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To Be Held December 4, 2008
The Annual Meeting of Shareholders of ScanSource, Inc. will be held at the Marriott Hotel, One Parkway East, Greenville, South Carolina 29615, on Thursday, December 4, 2008, at 10:00 a.m., local time, for the following purposes:
(1) | To elect five members to the Board of Directors; |
(2) | To ratify the appointment of the Companys independent auditors for the fiscal year ending June 30, 2009; and |
(3) | To transact such other business as may properly come before the Annual Meeting or any adjournments thereof. |
Only shareholders whose names appear of record on the books of the Company at the close of business on October 15, 2008 will be entitled to notice of and to vote at the Annual Meeting or at any adjournments thereof.
This year, the Company is pleased to be using the new U.S. Securities and Exchange Commission rule that allows companies to furnish their proxy materials over the Internet. As a result, the Company is mailing to its shareholders a Notice of Internet Availability of Proxy Materials (the Notice). The Notice contains instructions on how to access the Companys Proxy Statement and Annual Report and vote online. The Notice also contains instructions on how shareholders can receive a paper copy of the Companys proxy materials, including a Proxy Statement, the Companys Annual Report and a form of proxy card or voting instruction card. Shareholders who receive a paper copy of the Companys proxy materials, including a Proxy Statement, the Companys Annual Report and a form of proxy card or voting instruction card may vote by telephone. By furnishing its proxy materials over the Internet, the Company is lowering the costs and reducing the environmental impact of the Companys Annual Meeting.
You are cordially invited and urged to attend the Annual Meeting in person, but if you are unable to do so, please vote by proxy over the Internet or by telephone, or, if you received paper copies of the proxy materials by mail, you can also vote by mail by following the instructions on the proxy card or voting instruction card. Voting over the Internet, by telephone or by written proxy or voting instruction card will ensure your representation at the Annual Meeting regardless of whether you attend in person. If you attend the Annual Meeting and desire to revoke your proxy and vote in person, you may do so. In any event, you are entitled to revoke your proxy at any time before it is exercised.
James G. Foody Chairman of the Board |
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October 21, 2008 |
This Proxy Statement is furnished in connection with the solicitation of proxies by the Board of Directors of ScanSource, Inc. (the Company) to be used in voting at the Annual Meeting of Shareholders of the Company to be held at the Marriott Hotel, One Parkway East, Greenville, South Carolina 29615, on Thursday, December 4, 2008, at 10:00 a.m., local time, and at any adjournments thereof (the Annual Meeting).
Important Notice Regarding the Availability of Proxy Materials for the Shareholder Meeting to Be
Held on December 4, 2008
The Companys Proxy Statement and Annual Report are available at www.proxyvote.com.
This year, the Company is pleased to be using the new U.S. Securities and Exchange Commission rule that allows companies to furnish their proxy materials over the Internet. On or about October 21, 2008, the Company started mailing to its shareholders a Notice of Internet Availability of Proxy Materials (a Notice). The Notice contains instructions on how to access this Proxy Statement and Annual Report and vote online. The Notice also contains instructions on how shareholders can receive a paper copy of the Companys proxy materials, including this Proxy Statement, the Companys Annual Report and a form of proxy card or voting instruction card. Shareholders who receive a paper copy of the Companys proxy materials, including a Proxy Statement, the Companys Annual Report and a form of proxy card or instruction card may vote by telephone. By furnishing its proxy materials over the Internet, the Company is lowering the costs and reducing the environmental impact of the Annual Meeting.
Any shareholder who executes the form of proxy referred to in this Proxy Statement may revoke it at any time before it is exercised. The proxy may be revoked by giving written notice to the Secretary of the Company of such revocation, by executing and delivering to the Secretary of the Company a proxy bearing a later date, or by attending the Annual Meeting and voting in person. Whether or not you plan to attend, you are urged to sign and return the enclosed proxy.
The cost of preparing, assembling and mailing this Proxy Statement and the form of proxy will be borne by the Company. Directors, officers and employees of the Company may also solicit proxies personally or by mail, telephone or facsimile. No compensation will be paid for such solicitations. In addition, the Company will bear the reasonable expenses of brokerage houses and other custodians, nominees and fiduciaries who, at the request of the Company, may send proxies and proxy solicitation material to their clients and principals.
The Board of Directors has fixed the close of business on October 15, 2008 as the record date and time for the determination of shareholders entitled to notice of, and to vote at, the Annual Meeting and at any adjournments thereof. As of such date, 26,411,018 shares of the Companys no par value common stock (the Common Stock) were outstanding. All of such shares are eligible to be voted on each matter currently scheduled to come before the Annual Meeting, and no other outstanding shares of capital stock of the Company are eligible to be voted at the Annual Meeting. Cumulative voting for the election of directors is not available under the Companys Articles of Incorporation. Consequently, each eligible share of Common Stock is entitled to one vote on each matter to be voted upon at the Annual Meeting. The election of directors will be by plurality vote as indicated below. For each other matter specified in this Proxy Statement to be submitted for shareholder approval at the Annual Meeting, the affirmative vote of a majority of the votes cast at the Annual Meeting is required for approval. Abstentions and broker non-votes are not considered as votes cast, and therefore will have no effect on the outcome of the vote on such matters. A broker non-vote occurs when a broker or other nominee holding shares of Common Stock for a beneficial owner does not vote on a particular proposal because the broker or other nominee does not have discretionary voting power with respect to that matter and has not received voting instructions from the beneficial owner.
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The Bylaws of the Company provide that the presence in person or by proxy of the holders of a majority of the outstanding shares of Common Stock entitled to vote at the Annual Meeting is necessary to constitute a quorum at the Annual Meeting and at any adjournments thereof. Directions to withhold authority to vote for directors, abstentions and broker non-votes will be counted for purposes of determining if a quorum is present at the Annual Meeting. If a quorum is not present or represented at the Annual Meeting, the chairman of the meeting or the shareholders holding a majority of the shares of Common Stock entitled to vote, present in person or represented by proxy, have the power to adjourn the meeting from time to time without notice, other than an announcement at the meeting, until a quorum is present or represented. Directors, officers and employees of the Company may solicit proxies for the reconvened meeting in person or by mail, telephone or telegram. At any such reconvened meeting at which a quorum is present or represented, any business may be transacted that might have been transacted at the meeting as originally scheduled.
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Five directors are to be elected at the Annual Meeting. Pursuant to the authority granted to it by the Companys Bylaws, the Board of Directors has set the size of the Board of Directors at five members. The size of the Board of Directors may be increased or decreased by resolution of the Board of Directors by a number of Directors that is 30% or less of the number of Directors last elected by the shareholders.
The Board of Directors has recommended each of the five existing members of the Board of Directors as the five nominees for election as directors at the Annual Meeting to serve until the next annual meeting of shareholders or until their respective successors shall have been elected and qualified. The following are the Companys nominees for election as directors at the Annual Meeting: Michael L. Baur, Steven R. Fischer, James G. Foody, Michael J. Grainger and John P. Reilly.
In accordance with the Bylaws of the Company, those nominees receiving the greatest number of votes cast (although not necessarily a majority of the votes cast) will be elected to the Board of Directors. Abstentions and shares held in street name that are not voted in the election of directors (i.e., broker non-votes) will not be included in determining the number of votes cast in the election of directors. The proxies solicited for the Annual Meeting cannot be voted for a greater number of persons than five, the number of nominees named. Cumulative voting in the election of directors is not permitted by the Companys Articles of Incorporation. If any nominee shall become unavailable for any reason, the persons named in the form of proxy shall vote for a substitute nominee or vote to reduce the number of directors to be elected as directed by the Board of Directors. The Board of Directors has no reason to believe that any of the five nominees listed above will not be available for election as a director.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THE ELECTION OF THE NOMINEES SET FORTH ABOVE. THE PERSONS NAMED IN THE FORM OF PROXY WILL VOTE THE PROXY AS SPECIFIED. IF NO SPECIFICATION IS MADE, THE PROXY WILL BE VOTED FOR THE ELECTION OF THE NOMINEES SET FORTH ABOVE.
The following table gives information about the Common Stock that may be issued upon the exercise of options, warrants and rights under all of the Companys existing equity compensation plans as of June 30, 2008.
Plan Category | (a) Number of Securities to Be Issued Upon Exercise of Outstanding Options, Warrants and Rights |
(b) Weighted Average Exercise Price of Outstanding Options, Warrants and Rights |
(c) Number of Securities Remaining Available for Future Issuance Under Equity Compensation Plans (Excluding Securities Reflected in Column (a)) |
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Equity Compensation Plans Approved by Shareholders | 1,859,553 | $ | 25.58 | 1,293,331 | (1) | |||||||
Equity Compensation Plans Not Approved by Shareholders | | | | |||||||||
Total | 1,859,553 | $ | 25.58 | 1,293,331 |
(1) | 1,144,531 shares remain available for issuance under the Companys 2002 Long-Term Incentive Plan, as amended, which allows for grants of stock options, stock appreciation rights, performance stock awards, restricted stock awards, dividend equivalent awards and other stock-based awards. 148,800 shares remain available for issuance under the Amended and Restated Directors Equity Compensation Plan, which provides for grants of stock options and restricted stock awards. |
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The Audit Committee has appointed the firm of Ernst & Young LLP, an independent registered public accounting firm, as independent auditor to make an examination of the accounts of the Company for the fiscal year ending June 30, 2009, which appointment has been ratified by the Board of Directors. See the Audit Committee Report below for more information. If the shareholders do not ratify this appointment, other independent registered public accounting firms will be considered by the Audit Committee.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THE PROPOSAL TO RATIFY THE APPOINTMENT OF ERNST & YOUNG LLP. THE PERSONS NAMED IN THE FORM OF PROXY WILL VOTE THE PROXY AS SPECIFIED. IF NO SPECIFICATION IS MADE, THE PROXY WILL BE VOTED FOR THE RATIFICATION OF THE APPOINTMENT OF ERNST & YOUNG LLP.
A representative of Ernst & Young LLP is expected to be in attendance at the Annual Meeting and will have the opportunity to make a statement and be available to respond to appropriate questions.
As reflected in the table below, the Company incurred fees in fiscal 2007 and 2008 for services performed by Ernst & Young LLP related to such periods.
Year Ended June 30, 2007 |
Year Ended June 30, 2008 |
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Audit Fees | $ | 1,172,995 | $ | 1,202,505 | ||||
Audit-Related Fees | $ | 8,900 | $ | 60,133 | ||||
Fees for Audit of Restated Financial Statements and Review of the Special Committees Internal Stock Option Investigation Under the Direction of the Audit Committee and Related Activities | 909,349 | $ | 50,902 | |||||
Tax Fees | $ | 72,201 | $ | 39,844 | ||||
Total Fees | $ | 2,163,444 | $ | 1,353,384 |
In the above table, in accordance with applicable SEC rules:
| audit fees are fees billed by the independent auditors for professional services for the audit of the consolidated financial statements included in the Companys Form 10-K, the audit of internal controls over financial reporting and review of financial statements included in the Companys Form 10-Qs, and for services that are normally provided by the auditors in connection with statutory and regulatory filings or engagements; |
| audit-related fees are fees for services performed during 2007 and 2008 by the independent auditors for their review of the Companys SEC filings and communications; |
| Fees for Audit of Restated Financial Statements and Review of the Special Committees Internal Stock Option Investigation Under the Direction of the Audit Committee and Related Activities are fees for services performed by the independent auditors in connection with their review of the findings of the investigation by the Special Committee formed by the Companys Board of Directors into the Companys stock option award practices as well as the services performed by the independent auditors in connection with their audit of the financial statements restated by the Company as a result of the Special Committees investigation; and |
| tax fees are fees for services performed during the respective years by the independent auditors for professional services related to certain foreign tax compliance, tax advice, and tax planning. |
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It is the policy of the Audit Committee to pre-approve all audit and permitted non-audit services proposed to be performed by the Companys independent auditor. The process for such pre-approval is typically as follows: Audit Committee pre-approval is sought at one of the Committees regularly scheduled meetings following the presentation of information at such meeting detailing the particular services proposed to be performed. The authority to pre-approve non-audit services may be delegated by the Audit Committee to one or more members of the Committee, who shall present any decision to pre-approve an activity to the full Committee at the first meeting following such decision. None of the services described above were approved by the Audit Committee pursuant to the exception provided by Rule 2-01(c)(7)(i)(C) under Regulation S-X.
The Audit Committee has reviewed the non-audit services provided by Ernst & Young LLP and has determined that the provision of such services is compatible with maintaining Ernst & Young LLPs independence.
The Board of Directors of the Company knows of no other matter to come before the Annual Meeting. However, if any matter requiring a vote of the shareholders should be duly presented for a vote, then the persons named in the enclosed form of proxy intend to vote such proxy in accordance with their best judgment.
Shareholder proposals intended to be presented at the 2009 Annual Meeting of Shareholders must be received by the Company by June 23, 2009 for possible inclusion in the proxy materials relating to such meeting, in accordance with the SECs Rule 14a-8. Any proposal received after this date will be considered untimely and may be excluded from the proxy materials.
The deadline for shareholders to provide written notice of intent to make nominations for the election of directors at the 2009 Annual Meeting of Shareholders (but not for inclusion in the proxy materials relating to such meeting) will be 90 days prior to the date of the meeting. Such notice must also otherwise conform to the requirements of the Companys Bylaws. For any other shareholder proposal intended to be presented at the 2009 Annual Meeting of Shareholders received by the Company after September 6, 2009, the persons named in the proxy for such meeting may exercise their discretionary voting power with respect to such proposal.
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The following sets forth certain information regarding the Companys executive officers and directors:
James G. Foody, 78, has served as a Chairman of the Board of Directors since December 2005 and as a director of the Company since December 1995. Mr. Foody has served as a business consultant in Greenville, South Carolina since October 1990. Prior to that time, he was a partner in the accounting firm of Ernst & Young LLP.
Michael L. Baur, 51, has served as the Companys Chief Executive Officer since January 2000 and as a director since December 1995. Mr. Baur has been employed with the Company since its inception, and held the position of President from that point until June 2007. Prior to joining the Company, from April 1991 to November 1992, Mr. Baur served in various positions at personal computer manufacturer Argent Technologies, Inc., including President and General Manager. In September 1989, Mr. Baur joined Gates/FA, a value-added computer and technology distributor, as a Product Manager and served as Merchandising Manager from February 1990 to March 1991.
Steven R. Fischer, 63, has served as a director of the Company since December 1995. Mr. Fischer has served as President of North Fork Business Capital Corporation and its successor, Capital One Leverage Finance from July 2004 to July 2008, and served as President of Transamerica Business Capital Corporation from September 2000 to February 2004, as Executive Vice President and Division Manager of Transamerica Business Capital Corporation from October 1997 to September 2000 and as Senior Vice President and Regional Manager of Transamerica Business Capital Corporation from March 1992 to October 1997. Mr. Fischer is currently a financial consultant and serves as a director of Falconstor Software Inc., a provider of storage networking infrastructure software.
John P. Reilly, 60, has served as a director of the Company since June 2001. Mr. Reilly is co-founder and managing partner of Keltic Financial Services, LLC in Rye, New York. Prior to that, from 1977 to 1999, he held senior management positions in the Leveraged Buy-Out, Leasing, Corporate Finance and Private Banking divisions at Citibank, N.A.
Michael J. Grainger, 56, has served as a director of the Company since October 2004. Mr. Grainger served as President and Chief Operating Officer of Ingram Micro, Inc., a technology distributor, from January 2001 to April 2004. From May 1996 to July 2001 he served as Executive Vice President and Chief Financial Officer of Ingram Micro, and from July 1990 to October 1996 as Vice President and Controller of Ingram Industries, Inc.
R. Scott Benbenek, 52, has served as the Companys President of Worldwide Operations since June 2007, and served as the Companys Executive Vice President, Corporate Operations from 2002 to 2007. Mr. Benbenek joined the Company in 1998, and has also held the positions of Vice President of Merchandising and Director of Merchandising. Prior to joining the Company, Mr. Benbenek served as Product Manager for Gates/Arrow (now Synnex), from 1990 to 1992, and served as Director of Merchandising and Vice President of Merchandising for Gates/Arrow from 1992 to 1995 and 1995 to 1998, respectively.
Richard P. Cleys, 57, has served as Vice President and Chief Financial Officer since joining the Company in November 2002. Prior to joining the Company, Mr. Cleys served as Vice President and Controller of Lanier Worldwide, Inc., a multinational office product and service distributor, from 1996 to 1998 and as Vice President Finance and Treasurer from 1999 to 2001. From 1993 to 1996, Mr. Cleys served as Vice President and Chief Financial Officer of AB Dick, Inc., a manufacturer of printing products.
John J. Ellsworth, 40, has served as the Companys Vice President, General Counsel and Corporate Secretary since August 2008 and as the Companys General Counsel and Corporate Secretary since joining the Company in January 2003 to August 2008. Prior to joining the Company, Mr. Ellsworth served as Assistant General Counsel of One Price Clothing Stores, Inc. from 2000 to 2003 and as a judicial law clerk in 1999. Mr. Ellsworth earned a Bachelor of Arts degree in political science and communications from the University of Wisconsin and received his Juris Doctor from the University of Minnesota in 1999. Mr. Ellsworth is admitted to practice law in the states of South Carolina and Minnesota.
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Andrea D. Meade, 37, has served as the Companys Executive Vice President of Operations and Corporate Development since June 2007, and served as the Companys Executive Vice President, Corporate Operations from 2002 to 2007. Ms. Meade joined the Company in 2000, and has also held the position of Director of Strategic Development. Prior to joining the Company, Ms. Meade served as a Senior Associate with Green, Manning & Bunch, Ltd., a middle market investment banking firm. Prior to that, Ms. Meade served as an Associate in J.P. Morgan & Co.s Financial Institutions Group, focused on mergers and acquisitions and advisory services.
In accordance with the listing standards of NASDAQ and the Companys Corporate Governance Guidelines, the Companys Board of Directors must consist of a majority of independent directors. The Board of Directors has determined that each of the four non-management members of the Board meets the requirements for being independent as defined in SEC rules and regulations and NASDAQ listing standards. Mr. Baur is the only management member of the Board of Directors, therefore the independent directors constitute a supermajority of the Board. Pursuant to the Bylaws of the Company, the Board of Directors has established an Audit Committee in accordance with Section 3(a)(58)(A) of the Securities Exchange Act of 1934, as amended, a Compensation Committee, a Governance Committee and a Nominating Committee.
The Board of Directors of the Company met a total of 14 times during the Companys fiscal year ended June 30, 2008. No director attended fewer than 93% of the total of such Board meetings and meetings of the committees on which he served.
The Audit Committee is composed of Chairman Grainger and Messrs. Fischer, Foody and Reilly. The functions of the Audit Committee include selecting the independent auditors, reviewing the scope of the annual audit undertaken by the Companys independent auditors and the progress and results of their work, reviewing the financial statements of the Company and its internal accounting and auditing procedures and oversight of the Companys internal audit function. No directors of the Company who are also executive officers may serve on the Audit Committee. This committee met six times during the fiscal year ended June 30, 2008. Each member of the Audit Committee attended all six meetings during the fiscal year ended June 30, 2008. Each member of the Audit Committee meets the definition of independence for audit committee members as set forth in the NASDAQ listing standards. The Board has determined that Messrs. Grainger, Fischer, Foody and Reilly all meet the requirements of an audit committee financial expert as defined in SEC rules and regulations. The Audit Committee operates pursuant to a charter adopted by the Board of Directors that sets forth the responsibilities and powers delegated by the Board to the Audit Committee and as prescribed by the SEC. A copy of the charter is available on the Companys website at www.scansourceinc.com.
The Compensation Committee is composed of Chairman Reilly and Messrs. Fischer, Foody and Grainger. The functions of the Compensation Committee include reviewing and approving executive compensation policies and practices, reviewing salaries and bonuses for certain officers of the Company, oversight of the Companys stock option plans, and considering such other matters as may from time to time be referred to the Compensation Committee by the Board of Directors. The Compensation Committee operates pursuant to a charter adopted by the Board of Directors that sets forth the responsibilities and powers delegated by the Board to the Compensation Committee. A copy of the charter is available on the Companys website at www.scansourceinc.com. No directors of the Company who are also executive officers of the Company may serve on the Compensation Committee. The Compensation Committee met eight times during the fiscal year ended June 30, 2008. No director attended fewer than 87% of the total of such meetings. See Executive Compensation Compensation Discussion and Analysis for a further discussion of the committees processes and procedures for the consideration and determination of executive and director compensation.
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The Governance Committee is composed of the entire Board of Directors. The Chairman of the Governance Committee is Mr. Fischer. The functions of the Governance Committee include oversight and responsibility for implementation of the Companys program for complying with the requirements of the Sarbanes-Oxley Act of 2002 and rules and regulations of the SEC and NASDAQ thereunder or related thereto (in conjunction with the Audit Committee, where necessary or appropriate) as well as other NASDAQ rulemaking initiatives pertaining to corporate governance considerations. The Governance Committee operates pursuant to a charter adopted by the Board of Directors that sets forth the responsibilities and powers delegated by the Board to the Governance Committee. A copy of the charter is available on the Companys website at www.scansourceinc.com. The Governance Committee held three committee meetings in the fiscal year ended June 30, 2008. All members of the Governance Committee were in attendance.
The Nominating Committee is composed of the entire Board of Directors. The Chairman of the Nominating Committee is Mr. Foody. The functions of the Nominating Committee include oversight and responsibility for the recruitment and nomination of directors of the Company from time to time including, but not limited to, the nomination of directors for election at each annual meeting of shareholders of the Company by a majority of the independent directors on the Board. The Nominating Committee held one committee meeting in the fiscal year ended June 30, 2008. All members of the Nominating Committee were in attendance.
The Nominating Committee will identify and screen potential nominees for directors and recommend nominees to the Board. The Nominating Committee has not adopted specific objective requirements for service on the Board. Instead, the Nominating Committee will consider various factors in determining whether to recommend to the Board potential new Board members, or the continued service of existing members, including the nominees experience and skills and whether such skills or experience are particularly relevant to the Company; whether the nominee would be an independent director under NASDAQ listing standards and applicable law; and in the case of existing members, the nominees contributions as a member of the Board during his or her prior service.
As vacancies arise, the Nominating Committee will consider nominees to the Board of Directors recommended by shareholders of the Company and will consider candidates recommended by shareholders in the same manner as other candidates. Nominations should be submitted in writing to the Secretary of the Company, giving the recommended nominees name, biographical data, and qualifications and must otherwise comply with the requirements of the Companys Bylaws. See Proposals for 2009 Annual Meeting for further information.
The Nominating Committee operates pursuant to a charter adopted by the Board of Directors that sets forth the responsibilities and powers delegated by the Board to the Nominating Committee. A copy of the charter is available on the Companys website at www.scansourceinc.com.
Each member of the Board of Directors attended an Institutional Shareholder Services (ISS) accredited board education program during the 2008 fiscal year. The Company provides its directors with the opportunity and pays for directors to attend accredited ISS director education programs from time to time. All ISS accredited board education programs consist of a minimum of eight hours of instruction.
The Board has established Corporate Governance Guidelines (Guidelines) that address various governance matters including the role of the Board of Directors, the size and function of the Board of Directors, Board tenure, service on other public boards, conflict of interest issues, executive sessions of non-management directors, review of committee charters and the Board self-evaluation process.
The Guidelines set forth general Board functions that include the frequency of and attendance at meetings. In fiscal 2008, no member of the Board of Directors attended fewer than 93% of the meetings of the
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Board of Directors. The members of the Audit Committee, Governance Committee and Nominating Committee attended all of their respective committee meetings in fiscal 2008. No member of the Compensation Committee attended fewer than 87% of the Compensation Committee meetings in fiscal 2008. The Company expects all Board members to attend the Annual Meeting of Shareholders. All of the Companys directors attended the 2007 Annual Meeting of Shareholders.
The Guidelines also provide that the Board of Directors may retain independent advisors on behalf of the Board when appropriate.
The Companys Board of Directors engages in an active succession planning process. On a periodic basis, with the assistance of the Companys Chief Executive Officer, it reviews the potential in-house candidates for each of the critical senior management positions and identifies areas of growth for those candidates that will best enable them to fill any need that the Company might have. Where there is not a satisfactory in-house candidate for a position, the Board considers whether outside candidates are likely to be available in a timely manner and whether other alternatives need to be considered.
The Company is committed to the annual election of all directors. The Board of Directors is elected annually and is not classified.
The Board of Directors currently consists of five members. The size of the Board of Directors may be increased or decreased by resolution of the Board of Directors by a number of directors that is 30% or less of the number of Directors last elected by the shareholders. The Guidelines also address the composition of the Board. The Guidelines provide that a majority of the Board will at all times be independent. Through the Nominating Committee the Board will identify potential candidates for Board membership with the objective being that all new, non-chief executive officer candidates will be independent. Independence is determined in accordance with NASDAQ rules. Through the Nominating Committee the Board confirms the independence of the non-management directors on an annual basis. The Board of Directors has determined that each of the four non-management members of the Board meets the requirements for being independent as defined in SEC rules and regulations and NASDAQ listing standards. Mr. Baur is the only management member of the Board of Directors, therefore the independent directors constitute a supermajority of the Board.
The Guidelines provide that no director may serve on more than three other public company boards. The members of the Board of Directors may not serve on more than three audit committees of public companies.
The Guidelines further provide that non-employee directors meet regularly without management present. The Companys non-employee directors met six times in executive session during fiscal 2008.
In accordance with the corporate governance requirements of NASDAQ and the Guidelines, the Nominating Committee and the Governance Committee of the Board conduct periodic performance reviews of individual directors and the performance of the Board of Directors and committees of the Board of Directors. As a part of the Board evaluation process the Companys Board met in December 2007 to review and discuss director self-assessments and corporate governance matters. The Governance Committee of the Board of Directors met again in April 2008 to discuss and evaluate the performance of the Board and the committees of the Board over the prior year to identify opportunities for improvement, and subsequently communicated its conclusions to management.
Security holders of the Company may send written communications to the Board or any one or more of the individual members of the Board by directing such communication to the Companys Secretary by mail in
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the care of the Secretary, at the Companys principal executive offices, or by e-mail to john.ellsworth@scansource.com. All written communications will be compiled by the Secretary and promptly submitted to the individual directors being addressed or to the chair of the committee whose areas of responsibility include the specific topic addressed by such communication, or in all other cases, to the Chairman of the Board.
The Companys Code of Conduct is applicable to all of the Companys executive officers, including the Chief Executive Officer and the Chief Financial Officer, directors and employees. The Company will provide a copy of the Code of Conduct upon request to any person without charge. Such requests may be transmitted by regular mail in the care of the Secretary. The Company may post the Code of Conduct on its website at www.scansourceinc.com.
The Company will post on its website, www.scansourceinc.com, or will disclose on a Form 8-K filed with the SEC, any amendments to, or waivers from, a provision of the Code of Conduct that apply to the Chief Executive Officer and the Chief Financial Officer, or persons performing similar functions, and that relate to (i) honest and ethical conduct, including the ethical handling of actual or apparent conflicts of interest between personal and professional relationships; (ii) full, fair, accurate, timely, and understandable disclosure in reports and documents that the Company files with, or submits to, the SEC and in other public communications made by the Company; (iii) compliance with applicable governmental laws, rules and regulations; (iv) the prompt internal reporting of violations of the Code of Conduct to an appropriate person or persons identified in the code; or (v) accountability for adherence to the Code of Conduct. Any waiver granted to an executive officer or a director may only be granted by the Board and will be disclosed, along with the reasons therefore, on a Form 8-K filed with the SEC. No waivers were granted in fiscal 2008.
Section 16(a) of the Securities Exchange Act of 1934 requires the Companys directors and executive officers and persons who own more than ten percent of the Companys Common Stock to file with the SEC initial reports of ownership and reports of changes in ownership of Common Stock and other equity securities of the Company. Directors, executive officers and greater than ten percent shareholders are required by SEC regulations to furnish the Company copies of all Section 16(a) reports they file. To the Companys knowledge, based solely on a review of the copies of such reports furnished to the Company and written representations that no other reports were required, during the fiscal year ended June 30, 2008, all Section 16(a) filing requirements applicable to directors, executive officers and greater than ten percent beneficial owners were complied with by such persons.
During the fiscal year ended June 30, 2008, Messrs. Fischer, Foody, Grainger and Reilly served on the Compensation Committee. None of them were an officer or employee of the Company or any of its subsidiaries during the fiscal year ended June 30, 2008, nor at any time prior thereto. During the fiscal year ended June 30, 2008, none of the members of the Compensation Committee had any relationship with the Company requiring disclosure under Item 404 of Regulation S-K, and none of the Companys executive officers served on the compensation committee (or equivalent), or the board of directors, of another entity whose executive officer(s) served on the Companys Board of Directors or Compensation Committee.
10
In this section, the Company provides a discussion and analysis of the material elements of the Companys compensation programs and policies, the material compensation decisions the Company made under those programs and policies with respect to its top executive officers, and the material factors considered in making those decisions. In addition, you will find a series of tables containing specific information about the compensation earned or paid in fiscal years 2008 and 2007 to the following individuals, to whom the Company refers as its named executive officers:
| Michael L. Baur, Chief Executive Officer, |
| Richard P. Cleys, Vice President & Chief Financial Officer, |
| R. Scott Benbenek, President of Worldwide Operations, |
| Andrea D. Meade, Executive Vice President of Operations & Corporate Development, and |
| John J. Ellsworth, Vice President, General Counsel & Corporate Secretary. |
Mr. Ellsworth was determined by the Board of Directors to be a named executive officer of the Company in August 2008 and therefore was appointed as Vice President in August 2008. As a result, the Company has provided information about the compensation earned or paid in fiscal year 2008 to Mr. Ellsworth. The discussion below is intended to help you understand the detailed information provided in the executive compensation tables and to put that information into context within the Companys overall compensation program.
In general, the Company operates in a marketplace where competition for talented executives is significant. Continuity of personnel is a critical success factor to the Companys business. The Companys approach to the compensation of its executive officers is relatively simple and straight-forward. The objective of the Companys executive compensation program is to enable it to attract, motivate, reward and retain the management talent necessary to achieve both long-term and short-term corporate objectives, and enhance shareholder value. The Company also aims to establish executive compensation levels that correlate directly to the executives level of responsibility, with the compensation of executives carrying responsibility for multiple business units being tied to the performance of the Company as a whole. Additionally, the Company aims to provide its executives with incentive-based compensation tied to the Companys performance in achieving growth and improved profitability, which aligns the executive opportunity with the interests of shareholders. To do this effectively, the Companys philosophy is that its compensation program must provide its executive officers with a total compensation package that is reasonable in relation to the Companys performance, sufficiently competitive relative to the packages offered by competitors of similar size in its industry, and internally equitable.
The Compensation Committee of the Companys Board of Directors establishes and reviews the Companys executive compensation policies and practices, reviews the pay plans and equity awards offered to its executive officers, oversees the Companys stock option plans, and considers such other compensation matters as may from time to time be referred to the Compensation Committee by the Board of Directors. The Compensation Committee consists of four non-employee directors who meet the standard for independence under NASDAQ rules. The Company believes that the Compensation Committees independence from management allows the Compensation Committee members to provide unbiased consideration of various elements that could be included in the Companys executive compensation program and apply independent judgment about which elements will best achieve the Companys compensation objectives.
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The Compensation Committee meets at least annually to review and approve all new executive compensation programs and, if necessary, recommend approval to the Board of Directors. The Compensation Committee has not established a formal policy for the manner in which it allocates executive compensation between cash and non-cash components, short-term and long-term components, or among benefits, perquisites or other forms of non-cash compensation. Instead, the Compensation Committee focuses on the past performance and contribution of each executive officer in determining the overall structure of executive compensation packages. The Compensation Committee also relies upon the recommendations of the Companys management team, particularly Mr. Michael L. Baur, the Companys Chief Executive Officer, regarding the compensation of the named executive officers other than the Chief Executive Officer. The Chief Executive Officer, with input from other executive officers, annually reviews the performance of each of the named executive officers (the Chief Executive Officers performance is reviewed solely by the Compensation Committee) and presents recommendations for compensation adjustments, including any adjustments to base salary, variable compensation and/or equity awards, to the Compensation Committee. The Board of Directors provides guidance regarding the assessment of each executive officers annual performance and recommendations for adjustments to each executive officers compensation package. In addition, each executive officer is subject to the annual performance evaluation system managed by the Companys Human Resources Department, and this performance assessment tool is used by the Chief Executive Officer in his review of each executive officers performance.
During fiscal year 2008, the Compensation Committee met eight times for the express purpose of discussing executive compensation matters. The Compensation Committee has the authority to hire outside advisors and experts, including compensation consultants, to assist it. In January 2008, the Compensation Committee met to consider the compensation and renegotiation of the employment agreement for the Companys Chief Executive Officer. In the first quarter of calendar 2008, the Compensation Committee engaged Watson Wyatt Worldwide (Watson Wyatt) to conduct a market-based assessment of the Chief Executive Officers compensation arrangements and employment agreement provisions.
The primary focus in setting compensation levels is the executive officers experience and the levels of compensation potentially available in the marketplace. In addition, the Board focuses on the results of the executives annual performance reviews, which consider the executives decision-making and their demonstrated skill in developing the individuals that report to them. Since all of the Companys named executive officers have been employed by the Company for more than five years, the Company has not recently had to establish compensation without historical points of reference.
As noted above, the Compensation Committee engaged Watson Wyatt in the first quarter of calendar 2008. During the course of its engagement Watson Wyatt has provided market data to help the Compensation Committee assess the Chief Executive Officers compensation arrangement and employment agreement provisions. Watson Wyatt also assisted the Compensation Committee in assessing the Chief Executive Officers total compensation in the fiscal year 2008 in light of the expiration of his employment agreement on June 30, 2008 and the Companys expected execution of a new employment agreement with the Chief Executive Officer. In its assessment, Watson Wyatt used a peer group of 13 companies classified by Standard & Poors as technology distributors to develop market references. The companies in the peer group had revenues between $500 million and $16 billion. The peer group consisted of the following:
Avnet Inc.
Arrow Electronics Inc.
CDW Corp.
Synnex Corp.
Anixter International Inc.
Insight Enterprises Inc.
Brightpoint Inc.
PC Connection Inc.
GTSI Corp.
Nu Horizons Electronics Corp.
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Zones Inc.
Richardson Electronics Ltd.
Agilysis Inc.
Watson Wyatt also collected chief executive officer compensation information from the following companies:
Ingram Micro Inc.
Tech Data Corp.
PSS World Medical, Inc.
CheckPoint Systems
The chief executive officer pay data from the four companies above were presented to the Compensation Committee but were not used by Watson Wyatt to develop statistical market references. Ingram Micro and Tech Data have revenues in excess of $16 billion, and PSS World Medical and CheckPoint Systems are not classified as technology distributors by Standards & Poors.
While there is a significant variation in company size among the peer group companies, the Company ranked in the middle range (between the 25th and the 75th percentiles) in terms of revenues, earnings, assets and market capitalization. The Company ranked in the upper quartile in terms of revenue and earnings growth rates and profit margin. Regression analyses were also used to illustrate the relationship between the size of company and chief executive officer pay at the peer group companies. Watson Wyatts analysis indicated that the Companys compensation for its Chief Executive Officer for fiscal year 2008 is positioned between the peer group median and the 75th percentile for nearly all elements of compensation, as well as in the aggregate. Watson Wyatt provided the Compensation Committee with the following additional findings and observations:
| The supplemental benefits and perquisites offered to the Companys Chief Executive Officer are consistent with the practices of other technology distributors and are relatively modest; |
| The contractual severance provisions contained in the Chief Executive Officers employment agreement are consistent with peer company practices; and |
| The bonus arrangement in the Chief Executive Officers new employment agreement should be performance-based compensation as defined in Section 162(m) of the Internal Revenue Code. |
The Compensation Committee used the analysis and conclusions rendered by Watson Wyatt in designing the total compensation package for the Chief Executive Officer and an amended and restated employment agreement between the Company and the Chief Executive Officer. The amended and restated employment agreement, executed May 27, 2008: (i) extends Mr. Baurs employment agreement for three years (to June 30, 2011), (ii) provides for a $50,000 increase in annual base salary for Mr. Baur to $750,000, (iii) provides for an annual perquisite allotment of $50,000, and (iv) contains a performance-based bonus (or variable compensation). The bonus component in the amended and restated employment agreement is to be determined annually based on a measurement of Return on Invested Capital (ROIC) and operating income, with a target variable compensation equal to 1.5% of operating income.
The Companys executive officer compensation program consists of three core elements: base salary, cash incentives, and long-term equity incentives. The Company also provides its top executive officers with limited retirement benefits, severance benefits and change in control benefits. The employment agreements with each of the named executive officers set forth their respective compensation components.
In order to remedy certain unfavorable personal tax consequences of Section 409A of the Code for certain holders of outstanding stock options, in fiscal 2008 the Company conducted a tender offer for the affected options held by non-executive employees of the Company. The Company offered to amend the affected options to increase the option exercise price to the quoted market price on the revised option grant date and to give option holders a cash payment for the difference in option exercise price between the amended option and the original exercise price. Mr. Ellsworth was not an executive officer at the time of the Companys tender offer. As a result, he participated in the tender offer and the Company made a one-time payment to Mr. Ellsworth. The Company also made one-time payments to Mr. Cleys, Mr. Benbenek and
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Ms. Meade in connection with the amendment of certain options held by them to increase the option exercise price to remedy certain unfavorable personal tax consequences of Section 409A of the Code. Mr. Cleys, Mr. Benbenek and Ms. Meade were not eligible to participate in the Companys tender offer.
Base salaries for each of the Companys named executive officers are determined through a subjective assessment of each executive officers performance, in light of his or her responsibilities, goals and objectives, his or her position with the Company, and the Companys overall performance during prior periods. Any relevant market trends and internal compensation equity issues also may be considered, including each executive officers distribution industry experience relative to others. In evaluating Company performance, the primary focus is upon financial performance for the relevant annual period, measured by operating income. The Company believes that operating income is the appropriate measurement because it is most closely aligned with the interests of shareholders. In addition, operating income is easily computed, communicated and understood by employees and shareholders alike. The Company believes that the correlation between incremental growth in operating income and enhanced shareholder value is strong.
Base salaries are reviewed annually by the Compensation Committee and adjusted appropriately. The base salary paid to each named executive officer of the Company in fiscal year 2008 is set forth in the summary compensation table.
Variable cash incentives payable monthly, quarterly, or annually reward the Companys executive officers for the attainment of pre-determined performance metrics and provide an incentive for continued performance in the future. This component of executive officer compensation has also been used to reward executive officers for business growth opportunities and the profitability of the individual business units they manage. Fiscal year 2008 cash incentives for each executive officer, with the exception of Mr. Cleys and Mr. Ellsworth, were based on the Companys operating income and ROIC. ROIC is used as the performance measurement for several reasons: (1) it is the primary metric relied upon by Company management to monitor and evaluate the Companys business performance; (2) the Company believes that it is the preferred measurement that best balances the Companys operating results with its asset and liability management; and (3) it excludes the results of capitalization decisions (debt vs. equity), is easily computed, communicated and understood, and drives changes in shareholder value. For these reasons, the Company establishes variable cash incentives for its executive officers contingent on the Company achieving ROIC levels that the Company believes will influence its executive officers decisions.
The actual dollar value of the cash incentive award is calculated as a percentage of operating income and ROIC because the Company believes this effectively aligns the financial interests of the named executive officers with the performance and profitability of the Company. While the ROIC performance metric is the same for each named executive officer, with the exception of Mr. Cleys and Mr. Ellsworth, the formula for calculating the dollar value of the cash incentive award is different for each executive. The formula for each executive officer for fiscal year 2008, excluding Mr. Cleys and Mr. Ellsworth, was subjectively determined based on an evaluation of the Companys historical performance and the growth expectations and metrics developed from that evaluation. Factors such as the executive officers scope of responsibility, the Companys past performance, with the results of the most recent fiscal years being emphasized, the general consensus of the Compensation Committee, Board of Directors and executive management team regarding the forecast for the next fiscal year, and any other internal or external factors affecting the Companys business model are also generally considered. The Compensation Committee also considers the need to set the formula for each executive officer at a level where achieving the target incentive compensation levels is not guaranteed and the achievement of the target incentive compensation levels is rewarding to both the executive and to the shareholders.
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For fiscal year 2008, the cash incentives to the named executive officers aggregated to $2,167,812 or 2.31% of operating income. The Compensation Committee considers this an appropriate allocation of operating income for this purpose. The specific awards for each named executive officer for fiscal year 2008 are detailed below.
Mr. Baur. Mr. Baurs annual cash incentive award was calculated as a straight percentage of operating income, as follows.
Return on Invested Capital | % of Operating Income |
|||
Greater than 30% | 1.65 | % | ||
Less than 30% but greater than 20% | 1.5 | % | ||
Less than 20% but greater than 10% | 1.4 | % | ||
10% or less | 1.0 | % |
The Compensation Committee opted to exclude the effects of financial accounting standard SFAS No. 123R in calculating Mr. Baurs award, and agreed with Mr. Baur that the costs incurred by the Company in forming a Special Committee to examine the Companys equity award practices should be included in calculating his award.
In fiscal year 2008, the Company achieved ROIC of 22.36% (ROIC calculation includes the costs attendant to the aforementioned Special Committee), and Mr. Baurs fiscal year 2008 annual cash incentive award was determined to be $1,486,208.
In connection with the June 30, 2008, amendment and restatement of Mr. Baurs employment agreement, Mr. Baurs bonus structure will change for fiscal year 2009. For fiscal year 2009, Mr. Baurs annual cash incentive award, reflected as a percentage of operating income, will be calculated as follows:
Return on Invested Capital | % of Operating Income |
|||
Greater than 30% | 1.65 | % | ||
30% or less and greater than 25% | 1.55 | % | ||
25% or less and greater than 20% | 1.50 | % | ||
20% or less and greater than 10% | 1.40 | % | ||
10% or less | 0 |
Mr. Benbenek. Mr. Benbeneks target cash incentive opportunity, reflected as a percentage of operating income, is 0.35% of the Companys operating income. The amount of Mr. Benbeneks annual cash incentive award was calculated on a monthly basis by multiplying operating income by a factor of .0035 and by a percentage, as follows:
Return on Invested Capital | % for Calculation | |||
Greater than 30% | 115 | % | ||
At or between 25% and 29% | 110 | % | ||
At or between 20% and 24% | 100 | % | ||
Less than 20% | 90 | % |
For purposes of making this calculation, the Compensation Committee opted to exclude the effects of financial accounting standard SFAS No. 123R as well as the costs attendant to the Special Committees examination of the Companys equity award practices. In fiscal year 2008, the Company achieved ROIC of 22.61% (ROIC calculation excludes the costs attendant to the aforementioned Special Committee), and Mr. Benbeneks fiscal year 2008 bonus award was determined to be $334,648.
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Ms. Meade. Ms. Meades target cash incentive opportunity, reflected as a percentage of operating income, is 0.25% of the Companys operating income. The amount of Ms. Meades annual cash incentive award was calculated on a monthly basis by multiplying operating income by a factor of .0025 and by a percentage, as follows:
Return on Invested Capital | % of Target Bonus Opportunity |
|||
Greater than or equal to 30% | 115 | % | ||
At or between 25% and 29% | 110 | % | ||
At or between 20% and 24% | 100 | % | ||
Less than 20% | 90 | % |
For purposes of making this calculation, the Compensation Committee opted to exclude the effects of financial accounting standard SFAS No. 123R as well as the costs attendant to the Special Committees examination of the Companys equity award practices. In fiscal year 2008, the Company achieved ROIC of 22.61% (ROIC calculation excludes the costs attendant to the aforementioned Special Committee), and Ms. Meades fiscal year 2008 bonus award was determined to be $239,954.
Mr. Cleys. Mr. Cleys target bonus for fiscal year 2008 was approximately $75,000. Mr. Cleys bonus was based on a subjective assessment of his performance rather than on the operating income and ROIC measurements applicable to the other named executive officers. Mr. Cleys performance was evaluated by the Chief Executive Officer based on the overall operational performance of the Companys financial function and Mr. Cleys demonstrated management capabilities with respect to issues such as staffing and planning to meet the Companys financial needs. The Board of Directors determined Mr. Cleys bonus compensation after considering the recommendation of the Chief Executive Officer. The Chief Executive Officers favorable evaluation of Mr. Cleys performance in fiscal year 2008 resulted in the Boards approval of a bonus award of $77,876.
In connection with the June 30, 2008 amendment and restatement of Mr. Cleys employment agreement, Mr. Cleys bonus structure will change for fiscal year 2009. For fiscal year 2009, Mr. Cleys target annual cash incentive award will be $100,000 and will be based on income statement and balance sheet objective measurements, as well as the subjective factors discussed above in relation to his bonus for fiscal year 2008. Mr. Cleys maximum annual cash incentive opportunity for fiscal year 2009 will be $150,000.
Mr. Ellsworth. Mr. Ellsworths target bonus for fiscal year 2008 was $25,000. Mr. Ellsworths bonus was based on a subjective assessment of his performance rather than on the operating income and ROIC measurements applicable to the other named executive officers. Mr. Ellsworths performance was evaluated by the Chief Executive Officer based on the overall performance of the Companys legal and regulatory functions and Mr. Ellsworths demonstrated management capabilities with respect to issues such as staffing and planning to meet the Companys legal, regulatory and related compliance needs. The Chief Executive Officers favorable evaluation of Mr. Ellsworths performance in fiscal year 2008 resulted in a bonus award of $29,126.
In connection with the July 1, 2008 employment agreement entered into between Mr. Ellsworth and the Company, and the September 2, 2008 amendment and restatement of that agreement, Mr. Ellsworths bonus structure will remain the same for fiscal year 2009.
Long-term equity incentives are awarded to executive officers in the form of stock options. The Company believes that stock options provide long-term incentives to executives because they directly link the executives financial interests to those of the Companys shareholders. Moreover, the Company believes that stock options are an effective tool for the retention and motivation of executive officers. Stock options were awarded to all of the Companys executive officers during fiscal year 2008. The Board is evaluating and considering the use of restricted stock as well as options for future equity awards.
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With respect to grants, the exercise price of stock options equals the fair market value on the date of the grant, as measured by the closing price of the Companys Common Stock on the NASDAQ Global Select Market on the award date. The Companys Equity Award Grant Policy requires annual awards to be made at the Compensation Committees regularly scheduled meeting on the day of the annual meeting of the Companys shareholders. Stock options are subject to a three-year vesting schedule with a pro rata portion vesting on each anniversary of the date of grant. In addition, vesting accelerates on a change of control. Vested stock options are exercisable for a period of ten years after the grant, subject to limited exceptions if a participants employment terminates.
The number of stock options granted by the Compensation Committee in a given year is based on, among other things, overall Company performance, the number of stock options available for award, the value of the proposed award, and the amount of options awarded in prior years, with the ultimate purpose of motivating, rewarding and retaining executive officers while preserving shareholder value.
As a result of the investigation into the Companys stock option granting practices, the Company determined that the exercise price of certain of its outstanding stock options were set below the fair market value of the related shares on the date of grant. As discussed below under Option Adjustments, in fiscal 2008 certain options held by the Companys executive officers and its employees were modified to increase the exercise price to the fair market value of the shares of Common Stock on the date the Company determined to be the appropriate measurement date for such options to be used in the preparation of its restated financial statements. The information provided below regarding options held by the Companys named executive officers reflects this adjustment. The Company did not consider the effect of the adjustments in determining the subsequent compensation of any of the named executive officers.
The Company provides some of its executive officers with certain perquisites, retirement, deferred compensation and other benefits that the Compensation Committee believes are consistent with the Companys goal of attracting, motivating and retaining key executive employees.
The Companys executive officers are eligible to participate in the Companys tax qualified 401(k) plan to the same degree that other employees are eligible to participate. The plan provides for an annual match of up to $800 that vests over a three-year period. Participants in the Companys 401(k) plan are also eligible for any annual discretionary contributions (authorized by the Compensation Committee) that vest over a five-year period. In addition, in lieu of reimbursing Mr. Baur for expenditures on perquisites in fiscal year 2009, the Company will provide Mr. Baur with an annual perquisite allotment of $50,000.
The Company maintains a deferred compensation plan pursuant to which the executive officers may defer a portion of their annual compensation. Participants funds are invested among various funds designated by the plan administrator (and currently may not be invested in the Companys Common Stock). The Company may make matching contributions that vest over a five-year period. Participants become fully vested in any matching contributions upon a change in control of the Company and upon their death, disability or attainment of age 65.
Executive officers are entitled to participate in the Companys health, vision, dental, paid time off, life, disability and employee stock purchase plans to the same degree that the Companys other employees are entitled to participate. In addition, executive officers may participate in a supplemental long-term disability plan.
The Company has entered into employment agreements with each of its named executive officers because it believes that such agreements are necessary to attract, motivate and retain executive talent and foster continuity among the Companys leadership. These agreements, depending on the reason for the termination and when it occurs, provide certain severance benefits for named executive officers. These severance pay arrangements are put in place not only because they are often necessary to attract executive talent, but because in the case of a change in control, severance benefits provide protection for the executives involved in negotiating and directing the change in control that allows them to act in the best interests of the Company without regard
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to the effects such a change in control may have on their personal situations. Please see the Potential Payments upon Termination or Change in Control section of this Proxy Statement for a detailed description of the severance benefits, and Employment, Severance and Change in Control Agreements in this Proxy Statement for a detailed description of such agreements.
Equity awards are a significant component of the Companys executive officer compensation. The Company maintains a formal equity award policy whereby all annual equity awards and equity awards made to executive officers under Section 16(a) of the Securities Exchange Act of 1934 are made by the Compensation Committee. The Compensation Committee has delegated authority to the Chief Executive Officer to make awards to newly-hired or newly-promoted employees who are not executive officers under Section 16(a) of the Securities Exchange Act of 1934. The Compensation Committees delegation authority to the Chief Executive Officer does not apply to newly-hired employees occurring in connection with a merger or acquisition, and no individual grant may exceed 40,000 shares. The Companys General Counsel and Chief Financial Officer oversee the documentation of and accounting for all stock options and other equity award grants.
The exercise price of all stock options granted by the Compensation Committee, including grants by the Chief Executive Officer pursuant to delegated authority, cannot be less than 100% of the fair market value of the Common Stock on the date of the grant.
Regarding annual, merit-based equity grants, the date of grant is the day following each annual meeting of the Companys shareholders or, in the absence of reported sales on such date, the closing sales price on the immediately preceding date on which sales were reported. The Compensation Committee is authorized to grant annual, merit-based equity awards to employees and consultants pursuant to a meeting held each year on the same date as the annual shareholder meeting, and grants are made only during a window for stock transactions (under the Companys insider trading compliance program). In the event that the annual shareholder meeting does not occur during a window, the annual grant will occur at the next Compensation Committee meeting that occurs during a window. The annual grant date for named executive officers is the same as the annual grant date for other employees (except for new hires or promotions).
If necessary, the Compensation Committee may meet quarterly, or more often as required, during a window for stock transactions to make special grants of equity awards in the case of newly-hired Section 16 officers, promotions, or special recognition situations for employees and consultants, or in situations not involving annual grants. Equity awards to newly hired employees or officers, or to Company employees who have been promoted, are granted on the effective date of their employment with the Company or the effective date of their promotion, as applicable. Equity awards related to special recognition situations for employees and consultants and other situations not involving annual grants, new hires or promotions will only be granted on a date occurring during windows for stock transactions. The Board of Directors of the Company considers and approves options issued in connection with a merger or acquisition.
The accounting and tax treatment of compensation generally has not been a factor in determining the amounts of compensation for the Companys executive officers. However, the Compensation Committee and management have considered the accounting and tax impact of various program designs to balance the potential cost to the Company with the benefit/value to the executive.
Section 162(m) of the Code places a limit of $1 million on the amount of compensation that the Company may deduct in any year with respect to any one of the Companys named executive officers. Compensation that qualifies as performance-based compensation under Section 162(m) is not subject to this $1 million limitation. In fiscal year 2008 a portion of the variable compensation paid by the Company to Mr. Baur was not deductible under Section 162(m). The variable compensation provisions in the amended and restated employment agreement with Mr. Baur entered into on May 27, 2008 are designed to constitute compensation that qualifies as performance-based compensation under Section 162(m). It is the Compensation
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Committees intent to maximize deductibility of executive compensation while retaining some discretion needed to compensate executives in a manner commensurate with performance and the competitive landscape for executive talent.
With the adoption of SFAS No. 123R, the Company does not expect accounting treatment of differing forms of equity awards to vary significantly and, therefore, accounting treatment is not expected to have a material effect on the selection of forms of compensation.
The following table sets forth the cash and other compensation that the Company paid to its named executive officers or that was otherwise earned by the Companys named executive officers for their services in all capacities during the fiscal years ended June 30, 2008 and June 30, 2007.
Name and Principal Position | Year | Salary ($) |
Bonus ($) |
Option Awards ($)(2) |
Non-Equity Incentive Plan Compensation ($)(3) |
All Other Compensation ($)(4) |
Total ($) |
|||||||||||||||||||||
Michael L. Baur President and Chief Executive Officer |
2008 | 700,000 | (1) | | 1,152,661 | 1,486,208 | 204,244 | 3,543,113 | ||||||||||||||||||||
2007 | 700,000 | | 849,829 | 1,184,625 | 131,517 | 2,865,971 | ||||||||||||||||||||||
Richard P. Cleys Vice President and Chief Financial Officer |
2008 | 272,500 | (1) | 139,806 | (5) | 85,682 | | 19,032 | 517,020 | |||||||||||||||||||
2007 | 250,000 | 80,376 | (6) | 119,709 | | 13,857 | 463,942 | |||||||||||||||||||||
R. Scott Benbenek President of Worldwide Operations |
2008 | 303,077 | 62,860 | (7) | 239,463 | 334,648 | 32,031 | 972,079 | ||||||||||||||||||||
2007 | 200,000 | | 85,464 | 221,567 | 22,558 | 529,589 | ||||||||||||||||||||||
Andrea D. Meade Executive Vice President of Operations and Corporate Development |
2008 | 201,923 | 37,500 | (7) | 136,263 | 239,954 | 16,406 | 632,046 | ||||||||||||||||||||
2007 | 137,500 | | 55,590 | 191,484 | 9,484 | 394,058 | ||||||||||||||||||||||
John J. Ellsworth, Vice President, General Counsel and Corporate Secretary(9) |
2008 | 172,327 | 45,494 | (8) | 25,135 | | 5,869 | 248,825 |
(1) | Does not include $773,967.55 to Mr. Baur and $254,251.68 to Mr. Cleys that was included on their respective Form W-2s for tax reporting purposes related to the grant of options treated as discount options for Section 409A purposes, but for which they received no compensation. |
(2) | Reflects the proportionate amount of the total fair value of option awards recognized by the Company as an expense for financial statement reporting purposes for the fiscal years ended June 30, 2007 and June 30, 2008, respectively, disregarding for this purpose the estimate of forfeitures related to service-based vesting conditions. The fair value of the awards was determined in accordance with Financial Accounting Standards Board Statement of Financial Accounting Standards No. 123 (revised 2004) Share-Based Payment (which is referred to as FAS 123R). The assumptions used in the calculation of the grant date fair values of the option awards made in 2007 and 2008 are included in Note 9 to the Companys audited financial statements for the fiscal year ended June 30, 2008 included in the Companys Annual Report to Shareholders for the fiscal year ended June 30, 2008, accompanying this Proxy Statement. |
(3) | Reflects the value of cash incentives earned pursuant to the Companys annual incentive bonus program. For information regarding the Companys annual incentive bonus program, see the discussion in Compensation Discussion and Analysis in this Proxy Statement. |
(4) | All Other Compensation includes three components for each named executive officer: a Company matching contribution under the Companys Nonqualified Deferred Compensation Plan, a 401(k) matching contribution, and premiums on an officer disability policy paid by the Company. For Mr. Baur, Mr. Cleys, Mr. Benbenek, Ms. Meade and Mr. Ellsworth, respectively, the Companys matching contribution under the Nonqualified Deferred Compensation Plan was $200,000, $14,145.24, $25,862.73, $14,806.59 and |
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$4,942.16 for the fiscal year ended June 30, 2008, and for Mr. Baur, Mr. Cleys, Mr. Benbenek, and Ms. Meade for the fiscal year ended June 30, 2007 the contribution was $127,273, $8,970, $18,306, and $8,065, respectively. The disability premiums for the fiscal year ended June 30, 2008 were $3,444.48, $4,087.20, $4,458.24, $799.24 and $127.19 for Mr. Baur, Mr. Cleys, Mr. Benbenek, Ms. Meade and Mr. Ellsworth, and for the fiscal year ended June 30, 2007 were $3,444, $4,087, $3,452, and $619, for Mr. Baur, Mr. Cleys, Mr. Benbenek and Ms. Meade. The 401(k) match for each named executive officer was $800 for the fiscal year ended June 30, 2007 and for the fiscal year ended June 30, 2008. All Other Compensation also includes for Mr. Benbenek a Company match in connection with the Companys Employee Stock Purchase Plan in the amount of $910 for Mr. Benbenek for the fiscal year ended June 30, 2007 and $910 for Mr. Benbenek for the fiscal year ended June 30, 2008. |
(5) | Includes a discretionary bonus of $77,876 based on a subjective assessment of his performance and the overall operational performance of the Companys financial function and a payment of $61,930 to remedy certain unfavorable personal tax consequences of Section 409A of the Code as a result of the amendment of certain of his outstanding options to increase the exercise price to the fair market value on the appropriate measurement date. |
(6) | Consists of a discretionary bonus based on a subjective assessment of his performance and the overall operational performance of the Companys financial function. |
(7) | Consists of a payment in connection with the Companys offer to amend certain stock options to increase the option exercise price and to give them a cash payment for the difference in option exercise price between the amended option and the original option exercise price to remedy certain unfavorable personal tax consequences of Section 409A of the Code. |
(8) | Includes a payment of $29,126 based on a subjective assessment of his performance based on the overall performance of the Companys legal and regulatory functions and Mr. Ellsworths demonstrated management capabilities with respect to issues such as staffing and planning to meet the Companys legal, regulatory and related compliance needs and a payment of $16,368 in connection with the Companys tender offer to amend certain stock options to increase the option exercise price and to give certain option holders a cash payment for the difference in option exercise price between the amended option and the original exercise price. |
(9) | Mr. Ellsworth was determined by the Board of Directors to be a named executive officer of the Company in August 2008 and therefore was appointed as Vice President in August 2008. Because the Company only had four executive officers in 2008, the Company is voluntarily providing compensation information for Mr. Ellsworth for the fiscal year ending June 30, 2008. |
The following table below sets forth the individual grants of plan-based awards made to each of the Companys named executive officers during the fiscal year ended June 30, 2008.
Estimated Future Payouts Under Non-Equity Incentive Plan Awards(1) |
All Other Option Awards: Number of Securities Underlying Options (#)(2) |
Exercise or Base Price of Option Awards ($/Sh) |
Grant Date Fair Value of Stock and Option Awards ($) |
|||||||||||||||||||||||||
Name | Grant Date | Threshold ($) |
Target ($) |
Maximum ($) |
||||||||||||||||||||||||
Michael L. Baur | 12/7/2007 | 939,655 | 1,315,517 | 1,550,431 | 100,000 | 36.69 | 1,731,000 | |||||||||||||||||||||
Richard P. Cleys | 12/7/2007 | | | | 8,000 | 36.69 | 138,480 | |||||||||||||||||||||
R. Scott Benbenek | 12/7/2007 | 295,991 | 328,879 | 378,211 | 20,000 | 36.69 | 346,200 | |||||||||||||||||||||
Andrea D. Meade | 12/7/2007 | 211,422 | 234,914 | 270,151 | 10,000 | 36.69 | 173,100 | |||||||||||||||||||||
John J. Ellsworth | 12/7/2007 | | | | 4,000 | 36.69 | 42,000 |
(1) | Reflects threshold, target and maximum payout levels under the Companys fiscal year 2008 annual incentive bonus program. For information regarding the Companys annual incentive bonus program, see the discussion in Compensation Discussion and Analysis in this Proxy Statement. The actual amount earned by each named executive officer for fiscal year 2008 is reported under the Non-Equity Incentive Plan Compensation column of the Summary Compensation Table. |
(2) | All stock options were granted under the Companys 2002 Long-Term Incentive Plan and vest in equal annual installments on the first three anniversaries of the grant date. |
20
The Company has entered into employment agreements with each of the named executive officers. Each of Mr. Baurs and Mr. Cleys employment agreements, which were amended and restated as of June 30, 2008, is effective for a term ending on June 30, 2011, and, if a change in control occurs, their respective employment agreements will be effective until the later of June 30, 2011, or the first anniversary of the change in control. Mr. Benbeneks and Ms. Meades employment agreements are effective for a term ending June 30, 2009. Mr. Ellsworths employment agreement, which was amended and restated as of September 2, 2008, is effective for a term ending September 2, 2010, and, if a change in control occurs, his employment agreement will be effective until the later of September 2, 2010, or the first anniversary of the change in control.
The current annual salaries of the executive officers pursuant to their employment agreements are as follows: Mr. Baur $750,000; Mr. Cleys $265,000; Mr. Benbenek $300,000; Ms. Meade $200,000; and Mr. Ellsworth $195,000.
The named executive officers employment may be terminated by the Company at any time for cause (as defined in their respective employment agreements) or for no reason, or by the executive with or without good reason (as defined in their respective employment agreements, which, with respect to Messrs. Baur, Cleys, Benbenek and Ellsworth and Ms. Meade, includes termination by the executive during the 60-day period beginning on the six-month anniversary of a change in control). The agreements will also terminate upon the death, disability or retirement of the executive. Depending on the reason for the termination and when it occurs, the executive will be entitled to certain severance benefits, as described below.
If Mr. Baurs, Mr. Cleys or Mr. Ellsworths employment is terminated by the Company other than for cause, death, disability or retirement or if such officer resigns for good reason, the Company will be required to pay him his accrued salary, a pro rata annual bonus, and other accrued benefits through the date of termination. In addition, the Company will be required to pay him a severance amount equal to his highest combined base salary and annual bonus during the three full fiscal years prior to termination, multiplied by an applicable severance multiple. The severance multiple for Mr. Baur is the greater of (a) two, (b) the number of full months then remaining until June 30, 2011, divided by 12, or (c) three, if the employment termination occurs within 12 months after or otherwise in contemplation of a change in control. The severance multiple for Mr. Cleys is the greater of (a) one, (b) the number of full months then remaining until June 30, 2011, divided by 12, or (c) two, if the employment termination occurs within 12 months after or otherwise in contemplation of a change in control. The severance multiple for Mr. Ellsworth is the greater of (a) one, or (b) two, if the employment termination occurs within 12 months after or otherwise in contemplation of a change in control. In addition, for up to 12 months following Mr. Cleys or Mr. Ellsworths termination from employment, or earlier if Mr. Cleys or Mr. Ellsworth becomes entitled to receive medical and dental insurance benefits under another group plan, the Company will be required to reimburse him on a monthly basis for payments made under COBRA toward medical and dental insurance benefits that are in excess of the monthly rates paid by active employees of the Company for such benefits. If Mr. Baurs employment is terminated by the Company other than for cause, death, disability or retirement, or if he resigns for good reason, he and his dependents will receive continued medical, dental and prescription drug benefits until Mr. Baur reaches age 65, and then will receive MediGap coverage, to the extent available, until Mr. Baur reaches the age of 80.
With respect to Mr. Benbenek and Ms. Meade, if: (1) Mr. Benbeneks or Ms. Meades employment is terminated by the Company other than for cause, death, disability or retirement; (2) Mr. Benbenek or Ms. Meade terminates his or her employment for good reason within a period of 30 days after the occurrence of an event giving rise to good reason; (3) Mr. Benbeneks or Ms. Meades employment is terminated other than for cause, death, disability or retirement within 12 months after or in contemplation of a change in control of the Company; or (4) Mr. Benbeneks or Ms. Meades employment is terminated by the Company other than for cause or disability within 60 days of June 30, 2009, then he or she will receive severance benefits that include, among other things, a lump sum cash payment equal to the sum of his or her salary earned through the date of termination (to the extent not already paid), unpaid incentive compensation earned to the date of termination, other accrued benefits through the date of termination, and an amount equal to the highest combined annual salary and incentive compensation earned by Mr. Benbenek or Ms. Meade from the Company, including any such amounts earned but deferred, in the three fiscal years prior to the date of termination. In such instances, the Company will also reimburse Mr. Benbenek and Ms. Meade for any COBRA
21
payments he or she makes in the 12 months following his or her termination date that are in excess of the monthly rates paid by active employees for medical and dental benefits, but only until such time as he or she becomes eligible to receive similar benefits under another group plan.
If Mr. Baurs, Mr. Cleys or Mr. Ellsworths employment is terminated by reason of his death, disability or retirement, he will be entitled to his accrued salary, a pro rata annual bonus and benefits through the date of termination and any death, disability or retirement benefits that may apply, but no additional severance amount. If the Company terminates Mr. Baur, Mr. Cleys or Mr. Ellsworth for cause, or if he resigns from the Company without good reason, he will be entitled to his accrued salary and benefits through the date of termination, but no additional severance amount. If Mr. Baurs employment is terminated by reason of his disability or retirement, he and his dependents will receive continued medical, dental and prescription drug benefits until Mr. Baur reaches age 65, and then will receive MediGap coverage, to the extent available, until Mr. Baur reaches the age of 80. In addition, if Mr. Baurs employment is terminated by reason of his disability, the Company has agreed that Mr. Baur will, during the period that Mr. Baur receives benefits under the Companys short-term disability policy, if any, receive his annual salary per the Companys regular payroll cycle less any amounts he receives under the Companys short-term disability policy, and will also receive an annual payment of $60,000 until Mr. Baur is no longer considered disabled or until he attains age 65, whichever occurs earlier. If Mr. Baurs employment is terminated by reason of his death, his spouse will receive continued medical, dental and prescription drug benefits until Mr. Baur would have reached age 65, and Mr. Baurs children who remain a tax dependent of Mr. Baurs spouse will receive the same until the earlier of their attainment of age 21, the ceasing of their tax dependent status, or their eligibility to receive medical benefits under another employer provided plan. If Mr. Baurs employment is terminated due to the normal expiration of his employment period or if his employment is terminated for other than cause, death, disability or retirement within 60 days after June 30, 2011, he will be entitled to his accrued salary and benefits through the date of termination, a pro-rata annual bonus, an amount equal to two times the highest combined annual salary and incentive compensation earned by Mr. Baur from the Company, including any such amounts earned but deferred, in the last three fiscal years prior to the date of termination, continued medical, dental and prescription drug benefits for Mr. Baur and his dependents until Mr. Baur reaches age 65, and MediGap coverage for Mr. Baur and his dependents, to the extent available, until Mr. Baur reaches the age of 80.
If Mr. Cleys employment is terminated due to the normal expiration of his employment period or if his employment is terminated for other than cause, death, disability or retirement within 60 days after June 30, 2011, he will be entitled to accrued salary and benefits through the date of termination, a pro-rata annual bonus, and an amount equal to the highest combined annual salary and incentive compensation earned by Mr. Cleys from the Company, including any such amounts earned but deferred, in the last three fiscal years prior to the date of termination. If Mr. Ellsworths employment is terminated due to the normal expiration of his employment period or if his employment is terminated for other than cause, death, disability or retirement within 60 days after September 2, 2010, he will be entitled to accrued salary and benefits through the date of termination, a pro-rata annual bonus, and an amount equal to the highest combined annual salary and incentive compensation earned by Mr. Ellsworth from the Company, including any such amounts earned but deferred, in the last three fiscal years prior to the date of termination.
With respect to Mr. Benbenek and Ms. Meade, if his or her employment is terminated by reason of his or her death, disability or retirement, he or she will be entitled to accrued salary, incentive compensation and benefits through the date of termination and any death, disability or retirement benefits that may apply, but no additional severance amount. If Mr. Benbeneks or Ms. Meades employment is terminated due to the normal expiration of his or her employment period or if his or her employment is terminated for other than cause or disability within 60 days after June 30, 2009, he or she will be entitled to accrued salary, incentive compensation and benefits through the date of termination, and an amount equal to the highest combined annual salary and incentive compensation earned by Mr. Benbenek or Ms. Meade from the Company, including any such amounts earned but deferred, in the last three fiscal years prior to the date of termination.
As a result of the review by a Special Committee of independent directors of the Companys stock option granting practices, management determined that under applicable accounting principles, the appropriate measurement dates for certain stock option grants, the dates when necessary corporate action had been taken with
22
respect to such grants, differed from the dates previously recorded by the Company for financial accounting and tax purposes. In such instances the option exercise price was lower than it should have been based on the trading price on the date the grant process was completed. As a result these options were or may have been discount options potentially subject to Section 409A of the Internal Revenue Code (the Code).
Section 409A of the Code governs federal income tax treatment of deferred compensation arrangements. Among other things Section 409A established rules that may subject to tax certain options that were granted at a discount. Under Section 409A, any stock option that was granted at a discount and vested after December 31, 2004 is deemed to produce taxable income to the recipient at the time of vesting and is subject to additional tax at a 20% rate.
In September 2005, the Internal Revenue Service released guidance under Section 409A that provided transitional relief for individuals holding options. In the quarter ended December 31, 2007, the Company took advantage of this transitional relief and commenced a tender offer to cure the discounted options of unfavorable tax treatment. In connection with the tender offer, the Company offered to adjust the affected options to increase the option exercise price to the quoted market price on the revised grant date and to give option holders a cash payment for the difference in option exercise price between the amended option and the original price.
Mr. Baur, Mr. Cleys, Mr. Benbenek and Ms. Meade named executive officers of the Company and executive officers of the Company at the time of the Companys tender offer, agreed to increase the exercise price of their options to the fair market value of the related shares on the date determined by the Company to be the appropriate measurement date to be used in accounting for the option awards in the Companys restatement of its financial statements (where the market price on such date was higher than the exercise price at which the option was awarded). All other terms of such options held by Mr. Baur and Mr. Cleys remained the same. The following table reflects the amended options held by Mr. Baur, Mr. Cleys Mr. Benbenek, Ms. Meade and Mr. Ellsworth. Mr. Ellsworth was not an executive officer at the time of the Companys tender offer. Mr. Ellsworth participated in the tender offer by the Company in the quarter ended December 31, 2007.
23
The following table provides information concerning option awards that were outstanding as of June 30, 2008 for each of the Companys named executive officers. The Companys named executive officers do not hold any stock awards.
Option Awards | ||||||||||||||||
Number of Securities Underlying Unexercised Options (#) |
Number of Securities Underlying Unexercised Options (#)(1) |
Option Exercise Price ($) |
Option Expiration Date |
|||||||||||||
Name | Exercisable | Unexercisable | ||||||||||||||
Michael L. Baur | 97,603 | 10.56 | 12/6/2009 | |||||||||||||
70,000 | 9.42 | 12/20/2010 | ||||||||||||||
40,000 | 11.97 | 12/3/2011 | ||||||||||||||
34,224 | 12.68 | 1/2/2013 | ||||||||||||||
53,334 | 26,666 | 27.48 | 1/5/2016 | |||||||||||||
33,334 | 66,666 | 32.13 | 6/20/2017 | |||||||||||||
100,000 | 36.69 | 12/7/2017 | ||||||||||||||
Richard P. Cleys | 26,666 | 15.88 | 11/12/2012 | |||||||||||||
5,000 | 23.33 | 1/2/2014 | ||||||||||||||
6,668 | 33.92 | 1/5/2015 | ||||||||||||||
5,333 | 2,667 | 29.44 | 1/5/2016 | |||||||||||||
2,667 | 5,333 | 32.13 | 6/20/2017 | |||||||||||||
8,000 | 36.69 | 12/7/2017 | ||||||||||||||
R. Scott Benbenek | 13,086 | 8.41 | 10/18/2009 | |||||||||||||
4,000 | 9.31 | 12/20/2010 | ||||||||||||||
10,000 | 10.62 | 12/3/2011 | ||||||||||||||
4,000 | 12.68 | 1/2/2013 | ||||||||||||||
8,000 | 14.16 | 1/2/2013 | ||||||||||||||
6,000 | 24.73 | 1/2/2014 | ||||||||||||||
6,000 | 33.92 | 1/5/2015 | ||||||||||||||
5,333 | 2,667 | 29.44 | 1/5/2016 | |||||||||||||
10,001 | 19,999 | 32.13 | 6/20/2017 | |||||||||||||
20,000 | 36.69 | 12/7/2017 | ||||||||||||||
Andrea D. Meade | 2,000 | 14.16 | 1/2/2013 | |||||||||||||
4,400 | 24.73 | 1/2/2014 | ||||||||||||||
4,400 | 33.92 | 1/5/2015 | ||||||||||||||
2,933 | 1,467 | 29.44 | 1/5/2016 | |||||||||||||
6,001 | 11,999 | 32.13 | 6/20/2017 | |||||||||||||
10,000 | 36.69 | 12/7/2017 | ||||||||||||||
John J. Ellsworth | 2,400 | 24.73 | 1/2/2014 | |||||||||||||
2,000 | 33.92 | 1/5/2015 | ||||||||||||||
1,333 | 667 | 29.44 | 1/5/2016 | |||||||||||||
1,334 | 2,666 | 32.13 | 6/20/2017 | |||||||||||||
4,000 | 36.69 | 12/7/2017 |
(1) | Stock options vest in equal installments on the first three anniversaries of the grant date. |
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The following table provides information concerning option exercises during the year ending June 30, 2008 for each of the Companys named executive officers. The Companys named executive officers do not hold any stock awards.
Option Awards | ||||||||
Name | Number of Shares Acquired on Exercise (#) |
Value Realized on Exercise ($) |
||||||
Michael L. Baur | 210,008 | 3,514,528 | ||||||
Richard P. Cleys | 10,000 | 107,400 | ||||||
R. Scott Benbenek | 32,652 | 1,018,625 | ||||||
Andrea D. Meade | | | ||||||
John J. Ellsworth | | |
The following table provides information regarding the accounts of the named executive officers under the Companys Nonqualified Deferred Compensation Plan.
Name | Executive Contributions in Last Fiscal Year ($)(1) |
Registrant Contributions in Last Fiscal Year ($)(2) |
Aggregate Earnings in Last Fiscal Year ($) |
Aggregate Withdrawals/ Distributions ($) |
Aggregate Balance at Last Fiscal Year-End ($) |
|||||||||||||||
Michael L. Baur | 400,000 | 200,000 | (155,351 | ) | | 1,705,328 | ||||||||||||||
Richard P. Cleys | 57,025 | 14,145 | (15,860 | ) | | 176,372 | ||||||||||||||
R. Scott Benbenek | 86,209 | 25,863 | (29,556 | ) | | 298,850 | ||||||||||||||
Andrea D. Meade | 49,355 | 14,806 | (7,283 | ) | | 140,379 | ||||||||||||||
John J. Ellsworth | 16,474 | 4,942 | (720 | ) | | 20,696 |
(1) | Amounts represent voluntary deferrals of salary, bonus, or a combination of both salary and bonus under the Companys Nonqualified Deferred Compensation Plan. Contributions of deferred salary are reported as fiscal year 2008 income in the Salary column of the 2008 Summary Compensation Table. |
(2) | Amounts represent Company matching contributions under the Companys Nonqualified Deferred Compensation Plan. These amounts are reported as fiscal year 2008 income in the All Other Compensation column of the 2008 Summary Compensation Table. |
The Companys Nonqualified Deferred Compensation Plan permits the named executive officers to elect to defer a portion of their base salary and incentive bonus, and to receive company matching contributions on a portion of the deferred amounts. Mr. Baur may defer up to 50% of his base salary and bonus, and the Company will provide a matching contribution of 50% of the amount deferred, subject to a $300,000 annual limit. The other named executive officers may defer up to 25% of their base salary and bonus, and the Company will provide a matching contribution of 30% of the first 15% of salary and bonus deferred. Company matching contributions are 50% vested after three years of continued service following the contribution, 75% vested after 4 years of continued service, and 100% vested after five years of continued service.
Deferred amounts are credited to each participants account, which is indexed to one or more investment alternatives chosen by each participant from a range of mutual fund offerings and other investments available under the plan. Each participants account is adjusted to reflect the investment performance of the selected investments. Benefits under the plan are payable in cash and generally will be paid in either a lump-sum or in annual installments over a certain term upon retirement, death or other termination of employment, or upon a change in control of the Company, as elected in advance by the participant. A participant may also elect to receive some or all of the deferred amounts and related earnings pursuant to an in-service distribution, subject to a minimum five-year deferral.
25
The following table summarizes the value of the termination payments and benefits that the Companys named executive officers would receive if they had terminated employment on June 30, 2008 under the circumstances shown. The amounts shown in the table exclude distributions under the Companys 401(k) retirement plan and any additional benefits that are generally available to all of the Companys salaried employees. For more information regarding the named executive officers' employment agreements, see Employment, Severance and Change in Control Agreements in this Proxy Statement.
Before Change in Control |
After Change in Control |
|||||||||||||||||||||||
Name | Benefit | Termination w/o Cause or for Good Reason ($) |
Termination w/o Cause or for Good Reason ($) |
Termination Due to Death or Retirement ($) |
Termination Due to Disability ($) |
Voluntary Termination ($) |
||||||||||||||||||
Michael L. Baur | Severance(1) |
4,372,416 | 6,558,624 | |||||||||||||||||||||
Pro Rata Bonus(2) |
1,486,208 | 1,486,208 | 1,486,208 | 1,486,208 | ||||||||||||||||||||
Equity Acceleration(3) |
| | | | ||||||||||||||||||||
Medical Coverage(4) |
333,000 | 333,000 | 333,000 | 333,000 | ||||||||||||||||||||
Deferred Compensation(5) |
1,705,328 | 1,705,328 | 1,705,328 | 1,705,328 | ||||||||||||||||||||
Special Disability Benefit(6) |
1,190,000 | |||||||||||||||||||||||
Total |
6,191,624 | 10,083,160 | 3,524,536 | 4,714,536 | 1,705,328 | |||||||||||||||||||
Richard P. Cleys | Severance(1) |
350,376 | 700,752 | |||||||||||||||||||||
Pro Rata Bonus(2) |
77,876 | 77,876 | 77,876 | 77,876 | ||||||||||||||||||||
Equity Acceleration(3) |
| | | | ||||||||||||||||||||
Medical Coverage(4) |
6,455 | 6,455 | 6,455 | 6,455 | ||||||||||||||||||||
Deferred Compensation(5) |
176,372 | 176,372 | 176,372 | 176,372 | ||||||||||||||||||||
Total |
434,707 | 961,455 | 260,703 | 260,703 | 176,372 | |||||||||||||||||||
R. Scott Benbenek | Severance(1) |
637,725 | 637,725 | |||||||||||||||||||||
Pro Rata Bonus(2) |
334,648 | 334,648 | 334,648 | 334,648 | ||||||||||||||||||||
Equity Acceleration(3) |
| | | | ||||||||||||||||||||
Medical Coverage(4) |
3,913 | 3,913 | 3,913 | 3,913 | ||||||||||||||||||||
Deferred Compensation(5) |
298,850 | 298,850 | 298,850 | 298,850 | ||||||||||||||||||||
Total |
976,286 | 1,275,136 | 637,411 | 637,411 | 298,850 | |||||||||||||||||||
Andrea D. Meade | Severance(1) |
441,877 | 441,877 | |||||||||||||||||||||
Pro Rata Bonus(2) |
239,463 | 239,463 | 239,463 | 239,463 | ||||||||||||||||||||
Equity Acceleration(3) |
| | | | ||||||||||||||||||||
Medical Coverage(4) |
6,455 | 6,455 | 6,455 | 6,455 | ||||||||||||||||||||
Deferred Compensation(5) |
140,379 | 140,379 | 140,379 | 140,379 | ||||||||||||||||||||
Total |
687,795 | 828,174 | 386,297 | 386,297 | 140,379 | |||||||||||||||||||
John J. Ellsworth | Severance(1) |
201,453 | 402,906 | |||||||||||||||||||||
Pro Rata Bonus(2) |
29,126 | 29,126 | 29,126 | 29,126 | ||||||||||||||||||||
Equity Acceleration(3) |
| | | | ||||||||||||||||||||
Medical Coverage(4) |
6,455 | 6,455 | 6,455 | 6,455 | ||||||||||||||||||||
Deferred Compensation(5) |
20,696 | 20,696 | 20,696 | 20,696 | ||||||||||||||||||||
Total |
237,034 | 459,183 | 56,277 | 56,277 | 20,696 |
(1) | Employment agreements with the named executive officers provide that if the executives employment is terminated by the Company other than for cause, death, disability or retirement or by the executive for good reason (as defined in the employment agreements), the executive will receive a lump sum severance payment equal to a multiple of the executives highest combined base salary and annual bonus earned in the last three full fiscal years prior to the date of termination. For Mr. Baur, the severance multiple is the |
26
higher of (a) two, (b) the number of months remaining between the date of termination and June 30, 2011, divided by 12, or (c) three, if the date of termination occurs within 12 months of a change in control of the Company. For Mr. Cleys, the severance multiple is the higher of (a) one, (b) the number of months remaining between the date of termination and June 30, 2011, divided by 12, or (c) two, if the date of termination occurs within 12 months of a change in control of the Company. For Mr. Benbenek and Ms. Meade, the severance multiple is one. For Mr. Ellsworth, the severance multiple is the higher of (a) one, or (b) two, if the date of termination occurs within 12 months of a change in control of the Company. |
(2) | Employment agreements with Mr. Baur, Mr. Cleys and Mr. Ellsworth provide for the payment of a pro rata portion of the current fiscal year annual bonus that would otherwise be payable if Mr. Baur, Mr. Cleys, or Mr. Ellsworth had continued employment through the end of the current fiscal year, based on actual Company performance. Employment agreements with Mr. Benbenek and Ms. Meade provide for a pro rata bonus payment based on the number of days elapsed in the current fiscal year through the date of termination less any bonus payments already received for that period. Amounts shown reflect 100% of the executives annual bonus earned for fiscal year 2008, as reported in the 2008 Summary Compensation Table. |
(3) | As of June 30, 2008, all unvested shares were in a deficit position when compared to the exercise price, therefore no value is associated with this benefit. |
(4) | Reflects the cost of providing continued health and welfare benefits to the executive as provided in the executives employment agreement. |
(5) | Reflects payout of the executives balance under the Companys Nonqualified Deferred Compensation Plan, which is reflected and described in the Nonqualified Deferred Compensation Table in this Proxy Statement. |
(6) | Mr. Baurs employment agreement provides that if his employment is terminated by reason of disability, he will continue to receive his salary during the period under which he continues to receive benefits under the Companys short-term disability policy (assumed to be six months for purposes of this disclosure) and he will receive an annual payment of $60,000 until he is no longer considered to be disabled or until he reaches age 65, whichever occurs earlier. |
The following table provides information regarding the compensation paid to each of the Companys non-employee directors for the fiscal year ended June 30, 2008.
Name | Fees Earned or Paid in Cash ($) |
Stock Awards ($)(1) |
Total ($) |
|||||||||
James G. Foody | 102,000 | 80,718 | 182,718 | |||||||||
Steven R. Fischer | 75,000 | 80,718 | 155,718 | |||||||||
Michael J. Grainger | 106,500 | 80,718 | 187,218 | |||||||||
John P. Reilly | 76,000 | 80,718 | 156,718 |
(1) | Reflects the grant date fair value of stock awards recognized by the Company as an expense in fiscal year 2008 for financial statement reporting purposes, disregarding for this purpose the estimate of forfeitures related to service-based vesting conditions. The fair values of these awards and the amounts expensed in 2008 were determined in accordance with FAS 123R. Each non-employee director held 4,900 restricted shares as of June 30, 2008. The total number of stock options held by each of the directors as of June 30, 2008 was: Mr. Foody, 25,200; Mr. Fischer, 86,600; Mr. Grainger, 13,800; and Mr. Reilly, 64,600. |
Directors who are not employees of the Company are paid an annual retainer of $50,000. An additional annual retainer of $30,000 is paid, as applicable, to a non-executive Chairman (or Acting Chairman) of the Board of Directors. An additional annual retainer of $25,000 is paid to the chairman of the Audit Committee. Additional annual retainers of $2,000 are paid to the chairmen of the Compensation Committee, Nominating Committee and Governance Committee. Annual service for this purpose relates to the approximate 12-month
27
periods between annual meetings of the Companys shareholders. Non-employee directors also receive meeting fees of $750 for each board meeting attended; $1,000 for each Audit Committee meeting attended; and $500 for each other stand-alone committee meeting attended.
In fiscal 2007, the Directors Equity Compensation Plan was amended and restated to provide that non-employee directors will receive annual awards of restricted stock, as opposed to stock options. Under the Amended and Restated Directors Equity Compensation Plan (the Amended and Restated Directors Plan), on the day following each annual meeting of shareholders each non-employee director will receive an award of restricted stock, with the number of shares of restricted stock determined by dividing $80,000 by the fair market value of the Common Stock on the date of grant. A person who first becomes a non-employee director on a date other than a regularly scheduled annual meeting of shareholders will receive a restricted stock award for a prorated number of shares of Common Stock. Restricted stock may not be transferred or sold until it has vested. Restricted stock granted under the Amended and Restated Directors Plan will vest in full on the day that is six months after the date of grant, or upon the earlier occurrence of (i) the directors termination of service as a director by reason of death, disability or retirement, or (ii) a change in control of the Company. If a director terminates service for any other reason, he or she will forfeit all of his or her right, title and interest in and to the restricted stock as of the date of termination. As of June 30, 2008, there were 148,800 shares available for grant under the Amended and Restated Directors Plan.
All directors are reimbursed for their expenses incurred in connection with the performance of their services as directors.
28
The Compensation Committee has reviewed and discussed the foregoing Compensation Discussion and Analysis with management. Based on this review and discussion, the Compensation Committee has recommended to the Board of Directors that the Compensation Discussion and Analysis be included in the Companys Annual Report on Form 10-K for the fiscal year ended June 30, 2008 and this Proxy Statement for filing with the Securities and Exchange Commission.
Compensation Committee: | ||
Steven R. Fischer James G. Foody Michael J. Grainger John P. Reilly (Chairman) |
This report shall not be deemed to be incorporated by reference by any general statement incorporating by reference this Proxy Statement into any filing under the Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, and shall not otherwise be deemed filed under such acts.
29
The Audit Committee reviews all related party transactions as defined by Item 404 of the SECs Regulation S-K in accordance with NASDAQ listing standards. In addition, the charter of the Audit Committee requires the Audit Committee to review a summary of any director's or officer's related party transactions and potential conflicts of interest on a yearly basis. The charter also requires the Audit Committee to review the Companys conflict of interest policy (which is part of the Companys Code of Conduct) and compliance with that policy on an annual basis.
The following table sets forth certain information regarding the beneficial ownership of the Companys Common Stock at October 15, 2008 of: (i) each person known by the Company to beneficially own five percent or more of the Common Stock; (ii) each director of the Company, (iii) each Named Executive Officer; and (iv) all directors and executive officers of the Company, as a group.
Shares Beneficially Owned(1) |
||||||||
Name | Number | Percentage | ||||||
Lord, Abbett & Co. LLC(2) | 4,539,843 | 17.2 | % | |||||
FMR LLC(3) | 3,299,700 | 12.5 | % | |||||
First Pacific Advisors, LLC(4) | 2,270,600 | 8.6 | % | |||||
Kayne Anderson Rudnick Investment Management, LLC(5) | 2,135,575 | 8.1 | % | |||||
Barclays Global Investors NA(6) | 1,304,952 | 4.9 | % | |||||
Eaton Vance Management(7) | 1,290,304 | 4.9 | % | |||||
Michael L. Baur(8) | 496,437 | 1.9 | % | |||||
R. Scott Benbenek(9) | 104,034 | * | ||||||
Steven R. Fischer(10) | 102,867 | * | ||||||
James G. Foody(11) | 95,150 | * | ||||||
John P. Reilly(12) | 69,500 | * | ||||||
Richard P. Cleys(13) | 49,001 | * | ||||||
Michael J. Grainger(14) | 18,700 | * | ||||||
Andrea D. Meade(15) | 24,190 | * | ||||||
John J. Ellsworth(16) | 10,497 | * | ||||||
All directors and executive officers as a group (9 persons) | 4.0 | % |
* | Amount represents less than 1.0%. |
(1) | Applicable percentage of ownership is based upon 26,411,018 shares of Common Stock outstanding on October 15, 2008. Beneficial ownership is determined in accordance with the rules of the SEC and includes voting and investment power with respect to shares shown as beneficially owned. Shares of Common Stock subject to options currently exercisable or exercisable within 60 days are deemed outstanding for computing the shares and percentage ownership of the person holding such options, but are not deemed outstanding for computing the percentage ownership of any other person or entity. Except as otherwise indicated, the persons or entities listed in the table have sole voting and investment power with respect to all shares shown as beneficially owned by them. |
(2) | A Schedule 13G/A filed with the SEC reflects that Lord Abbett & Co. LLC is the beneficial owner of the indicated shares as of December 31, 2007, including 4,065,878 shares as to which it held sole voting power and as to all of which it held sole investment power. The business address of the named shareholder is 90 Hudson Street, Jersey City, New Jersey 07302. |
(3) | A Schedule 13G/A filed with the SEC reflects that FMR LLC is the ultimate parent company of a variety of companies engaged in the securities business and was, along with certain related persons, the beneficial owner of the indicated shares as of December 31, 2007, including 525,000 shares as to which it held sole voting power and as to all of which it held sole investment power. The business address of the named shareholder is 82 Devonshire Street, Boston, Massachusetts 02109. |
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(4) | A Schedule 13G filed with the SEC reflects that First Pacific Advisors, LLC is the beneficial owner of the indicated shares as of December 31, 2007, including 89,400 shares as to which it held shared voting power and as to all of which it held shared investment power. The business address of the named shareholder is 11400 West Olympic Boulevard, Suite 1200, Los Angeles, California 90064. |
(5) | A Schedule 13G/A filed with the SEC reflects that Kayne Anderson Rudnick Investment Management, LLC is the beneficial owner of the indicated shares as of December 31, 2007, as to all of which it held sole voting power and sole investment power. The business address of the named shareholder is 1800 Avenue of the Stars, 2nd Floor, Los Angeles, California 90067. |
(6) | A Schedule 13G filed with the SEC reflects that Barclays Global Investors, NA (BGI) and its affiliates are the beneficial owners of the indicated shares as of December 31, 2007, including 455,504 of such shares as to which BGI held sole voting power, 545,023 of such shares as to which BGI held sole dispositive power; 517,755 of such shares as to which Barclays Global Fund Advisors held sole voting power, 733,474 as to which Barclays Global Fund Advisors held sole dispositive power; and 26,455 of such shares as to which Barclays Global Investors, LTD held sole dispositive power. The business address of BGI and Barclays Global Fund Advisors is 45 Fremont Street, San Francisco, California 94105 and the business address of Barclays Global Investors, LTD is 1 Royal Mint Court, London, EC3N 4HH. |
(7) | A Schedule 13G/A filed with the SEC reflects that Eaton Vance Management is the beneficial owner of the indicated shares as of December 31, 2007, as to all of which it held sole voting power and sole investment power. The business address of the named shareholder is 255 State Street, Boston Massachusetts 02109. |
(8) | Includes 361,829 shares issuable pursuant to exercisable options and options which will become exercisable by December 14, 2008 which were granted by the Company. Does not include 159,998 shares issuable pursuant to options granted by the Company which are not currently exercisable or will not become exercisable by December 14, 2008. 106,000 shares are pledged as security. |
(9) | Includes 73,087 shares issuable pursuant to exercisable options and options which will become exercisable by December 14, 2008 granted by the Company. Does not include 35,999 shares issuable pursuant to options granted by the Company which are not currently exercisable or will not become exercisable by December 14, 2008. |
(10) | Includes 86,600 shares issuable pursuant to exercisable options which were granted by the Company and includes 6,200 shares owned by a member of Mr. Fischers household. |
(11) | Includes 25,200 shares issuable pursuant to exercisable options which were granted by the Company, and includes 4,850 shares owned by Mr. Foodys wife. |
(12) | Includes 64,600 shares issuable pursuant to exercisable options which were granted by the Company. 4,900 shares are pledged as security. |
(13) | Represents shares issuable pursuant to exercisable options and options which will become exercisable by December 14, 2008 which were granted by the Company. Does not include 13,333 shares issuable pursuant to options granted by the Company which are not currently exercisable or will not become exercisable by December 14, 2008. |
(14) | Includes 13,800 shares issuable pursuant to exercisable options which were granted by the Company. |
(15) | Includes 23,068 shares issuable pursuant to exercisable options and options which will become exercisable by December 14, 2008 which were granted by the Company. Does not include 20,132 shares issuable pursuant to options granted by the Company which are not currently exercisable or will not become exercisable by December 14, 2008. |
(16) | Includes 8,401 shares issuable pursuant to exercisable options and options which will become exercisable by December 14, 2008 which were granted by the Company. Does not include 5,999 shares issuable pursuant to stock options granted by the Company which are not currently exercisable or will not become exercisable by December 14, 2008. |
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The Audit Committee oversees the Companys financial reporting process on behalf of the Board of Directors. The Audit Committee operates under a written charter, a copy of which is available on the Companys website at www.scansourceinc.com. This report reviews the actions taken by the Audit Committee with regard to the financial reporting process during the fiscal year ended June 30, 2008 and particularly with regard to the Companys audited consolidated financial statements as of June 30, 2008 and June 30, 2007 and for the three years ended June 30, 2008.
The Audit Committee is composed solely of independent directors. None of the committee members is or has been an officer or employee of the Company or any of its subsidiaries or has engaged in any business transaction or has any business or family relationship with the Company or any of its subsidiaries or affiliates.
The Companys management has the primary responsibility for the Companys financial statements and reporting process, including the systems of internal controls. The independent auditors are responsible for performing an independent audit of the Companys consolidated financial statements in accordance with auditing standards generally accepted in the United States and issuing a report thereon. The Audit Committees responsibility is to monitor and oversee these processes and to select annually the accountants to serve as the Companys independent auditors for the coming year.
The Audit Committee has implemented procedures to ensure that during the course of each fiscal year it devotes the attention that it deems necessary or appropriate to fulfill its oversight responsibilities under the Audit Committees charter. To carry out its responsibilities, the Audit Committee met six times during the fiscal year ended June 30, 2008.
In fulfilling its oversight responsibilities, the Audit Committee reviewed and discussed with management the audited consolidated financial statements in the Companys Annual Report on Form 10-K for the fiscal year ended June 30, 2008, including a discussion of the quality, rather than just the acceptability, of the accounting principles, the reasonableness of significant judgments and the clarity of disclosures in the financial statements.
The Audit Committee also discussed with the independent auditors, who are responsible for expressing an opinion on the conformity of those audited consolidated financial statements with accounting principles generally accepted in the United States, their judgments as to the quality, rather than just the acceptability, of the Companys accounting principles and such other matters as are required to be discussed with the Audit Committee by the statement on Auditing Standards No. 61, as amended (AICPA, Professional Standards, Vol. 1. AU Section 380), as adopted by the Public Company Accounting Oversight Board (PCAOB) in Rule 3600T. In addition, the Audit Committee discussed with the auditors their independence from management and the Company, including the matters in the written disclosures and the letter required of auditors by Independence Standards Board Standard No. 1, Independence Discussions with Audit Committees, as adopted by the PCAOB in Rule 3600T, which it received from the auditors. The Audit Committee also considered whether the provision of services during the fiscal year ended June 30, 2008 by the auditors that were unrelated to their audit of the consolidated financial statements referred to above and to their reviews of the Companys interim consolidated financial statements during the fiscal year is compatible with maintaining their independence.
Additionally, the Audit Committee discussed with the independent auditors the overall scope and plan for their audit. The Audit Committee met with the independent auditors, with and without management present, to discuss the results of their examination, their evaluation of the Companys internal controls and the overall quality of its financial reporting.
In reliance on the reviews and discussions referred to above, the Audit Committee recommended to the Board of Directors that the audited consolidated financial statements be included in the Companys Annual Report on Form 10-K for the fiscal year ended June 30, 2008 for filing with the SEC.
Audit Committee: Michael J. Grainger (Chairman) Steven R. Fischer James G. Foody John P. Reilly |
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A copy of the Companys Annual Report on Form 10-K for the fiscal year ended June 30, 2008, which is required to be filed with the SEC, will be made available to shareholders to whom this Proxy Statement is mailed, without charge, upon written request to Mr. Richard P. Cleys, Chief Financial Officer, ScanSource, Inc., 6 Logue Court, Greenville, South Carolina 29615.
By Order of the Board of Directors, | ||
James G. Foody Chairman of the Board |
October 21, 2008
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