pre14a.htm
UNITED
STATES
SECURITIES
AND EXCHANGE COMMISSION
Washington,
D.C. 20549
SCHEDULE
14A
(Rule
14a-101)
INFORMATION
REQUIRED IN PROXY STATEMENT
SCHEDULE
14A INFORMATION
Proxy Statement
Pursuant to Section 14(a) of
the Securities
Exchange Act of 1934
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Registrant
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Preliminary
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Definitive
Proxy Statement
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Definitive
Additional Materials
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Soliciting
Material Pursuant to §240.14a-12
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Southside
Bancshares, Inc.
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(Name of
Registrant as Specified In Its Charter)
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Person(s) Filing Proxy Statement, if other than the
Registrant)
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SOUTHSIDE
BANCSHARES, INC.
1201 South Beckham
Avenue
Tyler, Texas
75701
NOTICE
OF ANNUAL MEETING OF SHAREHOLDERS
TO
BE HELD APRIL 16, 2009
Dear
Shareholder:
You are cordially
invited to attend the Annual Meeting of Shareholders of Southside Bancshares,
Inc. (the “Company”) to be held at Willow Brook Country Club, 3205 West Erwin
Street, Tyler, Texas, on Thursday, April 16, 2009 at 4:00 p.m., local time, for
the purposes of considering and acting upon the following:
1.
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the election
of four members of the board of directors to serve until the Annual
Meeting of Shareholders in 2012;
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2.
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the amendment
of our articles of incorporation to increase the number of authorized
shares of common stock;
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3.
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the amendment
of our articles of incorporation to authorize a class of preferred
stock;
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4.
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the approval
of the Southside Bancshares, Inc. 2009 Incentive
Plan;
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5.
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a shareholder
proposal, which the Board of Directors and management oppose, to recommend
the annual election of all directors rather than their election for
staggered three-year terms;
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6.
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the
ratification of the appointment by our Audit Committee of
PricewaterhouseCoopers LLP (“PwC”) to serve as the independent registered
public accounting firm for the Company for the year ending December 31,
2009; and
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7.
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the
transaction of such other business that may properly come before the
Annual Meeting or any adjournment
thereof.
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Management will
also report on operations and other matters affecting the
Company. After the meeting, the Company’s officers and directors will
be available to answer your questions. Representatives from PwC, the Company’s
independent registered public accounting firm are expected to be in attendance
and available to answer your questions or make a statement if they so
desire.
Only holders of
common stock registered on the Company's books as owners of shares at the close
of business on March 3, 2009 are entitled to vote at the Annual
Meeting.
Your attendance and vote are
important. Please sign, date and return the enclosed proxy
immediately in the envelope provided. It is important that you sign
and return the proxy, even if you actually plan to attend the meeting in
person. Your proxy may be revoked prior to the Annual Meeting by
notice in writing to the Corporate Secretary at the Company’s principal office
at any time, or by advising the Corporate Secretary at the Annual Meeting that
you wish to revoke your proxy and vote your shares in
person.
By Order of the
Board of Directors,
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B. G.
Hartley
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Chairman of
the Board
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Tyler,
Texas
March 13,
2009
WHETHER
OR NOT YOU PLAN TO ATTEND THE MEETING, IT IS REQUESTED THAT YOU PROPERLY EXECUTE
AND PROMPTLY RETURN THE ENCLOSED FORM OF PROXY TO OUR TRANSFER AGENT,
COMPUTERSHARE INVESTOR SERVICES, IN THE ENCLOSED ADDRESSED
ENVELOPE.
IMPORTANT
NOTICE: Regarding the Availability of Proxy Materials for the Shareholder
Meeting to be Held on April 16, 2009.
The enclosed proxy
materials are also available to you on the Internet. You are
encouraged to review all of the information contained in the proxy materials
before voting.
The Company’s Proxy Statement and
Annual Report are available
at: http://www.southside.com/investor/documents
SOUTHSIDE
BANCSHARES, INC.
1201 South Beckham
Avenue
Tyler, Texas
75701
PROXY
STATEMENT
FOR
THE
ANNUAL
MEETING OF SHAREHOLDERS
TO
BE HELD APRIL 16, 2009
TO
OUR SHAREHOLDERS:
This proxy
statement is being furnished to holders of the common stock of Southside
Bancshares, Inc. (the "Company") in connection with the Company’s Annual Meeting
of Shareholders (the "Annual Meeting") to be held on Thursday, April 16, 2009,
at 4:00 p.m. at Willow Brook Country Club, 3205 West Erwin Street, Tyler, Texas,
and at any adjournments thereof, for the purposes of considering and acting upon
the following:
1.
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the election
of four members of the board of directors to serve until the Annual
Meeting of Shareholders in 2012;
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2.
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the amendment
of our articles of incorporation to increase the number of authorized
shares of common stock;
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3.
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the amendment
of our articles of incorporation to authorize a class of preferred
stock;
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4.
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the approval
of the Southside Bancshares, Inc. 2009 Incentive
Plan;
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5.
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a shareholder
proposal, which the Board of Directors and management oppose, to recommend
the annual election of all directors rather than their election for
staggered three-year terms;
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6.
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the
ratification of the appointment by our Audit Committee of
PricewaterhouseCoopers LLP (“PwC”) to serve as the independent registered
public accounting firm for the Company for the year ending December 31,
2009; and
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7.
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the
transaction of such other business that may properly come before the
Annual Meeting or any adjournment
thereof.
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This Proxy
Statement and applicable form of proxy, as well as, the Annual Report and Form
10-K of the Company for the year ended December 31, 2008, including financial
statements, are first being sent to shareholders on or about March 13,
2009.
VOTING
OF PROXY
If your proxy is
executed and returned, it will be voted as you direct. If no
direction is provided, the proxy will be voted as follows:
·
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FOR the
election of all directors;
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·
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FOR both of
the amendments to our articles of
incorporation;
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·
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FOR the
Southside Bancshares, Inc. 2009 Incentive
Plan;
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·
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AGAINST the
shareholder proposal; and
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·
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FOR the
ratification of the appointment of
PwC.
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The proxies will
use their discretion with respect to voting on any other matters presented for a
vote. Additionally, if your proxy is executed and returned, it will
be voted to approve the minutes of the last Annual Meeting. This vote
will not amount to a ratification of the action taken at that meeting nor will
it indicate approval or disapproval of that action.
REVOCABILITY
OF PROXY
Your proxy may be
revoked prior to the Annual Meeting by notice in writing, to the Corporate
Secretary at the Company’s principal office, located at 1201 South Beckham
Avenue, Tyler, Texas 75701, at any time, or by advising the Corporate Secretary
at the Annual Meeting that you wish to revoke your proxy and vote your shares in
person. Your attendance at the Annual Meeting will not constitute
automatic revocation of the proxy.
PERSONS
MAKING THE SOLICITATION
The Company’s board
of directors is soliciting the proxy. The expense of soliciting your
proxy will be borne entirely by the Company and no other person or persons will
bear such costs either directly or indirectly. Proxies will be
solicited principally by mail, but may also be solicited by personal interview,
telephone and email by directors, officers and employees of the Company who will
receive no additional compensation. The Altman Group, Inc. has been
retained by the Company to assist in the solicitation of proxies for a fee of
$12,500, plus expenses.
RECORD
DATE AND OUTSTANDING SHARES
The Company’s board
of directors has fixed the close of business on March 3, 2009 as the record date
for determining the holders of common stock of the Company entitled to notice of
and to vote at the Annual Meeting. At the close of business on
January 14, 2009, there were approximately 14,024,526 shares of common stock
outstanding and eligible to be voted on each matter. Each share of
common stock carries one vote.
QUORUM,
VOTING RIGHTS AND PROCEDURES
The approval of all
proposals brought before the Annual Meeting requires that a quorum be present at
the Annual Meeting. The presence, in person or by properly executed
proxy, of the holders of a majority of the outstanding shares of common stock
entitled to vote at the Annual Meeting is necessary to constitute a
quorum. In the event that a quorum is not represented in person or by
proxy at the Annual Meeting, a majority of shares represented at that time may
adjourn the Annual Meeting to allow the solicitation of additional proxies or
other measures to obtain a quorum.
Each shareholder is
entitled to one vote on each proposal per share of common stock held as of the
record date.
Proposal 1, the
election of four directors to serve until the 2012 Annual Meeting requires
approval by a “plurality” of the votes cast by the shares of common stock
entitled to vote in the election. This means that the four nominees
for director who receive the highest number of properly cast votes will be
elected as directors even if those nominees do not receive a majority of the
votes cast. Shares represented by proxies that are marked “withhold”
for the election of one or more director nominees or that are not voted (whether
by abstention, broker non-vote or otherwise) will not be counted in determining
the number of votes cast for those persons.
Proposal 2, the
amendment of our articles of incorporation to increase the authorized shares of
common stock, and Proposal 3, the amendment of our articles of incorporation to
authorize a class of preferred stock, require approval by two-thirds of the
outstanding shares of common stock entitled to vote in person or by
proxy.
Proposal 4, the
approval of the Southside Bancshares, Inc. 2009 Incentive Plan, Proposal 5,
approval of a shareholder proposal to declassify the board of directors,
Proposal 6, the ratification of PwC as the Company’s independent registered
public accounting firm, or any other matter that may properly come before the
Annual Meeting, require approval by a majority of the shares of common stock
entitled to vote on the proposals in person or by proxy.
EFFECT
OF WITHHOLD VOTES, ABSTENTIONS AND BROKER NON-VOTES
Shares represented
at the Annual Meeting that are withheld or abstained from voting and broker
non-votes will be considered present for purposes of determining a quorum at the
Annual Meeting. Shares represented by proxies that are marked
“withhold” for the election of one or more director nominees or that are not
voted (whether by abstention, broker non-vote or otherwise) will not be counted
in determining the number of votes cast for those persons. For all
other proposals, abstentions will be included in vote totals and, as such, will
have the same effect on proposals as a vote against such
proposals. Broker non-votes (i.e., the submission of a proxy by a
broker or nominee specifically indicating the lack of discretionary authority to
vote on the matter), if any, will not be included in vote totals and, as such,
will have no effect on any proposal other than the proposals to amend our
articles of incorporation, Proposals 3 and 4. Because Proposals 3 and
4 require approval by two-thirds of the outstanding shares of common stock
entitled to vote on the proposals, broker non-votes will have the effect of a
vote against such proposals.
ELECTION
OF DIRECTORS
(PROPOSAL
1)
The board of
directors is classified into three classes, two of which are comprised of three
directors and one that is comprised of four directors, for a total of 10
directors. One class of directors is elected each year for a
three-year term. At the Annual Meeting, four directors are to be
elected, each for a term of three years. Under NASDAQ rules, a
majority of the board of directors must be comprised of independent
directors. The board of directors has determined that each director
nominated, except Mr. Edmonson, is independent under NASDAQ rules.
The four nominees
identified below are nominees for election at the Annual Meeting for a
three-year term expiring at the 2012 Annual Meeting:
Herbert C. Buie,
Robbie N. Edmonson and Joe Norton are currently directors of the Company and its
subsidiary Southside Bank. Nominee John R. (Bob) Garrett is currently
a director of Southside Bank. For biographical information on the
nominees, please see “Information About Our Executive Officers, Directors and
Nominees.”
Unless otherwise
instructed, proxies received in response to this solicitation will be voted in
favor of the election of the persons nominated by the Nominating Committee for
directors of the Company. While it is not expected that any of the
nominees will be unable to qualify or accept office, if for any reason one or
more shall be unable to do so, the proxies will be voted for the substitute
nominee(s) selected by the board of directors of the Company.
The
board of directors recommends a vote FOR the election of each of the individuals
nominated for election as a director.
INFORMATION
ABOUT OUR DIRECTORS, NOMINEES AND EXECUTIVE OFFICERS
The following table
sets forth information regarding our nominees for director, our continuing
directors and our executive officers. Our board of directors is divided among
three classes, with members of each class serving three-year terms.
NOMINEES
FOR DIRECTORS
TERMS
TO EXPIRE AT THE 2012 ANNUAL MEETING
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INITIAL
ELECTION
TO
BOARD
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HERBERT C. BUIE (78) -
Mr. Buie has been Chief Executive Officer of Tyler Packing Corporation,
Inc., a meat-processing firm, since 1955. He serves on the
Boards of Directors of the University of Texas Health Center at Tyler, the
Development Board of Directors of the University of Texas at Tyler, the
East Texas Regional Food Bank, the Salvation Army, Tyler Economic
Development Council, Texas Chest Foundation and East Texas Communities
Foundation.
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1988
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ROBBIE N. EDMONSON (77)
- Mr. Edmonson is Vice Chairman of the Board of the Company, having served
in that capacity since 1998. He joined Southside Bank as Vice
President in 1968 and currently is Vice Chairman of the board of directors
of Southside Bank and Chief Administrative Officer of Southside
Bank.
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1982
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JOE NORTON (72) - Mr.
Norton owns Norton Equipment Company and is a general partner in Norton
Leasing Ltd., LLP. Mr. Norton served as President and was a
principal shareholder of Norton Companies of Texas, Inc. for 25
years. He also owned W. D. Norton, Inc. d/b/a Overhead Door,
for 16 years.
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1988
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JOHN R. (BOB) GARRETT
(55) - Mr. Garrett is a residential and commercial Real Estate Developer
and President of Fair Oil Company, a Tyler based oil and gas exploration
and production company. Mr. Garrett is also Vice President of
the R. W. Fair Foundation, a member of the Board of Regents of Stephen F.
Austin State University and currently serves as a member of the University
of Texas Health Science Center at Tyler development board and serves as a
director of the Tyler Economic Development Council. He is a
past president of both the Tyler Area Builders Association and the Texas
Association of Builders and former Texas Representative on the executive
committee of the National Association of Homebuilders. He is a
former member of the board of the Tyler Area Chamber of Commerce and
former director of the Texas National Housing Research
Center.
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DIRECTORS
CONTINUING UNTIL THE 2010 ANNUAL MEETING
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INITIAL
ELECTION
TO
BOARD
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ALTON CADE (72) - Mr.
Cade was the co-owner and President of Cade’s Building Materials from 1975
until his retirement on January 1, 2007. He is the President
and owner of Cochise Company, Inc., a real estate and investment company
he formed in 1960. In addition, he is the managing partner of a
family ranch and investment company. He has served as an
Elder/Trustee of Glenwood Church of Christ since 1977.
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2003
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B. G. HARTLEY (79) - Mr.
Hartley became Chairman of the Board of the Company in 1983. He
is also the Chief Executive Officer of the Company and Chairman of the
Board and Chief Executive Officer of Southside Bank, having served as
Southside Bank's Chief Executive Officer since its opening in
1960. He is a former member of the American Bankers Association
(“ABA”) Board of Directors, past Chairman of the ABA National BankPac
Committee and a past member of the Administrative Committee of the ABA
Government Relations Council. He is currently a member of the
board of directors of East Texas Medical Center Regional Healthcare
Systems and past Chairman of the Texas Taxpayers and Research
Association. He is also a member of the Development Boards of
the University of Texas at Tyler and the University of Texas Health Center
at Tyler.
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1982
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PAUL W. POWELL (75) -
Mr. Powell is Dean Emeritus of the Truett Theological Seminary at Baylor
University, where he also served as Dean and Special Assistant to the
University President. He serves as an Officer of the Robert M.
Rogers Foundation and has also served as Chairman of the Board of Trinity
Mother Frances Health System. In addition, he served as
President and Chief Executive Officer of the Southern Baptist Annuity
Board and was also pastor of Green Acres Baptist Church,
Tyler.
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1999
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DIRECTORS
CONTINUING UNTIL THE 2011 ANNUAL MEETING
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INITIAL
ELECTION
TO
BOARD
|
SAM DAWSON (61) - Mr.
Dawson is President and Secretary of the Company, having served in that
capacity since 1998. He joined Southside Bank in 1974 and is
currently President, Chief Operating Officer and a director of Southside
Bank. He is a director of East Texas Medical Center (“ETMC”) Hospital,
Cancer Institute and ETMC Rehabilitation Hospital.
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1997
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MELVIN B. LOVELADY (72)
- Mr. Lovelady is a CPA. He is a member of the American
Institute of Certified Public Accountants, the Texas Society of Certified
Public Accountants and the East Texas Chapter of the Texas Society of
Certified Public Accountants. He was a founding member of Henry
& Peters Financial Services, LLC, organized in 2000 (now Bridge-Wealth
Management, LLC). He was an officer and shareholder of the
accounting firm, Henry & Peters, PC from November 1987 through
December 31, 2004. Prior to joining Henry & Peters, PC, he
was a partner in the accounting firm of Squyres Johnson Squyres &
Co. He is a member of the Development Board of the University
of Texas at Tyler, the board of directors of the Tyler Junior College
Foundation, the University of Texas at Tyler Foundation, the A. W. Riter,
Jr. Family Foundation, the board of directors of the Hospice of East
Texas, and a Trustee of the R. W. Fair Foundation.
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2005
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WILLIAM SHEEHY (68) -
Mr. Sheehy retired December 31, 2006 as senior partner of the law firm of
Wilson, Sheehy, Knowles, Robertson & Cornelius PC. Mr.
Sheehy formerly served as outside general counsel to the Company and
Southside Bank and is a former director of the Texas Association of Bank
Counsel.
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1983
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NAMED
EXECUTIVE OFFICERS
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INITIAL
ELECTION
TO
BOARD
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JERYL STORY (57) - Mr.
Story has served as Executive Vice President of the Company since
2000. He joined Southside Bank in 1979 and is currently Senior
Executive Vice President and a director of Southside Bank and is
responsible for all lending functions.
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N/A
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LEE R. GIBSON, CPA (52)
- Mr. Gibson has served as Executive Vice President and Chief Financial
Officer of the Company and Southside Bank since 2000. He is
also a director of Southside Bank. He joined Southside Bank in
1984 and in addition to being the Chief Financial Officer is responsible
for management of the investment portfolio and asset-liability management
for the Company. He is Chairman of the board of directors of
the Federal Home Loan Bank of Dallas, serves on the Executive Board of the
East Texas Area Council of Boy Scouts and the Board of the East Texas Boy
Scout Foundation.
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N/A
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SECURITY
OWNERSHIP OF CERTAIN BENEFICIAL OWNERS
The following table
sets forth information regarding beneficial ownership of our common stock as of
January 14, 2009 for the following persons:
·
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each person
known by us to beneficially own more than 5% of our outstanding common
stock;
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·
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each of our
executive officers included in our Summary Compensation Table;
and
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·
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all of our
directors and executive officers as a
group.
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Unless otherwise
indicated, the address of each of the named individuals is 1201 South Beckham
Avenue, Tyler, Texas 75701.
Name
Of Beneficial Owner
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Amount
and Nature of Beneficial Ownership (1)
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Percent
Of Class
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Herbert C.
Buie(2)
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460,761
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3.3%
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Alton
Cade(3)
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42,067
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*
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Sam
Dawson(4)
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133,554
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1.0%
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Robbie N.
Edmonson(5)
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88,128
|
*
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Michael D.
Gollob(6)
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103,084
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*
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B. G.
Hartley(7)
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285,266
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2.0%
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Melvin B.
Lovelady(8)
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8,975
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*
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Joe
Norton(9)
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166,820
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1.2%
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Paul W.
Powell
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42,849
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*
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William
Sheehy(10)
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85,232
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*
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Jeryl
Story(11)
|
118,446
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*
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Lee R.
Gibson(12)
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44,588
|
*
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All
directors, nominees and executive officers of the company as a group (12
persons).
|
1,579,770
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11.3%
|
__________
*
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Less than 1%
of total outstanding shares (14,024,526) as of January 14,
2009.
|
(1)
|
Unless
otherwise indicated, each person has sole voting and investment power with
respect to the shares of common stock set forth opposite his
name. In addition, shares beneficially owned include stock
acquirable by exercise of stock options exercisable within 60 days of
January 14, 2009.
|
(2)
|
Mr. Buie has
sole voting and investment power with respect to 420,163 shares owned
individually. Mr. Buie owns 24,267 shares in
individual retirement accounts and has sole voting and investment power in
these shares. Also included in the total are 10,834 shares
owned by Mr. Buie’s wife, 2,870 shares owned by Mrs. Buie as trustee for
their son and 2,627 shares owned by Mrs. Buie as trustee for their
daughter. Mr. Buie disclaims beneficial ownership of these
16,331 shares, which are included in the
total.
|
(3)
|
Mr. Cade has
joint voting and investment power with his wife with respect to 20,869
shares and also owns 18,098 shares as President of Cochise Company,
Inc. Mr. Cade has voting and investment power, as trustee of
the Cade Residuary Trust, which owns 3,100
shares.
|
(4)
|
Mr. Dawson
holds sole voting and investment power with respect to 76,971 shares and
has sole voting power, but not investment power, with respect to 10,362
shares owned in the Company's ESOP Plan, in which he is 100%
vested. Also included in the total are 43,729 shares subject to
incentive stock options that are exercisable within 60 days of the record
date. Included in the total are 2,492 shares owned by Mr.
Dawson’s wife, of which he disclaims all beneficial
interest.
|
(5)
|
Mr. Edmonson
has sole voting and investment power with respect to 74,210 shares and has
voting power, but not investment power, with respect to 13,918 shares,
owned in the Company’s ESOP Plan, in which he is 100%
vested.
|
(6)
|
Mr. Gollob
has sole voting and investment power with respect to 83,539 shares owned
individually. Mr. Gollob also owns 18,787 shares in an
individual retirement account and has sole voting and investment power in
these shares. Mr. Gollob’s wife has 758 shares in an individual
retirement account and Mr. Gollob disclaims beneficial ownership of these
shares, which are included in the
total.
|
(7)
|
Mr. Hartley
has sole voting and investment power with respect to 164,079
shares. He also has sole voting power, but not investment
power, with respect to 18,751 shares owned in the Company’s ESOP Plan, in
which he is 100% vested. Also included in the total are 23,696
shares owned by Mr. Hartley’s wife (3,348 of those shares are owned in the
Company’s ESOP Plan) of which Mr. Hartley disclaims beneficial
interest. Also included in the total are 78,740 shares subject
to incentive stock options that are exercisable within 60 days of the
record date.
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(8)
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Mr. Lovelady
has joint voting and investment power with his wife with respect to 8,975
shares owned jointly.
|
(9)
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Mr. Norton
has sole voting and investment power with respect to 160,033
shares. Mr. Norton is custodian for his granddaughter for 4,340
shares and his grandson for 2,447 shares, which are included in the
total. Mr. Norton disclaims beneficial interest to these 6,787
shares.
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(10)
|
Mr. Sheehy
has sole voting and investment power with respect to 73,176 shares owned
individually and 12,056 shares in an individual retirement
account.
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(11)
|
Mr. Story
owns 87,992 shares and has sole voting and investment power for these
shares. In addition, he has joint voting and investment power
with his wife with respect to 79 shares and sole voting, but not
investment power, with respect to 10,511 shares owned in the Company’s
ESOP plan, in which he is 100% vested. Also included in the
total are 19,864 shares subject to incentive stock options that are
exercisable within 60 days of the record
date.
|
(12)
|
Mr. Gibson
has sole voting power and investment power with respect to 561 shares
owned individually. He also has sole voting power, but not
investment power, with respect to 9,509 shares owned in the Company’s ESOP
plan, in which he is 100% vested. Also included in the total
are 34,518 shares subject to incentive stock options that are exercisable
within 60 days of the record date.
|
CORPORATE
GOVERNANCE
Board
of Directors Meeting Attendance
The board of
directors of the Company met 13 times during the fiscal year. No
member of the board of directors of the Company attended less than 75% of the
aggregate meetings of the board of directors and all committees on which such
director served during 2008. All of the Company’s directors were in
attendance at the Company’s 2008 Annual Meeting. Although the Company
has not adopted a formal written policy with respect to director attendance at
meetings, we encourage our directors to attend each annual meeting of
shareholders and all meetings of the board of directors and committees on which
the directors serve.
Independent
Directors
The Company’s
common stock is listed on the NASDAQ Global Select Market. NASDAQ
requires that a majority of our directors be “independent directors,” as defined
in the NASDAQ Rules. The Board has affirmatively determined that all
of the Company’s directors, other than Messrs. Hartley, Edmonson and Dawson, are
independent directors under the NASDAQ Rules.
Shareholder
Communication with the Board of Directors
The Company has
adopted a procedure by which shareholders may send communications as defined
within Item 7(h) of Schedule 14A under the Exchange Act to one or more members
of the board of directors by writing to such director(s) or to the whole board
of directors in care of the Corporate Secretary, Southside Bancshares, Inc.,
Post Office Box 8444, Tyler, Texas 75711. Any such communications
will be promptly distributed by the Corporate Secretary to such individual
director(s) or to all directors if addressed to the whole board of
directors.
Code
of Ethics
The Company has
adopted a Code of Ethics, applicable to all directors and executive officers of
the Company. The Code of Ethics is available on the Company’s
website, www.southside.com/investor, under the topic
Corporate Governance. Within the time period required by the
Securities and Exchange Commission (“SEC”) and the NASDAQ Global Select Market,
we will post on our website any amendment to our Code of Ethics and any waiver
applicable to any of our directors, executive officers or senior financial
officers.
Procedures
for Reporting Concerns about Accounting, Internal Accounting Controls or
Auditing Matters
Management of the
Company has established a Whistle Blower Policy, which includes a fraud
hotline. This is a toll free, 24-hour, seven-day-a-week
hotline. This is a confidential service in which officers and
employees can speak with an independent company regarding any questionable
accounting or auditing matters, including but not limited to the
following: fraud or deliberate error in the preparation, evaluation,
review or audit of any financial statement of the Company; fraud or deliberate
error in the recording and maintaining of financial records of the Company;
deficiencies in or noncompliance with the Company’s internal accounting
controls; misrepresentation or false statement to or by a senior officer or
accountant regarding a matter contained in the financial records, financial
reports or audit reports of the Company; or deviation from full and fair
reporting of the Company’s financial condition. Any complaints
received by the independent company will be reported directly to the Chairman of
the Audit Committee and to the head of the Company’s Internal Audit
department. Complaints will be reviewed by Internal Audit under the
direction of the Audit Committee. Complaints submitted will be
promptly investigated and appropriate corrective action will be taken, as
warranted by the investigation. Management is committed to comply
with all applicable securities laws and regulations and therefore encourage
officers and employees to raise concerns regarding any suspected violations of
those standards by using the fraud hotline.
Board
Committees
The board of
directors of the Company has three standing committees:
·
|
Nominating
Committee; and
|
·
|
Compensation
Committee.
|
Subsidiary
Board of Directors
The board of
directors of Southside Bank has five standing committees:
·
|
Loan/Discount
Committee;
|
·
|
Compliance/EDP/CRA
Committee; and
|
·
|
Investment/Asset-Liability
Committee.
|
These committees
were formed to assist the board of directors of Southside Bank and the Company
in the discharge of their respective responsibilities. The purpose
and composition of these committees with respect to persons who are directors of
the Company and Southside Bank are described below:
COMMITTEES OF THE
COMPANY
Audit
Committee of Southside Bancshares, Inc.
The Audit Committee
of the board of directors consists of seven directors as named
below. Each member of the Audit Committee is an independent director
as defined by the current NASDAQ listing standards and applicable SEC
rules. In addition, the Nominating Committee of the board of
directors has unanimously determined that Mr. Lovelady, a CPA, qualifies as an
“audit committee financial expert” as defined by the SEC. Mr.
Lovelady is retired from the accounting firm of Henry & Peters, PC, and is
currently associated with Bridge Wealth Management, LLC as a CPA and a
Registered Representative. The Nominating Committee of the board of
directors has unanimously determined that all Audit Committee members are
financially literate under the current NASDAQ listing standards.
The Audit Committee
is primarily responsible for the engagement of the independent registered public
accounting firm, oversight of the Company’s financial statements and controls,
assessing and ensuring the independence, qualifications, and performances of the
independent registered public accounting firm, approving the services and fees
of the independent registered public accounting firm and reviewing and approving
the annual audited financial statements for the Company before issuance, subject
to the approval of the board of directors. The Audit Committee also
monitors the internal audit function, internal accounting procedures and assures
compliance with all appropriate statutes. No members of the Audit
Committee received any compensation from the Company during the last fiscal year
other than directors’ fees. The Committee met 15 times during
2008.
Audit
Committee Charter
The board of
directors has adopted a formal written Audit Committee charter that outlines the
purpose of the Audit Committee, delineates the membership requirements and
addresses the key responsibilities of the Audit Committee. A copy of
the Audit Committee charter may be obtained at the Company’s website, www.southside.com/investor, under the topic
Corporate Governance.
Audit
Committee Continuing Education
The audit committee
of a publicly traded company’s board of directors plays a crucial role in the
corporate governance of that company. It is responsible for
overseeing the company’s accounting and financial reporting, as well as for
monitoring and evaluating the independent and internal audit
processes. The importance of the audit committee’s role has grown
tremendously in recent years as a result of the passage of the Sarbanes-Oxley
Act of 2002. The enactment of Sarbanes-Oxley raised the level of
performance required for board of directors and audit committee
members. To ensure each director and audit committee member clearly
understands his responsibilities, the Company provides each member of the audit
committee and other directors the opportunity for continuing
education. The entire board of directors were invited and each member
of the audit committee attended a training session during 2007 that was designed
for audit committees, accountants, auditors and financial professionals who have
a need to thoroughly understand the Sarbanes-Oxley Act, the internal control
requirements thereunder, the relationship between Sarbanes-Oxley and corporate
fraud, corporate governance, ethics issues for auditors and corporate officers,
the audit committee’s required function, whistle blower provisions, enhanced
disclosure requirements for financial reporting and the requirements related to
the detection of fraud under SAS 99. In addition to audit materials
the audit committee receives throughout the year, the audit committee has
determined that each member should attempt to attend a training class at a
minimum every three years.
Audit
Committee Report
The following is
the report of the Audit Committee with respect to the Company’s audited
financial statements for fiscal year ended December 31, 2008.
The Audit Committee
has reviewed and discussed the Company’s audited financial statements with
management, the internal auditor and PwC, the Company’s independent registered
public accounting firm, with and without management present. The
Audit Committee included in its review of the independent registered public
accounting firm’s examinations, management’s assertion on design and
effectiveness of the Company’s internal controls, and the quality of the
Company’s financial reporting. The Committee also reviewed the
Company procedures and internal control processes designed to ensure full, fair,
and adequate financial reporting and disclosures, including procedures for
certifications by the Company’s Chief Executive Officer and Chief Financial
Officer that are required in periodic reports filed by the Company with the
SEC. The Audit Committee is satisfied that the internal control
system is adequate and that the Company employs appropriate accounting and
auditing procedures.
The Audit Committee
also has discussed with PwC matters relating to the auditor’s judgments about
the quality, as well as the acceptability, of the Company’s accounting
principles as applied in its financial reporting as required by Statement of
Auditing Standards No. 61, as amended (Professional
Standards). In addition, the Audit Committee has discussed
with PwC their independence from management and the Company, as well as the
matters in the written disclosures received from PwC and required by applicable
requirements of the Public Company Accounting Oversight Board. The
Audit Committee received a letter from PwC confirming its independence and
discussed it with PwC. The Audit Committee discussed and reviewed
with PwC critical accounting policies and practices, internal controls, other
material written communications to management, and the scope of PwC audits and
all fees paid to PwC during the fiscal year. The Audit Committee
adopted guidelines requiring review and pre-approval by the Audit Committee of
audit and non-audit services performed by PwC for the Company. The
Audit Committee has reviewed and considered the compatibility of PwC performance
of non-audit services with the maintenance of PwC independence as the Company’s
independent registered public accounting firm.
Based on the Audit
Committee’s review and discussions referred to above, the Audit Committee
recommended to the Company’s board of directors that the Company’s audited
consolidated financial statements and report on management’s assertion on the
design and effectiveness of internal control over financial reporting be
included in the Company’s Annual Report on Form 10-K for the fiscal year ended
December 31, 2008 for filing with the SEC.
Submitted by the
Audit Committee of the board or directors of Southside Bancshares,
Inc.
Melvin B.
Lovelady, CPA, Chairman
|
|
Joe
Norton
|
Herbert C.
Buie
|
|
Paul W.
Powell
|
Alton
Cade
|
|
William
Sheehy
|
Michael D.
Gollob, CPA
|
|
|
Nominating
Committee of Southside Bancshares, Inc.
The Nominating
Committee is responsible for identifying, screening, and nominating candidates
for election to the Board. The Committee is comprised of Messrs. Buie
(Chairman), Norton, Powell and Sheehy, each of whom is an independent director
of the Company, as defined by the current NASDAQ standards, and a director of
Southside Bank. The Nominating Committee met 3 times in
2008.
The Nominating
Committee identifies candidates to the board of directors by introduction from
management, members of the board of directors, employees or other sources, and
shareholders that satisfy the Company’s policy regarding shareholder recommended
candidates. The Nominating Committee does not evaluate director
candidates recommended by shareholders differently than director candidates
recommended by other sources. Shareholders wishing to submit
recommendations for the 2010 Annual Meeting should write to the Nominating
Committee in care of the Assistant Corporate Secretary, Southside Bancshares,
Inc., Post Office Box 8444, Tyler, Texas 75711. Any such shareholder
must meet and evidence the minimum eligibility requirements specified in
Exchange Act Rule 14a-8 and must submit, within the same timeframe for
submitting a shareholder proposal required by Rule 14a-8: (1) name, mailing
address, telephone number, email address, resume, business history, listing of
other past and present directorships and director committees, banking industry
experience and other relevant information; (2) explain in the submission why the
shareholder believes the candidate would be an appropriate director for the
Company and the benefits and attributes that the candidate will provide to the
Company in serving as a director; (3) provide evidence of ownership of the
Company’s securities along with the recommendation; and (4) indicate whether the
Company may identify the shareholder in any public disclosures that it makes
regarding the consideration of the director
candidate. Recommendations must be filed with the Assistant Corporate
Secretary on or before November 13, 2009 in order to be considered for
nomination at the 2010 Annual Meeting.
In considering
board of director candidates, the Nominating Committee takes into consideration
all factors that it deems appropriate, including, but not limited to, the
individual’s character, education, experience, knowledge, skills and ownership
of the Company’s stock. The Nominating Committee will also consider
the extent of the individual’s experience in business, education or public
service, his or her ability to bring a desired range of skills, diverse
perspectives and experience to the board of directors and whether the individual
possesses high ethical standards, a strong sense of professionalism and is
capable of serving the interests of shareholders. A candidate should
possess a working knowledge of the Company’s current local market
areas. Additionally, the Nominating Committee will consider the
number of boards the candidate currently serves on when assessing whether the
candidate has the appropriate amount of time to devote to serving on the
Company’s board of directors. The Nominating Committee is not
obligated to nominate any individual for election. No shareholder
recommendations or nominations have been received by the Company for this Annual
Meeting. Accordingly, no rejections or refusals of such candidates
have been made by the Company.
In addition, the
Nominating Committee is responsible for identifying, screening, and nominating
candidates for election to the Compensation Committee and Audit Committee and
designating individuals, if any, as an “audit committee financial
expert.” These nominations are then submitted to the board of
directors for final approval.
Nominating
Committee Charter
The board of
directors has adopted a formal written Nominating Committee charter which
outlines the purpose of the Nominating Committee, delineates the membership
requirements and addresses the key responsibilities of the Nominating
Committee. A copy of the Nominating Committee charter may be found on
the Company’s website, www.southside.com/investor,
under the topic Corporate Governance.
Compensation
Committee of Southside Bancshares, Inc.
The Compensation Committee of
the Company determines the compensation recommendations for the executive
officers of the Company, all of whom are also executive officers of Southside
Bank. The boards of directors of the Company and Southside Bank
consider the recommendations of the Compensation Committee and approves the
compensation of the executive officers.
The Compensation
Committee consists of Messrs. Buie, Norton (Chairman), Powell and Sheehy, each
of whom is a non-employee, independent director of the Company, as defined by
the current NASDAQ standards, and a director of Southside Bank. The
Committee met 11 times in 2008.
Compensation
Committee Charter
The board of
directors has adopted a formal written Compensation Committee charter which
outlines the purpose of the Compensation Committee, delineates the membership
requirements and addresses the key responsibilities of the
Committee. A copy of the Compensation Committee charter may be found
on the Company’s website, www.southside.com/investor,
under the topic Corporate Governance.
Compensation
Committee Interlocks and Insider Participation
During the fiscal
year ended December 31, 2008:
·
|
No executive
officer of the Company served as a member of the compensation committee or
other board committee performing similar functions (or on the board of
directors of any entity without such a committee) of another entity, one
of whose executive officers served on the Compensation Committee of the
Company.
|
·
|
No executive
officer of the Company served on the board of directors of another entity,
one of whose executive officers served on the Compensation Committee of
the Company.
|
·
|
No executive
officer of the Company served as a member of the compensation committee or
other board committee performing similar functions (or on the board of
directors of any entity without such a committee) of another entity, one
of whose executive officers served as a director of the
Company.
|
For information
concerning transactions by the Company and Southside Bank with certain members
of the board of directors of Southside Bank, please see "Transactions with
Directors, Officers and Associates."
Compensation
Committee Report
The Compensation
Committee oversees and makes recommendations for all aspects of executive
officer compensation. The board of directors of the Company considers
the recommendations of the Compensation Committee and approves the compensation
of the executive officers. In fulfilling its oversight
responsibilities, the Compensation Committee reviewed and discussed with
management the Compensation Discussion and Analysis in this proxy
statement.
In reliance on the
review and discussion referred to above, the Compensation Committee recommended
to the board of directors of the Company that the Compensation Discussion and
Analysis be included in the Company’s annual report on Form 10-K for the fiscal
year ended December 31, 2008 and its proxy statement on Schedule 14A to be filed
in connection with the Company’s 2009 Annual Meeting, each of which will be
filed with the SEC.
This report shall
not be deemed to be incorporated by reference by any general statement
incorporating by reference this proxy statement into any filing under the
Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as
amended, and shall not otherwise be deemed filed under such acts.
Submitted by the
Compensation Committee of the board or directors of Southside Bancshares,
Inc.
Joe Norton,
Chairman
Herbert C.
Buie
Paul W.
Powell
William
Sheehy
EXECUTIVE
OFFICER AND DIRECTOR COMPENSATION
Compensation
Discussion and Analysis
Overview
of Compensation Program
The Compensation
Committee of the board of directors (“the Committee”) has responsibility for
reviewing and establishing the Company’s compensation programs, consistent with
the Company’s compensation philosophy. Later in this proxy statement
under the heading “Executive Compensation” you will find a series of tables
containing specific information about the compensation earned or paid in 2008 to
the Company’s Chief Executive Officer, Chief Financial Officer and the next two
most highly compensated executive officers for fiscal 2008, who are referred to
as the “named executive officers” or “NEOs”. The Committee attempts
to ensure that the total compensation paid to the NEOs is fair, reasonable, and
competitive.
The Committee
conducts an annual base salary and bonus compensation level review of the NEOs
and develops incentive compensation programs when appropriate. The
Committee engages an outside consultant, as needed, to prepare an independent
executive compensation review to assist in determining compensation levels for
the NEOs, as needed. During 2007, the Committee engaged Clark
Consulting to prepare an executive compensation review to assist in determining
compensation levels for the NEOs. During 2008 the Committee reviewed
internally prepared peer bank information to assist in determining compensation
levels for the NEOs. The Company does not have specific performance
goals for the NEOs, but instead reviews each NEOs contribution to the overall
performance of the Company, changes in duties and responsibilities, requirements
placed on the NEO in order to meet performance standards, skills and talents
demonstrated during the year and leadership skills when determining
compensation. The Committee also reviews and develops recommendations
for director compensation, including committee service fees.
Compensation
Philosophy and Objectives
The Committee
believes that the most effective executive compensation plan is one that is
designed to reward long-term and strategic performance, and which aligns
executives’ interests with those of the shareholders with the ultimate objective
of improving long-term shareholder value. The Committee evaluates
both performance and compensation to ensure that the Company maintains its
ability to attract and retain superior officers in key positions and that
compensation provided to key officers remains competitive relative to the
compensation paid to similarly situated executives of our peer companies (as
discussed below). To that end, the Committee believes executive
compensation provided by the Company to its NEOs should include both cash and
other benefits that reward performance.
Role
of Executive Officers in Compensation Decisions
The Committee makes
recommendations to the board of directors regarding all compensation decisions
for the NEOs. The Chief Executive Officer provides input regarding
the performance of the other NEOs and makes recommendations for compensation
amounts payable to the other NEOs. These recommendations are based on
the Chief Executive Officer’s personal observation of each NEO’s performance,
commitment and contribution to the Company. The Chief Executive
Officer is not involved with any aspect of determining his own pay.
Setting
Executive Compensation
Based on the
compensation objectives noted above, the Committee has structured the NEOs
annual compensation to be competitive and to motivate and reward the NEOs for
their performance. In furtherance of this, the Committee occasionally
engages an outside consulting firm to conduct a peer review of its overall
compensation program for the NEOs. During Committee discussions
regarding setting NEO compensation for 2008, the Committee utilized an Executive
Compensation Review prepared by Clark Consulting specifically for the
Committee. This Executive Compensation Review consisted of a custom
peer group selected by Clark Consulting based on asset size, location and
performance (the “Compensation Peer Group”). The Compensation Peer
Group is comprised of banks in Texas and surrounding states, against which Clark
Consulting and the Committee believes the Company competes for
talent. The companies comprising the Compensation Peer Group
are:
BancFirst
Corporation
|
Southwest
Bancorp, Inc.
|
IBERIABANK
Corporation
|
Pinnacle
Financial Partners, Inc.
|
First
Financial Bankshares, Inc.
|
CoBiz
Financial Inc.
|
First State
Bancorporation
|
Cadence
Financial Corporation
|
Centennial
Bank Holdings, Inc.
|
Green
Bankshares, Inc.
|
Simmons First
National Corporation
|
First M&F
Corporation
|
Renasant
Corporation
|
Enterprise
Financial Services Corp
|
Bank of the
Ozarks, Inc.
|
Trinity
Capital Corporation
|
Great
Southern Bancorp, Inc.
|
Encore
Bancshares, Inc.
|
Home
Bancshares, Inc.
|
MetroCorp
Bancshares, Inc.
|
The Compensation
Peer Group data is used for comparative purposes only. The Committee
evaluates the Compensation Peer Group data and reviews and discusses potential
differences in job responsibilities and tenure for each NEO position when
compared to the Compensation Peer Group. Based on this review and
discussion of each NEO, the Committee determines what weight the Compensation
Peer Group data should be given when determining the NEO’s total
compensation. There is no pre-established policy or target for the
allocation among different types of compensation. In determining the
appropriate mix of compensation, the Committee took into consideration that the
Company does not currently have any equity-based compensation plans available to
use as part of its executive officer compensation program. This has
resulted in an overall higher cash compensation level when compared to the
Compensation Group median.
2008
Executive Compensation Components
For the fiscal year
ended December 31, 2008, the principal components of compensation for NEOs
were:
·
|
Perquisites
and other personal benefits; and
|
·
|
Health and
Welfare Benefits
|
Base
Salary
The Company
provides NEOs and other employees with a base salary to compensate them for
services rendered during the fiscal year. Base salary ranges for NEOs
are determined for each executive based on their position and responsibility by
using available market data adjusted for duties and
responsibilities.
During the review
of base salaries for executives, the Committee primarily considers:
·
|
Compensation
Peer Group data;
|
·
|
internal
review of the executive’s compensation, both individually and relative to
our other officers;
|
·
|
overall
individual performance of the
executive;
|
·
|
scope of
responsibilities;
|
·
|
tenure with
the Company.
|
Salary levels are
typically considered annually as part of the Company’s performance review
process as well as upon a promotion or other change in job
responsibility. Merit based increases to salaries of NEOs are based
on the Committee’s assessment after considering recommendations of the Chief
Executive Officer. The NEO salary increase approved by the Committee
for 2008 resulted from the Chief Executive Officer’s recommendations, a review
of peer group and salary survey information and also considered NEO and company
performance. In making its final decision the Committee also
considered the lack of equity incentives to offer as part of a compensation
package.
Bonus
All officers and
employees of the Company have historically been paid an annual bonus equal to
12.5% of base salary. While referred to as a bonus, the 12.5% has
been paid to all employees for over 25 years and is considered by most employees
as part of their base salary and is often referred to as deferred compensation,
even though it is paid in the same calendar year and approved as a bonus by the
board of directors. The Committee has in prior years recommended a
special year end bonus in excess of the 12.5% bonus for NEOs, based on a
combination of individual and Company performance. The Committee
determined that a special year end bonus was warranted based on overall record
Company performance during 2008. The Committee considered the
increase in net income, earnings per share, return on shareholders equity and
other performance metrics, combined with overall Company objectives achieved and
individual NEO performance. Based on these factors the Committee
recommended a $75,000 special year end bonus for each of Mr. Dawson and Mr.
Story and a $100,000 special year end bonus for each of Mr. Hartley and Mr.
Gibson.
Retirement
Benefits
Retirement benefits
fulfill an important role within the Company’s overall executive compensation
program because they provide a financial security component which promotes
retention. We place great value on the long-term commitment that many
of our employees and the NEOs have made to us and aim to incent those
individuals to remain with the Company and to act in a manner that will provide
longer-term benefits to the Company. The Company believes that its
retirement program is comparable to those offered by the banks in our
Compensation Peer Group and, as a result, are needed to ensure that our
executive compensation remains competitive.
Our retirement
plans are designed to encourage employees to take an active role in planning,
saving and investing for retirement. The Company maintains a 401(k) plan (the
“401(k) Plan”), a tax-qualified, defined contribution plan in which
substantially all of our employees, including the NEOs, are eligible to
participate. The Company also maintains a tax-qualified, defined
benefit pension plan (the “Pension Plan”) pursuant to which participants are
entitled to benefits based on final average monthly compensation and years of
credited service. In addition, the Company maintains a non-qualified
supplemental retirement plan (the “Restoration Plan”) which provides benefits in
addition to the Pension Plan. The Pension Plan and the Restoration
Plan are described in more detail under the Pension Benefits table in this Proxy
Statement.
The Company has
entered into deferred compensation agreements with each of the NEOs that provide
for the payment of a stated amount over a specific period of
years. These deferred compensation agreements are described in more
detail under the Pension Benefits table in this Proxy Statement.
The Company has
also entered into split dollar agreements with each of the NEOs which allow the
executives to designate the beneficiaries of death benefits under a life
insurance policy. These agreements are described in more detail under
the summary compensation table in this proxy statement.
Proposed
2009 (Equity) Incentive Plan
As we have
mentioned in the CD&A, we currently do not have a
plan that provides for the grant of equity awards to our employees, officers or
directors. The primary purpose of the 2009 Plan (as defined below) is
to promote our success by linking the personal interests of our employees,
officers, directors and consultants to those of our shareholders, and by
providing participants with an incentive for outstanding
performance.
Perquisites
and Other Personal Benefits
The Company
provides NEOs with perquisites and other personal benefits that the Company and
the Committee believe are reasonable and consistent with its overall
compensation program to better enable the Company to attract and retain superior
employees for key positions. The Committee periodically reviews the
levels of perquisites and other personal benefits provided to
NEOs. The Committee did not review perquisites during 2008, and there
were no changes in perquisites provided in 2008. Perquisites provided
to NEOs during 2008 were Company paid club dues and a Company provided
automobile. Club memberships are made available to various officers
who are expected to routinely need a place to entertain customers or prospective
customers. NEOs are the only officers with Company owned vehicles,
while others are paid a fixed monthly mileage allowance.
Health
and Welfare Benefits
The Company offers
a standard range of health and welfare benefits on a uniform basis and subject
to insurance policy limitations to employees, including NEOs, and their eligible
dependents, including NEOs. The benefits are designed to attract and
retain employees and provide security to employees for their health and welfare
needs. The benefits include: medical, prescription, dental, employee
life, group life, and flexible spending accounts. NEOs participate in
these employee benefit plans generally available to full-time employees on the
same terms as a similarly situated employee. Another benefit
available to officers at or above the Vice President level and meeting a salary
requirement, is a bank provided long-term disability insurance policy which
includes accidental death and travel insurance plans and programs.
Severance
The Company entered
into Employment Agreements with Sam Dawson, President and Chief Operating
Officer, and Lee R. Gibson, Executive Vice President and Chief Financial Officer
in October, 2007. The board of directors determined that it was
in the best interests of the Company to retain the services and encourage the
continued attention and dedication of Messrs. Dawson and Gibson to their
assigned duties. The severance and change in control termination
amounts were negotiated based on these NEO’s tenure, scope of responsibilities
and other provisions in the agreement.
For a further
discussion of the terms of the Employment Agreements, please see the discussion
following the Summary Compensation Table on page 18.
Tax
and Accounting Considerations
Section 162(m) of
the Internal Revenue Code places a limit of $1 million on the amount of
compensation that we may deduct in any year with respect to any one of our
NEOs. This limitation does not apply to compensation that meets the
requirements under Section 162(m) for “qualifying performance-based”
compensation. The Committee intends to maximize deductibility of
executive compensation while retaining some discretion needed to compensate
executives in a manner commensurate with performance and the competitive
landscape for executive talent.
Executive
Compensation
The following table
sets forth the compensation earned by or paid to each of the NEOs for the fiscal
years ended December 31, 2008, 2007 and 2006. This information
relates to compensation paid to the NEOs by Southside Bank, as the Company does
not directly pay compensation to the NEOs.
2008
SUMMARY COMPENSATION TABLE
Name
and Principal Position
|
Year
|
|
Salary
($)
(1)
|
|
|
Bonus
(2)
|
|
|
Change
in
Pension
Value
(3)
|
|
|
All
Other
Compen-
sation
(4)
|
|
|
Total
|
|
B. G. Hartley – Chairman of the Board and Chief
Executive Officer of the Company and Southside
Bank.
|
2008
|
|
$ |
455,000 |
|
|
$ |
156,875 |
|
|
$ |
– |
|
|
$ |
85,514 |
|
|
$ |
697,389 |
|
2007
|
|
$ |
422,500 |
|
|
$ |
97,813 |
|
|
$ |
– |
|
|
$ |
86,573 |
|
|
$ |
606,886 |
|
2006
|
|
$ |
422,500 |
|
|
$ |
52,813 |
|
|
$ |
– |
|
|
$ |
83,263 |
|
|
$ |
558,576 |
|
Sam Dawson – President, Secretary and Director
of the Company; President, Chief Operating Officer and Director of
Southside Bank.
|
2008
|
|
$ |
318,000 |
|
|
$ |
114,750 |
|
|
$ |
347,479 |
|
|
$ |
51,987 |
|
|
$ |
832,216 |
|
2007
|
|
$ |
300,500 |
|
|
$ |
82,563 |
|
|
$ |
336,836 |
|
|
$ |
21,552 |
|
|
$ |
741,451 |
|
2006
|
|
$ |
300,500 |
|
|
$ |
37,563 |
|
|
$ |
154,916 |
|
|
$ |
20,590 |
|
|
$ |
513,569 |
|
Jeryl Story – Executive Vice President of the
Company; Senior Executive Vice President and Director of Southside
Bank.
|
2008
|
|
$ |
300,000 |
|
|
$ |
112,500 |
|
|
$ |
240,490 |
|
|
$ |
17,567 |
|
|
$ |
670,557 |
|
2007
|
|
$ |
286,000 |
|
|
$ |
105,750 |
|
|
$ |
243,427 |
|
|
$ |
48,802 |
|
|
$ |
683,979 |
|
2006
|
|
$ |
261,000 |
|
|
$ |
32,625 |
|
|
$ |
62,815 |
|
|
$ |
16,733 |
|
|
$ |
373,173 |
|
Lee R. Gibson, CPA –
Executive Vice President
and Chief Financial Officer of the Company and Southside Bank and Director
of Southside Bank.
|
2008
|
|
$ |
300,000 |
|
|
$ |
137,500 |
|
|
$ |
176,221 |
|
|
$ |
50,761 |
|
|
$ |
664,482 |
|
2007
|
|
$ |
277,500 |
|
|
$ |
79,688 |
|
|
$ |
121,981 |
|
|
$ |
20,453 |
|
|
$ |
499,622 |
|
2006
|
|
$ |
277,500 |
|
|
$ |
34,688 |
|
|
$ |
– |
|
|
$ |
17,889 |
|
|
$ |
330,077 |
|
(1)
Includes amounts deferred at the officer’s election pursuant to the Company’s
401(k) Plan.
(2)
|
Reflects a
regular annual bonus equal to 12.5% of base salary plus a special year end
bonus of $75,000 paid to each of Mr. Dawson and Mr. Story and a special
year end bonus of $100,000 paid to each of Mr. Hartley and Mr.
Gibson.
|
(3)
|
The amounts
reported in this column reflect the aggregate actuarial increase in the
present value of the NEOs benefits under the Pension Plan and the
Restoration Plan determined using interest rate and mortality rate
assumptions consistent with those used in the Company’s financial
statements. The changes in pension values for the NEOs under
the Pension Plan were as follows: Mr. Hartley - ($38,962); Mr.
Dawson - $146,701; Mr. Story - $102,099 and Mr. Gibson -
$67,057. The change in pension value for the NEOs under the
Restoration Plan were as follows: Mr. Hartley - ($13,834); Mr.
Dawson - $200,778; Mr. Story - $138,391; Mr. Gibson -
$109,164. Descriptions of the Pension Plan and Restoration Plan
follow the Pension Benefits table in this Proxy
Statement.
|
(4)
|
Amounts
included in this column are as
follows:
|
|
|
Hartley
|
|
|
Dawson
|
|
|
Story
|
|
|
Gibson
|
|
Life
Insurance (a)
|
|
$ |
27,215 |
|
|
$ |
– |
|
|
$ |
– |
|
|
$ |
– |
|
Tax
Gross Ups (b)
|
|
|
36,669 |
|
|
|
2,337 |
|
|
|
1,564 |
|
|
|
902 |
|
Director
Fees from Southside Bank (c)
|
|
|
8,000 |
|
|
|
8,000 |
|
|
|
8,000 |
|
|
|
8,000 |
|
Company
Provided Automobile (d)
|
|
|
5,801 |
|
|
|
33,416 |
|
|
|
5,007 |
|
|
|
35,517 |
|
Club
Dues (e)
|
|
|
7,829 |
|
|
|
8,234 |
|
|
|
2,996 |
|
|
|
6,342 |
|
Total
|
|
$ |
85,514 |
|
|
$ |
51,987 |
|
|
$ |
17,567 |
|
|
$ |
50,761 |
|
(a)
|
Mr. Hartley
was paid a bonus to pay life insurance
premiums.
|
(b)
|
The Company
paid gross-up bonuses in accordance with the split dollar agreements
during 2008. In addition, Mr. Hartley was paid a gross up bonus
associated with reimbursement of life insurance premiums of
$17,785.
|
(c)
|
Each NEO is
also a director of Southside Bank and received director fees in 2008 of
$8,000.
|
(d)
|
The NEOs have
use of a Company provided automobile. The incremental cost to
the Company during 2008 included fuel, maintenance costs and
insurance. Mr. Dawson and Mr. Gibson received vehicles in 2008
with a net purchase price of $28,836 and $31,050,
respectively.
|
(e)
|
The
incremental cost of Company-provided club dues to the
NEOs.
|
Employment
Agreements
The Company
maintains employment agreements with Sam Dawson, President and Chief Operating
Officer, and Lee R. Gibson, Executive Vice President and Chief Financial Officer
(the “Employment Agreements”). The Employment Agreements were entered into as of
October 22, 2007 and initially extended through October 22, 2010, with automatic
one year term extensions until a party gives 90 days notice of
non-renewal. The agreements are now in effect until October 22,
2011.
Mr. Dawson’s
Employment Agreement initially provided for an annual base salary of $300,500
and Mr. Gibson’s Employment Agreement initially provided for an annual base
salary of $277,500, each to be reviewed no less frequently than annually by the
Committee. The Employment Agreements entitle Messrs. Dawson and Gibson to
receive an annual incentive payment of not less than 12.5% of base
salary. The amount actually awarded and paid to the executives each
year will be determined by the Committee and may be based on specific
performance criteria.
The Employment
Agreements entitle Messrs. Dawson and Gibson to participate in all incentive,
savings and retirement plans or programs and welfare and fringe benefits which
are generally available to officers of the Company of comparable
levels. Finally, the Employment Agreements state that the Company may
pay country club annual dues and expenses for each of Messrs. Dawson and
Gibson.
The Employment
Agreements also provide Messrs. Dawson and Gibson with severance benefits in the
event of certain terminations of employment. These benefits are described in
“Potential Payments upon Termination or Change in Control” on page 23 of this
proxy statement.
Split
Dollar Agreements
In 2004, the
Company entered into split dollar agreements with each of the
NEOs. The agreements provide that the Company will be the beneficiary
of Bank Owned Life Insurance (commonly referred to as BOLI) insuring the
executives’ lives. The agreements provide the executives with the
right to designate the beneficiaries of the death benefits guaranteed in each
agreement. The agreements originally provided for death benefits of
an initial aggregate amount of $3.3 million. The individual amounts
are increased annually on the anniversary date of the agreement by an inflation
adjustment factor of 5%. As of December 31, 2008, the expected death
benefits totaled $4.0 million. The agreements also state that before
and after the executive’s retirement dates, the Company will pay an annual
gross-up bonus to the executive in an amount sufficient to enable the executive
to pay federal income tax on both the economic benefit and on the gross-up bonus
itself. There was no expense associated with the post retirement liability for
the year ended December 31, 2008.
OUTSTANDING
EQUITY AWARDS AT YEAR-END
The following table
provides information regarding options outstanding for the NEOs as of December
31, 2008. The NEOs do not have any outstanding stock
awards.
Options
Awards
|
Name
|
Number
of Securities Underlying Unexercised Options (#) Exercisable
(1)
|
Number
of Securities Underlying Unexercised Options (#)
Unexercisable
|
Option
Exercise
Price
($)
|
Option
Expiration Date
|
B. G.
Hartley
|
24,439
|
–
|
$5.42
|
6/10/2009
|
|
54,301
|
–
|
5.00
|
8/31/2010
|
Sam
Dawson
|
4,939
|
–
|
5.42
|
6/10/2009
|
|
38,790
|
–
|
5.00
|
8/31/2010
|
Jeryl
Story
|
74
|
–
|
5.42
|
6/10/2009
|
|
19,790
|
–
|
5.00
|
8/31/2010
|
Lee
R. Gibson, CPA
|
11,439
|
–
|
5.42
|
6/10/2009
|
|
23,079
|
–
|
5.00
|
8/31/2010
|
(1)
|
Reflects
awards of time-vesting stock options granted under the 1993 Incentive
Stock Option Plan. All options listed above are fully
vested. The options vested at a rate of 20% per year over the
first five years of the ten year option
term.
|
2008
OPTION EXERCISES AND STOCK VESTED
The table below
shows the number of shares acquired under the 1993 Incentive Stock Option Plan,
on exercise and the value realized on exercise for each of the NEOs for the year
ended December 31, 2008.
|
Option
Awards
|
Name
|
Number
of Shares Acquired on Exercise (#)
|
Value
Realized on Exercise ($) (1)
|
B. G.
Hartley
|
–
|
$ –
|
Sam
Dawson
|
24,067
|
384,070
|
Jeryl
Story
|
47,714
|
748,542
|
Lee
R. Gibson, CPA
|
17,567
|
285,676
|
(1)
|
The “value
realized” represents the difference between the exercise price of the
option shares and the market price of the option shares on the date the
option was exercised.
|
EQUITY
COMPENSATION PLAN INFORMATION
The table below
provides information as of December 31, 2008 regarding shares of common stock
that may be issued pursuant to the exercise of stock options outstanding under
the Company’s 1993 Incentive Stock Option Plan
Plan
Category
|
Number
of securities to be issued upon exercise of outstanding options, warrants,
and rights (a)
|
Weighted-average exercise price
of outstanding options, warrants and rights (b)
|
Number
of securities remaining available for future issuance under equity
compensation plans (excluding securities reflected in column
(a)
|
Equity
compensation plans approved by security holders
|
317,576
|
$ 5.42
|
None
|
Equity
compensation plans not approved by security holders
|
–
|
–
|
–
|
Total
|
317,576
|
$ 5.42
|
None
|
2008
PENSION BENEFITS
The table below
shows the number of years of service credited to each NEO, the actuarial present
value of each NEO’s accumulated benefits (determined using interest rate and
mortality rate assumptions described below), and the amount of payments during
2008 to each of the NEOs, under each of the Pension Plan, Restoration Plan and
deferred compensation agreements.
Name
|
Plan
Name
|
Number
of Years Credited Service (#)
|
Present
Value of Accumulated Benefit ($)
|
Payments
During Last Fiscal Year ($)
|
B. G.
Hartley
|
Pension
Plan
|
N/A
|
$
913,224
|
$ 152,035
|
|
Restoration
Plan
|
N/A
|
324,225
|
53,978
|
|
Deferred
Compensation Agreement
|
N/A
|
1,259,000
|
–
|
|
Retirement
Agreement
|
N/A
|
1,177,000
|
–
|
Sam
Dawson
|
Pension
Plan
|
34.5
|
$
1,246,213
|
$ –
|
|
Restoration
Plan
|
34.5
|
1,035,439
|
–
|
|
Deferred
Compensation Agreement
|
N/A
|
274,000
|
–
|
Jeryl
Story
|
Pension
Plan
|
29.167
|
$
811,070
|
$ –
|
|
Restoration
Plan
|
29.167
|
598,630
|
–
|
|
Deferred
Compensation Agreement
|
N/A
|
151,000
|
–
|
Lee
R. Gibson, CPA
|
Pension
Plan
|
24.417
|
$
495,247
|
$ –
|
|
Restoration
Plan
|
24.417
|
364,067
|
–
|
|
Deferred
Compensation Agreement
|
N/A
|
102,000
|
–
|
Pension
Plan
The Pension Plan is
a tax-qualified, defined benefit pension plan pursuant to which participants are
entitled to benefits based on final average monthly compensation and years of
credited service.
On November 3,
2005, our board of directors approved amendments to the Pension Plan which
affected future participation in the Pension Plan and reduced the accrual of
future benefits. Entrance into the Pension Plan by new employees was
frozen effective December 31, 2005. Employees hired after December
31, 2005 are not eligible to participate in the plan. All other
employees are eligible to participate under the plan on the first day of the
month coincident with or next following the first anniversary of
hire. Eligible participants include any person on the payroll whose
wages are subject to withholding for the purposes of federal income
tax. Certain hourly-paid security personnel are
excluded. All of our NEOs at December 31, 2008 were eligible to
participate. Employees are vested upon the earlier of five years
credited service or the employee attaining 60 years of age. Benefits
are payable monthly commencing on the later of age 65 or the participant’s date
of retirement. Eligible participants may retire at reduced benefit
levels after reaching age 55.
The benefits under
the Pension Plan are determined using the following formula, stated as a single
life annuity with 120 payments guaranteed, payable at normal retirement age,
which is defined as 65 under the Pension Plan.
Formula (1) and
Formula (2), calculated using Credit Service at Normal Retirement Date,
multiplied by a service ratio and summed as described below:
|
|
|
The fraction
in which the numerator is Credited
|
Formula
(1)
|
|
x
|
Service as of
12/31/05 and the denominator is
|
|
|
|
Credited
Service at Normal Retirement Date
|
|
plus
|
|
|
Formula
(2)
|
|
|
The fraction
in which the numerator is Credited
|
|
|
x
|
Service
earned after 12/31/05 and the
|
|
|
|
denominator
is Credited Service at Normal
|
|
|
|
Retirement
Date
|
Formula (1) is an amount
equal to:
2% of Final Average
Monthly Compensation times Credited Service up to 20 years, PLUS
1% of Final Average
Monthly Compensation times Credited Service, if any, in excess of 20 years,
PLUS
0.60% of that
portion of Final Average Monthly Compensation which exceeds Monthly Covered
Compensation times Credited Service up to 35 years
Formula (2) is an amount
equal to:
0.90% of Final
Average Monthly Compensation times Credited Service, PLUS
0.54% of that
portion of Final Average Monthly Compensation which exceeds Monthly Covered
Compensation times Credited Service up to 35 years
Benefit Formula
Definitions
Credit
Service
A participant’s
years of credited service are based on the number of years an employee works for
the Company. The Company has no policy to grant extra years of
credited service.
Final Average Monthly
Compensation (FAMC)
The monthly average
of the 60 consecutive months’ compensation during the participant’s period of
credited service that gives the highest average. Compensation
generally includes all gross income received by the participant for services
actually rendered in the course of employment, with certain exclusions, plus any
elective deferrals under Section 125 and Section
402(g)(c). Compensation in the Pension Plan is limited as
required.
Covered
Compensation
A rounded 35-year
average of the Maximum Taxable Wages (MTW) under social security. The
table in effect during the calendar year proceeding termination or retirement is
used.
Mr. Hartley began
receiving payments out of the Pension Plan without retiring upon reaching age 65
under prior language in the plan that allowed all participants to begin
receiving payments at age 65, regardless of their employment
status. The Pension Plan was amended several years ago and
participants must now retire to be eligible to receive payments out of the
plan. All participants receiving payments out of the Pension Plan at
the time of the amendment were grandfathered so as to allow them to continue
receiving payments out of the plan, which included Mr. Hartley. For
the purposes of the Pension Plan, Mr. Hartley is receiving payments as if he
were retired. None of the other NEOs were in pay status under the
Pension Plan at the time of the amendment, and thus were not
grandfathered.
The pension
disclosures have been computed using the SFAS 87 assumptions from the financial
statements as of the pension measurement date of December 31, 2008, except the
SFAS 87 retirement age has been replaced by the normal retirement age for this
calculation (and the benefit valued is only the accrued, not the projected,
benefit).
SFAS 87
Discount Rate as of 12/31/07
|
6.25%
|
SFAS 87
Discount Rate as of 12/31/08
|
6.10%
|
Expected
Retirement Age
|
65
|
|
|
Post-Retirement
Mortality
|
RP - 2000
Mortality Table for males and females
|
|
|
Pre-Retirement
Mortality, Disability or Turnover
|
None
|
|
|
Form of
Payment
|
|
· Qualified
Retirement Plan
|
10-Year
Certain & Life Annuity
|
· Nonqualified
Restoration Plan
|
10-Year
Certain & Life Annuity
|
For a further
discussion of the SFAS 87 assumptions, please see Note _____ to our
consolidated financial statements on Form 10-K, filed with the SEC on
___________, 2009.
Restoration
Plan
The annual
retirement income benefit of NEOs under the Pension Plan is subject to certain
limitations imposed by the Internal Revenue Code. Under one such
limitation, in determining the benefit accrued for a year under the Pension
Plan, the benefit formula excludes an NEO’s compensation above a specified
compensation limit. In 2008, for example, the ceiling was $230,000,
which means that the compensation of NEOs in excess of that amount was not
considered in the benefit formula for purposes of determining benefits under the
Pension Plan. The Company maintains the Restoration Plan, a
non-qualified supplemental retirement plan which provides additional benefits by
taking into account the excess compensation not taken into account under the
Pension Plan. The Restoration Plan is unfunded and noncontributory,
which means that benefits are paid from the general assets of the Company and
the NEOs are not required to make any contributions. The formula and
assumptions used to calculate the benefit payable pursuant to the Restoration
Plan are the same as those used under the Pension Plan described above, except
that the amounts payable under the Restoration Plan are reduced by the amounts
payable under the Pension Plan.
Deferred
Compensation Agreements
The Company entered
into a deferred compensation agreement with Mr. Hartley effective February 13,
1984. The Company entered into deferred compensation agreements with each of
Messrs. Dawson, Story and Gibson effective June 30, 1994. The deferred
compensation agreements provide additional compensation to the executives upon
retirement or other qualifying termination of service.
Mr. Hartley’s
deferred compensation agreement entered into in 1984 provides that, upon a
termination of employment by reason of death, retirement or an involuntary
termination by the Company other than for cause, he will be entitled to receive
$467,000 immediately and $1,125,000 payable monthly over 15 years.
Under the terms of
their deferred compensation agreements, entered into in 1994, Messrs. Dawson,
Story, and Gibson are entitled to receive $500,000, $400,000, and $400,000,
respectively, payable monthly over 10 years, if the executive remains in the
employment of Southside Bank until his retirement (on or after age 65), or upon
permanent disability or death, whichever occurs first. If the
executive’s employment is involuntarily terminated by the Company for any reason
other than for “good cause” (as defined in the agreements), such termination
shall be treated the same as a retirement, and the executive shall be entitled
to receive the payments. If, prior to a Change in Control (as defined
in the agreements), the executive terminates his employment prior to attainment
of age 65 for any reason other than death or disability, no amounts shall be due
such executive under his deferred compensation agreement. If, after a
Change in Control, the executive terminates employment prior to attainment of
age 65 for any reason other than death, disability, or for “good reason” (as
defined in the agreements), no amounts shall be due to the executive under his
agreement. After a Change in Control, a termination by the executive
for “good reason” shall be treated the same as a retirement, and the executive
shall be entitled to receive the payments.
Retirement
Agreement
The Retirement
Agreement provides that in each of the five years after his “separation from
service” (as defined under Section 409A of the Internal Revenue Code of 1986),
regardless of whether the separation is by reason of retirement, death or
otherwise, the Company shall pay Mr. Hartley $250,000 per year, subject to a 5%
increase per year after the first year. The Company shall continue to
make payments to Mr. Hartley’s estate or beneficiaries in the event of his death
during the five year period. In addition, Mr. Hartley shall be
entitled to participate in all plans, programs, practices and policies
maintained by the Company at that time with respect to retirement or termination
of employment.
Potential
Payments Upon Termination or Change in Control
The following
discussion summarizes the compensation benefits payable to the NEOs in the event
of a termination of employment under various circumstances, assuming that a
termination of employment occurred on December 31, 2008.
Employment
Agreements
The Company does
not have employment agreements with Messrs. Hartley and Story providing for
specific benefits upon a termination of employment. In general, upon
termination of their employment, Messrs. Hartley and Story would receive
compensation and benefits for which he had already vested. This
would include accrued but unpaid salary, accrued and unused vacation pay, and
any balance under the 401(k) plan.
The Company has
employment agreements with Messrs. Dawson and Gibson, which govern the terms of
each executive’s payments and benefits upon termination or Change in Control, as
summarized below.
Termination by the executive except
for Good Reason; termination by the Company with Cause. If an executive
terminates his employment without Good Reason (as defined in the Employment
Agreements) or the Company terminates the executive’s employment with Cause (as
defined in the Employment Agreements), the executive will be entitled to receive
his accrued salary and previously vested benefits. In this event, no special
severance benefits are payable.
Termination by the executive for
Good Reason; termination by the Company without Cause. If an executive
terminates his employment for Good Reason or the Company terminates the
executive’s employment without Cause, the executive will be entitled to receive
a single lump sum equal to:
·
|
a severance
payment equal to the executive’s monthly salary multiplied by the number
of months remaining in the term of the Employment Agreement (which would
be between 24 and 36 months), plus
$10,000;
|
·
|
a pro-rata
bonus equal to the product of (i) the executive’s Target Bonus (as defined
in the Employment Agreements) for the termination year and (ii) a
fraction, the numerator of which is the number of days in the current
fiscal year through the termination date, and the denominator of which is
365;
|
·
|
accrued pay
in lieu of unused vacation;
|
·
|
any vested
compensation deferred by the executive (unless otherwise required by an
agreement); and
|
Additionally, all
equity awards will become immediately vested and exercisable as of the date of
termination. Finally, the executive will be entitled to any other amounts or
benefits under any other plan pursuant to which the executive is eligible to
receive benefits, to the extent officers of a comparable level at the Company
received such benefits prior to the date of termination (“Other
Benefits”).
Termination due to death or
Disability. If an executive’s employment is terminated due to death or
Disability (as defined in the Employment Agreements), he (or his estate) will
receive accrued salary and Other Benefits.
Change in Control. If an
executive’s employment is terminated due to a Change in Control, he will be
entitled to the same payments and benefits as if he had been terminated without
Cause. However, instead of the severance payment described above, the severance
payment will be calculated as follows:
(a) if the
termination occurs more than six (6) months prior to a Change of
Control or more than two (2) years after the occurrence of a Change of Control,
the severance payment shall be the product of two times the sum of (1) the
executive’s salary in effect as of the termination (ignoring any decrease in the
salary unless consented to by the executive), and (2) the greater of the average
of the annual bonuses earned by the executive for the two fiscal years in which
annual bonuses were paid immediately preceding the year in which the termination
occurs, or the executive’s Target Bonus for the year in which the termination
occurs; or
(b) if the
termination occurs within six months prior or within two years after the occurrence of
a Change of Control, the severance payment shall be the product of 2.99 times
the sum of (1) the executive’s salary in effect as of the termination, and
(2) the greater of the average of the annual bonuses earned by the executive for
the two fiscal years in which annual bonuses were paid immediately preceding the
year in which the termination occurs, or the executive’s Target Bonus for the
year in which the termination occurs.
Gross-Ups. The Employment
Agreements also state that in the event that any of the severance benefits
described above are subject to federal excise taxes under the “golden parachute”
provisions under Section 280G of the Internal Revenue Code, the payments
will be reduced to the extent necessary to avoid such excise taxes, but only if
such reduction would result in a greater net benefit for the
executive.
Restrictive Covenants. The
Employment Agreements contain confidentiality provisions and subject Messrs. -
Dawson and Gibson to certain non-compete and non-solicitation obligations during
the term of employment with the Company and for a one-year period following
termination of employment.
Split
Dollar Agreements
Under the terms of
the split dollar agreements with Messrs. Hartley, Dawson, Story and Gibson, upon
a termination of employment by reason of death, disability (as defined in the
split dollar agreements), or retirement at or after age 65, or a termination
following a Change in Control (as defined in the split dollar agreements),
payment of the specified benefits under the split dollar agreements would be
triggered. If the executive’s employment is terminated for Cause (as defined in
the split dollar agreements), he will forfeit benefits under the split dollar
agreements.
Pension
Plan, Restoration Plan and Deferred Compensation Agreements
For a description
of the termination or Change in Control benefits under the Pension Plan,
Restoration Plan and deferred compensation agreements, please see the discussion
following the Pension Benefits for Fiscal Year 2008 table.
Retirement
Agreement with Mr. Hartley
On November 7,
2008, the Company, Southside Bank and Mr. Hartley, entered into a Retirement
Agreement.
The Retirement
Agreement terminates and replaces the Post Retirement Agreement, dated June 20,
2001, by and among the Company, Southside Bank and Mr. Hartley.
The Retirement
Agreement provides that if Mr. Hartley voluntarily retires as an employee and
officer of the Company, he shall simultaneously retire as an employee and
officer of Southside Bank, but that the parties expect that he shall continue
his services on the boards of directors of the Company and Southside
Bank.
The Retirement
Agreement provides that in each of the five years after his “separation from
service” (as defined under Section 409A of the Internal Revenue Code of 1986),
regardless of whether the separation is by reason of retirement, death or
otherwise, the Company shall pay Mr. Hartley $250,000 per year, subject to a 5%
increase per year after the first year. The Company shall continue to
make payments to Mr. Hartley’s estate or beneficiaries in the event of his death
during the five year period. In addition, Mr. Hartley shall be
entitled to participate in all plans, programs, practices and policies
maintained by the Company at that time with respect to retirement or termination
of employment.
Director
Compensation
The Company
compensated its non-employee directors $1,000 per month in
2008. Members of the Audit Committee are paid $500 per month and the
Chairman of the Audit Committee is paid $900 per month. The Company’s
Nominating and Compensation Committee members are paid $400 per meeting
attended. The non-employee directors of the Company were paid a
year-end bonus of $10,000 for their service.
The Company’s
non-employee directors, who are also directors of Southside Bank, are paid $500
per Loan and Discount committee meeting and $400 per all other Southside Bank
committee meetings, $500 per regular Southside Bank board meetings and an annual
bonus of $1,500. Officers of the Company, who are directors of
Southside Bank, are paid $500 per regular Southside Bank board meeting and an
annual bonus of $1,500.
2008
DIRECTOR SUMMARY COMPENSATION TABLE
The table below summarizes the
compensation paid by the Company to directors for the year ended December 31,
2008.
Name
(a)
|
Fees
Earned or
Paid
in Cash ($)
|
All
Other
Compensation
($)
|
Total
|
Herbert
C. Buie (1)
|
$
|
73,700
|
–
|
$
|
73,700
|
Alton
Cade (2)
|
|
60,000
|
–
|
|
60,000
|
Michael
D. Gollob, CPA (3)
|
|
64,800
|
–
|
|
64,800
|
Melvin
B. Lovelady, CPA (4)
|
|
71,500
|
–
|
|
71,500
|
Joe
Norton (5)
|
|
74,700
|
–
|
|
74,700
|
Paul
W. Powell (6)
|
|
75,500
|
–
|
|
75,500
|
William
Sheehy (7)
|
|
75,500
|
–
|
|
75,500
|
Robbie
N. Edmonson (8)
|
|
7,000
|
–
|
|
7,000
|
(1)
|
Herbert C.
Buie was compensated $41,700 and $32,000 for serving as director of
Southside Bank and Southside Bancshares, Inc.,
respectively.
|
(2)
|
Alton Cade
was compensated $32,000 and $28,000 for serving as director of Southside
Bank and Southside Bancshares, Inc.,
respectively.
|
(3)
|
Michael D.
Gollob, CPA was compensated $36,800 and $28,000 for serving as director of
Southside Bank and Southside Bancshares, Inc.,
respectively.
|
(4)
|
Melvin B.
Lovelady, CPA was compensated $38,700 and $32,800 for serving as director
of Southside Bank and Southside Bancshares, Inc.,
respectively.
|
(5)
|
Joe Norton
was compensated $42,700 and $32,000 for serving as director of Southside
Bank and Southside Bancshares, Inc.,
respectively.
|
(6)
|
Paul W.
Powell was compensated $43,500 and $32,000 for serving as director of
Southside Bank and Southside Bancshares, Inc.,
respectively.
|
(7)
|
William
Sheehy was compensated $43,500 and $32,000 for serving as director of
Southside Bank and Southside Bancshares, Inc.,
respectively.
|
(8)
|
Robbie N.
Edmonson, the Company’s Vice Chairman of the Board, is an officer and
director of Southside Bank and Southside Bancshares, Inc. and was
compensated $7,000 for serving as director of Southside
Bank. Mr. Edmonson received no compensation for his service as
director of Southside Bancshares,
Inc.
|
(9)
|
B. G.
Hartley, the Company’s Chairman of the Board and Chief Executive Officer
and Sam Dawson, the Company’s President and Secretary, are not included in
this table, as they are officers of Southside Bank and thus received no
compensation for their service as directors of Southside Bancshares,
Inc. The compensation received by Messrs. Hartley and Dawson as
officers and directors of Southside Bank are shown in the Summary
Compensation Table.
|
COMMITTEES OF SOUTHSIDE
BANK
Executive
Committee and Loan/Discount Committee of Southside Bank
The Executive
Committee is authorized to act on behalf of the board of directors of Southside
Bank between scheduled meetings of the Board, subject to certain
limitations. The committee is comprised of Messrs. Buie, Cade,
Gollob, Lovelady, Norton, Powell and Sheehy, who are directors of Southside Bank
and directors of the Company, but are not officers or employees of either
Southside Bank or the Company. Also serving are Messrs. Hartley
(Chairman), Edmonson and Dawson who are directors and officers of the Company
and Southside Bank and Messrs. Story and Gibson who are officers of the Company
and Southside Bank and directors of Southside Bank. In addition, the
members of the Executive Committee comprise the Loan/Discount Committee of
Southside Bank. It is the Loan/Discount Committee’s responsibility to
monitor credit quality, review extensions of credit and approve selected credits
in accordance with the loan policy. The Executive Committee and the
Loan/Discount Committee of Southside Bank meets weekly to discharge
responsibilities of both committees at a combined meeting and met 51 times in
2008.
Trust
Committee of Southside Bank
The Trust Committee
of Southside Bank is responsible for the oversight of the operations and
activities of the Trust Department. Messrs. Buie, Edmonson, Gollob,
Hartley, Norton, Powell, Sheehy and Dawson (Chairman), directors of the Company
and Southside Bank, serve on this committee. Dr. John Walker is an
advisory director of Southside Bank and serves as a member of the Trust
Committee. Jeryl Story serves as a member of the Trust Committee and
Lee Gibson serves as an advisory member, and both are officers of the Company
and Southside Bank and directors of Southside Bank. Doug Bolles,
George Hall, Kathy Hayden and Cayla Washburn, officers of Southside Bank, also
serve on this committee. Messrs. Buie, Gollob, Norton, Powell and
Walker are not officers or employees of the Company or Southside
Bank. The Trust Committee met 12 times in 2008.
Compliance,
Electronic Data Processing (EDP) and Community Reinvestment Act (CRA) Committee
of Southside Bank
The
Compliance/EDP/CRA Committee of Southside Bank is responsible for ensuring
compliance with all appropriate statutes and reviews electronic data processing
and community reinvestment activities. The Compliance/EDP/CRA
Committee is comprised solely of persons who are directors of the Company and
Southside Bank who are not officers or employees. Those directors are
Messrs. Buie, Cade, Gollob, Lovelady (Chairman), Norton, Powell and
Sheehy. The Compliance/EDP/CRA Committee met 12 times in
2008.
Investment/Asset-Liability
Committee of Southside Bank
The
Investment/Asset-Liability Committee is responsible for reviewing Southside
Bank’s overall asset and funding mix, asset-liability management policies, and
investment policies. The members of the Committee are Messrs. Buie,
Lovelady, Norton, Powell and Sheehy who are directors of the Company and
Southside Bank, and Hoyt N. Berryman, Jr. who is an advisory director of
Southside Bank. None of the foregoing individuals are officers or
employees of the Company or Southside Bank. Messrs. Dawson, Edmonson,
and Hartley, who are officers and directors of the Company and Southside Bank
serve with Messrs. Gibson (Chairman) and Story, officers of the Company and
Southside Bank and directors of Southside Bank. Also serving on the
committee are Peter Boyd, Jane Coker, Randal Hendrix and Lonny Uzzell, officers
and advisory directors of Southside Bank. Tim Alexander, Bill
Clawater, George Hall, Brian McCabe, Mike Northcutt, and Cayla Washburn, each
officers of Southside Bank also serve on the committee. The
Investment/Asset-Liability Committee met 11 times in 2008.
TRANSACTIONS
WITH DIRECTORS, OFFICERS AND ASSOCIATES
Certain of the
executive officers and directors of the Company and Southside Bank (and their
associates) have been customers of Southside Bank and have been granted loans in
the ordinary course of business. Southside Bank is subject to Federal
Reserve Regulation O, which governs loans to directors, executive officers and
certain shareholders of banks and bank holding companies. All loans
or other extensions of credit made by Southside Bank to executive officers and
directors of the Company and Southside Bank were made in the ordinary course of
business on substantially the same terms, including interest rates, maturities
and collateral, as those prevailing at the time for comparable transactions with
other persons and did not involve more than the normal risk of collection or
present other features that are unfavorable to Southside Bank. Prior
approval by a majority of the board of directors, with the interested party
abstaining, must be obtained for any loan to a director or a director’s related
interest(s) which, when aggregated with all loans to the director and/or to that
director’s related interest(s) exceed 10% of Southside Bank’s capital plus
unimpaired surplus. Prior approval requirements for individual
advances for the board of directors will be satisfied by annual Board approval
of a line of credit for a director’s personal borrowing and similar approval of
a line of credit for director-owned or controlled business
borrowing. All advances made pursuant to an approved line of credit
within 12 months of the date of approval shall be treated as
approved. Loans to persons employed by Southside Bank who are
considered under Regulations of the Federal Reserve Board to be executive
officers shall be subject to prior approval by the board of
directors. The Company expects similar transactions to occur in the
future with its executive officers and directors as well as directors and
officers of Southside Bank. In addition, Billie Boyd Hartley, the
spouse of B. G. Hartley, and Jane Hartley Coker, the daughter of B. G. Hartley
are employed by Southside Bank and received compensation of $136,390 and
$198,620, respectively, in 2008. The board of directors reviews and
discusses each potential transaction with a director, executive officer,
significant shareholder or any of their immediate family members and votes to
approve or disapprove the transaction. Directors or executive
officers who are interested in a particular transaction do not vote on the
transaction with respect to which they are interested. While the
Company’s board of directors has not adopted a formal written policy with
respect to transactions with related persons, it may elect to do so in the
future.
SECTION
16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of
the Securities Exchange Act of 1934 requires the Company’s executive officers
and directors, and any persons who own more than 10% of the Company’s common
stock, to file reports of initial ownership of the Company’s common stock and
subsequent changes in that ownership with the SEC. Executive
officers, directors and greater than 10% shareholders are required by SEC
regulations to furnish the Company with copies of all forms they file pursuant
to Section 16(a). Based solely upon a review of the copies of the
forms furnished to the Company, or written representations from certain
reporting persons that no Form 5’s were required, the Company believes that
during fiscal 2008 all Section 16(a) filing requirements were complied with
except that:
Director Herbert C.
Buie failed to file on a timely basis a Form 4 to report the purchase of 470
shares of the Company’s stock on December 2, 2008.
SOUTHSIDE
BANCSHARES, INC.
On February 5,
2009, the Company’s board of directors voted to adopt, subject to the approval
of two-thirds of the outstanding shares of common stock, amendments to the
Company’s articles of incorporation (i) increasing the authorized shares of
common stock from 20 million shares to 40 million shares and (ii)
authorizing four million shares of preferred stock.
The following
proposals describe the proposed amendments to our articles of incorporation on
which shareholders are being asked to vote. The proposed amendments
are reflected in the Amended and Restated Articles of Incorporation attached to
this proxy statement as Appendix A. The Amended and Restated Articles
of Incorporation also reflect all amendments to the Company’s articles of
incorporation previously approved by the Company’s board of directors and
shareholders and currently in effect.
Our board of
directors believes that the proposed amendments will give the Company increased
flexibility in structuring capital-raising transactions on favorable terms
and seeking out attractive acquisition opportunities and joint ventures in
the future. The board of
directors unanimously recommends that shareholders vote FOR approval of the following proposals
to amend the Company’s articles of incorporation.
APPROVAL
OF AMENDMENT TO THE ARTICLES OF INCORPORATION OF
SOUTHSIDE
BANCSHARES, INC.
TO
INCREASE THE NUMBER OF AUTHORIZED SHARES OF COMMON STOCK
The board of
directors is requesting shareholder approval of an amendment to the Company’s
articles of incorporation to increase the number of authorized shares of common
stock, $1.25 par value per share, from 20 million shares to 40 million
shares. The board of directors has adopted a resolution seeking to
amend the articles of incorporation for this purpose, and if this proposal is
approved, Article Four of the article of incorporation would be amended to
provide for this increased number of shares of common stock.
The board of
directors believes that it is desirable and in the best interests of the Company
and its shareholders that there be a substantial number of authorized but
unissued shares of common stock in order to assure flexibility of action in the
future and meet our future business needs as they arise. The board of directors
believes that having the authority to issue additional shares of common stock
will avoid the possible delay and significant expense of calling and holding a
special meeting of shareholders to increase the authorized shares at a later
date and will enhance its ability to respond promptly to any opportunities that
may arise. For example, such additional authorized shares may become
necessary in connection with the declaration of stock dividends or stock splits,
future public and private financings, investment opportunities, other
distributions, or other corporate purposes.
The Company may
from time to time consider acquisitions as opportunities arise, which may
involve the issuance of additional shares of common stock or securities
convertible into shares of common stock. It is widely expected that the United
States Department of the Treasury’s Capital Purchase Program and its other
programs aimed at addressing the current financial crisis may spur consolidation
in the banking industry. By having additional common stock authorized, we can be
prepared to act quickly if opportunities arise.
Also, additional
shares of common stock may be necessary to meet anticipated future obligations
under our proposed Southside Bancshares, Inc. 2009 Incentive Plan that is
subject to shareholder approval as described in Proposal 4 of this proxy
statement, under which we may grant future equity awards to our employees,
officers and directors. We believe that this benefit plan is critical to
retaining and recruiting a qualified management team.
If Proposal 2
is approved, the number of authorized shares of common stock will be increased
and the board of directors will have the right to issue, without further
shareholder approval, subject to potential NASDAQ restrictions described below,
an additional 20 million shares of common stock. If approved, the amendment
will be effective upon the filing of the Amended and Restated Articles of
Incorporation with the Secretary of State of the State of Texas promptly after
the Annual Meeting.
The proposed
increase in the authorized number of shares of common stock could, in some
situations, have the effect of discouraging unsolicited takeover attempts or
inhibiting the removal of incumbent management and may limit the opportunity for
shareholders to dispose of their shares at the higher price generally available
in takeover attempts or that may be available under a merger proposal. For
example, the issuance of the newly authorized shares of common stock could be
used to deter or prevent a change of control through dilution of stock ownership
of persons seeking to take control or by rendering a transaction proposed by
such persons more costly. However, the board of directors is not aware of any
attempts to take control of the Company and has not presented this Proposal 2
with the intent that it be utilized as an anti-takeover device or to inhibit the
removal of incumbent management.
Terms
of the Common Stock
If Proposal 2
is approved, the additional authorized shares of common stock may be issued for
such consideration, cash or otherwise, at such times and in such amounts as the
board of directors may determine without further shareholder approval, except to
the extent that shareholder approval is required by applicable laws, rules or
regulations. Because our common stock is traded on the NASDAQ Global Select
Market, shareholder approval must be obtained, under applicable NASDAQ rules,
prior to the issuance of shares for certain purposes, including the issuance of
greater than 20% of the Company’s then outstanding shares of common stock at a
discount to the greater of book or market value of the Company in connection
with a private financing or an acquisition or merger.
The authorization
of additional shares of common stock will not, by itself, have any effect on the
rights of present shareholders. The additional 20 million shares to be
authorized would be part of the existing class of common stock and, if and when
issued, would have the same rights and privileges as the shares of common stock
presently authorized, issued and outstanding. Shareholders do not have
preemptive rights to subscribe for or purchase additional shares of common
stock. Accordingly, the issuance of additional shares of common stock for
corporate purposes other than a stock split or stock dividend could have a
dilutive effect on the ownership and voting rights of shareholders at the time
of issuance.
The affirmative
vote of the holders of two-thirds of the outstanding shares of common stock
entitled to vote is required to approve this amendment to the Company’s articles
of incorporation.
The
board of directors unanimously recommends that you vote FOR approval of the
amendment to the articles of incorporation of the Company to increase the number
of authorized shares of common stock.
APPROVAL
OF AMENDMENT TO THE ARTICLES OF INCORPORATION OF
SOUTHSIDE
BANCSHARES, INC.
TO
AUTHORIZE A CLASS OF PREFERRED STOCK
The board of
directors is requesting shareholder approval of an amendment to the Company’s
articles of incorporation to authorize four million shares of preferred stock,
no par value per share. The amendment will allow the board of
directors to issue preferred stock with such designations, preferences, rights,
qualifications, limitations and restrictions as determined by the board of
directors. The Company’s current articles of incorporation only permit the
issuance of common stock. The board of directors has adopted a resolution
seeking to amend our articles of incorporation for this purpose, and if this
proposal is approved, Article Four of the article of incorporation would be
amended to include authorization to issue preferred stock.
Reasons
for the Amendment
The board of
directors believes that the availability of authorized and undesignated
preferred stock will provide the Company with a capital structure better suited
to meet our short and long-term capital needs. The board of directors
reviewed the Company’s current capital structure and possible alternatives for
the future, and after consultation with management, determined the proposed
authorization of preferred stock to be in the best interests of the Company and
its shareholders. The Company does not presently have any agreement,
understanding, arrangement or plans that would result in the issuance of any
shares of preferred stock to be authorized; rather, the board of directors
believes that the shareholders should authorize preferred stock in order (i) to
provide the Company with additional capital-raising flexibility, (ii) to
facilitate acquisition and joint venture transactions and (iii) to meet general
corporate needs.
The Company’s board
of directors believes that the Company should take the necessary steps to ensure
that the Company has the option, at its direction, to take advantage of
opportunities to raise additional capital on favorable terms to
enable the Company to maintain its strong capital levels, and authorized
preferred stock could be an important component of a potential capital raising.
While the Company’s capital position is sound despite the current financial
crisis, the Company would like to be able to take advantage of any
capital-raising opportunities in order to be assured that the Company is
well-positioned to support existing operations, as well as anticipated future
growth. The preferred stock will allow the Company to increase its
financing alternatives by allowing the Company to issue several different
financial instruments that qualify as hybrid securities and receive favorable
capital and regulatory treatment. Many of the Company’s competitors have this
flexibility in determining their capital structure. The preferred stock also
will enable the Company to respond promptly to, and take advantage of, market
conditions and other favorable opportunities without incurring the delay and
expense associated with calling a special shareholders’ meeting to approve each
contemplated stock issuance. The board of directors believes that this will also
help to reduce costs because we will not have to seek shareholder approval to
issue the shares of the preferred stock unless required by NASDAQ, as
described above. Although we do not presently contemplate any particular
transaction involving the issuance of preferred stock, our management believes
that preferred stock could be a component in future capital-raising
activities.
Additionally, the
Company would like to be able to take advantage of potential attractive
acquisition opportunities in the current market, and the ability to issue
preferred stock may increase the Company’s flexibility in that
regard. The authorization of the preferred stock will permit the
board of directors to issue preferred stock without further shareholder approval
subject to NASDAQ rules and regulations, and, thereby, provide the Company with
flexibility in structuring acquisitions, joint ventures, strategic alliances and
for other corporate purposes that have not yet been
identified.
The issuance of the
preferred stock could have the effect of making it more difficult or time
consuming for a third party to acquire a majority of the Company’s outstanding
voting stock or otherwise effect a change of control. Shares of preferred stock
may also be sold to third parties that indicate they would support the board of
directors in opposing a hostile takeover bid. However, the board of directors is
not aware of any attempts to take control of the Company and has not presented
this Proposal 3 with the current intent that it be utilized as an anti-takeover
device or to inhibit the removal of incumbent management.
Terms of the Preferred
Stock
If Proposal 3
is approved, the board of directors will have the right to issue up to
four million shares of what is commonly referred to as “blank check”
preferred stock. This type of preferred stock allows the board of directors to
issue one or more series of the preferred stock, from time to time, with full or
limited voting powers, or without voting powers, and to fix, by resolution and
statement to the Secretary of State of the State of Texas, all the designations,
preferences and relative, participating, optional or special voting rights, and
qualifications, limitations or other restrictions upon the preferred stock, as
may be provided in an amendment to our articles of incorporation adopted by the
board of directors.
The authority of
our board of directors will include, but is not limited to, the determination or
filing of the following with respect to the shares of any class or series of
preferred stock:
·
|
the
distinctive designation of and the number of shares (up to the number of
shares authorized) of any series of preferred
stock;
|
·
|
the rate and
time at which, and the terms and conditions upon which, dividends shall be
paid and whether such dividends shall be cumulative or
noncumulative;
|
·
|
whether the
shares will be convertible into or exchangeable for shares of any other
class of stock or any series of any class of stock and the terms and
conditions of the conversion or
exchange;
|
·
|
whether the
shares will be subject to redemption, and the redemption price or prices
and the time or times at which, and the terms and conditions upon which,
the shares may be redeemed;
|
·
|
the rights,
if any, of the holders of the shares upon the voluntary or involuntary
liquidation of the Company;
|
·
|
the terms of
the sinking fund or redemption or purchase account, if any, to be provided
for the shares;
|
·
|
the voting
powers, full or limited, if any, of the holders of the shares;
and
|
·
|
such other
powers, preferences and relative, participating, optional and other
special rights, and the qualifications, limitations and restrictions
thereof, as the board of directors shall
determine.
|
Holders of our
common stock will not have preemptive rights with respect to the authorized
preferred stock.
If Proposal 3
is not approved, the Company believes that the lack of authorized preferred
stock could be a competitive disadvantage. Without the authorized preferred
stock, the Company may be limited in its ability in the future to raise and
attract additional capital, to sustain growth or execute its business plan. If
this proposal is approved, the board of directors will have the authority to
issue up to four million shares of preferred stock and to fix, by
resolution and statement to the Secretary of State of the State of Texas, the
designations, preferences and relative, participating, optional or other special
rights, and qualifications and limitations or restrictions of any series of
preferred stock, without further shareholder approval, subject to NASDAQ rules
and regulations. If approved, the amendment will be effective upon the filing of
the Amended and Restated Articles of Incorporation with the Secretary of State
of the State of Texas promptly after the Annual Meeting.
The affirmative
vote of the holders of two-thirds of the outstanding shares of common stock
entitled to vote is required to approve this amendment to the Company’s articles
of incorporation.
The
board of directors unanimously recommends that you vote FOR approval of the
amendment to the articles of incorporation of the Company to authorize a class
of preferred stock.
APPROVAL
OF THE SOUTHSIDE BANCSHARES, INC. 2009 INCENTIVE PLAN
(PROPOSAL
4)
On February 5,
2009, our board of directors adopted, subject to shareholder approval at the
Annual Meeting, the Southside Bancshares, Inc. 2009 Incentive Plan (the “2009
Plan”). The 2009 Plan will become effective as of the date it is approved by the
shareholders.
We currently do not
have a plan that provides for the grant of equity awards to our employees,
officers or directors. We previously maintained the Southside
Bancshares, Inc. 1993 Incentive Stock Option Plan (the “1993 Plan”), which
expired on March 31, 2003. There are stock options outstanding under
the 1993 Plan with respect to an aggregate of approximately 317,576 shares of
our common stock as of February 4, 2009. We have not granted awards
under the 1993 Plan since 2003.
A summary of the
2009 Plan is set forth below. This summary is qualified in its entirety by the
full text of the 2009 Plan, which is attached to this proxy statement as
Appendix B.
Summary
of the 2009 Plan
Purpose. The primary purpose of
the 2009 Plan is to promote our success by linking the personal interests of our
employees, officers, directors and consultants to those of our shareholders, and
by providing participants with an incentive for outstanding
performance.
Administration. The 2009 Plan will be
administered by the Compensation Committee (the “Committee”) of the Board of
Directors. The Committee will have the authority to designate participants;
determine the type or types of awards to be granted to each participant and the
number, terms and conditions thereof; establish, adopt or revise any rules and
regulations as it may deem advisable to administer the 2009 Plan; and make all
other decisions and determinations that may be required under the 2009 Plan. The
full Board of Directors may at any time administer the 2009 Plan. If it does so,
it will have all the powers of the Committee under the 2009
Plan.
Eligibility. The 2009 Plan permits the
grant of incentive awards to employees, officers, consultants or directors of
the Company and its affiliates as selected by the Committee. As of February 4,
2009, the number of eligible participants was approximately 481. The number of
eligible participants may increase over time based upon future growth of the
Company and its affiliates.
Permissible
Awards. The
2009 Plan authorizes the granting of awards in any of the following
forms:
|
•
|
|
options to
purchase shares of our common stock, which may be nonstatutory stock
options or incentive stock options under the U.S. tax code (the
“Code”);
|
|
•
|
|
stock
appreciation rights, which give the holder the right to receive the
difference (payable in cash or stock, as specified in the award
certificate) between the fair market value per share of our common stock
on the date of exercise over the grant
price;
|
|
•
|
|
restricted
stock, which is subject to restrictions on transferability and subject to
forfeiture on terms set by the
Committee;
|
|
•
|
|
restricted or
deferred stock units, which represent the right to receive shares of our
common stock (or an equivalent value in cash or other property, as
specified in the award certificate) in the future, based upon the
attainment of stated vesting or performance criteria in the case of
restricted stock units;
|
|
•
|
|
performance
awards, which are payable in cash or stock (as specified in the award
certificate) upon the attainment of specified performance goals (any award
that may be granted under the 2009 Plan may be granted in the form of a
performance award);
|
|
•
|
|
dividend
equivalents, which entitle the participant to payments (or an equivalent
value payable in stock or other property) equal to any dividends paid on
the shares of stock underlying a full-value
award;
|
|
•
|
|
other
stock-based awards in the discretion of the Committee, including
unrestricted stock grants; and
|
|
•
|
|
cash-based
awards, including performance-based annual bonus
awards.
|
Shares Available
for Awards. Subject to adjustment as provided in the 2009 Plan, the
aggregate number of shares of our common stock reserved and available for
issuance pursuant to awards granted under the 2009 Plan is
1,000,000. The maximum number of shares that may be issued upon
exercise of incentive stock options granted under the 2009 Plan is
1,000,000.
Limitations on
Individual Awards. The maximum number of
shares of common stock subject to stock-based awards that may be granted under
the 2009 Plan in any twelve-month period to any one person is as
follows:
Options
|
35,000
|
Stock
appreciation rights
|
35,000
|
Restricted
stock
|
25,000
|
Restricted
stock units and deferred stock units
|
25,000
|
Other
stock-based awards
|
25,000
|
The aggregate
dollar value of any cash-based award that may be paid to any one participant
during any one fiscal year under the 2009 Plan is $500,000.
Performance
Goals. All options and stock appreciation rights granted under the 2009
Plan will be exempt from the $1,000,000 deduction limit imposed by Code
Section 162(m). The Committee may designate any other award granted under
the 2009 Plan as a qualified performance-based award in order to make the award
fully deductible without regard to the $1,000,000 deduction limit imposed by
Code Section 162(m). If an award is so designated, the Committee must
establish objectively determinable performance goals for the award based on one
or more of the following business criteria, which may be expressed in terms of
company-wide objectives or in terms of objectives that relate to the performance
of an affiliate or a division, region, department or function within the Company
or an affiliate:
-
|
Profit (net
profit, gross profit, operating profit, economic profit, profit margins or
other corporate profit measures)
|
-
|
Earnings
(EBIT, EBITDA, earnings per share, or other corporate earnings
measures)
|
-
|
Net income
(before or after taxes, operating income or other income
measures)
|
-
|
Cash (cash
flow, cash generation or other cash
measures)
|
-
|
Stock price
or performance
|
-
|
Total
shareholder return (stock price appreciation plus reinvested dividends
divided by beginning share price)
|
-
|
Return
measures (including, but not limited to, return on assets, capital,
equity, investments or sales, and cash flow return on assets, capital,
equity, or sales)
|
-
|
Improvements
in capital structure
|
-
|
Expenses
(expense management, expense ratio, expense efficiency ratios or other
expense measures)
|
-
|
Business
expansion or consolidation (acquisitions and
divestitures)
|
-
|
Internal rate
of return or increase in net present
value
|
-
|
Cost
reduction measures
|
-
|
Strategic
plan development and implementation
|
The Committee must
establish such goals at the beginning of the period for which such performance
goal relates (or such later date as may be permitted under applicable tax
regulations) and the Committee may for any reason reduce (but not increase) any
award, notwithstanding the achievement of a specified goal. The
Committee may provide, at the time the performance goals are established, that
any evaluation of performance will include or exclude any of the following
events that occurs during a performance period: (a) asset write-downs or
impairment charges; (b) litigation or claim judgments or settlements;
(c) the effect of changes in tax laws, accounting principles or other laws
or provisions affecting reported results; (d) accruals for reorganization
and restructuring programs; (e) extraordinary nonrecurring items as
described in Accounting Principles Board Opinion No. 30 and/or in
management’s discussion and analysis of financial condition and results of
operations appearing in the Company’s annual report to shareholders for the
applicable year; (f) acquisitions or divestitures; and (g) foreign exchange
gains and losses.
Limitations on
Transfer; Beneficiaries. No award will be
assignable or transferable by a participant other than by will or the laws of
descent and distribution or (except in the case of an incentive stock option)
pursuant to a qualified domestic relations order; provided, however, that the
Committee may permit other transfers (other than transfers for value) where it
concludes that such transferability does not result in accelerated taxation,
does not cause any option intended to be an incentive stock option to fail to
qualify as such, and is otherwise appropriate and desirable, taking into account
any factors deemed relevant, including without limitation, any state or federal
tax or securities laws or regulations applicable to transferable awards. A
participant may, in the manner determined by the Committee, designate a
beneficiary to exercise the rights of the participant and to receive any
distribution with respect to any award upon the participant’s
death.
Treatment of
Awards upon a Participant’s Termination of Service. Unless otherwise
provided in an award certificate, if a participant’s service terminates by
reason of death or disability:
|
•
|
all of such
participant’s outstanding options, stock appreciation rights and other
awards in the nature of rights that may be exercised will become fully
vested and remain exercisable for a period of one year or until the
earlier expiration of the original term of the option or stock
appreciation right;
|
|
•
|
all
time-based vesting restrictions on his or her outstanding awards will
lapse; and
|
|
•
|
the payout
opportunities attainable under all of that participant’s outstanding
performance-based awards will vest based on target or actual performance
(depending on the time during the performance period in which the date of
termination occurs) and the awards will payout on a pro-rata basis, based
on the time elapsed prior to the date of
termination.
|
Treatment of
Awards upon a Change in Control. Unless otherwise provided in an award
certificate or any special plan document governing an award:
|
(A)
|
upon the
occurrence of a change in control of the Company (as defined in the 2009
Plan) in which awards are not assumed by the surviving entity or otherwise
equitably converted or substituted in connection with the change in
control in a manner approved by the Committee or the Board of
Directors:
|
|
•
|
all
outstanding options, stock appreciation rights and other awards in the
nature of rights that may be exercised will become
exercisable;
|
|
•
|
all
time-based vesting restrictions on outstanding awards will lapse;
and
|
|
•
|
the payout
opportunities attainable under all outstanding performance-based awards
will vest based on target and the awards will payout on a pro rata basis,
based on the time elapsed prior to the change in control,
and
|
|
(B)
|
with respect
to awards assumed by the surviving entity or otherwise equitably converted
or substituted in connection with a change in control, if within two years
after the effective date of the change in control, a participant’s
employment is terminated without cause or the participant resigns for good
reason (as such terms are defined in the 2009 Plan),
then:
|
|
•
|
all
outstanding options, stock appreciation rights and other awards in the
nature of rights that may be exercised will become fully
exercisable;
|
|
•
|
all
time-based vesting restrictions on outstanding awards will lapse;
and
|
|
•
|
the payout
opportunities attainable under all of that participant’s outstanding
performance-based awards will vest based on target and the awards will
payout on a pro rata basis, based on the time elapsed prior to the date of
termination.
|
Acceleration upon
Certain Other Events. Subject to limitations
applicable to certain qualified performance-based awards, the Committee may, in
its discretion, accelerate awards in connection with a participant’s termination
of service or upon a change in control of the Company. The Committee may
discriminate among participants or among awards in exercising such
discretion.
Adjustments. If we are involved in a
corporate transaction between us and our shareholders that causes the value of a
share of our common stock to change, such as a stock dividend, stock split,
spin-off, rights offering, or large nonrecurring cash dividend, the share
authorization and annual grant limits under the 2009 Plan will be adjusted
proportionately, and the Committee shall make such adjustments to the 2009 Plan
and outstanding awards as it deems necessary to preserve the benefits or
potential benefits of the awards. In the event of a stock-split, a
declaration of a dividend payable in shares of common stock, or a combination or
consolidation of our common stock into a lesser number of shares, the share
authorization and annual grant limits under the 2009 Plan will automatically be
adjusted proportionately, and the shares then subject to each award will
automatically be adjusted proportionately without any change in the aggregate
purchase price for such award.
Termination and
Amendment. Our Board of Directors
or the Committee may, at any time and from time to time, terminate or amend the
2009 Plan, but if an amendment would constitute a material amendment requiring
shareholder approval under applicable listing requirements, laws, policies or
regulations, then such amendment will be subject to shareholder approval. In
addition, the Board of Directors or the Committee may condition any amendment on
the approval of the shareholders for any other reason. No termination or
amendment of the 2009 Plan may, without the written consent of the participant,
reduce or diminish the value of an award determined as if the award had been
exercised, vested, cashed in or otherwise settled on the date of such amendment
or termination.
The Committee may
amend or terminate outstanding awards. However, such amendments may require the
consent of the participant and, unless approved by the shareholders, the
exercise price of an outstanding option or stock appreciation right may not be
reduced, directly or indirectly, and the original term of an option or stock
appreciation right may not be extended.
Prohibition on
Repricing. As indicated above under
“Termination and Amendment,” outstanding stock options or stock appreciation
rights cannot be repriced, directly or indirectly, without the prior consent of
our shareholders. The exchange of an “underwater” option (i.e., an option having
an exercise price in excess of the current market value of the underling stock)
for another award would be considered an indirect repricing and would,
therefore, require the prior consent of our shareholders.
Certain
Federal Tax Effects
Nonstatutory
Stock Options. There will be no
federal income tax consequences to the optionee or to us upon the grant of a
nonstatutory stock option under the 2009 Plan. When the optionee exercises a
nonstatutory option, however, he or she will recognize ordinary income in an
amount equal to the excess of the fair market value of the common stock received
upon exercise of the option at the time of exercise over the exercise price, and
we will be allowed a corresponding federal income tax deduction, subject to any
applicable limitations under Code Section 162(m). Any gain that the optionee
realizes when he or she later sells or disposes of the option shares will be
short-term or long-term capital gain, depending on how long the shares were
held.
Incentive Stock
Options. There typically will be
no federal income tax consequences to the optionee or to us upon the grant of an
incentive stock option. If the optionee holds the option shares for the required
holding period of at least two years after the date the option was granted and
one year after exercise, the difference between the exercise price and the
amount realized upon sale or disposition of the option shares will be long-term
capital gain or loss, and we will not be entitled to a federal income tax
deduction. If the optionee disposes of the option shares in a sale, exchange, or
other disqualifying disposition before the required holding period ends, he or
she will recognize taxable ordinary income in an amount equal to the excess of
the fair market value of the option shares at the time of exercise over the
exercise price, and we will be allowed a federal income tax deduction equal to
such amount. While the exercise of an incentive stock option does not result in
current taxable income, the excess of the fair market value of the option shares
at the time of exercise over the exercise price will be an item of adjustment
for purposes of determining the optionee’s alternative minimum taxable
income.
Stock
Appreciation Rights. A participant receiving a stock appreciation right
under the 2009 Plan will not recognize income, and we will not be allowed a tax
deduction, at the time the award is granted. When the participant exercises the
stock appreciation right, the amount of cash and the fair market value of any
shares of common stock received will be ordinary income to the participant and
we will be allowed as a corresponding federal income tax deduction at that time,
subject to any applicable limitations under Code Section
162(m).
Restricted Stock.
Unless a participant makes an election to accelerate recognition of the
income to the date of grant as described below, a participant will not recognize
income, and we will not be allowed a tax deduction, at the time a restricted
stock award is granted, provided that the award is nontransferable and is
subject to a substantial risk of forfeiture. When the restrictions lapse, the
participant will recognize ordinary income equal to the fair market value of the
common stock as of that date (less any amount he or she paid for the stock), and
we will be allowed a corresponding federal income tax deduction at that time,
subject to any applicable limitations under Code Section 162(m). If the
participant files an election under Code Section 83(b) within 30 days after
the date of grant of the restricted stock, he or she will recognize ordinary
income as of the date of grant equal to the fair market value of the stock as of
that date (less any amount paid for the stock), and we will be allowed a
corresponding federal income tax deduction at that time, subject to any
applicable limitations under Code Section 162(m). Any future appreciation
in the stock will be taxable to the participant at capital gains rates. However,
if the stock is later forfeited, the participant will not be able to recover the
tax previously paid pursuant to the Code Section 83(b)
election.
Restricted or
Deferred Stock Units. A participant will not recognize income, and we
will not be allowed a tax deduction, at the time a stock unit award is granted.
Upon receipt of shares of common stock (or the equivalent value in cash or other
property) in settlement of a stock unit award, a participant will recognize
ordinary income equal to the fair market value of the common stock or other
property as of that date (less any amount he or she paid for the stock or
property), and we will be allowed a corresponding federal income tax deduction
at that time, subject to any applicable limitations under Code
Section 162(m).
Performance
Awards. A
participant generally will not recognize income, and we will not be allowed a
tax deduction, at the time performance awards are granted, so long as the awards
are subject to a substantial risk of forfeiture. When the participant receives
or has the right to receive cash, stock or other property in settlement of a
performance award, the cash amount or the fair market value of the stock or
other property will be ordinary income to the participant, and we will be
allowed a corresponding federal income tax deduction at that time, subject to
any applicable limitations under Code Section 162(m).
Code Section
409A. The 2009 Plan permits the grant of various types of incentive
awards, which may or may not be exempt from Code Section 409A. If an award
is subject to Section 409A, and if the requirements of Section 409A
are not met, the taxable events as described above could apply earlier than
described, and could result in the imposition of additional taxes and penalties.
Restricted stock awards, and stock options and stock appreciation rights that
comply with the terms of the 2009 Plan and do not have a deferral feature, are
generally exempt from the application of Code Section 409A. Stock units,
other stock-based awards and cash-based awards generally are subject to
Section 409A unless they are designed to satisfy the short-term deferral
exemption from such law. If not exempt, such awards will be specially designed
or may be amended, or the 2009 Plan may be amended, to meet the requirements of
Section 409A in order to avoid early taxation and
penalties.
Tax
Withholding. The Company or any affiliate has the right to deduct or
withhold, or require a participant to remit to the Company, an amount sufficient
to satisfy federal, state, and local taxes (including employment taxes) required
by law to be withheld with respect to any exercise, lapse of restriction or
other taxable event arising as a result of the 2009 Plan.
Benefits
to Named Executive Officers and Others
As of February 6,
2009, no awards had been granted under the 2009 Plan. Awards will be made at the
discretion of the Committee or pursuant to delegated authority. Therefore, it is
not presently possible to determine the benefits or amounts that will be
received by such persons or groups pursuant to the 2009 Plan in the
future.
The
board of directors unanimously recommends that you vote FOR approval of the 2009
Incentive Plan.
SHAREHOLDER
PROPOSAL
(PROPOSAL
5)
Gerald R. Armstrong
of 820 Sixteenth Street, No. 705, Denver, Colorado, 80202-3227, owner of
approximately 560 shares of Southside Bancshares, Inc. common stock (as of
November 12, 2008), has notified the Company that he intends to present the
following non-binding proposal and related supporting statement at the annual
meeting.
Shareholder
Proposal
The proposal is as
follows:
“RESOLUTION: That
the shareholders of SOUTHSIDE BANCSHARES, INC. request its Board of Directors to
take the steps necessary to eliminate classification of terms of the Board of
Directors to require that all Directors stand
for election annually. The Board declassification shall be completed in a manner
that does not affect the unexpired terms of the previously-elected
Directors.”
The proponent’s
supporting statement is as follows:
“The proponent
believes the election of directors is the strongest way that shareholders
influence the directors of any corporation. Currently, our board of directors is
divided into three classes with each class serving three-year terms. Because of
this structure, shareholders may only vote for one-third of the directors each
year. This is not in the best interest of shareholders because it reduces
accountability.
Xcel Energy Inc.,
Devon Energy Corporation, ConocoPhillips, ONEOK, Inc. CenterPoint Energy, Inc.,
Hess Corporation have adopted this practice and it has been approved by
shareholders at C H Energy Group, Inc., Central Vermont Public Service
Corporation, Black Hills Corporation, Spectra Energy Corp., Chesapeake Utilities
Corp. upon presentation of a similar resolution by the proponent during
2008. The proponent is a professional investor who has studied this
issue carefully.
The performance of
our management and our Board of Directors is now being more strongly tested due
to economic conditions and the accountability for performance must be given to
the shareholders whose capital has been entrusted in the form of share
investments.
A study by
researchers at Harvard Business School and the University of Pennsylvania’s
Wharton School titled “Corporate Governance and Equity Prices” (Quarterly
Journal of Economics, February, 2003), looked at the relationship between
corporate governance practices (including classified boards) and firm
performance. The study found a significant positive link between governance
practices favoring shareholders (such as annual directors election) and firm
value.
While management
may argue that directors need and deserve continuity, management should become
aware that continuity and tenure may be best assured when their performance as
directors is exemplary and is deemed beneficial to the best interests of the
corporation and its shareholders.
The proponent
regards as unfounded the concern expressed by some that annual election of all
directors could leave companies without experienced directors in the event that
all incumbents are voted out by shareholders. In the unlikely event that
shareholders do vote to replace all directors, such a decision would express
dissatisfaction with the incumbent directors and reflect the need for
change.
If you agree that
shareholders may benefit from greater accountability afforded by annual election
of all
directors, please vote “FOR” this proposal.”
Board
of Directors’ Statement in Opposition
The
board of directors recommends that you vote AGAINST this
proposal.
The Company and its
board of directors are committed to good corporate governance practices that
will benefit the Company’s shareholders. The Company’s classified board
structure has been in place since 1991. Neither the board of directors nor the
Nominating Committee believes that directors who serve three-year terms are any
less accountable to shareholders than directors who serve a series of one-year
terms. As part of our commitment to corporate governance, the board of directors
regularly evaluates the Company’s corporate governance practices to ensure that
such practices, including the staggered election of directors, remain in the
best interests of the Company and its shareholders. The Nominating Committee
recently reviewed this particular shareholder proposal and considered the
current industry environment and arguments for and against the staggered
election system, including benefits of the staggered system for a financial
institution such as the Company. After careful consideration, the Nominating
Committee concluded that the staggered election of directors remains in the best
interest of the Company and its shareholders and recommended to the board of
directors that the staggered election system should be maintained. Based on the
Nominating Committee’s conclusion and recommendation, the board of directors has
determined that the staggered election of directors remains in the best interest
of the Company and its shareholders, and that no action should be taken at the
present time.
The board of
directors opposes the proposal for the following reasons:
· Financial
Performance — The proponent’s statement lists corporations that
proponent maintains de-classified their boards of directors because of the
proponent’s efforts. Our board of directors has not verified that
statement to be true. However, the board of directors feels strongly that what
may be appropriate for one company is not appropriate for all. This “one size
fits all” view does not take into account the differences among companies and
their management. Shareholders must look at the history and performance of a
company and its record of providing shareholder value. The Company has an
excellent record of providing shareholder value, including during the recent
turbulent economic times, and the board of directors and management have
demonstrated accountability to the shareholders through the financial
performance of the Company. In particular, we note that:
§ The Company has
paid a cash dividend every year since 1970 and increased the quarterly dividend
in the second quarter of 2008. Additionally, every year since 1993,
the Company has declared and paid stock dividends of 5%. Recently,
the Company also paid a special cash dividend of $.03 per share in the third
quarter of 2008 and $.06 per share in the fourth quarter of 2008, at a time when
many financial institutions are drastically reducing their dividends or
eliminating them all together.
§ The Company
reported record earnings per share for the third and fourth quarters of 2008 and
for the year ended December 31, 2008.
§ The Company
recorded, in the year 2008, the highest net income, loans, deposits and assets
in the history of the Company.
· Continuity and
Experience — The Company’s classified board structure is designed to
promote continuity of leadership. Electing directors to staggered three-year
terms helps ensure that the board of directors will have directors with prior
experience and knowledge of the Company’s business and
strategy. Experience and continuity are especially important in the
turbulent economic environment. Directors with this experience are a
valuable resource and are well-positioned to make fundamental decisions in the
best interests of the Company and its shareholders. The board of directors
believes that this continuity and experience facilitates the Company’s ability
to maximize shareholder value and that the risk of losing all of its incumbent
directors in a single year could result in significant harm to the Company and
its shareholders. A classified board also helps the Company attract
and retain highly qualified individuals willing to invest the time and
dedication necessary to understand the Company, its operations and competitive
environment and concentrate on long-term planning and appropriate use of
financial and other resources. Directors who have a solid knowledge
of the Company, a broader perspective on its operations, and a better
understanding of its future plans and opportunities are a valuable resource and
are better positioned to make the fundamental decisions that are best for the
Company and its shareholders. This structure further enables the directors to
build on past experience for more effective long-term strategic
planning.
· Protection
Against Hostile Bidders — In the event of an unfriendly or
unsolicited effort to take over or restructure the Company, the Company’s
classified board structure facilitates the board of directors’ ability to obtain
the best outcome for the Company’s shareholders by giving it time to negotiate
with the hostile bidder and to consider alternative methods of maximizing
shareholder value. If a hostile bidder wages a proxy contest to gain
control of the board of directors in order to facilitate the acceptance of its
bid, a classified board structure only allows the hostile bidder to replace
one-third of the Company’s existing directors at any annual shareholders’
meeting. Such a bidder would be required to stage and win proxy
contests at two successive annual shareholders’ meetings in order to gain
control of the board of directors. Therefore, the classified board
structure prevents a rapid takeover of the Company and requires a potential
buyer to negotiate with a board of directors consisting of a majority of
seasoned directors independent
of the potential acquiror. This leverage is critical given the
possibility for a potential bidder to attempt to exploit temporarily depressed
valuations. Declassification of the board of directors would
eliminate these benefits and therefore provide the board of directors with less
time to evaluate a takeover proposal, negotiate the best result for all
shareholders and consider alternatives.
· Independence
— Seven of the Company’s 10 current directors are independent in
accordance with the NASDAQ corporate governance standards. Electing
directors to three-year terms enhances the independence of non-management
directors. The longer term provides non-management directors with
insulation from the pressure of management or special interest groups that may
be more focused on short-term results, as opposed to the long-term interests of
all shareholders. Directors who do not have to worry about annual
elections are more likely to resist short-term decision-making and more likely
to be an advocate for long-term results.
· Shareholders’
interest — The Company’s directors are also significant shareholders, who
own approximately 9% of the Company’s stock on a combined basis. As a
result, they share the long-term interests of the Company’s
shareholders.
· Accountability
— The Company’s directors are fully accountable to its shareholders,
and their duties as directors are the same regardless of the length of their
terms. Accountability depends on the selection of responsible and
experienced individuals, not on whether they serve terms of one year or three
years. The benefits of a staggered election system do not come at the
cost of directors’ accountability to shareholders. All directors are required to
uphold their fiduciary duties to the Company and its shareholders, regardless of
the length of their term. It is the manner in which directors fulfill their
duties and responsibilities, not the frequency of their election, that drives
effective corporate governance and protects the interests of
shareholders. The annual election of one-third of the directors
provides shareholders with an effective means to cause change and communicate
their view on the performance of the Company and its
directors.
In order for the
Shareholder Proposal to be approved at the Company’s Annual Meeting, it would
have to receive the affirmative vote of a majority of the votes cast on the
proposal. If approved, this proposal would not automatically eliminate the
Company’s classified board structure. Rather, it is a non-binding proposal
requesting that the Company’s board of directors take the necessary steps to
declassify the board of directors. A formal amendment repealing the
classified board provision of the Company’s articles of incorporation would need
to be recommended by the Company’s board of directors and submitted to the
Company’s shareholders for approval at a subsequent shareholders’ meeting.
In order for this amendment to our articles of incorporation to be approved, it
would have to receive the affirmative vote of at least two-thirds
of the outstanding shares of common stock.
The
board of directors believes it is in the best interests of the Company’s
shareholders to reject Proposal 5 and recommends a vote AGAINST this
proposal.
INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM
PwC served as the
Company’s independent registered public accounting firm for the fiscal year
ended December 31, 2008 and has been selected by the Audit Committee as the
Company’s independent auditors for the year ending December 31,
2009. The Company’s Audit Committee makes the appointment of the
independent registered public accounting firm annually. The decision
of the Audit Committee is based on both the audit scope and estimated audit
fees. Representatives of PwC are expected to be present at the Annual
Meeting and will have the opportunity to make a statement if they desire to do
so and to respond to appropriate questions of shareholders.
Independent
Auditor Fees
The following table
represents aggregate fees incurred for the Company for fiscal years ended
December 31, 2008 and 2007, by PwC, the Company’s independent registered public
accounting firm. All fees were pre-approved by the Audit
Committee.
|
YEARS
ENDED
|
|
|
2008
|
|
2007
|
Audit Fees
(a)
|
$
|
405,000
|
$
|
485,917
|
Audit-Related
Fees (b)
|
|
5,000
|
|
29,037
|
Tax Fees
(c)
|
|
93,169
|
|
41,525
|
All Other
Fees (d)
|
|
1,599
|
|
1,599
|
Total Fees
(e)
|
$
|
504,768
|
$
|
558,078
|
(a)
|
|
Fees relating
to various accounting matters.
|
(b)
|
|
Fees for
services during 2008 related to student loan attestation. Fees
for services during 2007 related to purchase accounting, stock dividends
and stock splits.
|
(c)
|
|
Fees for
services during 2008 for federal tax preparation, advice and planning were
$43,661, state margin tax preparation, advice and planning were $21,760
and transaction cost analysis in connection with the acquisition of Fort
Worth Bancshares, Inc. were $27,748.
|
(d)
|
|
Fees for use
of the PwC online research financial library.
|
(e)
|
|
The above
fees exclude $17,295 and $11,025 in out-of-pocket reimbursed travel
expenses for the years ended December 31, 2008 and 2007,
respectively.
|
Auditor
Fees Pre-approval Policy
In 2008, the Audit
Committee readopted a formal policy concerning approval of audit and non-audit
services to be provided by the independent registered public accounting firm to
the Company, currently PwC. The Policy requires that all services PwC
may provide to the Company, including audit services and permitted audit-related
and non-audit services, be pre-approved by the Committee. The
Committee pre-approved all audit and non-audit services provided by PwC during
2008.
RATIFICATION
OF APPOINTMENT OF INDEPENDENT AUDITORS
(PROPOSAL
6)
The audit committee
of the board of directors has selected PwC to serve as the Company’s independent
registered public accounting firm for the year ending December 31, 2009 and to
serve until the next annual meeting in April 2010. PwC has served as
the Company’s independent registered public accounting firm since
1991. We have been advised by PwC that neither its firm nor any of
its members had any financial interest, direct or indirect, in us nor has had
any connection with us or any of our subsidiaries in any capacity other than
independent auditors. The board of directors recommends that you vote
for the ratification of the selection of PwC. Shareholder
ratification of the selection of PwC as our independent registered public
accounting firm is not required by our certificate of formation, bylaws or
otherwise. Nevertheless, the board of directors is submitting this
matter to the shareholders as what we believe is a matter of good corporate
practice. If the shareholders do not ratify the appointment of PwC,
then the appointment of an independent registered public accounting firm will be
reconsidered by our audit committee. Even if the appointment is
ratified, the audit committee in its discretion may direct the appointment of a
different independent registered public accounting firm at any time during the
year if it is determined that such a change would be in the best interest of the
Company and its shareholders. Representatives of PwC are expected to
be present at the Annual Meeting, and they will have the opportunity to make a
statement if they desire to do so, and to respond to appropriate
questions.
The
board of directors recommends a vote FOR the ratification of
PricewaterhouseCoopers LLP as the Company’s independent auditors for the year
2009.
ANNUAL
REPORT TO SHAREHOLDERS
The
Company’s Annual Report on Form 10-K, as integrated into the Annual Report to
Shareholders for the fiscal year ended December 31, 2008, accompanies this Proxy
Statement. The Annual Report does not constitute outside solicitation
materials. Additional copies of Form 10-K are available at no
expense; exhibits to Form 10-K are available for a copying expense to any
shareholder by sending a written request to the Corporate Secretary of the
Company, Post Office Box 8444, Tyler, Texas 75711. The Company’s
public filings with the SEC may also be obtained free at the Company’s
website, www.southside.com/investor, under the topic
Documents.
SHAREHOLDER
PROPOSALS
SEC rules establish
the eligibility requirements and the procedures that must be followed for a
shareholder’s proposal to be included in the board of directors’ proxy
solicitation materials. Under those rules, any shareholder wishing to
have a proposal considered for inclusion in the board of directors’ proxy
solicitation materials for the 2010 Annual Meeting must set forth his or her
proposal in writing and file it with the Secretary of the Company on or before
November 13, 2009. Proposals must comply with all applicable SEC
rules. The board of directors will review any proposals received by
that date and will determine whether applicable requirements have been met for
including the proposal in the 2010 proxy solicitation materials.
In addition, the
Company’s bylaws establish advance notice procedures that must be followed for a
shareholder proposal to be presented at an Annual Meeting but not included in
the board of directors’ proxy solicitation materials. Any shareholder
wishing to have a proposal considered for the 2010 Annual Meeting, but who does
not submit the proposal for inclusion in the board of directors’ proxy, assuming
that the 2010 Annual Meeting occurs on a date that is not more than 30 days
before or 60 days after the anniversary of the Annual Meeting, must submit the
proposal as set forth above not earlier than December 20, 2009 and no later than
January 19, 2010.
For any proposal
that is not submitted for inclusion in next year’s proxy solicitation materials,
but is submitted for presentation at the 2010 Annual Meeting, SEC rules permit
the persons named as proxies in the proxy solicitation materials to vote proxies
in its discretion if: (1) the proposal is received before December
14, 2009 and we advise shareholders in the 2010 proxy solicitation materials
about the nature of the matter and how management intends to vote on such
matter, or (2) the proposal is not received before December 14,
2009.
GENERAL
The board of
directors does not know of any other business, other than that set forth above,
to be transacted at the Annual Meeting. However, if any other matters
requiring a vote of the shareholders properly come before the Annual Meeting,
the persons designated as Proxies will vote the shares of common stock
represented by the proxies in accordance with their best judgment on such
matters. If a shareholder specifies a different choice on the proxy,
those shares of common stock will be voted in accordance with the specification
so made.
|
B.
G. Hartley
|
|
Chairman
of the Board
|
Tyler,
Texas
March 13,
2009
43
APPENDIX
“A”
AMENDED
AND RESTATED
ARTICLES
OF INCORPORATION
(With
Amendments)
OF
SOUTHSIDE
BANCSHARES, INC.
Pursuant to the
Texas Business Corporation Act, Southside Bancshares, Inc., a Texas corporation
(the “Corporation”), hereby adopts these Amended and Restated Articles of
Incorporation (the “Restated Articles”), which accurately reflect the original
Articles of Incorporation and any amendments thereto (collectively, the
“Original Articles”) and as further amended by such Restated Articles as
hereinafter set forth and which contain no other change in any provision
thereof:
1. The
name of the Corporation is Southside Bancshares, Inc.
2. Article
Four of the Original Articles is amended in its entirety to read as set forth in
Article Four of the Restated Articles.
3. The
amendment described in Paragraph 2 above to the Original Articles was proposed
by the Board of Directors of the Corporation and recommended to the shareholders
and the number of votes cast for the amendment by the shareholders was
sufficient for approval of the amendment, in conformity with the provisions of
the Texas Business Corporation Act and the Original Articles and Bylaws of the
Corporation.
4. The
following Restated Articles accurately copy the Original Articles and as further
amended by the Restated Articles and contain no other change in any provision
thereof and such Restated Articles supersede the Original Articles:
[Remainder
of page left intentionally blank]
AMENDED
AND RESTATED
ARTICLES
OF INCORPORATION
OF
SOUTHSIDE
BANCSHARES, INC.
ARTICLE
ONE
The name of the
Corporation is Southside Bancshares, Inc.
ARTICLE
TWO
The period of its duration is
perpetual.
ARTICLE
THREE
The purpose or purposes for which the
Corporation is organized are:
(a) To
engage in the acquisition and ownership of equity or debt securities of national
or state banks; the acquisition and ownership of equity or debt securities of
other corporations, and the conduct of such other businesses as will not be in
violation of any state or national laws, including banking laws, or rules or
regulations promulgated from time to time thereunder; and
(b) To
engage in all other lawful acts or activities for which corporations may be
organized under the laws of the State of Texas.
ARTICLE
FOUR
(a) The
total number of shares of capital stock that the Corporation shall have
authority to issue is 44,000,000 shares, of which 40,000,000 shares
shall be common stock, all of one series, $1.25 par value (hereinafter called
the “Common Stock”), and 4,000,000 shares shall be preferred stock, no par
value, which may be divided into and issued in series as set forth in this
Article Four (hereinafter called the “Preferred Stock”).
(b) Without
necessity of action by the shareholders, the Preferred Stock may be issued from
time to time by the Corporation in one or more series, with such voting powers,
full or limited, or no voting powers, and such designations, preferences and
relative, participating, optional or other special rights, and qualifications,
limitations or restrictions thereof, as shall be stated and expressed in the
resolution or resolutions providing for the issue of such stock adopted by the
Board of Directors providing pursuant to its authority to adopt such resolution
which is hereby vested in the Board of Directors. Each such series of Preferred
Stock shall be distinctly designated. Except in respect of the particulars fixed
by the Board of Directors for each series as permitted hereby, all shares of
Preferred Stock so designated by the Board of Directors shall be alike in every
particular, except that shares of any one series issued at different times may
differ as to the dates from which dividends thereon shall be cumulative. The
voting rights, if any, of each such series and the preferences and relative,
participating, optional and other special rights of each such series and the
qualifications, limitations and restrictions thereof, if any, may differ from
those of any and all other series at any time outstanding; and the Board of
Directors is hereby expressly granted authority to fix, by resolutions duly
adopted prior to the issuance of any shares of a particular series of Preferred
Stock so designated by the Board of Directors, the voting powers of stock of
such series, if any, and the designations, preferences and relative,
participating, optional and other special rights and the qualifications,
limitations and restrictions thereof, if any, for such series, including, but
without limiting the generality of the foregoing, the following:
(i) The
distinctive designation of and the number of shares of Preferred Stock that
shall constitute such series; provided that such number may be increased (except
where otherwise provided by the Board of Directors) or decreased (but not below
the number of shares thereof then outstanding) from time to time by like action
of the Board of Directors;
(ii) The
rate and time at which, and the terms and conditions upon which, dividends, if
any, on Preferred Stock of such series shall be paid, the extent of the
preference or relation, if any, of such dividends to the dividends payable on
any other series of Preferred Stock or any other class of stock of the
Corporation and whether such dividends shall be cumulative or
noncumulative;
(iii) The
right, if any, of the holders of Preferred Stock of such series to convert the
same into, or exchange the same for shares of any other class of stock or any
series of any class of stock of the Corporation and the terms and conditions of
such conversion or exchange;
(iv) Whether
Preferred Stock of such series shall be subject to redemption, and the
redemption price or prices and the time or times at which, and the terms and
conditions upon which, Preferred Stock of such series may be
redeemed;
(v) The
rights, if any, of the holders of Preferred Stock of such series upon the
voluntary or involuntary liquidation of the Corporation;
(vi) The
terms of the sinking fund or redemption or purchase account, if any, to be
provided for the Preferred Stock of such series;
(vii) The
voting powers, if any, of the holders of such series of Preferred Stock that
may, without limiting the generality of the foregoing, include the right, voting
as a series by itself or together with any other series of the Preferred Stock
as a class, (A) to vote more or less than one vote per share on any or all
matters voted upon by the shareholders and (B) to elect one or more
directors if there has been a default in the payment of dividends on any one or
more series of the Preferred Stock or under other circumstances and upon such
other conditions as the Board of Directors may fix; and
(viii) Such
other powers, preferences and relative, participating, optional and other
special rights, and the qualifications, limitations and restrictions thereof, as
the Board of Directors shall determine.
ARTICLE
FIVE
The Corporation will not commence business
until it has received for the issuance of its shares consideration of the value
of at least $1,000.00.
ARTICLE
SIX
The shareholders of the Corporation shall not
be entitled to cumulate their votes in the election of directors.
ARTICLE
SEVEN
The shareholders of the Corporation shall not
have preemptive rights.
ARTICLE
EIGHT
The Corporation, at the option of the board of
Director, may purchase, directly or indirectly, its own shares to the extent of
the aggregate of unrestricted capital surplus available therefor and
unrestricted reduction surplus available therefor, and to any further extent
that may be allowed by law.
ARTICLE
NINE
No contract or other transaction between the
Corporation and one or more of its Directors, officers, or securityholders or
between the Corporation and another corporation, partnership, joint venture,
trust or other enterprise of which one or more of the Corporation's Directors,
officers or securityholders are members, officers, securityholders, directors or
employees or in which they are otherwise interested, directly or indirectly,
shall be invalid solely because of such relationship, or solely because such
director, officer or securityholder is present at or participates in the meeting
of the Board of Directors or committee thereof which authorizes the contract or
other transaction, or solely because his or their votes are counted for such
purpose, if (a) the material facts as to his relationship or interest and as to
the contract or other transaction are known or disclosed to the Board of
Directors or committee thereof, and such Board or committee in good faith
authorizes the contract or other transaction by the affirmative votes of a
majority of the disinterested Directors even though the disinterested Directors
be less than a quorum; or (b) the material facts as to his relationship or
interest and as to the contract or other transaction are known or disclosed to
the shareholders entitled to vote thereon, and the contract or other transaction
is specifically approved in good faith by vote of the shareholders; or (c) the
contract or other transaction is fair as to the Corporation as of the time it is
authorized, approved or ratified by the Board of Directors, a committee thereof,
or the shareholders.
ARTICLE
TEN
The address of its Registered Office is 1201 S.
Beckham, Tyler, Texas 75701, and the name of its Registered Agent at such
address is B. G. Hartley.
ARTICLE
ELEVEN
The number of Directors shall be set at ten
(10) until changed in the manner provided in the By-Laws of the Corporation,
except that no such change shall shorten the term of an incumbent director. The
Directors shall be classified with respect to the time for which they severally
hold office into three (3) classes, as nearly equal in number as possible as
determined by the Board of Directors, one class to hold office initially for a
term expiring at the annual meeting of shareholders to be held in 1993, another
class to hold office initially for a term expiring at the annual meeting of
shareholders to be held in 1994, and another class to hold office initially for
a term expiring at the annual meeting of shareholders to be held in 1995, with
the members of each class to hold office until their successors are elected and
qualified, until his death or retirement or until he shall resign or be removed
in the manner provided in the By-Laws. In any such event, such director's
successor shall become a member of the same class of directors as his
predecessor.
The names of the current directors are listed
below and the address of each of the directors is 1201 South Beckham Avenue,
Tyler, Texas 75701.
Herbert C.
Buie
|
B. G.
Hartley
|
Alton
Cade
|
Melvin B.
Lovelady
|
Sam
Dawson
|
Joe
Norton
|
Robbie N.
Edmonson
|
Paul W.
Powell
|
John R.
Garrett
|
William
Sheehy
|
ARTICLE
TWELVE
The name and address of the Incorporator is
Gary F. Kissiah, 1400 United Bank Tower, 400 West 15th Street, Austin, Texas
78701.
ARTICLE
THIRTEEN
To the fullest extent permitted by Texas
statutory or decisional law, as the same exists or may hereafter be amended or
interpreted, a director of the Corporation shall not be liable to the
Corporation or its shareholders for any act or omission in such director's
capacity as a director. Any repeal or amendment of this Article, or adoption of
any other provision of these Articles of Incorporation inconsistent with this
Article, by the shareholders of the Corporation shall be prospective only and
shall not adversely affect any limitation on the liability to the Corporation or
its shareholders of a director of the Corporation existing at the time of such
repeal, amendment or adoption of an inconsistent provision.
[Signatures
on following page]
EXECUTED this ___
day of ______________, 2009.
SOUTHSIDE BANCSHARES,
INC.
By:
B.G.
Hartley
Chief Executive
Officer
Sam Dawson,
Secretary
APPENDIX
“B”
SOUTHSIDE
BANCSHARES, INC.
2009
INCENTIVE PLAN
|
ARTICLE 3EFFECTIVE TERM
OF PLAN
|
|
4.2
|
Action and
Interpretations by the Committee
|
|
|
4.3
|
Authority of
Committee
|
|
|
ARTICLE 5SHARES SUBJECT
TO THE PLAN
|
|
7.2
|
Incentive
Stock Options
|
|
|
ARTICLE 8STOCK
APPRECIATION RIGHTS
|
|
8.1
|
Grant of
Stock Appreciation Rights
|
|
|
ARTICLE 9RESTRICTED
STOCK, RESTRICTED STOCK UNITS AND DEFERRED STOCK
UNITS
|
|
9.1
|
Grant of
Restricted Stock, Restricted Stock Units and Deferred Stock
Units
|
|
|
9.2
|
Issuance and
Restrictions
|
|
|
9.4
|
Delivery of
Restricted Stock
|
|
|
ARTICLE 10PERFORMANCE
AWARDS
|
|
10.1
|
Grant of
Performance Awards
|
|
|
ARTICLE 11QUALIFIED
PERFORMANCE-BASED AWARDS
|
|
11.1
|
Options and
Stock Appreciation Rights
|
|
|
11.4
|
Inclusions
and Exclusions from Performance Criteria
|
|
|
11.5
|
Certification
of Performance Goals
|
|
|
ARTICLE 12DIVIDEND
EQUIVALENTS
|
|
12.1
|
Grant of
Dividend Equivalents
|
|
|
ARTICLE 13STOCK OR OTHER
STOCK-BASED AWARDS
|
|
13.1
|
Grant of
Stock or Other Stock-Based Awards
|
|
|
ARTICLE 14PROVISIONS
APPLICABLE TO AWARDS
|
|
14.2
|
Form of
Payment for Awards
|
|
|
14.3
|
Stock Trading
Restrictions
|
|
|
14.6
|
Acceleration
upon Death or Disability
|
|
|
14.7
|
Effect of a
Change in Control
|
|
|
14.8
|
Acceleration
for Other Reasons
|
|
|
ARTICLE 15CHANGES IN
CAPITAL STRUCTURE
|
|
15.1
|
Mandatory
Adjustments
|
|
|
15.2
|
Discretionary
Adjustments
|
|
|
ARTICLE 16AMENDMENT,
MODIFICATION AND TERMINATION
|
|
16.1
|
Amendment,
Modification and Termination
|
|
|
16.2
|
Awards
Previously Granted
|
|
|
16.3
|
Compliance
Amendments
|
|
|
ARTICLE 17GENERAL
PROVISION
|
|
17.1
|
Rights of
Participants
|
|
|
17.3
|
Special
Provisions Related to Section 409A of the
Code
|
|
17.4
|
Unfunded
Status of Awards
|
|
|
17.5
|
Relationship
to Other Benefits
|
|
|
17.10
|
Government
and Other Regulations
|
|
|
17.12
|
Additional
Provisions
|
|
|
17.13
|
No
Limitations on Rights of Company
|
|
SOUTHSIDE
BANCSHARES, INC.
2009
INCENTIVE PLAN
ARTICLE
1
PURPOSE
1.1. GENERAL. The
purpose of the Southside Bancshares, Inc. 2009 Incentive Plan (the “Plan”) is to
promote the success, and enhance the value, of Southside Bancshares, Inc. (the
“Company”), by linking the personal interests of employees, officers, directors
and consultants of the Company or any Affiliate (as defined below) to those of
Company shareholders and by providing such persons with an incentive for
outstanding performance. The Plan is further intended to provide
flexibility to the Company in its ability to motivate, attract, and retain the
services of employees, officers, directors and consultants upon whose judgment,
interest, and special effort the successful conduct of the Company’s operation
is largely dependent. Accordingly, the Plan permits the grant of
incentive awards from time to time to selected employees, officers, directors
and consultants of the Company and its Affiliates.
ARTICLE
2
DEFINITIONS
2.1. DEFINITIONS. When
a word or phrase appears in this Plan with the initial letter capitalized, and
the word or phrase does not commence a sentence, the word or phrase shall
generally be given the meaning ascribed to it in this Section or in Section 1.1
unless a clearly different meaning is required by the context. The
following words and phrases shall have the following meanings:
(a) “Affiliate” means
(i) any Subsidiary or Parent, or (ii) an entity that directly or through one or
more intermediaries controls, is controlled by or is under common control with,
the Company, as determined by the Committee.
(b) “Award” means any
Option, Stock Appreciation Right, Restricted Stock, Restricted Stock Unit,
Deferred Stock Unit, Performance Award, Dividend Equivalent, Other Stock-Based
Award, or any other right or interest relating to Stock or cash, granted to a
Participant under the Plan.
(c) “Award Certificate”
means a written document, in such form as the Committee prescribes from time to
time, setting forth the terms and conditions of an Award. Award
Certificates may be in the form of individual award agreements or certificates
or a program document describing the terms and provisions of an Award or series
of Awards under the Plan. The Committee may provide for the use of
electronic, internet or other non-paper Award Certificates, and the use of
electronic, internet or other non-paper means for the acceptance thereof and
actions thereunder by a Participant.
(d) “Beneficial Owner”
shall have the meaning given such term in Rule 13d-3 of the General Rules and
Regulations under the 1934 Act.
(e) “Board” means the
Board of Directors of the Company.
(f) “Cause” as a reason
for a Participant’s termination of employment shall have the meaning assigned
such term in the employment, severance or similar agreement, if any, between
such Participant and the Company or an Affiliate, provided, however that if
there is no such employment, severance or similar agreement in which such term
is defined, and unless otherwise defined in the applicable Award Certificate,
“Cause” shall mean any of the following acts by the Participant, as determined
by the Committee: gross neglect of duty, prolonged absence from duty without the
consent of the Company, material breach by the Participant of any published
Company code of conduct or code of ethics; or willful misconduct, misfeasance or
malfeasance of duty which is reasonably determined to be detrimental to the
Company. With respect to a Participant’s termination of directorship, “Cause”
means an act or failure to act that constitutes cause for removal of a director
under applicable Texas law. The determination of the Committee as to the
existence of “Cause” shall be conclusive on the Participant and the
Company.
(g) “Change in Control”
means and includes the occurrence of any one of the following
events:
(i) individuals
who, on the Effective Date, constitute the Board of Directors of the Company
(the “Incumbent Directors”) cease for any reason to constitute at least a
majority of such Board, provided that any person becoming a director after the
Effective Date and whose election or nomination for election was approved by a
vote of at least a majority of the Incumbent Directors then on the Board shall
be an Incumbent Director; provided, however, that no
individual initially elected or nominated as a director of the Company as a
result of an actual or threatened election contest with respect to the election
or removal of directors (“Election Contest”) or other actual or threatened
solicitation of proxies or consents by or on behalf of any Person other than the
Board (“Proxy Contest”), including by reason of any agreement intended to avoid
or settle any Election Contest or Proxy Contest, shall be deemed an Incumbent
Director; or
(ii) any
person becomes a Beneficial Owner, directly or indirectly, of either (A) 35% or
more of the then-outstanding shares of common stock of the Company (“Company
Common Stock”) or (B) securities of the Company representing 35% or more of the
combined voting power of the Company’s then outstanding securities eligible to
vote for the election of directors (the “Company Voting Securities”); provided, however, that for
purposes of this subsection (ii), the following acquisitions of Company Common
Stock or Company Voting Securities shall not constitute a Change in Control: (x)
an acquisition directly from the Company, (y) an acquisition by the Company or a
Subsidiary, or (z) an acquisition by any employee benefit plan (or related
trust) sponsored or maintained by the Company or any Subsidiary; or
(iii) the
consummation of a reorganization, merger, consolidation, statutory share
exchange or similar form of corporate transaction involving the Company or a
Subsidiary (a “Reorganization”), or the sale or other disposition of all or
substantially all of the Company’s assets (a “Sale”) or the acquisition of
assets or stock of another corporation or other entity (an “Acquisition”),
unless immediately following such Reorganization, Sale or Acquisition all or
substantially all of the individuals and entities who were the Beneficial
Owners, respectively, of the outstanding Company Common Stock and outstanding
Company Voting Securities immediately prior to such Reorganization, Sale or
Acquisition beneficially own, directly or indirectly, more than 50% of,
respectively, the then outstanding shares of common stock and the combined
voting power of the then outstanding voting securities entitled to vote
generally in the election of directors, as the case may be, of the entity
resulting from such Reorganization, Sale or Acquisition (including, without
limitation, an entity which as a result of such transaction owns the Company or
all or substantially all of the Company’s assets or stock either directly or
through one or more subsidiaries, the “Surviving Entity”) in substantially the
same proportions as their ownership, immediately prior to such Reorganization,
Sale or Acquisition, of the outstanding Company Common Stock and the outstanding
Company Voting Securities, as the case may be; or
(iv) approval
by the shareholders of the Company of a complete liquidation or dissolution of
the Company.
(h) “Code” means the
Internal Revenue Code of 1986, as amended from time to time. For
purposes of this Plan, references to sections of the Code shall be deemed to
include references to any applicable regulations thereunder and any successor or
similar provision.
(i) “Committee” means
the committee of the Board described in Article 4.
(j) “Company” means
Southside Bancshares, Inc., a Texas corporation, or any successor
corporation.
(k) “Continuous Status
as a Participant” means the absence of any interruption or termination of
service as an employee, officer, or director of the Company or any Affiliate, as
applicable; provided, however, that for purposes of an Incentive Stock Option
“Continuous Status as a Participant” means the absence of any interruption or
termination of service as an employee of the Company or any Parent or
Subsidiary, as applicable, pursuant to applicable tax
regulations. Continuous Status as a Participant shall not be
considered interrupted in the following cases: (i) a Participant transfers
employment between the Company and an Affiliate or between Affiliates, or (ii)
in the discretion of the Committee as specified at or prior to such occurrence,
in the case of a spin-off, sale or disposition of the Participant’s employer
from the Company or any Affiliate, or (iii) any leave of absence authorized in
writing by the Company prior to its commencement; provided, however, that for
purposes of Incentive Stock Options, no such leave may exceed 90 days, unless
reemployment upon expiration of such leave is guaranteed by statute or
contract. If reemployment upon expiration of a leave of absence
approved by the Company is not so guaranteed, on the 91st day of such leave any
Incentive Stock Option held by the Participant shall cease to be treated as an
Incentive Stock Option and shall be treated for tax purposes as a Nonstatutory
Stock Option. Whether military, government or other service or other
leave of absence shall constitute a termination of Continuous Status as a
Participant shall be determined in each case by the Committee at its discretion,
and any determination by the Committee shall be final and
conclusive.
(l) “Covered Employee”
means a covered employee as defined in Code Section 162(m)(3).
(m) “Deferred Stock
Unit” means a right granted to a Participant under Article 9 to receive Shares
(or the equivalent value in cash or other property if the Committee so provides)
at a future time as determined by the Committee, or as determined by the
Participant within guidelines established by the Committee in the case of
voluntary deferral elections.
(n) “Disability”
of a Participant means that the Participant (i) is unable to engage in any
substantial gainful activity by reason of any medically determinable physical or
mental impairment which can be expected to result in death or can be expected to
last for a continuous period of not less than 12 months, or (ii) is, by reason
of any medically determinable physical or mental impairment which can be
expected to result in death or can be expected to last for a continuous period
of not less than 12 months, receiving income replacement benefits for a period
of not less than three months under an accident and health plan covering
employees of the Participant’s employer. If the determination of
Disability relates to an Incentive Stock Option, Disability means Permanent and
Total Disability as defined in Section 22(e)(3) of the Code. In the
event of a dispute, the determination of whether a Participant is Disabled will
be made by the Committee and may be supported by the advice of a physician
competent in the area to which such Disability relates.
(o) “Dividend
Equivalent” means a right granted to a Participant under Article
12.
(p) “Effective Date”
has the meaning assigned such term in Section 3.1.
(q) “Eligible
Participant” means an employee, officer, consultant or director of the Company
or any Affiliate.
(r) “Exchange” means
any national securities exchange on which the Stock may from time to time be
listed or traded.
(s) “Fair Market
Value,” on any date, means (i) if the Stock is listed on a securities exchange,
the closing sales price on such exchange or over such system on such date or, in
the absence of reported sales on such date, the closing sales price on the
immediately preceding date on which sales were reported, or (ii) if the Stock is
not listed on a securities exchange, the mean between the bid and offered prices
as quoted by the applicable interdealer quotation system for such date, provided
that if the Stock is not quoted on such interdealer quotation system or it is
determined that the fair market value is not properly reflected by such
quotations, Fair Market Value will be determined by such other method as the
Committee determines in good faith to be reasonable and in compliance with Code
Section 409A.
(t) “Full Value Award” means an Award other than in
the form of an Option or SAR, and which is settled by the issuance of Stock (or
at the discretion of the Committee, settled in cash valued by reference to Stock
value).
(u) “Good Reason” (or a
similar term denoting constructive termination) has the meaning, if any,
assigned such term in the employment, severance or similar agreement, if any,
between a Participant and the Company or an Affiliate, provided, however that if
there is no such employment, severance or similar agreement in which such term
is defined, “Good Reason” shall have the meaning, if any, given such term in the
applicable Award Certificate. If not defined in each such document,
the term “Good Reason” as used herein shall not apply to a particular
Award.
(v) “Grant Date” of an
Award means the first date on which all necessary corporate action has been
taken to approve the grant of the Award as provided in the Plan, or such later
date as is determined and specified as part of that authorization
process. Notice of the grant shall be a provided to the grantee
within a reasonable time after the Grant Date.
(w) “Incentive Stock
Option” means an Option that is intended to be an incentive stock option and
meets the requirements of Section 422 of the Code or any successor provision
thereto.
(x) “Independent
Directors” means those members of the Board of Directors who qualify at any
given time as “independent” directors under Nasdaq Marketplace Rule 4200,
“non-employee” directors under Rule 16b-3 of the 1934 Act, and “outside”
directors under Section 162(m) of the Code.
(y) “Non-Employee
Director” means a director of the Company who is not a common law employee of
the Company or an Affiliate.
(z) “Nonstatutory Stock
Option” means an Option that is not an Incentive Stock Option.
(aa) “Option” means a
right granted to a Participant under Article 7 of the Plan to purchase Stock at
a specified price during specified time periods. An Option may be
either an Incentive Stock Option or a Nonstatutory Stock Option.
(bb) “Other Stock-Based
Award” means a right, granted to a Participant under Article 13, that relates to
or is valued by reference to Stock or other Awards relating to
Stock.
(cc) “Parent” means a
corporation, limited liability company, partnership or other entity which owns
or beneficially owns a majority of the outstanding voting stock or voting power
of the Company. Notwithstanding the above, with respect to an Incentive Stock
Option, Parent shall have the meaning set forth in Section 424(e) of the
Code.
(dd) “Participant” means
a person who, as an employee, officer, director or consultant of the Company or
any Affiliate, has been granted an Award under the Plan; provided that in the
case of the death of a Participant, the term “Participant” refers to a
beneficiary designated pursuant to Section 14.4 or the legal guardian or other
legal representative acting in a fiduciary capacity on behalf of the Participant
under applicable state law and court supervision.
(ee) “Performance Award”
means any award granted under the Plan pursuant to Article 10.
(ff) “Person” means any
individual, entity or group, within the meaning of Section 3(a)(9) of the 1934
Act and as used in Section 13(d)(3) or 14(d)(2) of the 1934 Act.
(gg) “Plan” means the
Southside Bancshares, Inc. 2009 Incentive Plan, as amended from time to
time.
(hh) “Qualified
Performance-Based Award” means an Award that is either (i) intended to qualify
for the Section 162(m) Exemption and is made subject to performance goals based
on Qualified Business Criteria as set forth in Section 11.2, or (ii) an Option
or SAR having an exercise price equal to or greater than the Fair Market Value
of the underlying Stock as of the Grant Date.
(ii) “Qualified Business
Criteria” means one or more of the Business Criteria listed in Section 11.2 upon
which performance goals for certain Qualified Performance-Based Awards may be
established by the Committee.
(jj) “Restricted Stock”
means Stock granted to a Participant under Article 9 that is subject to certain
restrictions and to risk of forfeiture.
(kk) “Restricted Stock
Unit” means the right granted to a Participant under Article 9 to receive shares
of Stock (or the equivalent value in cash or other property if the Committee so
provides) in the future, which right is subject to certain restrictions and to
risk of forfeiture.
(ll) “Retirement” means
a Participant’s voluntary termination of employment with the Company or an
Affiliate after attaining any normal retirement age specified in any pension,
profit sharing or other retirement program sponsored by the Company, or, in the
event of the inapplicability thereof with respect to the Participant in
question, after attaining age 65 with at least five years of service with the
Company or its Affiliates.
(mm) “Section 162(m)
Exemption” means the exemption from the limitation on deductibility imposed by
Section 162(m) of the Code that is set forth in Section 162(m)(4)(C) of the Code
or any successor provision thereto.
(nn) “Shares” means
shares of the Company’s Stock. If there has been an adjustment or
substitution pursuant to Section 15.1, the term “Shares” shall also include any
shares of stock or other securities that are substituted for Shares or into
which Shares are adjusted pursuant to Section 15.1.
(oo) “Stock” means the
$1.25 par value common stock of the Company and such other securities of the
Company as may be substituted for Stock pursuant to Section 15.1.
(pp) “Stock Appreciation
Right” or “SAR” means a right granted to a Participant under Article 8 to
receive a payment equal to the difference between the Fair Market Value of a
Share as of the date of exercise of the SAR over the grant price of the SAR, all
as determined pursuant to Article 8.
(qq) “Subsidiary” means
any corporation, limited liability company, partnership or other entity of which
a majority of the outstanding voting stock or voting power is beneficially owned
directly or indirectly by the Company. Notwithstanding the above, with respect
to an Incentive Stock Option, Subsidiary shall have the meaning set forth in
Section 424(f) of the Code.
(rr) “1933 Act” means
the Securities Act of 1933, as amended from time to time.
(ss) “1934 Act” means
the Securities Exchange Act of 1934, as amended from time to time.
ARTICLE
3
EFFECTIVE
TERM OF PLAN
3.1. EFFECTIVE
DATE. The Plan shall be effective as of the date it is
approved by both the Board and the shareholders of the Company (the “Effective
Date”).
3.2. TERMINATION OF
PLAN. The Plan shall terminate on the tenth anniversary of the
Effective Date unless earlier terminated as provided herein. The
termination of the Plan on such date shall not affect the validity of any Award
outstanding on the date of termination, which shall continue to be governed by
the applicable terms and conditions of this Plan. Notwithstanding the
foregoing, no Incentive Stock Options may be granted more than ten (10) years
after the earlier of (a) adoption of this Plan by the Board, or (b) the
Effective Date.
ARTICLE
4
ADMINISTRATION
4.1. COMMITTEE. The
Plan shall be administered by a Committee appointed by the Board (which
Committee shall consist of at least two directors) or, at the discretion of the
Board from time to time, the Plan may be administered by the
Board. It is intended that at least two of the directors appointed to
serve on the Committee shall be Independent Directors and that any such members
of the Committee who do not so qualify shall abstain from participating in any
decision to make or administer Awards that are made to Eligible Participants who
at the time of consideration for such Award (i) are persons subject to the
short-swing profit rules of Section 16 of the 1934 Act, or (ii) are reasonably
anticipated to become Covered Employees during the term of the
Award. However, the mere fact that a Committee member shall fail to
qualify as an Independent Director or shall fail to abstain from such action
shall not invalidate any Award made by the Committee which Award is otherwise
validly made under the Plan. The members of the Committee shall be
appointed by, and may be changed at any time and from time to time in the
discretion of, the Board. Unless and until changed by the Board, the
Compensation Committee of the Board is designated as the Committee to administer
the Plan. The Board may reserve to itself any or all of the authority
and responsibility of the Committee under the Plan or may act as administrator
of the Plan for any and all purposes. To the extent the Board has
reserved any authority and responsibility or during any time that the Board is
acting as administrator of the Plan, it shall have all the powers of the
Committee hereunder, and any reference herein to the Committee (other than in
this Section 4.1) shall include the Board. To the extent any action
of the Board under the Plan conflicts with actions taken by the Committee, the
actions of the Board shall control.
4.2. ACTION AND INTERPRETATIONS
BY THE COMMITTEE. For purposes of administering the Plan, the
Committee may from time to time adopt rules, regulations, guidelines and
procedures for carrying out the provisions and purposes of the Plan and make
such other determinations, not inconsistent with the Plan, as the Committee may
deem appropriate. The Committee’s interpretation of the Plan, any
Awards granted under the Plan, any Award Certificate and all decisions and
determinations by the Committee with respect to the Plan are final, binding, and
conclusive on all parties. Each member of the Committee is entitled
to, in good faith, rely or act upon any report or other information furnished to
that member by any officer or other employee of the Company or any Affiliate,
the Company’s or an Affiliate’s independent certified public accountants,
Company counsel or any executive compensation consultant or other professional
retained by the Company to assist in the administration of the
Plan.
4.3. AUTHORITY OF
COMMITTEE. Except as provided in Section 4.1 and 4.5 hereof,
the Committee has the exclusive power, authority and discretion to:
(b)
|
Designate
Participants;
|
(c) Determine
the type or types of Awards to be granted to each Participant;
(d) Determine
the number of Awards to be granted and the number of Shares or dollar amount to
which an Award will relate;
(e) Determine
the terms and conditions of any Award granted under the Plan;
(f)
Prescribe the form of each Award Certificate, which need not be identical
for each Participant;
(g) Decide
all other matters that must be determined in connection with an
Award;
(h) Establish,
adopt or revise any rules, regulations, guidelines or procedures as it may deem
necessary or advisable to administer the Plan;
(i) Make
all other decisions and determinations that may be required under the Plan or as
the Committee deems necessary or advisable to administer the Plan;
(j) Amend
the Plan or any Award Certificate as provided herein; and
4.4. DELEGATION. The
Board may, by resolution, expressly delegate to a special committee, consisting
of one or more directors who may but need not be officers of the Company, the
authority, within specified parameters as to the number and terms of Awards, to
(i) designate officers and/or employees of the Company or any of its Affiliates
to be recipients of Awards under the Plan, and (ii) to determine the number of
such Awards to be received by any such Participants; provided, however, that
such delegation of duties and responsibilities to an officer of the Company may
not be made with respect to the grant of Awards to eligible participants (a) who
are subject to Section 16(a) of the 1934 Act at the Grant Date, or (b) who as of
the Grant Date are reasonably anticipated to be become Covered Employees during
the term of the Award. The acts of such delegates shall be treated
hereunder as acts of the Board and such delegates shall report regularly to the
Board and the Compensation Committee regarding the delegated duties and
responsibilities and any Awards so granted.
4.5. AWARD
CERTIFICATES. Each Award shall be evidenced by an Award
Certificate. Each Award Certificate shall include such provisions,
not inconsistent with the Plan, as may be specified by the
Committee.
ARTICLE
5
SHARES
SUBJECT TO THE PLAN
5.1. NUMBER OF
SHARES. Subject to adjustment as provided in Sections 5.2 and
Section 15.1, the aggregate number of Shares reserved and available for issuance
pursuant to Awards granted under the Plan shall be 1,000,000. The maximum
number of Shares that may be issued upon exercise of Incentive Stock Options
granted under the Plan shall be 1,000,000.
5.2. SHARE
COUNTING. Shares covered by an Award shall be subtracted from
the Plan share reserve as of the date of grant, but shall be added back to the
Plan share reserve in accordance with this Section 5.2.
(a) To
the extent that an Award is canceled, terminates, expires, is forfeited or
lapses for any reason, any unissued or forfeited Shares subject to the Award
will again be available for issuance pursuant to Awards granted under the
Plan.
(b) Shares
subject to Awards settled in cash will again be available for issuance pursuant
to Awards granted under the Plan.
(c) Shares
withheld from an Award or delivered by a Participant to satisfy minimum tax
withholding requirements will again be available for issuance pursuant to Awards
granted under the Plan.
(d) If
the exercise price of an Option is satisfied by delivering Shares to the Company
(by either actual delivery or attestation), only the number of Shares issued to
the Participant in excess of the Shares tendered (by delivery or attestation)
shall be considered for purposes of determining the number of Shares remaining
available for issuance pursuant to Awards granted under the Plan.
(e) To
the extent that the full number of Shares subject to an Option or SAR is not
issued upon exercise of the Option or SAR for any reason, including by reason of
net-settlement of the Award, only the number of Shares issued and delivered upon
exercise of the Option or SAR shall be considered for purposes of determining
the number of Shares remaining available for issuance pursuant to Awards granted
under the Plan.
(f) To
the extent that the full number of Shares subject to an Award other than an
Option or SAR is not issued for any reason, including by reason of failure to
achieve maximum performance goals, only the number of Shares issued and
delivered shall be considered for purposes of determining the number of Shares
remaining available for issuance pursuant to Awards granted under the
Plan.
(g) Substitute
Awards granted pursuant to Section 14.10 of the Plan shall not count against the
Shares otherwise available for issuance under the Plan under Section
5.1.
5.3. STOCK
DISTRIBUTED. Any Stock distributed pursuant to an Award may
consist, in whole or in part, of authorized and unissued Stock, treasury Stock
or Stock purchased on the open market.
5.4. LIMITATION ON
AWARDS. Notwithstanding any provision in the Plan to the
contrary (but subject to adjustment as provided in Section 15.1):
(a) Options. The
maximum aggregate number of Shares subject to Options granted under the Plan in
any 12-month period to any one Participant shall be 35,000.
(b) SARs. The
maximum number of Shares subject to Stock Appreciation Rights granted under the
Plan in any 12-month period to any one Participant shall be 35,000.
(c) Restricted Stock or
Restricted Stock Units. The maximum aggregate number of Shares
underlying of Awards of Restricted Stock or Restricted Stock Units under the
Plan in any 12-month period to any one Participant shall be 25,000.
(d) Other Stock-Based
Awards. The maximum aggregate grant with respect to Other
Stock-Based Awards under the Plan in any 12-month period to any one Participant
shall be 25,000 Shares.
(e) Cash-Based
Awards. The maximum aggregate amount that may be paid with
respect to cash-based Awards under the Plan to any one Participant in any fiscal
year of the Company shall be $500,000.
ARTICLE
6
ELIGIBILITY
6.1. GENERAL. Awards
may be granted only to Eligible Participants. Incentive Stock Options
may be granted only to Eligible Participants who are employees of the Company or
a Parent or Subsidiary as defined in Section 424(e) and (f) of the
Code. Eligible Participants who are service providers to an Affiliate
may be granted Options or SARs under this Plan only if the Affiliate qualifies
as an “eligible issuer of service recipient stock” within the meaning of
§1.409A-1(b)(5)(iii)(E) of the final regulations under Code Section
409A.
ARTICLE
7
STOCK
OPTIONS
7.1. GENERAL. The
Committee is authorized to grant Options to Participants on the following terms
and conditions:
(a) EXERCISE
PRICE. The exercise price per Share under an Option shall be
determined by the Committee, provided that the exercise price for any Option
(other than an Option issued as a substitute Award pursuant to Section 14.11)
shall not be less than the Fair Market Value as of the Grant Date.
(b) PROHIBITION ON
REPRICING. Except as otherwise provided in Section 15.1, the
exercise price of an Option may not be reduced, directly or indirectly by
cancellation and regrant or otherwise, without the prior approval of the
shareholders of the Company.
(c) TIME AND CONDITIONS OF
EXERCISE. The Committee shall determine the time or times at
which an Option may be exercised in whole or in part, subject to Section
7.1(e). The Committee shall also determine the performance or other
conditions, if any, that must be satisfied before all or part of an Option may
be exercised or vested.
(d) PAYMENT. The
Committee shall determine the methods by which the exercise price of an Option
may be paid, the form of payment, including, without limitation, cash, Shares,
or other property (including “cashless exercise” arrangements), and the methods
by which Shares shall be delivered or deemed to be delivered to
Participants.
(e) EXERCISE
TERM. Except for Nonstatutory Options granted to Participants
outside the United States, no Option granted under the Plan shall be exercisable
for more than ten years from the Grant Date.
(f) NO DEFERRAL
FEATURE. No Option shall provide for any feature for the
deferral of compensation other than the deferral of recognition of income until
the exercise or disposition of the Option.
(g) NO DIVIDEND
EQUIVALENTS. No Option shall provide for Dividend
Equivalents.
7.2. INCENTIVE STOCK
OPTIONS. The terms of any Incentive Stock Options granted
under the Plan must comply with the requirements of Section 422 of the
Code. If all of the requirements of Section 422 of the Code are not
met, the Option shall automatically become a Nonstatutory Stock
Option.
ARTICLE
8
STOCK
APPRECIATION RIGHTS
8.1. GRANT OF STOCK APPRECIATION
RIGHTS. The Committee is authorized to grant Stock
Appreciation Rights to Participants on the following terms and
conditions:
(a) RIGHT TO
PAYMENT. Upon the exercise of a SAR, the Participant to whom
it is granted has the right to receive, for each Share with respect to which the
SAR is being exercised, the excess, if any, of:
(1) The
Fair Market Value of one Share on the date of exercise; over
(2) The
base price of the SAR as determined by the Committee, which shall not be less
than the Fair Market Value of one Share on the Grant Date.
(b) PROHIBITION ON
REPRICING. Except as otherwise provided in Section 15.1, the
base price of a SAR may not be reduced, directly or indirectly by cancellation
and regrant or otherwise, without the prior approval of the shareholders of the
Company.
(c) EXERCISE
TERM. Except for SARs granted to Participants outside the
United States, no SAR shall be exercisable for more than ten years from the
Grant Date.
(d) NO DEFERRAL
FEATURE. No SAR shall provide for any feature for the deferral
of compensation other than the deferral of recognition of income until the
exercise or disposition of the SAR.
(e) NO DIVIDEND
EQUIVALENTS. No SAR shall provide for Dividend
Equivalents.
(f) OTHER
TERMS. All SARs shall be evidenced by an Award
Certificate. Subject to the limitations of this Article 8, the terms,
methods of exercise, methods of settlement, form of consideration payable in
settlement, and any other terms and conditions of any SAR shall be determined by
the Committee at the time of the grant of the Award and shall be reflected in
the Award Certificate.
ARTICLE
9
RESTRICTED
STOCK, RESTRICTED STOCK UNITS
AND
DEFERRED STOCK UNITS
9.1. GRANT OF RESTRICTED STOCK,
RESTRICTED STOCK UNITS AND DEFERRED STOCK UNITS. The Committee
is authorized to make Awards of Restricted Stock, Restricted Stock Units or
Deferred Stock Units to Participants in such amounts and subject to such terms
and conditions as may be selected by the Committee. An Award of
Restricted Stock, Restricted Stock Units or Deferred Stock Units shall be
evidenced by an Award Certificate setting forth the terms, conditions, and
restrictions applicable to the Award.
9.2. ISSUANCE AND
RESTRICTIONS. Restricted Stock, Restricted Stock Units or
Deferred Stock Units shall be subject to such restrictions on transferability
and other restrictions as the Committee may impose (including, without
limitation, limitations on the right to vote Restricted Stock or the right to
receive dividends on the Restricted Stock). These restrictions may
lapse separately or in combination at such times, under such circumstances, in
such installments, upon the satisfaction of performance goals or otherwise, as
the Committee determines at the time of the grant of the Award or
thereafter. Except as otherwise provided in an Award Certificate or
any special Plan document governing an Award, the Participant shall have all of
the rights of a shareholder with respect to the Restricted Stock, and the
Participant shall have none of the rights of a stockholder with respect to
Restricted Stock Units or Deferred Stock Units until such time as Shares of
Stock are paid in settlement of the Restricted Stock Units or Deferred Stock
Units. Unless otherwise provided in the applicable Award Certificate,
Awards of Restricted Stock will be entitled to full dividend rights and any
dividends paid thereon will be paid or distributed to the holder no later than
the end of the calendar year in which the dividends are paid to shareholders or,
if later, the 15th day
of the third month following the date the dividends are paid to
shareholders.
9.3. FORFEITURE. Except
as otherwise determined by the Committee at the time of the grant of the Award
or thereafter, upon termination of Continuous Status as a Participant during the
applicable restriction period or upon failure to satisfy a performance goal
during the applicable restriction period, Restricted Stock or Restricted Stock
Units that are at that time subject to restrictions shall be
forfeited.
9.4. DELIVERY OF RESTRICTED
STOCK. Shares of Restricted Stock shall be delivered to the
Participant at the time of grant either by book-entry registration or by
delivering to the Participant, or a custodian or escrow agent (including,
without limitation, the Company or one or more of its employees) designated by
the Committee, a stock certificate or certificates registered in the name of the
Participant. If physical certificates representing shares of
Restricted Stock are registered in the name of the Participant, such
certificates must bear an appropriate legend referring to the terms, conditions,
and restrictions applicable to such Restricted Stock.
ARTICLE
10
PERFORMANCE
AWARDS
10.1. GRANT OF PERFORMANCE
AWARDS. The Committee is authorized to grant any Award under
this Plan, including cash-based Awards, with performance-based vesting criteria,
on such terms and conditions as may be selected by the Committee. Any
such Awards with performance-based vesting criteria are referred to herein as
Performance Awards. The Committee shall have the complete discretion to
determine the number of Performance Awards granted to each Participant, subject
to Section 5.4, and to designate the provisions of such Performance Awards as
provided in Section 4.3. All Performance Awards shall be evidenced by
an Award Certificate or a written program established by the Committee, pursuant
to which Performance Awards are awarded under the Plan under uniform terms,
conditions and restrictions set forth in such written program.
10.2. PERFORMANCE
GOALS. The Committee may establish performance goals for
Performance Awards which may be based on any criteria selected by the
Committee. Such performance goals may be described in terms of
Company-wide objectives or in terms of objectives that relate to the performance
of the Participant, an Affiliate or a division, region, department or function
within the Company or an Affiliate. If the Committee determines that
a change in the business, operations, corporate structure or capital structure
of the Company or the manner in which the Company or an Affiliate conducts its
business, or other events or circumstances render performance goals to be
unsuitable, the Committee may modify such performance goals in whole or in part,
as the Committee deems appropriate. If a Participant is promoted,
demoted or transferred to a different business unit or function during a
performance period, the Committee may determine that the performance goals or
performance period are no longer appropriate and may (i) adjust, change or
eliminate the performance goals or the applicable performance period as it deems
appropriate to make such goals and period comparable to the initial goals and
period, or (ii) make a cash payment to the participant in an amount determined
by the Committee. The foregoing two sentences shall not apply with
respect to a Performance Award that is intended to be a Qualified
Performance-Based Award if the recipient of such award (a) was a Covered
Employee on the date of the modification, adjustment, change or elimination of
the performance goals or performance period, or (b) in the reasonable judgment
of the Committee, may be a Covered Employee on the date the Performance Award is
expected to be paid.
ARTICLE
11
QUALIFIED
PERFORMANCE-BASED AWARDS
11.1. OPTIONS AND STOCK
APPRECIATION RIGHTS. The provisions of the Plan are intended
to ensure that all Options and Stock Appreciation Rights granted hereunder to
any Covered Employee shall qualify for the Section 162(m)
Exemption.
11.2. OTHER
AWARDS. When granting any other Award, the Committee may
designate such Award as a Qualified Performance-Based Award, based upon a
determination that the recipient is or may be a Covered Employee with respect to
such Award, and the Committee wishes such Award to qualify for the Section
162(m) Exemption. If an Award is so designated, the Committee shall
establish performance goals for such Award within the time period prescribed by
Section 162(m) of the Code based on one or more of the following Qualified
Business Criteria, which may be expressed in terms of Company-wide objectives or
in terms of objectives that relate to the performance of an Affiliate or a
division, region, department or function within the Company or an
Affiliate:
-
|
Profit (net
profit, gross profit, operating profit, economic profit, profit margins or
other corporate profit measures)
|
-
|
Earnings
(EBIT, EBITDA, earnings per share, or other corporate earnings
measures)
|
-
|
Net income
(before or after taxes, operating income or other income
measures)
|
-
|
Cash (cash
flow, cash generation or other cash
measures)
|
-
|
Stock price
or performance
|
-
|
Total
shareholder return (stock price appreciation plus reinvested dividends
divided by beginning share price)
|
-
|
Return
measures (including, but not limited to, return on assets, capital,
equity, investments or sales, and cash flow return on assets, capital,
equity, or sales);
|
-
|
Improvements
in capital structure
|
-
|
Expenses
(expense management, expense ratio, expense efficiency ratios or other
expense measures)
|
-
|
Business
expansion or consolidation (acquisitions and
divestitures)
|
-
|
Internal rate
of return or increase in net present
value
|
-
|
Cost
reduction measures
|
-
|
Strategic
plan development and implementation
|
Performance goals
with respect to the foregoing Qualified Business Criteria may be specified in
absolute terms, in percentages, or in terms of growth from period to period or
growth rates over time, as well as measured relative to the performance of a
group of comparator companies, or a published or special index, or a stock
market index, that the Committee deems appropriate. Any member of a
comparator group or an index that disappears during a measurement period shall
be disregarded for the entire measurement period. Performance Goals
need not be based upon an increase or positive result under a business criterion
and could include, for example, the maintenance of the status quo or the
limitation of economic losses (measured, in each case, by reference to a
specific business criterion).
11.3. PERFORMANCE
GOALS. Each Qualified Performance-Based Award (other than a
market-priced Option or SAR) shall be earned, vested and payable (as applicable)
only upon the achievement of performance goals established by the Committee
based upon one or more of the Qualified Business Criteria, together with the
satisfaction of any other conditions, such as continued employment, as the
Committee may determine to be appropriate; provided, however, that the Committee
may provide, either in connection with the grant thereof or by amendment
thereafter, that achievement of such performance goals will be waived, in whole
or in part, upon (i) the termination of employment of a Participant by reason of
death or Disability, or (ii) the occurrence of a Change in Control. Performance
periods established by the Committee for any such Qualified Performance-Based
Award may be as short as three months and may be any longer
period. In addition, the Committee has the right, in connection with
the grant of a Qualified Performance-Based Award, to exercise negative
discretion to determine that the portion of such Award actually earned, vested
and/or payable (as applicable) shall be less than the portion that would be
earned, vested and/or payable based solely upon application of the applicable
performance goals.
11.4. INCLUSIONS AND EXCLUSIONS
FROM PERFORMANCE CRITERIA. The Committee may provide in any
Qualified Performance-Based Award, at the time the performance goals are
established, that any evaluation of performance shall exclude or otherwise
objectively adjust for any of the following events that occurs during a
performance period: (a) asset write-downs or impairment charges; (b) litigation
or claim judgments or settlements; (c) the effect of changes in tax laws,
accounting principles or other laws or provisions affecting reported results;
(d) accruals for reorganization and restructuring programs; (e) extraordinary
nonrecurring items as described in Accounting Principles Board Opinion No. 30;
(f) extraordinary nonrecurring items as described in management’s discussion and
analysis of financial condition and results of operations appearing in the
Company’s annual report to shareholders for the applicable year; (g)
acquisitions or divestitures; and (h) foreign exchange gains and
losses. To the extent such inclusions or exclusions affect Awards to
Covered Employees, they shall be prescribed in a form that meets the
requirements of Code Section 162(m) for deductibility.
11.5. CERTIFICATION OF PERFORMANCE
GOALS. Any payment of a Qualified Performance-Based Award
granted with performance goals pursuant to Section 11.3 above shall be
conditioned on the written certification of the Committee in each case that the
performance goals and any other material conditions were
satisfied. Except as specifically provided in Section 11.3, no
Qualified Performance-Based Award held by a Covered Employee or by an employee
who in the reasonable judgment of the Committee may be a Covered Employee on the
date of payment, may be amended, nor may the Committee exercise any
discretionary authority it may otherwise have under the Plan with respect to a
Qualified Performance-Based Award under the Plan, in any manner to waive the
achievement of the applicable performance goal based on Qualified Business
Criteria or to increase the amount payable pursuant thereto or the value
thereof, or otherwise in a manner that would cause the Qualified
Performance-Based Award to cease to qualify for the Section 162(m)
Exemption.
11.6. AWARD
LIMITS. Section 5.4 sets forth (i) the maximum number of
Shares that may be granted in any one-year period to a Participant in designated
forms of stock-based Awards, and (ii) the maximum aggregate dollar amount that
may be paid with respect to cash-based Awards under the Plan to any one
Participant in any fiscal year of the Company.
ARTICLE
12
DIVIDEND
EQUIVALENTS
12.1. GRANT OF DIVIDEND
EQUIVALENTS. The Committee is authorized to grant Dividend
Equivalents with respect to Full Value Awards granted hereunder, subject to such
terms and conditions as may be selected by the Committee. Dividend
Equivalents shall entitle the Participant to receive payments equal to dividends
with respect to all or a portion of the number of Shares subject to a Full Value
Award, as determined by the Committee. The Committee may provide that
Dividend Equivalents be paid or distributed when accrued or be deemed to have
been reinvested in additional Shares, or otherwise
reinvested. Unless otherwise provided in the applicable Award
Certificate, Dividend Equivalents will be paid or distributed no later than the
15th
day of the 3rd month
following the later of (i) the calendar year in which the corresponding
dividends were paid to shareholders, or (ii) the first calendar year in which
the Participant’s right to such Dividends Equivalents is no longer subject to a
substantial risk of forfeiture.
ARTICLE
13
STOCK
OR OTHER STOCK-BASED AWARDS
13.1. GRANT OF STOCK OR OTHER
STOCK-BASED AWARDS. The Committee is authorized, subject to
limitations under applicable law, to grant to Participants such other Awards
that are payable in, valued in whole or in part by reference to, or otherwise
based on or related to Shares, as deemed by the Committee to be consistent with
the purposes of the Plan, including without limitation Shares awarded purely as
a “bonus” and not subject to any restrictions or conditions, convertible or
exchangeable debt securities, other rights convertible or exchangeable into
Shares, and Awards valued by reference to book value of Shares or the value of
securities of or the performance of specified Parents or
Subsidiaries. The Committee shall determine the terms and conditions
of such Awards.
ARTICLE
14
PROVISIONS
APPLICABLE TO AWARDS
14.1. TERM OF
AWARD. The term of each Award shall be for the period as
determined by the Committee, provided that in no event shall the term of any
Option or a Stock Appreciation Right exceed a period of ten years from its Grant
Date.
14.2. FORM OF PAYMENT FOR
AWARDS. At the discretion of the Committee, payment of Awards
may be made in cash, Stock, a combination of cash and Stock, or any other form
of property as the Committee shall determine. In addition, payment of
Awards may include such terms, conditions, restrictions and/or limitations, if
any, as the Committee deems appropriate, including, in the case of Awards paid
in the form of Stock, restrictions on transfer and forfeiture
provisions. Further, payment of Awards may be made in the form of a
lump sum, or in installments, as determined by the Committee.
14.3. LIMITS ON
TRANSFER. No right or interest of a Participant in any
unexercised or restricted Award may be pledged, encumbered, or hypothecated to
or in favor of any party other than the Company or an Affiliate, or shall be
subject to any lien, obligation, or liability of such Participant to any other
party other than the Company or an Affiliate. No unexercised or
restricted Award shall be assignable or transferable by a Participant other than
by will or the laws of descent and distribution or, except in the case of an
Incentive Stock Option, pursuant to a domestic relations order that would
satisfy Section 414(p)(1)(A) of the Code if such Section applied to an Award
under the Plan; provided, however, that the Committee may (but need not) permit
other transfers (other than transfers for value) where the Committee concludes
that such transferability (i) does not result in accelerated taxation, (ii) does
not cause any Option intended to be an Incentive Stock Option to fail to be
described in Code Section 422(b), and (iii) is otherwise appropriate and
desirable, taking into account any factors deemed relevant, including without
limitation, state or federal tax or securities laws applicable to transferable
Awards.
14.4. BENEFICIARIES. Notwithstanding
Section 14.3, a Participant may, in the manner determined by the Committee,
designate a beneficiary to exercise the rights of the Participant and to receive
any distribution with respect to any Award upon the Participant’s
death. A beneficiary, legal guardian, legal representative, or other
person claiming any rights under the Plan is subject to all terms and conditions
of the Plan and any Award Certificate applicable to the Participant, except to
the extent the Plan and Award Certificate otherwise provide, and to any
additional restrictions deemed necessary or appropriate by the
Committee. If no beneficiary has been designated or survives the
Participant, payment shall be made to the Participant’s
estate. Subject to the foregoing, a beneficiary designation may be
changed or revoked by a Participant at any time provided the change or
revocation is filed with the Committee.
14.5. STOCK TRADING
RESTRICTIONS. All Stock issuable under the Plan is subject to
any stop-transfer orders and other restrictions as the Committee deems necessary
or advisable to comply with federal or state securities laws, rules and
regulations and the rules of any national securities exchange or automated
quotation system on which the Stock is listed, quoted, or traded. The
Committee may place legends on any Stock certificate or issue instructions to
the transfer agent to reference restrictions applicable to the
Stock.
14.6. ACCELERATION UPON DEATH OR
DISABILITY. Except as otherwise provided in the Award
Certificate or any special Plan document governing an Award, upon the
termination of a person’s Continuous Status as a Participant by reason of death
or Disability:
(i) all
of that Participant’s outstanding Options and SARs shall become fully
exercisable, and shall thereafter remain exercisable for a period of one (1)
year or until the earlier expiration of the original term of the Option or
SAR;
(ii) all time-based
vesting restrictions on that Participant’s outstanding Awards shall lapse as of
the date of termination; and
(iii) the
payout opportunities attainable under all of that Participant’s outstanding
performance-based Awards shall be deemed to have been fully earned as of the
date of termination as follows:
(A) if
the date of termination occurs during the first half of the applicable
performance period, all relevant performance goals will be deemed to have been
achieved at the “target” level, and
(B) if
the date of termination occurs during the second half of the applicable
performance period, the actual level of achievement of all relevant performance
goals against target will be measured as of the end of the calendar quarter
immediately preceding the date of termination, and
(C) in either such
case, there shall be a prorata payout to the Participant or his or her estate
within sixty (60) days following the date of termination (unless a later date is
required by Section 17.3 hereof), based upon the length of time within the
performance period that has elapsed prior to the date of
termination.
To the extent that
this provision causes Incentive Stock Options to exceed the dollar limitation
set forth in Code Section 422(d), the excess Options shall be deemed to be
Nonstatutory Stock Options.
14.7. EFFECT OF A CHANGE IN
CONTROL. The provisions of this Section 14.7 shall apply in
the case of a Change in Control, unless otherwise provided in the Award
Certificate or any special Plan document or separate agreement with a
Participant governing an Award.
(a) Awards not Assumed or
Substituted by Surviving Entity. Upon the occurrence of a
Change in Control, and except with respect to any Awards assumed by the
Surviving Entity or otherwise equitably converted or substituted in connection
with the Change in Control in a manner approved by the Committee or the Board:
(i) outstanding Options, SARs, and other Awards in the nature of rights that may
be exercised shall become fully exercisable, (ii) time-based vesting
restrictions on outstanding Awards shall lapse, and (iii) the target payout
opportunities attainable under outstanding performance-based Awards shall be
deemed to have been fully earned as of the effective date of the Change in
Control based upon (A) an assumed achievement of all relevant performance goals
at the “target” level if the Change in Control occurs during the first half of
the applicable performance period, or (B) the actual level of achievement of all
relevant performance goals against target measured as of the date of the Change
in Control, if the Change in Control occurs during the second half of the
applicable performance period, and, in either such case, subject to Section
17.3, there shall be a prorata payout to Participants within sixty (60) days
following the Change in Control (unless a later date is required by Section 17.3
hereof), based upon the length of time within the performance period that has
elapsed prior to the Change in Control. Any Awards shall thereafter
continue or lapse in accordance with the other provisions of the Plan and the
Award Certificate. To the extent that this provision causes Incentive
Stock Options to exceed the dollar limitation set forth in Code Section 422(d),
the excess Options shall be deemed to be Nonstatutory Stock
Options.
(b) Awards Assumed or
Substituted by Surviving Entity. With respect to Awards
assumed by the Surviving Entity or otherwise equitably converted or substituted
in connection with a Change in Control: if within two years after the effective
date of the Change in Control, a Participant’s employment is terminated without
Cause or the Participant resigns for Good Reason, then (i) all of that
Participant’s outstanding Options, SARs and other Awards in the nature of rights
that may be exercised shall become fully exercisable, (ii) all time-based
vesting restrictions on the his or her outstanding Awards shall lapse, and (iii)
the target payout opportunities attainable under all outstanding of that
Participant’s performance-based Awards shall be deemed to have been fully earned
as of the date of termination based upon (A) an assumed achievement of all
relevant performance goals at the “target” level if the date of termination
occurs during the first half of the applicable performance period, or (B) the
actual level of achievement of all relevant performance goals against target, if
the date of termination occurs during the second half of the applicable
performance period, and, in either such case, there shall be a prorata payout to
such Participant within sixty (60) days following the date of termination of
employment (unless a later date is required by Section 17.3 hereof), based upon
the length of time within the performance period that has elapsed prior to the
date of termination of employment. With regard to each Award, a
Participant shall not be considered to have resigned for Good Reason unless
either (i) the Award Certificate includes such provision or (ii) the Participant
is party to an employment, severance or similar agreement with the Company or an
Affiliate that includes provisions in which the Participant is permitted to
resign for Good Reason. Any Awards shall thereafter continue or lapse
in accordance with the other provisions of the Plan and the Award
Certificate. To the extent that this provision causes Incentive Stock
Options to exceed the dollar limitation set forth in Code Section 422(d), the
excess Options shall be deemed to be Nonstatutory Stock Options.
14.8. ACCELERATION FOR OTHER
REASONS. Regardless of whether an event has occurred as
described in Section 14.6 or 14.7 above, and subject to Article 11 as to
Qualified Performance-Based Awards, the Committee may in its sole discretion at
any time determine that, upon the termination of service of a Participant, or
the occurrence of a Change in Control, all or a portion of such Participant’s
Options, SARs and other Awards in the nature of rights that may be exercised
shall become fully or partially exercisable, that all or a part of the
restrictions on all or a portion of the Participant’s outstanding Awards shall
lapse, and/or that any performance-based criteria with respect to any Awards
held by that Participant shall be deemed to be wholly or partially satisfied, in
each case, as of such date as the Committee may, in its sole discretion,
declare. The Committee may discriminate among Participants and among
Awards granted to a Participant in exercising its discretion pursuant to this
Section 14.8.]
14.9. FORFEITURE
EVENTS. The Committee may specify in an Award Certificate that
the Participant’s rights, payments and benefits with respect to an Award shall
be subject to reduction, cancellation, forfeiture or recoupment upon the
occurrence of certain specified events, in addition to any otherwise applicable
vesting or performance conditions of an Award. Such events shall include, but
shall not be limited to, termination of employment for cause, violation of
material Company or Affiliate policies, breach of noncompetition,
confidentiality or other restrictive covenants that may apply to the
Participant, or other conduct by the Participant that is detrimental to the
business or reputation of the Company or any Affiliate.
14.10. SUBSTITUTE
AWARDS. The Committee may grant Awards under the Plan in
substitution for stock and stock-based awards held by employees of another
entity who become employees of the Company or an Affiliate as a result of a
merger or consolidation of the former employing entity with the Company or an
Affiliate or the acquisition by the Company or an Affiliate of property or stock
of the former employing corporation. The Committee may direct that
the substitute awards be granted on such terms and conditions as the Committee
considers appropriate in the circumstances.
ARTICLE
15
CHANGES
IN CAPITAL STRUCTURE
15.1. MANDATORY
ADJUSTMENTS. In the event of a nonreciprocal transaction
between the Company and its stockholders that causes the per-share value of the
Stock to change (including, without limitation, any stock dividend, stock split,
spin-off, rights offering, or large nonrecurring cash dividend), the
authorization limits under Section 5.1 and 5.4 shall be adjusted
proportionately, and the Committee shall make such adjustments to the Plan and
Awards as it deems necessary, in its sole discretion, to prevent dilution or
enlargement of rights immediately resulting from such
transaction. Action by the Committee may include: (i) adjustment of
the number and kind of shares that may be delivered under the Plan; (ii)
adjustment of the number and kind of shares subject to outstanding Awards; (iii)
adjustment of the exercise price of outstanding Awards or the measure to be used
to determine the amount of the benefit payable on an Award; and (iv) any other
adjustments that the Committee determines to be
equitable. Notwithstanding the foregoing, the Committee shall not
make any adjustments to outstanding Options or SARs that would constitute a
modification or substitution of the stock right under Treas. Reg. Sections
1.409A-1(b)(5)(v) that would be treated as the grant of a new stock right or
change in the form of payment for purposes of Code Section
409A. Without limiting the foregoing, in the event of a subdivision
of the outstanding Stock (stock-split), a declaration of a dividend payable in
Shares, or a combination or consolidation of the outstanding Stock into a lesser
number of Shares, the authorization limits under Section 5.1 and 5.4 shall
automatically be adjusted proportionately, and the Shares then subject to each
Award shall automatically, without the necessity for any additional action by
the Committee, be adjusted proportionately without any change in the aggregate
purchase price therefor.
15.2 DISCRETIONARY
ADJUSTMENTS. Upon the occurrence or in anticipation of any
corporate event or transaction involving the Company (including, without
limitation, any merger, reorganization, recapitalization, combination or
exchange of shares, or any transaction described in Section 15.1), the Committee
may, in its sole discretion, provide (i) that Awards will be settled in cash
rather than Stock, (ii) that Awards will become immediately vested and
exercisable and will expire after a designated period of time to the extent not
then exercised, (iii) that Awards will be assumed by another party to a
transaction or otherwise be equitably converted or substituted in connection
with such transaction, (iv) that outstanding Awards may be settled by payment in
cash or cash equivalents equal to the excess of the Fair Market Value of the
underlying Stock, as of a specified date associated with the transaction, over
the exercise price of the Award, (v) that performance targets and performance
periods for Performance Awards will be modified, consistent with Code Section
162(m) where applicable, or (vi) any combination of the
foregoing. The Committee’s determination need not be uniform and may
be different for different Participants whether or not such Participants are
similarly situated.
15.3 GENERAL. Any
discretionary adjustments made pursuant to this Article 15 shall be subject to
the provisions of Section 16.2. To the extent that any adjustments
made pursuant to this Article 15 cause Incentive Stock Options to cease to
qualify as Incentive Stock Options, such Options shall be deemed to be
Nonstatutory Stock Options.
ARTICLE
16
AMENDMENT,
MODIFICATION AND TERMINATION
16.1. AMENDMENT, MODIFICATION AND
TERMINATION. The Board or the Committee may, at any time and
from time to time, amend, modify or terminate the Plan without stockholder
approval; provided, however, that if an amendment to the Plan would, in the
reasonable opinion of the Board or the Committee, either (i) materially increase
the number of Shares available under the Plan, (ii) expand the types of awards
under the Plan, (iii) materially expand the class of participants eligible to
participate in the Plan, (iv) materially extend the term of the Plan, or (v)
otherwise constitute a material change requiring stockholder approval under
applicable laws, policies or regulations or the applicable listing or other
requirements of an Exchange, then such amendment shall be subject to stockholder
approval; and provided, further, that the Board or Committee may condition any
other amendment or modification on the approval of stockholders of the Company
for any reason, including by reason of such approval being necessary or deemed
advisable (i) to comply with the listing or other requirements of an Exchange,
or (ii) to satisfy any other tax, securities or other applicable laws, policies
or regulations.
16.2. AWARDS PREVIOUSLY
GRANTED. At any time and from time to time, the Committee may
amend, modify or terminate any outstanding Award without approval of the
Participant; provided, however:
(a) Subject
to the terms of the applicable Award Certificate, such amendment, modification
or termination shall not, without the Participant’s consent, reduce or diminish
the value of such Award determined as if the Award had been exercised, vested,
cashed in or otherwise settled on the date of such amendment or termination
(with the per-share value of an Option or SAR for this purpose being calculated
as the excess, if any, of the Fair Market Value as of the date of such amendment
or termination over the exercise or base price of such Award);
(b) The
original term of an Option or SAR may not be extended without the prior approval
of the stockholders of the Company;
(c) Except
as otherwise provided in Section 15.1, the exercise price of an Option or SAR
may not be reduced, directly or indirectly, without the prior approval of the
stockholders of the Company; and
(d) No
termination, amendment, or modification of the Plan shall adversely affect any
Award previously granted under the Plan, without the written consent of the
Participant affected thereby. An outstanding Award shall not be
deemed to be “adversely affected” by a Plan amendment if such amendment would
not reduce or diminish the value of such Award determined as if the Award had
been exercised, vested, cashed in or otherwise settled on the date of such
amendment (with the per-share value of an Option or SAR for this purpose being
calculated as the excess, if any, of the Fair Market Value as of the date of
such amendment over the exercise or base price of such Award).
16.3. COMPLIANCE
AMENDMENTS. Notwithstanding anything in the Plan or in any
Award Certificate to the contrary, the Board may amend the Plan or an Award
Certificate, to take effect retroactively or otherwise, as deemed necessary or
advisable for the purpose of conforming the Plan or Award Certificate to any
present or future law relating to plans of this or similar nature (including,
but not limited to, Section 409A of the Code), and to the administrative
regulations and rulings promulgated thereunder. By accepting an Award
under this Plan, a Participant agrees to any amendment made pursuant to this
Section 16.3 to any Award granted under the Plan without further consideration
or action.
ARTICLE
17
GENERAL
PROVISIONS
17.1. RIGHTS OF
PARTICIPANTS.
(a) No
Participant or any Eligible Participant shall have any claim to be granted any
Award under the Plan. Neither the Company, its Affiliates nor the
Committee is obligated to treat Participants or Eligible Participants uniformly,
and determinations made under the Plan may be made by the Committee selectively
among Eligible Participants who receive, or are eligible to receive, Awards
(whether or not such Eligible Participants are similarly situated).
(b) Nothing
in the Plan, any Award Certificate or any other document or statement made with
respect to the Plan, shall interfere with or limit in any way the right of the
Company or any Affiliate to terminate any Participant’s employment or status as
an officer, or any Participant’s service as a director, at any time, nor confer
upon any Participant any right to continue as an employee, officer, or director
of the Company or any Affiliate, whether for the duration of a Participant’s
Award or otherwise.
(c) Neither
an Award nor any benefits arising under this Plan shall constitute an employment
contract with the Company or any Affiliate and, accordingly, subject to Article
16, this Plan and the benefits hereunder may be terminated at any time in the
sole and exclusive discretion of the Committee without giving rise to any
liability on the part of the Company or an of its Affiliates.
(d) No
Award gives a Participant any of the rights of a shareholder of the Company
unless and until Shares are in fact issued to such person in connection with
such Award.
17.2. WITHHOLDING. The
Company or any Affiliate shall have the authority and the right to deduct or
withhold, or require a Participant to remit to the Company, an amount sufficient
to satisfy federal, state, and local taxes (including the Participant’s FICA
obligation) required by law to be withheld with respect to any exercise, lapse
of restriction or other taxable event arising as a result of the
Plan. With respect to withholding required upon any taxable event
under the Plan, the Committee may, at the time the Award is granted or
thereafter, require or permit that any such withholding requirement be
satisfied, in whole or in part, by withholding from the Award Shares having a
Fair Market Value on the date of withholding equal to the minimum amount (and
not any greater amount) required to be withheld for tax purposes, all in
accordance with such procedures as the Committee establishes. All
such elections shall be subject to any restrictions or limitations that the
Committee, in its sole discretion, deems appropriate.
17.3. SPECIAL PROVISIONS RELATED
TO SECTION 409A OF THE CODE.
(a) General. It is
intended that the payments and benefits provided under the Plan and any Award
shall either be exempt from the application of, or comply with, the requirements
of Section 409A of the Code. The Plan and all Award Certificates
shall be construed in a manner that effects such
intent. Nevertheless, the tax treatment of the benefits provided
under the Plan or any Award is not warranted or guaranteed. Neither
the Company, its Affiliates nor their respective directors, officers, employees
or advisers (other than in his or her capacity as a Participant) shall be held
liable for any taxes, interest, penalties or other monetary amounts owed by any
Participant or other taxpayer as a result of the Plan or any Award.
(b) Definitional
Restrictions. Notwithstanding anything in the Plan or in any Award
Certificate to the contrary, to the extent that any amount or benefit that would
constitute non-exempt “deferred compensation” for purposes of Section 409A
of the Code would otherwise be payable or distributable, or a different form of
payment (e.g., lump sum or installment) would be effected, under the Plan or any
Award Certificate by reason of the occurrence of a Change in Control, or the
Participant’s Disability or separation from service, such amount or benefit will
not be payable or distributable to the Participant, and/or such different form
of payment will not be effected, by reason of such circumstance unless the
circumstances giving rise to such Change in Control, Disability or separation
from service meet any description or definition of “change in control event”,
“disability” or “separation from service”, as the case may be, in
Section 409A of the Code and applicable regulations (without giving effect
to any elective provisions that may be available under such
definition). This provision does not prohibit the vesting of any Award upon a
Change in Control, Disability or separation from service, however
defined. If this provision prevents the payment or distribution of
any amount or benefit, such payment or distribution shall be made on the next
earliest payment or distribution date or event specified in the Award
Certificate that is permissible under Section 409A. If this provision
prevents the application of a different form of payment of any amount or
benefit, such payment shall be made in the same form as would have applied
absent such designated event or circumstance.
(c) Allocation among Possible
Exemptions. If any one or more Awards granted under the Plan to a
Participant could qualify for any separation pay exemption described in Treas.
Reg. Section 1.409A-1(b)(9), but such Awards in the aggregate exceed the dollar
limit permitted for the separation pay exemptions, the Company (acting through
the Committee or the Head of Human Resources) shall determine which Awards or
portions thereof will be subject to such exemptions.
(d) Six-Month Delay in Certain
Circumstances. Notwithstanding anything in the Plan or in any Award
Certificate to the contrary, if any amount or benefit that would constitute
non-exempt “deferred compensation” for purposes of Section 409A of the Code
would otherwise be payable or distributable under this Plan or any Award
Certificate by reason of a Participant’s separation from service during a period
in which the Participant is a Specified Employee (as defined below), then,
subject to any permissible acceleration of payment by the Committee under Treas.
Reg. Section 1.409A-3(j)(4)(ii) (domestic relations order), (j)(4)(iii)
(conflicts of interest), or (j)(4)(vi) (payment of employment
taxes):
(i) the amount of
such non-exempt deferred compensation that would otherwise be payable during the
six-month period immediately following the Participant’s separation from service
will be accumulated through and paid or provided on the first day of the seventh
month following the Participant’s separation from service (or, if the
Participant dies during such period, within 30 days after the Participant's
death) (in either case, the “Required Delay Period”); and
(ii) the normal
payment or distribution schedule for any remaining payments or distributions
will resume at the end of the Required Delay Period.
For purposes of
this Plan, the term “Specified Employee” has the meaning given such term in Code
Section 409A and the final regulations thereunder, provided, however, that, as
permitted in such final regulations, the Company’s Specified Employees and its
application of the six-month delay rule of Code Section 409A(a)(2)(B)(i) shall
be determined in accordance with rules adopted by the Board or any committee of
the Board, which shall be applied consistently with respect to all nonqualified
deferred compensation arrangements of the Company, including this
Plan.
17.4. UNFUNDED STATUS OF
AWARDS. The Plan is intended to be an “unfunded” plan for
incentive and deferred compensation. With respect to any payments not
yet made to a Participant pursuant to an Award, nothing contained in the Plan or
any Award Certificate shall give the Participant any rights that are greater
than those of a general creditor of the Company or any
Affiliate. This Plan is not intended to be subject to
ERISA.
17.5. RELATIONSHIP TO OTHER
BENEFITS. No payment under the Plan shall be taken into
account in determining any benefits under any pension, retirement, savings,
profit sharing, group insurance, welfare or benefit plan of the Company or any
Affiliate unless provided otherwise in such other plan.
17.6. EXPENSES. The
expenses of administering the Plan shall be borne by the Company and its
Affiliates.
17.7. TITLES AND
HEADINGS. The titles and headings of the Sections in the Plan
are for convenience of reference only, and in the event of any conflict, the
text of the Plan, rather than such titles or headings, shall
control.
17.8. GENDER AND
NUMBER. Except where otherwise indicated by the context, any
masculine term used herein also shall include the feminine; the plural shall
include the singular and the singular shall include the plural.
17.9. FRACTIONAL
SHARES. No fractional Shares shall be issued and the Committee
shall determine, in its discretion, whether cash shall be given in lieu of
fractional Shares or whether such fractional Shares shall be eliminated by
rounding up or down.
17.10. GOVERNMENT AND OTHER
REGULATIONS.
(a) Notwithstanding
any other provision of the Plan, no Participant who acquires Shares pursuant to
the Plan may, during any period of time that such Participant is an affiliate of
the Company (within the meaning of the rules and regulations of the Securities
and Exchange Commission under the 1933 Act), sell such Shares, unless such offer
and sale is made (i) pursuant to an effective registration statement under the
1933 Act, which is current and includes the Shares to be sold, or (ii) pursuant
to an appropriate exemption from the registration requirement of the 1933 Act,
such as that set forth in Rule 144 promulgated under the 1933 Act.
(b) Notwithstanding
any other provision of the Plan, if at any time the Committee shall determine
that the registration, listing or qualification of the Shares covered by an
Award upon any Exchange or under any foreign, federal, state or local law or
practice, or the consent or approval of any governmental regulatory body, is
necessary or desirable as a condition of, or in connection with, the granting of
such Award or the purchase or receipt of Shares thereunder, no Shares may be
purchased, delivered or received pursuant to such Award unless and until such
registration, listing, qualification, consent or approval shall have been
effected or obtained free of any condition not acceptable to the
Committee. Any Participant receiving or purchasing Shares pursuant to
an Award shall make such representations and agreements and furnish such
information as the Committee may request to assure compliance with the foregoing
or any other applicable legal requirements. The Company shall not be
required to issue or deliver any certificate or certificates for Shares under
the Plan prior to the Committee’s determination that all related requirements
have been fulfilled. The Company shall in no event be obligated to
register any securities pursuant to the 1933 Act or applicable state or foreign
law or to take any other action in order to cause the issuance and delivery of
such certificates to comply with any such law, regulation or
requirement.
17.11. GOVERNING
LAW. To the extent not governed by federal law, the Plan and
all Award Certificates shall be construed in accordance with and governed by the
laws of the State of Texas.
17.12. ADDITIONAL
PROVISIONS. Each Award Certificate may contain such other
terms and conditions as the Committee may determine; provided that such other
terms and conditions are not inconsistent with the provisions of the
Plan.
17.13. NO LIMITATIONS ON RIGHTS OF
COMPANY. The grant of any Award shall not in any way affect
the right or power of the Company to make adjustments, reclassification or
changes in its capital or business structure or to merge, consolidate, dissolve,
liquidate, sell or transfer all or any part of its business or
assets. The Plan shall not restrict the authority of the Company, for
proper corporate purposes, to draft or assume awards, other than under the Plan,
to or with respect to any person. If the Committee so directs, the
Company may issue or transfer Shares to an Affiliate, for such lawful
consideration as the Committee may specify, upon the condition or understanding
that the Affiliate will transfer such Shares to a Participant in accordance with
the terms of an Award granted to such Participant and specified by the Committee
pursuant to the provisions of the Plan.
17.14. INDEMNIFICATION. Each
person who is or shall have been a member of the Committee, or of the Board, or
an officer of the Company to whom authority was delegated in accordance with
Article 4 shall be indemnified and held harmless by the Company against and
from any loss, cost, liability, or expense that may be imposed upon or
reasonably incurred by him or her in connection with or resulting from any
claim, action, suit, or proceeding to which he or she may be a party or in which
he or she may be involved by reason of any action taken or failure to act under
the Plan and against and from any and all amounts paid by him or her in
settlement thereof, with the Company’s approval, or paid by him or her in
satisfaction of any judgment in any such action, suit, or proceeding against him
or her, provided he or she shall give the Company an opportunity, at its own
expense, to handle and defend the same before he or she undertakes to handle and
defend it on his or her own behalf, unless such loss, cost, liability, or
expense is a result of his or her own willful misconduct or except as expressly
provided by statute. The foregoing right of indemnification shall not
be exclusive of any other rights of indemnification to which such persons may be
entitled under the Company’s charter or bylaws, as a matter of law, or
otherwise, or any power that the Company may have to indemnify them or hold them
harmless.
The foregoing is
hereby acknowledged as being the Southside Bancshares, Inc. 2009 Incentive Plan
as adopted by the Board on February 5, 2009 and by the shareholders on
_____________, 2009.
SOUTHSIDE BANCSHARES, INC.
By: __________________________
Its: ___________________________
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