def14a
SCHEDULE 14-A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934
Filed by the Registrant þ
Filed by a Party Other than the Registrant o
Check the appropriate box:
o Preliminary Proxy Statement
o Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)
þ Definitive Proxy Statement
o Definitive Additional Materials
o Soliciting Material under Rule 14a-12
Panhandle Oil and Gas Inc.
Name of the Registrant as Specified In Its Charter
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
þ No fee required
o Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.
1. Title of each class of securities to which transaction applies:
2. Aggregate number of securities to which transaction applies:
3. Per unit price or other underlying value of transaction computed pursuant to Exchange Act
Rule 0-11 (set forth the amount on which the filing fee is calculated and state below how it was
determined):
4. Proposed maximum aggregate value of transaction:
5. Total fee paid:
o Fee paid previously with preliminary materials.
o Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and
identify the filing for which the offsetting fee was paid previously. Identify the previous filing
by registration statement number, or the Form or Schedule and the date of its filing.
1. Amount Previously Paid:
2. Form, Schedule or Registration Statement No.:
3. Filing Party:
4. Date Filed:
Notice of Annual Shareholders Meeting
To be held March 6, 2008
Notice is hereby given that the annual meeting of the shareholders of Panhandle Oil and Gas Inc.
will be held at the Waterford Marriott, 6300 Waterford Boulevard (63rd and North
Pennsylvania), Oklahoma City, Oklahoma, on March 6, 2008, at 9:30 a.m., local time, for the
following purposes:
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To elect three directors for terms of three years; and |
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To consider and act upon any other matter as may properly come before the meeting or any
adjournment or postponement thereof. |
Shareholders of record at the close of business on January 23, 2008 shall be entitled to vote at
the meeting and any adjournments.
If you do not expect to attend the meeting in person, please mark, date and sign the enclosed proxy
card and return it in the prepaid envelope enclosed for your convenience.
YOUR VOTE IS IMPORTANT.
WHETHER OR NOT YOU EXPECT TO ATTEND THE MEETING, PLEASE SIGN AND DATE THE ENCLOSED PROXY AND MAIL
IT PROMPTLY IN THE POSTAGE-PAID ENVELOPE PROVIDED.
PLEASE VOTE!
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By Order of the Board of Directors
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/s/ Lonnie J. Lowry
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Lonnie J. Lowry, Secretary |
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Oklahoma City, Oklahoma
January 31, 2008
Panhandle Oil and Gas Inc.
5400 N. Grand Boulevard, Suite 300
Oklahoma City, OK 73112-5688
Annual Shareholders Meeting
March 6, 2008
Proxy Statement
The accompanying proxy is solicited by the Board of Directors of Panhandle Oil and Gas Inc.,
an Oklahoma corporation (the Company), for use at the Companys annual meeting of shareholders
(the meeting) to be held at the Waterford Marriott, 6300 Waterford Boulevard, Oklahoma City,
Oklahoma, on Thursday, March 6, 2008, at 9:30 a.m. local time, and at any adjournment or
postponement thereof.
When the proxy is properly executed and returned, the shares it represents will be voted at
the meeting in accordance with any directions noted thereon. If no direction is indicated, the
persons named on the enclosed proxy will vote the proxy for the nominees for director set forth
thereon. Should other matters come before the meeting, the proxy will be voted as the Board of
Directors of the Company may, in its discretion, determine.
If the enclosed form of proxy is executed and returned, it nevertheless may be revoked at any
time before it is exercised, by signing and sending to the Company a later dated proxy or a written
revocation, or by attending the meeting and voting in person.
The mailing address of the Company is 5400 N. Grand Boulevard, Suite 300, Oklahoma City, OK
73112-5688. It is anticipated that the proxies and proxy statements will be mailed to shareholders
beginning on or about January 31, 2008.
The cost of soliciting proxies for the meeting will be borne by the Company. In addition to
solicitation by mail, arrangements may be made with brokerage firms, banks and other custodians,
nominees and fiduciaries to send proxy material to their principals. The Company will reimburse
these institutions for their reasonable costs. No solicitation is to be made by specially engaged
employees or other paid solicitors.
Voting Securities
The Amended Certificate of Incorporation of the Company provides for one vote for each share
of Common Stock outstanding. At the meeting, each holder of Common Stock will be entitled to cast
one vote per share of Common Stock owned. Votes may be cast by shareholders either in person or by
proxy.
All holders of Common Stock of record at the close of business on January 23, 2008 will be
eligible to vote. As of January 23, 2008, there were 8,431,502 shares of Common Stock outstanding
owned by approximately 4,300 shareholders. A list of record shareholders entitled to vote at the
meeting will be available for examination at least 10 days prior to the meeting at the Companys
offices during ordinary business hours and at the meeting.
(1)
The presence, in person or by proxy, of a majority of the shares entitled to vote is necessary
to constitute a quorum for the transaction of business at the meeting. Directors will be elected
by a plurality of the votes of shares present in person or by proxy at the meeting.
Abstentions and broker non-votes will be counted for the purpose of establishing the existence
of a quorum but will not count as votes cast for the election of directors or any other question
and, accordingly, will have no effect. Broker non-votes occur when a nominee holding shares for a
beneficial owner has not received voting instructions from the beneficial owner and does not have
discretionary authority to vote the shares. Brokers generally have discretionary authority to vote
for directors.
A proxy is enclosed for your signature. Please return it immediately, dated and signed.
Please note that if you hold shares in street name (that is, through a bank, broker or other
nominee) and would like to attend the annual meeting and vote in person, you will need to bring a
proxy to the annual meeting signed by the person in whose name your shares are registered.
The Company knows of no arrangements which would result in a change in control of the Company
at any future date.
Election of Directors
The following persons are the present directors of the Company:
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Served As |
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Present |
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Positions and Offices |
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Director |
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Term |
Name |
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Age |
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Presently Held with the Company |
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Since |
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Ends |
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Bruce M. Bell (2)(3)(4)
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66 |
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Director
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2004 |
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2010 |
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Michael C. Coffman
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54 |
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Director, President
and Chief Executive
Officer
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2006 |
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2008 |
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E. Chris Kauffman (4)
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Director, Chairman
of the Board
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1991 |
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2009 |
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Duke R. Ligon (1)(2)
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Director
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2007 |
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2008 |
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Robert O. Lorenz (1)(2)
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Director
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2003 |
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2010 |
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Robert A. Reece (1)(3)(4)
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63 |
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Director
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1986 |
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2008 |
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Robert E. Robotti (1)(2)
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54 |
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Director
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2004 |
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2010 |
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H. Grant Swartzwelder (1)(2)(3)
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Director
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2002 |
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2009 |
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Member of the Audit Committee |
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Member of the Compensation Committee |
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Member of the Nominating Committee |
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Member of the Retirement Committee |
There are three vacancies for three-year terms beginning 2008. Nominees for the vacancies are
Michael C. Coffman, Duke R. Ligon and Robert A. Reece. These nominees were recommended by the
Nominating Committee and approved by the Board of Directors. The Board of Directors has no reason
to believe that any of the nominees will be unable to serve as director. However, if any nominee
should be unable for any reason to accept nomination or election, it is the intention of the
persons
(2)
named in the enclosed proxy to vote those proxies for the election of such other person or
persons as the Board of Directors may in its discretion determine.
The election of directors requires a plurality of the votes cast for the election of
directors. Accordingly, the three directorships to be filled at the annual meeting will be filled
by the three nominees receiving the highest number of votes. In the election of directors, votes
may be cast in favor of, or withheld with respect to, any or all nominees. Votes that are withheld
will be excluded entirely from the vote and will have no effect on the outcome of the vote.
Nominees for Election to the Board of Directors In 2008
Michael C. Coffman has worked in public accounting and as a financial officer with companies
involved in the oil and gas industry since 1975. He has been an executive officer of the Company
since 1990. During fiscal 2007, he served as Co-President and Chief Financial Officer until
August, 2007, when he was elected President and Chief Executive Officer.
Duke R. Ligon is an attorney and served as senior vice president and general counsel of Devon
Energy Corporation from 1997 until he retired in 2007. He currently serves as strategic advisor to
Loves Travel Shops and Country Stores and executive director of the Loves Entrepreneurship Center
at Oklahoma City University. He is a director of Pre-Paid Legal Services, Inc. (insurance company)
and Quest Midstream Partners, L.P. (natural gas transportation). Mr. Ligon was added to the Board
of Directors in August, 2007.
Robert A. Reece is an attorney and for more than five years has been of counsel with the law
firm of Crowe & Dunlevy and active in the management of his familys investments. He is also a
director of NBC Bank, Oklahoma City, OK. He holds a MBA degree.
The Board of Directors Recommends That The Shareholders Elect
Michael C. Coffman, Duke R. Ligon and Robert A. Reece
Directors Whose Terms Continue Beyond the 2008 Annual Meeting and Who Are Not Subject to Election
This Year
Directors Whose Terms Expire in 2009
E. Chris Kauffman is vice president, secretary and treasurer of Campbell-Kauffman, Inc., an
independent insurance agency, and chief financial officer and secretary of The Insurance Center
Agency, Inc., an independent insurance agency, both of Oklahoma City. He has been involved with
both agencies since 1983. He has served as Chairman of the Board of the Company since 2005. Mr.
Kauffman is not an employee of the Company.
H. Grant Swartzwelder is president of PetroGrowth Advisors, Irving, Texas, a merchant banking
and venture capital firm for oil field service companies which he founded in 1998. Prior to 1998,
he was vice president of Principal Financial Securities, Inc. of Dallas, Texas, an
investment-banking firm. He holds a Bachelor of Science degree in Petroleum Engineering and a MBA
degree.
Directors Whose Terms Expire in 2010
Bruce M. Bell has, during the past five years, been CEO of Post Oak Oil Company (oil and gas
exploration and production) and CEO and president of Edrio Oil Co. Inc. (oil and gas exploration
and
(3)
production), both of Oklahoma City, OK. He also is past chairman of the Mid-Continent Oil &
Gas Association (oil and gas trade association). Dr. Bell holds a Ph.D. degree in paleontology.
Robert O. Lorenz is a former audit partner of Arthur Andersen LLP. He served as the managing
partner of the Oklahoma City office beginning in 1994 and as the managing partner of the Oklahoma
practice beginning in 2000. He retired from Arthur Andersen in 2002. Mr. Lorenz currently serves
as a director of OGE Energy Corp (regulated electric utility and natural gas transportation), OGE
Enogex GP LLC (natural gas transportation), and Infinity Inc. (oil and gas exploration and
development) and served as a director of Kerr-McGee Corporation until August 2006 when it was
acquired by Anadarko Petroleum Corporation.
Robert E. Robotti, during the past five years, has been the president of Robotti & Company,
LLC, a registered broker-dealer, president of Robotti & Company Advisors, LLC, a registered
investment advisor, and managing member of the Ravenswood Investment Company, LP, an investment
partnership, all located in New York City. Mr. Robotti is a certified public accountant and holds
a MBA degree. He is a member of the New York Society of Security Analysts.
None of the organizations described in the business experiences of the Companys directors and
officers are parents, subsidiaries or affiliates of the Company.
Meetings and Committees of the Board of Directors
During the fiscal year ended September 30, 2007, the Board of Directors held five meetings.
At each meeting, a quorum of directors was present. The outside directors hold executive sessions
at each board meeting without management present. The Company expects all of its directors to
attend each annual meeting of shareholders. All directors attended the 2007 annual meeting.
During fiscal 2007, each director attended at least 75% of the meetings of the Board and the
committees on which he served.
The Board has determined that, under the rules of the American Stock Exchange, the following
directors are independent: Messrs. Bell, Ligon, Lorenz, Reece, Robotti and Swartzwelder.
The Board of Directors has four standing committees: Audit, Compensation, Nominating and
Retirement. The Audit, Compensation and Nominating Committees are comprised entirely of
independent directors.
Information regarding the functions performed by the Audit Committee, its membership and the
number of meetings held during the fiscal year is set forth in the Report of The Audit Committee
included in this proxy statement. Each member of the Audit Committee meets all applicable
independence and financial literacy requirements of the American Stock Exchange and the Securities
and Exchange Commission. Robert O. Lorenz has been determined by the Board to meet the audit
committee financial expert requirements of the Securities and Exchange Commission and the American
Stock Exchange. In December 2007, the Board adopted an immaterial change to the Audit Committee
Charter which was originally adopted in December, 2004. A copy of the Charter is attached hereto
as Appendix A and can be viewed at the Companys website: www.panhandleoilandgas.com.
The Compensation Committee, comprised of H. Grant Swartzwelder, chairman, Bruce M. Bell,
Robert O. Lorenz and Robert E. Robotti, met three times during fiscal 2007. Duke R. Ligon was
appointed to the Committee in December, 2007. The Committee reviews officer performance and
(4)
recommends to the Board of Directors compensation amounts for officers and directors. See
Compensation Discussion and Analysis below. The Compensation Committee Charter can be viewed at
the Companys website: www.panhandleoilandgas.com.
The Nominating Committee is comprised of Robert A. Reece, chairman, Bruce M. Bell and H. Grant
Swartzwelder. The Nominating Committee Charter outlining its duties and responsibilities can be
viewed at the Companys website: www.panhandleoilandgas.com. The principal functions of the
Nominating Committee are to: identify individuals qualified to become members of the Board of
Directors; recommend to the Board when new members should be added to the Board; recommend to the
Board individuals to fill vacant Board positions; and recommend to the Board nominees for election
as directors at the annual meeting of shareholders. The Nominating Committee will consider
nominees proposed by shareholders of the Company. Those nominations must include sufficient
biographical information so that the Committee can appropriately assess the proposed nominees
background and qualifications. In its assessment of potential candidates, the Nominating Committee
will review the candidates character, wisdom, acumen, business experiences and understanding of
the Companys business environment and ability to devote the time and effort necessary to fulfill
his or her responsibilities. To recommend a prospective nominee for the Committees consideration,
shareholders should submit the above information in writing to Panhandle Oil and Gas Inc.,
Attention: Secretary, 5400 N. Grand Boulevard, Suite 300, Oklahoma City, OK 73112-5688. Any such
submission must be accompanied by the written consent of the proposed nominee to being named as a
nominee and to serve as a director if elected. This Committee met twice during fiscal 2007.
The Retirement Committee, comprised of Robert A. Reece, chairman, Bruce M. Bell and E. Chris
Kauffman, oversees the administration of the Companys Employee Stock Ownership and 401(k) Plan and
Trust (ESOP). This Committee met twice during fiscal 2007.
Compensation of Directors
The following outlines the compensation plan for the Companys outside directors for their
services in all capacities.
Effective January 1, 2006, outside directors were paid an annual retainer of $10,000, plus a
$1,000 fee plus out-of-pocket travel expenses for attending each Board and committee meeting. Any
director who traveled over 50 miles to attend a Board or committee meeting received an additional
$500 for each meeting. In addition to the above fees, the Chairman of the Board of Directors (who
is not an employee of the Company) and the chairmen of the Audit, Compensation and Nominating
Committees received additional annual retainers of $15,000, $10,000, $2,500 and $1,000,
respectively. These retainers and fees were frozen for two years beginning January 1, 2006. The
annual retainers were paid to the directors on January 15 of each year.
Effective January 1, 2008, outside directors will be paid annual retainers of $20,000, plus a
$1,000 fee plus out-of-pocket travel expenses for attending each Board and committee meeting . Any
director who travels over 50 miles to attend a Board or committee meeting will receive an
additional $500 for each meeting. In addition to the above fees, the Chairman of the Board and the
chairmen of the Audit, Compensation and Nominating Committees will receive additional annual
retainers of $15,000, $10,000, $2,500 and $1,000, respectively. These retainers and fees were
frozen for two years beginning January 1, 2008. The annual retainers are paid to the directors on
January 15 of each year.
(5)
Outside directors may elect to be included in the Panhandle Oil and Gas Inc. Deferred
Compensation Plan For Non-Employee Directors (the Directors Deferred Compensation Plan). The
Directors Deferred Compensation Plan provides that each outside director may individually elect to
receive Company stock rather than cash for all or a portion of the yearly retainer, Board meeting
fees and Board committee meeting fees. The future right to receive these unissued shares is
accrued and credited to each directors deferred compensation account at the closing market price
of the shares (i) on the date of the meeting for Board and committee meetings, and (ii) on January
15 of each year for the annual retainers. Only upon retirement or termination as a director or
death of the director or upon a change-in-control of the Company will the shares accrued under the
Directors Deferred Compensation Plan be issued to the director. The promise to issue such shares
in the future is an unsecured obligation of the Company. All directors participate in the
Directors Deferred Compensation Plan.
The following table contains information with respect to fiscal 2007 compensation of directors
of the Company who served in such capacity during fiscal 2007, except for the fiscal 2007
compensation of Michael C. Coffman whose compensation is disclosed in Executive Compensation
Summary Annual Compensation Table below. Other than the Directors Deferred Compensation Plan,
the Company has no stock award, stock option or non-equity incentive plans for its directors.
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Fees Earned |
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or Paid in |
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All Other |
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Name |
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Cash(1) |
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Compensation(2) |
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Total |
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Bruce M. Bell |
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$ |
20,000 |
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$ |
820 |
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$ |
20,820 |
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E. Chris Kauffman |
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$ |
32,000 |
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$ |
4,625 |
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$ |
36,625 |
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Duke R. Ligon |
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$ |
4,167 |
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$ |
5,012 |
(3) |
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$ |
9,179 |
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Robert O. Lorenz |
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$ |
32,000 |
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$ |
2,251 |
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$ |
34,251 |
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Robert A. Reece |
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$ |
22,000 |
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$ |
7,525 |
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$ |
29,525 |
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Robert E. Robotti |
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$ |
24,500 |
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$ |
1,251 |
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$ |
25,751 |
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H. Grant Swartzwelder |
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$ |
27,000 |
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$ |
2,562 |
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$ |
29,462 |
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All but one director deferred 100% of their fees under the Directors
Deferred Compensation Plan. E. Chris Kauffman deferred 27% of his fees under
such Plan. |
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At the end of fiscal 2007, the following future share amounts had been
credited to each directors account under the Directors Deferred
Compensation Plan: Bell 3,531; Kauffman 18,728; Ligon 165;
Lorenz 9,418; Reece 30,576; Robotti 5,346; and Swartzwelder
10,634. |
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Under the Directors Deferred Compensation Plan, dividends paid on the
Companys Common Stock are credited to each Directors account on the record date
of the dividend. The amount of the credit is based on the number of future
shares in each Directors account and the closing market price of the Common
Stock on each dividend record date. |
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Includes $5,000 paid pursuant to a consulting agreement between the Company
and Mr. Ligon for six months consulting services during fiscal 2007. |
Transactions With Directors
The Company has entered into indemnification agreements with its directors and executive
officers.
(6)
Beneficial Ownership of Common Stock
The following table sets forth information with respect to the outstanding shares of Common
Stock owned beneficially as of December 31, 2007 by all persons who own or are known by the Company
to own beneficially more than 5% of the outstanding Common Stock, by each director, nominee for
director and executive officer and by all directors and executive officers as a group.
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Amount |
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of Shares |
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Beneficially |
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Name of Beneficial Owner |
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Owned(3) |
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Percent of Class |
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Bruce M. Bell (1) |
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600 |
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* |
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Michael C. Coffman (1) (2) |
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113,138 |
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1.3 |
% |
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E. Chris Kauffman (1) (2) |
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32,800 |
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* |
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Duke R. Ligon (1) |
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143,386 |
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1.7 |
% |
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Robert O. Lorenz (1) |
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4,200 |
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* |
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Robert A. Reece (1) |
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54,176 |
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* |
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H. Grant Swartzwelder (1) |
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6,472 |
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* |
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Lonnie J. Lowry (2) |
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7,326 |
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* |
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Ben Spriestersbach (2) |
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5,656 |
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* |
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Robert E. Robotti (1)
c/o Robotti & Company, LLC
52 Vanderbilt Avenue
New York, NY 10017 |
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747,695 |
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8.9 |
% |
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All directors and executive
officers as a group (10
persons) |
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1,115,449 |
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13.2 |
% |
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Less than 1% owned |
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Director |
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Executive Officer |
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The number of shares shown includes shares that are individually or jointly
owned, as well as shares over which the individual has either sole or shared
investment or voting authority. |
Report of the Audit Committee
During fiscal 2007, the Audit Committee was composed of four independent directors: Robert
O. Lorenz, chairman, Robert A. Reece, Robert E. Robotti and H. Grant Swartzwelder. Duke R. Ligon
was appointed to the Audit Committee in December, 2007. The Board of Directors has determined that
all committee members are independent and that Mr. Lorenz is an audit committee financial expert,
as defined by Securities and Exchange Commission guidelines and the rules of the American Stock
Exchange.
The Audit Committee Charter was adopted in December, 2004 and a nonmaterial change was
approved by the Board of Directors in December, 2007. A copy of the Charter is attached hereto as
Appendix A and can be viewed at the Companys website: www.panhandleoilandgas.com. Four meetings
of the Committee were held during fiscal 2007.
(7)
The Audit Committees primary responsibility is to oversee the Companys financial reporting
process on behalf of the Board of Directors and report the results of its activities to the Board.
Management has the primary responsibility for the financial statements and the reporting process
including the systems of internal control over financial reporting.
In fulfilling its responsibilities, the Committee reviewed with management the audited
financial statements included in the Companys Annual Report on Form 10-K for fiscal 2007,
including a discussion of the quality, not just the acceptability, of the accounting principles,
the reasonableness of significant judgments, and the clarity of disclosures in the financial
statements. The Committee reviewed with Ernst & Young LLP, the Companys independent registered
public accounting firm (independent accountants), who are responsible for expressing an opinion
on the conformity of those audited financial statements with generally accepted accounting
principles, their judgments as to the quality, not just the acceptability, of the Companys
accounting principles and such other matters as are required to be discussed with the Committee by
Statement on Auditing Standards No. 61 (Communications with Audit Committees), as amended by
Statement on Auditing Standards No. 90 (Audit Committee Communications). In addition, the
Committee discussed with the independent accountants its independence from management and the
Company, including matters in the written disclosures received from the independent accountants as
required by the Independence Standards Board Standard No. 1 (Independence Discussions with Audit
Committees).
The Committee met with the independent accountants, with and without management present, to
discuss the overall scope and plans for their audit, the results of their examinations, their
evaluations of the Companys internal control over financial reporting and the overall quality of
the Companys financial reporting.
The Committee also met with the independent accountants and management after the end of each
of the first three fiscal quarters. At these meetings, the independent accountants review of
quarterly results were presented and discussed and discussions were held with management concerning
these results.
In reliance on the reviews and discussions referred to above, the Committee recommended to the
Board of Directors (and the Board approved) that the audited financial statements be included in
the Companys Annual Report on Form 10-K for fiscal 2007 for filing with the Securities and
Exchange Commission.
Independent Accountants Fees and Services
The following sets forth fees billed for audit and other services provided by Ernst & Young
LLP for the fiscal years ended September 30, 2007 and September 30, 2006:
|
|
|
|
|
|
|
|
|
Fee Category |
|
Fiscal 2007 Fees |
|
Fiscal 2006 Fees |
Audit Fees (1) |
|
$ |
267,500 |
|
|
$ |
246,100 |
|
Audit-Related Fees |
|
$ |
|
|
|
$ |
|
|
Tax Fees |
|
$ |
|
|
|
$ |
|
|
All Other Fees |
|
$ |
|
|
|
$ |
|
|
|
|
|
(1) |
|
Includes fees for audit of annual financial statements, reviews of the
related quarterly financial statements and internal control audits required by
Section 404 of the Sarbanes-Oxley Act. |
(8)
All services rendered by Ernst & Young LLP were permissible under applicable laws and
regulations and were pre-approved by the Audit Committee. The Audit Committees pre-approval policy
is set forth in the Audit Committee Charter which can be viewed at the Companys website:
www.panhandleoilandgas.com.
For fiscal 2008, the Audit Committee has selected Ernst & Young LLP to conduct quarterly
reviews for the first three fiscal quarters, and expects to select Ernst & Young LLP as the
Companys independent registered public accounting firm for the fiscal 2008 audit.
A representative of Ernst & Young LLP is expected to be present at the meeting to respond to
appropriate questions and will have an opportunity to make a statement if so desired.
Audit Committee
Robert O. Lorenz Chairman
Duke R. Ligon
Robert A. Reece
Robert E. Robotti
H. Grant Swartzwelder
Executive Officers
The following is a list of the current executive officers of the Company. All officers hold
office at the discretion of the Board of Directors and may be removed from office, with or without
cause, at any time by the Board of Directors.
|
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|
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|
|
Positions and Offices Presently Held |
|
Officer |
Name |
|
Age |
|
With The Company |
|
Since |
|
|
|
|
|
|
|
|
|
|
|
E. Chris Kauffman
|
|
|
67 |
|
|
Chairman of the Board
|
|
|
2005 |
|
|
|
|
|
|
|
|
|
|
|
|
Michael C. Coffman
|
|
|
54 |
|
|
President and Chief Executive Officer
|
|
|
1990 |
|
|
|
|
|
|
|
|
|
|
|
|
Lonnie J. Lowry
|
|
|
55 |
|
|
Vice President, Chief Financial Officer and Secretary
|
|
|
2006 |
|
|
|
|
|
|
|
|
|
|
|
|
Ben Spriestersbach
|
|
|
56 |
|
|
Vice President of Land
|
|
|
2005 |
|
All those named above also hold office in the Companys wholly-owned subsidiary, Wood Oil
Company.
Lonnie J. Lowry served as Vice President and Controller from March, 2006 until August, 2007
when he was elected Vice President, Chief Financial Officer and Secretary. From 2001 to 2006, he
served as Controller of the Company. He was Controller of Wood Oil Company when acquired by
Panhandle in 2001.
Ben Spriestersbach was elected Vice President of Land in 2005. From 2002 through 2004, he
served as Land Manager of the Company. From 1989 to 2001, he worked for Farmers Union Cooperative
Royalty Company (oil and gas royalty company), last serving as assistant secretary-treasurer. Mr.
Spriestersbach is a certified professional landman.
(9)
Executive Compensation
The table below sets forth information for the three most recently completed fiscal years
concerning compensation paid to executive officers in those fiscal years for services in all
capacities.
Summary Annual Compensation Table
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|
|
|
|
|
|
|
|
|
|
|
|
Fiscal |
|
Base |
|
Cash |
|
All Other |
|
|
Name and Principal Position |
|
Year |
|
Salary(1) |
|
Bonus(1) |
|
Compensation(2) |
|
Total |
|
Michael C. Coffman, |
|
|
2007 |
|
|
$ |
186,250 |
|
|
$ |
79,500 |
|
|
$ |
33,675 |
(3) |
|
$ |
299,425 |
|
President and Chief Executive |
|
|
2006 |
|
|
$ |
166,125 |
|
|
$ |
37,750 |
|
|
$ |
30,394 |
(3) |
|
$ |
234,269 |
|
Officer |
|
|
2005 |
|
|
$ |
136,500 |
|
|
$ |
25,600 |
|
|
$ |
24,315 |
(3) |
|
$ |
186,415 |
|
|
Ben D. Hare, |
|
|
2007 |
|
|
$ |
186,250 |
|
|
$ |
79,500 |
|
|
$ |
33,675 |
(4) |
|
$ |
299,425 |
|
Co-President, Chief Operating |
|
|
2006 |
|
|
$ |
166,125 |
|
|
$ |
37,750 |
|
|
$ |
30,394 |
(4) |
|
$ |
234,269 |
|
Officer(7) |
|
|
2005 |
|
|
$ |
136,500 |
|
|
$ |
20,600 |
|
|
$ |
23,565 |
(4) |
|
$ |
180,665 |
|
|
Lonnie J. Lowry, |
|
|
2007 |
|
|
$ |
122,375 |
|
|
$ |
30,330 |
|
|
$ |
23,554 |
(5) |
|
$ |
176,259 |
|
Vice President, Chief |
|
|
2006 |
|
|
$ |
111,375 |
|
|
$ |
15,750 |
|
|
$ |
19,177 |
(5) |
|
$ |
146,302 |
|
Financial Officer and Secretary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Ben Spriestersbach, |
|
|
2007 |
|
|
$ |
111,100 |
|
|
$ |
26,289 |
|
|
$ |
21,253 |
(6) |
|
$ |
158,642 |
|
Vice President of Land |
|
|
2006 |
|
|
$ |
98,950 |
|
|
$ |
20,750 |
|
|
$ |
18,047 |
(6) |
|
$ |
137,747 |
|
|
|
|
(1) |
|
Salaries are set on a calendar year basis and are reported on a fiscal year basis. This means that the salary shown above for each fiscal year
reported represents three months salary of the previous calendar year and the last nine months of the fiscal year reported. Cash bonuses are paid in
December of each year based on the preceding fiscal year. |
|
(2) |
|
Includes premiums on group life insurance for fiscal 2007 and fiscal 2006. |
|
(3) |
|
Represents the value of 1,336 shares for fiscal 2007, 1,682 shares for fiscal 2006, and 1,136 shares for fiscal 2005, of Company stock contributed
to the ESOP on Mr. Coffmans behalf based on the closing market price of the shares on the last day of the fiscal year.* |
|
(4) |
|
Represents the value of 1,336 shares for fiscal 2007, 1,682 shares for fiscal 2006, and 1,100 shares for fiscal 2005 of Company stock contributed to
the ESOP on Mr. Hares behalf based on the closing market price of the shares on the last day of the fiscal year.* |
|
(5) |
|
Represents the value of 927 shares for fiscal 2007 and 1,059 shares for fiscal 2006 of Company stock contributed to the ESOP on Mr. Lowrys behalf
based on the closing market price of the shares on the last day of the fiscal year. |
|
(6) |
|
Represents the value of 834 shares for fiscal 2007 and 996 shares for fiscal 2006 of Company stock contributed to the ESOP on Mr. Spriestersbachs
behalf based on the closing market price of the shares on the last day of the fiscal year. |
|
(7) |
|
Mr. Hare relinquished the office of Co-President, Chief Operating Officer in August, 2007 for health reasons. He continued to serve on the
Companys Board of Directors until his death in November, 2007. |
|
* |
|
Share amounts for fiscal 2005 are adjusted for the Companys 2-for-1 stock split effected in January 2006. |
The Company has no equity incentive plans or other incentive compensation plans for its
executive officers.
The ESOP is a non-voluntary, non-contributory defined contribution plan, and serves as the
Companys retirement plan for its employees. Contributions are made at the discretion of the Board
of Directors and, to date, all contributions have been made in shares of Company stock.
Contributions are allocated to all participants in proportion to their salaries for the plan year
and 100% vesting occurs after three years of service.
(10)
Compensation Discussion and Analysis
Compensation Committee and Role of the Board of Directors in Fiscal 2007
The Compensation Committee is composed entirely of independent directors and has the
responsibility for establishing, implementing and monitoring the compensation of the Companys
executives. In particular, the Committees role is to oversee, on behalf of the Board of
Directors, the compensation and benefit plans and policies, and in addition, review and approve
annually all compensation decisions relating to the Chief Executive Officer and other executive
officers of the Company. The Committee is expected to meet at least annually to review executive
compensation programs, approve compensation levels and performance targets, review management
performance and approve final executive bonus distributions. The Committee met three times during
fiscal 2007. The Committee will operate in accordance with its charter, which sets forth its
powers and responsibilities. A copy of the charter of the Compensation Committee can be viewed at
the Companys website: www.panhandleoilandgas.com.
In December of each year, base salaries of executive officers are set for the next calendar
year and bonuses are determined based on the Companys most recent fiscal year (which ends on
September 30). The Committee makes recommendations to the Board of Directors which makes the final
decision.
Compensation Philosophy and Objectives
The objectives of the Companys compensation program are to:
|
|
|
attract and retain key executives; |
|
|
|
|
motivate and reward individual performance and contributions; and |
|
|
|
|
align the interests of the executives with those of the shareholders. |
The principal elements of the compensation program are salary, annual cash bonus and
contributions to the ESOP. The Company does not offer any stock award, stock option or non-equity
incentive plans to its executive officers and has no employment contracts. The salary, cash bonus
and ESOP are used to meet compensation objectives as follows:
|
|
|
Attract and retain key executives and reward the officers who contribute to the
Companys success and to motivate the officers to develop and execute current and
long-term business strategies and goals. The Company believes that it must offer
competitive compensation to attract and retain talented executives. |
|
|
|
|
Motivate and reward individual performance and contributions. The Companys
evaluation of the individual performance of each executive officer affects most aspects
of the executives compensation. Individual performance and level of responsibility
are considered in determining an executives annual salary and are important factors in
deciding discretionary cash bonuses. |
|
|
|
|
The performance of the Company is also a key factor in determining
compensation. |
|
|
|
|
Align the interests of the executives with those of the Companys shareholders.
In fiscal 2007, the Company continued to use allocations of Company stock to the ESOP
to align the financial interests of the executives with those of the shareholders.
|
(11)
Role of Executive Officers
In fiscal 2007, the Board of Directors made all compensation decisions for the Chief Executive
Officer and, after receiving input from the Chief Executive Officer, all other named executive
officers who are employees of the Company. The Board of Directors reviewed the performance of the
Chief Executive Officer, and following such review, set his compensation. The Board of Directors,
together with the Chief Executive Officer, reviewed the performance of the other named executive
officers, and the Chief Executive Officer made compensation recommendations to the Board of
Directors with respect to the other named executive officers. Messrs. Lowry and Spriesterbach were
not present at the time of these discussions.
Base Salary and Annual Cash Bonuses
Base salaries and annual cash bonuses for executive officers are based upon the individuals
responsibilities and experience, taking into account, among other factors, the individuals
initiative, contribution to the Companys overall performance, handling of special projects or
events during the year and yearly financial and operating results. Base salaries for executive
officers are reviewed and compared to similar positions in the Companys industry. The Company has
made a concerted effort in the last few years to bring its salary levels up to those of
comparably-sized companies in the oil and gas industry.
Base Salary
The base salaries of the named executive officers are reviewed annually by the Committee and
future salary adjustments are reviewed by the Committee on an annual basis and recommended to the
Board for final approval. The Committee and the Board consider various factors, including, the
position of the named executive officer, the compensation of executive officers of comparable
companies within the oil and natural gas industry, the performance of each executive officer,
increases in responsibilities of each executive officer and recommendations of the Chief Executive
Officer with respect to base salaries of other named executive officers.
Based on these considerations, in December 2006, the Board established the annual base salary
for the two Co-Presidents at $190,000 and $190,000, respectively, for calendar 2007. Mr. Hare
relinquished the office of Co-President, Chief Operating Officer, in August, 2007 for health
reasons. Salaries for the named executive officers in fiscal 2007 are set forth in the Summary
Annual Compensation Table above and were determined by the Board based on the considerations
described above.
Annual Cash Bonus
During an annual goal-setting process, management and the Board approve objective performance
metrics as well as more subjective performance goals that focus on the manner in which the
Companys business is managed. For fiscal 2006 and fiscal 2007, the performance metrics addressed
production volume, reserve replacement rate, finding and development (F&D) costs and general and
administration (G&A) costs.
The Committee believes that the Chief Executive Officers cash bonus should principally
reflect his success in achieving these performance metrics. Thus, his bonus calculation is based
on a weighting of 70% for meeting the performance metrics and 30% for meeting the subjective
performance goals. The other named executive officers annual bonuses are based 80% on their
functional area responsibilities
(12)
and 20% on the Company performance metrics. This weighting was
used for the Co-Presidents and other named executive officers for fiscal years 2006 and 2007.
In making its decisions regarding cash bonuses paid in December, 2006 and December, 2007, the
Committee determined that the Company had substantially met the metrics related to production
volume, reserve replacement rate, F&D costs, and G&A costs for fiscal 2006 and fiscal 2007.
The Committee also reviewed the performance of the Co-Presidents in meeting their subjective
performance goals and each of the named executive officers performance with respect to their
functional area responsibilities for those two fiscal years.
The maximum targeted annual cash bonus paid in December, 2006 (based on fiscal 2006) to the
Co-Presidents was 50% of their base salaries and 30% of the base salaries of the other named
executive officers. The maximum targeted annual cash bonus paid in December, 2007 (based on fiscal
2007) to the Co-Presidents was 100% of their base salaries and 30% of the base salaries of the
other named executives.
Since a significant percentage of the Chief Executive Officers total compensation is to be
based on the Companys performance, a targeted goal for the Companys net income was added as a
performance metric for fiscal 2008. The performance metrics relating to production volume, reserve
replacement rate, F&D costs and G&A costs remain in place. The maximum targeted annual cash bonus
to be paid in December, 2008 (based on fiscal 2008) is 100% of the base salary of the Chief
Executive Officer and 30% of the base salaries of the other named executives.
Broad-Based Employee Benefits
|
|
The Company has an ESOP which is a non-voluntary,
non-contributory defined contribution plan that covers all
employees including the named executive officers. Under
the ESOP, the Company contributes shares of its common
stock to the ESOP based on the employees compensation. |
|
|
|
The named executive officers are eligible to participate
in all of the Companys other employee benefit plans which
include medical, dental, group life, long term disability,
accidental death and dismemberment and eye care insurance,
in each case on the same basis as all other employees. |
Change-In-Control Executive Severance Agreements
The Company believes that the executives performance generally may be hampered by
distraction, uncertainty and other activities in the event of a change-in-control event of the
Company which might adversely affect shareholder values. To reduce these potential adverse effects
and to encourage fair treatment of the executive officers in connection with any change-in-control
event, Change-In-Control Executive Severance Agreements were entered into with Messrs. Coffman,
Lowry and Spriesterbach in September, 2007 to provide for change-in-control protection. Under
these Agreements, if, within two years following a change-in-control, the Company terminates the
employment of any of the executives without cause, or any executive resigns for good reason, that
executive would be entitled to a severance payment, payable in a lump sum, in cash, following his
termination, in an amount equal to two times the average of the compensation paid to the executive
during the two calendar years preceding the change-in-control (or the annual average of any shorter
period). Compensation for this purpose includes the sum of executives base salary, cash bonuses
and contributions made to the ESOP on executives behalf. The bonus to be used in determining
executives compensation shall not be less than his targeted bonus
(13)
for the calendar year in which the change-in-control occurs (or if not yet determined for that year, executives targeted bonus
for the preceding calendar year). Further, if the executive qualifies, and the Company is required
to provide coverage under COBRA, the Company shall also reimburse the executive the costs of
purchasing continuing coverage under COBRA for the executive and his dependents for as long as he
qualifies for COBRA coverage. The Company is not currently subject to COBRA because it has fewer than 20 employees.
The Company believes that the double trigger requiring both (i) a change-in-control event and
(ii) the termination of an executives employment without cause or his resignation for good reason
is appropriate to provide fair treatment of the named executive officers, while allowing them to
continue to concentrate on enhancing shareholder value during a change-in-control event.
Pursuant to the Change-In-Control Executive Severance Agreements, assuming that a
change-in-control of the Company took place on the first day of calendar 2008, and an executives
employment was terminated without cause, or the executive terminated his employment for good
reason, within two years following this assumed change-in-control, the named executives would have
received the following severance payments:
|
|
|
|
|
|
|
|
|
|
|
|
|
Name |
|
Salary(1) |
|
Bonus(2) |
|
Total(3) |
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael C. Coffman |
|
$ |
428,281 |
|
|
$ |
450,000 |
|
|
$ |
878,281 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Lonnie J. Lowry |
|
$ |
282,475 |
|
|
$ |
87,000 |
|
|
$ |
369,475 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Ben Spriesterbach |
|
$ |
256,748 |
|
|
$ |
73,200 |
|
|
$ |
329,948 |
|
|
|
|
(1) |
|
Calculated based on (i) two times the average of the
base salary paid to the named executive officers during
calendar years 2006 and 2007 plus (ii) two times the
average amount contributed to the ESOP on behalf of each
named executive during calendar years 2006 and 2007. |
|
(2) |
|
Calculated based on two times the maximum targeted bonus for each named executive for calendar year 2008. |
|
(3) |
|
In addition, if the Company is required to provide
continuing coverage to its employees under COBRA (as defined
in Section 4980B of the Internal Revenue Code of 1986) at
the time of a change-in-control, the Company will reimburse
each named executive for all costs incurred by them in
purchasing such continuing coverage for themselves and their
dependents as long as he qualified for COBRA coverage. |
Compensation Committee Report
The Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis
with management and, based on such review and discussions, the Compensation Committee has
recommended to the Board of Directors that the Compensation Discussion and Analysis be included in
this Proxy Statement.
Compensation Committee
H. Grant Swartzwelder Chairman
Bruce M. Bell
Duke R. Ligon
Robert O. Lorenz
Robert E. Robotti
(14)
Code of Ethics
The Board of Directors has adopted a Code of Ethics For Senior Financial Officers. The
Companys President and Chief Executive Officer, and Chief Financial Officer were required to sign
this code and will be held to the standards outlined. In addition, the Board of Directors has
adopted a Code of Ethics and Business Practices applicable to all directors, officers and employees of the Company.
Copies of both codes are available at the Companys website: www.panhandleoilandgas.com.
Shareholder Communications with the Board of Directors
The Company provides an informal process for shareholders to send communications to its Board
of Directors. Shareholders who wish to contact the Board of Directors or any of its individual
members may do so by writing to: The Board of Directors, Panhandle Oil and Gas Inc., 5400 N. Grand
Boulevard, Suite 300, Oklahoma City, OK 73112-5688. Correspondence directed to any individual
Board member is referred, unopened, to that member. Correspondence not directed to a particular
Board member is referred, unopened, to the Chairman of the Board.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934 requires the Companys directors and
executive officers and persons who own more than ten percent of the Companys Common Stock
(collectively reporting persons) to file with the Securities and Exchange Commission initial
reports of ownership and reports of changes in ownership of the Common Stock, and to furnish the
Company with copies of such reports. Based upon a review of the filings with the Securities and
Exchange Commission and representations that no other reports were filed, the Company believes that
during fiscal 2007 all directors and executive officers complied with the reporting requirements of
Section 16(a) of the Securities Exchange Act of 1934.
Shareholder Proposals
Proposals of shareholders intended to be presented at the next annual meeting of shareholders
in March, 2009, and to be included in the proxy statement and form of proxy pursuant to Rule 14a-8
under the Securities Exchange Act of 1934, must be received by the Company on or before October 4,
2008. Any such proposals should be in writing and be sent by certified mail, return receipt
requested, to the Companys principal office address shown above, Attention: Secretary.
Annual Financial Report
Copies of the Annual Report to Shareholders for fiscal 2007 are being mailed with this proxy
statement.
Form 10-K
A copy of the Companys Annual Report on Form 10-K for fiscal 2007 filed with the Securities and
Exchange Commission is included in the Annual Report to Shareholders mailed with this proxy
statement. A separate Form 10-K and copies of the Companys charters for the various committees of
the Board of Directors and the Companys codes of ethics are available, free of charge, upon
written or
(15)
oral request made to the Company at the address or telephone number set forth below, or can be
viewed at the Companys website: www.panhandleoilandgas.com.
Lonnie J. Lowry, Secretary
Panhandle Oil and Gas Inc.
5400 N. Grand Boulevard, Suite 300
Oklahoma City, OK 73112-5688
405.948.1560
Other Matters
Management knows of no other matters to be brought before the meeting. However, if any other
matters do properly come before the meeting, it is intended that the shares represented by the
proxies in the accompanying form will be voted in accordance with the best judgment of the person
voting the proxy. Whether shareholders plan to attend the meeting or not, they are respectfully
urged to sign, date and return the enclosed proxy, which will be returned to them at the meeting if
they are present and so request.
|
|
|
|
|
|
By Order of the Board of Directors
|
|
|
/s/ Lonnie J. Lowry
|
|
|
Lonnie J. Lowry, Secretary |
|
|
|
|
|
January 31, 2008
YOUR VOTE IS IMPORTANT.
WHETHER OR NOT YOU EXPECT TO ATTEND THE MEETING, PLEASE SIGN AND DATE THE ENCLOSED PROXY AND MAIL
IT PROMPTLY IN THE POSTAGE-PAID ENVELOPE PROVIDED.
PLEASE VOTE!
(16)
APPENDIX A
PANHANDLE OIL AND GAS INC.
AUDIT COMMITTEE CHARTER
(Adopted December 16, 2004,
Revised December 13, 2007)
Organization
This Charter governs the operations of the Audit Committee (Committee) of Panhandle Oil and Gas
Inc. (Company). The Committee shall review and reassess this Charter at least annually and obtain
the approval of the Charter by the Board of Directors (Board). The Committee shall consist of
three or more directors appointed annually by the Board, each of whom is independent of management
and the Company. Members of the Committee shall be considered independent as long as they do not
accept any consulting, advisory, or other compensatory fees from the Company other than for Board
service and are not an affiliated person of the Company, or its subsidiaries, and meet such
independence and expertise requirements as are applicable under U.S. law, and the rules and
regulations of the Securities and Exchange Commission and the exchange where the Company is listed.
At least one member of the Committee shall be an audit committee financial expert as defined by
SEC regulations.
Purpose
The Committee shall provide assistance to the Board in fulfilling its oversight responsibility to
the shareholders, potential shareholders, the investment community and others, relating to the
integrity of the Companys financial statements; the financial reporting process; the systems of
internal accounting and financial controls; the performance of the Companys independent auditors;
the independent auditors qualification and independence; and the Companys compliance with ethics
policies and legal and regulatory requirements. In so doing, it is the responsibility of the
Committee to maintain free and open communication among the Committee, the independent auditors and
management of the Company.
In discharging its oversight role, the Committee is empowered to investigate any matter brought to
its attention with full access to all books, records, facilities and personnel of the Company and
has the authority to engage, without Board approval and at the Companys expense, independent
counsel and other advisors as it determines appropriate to carry out its duties.
Responsibilities
The primary responsibility of the Committee is to oversee the Companys financial reporting process
on behalf of the Board and report the results of their activities to the Board. While the Committee
has the responsibilities and powers set forth in this Charter, it is not the duty of the Committee
to plan or conduct audits or to determine that the Companys financial statements are complete and
accurate and are in accordance with generally accepted accounting principles. Management is
responsible for the preparation, presentation and integrity of the Companys financial statements
and for the appropriateness of the accounting principles and reporting policies that are used by
the Company. The independent auditors are responsible for auditing the Companys financial
statements and for reviewing the Companys unaudited interim financial statements.
The Committee, in carrying out its responsibilities, believes its policies and procedures should
A-1
APPENDIX A
remain flexible in order to best react to changing conditions and circumstances. The Committee
should take appropriate actions to set the overall corporate tone for quality financial
reporting, sound business risk practices and ethical behavior. The following shall be the principal
duties and responsibilities of the Committee. These are set forth as a guide with the understanding
that the Committee may supplement them from time to time as appropriate.
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The Committee shall be directly responsible for the appointment,
termination, compensation and oversight of the work of the
independent auditors. The Committee shall pre-approve all audit
and non-audit services provided by the independent auditors and
the fees to be paid for those services and shall not engage the
independent auditors to perform any non-audit services
prohibited by law or regulation. The Committee may delegate
pre-approval authority to a member of the Committee. The
decisions of any Committee member to whom pre-approval authority
is delegated must be presented to the full Committee at its next
scheduled meeting. |
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The Committee shall evaluate the qualifications, independence
and performance of the independent auditors on the basis of such
factors as it shall deem appropriate. The Committee shall obtain
and review a report from the independent auditors at least
annually regarding (a) the auditors internal quality-control
procedures, (b) any material issues raised by the most recent
quality-control review, or peer review, of the firm, or by any
inquiry or investigation by governmental or professional
authorities within the preceding five years respecting one or
more independent audits carried out by the firm, (c) any steps
taken to deal with any such issues, and (d) all relationships
between the independent auditors and the Company. The Committee
shall discuss with management the qualifications, independence
and performance of the independent auditors. The independent
auditors shall report directly to the Audit Committee and are
ultimately accountable to the Committee and the Board. |
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The Committee shall establish policies for hiring employees or
former employees of the independent auditors. |
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The Committee shall discuss with the independent auditors the
overall scope and plans for their audits, including the adequacy
of staffing and compensation. Also, the Committee shall discuss
with management and the independent auditors the adequacy and
effectiveness of the accounting and financial controls,
including the Companys policies and procedures to assess,
monitor and manage business risk and legal and ethical
compliance programs (including the Companys Code of Ethics and
Business Practices). |
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The Committee shall provide sufficient opportunity for the
independent auditors to meet with the members of the Audit
Committee without members of management present. Among the items
to be discussed in these meetings are the independent auditors
evaluation of the Companys financial and accounting personnel,
the cooperation that the independent auditors received during
the course of audit, any difficulties encountered, any
restrictions on their work, significant disagreements with
management and their findings and recommendations. The Committee
shall discuss certain matters required to be communicated to the
Audit Committee in accordance with AICPA SAS 61. |
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The Committee shall receive annual reports from the independent
auditors on the critical policies and practices of the Company,
and all alternative treatments of financial information within
generally accepted accounting principles that have been
discussed with management. |
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APPENDIX A
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The Committee shall review managements assertion on its
assessment of the effectiveness of internal controls and the
independent auditors report on the Companys internal controls. |
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The Committee shall review and discuss earnings and press
releases, as well as any financial information and earnings
guidance that might be provided to analysts and rating agencies.
The chairman of the Committee may represent the entire Committee
for the purposes of these reviews. |
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The Committee shall review the interim financial statements and
disclosures under Managements Discussion and Analysis of
Financial Condition and Results of Operations with management
and the independent auditors prior to the filing of the
Companys quarterly report on Form 10-Q. Also, the Committee
shall discuss the results of the quarterly review and any other
matters required to be communicated to the Committee by the
independent auditors under generally accepted auditing
standards. The chair of the Committee may represent the entire
Committee for the purposes of this review. |
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The Committee shall review with management and the independent
auditors the financial statements and disclosures under
Managements Discussion and Analysis of Financial Condition and
Results of Operations to be included in the Companys annual
report on Form 10-K, including their judgment about the quality,
as well as the acceptability of accounting principles, the
reasonableness of significant judgments and the clarity of the
disclosures in the financial statements. Also, the Committee
shall discuss the results of the annual audit and any other
matters required to be communicated to the Committee by the
independent auditors under generally accepted auditing
standards. |
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The Committee shall establish procedures for the receipt,
retention and treatment of complaints received by the Company
regarding accounting, internal accounting controls or auditing
matters and the confidential anonymous submission by its
employees of concerns regarding questionable accounting or
auditing matters. |
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The Committee shall receive corporate attorneys reports of
evidence of a material violation of securities laws or breaches
of fiduciary duty. |
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The Committee shall prepare its report to be included in the
Companys annual proxy statement as required by SEC regulations. |
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The Committee shall evaluate its performance at least annually
to determine whether it is functioning effectively. |
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The chair of the Committee shall be responsible for keeping
accurate minutes of Committee meetings, reviews, activities and
reports. The Committee shall regularly report its activities to
the Board. |
A-3
APPENDIX A
Compliance Matters
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The Committee shall discuss with management the Companys
compliance with applicable laws and regulations and any material
reports, correspondence or inquiries from regulatory or
governmental agencies and any employee complaints or published
reports which raise material issues regarding the Companys
financial statements or accounting policies. |
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The Committee shall obtain reports from management stating that
the Company and its subsidiary entities are in conformity with
applicable legal requirements, legal business policies,
regulatory requirements and the Companys Code of Ethics and
Business Practices. The Committee shall review reports and
disclosures of insider and affiliated party transactions. The
Committee shall advise the Board with respect to the Companys
policies and procedures regarding compliance with applicable
laws and regulations and with the Companys Code of Ethics and
Business Practices. |
A-4
PROXY
Panhandle Oil and Gas Inc.
Grand Centre, Suite 300, 5400 North Grand Blvd.
Oklahoma City, Ok 73112-5688
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned hereby appoints L. Kelly Harris and Linda K.
Schwartz, or any of them, as proxies each with full power of substitution, to represent and vote all of the shares of
Class A Common Stock of Panhandle Oil and Gas Inc. held of record by the undersigned on January 23, 2008, at the
annual meeting of shareholders to be held on March 6, 2008, or any adjournment or postponement thereof. Should other
matters properly come before the meeting, the proxies are further authorized to vote thereon, in their discretion.
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ELECTION OF DIRECTORS (three vacancies, each for a 3-year term) |
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Michael C. Coffman |
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o FOR |
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o WITHHOLD AUTHORITY TO VOTE FOR |
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Duke R. Ligon |
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o FOR |
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o WITHHOLD AUTHORITY TO VOTE FOR |
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Robert A. Reece |
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o FOR |
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o WITHHOLD AUTHORITY TO VOTE FOR |
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(Please Sign on Reverse Side)
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THIS PROXY, WHEN PROPERLY EXECUTED, WILL BE VOTED IN THE MANNER DIRECTED HEREIN BY THE
UNDERSIGNED STOCKHOLDER. IF NO DIRECTION IS GIVEN, THIS PROXY WILL BE VOTED FOR ALL PROPOSALS.
PLEASE SIGN EXACTLY AS NAME APPEARS BELOW
DATED: , 2008
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SIGNATURE |
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SIGNATURE, IF HELD JOINTLY |
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WHEN SHARES ARE HELD BY JOINT TENANTS, BOTH SHOULD SIGN. WHEN
SIGNING AS ATTORNEY, EXECUTOR, ADMINISTRATOR, TRUSTEE OR GUARDIAN, PLEASE GIVE FULL TITLE AS SUCH. IF A CORPORATION, PLEASE
SIGN IN FULL CORPORATE NAME BY PRESIDENT OR OTHER AUTHORIZED OFFICER. IF A PARTNERSHIP, PLEASE SIGN IN PARTNERSHIP NAME BY AUTHORIZED PERSON.