UNITED
STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A.
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934
(Amendment No. )
Filed
by the Registrant [X]
Filed by a party other than the Registrant [ ]
Check the appropriate box:
[ ] Preliminary Proxy Statement
[ ] Confidential, for Use of the Commission Only (as permitted by
Rule 14a-6(e)(2))
[X] Definitive Proxy Statement
[ ] Definitive Additional Materials
[ ] Soliciting Material Pursuant to Section 240.14a-12
COLGATE-PALMOLIVE
COMPANY
(Name
of Registrant as Specified In Its Charter)
(Name
of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment
of Filing Fee (Check the appropriate box):
[X] No fee required
[ ] Fee
computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11
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(2)
Aggregate number of securities to which transaction applies: |
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(3) Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule
0-11 (set forth the amount on which
the filing fee is calculated and state how it was determined): |
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(4)
Proposed maximum aggregate value of transaction: |
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(5)
Total fee paid: |
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[ ]
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Fee
paid previously with preliminary materials. |
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Check
box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2)
and identify the filing for which the offsetting fee was paid previously.
Identify the previous filing by registration statement number, or the Form
or Schedule and the date of its filing. |
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(2)
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March
31, 2004
Dear
Fellow Colgate Stockholder:
You
are cordially invited to attend our Annual Meeting of Stockholders on Friday,
May 7, 2004, at 10:00 a.m. in the Broadway Ballroom of the Marriott Marquis
Hotel, 1535 Broadway, between 45th and 46th Streets, New York, New York 10036.
At
the meeting, we will ask you to elect the Board of Directors, to ratify the
selection of the independent auditors, to reapprove certain portions of the
Company's stockholder-approved Executive Incentive Compensation Plan to preserve
the tax deductibility of certain awards under the plan and to consider three
stockholder proposals. We will also review the progress of the Company during
the past year and answer your questions.
This
booklet includes the Notice of Annual Meeting and Proxy Statement. The Proxy
Statement describes the business we will conduct at the meeting and provides
information about the Company that you should consider when you vote your shares.
The
Proxy Statement includes a section highlighting the Company's corporate governance
standards. The Company and its Board of Directors have a long-standing commitment
to good governance, and the Board continuously reviews its governance practices
to ensure that they promote shareholder value. In the past year, this ongoing
review has resulted in several enhancements described in this section, including
the adoption of strict director independence standards and the updating of the
Company's Corporate Governance Guidelines, which are attached as Appendices A
and B. Many of these enhancements reflect the formalization of practices long
followed by the Company. We invite you to review these sections of the Proxy
Statement to learn more about our continuing commitment to excellence in corporate
governance.
It
is important that your stock be represented at the meeting. Whether or not you
plan to attend the meeting in person, we hope that you will vote on the matters
to be considered by following the instructions on the enclosed proxy card. You
may vote your proxy by telephone, Internet or mail.
Very
truly yours,
Reuben Mark
Chairman of the Board and
Chief Executive Officer |
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William S. Shanahan
President |
March
31, 2004
NOTICE
OF ANNUAL MEETING OF STOCKHOLDERS
The
2004 Annual Meeting of Stockholders of Colgate-Palmolive Company will be held
in the Broadway Ballroom of the Marriott Marquis Hotel, 1535 Broadway, between
45th and 46th Streets, New York, New York 10036, on Friday, May 7, 2004, at
10:00 a.m., for the following purposes:
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To
elect the Board of Directors; |
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2. |
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To
ratify the selection of PricewaterhouseCoopers LLP as the Company's independent
auditors for 2004; |
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3. |
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To
reapprove certain portions of the Company's stockholder-approved Executive
Incentive Compensation Plan to preserve the tax deductibility of certain
awards under the plan; |
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4. |
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To
consider three stockholder proposals; and |
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To
consider and act upon such other business as may properly come before the
meeting. |
Stockholders
of record at the close of business on March 9, 2004 are entitled to vote at
the Annual Meeting.
Your
vote is important. We encourage you to vote by proxy, even if you plan to attend
the meeting. You may vote your proxy by telephone, Internet or mail. A toll-free
telephone number and web site address are included on your proxy card. If
you choose to vote by mail, please complete and mail the enclosed proxy card
to us in the return envelope, which requires no postage if mailed in the United
States. Voting now will not limit your right to change your vote or to attend
the meeting.
Andrew
D. Hendry
Senior Vice President, General Counsel and Secretary
Colgate-Palmolive Company
300 Park Avenue
New York, New York 10022
TABLE
OF CONTENTS
PROXY
STATEMENT
Colgate-Palmolive
Company (referred to in this Proxy Statement as ''we,'' ''Colgate'' or the ''Company'')
is sending you this Proxy Statement in connection with the solicitation by the
Board of Directors of proxies to be voted at the 2004 Annual Meeting of Stockholders.
We
are mailing this Proxy Statement, a proxy card and the 2003 Annual Report of
the Company to stockholders beginning March 31, 2004. The Annual Report
being mailed with the Proxy Statement is not part of the proxy-soliciting material.
VOTING
PROCEDURES
Who
Can Vote
The
Company has two classes of voting stock outstanding: Common Stock and Series
B Convertible Preference Stock. If you were a record owner of either of these
classes of stock on March 9, 2004, the record date for voting at the Annual
Meeting, then you are entitled to vote at the meeting.
Determining
The Number of Votes You Have
Each
share of Common Stock has one vote, and each share of Series B Convertible Preference
Stock has eight votes.
How
to Vote
You
can vote your shares in two ways: either by proxy or in person at the Annual
Meeting by written ballot. If you choose to vote by proxy, you may do so using
the telephone, the Internet or mail. Each of these procedures is more fully
explained below. Even if you plan to attend the meeting, the Board of Directors
recommends that you vote by proxy.
Voting
by Proxy
Because
many stockholders cannot attend the Annual Meeting in person, it is necessary
that a large number of stockholders be represented by proxy. You may vote your
proxy by telephone, Internet or mail, each as more fully explained below. In
each case, we will vote your shares as you direct. When you vote your proxy,
you can specify whether your shares should be voted for all, some or none of
the nominees for director. You can also specify whether you approve, disapprove
or abstain from voting on the selection of PricewaterhouseCoopers LLP as the
Company's independent auditors for 2004, the reapproval of certain portions
of the Company's stockholder-approved Executive Incentive Compensation Plan
and the stockholder proposals. If you vote using the telephone or Internet,
you will be instructed how to record your vote on each of these proposals.
If
any other matters are properly presented at the Annual Meeting for consideration,
the Company's directors named on your proxy card as the Proxy Committee (the
''Proxy Committee'') will have discretion to vote for you on those matters.
At the time this Proxy Statement was printed, we knew of no other matters to
be raised at the Annual Meeting.
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If
you reside in the United States, Canada or Puerto Rico, you can vote your
shares by telephone by calling the toll-free number on your proxy card (at
no cost to you). Telephone voting is available 24 hours a day, seven days
a week, until 11:59 p.m. (Eastern time) on Thursday, May 6, 2004. Easy-to-follow
voice prompts allow you to vote your shares and confirm that your instructions
have been properly recorded. Our telephone voting procedures are designed
to authenticate stockholders through individual control numbers. If
you vote by telephone, you do not need to return your proxy card. |
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You
also can vote your shares via the Internet. The web site address for Internet
voting is printed on your proxy card. Internet voting is available 24 hours
a day, seven days a week, until 11:59 p.m. (Eastern time) on Thursday, May
6, 2004. As with telephone voting, you will have the opportunity to confirm
that your instructions have been properly recorded. Our Internet voting
procedures are designed to authenticate stockholders through individual
control numbers. If you vote via the Internet, you may incur costs such
as telephone and Internet access fees for which you will be responsible.
If
you vote via the Internet, you do not need to return your proxy card.
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To
vote your shares by mail, complete and return the enclosed proxy card to
us before May 7, 2004, the date of the Annual Meeting. If you sign and return
the proxy card but do not specify how to vote, we will vote your shares
in favor of our nominees for director, the ratification of the selection
of independent auditors and the reapproval of certain portions of the Company's
stockholder-approved Executive Incentive Compensation Plan and against the
stockholder proposals. |
Voting
at the Annual Meeting
If
you wish to vote at the Annual Meeting, written ballots will be available from
the ushers at the meeting. If your shares are held in the name of a bank, broker
or other holder of record, you must obtain a proxy, executed in your favor,
from the holder of record to be able to vote at the meeting. Voting by proxy,
whether by telephone, Internet or mail, will not limit your right to vote at
the Annual Meeting if you decide to attend in person. However, if you vote by
proxy and also attend the meeting, there is no need to vote again at the meeting
unless you wish to change your vote.
Revocation
of Proxies
You
can revoke your proxy at any time before it is exercised at the Annual Meeting
by taking any one of the following actions: (1) you can deliver a valid
written proxy with a later date or follow the instructions given for changing
your vote by telephone or via the Internet; (2) you can notify the Secretary
of the Company in writing that you have revoked your proxy (using the address
in the Notice of Annual Meeting of Stockholders above); or (3) you can
vote in person by written ballot at the Annual Meeting.
Quorum
To
carry on the business of the Annual Meeting, a minimum number of shares, constituting
a quorum, must be present. The quorum for the Annual Meeting is a majority of
the votes represented by the outstanding stock of the Company. This majority
may be present in person or by proxy. Abstentions and ''broker non-votes'' (which
are explained below) are counted as present to determine whether there is a
quorum.
Broker
Non-Votes
A
''broker non-vote'' occurs when your broker submits a proxy for your shares
but does not indicate a vote for a particular proposal because the broker does
not have authority to vote on that proposal and has not received voting instructions
from you. ''Broker non-votes'' are not counted as votes against the proposal
in question or as abstentions, nor are they counted to determine the number
of votes present for the particular proposal.
Under
the rules of the New York Stock Exchange (the ''NYSE''), if your broker holds
shares in your name and delivers this Proxy Statement to you, the broker is
entitled to vote your shares on Proposals 1, 2 and 3, even if the broker does
not receive instructions from you, but not on Proposals 4, 5 and 6.
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Required
Vote
Proposal
1: Election of Directors. The nine nominees
for director who receive the most votes of all the votes cast for directors
will be elected. This means that if you do not vote for a particular nominee,
or if you withhold authority to vote for a particular nominee when voting your
proxy, your vote will not count for or against the nominee.
Proposal
2: Ratification of Selection of Independent Auditors. The
affirmative vote of a majority of the votes represented at the meeting, either
in person or by proxy, and entitled to vote on this proposal, is required to
ratify the selection of the independent auditors. This means that if you abstain
from voting on this proposal, it will have the same effect as if you voted against
it.
Proposal
3: Reapproval of Certain Portions of the Company's Stockholder-Approved Executive
Incentive Compensation Plan. The affirmative
vote of a majority of the votes represented at the meeting, either in person
or by proxy, and entitled to vote on this proposal, is required to reapprove
certain portions of the Company's stockholder-approved Executive Incentive Compensation
Plan, as required every five years to preserve the tax deductibility of certain
awards under the plan. An abstention is treated as a vote against this proposal.
Proposals
4, 5 and 6: Stockholder Proposals. For each
of the stockholder proposals, the affirmative vote of a majority of the votes
represented at the meeting, either in person or by proxy, and entitled to vote
on the proposal, is required for adoption of the proposed resolution. When voting
your proxy, the Proxy Committee will vote against these proposals unless you
instruct otherwise. If you abstain from voting on a particular stockholder proposal,
it will have the same effect as if you voted against the proposal. ''Broker
non-votes'' are not counted as abstentions or votes against these proposals
or as shares present and entitled to vote on these matters.
Confidential
Voting
All
proxies, ballots and vote tabulations that identify stockholders are confidential.
An independent tabulator will receive, inspect and tabulate your proxy whether
you vote by telephone, Internet or mail. Your vote will not be disclosed to
anyone other than the independent tabulator without your consent, except if
proxies are being solicited for a change of control of the Company or if doing
so is necessary to meet legal requirements.
Voting
by Employees Participating in the Company's Savings and Investment Plan
If
you are a Colgate employee who participates in the Colgate-Palmolive Company
Employees Savings and Investment Plan (the ''Savings and Investment Plan''),
you will receive a proxy card prior to the Annual Meeting. This card will indicate
the aggregate number of shares of Series B Convertible Preference Stock and
Common Stock credited to your account under the Savings and Investment Plan
as of March 9, 2004, the record date for voting at the meeting.
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You
can direct the trustee how to vote the shares by telephone, via the Internet
or by returning the proxy card. Instructions for each method are indicated
on the proxy card. |
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If
you do not indicate your vote to the trustee on time, the trustee will vote
your shares in the same proportion as the shares voted by employees who
indicate their votes on time. |
Voting
by Employees Participating in a Stock Ownership Program outside the U.S.
If
you are an employee who participates in one of our employee stock ownership
plans outside the U.S., you will receive separate voting instructions from your
local Human Resources Department.
3
GOVERNANCE
OF THE COMPANY
Colgate's
Corporate Governance Commitment
Colgate's
Board of Directors believes strongly that good corporate governance accompanies
and greatly aids our long-term business success. This success has been the direct
result of Colgate's key business strategies, including its focus on core product
categories and global brands, people development programs emphasizing ''pay
for performance'' and the highest business standards. Colgate's Board has been
at the center of these key strategies, helping to design and implement them,
and seeing that they guide the Company's operations.
The
Board believes that the Company has consistently been at the forefront of good
corporate governance. Reflecting its commitment to continuous improvement, the
Board reviews its governance practices on an ongoing basis to ensure that they
promote shareholder value. This review has resulted in several recent enhancements,
including the adoption of strict director independence standards, which are
detailed below along with other highlights of the Company's corporate governance
program.
Board
Independence and Expertise
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Strict
Director Independence Standards. Since
1989, the Board of Directors has been comprised entirely of outside independent
directors, with the exception of the Chief Executive Officer (the ''CEO'').
All members of the Personnel and Organization Committee, the Audit Committee
and the Nominating and Corporate Governance Committee are independent directors.
The Board believes that an independent director should be free of any relationship
with Colgate or its senior management that may in fact or appearance impair
the director's ability to make independent judgments or compromise the director's
objectivity and loyalty to stockholders. Based on this principle, the Board
recently adopted new director independence standards, which outline the
types of relationships, both personal and professional, between directors
and the Company, its senior management and other directors that, if present,
would preclude a finding of independence. These standards, which are substantially
stricter than those required by the NYSE, will guide the Board's annual
affirmative determinations of independence. A copy of the standards is contained
in Appendix A. |
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Executive
Sessions/Presiding Director. The independent
directors of the Board meet in executive session without the CEO present
at each regularly scheduled Board meeting. The role of presiding director
at these sessions is rotated among the independent directors every six months
in accordance with an established schedule. The presiding director also
serves as a liaison between the independent directors and the CEO and discusses
with the CEO, to the extent appropriate, matters discussed during their
executive sessions. |
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Audit
Committee Independence and Financial Literacy.
All members of the Audit Committee are independent directors. The Board
has also determined that all members of the Audit Committee are ''audit
committee financial experts'' as that term is defined in the rules of the
Securities and Exchange Commission (the ''SEC'') and that they meet the
independence and financial literacy requirements of the NYSE. |
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Board
Experience and Diversity. As its present
directors exemplify, Colgate values experience in business, education and
public service fields, international experience, educational achievement,
strong moral and ethical character and diversity. A copy of Colgate's criteria
for Board membership, entitled ''Independent Board Candidate Qualifications,''
is contained in Appendix C. |
Directors
are Stockholders
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Director
Compensation in Stock. On average, 85 percent
of a director's compensation is paid in Colgate stock. Board members also
receive stock options each year. |
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Significant
Levels of Director Stock Ownership. Board
members own significant amounts of Company stock. The Board recently formalized
this practice, adopting stock ownership |
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guidelines
for directors and officers of the Company. For more information on director
stock ownership, please see the table included in ''Stock Ownership of Directors
and Executive Officers'' on page 16. |
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No
Director Pensions. In 1996, the Director
Pension Plan was terminated. At the same time, the annual grant of Common
Stock under the Stock Plan for Non-Employee Directors was increased to further
align the interests of directors with stockholder interests. |
Established
Policies Guide Governance and Business Integrity
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Charters
for Board Committees. In 2003, the Personnel
and Organization Committee, the Finance Committee and the Nominating and
Corporate Governance Committee, under the leadership of the respective committee
chairs, reviewed their mission statements. First developed in 1992, long
before the SEC or the NYSE recommended such action, these mission statements
have been updated and are now presented as committee charters. The Board
also recently adopted a revised Audit Committee charter reflecting the increased
authority and responsibilities of the committee under new corporate governance
rules adopted by the SEC and the NYSE. Copies of the committee charters
are available on the Company's website at www.colgate.com. |
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Corporate
Governance Guidelines. In connection with
the 2003 charter updates, the Board also reviewed and revised its ''Guidelines
on Significant Corporate Governance Issues.'' More recent updates reflect
the Company's new director independence standards, stock ownership guidelines
and committee self-evaluation procedures. First formalized in 1996, the
Board believes the updated Corporate Governance Guidelines are state-of-the-art.
A copy of the updated guidelines is contained in Appendix B. |
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Code
of Conduct. The Board sponsors the Company's
Code of Conduct, which was first issued in 1987, and Business Practices
Guidelines, both of which promote the highest ethical standards in all of
the Company's business dealings. The Global Business Practices function,
headed by an executive officer, oversees compliance with these standards.
The Code of Conduct applies to the Company's directors and employees, including
the Chief Executive Officer, the Chief Financial Officer and the Chief Accounting
Officer, and satisfies the SEC's requirements for a code of ethics for senior
financial officers. The Code of Conduct, which is updated periodically,
most recently in January 2004, is available on the Company's website at
www.colgate.com. |
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Business
Integrity Initiatives. The Board supports
the Company's efforts to communicate effectively its commitment to ethical
business practices. To further this goal, during 2003, supervisors, managers
and executives throughout the Colgate world completed ''Business Integrity:
Colgate Values at Work.'' This training experience ensures a thorough and
consistent understanding of the Company's ethical business standards as
expressed in Colgate's Code of Conduct. |
Board
Focused on Key Business Priorities
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Strategic
Role of Board. The Board plays a major
role in developing Colgate's business strategy. It reviews the Company's
strategic plan and receives detailed briefings throughout the year on critical
aspects of its implementation. These include subsidiary performance reviews,
product category reviews, presentations regarding R&D initiatives and
reports from specific disciplines such as manufacturing and information
technology. |
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Succession
Planning and People Development. The Board
has extensive involvement in this area with special focus on CEO succession.
It discusses potential successors to key executives and examines backgrounds,
capabilities and appropriate developmental assignments. Regular reviews
of professional training programs, benefit programs and career development
processes assist the Board in guiding the Company's people development initiatives
and efforts to gain a competitive recruitment and retention advantage. |
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Direct
Access to Management
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Management
Participation at Board Meetings. Key senior
managers regularly attend Board meetings. Topics are presented to the Board
by the members of management who are most knowledgeable about the issue
at hand irrespective of seniority. An open and informal environment allows
dialogue to develop between directors and management, which often produces
new ideas and areas of focus. |
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Direct
Access to Management. The Board's direct
access to management continues outside the boardroom during frequent discussions
with corporate officers, division presidents and other employees, usually
without the CEO present. Directors are invited to, and often do, contact
senior managers directly with questions and suggestions. |
Ensuring
Management Accountability
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Performance-Based
Compensation. Colgate has linked the pay
of its managers and employees at all levels to the Company's performance.
As described in greater detail in the Personnel and Organization Committee
Report on Executive Compensation beginning on page 28, the Personnel
and Organization Committee adheres to this pay-for-performance philosophy,
and stock-based incentives comprise a significant component of senior management's
overall compensation. |
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CEO
Evaluation Process. The Board's evaluation
of the CEO is a formal annual process. The CEO is evaluated against the
goals set each year, including both objective measures (such as earnings
per share) and subjective criteria reflective of the Company's core values.
As part of the overall evaluation process, the Board meets informally with
the CEO to give and seek feedback on a regular basis. |
Board
Practices Promote Effective Oversight
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Board
Size. Designed to maximize board effectiveness,
Colgate's By-Laws fix the number of directors between seven and 12. Continuing
the Board's practice of being comprised of less than ten directors, nine
directors have been nominated for election at the Annual Meeting. |
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Directorship
Limits. To devote sufficient time to properly
discharge their duties, no director presently serves on more than three
other corporate boards. |
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Meeting
Attendance. All of the directors attended
100% of the meetings of the Board and the committees on which they served
in 2003. |
Continuous
Improvement through Evaluation
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Board
Evaluation Process. In 1997, the Board
implemented a formal Board evaluation procedure. The Board first evaluates
the overall Board performance against certain criteria that the Board has
determined are important to its success. These include financial oversight, succession
planning, compensation, corporate governance, strategic planning and Board structure
and role. The Board then reviews the results of the evaluation and identifies
steps to enhance its performance. |
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Board
Committee Evaluations. During the past
year, the Board's committees also conducted self-evaluations, examining
their overall performance against their committee charters. The results
of these evaluations were reviewed with the Board, and further enhancements
were agreed for each committee. |
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Shareholder
Rights Plan—Periodic Evaluation Policy.
In 2002, the Board designated a Board committee, made up of independent
directors, to evaluate the Company's Shareholder Rights Plan every three
years to determine whether it continues to be in the interests of the Company
and its stockholders. |
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External
Recognition for Colgate's Governance Practices
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High
Governance Ratings. In February 2004, Colgate
was one of 22 companies to earn the highest rating of 10 from GovernanceMetrics
International, an independent governance ratings agency, in its survey
of the governance practices of more than 2,100 companies worldwide. Colgate
was one of only four companies to achieve this score in the two most recent
ratings cycles. Colgate is also among the top rated companies by Institutional
Shareholder Services (''ISS''), a provider of proxy voting and corporate
governance services. ISS evaluates the quality of corporate boards and governance
practices of more than 7,500 companies worldwide. |
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Wharton/Spencer
Stuart Award. In 2001, Colgate's Board
of Directors was selected by the Wharton School of the University of Pennsylvania
and Spencer Stuart to receive their fifth annual ''Board Excellence'' Award
for demonstrated leadership in the area of corporate governance. |
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Business
Week Top 10 Boards.
On three occasions, most recently in October 2002, the Board has been ranked
among the top 10 boards in the U.S. by Business Week. In each case, Colgate
was chosen from a group of more than 200 public companies based on Business
Week's surveys of institutional investors and leading corporate governance
experts. |
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Corporate
Board Member ''Champion Board''.
In September 2002, the Board was named one of five ''Champion Boards'' by
Corporate Board Member. Colgate was chosen by a group of securities analysts,
competitors and academics who cited the open interaction among directors
and between the Board and management. |
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The
Board of Directors
The
Board of Directors oversees the business, assets, affairs, performance and financial
integrity of the Company. In accordance with the Company's long-standing practice,
the Board of Directors is independent, consisting of a substantial majority
of outside directors. Currently, the Board has ten directors, consisting of
nine independent directors and one employee director, Reuben Mark, who is the
Chief Executive Officer of the Company.
The
Board of Directors met eleven times during 2003. The directors attended 100%
of the meetings of the Board and the committees on which they served in 2003.
The independent directors meet in executive session without Mr. Mark present
at each regularly scheduled meeting of the Board of Directors.
The
Board of Directors recently adopted new independence standards which are stricter
than those mandated by the NYSE. The Board of Directors has made an affirmative
determination, based on these new standards, that each non-employee director
is independent.
The
name, age, principal occupation and length of service of each director, together
with certain other biographical information, are set forth below. All nominees
have been directors since last year's annual meeting, except Ms. Monrad, who
joined the Board of Directors in February 2004. Howard B. Wentz, Jr., who has
served as a director since 1982, will retire from the Board following the Annual
Meeting.
Reuben Mark, 65
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Chairman
and Chief Executive Officer of the Company. Mr. Mark joined the Company
in 1963 and has held a series of significant positions in the United States
and abroad. He was appointed Vice President and General Manager of the Household
Products Division in 1975. From March 1979 to March 1981, he was Group Vice
President of domestic operations. In March 1981, he was elected Executive
Vice President and became President and a director of the Company on March
1, 1983. Mr. Mark was elected Chief Executive Officer in May 1984 and Chairman
in May 1986. Mr. Mark is also a director of Pearson plc and Time Warner.
Director since 1983 |
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Jill K. Conway, 69 |
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Visiting
Scholar, Program in Science, Technology and Society, Massachusetts Institute
of Technology since 1985. Mrs. Conway was President of Smith College from
1975 to 1985. She was Vice President, Internal Affairs, University of Toronto,
from 1973 to 1975 and a member of its graduate faculty from 1971 to 1975.
She has served as a member of the Harvard University Board of Overseers
and The Conference Board and as a trustee of Hampshire College, Northfield
Mt. Hermon School and The Clarke School for the Deaf. Mrs. Conway is a director
of Merrill Lynch & Co., Inc. and Nike, Inc. and the former Chairman
of Lend Lease Corporation. She is also a trustee of The Knight Foundation.
Director since 1984
|
|
|
|
Ronald E. Ferguson, 62 |
|
Consultant
to General Re Corporation since 2002. Mr. Ferguson served as Chairman of
General Re Corporation from 1987 until 2002 and Chief Executive Officer
from 1987 until 2001. Prior to joining General Re in 1969, Mr. Ferguson
worked for the Kemper Insurance Group from 1965 to 1969 and served with
the U.S. Public Health Service from 1966 to 1968. Mr. Ferguson is a director
of Kölnische Rückversicherungs Gesellschaft AG (Cologne Re) and
The Hartford Financial Services Group, Inc. He is a Fellow of the Casualty
Actuarial Society and the American Academy of Actuaries.
Director since 1987
|
8
Carlos M. Gutierrez, 50 |
|
Chairman
of the Board and Chief Executive Officer of Kellogg Company since April
2000. Mr. Gutierrez also was President of Kellogg from 1998 to 2003. Mr.
Gutierrez joined Kellogg de Mexico in 1975 and became its General Manager
in 1984. He was promoted to Vice President of Kellogg Company and Executive
Vice President of Sales and Marketing, Kellogg USA in 1990, General Manager
of Kellogg USA Cereal Division in 1993 and Executive Vice President of Kellogg
Company and President, Kellogg Asia-Pacific in 1994. He became President
and Chief Operating Officer in 1998, a director in January 1999 and President
and Chief Executive Officer in April 1999. Mr. Gutierrez is a member of
the Board of Directors of Grocery Manufacturers of America and a trustee
of the W.K. Kellogg Foundation Trust.
Director since 2002
|
|
|
|
Ellen M. Hancock, 60 |
|
Former
Chairman and Chief Executive Officer of Exodus Communications, Inc., a computer
network and Internet systems company, March 1998 to September 2001. From
July 1996 to July 1997, Mrs. Hancock was Executive Vice President, Research
and Development, Chief Technology Officer of Apple Computer Inc. She previously
was Executive Vice President and Chief Operating Officer, National Semiconductor.
Prior to joining National Semiconductor in 1995, she was Senior Vice President
and Group Executive at IBM. Mrs. Hancock is a director of Aetna, Electronic
Data Systems Corporation and WatchGuard Technologies, Inc. She is also a
trustee of Marist College and Santa Clara University and a director of the
Pacific Council of International Policy.
Director since 1988
|
|
|
|
David W. Johnson, 71 |
|
Chairman
Emeritus of Campbell Soup Company. Mr. Johnson began his business career
as a management trainee at Colgate Australia in 1959 and after a series
of promotions became General Manager of Colgate's South African subsidiary
in 1967. From 1972 to 1982, Mr. Johnson held several senior positions with
Warner-Lambert. In 1982, Mr. Johnson became President and Chief Executive
Officer of Entenmann's, Inc. From 1987 to 1989, he variously served as Chairman,
Chief Executive Officer and President of Gerber Products Company. Mr. Johnson
was Chairman of Campbell Soup Company from 1993 to 1999 and its President
and Chief Executive Officer from January 1990 to July 1997 and also from
March 2000 to January 2001. Mr. Johnson serves on the Council for the University
of Chicago's Graduate School of Business.
Director since 1991
|
|
|
|
Richard J. Kogan, 62 |
|
Retired
as President and Chief Executive Officer of Schering-Plough Corporation
in April 2003. Mr. Kogan was also Chairman of Schering-Plough Corporation
from 1998 until 2002. He joined Schering-Plough as Executive Vice President,
Pharmaceutical Operations in 1982 and became President and Chief Operating
Officer in 1986 and President and Chief Executive Officer in 1996. Mr. Kogan
is also a director of The Bank of New York Company. He serves on the boards
of St. Barnabas Corporation & Medical Center and New York University,
and is a member of the Council on Foreign Relations.
Director since 1996
|
|
|
|
9
Delano E. Lewis, 65 |
|
Former
U.S. Ambassador to South Africa, December 1999 to July 2001. Mr. Lewis served
as the Chief Executive Officer and President of National Public Radio from
1994 to 1998. From 1988 through 1993, Mr. Lewis was the President and Chief
Executive Officer of Chesapeake & Potomac Telephone Company, which he
joined in 1973. Mr. Lewis has also served on the Peace Corps staff in Africa
and on the staff of the United States Equal Employment Opportunity Commission
and the United States Department of Justice. Mr. Lewis is also a director
of Eastman Kodak Company.
Director from 1991 to 1999 and since 2001 |
|
|
|
Elizabeth A. Monrad, 49 |
|
Executive
Vice President and Chief Financial Officer of TIAA-CREF since July 2003.
Previously, Ms. Monrad was the Chief Financial Officer of General Re Corporation
and a member of its Board of Directors and Executive Committee. Prior to
joining General Re in 1992, she was an audit partner with Coopers &
Lybrand in Boston. Ms. Monrad has served as a member of the Financial Institutions
Expert Panel of the American Institute of Certified Public Accountants and
as Chairman of the Accounting Committee of the Reinsurance Association of
America. She serves on the Dean's Advisory Council of the MIT Sloan School
of Management.
Director since 2004 |
Other
Information Regarding Directors
In
the ordinary course of business, General Re Corporation, its subsidiaries and
its parent company, Berkshire Hathaway, Inc., make portfolio investments and
may from time to time hold securities of the Company. Mr. Ferguson, a consultant
to and the former Chairman and Chief Executive Officer of General Re Corporation,
disclaims any beneficial ownership of these securities. In the ordinary course
of business, the TIAA-CREF group of companies and funds may from time to time
hold securities of the Company. Ms. Monrad, the Chief Financial Officer of TIAA-CREF,
disclaims any beneficial ownership of these securities. Mrs. Hancock resigned
as Chairman of the Board and Chief Executive Officer of Exodus Communications,
Inc. on September 4, 2001. Exodus filed a voluntary petition under Chapter 11
of the federal bankruptcy laws on September 26, 2001. On September 9, 2003,
Mr. Kogan and Schering-Plough Corporation, of which Mr. Kogan is the former
Chairman and CEO, entered into a settlement with the SEC to resolve issues arising
from the SEC's inquiry into certain meetings by the company with investors.
Without admitting or denying any allegations of the SEC, Mr. Kogan agreed in
connection with the settlement not to commit any future violations of Regulation
FD and related securities laws.
10
Communications
to the Board of Directors
Stockholders
and other interested parties are encouraged to communicate directly with the
Company's independent directors by sending an e-mail to directors@colpal.com
or by writing to Directors, c/o Office of the General Counsel, Colgate-Palmolive
Company, 300 Park Avenue, 11th Floor, New York, NY 10022-7499. Under
procedures established by the Company's independent directors, each letter and
e-mail sent in accordance with the above instructions will be automatically
sent to all of the independent directors and copies will be provided to the
General Counsel and the Office of the Chairman.
Stockholders
and other interested parties may also communicate with individual independent
directors and committee chairs by writing to them at the above mailing address,
in care of the Office of the General Counsel, and at the following e-mail addresses:
|
Independent
Directors: |
|
E-mail
Addresses: |
|
Jill
K. Conway |
|
director_conway@colpal.com
|
|
Ronald
E. Ferguson |
|
director_ferguson@colpal.com
|
|
Carlos
M. Gutierrez |
|
director_gutierrez@colpal.com
|
|
Ellen
M. Hancock |
|
director_hancock@colpal.com
|
|
David
W. Johnson |
|
director_johnson@colpal.com
|
|
Richard
J. Kogan |
|
director_kogan@colpal.com
|
|
Delano
E. Lewis |
|
director_lewis@colpal.com
|
|
Elizabeth
A. Monrad |
|
director_monrad@colpal.com
|
|
Howard
B. Wentz, Jr. (retiring May 2004) |
|
director_wentz@colpal.com
|
|
|
|
|
|
Committees
of the Board of Directors: |
|
E-mail
Addresses: |
|
Audit
Committee |
|
auditchair@colpal.com
|
|
Finance
Committee |
|
financechair@colpal.com
|
|
Nominating
and Corporate Governance Committee |
|
governancechair@colpal.com
|
|
Personnel
and Organization Committee |
|
compensationchair@colpal.com
|
Similarly,
under procedures established by the Company's independent directors, each letter
and e-mail sent in accordance with the above instructions will be automatically
sent to the individual director or committee chair in question and copies will
be provided to the General Counsel and the Office of the Chairman.
Concerns
and questions relating to accounting, internal accounting controls, financial
policy, risk management or auditing matters are immediately brought to the attention
of the Audit Committee chair and handled in accordance with the procedures established
by the Audit Committee. Under these procedures, the Company's Global Business
Practices function, in conjunction with the Company's Internal Audit and Corporate
Legal departments, addresses these concerns in accordance with the directions
of the Audit Committee chair. The Audit Committee chair approves recommendations
regarding the handling of each matter, oversees any investigations and approves
the disposition of each matter. In the Audit Committee chair's discretion, he
or she may engage outside counsel and other independent advisors.
Concerns
relating to accounting, internal accounting controls and auditing matters may
also be reported to the Global Business Practices function through its telephone,
facsimile and e-mail hotline as follows: 24-hour Hotline: (800) 778-6080 (toll
free from United States, Canada and Puerto Rico) or (212) 310-2330 (collect
from all other locations); e-mail: business_practices@colpal.com; and facsimile
number: (212) 310-2371.
Colgate
policy prohibits the Company from retaliating against any individual who provides
information to the directors. Concerns may be submitted to the directors on
an anonymous basis through their postal address or through the 24-hour hotline
numbers maintained by Global Business Practices. If requested, Colgate will
endeavor to keep information submitted confidential, subject to the need to
conduct an effective investigation and take appropriate action.
Director
Attendance at Annual Meetings
It
is the Company's policy that all members of the Board of Directors should attend
the Company's Annual Meeting of Stockholders, unless extraordinary circumstances
prevent a director's attendance. All of the Company's directors attended the
2003 Annual Meeting of Stockholders.
11
Committees
of the Board of Directors
The
Board of Directors has four standing committees: the Audit Committee, the Finance
Committee, the Nominating and Corporate Governance Committee and the Personnel
and Organization Committee (the ''P&O Committee''). The members and responsibilities
of these committees are set forth below. The committee charters are available
on the Company's website at www.colgate.com
Committee
Membership (* indicates Chair and ** indicates
Deputy Chair)
Audit
Committee
|
|
Finance
Committee
|
|
Nominating
and Corporate
Governance Committee
|
|
P&O
Committee
|
Jill
K. Conway
Ronald E. Ferguson*
Carlos M. Gutierrez**
Ellen M. Hancock
Howard B. Wentz, Jr. |
|
Ronald
E. Ferguson
Carlos M. Gutierrez
Ellen M. Hancock**
Richard J. Kogan
Reuben Mark
Howard B. Wentz, Jr.* |
|
Jill
K. Conway
David W. Johnson*
Delano E. Lewis**
Howard B. Wentz, Jr.
|
|
Jill
K. Conway*
Ronald E. Ferguson
Carlos M. Gutierrez
David W. Johnson
Richard J. Kogan**
Delano E. Lewis |
Audit
Committee
The
Audit Committee assists the Board of Directors in its oversight of management's
fulfillment of its financial reporting and disclosure responsibilities and its
maintenance of an appropriate internal controls system. It also appoints the
Company's independent auditors, subject to ratification by stockholders, and
oversees the activities of the Company's Internal Audit function and the Global
Business Practices function. All members of the Audit Committee are independent
directors. The Board of Directors, in its business judgment, has determined
that all members of the Audit Committee are ''independent,'' as required by
the Securities and Exchange Act of 1934, as amended, the applicable listing
standards of the NYSE and Colgate's own, stricter, director independence standards.
The
Audit Committee met four times during 2003 and, in addition, members of the
Committee also reviewed and discussed each quarterly earnings press release
prior to its announcement. To ensure independence, the Audit Committee also
met separately on four occasions with the Company's independent auditors, internal
auditor and other members of management.
Finance
Committee
The
Finance Committee oversees the financial policies and practices of the Company,
reviews the budgets of the Company and makes recommendations to the Board on
financial and strategic matters. It also oversees the Company's finance, treasury
and related functions. The Finance Committee met four times during 2003. With
the exception of Mr. Mark, all members of the Finance Committee are independent
directors.
Nominating
and Corporate Governance Committee
The
Nominating and Corporate Governance Committee recommends nominees for the Board
of Directors and develops and implements formal Board self-evaluation procedures.
It also makes recommendations to the Board regarding Board and committee structure,
corporate governance and director compensation. The Nominating and Corporate
Governance Committee met three times during 2003. All members of the Nominating
and Corporate Governance Committee are independent directors.
12
Personnel
and Organization Committee
The
P&O Committee oversees the organizational, personnel, compensation and benefits
policies and practices of the Company. It reviews the compensation of executive
officers and recommends to the independent directors the compensation of the
CEO. It also administers the stock option plans of the Company, the Executive
Incentive Compensation Plan and the Executive Severance Plan and oversees the
Company's charitable giving and other social responsibility programs. The P&O
Committee met five times during 2003. All members of the P&O Committee are
independent directors.
Nominating
and Corporate Governance Committee Report
The
Nominating and Corporate Governance Committee recommends nominees for the Board
of Directors, among other responsibilities. A copy of the charter of the Nominating
and Corporate Governance Committee, which describes this and other responsibilities
of the committee, is available on the Company's website at www.colgate.com.
The Board has determined that each member of the Nominating and Corporate Governance
Committee is independent, as independence for nominating committee members is
defined in the NYSE listing standards and in Colgate's own, stricter, director
independence standards.
The
Board selects new director candidates based on the recommendation of the Nominating
and Corporate Governance Committee. The Nominating and Corporate Governance
Committee identifies, screens and recruits potential candidates for membership
on the Board of Directors, taking into account the needs of the Company and
the Board at the time.
On
recommendation of the Nominating and Corporate Governance Committee, the Board
has adopted a written statement of the criteria for Board membership, which
is used by the committee in evaluating individual director candidates. This
statement outlines the qualities needed for Board membership, including experience
in business, education and public service fields, international experience,
educational achievement, strong moral and ethical character and diversity. In
addition, prospective directors must satisfy the Company's director independence
standards and be willing and able to devote sufficient time to discharge their
duties. A copy of Colgate's ''Independent Board Candidate Qualifications'' is
contained in Appendix C.
The
Nominating and Corporate Governance Committee will consider director candidates
recommended by stockholders, evaluating them in the same manner in which the
committee evaluates candidates recommended by others. Such recommendations should
be made in writing to the Nominating and Corporate Governance Committee or the
Company's Secretary and should include a description of the qualifications of
the proposed candidate. The Nominating and Corporate Governance Committee will
also consider whether to nominate any person nominated by a stockholder in accordance
with the information and timely notice requirements of the Company's By-Laws
relating to stockholder nominations as described in ''Other Information—Nominations
for Director'' on page 47 below. The Nominating and Corporate Governance
Committee approved nine director nominees for inclusion on the Company's proxy
card for the 2004 Annual Meeting, eight of whom are standing for re-election.
Ms. Monrad, who joined the Board in February 2004, was recommended by an independent
director.
13
Audit
Committee Report
The
Audit Committee is comprised of five independent directors. The Board of Directors
has determined that it would be desirable for all Audit Committee members to
be ''audit committee financial experts'' as that term is defined by the SEC.
The Board has conducted an inquiry into the qualifications and experience of
each member of the Audit Committee, and has determined that they each meet the
SEC's criteria for audit committee financial experts.
The
Audit Committee assists the Board of Directors in its oversight of the Company's
financial statements and reporting processes. A copy of the charter of the Audit
Committee, which describes this and other responsibilities of the committee
and was most recently updated in March 2003, is available on the Company's website
at www.colgate.com. Management has the direct and primary responsibility for
the financial statements and the reporting processes, including the Company's
systems of internal controls. The independent auditors are responsible for auditing
the annual financial statements prepared by management and expressing an opinion
as to whether those financial statements conform with accounting principles
generally accepted in the United States of America.
The
Audit Committee appointed PricewaterhouseCoopers LLP to audit the Company's
financial statements for the year ended 2003. The Audit Committee met four times
in 2003 and, in addition, members of the Committee also reviewed and participated
in discussions regarding the Company's quarterly earnings press releases. The
Audit Committee reviewed and discussed the audited financial statements with
management and the independent auditors together and separately. These discussions
and reviews included the reasonableness of significant judgments, significant
accounting policies (including critical accounting policies), the auditors'
assessment of the quality, not just acceptability, of the Company's accounting
principles and such other matters as are required to be discussed with the Audit
Committee under generally accepted auditing standards. In addition, the Audit
Committee has received the written disclosures and the letter required by Independence
Standards Board Standard No. 1, and has discussed with the independent
auditors the auditors' independence from management and the Company.
Based
upon the review and discussions described in this report, the Audit Committee
recommended to the Board of Directors that the audited financial statements
be accepted and included in the Company's Annual Report on Form 10-K for
the year ended December 31, 2003 to be filed with the SEC.
The
foregoing report has been submitted by the members of the Audit Committee: Ronald
E. Ferguson (Chair), Carlos M. Gutierrez (Deputy Chair), Jill K. Conway, Ellen
M. Hancock and Howard B. Wentz, Jr.
14
Compensation
of Directors
In
2003, each independent director (that is, all directors except Mr. Mark) received
the following compensation:
|
Annual
Fee |
|
2,600
shares of Common Stock |
|
Meeting
Fees |
|
$1,000
for each Board or committee meeting attended |
|
Committee Chairperson Fees |
|
$3,000
for the chair of each committee
$1,500 for the deputy chair of each committee |
|
Stock
Option Grant |
|
Options
to purchase 4,000 shares of Common Stock* |
|
Expenses
and Benefits |
|
Reimbursement
of travel and related expenses incurred in attending meetings; Life and
travel/accident insurance; and Matching Gifts Program to schools and other
qualified organizations |
|
|
|
Mr.
Mark does not receive any compensation or fees for serving on the Board
of Directors or any Board committee. |
|
|
* |
Mrs.
Hancock also received 2,399 reload options that were granted pursuant
to the Accelerated Ownership
Feature of the Non-Employee Director Stock Option Plan. The Accelerated
Ownership Feature, which was discontinued in 2003, is described in footnote 4
on page 22.
|
Deferral
of Fees
Pursuant
to the Stock Plan for Non-Employee Directors (the ''Director Stock Plan''),
directors may elect to defer all or a part of their annual stock compensation.
Deferred stock compensation is credited to a stock unit account, the value of
which reflects changes in the market price of the Common Stock and dividends
paid. The directors also may elect to receive cash in lieu of up to 25% of the
shares of Common Stock granted and not deferred under the Director Stock Plan
solely for the purpose of satisfying related tax obligations.
Directors
may also elect to defer all or a part of their cash compensation for committee
chairperson and meeting fees under the Restated and Amended Deferred Compensation
Plan for Non-Employee Directors. As with the Director Stock Plan, deferred fees
are credited to a stock unit account, the value of which reflects changes in
the market price of the Common Stock and dividends paid. Under both plans, distributions
are made in shares of Common Stock in annual installments or by lump sum on
the date chosen by the director.
The
table included in ''Stock Ownership of Directors and Executive Officers'' on
page 16 includes information concerning directors who have elected to defer
their fees.
Election
to Purchase Stock
Directors
may elect to purchase Common Stock with all or a portion of their cash compensation
for committee chairperson and meeting fees. Shares of Common Stock that represent
committee chairperson fees are purchased at the beginning of the year, and shares
that represent meeting fees are purchased after the end of the year. In both
cases, directors purchase shares on the third business day following the announcement
of the Company's annual earnings. In 2003, Ellen M. Hancock purchased 437 shares
of Common Stock using this procedure.
15
STOCK
OWNERSHIP
At
the close of business on March 9, 2004, there were 532,902,996 shares of Common
Stock and 4,398,669 shares of Series B Convertible Preference Stock outstanding
and entitled to vote.
Stock
Ownership of Directors and Executive Officers
Directors
and executive officers of the Company own significant amounts of Company stock.
The Board recently formalized this practice, adopting stock ownership guidelines
that require directors and officers to own Company stock or stock units equal
in value to a multiple of their annual compensation. Under these guidelines,
independent directors are required to own stock equal to five times their annual
fee and executive officers of the Company are required to own stock equal in
value to between two and five times their salary.
The
following table shows the beneficial ownership of Common Stock and Series B
Convertible Preference Stock of each director, each of the Named Officers appearing
in the Summary Compensation Table on page 21 and the directors and executive
officers (including the Named Officers) as a group. ''Beneficial ownership''
as used above means more than ''ownership'' as that term is commonly used. For
example, a person ''beneficially'' owns Colgate stock not only if he or she
holds it directly, but also if he or she has (or shares) the power to vote or
sell the stock indirectly (for example, through a relationship, a position as
a director or trustee or a contract or understanding). Beneficial ownership
also includes shares a person has the right to acquire within 60 days, for example,
through the exercise of a stock option.
|
|
|
Common
Stock
|
|
|
|
|
|
|
|
Amount
and Nature of
Beneficial Ownership1,2 |
|
Series
B Convertible
Preference
Stock (ESOP) |
|
|
|
Name
of
Beneficial Owner |
|
Directly
Owned3 |
Exercisable
Options4 |
Common
Stock Units5 |
Amount
and Nature of
Beneficial Ownership2,6 |
|
Reuben
Mark |
|
|
5,621,956 |
|
|
|
5,200,000 |
|
|
|
—
|
|
|
|
5,144
|
|
|
|
William
S. Shanahan7 |
|
|
190,181 |
|
|
|
1,730,696 |
|
|
|
— |
|
|
|
4,028
|
|
|
|
Lois
D. Juliber |
|
|
383,853 |
|
|
|
643,415 |
|
|
|
— |
|
|
|
2,297
|
|
|
|
Javier
G. Teruel |
|
|
202,775 |
|
|
|
417,464 |
|
|
|
— |
|
|
|
2,347 |
|
|
|
Ian
M. Cook |
|
|
86,802 |
|
|
|
340,199 |
|
|
|
— |
|
|
|
2,598
|
|
|
|
Jill
K. Conway8 |
|
|
10,644 |
|
|
|
22,546 |
|
|
|
19,535 |
|
|
|
— |
|
|
|
Ronald
E. Ferguson9 |
|
|
59,495 |
|
|
|
25,507 |
|
|
|
43,764 |
|
|
|
— |
|
|
|
Carlos
M. Gutierrez10 |
|
|
See
column 3/
note 10 below |
|
|
|
3,999 |
|
|
|
7,930 |
|
|
|
— |
|
|
|
Ellen
M. Hancock11 |
|
|
26,594 |
|
|
|
16,868 |
|
|
|
25,422 |
|
|
|
— |
|
|
|
David
W. Johnson |
|
|
37,754 |
|
|
|
31,999 |
|
|
|
6,587 |
|
|
|
— |
|
|
|
Richard
J. Kogan |
|
|
25,712 |
|
|
|
27,999 |
|
|
|
— |
|
|
|
— |
|
|
|
Delano
E. Lewis |
|
|
6,801 |
|
|
|
6,665 |
|
|
|
6,569 |
|
|
|
— |
|
|
|
Elizabeth
A. Monrad12 |
|
|
4,833 |
|
|
|
—
|
|
|
|
— |
|
|
|
— |
|
|
|
Howard
B. Wentz, Jr.13 |
|
|
74,142 |
|
|
|
11,999 |
|
|
|
32,638 |
|
|
|
— |
|
|
|
All
directors and executive
officers as a group (29 persons) |
|
|
7,951,187
|
|
|
|
10,724,020 |
|
|
|
142,445 |
|
|
|
40,858
|
|
|
|
1 |
|
Information
about Common Stock holdings is as of March 9, 2004, except for Ms. Monrad's
holdings, which include 2,383 shares that she will receive in April 2004,
representing the pro-rated portion of the annual fee for 2004 that all other
independent directors received in February. Unless stated otherwise in these
footnotes, each person named in the table owns his or her shares directly
and has sole voting and investment power over such shares. |
|
(Footnotes
continue on the following page.) |
16
2 |
|
Each
person named in the table owns less than 1% of the outstanding Common Stock
and Series B Convertible Preference Stock, except for Mr. Mark,
who owns 2.01% of the outstanding Common Stock. The directors and executive
officers as a group own 3.44% of the outstanding Common Stock and less than
1% of the outstanding Series B Convertible Preference Stock. |
|
|
|
3 |
|
Includes
shares of restricted stock that were outstanding as of December 31,
2003 and that vested on March 1, 2004. |
|
|
|
4 |
|
As
of March 9, 2004, the record date for the Annual Meeting, a total of 39,379,426
options were outstanding under the Company's stock option plans and 13,953,950
shares were available for future grants. |
|
|
|
5 |
|
Includes
Common Stock units credited to one or more of the following accounts: (i) a
deferred account under the Director Stock Plan; (ii) a deferred account
under the Restated and Amended Deferred Compensation Plan for Non-Employee
Directors; and (iii) an account representing the accrued value under
the Pension Plan for Outside Directors that was terminated as of December 31,
1996. In each case, the holder of Common Stock units has no voting or investment
power over such units. |
|
|
|
6 |
|
Information
about holdings of Series B Convertible Preference Stock is as of March 9,
2004. The Company issues Series B Convertible Preference Stock to a trustee
acting on behalf of the Company's Savings and Investment Plan. Employees
who participate in this plan, including the Named Officers appearing in
the table above, have voting power over such shares, subject to the right
of the plan trustee to vote shares if a participant fails to do so. Participants
have no investment power over such shares until they are distributed or
diversified at the participant's election in accordance with the terms of
the plan. |
|
|
|
7 |
|
Mr.
Shanahan's holdings include 1,086 shares owned by the Shanahan Family
Foundation, as to which he disclaims beneficial ownership. |
|
|
|
8 |
|
Mrs.
Conway's holdings are owned by the Jill K. Conway Trust. |
|
|
|
9 |
|
Mr.
Ferguson's holdings include 9,600 shares of Common Stock owned by the Ferguson
Family Foundation, as to which he disclaims beneficial ownership, and 12,381
shares owned jointly with his spouse. |
|
|
|
10 |
|
Mr.
Gutierrez, who became a director in January 2002, has elected to defer all
of his stock compensation under the Director Stock Plan. This compensation
is reflected in the table under ''Common Stock Units.'' As described in
''Deferral of Fees'' on page 15, deferred fees are credited to a stock
unit account, the value of which reflects changes in the market price of
the Common Stock and dividends paid. New directors have five years to meet
the Company's stock ownership guidelines. |
|
|
|
11 |
|
Mrs.
Hancock's holdings include 800 shares of Common Stock owned jointly with
her spouse. |
|
|
|
12 |
|
Ms.
Monrad's holdings include (i) 2,383 shares of Common Stock that she
will receive in April 2004, representing the pro-rated portion of the annual
fee for 2004 that all other independent directors received in February and
(ii) 250 shares of Common Stock owned by her children. Ms. Monrad's
holdings do not include 500 shares of Common Stock owned by her spouse,
as to which she disclaims beneficial ownership. As noted above, new directors
have five years to meet the Company's stock ownership guidelines. |
|
|
|
13 |
|
Mr.
Wentz's holdings do not include 1,200 shares of Common Stock held by his
spouse, as to which he disclaims beneficial ownership. |
17
Stock
Ownership of Certain Beneficial Owners
The
following table sets forth information regarding persons or groups known to
the Company to be beneficial owners of more than 5% of the Company's outstanding
Common Stock.
|
Name
and Address of Beneficial Owner |
|
Number
of Shares
Beneficially Owned as of
December 31, 2003 |
|
Percent
of
Common Stock
Outstanding as of
December 31, 2003 |
|
|
LaSalle
Bank National Association
(as trustee of the Colgate-Palmolive Company
Employee Stock Ownership Trust)1
135 South LaSalle Street
Chicago, IL 60603 |
|
|
38,239,7752 |
|
|
|
6.7% |
3 |
|
|
FMR
Corp.
82 Devonshire Street
Boston, MA 02109 |
|
|
45,494,8394 |
|
|
|
8.5%
|
|
|
|
1 |
|
LaSalle
Bank National Association (the ''Trustee'') is the trustee of the Colgate-Palmolive
Company Employee Stock Ownership Trust (the ''Trust''). |
|
|
|
2 |
|
On
a Schedule 13G/A filed with the SEC on February 11, 2004, the Trustee
reported that, as of December 31, 2003, in its capacity as Trustee,
it beneficially owned 38,239,775 shares of Common Stock. According to the
Schedule 13G/A, all of the shares are held by it in a fiduciary capacity
for the benefit of third parties. None of the interests of any of those
third parties relates to more than five percent of the Company's outstanding
Common Stock. The Trustee reported that the 38,239,775 shares were held
as follows: |
|
|
|
|
|
|
|
• |
|
1,859,044
shares of Common Stock were held by it as Trustee for the Trust; |
|
|
|
|
|
|
|
• |
|
36,052,160
shares of Common Stock were issuable upon the conversion of the Company's
Series B Convertible Preference Stock, held as Trustee for the Trust.
(The Trustee holds 4,506,520 shares of Series B Convertible Preference
Stock, each of which is convertible into eight shares of Common Stock, 1,676,597
shares of which have been allocated to accounts of participants in the Company's
Employee Stock Ownership Plan (the ''ESOP'') and 2,829,923 shares of which
were unallocated); and |
|
|
|
|
|
|
|
• |
|
328,571
shares of Common Stock held in a fiduciary capacity for the benefit of third
parties unrelated to the ESOP. |
|
|
|
|
|
For
information regarding the voting of shares allocated to ESOP Participants,
please see ''Voting Procedures—Voting by Employees Participating in
the Company's Savings and Investment Plan'' on page 3. The Trustee
will vote unallocated shares in the same proportion in which allocated shares
are voted. |
|
|
|
3 |
|
In
its Schedule 13G/A, the Trustee did not indicate the basis for its calculation.
The Company had 533,697,177 shares of Common Stock outstanding at December 31,
2003. On that basis, the Trustee would have been the beneficial owner of
7.2% of the outstanding shares. |
|
|
|
4 |
|
According
to a Schedule 13G/A, dated February 16, 2004, filed with the SEC jointly
by FMR Corp., Edward C. Johnson 3d, the Chairman of FMR Corp., and Abigail
P. Johnson, a director of FMR Corp., as of December 31, 2003: (i) Fidelity
Management and Research Company (''Fidelity''), a wholly-owned subsidiary
of FMR Corp., was the beneficial owner of 43,589,659 shares of Common Stock
in its capacity as investment adviser to various registered investment companies
(the ''Fidelity Funds'') (the power to vote such shares resides solely with
the trustees of the Fidelity Funds, while the power to dispose of such shares
resides with Mr. Johnson, FMR Corp., through its control of Fidelity, and
the Fidelity Funds); (ii) Fidelity Management Trust Company (''Fidelity
Management''), a bank that is wholly-owned by FMR Corp., was the beneficial
owner of 1,681,864 shares of Common Stock (the power to dispose of such
shares, |
|
(Footnotes
continue on the following page.) |
18
|
and
the power to vote 1,470,364 of such shares, resides with Mr. Johnson
and FMR Corp., through its control of Fidelity Management); (iii) Strategic
Advisers, Inc., an investment adviser that is wholly-owned by FMR Corp.,
was the beneficial owner of 15,896 shares of Common Stock; and (iv) Fidelity
International Limited, an investment advisor of which Mr. Johnson is
chairman, but which is managed independently from FMR Corp., was the beneficial
owner of 207,420 shares of Common Stock. |
Compliance
with Section 16(a) Beneficial Ownership Reporting
The
Securities Exchange Act of 1934 requires the Company's directors, executive
officers and any persons owning more than 10% of a class of the Company's stock
to file reports with the SEC and the NYSE regarding their ownership of the Company's
stock and any changes in such ownership. Based on the Company's review of copies
of these reports and officer and director certifications, the Company's executive
officers and directors complied with their filing requirements for 2003, except
that William S. Shanahan, President, inadvertently failed to report in a timely
manner a purchase of 100 shares of Common Stock by his spouse in May 2003.
Also, due to a systems failure which has now been corrected, the Company failed
to timely advise Ian M. Cook, Executive Vice President, of shares automatically
withheld by the Company to pay taxes in connection with the vesting of restricted
shares in early January 2004. Forms 4 for Messrs. Shanahan and Cook that reported
these transactions were filed in June 2003 and mid-January 2004, respectively.
19
STOCK
PRICE PERFORMANCE GRAPHS
The
graphs shown on this page compare cumulative total stockholder returns on the
Common Stock against the S&P Composite-500 Stock Index and a peer company
index for a ten-year period and a five-year period each ending December 31,
2003.
The
companies included in the peer company index are consumer products companies
that have both domestic and international businesses. These companies are: Avon
Products, Inc., The Clorox Company, The Gillette Company, Kimberly-Clark Corporation,
The Procter & Gamble Company and Unilever (N.V. and plc). The Comparison
Group discussed in the P&O Committee Report on Executive Compensation, which
appears later in this Proxy Statement, includes other industrial companies and
consumer products companies for reasons discussed in the report.
Ten-Year
Stock Price Performance Graph
600
500
400
300
200
100
0
1993
100
100
100
1994
104
101
111
1995
119
139
150
1996
160
171
197
1997
259
229
272
1998
331
294
321
Colgate-Palmolive
Peer
Group
S&P
500
1999
469
356
316
2000
471
323
285
2001
426
285
279
2002
392
222
294
2003
381
286
345
S&P
500
Peer
Group
Colgate-Palmolive
D
O
L
L
A
R
S
Five-Year
Stock Price Performance Graph
200
180
160
140
120
100
80
60
40
20
0
1998
1999
2000
2001
2002
2003
100
100
Colgate-Palmolive
S&P
500
Peer
Group
100
142
121
99
142
110
89
129
97
87
118
76
92
115
97
108
D
O
L
L
A
R
S
Colgate-Palmolive
Peer
Group
S&P
500
20
EXECUTIVE
COMPENSATION
Summary Compensation Table
The
following table shows the compensation of the Chief Executive Officer and the
four other most highly compensated executive officers of the Company (the ''Named
Officers'') for 2003, 2002 and 2001.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Long-Term
Compensation
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual
Compensation |
|
Awards |
|
Payouts |
|
|
|
|
|
|
|
|
|
|
|
(a) |
|
(b) |
|
(c) |
|
(d) |
|
(e) |
(f) |
|
(g) |
(h) |
|
(i) |
|
|
Name
and
Principal Position |
|
Year |
|
Salary($) |
|
Bonus($)1 |
|
Other
Annual
Compen-
sation($)2 |
Restricted
Stock
Awards
($)3 |
|
Securities
Underlying
Options(#)4 |
LTIP
Payouts($) |
|
All
Other
Compen-
sation($)5 |
|
|
Reuben
Mark |
|
|
2003 |
|
|
|
1,657,000 |
|
|
|
3,393,120 |
|
|
|
— |
|
|
|
5,037,459 |
|
|
|
—6
|
|
|
|
— |
|
|
|
308,323
|
|
|
Chairman
of the Board and |
|
|
2002 |
|
|
|
1,572,975 |
|
|
|
3,299,861 |
|
|
|
— |
|
|
|
5,742,944 |
|
|
|
—6
|
|
|
|
— |
|
|
|
287,558
|
|
|
Chief
Executive Officer |
|
|
2001 |
|
|
|
1,462,375 |
|
|
|
3,475,191 |
|
|
|
— |
|
|
|
6,177,133 |
|
|
|
—6
|
|
|
|
— |
|
|
|
286,158
|
|
|
|
William
S. Shanahan |
|
|
2003 |
|
|
|
1,449,500 |
|
|
|
2,984,897 |
|
|
|
— |
|
|
|
924,077 |
|
|
|
405,527 |
|
|
|
— |
|
|
|
271,818
|
|
|
President |
|
|
2002 |
|
|
|
1,342,475 |
|
|
|
2,816,861 |
|
|
|
— |
|
|
|
1,211,596 |
|
|
|
445,979 |
|
|
|
— |
|
|
|
254,230
|
|
|
|
|
|
2001 |
|
|
|
1,235,875 |
|
|
|
2,927,091 |
|
|
|
— |
|
|
|
1,074,244 |
|
|
|
556,289 |
|
|
|
— |
|
|
|
231,122
|
|
|
|
Lois
D. Juliber7 |
|
|
2003 |
|
|
|
729,750 |
|
|
|
1,027,313 |
|
|
|
— |
|
|
|
465,552 |
|
|
|
90,000 |
|
|
|
— |
|
|
|
167,501
|
|
|
Chief
Operating Officer |
|
|
2002 |
|
|
|
697,142 |
|
|
|
997,361 |
|
|
|
— |
|
|
|
1,414,852 |
|
|
|
175,000 |
|
|
|
— |
|
|
|
162,125
|
|
|
|
|
|
2001 |
|
|
|
663,625 |
|
|
|
1,057,089 |
|
|
|
— |
|
|
|
543,206 |
|
|
|
322,192 |
|
|
|
— |
|
|
|
156,192
|
|
|
|
Javier
G. Teruel |
|
|
2003 |
|
|
|
717,417 |
|
|
|
1,027,313 |
|
|
|
— |
|
|
|
509,948 |
|
|
|
90,000 |
|
|
|
— |
|
|
|
160,979
|
|
|
Executive
Vice President |
|
|
2002 |
|
|
|
685,475 |
|
|
|
997,361 |
|
|
|
— |
|
|
|
546,032 |
|
|
|
95,000 |
|
|
|
— |
|
|
|
142,747
|
|
|
|
|
|
2001 |
|
|
|
587,375 |
|
|
|
884,316 |
|
|
|
303,1738 |
|
|
|
384,792 |
|
|
|
90,000 |
|
|
|
— |
|
|
|
137,656
|
|
|
|
Ian
M. Cook |
|
|
2003 |
|
|
|
717,417 |
|
|
|
1,027,313 |
|
|
|
— |
|
|
|
509,948 |
|
|
|
90,000 |
|
|
|
— |
|
|
|
159,491
|
|
|
Executive
Vice President |
|
|
2002 |
|
|
|
675,475 |
|
|
|
997,361 |
|
|
|
— |
|
|
|
546,032 |
|
|
|
95,000 |
|
|
|
— |
|
|
|
142,493
|
|
|
|
|
|
2001 |
|
|
|
562,375 |
|
|
|
839,342 |
|
|
|
— |
|
|
|
680,292 |
|
|
|
199,210 |
|
|
|
— |
|
|
|
125,508
|
|
|
|
|
|
|
1 |
|
Amounts
include bonuses earned for the years indicated, paid during the following
year, consistent with past practice. |
|
|
|
2 |
|
None
of the Named Officers, other than Mr. Teruel who relocated to the U.S. during
2000, received perquisites or other personal benefits in an amount large
enough to require reporting in this column, nor did any of them receive
any other compensation required to be reported in this column. |
|
|
|
3 |
|
The
Company's practice is to make restricted stock awards earned in a particular
year on or before March 15 of the following year. The table shows restricted
stock awards granted for the applicable bonus year, based on a multi-year
measurement period, along with recognition and retention awards that may
have been made during that year. Restricted stock awards generally vest
over a minimum period of three years. Dividend equivalents accrue on the
restricted stock during the vesting period. As of December 31, 2003,
the Named Officers as a group held an aggregate of 724,663 shares of restricted
stock, with a value of $36,269,383 based on the closing market price of
the Common Stock on December 31, 2003. As of March 9, 2004, the
record date for the Annual Meeting, all employees as a group, including
the Named Officers, held an aggregate of 1,370,282 shares of restricted
stock. |
|
|
|
|
|
The
number and value of the shares of restricted stock held by the Named Officers
at December 31, 2003, are as follows: |
|
|
|
|
|
|
|
Named
Officer
|
|
#
of Shares
|
|
$
Value
|
|
Reuben
Mark |
|
|
515,997 |
|
|
$ |
25,825,650
|
|
|
William
S. Shanahan |
|
|
59,955 |
|
|
$ |
3,000,748
|
|
|
Lois
D. Juliber |
|
|
53,734 |
|
|
$ |
2,689,387
|
|
|
Javier
G. Teruel |
|
|
50,111 |
|
|
$ |
2,508,055
|
|
|
Ian
M. Cook |
|
|
44,866 |
|
|
$ |
2,245,543
|
|
(Footnotes
continue on the following page.)
21
4 |
|
Amounts
include reload options granted pursuant to the Accelerated Ownership Feature
of the 1997 Stock Option Plan. This feature, which was discontinued in 2003,
promoted increased employee share ownership by encouraging the early exercise
of options and the retention of shares. Under this feature, if an employee
surrendered shares he or she already owned to pay the exercise price of
a stock option or the related tax withholding, he or she received a reload
option for the same number of shares surrendered. The exercise price of
the reload option was set at the then-current market price, and the reload
option had the same expiration date as the original option. Because the
reload option was for the same number of shares as those surrendered, the
Accelerated Ownership Feature did not increase the total number of shares
and options held by an employee prior to the original option exercise. The
shares received upon exercise of the original stock option in excess of
the number of shares surrendered to pay the exercise price may not be sold
for two years. The Accelerated Ownership Feature of the Non-Employee Director
Stock Option Plan was also discontinued in 2003.
|
|
|
|
|
|
The
number of reload options included in the amounts shown in column (g) for
2003, 2002 and 2001, respectively, are as follows: |
|
|
|
|
|
|
|
|
|
Named
Officer
|
|
2003
|
|
2002
|
|
2001
|
|
Reuben
Mark |
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
William
S. Shanahan |
|
|
135,527 |
|
|
|
145,979 |
|
|
|
271,289
|
|
|
|
Lois
D. Juliber |
|
|
— |
|
|
|
— |
|
|
|
222,192
|
|
|
|
Javier
G. Teruel |
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
Ian
M. Cook |
|
|
— |
|
|
|
— |
|
|
|
79,210
|
|
|
|
|
|
|
|
See
also the 2003 Individual Grants table on page 23.
|
|
|
|
5 |
|
With
the exception of the Supplemental Savings & Investment Plan Company
Match, amounts shown in All Other Compensation, column (i), and detailed
in this footnote are paid pursuant to programs available to all employees.
The dollar amount paid under each such program to the Named Officers in
2003 was as follows:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Named
Officer
|
|
Savings
&
Investment
Plan
Company
Match
|
|
Retiree
Insurance
Account
|
|
Success
Sharing
Account
|
|
Supplemental
Savings &
Investment
Plan
Company
Match
|
|
Value
of
Company-
Paid Life
Insurance
Premiums
|
|
Bonus
and
Income
Savings
Account
|
|
Reuben
Mark |
|
|
8,610 |
|
|
|
8,740 |
|
|
|
2,500 |
|
|
|
206,130 |
|
|
|
2,604 |
|
|
|
79,740
|
|
|
William
S. Shanahan |
|
|
8,610 |
|
|
|
8,740 |
|
|
|
2,500 |
|
|
|
173,625 |
|
|
|
2,604 |
|
|
|
75,740
|
|
|
Lois
D. Juliber |
|
|
8,610 |
|
|
|
6,798 |
|
|
|
2,500 |
|
|
|
68,308 |
|
|
|
2,604 |
|
|
|
78,682
|
|
|
Javier
G. Teruel |
|
|
8,610 |
|
|
|
8,740 |
|
|
|
2,500 |
|
|
|
59,843 |
|
|
|
2,604 |
|
|
|
78,682
|
|
|
Ian
M. Cook |
|
|
8,610 |
|
|
|
8,740 |
|
|
|
2,500 |
|
|
|
58,356 |
|
|
|
2,604 |
|
|
|
78,682
|
|
|
|
|
|
|
The
amounts shown as Savings & Investment Plan Company Match, Retiree Insurance
Account, Success Sharing Account and Bonus and Income Savings Account represent
the value (at the time of allocation) of shares of Series B Convertible
Preference Stock allocated to the Named Officers' accounts under the Savings
and Investment Plan. Premium payments for life insurance were not made pursuant
to split-dollar life insurance arrangements.
|
|
|
|
6 |
|
In
1997, Mr. Mark received a multi-year stock option grant intended to cover
the seven years from 1997 to 2003. Thus Mr. Mark has not received any new
options since 1997. The exercise prices of the 1997 options were set at
premiums ranging from 10% to 70% over the market price of the Common Stock
on the date of grant. In addition, the options would have expired early
unless the price of the Common Stock exceeded certain market levels by certain
dates, which levels have been exceeded.
|
|
|
|
7 |
|
In
addition to the amounts shown above, during 2002 Ms. Juliber was granted
a deferred payment of $600,000 which vested to her as an active employee
on February 1, 2004.
|
|
|
|
8 |
|
This
amount consists of benefits associated with Mr. Teruel's status as an expatriate
employee and his relocation to the U.S. including housing, home leave, moving,
local tax and other related allowances, offset by his payment of hypothetical
taxes to the Company. The amount includes $125,267 in gross-up payments
for tax liabilities incurred on reimbursed relocation-related expenses.
|
22
Stock
Options
The
following table shows information about stock options granted to the Named Officers
in 2003. The table includes both new options granted in 2003 and reload options
granted under the Accelerated Ownership Feature of the Company's 1997 Stock
Option Plan described on page 22 in footnote 4. As noted above, Mr.
Mark did not receive a stock option grant in 2003 in light of the multi-year
stock option grant he received in 1997. For additional information regarding
the multi-year grant, see footnote 6 to the Summary Compensation Table.
The Company did not grant any stock appreciation rights during 2003.
2003
Individual Grants
|
(a) |
|
|
(b) |
|
|
|
(c) |
|
|
|
(d) |
|
|
|
(e) |
|
|
|
(f) |
|
|
|
Executive
Officer
|
|
Number
of
Securities
Underlying
Options
Granted
|
|
%
of Total
Options
Granted to
Employees
in Fiscal
Year
|
|
Exercise
or
Base Price
($/SH)
|
|
Exp.
Date
|
|
Grant
Date
Present
Value ($)2
|
|
|
Reuben
Mark |
|
|
—
|
|
|
|
—
|
|
|
|
—
|
|
|
|
—
|
|
|
|
—
|
|
|
|
William
S. Shanahan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
9/03
Grant1 |
|
|
270,000 |
|
|
|
4.95% |
|
|
|
56.5650 |
|
|
|
9/11/093
|
|
|
|
3,634,119
|
|
|
4/03
Reload Options3 |
|
|
135,527 |
|
|
|
2.48% |
|
|
|
57.3000 |
|
|
|
|
|
|
|
1,860,366
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL |
|
|
405,527 |
|
|
|
7.43% |
|
|
|
|
|
|
|
|
|
|
|
5,494,485
|
|
|
|
Lois
D. Juliber |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
9/03
Grant1 |
|
|
90,000 |
|
|
|
1.65% |
|
|
|
56.5650 |
|
|
|
9/11/09
|
|
|
|
1,211,373
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL |
|
|
90,000 |
|
|
|
1.65% |
|
|
|
|
|
|
|
|
|
|
|
1,211,373
|
|
|
|
Javier
G. Teruel |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
9/03
Grant1 |
|
|
90,000 |
|
|
|
1.65% |
|
|
|
56.5650 |
|
|
|
9/11/09
|
|
|
|
1,211,373
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL |
|
|
90,000 |
|
|
|
1.65% |
|
|
|
|
|
|
|
|
|
|
|
1,211,373
|
|
|
|
Ian
M. Cook |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
9/03
Grant1 |
|
|
90,000 |
|
|
|
1.65% |
|
|
|
56.5650 |
|
|
|
9/11/09
|
|
|
|
1,211,373
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL |
|
|
90,000 |
|
|
|
1.65% |
|
|
|
|
|
|
|
|
|
|
|
1,211,373
|
|
|
|
|
|
|
1 |
|
These
option grants become exercisable in increments of one-third annually commencing
on the first anniversary date of the option grant and become fully exercisable
on the third anniversary date of the grant.
|
|
|
|
2 |
|
Amounts
shown are estimates of the value of the options calculated using the Black-Scholes
option valuation model. The material assumptions and adjustments incorporated
into the model include the exercise price of the option, the estimated option
term until exercise (ranging from four to five years), an interest rate
factor based on the U.S. Treasury rate over the estimated option term (ranging
from 3.2% to 3.7%), a volatility factor based on the standard deviation
of the price of the Common Stock (ranging from 27% to 29%) and a dividend
yield based on the annualized dividend rate per share of Common Stock (2.0%).
The actual value of the options, if any, will depend on the extent to which
the market value of the Common Stock exceeds the price of the option on
the date of exercise. Management believes that the Black-Scholes model was
not developed for the purpose of valuing employee stock options. There can
be no assurance that the amounts shown will approximate the value the executive
officer will actually realize.
|
|
|
|
3 |
|
Includes
the following options received pursuant to the Accelerated Ownership Feature:
58,261 expiring on 7/13/10; and 77,266 expiring on 9/14/10.
|
23
The
following table contains information about the Named Officers' exercises of
stock options during 2003 and the number and value of any unexercised stock
options they held as of December 31, 2003.
2003
Option Exercises and Year-End Values
|
(a) |
|
(b) |
|
(c) |
|
(d) |
|
(e) |
|
|
Executive
Officer |
|
Number
of
Securities
Underlying
Exercised
Options (#) |
|
Value
Realized ($) |
|
Number
of
Securities
Underlying
Unexercised
Options at
FY-End (#)
Exercisable/
Unexercisable |
|
Value
of
Unexercised
In-The-Money
Options at
FY-End ($)
Exercisable/
Unexercisable |
|
|
Reuben
Mark |
|
|
4,000,000 |
1 |
|
|
131,000,480 |
1 |
|
|
5,200,000/
0 |
|
|
|
24,716,172/
0 |
|
|
|
William
S. Shanahan |
|
|
148,649
|
|
|
|
1,117,469
|
|
|
|
1,730,696/
565,000 |
|
|
|
172,251/
0 |
|
|
|
Lois
D. Juliber |
|
|
11,698
|
|
|
|
42,259
|
|
|
|
616,743/
326,673 |
|
|
|
1,320,919/
597,701 |
|
|
|
Javier
G. Teruel |
|
|
10,242
|
|
|
|
10,894
|
|
|
|
390,792/
253,340 |
|
|
|
1,756,484/
815,253 |
|
|
|
Ian
M. Cook |
|
|
— |
|
|
|
— |
|
|
|
323,533/
313,334 |
|
|
|
211,555/
273,248 |
|
|
|
|
|
|
1 |
|
As
previously detailed and disclosed publicly in a Form 4 filed with the SEC,
in January 2003, Mr. Mark exercised expiring stock options granted ten years
earlier. The grant was in lieu of any other new option grants over a five-year
period, and all options granted were at premium exercise prices ranging
from 10% to 80% over the market price of the Common Stock on the date of
grant. Thus, for the options to have resulted in gains for Mr. Mark, the
Colgate Common Stock price had to increase in excess of the applicable price
premium during the term of the options. In addition, the options were subject
to early expiration if the Colgate Common Stock price did not increase by
certain amounts within certain periods of time (60% within six years and
80% within eight years). These levels of price appreciation were reached,
and accordingly the options had a ten-year term. Mr. Mark did not exercise
them until they were due to expire. During the 10-year period the options
were in force (January 13, 1993 to January 7, 2003), Colgate's
Common Stock price increased 286% versus a 114% increase for the S&P
500 and a 175% increase for the peer company group shown on page 20
during the same ten-year period. Mr. Mark paid the exercise price of the
options in Common Stock and has retained all shares received, except those
withheld for taxes.
|
Retirement
Plan
Eligible
employees receive retirement benefits under the Colgate-Palmolive Company Employees'
Retirement Income Plan (the ''Retirement Plan''). Under this plan, benefits
are determined in accordance with one of two formulas: (i) the ''final
average earnings'' formula, the original formula under the Retirement Plan;
or (ii) the Personal Retirement Account (''PRA'') formula, which was added
to the Retirement Plan on July 1, 1989.
All
salaried employees of the Company employed at June 30, 1989 were offered a one-time
election to maintain the Retirement Plan's benefit under the ''final average
earnings'' formula by making monthly contributions of 2% of recognized earnings
(described below in Table A, footnote 1) up to the Social Security
wage base and 4% of recognized earnings in excess of the wage base. Employees
who made this election are entitled at retirement to receive the greater of
24
the
benefit under the ''final average earnings'' formula or the benefit under the
PRA formula. Employees who did not make this election and eligible employees
hired on or after July 1, 1989 are entitled at retirement to receive the
benefit under the PRA formula. All of the Named Officers made this one-time
election in 1989.
The
tables below show the estimated annual retirement benefit payable using these
two formulas. Both tables include payments under the Supplemental Salaried Employees'
Retirement Plan in excess of limitations under the Internal Revenue Code of
1986, as amended. Benefits payable under the Supplemental Salaried Employees'
Retirement Plan are subject to a maximum of 70% of the sum of an individual's
base salary at retirement and bonus for the calendar year immediately preceding
retirement, less benefits payable under the Retirement Plan. Benefits are subject
to an offset for Social Security and certain other benefits.
Final
Average Earnings Formula
Table
A shows the estimated maximum annual retirement benefit payable to employees
(including the Named Officers) retiring in 2004 under the ''final average earnings''
formula of the Retirement Plan. Benefits under this formula are computed by
multiplying ''final average earnings'' by the product of years of service and
1.8%.
TABLE
A
(Expressed in $)
|
|
|
|
|
|
|
Years
of Service2
|
Remuneration1 |
|
15 |
|
20 |
|
25 |
|
30 |
|
35 |
|
40 |
|
45 |
|
|
1,500,000
|
|
405,000
|
|
540,000
|
|
675,000
|
|
810,000
|
|
945,000
|
|
1,080,000
|
|
1,215,000
|
|
|
2,000,000
|
|
540,000
|
|
720,000
|
|
900,000
|
|
1,080,000
|
|
1,260,000
|
|
1,440,000
|
|
1,620,000
|
|
|
2,500,000
|
|
675,000
|
|
900,000
|
|
1,125,000
|
|
1,350,000
|
|
1,575,000
|
|
1,800,000
|
|
2,025,000
|
|
|
3,000,000
|
|
810,000
|
|
1,080,000
|
|
1,350,000
|
|
1,620,000
|
|
1,890,000
|
|
2,160,000
|
|
2,430,000
|
|
|
3,500,000
|
|
945,000
|
|
1,260,000
|
|
1,575,000
|
|
1,890,000
|
|
2,205,000
|
|
2,520,000
|
|
2,835,000
|
|
|
4,000,000
|
|
1,080,000
|
|
1,440,000
|
|
1,800,000
|
|
2,160,000
|
|
2,520,000
|
|
2,880,000
|
|
3,240,000
|
|
|
4,500,000
|
|
1,215,000
|
|
1,620,000
|
|
2,025,000
|
|
2,430,000
|
|
2,835,000
|
|
3,240,000
|
|
3,645,000
|
|
|
5,000,000
|
|
1,350,000
|
|
1,800,000
|
|
2,250,000
|
|
2,700,000
|
|
3,150,000
|
|
3,600,000
|
|
4,050,000
|
|
|
5,500,000
|
|
1,485,000
|
|
1,980,000
|
|
2,475,000
|
|
2,970,000
|
|
3,465,000
|
|
3,960,000
|
|
4,455,000
|
|
|
6,000,000
|
|
1,620,000
|
|
2,160,000
|
|
2,700,000
|
|
3,420,000
|
|
3,780,000
|
|
4,320,000
|
|
4,860,000
|
|
|
1 |
|
Remuneration
equals ''final average earnings,'' which is the average of an individual's
highest ''recognized earnings'' for any three consecutive years during the
ten years immediately preceding retirement. For the Named Officers, ''recognized
earnings'' for 2004 is the sum of (i) the higher of the salary earned
during 2003 (column (c) in the Summary Compensation Table on page 21)
or the annual salary as of January 1, 2004 and (ii) the bonus paid
during 2003 (column (d) in the Summary Compensation Table on page 21).
|
|
|
|
2 |
|
The
years of service credited under the Retirement Plan as of January 1, 2004
for the Named Officers are: Mr. Mark — 40 years 7 months;
Mr. Shanahan — 38 years 5 months; Ms. Juliber —15
years 5 months; Mr. Teruel — 32 years; Mr. Cook — 27
years 10 months. |
PRA
Formula
Table
B shows the estimated annual retirement benefit payable under the PRA formula
for each of the Named Officers based on 2004 recognized earnings. These estimates
assume no future increases in such earnings, an annuity rate of 7.0% and a retirement
age of 65. If a Named Officer were to retire before reaching age 65, the benefit
payable would be reduced substantially based on his or her age at retirement.
25
TABLE
B
|
Named
Officer |
|
Year
Reaching
Age 65 |
|
Amount
of
Level
Annuity ($) |
|
|
Reuben
Mark |
|
|
2004
|
|
|
|
1,140,136
|
|
|
|
William
S. Shanahan |
|
|
2005
|
|
|
|
755,281
|
|
|
|
Lois
D. Juliber |
|
|
2014
|
|
|
|
404,650
|
|
|
|
Javier
G. Teruel |
|
|
2015
|
|
|
|
711,539
|
|
|
|
Ian
M. Cook |
|
|
2017
|
|
|
|
723,344
|
|
|
|
Benefits
under the PRA formula are determined as follows: On July 1, 1989, an account
was established for each eligible person employed on June 30, 1989, with
an opening balance equal to the greater of (i) the value of the pension
then accrued under the ''final average earnings'' formula or (ii) an amount
equal to the sum of the monthly pay-based credits that would have been made
to the employee's account had the PRA always been in effect. Thereafter, monthly
pay-based credits accumulate in the employee's account. These credits equal
a percentage of the employee's monthly recognized earnings determined in accordance
with the following formula:
Years
of Service
|
|
Up
to 1/4 of
Social Security
Wage Base
|
|
Over
1/4 of
Social Security
Wage Base
|
0-9 |
|
|
2.50%
|
|
|
|
3.75%
|
|
10-14 |
|
|
3.00%
|
|
|
|
4.50%
|
|
15-19 |
|
|
4.00%
|
|
|
|
6.00%
|
|
20-24 |
|
|
5.35%
|
|
|
|
8.00%
|
|
25
or more |
|
|
7.50%
|
|
|
|
11.25%
|
|
The
employee's account receives a monthly credit for interest at an annual rate
of 2% over the current six-month Treasury bill rate, adjusted quarterly. This
rate was 2.99% in the first quarter of 2004 and 3.27% in the first quarter of
2003. The Company also establishes PRA accounts for all eligible employees hired
on or after July 1, 1989, which receive monthly credits as described above.
During
2002 the Company granted Ms. Juliber, a mid-career hire with 14 years service
at the time, a pension enhancement which vested to her as an active employee
on February 1, 2004. The estimated annual amount of the pension enhancement
is expected to range from approximately $90,000 to $210,000, assuming targeted
salary increases and bonuses, with the actual amount to be mutually agreed at
the time of Ms. Juliber's retirement based upon matters such as her age at retirement,
eligibility for other pension enhancement programs available to employees and
other relevant factors.
Executive
Severance Plan and Other Arrangements
The
Company has an Executive Severance Plan (the ''Severance Plan''), which the
Board of Directors adopted effective September 14, 1989, and last reapproved
as of June 14, 2001. The Severance Plan will expire on June 30, 2004 unless
renewed by the Board of Directors. The Severance Plan, which is administered
by the P&O Committee, is designed to provide participants with reasonable
compensation if their employment is terminated in certain defined circumstances,
primarily following a change of control of the Company. The P&O Committee
selects participants from among the executive officers and other key personnel
of the Company and has selected the Named Officers, among others, as participants.
In addition to the Severance Plan, the Company has incorporated other arrangements
relating to a change of control in its benefit plans, as described below.
26
Severance
Plan
Under
the Severance Plan, if at any time within two years of a change of control of
the Company (as defined in the Severance Plan) a participant terminates employment
due to an adverse change in the conditions of employment or the Company terminates
the participant's employment, the participant is entitled to receive an amount
equal to (i) between 12 and 36 months of compensation, plus (ii) a
prorated cash bonus under the Executive Incentive Compensation Plan for the
period prior to termination. This amount is paid in a lump sum, unless an outside
accounting firm determines that a lump sum payment under the Severance Plan
would cause the participant to exceed the statutory limit and subject the participant
to tax under Section 4999 of the Internal Revenue Code of 1986, as amended.
In such event, the participant receives a reduced amount that results in net
after-tax payments that are equal to or greater than the amount that would have
been received following payment of the lump sum. If, however, the amount due
under the Severance Plan causes the participant to exceed the statutory limit
by more than 10%, then the participant receives such amount plus a gross-up
payment that is sufficient to satisfy the Section 4999 tax and any related taxes.
No severance payments are required if a participant is terminated for cause,
which is defined as serious willful misconduct likely to result in material
economic damage to the Company. For purposes of (i) above, compensation
means the participant's base salary as of the termination date plus his or her
highest bonus award under the Executive Incentive Compensation Plan within the
last five years.
In
addition, whether or not a change of control has occurred, if the Company terminates
the employment of a Severance Plan participant at its convenience, the Company
must continue to pay the participant's base salary and certain benefits for
a period ranging from nine to 36 months. The Company is not required to make
these payments if it terminates the participant's employment for cause or if
the participant voluntarily terminates his or her employment. The period during
which the Company continues salary and benefits payments ends when the participant
turns 65 or attains 85 years of combined age and service with the Company.
Other
Arrangements
Other
arrangements relating to a change of control in the Company's benefit plans
are as follows. Under the Company's stock option plans, stock options held by
employees that are not yet exercisable become exercisable upon a change of control.
Under the Non-Employee Director Stock Option Plan, stock options held by non-employee
directors that are not yet exercisable become exercisable upon a change of control.
Alternatively, non-employee directors may surrender their options to the Company
in exchange for a payment equal to the difference between the exercise price
of the options and the Common Stock's current value. Restricted stock awards
made under the current Executive Incentive Compensation Plan, which was approved
by stockholders on May 5, 1999, vest as follows: (i) in the case of
performance-based awards, upon a change of control; and (ii) in the case
of all other awards, upon a termination of employment that occurs within two
years of a change of control (as discussed above under ''Severance Plan'').
All restricted stock awards made prior to May 5, 1999 vest upon a change
of control. With respect to the Supplemental Salaried Employees' Retirement
Plan, which is an unfunded plan, the Company has arranged for a letter of credit
that requires the issuing bank to fund the accrued benefits payable under this
plan if the Company refuses to pay these benefits after a change of control.
Funding is to be made by payments to a trust, which payments would be subject
to the claims of the Company's creditors if the Company were to become insolvent.
Compensation
Committee Interlocks and Insider Participation
The
members of the P&O Committee during 2003 were Mrs. Conway and Messrs. Ferguson,
Gutierrez, Johnson, Kogan and Lewis. None of these persons is an employee of
the Company, and none has any direct or indirect material interest in or relationship
with the Company or any of its subsidiaries. None of the executive officers
of the Company has served on the board of directors or compensation committee
of another company at any time during which an executive officer of such other
company served on the Company's Board of Directors or the P&O Committee.
27
P&O
Committee Report on Executive Compensation
Overview
of Compensation Philosophy and Program
The
Company's executive compensation programs are designed to:
|
|
• |
|
Support
the Company's business goals of fostering profitable growth and increasing
shareholder value. |
|
|
|
• |
|
Align
the interests of executives and stockholders through the use of stock-based
compensation plans. |
|
|
|
• |
|
Attract,
retain and motivate high-caliber executives. |
|
|
|
• |
|
Pay
for performance by linking compensation to achievement of established goals
and objectives. |
|
|
|
• |
|
Pay
competitively to recruit and retain the strongest talent. |
The
P&O Committee, which is made up entirely of independent directors, oversees
the Company's compensation practices. It reviews and recommends the compensation
of Reuben Mark, the Chairman and Chief Executive Officer, subject to the approval
of the other independent directors of the Board. In addition, the P&O Committee
reviews and approves, and the Board ratifies, the compensation of the other
executive officers of the Company.
To
help it in its role of overseeing compensation practices, the P&O Committee
makes use of Company resources and also periodically retains the services of
independent compensation consultants to assist in assessing the competitiveness
and appropriateness of the Company's executive compensation program. During
2003, the P&O Committee retained the services of Towers Perrin and Hewitt
& Associates. The Committee is working with Towers Perrin to review the
compensation program for the Chairman and Chief Executive Officer. The P&O
Committee has retained Hewitt & Associates to review Colgate's executive
compensation programs and policies in general.
The
Company measures the competitiveness of its compensation programs against a
comparison group of other leading companies, referred to in this report as the
''Comparison Group.'' The Comparison Group consists primarily of consumer products
companies but also includes other kinds of industrial companies to better represent
the market for executive talent in which the Company competes. The P&O Committee
reviews and approves the companies in the Comparison Group, which are selected
and updated periodically by the Company's Human Resources department based on
the recommendations of independent compensation consultants.
In
addition, the Company designs its compensation programs to preserve the tax
deductibility of compensation paid to executive officers under Section 162(m)
of the Internal Revenue Code to the extent possible consistent with the need
to attract and retain high-caliber executives. To this end, the Company is asking
stockholders to reapprove certain portions of the Company's stockholder-approved
Executive Incentive Compensation Plan at the upcoming Annual Meeting to preserve
the tax deductibility of certain awards under the plan. (See Proposal 3
beginning on page 37.)
The
key components of compensation used by the Company are:
|
|
• |
|
Base
salary |
|
|
|
• |
|
Annual
performance-based incentives, which are usually paid in the form of cash
bonuses, and |
|
|
|
• |
|
Long-term
performance-based incentives, which include stock options and restricted
stock grants. |
This
report discusses each of these components of compensation as applied to the
executive officers generally and then concludes with a separate discussion of
Mr. Mark's compensation.
28
Base
Salary
The
Company sets the midpoint of the salary range for executive officers generally
at the median of the Comparison Group, with salaries above the median available
to exceptional performers and key contributors to the success of the Company.
The direct manager of each officer recommends whether to grant the officer a
salary increase during the year based on the following factors:
|
|
• |
|
Individual
performance |
|
|
|
• |
|
Business
unit performance, where applicable |
|
|
|
• |
|
Assumption
of new responsibilities |
|
|
|
• |
|
The
Company's overall annual salary budget guidelines |
|
|
|
• |
|
Other
performance measures, such as improvements in customer service, faster product
development, improvements in market share of Colgate brands, global expansion
and productivity increases |
|
|
|
|
|
|
|
• |
|
Competitive
data from the Comparison Group |
In
2003, salaries for executive officers as a group were above the median of the
Comparison Group for similar jobs.
Annual
Performance-Based Incentives—Cash Bonus
Executive
officers are eligible for cash bonuses under the Company's Executive Incentive
Compensation Plan (the ''EICP''). The guidelines for bonus awards to certain
designated executives and other executive officers are as follows.
Designated
Executives
The
''Designated Executives'' for EICP cash bonuses are the Chief Executive Officer,
the President, the Chief Operating Officer, the two Executive Vice Presidents
reporting to the President, the Chief Financial Officer, the Senior Vice President,
General Counsel and Secretary and the Senior Vice President, Global Human Resources.
No later than the 90th day of the applicable year, the P&O Committee establishes
one or more specific performance measures. Designated Executives' annual EICP
cash bonuses are paid in March of the following year only if the Company attains
such pre-established measures. In 2003, the pre-established performance measure
was an earnings-per-share goal. The EICP cash bonus for each Designated Executive
is set by a formula that takes into account the extent to which the Company
has achieved the earnings-per-share goal. Additionally, a supplemental award
may be made if the Company's earnings-per-share growth, as compared to the earnings-per-share
growth of the companies included in the peer company index (see page 20),
meets certain requirements. The P&O Committee has discretion only to adjust
awards downward.
Each
Designated Executive is assigned threshold, target and maximum bonus award opportunities
for his or her EICP cash bonus. The targets are set generally at the median
of the Comparison Group.
In
2003, the Company exceeded its earnings-per-share goal. The formula generated
cash bonuses that exceeded the limit of two times target; however, the P&O
Committee reduced the awards to the Designated Executives to an amount less
than two times target.
Other
Executive Officers
Bonuses
for executive officers other than Designated Executives are determined by a
formula that is based on:
|
|
• |
|
The
financial performance of the Company as a whole or the business unit to
which an executive is assigned. |
|
|
|
• |
|
The
achievement of individual and team goals. |
29
Financial
performance measures are based on the budgetary process. Adjustments are permitted
to take account of unusual items beyond the control of the Company or business
unit involved. For 2003, the Company-wide financial performance measure was
an earnings-per-share goal, which applied to all executive officers with corporate-wide
responsibilities. The business unit financial measures were sales and profit,
which applied to all officers with specific business unit responsibilities.
Executive
officers other than the Designated Executives are also assigned threshold, target
and maximum bonus award opportunities based on their grade levels. Target award
opportunities are set generally at the median of the Comparison Group. If the
Company or business unit exceeds its earnings-per-share or sales and profit
goals, above-target bonuses may be granted. If the minimum financial goals are
not met, bonuses, if any, may be below the target level.
During
2003, the Company exceeded its earnings-per-share goal, and most business units
exceeded their sales and profit goals. EICP cash bonuses for the executive officers
were generally above target.
Long-Term
Performance-Based Incentives
The
Company uses two types of long-term performance-based incentives: stock options
and restricted stock awards. The purpose of these grants is to encourage and
reward the long-term growth and performance of the Company. Since the Company
and the P&O Committee view the use of long-term incentive equity awards
as a way to obtain a competitive compensation advantage, the Company's strategy
is to set target levels for these awards between the median and the seventy-fifth
percentile of the Comparison Group.
During
2003, the Company reviewed its approach to the use of stock options in light
of regulatory and competitive developments in the marketplace. While the Company
still believes strongly in the appropriateness of options as a long-term incentive
vehicle, the following key changes were made to the stock option program: option
guidelines and awards were reduced by 10%; the option term was reduced from
ten years to six years; and the Accelerated Ownership Feature, a reload program
described on page 22 of the Proxy Statement, was ended. To maintain the competitiveness
of the Company's overall compensation program, in March 2004 the P&O Committee
approved a new restricted stock award program under the EICP for employees eligible
to receive stock options. The first grants under the new program are expected
to be made in September 2004.
In
addition, from time to time, the Company grants stock options and restricted
stock awards for special recognition and retention purposes. The Company does
not take into account the amount or terms of existing stock holdings of executive
officers in making decisions to award stock options or restricted stock.
Stock
Option Awards
Stock
option awards are granted under the 1997 Stock Option Plan. The number of stock
options granted is based on factors similar to those used to determine salary
and bonus, including a review of the practices of the Comparison Group. In addition,
the Board has established a limit of 1.2% of shares of Common Stock outstanding
on the amount of annual and special recognition stock options that may be granted
each year. Actual awards may vary from the target based on individual performance,
business unit performance or the assumption of increased responsibilities.
Generally,
the Company grants stock options on an annual basis. If the Company performs
poorly during a given year, however, the P&O Committee may decide not to
grant stock options.
The
key terms of the stock options granted annually by the Company are:
|
|
• |
|
The
exercise price of the options is equal to the market price of the Common
Stock on the date of grant. |
|
|
|
• |
|
The
options have a six-year term. |
30
|
|
• |
The
options vest in equal annual installments over three years. |
During
2003, stock option awards to executive officers as a group were consistent with
the Company's reduced target award levels described above.
Restricted
Stock Awards
Restricted
stock awards are made under the Long-Term Global Growth Program of the EICP
to Designated Executives and other executive officers.* Generally, these awards
vest three years from the date of the award and are forfeited if the recipient
terminates his or her employment with the Company prior to the end of the three-year
vesting period.
Guidelines
for restricted stock awards to the Designated Executives and other executive
officers are as follows.
Designated
Executives
For
purposes of the Long-Term Global Growth Program, the term ''Designated Executives''
includes certain Division Presidents as well as the executive officers listed
as Designated Executives in the ''Annual Performance-Based Incentives—Cash
Bonus'' section above. Restricted stock awards for Designated Executives are
granted based on whether the Company achieves targeted levels of growth in compounded
annual net sales and earnings-per-share over a three-year measurement period.
Each
year a Designated Executive is assigned a threshold, target and maximum award
opportunity that is realizable if the Company meets or exceeds the targeted
net sales and earnings-per-share growth over the following three years. The
target award opportunities are set in dollars as a percentage of salary, except
for the Chief Executive Officer's target, which is expressed as a specific number
of shares of Common Stock.
At
the end of the measurement period, if the performance targets are met, awards
are made in the form of restricted stock based on the fair market value of the
Common Stock on the date the award is made. If performance falls below a certain
level, no awards are made. As noted, these awards generally vest after three
years and are conditioned on the employee's continued employment by the Company.
Grants of awards are subject to the discretion of the P&O Committee.
Designated
Executives received restricted stock awards under the Long-Term Global Growth
Program for 2003 based on sales and earnings-per-share growth over the 2001
through 2003 measurement period, which fell below the applicable goals. Accordingly,
these awards were below target.
Other
Executive Officers
Restricted
stock awards are granted to other executive officers under the Long-Term Global
Growth Program in accordance with the procedures for the Designated Executives
described above, except that supplemental measures relating to the Company's
business fundamentals may be taken into account from time to time. These performance
measures may be adjusted for unusual items beyond the control of the Company
or business unit involved.
The
P&O Committee granted restricted stock awards to executive officers other
than the Designated Executives under the Long-Term Global Growth Program for
2003 based on sales and earnings-per-share growth over the 2001 through 2003
measurement period, which fell below the applicable goals. Supplemental measures
also influenced the amount of the awards. The supplemental measures were new
product growth, sales effectiveness, cash generation, supply
* |
|
As
noted above on page 30, in March 2004 the P&O Committee approved
a new restricted stock award program under the EICP to complement the stock
option program, which was reduced in value in 2003. |
31
chain
savings and creating an environment to attract, retain and develop the best
talent. Including the value of the awards based on the performance against these
supplemental measures, total awards were above target.
Recognition
and Retention Awards
The
P&O Committee also has the authority under the EICP to make non-performance-based
awards of cash, Common Stock, restricted stock or a combination thereof. Awards
of this type to Covered Employees (see discussion on page 38) are not deductible
to the extent that they exceed the limits on tax deductibility imposed by Section 162(m)
of the Internal Revenue Code. In 2003, the P&O Committee granted discretionary
restricted stock awards to certain Designated Executives and executive officers
to help ensure the retention of these executives.
2003
Chief Executive Officer Compensation
The
P&O Committee reviews and recommends the compensation of Reuben Mark, the
Chairman and Chief Executive Officer of the Company, subject to the approval
of the other independent directors of the Company. As noted above, in 2003 the
P&O Committee retained the services of Towers Perrin to review the compensation
program for the Chairman and Chief Executive Officer, and such review is continuing.
Mr. Mark's total compensation for 2003 as reported in the Summary Compensation
Table on page 21 decreased by 4.7% from such compensation in 2002.
Salary
As
discussed in the ''Base Salary'' section above, the midpoint of the salary range
for executive officers is generally set at the median of the Comparison Group,
with salaries above the median available to exceptional performers and key contributors
to the success of the Company. In setting Mr. Mark's base salary for 2003, the
P&O Committee considered the following key factors: the Company's pre-established
guidelines for determining salary increases, the Company's success in exceeding
its sales and profit goals in 2003, the salaries of other CEOs in the Comparison
Group and Mr. Mark's individual performance and contributions to the continuing
success of the Company. During 2003, the P&O Committee increased Mr. Mark's
annual salary by 5%. Mr. Mark's salary is above the median of the Comparison
Group.
Annual
Cash Bonus
As
discussed above in the ''Annual Performance-Based Incentives—Cash Bonus''
section, the Chief Executive Officer's annual EICP cash bonus, like that of
the other Designated Executives, is payable based upon the successful attainment
of specific performance measures established in advance by the P&O Committee,
subject to the P&O Committee's discretion to adjust the award downward.
During 2003, the Company exceeded its earnings-per-share goal. The award generated
by the formula exceeded the limit of two times target. Therefore, the P&O
Committee reduced the calculated award from $4,116,360 to $3,393,120, an amount
within the formula limit. This represents a 2.8% increase from the prior year.
Total cash awards for the Chief Executive Officer and all executive officers
as a group exceeded median bonus levels of the Comparison Group.
Restricted
Stock Award
Mr.
Mark is also eligible for restricted stock awards under the Company's Long-Term
Global Growth Program described above. Mr. Mark's target award opportunity under
this program is established in shares of Common Stock rather than cash. For
the measurement period 2001 through 2003, it was 97,200 shares. As discussed
above, the P&O Committee granted restricted stock awards to Designated Executives
and executive officers under the Long-Term Global Growth Program for 2003 based
on sales and earnings-per-share growth over the 2001 through 2003 measurement
period. Mr. Mark was granted 91,757 shares of restricted stock for the 2001
through
32
2003
measurement period. This represents a 12.3% decrease from the prior year and
was below target based on a pre-established formula relating sales and earnings-per-share
growth to target.
Stock
Options
Mr.
Mark did not receive a stock option grant in 2003 in light of the multi-year
stock option grant he received in 1997. For additional information regarding
the multi-year grant, see footnote 6 to the Summary Compensation Table under
''Executive Compensation''.
Conclusion
In
summary, the P&O Committee believes that excellent executive performance
is key to excellent Company performance. Therefore, the P&O Committee's
approach to executive compensation is guided by the principle that executives
should have the potential for increased earnings when performance objectives
are exceeded, provided that there is appropriate downside risk if performance
targets are not met.
The
foregoing report has been furnished by Mrs. Conway (Chair) and Messrs. Ferguson,
Gutierrez, Johnson, Kogan and Lewis.
Certain
Relationships and Related Transactions
The
Board of Directors has authorized the Company, in its discretion, to repurchase
Common Stock from its employees from time to time at a price equal to the then
fair market value of the Common Stock. These repurchases are approved by the
Stock Repurchase Subcommittee of the P&O Committee, which is comprised of
two independent directors (Jill K. Conway and Richard J. Kogan, the
Chair and Deputy Chair of the P&O Committee, respectively). Since January 1,
2003, the Company has purchased the specified amounts of Common Stock from the
following of its directors and executive officers: David W. Johnson (2,600
shares for $138,775); William S. Shanahan (28,306 shares for $1,621,934);
Lois D. Juliber (16,338 shares for $919,094); Javier G. Teruel (27,000
shares for $1,524,825); Stephen C. Patrick (5,008 shares for $256,034);
Robert J. Joy (35,855 shares for $1,910,548); Dennis J. Hickey (20,000
shares for $1,102,500); Steven R. Belasco (25,000 shares for $1,356,500);
Robert C. Wheeler (51,733 shares for $2,741,595); and John J. Huston
(5,500 shares for $305,085). These types of transactions are reported to the
SEC within two business days of the transaction date. Giving effect to these
transactions, these directors and executive officers continue to exceed the
stock ownership guidelines established by the Board.
33
INDEPENDENT
PUBLIC ACCOUNTANTS
As
previously disclosed by the Company in its current report on Form 8-K filed
with the SEC on May 17, 2002, the Board of Directors of the Company, on May
16, 2002 and upon the recommendation of its Audit Committee, authorized and
approved the appointment of PricewaterhouseCoopers LLP to serve as the Company's
independent auditors for the fiscal year ended December 31, 2002, replacing
Arthur Andersen LLP.
Neither
of Arthur Andersen's reports on the Company's consolidated financial statements
for the fiscal years ended December 31, 2000 and 2001 contained an adverse opinion
or a disclaimer of opinion, or was qualified or modified as to uncertainty,
audit scope or accounting principles. During the Company's fiscal years ended
December 31, 2000 and 2001, and through May 16, 2002, there were no disagreements
with Arthur Andersen on any matter of accounting principles or practices, financial
statement disclosure, or auditing scope or procedure which, if not resolved
to Arthur Andersen's satisfaction, would have caused them to make reference
to the subject matter in connection with their reports on the Company's consolidated
financial statements for such years; and there were no reportable events, as
defined in Item 304(a)(1)(v) of Regulation S-K. The Company provided Arthur
Andersen with a copy of these disclosures and Arthur Andersen provided the Company
with a letter addressed to the SEC, dated May 16, 2002, stating its agreement
with such statements. A copy of Arthur Andersen's May 16 letter was filed as
an exhibit to the Company's current report on Form 8-K dated May 17, 2002 reporting
the change in certifying accountant.
During
the Company's fiscal years ended December 31, 2000 and 2001 and through May
16, 2002, the Company did not consult PricewaterhouseCoopers LLP with respect
to the application of accounting principles to a specified transaction, either
completed or proposed, or the type of audit opinion that might be rendered on
the Company's consolidated financial statements, or any matters or reportable
events, as described in Items 304(a)(1)(iv) and (v) of Regulation S-K.
34
PROPOSALS
REQUIRING YOUR VOTE
The
following six proposals will be presented at the meeting for your vote. Space
is provided in the accompanying proxy card to approve, disapprove or abstain
from voting on each of the proposals. If you vote using the telephone or Internet,
you will be instructed how to approve, disapprove or abstain from voting on
these proposals.
The
Board of Directors recommends a vote for Proposals 1, 2 and 3 and against Proposals
4, 5 and 6.
PROPOSAL
1: ELECTION OF DIRECTORS
The
Board has nominated nine people for election as directors at the Annual Meeting.
All nominees are currently serving as directors of the Company and were elected
at the 2003 Annual Meeting, except Ms. Monrad, who joined the Board in February
2004. If you elect these nominees, they will hold office until the next Annual
Meeting or until their successors have been elected and qualified.
The
nominees are Jill K. Conway, Ronald E. Ferguson, Carlos M. Gutierrez, Ellen
M. Hancock, David W. Johnson, Richard J. Kogan, Delano E. Lewis, Reuben Mark
and Elizabeth A. Monrad. Biographical information regarding the nominees appears
on pages 8-10 of this Proxy Statement.
The
Board of Directors recommends a vote FOR the nominees for director listed above.
PROPOSAL
2: RATIFICATION OF SELECTION OF INDEPENDENT AUDITORS
We
are asking you to ratify the Audit Committee's selection of PricewaterhouseCoopers
LLP as our independent auditors for 2004. PricewaterhouseCoopers LLP has audited
the accounts of the Company since May 2002. The Board considers it desirable
to continue the services of PricewaterhouseCoopers LLP.
The
fees billed or expected to be billed by PricewaterhouseCoopers LLP for professional
services rendered to the Company during 2003 and 2002 are set forth below. The
Audit Committee has concluded that the provision of non-audit services (as described
below) by the independent auditors to the Company did not and does not impair
or compromise the auditor's independence.
PricewaterhouseCoopers
LLP Fees
(in millions)
|
|
2003
|
|
2002
|
Audit
Fees |
|
|
$5.6 |
|
|
|
$5.1
|
|
Audit-Related
Fees |
|
|
.2 |
|
|
|
.1
|
|
Tax
Fees |
|
|
3.8
|
|
|
|
2.5
|
|
All
Other Fees |
|
|
— |
|
|
|
.1
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
$9.6
|
|
|
|
$7.8
|
|
|
|
|
|
|
|
|
|
|
Audit
Fees
These
amounts represent fees billed or expected to be billed by PricewaterhouseCoopers
LLP for professional services rendered for the audits of the Company's annual
financial statements for the fiscal years ended December 31, 2003 and 2002,
the reviews of the financial statements included in the Company's Quarterly
Reports on Form 10-Q, and services related to statutory and regulatory filings
or engagements for such fiscal years.
35
Audit-Related
Fees
These
amounts represent fees billed or expected to be billed by PricewaterhouseCoopers
LLP for professional services rendered that were reasonably related to the performance
of the audits or the reviews of the Company's financial statements in 2003 and
2002 (but which are not included under ''Audit Fees'' above). Audit-Related
fees consisted principally of employee benefit plan audits and attestation-related
services.
Tax
Fees
These
amounts represent fees billed or expected to be billed by PricewaterhouseCoopers
LLP for professional services rendered relating to tax compliance, tax advice
and tax planning in various tax jurisdictions around the world. This category
includes fees of $2.1 million and $1.8 million for the years ended December
31, 2003 and 2002, respectively, related to tax compliance services for the
Company's expatriate employee programs. The remaining fees resulted from assistance
in the preparation and review of tax returns and assistance with tax audits,
refund claims and certain tax planning services.
All
Other Fees
These
fees are primarily for human resource related services which were performed
in 2002 and have since been discontinued.
Audit
Committee Pre-Approval Policy
The
Audit Committee has adopted a policy for the pre-approval of all audit and permitted
non-audit services that may be performed by the Company's independent auditors.
Under this policy, each year, at the time it engages the independent auditors,
the Audit Committee pre-approves the audit engagement terms and fees and may
also pre-approve detailed types of audit-related and permitted tax services,
subject to certain dollar limits, to be performed during the year. All other
non-audit services are required to be pre-approved by the Audit Committee on
an engagement-by-engagement basis. The Audit Committee may delegate its authority
to pre-approve services to one or more of its members, whose activities shall
be reported to the Audit Committee at each regularly scheduled meeting.
Representatives
of PricewaterhouseCoopers LLP are expected to be present at the Annual Meeting.
They will have the opportunity to make a statement and will be available to
respond to appropriate questions.
If
the stockholders should fail to ratify the selection of auditors, the Audit
Committee will designate auditors.
The
Board of Directors recommends a vote FOR the ratification of the selection of
PricewaterhouseCoopers LLP as auditors.
36
PROPOSAL
3: REAPPROVAL OF CERTAIN PORTIONS OF THE COMPANY'S
STOCKHOLDER-APPROVED EXECUTIVE INCENTIVE COMPENSATION PLAN
Introduction
Federal
law requires the Company to seek stockholder approval of certain features of
the Executive Incentive Compensation Plan (the ''EICP Plan'' or the ''Plan'')
every five years to preserve the tax deductibility of certain awards under the
Plan under Section 162(m) of the Internal Revenue Code. The Plan, originally
adopted in 1962 and last approved by stockholders in 1999, is now being resubmitted
for stockholder approval to satisfy these federal tax requirements. The Company
is not proposing any changes in the EICP Plan and is not seeking to increase
the aggregate number of shares authorized for issuance under the Plan.
Set
forth below is a description of the key terms of the EICP Plan. The terms of
the Plan that stockholders are being asked to reapprove include the performance
measures and other terms described below under the heading ''Section 162(m)
Exemption and Tax Exempt Awards Under the Plan.'' Please also refer to the text
of the Plan, which is attached as Appendix D.
Regardless
of the outcome of this proposal, the ten-year EICP Plan, as approved by stockholders
in 1999, will remain in effect through the end of its term. The Board believes
the EICP Plan is an essential tool for attracting, retaining and motivating
key employees. Accordingly, the Board will consider whether to continue to make
grants under the EICP Plan to ''Covered Employees'' (as defined below) in the
future even if tax deductibility is not assured.
Background
and Purpose of Plan
The
EICP Plan is an important part of the Company's overall compensation program.
It allows the Company to make annual and long-term incentive awards to the Company's
officers and employees. The purpose of the Plan is to enhance the Company's
ability to attract, retain and motivate officers and employees and to provide
them with incentives that are directly linked to the Company's future growth
and profitability and future increases in stockholder value. Employees who are
responsible for or contribute to the Company's management, growth and profitability
are eligible for awards under the Plan. Currently, approximately 1,200 employees
participate in the Plan. Information about the types of awards currently granted
under the Plan is set forth in the P&O Committee Report on Executive Compensation
beginning on page 28. The current term of the EICP Plan expires on May 31,
2009.
Administration
by P&O Committee
The
P&O Committee, which is made up entirely of independent directors, administers
the EICP Plan. It has the authority to select participants eligible for awards
under the Plan and to determine the form and amount of awards. It may grant
awards in the form of cash, Common Stock and restricted stock, or a combination
thereof. The P&O Committee determines and approves the terms and conditions
of all awards granted under the Plan, including the number of shares of stock
or amount of cash covered by each award and any vesting, acceleration or forfeiture
provisions and performance goal requirements.
The
P&O Committee has authority to adopt administrative rules governing the
Plan and to interpret its terms and provisions. The full Board may act in place
of the P&O Committee, except where to do so would disqualify awards for
the Section 162(m) exemption discussed below. The P&O Committee may delegate
to officers the authority to grant awards to participants other than certain
executive officers. Management is responsible for the day-to-day administration
of the Plan.
Section
162(m) Exemption and Tax Exempt Awards under the Plan
As
explained above, the Plan is designed to enable the Company to grant awards
to its senior management that are exempt from limitations on tax deductibility.
Section 162(m) of the Internal Revenue Code imposes certain requirements to
maintain the tax deductibility to the
37
Company
of compensation in excess of $1 million per year to a ''Covered Employee.''
In general, ''Covered Employees'' for a given year are those employees whose
names are set forth in the Summary Compensation Table of the Company's annual
proxy statement. (See page 21 for this year's Summary Compensation Table.) Awards
that meet the exemption from limitations on tax deductibility under Section
162(m) (''Exempt Awards'') must be based on the attainment of one or more objective
performance goals, and the material terms of Exempt Awards must be disclosed
to and approved by stockholders.
Under
the EICP Plan, the performance goals that the P&O Committee may use to determine
Exempt Awards may be based on one or more of the following measures over a period
of time specified by the P&O Committee: earnings per share, net income,
sales, revenues, margins, non-variable expenses, pre-tax profit, net profit
after tax, gross profit, operating profit, cash generation, unit volume, return
on equity, change in working capital, return on capital or stockholder return.
These measures may be applied against the performance of the Company or any
of its affiliates, divisions or units, and in relation to other companies, indices,
targets, prior performance or otherwise.
In
addition, as approved by the Company's stockholders in 1999, the aggregate Exempt
Awards that any individual may receive in any one year under the Plan are subject
to a maximum share limit of 200,000 shares (the ''Share Limit'') and a maximum
cash limit of $4 million, adjusted for inflation (the ''Cash Limit'').
As
described in the P&O Committee Report on Executive Compensation, the P&O
Committee establishes one or more performance goals of the type listed above
for annual cash bonuses and long-term incentive awards (generally based on three-year
performance periods) to Designated Executives (as defined in the P&O Committee
Report) before or at the start of the applicable performance period. Annual
bonuses and long-term incentive awards for Designated Executives are then payable
only to the extent that the pre-established performance goals set by the P&O
Committee are met. The P&O Committee has the discretion to adjust the awards
downwards, but not to increase them. Typically, annual bonuses are paid in cash,
and long-term incentive awards are paid in the form of restricted stock. More
information about the annual bonuses and long-term incentive awards currently
granted under the Plan by the P&O Committee, including performance measures
used, performance and measurement periods, targets for awards and vesting conditions,
is set forth in the P&O Committee Report.
The
Plan also authorizes the Company to make ''Pool Awards,'' which are Exempt Awards
from an incentive pool consisting of a total dollar amount for a particular
measurement period that is determined based on the achievement of one or more
performance goals described above during the applicable period (an ''Incentive
Pool''). The P&O Committee has not made Pool Awards under the Plan in the
past and has no present intention to do so, though it may in the future if it
determines that Pool Awards would better serve the Company's compensation goals
than the existing incentive award program described in the P&O Committee
Report.
Pool
Awards, if made, would work as follows. At the beginning of a particular measurement
period set by the P&O Committee, the Committee would determine the terms
and conditions of the Incentive Pool for that period, such as the applicable
performance period, the performance goals, the formula for determining the Incentive
Pool, the participants eligible to receive Pool Awards and the maximum percentage
of the Incentive Pool each participant is entitled to receive (not exceeding
100% in the aggregate for all participants) and whether each participant's Pool
Award would be subject to the Share Limit, the Cash Limit or a combination thereof.
Following the end of each period for which Pool Awards have been granted, the
P&O Committee would determine the amount of the Incentive Pool and the maximum
Pool Award for each participant, based upon the degree of performance against
the pre-established performance goals. The P&O Committee would then determine,
based on factors it deems relevant, whether to award each participant the maximum
Pool Award for which each participant is eligible or a lesser amount. Like other
awards under the Plan, Pool Awards may be paid in cash, by an award of Common
Stock or restricted stock, or a combination thereof.
38
Other
Awards
In
addition to the above-described Exempt Awards, the P&O Committee may make
separate awards of cash, Common Stock and restricted stock, or a combination
thereof. The P&O Committee may also take appropriate steps to qualify these
awards for tax deductibility under Section 162(m) or may grant non-tax-deductible
awards.
The
P&O Committee grants discretionary restricted stock awards from time to
time to key employees, including the Designated Executives, for retention and/or
recognition purposes. Awards of this type to Designated Executives are not deductible
to the extent they exceed the limits on deductibility imposed by Section 162(m).
In
addition, as described in the P&O Committee Report on page 30, in 2003 the
P&O Committee determined to reduce the number of and make certain other
changes in the stock options granted to executives and other employees. To maintain
the competitiveness of the Company's overall compensation program, in March
2004 the P&O Committee approved a new restricted stock award program under
the Plan. Eligible employees will include the Designated Executives and all
other employees who receive stock options (approximately 1,200 employees currently).
The first grants under the new program are expected to be made in September
2004. Awards under this program to Covered Employees will not be deductible
to the extent they exceed the limits on tax deductibility imposed by Section
162(m).
Total
Shares Available for Issuance Under the Plan
The
total number of shares of Common Stock available for awards under the Plan during
a calendar year is 0.25% of the total number of shares of Common Stock outstanding
as of the first day of the year. If shares of Common Stock that are available
for grant during a particular calendar year are not used, they are added to
the number of shares available for grant in the following year. The Company
is not seeking to increase the number of shares available for issuance.
Treatment
of Awards Upon Termination of Employment and Change of Control
Under
the EICP Plan, the P&O Committee has the authority to adopt rules and regulations
with respect to the treatment of awards upon termination of employment.
In
the event of a change of control of the Company (as defined in the EICP Plan),
(i) in the case of restricted stock and legended stock awarded pursuant to the
Company's Long-Term Global Growth Program (or other performance-based program),
the restricted stock will vest immediately and the restrictions on the sale
of the legended stock will be immediately removed, and (ii) in the case of all
other restricted stock and legended stock held by an individual, the same will
occur only upon the individual's Qualified Termination of Employment (as defined
in the Severance Plan) within two years following a change of control. If any
Exempt Awards were accelerated under this provision, they would no longer be
exempt from the limitation on deductibility imposed by Section 162(m).
Amendment
of the Plan
Generally,
the Plan may be amended or discontinued at any time by the Board of Directors,
but not in a way that would impair the rights of a participant under any award
previously granted, without the participant's consent.
Plan
Benefits
Awards
made under the EICP Plan to the Named Officers for 2001 through 2003 are set
forth in the bonus column and restricted stock awards column of the Summary
Compensation Table on page 21. In 2003, the aggregate amount of annual bonuses
paid under the Plan to all executive officers as a group was $13,993,327 and
to all non-executive employees as a group was $34,716,936; the aggregate value
of restricted stock awards made under the Plan to all
39
executive
officers as a group was $11,348,429 and to all non-executive employees as a
group was $15,309,356. Amounts to be awarded under the Plan in the future are
not currently determinable. It is the intention of the P&O Committee to
make awards under the Plan consistent with the Company's business needs and
competitive practices.
Equity
Compensation Plan Information
The
following table provides information as of the end of 2003 regarding securities
of the Company to be issued and remaining available for issuance under the Company's
Stock Option and EICP Plans.
|
|
|
(a) |
|
(b) |
|
(c)
|
|
Plan
category
|
|
Number
of
Securities
to be Issued
Upon Exercise
of Outstanding
Options,
Warrants
and Rights
(in thousands)
|
|
Weighted-
Average
Exercise
Price of
Outstanding
Options,
Warrants
and Rights
|
|
Number
of Securities
Remaining Available
for Future Issuance
Under Equity
Compensation Plans
(Excluding Securities
Reflected in
Column (a))
(in thousands)
|
|
Equity
compensation plans approved by security holders |
|
|
42,3801 |
|
|
|
$482
|
|
|
|
13,6643 |
|
|
Equity
compensation plans not approved by security holders |
|
Not
applicable |
|
Not
applicable |
|
Not
applicable |
|
Total |
|
|
42,380
|
|
|
|
$48
|
|
|
|
13,664
|
|
|
|
|
1 |
Consists
of 40,348 options and 2,032 restricted shares outstanding under the Company's
Stock Option and EICP Plans. |
|
|
2 |
Includes
weighted average exercise price of stock options outstanding of $51 and
restricted shares of $0. |
|
|
3 |
Amount
relates to options available for issuance under the Company's Stock Option
Plans. The amount of restricted shares available for issuance under the
EICP during any given calendar year is 0.25% of the Common Stock outstanding
as of January 1 of such calendar year, plus any available restricted shares
from prior years that were not granted. |
Recommendation
The
Board of Directors recommends a vote FOR reapproval of the performance measures
and other material terms of the EICP Plan discussed above for purposes of the
exemption from the limits on tax deductibility imposed by Section 162(m) of
the Internal Revenue Code.
PROPOSAL
4: STOCKHOLDER PROPOSAL
Victor
Rossi, P.O. Box 249, Boonville, CA 95415, owner of 3,200 shares of Common Stock,
has informed the Company in writing that he intends to offer the following resolution
for consideration at the Annual Meeting.
4—Shareholder
Voting Input on Golden Parachutes
RESOLVED:
Shareholders recommend that our Board of Directors seek shareholder approval
for future golden parachute severance pay for senior executives which provide
benefits exceeding 200% of the sum of the executive's base salary plus bonus.
Future golden parachutes include agreements renewing, modifying or extending
existing severance agreements or employment agreements with severance provisions.
40
This
includes that golden parachutes not be given for a change in control or merger
approved but not completed. Or for executives who transfer to the successor
company. Implementation is to be in accordance with applicable laws and would
be in accordance with existing severance agreements or employment agreements
that contain severance provisions.
Because
it may not always be practical to obtain prior shareholder approval, our company
would have the option under this proposal of seeking approval after the material
terms of the agreement were agreed upon.
Victor
Rossi, P.O. Box 249, Boonville, Calif. 95415 submitted this proposal.
In
the view of certain institutional investors . . .
Golden
parachutes have the potential to:
|
|
1) Create
the wrong incentives |
|
|
2) Reward
mis-management |
A
change in control can be more likely if our executives do not maximize shareholder
value. Golden parachutes can allow our executives to walk away with millions
of dollars even if shareholder value has suffered during their tenure.
54%
Shareholder Support
The
17 shareholder proposals voted on this topic in 2003 achieved an impressive
54% average supporting vote.
The
potential magnitude of golden parachutes for executives was highlighted in the
failed merger of Sprint (NYSE: FON) with MCI WorldCom. Investor and media attention
focused on the estimated $400 million payout to Sprint Chairman William Esrey.
Almost $400 million would have come from the exercise of stock options that
vested when the deal was approved by Sprint's shareholders.
Another
example of questionable golden parachutes is the $150 million parachute payout
to Northrop Grumman executives after the merger with Lockheed Martin collapsed.
Independent
Support for Shareholder Input on Golden Parachutes
Institutional
investors recommend companies seek shareholder approval for golden parachutes.
For instance the California Public Employees Retirement System (CalPERS) said,
''shareholder proposals requesting submission of golden parachutes to shareholder
vote will always be supported.'' Also, the Council of Institutional Investors
www.cii.org favors shareholder approval if the golden parachute exceeds 200%
of a senior executive's annual base salary.
Shareholder
Voting Input on Golden Parachutes
YES
ON 4
COMPANY
RESPONSE
Your
Board of Directors recommends a vote against
this stockholder proposal for the following reasons:
Colgate
does not grant individual executive severance agreements (so-called ''golden
parachute'' agreements) to its senior executives. Instead, consistent with the
Company's ''Best Place to Work'' practices, it has an Executive Severance Plan
(the ''Plan'') that provides similar benefits to a broad array of executives
and key employees, as described on pages 26 and 27 of this Proxy Statement.
Currently, approximately 140 employees, including the officers named in the
Summary Compensation Table, participate in the Plan. The Plan has been approved
by the independent members of the Board of Directors and is subject to their
review and reapproval every three years. It next comes up for review by the
Board this June.
41
The
Board believes that Colgate's executive severance program provides reasonable
benefits and is an appropriate element of Colgate's executive compensation program.
Since such programs are standard at most other companies, the Company's executive
severance program enhances its ability to attract, retain and motivate key employees.
Importantly, it protects the Company against disruption to the business when
a change of control is threatened or pending and ensures that employees will
be treated fairly if a merger occurs. In approving the executive severance program,
the Board has put in a number of protections to ensure that employees are not
unfairly advantaged, as follows:
|
|
• |
|
In
a change of control situation, severance is paid only if an employee is
terminated without cause within two years after a change of control, or
resigns due to an adverse change in his or her employment conditions during
this period. In other words, an employee receives no severance benefit unless
he or she is actually terminated after a change of control or resigns for
reasons such as having been demoted or having had his or her salary reduced.
|
|
|
|
• |
|
There
is no payment in the event a pending change of control is not actually consummated.
|
|
|
|
• |
|
Outside
the change of control context, severance is paid only if an executive is
terminated without cause, for company convenience. |
|
|
|
• |
|
The
Plan is overseen by the P&O Committee, which is made up entirely of
independent directors. The P&O Committee is charged with selecting participants,
establishing benefit levels and interpreting the terms of the Plan. |
|
|
|
• |
|
The
Plan expires at the end of a three-year term unless it is re-approved by
the Board. The Board has retained the right to terminate or amend the Plan
during a three-year term, except after or in connection with a change of
control. |
While
the Board believes the executive severance program is in the best interests
of the Company and stockholders at the present time, it intends to continue
reviewing the Plan every three years in order to take changing facts and circumstances
into account. Most importantly, the Board believes it should retain flexibility
in such matters. Stockholder interests are best served if the Board and its
P&O Committee retain the flexibility to tailor executive compensation arrangements
to best meet the business needs of the Company and competitive conditions. The
stockholder proposal seeks to impose an arbitrary rule and would require the
Company to incur significant time and expense to convene a special stockholder
meeting to approve an executive's severance benefits that do not fit within
the rule. Also, the stockholder proposal suffers in our view from being overly
broad and vague and would potentially create ambiguity relating to employment
arrangements outside the change of control context.
For
all of the above reasons, the Board respectfully requests that stockholders
vote against this proposal. The Board believes that the current approved Executive
Severance Plan is in the best interests of the Company and its stockholders,
but will consider the views of all stockholders as expressed at the Annual Meeting
when the Board considers whether to renew the Plan in June.
For
these reasons, the Board of Directors recommends a vote AGAINST this proposal.
PROPOSAL
5: STOCKHOLDER PROPOSAL
The
Treasurer of the State of Connecticut, on behalf of the Connecticut Retirement
Plans and Trust Funds, 55 Elm Street, Hartford, CT 06106, which own 141,100
shares of Common Stock, has informed the Company in writing that it intends
to offer the following resolution for consideration at the Annual Meeting. Christian
Brothers Investment Services, Inc., 90 Park Avenue, New York, NY 10016, owner
of 61,100 shares of Common Stock, has co-sponsored this resolution.
42
COLGATE-PALMOLIVE
COMPANY
GLOBAL HUMAN RIGHTS STANDARDS
Whereas,
Colgate-Palmolive Company, currently has extensive
overseas operations, and
Whereas,
reports of human rights abuses in the overseas
subsidiaries and suppliers of U.S.-based corporations has led to an increased
public awareness of the problems of child labor, ''sweatshop'' conditions, and
the denial of labor rights in U.S. corporate overseas operations, and
Whereas,
corporate violations of human rights in these
overseas operations can lead to negative publicity, public protests, and a loss
of consumer confidence which can have a negative impact on shareholder value,
and
Whereas,
a number of corporations have implemented independent
monitoring programs with respected human rights and religious organizations
to strengthen compliance with international human rights norms in subsidiary
and supplier factories, and
Whereas,
many of these programs incorporate the conventions
of the International Labor Organization (ILO) on workplace human rights which
include the following principles:
1. |
|
All
workers have the right to form and join trade unions and to bargain collectively.
(ILO) Conventions 87 and 98). |
|
2. |
|
Workers'
representatives shall not be the subject of discrimination and shall have
access to all workplaces necessary to enable them to carry out their representation
functions. (ILO) Convention 135) |
|
3. |
|
There
shall be no discrimination or intimidation in employment. Equality of opportunity
and treatment shall be provided regardless of race, color, sex, religion,
political opinion, age, nationality, social origin or other distinguishing
characteristics. (ILO Convention 100 and 111). |
|
4. |
|
Employment
shall be freely chosen. There shall be no use of force, including bonded
or prison labor. (ILO Convention 29 and 105). |
|
5. |
|
There
shall be no use of child labor. (ILO Convention 138), and, |
Whereas,
independent monitoring of corporate adherence
to these internationally recognized principles is essential if consumer and
investor confidence in our company's commitment to human rights is to be maintained,
Therefore,
be it resolved that the shareholders request
the Board of Directors to commit the company to the full implementation of these
human rights standards by its international suppliers and in its own international
production facilities and commit to a program of outside, independent monitoring
of compliance with these standards.
COMPANY
RESPONSE
Your
Board of Directors recommends a vote against
this stockholder proposal for the following
reasons:
As
stated in the past, Colgate-Palmolive Company fully supports and adheres to
the workplace human rights principles and standards advocated by the proponent.
The Company has a long-standing and well-recognized record of its support of
human rights for its employees, its business partners and their employees and
in the communities where Colgate does business worldwide. Colgate developed
and implemented a code of corporate conduct, as the proponent recommends, long
before others, which it supports through rigorous and effective internal monitoring
programs and systems. As a result, management believes that the outside monitoring
program advocated by the proponent for Colgate would not lead to further enhancement
of workers' rights under ILO standards. Such an effort would divert important
Company resources away from, rather than advance, the very goals advocated by
the proponent.
The
Company's commitment to workplace human rights is reflected in the Company's
''Code of Conduct,'' first adopted 15 years ago and most recently updated in
January 2004. Distributed to
43
every
Colgate person, our Board of Directors, key suppliers and business partners
and available in 25 languages, the Code of Conduct expresses Colgate's unequivocal
support of equal opportunity for employees at all levels, a safe and healthy
workplace, the payment of fair wages, opportunities for employees to improve
their skills and respect for employees' freedom of association. The Company
does not tolerate unacceptable worker treatment, such as the exploitation of
children, physical punishment, employee abuse, involuntary servitude or other
forms of workplace abuse.
The
Company lives by these standards in its own facilities, with Colgate officers
and key employees regularly certifying compliance with the Code for themselves
and their organizations. Colgate also strives to work with business partners
who abide by the same standards. It is the Company's view that the ability to
meet the Company's workplace standards is an important criteria when choosing
suppliers, contractors and vendors. It is the Company's policy that its global
supply contracts and purchase orders require compliance with all applicable
labor and equal-employment laws and Colgate standards. To reinforce these contractual
commitments, Colgate provides copies of the Company's Code of Conduct to its
business partners. The Code also is available on the Company's web site at www.colgate.com.
Colgate's
Global Business Practices function, which is headed by an executive officer,
oversees the worldwide distribution of the Code, compliance with its standards
and related auditing and enforcement efforts. Global Business Practices also
supports a global training effort and maintains a telephone, facsimile and e-mail
hotline through which Colgate people and others are encouraged to report potential
violations of the Code of Conduct. Anyone contacting the hotline may provide
his or her name or report anonymously. Each report is independently investigated
and actions are taken as needed to address any violations and to prevent recurrence.
In
addition, the Company has other auditing programs to periodically review all
of its manufacturing and research facilities worldwide for compliance with local
law and Colgate standards governing the environment and occupational health
and safety. An independent third-party consultant, Environmental Resources Management,
Inc., has reviewed and confirmed the reliability and objectivity of this audit
program. As part of our on-going compliance program, Colgate may also rely on
external resources to audit selected sites for compliance with the Code and
ILO standards.
Colgate
has demonstrated its leadership in the area of human rights in many ways. The
Company, one of the charter signatory companies to the Global Sullivan Principles,
has incorporated the principles into our Code of Conduct. The former Council
on Economic Priorities has recognized Colgate for its accomplishments in the
areas of equal opportunity, charitable giving, environment, the advancement
of women and minorities, and the working environment. The U.S. Department of
Labor has also recognized the Company for its programs promoting the advancement
of women, minorities and people with disabilities. Colgate has been recognized
by Hispanic, LatinaStyle, Fortune, and Working Mother magazines for providing
a workplace that respects and values diversity. Recently, Colgate was one of
22 companies to earn the highest rating of 10 from GovernanceMetrics International,
an independent governance ratings agency, in its survey of the governance practices
(including corporate behavior and social responsibility) of more than 2,100
companies worldwide. This external recognition confirms that your Company has
taken steps to implement processes and procedures to promote the highest ethical
standards in all of the Company's business.
The
Company has a long-standing commitment to human rights and fair workplace standards,
a firm position in this regard with respect to our suppliers and a well-developed
compliance process. The Company believes that the monitoring program advocated
by the proponent is unnecessary in Colgate's case and that human rights and
workplace standards are better served by the Company's commitment to continuously
improve and devote resources to its internal programs dedicated to achieving
the same goals.
For
these reasons, the Board of Directors recommends a vote AGAINST this proposal.
44
PROPOSAL
6: STOCKHOLDER PROPOSAL
The
International Brotherhood of Teamsters Affiliates Pension Plan, 25 Louisiana
Avenue, N.W., Washington D.C. 20001, owner of 9,950 shares of Common Stock,
has informed the Company in writing that it intends to offer the following resolution
for consideration at the Annual Meeting.
RESOLVED:
The
shareholders of Colgate-Palmolive Company, (''Colgate-Palmolive'' or ''the Company'')
urge the Board of Directors (the ''Board'') to amend the by-laws to require
that an independent director who has not served as the chief executive of the
Company serve as Board Chair. Implementation will be deferred until the 2005
Annual Meeting of Shareholders.
SUPPORTING
STATEMENT:
It
is the responsibility of the Board of Directors to protect shareholders' interests
by providing independent oversight of management, including the Chief Executive
Officer (CEO), in directing the corporation's business and affairs. The Board
exists to ensure that management acts in the best long-term interests of the
shareholders.
Currently
at Colgate-Palmolive, Mr. Reuben Mark holds the positions of both Chairman of
the Board and CEO. We believe that no single individual can both fill the position
of CEO, and at the same time provide the necessary leadership and objectivity
required as Chairman of the Board to properly represent the interests of shareholders.
Further, an appearance of a conflicted Board Chair can damage the credibility
of the Company. We believe a clear delineation between the roles of Chair and
CEO is necessary and will promote greater accountability to Colgate-Palmolive's
shareholders.
We
believe that separating the positions of Chair and CEO will enhance independent
Board leadership at Colgate-Palmolive. Other institutional investors and corporate
governance experts agree:
|
|
• |
|
The
National Association of Corporate Directors recommend that Boards designate
an independent director as Chair or lead director to evaluate CEO and Board
Chair functions. |
|
|
|
• |
|
CalPERS'
Corporate
Governance Guidelines state, ''The independence
of a majority of the Board is not enough. The leadership of the board
must embrace independence, and must ultimately change the way in which directors
interact with management.'' |
|
|
|
• |
|
The
Ethical Funds and Domini Social Investments Proxy Voting Guidelines call
for a strong independent director as Board Chair to represent the interests
of shareholders. |
We
believe the recent wave of corporate scandals at companies, such as Enron, WorldCom,
and Tyco demonstrate that no matter how many independent directors there are
on the Board, that Board is less likely to protect shareholder interests by
providing independent oversight of the officers if the Chairman of that Board
is also the CEO of the company.
We
urge shareholders to vote FOR this proposal.
COMPANY
RESPONSE
Your
Board of Directors recommends a vote against
this stockholder proposal for the following reasons:
It
is in the best interest of stockholders for the By-Laws of the Company to give
the Board the flexibility to determine whether the roles of Chairman and CEO
should be combined or separate, as do the existing By-Laws. Stockholders are
best served if the Board remains free to decide what leadership structure works
best for the Company based on the facts and circumstances existing at a particular
point in time. For example, at the beginning of Reuben
45
Mark's
tenure as CEO of the Company in 1984, the position of Chairman was separate.
Currently, Mr. Mark fills the roles of both Chairman and CEO. The Board believes
that this remains the best leadership structure for the Company at this time.
Under
the current organizational structure, the Company has achieved outstanding results:
total stockholder return on the Common Stock of the Company during the 20-year
period from January 1, 1984 through December 31, 2003, has been 2,995%, compared
with a total return during the same period of 1,048% for the S&P 500 and
2,270% for the Proxy Peer Group shown on the graphs on page 20 of this
Proxy Statement.
The
Board does not believe that its independence or performance would be enhanced
by requiring that the roles of Chairman and CEO be separate. The Board follows
sound corporate governance practices, as described in detail starting on page 4
of this Proxy Statement, to ensure its independence and effective functioning.
Most importantly, except for Mr. Mark, the Board is composed entirely of independent
directors. The independent directors meet separately in a scheduled executive
session without Mr. Mark present at every regularly-scheduled Board meeting.
These sessions are led by a presiding director, who also serves as a liaison
between the independent directors and the CEO and discusses with the CEO, to
the extent appropriate, matters discussed during these executive sessions. In
addition, the Board's Audit Committee, P&O Committee and Nominating and
Corporate Governance Committee are and have for many years been composed solely
of independent directors, with chairpersons nominated by the independent directors
who serve on the Nominating and Corporate Governance Committee. This means that
oversight of critical issues such as the integrity of Company financial statements,
CEO and senior management compensation, Board evaluation and selection of directors
is entrusted to independent directors. In addition, the Board has long had established
governance guidelines, which are contained in Appendix B and are available on
our website at www.colgate.com.
For
the above reasons, the Board believes it would be unwise to impose an absolute
rule in the By-Laws prohibiting the CEO from also serving as Chairman of the
Board. The Board should have the flexibility to determine the best leadership
structure for the Company to achieve the optimal result for stockholders. The
Board intends to review this determination from time to time as facts and circumstances
change.
For
these reasons, the Board of Directors recommends a vote AGAINST this proposal.
46
OTHER
INFORMATION
Future
Stockholder Proposals
Under
the rules of the SEC, if you wish us to include a proposal in the Proxy Statement
for next year's Annual Meeting of Stockholders, we must receive it no later
than December 3, 2004.
Under
the Company's By-Laws, if you wish to submit a proposal for consideration at
next year's Annual Meeting, the Secretary of the Company must receive your proposal
at least 60 days but not more than 90 days prior to the date of the meeting.
Generally, the Company holds its Annual Meeting of Stockholders during the first
or second week of May. Your proposal also must comply with certain information
requirements set forth in the Company's By-Laws. You may obtain a copy of our
By-Laws from the Secretary. These requirements apply to any matter that a stockholder
wishes to raise at the Annual Meeting other than pursuant to the procedures
set forth in Rule 14a-8 under the Securities Exchange Act of 1934. The deadline
under the Company's By-Laws for receiving proposals for consideration at this
year's Annual Meeting was March 8, 2004.
Nominations
for Director
The
Nominating and Corporate Governance Committee will consider director nominees
recommended by stockholders in writing and in accordance with the information
and timely notice requirements of the Company's By-Laws. The deadlines for nominations
for this year's and next year's Annual Meetings are described above under ''Future
Stockholder Proposals''. See ''Nominating and Corporate Governance Committee
Report'' for additional information about stockholder nominations.
Cost
and Methods of Soliciting Proxies
We
pay the cost of soliciting proxies for the meeting. Proxies may be solicited
in person by our employees, or by mail, courier, telephone, facsimile or e-mail.
In addition, we have retained D.F. King & Co. Inc. to solicit proxies by
mail, courier, telephone, facsimile and e-mail and to request brokerage houses
and other nominees to forward soliciting material to beneficial owners. We will
pay a fee of approximately $22,000 to D.F. King & Co. plus expenses for
these services.
Other
Business
As
of the date of this Proxy Statement's printing, we do not intend to submit any
matters to the meeting other than those set forth herein, and we know of no
additional matters that will be presented by others. However, if any other business
should come before the meeting, the members of the Proxy Committee named in
the enclosed proxy card have discretionary authority to vote your shares with
respect to such matters in accordance with their best judgment.
By
order of the Board of Directors.
Andrew D. Hendry
Senior Vice President, General Counsel and Secretary
47
APPENDIX
A
Colgate-Palmolive
Company
Director
Independence Standards
March
11, 2004
Independence
promotes integrity, accountability and effective oversight. It is Colgate's
policy to have a Board of Directors comprised of a substantial majority of independent
directors, and since 1989 the Board of Directors has been comprised entirely
of independent directors, with the exception of the Chief Executive Officer.
The
Board of Directors defines an independent director as a director who has no
direct or indirect material relationship with Colgate or any of its officers,
other than as a director or shareholder of Colgate. Stated simply, an independent
director must be free of any relationship with Colgate or its senior management
that may in fact or appearance impair the director's ability to make independent
judgments or compromise the director's objectivity and loyalty to shareholders.
There
are many different types of relationships between directors and the Company
that may be material and preclude a finding of independence, including employment,
advisory, business, financial, charitable, family and personal relationships.
When examining these relationships, it is important to consider a director's
ties to the Company's senior management and its other directors, which also
may affect a director's actual or perceived independence.
The
Board shall review and make an affirmative determination regarding each director's
independence at least once each year and more frequently as necessary due to
changes in circumstance that may affect an individual director's independence.
In making its determinations regarding independence, the Board shall consider
all relevant facts and circumstances and shall apply the following guidelines:
|
Independent
directors should not be current or former Colgate employees. During
the last ten years, the director was not an employee of Colgate, and, during
the last five years, none of the director's immediate family members was
an employee of Colgate. |
|
Independent
directors should not serve as or be affiliated with advisors to Colgate
or its senior management. During the
last five years, neither the director nor an immediate family member of
the director (i) served as a paid advisor or consultant to Colgate
or any officer of Colgate, (ii) had a five percent or greater interest
in or was a principal, executive officer or, in the case of the director,
an employee of a company that served as a paid advisor or consultant to
Colgate or any officer of Colgate, or (iii) had a personal services
contract with Colgate or any officer of Colgate. In the case of officers,
such advisory or consulting services shall include those provided regarding
all matters, whether personal or business. |
|
Independent
directors should not receive compensation from Colgate other than board
and committee fees. During the last
five years, neither the director nor an immediate family member of the director
received more than $10,000 per year in compensation from Colgate (other
than director compensation and expenses). (For fees covered by the immediately
preceding paragraph, there shall be no de minimis $10,000 exception
pursuant to such paragraph.) |
|
Independent
directors should not do business with Colgate. During
the last five years, if the director or an immediate family member of
the director had a five percent or greater interest in or was a principal,
executive officer or, in the case of the director, an employee of a company
that made payments to or received payments from Colgate for property or
services, such payments, in any single fiscal year, did not exceed the
greater of $1 million or 2% of such company's consolidated gross revenues.
|
A-1
|
Independent
directors should not borrow or lend funds to Colgate or its senior management.
Loans between directors and the Company or its senior management are absolutely
prohibited. In addition, during the last five years, if the director or
an immediate family member of the director had a five percent or greater
interest in or was a director, principal, executive officer or, in the case
of the director, an employee of a company that was indebted to Colgate or
any officer of Colgate, or to which Colgate or any officer of Colgate was
indebted, the total amount of such indebtedness was not more than 2% of
the total consolidated assets of such company. |
|
Independent
directors should not make investments with Colgate or its senior management.
During the last five years, neither
the director nor an immediate family member of the director had a five percent
or greater interest in or was a director, principal, executive officer or,
in the case of the director, an employee of a company in which Colgate or
any officer of Colgate made an aggregate investment of more than 1% of the
total consolidated assets of such company. In addition, directors and their
immediate family members shall not make joint investments, including purchases
of assets, with officers or executives of Colgate or other directors. |
|
Independent
directors should not have a leadership role in charitable organizations
supported by Colgate. During the last
five years, if the director or an immediate family member of the director
was an officer, director or trustee of a charitable organization, Colgate's
discretionary contributions to that organization, in any single fiscal year,
did not exceed the lesser of $25,000 or 1% of that organization's consolidated
gross revenues. Colgate's matching of director and employee charitable contributions
will not be included in Colgate's discretionary contributions for this purpose.*
|
|
Independent
directors should not serve as or be affiliated with Colgate's auditors.
During the last five years, (i) the
director was not affiliated with or employed by a present or former internal
or external auditor of Colgate (a ''Colgate Auditor'') and (ii) no
immediate family members of the director were affiliated with or employed
in a professional capacity by a Colgate Auditor. |
|
Independent
directors should not serve on interlocking boards of directors or compensation
committees. During the last five years,
neither the director nor an immediate family member of the director was
an executive officer of another company where any of Colgate's present officers
serve on that company's board of directors or compensation committee. |
|
Independent
directors should not have any other relationship with Colgate or its senior
management or with another director that may impair the director's ability
to make independent judgments. If,
during the last five years, a director or an immediate family member of
the director had a relationship with Colgate, an officer of Colgate or another
director that does not fit within the relationships described above, the
Board has determined that the existence of such relationship does not in
fact or appearance impair the director's ability to make independent judgments
or compromise the director's objectivity and loyalty to shareholders. Such
relationships could include voting arrangements and personal, economic or
professional ties between a director and an officer of Colgate or another
Colgate director. Directors shall notify the Nominating and Corporate Governance
Committee of any such arrangements or ties they have with officers of Colgate
or other directors. |
* |
Similarly,
under Colgate policy, Colgate and officers of Colgate are not permitted
to solicit director support for charitable organizations that officers
of Colgate or their immediate family members serve as officers, directors
or trustees. |
A-2
In
applying the foregoing guidelines, the following definitions shall be used:
|
|
• |
|
''Colgate''
means Colgate-Palmolive Company and its subsidiaries. |
|
|
|
• |
|
A
''company'' means any corporation, partnership, trust, limited liability
company, association, joint venture or other foreign or domestic entity
of any kind. |
|
|
|
• |
|
A
director's ''immediate family members'' are the director's spouse, parents,
children, grandchildren, siblings, nieces, nephews, mothers-in-law and fathers-in-law,
sons-in-law and daughters-in-law, brothers-in-law and sisters-in-law and
anyone who shares the director's home (other than domestic employees). |
|
|
|
• |
|
An
''officer'' of Colgate means officers elected by the Board of Directors. |
A-3
APPENDIX
B
Colgate-Palmolive
Company
Board
Guidelines on
Significant
Corporate Governance Issues
These
guidelines reflect the position of the Board of Directors of Colgate-Palmolive
Company (the ''Company'') on significant corporate governance issues as of March,
2004. The Board will review these guidelines from time to time to ensure that
they address new facts and circumstances and evolving corporate governance issues.
The Board welcomes comments and suggestions about the guidelines, which should
be forwarded to: Andrew D. Hendry, Corporate Secretary, Colgate-Palmolive Company,
300 Park Avenue, New York, NY 10022, 212-310-2239.
Role
of the Board of Directors
The
role of the Board of Directors is to oversee the business, assets, affairs and
performance of the Company in the best interests of its stockholders. The Board
focuses its activities on the key requirements of the Company, such as corporate
strategy, evaluation of performance of the CEO and other senior executives of
the Company, succession planning and the Company's business practices.
Leadership
of the Board
Selection
of Chairman and CEO
Currently,
the offices of Chairman and CEO are held by the same person. The Board does
not believe that its independence or performance would be enhanced by requiring
that the roles of Chairman and CEO be separate. The Board follows sound corporate
governance practices, as described in these guidelines, to ensure its independence
and effective functioning. Most importantly, except for the CEO, the Board is
composed entirely of independent directors, who meet regularly in scheduled
executive sessions led by a presiding director. In addition, the Board's Audit,
Personnel and Organization and Nominating and Corporate Governance Committees
are and have for many years been composed solely of independent directors. This
means that oversight of critical issues such as the integrity of the Company's
financial statements, CEO and senior management compensation, Board evaluation
and selection of directors is entrusted to independent directors. The Board
retains the right to review this determination as facts and circumstances change.
Executive
Sessions of Independent Directors/Presiding Director
The
independent directors of the Board meet regularly in executive session without
the CEO present at each regularly scheduled board meeting. The role of presiding
director at each of these sessions is rotated among the independent directors
every six months in accordance with an established schedule. The presiding director
also serves as a liaison between the independent directors and the CEO and discusses
with the CEO, to the extent appropriate, matters discussed during these executive
sessions.
Communications
to the Board of Directors
Shareholders
and other interested parties may communicate directly with the Company's non-management
directors using the email and postal addresses that are included in the Company's
annual proxy statement and posted on its website.
Size
and Composition of the Board
Size
of the Board
The
Board believes that a range of seven through 12 directors, as currently provided
by the By-laws of the Company, allows the Board to function most effectively
in its decision making and promotes discussion and participation by individual
Board members. The Board also believes that the range allows the Board enough
flexibility to add outstanding candidates to the Board. Nine
B-1
directors
have been nominated for election at the 2004 Annual Meeting. All Board members
stand for re-election annually. The Company does not have a classified or staggered
board.
Mix
of Inside and Outside Directors
The
Board believes that a substantial majority of directors should be independent.
Currently, the Board consists of all independent directors, with the exception
of the Chairman.
Definition
of Independence for Outside Directors
The
Board believes that an independent director should be free of any relationship
with Colgate or its senior management that may in fact or appearance impair
the director's ability to make independent judgments or compromise the director's
objectivity and loyalty to shareholders. Based on this principle, in March 2004,
the Board adopted new director independence standards, which outline the types
of relationships, both personal and professional, between directors and the
Company, its senior management and other directors that, if present, would preclude
a finding of independence. These standards, which are substantially stricter
than those required by the New York Stock Exchange, guide the Board's annual
affirmative determinations of independence. A copy of these standards was included
in the Company's 2004 Proxy Statement and is available on the Company's website.
Former
Chief Executive Officer's Board Membership
The
Board believes that the Board membership of a former CEO is a matter to be decided
in each individual instance when the CEO offers his or her resignation from
the Board of Directors. Currently, no former CEO is on the Board of Directors.
The By-laws of the Company require that a former CEO retire from the Board at
age 65 (with continued service thereafter subject to the approval of a majority
of the independent directors).
Board
Membership Criteria
On
recommendation of the Nominating and Corporate Governance Committee, the Board
has adopted a written statement of the criteria for Board membership, which
is used by the committee in evaluating individual director candidates. This
statement takes into account the current needs of the Company and the qualities
needed for Board membership, including experience in business, education and
public service fields, international experience, educational achievement, strong
moral and ethical character, diversity and other criteria. A copy of these criteria
was included in the Company's 2004 Proxy Statement and is available on the Company's
website.
Selection
of New Director Candidates
The
Board selects new director candidates based on the recommendation of the Nominating
and Corporate Governance Committee. The Nominating and Corporate Governance
Committee, which is made up entirely of independent directors, identifies, screens
and recruits potential candidates for membership on the Board of Directors,
taking into account the needs of the Company and the Board at the time. The
Nominating and Corporate Governance Committee will consider director candidates
recommended by stockholders, evaluating them in the same manner in which the
committee evaluates candidates recommended by others.
Directors
Who Change Their Present Job Responsibility
In
the event of a material change in a director's qualifications or status, such
as a change in employment, he or she is required to offer to resign from the
Board. The Nominating and Corporate Governance Committee reviews the desirability
of the director's continued service and makes a recommendation to the Board
as to whether or not to accept the offer of resignation, which shall become
effective only upon acceptance by the Board.
Term
Limits
The
Board does not believe it should establish term limits. While term limits can
help insure that there are fresh ideas and viewpoints available to the Board,
they have the disadvantage of losing the contribution of directors who have
developed, over a period of time, valuable insight
B-2
into
the Company and its operations and, therefore, provide an increasing contribution
to the Board as a whole.
Retirement
Age
No
director may stand for re-election after his or her 72nd birthday (unless such
nomination is approved by the Board on a case by case basis), and no person
who has reached the age of 65 may be initially elected to the Board. Additionally,
a former CEO must retire from the Board at age 65 (with continued service thereafter
subject to the approval of a majority of the independent directors). The Board
believes that these age-related requirements are appropriate, but reserves the
right to review and change them at any time.
Directorship
Limits
To
devote sufficient time to properly discharge their duties, no directors should
serve on more than three other corporate boards. Directors are required to seek
the approval of the Nominating and Corporate Governance Committee prior to joining
any corporate board.*
Functioning
of the Board
Frequency
and Length of Board Meetings
The
Board of Directors currently has nine scheduled meetings per year. Additional
meetings may be called by the Chairman or CEO at any time, on his own initiative
or at the request of a director. Directors are expected to attend Board meetings
and meetings of Committees on which they serve and to prepare for such meetings
by reviewing the materials distributed in advance of such meetings. The Board's
schedule is arranged to permit extensive discussion of agenda items and other
topics of interest to the Directors. At times, Board and Committee meetings
are scheduled over a two-day period.
Selection
of Agenda Items for Board Meetings
The
Board has a regular schedule of matters to be taken up during the course of
the year. This schedule ensures that all key areas are reviewed at appropriate
times. Prior to each meeting, the Chairman of the Board, in consultation with
senior management, fixes the agenda for the upcoming meeting, including regularly
scheduled matters and other matters determined to be appropriate for consideration
at the meeting. Members of the Board may add any matter to an agenda. Prior
to the meeting a copy of the agenda is forwarded to all directors so that they
are aware of the matters to be discussed at the upcoming meeting.
Board
Materials Distributed In Advance
Significant
materials to be reviewed at Board meetings are whenever possible forwarded to
the directors by the Chairman or the appropriate executive prior to the meeting
to ensure that the directors have an adequate opportunity to review those materials.
Agendas for all Board and Committee meetings, as well as the minutes of the
prior meetings, are always forwarded to the directors in advance for their review.
Additionally, copies of certain press releases, Company prepared reports and
videos and analyst and other externally generated reports are distributed to
directors to help keep them fully informed about the Company.
Presentations
Presentations
on specific subjects are carefully prepared by management and delivered in a
manner to ensure clear and adequate presentation of the subject matter and its
relevance to the mission and role of the Board. Topics are presented by the
members of management most knowledgeable about the issue at hand irrespective
of seniority. As part of each presentation, adequate time is reserved for questions
and discussion among directors. Presentations cover strategic issues, matters
upon which Board or Committee action is required and a variety of other topics
to assist the Board in understanding the Company and discharging its duties.
* |
As
used herein, ''corporate boards'' shall include boards of public companies
and non-public companies with significant business operations other than
subsidiaries of public companies. |
B-3
Regular
Attendance of Management at Board Meetings
The
Board encourages attendance by members of senior management at meetings of the
Board of Directors and its Committees to increase the Board's understanding
of the Company's operations, give directors access to senior management and
to improve the Board's ability to oversee the Company's operations. Except for
executive sessions, the General Counsel and Secretary attends all meetings of
the Board of Directors and its Committees; the Senior Vice President, Global
Human Resources attends all meetings of the Personnel and Organization Committee;
the Director of Corporate Audit, the Corporate Controller and the Chief Financial
Officer attend all meetings of the Audit Committee; and the Treasurer and the
Chief Financial Officer attend all meetings of the Finance Committee. Also,
corporate officers and other members of senior management attend meetings of
the Board of Directors and the Finance Committee, except for executive sessions,
whenever possible.
Executive
Sessions of Independent Directors
As
noted above, the independent directors of the Board meet regularly in executive
session without the CEO present at each regularly scheduled board meeting. The
directors, in turn, each serve as presiding director for these executive sessions
in accordance with an established six-month rotation schedule.
Board
Access to Senior Management
Board
members have complete and direct access to Colgate's senior management. Of particular
note, the Director of Corporate Audit meets with the Audit Committee privately
at each of its meetings. As described above, the Board encourages management's
attendance at Board and Committee meetings so that (a) management can provide
additional insight into the items being discussed because of personal involvement
in these areas, and (b) managers with future potential are given exposure
to the Board. Interaction between directors and senior managers also takes place
between scheduled board meetings, as directors are invited to, and often do,
contact senior managers directly with questions and suggestions.
Assessing
the Board's Performance
The
Board has implemented a formal board evaluation procedure that calls for an
annual self-evaluation. The Board first evaluates the overall Board performance
against certain criteria that the Board has determined are important to its
success. These include financial oversight, succession planning, compensation,
corporate governance, strategic planning and Board structure and role. The Board
then reviews the results of the evaluation and identifies meaningful steps to
enhance its performance.
Director
Orientation and Education
The
Company provides a thorough orientation for new directors, which includes extensive
background materials and meetings with members of senior management. The Company
also provides an ongoing education program to ensure awareness of areas relevant
to the Company's business, including corporate governance, executive compensation
and industry developments. In addition, from time to time, Board members participate
in outside director education programs.
Board
Compensation Review
The
time needed to attend Board and Committee meetings and review materials in preparation
for meetings, as well as the time commitments for other Board duties by each
director, is substantial. Given these responsibilities, Board compensation is
reviewed annually by the Nominating and Corporate Governance Committee to determine
whether it is appropriate. This review includes a comparison of the board compensation
practices of other leading companies. The Board believes that a substantial
portion of a director's compensation should be provided and held in Company
stock.
B-4
Board
Review of Shareholder Rights Plan
On
behalf of the Board, the Nominating and Corporate Governance Committee, which
is made up entirely of outside directors, evaluates the Company's Shareholder
Rights Plan every three years to determine whether it continues to be in the
interests of the Company and its stockholders.
Board
Interaction with Institutional Investors, the Press, Customers, Etc.
The
Board believes that it is primarily the responsibility of management to maintain
open communication with stockholders, as well as employees and other constituencies,
but the Board retains the right to deal directly with stockholders or any other
constituency when appropriate.
Retaining
Independent Counsel and Consulting with Outside Advisors
The
Board and its Committees may at any time determine that they should seek the
advice of independent counsel or consultants with respect to any issue.
Audit
Partner Rotation
Company
policy imposes rotation requirements on audit partners on the Company's audit
engagement team in accordance with applicable SEC regulations.
Functioning
of Committees
Number
of Committees
The
Board currently has four standing committees: Audit, Finance, Nominating and
Corporate Governance and Personnel and Organization. The Board believes that
this committee structure allows the Board to focus on the significant areas
of Colgate's activities. Each Committee has a written charter approved by the
Board setting forth its purpose and responsibilities. Directors have a standing
invitation to attend the meetings of all Committees of which they are not members,
and Committee meetings are often attended by all directors. Also, the Board
may appoint additional special committees at any time, if deemed appropriate.
Assignment
and Rotation of Committee Members
The
Nominating and Corporate Governance Committee recommends to the Board a committee
structure, including the composition of Committees. As part of this process,
the Board, on the recommendation of the Nominating and Corporate Governance
Committee, rotates the Chair and Deputy Chair of each Committee of the Board
and committee membership as appropriate. All Committees, other than the Finance
Committee, are made up entirely of independent directors.
Frequency
and Length of Committee Meetings
On
recommendation of the Nominating and Corporate Governance Committee, the Board
fixes a schedule of regular meetings of each of the Committees in advance of
each year. The length of meetings varies depending upon the matters presented.
Currently, the Nominating and Corporate Governance Committee meets three times
each year; the Audit Committee meets four times each year; and the Finance Committee
and the Personnel and Organization Committee meet five times each year. Meetings
are scheduled to allow adequate time to consider all matters thoroughly.
Committee
Agendas
Each
Committee of the Board has a regular schedule of matters to be taken up during
the course of the year. This ensures that all key areas for which a Committee
is responsible are reviewed at appropriate times. Prior to each meeting, the
Chair of a Committee, in consultation with the Chairman of the Board and senior
management, fixes the agenda for the upcoming meeting, including regularly scheduled
matters and other matters which he or she determines are appropriate for consideration
at the meeting. Members of a Committee may add any matter to an
B-5
agenda.
Prior to the meeting a copy of the agenda is forwarded to all directors so that
they are aware of the matters to be discussed at the upcoming meeting.
Assessing
the Committees' Performance
On
the recommendation of the Nominating and Corporate Governance Committee, the
Board has implemented a formal committee evaluation procedure that calls for
annual self-evaluations. Each of the Committees first evaluates its overall
performance against its committee charter. The Committees then review the results
of their evaluations with the Board and identify meaningful steps to enhance
their performance.
Leadership
Development
Formal
Evaluation of the Chief Executive Officer
The
Personnel and Organization Committee consists of five independent directors.
One of its principal responsibilities, together with the other independent directors
of the Board, is to evaluate the Chief Executive Officer's performance against
established goals and objectives and make recommendations to the Board regarding
the CEO's compensation based on this evaluation.
Succession
Planning
At
least once each year, the Personnel and Organization Committee conducts a formal
review of CEO and senior management succession planning. On an ongoing basis,
the Personnel and Organization Committee consults with the CEO and advises the
Board of Directors with respect to senior management succession planning, discussing
potential successors to key executives and examining backgrounds, capabilities
and appropriate developmental assignments.
People
Development
The
Personnel and Organization Committee of the Board reviews from time to time
the people development programs of the Company, including recruitment policies,
training programs, benefit programs and career development processes.
Stock
Ownership Guidelines
To
further align the interests of the Company's directors and officers with stockholders,
the Board has established minimum stock ownership guidelines that apply to all
non-employee directors and members of senior management. Non-employee directors
are required to own Company stock or stock units equal in value to five times
their annual retainer, the Chief Executive Officer is required to own stock
or stock units equal in value to five times his or her annual salary, and senior
managers of the Company are subject to ownership requirements ranging from one
to three times annual salary.
The
Nominating and Corporate Governance Committee of the Board develops and reviews
from time to time the Stock Ownership Guidelines set forth above and recommends
any changes for approval by the Board of Directors.
B-6
APPENDIX
C
Colgate-Palmolive
Company
Board of Directors
Independent Board Candidate Qualifications
The
Board of Directors shall be composed of individuals who have demonstrated significant
achievements in business, education, the professions and/or public service.
They must have the requisite intelligence, education and experience to make
a significant contribution to the deliberations of the Board of Directors. In
light of the Company's business, of particular value is experience in consumer
products and international business. In addition, the membership of the Board
of Directors should bring a broad range of experiences to the Board. Finally,
at least a substantial majority of the members of the Board of Directors must
satisfy the Company's director independence standards.
The
overall ability and experience of individual Board candidates should determine
their suitability. The following attributes should be considered as desirable
in any candidate for the Board of Directors:
1. |
|
Experience.
A Board candidate must have extensive experience
in business, education, the professions and/or public service. An ideal
Board candidate may have had experience in more than one of these areas.
A candidate should have sufficient applicable experience to understand fully
the legal and other responsibilities of an independent director of a U.S.-based
public company. Some of the qualities desirable in Board candidates would
be: |
|
|
|
(a) |
|
Business—The
Board candidate is or has been the Chief Executive Officer, Chief Operating
Officer or other major operating or staff officer of a major public corporation,
with a background in marketing, finance and/or operations. Ideally, the
candidate has consumer products and international business experience. |
|
|
|
(b) |
|
Education—The
Board candidate has held a significant position at a prominent educational
institution, such as university or college president and/or dean of a school
within a university or college. |
|
|
|
(c) |
|
Public
Service—The Board candidate has
held one or more elected or appointed senior positions in a prominent nonprofit
organization or federal or state government. |
|
2. |
|
International
Experience. International experience (such
as living and working outside of the United States) will in many cases be
considered a significant positive characteristic in a Board candidate's
profile. Understanding of the language and culture of non-English speaking
countries is also important. |
|
3. |
|
Education.
Generally, it is desirable that a Board
candidate should hold an undergraduate degree from a respected college or
university. In some cases, it is further desirable for the candidate also
to have earned a masters or doctoral degree. These educational criteria
are not meant to exclude an exceptional candidate who does not meet these
educational criteria. |
|
4. |
|
Personal.
The Board candidate should be of the highest
moral and ethical character. The candidate must exhibit independence, objectivity
and be capable of serving as a representative of the stockholder. He or
she should have demonstrated a personal commitment to areas aligned with
the Company's public interest commitments, such as education, the environment
and welfare of the communities in which we operate. |
|
5. |
|
Individual
Characteristics. The Board candidate should
have the personal qualities to be able to make a substantial active contribution
to Board deliberations. These qualities include intelligence, self-assuredness,
a high ethical standard, inter-personal skills, independence, courage, a
willingness to ask the difficult question, communication skills and commitment.
In considering candidates for election to the Board of Directors, the Board
should constantly be striving to achieve the diversity of the communities
in which the Company operates. |
C-1
6. |
|
Availability.
The Board candidate must be willing to
commit, as well as have, sufficient time available to discharge the duties
of Board membership. Generally, therefore, the candidate should not have
more than three other corporate board memberships. The Board candidate also
must be able to meet the Board's age election requirement. The Board candidate
should not have any prohibited interlocking relationships. |
|
|
7. |
|
Compatibility.
The Board candidate should be able to develop
a good working relationship with other Board members and contribute to the
Board's working relationship with the senior management of the Company.
|
C-2
APPENDIX
D
Colgate-Palmolive
Company
Executive Incentive Compensation Plan
Amended
and Restated
as of March 11, 1999
(Approved by Stockholders on May 5, 1999)
SECTION
1. Purpose
The
purposes of the Plan are to give the Company a competitive advantage in attracting,
retaining and motivating officers and employees and to provide the Company and
its Affiliates with a compensation plan providing incentives (including long-term
incentives) directly linked to the future growth and profitability of the Company's
businesses and future increases in shareholder value. This Plan is also designed
to enable the Company to meet its objective of maximizing the tax deductibility
of awards to the Company's senior executives.
SECTION
2. Definitions
For
purposes of the Plan, the following terms are defined as set forth below:
''Affiliate''
means a corporation or other entity (i) controlled by the Company or in which
the Company has a 50% or more ownership interest or (ii) otherwise designated
by the Committee from time to time as such for purposes of this Plan.
''Applicable
Maximum Percentage'' means, with respect to any Participant who is designated
to receive a Pool Award pursuant to any Incentive Pool, the maximum percentage
of such Incentive Pool that such Participant may receive.
''Award''
means an award under the Plan (as defined herein), whether taking the form of
a Pool Award, a Cash-Based Award, Stock or Restricted Stock.
''Award
Cycle'' means a period of time designated by the Committee over which an Award
is to be earned.
''Award
Letter'' means a written letter addressed to a Participant evidencing an Award
and the terms and conditions thereof.
''Board''
means the Board of Directors of the Company.
''Cash-Based
Award'' means Awards denominated in dollar amounts, which may, but need not,
be Qualified Performance-Based Awards.
''Cash
Limit'' has the meaning set forth in Section 6(d).
''Cause''
means, with respect to any Participant, (1) ''cause'' as defined in any employment
agreement between the Company or any Affiliate and the Participant that is in
effect at the time of such Participant's Termination of Employment, or (2) if
there is no such employment agreement or if such employment agreement does not
define ''cause,'' (A) conviction of the Participant for committing a felony
under federal law or the law of the state in which such action occurred, (B)
the Participant's dishonesty in the course of fulfilling his or her employment
duties, (C) a willful and deliberate failure on the part of a Participant
to perform his or her employment duties in any material respect, or (D) such
other events as shall be determined by the Committee. The Committee shall have
the sole discretion to determine whether ''Cause'' exists, and its determination
shall be final.
''Change
in Control'' has the meaning set forth in Section 12(b).
''Code''
means the Internal Revenue Code of 1986, as amended from time to time, and any
successor thereto.
''Commission''
means the Securities and Exchange Commission or any successor agency.
''Committee''
has the meaning set forth in Section 3(a).
D-1
''Committee
Determination Date'' means, with respect to any Qualified Performance-Based
Award, the date on which the Committee determines and certifies the extent to
which the Award has been earned based upon the applicable Performance Goals
and such other factors as the Committee may take into account, as more fully
set forth in the Plan.
''Company''
means Colgate-Palmolive Company, and any successor thereto.
''Corporate
Transaction'' has the meaning set forth in clause (iii) of Section 12(b).
''Designated
Executives'' means the Chairman of the Company, the Chief Executive Officer
of the Company, and each other officer, executive or other key employee designated
as such by the Committee from time to time.
''Disability''
means permanent and total disability as determined under Company procedures
in effect at the time of such determination or as otherwise established by the
Committee for purposes of the Plan.
''Effective
Date'' of this Plan means the date the Plan is duly approved by the Company's
shareholders.
''ESOP''
means the employee stock ownership plan component of the Company's Employees'
Savings and Investment Plan.
''Exchange
Act'' means the Securities Exchange Act of 1934, as amended from time to time,
and any successor thereto.
''Fair
Market Value'' of any security means, as of any given date, the mean between
the highest and lowest reported sales prices of such security on the New York
Stock Exchange Composite Tape or, if it is not listed on such exchange, on any
other national securities exchange on which such security is listed or on NASDAQ.
The Fair Market Value of any other property, or of any security for which there
is no regular public trading market, shall be determined by the Committee in
good faith.
''Incentive
Pool'' means an Annual Incentive Pool or a Long-term Incentive Pool described
in Section 6(b)(i) and 6(b)(ii).
''Legended
Stock'' has the meaning set forth in Section 8(d).
''Maximum
Pool Award'' has the meaning set forth in Section 6(b)(iii).
''Participant''
means an individual who is eligible to receive Awards as set forth in Section
5.
''Performance
Goals'' means the performance goals established by the Committee in connection
with Qualified Performance-Based Awards. Such goals shall be based on the attainment
of specified levels of, or rates of change or relative changes in, one or more
of the following measures by the Company, any Affiliate, or a division or other
unit of the Company or an Affiliate, in relation to specified other companies,
indices, targets, prior performance or otherwise: earnings per share, net income,
sales, revenues, margins, non-variable expenses, pre-tax profit, net profit
after tax, gross profit, operating profit, cash generation, unit volume, return
on equity, change in working capital, return on capital or shareholder return.
Such Performance Goals shall be set by the Committee within the time period
prescribed by Section 162(m) of the Code and related regulations.
''Plan''
means the Colgate-Palmolive Company Executive Incentive Compensation Plan, amended
and restated as of March 11, 1999, as set forth herein and as amended from time
to time.
''Pool
Award'' means an Award from an Incentive Pool described in Section 6(b)(i) or
6(b)(ii).
''Qualified
Performance-Based Award'' means (i) an Award characterized as such by the Committee
at the time of designation, based upon a determination that the Participant
receiving such Award is or may be a ''covered employee'' within the meaning
of Section 162(m)(3) of the Code in the year in which the Company would expect
to be able to claim a tax deduction with respect to such Award and the Committee
wishes such Award to qualify for the Section 162(m) Exemption, or (ii) a Pool
Award.
D-2
''Qualified
Termination of Employment'' has the meaning set forth in the Colgate-Palmolive
Company Executive Severance Plan, as amended and restated, as such plan may
be amended from time to time, and any successor thereto.
''Restricted
Stock'' means hypothetical shares of Stock, also known as ''phantom'' stock.
''Restrictions''
has the meaning set forth in Section 8(d).
''Retirement''
means retirement from active employment with the Company or any Affiliate at
or after age 65 or pursuant to the early retirement provisions of the applicable
pension plan of such employer.
''Rule
16b-3'' means Rule 16b-3, as promulgated by the Commission under Section 16(b)
of the Exchange Act or any successor provision thereto.
''Section
16 Exemption'' means exemptions available under the rules promulgated by the
Commission under Section 16 of the Exchange Act or any successor provision thereto.
''Section
162(m) Exemption'' means the exemption from the limitation on deductibility
imposed by Section 162(m) of the Code that is set forth in Section 162(m)(4)(C)
of the Code, as amended from time to time, or any successor provision thereto.
''Share
Limit'' has the meaning set forth in Section 6(d).
''Stock''
means the common stock, par value $1.00 per share, of the Company, or any common
stock issued by the Company or any successor to or parent of the Company.
''Stock-Based
Awards'' means Awards denominated in Stock, including Legended Stock or Restricted
Stock, or Awards otherwise related to the value of Stock, which may, but need
not, be Qualified Performance-Based Awards.
''Termination
of Employment'' means the termination of the Participant's employment with the
Company or any Affiliate. A Participant employed by an Affiliate shall also
be deemed to incur a Termination of Employment if the Affiliate ceases to be
such an Affiliate and the Participant does not become an employee of the Company
or another Affiliate in connection therewith. Temporary absences from employment
because of illness, vacation or leave of absence and transfers among the Company
and its Affiliates shall not be considered Terminations of Employment.
SECTION
3. Administration
(a)
In General. The Plan shall be administered by the Personnel and Organization
Committee or such other committee of the Board as the Board may from time to
time designate (the ''Committee''). The Committee shall have plenary authority
with respect to Awards pursuant to the terms of the Plan; provided that such
plenary authority and the specific powers given to the Committee pursuant to
Section 3(b)(i), (ii), (iii) and (iv), in each case with respect to Awards that
are not Qualified Performance-Based Awards and that are made to Participants
other than Designated Executives or to executives who are considered ''insiders''
for the purposes of Section 16 of the Exchange Act, may be delegated to, and
exercised by, any of the elected officers of the Company in accordance with
such rules, guidelines and practices as may be prescribed from time to time
by the Committee. Awards under the Plan may (but need not) be evidenced by Award
Letters.
(b)
Specific Powers. Without limiting the generality of the foregoing, among other
things, the Committee shall have the authority, in its sole discretion, subject
to the terms of the Plan:
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(i)
To select the Participants who are eligible for and may receive Awards from
time to time; |
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(ii)
To determine the form and amount of each Award; |
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(iii)
To determine the terms and conditions of any Award (including, but not limited
to, any vesting condition, restriction or limitation (which may be related
to the performance of the Participant, the Company, any Affiliate or any
division or operating unit of the Company or any Affiliate)); and |
D-3
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(iv)
Subject to Section 13, to modify, amend or adjust the terms and conditions
of any Award, at any time or from time to time, including, but not limited
to, Performance Goals; provided, however, that the number of shares or the
amount payable with respect to a Qualified Performance-Based Award may not
be adjusted upwards and the Performance Goals associated therewith may not
be waived or altered in a manner that would cause such Award not to qualify
for, or to cease to qualify for, the Section 162(m) Exemption. |
(c)
Procedures. The Committee shall have the authority to adopt, alter and repeal
such administrative rules, guidelines and practices governing the Plan as it
shall deem advisable from time to time and to interpret the terms and provisions
of the Plan. Unless otherwise determined by the Committee, the officers of the
Company shall have responsibility for the day-to-day administration of the Plan,
consistent with such rules, guidelines and practices. The Committee may act
only by a majority of its members then in office, except that the members thereof
may (i) delegate authority in accordance with Section 3(a) above or (ii)
authorize any one or more of their number or any elected officer of the Company
to execute and deliver documents on behalf of the Committee.
(d)
Board Action. Any authority granted to the Committee may also be exercised by
the Board, except to the extent that the grant or exercise of such authority
would cause any Award that is a Qualified Performance-Based Award not to qualify
for, or to cease to qualify for, the Section 162(m) Exemption or the Section
16 Exemption. To the extent that any permitted action taken by the Board conflicts
with action taken by the Committee, the Board action shall control.
SECTION
4. Stock Subject to Plan; Limits on Awards
(a)
General Limitations on Stock. The total number of shares of Stock reserved and
available for Awards under the Plan during any given calendar year shall be
one quarter of one percent (0.25%) of the total number of shares of Stock outstanding
as of the first day of such calendar year; provided that any shares of Stock
available for grant in a particular calendar year that are not actually granted
in such year shall be added to the number of shares of Stock available for grant
in the subsequent calendar year. Shares of Stock subject to an Award under the
Plan may be authorized and unissued shares or may be treasury shares. If any
shares of Legended Stock are forfeited, such shares shall be available again
for Awards under the Plan.
(b)
Adjustments. In the event of any stock split, reverse stock split or stock dividend,
in each case relating to the Stock, the number of shares reserved for issuance
under the Plan, the Share Limit set forth in Section 6(d), and the number of
shares subject to outstanding Awards under the Plan shall all automatically
be adjusted to reflect such event. In the event of any other change in corporate
capitalization or a corporate transaction, such as any merger, consolidation,
separation, including a spin-off, or other distribution of stock or property
of the Company, any reorganization (whether or not such reorganization comes
within the definition of such term in Section 368 of the Code) or any partial
or complete liquidation of the Company, the Committee may make such substitution
or adjustments in the aggregate number and kind of shares reserved for issuance
under the Plan, in the Share Limit set forth in Section 6(d), in the number
and kind of shares subject to outstanding Awards under the Plan and/or such
other equitable substitution or adjustments as it may determine to be appropriate
in its sole discretion.
SECTION
5. Eligibility
Employees
of the Company and its Affiliates who are responsible for or contribute to the
operation or business of the Company or its Affiliates are eligible to receive
Awards under the Plan.
SECTION
6. Qualified Performance-Based Awards
(a)
In General. The Committee may make Qualified Performance-Based Awards, which
may be Cash-Based Awards or Stock-Based Awards.
D-4
(b)
Incentive Pool Awards
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(i)
Annual Incentive Pool. The Committee may determine, in its discretion, to
make available Awards for an Award Cycle consisting of a fiscal year of
the Company beginning after the Effective Date of this Plan, and to have
available for Awards under this Section 6(b)(i) (such an Award, an
''Annual Pool Award'') a total dollar amount (the ''Annual Incentive Pool'')
determined based upon the achievement of one or more Performance Goals over
the Award Cycle. All Annual Pool Awards shall be Qualified Performance-Based
Awards. Within 90 days after the beginning of each fiscal year, the Committee
may determine whether Annual Pool Awards in fact will be designated for
that fiscal year, and if so, the terms and conditions of the Annual Incentive
Pool and Annual Pool Awards, including, without limitation, the following:
(A) the Performance Goal or Goals; (B) the formula whereby the dollar amount
of the Annual Incentive Pool will be determined; (C) the Participants who
will be eligible to receive Annual Pool Awards from that Annual Incentive
Pool; (D) the amount of each such Participant's Applicable Maximum Percentage
for such Annual Incentive Pool; provided that the total of such Applicable
Maximum Percentages shall not exceed 100 percent; and (E) for each Participant,
whether his or her Annual Pool Award will be subject to the Share Limit,
the Cash Limit, or a combination thereof. |
|
(ii)
Long-term Incentive Pools. The Committee may determine, in its discretion,
also to make available Awards for an Award Cycle consisting of more than
one fiscal year of the Company (as determined by the Committee) and to have
available for Awards under this Section 6(b)(ii) (such an Award, a ''Long-term
Pool Award'') a total dollar amount (the ''Long-term Incentive Pool'') determined
based upon achievement of one or more Performance Goals over the Award Cycle.
All Long-term Pool Awards shall be Qualified Performance-Based Awards. Within
90 days after the beginning of each fiscal year, the Committee may determine
whether Long-term Pool Awards in fact will be designated for an Award Cycle
beginning that fiscal year, and if so, the terms and conditions of the Long-term
Incentive Pool and Long-term Pool Awards, including, without limitation,
the following: (A) the Performance Goal or Goals; (B) the formula whereby
the dollar amount of the Long-term Incentive Pool will be determined; (C)
the duration of the Award Cycle; (D) the Participants who will be eligible
to receive Long-term Pool Awards from that Long-term Incentive Pool; (E)
the amount of each such Participant's Applicable Maximum Percentage for
such Long-term Incentive Pool; provided that the total of such Applicable
Maximum Percentages shall not exceed 100 percent; and (F) for each Participant,
whether his or her Long-term Pool Award will be subject to the Share Limit,
the Cash Limit, or a combination thereof. |
|
(iii)
Determination of Pool Awards. Following the end of each Award Cycle for
which Pool Awards have been designated, the Committee shall determine and
certify the amount of the Incentive Pool for the Award Cycle and the maximum
Pool Award for each Participant (''Maximum Pool Award''), which shall equal
the lesser of (A) the Participant's Applicable Maximum Percentage multiplied
by the amount of the Incentive Pool and (B) the amount permitted after applying
the Share Limit and/or the Cash Limit, as applicable. For purposes of applying
the Share Limit, if applicable, the number of shares of Stock represented
by a particular Maximum Pool Award (or portion thereof) shall be determined
by dividing the cash amount of such Maximum Pool Award (or portion thereof)
by the Fair Market Value of a share of Stock on the Committee Determination
Date. The Committee then shall determine for each Participant, based upon
such factors (including, without limitation, the amounts allocated to the
Participant's account under the ESOP) as the Committee in its sole discretion
shall determine, whether he or she shall be awarded an amount equal to his
or her Maximum Pool Award or a lesser amount. |
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(c)
Other Qualified Performance-Based Awards |
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(i)
The Committee may determine, in its discretion, to make other Qualified
Performance-Based Awards in addition to or in place of Pool Awards. The
terms and conditions of such Awards shall be designated by the Committee
in accordance with the requirements of the Section 162(m) Exemption, including,
without limitation, the timely establishment of |
D-5
|
Performance
Goals and Award Cycle, the determination of whether such Award is subject
to the Share Limit or the Cash Limit, and when and how the Share Limit or
Cash Limit, as applicable, will be applied. |
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(ii)
Following the end of the Award Cycle applicable to each Award designated
under Section 6(c)(i), the Committee shall determine and certify the extent
to which the Performance Goals have been achieved and the amount of such
Award that has been earned based upon such achievement and shall determine,
based upon such factors as the Committee in its sole discretion shall determine
(including, without limitation, the amounts allocated to the Participant's
account under the ESOP), whether the Participant for whom such Award was
designated shall be awarded an amount equal to the amount so determined
or a lesser amount. |
(d)
Share Limit and Cash Limit Defined. For purposes of this Section 6, the ''Share
Limit'' shall be 100,000 shares* of Stock per Participant per calendar year,
taking into account all Qualified Performance-Based Awards of the Participant
that are subject to the Share Limit. The ''Cash Limit'' shall be $4 million
per calendar year per Participant, increased for each calendar year after 1999
by the percentage increase, if any, in the Consumer Price Index for All Urban
Consumers (or any successor thereto designated by the Committee) from the prior
calendar year, taking into account all Qualified Performance-Based Awards of
the Participant that are subject to the Cash Limit. The Share Limit or Cash
Limit, as applicable, shall apply regardless of the form in which an Award is
actually paid.
SECTION
7. General Awards
The
Committee also may make Awards other than Qualified Performance-Based Awards
(any such Award, a ''General Award''). General Awards may be Cash-Based Awards
or Stock-Based Awards. The terms and conditions of General Awards, including,
without limitation, the requirements, if any, for vesting thereof, and the time
and form of payment thereof shall be determined by the Committee in its sole
discretion at the time of designation or thereafter.
SECTION
8. Payment of Awards
(a)
In General. Each Award that is to be paid in accordance with this Plan (including,
without limitation, any Qualified Performance-Based Award), shall be paid in
cash, in the form of Stock (which may be Legended Stock), Restricted Stock,
or by a combination thereof, as the Committee shall in its sole discretion determine.
(b)
Cash-Based Awards Paid in Stock or Restricted Stock. If all or a portion of
a Cash-Based Award is paid in the form of Stock or Restricted Stock, the number
of shares of Stock or Restricted Stock so paid shall be determined based on
the number of shares of Stock or Restricted Stock having a Fair Market Value,
on the Committee Determination Date, if applicable, and otherwise on the business
day immediately preceding the date of payment, equal to the amount of the portion
of the Cash-Based Award being paid therewith.
(c)
Stock-Based Awards Paid in Cash. If all or a portion of a Stock-Based Award
is paid in cash, the amount of cash so paid shall be the Fair Market Value,
on the Committee Determination Date, if applicable, and otherwise on the business
day immediately preceding the date of payment, of a share of Stock or Restricted
Stock multiplied by the number of shares of Stock or Restricted Stock being
paid therewith.
(d)
Legended Stock. If a Stock-Based Award is subject to forfeiture and/or restrictions
on transfer (collectively, ''Restrictions''), it shall be considered to consist
of ''Legended Stock''. Except as specifically provided in this Plan, the terms
and conditions of Legended Stock, including, without limitation, the requirements
for the lapse of the Restrictions applicable thereto, shall be determined by
the Committee in its sole discretion.
* Automatically adjusted
to 200,000 shares as a result of 1999 2-for-1 stock split, pursuant to Section 4(b).
D-6
SECTION
9. Evidence of and Rights Relating to Certain Awards
(a)
Evidence of Awards and Certificates. Shares of Stock and Legended Stock shall
be evidenced in such manner as the Committee may deem appropriate, including
book-entry registration or issuance of one or more stock certificates. Any certificate
issued in respect of shares of Stock or Legended Stock shall be registered in
the name of the Participant and, in the case of Legended Stock, shall bear an
appropriate legend referring to the terms, conditions, and restrictions applicable
to such Legended Stock, substantially in the following form:
''The
transferability of this certificate and the shares of stock represented hereby
are subject to the terms and conditions (including forfeiture) of the Colgate-Palmolive
Company Executive Incentive Compensation Plan, as amended and restated, and
any applicable Award Letter. Copies of such Plan and Award Letter, if applicable,
are on file at the offices of Colgate-Palmolive Company at 300 Park Avenue,
New York, NY 10022.
(b)
Custody Accounts. The Committee may require that the certificates evidencing
Legended Stock and dividends paid with respect thereto be held in custody by
the Company until the Restrictions applicable thereto shall have lapsed and
that, as a condition of any Award of Legended Stock, the Participant shall have
delivered a stock power, endorsed in blank, relating to the Stock covered by
such Award. If and when the Restrictions applicable to shares of Legended Stock
lapse without a prior forfeiture of the Legended Stock, unlegended certificates
for such shares shall be delivered to the Participant upon surrender of the
legended certificates (if applicable).
(c)
Rights of Holders of Legended Stock. Except as specifically provided otherwise
in this Plan and any applicable Award Letter or resolution of the Committee
designating the Award, the Participant shall have, with respect to Legended
Stock, all of the rights of a stockholder of the Company holding the class or
series of Stock that is the subject of the Legended Stock, including, if applicable,
the right to vote the shares and the right to receive any and all dividends
and distributions with respect thereto. Notwithstanding the foregoing, with
respect to Legended Stock, unless otherwise determined by the Committee: (i)
dividends and distributions shall be automatically deferred; (ii) such deferred
dividends and distributions that are in cash shall, if the applicable Award
Letter or resolution of the Committee designating the Award provides, and there
are sufficient shares of Stock available for grant as additional Legended Stock
pursuant to the aggregate limit of Section 4(a), be reinvested in additional
Legended Stock; and (iii) such deferred dividends or distributions or additional
Legended Stock, as applicable, shall be held subject to the vesting of the underlying
Legended Stock, or held subject to meeting separate Performance Goals.
(d)
Forfeited Shares of Legended Stock. All shares of Legended Stock and all dividends
and distributions on Legended Stock that are forfeited by a Participant shall
revert to the Company.
(e)
Dividend Equivalents on Restricted Stock. Unless otherwise determined by the
Committee, an Award of Restricted Stock shall be increased to reflect deemed
reinvestment in additional Restricted Stock of the dividends that would be paid
and distributions that would be made with respect to the Award of Restricted
Stock if it consisted of actual shares of Stock. Notwithstanding the foregoing,
if an adjustment to an Award of Restricted Stock is made pursuant to Section
4(b) above as a result of any dividend or distribution, no increase to such
Award shall be made under this Section 9(e) as a result of the same dividend
or distribution.
SECTION
10. Effect of Termination of Employment
The
consequences of a Participant's Termination of Employment with respect to Awards
shall be determined by the Committee; provided that such determination shall
not be made in a manner that would cause any Qualified Performance-Based Award
to fail to qualify for the Section 162(m) Exemption; and provided, further,
that, with respect to Awards that are not Qualified Performance-Based Awards
and that are made to Participants other than Designated Executives or to executives
who are considered ''insiders'' for the purposes of Section 16 of the Exchange
Act, such authority may be delegated to, and exercised by, any of the elected
officers of the
D-7
Company
in accordance with such rules, guidelines and practices as may be prescribed
from time to time by the Committee.
SECTION
11. Deferral; Transferability
(a)
Deferral. Notwithstanding any other provision of this Plan, the Committee may
establish programs and procedures pursuant to which Participants may be permitted
to elect to defer receipt of all or a portion of any Award under this Plan,
including Qualified Performance-Based Awards, whether paid in cash, Stock or
Restricted Stock.
(b)
Transferability. Except as may be otherwise provided by the Committee, no Award
may be sold, assigned, transferred, pledged or otherwise encumbered except and
to the extent that it has been paid or the Restrictions applicable thereto have
lapsed, as applicable.
SECTION
12. Change in Control Provisions
(a)
Impact of Event. Notwithstanding any other provision of this Plan to the contrary,
except as otherwise provided in any applicable Award Letter or resolution of
the Committee designating the Award, in the event of a Change in Control: (i)
all Awards of Restricted Stock granted pursuant to a performance-based award
program of the Company (including, without limitation, Qualified Performance-Based
Awards) that have not yet vested shall be considered earned in full and nonforfeitable
and, except to the extent otherwise expressly provided in any deferral arrangement
pursuant to Section 11(a) or any other plan, program or agreement applicable
to the Participant, shall be paid pursuant to Section 8; and (ii) all Restrictions
applicable to Awards of Legended Stock granted pursuant to a performance-based
award program of the Company (including, without limitation, Qualified Performance-Based
Awards) shall lapse; and (iii) all other Awards of Restricted Stock and Legended
Stock held by a Participant who experiences a Qualified Termination of Employment
within two years following a Change in Control shall so vest, and such restrictions
shall lapse, as applicable, at the time of such Qualified Termination of Employment.
(b)
Definition of Change in Control. For purposes of the Plan, a ''Change in Control''
shall mean the happening of any of the following events:
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(i)
An acquisition by any individual, entity or group (within the meaning of
Section 13(d)(3) or 14(d)(2) of the Exchange Act) (a ''Person'') of beneficial
ownership (within the meaning of Rule 13d-3 promulgated under the Exchange
Act) of 20% or more of either (A) the then-outstanding shares of common
stock of the Company (the ''Outstanding Company Common Stock'') or (B) the
combined voting power of the then-outstanding voting securities of the Company
entitled to vote generally in the election of directors (the ''Outstanding
Company Voting Securities''); excluding, however, the following: (1) any
acquisition directly from the Company, other than an acquisition by virtue
of the exercise of a conversion privilege unless the security being so converted
itself was acquired directly from the Company, (2) any repurchase by the
Company, (3) any acquisition by any employee benefit plan (or related trust)
sponsored or maintained by the Company or any entity controlled by the Company,
or (4) any acquisition pursuant to a transaction that complies with clauses
(A), (B) and (C) of subsection (iii) of this Section 12(b); or (ii) A change
in the composition of the Board such that the individuals who, as of the
Effective Date of the Plan, constitute the Board (such Board shall be hereinafter
referred to as the ''Incumbent Board'') cease for any reason to constitute
at least a majority of the Board; provided, however, that, for purposes
of this Section 12(b), any individual who becomes a member of the Board
subsequent to the Effective Date of the Plan, whose election, or nomination
for election by the Company's shareholders, was approved by a vote of at
least a majority of those individuals who are members of the Board and who
were also members of the Incumbent Board (or deemed to be such pursuant
to this proviso) shall be considered as though such individual were a member
of the Incumbent Board; provided, further, that any such individual whose
initial assumption of office occurs as a result of either an actual or threatened
election contest (as |
D-8
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such
terms are used in Rule 14a-11 of Regulation 14A promulgated under the Exchange
Act) or other actual or threatened solicitation of proxies or consents by
or on behalf of a Person other than the Board shall not be so considered
as a member of the Incumbent Board; or (iii) The consummation of a reorganization,
merger or consolidation or sale or other disposition of all or substantially
all of the assets of the Company (''Corporate Transaction''); excluding,
however, such a Corporate Transaction pursuant to which (A) all or substantially
all of the individuals and entities who are the beneficial owners, respectively,
of the Outstanding Company Common Stock and Outstanding Company Voting Securities
immediately prior to such Corporate Transaction will beneficially own, directly
or indirectly, more than 60% of, respectively, the outstanding shares of
common stock, and the combined voting power of the then-outstanding voting
securities entitled to vote generally in the election of directors, as the
case may be, of the corporation resulting from such Corporate Transaction
(including, without limitation, a corporation that as a result of such transaction
owns the Company or all or substantially all of the Company's assets either
directly or through one or more subsidiaries) in substantially the same
proportions as their ownership, immediately prior to such Corporate Transaction,
of the Outstanding Company Common Stock and Outstanding Company Voting Securities,
as the case may be, (B) no Person (other than the Company, any employee
benefit plan (or related trust) of the Company or such corporation resulting
from such Corporate Transaction) will beneficially own, directly or indirectly,
20% or more of, respectively, the outstanding shares of common stock of
the corporation resulting from such Corporate Transaction or the combined
voting power of the outstanding voting securities of such corporation entitled
to vote generally in the election of directors except to the extent that
such ownership derives from ownership of a 20% or more interest in the Outstanding
Company Common Stock and/or Outstanding Company Voting Security that existed
prior to the Corporate Transaction, and (C) individuals who were members
of the Incumbent Board will constitute at least a majority of the members
of the board of directors of the corporation resulting from such Corporate
Transaction; or (iv) the approval by shareholders of a complete liquidation
or dissolution of the Company. |
SECTION
13. Term, Amendment and Termination
(a)
Plan. The Plan will terminate on May 31, 2009. Awards outstanding as of the
date of such termination shall not be affected or impaired thereby. The Board
may amend, alter, or discontinue this Plan at any time, but no amendment, alteration
or discontinuation shall be made that would impair the rights of a Participant
under any Award theretofore designated without the Participant's consent.
(b)
Awards. The Committee may amend the terms of any Award theretofore designated,
prospectively or retroactively, but no such amendment may be made if it would
cause a Qualified Performance-Based Award not to qualify, or to cease to qualify,
for the Section 162(m) Exemption, nor shall any such Amendment impair the rights
of any holder without the holder's consent.
SECTION
14. Unfunded Status of Plan
It
is presently intended that the Plan constitute an ''unfunded'' plan for incentive
and deferred compensation. The Committee may authorize the creation of trusts
or other arrangements to meet the obligations created under the Plan to deliver
Stock or make payments; provided, however, that unless the Committee otherwise
determines, the existence of such trusts or other arrangements is consistent
with the ''unfunded'' status of the Plan.
SECTION
15. General Provisions
(a)
Restrictions. The Committee may require each person purchasing or receiving
Stock pursuant to an Award to represent to and agree with the Company in writing
that such person is acquiring the Stock without a view to the distribution thereof.
The certificates for such Stock may include any legend that the Committee deems
appropriate to reflect any restrictions on transfer.
D-9
Notwithstanding
any other provision of the Plan or agreements made pursuant thereto, the Company
shall not be required to issue or deliver any certificate or certificates for
shares of Stock under the Plan prior to fulfillment of all of the following
conditions: (i) Listing or approval for listing upon notice of issuance, of
such shares on The New York Stock Exchange, Inc., or such other securities exchange
as may be at the time the principal market for the Stock; (ii) Any registration
or other qualification of such shares of the Company under any state or federal
law or regulation, or the maintaining in effect of any such registration or
other qualification that the Committee, in its absolute discretion upon the
advice of counsel, shall deem necessary or advisable; and (iii) Obtaining
any other consent, approval, or permit from any state or federal governmental
agency that the Committee, in its absolute discretion after receiving the advice
of counsel, shall determine to be necessary or advisable.
(b)
Other Compensation. Nothing contained in the Plan shall prevent the Company
or any Affiliate from adopting other or additional compensation arrangements
for its employees.
(c)
No Right to Employment. Adoption of the Plan shall not confer upon any employee
any right to continued employment, nor shall it interfere in any way with the
right of the Company or any Affiliate to terminate the employment of any employee
at any time.
(d)
Taxation. No later than the date as of which an amount first becomes includible
in the gross income of the Participant for federal income tax purposes with
respect to any Award under the Plan, the Participant shall pay to the Company,
or make arrangements satisfactory to the Company regarding the payment of, any
federal, state, local or foreign taxes of any kind required by law to be withheld
with respect to such amount. Unless otherwise determined by the Company, withholding
obligations may be settled with Stock, including Stock that is part of the Award
that gives rise to the withholding requirement. The obligations of the Company
under the Plan shall be conditional on such payment or arrangements, and the
Company and its Affiliates shall, to the extent permitted by law, have the right
to deduct any such taxes from any payment otherwise due to the Participant.
The Committee may establish such procedures as it deems appropriate, including
making irrevocable elections, for the settlement of withholding obligations
with Stock.
(e)
Beneficiaries. The Committee shall establish such procedures as it deems appropriate
for a Participant to designate a beneficiary to whom any amounts payable in
the event of the Participant's death are to be paid or by whom any rights of
the Participant, after the Participant's death, may be exercised; provided that
if there is no valid beneficiary designation in effect at the time of a Participant's
death for any reason (including, without limitation, a lack of such procedures
or a failure by the Participant to make a designation), then such Participant's
estate shall be the Participant's beneficiary.
(f)
Affiliates. In the case of an Award to any employee of an Affiliate, the Company
may, if the Committee so directs, issue or transfer the shares of Stock, if
any, covered by the Award to the Affiliate, for such lawful consideration as
the Committee may specify, upon the condition or understanding that the Affiliate
will transfer the shares of Stock to the employee in accordance with the terms
of the Award specified by the Committee pursuant to the provisions of the Plan.
(g)
Governing Law. The Plan and all Awards made and actions taken thereunder shall
be governed by and construed in accordance with the laws of the State of Delaware,
without reference to principles of conflict of laws.
SECTION
16. Shareholder Approval
This
amendment and restatement of the Plan shall be void and of no force or effect
unless it is duly approved by the Company's shareholders.
D-10
NOTICE
OF ANNUAL MEETING
OF
STOCKHOLDERS AND PROXY STATEMENT
|
|
Printed on Recycled Paper |
P
R
O
X
Y
|
COLGATE-PALMOLIVE
COMPANY
300 Park Avenue, New York, NY 10022
Proxy
Solicited by the Board of Directors
for Annual Meeting on May 7, 2004 |
The
undersigned hereby appoints as proxies, with full power of substitution
to each, REUBEN MARK, JILL K. CONWAY and HOWARD B. WENTZ, JR. (the Proxy
Committee) to vote as designated on the reverse side all shares that the
undersigned would be entitled to vote at the annual meeting of stockholders
of the Company to be held in New York, New York on May 7, 2004 or at any
adjournments thereof. Action hereunder may be taken by a majority of said
proxies or their substitutes who are present or if only one be present,
then by that one. |
You
are encouraged to specify your choices by marking the appropriate boxes,
SEE REVERSE SIDE, but you need not mark any boxes if you wish to vote
in accordance with the Board of Directors recommendations. The Proxy
Committee cannot vote your shares unless you sign and return this card. |
(Continued
and to be signed on other side.) |
|
|
|
|
|
|
FOLD
AND DETACH HERE |
|
|
|
ANNUAL
MEETING
OF
COLGATE-PALMOLIVE COMPANY STOCKHOLDERS
Friday,
May 7, 2004
Marriott Marquis
10:00 a.m.
Broadway Ballroom
1535 Broadway
(45th Street and Broadway)
New York, NY 10036 |
|
Your
vote is important to us. You may vote your proxy by Internet, telephone
or mail. Please vote your proxy at your earliest convenience even if you
plan to attend the meeting. Voting instructions appear on the reverse
side of this card. Your vote is held in confidence by our outside tabulator,
EquiServe Trust Company, N.A. |
|
If
you plan to attend the meeting, please fill out and mail separately the
enclosed ticket request. |
X |
Please
mark your
votes as in this
example. |
0124 |
This
proxy when properly executed will be voted in the manner directed herein. If
no direction is made, this proxy will be voted in accordance with the Boards
recommendations as set forth below.
The
Board of Directors recommends a vote FOR Items 1, 2 and 3. |
|
FOR |
|
WITHHELD |
|
|
Election
of Directors, Nominees: |
|
|
FOR |
|
AGAINST |
|
ABSTAIN |
1. |
Election
of
Directors |
|
|
|
|
|
01.
J.K. Conway
02. R.E. Ferguson
03. C.M. Gutierrez
04. E.M. Hancock
05. D.W. Johnson |
06.
R.J. Kogan
07. D.E. Lewis
08. R. Mark
09. E.A. Monrad |
|
2. |
Ratify
selection of
PricewaterhouseCoopers
LLP as independent auditors |
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FOR,
except vote withheld from the following nominee(s): |
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3. |
Reapproval
of portions of the
Companys stockholder-
approved Executive Incentive
Compensation Plan |
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The Board of Directors
recommends a vote AGAINST Items 4, 5 and 6. |
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FOR |
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AGAINST |
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ABSTAIN |
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4. |
Stockholder
Proposal
on Golden Parachute
Severance Pay |
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5. |
Stockholder
Proposal on
Workplace Human Rights |
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6. |
Stockholder
Proposal on
Independent Chairman |
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SIGNATURE
(S)
|
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DATE
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NOTE:
|
Please
sign exactly as name appears hereon. Joint owners should each sign. When
signing as
attorney, executor, administrator, trustee or guardian, please give full
title as such.
|
In
its discretion, the Proxy Committee is authorized to vote upon
such other business as may properly come before the meeting. |
|
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FOLD
AND DETACH HERE
|
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|
Vote
by Internetwww.eproxyvote.com/cl
Use the Internet to transmit your voting instructions anytime before 11:59
p.m. (Eastern time) on May 6, 2004. Have your proxy card in hand when
you access the web site and follow the instructions that appear on the
web site. |
|
Vote
by Phone1-877-779-8683
Use any touch-tone telephone to transmit your voting instructions anytime
before 11:59 p.m. (Eastern time) on May 6, 2004. Have your proxy card
in hand when you call and then follow the simple instructions you are
given. |
|
Vote
by Mail
Detach the above proxy card. Mark, sign and date the card and then return
it using the enclosed postage-paid reply envelope. |
|
COLGATE-PALMOLIVE
CHILE
ONE PLUS ONE SAVINGS PLAN
|
COLGATE-PALMOLIVE
PR
SAVINGS AND INVESTMENT PLAN |
|
|
|
|
COLGATE-PALMOLIVE
FRANCE
STOCK/SAVINGS PLAN |
COLGATE-PALMOLIVE
COMPAÑIA
STOCK/SAVINGS PLAN
|
|
|
|
|
COLGATE-PALMOLIVE
GERMANY
STOCK/SAVINGS PLAN |
COLGATE-PALMOLIVE,
C.A.
STOCK PLAN |
|
|
|
|
COLGATE-PALMOLIVE
PHILS., INC.
STOCK/SAVINGS PLAN |
COLGATE-PALMOLIVE
MALAYSIA
EMPLOYEE STOCK OWNERSHIP PLAN |
|
|
|
To:
Plan Participants
As a participant
in one of the Plans listed above, you may direct the manner in which shares
of Colgate-Palmolive Company Common Stock allocable to your interest in
the Colgate-Palmolive Stock Fund established under such Plan shall be voted
at the annual meeting of stockholders of Colgate-Palmolive Company to be
held in New York, New York on May 7, 2004 or at any adjournments thereof.
|
|
You
are encouraged to specify your choices by marking the appropriate boxes,
SEE REVERSE SIDE, but you need not mark any boxes if you wish to vote
in accordance with the Board of Directors recommendations. If a
signed card is not returned, shares allocable to your interest in the
Colgate-Palmolive Stock Fund will be voted in the same proportion as shares
for which instruction cards are received.
|
|
(Continued
and to be signed on other side.) |
|
|
|
|
|
|
FOLD
AND DETACH HERE |
|
|
X |
Please
mark your
votes as in this
example. |
3843 |
This
proxy when properly executed will be voted in the manner directed herein. If
no direction is made, this proxy will be voted in accordance with the Boards
recommendations as set forth below.
The
Board of Directors recommends a vote FOR Items 1, 2 and 3. |
|
FOR |
|
WITHHELD |
|
|
Election
of Directors, Nominees: |
|
|
FOR |
|
AGAINST |
|
ABSTAIN |
1. |
Election
of
Directors
|
|
|
|
|
|
01.
J.K. Conway
02. R.E. Ferguson
03. C.M. Gutierrez
04. E.M. Hancock
05. D.W. Johnson |
06.
R.J. Kogan
07. D.E. Lewis
08. R. Mark
09. E.A. Monrad |
|
2. |
Ratify
selection of
PricewaterhouseCoopers
LLP as independent auditors |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
FOR,
except vote withheld from the following nominee(s): |
|
3. |
Reapproval
of portions of the
Companys stockholder-
approved Executive Incentive
Compensation Plan |
|
|
|
|
|
|
|
|
|
|
|
|
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|
The Board of Directors
recommends a vote AGAINST Items 4, 5 and 6. |
|
|
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|
|
|
|
|
|
|
|
|
|
FOR |
|
AGAINST |
|
ABSTAIN |
|
|
|
|
|
|
|
|
|
|
|
4. |
Stockholder
Proposal
on Golden Parachute
Severance Pay |
|
|
|
|
|
|
|
|
|
|
|
|
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|
|
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|
5. |
Stockholder
Proposal on
Workplace Human Rights |
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6. |
Stockholder
Proposal on
Independent Chairman |
|
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|
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|
|
|
|
SIGNATURE
(S)
|
|
DATE
|
|
|
|
|
NOTE:
|
Please
sign exactly as name appears hereon. Joint owners should each sign. When
signing as
attorney, executor, administrator, trustee or guardian, please give full
title as such.
|
In
its discretion, the Proxy Committee is authorized to vote upon
such other business as may properly come before the meeting. |
|
|
|
|
|
FOLD
AND DETACH HERE
|
|
|
|
|
|
|
|
|
|
|
|
|
Vote
by Internetwww.eproxyvote.com/cla
Use the Internet to transmit your voting instructions anytime before 11:59
p.m. (Eastern time) on May 6, 2004. Have your proxy card in hand when
you access the web site and follow the instructions that appear on the
web site. |
|
Vote
by Phone201-536-8073
Use any touch-tone telephone to transmit your voting instructions anytime
before 11:59 p.m. (Eastern time) on May 6, 2004. Have your proxy card
in hand when you call and then follow the simple instructions you are
given. The Company will pay all telephone charges. |
|
Vote
by Mail
Detach the above proxy card. Mark, sign and date the card and then return
it using the enclosed postage-paid reply envelope. |
|
COLGATE-PALMOLIVE
AUSTRALIA
EMPLOYEE SHARE SCHEME
COLGATE-PALMOLIVE
DOMINICAN REPUBLIC
STOCK/SAVINGS PLAN
COLGATE-PALMOLIVE
U.K.
STOCK/SAVINGS
PLAN
COLGATE-PALMOLIVE
IRELAND
SHARE
PARTICIPATION SCHEME |
To:
Plan Participants
As
a participant in one of the Plans listed above, you may direct the manner
in which shares of Colgate-Palmolive Company Common Stock allocable to
your interest in the Colgate-Palmolive Stock Fund established under such
Plan shall be voted by the Trustee at the annual meeting of stockholders
of Colgate-Palmolive Company to be held in New York, New York on May 7,
2004 or at any adjournments thereof. |
You
are encouraged to specify your choices by marking the appropriate boxes,
SEE REVERSE SIDE, but you need not mark any boxes if you wish to vote
in accordance with the Board of Directors recommendations. If a
signed card is not returned, shares allocable to your interest in the
Plan will not be voted. |
(Continued
and to be signed on other side.) |
|
|
|
|
|
|
FOLD
AND DETACH HERE |
|
|
|
|
X |
Please
mark your
votes as in this
example. |
5630 |
This
proxy when properly executed will be voted in the manner directed herein. If
no direction is made, this proxy will be voted by the Trustee in accordance
with the Boards recommendations as set forth below.
The
Board of Directors recommends a vote FOR Items 1, 2 and 3. |
|
FOR |
|
WITHHELD |
|
|
Election
of Directors, Nominees: |
|
|
FOR |
|
AGAINST |
|
ABSTAIN |
1. |
Election
of
Directors |
|
|
|
|
|
01.
J.K. Conway
02. R.E. Ferguson
03. C.M. Gutierrez
04. E.M. Hancock
05. D.W. Johnson |
06.
R.J. Kogan
07. D.E. Lewis
08. R. Mark
09. E.A. Monrad |
|
2. |
Ratify
selection of
PricewaterhouseCoopers
LLP as independent auditors |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
FOR,
except vote withheld from the following nominee(s): |
|
3. |
Reapproval
of portions of the
Companys stockholder-
approved Executive Incentive
Compensation Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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|
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|
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|
|
|
|
|
|
|
|
|
|
The Board of Directors
recommends a vote AGAINST Items 4, 5 and 6. |
|
|
|
|
|
|
|
|
|
|
|
|
|
FOR |
|
AGAINST |
|
ABSTAIN |
|
|
|
|
|
|
|
|
|
|
|
4. |
Stockholder
Proposal
on Golden Parachute
Severance Pay |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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|
|
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|
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|
|
5. |
Stockholder
Proposal on
Workplace Human Rights |
|
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|
6. |
Stockholder
Proposal on
Independent Chairman |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
SIGNATURE
(S)
|
|
DATE
|
|
|
|
|
NOTE:
|
Please
sign exactly as name appears hereon. Joint owners should each sign. When
signing as
attorney, executor, administrator, trustee or guardian, please give full
title as such.
|
If
voting by proxy, the Trustee is directed to authorize the Proxy Committee
to vote, in its discretion, upon
such other business as may properly come before the meeting. |
|
|
|
|
|
FOLD
AND DETACH HERE
|
|
|
|
|
|
|
|
|
|
|
|
|
Vote
by Internetwww.eproxyvote.com/cla
Use the Internet to transmit your voting instructions anytime before 11:59
p.m. (Eastern time) on May 6, 2004. Have your proxy card in hand when
you access the web site and follow the instructions that appear on the
web site. |
|
Vote
by Phone201-536-8073
Use any touch-tone telephone to transmit your voting instructions anytime
before 11:59 p.m. (Eastern time) on May 6, 2004. Have your proxy card
in hand when you call and then follow the simple instructions you are
given. The Company will pay all telephone charges. |
|
Vote
by Mail
Detach the above proxy card. Mark, sign and date the card and then return
it using the enclosed postage-paid reply envelope. |
|
COLGATE-PALMOLIVE
CANADA INC
Stock/Savings Plan
Proxy
Solicited by the Board of Directors of Colgate-Palmolive Company
for Annual Meeting on May 7, 2004 |
The
undersigned hereby appoints as proxies, with full power of substitution
to each, REUBEN MARK, JILL K. CONWAY and HOWARD B. WENTZ, JR. (the Proxy
Committee) to vote as designated on the reverse side all shares that the
undersigned would be entitled to vote at the annual meeting of stockholders
of the Company to be held in New York, New York on May 7, 2004 or at any
adjournments thereof. Action hereunder may be taken by a majority of said
proxies or their substitutes who are present or if only one be present,
then by that one. |
You
are encouraged to specify your choices by marking the appropriate boxes,
SEE REVERSE SIDE, but you need not mark any boxes if you wish to vote
in accordance with the Board of Directors recommendations. The Proxy
Committee cannot vote your shares unless you sign and return this card. |
(Continued
and to be signed on other side.) |
|
|
|
|
|
|
FOLD
AND DETACH HERE |
|
|
X |
Please
mark your
votes as in this
example. |
5638 |
This
proxy when properly executed will be voted in the manner directed herein. If
no direction is made, this proxy will be voted in accordance with the Boards
recommendations as set forth below.
The
Board of Directors recommends a vote FOR Items 1, 2 and 3. |
|
FOR |
|
WITHHELD |
|
|
Election
of Directors, Nominees: |
|
|
FOR |
|
AGAINST |
|
ABSTAIN |
1. |
Election
of
Directors
|
|
|
|
|
|
01.
J.K. Conway
02. R.E. Ferguson
03. C.M. Gutierrez
04. E.M. Hancock
05. D.W. Johnson |
06.
R.J. Kogan
07. D.E. Lewis
08. R. Mark
09. E.A. Monrad |
|
2. |
Ratify
selection of
PricewaterhouseCoopers
LLP as independent auditors |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
FOR,
except vote withheld from the following nominee(s): |
|
3. |
Reapproval
of portions of the
Companys stockholder-
approved Executive Incentive
Compensation Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
The Board of Directors
recommends a vote AGAINST Items 4, 5 and 6. |
|
|
|
|
|
|
|
|
|
|
|
|
|
FOR |
|
AGAINST |
|
ABSTAIN |
|
|
|
|
|
|
|
|
|
|
|
4. |
Stockholder
Proposal
on Golden Parachute
Severance Pay |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5. |
Stockholder
Proposal on
Workplace Human Rights |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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|
|
|
|
|
6. |
Stockholder
Proposal on
Independent Chairman |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
SIGNATURE
(S)
|
|
DATE
|
|
|
|
|
NOTE:
|
Please
sign exactly as name appears hereon. Joint owners should each sign. When
signing as
attorney, executor, administrator, trustee or guardian, please give full
title as such.
|
In
its discretion, the Proxy Committee is authorized to vote upon
such other business as may properly come before the meeting. |
|
|
|
|
|
FOLD
AND DETACH HERE
|
|
|
|
|
|
|
|
|
|
|
|
|
Vote
by Internetwww.eproxyvote.com/cl
Use the Internet to transmit your voting instructions anytime before 11:59
p.m. (Eastern time) on May 6, 2004. Have your proxy card in hand when
you access the web site and follow the instructions that appear on the
web site. |
|
Vote
by Phone1-877-779-8683
Use any touch-tone telephone to transmit your voting instructions anytime
before 11:59 p.m. (Eastern time) on May 6, 2004. Have your proxy card
in hand when you call and then follow the simple instructions you are
given. |
|
Vote
by Mail
Detach the above proxy card. Mark, sign and date the card and then return
it using the enclosed postage-paid reply envelope. |
P
R
O
X
Y
|
COLGATE-PALMOLIVE
COMPANY
EMPLOYEES SAVINGS AND INVESTMENT PLAN |
To:
Plan Participants
As
a participant in the above Plan, you may direct the manner in which shares
of Company Common Stock and/or Convertible Preference Stock allocable
to your interest in the Trust Funds established under such Plan shall
be voted by the appropriate Trustee at the annual meeting of stockholders
to be held in New York, New York on May 7, 2004 or at any adjournments
thereof.
|
You
are encouraged to specify your choices by marking the appropriate boxes,
SEE REVERSE SIDE, but you need not mark any boxes if you wish to vote
in accordance with the Board of Directors recommendations. If a
signed card is not returned, shares allocable to your interest in the
Plan may be voted in the same proportion as shares for which instruction
cards are received.
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(Continued
and to be signed on other side.) |
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FOLD
AND DETACH HERE |
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ANNUAL MEETING
OF
COLGATE-PALMOLIVE COMPANY STOCKHOLDERS
Friday,
May 7, 2004
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Your vote is
important to us. You may vote your proxy by Internet, telephone or mail.
Please vote your proxy at your earliest convenience. Voting instructions
appear on the reverse side of this card. Your vote is held in confidence
by our outside tabulator, EquiServe Trust Company, N.A. |
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X |
Please
mark your
votes as in this
example. |
4061 |
This
proxy when properly executed will be voted in the manner directed herein. If
no direction is made, this proxy will be voted by the Trustee in accordance
with the Boards recommendations as set forth below.
The
Board of Directors recommends a vote FOR Items 1, 2 and 3. |
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FOR |
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WITHHELD |
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Election
of Directors, Nominees: |
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FOR |
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AGAINST |
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ABSTAIN |
1. |
Election
of
Directors
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01.
J.K. Conway
02. R.E. Ferguson
03. C.M. Gutierrez
04. E.M. Hancock
05. D.W. Johnson |
06.
R.J. Kogan
07. D.E. Lewis
08. R. Mark
09. E.A. Monrad |
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2. |
Ratify
selection of
PricewaterhouseCoopers
LLP as independent auditors |
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FOR,
except vote withheld from the following nominee(s): |
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3. |
Reapproval
of portions of the
Companys stockholder-
approved Executive Incentive
Compensation Plan |
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The Board of Directors
recommends a vote AGAINST Items 4, 5 and 6. |
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FOR |
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AGAINST |
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ABSTAIN |
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4. |
Stockholder
Proposal
on Golden Parachute
Severance Pay |
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5. |
Stockholder
Proposal on
Workplace Human Rights |
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6. |
Stockholder
Proposal on
Independent Chairman |
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SIGNATURE
(S)
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DATE
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NOTE:
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Please
sign exactly as name appears hereon. Joint owners should each sign. When
signing as
attorney, executor, administrator, trustee or guardian, please give full
title as such.
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If
voting by proxy, The Trustee is directed to authorize the Proxy Committee
to vote,
in its discretion, upon such other business as may properly come before
the meeting. |
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FOLD
AND DETACH HERE
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Vote
by Internetwww.eproxyvote.com/cl
Use the Internet to transmit your voting instructions anytime before 11:59
p.m. (Eastern time) on May 6, 2004. Have your proxy card in hand when
you access the web site and follow the instructions that appear on the
web site. |
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Vote
by Phone1-877-779-8683 from U.S. or Canada/outside of these areas,
call 201-536-8073
Use any touch-tone telephone to transmit your voting instructions anytime
before 11:59 p.m. (Eastern time) on May 6, 2004. Have your proxy card
in hand when you call and then follow the simple instructions you are
given. The Company will pay all telephone charges. |
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Vote
by Mail
Detach the above proxy card. Mark, sign and date the card and then return
it using the enclosed postage-paid reply envelope. |
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COLGATE-PALMOLIVE
(HELLAS) S.A.I.C.
STOCK/SAVINGS
PLAN |
COLGATE
- PALMOLIVE
INDÚSTRIA E COMÉRCIO LTDA.
STOCK ACQUISITION PLAN |
COLGATE-PALMOLIVE
(C.A.) INC.
HONDURAS STOCK/SAVINGS PLAN |
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COLGATE-PALMOLIVE,
S.A. DE C.V.
RETIREMENT/PENSION PLAN AND
SENIORITY PREMIUM |
COLGATE-PALMOLIVE
(C.A.) INC.
COSTA RICA STOCK/SAVINGS PLAN |
COLGATE-PALMOLIVE
(C.A.) INC.
NICARAGUA STOCK/SAVINGS PLAN |
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COLGATE-PALMOLIVE
(POLAND) SP. Z O.O
GLOBAL STOCK/SAVINGS PLAN |
COLGATE-PALMOLIVE
(C.A.) INC.
EL SALVADOR STOCK/SAVINGS PLAN |
COLGATE-PALMOLIVE
(C.A.) INC.
PANAMA STOCK/SAVINGS PLAN |
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COLGATE-PALMOLIVE
ARGENTINA S.A.
"MÁS POR VOS" |
COLGATE-PALMOLIVE
(C.A.) INC.
GUATEMALA STOCK/SAVINGS PLAN |
COLGATE-PALMOLIVE
THAILAND
STOCK/SAVINGS PLAN |
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Proxy
Solicited by the Board of Directors of Colgate-Palmolive
Company
for Annual Meeting on May 7, 2004 |
The
undersigned hereby appoints as proxies, with full power of substitution
to each, REUBEN MARK, JILL K. CONWAY and HOWARD B. WENTZ, JR. (the Proxy
Committee) to vote as designated on the reverse side all shares that the
undersigned would be entitled to vote at the annual meeting of stockholders
of the Company to be held in New York, New York on May 7, 2004 or at any
adjournments thereof. Action hereunder may be taken by a majority of said
proxies or their substitutes who are present or if only one be present,
then by that one. |
You
are encouraged to specify your choices by marking the appropriate boxes,
SEE REVERSE SIDE, but you need not mark any boxes if you wish to vote
in accordance with the Board of Directors recommendations. The Proxy
Committee cannot vote your shares unless you sign and return this card. |
(Continued
and to be signed on other side.) |
|
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|
FOLD
AND DETACH HERE |
|
|
|
|
X |
Please
mark your
votes as in this
example. |
5689 |
This
proxy when properly executed will be voted in the manner directed herein. If
no direction is made, this proxy will be voted in accordance with the Boards
recommendations as set forth below.
The
Board of Directors recommends a vote FOR Items 1, 2 and 3. |
|
FOR |
|
WITHHELD |
|
|
Election
of Directors, Nominees: |
|
|
FOR |
|
AGAINST |
|
ABSTAIN |
1. |
Election
of
Directors |
|
|
|
|
|
01.
J.K. Conway
02. R.E. Ferguson
03. C.M. Gutierrez
04. E.M. Hancock
05. D.W. Johnson |
06.
R.J. Kogan
07. D.E. Lewis
08. R. Mark
09. E.A. Monrad |
|
2. |
Ratify
selection of
PricewaterhouseCoopers
LLP as independent auditors |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
FOR,
except vote withheld from the following nominee(s): |
|
3. |
Reapproval
of portions of the
Companys stockholder-
approved Executive Incentive
Compensation Plan |
|
|
|
|
|
|
|
|
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|
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The Board of Directors
recommends a vote AGAINST Items 4, 5 and 6. |
|
|
|
|
|
|
|
|
|
|
|
|
|
FOR |
|
AGAINST |
|
ABSTAIN |
|
|
|
|
|
|
|
|
|
|
|
4. |
Stockholder
Proposal
on Golden Parachute
Severance Pay |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5. |
Stockholder
Proposal on
Workplace Human Rights |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6. |
Stockholder
Proposal on
Independent Chairman |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
SIGNATURE
(S) |
|
DATE |
|
|
|
|
NOTE: |
Please
sign exactly as name appears hereon. Joint owners should each sign. When
signing as
attorney, executor, administrator, trustee or guardian, please give full
title as such. |
In
its discretion, the Proxy Committee is authorized to vote upon
such other business as may properly come before the meeting. |
|
|
|
|
|
FOLD
AND DETACH HERE |
|
|
|
|
|
|
|
|
|
|
|
|
Vote
by Internetwww.eproxyvote.com/cla
Use the Internet to transmit your voting instructions anytime before 11:59
p.m. (Eastern time) on May 6, 2004. Have your proxy card in hand when
you access the web site and follow the instructions that appear on the
web site. |
|
Vote
by Phone201-536-8073
Use any touch-tone telephone to transmit your voting instructions anytime
before 11:59 p.m. (Eastern time) on May 6, 2004. Have your proxy card
in hand when you call and then follow the simple instructions you are
given. The Company will pay all telephone charges. |
|
Vote
by Mail
Detach the above proxy card. Mark, sign and date the card and then return
it using the enclosed postage-paid reply envelope. |