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UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
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HEALTHSTREAM, INC.
209 10TH Avenue South, Suite 450
Nashville, Tennessee 37203
(615) 301-3100
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To Be Held May 26, 2011
Dear Shareholder:
On Thursday, May 26, 2011, HealthStream, Inc. will hold its 2011 Annual Meeting of
shareholders at 209 10th Avenue South, Suite 450, Nashville, Tennessee 37203. The
meeting will begin at 2:00 p.m., Central Daylight Time.
We welcome shareholders that owned our common stock at the close of business on April 7, 2011
to vote at this meeting. At the meeting, we will consider the following proposals:
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to elect three (3) persons nominated by the Board of Directors as
Class II directors to hold office for a term of three (3) years or until their
respective successors have been duly elected and qualified; to elect one (1) person
nominated by the Board of Directors as a Class III director to hold office for a
term of one (1) year or until his successor has been duly elected and qualified;
and to elect one (1) person nominated by the Board of Directors as a Class I
director to hold office for a term of two (2) years or until her successor has been
duly elected and qualified; |
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to ratify the appointment of Ernst & Young LLP as the Companys
independent registered public accounting firm for the fiscal year ending December
31, 2011; and |
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to transact such other business as may properly come before the
meeting or any postponement or adjournment of the meeting. |
Our 2010 Annual Report to Shareholders is being mailed to shareholders with this proxy
statement. The annual report is not part of the proxy solicitation materials. Cameras and recording
devices are not permitted at the meeting. Street name holders will need to bring a copy of a
brokerage statement reflecting stock ownership as of the record date. For more detailed directions
on how to be able to attend the meeting and vote in person, please call (615) 301-3100.
Whether or not you plan to attend the meeting, please complete, date, sign, and return as
promptly as possible the enclosed proxy in the accompanying reply envelope, or vote by telephone or
via the Internet. Shareholders who attend the meeting may revoke their proxies and vote in person
even if you have previously signed and returned your proxy or voted by telephone or via the
Internet.
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By Order of the Board of Directors, |
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Nashville, Tennessee
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Robert A. Frist, Jr. |
April 28, 2011
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Chief Executive Officer |
PROXY STATEMENT
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INFORMATION ABOUT THE ANNUAL MEETING AND VOTING
Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting of
Shareholders To Be Held on May 26, 2011: The Company Proxy Statement, Proxy Card and 2010
Annual Report to Shareholders are available to registered shareholders at
http://www.envisionreports.com/hstm and are available to beneficial shareholders at
http://www.edocumentview.com/hstm.
What is the Purpose of the Annual Meeting?
At HealthStreams Annual Meeting, shareholders will act upon the election of three (3) persons
nominated by the Board of Directors (the Board) as Class II directors, one (1) person as a
Class III director, and one (1) person as a Class I director, and the ratification of the
appointment of Ernst & Young LLP as our independent registered public accounting firm for the
fiscal year ending December 31, 2011, and any other matters that may properly come before the
meeting. In addition, our management will respond to questions from shareholders.
What are the Boards Recommendations?
Our Board recommends that you vote:
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FOR the election of each of the nominees set forth in this proxy statement to serve
as directors on our Board; and |
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FOR the ratification of the appointment of Ernst & Young LLP. |
If you complete and properly sign the accompanying proxy card and return it but do not specify
your vote, the proxy will be voted in accordance with the recommendations of the Board set forth
above. Further, if any other matter properly comes before the Annual Meeting or any adjournment
or postponement thereof, the proxy holders will vote as recommended by the Board, or, if no
recommendation is given, in their own discretion.
Who May Attend the Annual Meeting?
Shareholders of record on April 7, 2011 may attend the meeting. Street name holders will need
to bring a copy of a brokerage statement reflecting their ownership of our common stock as of
the record date. Cameras and recording devices are not permitted at the meeting.
Who is Entitled to Vote at the Annual Meeting?
The Board has fixed the close of business on Friday, April 7, 2011 as the record date.
Shareholders of record of our common stock at the close of business on April 7, 2011 may vote at
this meeting.
As of the record date, there were 21,931,535 shares of our voting common stock outstanding.
These shares were held by approximately 4,968 holders. Every shareholder is entitled to one vote
for each share of common stock the shareholder held of record on the record date.
1
Who is Soliciting My Vote?
This proxy solicitation is being made and paid for by HealthStream. In addition, we have
retained ComputerShare, Georgeson Shareholder and Corporate Election Services to assist in the
solicitation. We will pay these entities an aggregate of approximately $2,500 plus out-of-pocket
expenses for their assistance. Our directors, officers and other employees not specially
employed for this purpose may also solicit proxies by personal interview, mail, telephone or
facsimile. They will not be paid additional remuneration for their efforts. We will also request
brokers and other fiduciaries to forward proxy solicitation material to the beneficial owners of shares of the common stock that the brokers and fiduciaries hold of record. We will reimburse
them for their reasonable out-of-pocket expenses.
On What Matters May I Vote?
You may vote on the election of three (3) persons nominated by the Board as Class II directors
to our Board, one (1) person as a Class III director to our Board, and one (1) person as a Class
I director to our Board, and on the ratification of the appointment of Ernst & Young LLP as our
independent registered public accounting firm for the fiscal year ending December 31, 2011.
How Do I Vote?
Your vote is important. Whether or not you plan to attend the meeting in person, we urge you to
submit your voting instructions to the proxy holders as soon as possible by completing, signing,
dating, and promptly returning the enclosed proxy card in the enclosed prepaid envelope provided
or by voting by telephone or Internet as described below. If you complete and properly sign the
accompanying proxy card and return it in the enclosed prepaid envelope, your shares will be
voted as you direct. If you return your signed proxy card but do not mark the boxes showing how
you wish to vote, your shares will be voted FOR the proposals. You have the right to revoke your
proxy at any time before the meeting by:
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notifying our Senior Vice President, General Counsel and Secretary, Kevin OHara, at
209 10th Avenue South, Suite 450, Nashville, TN 37203; |
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duly submitting a proxy bearing a later date. |
Can I Vote by Telephone or the Internet?
Yes, if you are a registered shareholder you may vote by telephone or the Internet by following
the instructions included with your proxy card. The deadline for shareholders of record to
submit voting instructions by telephone or the Internet is 11:59 p.m. Eastern Daylight Savings
Time on Wednesday, May 25, 2011.
If your shares are held by your broker, often referred to as in street name, you may submit
voting instructions by telephone or electronically through the Internet as instructed on your
proxy card. The deadline for street name holders to submit voting instructions by telephone
or the Internet is 11:59 p.m., Eastern Daylight Savings Time, on Wednesday, May 25, 2011.
2
How Will Voting on Any Other Business be Conducted?
We do not know of any business to be considered at the 2011 Annual Meeting other than the
election of three (3) Class II directors, one (1) Class III director, and one (1) Class I
director to our Board, and the ratification of the appointment of Ernst & Young LLP as our
independent registered public accounting firm for the fiscal year ending December 31, 2011. If
any other business is presented at the Annual Meeting, your signed proxy card gives authority to
Robert A. Frist, Jr., our Chief Executive Officer, and Gerard M. Hayden, Jr., our Chief
Financial Officer, or either of them, to vote on such matters at their discretion.
What is a Quorum?
A quorum is a majority of the outstanding shares. The shares may be present at the meeting or
represented by proxy. There must be a quorum for business to be conducted at the meeting.
Proxies received but marked as abstentions and broker non-votes will be included in the
calculation of the number of shares considered to be present at the meeting.
What Vote is Required to Approve Each Item?
Each of the director nominees must receive affirmative votes from a plurality of the shares
voting to be elected.
The ratification of the appointment of Ernst & Young LLP as the Companys independent registered
public accounting firm for the fiscal year ending December 31, 2011 must receive affirmative
votes from a majority of the shares voting to be approved.
What if I Abstain from Voting?
If you attend the meeting or send in your signed proxy card but abstain from voting on the
proposals, you will be counted for purposes of determining whether a quorum exists. So long as a
quorum is present, not voting will have no effect on whether the proposals are approved.
How do I Vote My Shares if They are Held in the Name Of My Broker (Street Name)?
If your shares are held by your broker, often referred to as in street name, you will receive
a form from your broker seeking instruction as to how your shares should be voted. The NASDAQ
Global Market (NASDAQ) rules provide that brokers and nominees may not exercise their voting
discretion on certain non-routine matters, including the election of directors, without
receiving instructions from the beneficial owner of the shares. Therefore, if you do not issue
instructions to your broker, your broker is not allowed to exercise his or her voting discretion
on certain non-routine matters and will return a proxy card with no vote (the non-vote) on
the non-routine matter. Broker non-votes will be counted for the purpose of determining the
presence of a quorum, but will not be counted for determining the number of votes cast, as a
broker non-vote is not considered entitled to vote on the election of directors. For the
ratification of the independent registered public accounting firm, absent receiving instructions
from you, your broker will vote your shares at his or her discretion on your behalf.
3
What is the Effect of a Broker Non-Vote?
So long as a quorum is present, a broker non-vote will have no effect on whether the proposals
are approved.
Who Will Count the Votes?
A representative of our transfer agent, ComputerShare, Canton, Massachusetts, will count the
votes and act as inspector of elections.
Where Can I Find the Voting Results?
We will announce the voting results at the Annual Meeting. We also will report the voting
results on Form 8-K, which we expect to file with the Securities and Exchange Commission, or the
SEC, within four business days following the meeting.
When are Shareholder Proposals Due in Order to be Included in Our Proxy Statement for the 2012
Annual Meeting?
Any shareholder proposals to be considered for inclusion in next years proxy statement must be
submitted in writing to Secretary, HealthStream, Inc., 209 10th Avenue South, Suite
450, Nashville, Tennessee 37203, prior to the close of business on December 29, 2011.
When are Other Shareholder Proposals Due?
Our Bylaws contain an advance notice provision that requires that a shareholders notice of a
proposal to be brought before an annual meeting must be timely. In order to be timely, the
notice must be addressed to our Secretary and delivered or mailed and received at our principal
executive offices not less than 120 days prior to the first anniversary of the date this notice
of annual meeting was provided to shareholders.
How Can I Obtain Additional Information About the Company?
We will provide an electronic version of our Annual Report on Form 10-K for the year ended
December 31, 2010, excluding certain of its exhibits, on our website at www.healthstream.com, or
we will provide a copy without charge to any shareholder who makes a written request to Investor
Relations Department, HealthStream, Inc., 209 10th Avenue South, Suite 450,
Nashville, Tennessee 37203 or an oral request by calling (615) 301-3237. The Companys Annual
Report on Form 10-K and various other filings also may be accessed on the Internet at
www.healthstream.com or www.sec.gov. A copy of our Annual Report on Form 10-K for the year
ended December 31, 2010, excluding certain of its exhibits, is being mailed with this proxy
statement.
4
Can I Communicate Directly with Members of the Companys Board?
Yes, shareholders may communicate with any of the Companys directors by writing to them c/o
HealthStream, Inc., 209 10th Avenue South, Suite 450, Nashville, Tennessee 37203.
Shareholders may also communicate with our directors by sending an email to
boardofdirectors@healthstream.com. Shareholders may communicate with the chair of any Board
committee by sending an email to auditchair@healthstream.com (Audit Committee),
nomgovchair@healthstream.com (Nominating and Corporate Governance Committee) or
compchair@healthstream.com (Compensation Committee), or with our outside directors as a group by
sending an email to: outsidedirectors@healthstream.com. Our Compliance Officer, Kevin OHara,
reviews all such correspondence and regularly forwards to the Board a summary of all such
correspondence and copies of all correspondence that, in the opinion of the Compliance Officer,
deals with the functions of the Board or committees thereof or that he otherwise determines
requires their attention. Concerns relating to accounting, financial reporting, internal
controls or auditing matters are immediately brought to the attention of the Companys Audit
Committee and handled in accordance with procedures established by the Audit Committee.
Who Should I Contact if I Have Questions?
If you have any questions about the Annual Meeting or these proxy materials, please contact
Kevin OHara, our Senior Vice President, General Counsel and Secretary, or Mollie Condra, our
Associate Vice President of Communications, Research and Investor Relations, at 209
10th Avenue South, Suite 450, Nashville, Tennessee 37203, (615) 301-3100. If you are
a registered shareholder and have any questions about your ownership of our common stock, please
contact our transfer agent, ComputerShare, at 250 Royall Street, Canton, Massachusetts 02021 and
(800) 962-4284. If your shares are held in a brokerage account, please contact your broker.
5
CORPORATE GOVERNANCE
You can access our corporate charter, Bylaws, Corporate Governance Principles, current
committee charters, Code of Conduct, Code of Ethics for executive officers and directors and other
corporate governance-related information on our website, www.healthstream.com (under the Corporate
Governance section of the Investors page), or by addressing a written request to HealthStream,
Inc., Attention: Secretary, 209 10th Avenue South, Suite 450, Nashville, Tennessee
37203.
We believe that effective corporate governance is important to our long-term viability and our
ability to create value for our shareholders. With leadership from our Nominating and Corporate
Governance Committee, our Board regularly evaluates regulatory developments and trends in corporate
governance to determine whether our policies and practices in this area should be enhanced. The
Nominating and Corporate Governance Committee also administers an annual skills assessment process
as well as an annual self and peer evaluation process for the Board. In addition, our directors
are encouraged to attend director education programs.
Board Meetings and Committees
Our business is managed under the direction of our Board. Our Board is responsible for
establishing our corporate policies and strategic objectives, reviewing our overall performance and
overseeing managements performance. The Board delegates the conduct of the business to our senior
management team. Directors have regular access to senior management. They may also seek
independent, outside advice. The Board considers all major decisions to be made by the Company.
The Board holds regular quarterly meetings, an annual strategic planning meeting, and meets on
other occasions when required by special circumstances. The Board operates pursuant to our
Corporate Governance Principles, a copy of which may be accessed in the Corporate Governance
section of the Investors page of our website at www.healthstream.com.
The Board currently consists of ten members, a portion of which are standing for re-election
and are identified, along with their biographical information, under Proposal I Election of
Directors. During 2010, our Board held nine meetings, the Audit Committee held nine meetings, the
Compensation Committee held four meetings and the Nominating and Corporate Governance Committee
held six meetings. No director attended fewer than 75 percent of the 2010 meetings of the Board and
its committees on which such director served, and as a group, the directors attended 99 percent of
their Board and committee meetings. Our Chairman and Chief Executive Officer, Robert A. Frist, Jr.,
as well as Linda Rebrovick, Dale Polley, and Michael Shmerling attended last years annual shareholder meeting. Our
Board has adopted a policy strongly encouraging all of our directors to attend the annual meeting
of shareholders.
Each of our directors also devotes his or her time and attention to the Boards principal
standing committees. The Board has established three standing committees so that certain areas can
be addressed in more depth than may be possible at a full Board meeting. Ad hoc task forces are
also formed to consider acquisitions or other strategic issues. Each standing committee has a
written charter that has been approved by the committee and the Board and that is reviewed at least
annually. The committees, their primary functions and memberships are as follows:
Audit Committee. The Audit Committees primary duties and responsibilities are
oversight of the integrity of HealthStreams financial reporting process; oversight of our system
of internal controls regarding finance, accounting and legal compliance; oversight of the process
utilized by management for identifying, evaluating and mitigating various risks inherent in the
Companys business; selecting and evaluating the qualification, independence and performance of our
independent registered public accounting firm; monitoring compliance with the Companys Code of
Ethics for executive officers and directors and Code of Conduct; monitoring the reporting hotline;
and providing an avenue of communication among the independent registered public accounting firm,
management and the Board.
6
The Audit Committee operates pursuant to the terms of a Restated Audit Committee Charter, a
copy of which is attached to this proxy statement as Appendix A and may be accessed in the
Corporate Governance section of the Investors page of our website at www.healthstream.com.
During 2010, the members of the Audit Committee were Dale Polley (chair), Michael Shmerling, and
Jeffrey L. McLaren, each of whom is independent within the meaning of the listing standards of
NASDAQ and Rule 10A-3 of the Securities Exchange Act. See Audit Committee Report for 2010.
Compensation Committee. The Compensation Committee has responsibility for reviewing
and approving the salaries, bonuses, and other compensation and benefits of our executive
officers; evaluating the performance of the Chief Executive Officer; establishing and reviewing
Board compensation; reviewing and advising management regarding benefits and other terms and
conditions of compensation of management; reviewing the Compensation Discussion and Analysis
section of this proxy statement; issuing the Compensation Committee report included in this proxy
statement; and administering the Companys 2000 Stock Incentive Plan (the 2000 Plan) and the
Companys 2010 Stock Incentive Plan (the 2010 Plan) and any other incentive plans. The
Compensation Committee operates pursuant to the terms of a Compensation Committee Charter, a copy
of which may be accessed in the Corporate Governance section of the Investors page of our
website at www.healthstream.com. Members of the Compensation Committee during 2010 included
Thompson S. Dent (chair), Frank Gordon, Michael Shmerling, and C.
Martin Harris, M.D., each of whom is independent within
the meaning of the listing standards of NASDAQ. See Compensation Committee Report for 2010.
Effective October 25, 2010, Mr. Gordon became chairperson of the Compensation Committee and Dr.
Harris replaced Mr. Shmerling as a member of the Compensation Committee.
Nominating and Corporate Governance Committee. The Nominating and Corporate
Governance Committee provides assistance to the Board in identifying and recommending individuals
qualified to serve as directors of the Company, reviews the composition of the Board, reviews and
recommends corporate governance policies for the Company and annually evaluates the skills and
performance of the Board. The Nominating and Corporate Governance Committee operates pursuant to
the terms of a Nominating and Corporate Governance Committee Charter, a copy of which may be
accessed in the Corporate Governance section of the Investors page of our website at
www.healthstream.com. Members of the Nominating and Corporate Governance Committee during 2010
included Linda Rebrovick (chair), James F. Daniell, Frank Gordon,
William W. Stead, and Deborah Taylor Tate, each of
whom is independent within the meaning of the listing standards of NASDAQ. Mr. Daniell resigned
from the Board and his Committee responsibilities effective May 27, 2010. Mr. Gordon joined the
Committee after Mr. Daniells departure. Effective October 25, 2010, Ms. Tate replaced Mr. Gordon
as a member of the Nominating and Corporate Governance Committee.
Our Chairman and Chief Executive Officer proposes the agenda for the Board meetings and
presents the agenda to the Nominating and Corporate Governance Committee, which reviews the agenda
with our Chairman and may raise other matters to be included in the agenda or at the meetings.
All directors receive the agenda and supporting information in advance of the meetings. Directors
may raise other matters to be included in the agenda or at the meetings. Our Chairman and Chief
Executive Officer and other members of senior management make presentations to the Board at the
meetings and a substantial portion of the meeting time is devoted to the Boards discussion of and
questions regarding these presentations.
7
Executive Sessions
The independent directors meet in executive session (i.e. with no members of management
present) periodically, in at least two regularly scheduled meetings each year. The Chair of the
Nominating and Corporate Governance Committee has been designated by the independent directors to
preside at these meetings.
Independent Directors
The Board has determined that Thompson S. Dent, Frank Gordon, C. Martin Harris, M.D., Jeffrey
L. McLaren, Dale Polley, Linda Rebrovick, Michael Shmerling, William W. Stead, and Deborah Taylor
Tate do not have any relationship that, in the opinion of the Board, would interfere with the
exercise of the directors independent judgment in carrying out the responsibilities of a director
and none of such directors has any relationship with the Company which would cause him or her to
fail to meet the definition of independent under the listing standards of NASDAQ. All members of
the standing committees of the Board are considered independent consistent with these rules.
Independence, Financial Literacy and Designation of Financial Experts
The Audit Committee of the Board has determined that all members of the Audit Committee are
financially literate under the current listing standards of NASDAQ and are independent within the
meaning of the listing standards of NASDAQ and Rule 10A-3 of the Securities Exchange Act. The Board
also determined that Dale Polley and Michael Shmerling each qualify as an Audit Committee
Financial Expert as defined by the regulations of the SEC adopted pursuant to the Sarbanes-Oxley
Act of 2002.
Skills Assessment and Board Evaluation Process
The Nominating and Corporate Governance Committee is responsible for assessing the Boards
skills, evaluating director performance and providing feedback to directors for performance
improvement. Further, the Nominating and Corporate Governance Committee annually assesses the
skills required of the Board to support appropriate governance and corporate oversight. In
connection with these responsibilities, the Nominating and Corporate Governance Committee annually
conducts a board skills assessment as well as self and peer evaluations for the full Board. The
Board evaluation process includes self and peer reviews, suggestions for individual improvement,
and year to year comparison and trend analysis for both individual directors and the Board on a
composite basis. The Board annually reviews the results to improve effectiveness of the Board as a
whole. The skills assessment and Board evaluation processes are used to determine skill
requirements for new director nominations, assess committee assignments, review the qualifications
of incumbent directors to determine whether to recommend them to the Board as nominees for
re-election and to support improvement of the effectiveness of the Board.
Leadership Structure
The Board does not have a policy regarding the separation of the roles of Chief Executive
Officer and Chairman of the Board as the Board believes it is in the best interests of the Company
to make that determination based on the position and direction of the Company and the membership of
the Board. The Board has determined that having the Companys Chief Executive Officer serve as
Chairman is in the best interest of the Companys shareholders at this time. This structure makes
the best use of the Chief Executive Officers extensive knowledge of the Company and its industry,
as well as fostering greater communication between the Companys management and the Board.
8
Risk Oversight
The Board believes an effective risk management system will (1) timely identify the material
risks that the Company faces, (2) communicate necessary information with respect to material risks
to senior executives and, as appropriate, to the Board or relevant Board committee, (3) implement
appropriate and responsive risk management strategies consistent with Companys risk profile, and
(4) integrate risk management into Company decision-making. The Board has designated the Audit
Committee to take the lead in overseeing risk management, and the Audit Committee makes periodic
reports to the Board regarding briefings provided by management and advisors as well as the Audit
Committees own analysis and conclusions regarding the adequacy of the Companys risk management
processes. In addition, the Board encourages management to promote a corporate culture that
incorporates risk management into the Companys corporate strategy and day-to-day business
operations. The Board also continually works, with the input of the Companys executive officers,
to assess and analyze the most likely areas of future risk for the Company.
In addition to the Audit Committee, the other committees of the Board consider the risks
within their areas of responsibility. For example, the Compensation Committee considers the risks
that may be implicated by our executive compensation programs.
Nominating Committee Process and Board Diversity
The Nominating and Corporate Governance Committee is responsible for identifying qualified
individuals to serve as members of the companys Board as well as reviewing the qualifications and
performance of incumbent directors to determine whether to recommend them to the Board as nominees
for re-election. In identifying candidates for membership on the Board, the Nominating and
Corporate Governance Committee takes into account all factors it considers appropriate, which may
include (a) ensuring that the Board, as a whole, is diverse and consists of individuals with
various and relevant career experience, relevant technical skills, industry knowledge and
experience, financial expertise (including expertise that could qualify a director as an audit
committee financial expert, as that term is defined by the rules of the SEC), and local or
community ties and (b) minimum individual qualifications, including strength of character, mature
judgment, time availability, familiarity with the Companys business and industry, independence of
thought and an ability to work collegially. The Nominating and Corporate Governance Committee also
may consider the extent to which the candidate would fill a present need on the Board. With
respect to new candidates for Board service, a full evaluation generally also includes a detailed
background check.
The Company does not have a formal policy with regard to the consideration of diversity in
identifying director nominees, but the Nominating and Corporate Governance Committee strives to
nominate directors with a variety of complementary skills and backgrounds so that, as a group, the
Board will possess the appropriate talent, skills, and expertise to oversee the Companys business.
The Nominating and Corporate Governance Committee will consider nominees for the Board
recommended by shareholders. Shareholders may propose nominees for consideration by the Nominating
and Corporate Governance Committee by submitting the names and supporting information to:
Secretary, HealthStream, Inc., 209 10th Avenue South, Suite 450, Nashville, Tennessee
37203. Shareholder recommendations for nominees must include certain biographical and other
information, which may be found in the Companys Amended and Restated Bylaws, and the proposed
nominees written consent to nomination. The recommendations must be delivered or mailed and
received at our principal executive offices not less than 120 days prior to the first anniversary
of the date this notice of annual meeting was provided to
shareholders (by December 29, 2011 for the
2012 Annual Meeting).
9
Limitations on Other Board Service
Our Code of Conduct and Governance Principles provide that a director may not serve on more
than two other public company boards without Board approval. Otherwise, we do not believe that our
directors should be categorically prohibited from serving on boards and/or board committees of
other organizations. Service on boards and/or committees of other organizations must also be
consistent with our conflict of interest policy, as set forth in our Code of Conduct and Code of
Ethics for executive officers and directors, which, among other things, require a director to
provide notice to the Board of his or her acceptance of a nomination to serve on the board of
another public company.
Communication with the Board
Shareholders may communicate with any of the Companys directors by writing to them c/o
HealthStream, Inc., 209 10th Avenue South, Suite 450, Nashville, Tennessee 37203.
Shareholders may also communicate with our directors by sending an email to
boardofdirectors@healthstream.com. Shareholders may communicate with the chair of any committee by
sending an email to auditchair@healthstream.com (Audit Committee), nomgovchair@healthstream.com
(Nominating and Corporate Governance Committee) or compchair@healthstream.com (Compensation
Committee), or with our outside directors as a group by sending an email to
outsidedirectors@healthstream.com. Our Compliance Officer, Kevin OHara, reviews all such
correspondence and regularly forwards to the Board a summary of all such correspondence and copies
of all correspondence that, in the opinion of the Compliance Officer, deals with the functions of
the Board or committees thereof or that he otherwise determines requires their attention. Concerns
relating to accounting, financial reporting, internal controls or auditing matters are immediately
brought to the attention of the Companys Audit Committee and handled in accordance with procedures
established by the Audit Committee.
Certain Relationships and Related Transactions
Since the beginning of the last fiscal year, we are aware of no related party transactions
between us and any of our directors, executive officers, five percent shareholders or their family
members which may require disclosure under Item 404 of Regulation S-K under the Securities Exchange
Act of 1934, as amended (Securities Exchange Act).
Pursuant to its written charter, the Audit Committee reviews and approves all related party
transactions involving our directors, executive officers, immediate family members, or other
entities which employ any of the foregoing persons (Related Party). In connection with this
review and approval, the Committee reviews the relevant information and facts available to it
regarding any transactions being considered or reviewed and takes into account factors such as the
Related Partys relationship to the Company and interest (direct or indirect) in the transaction,
the terms of the transaction and the benefits and risks to the Company of the transaction.
Compensation Committee Interlocks and Insider Participation
The members of the Compensation Committee are responsible for determining executive
compensation and stock option grants to executive officers. Members of the Compensation Committee
during 2010 included Thompson S. Dent, Frank Gordon, Michael Shmerling, and C. Martin Harris, M.D.
each of whom is independent within the meaning of the listing standards of NASDAQ. None of these
persons has at any time been an officer or employee of the Company or any of its subsidiaries. In
addition, there are no relationships among the Companys executive officers, members of the
Compensation Committee or entities whose executive serves on the Board or the Compensation
Committee that require disclosure under applicable SEC regulations.
10
Code of Conduct
The Company has established a Code of Conduct that applies to all directors and employees of
HealthStream, Inc. The purpose of the Code of Conduct is, among other things, to provide written
standards for our directors and employees that are reasonably designed to support high standards of
business and personal ethics in the discharge of their duties. A copy of the Code of Conduct may
be accessed in the Corporate Governance section of the Investors page of our website at
www.healthstream.com.
Code of Ethics for Executive Officers and Directors
The Company has established a Code of Ethics that applies to all executive officers and
directors of HealthStream, Inc., including our principal executive officer, principal financial
officer, and principal accounting officer. The purpose of the Code of Ethics is, among other
things, to provide written standards that are reasonably designed to deter wrongdoing and to
promote: honest and ethical conduct, including ethical handling of actual or apparent conflicts of
interest; full, fair, accurate, timely, and understandable disclosure in reports and documents
filed with the SEC and other public communications by the Company; compliance with applicable
governmental laws, rules and regulations; prompt internal reporting of violations of the code; and
accountability for adherence to the code. A copy of the Code of Ethics, as well as any amendments
to or waivers from the Code of Ethics, may be accessed in the Corporate Governance section of the
Investors page of our website at www.healthstream.com.
Mandatory Holding Periods
Stock option grants to members of the Board in 2010 vest annually, in three equal increments
as of the first, second, and third anniversaries of the grant date, and are not subject to a
mandatory holding period after exercise.
Succession Planning
Annually, during an executive session of our directors, our Board reviews the Companys
succession plan. In preparation for this session, the Nominating and Corporate Governance
Committee reviews the Companys succession plan with our Chairman and Chief Executive Officer.
Director Orientation
Upon nomination by the Board of a new director, management and the Nominating and Corporate
Governance Committee conduct an orientation session with the new director. During this session,
the director is provided with an overview of the Companys operations, its organizational
structure, its products and services, managements risk assessment, corporate governance documents
and guidelines, compliance and reporting requirements, as well as our annual Board calendar.
Orientation is further customized to address anticipated committee assignments or specific requests
of our directors.
Strategic Planning
The Board and executive team meet annually to review the Companys strategic plan. During
this session, discussions include a high level review of the Companys mission and vision as well
as the Companys strategic plan for the next three to five years.
11
AUDIT COMMITTEE REPORT FOR 2010
The Audit Committee of the Board is comprised of three directors who are independent
directors as defined under NASDAQ Rule 5605(a)(2). The members of the Audit Committee are
considered independent because they satisfy the independence requirements for directors prescribed
by the NASDAQ listing standards and Rule 10A-3 of the Securities Exchange Act. During 2010, the
members of the Audit Committee were Dale Polley, Michael Shmerling, and Jeffrey L. McLaren. Mr.
Polley is the Chairman of the Committee.
In accordance with its written charter, the Audit Committee is charged with oversight of the
integrity of HealthStreams financial reporting process; our system of internal controls regarding
finance, accounting and legal compliance; the qualification, independence and performance of our
independent registered public accounting firm; and the process utilized by management for
identifying, evaluating and mitigating risks inherent in the business. Management has the primary
responsibility for the financial statements and the reporting process including the systems of
internal controls. Among other things, the Committee monitors preparation by our management of
quarterly and annual financial reports and interim earnings releases; reviews Managements
Discussion and Analysis of Financial Condition and Results of Operations prior to the filing of
our periodic reports with the SEC; supervises our relationship with our independent registered
public accounting firm, including making decisions with respect to appointment or removal,
reviewing the scope of audit services, approving audit and non-audit services and annually
evaluating the independent registered public accounting firms independence; and oversees
managements implementation and maintenance of effective systems of internal accounting and
disclosure controls, including review of our policies relating to legal and regulatory compliance.
In fulfilling its oversight responsibilities, the Audit Committee reviewed the audited financial
statements in the Annual Report with management including a discussion of the quality, not just
the acceptability, of the accounting principles, the reasonableness of significant judgments, and
the clarity of disclosures in the financial statements.
The Audit Committee reviewed with the independent registered public accounting firm, who is
responsible for expressing an opinion on the conformity of our audited financial statements with
generally accepted accounting principles, their judgments as to the quality, not just the
acceptability, of the Companys accounting principles and such other matters as are required to be
discussed with the Committee by Statement on Auditing Standards No. 61, as amended (AICPA
Professional Standards, Vol. 1. AU section 380), as adopted by the Public Company Accounting
Oversight Board in Rule 3200T. In addition, the Audit Committee has discussed with the
independent registered public accounting firm their independence from management and the Company,
including matters in the written disclosures required by the Public Company Accounting Oversight
Boards applicable requirements, and considered the compatibility of non-audit services with the
independent registered public accounting firms independence.
The Audit Committee discussed with the Companys independent registered public accounting
firm the overall scope and plans for their audit. The Audit Committee meets with the independent
registered public accounting firm, with and without management present, to discuss the results of
their examinations, their understanding of the Companys internal controls, and the overall
quality of the Companys financial reporting.
In addition to reviewing, evaluating and ensuring the rotation of the lead partner of the
independent registered public accounting firm, the Audit Committee obtains and reviews a report
from the independent registered public accounting firm regarding (a) the independent registered
public accounting firms internal quality control procedures, (b) any material issues raised by
the most recent quality control review, or peer review of the independent registered public
accounting firm, or any material inquiry or investigation by governmental or professional
authorities within the preceding five years respecting one or more independent audits carried out
by the independent registered public accounting firm and (c) any steps taken to deal with such
issues.
12
In reliance on the reviews and discussions referred to above, the Audit Committee recommended
to the Board (and the Board approved) that the audited financial statements be included in the
Annual Report on Form 10-K for the year ended December 31, 2010 for filing with the SEC.
The Audit Committee is governed by a restated charter. The Audit Committee held nine meetings
during fiscal year 2010.
Dale Polley, Audit Committee Chairman
Jeffrey L. McLaren, Audit Committee Member
Michael Shmerling, Audit Committee Member
The foregoing report of the Audit Committee shall not be deemed incorporated by reference by any
general statement incorporating by reference the Proxy Statement into any filing under the
Securities Act of 1933 or the Securities Exchange Act, except to the extent that the Company
specifically incorporates this information by reference, and shall not otherwise be deemed filed
under such acts.
ITEM ONE ELECTION OF DIRECTORS
The Board is divided into three classes (Class I, Class II and Class III). At each annual
meeting of shareholders, directors constituting one class are elected for a three-year term.
Directors who were elected by the Board to fill a vacancy in a class whose term expires in a later
year are elected for a term equal to the remaining term for their respective class. The Fourth
Amended and Restated Charter of the Company provides that each class shall consist, as nearly as
may be possible, of one-third of the total number of directors constituting the entire Board. The
current Board is comprised of ten members. Three members of the Board will be elected as Class II
directors, one member will be elected as a Class III director, and one member will be elected as a
Class I director at the Annual Meeting.
The Board has nominated and recommends to the shareholders, Jeffrey L. McLaren, Linda
Rebrovick, and Michael Shmerling, for election as Class II directors to serve until the annual
meeting of shareholders in 2014 and until such time as their respective successors are duly elected
and qualified. The Board has nominated and recommends to the shareholders, C. Martin Harris, M.D.,
for election as a Class III director to serve until the annual meeting of shareholders in 2012 and
until such time as his successor is duly elected and qualified. The Board has nominated and
recommends to the shareholders, Deborah Taylor Tate, for election as a Class I director to serve
until the annual meeting of shareholders in 2013 and until such time as her successor is duly
elected and qualified. Mr. McLaren, Ms. Rebrovick and Mr. Shmerling are currently Class II
directors of the Company having been previously elected by the shareholders. Dr. Harris is
currently a Class III director having been previously designated by the Board of Directors to fill
a vacant board seat. Ms. Tate is currently a Class I director of the Company having been previously
designated by the Board of Directors to fill a vacant board seat.
If any of the nominees should become unable to accept election, the persons named in the proxy
may vote for such other person or persons as may be designated by the Board. Management has no
reason to believe that any of the nominees named above will be unable to serve. Certain information
with respect to directors who are nominees for election at the Annual Meeting and with respect to
continuing directors who are not nominees for election at the Annual Meeting is set forth on the
following pages.
13
The directors shall be elected by a plurality of the votes cast in the election by the holders
of the common stock represented and entitled to vote at the Annual Meeting.
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Director Since |
Director Nominees: |
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Class II Directors
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Jeffrey L. McLaren
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44 |
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Mr. McLaren is the chief executive officer of
Medaxion, LLC, a provider of peri-operative
information services, and the chief executive
officer of Southern Genesis, LLC, a management
consulting company. From 2003 to 2007, he served
as chief executive officer of Safer Sleep LLC, a
provider of anesthesia information systems. Mr.
McLaren, one of our co-founders, served as our
president from 1990 to 2000 and as our chief
product officer from 1999 to 2000. Mr. McLaren
graduated from Trinity University with a
Bachelor of Arts in both business and
philosophy.
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1990 |
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The Company believes that Mr. McLarens
extensive healthcare business expertise, along
with his intimate knowledge of the Companys
operations, give him the qualifications and
skills to serve as a director. |
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Linda Rebrovick
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55 |
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Ms. Rebrovick is chief executive officer of
Consensus Point, a prediction market software
and services company. She previously served as
a principal and officer at NMG Advisers, Inc., a
management consulting company from August 2007
to December 2008. From May 2005 to August 2007,
she served as vice president of healthcare sales
for Dell Inc., a global systems and services
company. From June 2001 to August 2005, Ms.
Rebrovick served on the board of directors and
audit committee of Pinnacle Financial Partners,
Inc., a financial institution. Ms. Rebrovick
received a Bachelor of Science in marketing from
Auburn University.
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2001 |
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The Company believes that Ms. Rebrovicks public
and private company board and executive
experience, financial and business expertise,
and her background as an officer and leader of
global healthcare and management technology
consulting companies, give her the
qualifications and skills to serve as a
director. |
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Director Nominees: |
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Class II Director
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Michael Shmerling
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55 |
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Mr. Shmerling is Chairman of the Choice Food
Group, a manufacturer and distributor of food
products throughout the United States. Mr.
Shmerling has also served as a senior advisor to
Krolls Background Screening Group, a Marsh &
McLennan Company since August 2005. Mr.
Shmerling serves on the board of directors of
Renasant Bank, a financial institution, as well
as several non-profit organizations. Mr.
Shmerling received a Bachelor of Accountancy
from the University of Oklahoma.
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2005 |
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The Company believes that Mr. Shmerlings
financial and business expertise, including a
diversified background of managing and directing
a variety of public and private companies, give
him the qualifications and skills to serve as a
director. |
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Class III Director
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C. Martin Harris,
M.D.
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Dr. Harris is the Chief Information Officer and
Chairman of the Information Technology Division
of Cleveland Clinic Foundation in Cleveland,
Ohio and also serves as a staff physician for
Cleveland Clinic Hospital. Since 2000, Dr.
Harris has been the Executive Director of
e-Cleveland Clinic, a series of e-health
clinical programs offered over the Internet. Dr.
Harris is currently the Chairman of the
Healthcare Information and Management Systems
Society (HIMSS), a well-known, highly regarded
not-for-profit organization focused on providing
global leadership in the optimal use of
information technology and management systems
for the betterment of healthcare. Dr. Harris
received his undergraduate and medical degrees
from the University of Pennsylvania. He also
holds a Masters degree in Business
Administration in Healthcare Management from The
Wharton School of the University of
Pennsylvania. Dr. Harris is a Director for
Invacare Corporation (NYSE: IVC), a global
leader of home and long-term care medical
products, and previously served as a Director
for Sentillion, Inc., a company specializing in
software for the healthcare industryrecently
acquired by Microsoft Corporation.
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2010 |
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The Company believes that Dr. Harris healthcare
and business expertise, including his leadership
on healthcare information technology, give him
the qualifications and skills to serve as a
director. |
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Class I Director
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Deborah Taylor Tate
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54 |
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Ms. Tate was nominated to the Federal
Communications Commission (FCC) by President
George W. Bush and unanimously confirmed by the
U.S. Senate in 2005. She served as Commissioner
of the FCC from 2006 to 2009, serving as Chair
of two Federal Joint Boards regarding advanced
telecommunications services. At the time of her
presidential appointment, Ms. Tate was serving
as the Chairman and Director of the Tennessee
Regulatory Authority. Her previous state
positions also include serving as Executive
Director of the Health Facilities Commission and
as senior staff for then-Governor, Senator Lamar
Alexander. In addition, she was Director of the
State and Local Policy Center at Vanderbilt
University Institute for Public Policy Studies.
She served as Chairman of the board of directors
for Centerstone, Inc., the largest
not-for-profit community mental health provider
in the U.S., and presently serves on the
national board of directors for the Centerstone
Research Institute. Ms. Tate received both her
undergraduate degree and Juris Doctorate (J.D.)
from the University of Tennessee and also
attended Vanderbilt University Law School. A
licensed attorney and Rule 31 mediator, she
presently serves as Distinguished Adjunct Senior
Fellow at the Free State Foundation, Assistant
Professor at Vanderbilt School of Nursing, and
Executive-in-Residence at Lipscomb University.
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2010 |
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The Company believes that Ms. Tates extensive
background in various leadership and
policymaking roles gives her the qualifications
and skills to serve as a director. |
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Continuing Directors: |
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Class III Directors
(Terms Expire 2012) |
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Robert A. Frist, Jr.
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44 |
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Robert A. Frist, Jr., one of our co-founders,
has served as our chief executive officer and
chairman of the board of directors since 1990.
Mr. Frist graduated with a Bachelor of Science
in business with concentrations in finance,
economics and marketing from Trinity University.
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1990 |
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The Company believes that Mr. Frists experience
managing the day-to-day operations of the
Companys business, along with his active
involvement with the Company since its inception
and a comprehensive understanding of the
Companys mission, give him the qualifications
and skills to serve as a director. |
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Frank Gordon
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48 |
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Mr. Gordon has served as managing partner of
Crofton Capital LLP, a private equity fund since
January 2004. Mr. Gordon serves on the board of
directors of Sy.Med Development, Inc. a
healthcare provider credentialing application
and data management company. Mr. Gordon earned a
Bachelor of Science from the University of Texas
in Austin and a Masters in Business
Administration from Georgia State University.
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2002 |
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The Company believes that Mr. Gordons extensive
healthcare business experience, with both
start-up and well established companies, give
him the qualifications and skills to serve as a
director. |
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Continuing Director: |
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Class I Director
(Terms Expire 2013) |
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Thompson S. Dent
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61 |
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Mr. Dent is a principal in London based PLATINUM
ATLANTIC LLC which develops and manages
healthcare businesses. At present they are
launching, in the UK, Cognitive Health Ltd.,
which intends to become the leader in the
diagnosis and care management of individuals
with symptoms of memory loss and cognitive
impairment. Mr. Dent served as president and
chief executive officer of MedTel International
Corporation, an international diagnostic imaging
company based in Nashville, TN, from June 2004
to January 2009. Mr. Dent is a co-founder of
PhyCor, Inc., a physician practice and IPA
management company. Mr. Dent served as chairman
of the board and chief executive officer of
PhyCor from June 2000 to February 2002 at which
time he transitioned out of the company and
continued as its chairman until August 2002. Mr.
Dent holds a Masters in Healthcare
Administration from The George Washington
University and a Bachelors degree in Business
from Mississippi State University. On January
31, 2002, PhyCor and certain of its subsidiaries
filed a voluntary petition for reorganization
relief under Chapter 11 of the Bankruptcy Code.
The Chapter 11 reorganization plan, captioned In
re PhyCor, Inc., et. al., Case No. 02-40278
(PcB) in the U.S. Bankruptcy Court for the
Southern District of New York, was confirmed on
July 31, 2002.
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1995 |
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The Company believes that Mr. Dents more than
thirty-five years of healthcare services
industry expertise, including service on
numerous public and private healthcare company
boards and committees, give him the
qualifications and skills to serve as a
director. |
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Continuing Directors: |
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Class I Directors
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Dale Polley
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61 |
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Mr. Polley retired as a vice chairman and member
of the board of directors of First American
Corporation and First American National Bank in
2000. In the nine years preceding these
positions, Mr. Polley served in various
executive management positions at First
American, which included serving as its
president from 1997 to 1999. Mr. Polley serves
on the board of directors of OCharleys Inc., a
restaurant company, and Pinnacle Financial
Partners, Inc., a financial institution, both
public companies headquartered in Nashville,
Tennessee, as well as several non-profit
organizations. Mr. Polley served as a director
for the Federal Reserve Bank of Atlanta,
Nashville branch, from 1995 to 2001. Mr. Polley
earned a Bachelor of Business Administration in
accounting from Memphis State University.
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2006 |
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The Company believes that Mr. Polleys financial
and business expertise, as well as a diversified
background of service as a director on the
boards of several other public companies, give
him the qualifications and skills to serve as a
director. |
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William W. Stead,
M.D.
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Dr. Stead has served as associate vice
chancellor for health affairs and chief
information officer of Vanderbilt University
since 1991, and he is currently Chief Strategy
and Information Officer at the Universitys
Medical Center. He is a founding fellow of the
American College of Medical Informatics and the
American Institute for Engineering in Biology
and Medicine and a member of the Institute of
Medicine of the National Academies. He served as
a presidential appointee to the Systemic
Interoperability Commission. He is past
Chairman, Board of Regents, National Library of
Medicine, and Past President of the American
College of Medical Informatics. Dr. Stead earned
a Bachelor of Arts in chemistry and an M.D. from
Duke University.
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1998 |
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The Company believes that Dr. Steads service as
Chief Strategy and Information Officer for
Vanderbilt University Medical Center, plus
memberships in organizations devoted to the
study of medical information, give him the
qualifications and skills to serve as a
director. |
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THE BOARD RECOMMENDS THAT YOU VOTE FOR EACH OF THE DIRECTOR NOMINEES.
19
ITEM TWO RATIFICATION OF APPOINTMENT OF INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM
The Audit Committee has appointed Ernst & Young LLP as our independent registered public
accounting firm for the fiscal year ending December 31, 2011. Services provided to the Company and
its subsidiaries by Ernst & Young LLP in fiscal 2010 and 2009 are described below under Audit and
Non-Audit Fees.
Representatives of Ernst & Young LLP will be present at the Annual Meeting. They will have
the opportunity to make a statement if they desire to do so, and we expect that they will be
available to respond to questions.
Ratification of the appointment of Ernst & Young LLP requires the affirmative vote from a
majority of the votes cast by the holders of the shares of common stock voting in person or by
proxy at the Annual Meeting. If the Companys shareholders do not ratify the appointment of Ernst
& Young LLP, the Audit Committee will reconsider the appointment and may affirm the appointment or
retain another independent accounting firm. Even if the appointment is ratified, the Audit
Committee may in the future replace Ernst & Young LLP as our independent registered public
accounting firm if it is determined that it is in the Companys best interest to do so.
THE AUDIT COMMITTEE OF THE BOARD UNANIMOUSLY RECOMMENDS THAT YOU VOTE FOR THE RATIFICATION
OF THE APPOINTMENT OF ERNST & YOUNG LLP AS THE INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM OF THE
COMPANY FOR THE FISCAL YEAR ENDING DECEMBER 31, 2011.
Audit and Non-Audit Fees
Audit Fees. Fees for audit services totaled $233,400 and $281,670 in 2010 and 2009,
respectively, including fees associated with the audit of our annual financial statements and the
reviews of our quarterly reports on Form 10-Q. In addition, the audit fees also include amounts related to consent procedures for the
Form S-8 filing of the 2010 Stock Incentive Plan.
Audit-Related Fees. There were no fees paid for audit-related services during 2010 or 2009.
Tax Fees. There were no fees paid for tax services during 2010 or 2009.
All Other Fees. There were no other fees paid during 2010 or 2009 that were not included in
the captions above.
Pre-Approval of Audit and Non-Audit Fees
The Audit Committee pre-approves all audit and non-audit services provided by our independent
registered public accounting firm. In 2010 and 2009, the Audit Committee approved all audit and
non-audit fees disclosed above. The Audit Committees pre-approval policy provides for
pre-approval by the Audit Committee of specifically defined audit and non-audit services. Unless
the specific service has been previously approved with respect to that year, the Audit Committee
must approve the permitted service before the independent registered public accounting firm is
engaged to perform it. The Audit Committee has delegated to the Chairman of the Audit Committee
the authority to approve permitted services provided that the Chairman reports any decisions to the
Audit Committee at its next scheduled meeting.
20
EXECUTIVE AND DIRECTOR COMPENSATION
Compensation Discussion and Analysis
Overview of Compensation Process. The Compensation Committee of the Companys Board
(the Committee) is comprised solely of non-employee, outside, independent directors. Members of
the Compensation Committee during 2010 included Thompson S. Dent, Frank Gordon, C. Martin Harris,
M.D. and Michael Shmerling, each of whom is independent within the meaning of the listing standards
of NASDAQ. Mr. Shmerling served on the Compensation Committee prior to October 25, 2010. On
October 25, 2010, he was replaced by Dr. Harris. Dr. Harris was not involved in any compensation
decisions for 2010. Mr. Shmerling was not involved in any compensation decisions for 2011. Mr. Dent
served as the Committees chair prior to October 25, 2010. On October 25, 2010, Mr. Dent was
replaced as the Committees chair by Mr. Gordon.
The
Committee is responsible for setting the compensation of the Companys executive officers, overseeing the Boards evaluation of the performance of our Chief Executive Officer and
administering the Companys equity-based and incentive plans, among other things. The Committee
undertakes these responsibilities pursuant to a written charter adopted by the Committee which is
reviewed at least annually by the Committee. The Compensation Committee Charter may be accessed on
our website in the Corporate Governance section of our Investors page at www.healthstream.com.
The Committee annually reviews executive compensation and the Companys compensation policies
to ensure that the Chief Executive Officer and the other executive officers are rewarded
appropriately for their contributions to the Company and that the overall compensation strategy
supports the objectives and values of our organization, as well as
shareholder interests. The Committee also annually reviews the
executive officers expense reimbursements with the
Companys Controller.
The Committee also solicits the views and recommendations of our Chief Executive Officer when
setting the base salaries of each member of the executive team, given his insight into internal pay
equity and positioning issues, as well as executive performance. At a committee meeting typically
held during the first quarter of each year, the Chief Executive Officer summarizes his assessment
of the performance during the previous year of each member of the executive team, including his
recommendations on any compensation adjustments for members of the executive team. Following the
Chief Executive Officers presentation and Committee discussion, the Committee discusses and
approves any compensation adjustments for each member of the executive team, based on competitive
considerations, the Chief Executive Officers assessment of individual performance, the Companys
overall performance and the executives current compensation package.
The process is similar for determining the compensation adjustments for the Chief Executive
Officer, except that the Chief Executive Officer does not provide the Committee with a
recommendation. The Chief Executive Officer presents a self-assessment of his performance during
the year to the Committee, which then meets to discuss and approve any compensation adjustment,
based on its assessment of the Chief Executive Officers performance, the Companys performance and
the Chief Executive Officers current compensation package. The
Committee also solicits comments from the other independent directors
on the Chief Executive Officers performance. Historically, Mr. Frist has elected to
receive annual cash compensation at levels below the average base compensation levels of chief
executive officers at comparable companies and below those recommended by the Committee.
Compensation Philosophy. The fundamental objective of our executive compensation
policies is to attract and maintain executive leadership that will execute the Companys business
strategy, uphold the Companys mission, vision and values and deliver results and long-term value
to the Companys shareholders. Accordingly, the Committee seeks to develop and maintain a
compensation structure that will attract, retain and motivate highly qualified and high-performing
executives through compensation that is fair, balanced, aligned with shareholder interests, and
linked to overall financial performance.
21
It is the Committees goal to have a portion of each executives compensation contingent upon
the Companys financial performance, provided a reasonable return is achieved consistent with
growth in earnings or similar financial metrics, as well as providing equity-based compensation
that encourages sustained long-term performance. The Committees compensation philosophy for the
executive team emphasizes an overall analysis of the executives performance for the year,
projected role and responsibilities, required impact on execution of the Companys strategy,
external pay practices, total cash and equity compensation and other factors the Committee deems
appropriate. Our philosophy also considers employee retention, vulnerability to recruitment by
other companies and the difficulty and costs associated with replacing executive talent. Based on
these objectives, the Committee has determined that our Company should provide its executives
compensation packages comprised of three primary elements: (i) base salary, which reflects
individual performance and is designed primarily to be competitive within the Companys market;
(ii) annual cash bonuses based on the overall financial performance of the Company, in accordance
with the goals established by the Committee; and (iii) long-term stock-based incentive awards which
strengthen the mutuality of interest between executive officers and our shareholders.
The specific analysis regarding the components of total executive compensation for 2010 are
described below. The primary components of the 2010 program were cash compensation, consisting of
a base salary and bonuses, and equity incentives, consisting of stock options.
Base Salary. We seek to provide base salaries for our executive officers that provide
a secure level of guaranteed cash compensation in accordance with their experience, professional
status and job responsibilities. Each year the Committee reviews and approves a revised annual
salary plan for executive officers, taking into account several factors, including prior year
salary, responsibilities, tenure, performance, salaries paid by similar companies for comparable
positions, and the Companys recent financial performance. Taking these factors into account, the
Committee approved base salaries for Named Executive Officers in the following amounts:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2010 Base |
|
|
2009 Base |
|
|
Percentage |
|
Name and Title |
|
Salary(1) |
|
|
Salary(1) |
|
|
Increase |
|
Robert A Frist, Jr., President and Chief Executive Officer |
|
$ |
230,000 |
|
|
$ |
210,000 |
|
|
|
9.5 |
% |
Arthur E. Newman, Executive Vice President |
|
|
217,500 |
|
|
|
210,000 |
|
|
|
3.6 |
% |
J. Edward Pearson, Senior Vice President |
|
|
222,500 |
|
|
|
215,000 |
|
|
|
3.5 |
% |
Gerard M. Hayden, Jr., Senior Vice President, Chief Financial Officer |
|
|
212,500 |
|
|
|
205,000 |
|
|
|
3.7 |
% |
Michael Sousa, Senior Vice President |
|
|
185,000 |
|
|
|
165,000 |
|
|
|
12.1 |
% |
|
|
|
(1) |
|
Effective May 1 of each year. |
Mr. Frists base salary increase for 2010 was higher than the other executive officers,
except for Mr. Sousa, and was based on the Committees
desire to begin to increase Mr. Frists annual
cash compensation so that it is closer to the average base compensation levels of chief executive
officers at comparable companies. Mr. Sousas base salary increase for 2010 was the result of a
promotion to Senior Vice President and the resulting assumptions of additional responsibilities and
management oversight.
Cash Bonuses. In addition to base salary, our cash bonus plan compensation provides
our executive officers with the potential for enhanced cash compensation based on the overall
financial performance of the Company. This is known as our Incremental Operating Income Incentive
Plan. For the 2010 Incremental Operating Income Incentive Plan, the Committee established
performance objectives that would reward the Companys named executive officers and certain other
vice presidents of the Company for significant growth in operating income over 2009. The Committee
chose operating income as a measure because it believed that there is a strong relationship between
growth in operating income and growth in shareholder value. The plan was structured to provide
bonus payouts (as a percentage of base salary) for achieving certain operating income goals for
2010. The bonus plan for named executive officers was structured to pay approximately
22
three percent of base salary for achieving the minimum threshold level of operating income of
$6.5 million with incremental payouts for operating income in excess of the minimum threshold, and
a maximum payout of 35 percent of base salary for achieving net income of approximately $7.8
million. The bonus payment scale was established to reward both shareholders and the executive
officers by funding the bonus pool with a portion of the incremental operating income above the
Companys budgeted operating income. The Plan provided for a reduced maximum payout of 10 percent
of base salary for Mr. Sousa since he receives sales commissions as a form of compensation. The
Company achieved operating income for 2010 above the maximum threshold and paid cash bonuses at the
maximum level under the 2010 Incremental Operating Income Incentive Plan during February 2011.
Long-Term Stock-Based Incentive Compensation. As described above, one of our key
compensation philosophies is that long-term stock-based incentive compensation should strengthen
and align the interests of our executive officers with our shareholders. The Committee believes
that the strategy of time-based vesting is in the best interest of shareholders as executive
officers only receive the maximum benefits from the stock-based awards if they continue their
employment with the Company through the vesting period.
Equity incentive awards are generally granted to our executive officers on an annual basis.
Award levels in 2010 were consistent with the objectives and approaches discussed above, and
consistent with the Companys retention, performance, and shareholder alignment objectives. The
Committee typically approves these awards at its first quarter committee meeting. Awards are
granted on the date of the committee meeting. The Committee may also approve additional equity
incentive awards in certain special circumstances, such as promotion of an executive officer to a
new position, new executive team members, or in recognition of special contributions or
achievements by an executive officer. During 2010, the following stock options for the purchase of
the Companys common stock were granted to our Named Executive Officers pursuant to the 2000 Plan:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Shares Subject to |
|
|
|
|
|
|
|
|
|
|
|
Time-Based Vesting |
|
|
Exercise |
|
|
Aggregate Grant Date |
|
Name and Title |
|
Option Grant |
|
|
Price(1) |
|
|
Fair Value |
|
Robert A Frist, Jr., President and Chief Executive Officer |
|
|
|
|
|
$ |
|
|
|
$ |
|
|
Arthur E. Newman, Executive Vice President |
|
|
20,000 |
|
|
|
3.58 |
|
|
|
35,400 |
|
J. Edward Pearson, Senior Vice President |
|
|
20,000 |
|
|
|
3.58 |
|
|
|
35,400 |
|
Gerard M. Hayden, Jr. Senior Vice President, Chief Financial Officer |
|
|
20,000 |
|
|
|
3.58 |
|
|
|
35,400 |
|
Michael Sousa, Senior Vice President |
|
|
50,000 |
|
|
|
3.58 |
|
|
|
88,500 |
|
|
|
|
(1) |
|
The exercise price per share is equal to the fair market value of the common stock on
the date of the grant. |
The stock options are subject to the terms of the 2000 Plan and the individual grant
award agreements. The options vest annually, in four increments as of the first, second, third and
fourth anniversaries of the grant date, subject to acceleration as contemplated in the 2000 Plan.
Each of the options has an exercise price equal to the fair market value of our common stock at the
time of the grant, as determined by the closing price of our common stock on NASDAQ on the date of
the grant. The aggregate grant date fair value of each option award is computed in accordance with
FASB guidance for stock based compensation.
The number of stock options awarded to the executive officers was determined based on the
Committees assessment of the Companys performance, the performance of the executive officers and
an analysis of prior option grants and the number and percentage of currently outstanding stock
options. Mr. Sousa received a substantially higher option award in association with his promotion
to Senior Vice President.
23
Chief Executive Officer Compensation. In establishing the compensation of Robert A.
Frist, Jr., the Companys Chief Executive Officer, the Compensation Committee utilized the same
compensation policies described above applicable to executive officers in general; however, Mr.
Frist has elected to receive annual cash compensation at levels below the average base compensation
levels of chief executive officers at comparable companies. Effective in May 2011, Mr. Frists
annual base salary will be increased from $230,000 to $245,000. The Committee determined Mr.
Frists base salary increase based on the performance of the Company, Mr. Frists performance, and
a comparison to other executive officers at the Company and at similar companies.
Perquisites and Other Benefits. Our executive officers are also eligible for benefits
generally available to and on the same terms as the Companys employees including health insurance,
disability insurance, dental insurance, and life insurance. While the Company maintains a 401(k)
Plan, the Company has not provided any matching contributions under such plan.
Employment Agreement, Severance and Change In Control Agreements. We maintain an
employment agreement with Robert A. Frist, Jr., our chief executive officer, the term of which is
automatically extended for successive one year periods unless on or before a date that is 90 days
prior to the expiration of the then current employment term either the Company or Mr. Frist shall
have given written notice to the other of its or his intention not to further extend the employment
term, in which case the employment agreement shall expire and terminate at the end of the extended
employment term. Mr. Frist is also entitled to participate in any bonus program or stock option
plan that is generally available to our officers or senior management. Under his employment
agreement, Mr. Frist has agreed not to compete with the Company and not to solicit our customers or
employees for one year after his employment is terminated, with limited exceptions. Mr. Frist is
entitled to severance benefits if we terminate him without cause. He is also entitled to severance
benefits if he resigns for good reason after a change in control, if he resigns upon the occurrence
of a material change in the terms of his employment or if he resigns upon the occurrence of a
material breach of the employment agreement by the Company. If any such termination occurs, Mr.
Frist will be entitled to a severance benefit equal to 1.5 times the most recent recommended salary
by our Compensation Committee for him. In addition, if Mr. Frist terminates his employment for good
reason after the occurrence of a change in control, all options, shares and other benefits will
fully vest immediately.
Vesting of Stock Options upon Change of Control. Under the 2000 Plan and the 2010
Plan, any outstanding stock options become fully exercisable and immediately vested upon a change
of control, as defined in the 2000 Plan and the 2010 Plan, respectively.
Compensation Decisions for 2011. In February 2011, the Committee reviewed the
performance and compensation of the executive team, and discussed the grant of equity-based awards
to executive officers. For 2011, the Committee established performance objectives that would
reward senior management for significant growth in operating income. The Committee chose operating
income as a measure because it believed that there is a strong relationship between growth in
operating income and growth in shareholder value. The Committee provided management with its
philosophy with regard to the 2011 Incremental Operating Income Incentive Plan, reflecting tiered
bonuses as a percentage of base salary ranging from a minimum payout of one percent of base salary
for exceeding the Companys budgeted operating income for 2011, with incremental payouts for
operating income performance above the minimum level, and a maximum payout of 35 percent of base
salary for operating income performance significantly higher than the minimum payout level. The
Committee also approved the grant of stock options to management during the February 2011
meeting.
24
The table below summarizes the 2011 base salary levels and 2011 equity incentive grants for
the Named Executive Officers.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Shares Subject to |
|
|
|
|
|
|
|
2011 Base |
|
|
Time-Based Vesting |
|
|
Exercise |
|
Name and Title |
|
Salary (1) |
|
|
Option Grant |
|
|
Price(2) |
|
Robert A Frist, Jr., President and Chief Executive Officer |
|
$ |
245,000 |
|
|
|
|
|
|
$ |
|
|
Arthur E. Newman, Executive Vice President |
|
|
225,000 |
|
|
|
25,000 |
|
|
|
7.66 |
|
J. Edward Pearson, Senior Vice President |
|
|
232,500 |
|
|
|
25,000 |
|
|
|
7.66 |
|
Gerard M. Hayden, Jr., Senior Vice President and Chief Financial Officer |
|
|
221,000 |
|
|
|
25,000 |
|
|
|
7.66 |
|
Michael Sousa, Senior Vice President |
|
|
185,000 |
|
|
|
18,750 |
|
|
|
7.66 |
|
|
|
|
(1) |
|
Effective May 1, 2011 |
|
(2) |
|
The exercise price per share is equal to the fair market value of the common stock on the
date of the grant. |
The
increase in the number of stock options awarded to Messrs. Newman,
Pearson, and Hayden was determined based on the
Committees assessment of the Companys performance, the performance of the executive officers and
an analysis of prior option grants and the number and percentage of currently outstanding stock
options. Mr. Sousa received a lower option award due to his ability to earn additional cash
compensation through sales commissions.
Tax Deductibility of Compensation. Section 162(m) of the Code generally disallows a
corporate deduction for compensation over $1.0 million paid to the Companys CEO and any of the
other four most highly compensated executive officers. The $1.0 million limitation applies to all
types of compensation, including amounts realized upon the exercise of stock options, unless the
awards and plan under which the awards are made qualify as performance based under the terms of
the Code and related regulations. Based on applicable tax regulations, any taxable compensation
derived from the Companys cash bonus plan and from the exercise of stock options granted pursuant
to the 2000 Plan or 2010 Plan should qualify as performance based compensation for purposes of
Section 162(m). None of the Companys executive officers received compensation that exceeded the
applicable deductibility limits in 2010.
Compensation Committee Report for 2010
The Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis
set forth above with our management. Taking this review and discussion into account, the
undersigned Committee members recommended to the Board that the Board approve the inclusion of the
Compensation Discussion and Analysis in our Proxy Statement on Schedule 14A for filing with the
SEC.
Submitted by the Compensation Committee of the Board:
Frank Gordon, Compensation Committee Chairman
Thompson S. Dent, Compensation Committee Member
Mr. Shmerling served on the Committee prior to
October 25, 2010 and was involved in the Compensation decisions for
2010. Dr. Harris joined the Committee on October 25, 2010, but was
not involved in the compensation decisions for 2010.
The foregoing report of the Compensation Committee shall not be deemed incorporated by reference by
any general statement incorporating by reference the Proxy Statement into any filing under the
Securities Act of 1933 or the Securities Exchange Act, except to the extent that the Company
specifically incorporates this information by reference, and shall not otherwise be deemed filed
under such acts.
25
Summary Compensation Table
The following table sets forth information for fiscal year 2010, regarding the compensation
earned by the Chief Executive Officer, Chief Financial Officer and
the other three most highly
compensated executive officers based on salary, bonus, or commission earned during 2010 (Named
Executive Officers).
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option |
|
|
All Other |
|
|
|
|
Name and Principal Position |
|
Year |
|
|
Salary |
|
|
Bonus(1) |
|
|
Awards(2) |
|
|
Compensation(3) |
|
|
Total |
|
Robert A. Frist, Jr. |
|
|
2010 |
|
|
$ |
223,333 |
|
|
$ |
80,500 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
303,833 |
|
Chief Executive Officer, President |
|
|
2009 |
|
|
|
208,333 |
|
|
|
73,500 |
|
|
|
|
|
|
|
10,000 |
|
|
|
291,833 |
|
|
|
|
2008 |
|
|
|
205,000 |
|
|
|
|
|
|
|
|
|
|
|
10,000 |
|
|
|
215,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Arthur E. Newman |
|
|
2010 |
|
|
|
215,000 |
|
|
|
76,125 |
|
|
|
35,400 |
|
|
|
|
|
|
|
326,525 |
|
Executive Vice President |
|
|
2009 |
|
|
|
208,335 |
|
|
|
73,500 |
|
|
|
20,800 |
|
|
|
16,389 |
|
|
|
319,024 |
|
|
|
|
2008 |
|
|
|
204,170 |
|
|
|
|
|
|
|
50,560 |
|
|
|
30,190 |
|
|
|
284,920 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
J. Edward Pearson |
|
|
2010 |
|
|
|
220,000 |
|
|
|
77,875 |
|
|
|
35,400 |
|
|
|
|
|
|
|
333,275 |
|
Senior Vice President |
|
|
2009 |
|
|
|
213,333 |
|
|
|
75,250 |
|
|
|
20,800 |
|
|
|
|
|
|
|
309,383 |
|
|
|
|
2008 |
|
|
|
209,167 |
|
|
|
|
|
|
|
50,560 |
|
|
|
|
|
|
|
259,727 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gerard M. Hayden, Jr. (4) |
|
|
2010 |
|
|
|
210,000 |
|
|
|
74,375 |
|
|
|
35,400 |
|
|
|
|
|
|
|
319,775 |
|
Senior Vice President |
|
|
2009 |
|
|
|
203,333 |
|
|
|
71,750 |
|
|
|
15,600 |
|
|
|
|
|
|
|
290,683 |
|
and Chief Financial Officer |
|
|
2008 |
|
|
|
124,359 |
|
|
|
|
|
|
|
134,250 |
|
|
|
7,000 |
|
|
|
265,609 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael Sousa (5) |
|
|
2010 |
|
|
|
183,335 |
|
|
|
18,500 |
|
|
|
88,500 |
|
|
|
106,620 |
|
|
|
396,955 |
|
Senior Vice President |
|
|
2009 |
|
|
|
165,008 |
|
|
|
|
|
|
|
10,400 |
|
|
|
104,280 |
|
|
|
279,688 |
|
|
|
|
2008 |
|
|
|
164,591 |
|
|
|
|
|
|
|
18,960 |
|
|
|
139,568 |
|
|
|
323,118 |
|
|
|
|
(1) |
|
Bonuses reflect amounts earned during the relevant fiscal year. |
|
(2) |
|
Represents the aggregate fair value computed in accordance with FASB guidance for stock
based compensation. For significant assumptions with regard to such valuation, see Note 12
Stock Based Compensation in the Notes to Consolidated Financial Statements of our Annual
Report on Form 10-K for the year ended December 31, 2010 filed with the SEC on March 23,
2011. |
|
(3) |
|
Other compensation includes the reimbursement of life insurance premiums for Mr. Frist,
and the reimbursement of expenses associated with commuting to Nashville, Tennessee as well
as related gross up tax payments for Mr. Newman. |
|
(4) |
|
Mr. Hayden resigned as a director of the Company on April 22, 2008 and became Senior
Vice President and Chief Financial Officer on May 19, 2008. All other compensation in the
table above represents compensation for his service as a director of the Company. |
|
(5) |
|
Other compensation for Mr. Sousa includes sales commissions. |
26
Grants of Plan-Based Awards Fiscal Year 2010
The following table provides information related to options granted to the Named Executive
Officers during the 2010 fiscal year and the exercise price of the stock options. Grants are made
in accordance with the 2000 Plan or the 2010 Plan, as applicable, which includes grants made at
fair market value on the date of grant, vesting in four installments beginning on the first
anniversary of the grant date, and eight year terms. The aggregate grant date fair value of such
annual option grants have ranged from one-fifth to one-fourth of the Named Executive Officers
total compensation. We have not issued restricted stock, SARs or other equity-based awards to our
executive officers. We have not modified or repriced outstanding options.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All Other Option |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Estimated Future Payments Under Non-Equity |
|
|
Awards: Number of |
|
|
Exercise or Base |
|
|
Grant Date Fair |
|
|
|
Grant |
|
|
Incentive Plan Awards (1) |
|
|
Securities |
|
|
Price of Option |
|
|
Value of Option |
|
Name |
|
Date |
|
|
Threshold |
|
|
Target |
|
|
Maximum |
|
|
Underlying Options |
|
|
Award |
|
|
Awards(2) |
|
Robert A. Frist, Jr. |
|
|
|
|
|
$ |
|
|
|
$ |
7,697 |
|
|
$ |
80,500 |
|
|
|
|
|
|
$ |
|
|
|
$ |
|
|
Arthur E. Newman |
|
|
2/11/2010 |
|
|
|
|
|
|
|
7,279 |
|
|
|
76,125 |
|
|
|
20,000 |
|
|
|
3.58 |
|
|
|
35,400 |
|
J. Edward Pearson |
|
|
2/11/2010 |
|
|
|
|
|
|
|
7,446 |
|
|
|
77,875 |
|
|
|
20,000 |
|
|
|
3.58 |
|
|
|
35,400 |
|
Gerard M. Hayden,
Jr. |
|
|
2/11/2010 |
|
|
|
|
|
|
|
7,112 |
|
|
|
74,375 |
|
|
|
20,000 |
|
|
|
3.58 |
|
|
|
35,400 |
|
Michael Sousa |
|
|
2/11/2010 |
|
|
|
|
|
|
|
1,769 |
|
|
|
18,500 |
|
|
|
50,000 |
|
|
|
3.58 |
|
|
|
88,500 |
|
|
|
|
(1) |
|
Represents the target and maximum bonus levels that could have been earned under the
companys incremental operating income incentive plan for fiscal year 2010. The plan is
described under Compensation Discussion and Analysis Cash Bonuses. Actual bonuses for
fiscal year 2010 were earned at the maximum level and were paid during February 2011. |
|
(2) |
|
Represents the aggregate fair value computed in accordance with FASB guidance for stock based
compensation. For significant assumptions with regard to such valuation, see Note 12 Stock
Based Compensation in the Notes to Consolidated Financial Statements of our Annual Report on
Form 10-K for the year ended December 31, 2010 filed with the SEC on March 23, 2011. |
27
Outstanding Equity Awards at Fiscal Year End
The following table provides information related to options held by the Named Executive
Officers that were outstanding at the end of fiscal year 2010. We have not issued SARs or warrants
to our executive officers.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
|
|
|
|
|
|
|
|
|
|
Securities |
|
|
|
|
|
|
|
|
|
|
|
|
Underlying |
|
|
Number of Securities |
|
|
|
|
|
|
|
|
|
Unexercised |
|
|
Underlying |
|
|
|
|
|
|
|
|
|
Options- |
|
|
Unexercised Options- |
|
|
Option Exercise |
|
|
Option Expiration |
|
Name |
|
Exercisable |
|
|
Unexercisable |
|
|
Price(1) |
|
|
Date(2) |
|
Robert A. Frist, Jr. |
|
|
50,000 |
|
|
|
|
|
|
$ |
2.69 |
|
|
|
2/19/2012 |
|
|
|
|
56,000 |
|
|
|
|
|
|
$ |
3.18 |
|
|
|
2/25/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Arthur E. Newman |
|
|
50,000 |
|
|
|
|
|
|
$ |
1.32 |
|
|
|
4/16/2011 |
|
|
|
|
40,000 |
|
|
|
|
|
|
$ |
2.69 |
|
|
|
2/19/2012 |
|
|
|
|
32,000 |
|
|
|
|
|
|
$ |
3.18 |
|
|
|
2/25/2013 |
|
|
|
|
36,000 |
|
|
|
|
|
|
$ |
2.75 |
|
|
|
2/9/2014 |
|
|
|
|
25,500 |
|
|
|
8,500 |
|
|
$ |
3.75 |
|
|
|
3/7/2015 |
|
|
|
|
9,600 |
|
|
|
22,400 |
|
|
$ |
2.80 |
|
|
|
4/4/2016 |
|
|
|
|
2,000 |
|
|
|
18,000 |
|
|
$ |
2.01 |
|
|
|
2/12/2017 |
|
|
|
|
|
|
|
|
20,000 |
|
|
$ |
3.58 |
|
|
|
2/11/2018 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
J. Edward Pearson |
|
|
125,000 |
|
|
|
|
|
|
$ |
3.39 |
|
|
|
6/14/2014 |
|
|
|
|
25,500 |
|
|
|
8,500 |
|
|
$ |
3.75 |
|
|
|
3/7/2015 |
|
|
|
|
9,600 |
|
|
|
22,400 |
|
|
$ |
2.80 |
|
|
|
4/4/2016 |
|
|
|
|
2,000 |
|
|
|
18,000 |
|
|
$ |
2.01 |
|
|
|
2/12/2017 |
|
|
|
|
|
|
|
|
20,000 |
|
|
$ |
3.58 |
|
|
|
2/11/2018 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gerard M. Hayden, Jr. |
|
|
3,750 |
|
|
|
|
|
|
$ |
3.21 |
|
|
|
9/11/2016 |
|
|
|
|
6,000 |
|
|
|
|
|
|
$ |
3.53 |
|
|
|
5/24/2017 |
|
|
|
|
22,500 |
|
|
|
52,500 |
|
|
$ |
3.15 |
|
|
|
5/19/2016 |
|
|
|
|
1,500 |
|
|
|
13,500 |
|
|
$ |
2.01 |
|
|
|
2/12/2017 |
|
|
|
|
|
|
|
|
20,000 |
|
|
$ |
3.58 |
|
|
|
2/11/2018 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael Sousa |
|
|
35,000 |
|
|
|
|
|
|
$ |
2.03 |
|
|
|
11/1/2012 |
|
|
|
|
5,000 |
|
|
|
|
|
|
$ |
3.18 |
|
|
|
2/25/2013 |
|
|
|
|
20,000 |
|
|
|
|
|
|
$ |
2.75 |
|
|
|
2/9/2014 |
|
|
|
|
12,000 |
|
|
|
4,000 |
|
|
$ |
3.75 |
|
|
|
3/7/2015 |
|
|
|
|
3,600 |
|
|
|
8,400 |
|
|
$ |
2.80 |
|
|
|
4/4/2016 |
|
|
|
|
1,000 |
|
|
|
9,000 |
|
|
$ |
2.01 |
|
|
|
2/12/2017 |
|
|
|
|
|
|
|
|
50,000 |
|
|
$ |
3.58 |
|
|
|
2/11/2018 |
|
|
|
|
(1) |
|
The exercise price is the closing price of our common stock on NASDAQ on the date of grant. |
|
(2) |
|
Options generally vest over four years and expire eight years from the date of grant. |
Options Exercised During 2010
There were no options exercised by our Named Executive Officers during the 2010 fiscal year.
Potential Payments Upon Termination or Change-in-Control
As of December 31, 2010, we maintained only one employment agreement, with Robert A. Frist,
Jr., our Chief Executive Officer. The term of the agreement automatically extends for successive
one year periods unless either party provides 90 days advance notice of their intent not to further
extend the then current employment term, in which case the employment agreement shall expire and
terminate at the end of the then current employment term. Mr. Frist is entitled to severance
benefits if we terminate him without cause; if he resigns for good reason after a
change-in-control; if he resigns upon the occurrence of a material
28
change in the terms of his
employment; or if he resigns upon the occurrence of a material breach of the agreement by the
Company. If any such termination occurs, Mr. Frist will be entitled to a severance benefit equal to
1.5 times the most recent recommended salary by our Compensation Committee for him. In addition, if
Mr. Frist terminates his employment for good reason after the occurrence of a change-in-control,
all options, shares and other benefits will fully vest immediately. If Mr. Frist is terminated for
cause, or because of his death, disability, or voluntary resignation without good reason, he would
not be entitled to any compensation or benefits beyond his effective termination date, other than
benefits provided through statutory requirements.
Under the terms of the 2000 Plan and the 2010 Plan, any outstanding stock options will become
fully vested and exercisable upon a change-in-control. Further, the 2000 Plan and the 2010 Plan
also provide for cash payments based on the difference between the change-in-control price per
share of common stock and the per share exercise price of each outstanding option, multiplied by
the number of shares of common stock that would be issued if such option were exercised upon a
change-in-control. Under the terms of the 2000 Plan and the 2010 Plan, the change-in-control price
is to be based on the highest price paid per share for any transaction reported on NASDAQ at any
time during the 60 day period immediately preceding the occurrence of the change-in-control.
The following table shows the potential payments described above for our Named Executive Officers:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination without |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
cause, resignation |
|
|
|
|
|
|
Involuntary |
|
|
|
|
|
|
|
|
|
for good reason, or |
|
|
|
|
|
|
termination for |
|
|
|
|
|
|
|
|
|
resignation for |
|
|
|
|
|
|
cause or |
|
|
|
|
|
|
|
|
|
good reason after a |
|
|
|
|
|
|
resignation without |
|
|
|
|
|
|
|
Name |
|
change-in-control |
|
|
Change-in-control |
|
|
good reason |
|
|
Retirement |
|
|
Death or disability |
|
Robert A. Frist, Jr. |
|
$ |
345,000 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
Cash severance(1) Accelerated vesting of stock option awards(2) |
|
|
|
|
|
|
608,560 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Arthur E. Newman
Accelerated vesting of stock option awards(2) |
|
|
|
|
|
|
1,591,150 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
J. Edward Pearson
Accelerated vesting of stock option awards(2) |
|
|
|
|
|
|
1,254,740 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gerard M. Hayden, Jr.
Accelerated vesting of stock option awards(2) |
|
|
|
|
|
|
669,410 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael Sousa
Accelerated vesting of stock option awards(2) |
|
|
|
|
|
|
851,470 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Based on the employment agreement described above, based on Mr. Frists salary as of
December 31, 2010. |
|
(2) |
|
Based on the highest price paid for our stock reported on NASDAQ in the 60 day period
prior to December 31, 2010 of $8.69 per share, less the exercise price of any outstanding
in-the-money stock options, multiplied by the total of the respective outstanding in-the-money
stock options. |
Director Compensation
Cash Compensation of Directors. We pay each member of the Board, who is not an officer
or employee of the Company, $1,000 for each Board meeting personally attended or attended via
teleconference. In addition, we pay non-employee directors $500 for each committee meeting
personally or telephonically attended and pay committee chairpersons $1,000 for each committee
meeting attended. Effective during 2010, we began paying each director an annual retainer of
$2,000 in addition to the amounts for participating in meetings.
29
Equity Compensation of Directors. During 2010, we granted 15,000 options to each
non-employee director of the Company, except for Dr. Harris and Ms. Tate, who were granted 11,250
options based on a pro-rata period of service on the Board for the year compared to the other
non-employee directors. The options vest annually, in three equal increments as of the first,
second, and third anniversaries of the grant date and had an exercise price equal to the fair
market value of our common stock on the date of grant pursuant to the provisions of the 2010 Plan
as discussed below. For 2011, we anticipate granting 15,000 options to each non-employee director
of the Company. These options will vest annually, in three equal increments as of the first, second
and third anniversaries of the grant date.
Employee directors are not eligible for any compensation for service on the Board or its
committees.
The following table summarizes the compensation for the Companys non-employee directors during
2010.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Fees Earned or |
|
|
Option |
|
|
|
|
Name |
|
Paid in Cash ($) |
|
|
Awards ($) (1) (2) |
|
|
Total ($) |
|
James F. Daniell, M.D. |
|
$ |
4,500 |
|
|
$ |
|
|
|
$ |
4,500 |
|
Thompson S. Dent |
|
|
15,000 |
|
|
|
40,050 |
|
|
|
55,050 |
|
Frank Gordon |
|
|
14,000 |
|
|
|
40,050 |
|
|
|
54,050 |
|
C. Martin Harris, M.D. |
|
|
5,500 |
|
|
|
38,025 |
|
|
|
43,525 |
|
Jeffrey L. McLaren |
|
|
15,500 |
|
|
|
40,050 |
|
|
|
55,550 |
|
Dale Polley |
|
|
20,000 |
|
|
|
40,050 |
|
|
|
60,050 |
|
Linda Rebrovick |
|
|
17,000 |
|
|
|
40,050 |
|
|
|
57,050 |
|
Michael Shmerling |
|
|
17,500 |
|
|
|
40,050 |
|
|
|
57,550 |
|
William W. Stead, M.D. |
|
|
14,000 |
|
|
|
40,050 |
|
|
|
54,050 |
|
Deborah Taylor Tate |
|
|
6,500 |
|
|
|
38,025 |
|
|
|
44,525 |
|
|
|
|
(1) |
|
Represents the aggregate fair value computed in accordance with FASB guidance for stock
based compensation. For significant assumptions with regard to such valuation, see Note 12
Stock Based Compensation in the Notes to Consolidated Financial Statements of our Annual
Report on Form 10-K for the year ended December 31, 2010 filed with the SEC on March 23,
2011. |
|
(2) |
|
The aggregate number of option awards outstanding held by directors at fiscal year-end
2010 was as follows: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
|
|
|
|
|
Option Awards |
|
Name |
|
Outstanding |
|
|
Name |
|
|
Outstanding |
|
Thompson S. Dent |
|
|
72,000 |
|
|
Linda Rebrovick |
|
|
67,000 |
|
Frank Gordon |
|
|
67,000 |
|
|
Michael Shmerling |
|
|
37,000 |
|
C. Martin Harris, M.D. |
|
|
11,250 |
|
|
William W. Stead, M.D. |
|
|
72,000 |
|
Jeffrey L. McLaren |
|
|
67,000 |
|
|
Deborah Taylor Tate |
|
|
11,250 |
|
Dale Polley |
|
|
40,750 |
|
|
|
|
|
|
|
|
|
Executive Officers of the Company
The following is a brief summary of the business experience of each of the executive officers of
the Company. Officers of the Company are elected by the Board of Directors and serve at the
pleasure of the Board of Directors. The following table sets forth certain information regarding
the executive officers of the Company:
|
|
|
|
|
|
|
Name |
|
Age |
|
Position |
Robert A. Frist, Jr.
|
|
|
43 |
|
|
Chief Executive Officer, President and Chairman of the Board of Directors |
Jeffrey S. Doster
|
|
|
46 |
|
|
Senior Vice President and Chief Technology Officer |
Gerard M. Hayden, Jr.
|
|
|
56 |
|
|
Senior Vice President and Chief Financial Officer |
Arthur E. Newman
|
|
|
62 |
|
|
Executive Vice President |
J. Edward Pearson
|
|
|
48 |
|
|
Senior Vice President and President of HealthStream Research |
Kevin P. OHara
|
|
|
41 |
|
|
Senior Vice President, General Counsel, and Secretary |
Michael Sousa
|
|
|
42 |
|
|
Senior Vice President |
30
Robert A. Frist, Jr., one of our co-founders, has served as our chief executive officer and
chairman of the board of directors since 1990 and president since 2001. Mr. Frist is the companys
chief operating decision maker, and has primary responsibility and oversight of HealthStream
Learning. He graduated with a Bachelor of Science in business with concentrations in finance,
economics and marketing from Trinity University.
Jeffrey S. Doster joined the Company in May 2008 as senior vice president and chief technology
officer. From November 2006 to May 2008, he served as principal at The Altus Group LLC, a business
consulting company. From March 2005 to October 2006, he served as senior vice president and chief
technology officer at The Shop at Home Network, LLC, a television shopping company. From October
2000 to April 2004, he served as senior vice president of information technology at New Roads,
Inc., a provider of fulfillment and other services to retailers. He earned undergraduate degrees in
both Economics and Business Administration from Towson University, as well as a Master of Business
Administration from Loyola College, in Maryland.
Gerard M. Hayden, Jr. joined the Company as senior vice president and chief financial officer in
May 2008. From April 2007 to May 2008, he served as executive vice president and chief financial
officer of MedAvant Healthcare Solutions, a healthcare transaction processing company. From January
2005 to April 2007, he was a consultant for various healthcare, technology and other business
ventures. From November 2001 to January 2005, he served as chief financial officer for Private
Business, Inc., a company offering marketing and software solutions to regional and community banks
in the United States. He earned a Bachelor of Arts from the University of Notre Dame and a Master
of Science from Northeastern University. Mr. Hayden served on the Companys Board of Directors and
was a member of the Audit Committee from September 2006 to May 2008.
Arthur E. Newman joined the Company in January 2000, and is currently our Executive Vice President.
Previously he served as our chief financial officer and senior vice president from January 2000 to
March 2006. He holds a Bachelor of Science in chemistry from the University of Miami and a Master
of Business Administration from Rutgers University.
J. Edward Pearson joined the company in June 2006 as senior vice president, responsible for our
survey and research business and was named president of HealthStream Research during 2007. From
June 2003 to June 2006, he served as president and chief executive officer of DigiScript, an
Internet-based training and communication solutions provider for the life sciences industry. He
earned a Bachelor of Business Administration in accounting from Middle Tennessee State University.
Kevin P. OHara joined the company in January 2002, and was promoted to senior vice president and
general counsel in February 2007. He assumed compliance officer responsibilities during August
2007. He previously served as vice president for the company. He earned a Bachelor of Arts degree
and a J.D. from Vanderbilt University.
Michael Sousa joined the company in October 2004, and was promoted to senior vice president in
January 2010. He previously served as vice president for the Company, with responsibilities for our
strategic accounts program within HealthStream Learning. He earned a Bachelor of Science degree
from Boston College and a Master of Business Administration from Boston University.
31
STOCK OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The following table sets forth information regarding the beneficial ownership of our common
stock as of March 31, 2011 (unless otherwise noted), for:
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each person who is known by us to beneficially own more than 5% of the outstanding
shares of our common stock; |
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each of our directors and nominees; |
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each of our Named Executive Officers; and |
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all of our directors and executive officers as a group. |
The percentages of shares outstanding provided in the table are based on 21,931,535 shares
outstanding as of March 31, 2011. Beneficial ownership is determined in accordance with the rules
of the SEC and generally includes voting or investment power with respect to securities. Unless
otherwise indicated, each person or entity named in the table has sole voting and investment power,
or shares voting and investment power with his or her spouse, with respect to all shares of stock
listed as owned by that person. The number of shares shown does not include the interest of certain
persons in shares held by family members in their own right. Shares issuable upon exercise of
options that are exercisable within 60 days of March 31, 2011 are considered outstanding for the
purpose of calculating the percentage of outstanding shares of our common stock held by the
individual, but not for the purpose of calculating the percentage of outstanding shares held by any
other individual. The address of each of our directors and executive officers listed below is c/o
HealthStream, Inc., 209 10th Avenue South, Suite 450, Nashville, Tennessee 37203.
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Name |
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Number of Shares |
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Percent |
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Robert A. Frist, Jr. |
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5,945,340 |
(1) |
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27.1 |
% |
T. Rowe Price Associates, Inc. |
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1,772,673 |
(2) |
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8.1 |
% |
Arthur E. Newman |
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344,700 |
(3) |
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1.6 |
% |
Frank Gordon |
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292,886 |
(4) |
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1.3 |
% |
J. Edward Pearson |
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220,600 |
(5) |
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1.0 |
% |
Michael Shmerling |
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145,637 |
(6) |
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* |
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Kevin P.
OHara |
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140,200 |
(7) |
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* |
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Jeffrey L. McLaren |
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139,467 |
(8) |
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* |
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Michael Sousa |
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93,925 |
(9) |
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* |
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Thompson S. Dent |
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86,394 |
(10) |
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* |
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Linda Rebrovick |
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72,000 |
(11) |
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* |
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Gerard M. Hayden, Jr. |
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65,250 |
(12) |
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* |
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William W. Stead |
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60,700 |
(13) |
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* |
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Jeffrey S.
Doster |
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51,500 |
(14) |
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* |
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Dale Polley |
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31,750 |
(15) |
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* |
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C. Martin Harris, M.D. |
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* |
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Deborah Taylor Tate |
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* |
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All directors and executive officers as a group (16 persons) |
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7,690,349 |
(16) |
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35.1 |
% |
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* |
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Less than one percent. |
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(1) |
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Includes 106,000 shares issuable upon exercise of options. |
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(2) |
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100 East Pratt Street, Baltimore, Maryland 21202-1009. Based upon information set
forth in Schedule 13G filed with the SEC on February 9, 2011 jointly by T. Rowe Price
Associates, Inc. (Price Associates) and T. Rowe Price New Horizons Fund, Inc. (New
Horizons), these shares are held by various individual and institutional investors for
which Price Associates and New Horizons serve as investment advisor with power to direct
investments and/or sole power to vote the shares. Price Associates and New Horizons
disclaim beneficial ownership of these shares except to the extent of their pecuniary
interest in those shares. |
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(3) |
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Includes 169,200 shares issuable upon exercise of options. |
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(4) |
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136,000 of these shares are held by Crofton Capital. Mr. Gordon disclaims
beneficial ownership of these shares except to the extent of his pecuniary interest in
those shares. 11,386 of these shares are held by The Joel Company. Mr. Gordon disclaims
beneficial ownership of these shares except to the extent of his pecuniary interest in
those shares. Also includes 52,000 shares issuable upon exercise of options. |
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(5) |
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Includes 186,200 shares issuable upon exercise of options. |
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(6) |
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Includes 22,000 shares issuable upon exercise of options. |
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(7) |
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Includes 125,200 shares issuable upon exercise of options. |
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(8) |
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Includes 52,000 shares issuable upon exercise of options. |
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(9) |
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Includes 91,200 shares issuable upon exercise of options. |
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(10) |
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Includes 57,000 shares issuable upon exercise of options. |
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(11) |
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Includes 52,000 shares issuable upon exercise of options. |
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(12) |
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Includes 61,250 shares issuable upon exercise of options. |
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(13) |
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Includes 52,000 shares issuable upon exercise of options. |
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(14) |
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Includes 51,500 shares issuable upon exercise of options. |
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(15) |
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Includes 25,750 shares issuable upon exercise of options. |
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(16) |
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Includes 1,103,300 shares issuable upon exercise of options. |
Section 16(a) Beneficial Ownership Reporting Compliance
We believe that during the 2010 fiscal year, all SEC filings of directors, officers and
greater than ten-percent shareholders complied with the requirements of Section 16(a) of the
Securities Exchange Act, except as follows, (1) Arthur E. Newman who failed to timely file one Form
4 reporting a grant of stock options, (2) J. Edward Pearson who failed to timely file one Form 4
reporting a grant of stock options, (3) Gerard M. Hayden, Jr. who failed to timely file one Form 4
reporting a grant of stock options, (4) Jeffrey S. Doster who failed
to timely file one Form 4 reporting a grant of stock options, (5)
Kevin P. OHara who failed to timely file one Form 4 reporting a
grant of stock options, and (6) Michael Sousa who failed to timely file one Form 4
reporting a grant of stock options. This belief is based on our review of forms filed or written
representations that no forms were required.
33
GENERAL INFORMATION
Important Notice Regarding Delivery of Shareholder Documents
The rules of the SEC allow the Company to send a single copy of the Proxy Statement and Annual
Report to Shareholders to any household at which two or more shareholders reside if the Company
believes the shareholders are members of the same family, unless the Company has received contrary
instructions from a shareholder. This process, known as householding, reduces the volume of
duplicate information received at your household and helps reduce the Companys expenses. The rule
applies to the Companys annual reports and proxy statements. Each shareholder in the household
will continue to receive a separate proxy card.
If your shares are registered in your own name and you would like to receive your own set of
the Companys annual disclosure documents this year or in future years, or if you share an address
with another shareholder and together both of you would like to receive only a single set of the
Companys annual disclosure documents, please contact the Companys Secretary by calling (800)
845-1579 or writing to the Company at HealthStream, Inc., Investor Relations Department, 209
10th Avenue South, Suite 450, Nashville, Tennessee 37203. If a bank, broker or other
nominee holds your shares, please contact your bank, broker or other nominee directly. The Company
will deliver within 30 days upon oral or written request a separate copy of the Proxy Statement or
Annual Report to Shareholders to a shareholder at a shared address to which a single copy of the
documents was delivered.
Annual Report
Our 2010 Annual Report to Shareholders is being included as an enclosure with this proxy
statement. The Annual Report is not part of the proxy solicitation materials.
Additional Information
A copy of our Annual Report on Form 10-K for the year ended December 31, 2010, excluding
certain of the exhibits thereto, may be obtained by visiting our website at www.healthstream.com or
may be obtained without charge by writing to HealthStream, Inc., Investor Relations Department, 209
10th Avenue South, Suite 450, Nashville, Tennessee 37203 or by making an oral request by
calling (615) 301-3237. We will furnish any exhibits to our Annual Report on Form 10-K upon the
payment of fees equal to our reasonable expenses in furnishing such exhibits. The Companys Annual
Report on Form 10-K and various other filings also may be accessed in the Corporate Governance
section of the Investors page of our website at www.healthstream.com or www.sec.gov.
Nashville, Tennessee
April 28, 2011
34
Appendix A
Restated Audit Committee Charter
See Attached.
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RESTATED CHARTER OF THE AUDIT COMMITTEE
OF THE BOARD OF DIRECTORS
OF HEALTHSTREAM, INC.
I. AUDIT COMMITTEE PURPOSE
The Audit Committee (the Committee) is appointed by the Board of Directors to assist the Board in
fulfilling its oversight responsibilities. The Committees primary duties and responsibilities are
to:
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Oversee the Companys accounting and financial reporting processes and audits of the
Companys financial statements. |
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Oversee the integrity of the Companys financial reporting process and systems of
internal controls regarding finance, accounting, and legal compliance. |
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Oversee the independence and performance of the Companys independent registered
public accounting firm. |
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Provide an avenue of communication among the independent registered public accounting
firm, management and the Board of Directors. |
The Committee has the authority to conduct any investigation appropriate to fulfilling its
responsibilities and it has direct access to the independent registered public accounting firm as
well as anyone in the organization. The Committee has the ability to retain independent legal,
accounting, or other advisors as it deems necessary or appropriate in the performance of its
duties. The Company shall provide for appropriate funding, as determined by the Committee, for
payment of compensation to the independent registered public accounting firm for the purpose of
rendering or issuing an audit report or performing other audit, review or attest services and to
any advisors employed by the Committee and for payment of ordinary administrative expenses of the
Committee that are necessary or appropriate in carrying out its duties.
The Committees oversight responsibility recognizes that the Companys management is responsible
for preparing the Companys financial statements in accordance with generally accepted accounting
principles and that the independent registered public accounting firm are responsible for auditing
those financial statements. Additionally, the Committee recognizes that the Companys financial
management, as well as its independent registered public accounting firm, have more time, knowledge
and more detailed information on the Company and its financial reports than do Committee members;
consequently, in carrying out its duties and responsibilities, the Committee is not providing any
expert or special assurance as to the Companys financial statements and is not conducting an audit
or investigation of the financial statements or determining that the Companys financial statements
are true and complete or are in accordance with generally accepted accounting principles.
II. AUDIT COMMITTEE COMPOSITION AND MEETINGS
The Committee shall be comprised of three or more directors as determined by the Board, each of
whom shall be independent non-executive directors, free from any relationship that would interfere
with the exercise of his or her independent judgment. Each member of the Committee must also meet
the other qualification standards set by federal and state legislation and regulation and the
applicable listing standards of The Nasdaq Stock Market, Inc. All members of the Committee shall
have a basic understanding of finance and accounting and be able to read and understand fundamental
financial statements, and at least one member of the Committee shall be an audit committee
financial expert as defined by the Securities and Exchange Commission.
The Committee shall meet at least four times annually, or more frequently as circumstances require,
including teleconferences when appropriate. The Committee Chair shall prepare and/or approve an
agenda for each meeting. A majority of the Committee shall constitute a quorum, and the Committee
shall act only on the affirmative vote of a majority of the members present at the meeting;
provided that the Committee may form and delegate authority to subcommittees or members when
appropriate. The Committee shall meet privately in executive session at least annually with
management, the independent registered public accounting firm and as a committee to discuss any
matters that the Committee or each of these groups believes should be discussed. In addition, the
Committee shall communicate with management and the independent registered public accounting firm
quarterly to review the Companys financial statements and significant findings based upon the
registered public accounting firms limited review procedures.
III. AUDIT COMMITTEE RESPONSIBILITIES AND DUTIES
The following functions shall be the common recurring activities of the Committee in carrying out
its oversight duties and responsibilities. The Committee may undertake additional duties and
responsibilities as the Board or the Committee deems appropriate given the circumstances.
Document/Reports Review Procedures
1. |
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The Committee shall review and assess the adequacy of this Charter at least
annually, submit the Charter to the Board of Directors for approval and have the document
published in accordance with SEC regulations or applicable listing standards. |
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The Committee shall review and discuss with the Companys management and independent
registered public accounting firm, the Companys annual audited financial statements, the
Companys disclosures under Managements Discussion and Analysis of Financial Condition and
Results of Operations, and the selection, application and disclosure of critical accounting
policies and practices used in such financial statements. Additionally, based on such review,
the Committee shall consider whether to recommend to the Board that the audited financial
statements be included in the Companys Annual Report on Form 10-K. The discussion of
financial statements and the related critical accounting policies and practices shall occur
prior to the public release of such financial statements or results, and the discussion of the
related disclosure, including Managements Discussion and Analysis of Financial Condition and
Results of Operations, shall occur prior to the filing of the Form 10-K. |
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3. |
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The Committee shall review with management and the independent registered public accounting
firm, the Companys quarterly financial results and quarterly unaudited financial statements,
the Companys disclosures under Managements Discussion and Analysis of Financial Condition
and Results of Operations, and the Companys selection, application and disclosure of
critical accounting policies and practices used in such financial statements. The discussion
of financial statements and the related critical accounting policies and |
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practices shall occur
prior to the public release of such financial statements or results, and the discussion of the
related disclosure, including Managements Discussion and Analysis of Financial Condition and
Results of Operations, shall occur prior to the filing of the
Form 10-Q. |
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4. |
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Discuss with management and the independent registered public accounting firm policies with
respect to risk assessment and risk management and the quality and adequacy of the Companys
processes and controls that could materially affect the Companys financial statements and
financial reporting. Discuss significant financial risk exposures and the steps management
has taken to monitor, control and report such exposures. Review significant findings prepared
by the independent registered public accounting firm together with managements responses. |
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Discuss with management the Companys earnings press release, including the use of pro
forma or adjusted non-generally accepted accounting principles (GAAP) information, as
well as financial information and earnings guidance provided to analysts. |
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Discuss with management and the independent registered public accounting firm the effect of
regulatory and accounting initiatives as well as off-balance sheet structures on the Companys
financial statements and any material changes to GAAP, SEC and other accounting standards that
will impact or could impact the financial reports under review. |
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7. |
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Discuss with the independent registered public accounting firm any significant changes to the
Companys accounting principles and any items required to be communicated by the independent
registered public accounting firm in accordance with SAS 61 and SAS 90, as such standards may
be modified or supplemented. |
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8. |
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Review disclosures made to the Committee by the Companys Chief Executive Officer and Chief
Financial Officer during their certification process for the Form 10-K and Forms 10-Q about
any significant deficiencies in the design or operation of internal controls or material
weaknesses therein and any fraud involving management or other employees who have a
significant role in the Companys internal controls. |
Independent Registered Public Accounting Firm
9. |
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The independent registered public accounting firm is accountable to the Committee and the
Board of Directors and shall report directly to the Committee. The Committee shall review the
independence and performance of the registered public accounting firm annually. In addition,
the Committee shall: |
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oversee the work of the independent registered public accounting firm and review the
independent registered public accounting firms audit plan including scope, staffing,
locations, reliance upon management and general audit approval; |
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resolve disagreements between management and the independent registered public
accounting firm regarding financial reporting; |
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establish hiring policies for employees or former employees of the independent
registered public accounting firm; |
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pre-approve all auditing services to be provided by the independent registered public
accounting firm; |
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pre-approve all non-auditing services, including tax services, to be provided by the
independent registered public accounting firm, subject to such exceptions as may be
determined by the Committee to be appropriate and consistent with federal and regulatory
provisions; |
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receive reports from the independent registered public accounting firm regarding
critical accounting policies and practices, alternative treatments of financial
information and generally accepted accounting principles, and such other information as
may be required by federal and regulatory provisions; |
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receive from the independent registered public accounting firm annually a formal
written statement delineating all relationships between the independent registered public
accounting firm and the Company that may impact the objectivity and independence of the
independent registered public accounting firm; |
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discuss with the independent registered public accounting firm in an active dialogue
any such disclosed relationships or services and their impact on the independent
registered public accounting firms objectivity and independence; |
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review, evaluate and ensure the rotation of the lead partner of the independent
registered public accounting firm; and |
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obtain and review a report from the independent registered public accounting firm at
least annually regarding (a) the independent registered public accounting firms internal
quality control procedures, (b) any material issues raised by the most recent internal
quality control review, or peer review of the independent registered public accounting
firm, or any material inquiry or investigation by governmental or professional authorities
within the preceding five years respecting one or more independent audits carried out by
the independent registered public accounting firm and (c) any steps taken to deal with any
such issues. |
10. |
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The Committee shall have the ultimate authority and responsibility to select (subject, if
sought, to shareholder ratification), determine the compensation of, oversee the work of,
and where appropriate, terminate and replace the independent registered public accounting
firm. |
Legal Compliance
11. |
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On at least an annual basis, review with the Companys counsel any legal matters that could
have a significant impact on the organizations financial statements, the Companys compliance
with applicable laws and regulations, inquiries received from regulators or governmental
agencies. |
Other Audit Committee Responsibilities
12. |
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Review and approve all related-party transactions involving Covered Persons as defined in the
Companys Code of Ethics. |
13. |
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Monitor, oversee and review compliance with the provisions of the Companys Code of Ethics
that relate to accounting disclosures and regulations of the Securities and Exchange
Commission (SEC) or The Nasdaq Stock Market, Inc. (Nasdaq). |
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14. |
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Serve as the initial reviewing body for allegations of violations of the Code of Ethics or
requests for waivers of the provisions of the Code of Ethics by a director or executive
officer of the Company that relate to accounting disclosures and regulations of the SEC or
Nasdaq. |
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15. |
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Annually prepare a report to shareholders as required by the Securities and Exchange
Commission. The report should be included in the Companys annual proxy statement. |
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16. |
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At least annually review the Companys director and officer insurance provisions. |
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17. |
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Perform any other activities consistent with this Charter, the Companys Bylaws and governing
law, as the Committee or the Board deems necessary or appropriate. |
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18. |
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Maintain minutes of meetings and periodically report to the Board of Directors on significant
results of the foregoing activities. |
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19. |
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Establish procedures for the receipt, retention and treatment of complaints regarding
accounting, internal accounting controls, or auditing matters and of the confidential,
anonymous submission by employees of concerns regarding questionable accounting or auditing
matters. |
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Electronic Voting Instructions
You can vote by Internet or telephone! Available 24 hours a day, 7 days a week!
Instead of mailing your proxy, you may choose
one of the two voting methods outlined below to vote your proxy.
VALIDATION DETAILS ARE LOCATED BELOW
IN THE TITLE BAR.
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Proxies submitted by the Internet or telephone must be received by
11:59 p.m., Eastern Time, on May 25th, 2011. |
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Vote by
Internet
Log on to the
Internet and go
to www.investorvote.com/HSTM
Follow
the steps outlined on the secured website. |
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Vote by
telephone
Call toll
free 1-800-652-VOTE (8683) within the
USA, US territories
& Canada any time on a touch tone
telephone. There is
NO CHARGE to you for the call. |
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Using a black
ink pen, mark your votes with an X as shown in this
example. Please do not write outside the designated areas. |
x |
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Follow the
instructions provided by the recorded message. |
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Annual Meeting Proxy
Card |
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▼
IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE,
FOLD ALONG THE PERFORATION, DETACH AND RETURN
THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. ▼
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A Proposals |
The Board of Directors recommends a vote FOR
the election of each of the nominees for director listed in Proposal 1 below and FOR Proposal 2.
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1. |
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To elect the three nominees as Class II directors to the Board of Directors until the 2014
Annual Meeting of Shareholders, to elect one nominee as Class III director to the Board of
Directors until the 2012 Annual Meeting of Shareholders and to elect one nominee as Class I
director to the Board of Directors until the 2013 Annual Meeting of Shareholders and until
their respective successors are elected and qualified:
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01 - Jeffrey L. McLaren - Class II
03 - Michael Shmerling - Class II
05 - Deborah Taylor Tate - Class I
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02 - Linda Rebrovick - Class II
04 - C. Martin Harris, M.D. - Class III
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o Mark here to vote FOR all nominees
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For All EXCEPT To withhold a
vote for one or more nominees,
mark the box to the left and
the corresponding numbered
box(es) to the right.
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o Mark here to WITHHOLD vote from all nominees |
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For
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Abstain |
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2.
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To ratify the appointment of Ernst &
Young LLP as the Companys independent
registered public accounting firm for the
fiscal year ending December 31, 2011.
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3. |
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To vote in accordance with their best
judgment with respect to any other
matters which may properly come before
the meeting or any adjournment or
adjournments thereof. |
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B Non-Voting Items
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Change of Address Please print new address below. |
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C |
Authorized
Signatures
This section must be completed for your vote to be counted.
Date and Sign Below
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This Proxy should be marked, dated, and signed by the shareholder(s) exactly as his or her name appears hereon, and returned promptly in the enclosed envelope.
Persons signing in a fiduciary capacity should so indicate. If shares are held by joint tenants or as community property, both should sign.
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Date (mm/dd/yyyy) Please print date below.
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Signature 1 Please keep signature within the box.
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Signature 2 Please keep signature within the box. |
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Important notice regarding the Internet availability of
proxy materials for the Annual Meeting of shareholders.
The material name(s), is/are available at:
www.edocumentview.com/HSTM
6IF
YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG
THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE.6
Proxy HealthStream, Inc.
THIS PROXY IS SOLICITED ON BEHALF OF
THE BOARD OF DIRECTORS OF HEALTHSTREAM, INC.
The undersigned shareholder(s) of HealthStream, Inc., a Tennessee corporation, hereby
acknowledges receipt of the Notice of Annual Meeting of Shareholders and Proxy Statement, each
dated April 28, 2011, and hereby appoints Robert A. Frist, Jr. and Gerard M. Hayden, Jr., and each
of them, proxies and attorneys in fact, with full power to each of substitution, on behalf and in
the name of the undersigned, to represent the undersigned at the 2011 Annual Meeting of
Shareholders of HealthStream, Inc. to be held on Thursday, May 26, 2011 at 2:00 p.m. Central
Daylight Time, at 209 10th Avenue, South, Suite 450, Nashville, Tennessee 37203, and at any
adjournment or adjournments thereof, and to vote all shares of Common Stock which the undersigned
would be entitled to vote if then and there personally present, on the matters set forth herein.
This Proxy, when properly executed, will be voted in accordance with the directions given by the
undersigned shareholder. If no direction is made, it will be voted FOR the proposals set forth
herein and as the proxies deem advisable on such other matters as may come before the meeting.
PLEASE COMPLETE, DATE, SIGN AND RETURN THIS PROXY PROMPTLY.
(Items to be voted appear on reverse side.)