TRi-COUNTY FINANCIAL CORPORATION
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. ___)
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
o Preliminary Proxy Statement
o Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
þ Definitive Proxy Statement
o Definitive Additional Materials
o Soliciting Material under Rule 14a-12
TRI-COUNTY FINANCIAL CORPORATION
(Name of Registrant as Specified in Its Charter)
(Name of Person(s) Filing Proxy Statement, if Other Than the Registrant)
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Payment of Filing Fee (Check the appropriate box): |
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No fee required.
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the
offsetting fee was paid previously. Identify the previous filing by registration statement number, or the form or
schedule and the date of its filing. |
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Form, Schedule or Registration Statement No.: |
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TABLE OF CONTENTS
[LETTERHEAD
OF TRI-COUNTY FINANCIAL CORPORATION]
April 3, 2006
Dear Stockholder:
I am pleased to invite you to attend the annual meeting of stockholders of Tri-County
Financial Corporation (the Company) to be held in the Board Room at the main office of Community
Bank of Tri-County, 3035 Leonardtown Road, Waldorf, Maryland on Wednesday, May 3, 2006 at 10:00
a.m.
The attached Notice and Proxy Statement describe the formal business to be transacted at the
annual meeting. Directors and officers of the Company as well as a representative of the Companys
auditors, Stegman & Company, will be present to respond to any questions stockholders may have.
Your vote is important, regardless of the number of shares you own. On behalf of the Board of
Directors, I urge you to sign, date and return the enclosed proxy card as soon as possible, even if
you currently plan to attend the annual meeting. This will not prevent you from voting in person,
but will assure that your vote is counted if you are unable to attend the annual meeting.
We look forward to seeing you at the meeting.
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Sincerely, |
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Michael L. Middleton
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President and Chief Executive Officer |
TRI-COUNTY FINANCIAL CORPORATION
3035 LEONARDTOWN ROAD
WALDORF, MARYLAND 20601
(301) 645-5601
NOTICE OF 2006 ANNUAL MEETING OF STOCKHOLDERS
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TIME AND DATE
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10:00 a.m. on Wednesday, May 3, 2006 |
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PLACE .
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The Board Room at the main office of Community Bank of Tri-County,
3035 Leonardtown Road, Waldorf, Maryland |
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ITEMS OF BUSINESS
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(1) |
The election of two directors of the Company; |
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(2) |
The ratification
of the appointment of Stegman & Company as the
independent auditors of the Company for the fiscal year
ending December 31, 2006; and |
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(3) |
Such other
matters as may properly come before the annual meeting
or any adjournments thereof. The Board of Directors is
not aware of any other business to come before the
annual meeting. |
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RECORD DATE
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To vote, you must have been a
stockholder at the close of
business on March 17, 2006. |
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PROXY VOTING
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You are requested to fill in
and sign the enclosed form of
proxy, which is solicited by
the Board of Directors, and
mail it promptly in the
enclosed envelope. The proxy
will not be used if you attend
and vote at the annual meeting
in person. |
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H. Beaman Smith |
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Secretary |
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April 3, 2006 |
IMPORTANT: THE PROMPT RETURN OF PROXIES WILL SAVE THE CORPORATION THE EXPENSE OF FURTHER
REQUESTS FOR PROXIES TO ENSURE A QUORUM. A SELF-ADDRESSED ENVELOPE IS ENCLOSED FOR YOUR
CONVENIENCE. NO POSTAGE IS REQUIRED IF MAILED IN THE UNITED STATES.
PROXY STATEMENT
OF
TRI-COUNTY FINANCIAL CORPORATION
3035 LEONARDTOWN ROAD
WALDORF, MARYLAND 20601
(301) 645-5601
ANNUAL MEETING OF STOCKHOLDERS
May 3, 2006
This Proxy Statement is furnished in connection with the solicitation of proxies by the Board
of Directors of Tri-County Financial Corporation (Tri-County Financial or the Company) to be
used at the annual meeting of stockholders of the Company, which will be held in the Board Room at
the main office of Community Bank of Tri-County (the Bank), 3035 Leonardtown Road, Waldorf,
Maryland on Wednesday, May 3, 2006 at 10:00 a.m. The accompanying notice of meeting and this Proxy
Statement are being first mailed to stockholders on or about April 3, 2006.
VOTING AND REVOCABILITY OF PROXIES
Who Can Vote at the Meeting. You are entitled to vote your Tri-County Financial common stock if
the records of the Company show that you held your shares as of the close of business on March 17,
2006. If your shares are held in a stock brokerage account or by a bank or other nominee, you are
considered the beneficial owner of shares held in street name and these proxy materials are being
forwarded to you by your broker, bank or nominee. As the beneficial owner, you have the right to
direct your broker on how to vote your shares. Your broker, bank or nominee has enclosed a voting
instruction card for you to use in directing it on how to vote your shares.
As of the close of business on March 17, 2006, 1,769,028 shares of Tri-County Financial common
stock were outstanding. Each share of common stock has one vote.
Attending the Meeting. If you are a stockholder as of the close of business on March 17,
2006, you may attend the meeting. However, if you hold your shares in street name, you will need
proof of ownership to be admitted to the meeting. A recent brokerage statement or letter from a
bank, broker or other nominee are examples of proof of ownership. If you want to vote your shares
of Tri-County Financial common stock held in street name in person at the meeting, you will have to
get a written proxy in your name from the broker, bank or other nominee who holds your shares.
Vote Required. The annual meeting will be held if at least a majority of the outstanding
shares of common stock entitled to vote, constituting a quorum, is represented at the meeting. If
you return valid proxy instructions or attend the meeting in person, your shares will be counted
for purposes of determining whether there is a quorum, even if you abstain from voting. Broker
non-votes also will be counted for the purpose of determining the existence of a quorum. A broker
non-vote occurs when a broker, bank or other nominee holding shares for a beneficial owner does not
vote on a particular proposal because the broker, bank or other nominee does not have discretionary
voting power with respect to that item and has not received voting instructions from the beneficial
owner.
In voting on the election of directors, you may vote in favor of both nominees, withhold votes
as to both or either nominee. There is no cumulative voting for the election of directors.
Directors must be elected by an affirmative vote of a majority of the shares cast at the annual
meeting. Votes that are withheld will have the same effect as a negative vote.
In voting on the ratification of the appointment of Stegman & Company as independent auditors,
you may vote in favor of the proposal, vote against the proposal or abstain from voting. This
proposal will
be decided by the affirmative vote of a majority of the shares represented at the annual
meeting and entitled to vote. On this matter abstentions will have the same effect as a negative
vote.
Voting by Proxy. This proxy statement is being sent to you by the Board of Directors of
Tri-County Financial to request that you allow your shares of Tri-County Financial common stock to
be represented at the annual meeting by the persons named in the enclosed proxy card. All shares
of Tri-County Financial common stock represented at the meeting by properly executed, dated proxies
will be voted according to the instructions indicated on the proxy card. If you sign, date and
return a proxy card without giving voting instructions, your shares will be voted as recommended by
the Companys Board of Directors. The Board of Directors recommends that you vote FOR each of
the nominees for director and FOR ratification of the appointment of Stegman & Company as
independent auditors.
If any matter not described in this proxy statement is properly presented at the annual
meeting, the persons named in the proxy card will use their judgment to determine how to vote your
shares. This includes a motion to adjourn or postpone the meeting to solicit additional proxies.
If the annual meeting is postponed or adjourned, your Tri-County Financial common stock may also be
voted by the persons named in the proxy card on the new meeting date, unless you have revoked your
proxy. The Company does not know of any other matters to be presented at the meeting.
Stockholders who execute proxies retain the right to revoke them at any time. Unless so
revoked, the shares represented by such proxies will be voted at the annual meeting and all
adjournments thereof. Proxies may be revoked by written notice delivered in person or mailed to
the Secretary of the Company, by the filing of a later-dated proxy before a vote being taken on a
particular proposal at the annual meeting or by attending the annual meeting and voting in person.
The presence of a stockholder at the annual meeting will not in and of itself revoke such
stockholders proxy.
If your Tri-County Financial common stock is held in street name, you will receive
instructions from your broker, bank or other nominee that you must follow to have your shares
voted. Your broker, bank or other nominee may allow you to deliver your voting instructions via
the telephone or the Internet. Please see the instruction form provided by your broker, bank or
other nominee that accompanies this proxy statement. If you wish to change your voting
instructions after you have returned your voting instruction form to your broker, bank or other
nominee, you must contact your broker, bank or other nominee.
Participants in the Banks ESOP. If you participate in the Community Bank of Tri-County
Employee Stock Ownership Plan (the ESOP), you will receive a voting instruction form that
reflects all shares you may direct the ESOP trustees to vote on your behalf under the plan. Under
the terms of the ESOP, the trustees vote all shares held by the ESOP, but each ESOP participant may
direct the trustees how to vote the shares of common stock allocated to his or her account. The
trustees, subject to the exercise of their fiduciary duties, will vote all unallocated shares of
Company common stock held by the ESOP and allocated shares for which no voting instructions are
received in the same proportion as shares for which they have received timely voting instructions.
The deadline for returning your voting instructions to the plans trustees is April 26, 2006.
2
PRINCIPAL HOLDERS OF VOTING SECURITIES
The following table sets forth, as of March 17, 2006, certain information as to those persons
who were beneficial owners of more than 5% of the Companys outstanding shares of common stock and
as to the shares of common stock beneficially owned by each director, each executive officer named
in the summary compensation table and by all executive officers and directors of the Company as a
group. Persons and groups owning in excess of 5% of the common stock are required to file certain
reports regarding such ownership with the Company and the Securities and Exchange Commission
pursuant to the Securities Exchange Act of 1934, as amended. Management knows of no person, other
than those set forth in the table below, who owned more than 5% of the outstanding shares of common
stock as of March 17, 2006. All beneficial owners listed in the table have the same address as the
Company. Unless otherwise indicated, each of the named individuals has sole voting power and sole
investment power with respect to the shares shown. Share ownership reflects the three for two
stock split effected December 29, 2005 in the form of a 50% stock dividend.
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Number of Shares That May Be |
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Percent of Shares |
Name of Beneficial |
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Number of Shares Owned |
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Acquired Within 60 Days by |
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of Common Stock |
Owners |
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(Excluding Options)(1) |
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Exercising Options |
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Outstanding (2) |
C. Marie Brown |
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61,460 |
(3) |
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38,369 |
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5.52 |
% |
Gregory C. Cockerham |
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36,598 |
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35,358 |
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3.99 |
% |
Louis P. Jenkins, Jr. |
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2,475 |
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12,037 |
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* |
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Michael L. Middleton |
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182,989 |
(4) |
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51,825 |
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12.90 |
% |
William J. Pasenelli |
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3,540 |
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23,595 |
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1.51 |
% |
Herbert N. Redmond, Jr. |
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4,549 |
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21,900 |
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1.48 |
% |
James R. Shepherd |
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1,562 |
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9,262 |
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* |
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A. Joseph Slater, Jr. |
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5,225 |
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10,275 |
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* |
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H. Beaman Smith |
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66,960 |
(5) |
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20,275 |
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4.88 |
% |
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All Directors, Executive Officers and |
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365,358 |
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222,896 |
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29.53 |
% |
Nominees as a Group (9 persons) |
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Community Bank of Tri-County |
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123,589 |
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6.99 |
% |
Employee Stock Ownership Plan (6) |
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* |
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Less than 1% of the shares outstanding |
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(1) |
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Includes shares allocated to the account of the individuals under the Community Bank of
Tri-County Employee Stock Ownership Plan, with respect to which the individual has voting but
not investment power as follows: Ms. Brown 17,465 shares; Mr. Cockerham15,800 shares; Mr.
Middleton25,121 shares; and Mr. Pasenelli1,667 shares. |
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Based upon 1,769,028 shares of Company common stock outstanding, plus, for each individual or
group, the number of shares of Company common stock that each individual or group may acquire
through the exercise of options within 60 days. |
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(3) |
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Includes 18,000 shares owned by Ms. Browns husband. |
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Includes 46,234 shares owned by Mr. Middletons wife and 2,808 shares owned by individual
retirement account of Mr. Middletons wife. |
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Includes 10,777 shares owned by Mr. Smiths wife. |
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Includes 7,528 shares held in a suspense account for future allocation and/or distribution
among participants as the loan used to purchase the shares is repaid. The ESOP trustees vote all
allocated shares in accordance with the instructions of the participating employees. Unallocated
shares and shares for which no instructions have been received are voted by the trustees , subject
to the exercise of their fiduciary duties, in the same proportion as shares for which they have
received timely voting instructions. |
3
PROPOSAL 1 ELECTION OF DIRECTORS
Tri-County Financials Board of Directors currently consists of seven members. The Companys
Articles of Incorporation provide that directors are to be elected for terms of three years,
approximately one-third of whom are to be elected annually. Since the Company is trading on the
OTC Electronic Bulletin Board, there is no independence requirement for the Companys directors.
However, if the Company were to apply the current listing standards of the Nasdaq Stock Market,
each of the directors would be considered independent, except for C. Marie Brown, Michael L.
Middleton and H. Beaman Smith, who are not independent because they are employees of the Company
and the Bank.
The Board of Directors has nominated Herbert N. Redmond, Jr. and A. Joseph Slater, Jr. to
serve for an additional three-year term and until their successors are elected and qualified. It
is intended that the persons named in the proxies solicited by the Board will vote for the election
of the named nominees.
If any nominee is unable to serve, the shares represented by all valid proxies will be voted
for the election of such substitute nominee as the Board of Directors may recommend.
Alternatively, the Board of Directors may adopt a resolution to reduce the size of the Board. At
this time, the Board knows of no reason why any nominee might be unable to serve.
Information regarding the nominees and the directors continuing in office is provided below.
Unless otherwise stated, each individual has held his or her current occupation for the last five
years. The age indicated in each biography is as of December 31, 2005. There are no family
relationships among the directors or executive officers. The indicated period for service as a
director includes service as a director of Community Bank of Tri-County.
NOMINEES FOR ELECTION OF DIRECTORS
The following nominees are standing for election for terms ending in 2009:
Herbert N. Redmond, Jr. is the Senior Vice President and Manager of the St. Marys County
office of the D.H. Steffens Company, which provides civil engineering, land planning and land
surveying services. He is a member of the Leonardtown Rotary and serves on the special activities
committee. He also serves as a member of the St. Marys County Building Officials and Code
Administrators Appeals Boards and is a member of the St. Marys County Historical Society. Mr.
Redmond serves on the vestry of Christ Church Chaptico and on the scholarships awards committee of
the Maryland Society of Surveyors. Age 65. Director since 1997.
A. Joseph Slater, Jr. has served as the President and CEO of the Southern Maryland Electric
Cooperative, which is one of the ten largest electrical distribution cooperatives in the country
since December 2002. From January 2000 to December 2002, Mr. Slater served as Vice President of
the National Rural Electric Cooperative Association. Mr. Slater also serves on the Board of the
Maryland Chamber of Commerce and numerous other civic organizations. Mr. Slater holds an MBA in
Finance from George Washington University and a BS in Accounting from Shepherd University. Age 52.
Director since 2003.
DIRECTORS CONTINUING IN OFFICE
The following directors have terms ending in 2007:
C. Marie Brown has been associated with the Bank for over 30 years and serves as its Chief
Operating Officer. Ms. Brown is an alumna of Charles County Community College with an associates
of arts degree in management development. She is a supporter of the Handicapped and Retarded
Citizens of
Charles County, a member of the Zonta Club of Charles County and serves on various
administrative committees of the Hughesville Baptist Church. Age 63. Director since 1991.
4
Louis P. Jenkins, Jr. the principal of Jenkins Law Firm, LLC, located in La Plata, Maryland.
Prior to entering private practice, Mr. Jenkins served as an Assistant States Attorney in Charles
County, Maryland from 1997 to 1999. In addition to his private practice, Mr. Jenkins serves as
Court Auditor for the Circuit Court for Charles County, Maryland. Mr. Jenkins currently serves on
the Board of Directors of the Civista Health Foundation and has previously served as a board member
of several other public service organizations including the Southern Maryland Chapter of the
American Red Cross, Charles County Chamber of Commerce and the Charles County Bar Association. Age
34. Director since 2000.
Michael L. Middleton is President and Chief Executive Officer of the Company and the Bank.
Mr. Middleton joined the Bank in 1973 and served in various management positions until 1979 when he
became President of the Bank. Mr. Middleton is a Certified Public Accountant and holds a Masters
of Business Administration. From January 1996 to December 2004, Mr. Middleton served on the Board
of Directors of the Federal Home Loan Bank of Atlanta, serving as Chairman of the Board from
January 2004 to December 2004. He also served as its Board Representative to the Council of
Federal Home Loan Banks. Mr. Middleton has served on the Board of Directors of the Federal Reserve
Bank, Baltimore Branch, since January 2004. Age 58. Director since 1979.
The following directors have terms ending in 2008:
James R. Shepherd has been the Business Development Officer for the Calvert County Department
of Economic Development. From 1971 to 1994, Mr. Shepherd was a business owner in Calvert County.
Mr. Shepherd holds an MS degree in Management from the University of Maryland and a BA from Roanoke
College. Mr. Shepherd serves in numerous civic and charitable organizations. Age 61. Director
since 2003.
H. Beaman Smith is the Secretary/Treasurer of the Company, President of Accoware, a computer
software company, and Vice President of Fry Plumbing Company of Washington, D.C. Mr. Smith holds a
Masters Degree and BS from the University of Maryland. Mr. Smith is a director of the Maryland 4-H
Foundation. Age 60. Director since 1986.
CORPORATE GOVERNANCE
General. Tri-County Financial periodically reviews its corporate governance policies and
procedures to ensure that the Company meets the highest standards of ethical conduct, reports
results with accuracy and transparency and maintains full compliance with the laws, rules and
regulations that govern Tri-County Financials operations. As part of this periodic corporate
governance review, the Board of Directors reviews and adopts best corporate governance policies and
practices for Tri-County Financial.
Code of Ethics. Tri-County Financial has adopted a Code of Ethics that is designed to ensure
that the Companys directors and employees meet the highest standards of ethical conduct. The Code
of Ethics, which applies to all employees and directors, addresses conflicts of interest, the
treatment of confidential information, general employee conduct and compliance with applicable
laws, rules and regulations. In addition, the Code of Ethics is designed to deter wrongdoing and
promote honest and ethical conduct, the avoidance of conflicts of interest, full and accurate
disclosure and compliance with all applicable laws, rules and regulations.
Meeting and Committees of the Board of Directors. The Board of Directors conducts its
business through meetings of the Board and through activities of its committees. During 2005, the
Board of Directors held 8 meetings. No Director of the Company attended fewer than 75% of the
total meetings
of the Board of Directors and committees on which such Board member served during the period
he or she served on the Board.
5
The following table identifies our standing committees and their members as of March 17, 2006.
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Audit |
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Governance |
Director |
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Committee |
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Committee |
C. Marie Brown |
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Louis P. Jenkins, Jr. |
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X |
* |
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Michael L. Middleton |
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Herbert N. Redmond, Jr. |
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X |
* |
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James R. Shepherd |
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X |
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X |
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A. Joseph Slater, Jr. |
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X |
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H. Beaman Smith |
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X |
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Number of Meetings in 2005 |
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7 |
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2 |
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*Chairman |
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The Companys Audit Committee meets with the Companys independent auditors in connection
with their annual audit and reviews the Companys accounting and financial reporting policies and
practices. All of the members of the Audit Committee are independent as defined under the
listing standards of the Nasdaq Stock Market. The Board of Directors has determined that the Audit
Committee does not have a member who is an audit committee financial expert as defined under the
rules and regulations of the Securities and Exchange Commission. While the Board recognizes that
no individual Board member meets the qualifications required of an audit committee financial
expert, the Board believes that appointment of a new director to the Board and to the Audit
Committee at this time is not necessary as the level of financial knowledge and experience of the
current members of the Audit Committee, including the ability to read and understand fundamental
financial statements, is cumulatively sufficient to discharge adequately the Audit Committees
responsibilities. The Audit Committee acts under a written charter adopted by the Board of
Directors, a copy of which is attached as Appendix A to this proxy statement. The report of the
Audit Committee required by the rules of the Securities and Exchange Commission is included in this
proxy statement. See Audit Committee Report.
The Companys Nominating Committee is its Governance Committee. The Governance Committee
selects nominees for election as directors. All of the members of the Governance Committee are
independent as defined under the listing standards of the Nasdaq Stock Market, except for Mr.
Smith, who is an employee of the Company and the Bank. The Governance Committee operates under a
written charter that governs its composition and responsibilities, a copy which is attached as
Appendix B to this proxy statement.
In its deliberations, the Governance Committee considers a candidates knowledge of the
banking business and involvement in community, business and civic affairs, and also considers
whether the candidate would adequately represent of the Companys market area. Any nominee for
director made by the Governance Committee must be highly qualified with regard to some or all the
attributes listed in the preceding sentence. In searching for qualified director candidates to
fill vacancies on the Board, the Governance Committee solicits its current directors for the names
of potential qualified candidates. The Governance Committee may also ask its directors to pursue
their business contacts for the names of
potentially qualified candidates. The Governance Committee would then consider the potential
pool of director candidates, select the top candidate based on the candidates qualifications and
the Governance Committees needs, and conduct a thorough investigation of the proposed candidates
background to ensure there is no past history that would cause the candidate not to be qualified to
serve as a director of the Company. If a stockholder has submitted a proposed nominee, the
Governance Committee would consider the proposed nominee, along with any other proposed nominees
recommended by individual directors, in the
6
same manner in which the Governance Committee would
evaluate nominees for director recommended by the Board of Directors.
The Governance Committee will consider recommendations for directorships submitted by
stockholders. Stockholders who wish the Governance Committee to consider their recommendations for
nominees for the position of director should submit their recommendations in writing to the
Governance Committee in care of the Secretary, Tri-County Financial Corporation, 3035 Leonardtown
Road, Waldorf, Maryland 20601. Each written recommendation must set forth (1) the name of the
recommended candidate, (2) the number of shares of stock of the Company that are beneficially owned
by the stockholder making the recommendation and by the recommended candidate, and (3) a detailed
statement explaining why the stockholder believes the recommended candidate should be nominated for
election as a director. In addition, the stockholder making such recommendation must promptly
provide any other information reasonably requested by the Governance Committee. To be considered
by the Governance Committee for nomination for election at an annual meeting of stockholders, the
recommendation must be received by January 1 preceding that annual meeting. Recommendations by
stockholders that are made in accordance with these procedures will receive the same consideration
given to other candidates recommended by directors or executive management.
The Company does not have a separate compensation committee. The Governance Committee
considers compensation matters and makes recommendations to the Board of Directors. The final
determination on compensation matters is made by the full Board of Directors.
Board Policies Regarding Communications With the Board of Directors. The Board of Directors
maintains a process for stockholders to communicate with the Board of Directors. Stockholders
wishing to communicate with the Board of Directors should send any communication to Secretary,
Tri-County Financial Corporation, 3035 Leonardtown Road, Waldorf, Maryland 20601. Any
communication must state the number of shares beneficially owned by the stockholder making the
communication. The Secretary will forward such communication to the full Board of Directors or to
any individual director or directors to whom the communication is addressed unless the
communication is unduly hostile, threatening, illegal or similarly inappropriate, in which case the
Secretary has the authority to discard the communication or take appropriate legal action regarding
the communication.
Attendance at Annual Meetings. The Company does not have a policy regarding Board member
attendance at annual meetings of stockholders. All of the Companys directors attended the
Companys 2005 annual meeting of stockholders.
7
DIRECTOR COMPENSATION
Cash Retainer and Meeting Fees For Non-Employee Directors. The following tables set forth the
applicable retainers and fees that will be paid to non-employee directors for their service on the
Board of Directors of the Company and the Board of Directors of the Bank.
|
|
|
|
|
Board of Directors of Tri-County Financial: |
|
|
|
|
|
|
|
|
|
Annual Retainer |
|
$8,000 |
|
|
|
|
|
|
|
Fee per Board Meeting (Regular or Special) |
|
$500 ($225 per telephone meeting) |
|
|
|
|
|
Fee per Committee Meeting: |
|
|
|
|
Audit Committee |
|
$325 ($225 per telephone meeting) |
Governance Committee |
|
$325 ($225 per telephone meeting) |
|
|
|
|
|
Additional
Fee per Audit Committee Meeting for Chairman of Audit Committee |
|
$100 |
|
|
|
|
|
|
|
|
|
|
|
|
Board of Directors of the Bank: |
|
|
|
|
|
|
|
|
|
Annual Retainer |
|
$3,500 |
|
|
|
|
|
|
|
Fee per Board Meeting (Regular or Special) |
|
$650 ($225 per telephone meeting) |
|
|
|
|
|
Fee per Committee Meeting: |
|
|
|
|
Executive Committee |
|
$425 ($225 per telephone meeting) |
ALCO Committee |
|
$425 ($225 per telephone meeting) |
Credit Review Committee |
|
$425 ($225 per telephone meeting) |
401(k) Review Committee |
|
$425 ($225 per telephone meeting) |
If more than one meeting of the Bank, the Company or any committee is held on any given
day, the aggregate fees cannot exceed $1,400 per day. Additionally, for his service as Secretary
and Treasurer of the Company, Mr. Smith receives an annual salary of $15,000.
Non-Employee Director Compensation. The following table sets forth the total cash and equity
compensation paid to our non-employee directors for their service on the Board of Directors of the
Company and the Board of Directors of the Bank during 2005.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
|
|
|
|
|
Option |
Director |
|
Cash |
|
Awards (1) |
Louis P. Jenkins, Jr. |
|
$ |
28,125 |
|
|
|
6,000 |
|
|
|
|
|
|
|
|
|
|
Herbert N. Redmond, Jr. |
|
$ |
28,000 |
|
|
|
6,000 |
|
|
|
|
|
|
|
|
|
|
James R. Shepherd |
|
$ |
30,100 |
|
|
|
6,000 |
|
|
|
|
|
|
|
|
|
|
A. Joseph Slater, Jr. |
|
$ |
30,275 |
|
|
|
6,000 |
|
|
|
|
|
|
|
|
|
|
H. Beaman Smith |
|
$ |
28,525 |
|
|
|
6,000 |
|
|
|
|
(1) |
|
The number of options granted to each director has been adjusted to reflect the three for two
stock split effected December 29, 2005 in the form of a 50% stock dividend. All options awarded to
the directors were immediately vested and exercisable at an exercise price of $33.43 per share. |
8
Director Retirement Plan. The Bank maintains a retirement plan for members of the Board
of Directors of the Bank (the Directors Plan). Under the Directors Plan, each non-employee
director of the Bank will receive an annual retirement benefit for ten years following his
termination of service on the Banks Board in an amount equal to the product of his Benefit
Percentage, his Vested Percentage, and $3,500. A participants Benefit Percentage is 0% for
less than five years of service, 331/3% for five to nine years of service,
662/3% for 10 to 14 years of service, and 100% for 15 or more years of
service. A participants Vested Percentage equals 331/3% if the
participant was serving on the Board on January 1, 1995 (the Effective Date), increases to
662/3% if the participant completes one year of service after the Effective
Date, and becomes 100% if the participant completes a second year of service after the Effective
Date. However, if a participant retires from service on the Board due to disability (as
determined by the Board of Directors of the Bank) or for any reason after attaining age 65, the
participants Vested Percentage will become 100% regardless of his years of service. A
participants vested percentage will also become 100% in the event of a change in control (as
defined in the Directors Plan). If a participant terminates service on the Board due to
disability, the Bank will pay the participant each year for ten years an amount equal to the
product of his Benefit Percentage and $3,500. The Directors Plan also provides death benefits to
a participants surviving spouse under certain conditions.
The Directors Plan also establishes a deferred compensation program for members of the Board
of Directors of the Bank. Under the Directors Plan, Directors of the Bank may elect to defer all
or any portion of the fees and/or salary otherwise payable to him or her in cash for any calendar
year in which the Directors Plan is in effect. Deferred amounts will be credited to a bookkeeping
account in the participants name, which will also be credited annually with the greater of: (1)
the investment return that would have resulted if such deferred amounts had been invested in
savings accounts having a return equal to the highest interest rate that the Bank pays on
certificates of deposit, which rate is adjusted on each January 1st; or (2) the consolidated return
on equity of the Company for the calendar year as determined under generally accepted accounting
principles. Participants may determine the time and form of benefit payments and may cease future
deferrals at any time. Changes in participant elections generally become effective only as of the
following January 1st, except that (1) elections designating a beneficiary or ceasing future
contributions will be given immediate effect, and (2) participants may change elections as to the
timing or form of distributions only with respect to subsequently deferred compensation.
9
EXECUTIVE COMPENSATION
Summary Compensation Table. The following table sets forth the cash and noncash compensation
awarded to or earned in the last three years by the chief executive officer of the Company and each
other executive officer who earned in excess of $100,000 in salary and bonus in 2005 (the Named
Executive Officers). The table does not include certain additional benefits, the aggregate
amounts of which do not exceed 10% of salary and bonus for the Named Executive Officers.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Long-Term |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Compensation Awards |
|
|
Name and Principal |
|
|
|
|
|
Annual Compensation |
|
Securities |
|
All Other |
Position |
|
Year |
|
Salary |
|
Bonus (1) |
|
Underlying Options |
|
Compensation (2) |
Michael L. Middleton |
|
|
2005 |
|
|
$ |
250,000 |
|
|
$ |
82,500 |
|
|
|
4,025 |
|
|
$ |
76,843 |
|
President and Chief |
|
|
2004 |
|
|
|
198,991 |
|
|
|
129,210 |
|
|
|
8,962 |
|
|
|
53,270 |
|
Executive Officer |
|
|
2003 |
|
|
|
188,000 |
|
|
|
86,527 |
|
|
|
4,691 |
|
|
|
36,281 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C. Marie Brown |
|
|
2005 |
|
|
$ |
175,000 |
|
|
$ |
43,750 |
|
|
|
3,704 |
|
|
$ |
61,365 |
|
Executive Vice President |
|
|
2004 |
|
|
|
142,892 |
|
|
|
57,644 |
|
|
|
5,149 |
|
|
|
43,631 |
|
and Chief Operating Officer |
|
|
2003 |
|
|
|
135,000 |
|
|
|
49,707 |
|
|
|
2,545 |
|
|
|
32,284 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gregory C. Cockerham |
|
|
2005 |
|
|
$ |
172,500 |
|
|
$ |
43,125 |
|
|
|
3,651 |
|
|
$ |
32,921 |
|
Executive Vice President |
|
|
2004 |
|
|
|
132,308 |
|
|
|
68,729 |
|
|
|
4,768 |
|
|
|
26,165 |
|
and Chief Lending Officer |
|
|
2003 |
|
|
|
125,000 |
|
|
|
46,025 |
|
|
|
2,282 |
|
|
|
19,036 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William J. Pasenelli |
|
|
2005 |
|
|
$ |
170,000 |
|
|
$ |
42,500 |
|
|
|
3,599 |
|
|
$ |
23,953 |
|
Executive Vice President |
|
|
2004 |
|
|
|
127,016 |
|
|
|
44,184 |
|
|
|
4,577 |
|
|
|
16,900 |
|
and Chief Financial Officer |
|
|
2003 |
|
|
|
120,000 |
|
|
|
48,415 |
|
|
|
2,362 |
|
|
|
11,974 |
|
|
|
|
(1) |
|
Represents bonuses paid pursuant to the Banks Executive Incentive Compensation Plan (the
Incentive Plan), under which the Bank establishes a bonus pool equal to 10% of net income
after taxes (but before deduction of bonuses payable under the Incentive Plan) multiplied by a
multiplier equal to the average of: (i) the percentage obtained when the Companys return
on equity (ROE) is divided by the median ROE of a peer group comprised of commercial banks
in the fifth Federal Reserve district; (ii) the percentage obtained when the median percentage
of noncurrent to gross loans of the peer group is divided by the percentage of the Banks
noncurrent to gross loans; and (iii) the percentage increase in the Companys
earnings-per-share from the previous year (EPS Increase) divided by the targeted EPS
Increase for the year established by the Board. In no event will the third component exceed
150%, and it will be deemed to be 0% if the percentage, as so computed, is less than 50%. The
multiplier shall not exceed 1.0. The bonus pool is allocated among officers in proportion to
the ratio a designated percentage of their base salary (the Allocation Base) bears to the
total Allocation Bases of all participating officers. In addition, stock options with a
value, as measured by the Company for purposes of compliance with the reporting requirements
of FASB Statement No. 123, equal to 50% of the bonus to which the participant is entitled
under the Incentive Plan will be awarded. Measures of performance may be adjusted at the
discretion of the Board of Directors. |
|
(2) |
|
Details of the amounts reported in the All Other Compensation column for 2005 are provided in
the table below. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Item |
|
Mr. Middleton |
|
|
Ms. Brown |
|
|
Mr. Cockerham |
|
|
Mr. Pasenelli |
|
Directors fees |
|
$ |
24,200 |
|
|
$ |
24,200 |
|
|
$ |
|
|
|
$ |
|
|
Market value of allocations under
the employee stock ownership plan |
|
|
21,830 |
|
|
|
17,517 |
|
|
|
16,581 |
|
|
|
8,642 |
|
Employer contribution to 401(k) plan |
|
|
8,400 |
|
|
|
8,400 |
|
|
|
8,400 |
|
|
|
7,000 |
|
Imputed income under split-dollar
life insurance arrangement |
|
|
22,106 |
|
|
|
11,094 |
|
|
|
7,831 |
|
|
|
8,197 |
|
Reimbursement of payroll taxes for
supplemental retirement benefits |
|
|
307 |
|
|
|
154 |
|
|
|
109 |
|
|
|
114 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
$ |
76,843 |
|
|
$ |
61,365 |
|
|
$ |
32,921 |
|
|
$ |
23,953 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
10
Option Grants in Fiscal Year 2005. The following table contains information concerning
the grants of stock options during the year ended December 31, 2005 to the Named Executive
Officers. All such options were granted under the Tri-County Financial Corporation 2005 Equity
Compensation Plan and were fully vested at the date of grant. The number of options granted to
each executive has been adjusted to reflect the three for two stock split effected December 29,
2005 in the form of a 50% stock dividend.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Percent of Total |
|
|
|
|
|
|
Number of Securities |
|
Options Grants |
|
|
|
|
|
|
Underlying Options |
|
to Employees |
|
Exercise |
|
Expiration |
Name |
|
Granted |
|
in Fiscal Year |
|
Price |
|
Date |
Michael L. Middleton |
|
|
4,024 |
|
|
|
13.63 |
% |
|
$ |
33.43 |
|
|
December 19, 2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C. Marie Brown |
|
|
3,703 |
|
|
|
12.54 |
% |
|
|
33.43 |
|
|
December 19, 2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gregory C. Cockerham |
|
|
3,651 |
|
|
|
12.37 |
% |
|
|
33.43 |
|
|
December 19, 2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William J. Pasenelli |
|
|
3,598 |
|
|
|
12.19 |
% |
|
|
33.43 |
|
|
December 19, 2015 |
Aggregated Option Exercises in Fiscal Year 2005 and Year-End Option Values. The
following table sets forth information concerning exercises of stock options by the Named Executive
Officers during the year ended December 31, 2005, as well as the value of options held by such
persons at the end of the fiscal year. The numbers of options exercised and held by each executive
have been adjusted to reflect the three for two stock split effected December 29, 2005 in the form
of a 50% stock dividend.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Securities |
|
Value of Unexercised |
|
|
|
|
|
|
|
|
|
|
Underlying Unexercised |
|
In-the-Money Options |
|
|
Shares Acquired |
|
Value |
|
Options at Fiscal Year-End |
|
at Fiscal Year-End (1) |
Name |
|
on Exercise |
|
Realized (1) |
|
Exercisable |
|
Unexercisable |
|
Exercisable |
|
Unexercisable |
Michael L. Middleton |
|
|
4,500 |
|
|
$ |
71,380 |
|
|
|
54,825 |
|
|
|
|
|
|
$ |
850,124 |
|
|
$ |
|
|
C. Marie Brown |
|
|
3,777 |
|
|
|
83,463 |
|
|
|
38,369 |
|
|
|
|
|
|
|
613,205 |
|
|
|
|
|
Gregory C. Cockerham |
|
|
3,701 |
|
|
|
106,815 |
|
|
|
35,358 |
|
|
|
|
|
|
|
559,852 |
|
|
|
|
|
William J. Pasenelli |
|
|
|
|
|
|
|
|
|
|
23,595 |
|
|
|
|
|
|
|
303,767 |
|
|
|
|
|
|
|
|
(1) |
|
Based on the difference between the exercise price and the fair market value of the
underlying securities on the date
of exercise or at fiscal year-end, as the case may be. The number of shares exercised have been
adjusted for the three for two stock split effective December 29, 2005, in the form of a 50%
stock dividend. |
Employment Agreements. The Bank maintains an employment agreement with Mr. Middleton,
which currently provides for an annual salary of $250,000, subject to annual increases to reflect
cost of living adjustments. The agreement provides for Mr. Middletons employment for a period of
five years, subject to annual one-year extensions. The agreement provides for termination for
cause or upon certain events specified in the agreement. The agreement is also terminable by the
Bank without cause, in which case Mr. Middleton would be entitled to compensation as in effect on
the date of termination up to the expiration date of the agreement payable in a lump sum or in
periodic payments (at the option of Mr. Middleton), plus full life, health, disability and other
benefits as in effect on the date of termination up to the expiration date of the agreement.
If following a change in control of the Company or the Bank, as defined in the agreement (1)
Mr. Middleton voluntarily terminates his employment for any reason within the 30-day period
beginning on the date of a change of control, (2) Mr. Middleton voluntarily terminates employment
within 90 days of an event that occurs during the period which begins on the date six months before
a change of control and ends on the later of the second anniversary of the change of control or the
expiration of the employment agreement, and which event constitutes good reason, as defined in the
employment agreement, or (3) the Bank terminates Mr. Middletons employment for any reason other
than for just cause, as defined in the
agreement, then Mr. Middleton shall be entitled to receive an amount equal to 2.99 times the
average annual compensation payable by the Bank and includable in Mr. Middletons gross income for
the most recent five taxable years. In addition, Mr. Middleton would be entitled to be reimbursed
for excise taxes imposed on any
11
excess parachute payments, as defined in Section 280G of the
Internal Revenue Code of 1986, made under the employment agreement and under any other plans,
programs or agreements (such as the Salary Continuation Agreement described below), as well as any
additional excise and income taxes imposed as a result of such reimbursement. A change of control
refers to certain enumerated events, including the acquisition of ownership of 25% or more of the
Companys common stock by any person or group. The agreement provides, among other things, for
annual review of compensation, for participation in an equitable manner in any stock option plan or
incentive plan to the extent authorized by the Banks Board of Directors for its key management
employees and for participation in pension, group life insurance, medical coverage and in other
employee benefits applicable to executive personnel.
The Bank maintains similar employment agreements with Ms. Brown and Messrs. Cockerham and
Pasenelli, except that those agreements do not include any provision for an excess parachute
payment tax reimbursement. Ms. Browns agreement provides for a current annual salary of $175,000,
Mr. Cockerhams agreement provides for a current annual salary of $172,500 and Mr. Pasenellis
provides for a current annual salary of $170,000, subject to annual increases to reflect cost of
living adjustments. Each agreement has a three-year term with a provision for extension for an
additional year annually if determined by the Board. Each agreement provides for a change in
control payment equal to two times the officers five-year average annual compensation in
circumstances similar to those in which Mr. Middleton would receive a change in control payment.
Salary Continuation Agreements. The Bank and Mr. Middleton entered into a Salary Continuation
Agreement. The Bank is presently funding its obligations to Mr. Middleton pursuant to the Salary
Continuation Agreement through a life insurance policy that the Bank owns and with respect to which
it is the sole death beneficiary. Pursuant to his Salary Continuation Agreement, if Mr. Middleton
terminates employment with the Bank on or after his 62nd birthday, or within 24 months
subsequent to a change in control (as defined in his Employment Agreement), or terminates
employment on account of a disability, he will be entitled to receive $10,671 per month for 180
months commencing on his 65th birthday (or his termination of employment, if later). If
Mr. Middletons employment is terminated for reasons other than disability before his
62nd birthday, the monthly amount payable to him for 180 months commencing on his
65th birthday will be $10,671 multiplied by a fraction, the numerator of which is the
number of years of service completed by Mr. Middleton at the time of his termination of employment,
and the denominator of which is the number of years of service he would have completed had he
remained employed with the Bank until his 62nd birthday. Mr. Middleton may elect that
his pension commence immediately following termination of employment prior to his 65th
birthday, provided that he make such election at least 13 months before his termination of
employment. If Mr. Middleton makes such election, his pension will be reduced on the basis of an
interest factor equal to the five-year Treasury Constant Maturity Rate (but not greater than 6%
annually). If Mr. Middleton dies while an employee of the Bank, or after termination of
employment, but before the date on which his pension would have become payable, his designated
beneficiary will receive $10,671 per month for 180 months commencing as of the first day of the
month following his death. If Mr. Middleton dies after payment of his pension has commenced, his
designated beneficiary will receive the balance of the 180 monthly payments. Mr. Middleton will
forfeit his entitlement to all benefits under the Salary Continuation Agreement if his employment
with the Bank is terminated for cause as specified in his Employment Agreement. In addition, Mr.
Middleton would be entitled to be reimbursed for excise taxes imposed on any excess parachute
payments, as defined in Section 280G of the Internal Revenue Code, made under the Salary
Continuation Agreement and under any other plans, programs or agreements (such as the Employment
Agreement), as well as any additional excise and income taxes imposed as a result of such
reimbursement.
The Bank entered into similar Salary Continuation Agreements with Ms. Brown and Messrs.
Cockerham and Pasenelli. Their Salary Continuation Agreements are identical to Mr. Middletons
Salary Continuation Agreement, except (1) the full monthly benefit for Ms. Brown and Messrs.
Cockerham and Pasenelli is $3,627, $6,020 and $6,176, respectively; (2) the full monthly benefit is
payable if termination of
12
employment occurs on or after age 65, on account of disability, or within
12 months subsequent to a change in control; and (3) they do not include any provision for an
excess parachute payment tax reimbursement.
The Company has entered into Guaranty Agreements with each of the Named Executive Officers
pursuant to which it has agreed to be jointly and severally liable for amounts payable under their
employment agreements.
RELATIONSHIPS AND TRANSACTIONS WITH THE COMPANY AND THE BANK
The Bank has followed a policy of offering loans to its officers, directors and employees for
the financing and improvement of their personal residences as well as consumer loans. These loans
are made in the ordinary course of business and upon substantially the same terms, including
collateral, interest rate and origination fees, as those prevailing at the time for comparable
transactions, and do not involve more than the normal risk of collectibility or present any
unfavorable features.
Louis P. Jenkins, Jr. is the principal of Jenkins Law Firm, LLC, which performed legal
services for the Bank and its borrowers during fiscal year 2005 and is expected to perform similar
services during the current fiscal year. Herbert N. Redmond, Jr. is a Vice President of D.H.
Steffens Company, which performed engineering services for the Bank during 2005 and is expected to
perform similar services during the current fiscal year.
SECTION 16(A) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Pursuant to regulations promulgated under the Securities Exchange Act, the Companys officers,
directors and persons who own more than 10% of the outstanding common stock are required to file
reports detailing their ownership and changes of ownership in such common stock, and to furnish the
Company with copies of all such reports. Based solely on its review of the copies of such reports
received during the past fiscal year or with respect to the last fiscal year or written
representations from such persons that no annual reports of changes in beneficial ownership were
required, the Company believes that during 2005, all of its officers, directors and all of its
stockholders owning in excess of 10% of the outstanding common stock have complied with the
reporting requirements, except for one late report filed by each of Ms. Brown and Messrs.
Cockerham, Jenkins, Middleton, Pasenelli, Redmond, Shepherd, Slater and Smith, each with regard to
an award of stock options.
PROPOSAL 2 RATIFICATION OF APPOINTMENT OF AUDITORS
Stegman & Company, which was the Companys independent auditing firm for 2005, has been
retained by the Audit Committee of the Board of Directors to be the Companys auditors for 2006,
subject to ratification by the Companys stockholders. A representative of Stegman & Company is
expected to be present at the annual meeting and will have the opportunity to make a statement if
he or she desires to do so and will be available to respond to appropriate questions.
The appointment of the auditors must be ratified by a majority of the votes cast by the
stockholders of the Company at the annual meeting. The Board of Directors recommends that
stockholders vote FOR the ratification of the appointment of auditors.
The following table sets forth the fees billed to the Company for the fiscal years ending
December 31, 2005 and 2004.
13
|
|
|
|
|
|
|
|
|
|
|
2005 |
|
2004 |
Audit Fees |
|
$ |
65,226 |
|
|
$ |
55,163 |
|
Audit Related Fees |
|
|
|
|
|
|
|
|
Tax Fees (1) |
|
|
10,700 |
|
|
|
7,538 |
|
All Other Fees (2) |
|
|
3,000 |
|
|
|
3,000 |
|
|
|
|
(1) |
|
Consists of tax filing and tax related compliance and other advisory services. |
|
(2) |
|
Consists of presentation at directors retreat. |
The Audit Committees charter provides that the Audit Committee will approve in advance
any non-audit service permitted by the Securities Exchange Act, including tax services, that its
independent auditors renders to the Company, unless such prior approval may be waived because of
permitted exceptions under the Securities Exchange Act, including but not limited to the 5% de
minimis exception. The Audit Committee may delegate to one or more members of the Audit Committee
the authority to grant pre-approvals for auditing and allowable non-auditing services, which
decision shall be presented to the full Audit Committee at its next scheduled meeting for
ratification. During the fiscal years ended December 31, 2005 and 2004 the Audit Committee
approved 100% of all audit-related, tax and other fees.
14
Audit Committee Report
Notwithstanding anything to the contrary set forth in any of the Companys previous filings
under the Securities Act of 1933 or the Securities Exchange Act of 1934 that might incorporate
future filings, including this proxy statement, in whole or in part, the following report of the
Audit Committee shall not be incorporated by reference into any such filings.
The Audit Committee of the Board of Directors is responsible for developing and monitoring the
Companys audit program. Additionally, the Audit Committee selects the auditors and reviews their
independence and their annual audit. The Audit Committee also receives and reviews the reports and
findings and other information presented to them by the Companys officers regarding financial
reporting and practices. The Audit Committee is comprised of three directors, each of whom is
independent under the Nasdaq Stock Market listing standards. The Audit Committee acts under a
written charter adopted by the Board of Directors, a copy of which is attached as Appendix A to
this proxy statement.
The Audit Committee reviewed and discussed the annual financial statements with management and
the independent auditors. As part of this process, management represented to the Audit Committee
that the financial statements were prepared in accordance with generally accepted accounting
principles. The Audit Committee also received and reviewed written disclosures and a letter from
the auditors concerning their independence as required under applicable standards for auditors of
public companies. The Audit Committee discussed with the auditors the contents of such materials,
the auditors independence and the additional matters required under Statement on Auditing
Standards No. 61. Based on such review and discussions, the Audit Committee recommended that the
Board of Directors include the audited consolidated financial statements in the Companys Annual
Report on Form 10-K for the year ended December 31, 2005 for filing with the Securities and
Exchange Commission.
The Audit Committees responsibility is to monitor and review the Companys financial
reporting process, including its system of internal controls and the preparation of consolidated
financial statements. It is not the duty or the responsibility of the Audit Committee to conduct
auditing or accounting reviews. The Audit Committees oversight does not provide it with an
independent basis to determine that management has maintained appropriate accounting and financial
reporting principles or policies, or appropriate internal controls and procedures designed to
assure compliance with accounting standards and applicable laws and regulations. Furthermore, the
Audit Committees considerations and discussions with management and the independent auditors do
not assure that the Companys financial statements are presented in accordance with generally
accepted accounting principles, that the audit of the Companys financial statements has been
carried out in accordance with generally accepted auditing standards or that the Companys
independent accountants are in fact independent.
Audit Committee
Herbert N. Redmond, Jr.
James R. Shepherd
A. Joseph Slater, Jr.
15
MISCELLANEOUS
The Company will pay the cost of this proxy solicitation. The Company will reimburse brokerage
firms and other custodians, nominees and fiduciaries for reasonable expenses incurred by them in
sending proxy materials to the beneficial owners of the common stock. In addition to conducting
solicitations by mail, directors, officers and regular employees of the Company may solicit proxies
personally or by telegraph or telephone without additional compensation.
The Companys 2005 Annual Report to Stockholders, including financial statements, accompanies
this proxy statement. Such Annual Report is not to be treated as a part of the proxy solicitation
material nor as having been incorporated herein by reference. A copy of the Companys Annual
Report on Form 10-K for the fiscal year ended December 31, 2005 as filed with the Securities and
Exchange Commission will be furnished without charge to stockholders as of March 17, 2006, upon
written request to the Secretary, Tri-County Financial Corporation, 3035 Leonardtown Road, Waldorf,
Maryland 20601.
STOCKHOLDER PROPOSALS AND NOMINATIONS
To be eligible for inclusion in the Companys proxy materials for next years annual meeting
of stockholders, any stockholder proposal to take action at such meeting must be received at the
Companys main office at 3035 Leonardtown Road, Waldorf, Maryland 20601 no later than December 5,
2006. If next years annual meeting is held on a date more than 30 calendar days from May 3, 2007,
a stockholder proposal must be received by a reasonable time before the Company begins to print and
mail its proxy solicitation materials. Any stockholder proposals will be subject to the
requirements of the proxy rules adopted by the Securities and Exchange Commission.
Stockholder proposals, other than those submitted above and nominations must be submitted in
writing, delivered or mailed by first class United States mail, postage prepaid, to the secretary
of the Company not fewer than 30 days nor more than 60 days prior to any such meeting; provided,
however, that if notice or public disclosure of the meeting is given fewer than 40 days before the
meeting, such written notice shall be delivered or mailed to the Secretary of the Company not later
than the close of the 10th day following the day on which notice of the meeting was mailed to
stockholders.
|
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|
|
BY ORDER OF THE BOARD OF DIRECTORS |
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/s/ H. Beaman Smith |
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H. Beaman Smith |
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Secretary |
Waldorf, Maryland
April 3, 2006
16
Appendix A
AUDIT COMMITTEE
CHARTER
The Board of Directors of Tri-County Financial Corporation (the Company) has constituted and
established an audit committee (the Committee) with authority, responsibility, and specific
duties as described in this Audit Committee Charter.
Committee Mission: The primary responsibility of the Committee is to oversee the Companys
financial reporting process on behalf of the Board of Directors and report the results of these
activities to the Board. Management of the Company is responsible for preparing the Companys
financial statements, and the independent auditors retained by the Committee are responsible for
auditing those financial statements. The Committee in carrying out its responsibilities believes
its policies and procedures should remain flexible, in order to best react to overall changing
conditions and circumstances. The Committee should take the appropriate actions to set the overall
corporate policy for quality financial reporting, sound business risk management policies and
ethical behavior.
A. COMPOSITION
The Committee shall consist of at least three directors, each of whom shall be
independent as defined by applicable Nasdaq Listing Standards and free from any relationship that,
in the opinion of the Board of Directors, as evidenced by its annual selection of such Committee
members, would interfere with the exercise of independent judgment as a Committee member. A member
will not be considered independent if he or she accepts directly or indirectly any consulting,
advisory or compensatory fee from the Company or Community Bank of Tri-County or any subsidiary
thereof or is affiliated with the Company, Community Bank of Tri-County or any subsidiary thereof.
Each Committee member shall be able to read and understand financial statements (including the
Companys balance sheet, income statement and cash flow statement). Additionally, at least one
member of the Committee shall have past employment experience in finance or accounting, requisite
professional certification in accounting or any comparable experience or background that results in
the individuals financial sophistication, including being or having been a chief executive
officer, chief financial officer or other senior officer with financial oversight responsibilities.
The Committee shall use its best efforts to have a member that is an audit committee financial
expert as defined by SEC Regulations.
The members of the Committee shall be elected by the Board annually or until their successors
shall be duly elected and qualified. Unless a Chairman is elected by the full Board, the members
of the Committee may designate a chairman by a majority vote of the full Committee membership.
B. MISSION STATEMENT AND PRINCIPAL FUNCTIONS
The Committee shall have access to all records of the Company and shall have and may
exercise such powers as are appropriate to its purpose. The Committee shall perform the following
functions:
(1) |
|
Review the accounting policies used by the Company for financial reporting and tax purposes and
consider any significant changes in accounting policies that are proposed by management or required by
regulatory or professional authorities. |
|
(2) |
|
Review the Companys audited financial statements and related footnotes and the Managements
Discussion and Analysis portion of the annual report on Form 10-K prior to the filing of such report
with the SEC. |
|
(3) |
|
Review the Companys unaudited financial statements and related footnotes and the Management
Discussion and Analysis portion of the Companys Form 10-Q for each interim quarter and instruct
management of the Company to ensure that the independent auditors also reviews the Companys interim
financial statements before the Company files its quarterly reports on
Form 10-Q with the SEC. |
(4) |
|
Study the format and timeliness of financial reports presented to the public or used internally and,
when indicated, recommend changes for appropriate consideration by management. |
|
(5) |
|
Meet and discuss with the Companys legal counsel, as appropriate, legal matters that may have a
significant impact on the Company or its financial reports. |
|
(6) |
|
Ensure that management has been diligent and prudent in establishing accounting provisions for
probable losses or doubtful values and in making appropriate disclosures of significant financial
conditions or events. |
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(7) |
|
Review and reassess the adequacy of this Charter annually and confirm annually that the
responsibilities outlined in this charter are carried out. Evaluate the committees and individual
members performance at least annually. |
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(8) |
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Discuss generally with management the Companys earnings press releases. |
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(9) |
|
Appoint, compensate, retain and oversee the work of the independent auditors employed (including
resolution of disagreements between management and the auditor regarding financial reporting) for the
purpose of preparing or issuing an audit report with respect to the Company or preparing other audit,
review or attest services for the Company; such independent auditors shall be duly registered with the
Public Accounting Oversight Board; and, such independent auditors shall report directly to the
Committee. |
|
(10) |
|
Approve in advance any non-audit service permitted by the Act, including tax services, that its
independent auditors renders to the Company, unless such prior approval may be waived because of
permitted exceptions under the Act, including but not limited to the 5% de minimis exception. |
|
(11) |
|
To the extent required by applicable regulations, disclose in periodic reports filed by the Company
with the SEC, approval by the Committee of allowable non-audit services to be performed for the
Company by its independent auditors. |
|
(12) |
|
Delegate to one or more members of the Committee the authority to grant pre-approvals for auditing and
allowable non-auditing services, which decision shall be presented to the full Committee at its next
scheduled meeting for ratification. |
|
(13) |
|
Receive a timely report from its independent auditors performing the audit of the Company, which
details: (1) all critical accounting policies and practices to be used in the audit; (2) all
alternate presentation and disclosure of financial information within generally accepted accounting
principles that have been discussed with management officials of the Company, ramifications of the use
of such alternative disclosure and the treatment preferred by the independent auditors; and (3) other
material written communications between the independent auditors and the management of the Company,
including, but not limited to, any management letter or scheduled or unadjusted differences. |
|
(14) |
|
Meet with management and independent auditors to (a) discuss the scope of the annual audit, (b)
discuss the annual audited financial statements including disclosures made in Managements Discussion
and Analysis portion of the Companys annual report on Form 10-K, (c) discuss any significant matter
arising from the audit or report as disclosed to the Committee by management or the independent
auditors, (d) review the form of opinion the independent auditors propose to render with respect to
the audited annual financial statements, (e) discuss significant changes to the Companys auditing and
accounting principles, policies, or procedures proposed by management or the independent auditors, (f)
inquire of the independent auditors of significant risks or exposures, if any, that have come to the
attention of the independent auditors and any difficulties encountered in conducting the audit,
including any restrictions on the scope of activities or access to requested information and any
significant disagreement with management. |
|
(15) |
|
Ensure that the independent auditors submit to the Committee written disclosures and the letter from
the |
A-2
|
|
independent auditors required by Independence Standards Board Standard No. 1 Independence
Discussions with Audit Committees, and discuss with the independent auditors their independence. |
|
(16) |
|
Discuss with the independent auditors the matters required to be discussed by SAS 61 Communication
with Audit Committees and SAS 90 Audit Committee Communications, which include: |
|
(a) |
|
methods used to account for significant unusual transactions; |
|
|
(b) |
|
the effect of significant accounting policies in controversial or emerging areas for which there
is a lack of authoritative guidance or consensus; |
|
|
(c) |
|
the process used by management in formulating particularly sensitive accounting estimates and the
basis for the auditors conclusions regarding the reasonableness of those estimates; |
|
|
(d) |
|
disagreements with management over the application of accounting principles, the basis for
managements accounting estimates, and the disclosures in the financial statements; and |
|
|
(e) |
|
information regarding the auditors judgment about quality, not just acceptability, of the
Companys auditing principles. |
(17) |
|
Engage independent counsel and other advisers, as the Committee may determine in its sole discretion
to be necessary and appropriate, to carry out the Committees duties. |
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(18) |
|
Be provided with appropriate funding by the Company, as determined by the Committee, for payment of: |
|
(a) |
|
compensation to any independent auditors engaged for the purpose of preparing or issuing an audit
report or performing other audit, review or attest services for the Company; |
|
|
(b) |
|
compensation to any advisers employed by the audit committee under Section 17 above; and |
|
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(c) |
|
ordinary administrative expenses of the audit committee that are necessary or appropriate in
carrying out its duties. |
(19) |
|
Obtain from the independent auditors, at least annually, a formal written statement delineating all
relationships between the independent auditors and the Company, and at least annually discuss with the
independent auditors any relationship or services which may impact the independent auditors
objectivity or independence, and take appropriate actions to ensure such independence. |
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(20) |
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Establish procedures for the receipt, retention and treatment of complaints received by the Company
regarding accounting, internal accounting controls or auditing matters. |
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(21) |
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Review managements assessment of the effectiveness of internal control over financial reporting and
the attestation report submitted by the independent auditors to ensure that appropriate suggestions
for improvement are promptly considered with respect to the Companys internal control over financial
reporting. |
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(22) |
|
Establish procedures for the confidential, anonymous submission by employees of the Company of
concerns regarding questionable accounting or auditing matters. |
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(23) |
|
Have the authority to investigate allegations of managerial misconduct by its executives or any other
matters related to the financial operations of the Company. |
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(24) |
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Prepare a report for inclusion in the Companys annual meeting proxy statement, in accordance with
applicable rules and regulations. |
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(25) |
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Review with management and the Director of Internal Audit the Internal Audit Charter, the scope and
timing of upcoming internal audit reviews and staffing and organization structure of the Internal
Audit Function. The Committee will review the effectiveness of the internal audit function, including
compliance with The Institute of Internal Auditors Standards for the Professional Practice of
Internal Auditing. |
A-3
C. MEETINGS
Meetings of the Committee will be held at least quarterly and such other times as shall
be required by the Chairman of the Board, or by a majority of the members of the Committee. All
meetings of the Committee shall be held pursuant to the Bylaws of the Company with regard to
notice, quorum, voting and waiver thereof. The Chairman of the Audit Committee shall be responsible
for meeting with or designating another Committee member to meet with the Companys independent
auditors either in person or by telephone at their request to discuss the Companys interim
financial statements. Written minutes pertaining to each meeting shall be filed with the Companys
Secretary and an oral report shall be presented by the Committee at each Board meeting.
At the invitation of the Chairman of the Committee, the meetings shall be attended by the
President and Chief Executive Officer, the Chief Financial and Accounting Officer, Director of
Internal Audit, the representatives of the independent auditors, and such other persons whose
attendance is appropriate to the matters under consideration.
Approved by Committee as of February 27, 2006.
A-4
Appendix B
CHARTER
OF THE
GOVERNANCE COMMITTEE
OF THE
BOARD OF DIRECTORS OF
TRI-COUNTY FINANCIAL CORPORATION
AS APPROVED BY THE BOARD OF DIRECTORS
ON FEBRUARY 4, 2004
AND AS AMENDED BY THE COMMITTEE ON FEBRUARY 24, 2006
I. AUTHORITY AND COMPOSITION
The Committee is established pursuant to Article II, Section 14 of the Bylaws of Tri-County
Financial Corporation (the Corporation) and Article IX of the Articles of Incorporation of the
Corporation. Committee members shall be appointment annually by the Board and may be replaced by
the Board. The Committee may appoint a Secretary, who need not be a Director. The Committee
Chairman shall be appointed by the Board.
The Committee shall consist of at least three directors, each of whom shall be independent as
defined by applicable Nasdaq Listing Standards.
II. PURPOSE OF THE COMMITTEE
The Committees purpose is to assist the Board in promoting the best interests of the Corporation
and its shareholders through the implementation of sound corporate governance principles and
practices.
III. RESPONSIBILITIES OF THE COMMITTEE
|
(a) |
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Identify potential candidates for nomination as Directors on an ongoing basis,
consistent with the Committees established criteria, including consideration of
prospective candidates proposed by security holders in accordance with established
procedures; |
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(b) |
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Recommend to the Board the number of Directors to be elected and a slate of
nominees for election as Directors at the Corporations annual meeting of shareholders; |
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(c) |
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Recommend to the Board persons to be appointed as Directors in the interval
between annual meetings of the Corporations shareholders; |
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(d) |
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Recommend to the Board standards for determining outside director independence
consistent with NASD Rule 4200(a)(15) and other legal or regulatory corporation
governance requirements and review and assess these standards on a periodic ongoing
basis; |
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(e) |
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Review the size and composition of the Board, including the qualifications and
independence of the members of the Board and its various committees on a regular basis
and make any recommendations the Committee members may deem appropriate from time to
time concerning any recommended changes in the composition of the Board and its
committees; |
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(f) |
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Oversee the Corporations director orientation and continuing education
programs; |
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(g) |
|
Recommend the compensation and benefits of outside, nonemployee Directors to
the Board as the Committee deems appropriate; |
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(h) |
|
Recommend to the Board a retirement policy for Directors and a policy relating
to Directors who have experienced a change in the job responsibilities they held at the
time they became a Director; |
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(i) |
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Recommend to the Board such changes to the Boards Committee structure and
Committee functions as the Committee deems advisable; |
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(j) |
|
Confirm that each standing Committee of the Board has a Charter in effect and
that such Charter is reviewed at least annually by its Committee; |
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(k) |
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Review shareholder proposals duly and properly submitted to the Corporation and
recommend appropriate action to the Board; |
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(l) |
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Review any proposed amendments to the Corporations Articles of Incorporation
and Bylaws and recommend appropriate action to the Board; |
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(m) |
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Review and assess the Corporations compliance with the corporate governance
requirements established under federal securities and banking laws and regulations,
state corporate law, exchange listing standards or otherwise as applicable to each of
the Corporation and its subsidiaries and controlled affiliates; |
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(n) |
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Monitor the Boards and the Corporations compliance with any commitments made
to the Corporations regulators or otherwise regarding changes in corporate governance
practices; |
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(o) |
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Recommend to the Board such additional actions related to corporate governance
matters as the Committee may deem necessary or advisable from time to time, including
establishing management development and succession plans; |
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(p) |
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Review and assess the quality and clarity of the information provided to the
Board and the Committee and make recommendations to management as the Committee deems
appropriate from time to time for improving such materials; |
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(q) |
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Evaluate the effectiveness of the Boards oversight of management activities
and the major operations of the Corporation and its subsidiaries and controlled
affiliates; |
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(r) |
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Review and assess the Boards effectiveness in monitoring exceptions to
Board-approved policies and guidelines; |
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(s) |
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Review Board and committee processes for assessing the adequacy and
completeness of their respective minutes, the process for the review and approval of
such minutes and the retention of such minutes and any related materials presented to
the Board of its committees for review; and |
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(t) |
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Receive comments from all Directors and report annually to the Board with an
assessment of the Boards performance, to be discussed with the full Board near or
following the end of each fiscal year. |
With respect to the responsibilities listed above, the Committee shall:
|
(a) |
|
Report regularly to the Board on its activities; |
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(b) |
|
Maintain minutes of its meetings and records relating to those meetings and the
Committees activities; |
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(c) |
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Have the sole authority to retain and terminate any search firm to be used to
identify Director candidates and to approve the search firms fees and other retention
terms; |
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(d) |
|
Have authority to obtain advice and assistance from internal or external legal,
accounting or other advisors; |
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(e) |
|
Form and delegate authority to subcommittees of one or more Committee members
when appropriate; |
B-2
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(f) |
|
Review and reassess the adequacy of this Charter annually and recommend to the
Board any proposed changes to this Charter; and |
|
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(g) |
|
Annually review the Committees own performance. |
IV. GENERAL
In performing their responsibilities, Committee members are entitled to rely in good faith on
information, opinions, reports or statements prepared or presented by:
|
(a) |
|
One or more officers and employees of the Corporation whom the Committee member
reasonably believes to be reliable and competent in the matters presented; |
|
|
(b) |
|
Counsel, independent auditors, or other persons as to matters which the
Committee member reasonably believes to be within the professional or expert competence
of such person; or |
|
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(c) |
|
Another committee of the Board as to matters within its designated authority
which committee the Committee member reasonably believes to merit confidence. |
V. MEETINGS
Meetings of the Committee will be held at such times as shall be determined by the Chairman of
the Board or by a majority of the members of the Committee. All meetings of the Committee shall be
held pursuant to the Bylaws of the Company with regard to notice, quorum, voting and waiver
thereof. Written minutes pertaining to each meeting shall be filed with the Companys Secretary
and an oral report shall be presented by the Committee at each Board meeting.
B-3
REVOCABLE PROXY
TRI-COUNTY FINANCIAL CORPORATION
ANNUAL MEETING OF STOCKHOLDERS MAY 3, 2006
THIS PROXY IS SOLICITED BY THE BOARD OF DIRECTORS
The undersigned hereby appoints James R. Shepherd and H. Beaman Smith with full powers of
substitution in each, to act as attorneys and proxies for the undersigned to vote all shares of
common stock of Tri-County Financial Corporation (the Company) that the undersigned is entitled
to vote at the 2006 annual meeting of stockholders to be held in the Board Room at the main office
of Community Bank of Tri-County, 3035 Leonardtown Road, Waldorf, Maryland on Wednesday, May 3, 2006
at 10:00 a.m. and at any and all adjournments thereof, as follows:
Should the undersigned be present and elect to vote at the annual meeting or at any adjournment
thereof and after notification to the Secretary of the Company at the annual meeting of the
stockholders decision to terminate this proxy, then the power of said attorneys and proxies shall
be deemed terminated and of no further force and effect.
THIS PROXY WILL BE VOTED AS DIRECTED, BUT IF NO INSTRUCTIONS ARE SPECIFIED, THIS PROXY WILL BE
VOTED FOR THE NOMINEES LISTED. IF ANY OTHER BUSINESS IS PRESENTED AT SUCH ANNUAL MEETING, THIS
PROXY WILL BE VOTED BY THOSE NAMED IN THIS PROXY AS DIRECTED BY THE BOARD OF DIRECTORS. AT THE
PRESENT TIME THE BOARD OF DIRECTORS KNOWS OF NO OTHER BUSINESS TO BE PRESENTED AT THE ANNUAL
MEETING. THIS PROXY ALSO CONFERS DISCRETIONARY AUTHORITY ON THE PROXY HOLDERS TO VOTE WITH RESPECT
TO APPROVAL OF THE MINUTES OF THE PRIOR ANNUAL MEETING OF STOCKHOLDERS, THE ELECTION OF ANY PERSON
AS DIRECTOR WHERE THE NOMINEE IS UNABLE TO SERVE OR FOR GOOD CAUSE WILL NOT SERVE, AND MATTERS
INCIDENT TO THE CONDUCT OF THE 2006 ANNUAL MEETING.
Continued, and to be signed and dated, on reverse side.
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DETACH PROXY CARD HERE
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x |
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o
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Mark, Sign, Date and
Return Proxy Card Promptly Using the Enclosed Envelope
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Votes must be
indicated
(x) in
Black or Blue ink.
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The Board of Directors recommends a vote FOR each of the listed proposals.
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FOR all nominees o
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WITHHOLD AUTHORITY to vote
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*EXCEPTIONS
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listed below
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for all nominees listed below. |
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Nominees: Herbert N. Redmond, Jr. and A. Joseph Slater, Jr.
(INSTRUCTIONS: To withhold authority to vote for any individual nominee, mark the Exceptions box and write that nominees name in the space provided below.)
2. |
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THE RATIFICATION OF THE APPOINTMENT OF STEGMAN & COMPANY AS AUDITORS FOR THE FISCAL YEAR ENDING DECEMBER 31, 2006 |
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FOR
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AGAINST
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ABSTAIN |
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o
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o
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The undersigned acknowledges receipt from the Company prior to the execution of this proxy of notice of the annual meeting, a proxy statement for the Annual Meeting and the Companys 2005 Annual Report.
Please sign exactly as your name appears on the enclosed card. When signing as attorney, executor, administrator, trustee or guardian, please give your full title. If shares are held jointly, each holder should sign.
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Date
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Share Owner sign here
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Co-Owner sign here |
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VOTE AUTHORIZATION FORM
COMMUNITY BANK OF TRI-COUNTY
EMPLOYEE STOCK OWNERSHIP PLAN AND TRUST
TRI-COUNTY FINANCIAL CORPORATION
Annual Meeting of Stockholders May 3, 2006
With respect to all shares of common stock of Tri-County Financial Corporation (the Company)
which are allocated to the account of the undersigned pursuant to the Community Bank of Tri-County
Employee Stock Ownership Plan and Trust (the ESOP), the undersigned hereby directs Herbert N.
Redmond, Jr. and Louis P. Jenkins, Jr. as Trustees of the Trust established under the ESOP, to vote
such shares at the Annual Meeting of Stockholders (the Meeting), to be held at the Community Bank
of Tri-County, Waldorf, Maryland, on Wednesday, May 3, 2006 at 10:00 a.m., local time, and at any
and all adjournments thereof as follows:
The Board of Directors recommends a vote FOR the listed propositions.
You are to vote my shares as follows:
x PLEASE MARK VOTES AS IN THIS EXAMPLE
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FOR
all nominees o
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WITHHOLD AUTHORITY to vote
o
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*EXCEPTIONS
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listed below
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for all nominees listed below. |
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Nominees: Herbert N. Redmond, Jr. and A. Joseph Slater, Jr.
(INSTRUCTIONS: To withhold authority to vote for any individual nominee, mark the Exceptions box
and write that nominees name in the space provided below).
2. |
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THE RATIFICATION OF THE APPOINTMENT OF STEGMAN & COMPANY AS AUDITORS FOR THE FISCAL
YEAR ENDING DECEMBER 31, 2006 |
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FOR |
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AGAINST |
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ABSTAIN |
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o
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o
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o |
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Participants Name
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Shares Allocated to Participants Account under the
Employee Stock Ownership Plan and Trust |
The undersigned acknowledges receipt from the Company prior to the execution of this vote
authorization form of the Notice of Annual Meeting, a Proxy Statement for the Annual Meeting and
the Companys 2005 Annual Report.
I hereby authorize Herbert N. Redmond, Jr. and Louis P. Jenkins, Jr. as ESOP, to vote the shares of
the Companys Common Stock allocated to my account under the ESOP at the Meeting in accordance with
the instructions given above.
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Dated:
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, 2006 |
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SIGNATURE OF PARTICIPANT |
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Please complete this direction form, sign, date and return it to the Company, Attn: Christy Lombardi,
at 3035 Leonardtown Rd., Waldorf, MD 20601 by April 26, 2006.