def14a
SCHEDULE 14-A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934
Filed by the Registrant þ
Filed by a Party Other than the Registrant o
Check the appropriate box:
o Preliminary Proxy Statement
o Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)
þ Definitive Proxy Statement
o Definitive Additional Materials
o Soliciting Material under Rule 14a-12
Panhandle Oil and Gas Inc.
Name of the Registrant as Specified In Its Charter
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
þ |
|
No fee required |
|
o |
|
Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
|
1. |
|
Title of each class of securities to which transaction applies: |
|
|
2. |
|
Aggregate number of securities to which transaction applies: |
|
|
3. |
|
Per unit price or other underlying value of transaction computed pursuant to Exchange Act
Rule 0-11 (set forth the amount on which the filing fee is calculated and state below how it was
determined): |
|
|
4. |
|
Proposed maximum aggregate value of transaction: |
|
|
5. |
|
Total fee paid: |
o |
|
Fee paid previously with preliminary materials. |
|
o |
|
Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and
identify the filing for which the offsetting fee was paid previously. Identify the previous filing
by registration statement number, or the Form or Schedule and the date of its filing. |
|
1. |
|
Amount Previously Paid: |
|
|
2. |
|
Form, Schedule or Registration Statement No.: |
|
|
3. |
|
Filing Party: |
|
|
4. |
|
Date Filed:
|
Notice of Annual Shareholders Meeting
To be held March 3, 2011
To The Shareholders of Panhandle Oil and Gas Inc.:
Notice is hereby given that the annual meeting of the shareholders of Panhandle Oil and Gas
Inc. will be held at the Waterford Marriott, 6300 Waterford Boulevard (63rd and North
Pennsylvania), Oklahoma City, Oklahoma, on Thursday, March 3, 2011, at 9:00 a.m., local time, for
the following purposes:
|
1. |
|
To elect three directors for terms of three years; |
|
|
2. |
|
To ratify the appointment of Ernst & Young, LLP as our independent registered public
accounting firm for the fiscal year ending September 30, 2011; |
|
|
3. |
|
To hold an advisory vote on executive compensation; |
|
|
4. |
|
To hold an advisory vote to determine the frequency of future advisory votes on
executive compensation; and |
|
|
5. |
|
To consider and act upon any other matter as may properly come before the meeting or
any adjournment or postponement thereof. |
Only holders of record of the Common Stock at the close of business on January 21, 2011 will be
entitled to vote at the meeting and any adjournments.
|
|
|
|
|
|
By Order of the Board of Directors
|
|
|
|
|
|
Lonnie J. Lowry, Secretary |
|
|
|
|
|
Oklahoma City, Oklahoma
January 28, 2011
Your Vote Is Important.
Whether Or Not You Expect To Attend The Meeting, Please Mark, Sign And Date The Enclosed Proxy And
Mail It Promptly In The Postage-Paid Envelope Provided.
Please Vote!
TABLE OF CONTENTS
Table Of Contents
|
|
|
|
|
|
|
Page |
|
|
|
|
|
1 |
|
|
|
|
2 |
|
|
|
|
3 |
|
|
|
|
4 |
|
|
|
|
5 |
|
|
|
|
6 |
|
|
|
|
7 |
|
|
|
|
7 |
|
|
|
|
8 |
|
|
|
|
10 |
|
|
|
|
10 |
|
|
|
|
11 |
|
|
|
|
11 |
|
|
|
|
11 |
|
|
|
|
11 |
|
|
|
|
12 |
|
|
|
|
14 |
|
|
|
|
14 |
|
|
|
|
15 |
|
|
|
|
16 |
|
|
|
|
17 |
|
|
|
|
23 |
|
|
|
|
24 |
|
|
|
|
28 |
|
|
|
|
28 |
|
|
|
|
28 |
|
|
|
|
29 |
|
|
|
|
29 |
|
(i)
Panhandle Oil and Gas Inc.
5400 N. Grand Boulevard, Suite 300
Oklahoma City, OK 73112-5688
Annual Shareholders Meeting
March 3, 2011
Notice of Annual Meeting
The accompanying proxy is solicited by the Board of Directors (the Board) of Panhandle
Oil and Gas Inc., an Oklahoma corporation (the Company, Panhandle, we, us and our), for
use at the Companys annual shareholders meeting (the meeting) to be held at the Waterford
Marriott, 6300 Waterford Boulevard, Oklahoma City, Oklahoma, on Thursday, March 3, 2011, at 9:00
a.m. local time, and at any adjournment or postponement thereof, for the purposes set forth in the
accompanying Notice of Annual Shareholders Meeting.
When the proxy is properly executed and returned, the shares it represents will be voted at
the meeting in accordance with any directions noted thereon. If no direction is indicated, the
persons named on the enclosed proxy will vote the proxy FOR the nominees for director in Proposal
No. 1, FOR ratification of the appointment of our independent registered public accounting firm in
Proposal No. 2 and FOR approval of the Companys executive compensation in Proposal No. 3. If your
proxy card is signed and returned without specifying a choice on the vote regarding the frequency
of advisory votes on executive compensation, your shares will be voted to hold such advisory votes
EVERY THREE YEARS in Proposal No. 4. Otherwise, signed proxy cards without specified choices will
be voted in the discretion of the proxies. Should other matters properly come before the meeting,
the proxy will be voted as the Board may recommend.
If the enclosed form of proxy is executed and returned, it still may be revoked at any time
before it is exercised, by signing and sending to the Company a later dated proxy or a written
revocation, or by attending the meeting and voting in person.
If your shares are held in street name (that is, through a bank, broker or other nominee),
follow the voting instructions on the form you receive from such firm. If you hold shares in
street name and would like to attend the meeting and vote in person, you will need to bring a
proxy to the meeting signed by the nominee in whose name your shares are registered.
The mailing address of the Company is 5400 N. Grand Boulevard, Suite 300, Oklahoma City, OK
73112-5688. The Company anticipates that the proxies and proxy statements will be mailed to
shareholders beginning on or about January 28, 2011.
The cost of soliciting proxies for the meeting will be paid by the Company. In addition to
solicitation by mail, arrangements may be made with brokerage firms, banks and other custodians,
nominees and fiduciaries to send proxy material to their principals. The Company will reimburse
these institutions for their reasonable costs. No solicitation is to be made by specially engaged
employees or other paid solicitors.
Important Notice Regarding the Availability of Proxy Materials for the Shareholders Meeting to be
held on March 3, 2011: this proxy statement, form of proxy and the Companys 2010 Annual Report to
Shareholders are available at the following website: www.proxydocs.com/phx
(1)
Voting of Common Stock
All holders of Common Stock of record at the close of business on January 21, 2011 will
be entitled to vote at the meeting. As of January 21, 2011, there were 8,309,348 shares of Class A
Common Stock, par value $0.01666 (Common Stock), outstanding, entitled to vote, owned by
approximately 4,000 shareholders. A list of record shareholders entitled to vote at the meeting
will be available for examination at least 10 days prior to the meeting at the Companys offices
during ordinary business hours and at the meeting.
The Amended Certificate of Incorporation of the Company provides for one vote for each share
of Common Stock outstanding. At the meeting, each record holder of Common Stock will be entitled to
cast one vote per share of Common Stock held of record on the record date. Votes may be cast by
shareholders either present in person or by proxy.
The presence, in person or by proxy, of a majority of the outstanding shares of Common Stock
entitled to vote is necessary to constitute a quorum for the transaction of business at the
meeting. Abstentions and broker non-votes are counted as present and entitled to vote for the
purpose of determining a quorum. Broker non-votes are shares held by brokers or nominees over
which the broker or nominee lacks discretionary power to vote (such as for the election of
directors) and for which the broker or nominee has not received specific voting instructions from
the beneficial owner. For purposes of determining the outcome of any matter as to which the broker
or nominee has indicated on the proxy that it does not have discretionary authority to vote, those
shares will be treated as not present and not entitled to vote with respect to that matter, even
though those shares will be considered present and entitled to vote for purposes of determining a
quorum and may be entitled to vote on other matters.
Because of a change in rules of the New York Stock Exchange, brokers or their nominees no
longer have the discretionary power to vote shares in uncontested director elections. At the
meeting, they may only vote shares for the election of directors and on Proposals Nos. 3 and 4 if
they receive specific voting instructions from the beneficial owner. If your shares are held by a
broker or other nominee and if you do not provide such specific voting instructions, your shares
can not be voted for the election of directors and on Proposal Nos. 3 and 4.
The Board has adopted a majority vote standard for the election of directors in uncontested
elections. Accordingly, at the meeting, each director will be elected if the holders of a majority
of shares of Common Stock present at the meeting and entitled to vote for the election of directors
cast their votes FOR him.
The three nominees for director at the meeting are currently directors of the Company. If any
incumbent nominee for director fails to receive the required affirmative vote of the holders of a
majority of the votes cast for that director, under Oklahoma law and the Companys Bylaws, the
incumbent will remain in office until his successor is elected and qualified or until his earlier
death, resignation, retirement or removal. If any incumbent for director receives a greater number
of votes WITHHELD from his election than votes FOR, he must promptly submit his offer of
resignation from the Board for consideration by the Corporate Governance and Nominating Committee
of the Board. The Corporate Governance and Nominating Committee will consider all relevant facts
and circumstances and recommend to the Board the action to be taken with respect to such offer of
resignation. The Board will act on the offered resignation, taking into
account such
(2)
recommendation, and publicly disclose its decision regarding the offered resignation
within 90 days from the date of election. The director who offered his resignation shall not
participate in any proceedings with respect to his offered resignation. If the Board accepts a
directors offered resignation, the Corporate Governance and Nominating Committee will recommend to
the Board whether to fill such vacancy or reduce the size of the Board. The Companys Corporate
Governance Guidelines and Bylaws can be viewed at the Companys website:
www.panhandleoilandgas.com.
Proposal No. 2 will be approved if the holders of a majority of shares of Common Stock present
at the meeting and entitled to vote on Proposal No. 2 vote FOR the proposal.
Proposal No. 3 will be approved if the holders of a majority of shares of Common Stock present
at the meeting and entitled to vote on Proposal No. 3 vote FOR the proposal.
Because Proposal No. 4 (the vote on frequency of advisory votes on executive compensation) is
advisory, there is no standard for determining which frequency has been adopted by the
shareholders. Proxies marked or voted abstain on Proposal No. 4 will not be counted as a vote for
any of the three options, and the Board shall determine the impact of such votes.
The Company knows of no arrangements which would result in a change in control of the Company
at any future date.
The Company knows of no other matters to come before the meeting. If any other matters
properly come before the meeting, the proxies solicited hereby will be voted on such matters as the
Board may recommend, except proxies which are marked to deny discretionary authority.
A proxy is enclosed for your signature. Please return it immediately, marked, dated and
signed. If your shares are held in street name, please providing voting instructions on the form
you receive from your broker or other nominee.
Proposal No. 1
Election of Three Directors
The present directors of the Company and their current Board Committee memberships are as
follows:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Positions/Offices Presently |
|
Served As Director |
|
Present |
Name |
|
Age |
|
Held with the Company |
|
Since |
|
Term Ends |
Bruce M. Bell (2)(3)
|
|
|
69 |
|
|
Director
|
|
|
2004 |
|
|
|
2013 |
|
Michael C. Coffman
|
|
|
57 |
|
|
Director, President and Chief
Executive Officer
|
|
|
2006 |
|
|
|
2011 |
|
E. Chris Kauffman (2)(4)
|
|
|
70 |
|
|
Director
|
|
|
1991 |
|
|
|
2012 |
|
Duke R. Ligon (1)(3)
|
|
|
69 |
|
|
Director
|
|
|
2007 |
|
|
|
2011 |
|
Robert O. Lorenz (1)(2)
|
|
|
64 |
|
|
Lead Independent Director (5)
|
|
|
2003 |
|
|
|
2013 |
|
Robert A. Reece (1)(4)
|
|
|
66 |
|
|
Director
|
|
|
1986 |
|
|
|
2011 |
|
Robert E. Robotti (1)(2)
|
|
|
57 |
|
|
Director
|
|
|
2004 |
|
|
|
2013 |
|
Darryl G. Smette (1)(2)(6)(7)
|
|
|
63 |
|
|
Director
|
|
|
2010 |
|
|
|
2012 |
|
H. Grant Swartzwelder (3)(4)
|
|
|
47 |
|
|
Director
|
|
|
2002 |
|
|
|
2012 |
|
(3)
|
|
|
(1) |
|
Member of the Audit Committee. |
|
(2) |
|
Member of the Compensation Committee. |
|
(3) |
|
Member of the Corporate Governance and Nominating Committee. |
|
(4) |
|
Member of the Retirement Committee. |
|
(5) |
|
Elected Lead Independent Director effective November 1, 2008. |
|
(6) |
|
Elected to Audit Committee on October 27, 2010. |
|
(7) |
|
Elected to Compensation Committee on October 27, 2010. |
The Board is divided into three classes, with the terms of office of each class ending in
successive years. There are three vacancies for three-year terms ending in 2014. Nominees for the
vacancies are Michael C. Coffman, Duke R. Ligon and Robert A. Reece, all of whom are currently
directors. These nominees were recommended by the Corporate Governance and Nominating Committee and
approved by the Board. The Board has no reason to believe that any of the nominees will be unable
to serve as director. However, if any nominee should be unable for any reason to accept nomination
or election, it is the intention of the persons named in the enclosed proxy to vote those proxies
for the election of such other person or persons as the Board may recommend.
Nominees for Election to the Board of Directors For Terms Ending in 2014
Michael C. Coffman has worked in public accounting and as a financial officer with companies
involved in the oil and gas industry since 1975. He joined the Company in 1990 as its treasurer.
From 1995 to 2006, he served as vice-president and chief financial officer. From 2006 to August
2007, he served as co-president and chief financial officer. Since August 2007, he has served as
president and chief executive officer.
Duke R. Ligon is an attorney and served as senior vice president and general counsel of Devon
Energy Corporation (oil and gas exploration and production) from 1997 until he retired in 2007.
Prior to 1997, Mr. Ligon was a partner in the law firm of Mayer Brown LLP, New York City. From 2007
to 2010, he has served as strategic advisor to Loves Travel Stops and Country Stores (convenience
stores and midstream energy transportation). He has been a director of Pre-Paid Legal Services,
Inc. (sale of legal expense plans) since 2007, PostRock Energy Corporation (oil and natural gas
transportation) since 2006, Blue Knight Energy Partners (formerly SemGroup Energy Partners, L.P.)
(crude oil terminaling, storage, gathering and transportation) since 2009, SteelPath MLP Funds
Trust (investment company) since 2010 and SteelPath Energy Infrastructure Investment Company
(investment company) since 2010. He was a director of TransMontaigne Partners, L.P. (distribution
and marketing of petroleum products) from 2008 to 2009 and Teppco Partners LP (crude oil
transportation) in 2009. Mr. Ligon was elected to the Companys Board in August 2007.
Robert A. Reece is an attorney and since 1980 has been of counsel with the law firm of Crowe &
Dunlevy, Oklahoma City, and active in the management of his familys investments, including
significant oil and gas holdings. He has been a director of NBC Bank (a state chartered bank) of
Oklahoma City since 1982. He holds an MBA degree.
The Board of Directors Recommends That The Shareholders
Vote For The Election of
Michael C. Coffman, Duke R. Ligon And Robert A. Reece
As Directors
(4)
Directors Whose Terms Continue Beyond the 2011 Annual Meeting and Who Are Not Subject to
Election this Year
Directors Whose Terms End in 2012
E. Chris Kauffman has been the vice president, secretary and treasurer of Campbell-Kauffman,
Inc. (an independent insurance agency) since 1983 and chief financial officer and secretary of The
Insurance Center Agency, Inc. (an independent insurance agency) since 1990, both of Oklahoma City.
He has been involved with both agencies since 1983. Mr. Kauffman has been a director for 20 years
and has extensive experience in the insurance industry. He served as Chairman of the Board of the
Company from 2005 to 2008.
H. Grant Swartzwelder is president of PGEnergy Holdings, LP, Irving, Texas (investment banking
and venture capital) which he founded in 1998. Since 1998, he has founded and manages several
private companies engaged in various aspects of the oil and gas service business. Prior to 1998, he
was vice president of Principal Financial Securities, Inc., Dallas, Texas (an investment-banking
firm). He holds a Bachelor of Science degree in Petroleum Engineering and an MBA degree.
Darryl G. Smette joined Devon Energy Corporation (oil and gas exploration, production and
transportation) in 1986 and currently serves as Executive Vice President of Marketing and
Midstream. Mr. Smette is a member of Devons Capital Budget Committee and the senior management
Executive Committee and as such is charged with developing and executing Devons corporate
strategy. Mr. Smette is also responsible for marketing, midstream operations and procurement of
goods and services. Prior to joining Devon, Mr. Smette worked in the oil and gas industry for 15
years. Mr. Smette holds an MBA degree. He was elected to the Board in August 2010.
Directors Whose Terms End in 2013
Dr. Bruce M. Bell has been CEO of Post Oak Oil Company (oil and gas exploration and
production) since 1983 and president and CEO of Edrio Oil Co. Inc. (oil and gas exploration and
production) since 1982, both of Oklahoma City. He served as chairman of the Mid-Continent Oil & Gas
Association (oil and gas trade association) from 1997 to 2006. Dr. Bell holds a Ph.D. degree in
paleontology.
Robert O. Lorenz is a former audit partner of Arthur Andersen LLP. He served as the managing
partner of the Oklahoma City office beginning in 1994 and as the managing partner of the Oklahoma
practice beginning in 2000. He retired from Arthur Andersen in 2002. Since 2005, Mr. Lorenz has
been a director of OGE Energy Corp. (regulated electric utility and natural gas transportation),
and was a director of Infinity Inc. (oil and gas exploration and development) from 2004 to 2009. He
also served as a director of Kerr-McGee Corporation (oil and gas exploration and production) from
2005 to 2006 when it was acquired by Anadarko Petroleum Corp.
Robert E. Robotti, since 1983, has been the president of Robotti & Company, LLC ( a registered
broker-dealer), president of Robotti & Company Advisors, LLC (a registered investment advisor), or
their predecessors, and, since 1980, has been the managing member of Ravenswood Investment Company,
LLC, which serves as the general partner of two investment partnerships, all located in
(5)
New York City. Since 2007, Mr. Robotti has served as portfolio manager and managing member of
Robotti Global Fund, LLC, a global equity fund. Mr. Robotti has been a director of Pulse Seismic,
Inc. (oil and gas seismic) since 2008 and, from November 2006 to January 2007, he was a director of
Advanced Marketing Services (book distribution) which filed for bankruptcy in December 2007. Mr.
Robotti is a certified public accountant and holds an MBA degree. He is a member of the New York
Society of Security Analysts.
None of the organizations described in the business experiences of the Companys directors and
officers are parents, subsidiaries or affiliates of the Company or, except for Mr. Kauffmans
insurance agency, do business with the Company. The Company for many years in the ordinary course
of its business has participated on industry terms through its mineral acreage ownership in the
drilling and completion of oil and gas wells in which Devon Energy Corporation has an interest.
None of the non-management directors have ever been employees of the Company.
Beneficial Ownership of Common Stock
The following table sets forth information with respect to the outstanding shares of Common
Stock owned beneficially as of December 31, 2010 by all persons who own or are known by the Company
to own beneficially more than 5% of the outstanding Common Stock, by each director, nominee for
director and executive officer and by all directors and executive officers as a group.
|
|
|
|
|
|
|
|
|
|
|
Amount of Shares |
|
|
Name of Beneficial Owner |
|
Beneficially Owned(3)(4) |
|
Percent of Class |
Bruce M. Bell (1) |
|
|
1,100 |
|
|
|
* |
|
Paul F. Blanchard, Jr. (2)(5) |
|
|
19,233 |
|
|
|
* |
|
Michael C. Coffman (1)(2)(6) |
|
|
130,804 |
|
|
|
1.6 |
% |
E. Chris Kauffman (1) |
|
|
33,000 |
|
|
|
* |
|
Duke R. Ligon (1) |
|
|
206,200 |
|
|
|
2.5 |
% |
Robert O. Lorenz (1) |
|
|
4,200 |
|
|
|
* |
|
Lonnie J. Lowry (2) |
|
|
11,155 |
|
|
|
* |
|
Robert A. Reece (1) |
|
|
43,625 |
|
|
|
* |
|
Robert E.
Robotti (1)
c/o Robotti & Company, LLC
6 E. 43rd St., 23rd Floor
New York, NY 10017 |
|
|
770,982 |
|
|
|
9.3 |
% |
Darryl G. Smette (1) |
|
|
1,404 |
|
|
|
* |
|
Ben Spriestersbach (2) |
|
|
8,780 |
|
|
|
* |
|
H. Grant Swartzwelder (1) |
|
|
8,272 |
|
|
|
* |
|
Robb P. Winfield (2) |
|
|
2,049 |
|
|
|
* |
|
|
|
|
|
|
|
|
|
|
All
directors and executive officers as a group (12 persons) |
|
|
1,240,804 |
|
|
|
14.9 |
% |
|
|
|
* |
|
Less than 1% owned |
|
(1) |
|
Director |
|
(2) |
|
Executive Officer |
(6)
|
|
|
(3) |
|
The number of shares shown includes shares that are individually or jointly
owned, as well as shares over which the individual has either sole or shared
investment or voting authority. |
|
(4) |
|
The number of shares shown does not include future share amounts recorded to
each outside directors account under the Directors Deferred Compensation Plan.
See Proposal No. 1 Election of Directors Compensation of Directors, footnote
(2) of table entitled Directors Compensation For Fiscal 2010. |
|
(5) |
|
The number of shares shown for Mr. Blanchard include shares of restricted
stock granted under the Companys 2010 Restricted Stock Plan and his shares in the
ESOP Plan. |
|
(6) |
|
The number of shares shown for Mr. Coffman include shares of restricted stock
granted under the Companys 2010 Restricted Stock Plan and his shares in the ESOP
Plan. |
Lead Independent Director
Effective November 1, 2008, the Board named Robert O. Lorenz as Lead Independent Director and
eliminated the position of Chairman of the Board. The Lead Independent Director presides at all
Board meetings and all executive sessions of outside directors. The Board adopted a Charter of
Lead Independent Director which can be viewed at the Companys website:
www.panhandleoilandgas.com.
Meetings and Committees of the Board of Directors
During the fiscal year ended September 30, 2010 (fiscal 2010), the Board held eight
meetings. At each meeting, a quorum of directors was present. The outside directors hold executive
sessions at each Board meeting without management present. The Company expects all of its directors
to attend each annual shareholders meeting. All but one director attended the 2010 annual
shareholders meeting.
During fiscal 2010, each director attended at least 75% of the meetings of the Board and each
of the Board committees on which he served.
The Board has determined that, under the rules of the New York Stock Exchange, all directors
are currently independent, except for Michael C. Coffman, Chief Executive Officer, who does not
serve on any Board committee.
The members of the Board are elected to various committees. The Board has four standing
committees: Audit, Compensation, Corporate Governance and Nominating, and Retirement.
The Audit Committee is comprised of Robert O. Lorenz, chair, Duke R. Ligon, Robert A. Reece,
Robert E. Robotti and Darryl G. Smette. Information regarding the functions performed by the Audit
Committee, its membership and the number of meetings held during fiscal 2010 is set forth below in
the caption Report of the Audit Committee included in this proxy statement. Each member of the
Audit Committee meets all applicable independence and financial literacy requirements of the
Securities and Exchange Commission and of the New York Stock Exchange. Robert O. Lorenz has been
determined by the Board to meet the audit committee financial expert requirements of the
Securities and Exchange Commission and the New York Stock Exchange. A copy of the Audit Committee
Charter can be viewed at the Companys website: www.panhandleoilandgas.com.
The Compensation Committee is comprised of Bruce M. Bell, chair, E. Chris Kauffman, Robert O.
Lorenz, Robert E. Robotti and Darryl G. Smette. The Committee met four times during fiscal 2010.
The Committee reviews officer performance and recommends to the Board compensation amounts for
officers and directors. See Compensation Discussion and Analysis below. The
(7)
Compensation Committee Charter can be viewed at the Companys website:
www.panhandleoilandgas.com.
The Corporate Governance and Nominating Committee is comprised of Duke R. Ligon, chair, Bruce
M. Bell and H. Grant Swartzwelder. This Committee met three times during fiscal 2010. The
Committees charter can be viewed at the Companys website: www.panhandleoilandgas.com. Functions
of the Corporate Governance and Nominating Committee include: search for, identify and screen
individuals qualified to become members of the Board; recommend to the Board when new members
should be added to the Board; recommend to the Board individuals to fill vacant Board positions;
and recommend to the Board nominees for election as directors at the annual shareholders meeting.
If a vacancy on the Board exists that will not be filled by an incumbent director, the Committee
identifies prospective nominees primarily through business and industry contacts. At a minimum, in
its assessment of potential Board candidates, the Corporate Governance and Nominating Committee
will review each candidates character, wisdom, acumen, business skills and experience,
understanding of and involvement in the oil and gas industry, and ability to devote the time and
effort necessary to fulfill his or her responsibilities. It is the policy of the Company to seek
the most qualified candidates for Board membership without regard to race, gender, national origin,
religion, disability, age or sexual orientation. The Corporate Governance and Nominating Committee
will consider nominees proposed by shareholders of the Company if the requirements set forth in the
Companys Bylaws are satisfied. For more information, see Shareholder Proposals below. Those
nominations must include sufficient biographical information so that the Committee can
appropriately assess the proposed nominees background and qualifications. To propose a prospective
nominee for the Committees consideration, shareholders should submit the proposal in writing to
Panhandle Oil and Gas Inc., Attention: Secretary, 5400 N. Grand Boulevard, Suite 300, Oklahoma
City, OK 73112-5688. Any such submission must be accompanied by the written consent of the proposed
nominee to being named as a nominee and to serve as a director, if elected. The Committee is
responsible for overall corporate governance issues and compliance. The Committee reviews
periodically the corporate governance policies and principles of the Company and oversees and
evaluates compliance with the Companys Code of Business Ethics and Business Principles.
The Retirement Committee is comprised of Robert A. Reece, chair, E. Chris Kauffman and H.
Grant Swartzwelder, and oversees the administration of the Panhandle Oil and Gas Inc. Employee
Stock Ownership and 401(k) Plan and Trust Agreement (the ESOP Plan). This Committee met twice
during fiscal 2010.
Compensation of Directors
The following outlines the compensation plan for the Companys outside directors for their
services in all capacities.
The following table contains information with respect to fiscal 2010 compensation of directors
who served in such capacity during fiscal 2010, except for the fiscal 2010 compensation of Michael
C. Coffman, Chief Executive Officer, whose compensation is disclosed below in the caption
Executive Compensation Summary Compensation Table. Other than the Companys Deferred
Compensation Plan for Non-Employee Directors (the Directors Deferred Compensation Plan), the
Company has no stock award, stock option or other equity incentive plans for its directors.
(8)
Directors Compensation For Fiscal 2010
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Fees Paid in Cash |
|
All Other |
|
|
Name |
|
or Deferred(1) (2) |
|
Compensation(3) |
|
Total |
Bruce M. Bell |
|
$ |
49,000 |
|
|
$ |
2,211 |
|
|
$ |
51,211 |
|
E. Chris Kauffman |
|
$ |
42,000 |
|
|
$ |
5,788 |
|
|
$ |
47,788 |
|
Duke R. Ligon |
|
$ |
46,000 |
|
|
$ |
1,193 |
|
|
$ |
47,193 |
|
Robert O. Lorenz |
|
$ |
64,000 |
|
|
$ |
4,347 |
|
|
$ |
68,347 |
|
Robert A. Reece |
|
$ |
44,000 |
|
|
$ |
9,924 |
|
|
$ |
53,924 |
|
Robert E. Robotti |
|
$ |
47,000 |
|
|
$ |
2,735 |
|
|
$ |
49,735 |
|
Darryl G. Smette |
|
$ |
18,548 |
|
|
$ |
94 |
|
|
$ |
18,642 |
|
H. Grant Swartzwelder |
|
$ |
47,500 |
|
|
$ |
4,288 |
|
|
$ |
51,788 |
|
|
|
|
(1) |
|
All but one director deferred 100% of their retainers and fees under the
Directors Deferred Compensation Plan. E. Chris Kauffman deferred 39% of his retainers
and fees under the Plan and received cash payments for the remainder. |
|
(2) |
|
At the end of fiscal 2010, the following future share amounts had been recorded to
each directors account under the Directors Deferred Compensation Plan: Bell
8,581; Kauffman 21,111; Ligon4,874; Lorenz16,431; Reece36,272;
Robotti10,479; Smette-731 and Swartzwelder16,017. |
|
(3) |
|
Under the Directors Deferred Compensation Plan, dividends paid on the Common
Stock are recorded to each Directors account on the record date of the dividend in
the form of unissued shares. The amount recorded is based on the number of future
unissued shares in each Directors account and the closing market price of the Company
Stock on each dividend record date. |
Effective January 1, 2010, outside directors received annual retainers of $25,000, a
$1,500 fee for attending each Board meeting, a $1,000 fee for attending each committee meeting and
out-of-pocket travel expenses for attending all meetings. Any director who traveled over 50 miles
to attend a Board or committee meeting received an additional $500 for each meeting. In addition to
the above fees, during calendar 2010, the Lead Independent Director and the chairs of the Audit,
Compensation and Corporate Governance and Nominating Committees received additional annual
retainers of $10,000, $10,000, $4,000 and $2,500, respectively. The annual retainers were paid on
January 15, 2010.
Based upon a study conducted by Longnecker & Associates, Houston, Texas (an independent
compensation consultant) retained by the Compensation Committee, effective December 21, 2010,
outside directors receive for fiscal 2011 annual retainers of $35,000, a $1,500 fee for attending
each Board meeting, a $1,000 fee for attending each committee meeting and out-of-pocket travel
expenses for attending all meetings. Any director who travels over 50 miles to attend a Board or
committee meeting receives an additional $500 for each meeting. In addition, the Lead Independent
Director and the chairs of the Audit, Compensation and Corporate Governance and Nominating
Committees will receive additional annual retainers of $12,500, $10,000, $5,000 and $2,500,
respectively. The annual retainers are to be paid in equal installments on December 31, 2010, and
March 31, June 30 and September 30, 2011.
(9)
Outside directors may elect to be included in the Directors Deferred Compensation Plan. The
Directors Deferred Compensation Plan provides that each outside director may individually elect to
be credited with Company stock rather than cash for all or a portion of the annual retainer, Board
and committee meeting fees, and also may elect to receive shares, if and when issued, over a period
of time up to ten years. These unissued shares are recorded to each directors deferred
compensation account at the closing market price of the shares (i) on the dates of the Board and
committee meetings, and (ii) on the payment dates of the annual retainers. Only upon a directors
retirement, termination or death, or upon a change-in-control of the Company, will the shares
recorded for such director under the Directors Deferred Compensation Plan be issued to the
director. The promise to issue such shares in the future is an unsecured obligation of the Company.
All directors participate in the Directors Deferred Compensation Plan.
Share Ownership Guidelines for Directors
The Bylaws of the Company require outside directors to own shares of the Companys Common
Stock in order to be a Board member. To further align the interests of the Directors with the
Companys shareholders, each Director is expected to own that number of shares at the end of their
third year of Board service equal to, on a cost basis, the aggregate amount of the three prior
years Directors annual retainer and the meeting fees for the five regularly scheduled Board
meetings held each year during such three year period. Future unissued shares that have been
credited to the Directors Deferred Compensation Plan may be used to satisfy this share ownership
requirement.
Transactions with Directors
The Company has entered into indemnification agreements with each of its directors and
executive officers.
During fiscal 2010, the Company purchased directors and officers liability and other
miscellaneous insurance policies through The Insurance Center Agency, Inc. for premiums
aggregating $173,569. E. Chris Kauffman is an owner and officer of the Agency. The
Company believes that the premiums and the terms of the insurance policies were at market rates and
on market terms.
We review any transactions and relationships in which the Company and any of our directors,
nominees for director, executive officers or any of their immediate family members may be
participants, so as to determine whether any of these individuals have a direct or indirect
material interest in any such transaction. We have developed and implemented processes and controls
to obtain information from the directors and executive officers about related person transactions,
and for then determining, based on the facts and circumstances, whether a related person has a
direct or indirect material interest in any such transaction. Transactions that are determined to
be directly or indirectly material to a related person are disclosed in our proxy statement, as
required by SEC rules.
Pursuant to these processes, all directors and executive officers annually complete, sign and
submit a directors and officers questionnaire that is designed to identify related person
transactions and both actual and potential conflicts of interest. We also make appropriate
inquiries as to the nature and extent of business that the Company may conduct with other companies
for whom any of our directors or executive officers also serve as directors or executive officers.
Under the Companys Code of Ethics and Business Practices, if an actual or potential conflict of
interest affects
(10)
an executive officer or a director, he or she is to immediately disclose all the relevant
facts and circumstances to the Companys President or the Corporate Governance and Nominating
Committee, as appropriate. If the Corporate Governance and Nominating Committee determines that
there is a conflict, it will refer the matter to the Board, which will review the matter to make a
final determination as to whether a conflict exists, and, if so, how the conflict should be
resolved. In addition, the Audit Committee reviews all reports and disclosures of actual and
potential related person transactions.
Compensation Committee Interlocks and Insider Participation
The functions and members of the Compensation Committee are set forth above under Proposal
No. 1 Meetings and Committees of the Board of Directors. All Committee members are independent
and none of the Committee members has served as an officer or employee of the Company or a
subsidiary of the Company.
Code of Ethics
The Board has adopted a Code of Ethics and Business Practices applicable to all directors,
officers and employees of the Company. In addition, the Board has adopted a Code of Ethics for
Senior Financial Officers. The Companys Chief Executive Officer, Chief Financial Officer and Chief
Accounting Officer were required to sign this code and will be held to the standards outlined in
the code. Copies of both codes are available at the Companys website:
www.panhandleoilandgas.com.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities and Exchange Act of 1934 requires the Companys directors and
executive officers and persons who own more than ten percent of the Companys Common Stock
(collectively reporting persons) to file with the Securities and Exchange Commission initial
reports of ownership and reports of changes in ownership of the Common Stock, and to furnish the
Company with copies of such reports. Based upon a review of the filings with the Securities and
Exchange Commission and representations that no other reports were filed, the Company believes that
during fiscal 2010 all directors and executive officers complied with the reporting requirements of
Section 16(a), with the exception of Duke R. Ligon who filed a late report on February 11, 2010
relating to 1,400 shares purchased on December 14, 2009, and Darryl G. Smette who filed a late
report on December 13, 2010 relating to four shares purchased on September 10, 2010.
Proposal No. 2
Ratification of Selection of Independent Registered Public Accounting Firm
The Audit Committee has directed the Company to submit the selection of Ernst & Young LLP
as the Companys independent registered public accounting firm for the fiscal year ending September
30, 2011 (fiscal 2011) for ratification by the shareholders at the meeting. Neither the Companys
Bylaws nor other governing documents or law require shareholder ratification of the selection of
Ernst & Young LLP as the Companys independent registered public accounting firm. However, the
Audit Committee is submitting the selection of Ernst & Young LLP to the shareholders for
ratification as a matter of good corporate practice. If the shareholders fail to ratify the
selection, the Audit Committee will reconsider whether or not to retain that firm. Even if the
(11)
selection is ratified, the Audit Committee may, in its discretion, direct the appointment of a
different independent registered public accounting firm at any time during fiscal 2011 if it
determines that such a change would be in the best interests of the Company and its shareholders.
A representative of Ernst & Young LLP is expected to attend the meeting and will have the
opportunity to make a statement if he or she so desires, and will be available to respond to
appropriate questions of shareholders.
For fiscal 2011, the Audit Committee has selected Ernst & Young LLP to conduct quarterly
reviews for the first three fiscal quarters.
Report of the Audit Committee
During fiscal 2010, the Audit Committee was composed of four independent directors:
Robert O. Lorenz, chair, Duke R. Ligon, Robert A. Reece and Robert E. Robotti. The Board has
determined that all committee members are independent and that Mr. Lorenz is an audit committee
financial expert, as defined by Securities and Exchange Commission guidelines and the rules of the
New York Stock Exchange. Four meetings of the Committee were held during fiscal 2010.
The Audit Committee Charter was adopted in December 2004 with immaterial changes subsequently
approved by the Board. A copy of the Charter can be viewed at the Companys website:
www.panhandleoilandgas.com.
The Audit Committees primary responsibility is to oversee the Companys financial reporting
process on behalf of the Board and report the results of its activities to the Board. Management
has the primary responsibility for the financial statements and the reporting process including the
systems of internal control over financial reporting.
Controls and Procedures. Management has established and maintains a system of disclosure
controls and procedures designed to provide reasonable assurance that information required to be
disclosed by the Company in the reports filed or submitted under the Securities Exchange Act of
1934, as amended, is recorded, processed, summarized and reported within the time periods specified
in the SECs rules and forms, and includes controls and procedures designed to provide reasonable
assurance that information required to be disclosed by the Company in those reports is accumulated
and communicated to management, including the Chief Executive Officer and the Chief Financial
Officer, as appropriate, to allow timely decisions regarding required disclosure. As of September
30, 2010, management conducted an evaluation of disclosure controls and procedures. Based on this
evaluation, the Chief Executive Officer and Chief Financial Officer concluded that the Companys
disclosure controls and procedures are effective to provide reasonable assurance that the
information required to be disclosed in the reports filed or submitted under the Securities and
Exchange Act of 1934 is recorded, processed, summarized and reported within the time periods
specified in the SECs rules and forms. The Audit Committee discussed with management and Ernst &
Young LLP, the Companys independent registered public accounting firm (independent accountants),
the quality and adequacy of the Companys disclosure controls and procedures.
Management has also established and maintains a system of internal controls over financial
reporting as defined in Rules 13a-15(f) and 15d-15(f) under the Securities Exchange Act of 1934.
These internal controls are designed to provide reasonable assurance that the reported financial
(12)
information is presented fairly, that disclosures are adequate and that the judgments inherent
in the preparation of financial statements are reasonable. Management conducted an evaluation of
the effectiveness of the Companys internal control over financial reporting based on the framework
set forth in Internal Control Integrated Framework issued by the Committee of Sponsoring
Organizations of the Treadway Commission. Based on managements evaluation under the framework in
Internal Control Integrated Framework, management concluded that the Companys internal control
over financial reporting was effective as of September 30, 2010 as discussed in more detail in
Managements Report on Internal Control Over Financial Reporting, which was included in our Annual
Report on Form 10-K for the year ended September 30, 2010, filed with the SEC on December 9, 2010.
The effectiveness of the Companys internal control over financial reporting as of September 30,
2010 has been audited by Ernst & Young LLP, as stated in its attestation report, which was included
in our Annual Report on Form 10-K for the year ended September 30, 2010. The Audit Committee
reviewed and discussed with management and Ernst & Young LLP the Companys system of internal
control over financial reporting in compliance with Section 404 of the Sarbanes-Oxley Act of 2002.
Discussions with Management and Independent Accountants. In fulfilling its responsibilities,
the Committee reviewed with management the audited financial statements included in the Companys
Annual Report on Form 10-K for fiscal 2010, including a discussion of the quality, not just the
acceptability, of the accounting principles, the reasonableness of significant judgments and the
clarity of disclosures in the financial statements. The Audit Committee reviewed with Ernst & Young
LLP, which is responsible for expressing an opinion on the conformity of those audited financial
statements with generally accepted accounting principles, their judgments as to the quality, not
just the acceptability, of the Companys accounting principles and such other matters as are
required to be discussed with the Audit Committee by Statement on Auditing Standards No. 61
(Communications with Audit Committees), as amended by Statement on Auditing Standards No. 90 (Audit
Committee Communications). In addition, the Audit Committee discussed with the independent
accountants its independence from management and the Company, including matters in the written
disclosures received from the independent accountants as required by the Independence Standards
Board Standard No. 1 (Independence Discussions with Audit Committees).
The Audit Committee met with the independent accountants, with and without management present,
to discuss the overall scope and plans for their audit, the results of their examinations, their
evaluations of the Companys internal control over financial reporting and the overall quality of
the Companys financial reporting.
The Audit Committee also met with the independent accountants and management after the end of
each of the first three fiscal quarters. At these meetings, the independent accountants review of
quarterly results was presented and discussed and discussions were also held with management
concerning these results.
In reliance on the reviews and discussions referred to above, the Audit Committee recommended
to the Board (and the Board approved) that the audited financial statements be included in the
Companys Annual Report on Form 10-K for fiscal 2010 for filing with the Securities and Exchange
Commission.
(13)
Audit Committee
Robert O. Lorenz Chair
Duke R. Ligon
Robert A. Reece
Robert E. Robotti
Darryl G. Smette
Independent Accountants Fees and Services
The following sets forth fees billed for audit and other services provided by Ernst &
Young LLP for the fiscal years ended September 30, 2010 and September 30, 2009:
|
|
|
|
|
|
|
|
|
Fee Category |
|
Fiscal 2010 Fees |
|
Fiscal 2009 Fees |
Audit Fees (1) |
|
$ |
312,500 |
|
|
$ |
314,500 |
|
Audit-Related Fees |
|
$ |
|
|
|
$ |
|
|
Tax Fees |
|
$ |
|
|
|
$ |
|
|
All Other Fees |
|
$ |
|
|
|
$ |
|
|
|
|
|
(1) |
|
Includes fees for audit of annual financial statements, reviews of
the related quarterly financial statements and internal control audits required
by Section 404 of the Sarbanes-Oxley Act. |
All services rendered by Ernst & Young LLP were permissible under applicable laws and
regulations and were pre-approved by the Audit Committee. The Audit Committees pre-approval policy
is set forth in the Audit Committee Charter which can be viewed at the Companys website:
www.panhandleoilandgas.com.
To ratify the selection of Ernst & Young LLP, a majority of the votes entitled to be cast on
Proposal No. 2 must vote FOR ratification. Abstentions will have the effect of a vote AGAINST
ratification.
The Board of Directors Recommends That Shareholders
Vote For
Ratification of Selection of Independent
Registered Public Accounting Firm
Proposal No. 3
Advisory Vote on Executive Compensation
Recently enacted federal legislation (Section 14A of the Securities Exchange Act of 1934)
requires that we include in this proxy statement a non-binding shareholder vote on our executive
compensation as described in this proxy statement (commonly referred to as Say-on-Pay) and a
non-binding shareholder vote to advise on whether the Say-on-Pay vote should occur every one, two
or three years.
We encourage shareholders to review the Compensation Discussion and Analysis section on Pages
17 to 23 and the Executive Compensation section on pages 24 to 27. The Companys
(14)
consistent value creation over time is attributable to a rigorously-applied management process
implemented over the years by successive teams of talented and committed executives. The Companys
executive compensation underpins and reinforces this process and the performance it generates. We
believe the program strikes the appropriate balance between utilizing responsible, reassured pay
practices and effectively incentivizing our executives to dedicate themselves fully to value
creation for our shareholders.
The Board strongly endorses the Companys executive compensation program and recommends that
the shareholders vote in favor of the following resolution:
RESOLVED, that the shareholders approve the compensation of the Companys named
executive officers as described in this proxy statement under Compensation Discussion and
Analysis and Executive Compensation and the tabular and narrative disclosure contained in
this proxy statement.
Because the vote is advisory, it will not be binding upon the Board or the Compensation
Committee and neither the Board nor the Compensation Committee will be required to take any action
as a result of the outcome of the vote on this proposal. The Compensation Committee will carefully
consider the outcome of the vote when considering future executive compensation arrangements.
The Board of Directors Recommends a Vote
Vote For
The Approval of The Companys Executive Compensation
Proposal No. 4
Advisory Vote To Determine Frequency Of Future Advisory Votes On
Executive Compensation
As mentioned above, recently enacted federal legislation requires that we include in this
proxy statement a separate non-binding shareholder vote to advise on whether the Say-on-Pay vote
should occur every one, two or three years. You have the option to vote on the proxy card for any
one of the three options, or to abstain on the matter.
The Board has determined that an advisory vote on executive compensation every three years is
the best approach for the Company based on a number of considerations, including the following:
|
|
|
In October 2010 (after the close of fiscal 2010), the Compensation Committee retained
Longnecker & Associates, Houston, Texas, as an independent compensation consultant to study
the Companys compensation and to recommend a compensation structure including long-term
incentives to executive officers over a multi-year program utilizing restricted stock under
the Companys 2010 Restricted Stock Plan (approved by the shareholders at the 2010 annual
shareholders meeting). The results of this study have been considered by the Compensation
Committee in determining fiscal 2011 executive compensation and will be implemented over
the next two to three years. |
(15)
|
|
|
A three year vote cycle gives the Compensation Committee sufficient time to determine
the effectiveness of the recommendations of the independent consultant that have been
included in compensation structure for executive officers. |
|
|
|
|
A three year cycle will provide shareholders sufficient time to evaluate the
effectiveness of our recently approved short and long term compensation strategies and the
related business outcomes of the Company. |
|
|
|
|
Generally, the vesting periods of the restricted stock awarded to executives will be
three years and some awards will be conditioned upon future price performance of the
Companys Common Stock. A vote held every three years would be more consistent with and
provide better input on our long term compensation objectives. |
Although the vote is non-binding, our Board of Directors will take into account the outcome of
the vote when making future decisions about the Companys executive compensation policies and
procedures. The Companys shareholders also have the opportunity to provide additional feedback on
important matters involving executive compensation even in years when Say-on-Pay votes do not
occur. For example, the rules of the New York Stock Exchange require the Company to seek
shareholder approval for new employee equity compensation plans and material revisions thereto. As
discussed below under Communications with the Board of Directors, the Company provides
shareholders an opportunity to communicate directly with the Board, including issues about
executive compensation.
Because the vote is advisory, it will not be binding upon the Board or the Compensation
Committee and neither the Board nor the Compensation Committee will be required to take any action
as a result of the outcome of the vote on this proposal. The Compensation Committee will carefully
consider the outcome of the vote when considering future executive compensation arrangements.
The Board of Directors Recommends a Vote
To Conduct an Advisory Vote On Executive Compensation Every Three Years
Executive Officers
The following is a list of the current executive officers of the Company. All officers
hold office at the discretion of the Board and may be removed from office, with or without cause,
at any time by the Board.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Positions and Offices Presently Held |
|
Officer |
Name |
|
Age |
|
With the Company |
|
Since |
Michael C. Coffman(1)
|
|
|
57 |
|
|
President and Chief Executive Officer
|
|
|
1990 |
|
Paul F. Blanchard, Jr.
|
|
|
50 |
|
|
Senior Vice President and Chief Operating Officer
|
|
|
2009 |
|
Lonnie J. Lowry
|
|
|
58 |
|
|
Vice President, Chief Financial Officer and Secretary
|
|
|
2006 |
|
Ben Spriestersbach
|
|
|
59 |
|
|
Vice President of Land
|
|
|
2005 |
|
Robb P. Winfield
|
|
|
36 |
|
|
Controller and Chief Accounting Officer
|
|
|
2009 |
|
|
|
|
(1) |
|
Biographical information for Mr. Coffman is set forth in Election of Directors Nominees for
Election to the Board of Directors in 2011. |
(16)
All officers named above also hold the same office in the Companys wholly-owned
subsidiary, Wood Oil Company.
Paul F. Blanchard, Jr. was sole proprietor of a consulting petroleum engineering firm from
2007 to 2008, and served from 1997 to 2007 as Vice President, Mid-Continent Business Unit of Range
Resources Corporation. He joined the Company as Vice President and Chief Operating Officer in
January 2009. Mr. Blanchard holds a Bachelors of Science Degree in Petroleum Engineering.
Lonnie J. Lowry served as Vice President, Controller and Secretary from March 2006 until
August 2007 when he was elected Vice President, Chief Financial Officer and Secretary. From 2001 to
2006, he served as Controller of the Company. He had been Controller of Wood Oil Company for 15
years when acquired by Panhandle in 2001.
Ben Spriestersbach was elected Vice President of Land in 2005. From 2002 through 2004, he
served as Land Manager of the Company. From 1989 to 2001, he worked for Farmers Union Cooperative
Royalty Company (oil and gas royalty company), last serving as assistant secretary-treasurer. Mr.
Spriestersbach is a certified professional land man.
Robb P. Winfield served as Controller from February 2008 to March 2009 when he was elected
Controller and Chief Accounting Officer. Mr. Winfield was employed by Chesapeake Energy
Corporation from 2004 to 2008 as Revenue Coordinator and Supervisor and was employed as an auditor
from 1999 to 2004 with Ernst & Young LLP.
Compensation Discussion and Analysis
Compensation Committee and Role of the Board of Directors in Fiscal 2010
The Compensation Committee is composed entirely of independent directors and has the
responsibility for establishing, implementing and monitoring the compensation of the Companys
executive officers. In particular, the Committees role is to oversee and recommend to the Board
for final approval, the compensation, benefit plans and policies, and, in addition, review, approve
and recommend to the Board annually all compensation decisions relating to the Chief Executive
Officer and the other executive officers of the Company. The Committee reviews executive
compensation programs, approves compensation levels and performance metrics, reviews management
performance and final executive bonus distributions. The Committee met four times during fiscal
2010. The Committee operates in accordance with its charter which sets forth its powers and
responsibilities. A copy of the charter of the Compensation Committee can be viewed at the
Companys website: www.panhandleoilandgas.com.
Under the Committees Charter, the Committee reviews and approves corporate goals and
objectives relevant to the executive officers compensation, evaluates the executive officers
performance in light of those goals and objectives and, based on the Committees evaluation,
recommends to the Board compensation levels for the Chief Executive Officer and all other executive
officers with the final decision made by the Board.
Compensation Philosophy and Objectives
The objectives of the Companys compensation program are to:
(17)
|
|
|
attract and retain key executives which are necessary to continue execution of
our unique business strategies involving the ownership, management and use of mineral
acreage in an oil and gas exploration and production company; |
|
|
|
|
motivate and reward individual and Company performance and contributions; and |
|
|
|
|
align the interests of the executives with those of the shareholders. |
The principal elements of the executive compensation program are salary, annual cash bonus,
restricted stock and contributions to the ESOP Plan. The Company has no employment contracts.
Awards of restricted stock pursuant to the Companys 2010 Restricted Stock Plan are an integral
part of the Companys compensation program. Awards of restricted stock, salary, cash bonus and ESOP
Plan contributions will be used to meet the Companys compensation objectives as follows:
|
|
|
attract and retain key executives and reward the officers who contribute to the
Companys success and to motivate the officers to develop and execute current and
long-term business strategies and goals; |
|
|
|
|
align the interests of the executives with those of the Companys shareholders.
In fiscal 2010, the Company used allocations of Company stock to the ESOP Plan and
awards of restricted stock to align the financial interests of the executives with
those of the shareholders and to provide a longer-term incentive form of compensation; |
|
|
|
|
motivate and reward individual performance and contributions. The Companys
evaluation of the individual performance of each executive officer affects most aspects
of the executives compensation. Individual performance and level of responsibility are
considered in determining an executives annual salary and are important factors in
deciding discretionary cash bonuses; and |
|
|
|
|
financial and operating performances of the Company are also key factors in
determining compensation. |
Role of Executive Officers
In fiscal 2010, the Compensation Committee and the Board made all compensation decisions for
the Chief Executive Officer and, after receiving input from the Chief Executive Officer, all other
executive officers. The Compensation Committee and the Board reviewed the performance of the Chief
Executive Officer, and afterwards, set his compensation. Mr. Coffman was not present during these
discussions. The Compensation Committee and the Board, together with the Chief Executive Officer,
reviewed the performance of the other executive officers. The Chief Executive Officer made
compensation recommendations to the Compensation Committee and the Board with respect to the other
executive officers. Messrs. Blanchard, Lowry, Spriestersbach and Winfield were not present during
these discussions.
Role of the Compensation Consultant
In an effort to align our senior executives compensation competitively with the market, the
Compensation Committee engaged an outside, independent consultant, Longnecker & Associates (L&A)
to review levels and incentive components of the executives compensation for fiscal 2011. The
primary role of L&A is to provide the Compensation Committee with market data and information
regarding compensation trends in our industry and to make recommendations regarding base salaries,
the design of our incentive programs and executive compensation levels. Our
(18)
management does not direct or oversee the retention or activities of L&A with respect to
our executive compensation program. L&A also provided assistance in reviewing this Compensation
Discussion and Analysis.
Base Salaries and Annual Cash Bonuses
In December of each year, base salaries of the executive officers are set for the next
calendar year and bonuses are determined based on the preceding fiscal years (year-end September
30) operational and financial performance. Base salaries and annual cash bonuses for executive
officers are based upon the individuals responsibilities and experience, taking into account,
among other factors, the individuals initiative, contribution to the Companys overall
performance, handling of special projects or events during the year and yearly financial and
operating results. Base salaries for executive officers are reviewed and compared to similar
positions in the Companys industry.
The Company has been participating in the Effective Compensation, Incorporated Oil and Gas
Compensation Survey (the Survey) whereby the Companys compensation amounts for all employees
(including executive officers) is compared to a selected group of peer companies. The 2009 Survey,
published in July 2009, was used for comparison purposes in December 2009 for setting calendar 2010
salaries. The following peer companies were used for the comparisons:
|
|
|
|
|
|
|
Approach Resources, Inc.
|
|
GMX Resources Inc. |
|
|
Bill Barrett Corporation
|
|
Harvest Natural Resources, Inc. |
|
|
Brigham Exploration Company
|
|
Mustang Fuel Corporation |
|
|
Crimson Exploration Inc.
|
|
Rosetta Resources, Inc. |
|
|
Duncan Oil Corporation
|
|
Stone Energy Corporation |
Since the Company is not the same size and does not have the complexity of operations as most
of the peer companies, the Compensation Committee uses the Survey as a tool and has maintained
compensation levels below the peer group averages for the executive officers while trying to
maintain competitive salary levels for other employees.
Base Salaries. The base salaries of the executive officers are reviewed annually by the
Compensation Committee and future salary adjustments are recommended to the Board for final
approval. The Compensation Committee and the Board consider various factors, including:
|
|
|
overall responsibilities of the executive officers; |
|
|
|
|
time period over which the executive officer has performed his responsibilities for the
Company; |
|
|
|
|
scope, level of experience and experience required to successfully execute the executive
officers position with the Company; |
|
|
|
|
demonstrated individual performance of the executive officer; and |
|
|
|
|
recommendation of the Chief Executive Officer with respect to other executive officers. |
Based on these factors and considerations, in December 2009, the Board established the annual
base salary for the Chief Executive Officer at $260,000 for calendar 2010. Fiscal 2010 base
salaries for the other named executive officers were: Paul F. Blanchard $240,000; Lonnie J. Lowry
$163,200; Ben Spriestersbach $129,500; and Robb P. Winfield $127,500. Salaries for the
executive
(19)
officers in fiscal 2010 are set forth in the Executive Compensation Summary Compensation
Table below and were determined by the Board based on the considerations described below.
Annual Cash Bonuses. During an annual Company goal-setting process, the Compensation
Committee and the full Board approve Company objective performance metrics as well as more
subjective performance goals that focus on the manner in which the Companys oil and gas business
is managed. For fiscal years 2009 and 2010, the objective performance metrics addressed earnings
per share, general and administration (G&A) expense per Mcfe of production, reserve replacement
percentage, Mcfe production and finding cost per Mcfe.
The objective performance metrics for fiscal 2010 and 2009 are below:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Fiscal 2010(1) |
|
Fiscal 2009(1) |
Metric Category |
|
Floor |
|
Target |
|
Weighting |
|
Floor |
|
Target |
|
Weighting |
Earnings per share |
|
$ |
0.01 |
|
|
$ |
0.52 |
|
|
|
14 |
% |
|
$ |
1.00 |
|
|
$ |
1.70 |
|
|
|
100 |
%(2) |
Reserve replacement
percentage |
|
|
100 |
% |
|
|
137 |
% |
|
|
22 |
% |
|
|
100 |
% |
|
|
181 |
% |
|
|
35 |
% |
Mmcfe production |
|
7.92 Mmcfe |
|
8.42 Mmcfe |
|
|
14 |
% |
|
8.11 Mmcfe |
|
8.65 Mmcfe |
|
|
29 |
% |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Maximum |
|
Target |
|
Weighting |
|
Maximum |
|
Target |
|
Weighting |
Finding cost per
Mcfe(3) |
|
$ |
2.75 |
|
|
$ |
2.25 |
|
|
|
43 |
% |
|
$ |
3.50 |
|
|
$ |
2.75 |
|
|
|
29 |
% |
G&A expense
per Mcfe of
production(3) |
|
$ |
0.77 |
|
|
$ |
0.51 |
|
|
|
7 |
% |
|
$ |
0.77 |
|
|
$ |
0.55 |
|
|
|
7 |
% |
|
|
|
(1) |
|
Each metric has a graduated scale of achievement from -0- to 100 percent between the floor or maximum and target amounts which is then applied
to the weighting percentage. |
|
(2) |
|
The earnings per share weighting percentage that is achieved in a fiscal year was multiplied times all other performance metric weighting
percentages which are then accumulated to determine the total bonus percent. |
|
(3) |
|
The structure of these metrics rewards the reduction of finding cost per Mcfe and G&A expense per Mcfe of production. |
The Compensation Committee believes that combining the metric categories of growing
reserves, increasing Mcfe production, reducing the finding cost per Mcfe and reducing G&A expense
per Mcfe of production are the important measurements necessary for increasing shareholder value to
grow an oil and gas exploration and production company. The target metric of reducing finding cost
per Mcfe is intended to discourage drilling marginal or unprofitable wells only to achieve
increased production and reserves. These metrics have been adopted by the Compensation Committee to
focus management on drilling wells that are economically viable. The emphasis on the earnings per
share metric has the effect of discouraging excessive risk taking. The Compensation Committee does
not believe that these performance metrics reward executives for taking risks beyond those risks
inherent in the oil and gas exploration and production business.
The Compensation Committee has the discretion to modify the effect of the objective
performance metrics if unforeseen or uncontrollable conditions resulted in any of these metrics not
being satisfied.
(20)
The subjective performance goals are tailored to fit the job description of each executive
officer by weighting each major area of responsibility. Within each major area, a breakdown is made
of more detailed areas of responsibility with weighting applied to each. An evaluation is performed
annually by the outside directors and the Compensation Committee. The Chief Executive Officer
performed the evaluation of each of the other executive officers. In this evaluation, performances
are evaluated on each of the detailed areas of responsibility. The evaluations are then accumulated
to determine the grade for each major area and the area grading is summarized to determine the
executive officers subjective performance evaluation total score.
In making its decisions regarding cash bonuses paid for fiscal 2009 operating results, the
Compensation Committee determined that the Company had met all of the targeted levels for the
Companys objective metrics applicable in fiscal 2009 except for earnings per share. The Committee
also reviewed the performance of the Chief Executive Officer in meeting his subjective performance
goals and each executive officers performance with respect to their subjective performance goals
for fiscal 2009.
The Compensation Committee believes that the Chief Executive Officers cash bonus element of
compensation should principally reflect his success in achieving the above Company performance
metrics. His bonus calculation is based on a weighting of 70% for meeting the objective performance
metrics and 30% for meeting his subjective performance goals.
The maximum targeted fiscal 2010 annual cash bonus that could be paid in December 2009 to the
Chief Executive Officer (based on fiscal 2009 results) was 100% of his base salary ($260,000). All
of the performance metrics were met or exceeded except earnings per share (which in effect
overrides the other performance metrics), therefore, the Chief Executive Officers bonus was
limited to 30% of his base salary ($72,000) based solely on achieving his subjective performance
goals.
Mr. Blanchard joined the Company on January 26, 2009 (roughly one-third through fiscal 2010).
Thus, his bonus was based solely on meeting subjective performance criteria in fiscal 2010. In
future fiscal years, his bonus calculation will be based on a weighting of 70% for meeting the
Companys objective performance metrics and 30% for meeting his subjective performance goals. Since
Mr. Blanchard joined the Company subsequent to the fiscal 2009 bonus payments made in December
2008, his first bonus payment date was in December 2009 which is reflected in Mr. Blanchards
compensation for fiscal 2010 and equaled 50% of his base salary ($110,000). The other executive
officers annual bonuses are targeted at 30% of base salaries and are based 80% for meeting
subjective performance goals and 20% on meeting Company objective performance metrics.
Our clawback policy further aligns the interests of our executives with shareholders. Under
our clawback policy, our Board may reduce or cancel, or require recovery of, any incentive-based
compensation from current or former executives if the Company has to issue an accounting
restatement based on erroneous data due to material non-compliance with any financial reporting
requirement under federal securities laws that affect directly or indirectly the objective and
subjective metrics used to determine bonuses and restricted stock awards.
(21)
Broad-Based Employee Benefits
|
|
|
The Companys ESOP Plan is a tax-qualified, defined contribution plan that covers all
employees, including the executive officers. Under the ESOP Plan, the Company contributes
shares of Common Stock to the ESOP Plan based on the employees total compensation level. |
|
|
|
|
The executive officers are eligible to participate in all of the Companys other
employee benefit plans which include medical, dental, group life, long term disability,
accidental death and dismemberment and eye care insurance, in each case on the same basis
as all other employees. |
|
|
|
|
The Company provides no perquisites or other personal benefits to its executive
officers. |
Change-In-Control Executive Severance Agreements
The Board believes that the executives performance generally may be hampered by distraction,
uncertainty and other activities in the event of a change-in-control of the Company which might
adversely affect shareholder values. To reduce these potential adverse effects and to encourage
fair treatment of the executive officers in connection with any change-in-control event,
Change-In-Control Executive Severance Agreements were entered into in 2007 with the executive
officers to provide for change-in-control protection. Under these Agreements, if, within two years
following a change-in-control event, the Company terminates the employment of any of the executives
without cause, or any executive resigns for good reason, that executive would be entitled to a
severance payment, payable in a lump sum, in cash, following his termination, in an amount equal to
two times the average of the compensation paid to the executive during the two calendar years
preceding the change-in-control (or the annual average of any shorter period). Compensation for
this purpose includes the sum of the executives base salary, cash bonuses and contributions made
to the ESOP on executives behalf. The bonus to be used in determining the executives compensation
shall not be less than two times his targeted bonus for the calendar year in which the
change-in-control event occurs (or if not yet determined for that year, two times the executives
targeted bonus for the preceding calendar year). Further, if the executive qualifies, and the
Company is required to provide coverage under COBRA, the Company shall reimburse the executive the
costs of purchasing continuing coverage under COBRA for the executive and his dependents for as
long as he qualifies for COBRA coverage. The Company is not currently subject to COBRA because it
has fewer than 20 employees.
A change-in-control event generally means: (i) the acquisition of beneficial ownership of 30%
or more of the Companys Common Stock; (ii) during any two consecutive years, individuals who
currently make up the Companys Board (or which subsequently become directors after being approved
for election by at least a majority of current directors) ceasing for any reason to make up at
least two-thirds of the Board; or (iii) approval by the Companys shareholders of (a) a
reorganization, merger or consolidation which results in the ownership of 20% or more of the
Companys Common Stock by persons or entities that were not previously shareholders, (b) a
liquidation or dissolution of the Company, or (c) the sale of substantially all of the Companys
assets.
There may arise situations where the potential to merge with or be acquired by another company
may be in the best interest of our shareholders. Based on this potential, the Company believes that
(22)
the double trigger requiring both (i) a change-in-control event and (ii) the termination of
an executives employment without cause or his resignation for good reason is appropriate to
provide fair treatment of the executive officers, while allowing them to continue to concentrate on
enhancing shareholder value during a change-in-control event, as they may take actions which
ultimately may lead to their termination after the change-in-control event.
Pursuant to the Change-In-Control Executive Severance Agreements, assuming that a
change-in-control event took place on the last day of fiscal 2010, and an executives employment
was terminated without cause, or the executive terminated his employment for good reason, within
two years following this assumed change-in-control event, the executives below would receive the
following severance payments:
|
|
|
|
|
|
|
|
|
|
|
|
|
Name |
|
Salary(1) |
|
Bonus(2) |
|
Total(3) |
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael C. Coffman |
|
$ |
571,250 |
|
|
$ |
520,000 |
|
|
$ |
1,091,250 |
|
Paul F. Blanchard, Jr. |
|
$ |
496,750 |
|
|
$ |
360,000 |
|
|
$ |
856,750 |
|
Lonnie J. Lowry |
|
$ |
383,326 |
|
|
$ |
97,920 |
|
|
$ |
481,246 |
|
Ben Spriestersbach |
|
$ |
304,839 |
|
|
$ |
77,700 |
|
|
$ |
382,539 |
|
Robb P. Winfield |
|
$ |
299,515 |
|
|
$ |
76,500 |
|
|
$ |
376,015 |
|
|
|
|
(1) |
|
Calculated based on (i) two times the average of the executive officers base salary during calendar years 2009
and 2010 plus (ii) two times the average amount contributed to the ESOP on behalf of each executive for fiscal years
2009 and 2010. |
|
(2) |
|
Calculated based on two times the maximum targeted bonus for each executive for fiscal year 2010. |
|
(3) |
|
In addition, if the Company is required to provide continuing coverage to its employees under COBRA (as defined
in Section 4980B of the Internal Revenue Code of 1986) at the time of a change-in-control, the Company will reimburse
each executive for all costs incurred by him in purchasing such continuing coverage for himself and his dependents as
long as he qualifies for COBRA coverage. |
Other than the Change-In-Control Executive Severance Agreements, the Company maintains no
employment agreements with its executive officers.
Other Compensation Matters
The Company currently does not have ownership requirements or a stock retention policy for our
executive officers. Further, the Company has no policy restricting an executive officer from
limiting his economic risk to the market value of Company stock owned by him.
Section 162(m) of the Internal Revenue Code limits the deductibility of compensation in excess
of $1,000,000 annually paid to any of our executive officers, unless the compensation qualifies as
performance-based compensation. As our compensation levels are well below this level, Section
162(m) is a non-factor for the Company.
As of the date of this Proxy Statement, the Company has weathered the ongoing economic
conditions in an excellent manner and, to the best of its knowledge, has no upcoming issues. The
Company is mindful of the current state of the economy and will continue to evaluate its situation
and the potential effects on executive compensation.
Report of the Compensation Committee
The Compensation Committee has reviewed and discussed the Compensation Discussion and
Analysis with management and, based on such review and discussions, the Compensation
(23)
Committee has recommended to the Board that the Compensation Discussion and Analysis be
included in this proxy statement.
Compensation Committee
Bruce M. Bell Chair
E. Chris Kauffman
Robert O. Lorenz
Robert E. Robotti
Darryl G. Smette
Executive Compensation
The table below sets forth information for the three most recently completed fiscal years
concerning compensation paid to executive officers in those fiscal years for services in all
capacities.
Summary Compensation Table
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name and |
|
Fiscal |
|
Base |
|
Cash |
|
Stock |
|
All Other |
|
|
Principal Position |
|
Year |
|
Salary(1) |
|
Bonus(1) |
|
Awards(2) |
|
Compensation(3) |
|
Total |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael C. Coffman, |
|
|
2010 |
|
|
$ |
255,000 |
|
|
$ |
111,263 |
(4) |
|
$ |
99,050 |
|
|
$ |
37,769 |
(5) |
|
$ |
503,082 |
|
President and Chief |
|
|
2009 |
|
|
$ |
236,250 |
|
|
$ |
250,504 |
|
|
|
|
|
|
$ |
35,274 |
(5) |
|
$ |
522,028 |
|
Executive Officer |
|
|
2008 |
|
|
$ |
216,250 |
|
|
$ |
188,113 |
|
|
|
|
|
|
$ |
34,976 |
(5) |
|
$ |
439,339 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Paul F. Blanchard, Jr., |
|
|
2010 |
|
|
$ |
235,000 |
|
|
$ |
110,750 |
|
|
$ |
141,500 |
|
|
$ |
37,311 |
(6) |
|
$ |
524,561 |
|
Senior Vice President and |
|
|
2009 |
|
|
$ |
150,897 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
150,897 |
|
Chief Operating
Officer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Lonnie J. Lowry, |
|
|
2010 |
|
|
$ |
162,400 |
|
|
$ |
40,110 |
|
|
|
|
|
|
$ |
30,661 |
(7) |
|
$ |
233,171 |
|
Vice President, Chief |
|
|
2009 |
|
|
$ |
156,250 |
|
|
$ |
42,075 |
|
|
|
|
|
|
$ |
30,033 |
(7) |
|
$ |
228,358 |
|
Financial Officer and
Secretary |
|
|
2008 |
|
|
$ |
139,875 |
|
|
$ |
35,486 |
|
|
|
|
|
|
$ |
26,973 |
(7) |
|
$ |
202,334 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Ben Spriestersbach, |
|
|
2010 |
|
|
$ |
128,875 |
|
|
$ |
33,211 |
|
|
|
|
|
|
$ |
24,835 |
(8) |
|
$ |
186,921 |
|
Vice President of Land |
|
|
2009 |
|
|
$ |
125,750 |
|
|
$ |
34,422 |
|
|
|
|
|
|
$ |
24,398 |
(8) |
|
$ |
184,570 |
|
|
|
|
2008 |
|
|
$ |
119,775 |
|
|
$ |
30,608 |
|
|
|
|
|
|
$ |
23,315 |
(8) |
|
$ |
173,698 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robb P. Winfield(9) |
|
|
2010 |
|
|
$ |
126,875 |
|
|
$ |
32,400 |
|
|
|
|
|
|
$ |
23,987 |
(10) |
|
$ |
183,262 |
|
Controller and Chief |
|
|
2009 |
|
|
$ |
121,667 |
|
|
$ |
32,490 |
|
|
|
|
|
|
$ |
23,196 |
(10) |
|
$ |
177,353 |
|
Accounting Officer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Salaries are set on a calendar year basis and are reported on a fiscal year basis ending on September 30 of each year. This means that the salary shown above
for each fiscal year reported represents three months salary of the previous calendar year and the first nine months of the current calendar year. Cash bonuses
are paid in December of each year based on the preceding fiscal years performance. Bonuses shown for fiscal 2010 were paid in December 2009 and were based on
fiscal 2009 financial and operating performance. The same timing of payments and Company performance holds true for fiscal 2009 and 2008. |
|
(2) |
|
In accordance with applicable accounting standards, these amounts represent the aggregate fair value of the awards on the grant date. The ultimate value
realized by the executive officers upon vesting of the awards may or may not equal the fair market value at grant date. See the Grants of Plan-Based Awards table
and the Outstanding Equity Awards at Fiscal Year-End table. |
|
(3) |
|
Includes premiums of immaterial amounts for group life insurance for fiscal 2010, fiscal 2009 and fiscal 2008. |
|
(4) |
|
Mr. Coffmans Cash Bonus paid in December 2009 (during fiscal 2010) includes a payment of $72,000 for his performance based on fiscal 2009 financial and
operating performance and subjective performance goals and $39,263 for a supplemental payment for a portion of his earned ESOP contribution which could not be made
due to the deferral maximum regulations of the Internal Revenue Service. |
(24)
|
|
|
(5) |
|
Represents the value of 1,488 shares for fiscal 2010, 1,615 shares for fiscal 2009, and 1,128 shares for fiscal 2008 of Company stock contributed to the ESOP
on Mr. Coffmans behalf based on the closing market price of the shares on the last day of each fiscal year. |
|
(6) |
|
Represents the value of 1,488 shares for fiscal 2010 of Company stock contributed to the ESOP on Mr. Blanchards behalf based on the closing market price of
the shares on the last day of the fiscal year. Mr. Blanchard joined the Company January 26, 2009, thus he received no bonus in fiscal 2009 and was not eligible for
an ESOP contribution for fiscal 2009. |
|
(7) |
|
Represents the value of 1,230 shares for fiscal 2010, 1,392 shares for fiscal 2009, and 879 shares for fiscal 2008 of Company stock contributed to the ESOP on
Mr. Lowrys behalf based on the closing market price of the shares on the last day of each fiscal year. |
|
(8) |
|
Represents the value of 984 shares for fiscal 2010, 1,124 shares for fiscal 2009, and 753 shares for fiscal 2008 of Company stock contributed to the ESOP on
Mr. Spriestersbachs behalf based on the closing market price of the shares on the last day of each fiscal year. |
|
(9) |
|
Mr. Winfield was named an executive officer effective March 5, 2009. |
|
(10) |
|
Represents the value of 967 shares for fiscal 2010 and 1,082 shares for fiscal 2009 of Company stock contributed to the ESOP on Mr. Winfields behalf based on
the closing market price of the shares on the last day of the fiscal year. |
The Companys equity incentive plans for its executive officers are the ESOP Plan and the
2010 Restricted Stock Plan.
ESOP Plan
The ESOP Plan is a tax-qualified, defined contribution plan, and serves as the Companys only
retirement plan for its employees. Contributions are made at the discretion of the Board and, to
date, all contributions have been made in shares of Common Stock. Contributions are allocated to
all participants in proportion to their salaries for the plan year and 100% vesting occurs after
three years of service. Separation prior to three years of service results in forfeiture of all
contributions received. All employees, including the executive officers, may participate in the
401(k) portion of the ESOP Plan on a voluntary basis. Under the terms of the 401(k) portion of the
ESOP Plan, eligible employees may elect to defer a portion of their earnings up to the maximum
allowed by regulations of the Internal Revenue Service. The Company makes no matching contributions
to the 401(k) portion of the ESOP Plan.
2010 Restricted Stock Plan
Awards. The 2010 Restricted Stock Plan permits the grant of shares of restricted stock to
Company officers and is used by the Compensation Committee for long-term incentive compensation.
The Company will sell shares of restricted stock to officers at a significant discount to the fair
market value of the shares, generally at the par value of the shares. The restricted shares will
vest after the passage of time (typically over several years on the anniversary dates of the
issuance of the restricted stock) and may also be subject to certain performance goals. The minimum
vesting period is two years but is expected to be three to five years. The Company will repurchase
the restricted stock at the original purchase price if vesting does not occur.
Officers participate in this program based on their: (1) ability to make a significant
contribution to the Companys financial and operating results, (2) level of responsibility, and (3)
performance. No officer is entitled to participate automatically based on title, position or salary
level. This program is designed to help retain key officers of the Company and participation will
be highly selective.
Each participant in the 2010 Restricted Stock Plan enters into a stock restriction agreement
with the Company setting forth the terms, conditions and restrictions of the restricted stock
grant. The
(25)
restricted stock is issued in the name of the participant and deposited with the Company, or
an escrow agent determined by the Compensation Committee, until the restrictions lapse or until
vesting is no longer possible under the stock restriction agreement.
Subject to the terms and conditions of the stock restriction agreement, a participant holding
restricted stock has the right to receive dividends on the shares of restricted stock during the
restriction period, vote the restricted stock and enjoy other shareholder rights related to the
restricted stock. Upon expiration of the restriction period, subject to the terms of the Plan and
the stock restriction agreement, the participant will be entitled to receive shares of Common Stock
not subject to restriction.
Effective Date and Term. The 2010 Restricted Stock Plan was effective on March 11, 2010. No
restricted stock can be awarded after the day before the tenth anniversary of the effective date,
but the vesting periods for restricted stock previously sold may extend beyond that date.
Eligibility. Any current officer of the Company, or any of the Companys present or future
subsidiary entities in which the Company has a controlling interest, as determined by the
Compensation Committee, are eligible to be granted an award of restricted stock.
Administration. The 2010 Restricted Stock Plan is administered by the Compensation Committee
of the Board, which has authority to grant awards of restricted stock and determine recipients and
the terms of awards. The Compensation Committee has full authority to construe and interpret the
terms of the 2010 Restricted Stock Plan and to determine all facts necessary to administer the
Plan.
Stock Subject to the 2010 Restricted Stock Plan. Subject to adjustments allowed under the
2010 Restricted Stock Plan, awards of restricted stock may be made under the Plan for up to 100,000
shares of Common Stock. If any award of restricted stock expires or is terminated, surrendered or
canceled without being fully vested, the unused shares covered by such award will again be
available for grants under the Plan.
Restricted Stock. Pursuant to the Plan, the Compensation Committee may grant awards of
restricted stock on the terms and conditions set forth by the Compensation Committee in the
applicable stock restriction agreement, including the conditions for vesting, the vesting periods,
the issue price and the acceleration of vesting in certain events. The vesting period for any
restricted stock award will be a minimum of two years.
Adjustments Due to Changes in Capitalization or Control. In the event of any stock split,
reverse stock split, stock dividend, recapitalization, combination of shares, reclassification of
shares, spin-off or other similar change in capitalization or event, or any dividend or
distribution to holders of shares of Common Stock other than an ordinary cash dividend, (i) the
number of shares of Common Stock available under the 2010 Restricted Stock Plan, (ii) the number of
shares of Common Stock subject to and the repurchase price per share subject to each outstanding
restricted stock award, and (iii) the terms of each other outstanding award shall be equitably
adjusted by the Company in the manner determined by the Compensation Committee.
Change in Control. Upon the occurrence of a change in control of the Company as defined in
the Plan, except to the extent provided to the contrary in the stock restriction agreement between
a
(26)
participant and the Company, all restrictions and conditions on all restricted stock awards
then outstanding shall automatically lapse and be deemed terminated or satisfied, as applicable.
Transferability of Awards. Unless otherwise provided by the Compensation Committee,
restricted stock will be nontransferable, either voluntarily or by operation of law, except by will
or the laws of descent and distribution or pursuant to a qualified domestic relations order.
Termination of Employment. The Compensation Committee will determine the effect on restricted
stock due to the disability, death, retirement, termination or other cessation or change in the
employment, of a participant.
Tax Withholding. A participant in the 2010 Restricted Stock Plan must satisfy all applicable
federal, state and local or other income and employment tax withholding obligations of the Company
before it will authorize the restricted stock to be released by the Company or from escrow. The
Compensation Committee may allow a participant to satisfy all or part of these withholding
obligations by transferring shares of restricted stock to the Company.
Amendment of Awards. The Compensation Committee may amend, suspend or terminate the 2010
Restricted Stock Plan or any portion of the Plan at any time; provided that if at any time the
approval of the Companys shareholders is required as to any modification or amendment under
applicable laws and rules, the Compensation Committee may not effect such modification or amendment
without shareholder approval. Unless otherwise specified in the amendment, any amendment to the
2010 Restricted Stock Plan shall apply to, and be binding on, the holders of restricted stock under
the Plan at the time the amendment is adopted, provided, the Compensation Committee determines that
such amendment does not materially and adversely affect the rights of participants under the Plan.
Outstanding Equity Awards at Fiscal Year-End. The following table provides information on the
holdings of restricted stock by our named executive officers at the end of fiscal 2010. This table
includes unvested restricted stock.
OUTSTANDING RESTRICTED STOCK AWARDS AT 2010 FISCAL YEAR-END
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
|
|
|
|
|
|
|
|
|
|
shares of |
|
Market Value of |
|
|
|
|
|
|
|
|
|
|
Restricted Stock |
|
shares of Restricted |
|
|
Grant |
|
Approval |
|
That Have Not |
|
Stock That Have |
|
|
Date(1) |
|
Date |
|
Vested(2) |
|
Not Vested(3) |
|
Michael C. Coffman |
|
June 18, 2010 |
|
May 19, 2010 |
|
|
3,500 |
|
|
$ |
86,415 |
|
Paul F. Blanchard, Jr. |
|
June 18, 2010 |
|
May 19. 2010 |
|
|
5,000 |
|
|
$ |
123,450 |
|
|
|
|
(1) |
|
Mr. Coffman and Mr. Blanchard paid $0.01666 per share, or $58.31 and $83.30, respectively, to purchase their restricted
stock. |
|
(2) |
|
Consists of the restricted stock awards granted on June 18, 2010 which vest upon the completion of five years of service,
commonly known as cliff vesting. Dividends are paid on restricted stock. |
|
(3) |
|
Based on the closing market price of the Companys Common Stock of $24.69 on September 30, 2010. |
After the grants of restricted stock during fiscal 2010, there are 91,500 shares of
common stock available under the 2010 Restricted Stock Plan for future grants of restricted stock.
(27)
Communications with the Board of Directors
The Company provides an informal process for shareholders and other interested parties to
send communications to its Board. Shareholders or other interested parties who wish to contact the
Lead Independent Director, the outside directors as a group, or any of its individual members may
do so by writing to: Board of Directors, Panhandle Oil and Gas Inc., 5400 N. Grand Boulevard, Suite
300, Oklahoma City, OK 73112-5688. Correspondence directed to any individual Board member is
referred, unopened, to that member. Correspondence not directed to a particular Board member is
referred, unopened, to the Lead Independent Director.
Shareholder Proposals
Proposals of shareholders intended to be presented at the next annual shareholders
meeting to be held in March 2011, and to be included in the proxy statement and form of proxy
pursuant to Rule 14a-8 under the Securities and Exchange Act of 1934, must be received by the
Company by October 1, 2011. Any such proposals should be in writing and be sent by certified mail;
return receipt requested, to the Companys office at the address shown below under the caption
Form 10-K, Attention: Secretary. Upon receipt of any such proposal, the Company will determine
whether or not to include such proposal in the proxy statement and any proxy in accordance with
regulations governing the solicitation of proxies.
Under the Companys Bylaws, in order for a shareholder to nominate a candidate for director,
timely notice of the nomination must be received by the Company in advance of the meeting.
Ordinarily, such notice must be received not less than 90 nor more than 120 days prior to the first
anniversary of the preceding years meeting. The shareholder filing the notice of nomination must
describe various matters regarding the nominee, including, but not limited to, such information as
name, address, occupation, business background and shares held, and the nominee must deliver a
written questionnaire and agreement to the Company covering certain matters as specified in the
Bylaws. In order for a shareholder to bring other business before a shareholders meeting, timely
notice must be received by the Company within the time limits described above in this paragraph for
notice of nomination of a candidate for director. Such notice must include a description of the
proposed business, the reasons therefor, and other specified matters. These requirements are
separate from the requirements a shareholder must meet to have a proposal included in the Companys
proxy statement under Rule 14a-8 described above.
In each case, the notice must be given to the Secretary of the Company at the address shown
below under the caption Form 10-K. Any shareholder desiring a copy of the Companys Bylaws will
be furnished one without charge upon written request to the Secretary. A copy of the Bylaws is
available on the Companys website at www.panhandleoilandgas.com.
Annual Financial Report
Copies of the Annual Report to Shareholders for fiscal 2010 are being mailed with this
proxy statement and a copy of the Annual Report is available on the Companys website at:
www.panhandleoilandgas.com.
(28)
Form 10-K
A copy of the Companys Annual Report on Form 10-K for fiscal 2010 filed with the
Securities and Exchange Commission is included in the Annual Report to Shareholders mailed with
this proxy statement. A separate Form 10-K and copies of the Companys charters for the various
committees of the Board, the Corporate Governance Guidelines and the Companys codes of ethics are
available, free of charge, upon written or oral request made to the Company at the address or
telephone number set forth below, or can be viewed at the Companys website:
www.panhandleoilandgas.com.
Lonnie J. Lowry, Secretary
Panhandle Oil and Gas Inc.
5400 N. Grand Boulevard, Suite 300
Oklahoma City, OK 73112-5688
405.948.1560
Other Matters
Management knows of no other matters to be brought before the meeting. However, if any
other matters do properly come before the meeting, it is intended that the shares represented by
the proxies in the accompanying form will be voted as the Board may recommend. Whether shareholders
plan to attend the meeting or not, they are respectfully urged to mark, sign, date and return the
enclosed proxy, which will be returned to them at the meeting if they are present and so request.
|
|
|
|
|
|
By Order of the Board of Directors
|
|
January 28, 2011 |
Lonnie J. Lowry, Secretary
|
|
|
Whether Or Not You Expect To Attend The Meeting, Please Mark, Sign And Date The Enclosed Proxy
And Mail It Promptly In The Postage-Paid Envelope Provided.
If Your Shares Are Held By A Broker Or Other Nominee, Please Provide Specific Voting Instructions
To The Broker Or Nominee So Your Shares Can Be Voted.
(29)
|
|
|
|
|
|
Panhandle Oil and Gas Inc. |
|
|
|
|
|
|
|
|
|
|
Using a black ink pen, mark your votes with an X as shown in
this example. Please do not write outside the designated areas. |
|
|
Annual Meeting Proxy Card
6 PLEASE
FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE
ENCLOSED ENVELOPE. 6
A Proposals
The Board recommends a vote FOR all nominees, FOR Proposals
2, 3 and every 3 YRS for Proposal 4.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1. ELECTION OF DIRECTORS:
|
|
For |
|
Withhold |
|
|
|
For |
|
Withhold |
|
|
|
For |
|
Withhold |
|
+ |
|
|
01
- Michael C. Coffman *
|
|
c
|
|
c
|
|
02 - Duke R. Ligon
*
|
|
c
|
|
c
|
|
03 - Robert A. Reece
*
|
|
c
|
|
c
|
|
|
|
* (three vacancies, each for a 3-year term)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
For |
|
Against
|
|
Abstain
|
|
|
|
|
|
|
For
|
|
Against
|
|
Abstain |
|
2.
|
|
RATIFICATION OF SELECTION OF ERNST
& YOUNG LLP AS INDEPENDENT REGISTERED PUBLIC
ACCOUNTING FIRM. |
|
c
|
|
c
|
|
c
|
|
|
3. |
|
APPROVAL, BY NON-BINDING ADVISORY VOTE, OF
PANHANDLE OIL AND GAS INC. EXECUTIVE
COMPENSATION.
|
|
c
|
|
c
|
|
c
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1 Yr |
|
2 Yrs |
|
3 Yrs |
|
Abstain |
|
|
|
|
|
|
|
|
|
|
4.
|
|
SAY WHEN ON PAY - ADVISORY VOTE ON THE
FREQUENCY OF EXECUTIVE COMPENSATION
ADVISORY VOTES. |
|
c
|
|
c
|
|
c
|
|
c
|
|
|
|
|
|
|
|
|
|
B Non-Voting Items
|
|
|
|
|
|
|
Change of Address
Please print new address below.
|
|
|
|
|
|
|
|
C Authorized Signatures This section must be completed for your vote to be counted. Date and Sign Below
WHEN SHARES ARE
HELD BY JOINT TENANTS, BOTH SHOULD SIGN. WHEN SIGNING AS ATTORNEY, EXECUTOR,
ADMINISTRATOR, TRUSTEE OR GUARDIAN, PLEASE GIVE FULL TITLE AS SUCH. IF A
CORPORATION, PLEASE SIGN IN FULL CORPORATE NAME BY PRESIDENT OR OTHER AUTHORIZED
OFFICER. IF A PARTNERSHIP, PLEASE SIGN IN PARTNERSHIP NAME BY AUTHORIZED
PERSON.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Date (mm/dd/yyyy) Please print date below. |
|
|
|
|
Signature 1 Please keep signature within the box. |
|
|
|
|
Signature 2 Please keep signature within the box. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
/ |
/ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6 PLEASE
FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED
ENVELOPE.6
Proxy Panhandle
Oil and Gas Inc.
Grand Centre, Suite 300, 5400 North Grand Blvd.
Oklahoma City, OK 73112-5688
THIS PROXY IS
SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned
hereby appoints L. Kelly Harris and Linda K. Schwartz, or either of them,
as proxies each with full power of substitution, to represent and vote all
of the shares of Class A Common Stock of Panhandle Oil and Gas Inc. held of
record by the undersigned on January 21, 2011, at the annual meeting of shareholders
to be held on March 3, 2011, or any adjournment or postponement thereof. Should
other matters properly come before the meeting, the proxies are further authorized
to vote thereon as the Board of Directors may recommend.
THIS PROXY, WHEN PROPERLY EXECUTED, WILL BE VOTED IN THE MANNER DIRECTED HEREIN BY THE UNDERSIGNED SHAREHOLDER. IF NO DIRECTION IS GIVEN, THIS PROXY WILL BE VOTED FOR ALL PROPOSALS.