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UNITED STATES |
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SECURITIES AND EXCHANGE COMMISSION |
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KITE REALTY GROUP TRUST
To Be Held on May 13, 2005
Dear Shareholder:
30 S. Meridian Street
Eighth Floor
Indianapolis, IN 46204
for the following purposes:
1. |
To elect seven trustees to serve one-year terms expiring in 2006. |
2. |
To transact such other business as may properly come before the meeting or any adjournment or postponement of the meeting. |
Indianapolis, Indiana
April 13, 2005
TABLE OF CONTENTS
ABOUT THE MEETING | 1 | |
PROPOSAL 1: ELECTION OF TRUSTEES | 3 | |
EXECUTIVE OFFICERS | 6 | |
INFORMATION
REGARDING CORPORATE GOVERNANCE AND BOARD AND COMMITTEE MEETINGS |
6 | |
EXECUTIVE
COMPENSATION AND OTHER INFORMATION |
12 | |
EQUITY
COMPENSATION PLAN INFORMATION |
15 | |
PERFORMANCE
GRAPH |
16 | |
COMPENSATION
COMMITTEE REPORT ON EXECUTIVE COMPENSATION |
17 | |
COMPENSATION
COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION |
18 | |
REPORT
OF THE AUDIT COMMITTEE |
19 | |
PRINCIPAL
SHAREHOLDERS |
20 | |
CERTAIN
RELATIONSHIPS AND RELATED TRANSACTIONS |
22 | |
OTHER
MATTERS |
27 | |
APPENDIX
A COPY OF AUDIT COMMITTEE CHARTER |
A-1 |
KITE REALTY GROUP TRUST
30 S. Meridian Street
Suite 1100
Indianapolis, IN 46204
1
2
PROPOSAL 1: ELECTION OF TRUSTEES
Nominees for Election for a One-Year Term Expiring at the 2006 Annual Meeting
Name
|
Age
|
Title
|
||||||
---|---|---|---|---|---|---|---|---|
Alvin
E. Kite, Jr. |
71 |
Chairman of the Board of Trustees |
||||||
John
A. Kite |
39 |
Chief Executive Officer, President and Trustee |
||||||
William
E. Bindley |
64 |
Trustee |
||||||
Dr.
Richard A. Cosier |
57 |
Trustee |
||||||
Eugene
Golub |
74 |
Trustee |
||||||
Gerald
L. Moss |
69 |
Trustee |
||||||
Michael
L. Smith |
56 |
Trustee |
3
4
Vote Required and Recommendation
OUR BOARD OF TRUSTEES RECOMMENDS A VOTE FOR EACH OF THE NOMINEES SET FORTH ABOVE.
5
EXECUTIVE OFFICERS
Name
|
Age
|
Title
|
||||||
---|---|---|---|---|---|---|---|---|
Alvin
E. Kite, Jr. |
71 |
Chairman of the Board of Trustees |
||||||
John
A. Kite |
39 |
Chief Executive Officer, President and Trustee |
||||||
Thomas
K. McGowan |
40 |
Executive Vice President of Development, Chief Operating Officer |
||||||
Daniel
R. Sink |
37 |
Senior Vice President and Chief Financial Officer |
INFORMATION REGARDING CORPORATE GOVERNANCE AND
BOARD AND COMMITTEE
MEETINGS
Committee Charters and Corporate Governance Documents
Independence of Trustees
6
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a trustee who is an employee, or whose immediate family member is an executive officer, of the listed company is not independent until three years after the end of such employment relationship; |
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a trustee who has received, or has an immediate family member who has received, during any twelve-month period within the last three years, more than $100,000 in direct compensation from the listed company, other than trustee and committee fees and pension or other forms of deferred compensation for prior service (provided such compensation is not contingent in any way on continued service), is not independent; |
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a trustee who is, or whose immediate family member is, a current partner of a firm that is the companys internal or external auditor is not independent; a trustee who is a current employee of such a firm is not independent; a trustee who has an immediate family member who is a current employee of such a firm and who participates in the firms audit, assurance or tax compliance (but not tax planning) practice is not independent; and a trustee who was, or whose immediate family member was, within the last three years (but is no longer) a partner or employee of such a firm and personally worked on the listed companys audit within that time is not independent; |
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a trustee who is employed, or whose immediate family member is employed, as an executive officer of another company where any of the listed companys present executive officers at the same time serve or served on the other companys compensation committee is not independent until three years after the end of such service or the employment relationship; and |
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a trustee who is an executive officer or an employee, or whose immediate family member is an executive officer, of another company that has made payments to, or received payments from, the listed company for property or services in an amount which, in any of the last three fiscal years, exceeds the greater of $1 million, or 2% of such other companys consolidated gross revenues, is not independent. |
Lead Trustee
7
Executive Sessions of Non-Management Trustees
Communications with the Board
Board Meetings
Board Committees
Name
|
Audit
|
Compensation
|
Corporate Governance and Nominating |
|||
---|---|---|---|---|---|---|
William
E. Bindley |
X* | X | ||||
Dr.
Richard A. Cosier |
X | X | ||||
Eugene
Golub |
X | |||||
Gerald
L. Moss |
X | X* | ||||
Michael
L. Smith |
X* | X |
* |
Chairman |
|
the integrity of our financial statements; |
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our compliance with legal and regulatory requirements; |
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the qualification and independence of our independent auditors; and |
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the performance of our internal audit function and independent auditors. |
8
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review and approve our corporate goals and objectives with respect to the compensation of our Chief Executive Officer, evaluate the Chief Executive Officers performance in light of those goals and objectives, and determine and approve, either as a committee or with the Companys other independent trustees, as directed by the board, the appropriate level and structure of the Chief Executive Officers compensation; |
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determine and approve, either as a committee or together with our other independent trustees, as directed by the board, the compensation of the other executive officers; |
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make recommendations to the Board of Trustees regarding compensation of trustees; and |
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recommend, implement and administer our incentive and equity-based compensation plans. |
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identify individuals that are qualified to serve as trustees; |
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recommend such individuals to the Board of Trustees, either to fill vacancies that occur on the Board of Trustees from time to time or in connection with the selection of trustee nominees for each annual meeting of shareholders; |
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periodically assess the size of the Board of Trustees to ensure it can effectively carry out its obligations; |
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develop, recommend, implement and monitor our corporate governance guidelines and our codes of business conduct and ethics; |
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oversee the evaluation of the Board of Trustees and management; and |
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ensure that we are in compliance with all NYSE corporate governance listing requirements. |
9
10
Trustee Compensation
11
EXECUTIVE COMPENSATION AND OTHER INFORMATION
Compensation Tables
(a) |
Summary Compensation Table |
Annual
Compensation
|
Long-Term Compensation Awards |
|||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Name
& Principal Position
|
Year
|
Salary
|
Bonus
|
Other
Annual Compensation |
Securities Underlying Options/SARS |
All
Other Compensation |
||||||||||||||||
Alvin
E. Kite, Jr., |
2004 | $ | 212,500 | (1) | $ | 0 | $ | 9,000 | (2) | 150,000 | (3) | $ | 773 | (5) | ||||||||
Chairman |
2003 | 250,000 | (4) | 53,904 | (4) | 9,000 | (2) | | 12,544 | |||||||||||||
John
A. Kite, |
2004 | $ | 246,875 | (1) | $ | 0 | $ | 9,000 | (2) | 200,000 | (3) | $ | 4,472 | (5) | ||||||||
Chief
Executive Officer |
2003 | 200,000 | (4) | 53,904 | (4) | 9,000 | (2) | | 8,529 | |||||||||||||
and
President |
||||||||||||||||||||||
Thomas
K. McGowan, |
2004 | $ | 228,125 | (1) | $ | 0 | $ | 9,000 | (2) | 150,000 | (3) | $ | 2,883 | (7) | ||||||||
Executive
Vice President of |
2003 | 200,000 | (4) | (6) | 9,000 | (2) | | 20,780 | ||||||||||||||
Development
and Chief |
||||||||||||||||||||||
Operating
Officer |
||||||||||||||||||||||
Daniel
R. Sink, |
2004 | $ | 161,875 | (1) | $ | 0 | (8) | $ | 9,000 | (2) | 100,000 | (3) | $ | 2,945 | (7) | |||||||
Senior
Vice President and |
2003 | 133,000 | (4) | 35,000 | (9) | 9,000 | (2) | | 2,654 | |||||||||||||
Chief
Financial Officer |
(1) |
Represents the salary that our predecessor paid to the executive officer from January 1, 2004 to August 15, 2004 as well as the salary that we paid to the executive officer from August 16, 2004 to December 31, 2004. The annualized base salary payable by us to each executive officer beginning August 16, 2004 was as follows: Alvin E. Kite, Jr. $150,000; John A. Kite $325,000; Thomas K. McGowan $275,000; and Daniel R. Sink $210,000. |
(2) |
Represents estimated value of employer-provided automobile or automobile allowance. |
(3) |
Represents options awarded at the close of our initial public offering in August 2004, which vest over five years as follows: 1/5 of the total number of shares covered by the option vest on the one-year anniversary of the grant date; thereafter 1/60 of the total number of shares covered by the option vest on a monthly basis. The options were granted at an exercise price equal to the initial public offering price of $13.00. |
(4) |
Represents the salary and bonus that our predecessor paid to the executive officer in 2003. |
(5) |
Represents club dues that our predecessor paid to the executive officer from January 1, 2004 to August 15, 2004. |
(6) |
Mr. McGowan was paid a bonus of $53,904 in 2003 that related to the 2002 fiscal year. |
(7) |
Represents club dues and 401(k) contributions that our predecessor paid to the executive officer from January 1, 2004 to August 15, 2004 as follows: Thomas K. McGowan $2,133 in club dues and $750 in 401(k) contributions; and Daniel R. Sink $2,195 in club dues and $750 in 401(k) contributions. |
(8) |
Excludes a $100,000 bonus paid on behalf of Kite Capital, LLC, one of the entities excluded from our August 2004 formation transactions. |
(9) |
Mr. Sink was paid a bonus of $35,000 in 2004 that related to the 2003 fiscal year. |
12
(b) |
Option Grants in 2004 |
Number of Securities Underlying Options Granted |
% of Total Options Granted to Employees in 2004 |
Exercise Price Per Share |
Expiration Date |
Potential
Realizable Value at Assumed Annual Rates of Stock Price Appreciation for Option Term |
||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Name
|
5%
(2)
|
10%
(2)
|
||||||||||||||||||||||||
Alvin
E. Kite, Jr. |
150,000 | 17.2 | % | $ | 13.00 | 8/16/2014 | $ | 3,176,345 | $ | 5,057,798 | ||||||||||||||||
John
A. Kite |
200,000 | 22.9 | % | $ | 13.00 | 8/16/2014 | $ | 4,235,126 | $ | 6,743,730 | ||||||||||||||||
Thomas
K. McGowan |
150,000 | 17.2 | % | $ | 13.00 | 8/16/2014 | $ | 3,176,345 | $ | 5,057,798 | ||||||||||||||||
Daniel
R. Sink |
100,000 | 11.5 | % | $ | 13.00 | 8/16/2014 | $ | 2,117,563 | $ | 3,371,865 |
(1) |
The options vest over five years as follows: 1/5 of the total number of shares covered by the option vest on the one-year anniversary of the grant date; thereafter 1/60 of the total number of shares covered by the option vest on a monthly basis. The employment agreements for Alvin E. Kite, Jr, John A. Kite, Thomas K. McGowan and Daniel R. Sink provide that if the respective individual terminates his employment for good reason or is terminated without cause, all equity awards held by the individual will become 100% vested. Good reason includes a change in control. |
(2) |
The 5% and 10% rates of appreciation were set by the SEC and are not intended to forecast future appreciation, if any, of our common shares. |
(c) |
Aggregated Option Exercises in 2004 and Fiscal Year-End Option Values |
Shares Acquired on Exercise |
Value Realized |
Number
of Securities Underlying Unexercised Options at December 31, 2004 |
Value
of Unexercised In-the-Money Options at December 31, 2004 (1) |
||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Name
|
Exercisable
|
Unexercisable
|
Exercisable
|
Unexercisable
|
|||||||||
Alvin
E. Kite, Jr. |
0 | $0 | 0 | 150,000 | $0 | $342,000 | |||||||
John
A. Kite |
0 | $0 | 0 | 200,000 | $0 | $456,000 | |||||||
Thomas
K. McGowan |
0 | $0 | 0 | 150,000 | $0 | $342,000 | |||||||
Daniel
R. Sink |
0 | $0 | 0 | 100,000 | $0 | $228,000 |
(1) |
Based upon the closing price per share of our common shares of $15.28 on December 31, 2004. |
Employment and Noncompetition Agreements
13
14
EQUITY COMPENSATION PLAN INFORMATION
Plan Category |
(a) Number of Securities to be Issued Upon Exercise of Outstanding Options, Warrants and Rights |
(b) Weighted Average Exercise Price of Outstanding Options, Warrants and Rights |
(c) Number of Securities Remaining Available for Future Issuance Under Equity Compensation Plans (Excluding Securities Reflected in Column (a)) |
|||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Equity
compensation plans approved by shareholders |
867,450 | $ | 13.00 | 1,117,550 | ||||||||||
Equity
compensation plans not approved by shareholders |
0 | N/A | 0 | |||||||||||
Total |
867,450 | $ | 13.00 | 1,117,550 |
15
PERFORMANCE GRAPH
COMPARISON OF 4 MONTH CUMULATIVE TOTAL RETURN*
AMONG KITE REALTY GROUP TRUST, THE S&P 500 INDEX
AND THE NAREIT EQUITY
INDEX
Index
|
|
8/11/04
|
|
8/31/04
|
|
9/30/04
|
|
10/31/04
|
|
11/30/04
|
|
12/31/04
|
||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Kite
Realty Group Trust |
100.00 | 101.92 | 101.15 |
101.54 |
106.77 |
117.54 |
||||||||||||
S&P
500 |
100.00 | 100.40 | 101.49 |
103.04 |
107.21 |
110.86 |
||||||||||||
NAREIT
All Equity REIT Index |
100.00 | 107.94 | 107.87 |
113.64 |
118.54 |
124.30 |
16
COMPENSATION COMMITTEE REPORT ON EXECUTIVE COMPENSATION
Compensation Policies for Executive Officers
|
attract and retain the best possible executive talent; |
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motivate these executives to achieve the goals inherent in our business strategy; |
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link executive and shareholder interests through performance goals and equity-based plans; and |
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provide compensation packages to our executive officers that recognize individual contributions as well as overall business results. |
Components of Executive Officer Compensation
Compensation of Chief Executive Officer
17
Tax Limits on Executive Compensation
COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
18
REPORT OF THE AUDIT COMMITTEE
19
PRINCIPAL SHAREHOLDERS
Beneficial
Owner Named Executive Officers and Trustees |
Number
of Shares and Units Beneficially Owned |
%
of All Shares and Units |
Number of Shares Beneficially Owned |
%
of All Shares |
|||||||
---|---|---|---|---|---|---|---|---|---|---|---|
Alvin
E. Kite, Jr. (1) |
3,369,368 | (2) | 12.28 | % | 595,804 | 3.11 | % | ||||
John
A. Kite (3) |
2,064,424 | (4) | 7.53 | % | 220,529 | 1.15 | % | ||||
Paul
W. Kite |
2,006,999 | 7.32 | % | 161,285 | * | ||||||
Thomas
K. McGowan |
1,429,791 | (5) | 5.21 | % | 11,773 | * | |||||
Daniel
R. Sink |
61,938 | * | 400 | * | |||||||
Eugene
Golub (6) |
22,200 | * | 22,200 | * | |||||||
William
E. Bindley |
13,000 | * | 13,000 | * | |||||||
Michael
L. Smith |
13,000 | * | 13,000 | * | |||||||
Gerald
L. Moss |
5,000 | * | 5,000 | * | |||||||
Dr.
Richard A. Cosier |
3,000 | * | 3,000 | * | |||||||
All
trustees and executive officers as a group (9 persons) |
6,981,721 | 25.45 | % | 884,706 | 4.62 | % | |||||
More
than Five Percent Beneficial Owners |
|||||||||||
Franklin
Resources, Inc. (7) |
1,700,000 | 6.20 | % | 1,700,000 | 8.88 | % | |||||
Charles
B. Johnson Rupert H. Johnson, Jr. Franklin Advisers, Inc. |
|||||||||||
Delaware
Management Holdings (8) |
1,625,900 | 5.93 | % | 1,625,900 | 8.49 | % | |||||
Delaware
Management Business Trust |
|||||||||||
LaSalle
Investment Management, Inc. (9) |
1,429,594 | 5.21 | % | 1,429,594 | 7.47 | % | |||||
LaSalle
Investment Management (Securities), L.P. |
|||||||||||
Stichting
Pensioenfonds ABP (10) |
1,390,000 | 5.07 | % | 1,390,000 | 7.26 | % | |||||
AMVESCAP
PLC (11) |
1,264,971 | 4.61 | % | 1,264,971 | 6.61 | % | |||||
AEW
Capital Management, L.P. (12) |
992,900 | 3.62 | % | 992,900 | 5.19 | % | |||||
AEW
Capital Management, Inc. AEW Management and Advisors, L.P. AEW Investment Group, Inc. |
20
* |
Less than 1% |
(1) |
Includes 21,500 common shares owned by Alvin E. Kite, Jr.s spouse. |
(2) |
Includes 192,307 limited partnership units held by an irrevocable trust for the benefit of Alvin E. Kite, Jr.s son and 75,758 limited partnership units held by a grantor retained annuity trust. |
(3) |
Includes 10,000 common shares owned by John A. Kites spouse. |
(4) |
Includes 200,000 limited partnership units held by a grantor retained annuity trust. |
(5) |
Includes 141,800 limited partnership units held by a grantor retained annuity trust. |
(6) |
Includes 19,200 common shares owned through a trust. |
(7) |
Based on information provided by the beneficial owners in a Schedule 13G filed with the SEC on February 14, 2005, the securities are held by one or more open or closed-end investment companies or other managed accounts, which are advised by direct and indirect investment advisory subsidiaries, the adviser subsidiaries, of Franklin Resources, Inc. under contracts which grant to the adviser subsidiaries all investment and/or voting power over the securities owned by such advisory clients. Charles B. Johnson and Rupert H. Johnson, Jr. ,the principal shareholders, each own in excess of 10% of the outstanding common stock of Franklin Resources, Inc. Franklin Resources, Inc. and the principal shareholders may be deemed to be the beneficial owner of securities held by persons and entities advised by Franklin Resources, Inc.s subsidiaries. Franklin Resources, Inc., the principal shareholders and each of the adviser subsidiaries disclaim any economic interest or beneficial ownership in any of the securities indicated as beneficially owned in the above table. The address for Franklin Resources, Inc., the principal shareholders and each of the advisor subsidiaries is One Franklin Parkway, San Mateo, CA 94403. |
(8) |
Based on information provided in a Schedule 13G/A filed jointly by Delaware Management Holdings and Delaware Management Business Trust on April 8, 2005, Delaware Management Holdings and Delaware Management Business Trust each have sole voting and dispositive power with respect to the entire number of these shares. Lincoln National Corp. is the ultimate parent of Delaware Management Business Trust. The address of Delaware Management Holdings and Delaware Management Business Trust is 2005 Market Street, Philadelphia, PA 19103. |
(9) |
Based on information provided by the beneficial owners in a Schedule 13G filed with the SEC on February 15, 2005, the reported securities include 372,344 shares beneficially owned by LaSalle Investment Management, Inc. (LaSalle) and 1,057,250 shares beneficially owned by LaSalle Investment Management (Securities), L.P. (LaSalle Securities), a Maryland limited partnership, the limited partner of which is LaSalle and the general partner of which is LaSalle Investment Management (Securities), Inc., a Maryland corporation, the sole stockholder of which is LaSalle. The Schedule 13G indicates that the reporting entities are investment advisers registered under Section 203 of the Investment Advisers Act of 1940. The Schedule 13G also indicates that (i) LaSalle has shared dispositive power with respect to 372,344 shares and shared voting power with respect to 96,600 shares and (ii) LaSalle Securities has sole dispositive power with respect to 99,577 shares, shared dispositive power with respect to 957,673 shares, sole voting power with respect to 99,577 shares and shared voting power with respect to 601,189 shares. The address of LaSalle and LaSalle Securities is 200 East Randolph Drive, Chicago, IL 60601. |
(10) |
Based on information provided by Stichting Pensioenfonds ABP in a Schedule 13G filed with the SEC on February 3, 2005, Stichting Pensioenfonds ABP has sole voting and dispositive power with respect to the entire number of these shares. The address for Stichting Pensioenfonds ABP is Oude Lindestraat 70, Postbus 2889, 6401 DL Heerlen, The Kingdom of the Netherlands. |
(11) |
Based on information provided by AMVESCAP PLC in a Schedule 13G filed with the SEC on February 15, 2005, INVESCO Institutional (N.A.), Inc., a subsidiary of AMVESCAP PLC, has sole voting and dispositive power with respect to the entire number of these shares. The address for AMVESCAP is 11 Devonshire Square, London EC2M 4YR, England. |
(12) |
Based on information provided in a Schedule 13G filed jointly by AEW Capital Management, L.P., AEW Capital Management, Inc., AEW Management and Advisors, L.P. and AEW Investment Group, Inc., collectively, the AEW Entities, with the SEC on February 14, 2005. Each AEW Entity has sole voting and dispositive power over 992,900 common shares. The address for the AEW Entities is World Trade Center East, Two Seaport Lane, Boston, MA 02110-2021. |
21
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
Formation Transactions
Contribution Agreements and Tax Protection Agreement
|
Al Kite and related entities received approximately 497,000 shares and approximately 2.8 million units (with a value of approximately $43 million, which then represented an approximate 13% beneficial interest in the Company on a fully diluted basis); |
|
John Kite and related entities received approximately 174,000 shares and approximately 1.8 million units (with a value of approximately $26 million, which then represented an approximate 8% beneficial interest in the Company on a fully diluted basis); |
|
Paul Kite and related entities received approximately 155,000 shares and approximately 1.8 million units (with a value of approximately $26 million, which then represented an approximate 8% beneficial interest in the Company on a fully diluted basis); |
|
Tom McGowan and related entities received approximately 7,000 shares and approximately 1.4 million units (with a value of approximately $19 million, which then represented an approximate 6% beneficial interest in the Company on a fully diluted basis); |
|
Dan Sink and related entities received approximately 62,000 units (with a value of approximately $800,000, which then represented an approximate 0.2% beneficial interest in the Company on a fully diluted basis); |
|
Certain other members of our management team and related entities received approximately 85,000 units (with a value of approximately $1.1 million, which then represented an approximate 0.3% beneficial interest in the Company on a fully diluted basis); and |
|
Ken Kite (brother of Al Kite and uncle of John Kite and Paul Kite) received approximately 158,000 units (with a value of approximately $2.0 million, which then represented an approximate 0.6% beneficial interest in the Company on a fully diluted basis). |
22
Partnership Agreement
Option Agreements
23
|
the annualized net operating income for the property (based on net operating income over a three-month period which includes the month of exercise) divided by 8.5% multiplied by the Principals interest in the property; or |
|
the then fair market value of the property based on the average of two appraisals (or the average of the two closest of three appraisals in certain circumstances) multiplied by the Principals interest in the property. |
Acquisition of Tarpon Springs Plaza Development Property
24
Registration Rights
Other Contracts with Affiliates
25
Other Benefits to Related Parties
26
OTHER MATTERS
Section 16(a) Beneficial Ownership Reporting Compliance
Relationship With Independent Accountants
Audit Fees
(1) |
$ | 1,354,000 | ||||
Audit-Related
Fees |
$ | | ||||
Tax
Fees |
$ | | ||||
All Other
Fees |
$ | | ||||
Total |
$ | 1,354,000 |
(1) |
Audit Fees for 2004 include fees of $1,095,500 for services rendered in connection with our initial public offering in August 2004, fees for the audit of the financial statements and services associated with SEC registration statements. |
27
Other Matters to Come Before the 2005 Annual Meeting
Shareholder Proposals and Nominations for the 2006 Annual Meeting
Householding of Proxy Materials
* * * *
Indianapolis, Indiana
April 13, 2005
28
APPENDIX A
KITE REALTY GROUP TRUST
Charter of the
Audit Committee
I. | Purpose |
II. | Composition and Qualification |
III. | Meetings |
IV. | Goals, Authority, Responsibilities and Duties |
General
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Financial Statement and Disclosure Matters
1. | Review and discuss the quarterly unaudited and/or annual audited financial statements with management and the Companys independent auditors, including the results of the independent auditors review of the financial statements, prior to the Companys issuing its quarterly or year-end earnings release and filing its Quarterly Report on Form 10-Q or Annual Report on Form 10-K, as applicable. |
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The Companys disclosures in Managements Discussion and Analysis of Financial Condition and Results of Operations; |
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Major issues regarding accounting principles and financial statement presentations, including any significant changes in the Companys selection or application of accounting principles, and any major issues as to the adequacy of the Companys internal controls; |
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Analyses prepared by management and/or the independent auditor setting forth significant financial reporting issues and judgments made in connection with the preparation of the financial statements, including analyses of the effects of alternative GAAP methods on the financial statements; |
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The effect of regulatory and accounting initiatives, as well as off-balance sheet structures, on the Companys financial statements; and |
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In general, the type and presentation of information to be included in earnings press releases, including the use of pro forma or adjusted non-GAAP information, as well as review of any financial information and earnings guidance provided to analysts and rating agencies. |
2. | Determine whether to recommend to the Board the inclusion of the annual audited financial statements in the Companys Annual Report on Form 10-K for the applicable fiscal year. |
3. | Discuss with management the Companys major financial risk exposures and the steps management has taken to monitor and control such exposures. The Committee shall also review and evaluate the Companys processes and policies for identifying and assessing key financial statement risk areas and for formulating and implementing steps to address such risk areas. As part of this process, the Committee should discuss guidelines and policies to govern the process by which this is handled. |
4. | Review with the independent auditor any audit problems or difficulties the auditor may have encountered in the course of the audit work, including any restrictions on the scope of activities or access to requested information and any significant disagreements with management, and managements response. Such review should include: |
(a) |
any accounting adjustments that were noted or proposed by the independent auditor but were passed (as immaterial or otherwise); |
(b) |
any communications between the independent auditor and its national office respecting auditing or accounting issues presented by the engagement; and |
(c) |
any management or internal control letters issued, or proposed to be issued, by the independent auditor to the Company. |
5. | Review the following matters with the independent auditor (such matters shall be timely reported to the Committee by the independent auditor): |
(a) |
All critical accounting policies and practices to be used; |
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(b) |
All alternative treatments of financial information within generally accepted accounting principles that have been discussed with management, ramifications of the use of such alternative disclosures and treatments, and the preferred treatment of the auditor; and |
(c) |
Other material written communications between the auditor and management, including any management letter or schedule of unadjusted differences. |
6. | Meet with the officers certifying the Companys periodic reports pursuant to Section 302 of the Sarbanes-Oxley Act, and any other officers that the Committee deems necessary or appropriate, to: |
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discuss whether there are any significant deficiencies or material weaknesses in the design or operation of the Companys internal control over financial reporting which are reasonably likely to adversely affect the Companys ability to record, process, summarize and report financial information; |
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discuss whether there has been any fraud involving management or other employees who have a significant role in the Companys internal control over financial reporting; |
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discuss whether any changes in the Companys internal control over financial reporting occurred during the most recently completed fiscal quarter that have materially affected, or are reasonably likely to materially affect, the Companys internal control over financial reporting, and whether any corrective actions were taken with regard to significant deficiencies or material weaknesses in the Companys internal control over financial reporting; and |
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obtain assurance that the disclosure controls and procedures have been adhered to for the relevant quarter. |
7. | Review and assess on at least an annual basis the Companys disclosure controls, policies and procedures. |
Oversight of the Companys Relationship With the Independent Auditor
8. | Be directly responsible and have the sole authority to appoint, compensate, retain, evaluate and terminate the independent auditors to be retained by the Company and to pre-approve all audit services, including the compensation of the independent auditors and all audit engagement fees and terms. The Committee may consult with management but shall not delegate these responsibilities to management. The Committee should meet with the independent auditor prior to the audit to discuss the planning and staffing of the audit. |
9. | Have the sole authority to, and shall, review and pre-approve, either pursuant to the Committees Audit and Non-Audit Services Pre-Approval Policy or through a separate pre-approval by the Committee, any engagement of the Companys independent auditor to provide any permitted non-audit service to the Company that is not prohibited by law. The Committee shall have the ability to delegate the authority to pre-approve non-audit services to one (1) or more designated members of the Committee. If such authority is delegated, the delegated member(s) of the Committee shall report to the full Committee, at the next Committee meeting, all items pre-approved by the designated member(s). |
10. | Receive and review periodic reports, at least annually, prepared by the independent auditors regarding: |
(a) |
the auditors internal quality-control procedures; |
(b) |
any material issues raised by the most recent internal quality-control review, or peer review, of the firm, or by any inquiry or investigation by governmental or professional authorities, within the preceding five (5) years, respecting one or more independent audits carried out by the firm, and any steps taken to deal with any such issues, and |
(c) |
the auditors independence and all relationships between the independent auditor and the Company. |
11. | Discuss the reports described in paragraph 10 above with the auditor, and take appropriate action on any disclosed relationship to satisfy itself of the auditors independence. As part of this process, the |
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Committee should evaluate the qualifications, performance and independence of the independent auditor, including considering whether the auditors quality controls are adequate and the provision of permitted non-audit services is compatible with maintaining the auditors independence (and taking into account the opinions of management). The Committee also should receive, annually, a letter of independence from the independent auditor. The Committee shall present its conclusions to the Board. |
12. | Review and evaluate the experience and qualifications of the senior members (including the lead partner) of the independent auditor team and the performance of the independent auditor (which firm ultimately is accountable to the Committee and the Board). |
13. | Discuss with the independent auditor the matters required to be discussed by Statement on Auditing Standards No. 61, as amended, relating to the conduct of the audit. |
14. | Request a representation letter from the Companys independent auditor prior to the commencement of the audit engagement confirming that (i) the lead (or coordinating) audit partner and the reviewing audit partner have not performed audit services for the Company for more than five (5) consecutive years, and (ii) if either of such persons performed audit services for the Company for five (5) consecutive years, the last year of such period was more than five (5) years ago. |
15. | Consider whether, in order to assure continuing auditor independence, it is appropriate to adopt a policy of rotating the lead audit partner or even the independent auditing firm itself on a regular basis. |
16. | Request evidence from the independent auditors confirming that such firm is registered with the Public Company Accounting Oversight Board. |
17. | Obtain from the Companys independent auditor the inspection report of the Public Company Accounting Oversight Board. |
Oversight of the Companys Internal Controls Over Financial Reporting
18. | Review and approve the audit plan and scope of work to be performed by the internal auditor. |
19. | Review periodically the scope, responsibilities, budget and staffing of the internal audit function. |
20. | Review and assess the adequacy and effectiveness of the Companys internal control over financial reporting with management, the internal auditor and the independent auditor. |
21. | Review managements annual report on internal control over financial reporting prior to the Companys inclusion of such annual report in the Companys Annual Report on Form 10-K. |
22. | Review the independent auditors attestation report regarding managements assessment of the Companys internal control over financial reporting prior to the inclusion of such attestation report in the Companys Annual Report on Form 10-K. |
23. | Review and assess any reports to management prepared by the internal auditor and managements response thereto, if any. |
24. | Review with management any changes in the Companys internal control over financial reporting that occurred during the most recently completed fiscal quarter that have materially affected, or are reasonably likely to materially affect, the Companys internal control over financial reporting. |
25. | Review any significant deficiencies or material weaknesses identified in the Companys internal control over financial reporting, and any special steps taken as a result thereof. |
Compliance Oversight Responsibilities
26. | Review with the Companys General Counsel (or, in the absence of such officer, other legal counsel of the Company) legal matters that have been brought to the Committees attention, or matters that have been brought to the General Counsels attention, that may have a material impact on the Companys |
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financial statements or the Companys compliance policies and internal controls, as well as any material reports or inquiries received from regulatory bodies. |
27. | Discuss with management and the independent auditor any correspondence with regulators or governmental agencies and any employee complaints or published reports which raise material issues regarding the Companys financial statements or accounting policies. |
28. | Establish and periodically review procedures for the receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls or auditing matters. |
29. | Establish and periodically review procedures for the confidential, anonymous submission by employees of the Company of concerns regarding questionable accounting or auditing matters. |
30. | Review and assess on at least an annual basis the Companys hiring policies with regard to employees or former employees of the independent auditor. |
31. | Obtain from the independent auditor assurance that Section 10A(b) of the Exchange Act has not been implicated. |
The responsibilities and duties set forth herein are the sole responsibility of the Committee and may not be allocated to a different committee.
V. | Additional Powers |
VI. | Reports to Shareholders and Board |
VII. | Annual Committee Review |
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VIII. | Disclosure |
IX. | Relationship with Auditors and Board |
Effective Date: August 12, 2004
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30 SOUTH MERIDIAN STREET
SUITE 1100
INDIANAPOLIS, IN 46204
TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS: | KITRL1 | KEEP THIS PORTION FOR YOUR RECORDS |
DETACH AND RETURN THIS PORTION ONLY | ||
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED. |
KITE REALTY GROUP TRUST
The Board of Trustees recommends a vote for the nominees listed below in Proposal 1 and for Proposal 2. |
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For All |
Withhold For All |
For All Except |
To withhold authority to vote for any individual nominee(s), mark For
All Except and write the name(s) of the nominee(s) on the line
below. |
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Vote on Trustees | ||||||||||||
1. |
To elect seven trustees to serve until the next Annual Meeting of Shareholders
and until their successors have been elected and qualified. The nominees are as
follows: |
¨ | ¨ | ¨ | ||||||||
(01) Alvin E. Kite, Jr. | (05) Eugene Golub | |||||||||||
(02) John A. Kite | (06) Gerald L. Moss | |||||||||||
(03) William E. Bindley | (07) Michael L. Smith | |||||||||||
(04) Dr Richard A. Cosier | ||||||||||||
Note: Please sign exactly as your name or names appear on this Proxy. When
shares are held jointly, each holder should sign. When signing as executor,
administrator, attorney, trustee or guardian, please give full title as such. If
the signer is a corporation, please sign full corporate name by duly authorized
officer, giving full title as such. If signer is a partnership, please sign in
partnership name by authorized person. |
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Yes | No | |||||||||||
Please indicate if you plan to attend this meeting | ¨ | ¨ |
Signature [PLEASE SIGN WITHIN BOX] | Date | Signature (Joint Owners) | Date |
KITE REALTY GROUP TRUST
PROXY SOLICITED ON BEHALF OF THE BOARD OF TRUSTEES
FOR THE ANNUAL MEETING
OF SHAREHOLDERS
TO BE HELD ON MAY 13, 2005