart below.
2006 2008 Performance Units
Performance Measures |
Threshold Performance |
Target Performance |
Maximum Payout Performance |
Actual Performance |
Score |
Weight |
Weighted Score |
||||||||||
3-Year Cumulative Earnings Per Share |
$7.29 (25% payout) |
$7.92 (100% Payout) |
$8.55 (200% Payout) |
$9.01 | 200.0 | % | 50 | % | 100.0 | % | |||||||
3-Year Total Shareholder Return vs. S&P Electric Utilities |
20th Percentile (0% Payout) |
50th Percentile (100% Payout) |
80th Percentile (200% Payout) |
32nd Percentile |
40.7 | % | 50 | % | 20.3 | % | |||||||
Composite Result |
120.3 | % |
Performance units awarded to named executive officers are deferred mandatorily into AEP Career Shares under AEPs Stock Ownership Requirement Plan, to the extent necessary to meet all of the named executive officers stock ownership requirements. AEP Career Shares are not paid until after the participants termination of employment. See Stock Ownership Requirements on page 39 for further details.
Restricted Stock and Restricted Stock Units
AEP primarily issues restricted stock or restricted stock units to:
| Provide special rewards for key contributors, |
| Create long-term retention incentives, or |
| Offset compensation and benefits from a prior employer that a prospective hire would forfeit by accepting AEPs employment offer. |
The Company and the HR Committee believe that using restricted stock or restricted stock units in such situations, in lieu of cash, ties the value of such compensation to AEPs long-term share price and helps motivate the recipient to act in the interests of shareholders. These awards generally vest over three or more years and, therefore, also provide a retention incentive that helps reduce executive turnover and provide consistent management. The HR Committee generally considers grants of restricted stock and restricted stock units to be one-time events for special circumstances and generally does not consider the value of such awards to be an ongoing element of executive pay. No restricted stock or restricted stock units have been awarded to any of the named executive officer since 2005. For a description of restricted stock outstanding for Mr. Morris, see the Employment Agreements discussion on page 49.
Benefits. AEP provides health and welfare benefits, retirement benefits and deferred compensation programs with market-based rates of return to named executive officers and other eligible employees. In evaluating potential changes to AEPs executive benefit programs, the Company and the HR Committee consider:
| Changes to non-contractual benefit programs in the context of AEPs total executive compensation and benefits program as well as within the constraints of applicable law, such as ERISA and Section 409A of the Internal Revenue Code, |
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| Benefit design trends among large utility and U.S. industrial companies, and |
| Tally sheets showing each named executive officers total compensation and benefit opportunity. |
AEP generally provides the same health and welfare benefits to executives as it provides to other employees. AEP also provides the named executive officers with either four or five weeks of paid vacation.
AEPs named executive officers participate in the same pension and savings plans as other eligible employees. These include tax-qualified and non-qualified defined contribution and defined benefit plans. AEPs non-qualified retirement benefit plans are largely designed to provide supplemental benefits that would otherwise be offered through the tax-qualified plans except for the limits imposed by the Internal Revenue Code on those tax-qualified plans. As a result, the non-qualified plans allow the eligible employees to accumulate higher levels of replacement income upon retirement than would be allowed under the tax-qualified plans alone.
The HR Committee recognizes that the non-qualified plans result in the deferral of the Companys income tax deduction equal in value to the amount credited to the participant accounts, until such benefits are paid. The HR Committee chooses to provide these supplemental benefits because it believes that (i) executives generally should be entitled to the same retirement benefits, as a percentage of their eligible pay, as other employees and (ii) such benefits are part of a market competitive benefits program.
The non-qualified plans also allow flexibility to structure individualized benefit packages that help in recruiting and retaining key executives. For example, a starting balance credit of $2,100,000 and an increased credit rate were provided to Mr. Morris under AEPs pension program pursuant to his negotiated employment contract. The increased pension benefits were provided to Mr. Morris to recruit him to AEP and to make up for pension benefits that he otherwise could have earned from his prior employer. Other executive officers received additional years of credited service or an increased credit rate for their pension benefits in recognition of their many years of experience at prior employers. The HR Committee believes that the Company needs to be able to offer these enhanced pension benefits to persuade experienced executives to leave their current employers to accept positions at the Company.
AEPs non-qualified plans also provide certain benefit enhancements to executives as a group, such as the grandfathered final average pay formula in AEPs non-qualified pension plan (not available to new hires at any level), which provides a benefit based on the total of base pay and annual incentive compensation, rather than base pay alone.
The Company and the HR Committee believe that AEPs continued use of its qualified and non-qualified retirement plans (including the enhancements offered through the nonqualified plans) is consistent with competitive practice and necessary to attract and retain essential executive talent. The HR Committee does, however, put limits on these plans because it believes that compensation above these limits should not be further enhanced by including those amounts in retirement benefit calculations. Therefore,
| Long-term incentive compensation is not in the calculations that determine benefits under AEPs benefit plans, |
| The cash balance formula of the AEP Supplemental Benefit Plan limits eligible compensation to the greater of $1 million or twice the participants base salary, and |
| Eligible compensation is also limited to $2 million under the non-qualified Supplemental Retirement Savings Plan. |
AEP provides group term life insurance benefits to all employees, including the named executive officers, in the amount of two times their base salary. In addition to the life insurance benefit
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provided to the other named executive officers, AEP provides Mr. Morris with a cash value life insurance policy with a face value of $3,000,000, along with a tax gross-up for the imputed income, pursuant to his negotiated employment agreement. The final payment on this policy was made in 2008.
Perquisites. AEP generally provides perquisites that help executives conduct Company business. The HR Committee annually reviews the perquisites provided by the Company to ensure that they are efficient and effective uses of AEPs resources. The HR Committee also periodically reviews the value of perquisites provided to each named executive officer, in the context of total compensation, as part of its review of tally sheets. The incremental cost of perquisites for named executive officers is included in the Summary Compensation Table on page 44.
In 2008 AEP provided a country club and a dining club membership to executive officers who have a need to use such facilities for business entertainment purposes because the HR Committee believes such business entertainment is valuable for the Company. The Company reimburses executives for business expenses incurred at these clubs. In 2008 the Company also reimbursed executives for initiation fees, assessments and dues incurred at these clubs and provided a tax gross-up on these amounts. Due to economic conditions, AEP will no longer reimburse or gross-up country club dues, and is not currently providing any new memberships to executive officers.
For executives who relocate, AEP provides relocation assistance that includes travel costs, costs associated with the purchase and sale of a home, a fixed payment associated with miscellaneous relocation expenses, limited temporary living expenses and gross-up for taxes on these amounts. AEPs relocation package is intended to offset nearly all of the cost of a move for AEP executives. This policy is market competitive and is necessary to obtain high quality new hires and internal candidates for assignments that require relocation.
The HR Committee is sensitive to concerns over the expense of corporate aircraft. However, the HR Committee believes that use of these aircraft for business travel is critical to the successful management of the Companys affairs because it greatly increases the opportunity for the Companys executives to have personal contact with regulators, government officials, union leaders, business partners, customers and employees located throughout AEPs eleven state system. This personal contact requires travel to many locations that are not quickly accessible via other types of transportation, and, as a result, such travel would often be prohibitively time consuming without the use of corporate aircraft. The Company provides personal use of corporate aircraft to Mr. Morris and, in rare circumstances, to other executives. Mr. Morris negotiated the use of corporate aircraft for personal travel as part of his employment agreement, since he maintains his permanent residence outside of Ohio. The HR Committee believes that the enhanced security, travel flexibility and reduced travel time that corporate aircraft provide for personal travel benefits the Company. However, the HR Committee has offset Mr. Morriss compensation opportunity by an amount approximating the value of his personal use of corporate aircraft. Taxes are withheld on the value of executive personal use of corporate aircraft in accordance with IRS standards. AEP does not provide a gross-up for these taxes.
The Company occasionally transports spouses of executives to business meetings that spouses are invited to attend. The HR Committee believes that such travel is a necessary business expense and, therefore, the Company provides a gross-up to executives on the taxes associated with such spousal travel. The Company does not gross-up imputed income for executives when traveling to personal destinations.
In addition, AEP also provides executives with independent financial counseling and tax preparation services to assist executives with financial planning and tax issues. These services help reduce the amount of assistance AEPs human resource staff needs to provide in these areas and ensures that these services are provided by someone familiar with AEPs executive compensation
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and benefit programs. It also provides the Company with a source of information from the executives perspective on executive compensation and benefits. Income is imputed to executives and taxes are withheld for financial counseling and tax preparation services.
Role of the CEO with Respect to Determining Executive Compensation. The HR Committee has invited the CEO to attend all HR Committee meetings. The HR Committee regularly holds executive sessions without the CEO or other management present to provide a confidential avenue for any concerns to be expressed. The CEO, in his role as Chairman of the Board, has the authority to call a meeting of the HR Committee.
The CEO has assigned AEPs Senior Vice PresidentShared Services, Vice PresidentHuman Resources and Director of Compensation and Executive Benefits to support the HR Committee. These individuals work closely with the HR Committee Chairman, the CEO and the Committees independent compensation consultant (Towers Perrin) to research and develop requested information, prepare meeting materials, implement the HR Committees actions and administer the Companys executive compensation and benefit programs in keeping with the objectives established by the HR Committee. The management supporting the HR Committee also meets with the CEO, the HR Committee Chairman and Towers Perrin prior to meetings to review and finalize the meeting materials.
The CEO regularly discusses his strategic vision and direction for the Company during HR Committee meetings with Towers Perrin in attendance. Likewise, Towers Perrin regularly discusses compensation strategy alternatives, in light of the CEOs strategic vision and direction, during HR Committee meetings with the CEO in attendance. The HR Committee believes that this open dialog and exchange of ideas is important to develop and implement a successful executive compensation strategy. The CEO did not retain any outside compensation consulting services or otherwise seek compensation advice regarding AEPs executive compensation and benefits.
The CEO, as with all AEP managers, is responsible for assessing and rating the performance of his subordinates. Mr. Morris also discusses the individual performance of all the named executive officers with the HR Committee and recommends their compensation to the HR Committee. As CEO, he also has substantial input into the development of employment offers for outside candidates for executive positions, although all employment offers for executive officer positions require the approval of the HR Committee.
The CEO does not play any role in determining or recommending director compensation. The Directors and Corporate Governance Committee is responsible for developing a recommendation as to the compensation of non-management directors. To help it meet this responsibility, the Directors and Corporate Governance Committee has hired an outside compensation consultant who is independent from both the Company and the HR Committees executive compensation consultant. The Board of Directors makes the final determination on directors compensation. The CEO attends the Directors and Corporate Governance Committee meetings.
Other Compensation Policies and Practices
Recoupment of Incentive Compensation. Consistent with the requirements of the Sarbanes-Oxley Act, the Board believes that incentive compensation should be reimbursed to the Company if, in the Boards view:
| Such incentive compensation was predicated upon the achievement of financial or other results that were subsequently materially restated or corrected, |
| The officer from whom such reimbursement is sought engaged in misconduct that caused or partially caused the need for the restatement or correction, and |
| A lower payment would have been made to the executive based upon the restated or corrected financial results. |
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Based on a policy adopted by the Board in February 2007, the HR Committee directed the Company to design and administer all of the Companys incentive compensation programs in a manner that provides for and preserves the Companys ability to obtain such reimbursement if and to the extent that, in the Boards view, such reimbursement is warranted by the facts and circumstances of the particular case.
Change In Control Agreements. The HR Committee provides change in control agreements to all the named executive officers to help align the interests of these executives with those of AEPs shareholders by mitigating the financial impact if their employment is terminated as a result of a change in control. The HR Committee also considers change in control agreements as an important tool in recruiting external candidates for certain executive positions. The HR Committee limits participation to those executives whose full support and sustained contribution would be critical to the successful completion of a change in control.
While the HR Committee believes these agreements are consistent with the practices of its peer companies, the most important reason for these agreements is to protect the Company and the interests of shareholders in the event of an anticipated or actual change in control. During such transitions, retaining and continuing to motivate the Companys key executives would be critical to protecting shareholder value. In a change of control situation, outside competitors are more likely to try to recruit top performers away from the Company, and our executive officers may consider other opportunities when faced with uncertainty about retaining their positions. Therefore, the HR Committee uses these agreements to provide security and protection to officers in such circumstances for the long-term benefit of the Company and its shareholders.
In response to a shareholder proposal that was approved at the 2004 annual meeting, the Board adopted a policy that requires shareholder approval of future executive severance agreements that provide benefits generally exceeding 2.99 times the sum of the named executive officers salary plus bonus. In consultation with Towers Perrin, the HR Committee periodically reviews change in control agreement practices for similar companies, including the companies in our Compensation Peer Group. The HR Committee has found that change in control agreements are common among these companies, and that 2.99 is the most common multiple for executive officers. Therefore, the HR Committee approved change in control multiples of 2.99 times base and bonus for all of the named executive officers. The HR Committee has also structured AEPs change in control agreements to include a double trigger, which is a change in control accompanied by an involuntary termination or constructive termination within two years.
If the payments made to a named executive officer on account of his or her termination exceed certain amounts, the Company may not be able to deduct the payments for federal income tax purposes and the named executive officer could be subject to a 20% excise tax on such payments. The excise tax is in addition to the executives regular payroll and income taxes. To offset the effect of the excise tax, AEPs change in control agreements provide gross-up payments to reimburse executives for the excise tax. This allows the executive to retain the same amount that he or she would have received had the excise tax not been imposed. However, the gross-up payment will be reduced by up to 5% if that reduction would avoid the excise tax.
Other compensation and benefits provided to executive officers in the event of a change in control are consistent with that provided in the event a participants employment is terminated due to a consolidation, restructuring or downsizing as described below.
Other Employment Separations. AEP maintains a severance plan that provides two weeks of base pay per year of service to all employees, including executive officers, if their employment is terminated due to a restructuring or downsizing, subject to the employees agreement to waive claims against AEP. Mr. Morriss employment agreement, however, provides him a severance payment equal to two times his annual base salary in the event of his severance, subject to his
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agreement to waive claims against AEP. In addition, our severance benefits for all employees include outplacement services and access to health benefits at a reduced cost for up to 18 months (or until age 65 for employees who are at least age 50 with 10 years of service at the time of their severance).
Named executive officers and all other employees who separate from service after year-end, other than for cause, remain eligible for a discretionary annual incentive award for the completed year. The amount of such awards for the named executive officers remains discretionary and is determined in accordance with the award process described under Annual Incentive Compensation on page 28. Named executive officers and other employees remain eligible for a prorated portion of their annual incentive award if they separate from service prior to year-end due to their retirement, severance or death.
The Company also prorates the vesting of performance units and provides one year of continued financial counseling services to all participants in the event of their severance or death. A prorated portion of outstanding performance units also vests if a participant retires, which is defined as a termination other than for cause after the executive reaches age 55 with five years of service. None of the executive officers named in the Summary Compensation Table were retirement eligible in 2008, although Mr. Morris and Mr. Powers became retirement eligible in early 2009.
Stock Ownership Requirements
The HR Committee believes that linking a significant portion of an executives financial rewards to the Companys success, as reflected by the value of AEP stock, gives the executive a stake similar to that of the Companys shareholders and encourages long-term management strategies for the benefit of shareholders. Therefore, the HR Committee requires senior executives to accumulate and hold a specific amount of AEP common stock or stock equivalents. The HR Committee annually reviews the minimum stock ownership levels for each executive salary grade and periodically adjusts these levels. Executives generally are expected to achieve their required stock ownership level within five years of the date it is assigned. Due to promotions and changes in ownership requirements, executives may have multiple stock ownership requirements, each of which they are expected to achieve within five years of the date it is assigned.
AEPs stock ownership requirements are specified as a fixed number of shares or share equivalents for executives in each salary grade. At the time the stock ownership requirements were established, their value was equal to three times base salary for the CEO and two to two and one-half times base salary for the other named executive officers. The HR Committee believes that its stock ownership requirements are consistent with best practices and the stock ownership practices of the companies in AEPs Compensation Peer Group. The highest minimum stock ownership requirement assigned to each of the named executive officers is shown in the table below.
Name |
Highest Minimum Stock Ownership Requirement as of 12/31/2008 (Shares) |
AEP Stock and Share Equivalent Holdings on 12/31/2008 |
|||
Mr. Morris |
109,300 | 473,647 | (1) | ||
Ms. Koeppel |
52,700 | 57,102 | |||
Mr. English |
62,900 | 79,403 | |||
Mr. Tierney |
29,900 | 31,587 | |||
Mr. Powers |
52,700 | 55,964 |
(1) | Includes 200,000 unvested restricted shares that vest in approximately equal thirds, subject to Mr. Morriss continued employment, on November 30 of 2009, 2010 and 2011. |
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AEP maintains the Stock Ownership Requirement Plan to provide a tax deferred method to senior executives for meeting their minimum stock ownership requirements. Performance units are mandatorily deferred into AEP Career Shares under the Stock Ownership Requirement Plan for participants who have not met all of their minimum stock ownership requirements. In addition, to the extent an executive has not met a minimum stock ownership requirement within five and one-half years of the date it was assigned, the executive is subject to:
| Mandatory deferral of up to 50% of the executives next annual incentive compensation award into AEP Career Shares, and |
| A requirement to retain the AEP shares realized through stock option exercises (net of shares redeemed to satisfy exercise costs and tax withholding requirements). |
AEP Career Shares are not paid to participants until after their AEP employment ends. In addition to AEP Career Shares, executives may satisfy their minimum stock ownership requirements with personal AEP stock holdings owned directly or with funds held in the AEP Stock Fund option in the qualified Retirement Savings Plan, the Supplemental Retirement Savings Plan and the Incentive Compensation Deferral Plan.
Insider Trading Policy
The Company maintains an insider trading policy that prohibits directors and officers from directly hedging their AEP stock holdings through short sales and the use of options, warrants, puts and calls or similar instruments. The policy also prohibits directors and officers from placing AEP stock in margin accounts without the approval of the Company. The Company is unaware of any executive officer who has attempted to directly or indirectly hedge the economic risk associated with minimum stock ownership requirements. The Company is also not aware of any executive officer or director who has pledged or otherwise encumbered their shares of AEP stock.
Tally Sheets
The HR Committee uses tally sheets to evaluate the total rewards package for the named executive officers, particularly to monitor the accumulation of equity compensation and retirement benefits. These tally sheets include all significant aspects of AEPs total reward program and illustrate the potential value provided to executives under various performance, termination and stock price scenarios. Tally sheets also show the extent to which changes made to some elements of pay, such as base salary, or changes in AEPs stock price, affect the value of other elements of pay and the executives total reward package.
Tax Considerations
Section 162(m) of the Internal Revenue Code limits the Companys ability to deduct compensation in excess of $1,000,000 paid in any year to the Companys CEO or any of the next three highest paid named executive officers, other than the Chief Financial Officer named in the Summary Compensation Table. The HR Committee considers the limits imposed by Section 162(m) when designing compensation and benefit programs for the Company and its executive officers. Because the annual incentive compensation awarded in 2008 was performance based and awarded by a committee of independent outside directors pursuant to a plan that was approved by shareholders (the Senior Officer Incentive Plan), its deductibility is not subject to the Section 162(m) limit. Amounts paid to the named executive officers for vested performance units also are not subject to the deductibility limit for the same reasons.
AEPs restricted shares and restricted stock units are not considered to be performance based under Section 162(m), and therefore any amounts paid are not tax deductible to the extent that the covered executive officer receives total non-performance based compensation in excess of $1,000,000.
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By meeting the requirements for performance based compensation under Section 162(m) for annual incentive compensation and performance units, the Company saved approximately $6.9 million for 2008. The HR Committee intends to continue to utilize shareholder approved plans and performance based awards to allow the Company to deduct most annual and long-term incentive compensation paid to named executive officers, while maintaining sufficient flexibility to award appropriate incentives to named executive officers.
Human Resources Committee Report
Membership and Independence. The HR Committee has four members. The Board has determined that each member of the HR Committee is an independent director, as defined by the New York Stock Exchange listing standards.
Purpose. The primary purpose of the HR Committee is to provide independent oversight of the compensation and human resources policies and practices of the Company. The primary objective of the HR Committee with respect to executive compensation is to ensure that the executive officers and other key employees are compensated in a manner that is consistent with the business strategy of the Company, competitive practices, internal equity considerations, Company and Board policies and the requirements of appropriate regulatory bodies.
Functions and Process. The HR Committee operates under a written charter adopted by the Board. This charter is available on AEPs web-site at www.AEP.com/investors/corporategovernance.
The HR Committee annually reviews AEPs executive compensation in the context of the performance of management and the Company. The HR Committee reviews and approves the compensation for all officers at the senior vice president level and above and other key employees. With respect to the compensation for the CEO, the HR Committee is responsible for making compensation recommendations to the independent members of the Board, who review and approve the compensation for the CEO. Neither the CEO nor any other non-independent director is present when CEO compensation is discussed and approved by the independent members of the Board.
In carrying out its responsibilities, the HR Committee addressed many aspects of AEPs human resource and executive compensation programs and practices in 2008, including:
| Establishing annual and long-term performance objectives for senior executives as a group and individual performance objectives for the CEO, |
| Assessing the performance of the CEO, other senior executives and the Company relative to established performance objectives, |
| Determining the mix of base salary, short-term incentives and long-term equity based compensation to be provided to executives and other employees, |
| Reviewing an analysis of executive compensation for all senior executives, including the named executive officers, and other key employees, |
| Reviewing and approving the salaries, annual incentive awards and long-term incentive award opportunities for all senior executives, including the named executive officers, and other key employees, |
| Reviewing and approving the major elements of the Companys compensation and benefit programs, including special and supplemental benefits provided to executives, |
| Reviewing and approving the major terms of employment, change in control and any other special agreements with executives, |
| Reviewing the Companys workforce safety efforts and results, |
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| Reviewing the senior management succession plan, |
| Reviewing workforce diversity efforts and results, |
| Reviewing and approving reports to shareholders regarding executive compensation, and |
| Selecting and engaging a compensation consultant to provide objective and independent advice to the HR Committee. |
In establishing performance objectives, the HR Committee considers the interests of other major AEP stakeholders, such as AEPs employees, customers and the communities in which AEP operates, in addition to those of AEPs shareholders. For example, the HR Committee tied both 2008 and 2009 annual incentive compensation for all executive officers and other key employees to employee safety, customer reliability, environmental stewardship, and diverse candidate hiring goals while also tying funding for annual incentive compensation to AEPs earnings per share.
In determining executive compensation, the HR Committee considers all relevant factors, including:
| Company performance, |
| Individual performance, particularly in the areas of integrity/ethics, communication, willingness to confront tough issues, business acumen, strategic planning, teamwork, fostering a high performance culture and, for the CEO only, leadership of the board of directors, |
| Compensation survey information, |
| The responsibilities and experience of each senior officer, |
| Supervisor recommendations, |
| Compensation history, |
| The impact compensation changes may have on other elements of total rewards, |
| The expense implications of any changes, and |
| Tally sheets, showing each of the named executive officers total compensation in multiple scenarios. |
The HR Committees Independent Compensation Consultant. The HR Committee has hired a nationally recognized consultant (Richard Meischeid of Towers Perrin) to provide recommendations to the HR Committee regarding AEPs executive compensation and benefits programs and practices. Towers Perrin also provides information on current trends in executive compensation and benefits within the electric utility industry and among U.S. industrial companies in general. The HR Committee annually assesses and discusses the performance and independence of its executive compensation consultant. As part of this assessment, the HR Committee considers the extent of other business that Towers Perrin performs for AEP and reviews the safeguards that are in place to ensure the independence of the advice they receive. Towers Perrin does perform actuarial and benefits consulting services for the Company related to pension plans for the Company, but does not have any role in recommending director compensation. In January 2008 and again in January 2009, the HR Committee concluded that, although Towers Perrin does perform an extensive amount of other services for AEP, there were adequate barriers and safeguards in place to ensure that Towers Perrins executive compensation recommendations were not in any way influenced by this other business. In both years, the HR Committee concluded that Towers Perrin was not unduly influenced by management and was providing objective and independent advice. The HR Committee has also instructed management to avoid engaging Towers Perrin for any new non-recurring work without the HR Committees approval. The HR Committee regularly holds executive sessions with Towers Perrin to help ensure that it receives full and independent advice.
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In fulfilling its oversight responsibilities, the HR Committee reviewed and discussed with management the Compensation Discussion and Analysis set forth in this Proxy Statement. Based on its review and these discussions, the HR Committee recommended to the Board that the Compensation Discussion and Analysis be included in the Companys Annual Report on Form 10-K for the fiscal year ended December 31, 2008 and the Companys proxy statement to be filed in connection with the Companys 2009 Annual Meeting of Shareholders, each of which will be filed with the Securities and Exchange Commission.
Human Resources Committee Members
Donald M. Carlton
Ralph D. Crosby, Jr.
Thomas E. Hoaglin
Lester A. Hudson, Jr., Chair
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Summary Compensation Table
Name and Principal Position (a) |
Year (b) |
Salary ($) (c) |
Bonus ($) (d) |
Stock Awards ($)(1) (e) |
Option Awards ($)(2) (f) |
Non- Equity Incentive Plan Compen- sation ($)(3) (g) |
Change in Pension Value and Non- qualified Deferred Compen- sation Earnings ($)(4) (h) |
All Other Compen- sation ($)(5) (i) |
Total ($) (j) | ||||||||||
Michael G. Morris |
2008 | 1,259,615 | | (43,132 | ) | | 1,654,071 | 330,564 | 818,438 | 4,019,556 | |||||||||
Chairman of the board, |
2007 | 1,204,615 | | 15,564,436 | | 1,800,000 | 446,677 | 643,748 | 19,659,477 | ||||||||||
president and chief executive officer |
2006 | 1,200,000 | | 9,816,570 | 100,327 | 2,200,000 | 229,096 | 676,014 | 14,222,007 | ||||||||||
Holly Keller Koeppel |
2008 | 503,846 | | (43,316 | ) | | 450,000 | 168,745 | 68,342 | 1,147,617 | |||||||||
Executive vice president |
2007 | 451,731 | | 2,139,592 | | 400,000 | 89,224 | 59,721 | 3,140,267 | ||||||||||
and chief financial officer |
2006 | 440,000 | 10,000 | 1,395,396 | 14,640 | 415,000 | 233,832 | 60,886 | 2,569,754 | ||||||||||
Carl L. English Chief |
2008 | 554,231 | | (130,697 | ) | | 450,000 | 88,541 | 69,837 | 1,031,912 | |||||||||
operating officer |
2007 | 511,961 | | 3,166,371 | | 400,000 | 99,096 | 59,844 | 4,237,272 | ||||||||||
2006 | 500,000 | 10,000 | 1,613,224 | | 510,000 | 81,899 | 73,979 | 2,789,102 | |||||||||||
Brian X. Tierney Executive vice president(6) |
2008 | 403,077 | | 8,234 | | 665,000 | 117,421 | 61,134 | 1,254,866 | ||||||||||
Robert P. Powers |
2008 | 513,923 | | (117,629 | ) | | 415,000 | 175,962 | 84,475 | 1,071,731 | |||||||||
President-AEP Utilities |
2007 | 491,885 | | 2,414,018 | | 400,000 | 32,981 | 67,916 | 3,406,800 | ||||||||||
2006 | 475,000 | | 1,546,591 | 14,640 | 431,200 | 391,032 | 80,341 | 2,938,804 |
(1) | As is required, the amounts reported in this column are the expense recognized or reversed in our financial statements for 2008, 2007 and 2006 pursuant to FASB 123R for stock awards granted in the current and prior years. The amounts shown in this column for 2008 were negative for Messrs. Morris, English and Powers and Ms. Koeppel, which is primarily due to the decline in our stock price. The negative amounts are the result of our performance unit awards being classified as liabilities for financial reporting purposes, which requires us to re-measure the cost of such awards at each financial statement reporting date. As a result, the performance unit compensation costs recognized by the Company and attributed to each executive officer for purposes of this column will fluctuate from year to year based on AEPs stock price and other factors. |
For Messrs. Morris and English, this column also includes the expense for restricted stock and restricted stock units granted in 2004 and 2005, which were granted upon their hire. These awards were granted as replacements for certain long-term compensation that they forfeited from a prior employer and as an inducement to accept our employment offer. See Note 15 to the Consolidated Financial Statements included in our Form 10-K for the year ended December 31, 2008, and Note 16 for years ended December 31, 2007 and December 31, 2006 for a discussion of the relevant assumptions used in calculating these amounts. For further information on these awards, see the Grants of Plan-Based Awards Table on page 46, the Outstanding Equity Awards at Fiscal Year-End Table on page 50 and the Option Exercises and Stock Vested Table on page 51. |
(2) | We did not grant any stock options in 2008 or 2007 or recognize any expense in our 2008 or 2007 financial statements for stock options for the named executive officers. The amounts reported in 2006 represent the expense recognized in 2006 pursuant to FASB 123R related to stock options granted in years prior to 2006. See Note 16 to the Consolidated Financial Statements included in our Form 10-K for the year ended December 31, 2006 for a discussion of the relevant assumptions used in calculating these amounts. For information on stock options, see the Outstanding Equity Awards at Fiscal Year-End Table on page 50. |
(3) | The amounts shown in this column are annual incentive awards made under the Companys Senior Officer Incentive Plan for the year shown. At the outset of each year, the HR Committee sets target bonuses and performance criteria that will be used to determine whether and to what extent executive officers will receive payments under this plan. For further information on these payments, see Annual Incentive Compensation beginning on page 28 of the Compensation Discussion and Analysis. |
(4) | The amounts shown in this column are attributable to the increase in the actuarial values of each of the named executive officers combined benefits under AEPs qualified and non-qualified defined benefit plans determined using interest rate and mortality assumptions consistent with those used in the Companys financial statements. No named executive officer received preferential or above-market earnings on deferred compensation. See detailed discussion of Pension Benefits on page 52 and Note 8 to the Consolidated Financial Statements included in our Form 10-K for the year ended December 31, 2008, and Note 9 for the years ended December 31, 2007 and December 31, 2006 for a discussion of the relevant assumptions. |
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(5) | A detailed breakout of the amounts shown in the All Other Compensation column for 2008 is shown below. These amounts include subsidiary director fees, tax gross-ups, and Company contributions to the Companys Retirement Savings Plan and the Companys Supplemental Retirement Savings Plan. This column also includes $142,206 of premiums for life insurance that the Company funds on Mr. Morris behalf and a tax gross-up payment of $99,693 to Mr. Morris on the value of this benefit. |
For Mr. Morris, Ms. Koeppel and Mr. Powers, the amount shown for 2008 includes the aggregate incremental cost associated with their personal use of Company-provided aircraft of $443,916, $4,375 and $9,949, respectively. This amount is the incremental cost to the Company for their personal use of Company-provided aircraft, including all operating costs such as fuel, trip-related maintenance, on-board catering, landing/ramp fees and other miscellaneous variable costs. Fixed costs that do not change based on usage, such as pilot salaries, the lease costs for Company aircraft and the cost of maintenance not related to personal trips, are excluded. For proxy reporting purposes, personal use of corporate aircraft includes the incremental cost of relocating aircraft to accommodate personal trips and the incremental costs of flights for Mr. Morris and Ms. Koeppel to attend outside board meetings for the public companies at which they serve as outside directors. |
The Company reimbursed executives for expenses for spouse travel to events that the Company invited the executives spouse to attend. A tax gross-up on the value of such spousal travel in Company aircraft is included under tax gross-ups below. The Company does not gross-up for expenses when executives travel for personal purposes. |
(6) | Mr. Tierney became an executive officer of AEP in 2008 so only his compensation for that year is shown. |
All Other Compensation for 2008
Type |
Michael G. Morris |
Holly Keller Koeppel |
Carl L. English |
Brian X. Tierney |
Robert P. Powers | ||||||||||
Retirement Savings Plan Match |
$ | 7,362 | $ | 7,393 | $ | 10,350 | $ | 10,350 | $ | 10,167 | |||||
Supplemental Retirement Savings Plan Match |
82,638 | 33,011 | 32,324 | 40,193 | 30,745 | ||||||||||
Tax Gross-Ups (a) |
104,362 | 3,850 | 799 | 2,460 | 4,061 | ||||||||||
Subsidiary Company Directors Fees |
14,850 | 14,750 | 11,400 | 7,850 | 11,200 | ||||||||||
Life and Director Accident Insurance |
142,206 | | | | | ||||||||||
Country and Dining Club Dues and Airline Club Dues |
2,065 | 2,013 | 2,264 | 281 | 7,265 | ||||||||||
Financial Counseling and Tax Preparation |
20,950 | 2,950 | 12,700 | | 11,088 | ||||||||||
Personal Use of Company Aircraft |
443,916 | 4,375 | | | 9,949 | ||||||||||
Personal Services of Employees |
89 | | | | |
(a) | Of the amount shown for Mr. Morris, $99,693 relates to a gross-up provided on life insurance. |
45
Grants of Plan Based Awards
Name (a) |
Grant Date Approval(1) |
Grant Date (b) |
Estimated Possible Payouts Under Non-Equity Incentive Plan Awards(2) |
Estimated Future Payouts Under Equity Incentive Plan Awards(4) |
Grant Date Fair Value of Stock and Option Awards(5) ($) (h) | |||||||||||||
Threshold ($) (c) |
Target ($) (d) |
Maximum(3) ($) (e) |
Threshold (#) (f) |
Target (#) (g) |
Maximum (#) (h) |
|||||||||||||
Michael G. Morris |
||||||||||||||||||
2008 Senior Officer Incentive Plan |
| 1/1/2008 | | 1,372,674 | 2,745,347 | |||||||||||||
2008 2010 Performance Units |
12/12/07 | 1/1/2008 | 15,625 | 125,000 | 250,000 | 5,955,000 | ||||||||||||
Holly Keller Koeppel |
||||||||||||||||||
2008 Senior Officer Incentive Plan |
| 1/1/2008 | | 348,519 | 697,038 | |||||||||||||
2008 2010 Performance Units |
12/12/07 | 1/1/2008 | 3,511 | 28,090 | 56,180 | 1,338,208 | ||||||||||||
Carl L. English |
||||||||||||||||||
2008 Senior Officer Incentive Plan |
| 1/1/2008 | | 411,231 | 822,462 | |||||||||||||
2008 2010 Performance Units |
12/12/07 | 1/1/2008 | 5,605 | 44,840 | 89,680 | 2,136,178 | ||||||||||||
Brian X. Tierney |
||||||||||||||||||
2008 Senior Officer Incentive Plan |
| 1/1/2008 | | 398,181 | 796,362 | |||||||||||||
2008 2010 Performance Units |
12/12/07 | 1/1/2008 | 2,143 | 17,140 | 34,280 | 816,550 | ||||||||||||
Robert P. Powers |
||||||||||||||||||
2008 Senior Officer Incentive Plan |
| 1/1/2008 | | 356,408 | 712,816 | |||||||||||||
2008 2010 Performance Units |
12/12/07 | 1/1/2008 | 3,665 | 29,320 | 58,640 | 1,396,805 |
(1) | Effective on December 12, 2007, the HR Committee and the independent members of the board approved the 2008 performance unit awards under AEPs long-term incentive plan. The performance and vesting period for these awards is January 1, 2008 through December 31, 2010. |
(2) | Consists of potential payouts under the Senior Officer Incentive Plan. The amount actually earned by each of the named executive officers is reported as Non-Equity Incentive Plan Compensation in the Summary Compensation Table. |
(3) | The amount shown in this column represents 200% of the target award for each of the named executive officers, which is generally the maximum annual incentive award for all AEP executives and other employees. However, under the Senior Officer Incentive Plan the HR Committee may make awards on an exception basis up to the limits pertaining to this plan. Award payments for 2008 cannot exceed the value determined based on the performance objective established for 2008 by the HR Committee. This performance objective was 0.75% of income before discontinued operations, extraordinary items and the cumulative effect of accounting changes, a percentage of which was further allocated to each executive officer. In addition, the maximum award payment is the lesser of: |
(i) | $6,000,000 or |
(ii) | 400% of the executives base salary (prior to any salary reduction or deferral elections) as of the date of grant of the award. |
(4) | Consists of performance units awarded under our Long-Term Incentive Plan for the three-year performance period 2008 2010. For further information on these awards, see the description under 2008 Stock Award Grants on page 47. |
(5) | The amounts shown in this column relate to performance units granted under our Long-Term Incentive Plan. The amounts are valued based on the aggregate grant date fair value of the award determined pursuant to FASB 123R. See Note 15 to the Consolidated Financial Statements included in our Form 10-K for the year ended December 31, 2008. The value is computed by multiplying the closing price of AEP common stock on December 12, 2007 ($47.64) by the target number of performance units granted. The actual number of performance units earned will depend on AEPs performance over the 2008 through 2010 period and could vary from zero percent (0%) to two-hundred percent (200%) of the target award plus reinvested dividends. |
46
2008 Stock Award Grants
The named executive officers were awarded performance units effective as of January 1, 2008. These performance units were granted for a three-year performance period (2008-2010) and generally vest, subject to the participants continued employment, at the end of the performance period. Performance units are generally equivalent in value to shares of AEP common stock. Dividends are reinvested in additional performance units. The 2008-2010 performance units are subject to two equally weighted performance measures for the three-year performance period, which are:
| Three-year total shareholder return measured relative to the Utility Sector of the S&P 500 Index, and |
| Three-year cumulative earnings per share measured relative to the Companys ongoing earnings guidance as of the grant date for the performance period. |
These performance measures are described in detail in Compensation Discussion and Analysis-Performance Units on page 33. The scores for these performance measures determine the percentage of the performance units earned at the end of the performance period and can range from zero percent to 200 percent of the target. The value of each performance unit that is earned equals the average closing price of AEP common stock for the last twenty trading days of the performance period.
Effective January 1, 2009, the named executive officers were also awarded performance units for the 2009-2011 three-year performance period under terms that are otherwise similar to those described above for the 2008-2010 performance period. The three-year cumulative earnings per share target for the 2009-2011 performance units has not been set as the Company anticipates issuing updated earnings guidance in March 2009, after the Company receives and reviews its order in the Ohio rate case. It is anticipated that the HR Committee will establish this goal in March 2009. The relative total shareholder return performance measure for these performance units is identical to that for the previously granted performance units.
2008 Non-Equity Incentive Compensation. For 2008 the HR Committee established the following annual incentive targets for the named executive officers:
| 110 percent of base salary for Mr. Morris, |
| 100 percent of base salary for Mr. Tierney, |
| 75 percent of base salary for Mr. English, and |
| 70 percent of base salary for Ms. Koeppel and Mr. Powers. |
Actual awards generally may vary from 0% to 200% of the annual incentive target.
In January 2008 the HR Committee established AEPs 2008 ongoing earnings guidance of $3.10- $3.30 per share as the funding measure for AEPs annual incentive compensation program. This performance measure required earnings per share equal to:
| The low end of AEPs earnings guidance ($3.10 per share) for a threshold 20% of target score and award pool, |
| The mid-point of AEPs earnings guidance ($3.20 per share) for a 100% of target score and award pool, and |
| The high end of AEPs earnings guidance ($3.30 per share) for a maximum 200% of target score and award pool. |
In 2008 AEP produced ongoing EPS of $3.24, which was in the higher end of this range. This resulted in a 2008 ongoing earnings per share score of 136.2% of target and an award pool equal to
47
136.2% of the target award pool for the Company as a whole. For 2008, ongoing EPS differed from earnings per share reported in AEPs financial statements. See our Form 8-K filed on January 29, 2009 announcing 2008 fourth quarter and year-end earnings for a reconciliation of on-going and reported EPS.
For 2008 the HR Committee again used an Executive Council Scorecard with four equally weighted performance categories: safety, operating performance, regulatory performance and strategic initiatives. In addition, the HR Committee established a fatality deduction that would have reduced the overall score for executive officers by 25% of target if AEP had experienced an accidental work related employee fatality in 2008. The scores for the safety, operating performance, regulatory performance and strategic initiatives goals for 2008 combined to produce an Executive Council Scorecard result of 118.5% of target.
In order to allocate the award pool created by AEPs EPS to each incentive group, including the group that includes the named executive officers, the resulting score for each group is multiplied by the EPS score and divided by the weighted average performance score for all groups in AEPs annual incentive compensation program, which was 133.9% of target. This produced an Overall Performance Score for the named executive officers of 120.5% of target (118.5% x 136.2% / 133.9% = 120.5%).
The annual incentive opportunity for each employee is calculated by multiplying their base earnings by their annual incentive target and the overall award score for their group. This calculated bonus opportunity, as shown in the chart on page 31, is the starting point from which actual annual incentives are awarded. The actual annual incentives also reflect individual performance.
AEP provides annual incentive compensation to executive officers through the Senior Officer Incentive Plan, which was approved by shareholders at the 2007 annual meeting. This plan establishes the maximum annual incentive award opportunity for each executive officer but actual awards are generally expected to be less than the maximum award available under this plan. The Senior Officer Incentive Plan also has an absolute maximum individual award of the lesser of $6,000,000 or 400% of the executives base salary at the time of grant.
For 2008 the HR Committee chose a performance objective under the Senior Officer Incentive Plan that the Company achieve positive income before discontinued operations, extraordinary items and the cumulative effect of accounting changes (Adjusted Income). It also established the maximum amount available for awards under the Senior Officer Incentive Plan as point seventy five percent (0.75%) of that Adjusted Income for 2008. The HR Committee further allocated a percentage of this maximum to each executive officer, as shown in the table below.
Name |
2008 SOIP Funding Allocation |
||
Mr. Morris |
32.3 | % | |
Ms. Koeppel |
8.2 | % | |
Mr. English |
8.8 | % | |
Mr. Tierney |
9.4 | % | |
Mr. Powers |
8.4 | % |
The annual incentive payment for each executive officer under the plan may not exceed either the result of the annual incentive opportunity created by the executive officers allocation of the performance measure or the absolute maximum individual award.
In addition to the award calculation described above, consideration was given to a subjective assessment of each executives performance in determining their annual incentive award. The
48
2008 annual incentives awarded are shown in the Non-Equity Incentive Plan Compensation column of the Summary Compensation Table for 2008. These awards were each less than the maximum available for each executive officer under the Senior Officer Incentive Plan and were paid in March 2009. For additional analysis of AEPs annual incentive program see the Compensation Discussion and Analysis beginning on page 28.
Employment Agreements
The Company entered into an employment agreement (Agreement) with Mr. Morris that became effective January 1, 2004 for a three-year period. The Agreement is automatically renewed for additional one-year periods unless Mr. Morris or the Company takes specific action to terminate it. Mr. Morris is eligible to receive an annual bonus under the Senior Officer Incentive Plan and his target percentage will be equal to at least 100% of his base salary.
The Agreement awarded Mr. Morris a nonqualified stock option grant for 149,000 shares, a performance unit grant for 119,000 units, 100,000 restricted shares as a bonus and an additional 200,000 restricted shares as a replacement for certain long-term compensation that Mr. Morris forfeited from his prior employer in order to accept employment with the Company. One-half of the restricted shares awarded to Mr. Morris as a bonus (50,000 shares) vested on January 1, 2005 and the remaining 50,000 shares vested on January 1, 2006. The restricted shares awarded to Mr. Morris as a replacement for forfeited compensation will vest, subject to his continued employment, in three approximately equal components of 66,666, 66,667 and 66,667 shares on November 30, 2009, November 30, 2010 and November 30, 2011, respectively.
The Agreement provides that Mr. Morris may use the Company aircraft for personal use in accordance with Company policies in effect for senior executives. Mr. Morris is entitled to use memberships sponsored by the Company at a local country club and a luncheon club and to participate in the Companys financial counseling program.
The Company purchased a life insurance policy for Mr. Morris with a $3 million death benefit, and paid annual premiums for five years through 2008 to maintain that policy. Mr. Morris was provided an opening balance in the AEP Supplemental Retirement Plan of $2.1 million. Mr. Morris vested in this plan in 20% increments on each of the first five anniversary dates of his employment. Mr. Morris is credited with the maximum rate permitted under the AEP Supplemental Retirement Plan (currently at 8.5%) on all eligible earnings. For further information, see Pension Benefits on page 52. If the Company terminates the Agreement for reasons other than cause, Mr. Morris will receive a severance payment equal to two times his annual base salary.
The Company entered into an employment agreement with Mr. English (English Agreement) that became effective August 2, 2004. Mr. English is eligible to receive an annual bonus under the Senior Officer Incentive Plan, and his target percentage will be equal to at least 65% of his base salary. The English Agreement awarded Mr. English 30,000 restricted stock units, which vested in equal thirds in August 2005, 2006 and 2007. Mr. Englishs cash balance account under the AEP Supplemental Retirement Plan is credited with the maximum rate permitted (currently at 8.5%) on all eligible earnings. For further information, see Pension Benefits on page 52.
Ms. Koeppel and Mr. Powers each have agreements with the Company, which result in their being credited with 15.25 and 17 years, respectively, of additional service under AEPs pension plans. For further information on these agreements, see the Pension Benefits Table on page 52.
In addition to these agreements, each of the named executive officers has entered into a Change In Control Agreement with AEP. For further information about these Change In Control Agreements see Potential Payments upon Termination or Change in Control on page 56.
49
Outstanding Equity Awards at Fiscal Year-End
Option Awards |
Stock Awards | |||||||||||||
Name (a) |
Number of Securities Underlying Unexercised Options (#) Exercisable (b) |
Option Exercise Price ($) (c) |
Option Expiration Date (d) |
Number of Shares or Units of Stock That Have Not Vested (#) (e) |
Market Value of Shares or Units of Stock That Have Not Vested ($) (f) |
Number of Unearned Shares, Units or Other Rights That Have Not Vested (#) (g) |
Market or Payout Value of Unearned Shares, Units or Other Rights That Have Not Vested ($) (h)(3) | |||||||
Michael G. Morris |
||||||||||||||
Stock Options |
149,000 | 30.76 | 1/2/2014 | |||||||||||
Restricted Shares(1) |
200,000 | 6,656,000 | | | ||||||||||
2007 2009 Performance Units(2) |
| | 140,555 | 9,355,341 | ||||||||||
2008 2010 Performance Units(2) |
| | 130,599 | 8,692,669 | ||||||||||
Holly Keller Koeppel |
||||||||||||||
2007 2009 Performance Units(2) |
| | 21,148 | 1,407,611 | ||||||||||
2008 2010 Performance Units(2) |
| | 29,348 | 1,953,403 | ||||||||||
Carl L. English |
||||||||||||||
2007 2009 Performance Units(2) |
| | 21,148 | 1,407,611 | ||||||||||
2008 2010 Performance Units(2) |
| | 46,848 | 3,118,203 | ||||||||||
Brian X. Tierney |
||||||||||||||
2007 2009 Performance Units(2) |
8,455 | 562,765 | ||||||||||||
2008 2010 Performance Units(2) |
17,908 | 1,191,956 | ||||||||||||
Robert P. Powers |
||||||||||||||
Stock Options |
29,334 | 27.06 | 9/25/2012 | |||||||||||
Stock Options |
16,667 | 27.95 | 12/10/2013 | |||||||||||
2007 2009 Performance Units(2) |
| | 21,148 | 1,407,611 | ||||||||||
2008 2010 Performance Units(2) |
| | 30,633 | 2,038,932 |
(1) | Mr. Morris has 200,000 restricted shares that he received upon his hire that will vest, subject to his continued employment, in three approximately equal components of 66,666, 66,667 and 66,667 shares on November 30, 2009, November 30, 2010 and November 30, 2011, respectively. He receives dividends on these restricted shares. |
(2) | AEP currently grants performance units at the beginning of each year with a three-year performance and vesting period. This results in awards for overlapping successive three-year performance periods. The performance unit awards for the 2006 2008 performance period vested at year-end and are shown in the Options Exercises and Stock Vested table below. The awards shown for the 2007 2009 and 2008 2010 performance periods consist of the target number of performance units awarded under our Long-Term Incentive Plan plus additional performance units resulting from reinvested dividends. Another award for the 2009 2011 performance period was effectively granted on January 1, 2009. |
(3) | The market value of the performance units reported in this column was computed by multiplying the closing price of AEPs common stock on December 31, 2008 ($33.28) by the maximum number of performance units issueable (200% of the target amount set forth in column g). The actual number of performance units issued upon vesting will be based on AEPs performance over the applicable 3 year period. |
50
Option Exercises and Stock Vested
Option Awards |
Stock Awards | ||||||||
Name (a) |
Number of Shares Acquired on Exercise (#) (b) |
Value Realized on Exercise ($) (c) |
Number of Shares Acquired on Vesting (#) (d) |
Value Realized on Vesting ($) (e)(3) | |||||
Michael G. Morris |
| | 182,847 | (1) | 6,085,148 | ||||
2,021 | (2) | 85,488 | |||||||
Holly Keller Koeppel |
| | 25,328 | (1) | 842,916 | ||||
Carl L. English |
| | 46,646 | (1) | 1,552,379 | ||||
Brian X. Tierney |
| | 12,312 | (1) | 409,743 | ||||
Robert P. Powers |
| | 33,319 | (1) | 1,108,856 |
(1) | Represents performance units under the Companys Long-Term Incentive Plan for the 2006 2008 performance period that vested on December 31, 2008. |
(2) | Represents vesting of restricted stock units under the Companys Long Term Incentive Plan. Includes 2,021 restricted stock units that vested on February 22, 2008. |
(3) | As is required, the value shown in this column is computed by multiplying the number of performance units by the market value of these shares on the vesting date; however, the actual value realized from these shares was based on the previous 20-day average closing market price of AEP common stock as of the vesting date. For a more detailed discussion of vesting of performance units, see the Long-Term Incentive Compensation section of the Compensation Discussion and Analysis beginning on page 32. |
Executive officers may only exercise stock options pursuant to AEPs Insider Trading Policy. In addition, an attorney from AEPs legal department must approve in advance each sale of AEP stock by an executive officer.
The HR Committee established performance unit targets in December 2005 for the 2006 through 2008 performance period. The HR Committee established two equally weighted performance measures for this performance period: Total Shareholder Return measured relative to the Utility Companies in the S&P 500 Index and cumulative earnings per share measured relative to a Board-approved target. AEPs total shareholder return for this performance period was at the 32nd percentile of the Utility Companies in the S&P 500, which produced a score of 40.7%. AEPs cumulative earnings per share was $9.01 for this performance period, which was 114% of the earnings target. This produced a maximum earnings per share score of 200%. The average of these two scores produced a composite score of 120.3% of the target award. These performance units vested on December 31, 2008.
The performance units quantified in columns (d) and (e) are described in the Long-Term Incentive Compensation section of the Compensation Discussion and Analysis. The vesting of restricted stock units quantified in columns (d) and (e) relates to units provided to Mr. Morris as a supplemental 2004 annual incentive award.
51
Pension Benefits
Name (a) |
Plan Name (b) |
Number of Years Credited Service (c) |
Present Value of Accumulated Benefits(1) (d) |
Payments During Last Fiscal Year (e) | |||||
Michael G. Morris |
AEP Retirement Plan | 5 | $ | 78,302 | | ||||
AEP Supplemental Benefit Plan | (2) | 3,489,763 | | ||||||
Holly Keller Koeppel |
AEP Retirement Plan | 8.5 | 140,496 | | |||||
AEP Supplemental Benefit Plan | 23.75(3) | 1,383,117 | | ||||||
Carl L. English |
AEP Retirement Plan | 4.5 | 77,564 | | |||||
AEP Supplemental Benefit Plan | (2) | 261,014 | | ||||||
Brian X. Tierney |
AEP Retirement Plan | 10.7 | 101,695 | | |||||
AEP Supplemental Benefit Plan | 10.7 | 356,043 | | ||||||
Robert P. Powers |
AEP Retirement Plan | 10.5 | 219,386 | | |||||
AEP Supplemental Benefit Plan | 27.5 (3) | 1,959,243 | |
(1) | The Present Value of Accumulated Benefits is based on the benefit accrued under the applicable plan through December 31, 2008, and the following assumptions (which are consistent with those used in AEPs financial statements): |
| The named executive officer retires at age 65 (or, for Ms. Koeppel, Mr. Tierney and Mr. Powers, their age 62, when unreduced benefits would be payable), and commences the payment of benefits (the accrued benefit). |
| The value of the annuity benefit at the named executive officers assumed retirement age is determined based upon the accrued benefit, an assumed interest rate of 5.95% and assumed mortality based upon the IRS 2009 sex-distinct mortality tables. The value of the lump sum benefit at that assumed retirement age is determined based upon the accrued benefit, an assumed interest rate of 6.50% and assumed mortality based on the 2009 IRS Applicable Mortality table. The present value of both the annuity benefit and the lump sum benefit at each executives current age is based upon an assumed interest rate of 5.95%. |
| The present value of the accrued benefit is weighted based on 75% lump sum and 25% annuity, based on the assumption that participants elect those benefit options in that proportion. |
(2) | Mr. Morris and Mr. English each has an individual agreement that provides for annual credits at the maximum rate provided (currently 8.5%). If not for their agreements, their combined age and service at December 31, 2008 would have entitled each of them to an annual credit at only 7.0% of eligible pay. Mr. Morris agreement further provided him an opening cash balance credit of $2,100,000 as of January 1, 2004. The higher crediting rate for Mr. Morris and Mr. English, and Mr. Morris opening cash balance credit, have augmented the present value of their accumulated benefits under the AEP Supplemental Benefit Plan by $2,792,647 and $63,153, respectively. |
(3) | Ms. Koeppel and Mr. Powers each has an individual agreement with AEP that credits them with years of service in addition to their actual years of service with AEP. Their additional years of service credit have augmented the present value of their accumulated benefits under the AEP Supplemental Benefit Plan by $935,333, and $1,231,490, respectively. |
Overview. AEP maintains tax-qualified and nonqualified defined benefit pension plans for eligible employees. The nonqualified plans provide (i) benefits that cannot be paid under the respective tax-qualified plans because of maximum limitations imposed on such plans by the Internal Revenue Code and (ii) benefits pursuant to individual agreements with certain of the named
52
executive officers. The plans are designed to provide a source of income upon retirement to executives and their spouses, as well as a market competitive benefit opportunity as part of a market competitive total rewards package.
AEP Retirement Plan. The AEP Retirement Plan is a tax-qualified defined benefit pension plan. As a general matter, the benefits available under the AEP Retirement Plan are determined by reference to a cash balance formula. In addition, employees who have continuously participated in the AEP Retirement Plan since December 31, 2000 (called Grandfathered AEP Participants) remain eligible for an alternate pension benefit calculated by reference to a final average pay formula. Ms. Koeppel, Mr. Tierney and Mr. Powers are Grandfathered AEP Participants.
A. | Cash Balance Formula. Under the cash balance formula, each participant has an account established to which dollar amount credits are allocated each year. |
1. | Company Credits. Each year, the plan credits each participant with an amount equal to a percentage of the participants current year salary and prior year earned annual incentive pay. The applicable percentage is based on the participants age and years of vesting service. The following table shows the applicable percentage: |
Sum of Age Plus Years of Service |
Applicable Percentage |
||
Less than 30 |
3.0 | % | |
30-39 |
3.5 | % | |
40-49 |
4.5 | % | |
50-59 |
5.5 | % | |
60-69 |
7.0 | % | |
70 or more |
8.5 | % |
Each year, the IRS calculates a limit on the amount of eligible pay that can be used to calculate pension benefits in a qualified plan. For 2008, the limit was $230,000.
2. | Interest Credits. All amounts in the cash balance accounts earn interest at the average interest rate on 30-year Treasury securities for the month of November of the prior year. For 2008, the interest rate was 4.52%. |
B. | Final Average Pay Formula. The Grandfathered AEP Participants also remain eligible for a pension benefit using the final average pay formula. Grandfathered AEP Participants will receive their benefits under the formula that provides the higher benefit. |
The formula used to calculate the final average pay benefit for the applicable named executive officers is the participants years of service times the sum of (i) 1.1% of the participants high 36 consecutive months of base pay (High 36); plus (ii) 0.5% of the amount by which the participants High 36 exceeds the participants average Social Security covered compensation.
As of December 31, 2010, each Grandfathered AEP Participants final average pay benefit payable at the participants normal retirement age will be frozen and unaffected by the participants subsequent service or compensation.
C. | Vesting. As of December 31, 2008, each of the named executive officers was vested. |
AEP Supplemental Benefit Plan. The AEP Supplemental Benefit Plan is a nonqualified defined benefit pension plan. It generally provides eligible participants with benefits that are calculated under the terms of the AEP Retirement Plan with certain modifications: (i) additional years of service or benefit credits are taken into account; (ii) annual incentive pay is taken into account for purposes of the final average pay formula; and (iii) the limitations imposed by the Internal Revenue Code on annual compensation and annual benefits are disregarded. However, eligible pay taken into account under the cash balance formula is limited to the greater of $1 million or two times the participants year-end base pay.
53
AEP has granted certain named executive officers additional years of credited service, an opening balance credit, special crediting rates and special vesting schedules under the AEP Supplemental Benefit Plan. These special items are further described under Employment Agreements on page 49.
As of December 31, 2008, Ms. Koeppel and Messrs. English, Tierney and Powers were fully vested in their AEP Supplemental Benefit Plan benefit. Mr. Morris was 80% vested in his AEP Supplemental Benefit Plan benefit. As of January 1, 2009, Mr. Morris became fully vested in his Supplemental Benefit Plan benefit.
Nonqualified Deferred Compensation
Name (a) |
Plan Name(1) (b) |
Executive Contributions in Last FY(2) ($) (c) |
Registrant Contributions in Last FY(3) ($) (d) |
Aggregate Earnings in Last FY(4) ($) (e) |
Aggregate Withdrawals/ Distributions ($) (f) |
Aggregate Balance at Last FYE(5) ($) (g) | |||||||
Michael G. Morris |
SRSP | 384,500 | 82,638 | (580,328 | ) | | 1,447,027 | ||||||
SORP | | | (2,537,091 | ) | | 5,238,436 | |||||||
Holly Keller Koeppel |
SRSP | 164,077 | 33,011 | (212,111 | ) | | 901,138 | ||||||
SORP | | | (541,897 | ) | | 1,118,878 | |||||||
Carl L. English |
SRSP | 43,098 | 32,324 | 15,449 | | 326,391 | |||||||
SORP | | | (872,268 | ) | 1,801,007 | ||||||||
Brian X. Tierney |
SRSP | 98,381 | 40,193 | (92,057 | ) | | 814,271 | ||||||
SORP | | | (196,683 | ) | 406,099 | ||||||||
Robert P. Powers |
SRSP | 57,232 | 30,745 | (730,958 | ) | | 1,416,665 | ||||||
ICDP | | | 20,237 | | 507,068 | ||||||||
SORP | | | (555,968 | ) | | 1,147,930 |
(1) | SRSP is the American Electric Power System Supplemental Retirement Savings Plan. ICDP is the American Electric Power System Incentive Compensation Deferral Plan. SORP is the American Electric Power System Stock Ownership Requirement Plan. |
(2) | The amounts set forth under Executive Contributions in Last FY are reported in either (i) the Salary column of the Summary Compensation Table as compensation for 2008; or (ii) the Non-Equity Incentive Plan Compensation column of the Summary Compensation Table as compensation for 2007. |
(3) | The amounts set forth under Registrant Contributions in Last FY for the Supplemental Retirement Savings Plan are also reported in the Other Compensation column of the Summary Compensation Table. |
(4) | No amounts set forth under Aggregate Earnings in Last FY have been reported in the Summary Compensation Table as there were no above market or preferential earnings credited to any named executive officers account in any of the plans. |
(5) | The amounts set forth under Aggregate Balance at Last FYE include amounts reported in the Summary Compensation Table in previous years, and previous year earnings on such amounts, in addition to the current year amounts shown in columns c, d and e. |
Overview. AEP maintains non-qualified deferred compensation plans that allow eligible employees, including the named executive officers, to defer receipt of a portion of their base salary, annual incentive and performance unit payments. The plans are unfunded, and participants have an unsecured contractual commitment from the Company to pay the amounts due under the plans from the general assets of the Company. AEP maintains the following plans:
| The American Electric Power System Supplemental Retirement Savings Plan, |
54
| The American Electric Power System Incentive Compensation Deferral Plan, and |
| The American Electric Power System Stock Ownership Requirement Plan. |
Supplemental Retirement Savings Plan. This plan allows eligible participants to save on a pre-tax basis and to continue to receive Company matching contributions beyond the limits imposed by the Internal Revenue Code.
| Participants may defer up to 20% of the first $2,000,000 of their base pay and annual incentive pay. |
| The Company matches 75% of the participants contributions up to 6% of eligible compensation. |
| Participants may not withdraw any amount credited to their account until their termination of employment with AEP. Participants may elect a distribution of their account as a lump-sum or annual installment payments over a period of up to 10 years. Participants may delay the commencement date for up to five years from the date of their termination of employment. |
| Participants may direct the investment of their plan account. There were no above-market or preferential earnings with respect to the Supplemental Retirement Savings Plan. The investment options are the same as those available in AEPs qualified Retirement Savings Plan and one additional option providing interest at a rate set each December at 120% of the Applicable Federal Long-Term Rate with monthly compounding. |
Incentive Compensation Deferral Plan. This plan allows eligible employees to defer taxes on annual incentive pay and earned performance units.
| Participants may defer up to 80% of the full incentive award. |
| AEP does not offer any matching contributions. |
| Participants may direct the investment of their plan accounts. There were no above-market or preferential earnings with respect to the Supplemental Retirement Savings Plan. The investment options are the same as those available in AEPs qualified Retirement Savings Plan. |
| Generally, participants may not withdraw any amount credited to their account until their termination of employment with AEP. However, participants may withdraw amounts attributable to their pre-2005 contributions one time prior to termination of employment, but subject to a 10% withdrawal penalty. Participants may elect to take distributions from their account in the same manner as the Supplemental Retirement Savings Plan. |
Stock Ownership Requirement Plan. This plan assists executives in achieving their minimum stock ownership requirements. It does this primarily by tracking the executives AEP Career Shares. AEP Career Shares are a form of deferred compensation, which are unfunded and unsecured general obligations of AEP. The rate of return on AEP Career Shares is equivalent to the total return on AEP stock with dividends reinvested.
| If a participant has not satisfied all of his or her stock ownership requirements, he or she must defer into AEP Career Shares the portion of earned performance units equal to the shortfall. |
| If a participant has not satisfied all of his or her stock ownership requirements within 5 years, he or she must remove the shortfall by: |
- | deferring up to 50% of annual incentive pay into AEP Career Shares, and |
- | retaining AEP shares realized through stock option exercises, except for shares that are sold to cover the exercise costs and taxes applicable to the exercise. |
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| AEP Career Shares become payable in cash following the participants termination of employment. Participants may elect to take distribution of their AEP Career Shares in the same manner as the Supplemental Retirement Savings Plan. |
Potential Payments upon Termination or Change in Control
The Company has entered into agreements and maintains plans that will require the Company to provide compensation to the named executive officers in the event of a termination of employment or a change in control of the Company.
SEVERANCE
AEP currently provides full-time employees, including the named executive officers, with severance benefits in the event their employment is terminated as the direct result of a restructuring or downsizing (Severance-Eligible Employees) if the employee releases AEP from any and all claims. These severance benefits include:
| A lump sum severance payment equal to two weeks of base pay for each year of Company service, |
| Continued eligibility for medical and dental benefits at the active employee rates for eighteen months or until the participant becomes eligible for coverage from another employer, whichever occurs first, |
| For employees who are at least age 50 with 10 years of AEP service and who do not qualify for AEPs retiree medical benefits or to be bridged to age 55 (described below), AEP also provides medical and dental benefit eligibility at rates equivalent to those provided to retirees until age 65 or until the participant becomes eligible for coverage from another employer, whichever occurs first, and |
| Outplacement services with an incremental cost to the Company of up to $30,000. |
Severance-Eligible Employees who are within one year of becoming eligible for retiree medical benefits (which is available to those employees who are at least age 55 with at least 10 years of service Retirement-Eligible Employees) are retained as active employees on a paid leave of absence until they become retirement eligible. This benefit applies in lieu of severance and unused vacation payments for employees who would otherwise receive severance and vacation pay sufficient to offset their base pay for this period. The Company pays any remaining severance and vacation pay at the time of their retirement. This delay of an employees termination date does not apply to the plans providing nonqualified deferred compensation, which define a participants termination date by reference to Code Section 409A.
Although employees generally must be employed through yearend to be eligible for annual incentive compensation, Severance-Eligible Employees and Retirement-Eligible Employees remain eligible for annual incentive compensation, to the extent of their eligible earnings, for the year of their termination. The target award for these employees reflects their cumulative base earnings for the plan year, which will be lower if the employee was not employed by the Company for the full plan year. Annual incentive awards for named executive officers continue to be subject to the performance-based maximum award limits of the Senior Officer Incentive Plan and the discretion of the HR Committee. Any annual incentive awards for severed or retired executive officers would be paid at approximately the same time as the awards for active employees.
If a Severance-Eligible Employee is terminated, a pro-rata portion of any outstanding performance units which the executive has held for at least six months remains eligible for payout. These prorated performance units will not vest until the vesting date set forth in the award agreement and remain subject to all performance objectives.
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Severance-Eligible executives are also eligible for financial counseling and tax preparation services during the remainder of the year of their termination and the following calendar year. These services currently have a maximum annual incremental cost to the Company of $15,300.
CHANGE IN CONTROL
AEP defines change in control under its change in control agreements and long term incentive plan as:
| The acquisition by any person of the beneficial ownership of securities representing more than one-third of AEPs voting stock, |
| A merger or consolidation of AEP with another corporation unless AEPs voting securities outstanding immediately before such merger or consolidation continue to represent at least two-thirds of the total voting power of the surviving entity outstanding immediately after such merger or consolidation, or |
| Approval by the shareholders of the liquidation of AEP or the disposition of all or substantially all of the assets of AEP. |
AEP has a change in control agreement with each of the named executive officers, which is triggered if there is a change in control of AEP and the named executive officers employment is terminated in connection with that change in control (i) by AEP without cause or (ii) by the named executive officer for good reason. These agreements provide for:
| A lump sum payment equal to 2.99 times the named executive officers annual base salary plus target annual incentive under the annual incentive program, |
| Payment, if required, to make the named executive officer whole for any excise tax imposed by Section 4999 of the Internal Revenue Code, and |
| Outplacement services. |
The HR Committee may reduce the amount of the lump sum payment by up to 5% for an executive officer if that reduction would avoid the 4999 excise tax.
The term cause with respect to AEPs change in control agreements means:
(i) | The willful and continued failure of the executive to perform the executives duties after a written demand for performance is delivered to the executive by the Board, or |
(ii) | The willful conduct or omission by the executive, which the Board determines to be illegal; gross misconduct that is injurious to the Company; or a breach of the executives fiduciary duty to the Company. |
The term good reason with respect to AEPs change in control agreements means:
(i) | An adverse change in the executives status, duties or responsibilities from that in effect immediately prior to the change in control, |
(ii) | The Companys failure to pay in a timely fashion the salary or benefits to which the executive is entitled under any employment agreement in effect on the date of the change in control, |
(iii) | The reduction of the executives salary as in effect on the date of the change in control, |
(iv) | Any action taken by the Company that would substantially diminish the aggregate projected value of the executives awards or benefits under the Companys benefit plans or policies, |
(v) | A failure by the Company to obtain from any successor the assent to the change in control agreement, or |
57
(vi) | The relocation, without the executives prior approval, of the office at which the executive is to perform services to a location that is more than fifty (50) miles from its location immediately prior to the change in control. |
The Company has an opportunity to cure any of these circumstances before they may be considered good reason.
Also, award agreements issued under the Long-Term Incentive Plan provide that all outstanding awards will vest immediately upon a change in control. In addition, each type of long-term incentive award will be subject to special payment and valuation provisions upon a change in control as follows:
Stock OptionsParticipants with outstanding stock options are permitted to exercise any of their options in advance of the change in control and, thereby, receive cash equal to the value received by other AEP shareholders as a result of the change in control transaction (less applicable tax withholdings).
Performance Unit AwardsThe performance unit awards will be deemed to have been fully earned at 100% of the target score, and all outstanding performance unit awards would be paid in a lump sum in cash at the higher of (i) the average closing price of a share of AEP common stock for the last 20 trading days prior to the change in control or (ii) if the change in control is the result of a tender offer, merger, or sale of all or substantially all of the assets of AEP, the highest price paid per share of common stock in that transaction.
Restricted Stock UnitsParticipants receive one share of AEP common stock for each outstanding restricted stock unit as the result of a change in control.
Restricted StockNo special provisions apply to AEPs restricted stock in the event of a change in control, although the HR Committee has the authority to accelerate the vesting of any and all equity awards.
The AEP Supplemental Benefit Plan also provides that all accrued supplemental retirement benefits become fully vested upon a change in control.
Termination Scenarios
The following tables show the incremental compensation and benefits that would have been paid to each named executive officer on December 31, 2008 under the circumstances cited in each column.
The values shown in the change in control column are triggered only if both of the following events occur (which is often referred to as a double trigger), except as noted for long-term incentives:
1) | There is a change in control of the Company, and |
2) | The named executive officers employment is terminated by the Company without cause or by the executive with good reason. |
No information is provided for terminations due to disability, because it is not AEPs practice to terminate the employment of any employee so long as they remain eligible for AEPs long-term disability benefits. AEP successively provides sick pay and then long-term disability benefits for up to two years to employees with a disability that prevents them from returning to their job. Such disability benefits continue (generally until the employee reaches age 65) for employees that cannot perform any occupation for which they are reasonably qualified. AEP treats a participants disability as a termination to the extent required by the regulations issued under Code Section 409A, but such terminations only trigger the payment of benefits that had previously vested.
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Potential Incremental Compensation and Benefits
That Would Have Been Provided as the Result of Employment Termination
as of December 31, 2008
For Michael G. Morris
Executive Benefits and Payments Upon |
Voluntary Termination or Retirement |
Severance |
For Cause Termination |
Change-In- Control |
Death | |||||||||||
Compensation: |
||||||||||||||||
Base Salary ($1.25 million) |
$ | 0 | $ | 2,500,000 | 1 | $ | 0 | $ | 3,737,500 | $ | 0 | |||||
Annual Incentive for Completed Year2 |
$ | 1,654,071 | $ | 1,654,071 | $ | 0 | $ | 1,654,071 | $ | 1,654,071 | ||||||
Other Payment for Annual Incentives3 |
$ | 0 | $ | 0 | $ | 0 | $ | 4,111,250 | $ | 0 | ||||||
Long-Term Incentives:4 |
||||||||||||||||
Unvested Restricted Shares (200,000)5 |
$ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | ||||||
Unvested 2007-2009 Performance Units6 |
$ | 0 | $ | 3,118,447 | $ | 0 | $ | 4,677,670 | $ | 3,118,447 | ||||||
Unvested 2008-2010 Performance Units6 |
$ | 0 | $ | 1,448,778 | $ | 0 | $ | 4,346,335 | $ | 1,448,778 | ||||||
Benefits: |
||||||||||||||||
Pension7,8 |
$ | 0 | $ | 0 | $ | 0 | $ | 711,411 | $ | 711,411 | ||||||
Health and Welfare Benefits9 |
$ | 0 | $ | 6,297 | $ | 0 | $ | 6,297 | $ | 0 | ||||||
Life Insurance Proceeds10 |
$ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 8,000,000 | ||||||
Financial Counseling |
$ | 0 | $ | 15,905 | $ | 0 | $ | 15,905 | $ | 15,905 | ||||||
Outplacement Services11 |
$ | 0 | $ | 30,000 | $ | 0 | $ | 30,000 | $ | 0 | ||||||
Other |
||||||||||||||||
Tax Gross-up upon change in control12 |
$ | 0 | $ | 0 | $ | 0 | $ | 7,010,345 | $ | 0 | ||||||
Total Incremental Compensation And Benefits |
$ | 1,654,071 | $ | 8,773,498 | $ | 0 | $ | 26,300,784 | $ | 14,948,612 |
Notes for the Potential Incremental Termination Scenario tables are provided collectively following the last such table.
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Potential Incremental Compensation and Benefits
That Would Have Been Provided as the Result of Employment Termination
as of December 31, 2008
For Holly Keller Koeppel
Executive Benefits and Payments Upon |
Voluntary Termination or Retirement |
Severance |
For Cause Termination |
Change-In- Control |
Death | ||||||||||
Compensation: |
|||||||||||||||
Base Salary ($500,000) |
$ | 0 | $ | 173,077 | $ | 0 | $ | 1,495,000 | $ | 0 | |||||
Annual Incentive for Completed Year2 |
$ | 419,966 | $ | 419,966 | $ | 0 | $ | 419,966 | $ | 419,966 | |||||
Other Payment for Annual Incentives3 |
$ | 0 | $ | 0 | $ | 0 | $ | 1,046,500 | $ | 0 | |||||
Long-Term Incentives:4 |
|||||||||||||||
Unvested 2007-2009 Performance Units6 |
$ | 0 | $ | 469,204 | $ | 0 | $ | 703,805 | $ | 469,204 | |||||
Unvested 2008-2010 Performance Units6 |
$ | 0 | $ | 325,567 | $ | 0 | $ | 976,701 | $ | 325,567 | |||||
Benefits: |
|||||||||||||||
Pension8 |
$ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | |||||
Health and Welfare Benefits9 |
$ | 0 | $ | 18,592 | $ | 0 | $ | 18,592 | $ | 0 | |||||
Life Insurance Proceeds10 |
$ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 5,500,000 | |||||
Financial Counseling |
$ | 0 | $ | 15,905 | $ | 0 | $ | 15,905 | $ | 15,905 | |||||
Outplacement Services11 |
$ | 0 | $ | 30,000 | $ | 0 | $ | 30,000 | $ | 0 | |||||
Other |
|||||||||||||||
Tax Gross-up upon change in control12 |
$ | 0 | $ | 0 | $ | 0 | $ | 1,812,423 | $ | 0 | |||||
Total Incremental Compensation and Benefits |
$ | 419,966 | $ | 1,452,311 | $ | 0 | $ | 6,518,892 | $ | 6,730,642 |
Notes for the Potential Incremental Termination Scenario tables are provided collectively following the last such table.
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Potential Incremental Compensation and Benefits
That Would Have Been Provided as the Result of Employment Termination
as of December 31, 2008
For Carl L. English
Executive Benefits and Payments Upon |
Voluntary Termination or Retirement |
Severance |
For Cause Termination |
Change-In- Control |
Death | ||||||||||
Compensation: |
|||||||||||||||
Base Salary ($550,000) |
$ | 0 | $ | 105,769 | $ | 0 | $ | 1,644,500 | $ | 0 | |||||
Annual Incentive for Completed Year2 |
$ | 495,533 | $ | 495,533 | $ | 0 | $ | 495,533 | $ | 495,533 | |||||
Other Payment for Annual Incentives3 |
$ | 0 | $ | 0 | $ | 0 | $ | 1,233,375 | $ | 0 | |||||
Long-Term Incentives:4 |
|||||||||||||||
Unvested 2007-2009 Performance Units6 |
$ | 0 | $ | 469,204 | $ | 0 | $ | 703,805 | $ | 469,204 | |||||
Unvested 2008-2010 Performance Units6 |
$ | 0 | $ | 519,700 | $ | 0 | $ | 1,559,101 | $ | 519,700 | |||||
Benefits: |
|||||||||||||||
Pension8 |
$ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | |||||
Health and Welfare Benefits9 |
$ | 0 | $ | 13,951 | $ | 0 | $ | 13,951 | $ | 0 | |||||
Life Insurance Proceeds10 |
$ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 2,200,000 | |||||
Financial Counseling |
$ | 0 | $ | 15,905 | $ | 0 | $ | 15,905 | $ | 15,905 | |||||
Outplacement Services11 |
$ | 0 | $ | 30,000 | $ | 0 | $ | 30,000 | $ | 0 | |||||
Other |
|||||||||||||||
Tax Gross-up upon change-in control12 |
$ | 0 | $ | 0 | $ | 0 | $ | 2,238,160 | $ | 0 | |||||
Total Incremental Compensation and Benefits |
$ | 495,533 | $ | 1,650,062 | $ | 0 | $ | 7,934,330 | $ | 3,700,342 |
Notes for the Potential Incremental Termination Scenario tables are provided collectively following the last such table.
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Potential Incremental Compensation and Benefits
That Would Have Been Provided as the Result of Employment Termination
as of December 31, 2008
For Brian X. Tierney
Executive Benefits and Payments Upon |
Voluntary Termination or Retirement |
Severance |
For Cause Termination |
Change-In- Control |
Death | ||||||||||
Compensation: |
|||||||||||||||
Base Salary ($400,000) |
$ | 0 | $ | 169,231 | $ | 0 | $ | 1,196,000 | $ | 0 | |||||
Annual Incentive for Completed Year2 |
$ | 479,808 | $ | 479,808 | $ | 0 | $ | 479,808 | $ | 479,808 | |||||
Other Payment for Annual Incentives3 |
$ | 0 | $ | 0 | $ | 0 | $ | 1,196,000 | $ | 0 | |||||
Long-Term Incentives:4 |
|||||||||||||||
Unvested 2007-2009 Performance Units6 |
$ | 0 | $ | 187,588 | $ | 0 | $ | 281,382 | $ | 187,588 | |||||
Unvested 2008-2010 Performance Units6 |
$ | 0 | $ | 198,659 | $ | 0 | $ | 595,978 | $ | 198,659 | |||||
Benefits: |
|||||||||||||||
Pension8 |
$ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | |||||
Health and Welfare Benefits9 |
$ | 0 | $ | 18,592 | $ | 0 | $ | 18,592 | $ | 0 | |||||
Life Insurance Proceeds10 |
$ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 3,500,000 | |||||
Financial Counseling |
$ | 0 | $ | 15,905 | $ | 0 | $ | 15,905 | $ | 0 | |||||
Outplacement Services11 |
$ | 0 | $ | 30,000 | $ | 0 | $ | 30,000 | $ | 0 | |||||
Other |
|||||||||||||||
Tax Gross-up upon change-in control12 |
$ | 0 | $ | 0 | $ | 0 | $ | 1,241,673 | $ | 0 | |||||
Total Incremental Compensation and Benefits |
$ | 479,808 | $ | 1,099,783 | $ | 0 | $ | 5,055,338 | $ | 4,366,055 |
Notes for the Potential Incremental Termination Scenario tables are provided collectively following the last such table.
62
Potential Incremental Compensation and Benefits
That Would Have Been Provided as the Result of Employment Termination
as of December 31, 2008
For Robert P. Powers
Executive Benefits and Payments Upon |
Voluntary Termination or Retirement |
Severance |
For Cause Termination |
Change-In- Control |
Death | ||||||||||
Compensation: |
|||||||||||||||
Base Salary ($510,000) |
$ | 0 | $ | 215,769 | $ | 0 | $ | 1,524,900 | $ | 0 | |||||
Annual Incentive for Completed Year2 |
$ | 429,471 | $ | 429,471 | $ | 0 | $ | 429,471 | $ | 429,471 | |||||
Other Payment for Annual Incentives3 |
$ | 0 | $ | 0 | $ | 0 | $ | 1,067,430 | $ | 0 | |||||
Long-Term Incentives:4 |
|||||||||||||||
Unvested 2007-2009 Performance Units6 |
$ | 0 | $ | 469,204 | $ | 0 | $ | 703,805 | $ | 469,204 | |||||
Unvested 2008-2010 Performance Units6 |
$ | 0 | $ | 339,822 | $ | 0 | $ | 1,019,466 | $ | 339,822 | |||||
Benefits: |
|||||||||||||||
Pension8 |
$ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | |||||
Health and Welfare Benefits9 |
$ | 0 | $ | 12,323 | $ | 0 | $ | 12,323 | $ | 0 | |||||
Life Insurance Proceeds10 |
$ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 4,560,000 | |||||
Financial Counseling |
$ | 0 | $ | 15,905 | $ | 0 | $ | 15,905 | $ | 15,905 | |||||
Outplacement Services11 |
$ | 0 | $ | 30,000 | $ | 0 | $ | 30,000 | $ | 0 | |||||
Other |
|||||||||||||||
Tax Gross-up upon change-in control12 |
$ | 0 | $ | 0 | $ | 0 | $ | 1,028,830 | $ | 0 | |||||
Total Incremental Compensation and Benefits |
$ | 429,471 | $ | 1,512,494 | $ | 0 | $ | 5,832,130 | $ | 5,814,402 |
(1) | Mr. Morris employment agreement provides a severance benefit equal to two times his base pay in the event his employment is terminated not for cause, as defined therein. |
(2) | Executive officers are eligible for an annual incentive award if they remain employed with AEP through year-end unless their employment is terminated for cause. The amount shown is the calculated bonus opportunity, as shown on page 31, but all annual incentives for executive officers are awarded at the discretion of the HR Committee or independent members of the board pursuant to the award determination process described in Compensation Discussion and Analysis. |
(3) | Represents a severance payment of 2.99 times each named executive officers current target annual incentive as of December 31, 2008. |
(4) | The long-term incentive values shown represent the values that would be paid under such circumstances shown in each column, which are different from the values calculated in accordance with FAS 123R. The amounts shown in the change in control column are payable upon the change in control regardless of whether the executives employment has been terminated. |
(5) | Mr. Morris restricted shares will be forfeited upon termination prior to vesting unless the HR Committee determines that the circumstances of the termination warrant otherwise. |
(6) | Except in the event of a change in control, performance criteria continue to apply to performance units that are vested early. Award payments are not accelerated. |
(7) | As of December 31, 2008, pursuant to his employment agreement, Mr. Morris was 80% vested in his pension benefits and was eligible to take a distribution of such benefit upon the |
63
termination of his employment for any reason through the non-qualified AEP Supplemental Benefit Plan. The last 20% of this benefit vested on January 1, 2009. |
(8) | The amounts shown are the lump sum pension benefits that vest only under the circumstances described. AEPs pension benefits fully vest upon death or a change in control. If full vesting occurs by reason of death, then a portion of such benefit would be funded by the qualified AEP Retirement Plan trust rather than the Company itself. The value of non-incremental pension benefits is included in the Non-Incremental Post-Termination Compensation and Benefits table below. |
(9) | Represents the cost to the Company of providing subsidized medical and dental insurance at employee rates for 18 months. |
(10) | Represents the total death benefit potentially available from unaffiliated insurance carriers for both Company-paid and participant-paid life and AD&D insurance. |
(11) | Represents the maximum cost of Company paid outplacement services, which the Company provides through an unaffiliated third party vendor. |
(12) | Represents a tax gross-up for the excise tax under section 4999 of the Internal Revenue Code, including all applicable taxes on this tax gross-up itself. The amount does not reflect any reductions attributable to non-compete agreements or other provisions to which the executive must agree to be eligible for change in control benefits. |
The following table shows the value of additional compensation and benefits as of December 31, 2008 that would have been provided to each named executive officer after a termination of his or her employment on such date. These amounts were generally earned or vested over multiple years of service to AEP and only a portion is attributable to compensation for 2008.
Non-Incremental Post-Termination Compensation and Benefits as of December 31, 2008
Name (a) |
Long-Term Incentives |
Benefits |
||||||||||||||||
Vested Stock Options (b)(1) |
Vested Performance Units (c)(2) |
AEP Career Shares (d)(3) |
Vacation Payout (e)(4) |
Post Retirement Benefits (f)(5) |
Deferred Compensation (g)(6) | |||||||||||||
Michael G. Morris |
$ | 375,480 | $ | 6,085,148 | $ | 5,663,173 | $ | 55,288 | $ | 2,925,456 | $ | 1,447,027 | ||||||
Holly Keller Koeppel |
$ | | $ | 842,916 | $ | 1,209,597 | $ | 61,538 | $ | 1,590,202 | $ | 901,138 | ||||||
Carl L. English |
$ | | $ | 1,552,379 | $ | 1,947,035 | $ | 82,500 | $ | 344,726 | $ | 326,391 | ||||||
Brian X. Tierney |
$ | | $ | 409,743 | $ | 439,026 | $ | 16,154 | $ | 514,850 | $ | 814,271 | ||||||
Robert P. Powers |
$ | 271,293 | $ | 1,108,856 | $ | 1,241,005 | $ | 4,904 | $ | 2,247,648 | $ | 1,923,733 |
(1) | Represents the value that would have been realized had the named executive officer exercised his or her vested and outstanding stock options at the closing price of AEP common stock on December 31, 2008. |
(2) | Represents the value of performance units that vested on December 31, 2008 calculated, as is required, using the market value of these shares on December 31, 2008. However, the actual value realized from these shares in February 2009 was based on the previous 20-day average closing market price of AEP common stock as of the vesting date. For a more detailed discussion of vesting of performance units, see the Long-Term Incentive Compensation section of the Compensation Discussion and Analysis beginning on page 32. |
(3) | Represents the value of AEP share equivalents deferred mandatorily into AEPs Stock Ownership Requirement Plan using the market value of these shares on December 31, 2008. |
(4) | Represents payment of accumulated but unused vacation for the current year and any carry-over from prior years. |
(5) | Represents the lump sum of pension benefits available to each executive. |
(6) | Includes balances from the Supplemental Retirement Savings Plan and Incentive Compensation Deferral Plans, but does not include AEP Career Share balances, which are reported in column (d). |
64
Share Ownership of Directors and Executive Officers
The following table sets forth the beneficial ownership of AEP Common Stock and stock-based units as of January 1, 2009 for all Directors, each of the persons named in the Summary Compensation Table and all Directors and executive officers as a group. Unless otherwise noted, each person had sole voting and investment power over the number of shares of AEP Common Stock set forth across from his or her name. Fractions of shares and units have been rounded to the nearest whole number.
Name |
Shares |
Stock Units(a) |
Retainer Deferral Plan Stock Units(b) |
Options Exercisable Within 60 Days |
Total | ||||||
E. R. Brooks |
13,038 | 18,424 | | | 31,462 | ||||||
D. M. Carlton |
7,431 | 18,424 | | | 25,855 | ||||||
R. D. Crosby, Jr. |
| 7,748 | | | 7,748 | ||||||
C. E. English |
20,899 | (h) | 58,505 | | | 79,404 | |||||
L. A. Goodspeed |
| 8,335 | | | 8,335 | ||||||
T. Hoaglin |
1,000 | 3,232 | | | 4,232 | ||||||
L. A. Hudson, Jr. |
1,853 | (d) | 23,864 | | | 25,717 | |||||
H. K. Koeppel |
20,757 | (c)(h) | 36,346 | | | 57,103 | |||||
M. G. Morris |
303,480 | (g)(h) | 170,167 | | 149,000 | 622,647 | |||||
L. L. Nowell III |
| 11,297 | | | 11,297 | ||||||
R. P. Powers |
18,674 | (c) | 37,290 | | 46,001 | 101,965 | |||||
R. L. Sandor |
1,092 | 18,423 | 3,061 | | 22,576 | ||||||
K. D. Sullivan |
| 19,796 | 8,570 | | 28,366 | ||||||
B. X. Tierney |
18,395 | (c) | 13,192 | | | 31,587 | |||||
S. Martinez Tucker |
48 | (e) | | | | 48 | |||||
J. F. Turner |
| 1,723 | | | 1,723 | ||||||
All directors, nominees and executive officers as a group (21 persons) |
1,697,201 | (f)(h) | 625,865 | 11,631 | 195,001 | 2,529,698 |
(a) | This column includes amounts deferred in Stock Units and held under the Stock Unit Accumulation Plan for Non-Employee Directors and held under AEPs various officer benefit plans. Includes the following numbers of career shares: Mr. Morris, 170,167; Mr. English 58,505; Ms. Koeppel, 36,346; Mr. Powers, 37,290; Mr. Tierney, 13,192; and all directors and executive officers as a group, 494,599. |
(b) | This column reflects amounts held in the Retainer Deferral Plan for Non-Employee Directors. |
(c) | Includes the following numbers of share equivalents held in the AEP Retirement Savings Plan and the AEP Supplemental Retirement Savings Plan: Ms. Koeppel 19,257; Mr. Powers, 18,567; Mr. Tierney, 5,893; and all directors and executive officers as a group, 78,284. |
(d) | Includes 750 shares held by family members of Dr. Hudson over which he disclaims beneficial ownership. |
(e) | Includes 48 shares held by family members of Ms. Tucker over which she disclaims beneficial ownership. |
(f) | Represents less than 1% of the total number of shares outstanding. |
(g) | Includes restricted shares with different vesting schedules, that include dividend and voting rights, but the shares cannot be sold, transferred or pledged until they vest. |
(h) | Does not include, for Mr. Morris, Mr. English and Ms. Koeppel, 1,250,000 shares in the American Electric Power Foundation over which Mr. Morris, Mr. English and Ms. Koeppel share voting and investment power as trustees (they disclaim beneficial ownership). The amount of shares shown for all directors and executive officers as a group includes these shares. |
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Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Exchange Act requires AEPs executive officers and directors to file initial reports of ownership and reports of changes in ownership of AEP Common Stock with the SEC. Executive officers and directors are required by SEC regulations to furnish AEP with copies of all reports they file. Based solely on a review of the copies of such reports furnished to AEP and written representations from AEPs executive officers and directors during the fiscal year ended December 31, 2008, AEP believes that all Section 16(a) filing requirements were met during 2008.
Share Ownership of Certain Beneficial Owners
No person or group known to AEP as of December 31, 2008 has beneficial ownership of five percent or more of AEP Common Stock.
Shareholder Proposals and Nominations
To be included in AEPs proxy statement and form of proxy for the 2010 annual meeting of shareholders, any proposal which a shareholder intends to present at such meeting must be received by AEP, attention: John B. Keane, Secretary, at AEPs office at 1 Riverside Plaza, Columbus, OH 43215 by November 16, 2009.
Notice to nominate a director must include your name, address, number of shares you own; the name, age, business address, residence address and principal occupation of the nominee and the number of shares beneficially owned by the nominee. It must also include all the information required in AEPs Policy on Consideration of Candidates for Director Recommended by Shareholders. A copy of this Policy is posted on our website at www.AEP.com. All such notices must be received by AEP, attention: John B. Keane, Secretary, at AEPs office at 1 Riverside Plaza, Columbus, OH 43215 by November 16, 2009. The Secretary will forward the recommendations to the Committee on Directors and Corporate Governance for consideration.
For any proposal intended to be presented by a shareholder without inclusion in AEPs proxy statement and form of proxy for the 2010 annual meeting, the proxies named in AEPs form of proxy for that meeting will be entitled to exercise discretionary authority on that proposal unless AEP receives notice of the matter by January 30, 2010. However, even if notice is timely received, the proxies may nevertheless be entitled to exercise discretionary authority on the matter to the extent permitted by SEC regulations.
Solicitation Expenses
The costs of this proxy solicitation will be paid by AEP. Proxies will be solicited principally by mail and the internet, but some telephone or personal solicitations of holders of AEP Common Stock may be made. Any officers or employees of the AEP System who make or assist in such solicitations will receive no compensation, other than their regular salaries, for doing so. AEP will request brokers, banks and other custodians or fiduciaries holding shares in their names or in the names of nominees to forward copies of the proxy-soliciting materials to the beneficial owners of the shares held by them, and AEP will reimburse them for their expenses incurred in doing so at rates prescribed by the New York Stock Exchange. Morrow & Co., Inc. will assist in the solicitation of proxies by AEP for a fee of $9,500, plus reasonable out-of-pocket expenses.
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