April 17,
2008
Dear
Stockholder:
We
cordially invite you to attend the Annual Meeting of Stockholders of FSB
Community Bankshares, Inc. The Annual Meeting will be held at the
Perinton Community Center located at 1350 Turk Hill Road, Fairport, New York
14450 on Wednesday, May 21, 2008, at 2:00 p.m., local time.
The
enclosed Notice of Annual Meeting and Proxy Statement describe the formal
business to be transacted. During the Annual Meeting we will also
report on the operations of FSB Community Bankshares, Inc. Also
enclosed for your review is our Annual Report to Stockholders, which contains
detailed information concerning our activities and operating
performance.
The
business to be conducted at the Annual Meeting consists of the election of four
directors and the ratification of the appointment of Beard Miller Company LLP as
FSB Community Bankshares, Inc.’s independent registered public accounting firm
for the year ending December 31, 2008. The Board of Directors has
determined that the matters to be considered at the Annual Meeting are in the
best interest of FSB Community Bankshares, Inc. and its stockholders, and the
Board of Directors unanimously recommends a vote “FOR” each matter to be
considered.
On behalf
of the Board of Directors, we urge you to sign, date and return the enclosed
proxy card as soon as possible, even if you currently plan to attend the Annual
Meeting. This will not prevent you from voting in person, but will
assure that your vote is counted if you are unable to attend the Annual
Meeting. Your vote is important, regardless of the number of shares
that you own.
Sincerely,
Dana C.
Gavenda
President
and Chief Executive Officer
FSB
Community Bankshares, Inc.
45
South Main Street
Fairport,
New York 14450
(585)
223-9080
NOTICE
OF
ANNUAL
MEETING OF STOCKHOLDERS
To
Be Held On May 21, 2008
Notice is
hereby given that the Annual Meeting of Stockholders of FSB Community
Bankshares, Inc. will be held at the Perinton Community Center located at 1350
Turk Hill Road, Fairport, New York 14450, on Wednesday, May 21, 2008 at 2:00
p.m., local time.
A Proxy
Card and Proxy Statement for the Annual Meeting are enclosed.
The
Annual Meeting is for the purpose of considering and acting upon:
|
1.
|
the
election of one director to a one-year term, and the election of three
directors to three-year terms;
|
|
2.
|
the
ratification of the appointment of Beard Miller Company LLP as our
independent registered public accounting firm for the year ending December
31, 2008; and
|
such
other matters as may properly come before the Annual Meeting, or any
adjournments thereof. The Board of Directors is not aware of any
other business to come before the Annual Meeting.
Any
action may be taken on the foregoing proposals at the Annual Meeting on the date
specified above, or on the date or dates to which the Annual Meeting may be
adjourned. Stockholders of record at the close of business on March
31, 2008 are the stockholders entitled to vote at the Annual Meeting, and any
adjournments thereof.
EACH
STOCKHOLDER, WHETHER HE OR SHE PLANS TO ATTEND THE ANNUAL MEETING, IS REQUESTED
TO SIGN, DATE AND RETURN THE ENCLOSED PROXY CARD WITHOUT DELAY IN THE ENCLOSED
POSTAGE-PAID ENVELOPE. ANY PROXY GIVEN BY THE STOCKHOLDER MAY BE
REVOKED AT ANY TIME BEFORE IT IS VOTED. A PROXY MAY BE REVOKED BY
FILING WITH THE SECRETARY OF FSB COMMUNITY BANKSHARES, INC. A WRITTEN REVOCATION
OR A DULY EXECUTED PROXY CARD BEARING A LATER DATE. ANY STOCKHOLDER
PRESENT AT THE ANNUAL MEETING MAY REVOKE HIS OR HER PROXY AND VOTE PERSONALLY ON
EACH MATTER BROUGHT BEFORE THE ANNUAL MEETING. HOWEVER, IF YOU ARE A
STOCKHOLDER WHOSE SHARES ARE NOT REGISTERED IN YOUR OWN NAME, YOU WILL NEED
ADDITIONAL DOCUMENTATION FROM YOUR RECORD HOLDER IN ORDER TO VOTE IN PERSON AT
THE ANNUAL MEETING.
|
By
Order of the Board of Directors
|
|
|
|
|
|
|
|
Leslie
J. Zornow
|
|
|
Corporate
Secretary
|
|
Fairport,
New York
April 17,
2008
IMPORTANT: THE PROMPT RETURN
OF PROXIES WILL ENSURE THAT YOUR SHARES ARE VOTED. A SELF-ADDRESSED
ENVELOPE IS ENCLOSED FOR YOUR CONVENIENCE. NO POSTAGE IS REQUIRED
IF MAILED
WITHIN THE UNITED STATES.
PROXY
STATEMENT
FSB
Community Bankshares, Inc.
45
South Main Street
Fairport,
New York 14450
(585)
223-9080
ANNUAL
MEETING OF STOCKHOLDERS
May
21, 2008
This
Proxy Statement is furnished in connection with the solicitation of proxies on
behalf of the Board of Directors of FSB Community Bankshares, Inc. to be used at
the Annual Meeting of Stockholders, which will be held at the Perinton Community
Center located at 1350 Turk Hill Road, Fairport, New York 14450, on Wednesday,
May 21, 2008, at 2:00 p.m., local time, and all adjournments of the Annual
Meeting. The accompanying Notice of Annual Meeting of Stockholders
and this Proxy Statement are first being mailed to stockholders on or about
April 21, 2008.
REVOCATION
OF PROXIES
Stockholders
who properly complete the enclosed proxy card retain the right to revoke their
proxy in the manner described below. Unless so revoked, the shares
represented by such proxies will be voted at the Annual Meeting and all
adjournments thereof. Proxies solicited on behalf of the Board of
Directors of FSB Community Bankshares, Inc. will be voted in accordance with the
directions given thereon. Where no instructions are indicated,
validly executed proxies will be voted “FOR” the proposals set forth in this
Proxy Statement.
Proxies
may be revoked by sending written notice of revocation to the Secretary of FSB
Community Bankshares, Inc. at the address shown above, delivering a later-dated
proxy card or by attending the Annual Meeting and voting in
person. The presence at the Annual Meeting of any stockholder who had
returned a proxy shall not revoke such proxy unless the stockholder delivers his
or her ballot in person at the Annual Meeting or delivers a written revocation
to the Secretary of FSB Community Bankshares, Inc. prior to the voting of such
proxy. If you are a stockholder whose shares are not registered in
your name, you will need appropriate documentation from your record holder to
vote in person at the Annual Meeting.
VOTING
SECURITIES AND PRINCIPAL HOLDERS THEREOF
Except as
otherwise noted below, record holders of FSB Community Bankshares, Inc.’s common
stock, par value $0.10 per share, as of the close of business on March 31, 2008
are entitled to one vote for each share then held. As of March 31,
2008, there were 1,785,000 shares of common stock issued and
outstanding. The presence in person or by proxy of a majority of the
outstanding shares of common stock entitled to vote is necessary to constitute a
quorum at the Annual Meeting. FSB Community Bankshares, MHC, our
mutual holding company parent, owns 946,050 shares of common stock, or 53.0% of
our outstanding shares as of March 31, 2008.
As to the
election of directors, the proxy card being provided by the Board of Directors
enables a stockholder to vote FOR all nominees proposed by the Board, to
WITHHOLD authority for all nominees, or to vote FOR ALL EXCEPT one or more of
the nominees being proposed. Directors are elected by a plurality of
votes cast, without regard to either broker non-votes, or proxies as to which
the authority to vote for the nominees being proposed is withheld.
As to the
ratification of Beard Miller Company LLP as the independent registered public
accounting firm, by checking the appropriate box, a stockholder may: (i) vote
FOR the ratification; (ii) vote AGAINST the ratification; or (iii) ABSTAIN from
voting on such ratification. The affirmative vote of a majority of
the shares cast at the Annual Meeting, without regard to either broker
non-votes, or shares as to which the “ABSTAIN” box has been selected on the
proxy card, is required for the ratification of Beard Miller Company LLP as the
independent registered public accounting firm for the year ending December 31,
2008.
Persons
and groups who beneficially own in excess of 5% of the shares of common stock
are required to file certain reports with FSB Community Bankshares, Inc. and the
Securities and Exchange Commission regarding such ownership. The
following table sets forth, as of March 31, 2008, the shares of common stock
beneficially owned by each person who was known to us as the beneficial owner of
more than 5% of the outstanding shares of common stock.
|
|
Amount
of Shares
|
|
|
|
|
Owned
and Nature
|
|
Percent
of Shares
|
Name
and Address of
|
|
of
Beneficial
|
|
of
Common Stock
|
Beneficial Owners
|
|
Ownership (1)
|
|
Outstanding
|
|
|
|
|
|
FSB
Community Bankshares, MHC
|
|
946,050
|
|
53.0%
|
45
South Main Street
|
|
|
|
|
Fairport,
New York 14450
|
|
|
|
|
|
___________________ |
|
(1)
|
In
accordance with Rule 13d-3 under the Securities Exchange Act of 1934,
shares of common stock are deemed to be beneficially owned by a person if
he or she directly or indirectly has or shares (i) voting power, which
includes the power to vote or to direct the voting of the shares, or (ii)
investment power, which includes the power to dispose or to direct the
disposition of the shares.
|
PROPOSAL
I — ELECTION OF DIRECTORS
Our Board
of Directors is comprised of nine members. Our Bylaws state that no
person is eligible for election, re-election, appointment or re-appointment to
the board of directors if the person has attained 75 years of age. Director D.
Lawrence Keef, who turned 75 this year and whose board term expires at the
Annual Meeting, will retire from the Board effective as of the Annual Meeting
date. In addition
to the three current board members whose terms are due to expire and are up for
re-election at the Annual Meeting, the Nominating Committee has nominated Alicia
H. Pender to serve on the board of directors to a one-year term.
Directors
are divided into three classes, with one class of directors elected
annually. Our directors are generally elected to serve for a
three-year period and until their respective successors shall have been elected
and shall qualify. Three directors will be elected at the Annual
Meeting to serve for a three-year period and until their respective successors
shall have been elected and shall qualify, and one director will be elected at
the Annual Meeting to serve for a one-year period and until her successor shall
have been elected and shall qualify. The Nominating Committee of the
Board of Directors has nominated the following persons to serve as directors for
three-year terms: Gary Lindsay, Terence O’Neil and Lowell T. Twitchell; and the
Nominating Committee has nominated Alicia H. Pender to serve as a director for a
one-year term.
The
Board of Directors recommends a vote “FOR” each of the nominees listed in this
Proxy Statement.
The table
below sets forth certain information, as of March 31, 2008, regarding the
nominees, the other current members of our Board of Directors, and Executive
Officers who are not directors, including the terms of office of board
members. It is intended that the proxies solicited on behalf of the
Board of Directors (other than proxies in which the vote is withheld as to any
nominee) will be voted at the Annual Meeting for the election of the proposed
nominees. If a nominee is unable to serve, the shares represented by
all such proxies will be voted for the election of such substitute as the Board
of Directors may determine. At this time, the Board of Directors
knows of no reason why any of the nominees might be unable to serve, if
elected. Except as indicated herein, there are no arrangements or
understandings between any of the nominees or continuing directors and any other
person pursuant to which such nominees or continuing directors were
selected.
|
|
Position(s)
Held With
FSB
Community Bankshares, Inc.
|
|
|
|
|
|
|
|
Shares
Beneficially
Owned
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
NOMINEES
|
Gary
Lindsay
|
|
Director
|
|
65
|
|
2007
|
|
2011
|
|
1,000
|
|
*
|
Terence
O’Neil
|
|
Vice
Chairman of the Board
|
|
65
|
|
1998
|
|
2011
|
|
1,000
|
|
*
|
Lowell
T. Twitchell
|
|
Director
|
|
65
|
|
1984
|
|
2011
|
|
2,500
|
|
*
|
Alicia
H. Pender
|
|
Nominee
|
|
50
|
|
n/a
|
|
2009
|
|
—
|
|
n/a
|
|
|
|
|
|
|
|
|
|
|
|
|
|
CONTINUING
BOARD MEMBERS
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas
J. Hanss
|
|
Chairman
of the Board
|
|
68
|
|
1999
|
|
2009
|
|
5,000
|
|
*
|
James
E. Smith
|
|
Director
|
|
61
|
|
1991
|
|
2009
|
|
1,000
|
|
*
|
Dana
C. Gavenda
|
|
President,
Chief Executive Officer and Director
|
|
56
|
|
2002
|
|
2010
|
|
17,933(1)
|
|
1.0%
|
Robert
W. Sturn
|
|
Director
|
|
65
|
|
2000
|
|
2010
|
|
2,500
|
|
*
|
Charis
W. Warshof
|
|
Director
|
|
58
|
|
2002
|
|
2010
|
|
3,000
|
|
*
|
D.
Lawrence Keef
|
|
Director
|
|
75
|
|
1997
|
|
2008(2)
|
|
1,000
|
|
*
|
|
|
|
|
|
|
|
|
|
|
|
|
|
EXECUTIVE
OFFICERS
WHO
ARE NOT DIRECTORS
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kevin
D. Maroney
|
|
Executive
Vice President and Chief Financial Officer
|
|
50
|
|
N/A
|
|
N/A
|
|
4,203(3)
|
|
*
|
Leslie
J. Zornow
|
|
Senior
Vice President, Retail Banking
|
|
43
|
|
N/A
|
|
N/A
|
|
680(4)
|
|
*
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All
Directors, Nominees and Executive Officers as a Group (12
persons)
|
|
|
|
|
|
39,816
|
|
2.2%
|
___________________________________________________
*
|
Less
than 1%.
|
(1)
|
Includes
333 shares held in Mr. Gavenda’s employee stock ownership plan account and
includes 50 shares held by Mr. Gavenda’s daughter.
|
(2)
|
Director
Keef will retire from the board effective as of the annual meeting
date.
|
(3)
|
Includes
203 shares held in Mr. Maroney’s employee stock ownership plan
account.
|
(4)
|
Includes
180 shares held in Ms. Zornow’s employee stock ownership plan
account.
|
Shared
Management Structure
The
directors of FSB Community Bankshares, Inc. are those same persons who are the
directors of Fairport Savings Bank. In addition, each executive
officer of FSB Community Bankshares, Inc. is also an executive officer of
Fairport Savings Bank. We expect that FSB Community Bankshares, Inc.
and Fairport Savings Bank will continue to have common executive officers until
there is a business reason to establish separate management
structures. To date, directors and executive officers have been
compensated for their services only to Fairport Savings Bank. In the future,
directors and executive officers could receive additional compensation for their
services to FSB Community Bankshares, Inc.
Directors
and Executive Officers
The
business experience for the past five years of each of our directors, nominees
and executive officers is set forth below. Unless otherwise
indicated, directors have held their positions for the past five
years.
Gary
Lindsay is a practicing certified public accountant. Prior to
founding his accounting practice in 1991, from 1974 until 1991, Mr. Lindsay was
a tax partner with KPMG, LLP.
Terence O’Neil
is retired. Prior to his retirement in 2005, since 1980 Mr. O’Neil was
the owner and President of Green Lantern Inn, a restaurant located in Fairport,
New York.
Lowell T.
Twitchell is retired. Prior to his retirement in 2001, from 1979 until
2001 Mr. Twitchell served as President of Fairport Savings Bank.
Alicia H. Pender
is the Director of Finance at Sister of St. Joseph of Rochester, a
position she has held since 1991. Ms. Porter has 29 years of experience in
accounting and finance, and is a certified public accountant in the State of New
York. Ms. Porter has been a resident of Fairport, New York since 1980
and is a member of the board of directors of St. Bernard School of Theology and
Ministry and is a former board member and treasurer of the Fairport Soccer Club.
Ms. Pender is active in numerous other charitable and civic activities in the
local area, including the Flower City Habitat for Humanity and St. John of
Rochester Parish.
Thomas J. Hanss
is retired. Prior to his retirement in 1994, from 1982 until 1986, Mr.
Hanss was chief financial officer of a banking subsidiary of Manufacturers
Hanover. Mr. Hanss is a licensed certified public accountant in the State of New
York.
James E.
Smith is the Supervisor of the Town of Perinton, New York, an elected
office that he has held since 1984.
Dana C. Gavenda
has been our President and Chief Executive Officer since December 2001.
Mr. Gavenda has held various positions in the banking industry since
1973.
Robert W. Sturn
is retired. Prior to his retirement in July 2004, from 1994 until 2004,
Mr. Sturn was Executive Vice President of Fairport Savings Bank in which role he
managed Fairport Savings Bank’s mortgage operations.
Charis W. Warshof
is Vice President, Investors Relations with Home Properties, Inc., a real
estate investment trust located in Rochester, New York, a position she has held
since 2001.
D. Lawrence
Keef is retired. Prior to his retirement in 1994, Mr. Keef had a 30 year
career in banking, with a primary emphasis on commercial real estate
lending.
Kevin D. Maroney
is our Executive Vice President and Chief Financial Officer, positions he
has held since 2004. Prior to his employment with Fairport Savings Bank, from
1993 until 2004, Mr. Maroney served as senior vice president/finance and
operations officer with Wyoming County Bank, Warsaw, New York.
Leslie J. Zornow
is our Senior Vice President, Retail Banking and Corporate Secretary,
positions she has held since January 2004. Prior to her employment with Fairport
Savings Bank, in 2003, Ms. Zornow served as interim President of the Geneva
Chamber of Commerce, Geneva, New York and from 1996 until 2003 served as an
executive officer of Savings Bank of the Finger Lakes where she oversaw the
institution’s branch network, marketing and human resources.
Board
Independence
The Board
of Directors has determined that each of our directors and nominees, with the
exception of Mr. Gavenda, is “independent” as defined in the listing standards
of the Nasdaq Stock Market. Mr. Gavenda is not independent because he
is one of our executive officers.
Section
16(a) Beneficial Ownership Reporting Compliance
Our
executive officers and directors and beneficial owners of greater than 10% of
the outstanding shares of common stock are required to file reports with the
Securities and Exchange Commission disclosing beneficial ownership and changes
in beneficial ownership of our common stock. Securities and Exchange
Commission rules require disclosure if an executive officer, director or 10%
beneficial owner fails to file these reports on a timely basis. Based
on our review of ownership reports required to be filed for the year ended
December 31, 2007, Kevin D. Maroney was late in filing his Form 3, which was
subsequently filed.
Code
of Ethics
FSB
Community Bankshares, Inc. has adopted a Code of Ethics that is applicable to
its senior executive officers, including the principal executive officer,
principal financial officer, principal accounting officer and all officers
performing similar functions. The Code of Ethics has been filed with
the Securities and Exchange Commission as Exhibit 14 to the Annual Report on
Form 10-KSB for the year ended December 31, 2007 (File No. 000-52751) and is
posted on our website at www.fairportsavingsbank.com.
Meetings
and Committees of the Board of Directors
The
business of FSB Community Bankshares, Inc. is conducted at regular and special
meetings of the Board and its committees. In addition, the
“independent” members of the Board of Directors (as defined in the listing
standards of the Nasdaq Stock Market) meet in executive sessions. The
standing committees of the Board of Directors of FSB Community Bankshares, Inc.
are the Audit Committee, Compensation/Benefits/Marketing Committee; Nominating
Committee; and the ALCO Committee.
During
the year ended December 31, 2007, the Board of Directors met at twelve regular
meetings and no special meetings. No member of the Board or any
committee thereof attended fewer than 75% of the aggregate of: (i) the total
number of meetings of the board of directors (held during the period for which
he or she was a director); and (ii) the total number of meetings held by all
committees of the Board on which he or she served (during the periods that he or
she served).
Audit
Committee. The Audit Committee is comprised of Directors Hanss
(who serves as Chairman), O’Neill, Twitchell and Lindsay. The Board
of Directors has determined that director Gary Lindsay qualifies as an “audit
committee financial expert.” Information with respect to the
experience of Mr. Lindsay is included in “Directors and Executive
Officers.” Each member of the Audit Committee is “independent” in
accordance with the listing standards of the Nasdaq Stock Market and also under
the applicable federal securities laws.
Our Board
of Directors has adopted a written charter for the Audit Committee, which is
posted on our website at www.fairportsavingsbank.com. As more fully
described in the Audit Committee Charter, the Audit Committee is responsible for
providing oversight relating to our financial statements and financial reporting
process, systems of internal accounting and financial controls, internal audit
function, annual independent audit and the compliance and ethics programs
established by management and the Board. The Audit Committee met 3
times during the year ended December 31, 2007.
Nominating
Committee. The Nominating Committee consists of Messrs. Hanss
(Chair), Smith and Keef, each of whom is independent in accordance with the
listing standards of the Nasdaq Stock Market. The Nominating
Committee met once during the year ended December 31, 2007. Our Board of
Directors has adopted a written charter for the Nominating Committee, which is
posted on our website at www.fairportsavingsbank.com.
The
Nominating Committee identifies nominees by first evaluating the current members
of the Board of Directors willing to continue in service. Current
members of the Board with skills and experience that are relevant to FSB
Community Bankshares, Inc.’s business and who are willing to continue in service
are considered for re-nomination, balancing the value of continuity of service
by existing members of the Board with that of obtaining a new
perspective. If there were a vacancy on the Board because any member
of the Board does not wish to continue in service or if the Nominating Committee
decides not to re-nominate a member for re-election, the Nominating Committee
would determine the desired skills and experience of a new nominee, solicit
suggestions for director candidates from all Board members and may engage in
other search activities. Candidates should possess certain
attributes, including integrity and a devotion to ethical behavior, a primary
interest in the well-being of FSB Community Bankshares, Inc., a capacity for
independent judgment, good business acumen, the capacity to protect confidential
information, an ability to work as a member of a team and a willingness to
evaluate other points of view. In addition to examining a candidate’s
qualifications in light of the above attributes, the Nominating Committee would
consider the following: the overall character of the candidate and
any existing or potential conflict of interest; the candidate’s willingness to
serve and ability to devote the time and effort required; the candidate’s record
of leadership; and the ability to develop business for FSB Community Bankshares,
Inc. In addition, our Bylaws provide that no individual may be
nominated to the Board of Directors if the person has attained the age of 75
years.
During
the year ended December 31, 2007, we did not pay a fee to any third party to
identify or evaluate or assist in identifying or evaluating potential nominees
for director.
The
Nominating Committee may consider qualified candidates for Director suggested by
our stockholders. Stockholders can suggest qualified candidates for
Director by writing to our Corporate Secretary at 45 South Main Street,
Fairport, New York 14450. The Corporate Secretary must receive a
submission not less than 120 days prior to the anniversary date of our proxy
materials for the preceding year’s annual meeting. The submission
must include the following:
|
●
|
A
statement that the writer is a stockholder and is proposing a candidate
for consideration by the Committee;
|
|
|
|
|
●
|
The
name and address of the stockholder as such information appears on FSB
Community Bankshares, Inc.’s books, and the number of shares of FSB
Community Bankshares, Inc.’s common stock that are owned beneficially by
such stockholder. If the stockholder is not a holder of record,
appropriate evidence of the stockholder’s ownership will be
required;
|
|
|
|
|
●
|
The
name, address and contact information for the candidate, and the number of
shares of common stock of FSB Community Bankshares, Inc. that are owned by
the candidate. If the candidate is not a holder of record,
appropriate evidence of the stockholder’s ownership will be
required;
|
|
|
|
|
●
|
A
statement of the candidate’s business and educational
experience;
|
|
|
|
|
●
|
Such
other information regarding the candidate as would be required to be
included in FSB Community Bankshares, Inc.’s proxy statement pursuant to
Securities and Exchange Commission Regulation 14A;
|
|
|
|
|
●
|
A
statement detailing any relationship between the candidate and FSB
Community Bankshares, Inc. or its affiliates;
|
|
|
|
|
●
|
A
statement detailing any relationship between the candidate and any
customer, supplier or competitor of FSB Community Bankshares, Inc. or its
affiliates;
|
|
|
|
|
●
|
Detailed
information about any relationship or understanding between the proposing
stockholder and the candidate; and
|
|
|
|
|
●
|
A
statement that the candidate is willing to be considered and willing to
serve as a Director if nominated and
elected.
|
Submissions
that are received and that satisfy the above requirements are forwarded to the
Chairman of the Nominating Committee for further review and
consideration. A nomination submitted by a stockholder for
presentation by the stockholder at an annual meeting of stockholders must comply
with the procedural and informational requirements described in “Advance Notice
Of Business To Be Conducted At An Annual
Meeting.”
The
Nominating Committee did not receive any stockholder recommended nominees for
inclusion in this Proxy Statement.
Audit
Committee Report
The Audit
Committee has issued a report that states as follows:
|
●
|
We
have reviewed and discussed with management our audited consolidated
financial statements for the year ended December 31,
2007;
|
|
|
|
|
●
|
We
have discussed with the independent registered public accounting firm the
matters required to be discussed by Statement on Auditing Standards No.
61, as amended; and
|
|
|
|
|
●
|
We
have received the written disclosures and the letter from the independent
registered public accounting firm required by Independence Standards Board
Standard No. 1, “Independence Discussions with
Audit Committees,” and have discussed with the independent
registered public accounting firm its
independence.
|
Based on
the review and discussions referred to above, the Audit Committee recommended to
the Board of Directors that the audited consolidated financial statements be
included in our Annual Report on Form 10-KSB for the year ended December 31,
2007 for filing with the Securities and Exchange Commission.
This
report shall not be deemed incorporated by reference by any general statement
incorporating by reference this proxy statement into any filing under the
Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as
amended, except to the extent that FSB Community Bankshares, Inc. specifically
incorporates this information by reference, and shall not otherwise be deemed
filed under such Acts.
This
report has been provided by the Audit Committee:
Thomas
J. Hanss
|
Lowell
T. Twitchell
|
Gary
Lindsay
|
Terence
O’Neil
|
Compensation/Benefits/Marketing
Committee
The
Compensation/Benefits/Marketing Committee of the Board of Directors of FSB
Community Bankshares, Inc. is responsible for developing compensation guidelines
and for recommending the compensation for the Chief Executive Officer, the Chief
Financial Officer and other senior executive officers. The
Compensation Committee consists of Messrs. Sturn (who serves as Chairman),
Warshof and Smith. Each of the members is independent as defined in
the Nasdaq listing standards. During the year ended December 31,
2007, the Compensation Committee met 5 times.
The role
of the Compensation/Benefits/Marketing Committee is to review annually the
compensation levels of the executive officers and directors and recommend
compensation changes to the Board of Directors. It is intended that
the executive compensation program will enable us to attract, develop and retain
talented executive officers who are capable of maximizing our performance for
the benefit of the stockholders. We seek to maintain compensation levels that
are competitive with other financial institutions, and particularly those in our
peer group based on asset size and market area.
The
Compensation Committee considers a number of factors in its decisions regarding
executive compensation, including, but not limited to, the level of
responsibility and performance of the individual executive officers, the overall
performance of FSB Community Bankshares, Inc. and compensation paid to
executives at peer group financial institutions. The Compensation
Committee also considers the recommendations of the Chief Executive Officer with
respect to the compensation of executive officers other than the Chief Executive
Officer. The Compensation Committee and the Chief Executive Officer
review the same information in connection with this recommendation.
The base
salary levels for our executive officers are set to reflect the duties and
levels of responsibilities inherent in the position and to reflect competitive
conditions in the banking business in our market area. Comparative
salaries paid by other financial institutions are considered in establishing the
salary for the given executive officer. The Compensation Committee
has utilized bank compensation surveys compiled by the America’s Community
Bankers. In setting the base salaries, the Compensation Committee also considers
a number of factors relating to the executive officers, including individual
performance, job responsibilities, experience level, ability and the knowledge
of the position. These factors are considered subjectively and none
of the factors are accorded a specific weight.
Communications
with the Board of Directors
Any
stockholder who wishes to contact our Board of Directors or an individual
director may do so by writing to: Board of Directors, FSB Community
Bankshares, Inc., 45 South Main Street, Fairport, New York 14450,
Attention: Corporate Secretary. Communications are
reviewed by the Corporate Secretary and are then distributed to the Board of
Directors or the individual director, as appropriate, depending on the facts and
circumstances outlined in the communications received. The
Corporate Secretary may attempt to handle an inquiry directly or forward a
communication for response by another employee of FSB Community Bankshares,
Inc., and the Corporate Secretary has the authority not to forward a
communication if it is primarily commercial in nature, relates to an improper or
irrelevant topic, or is unduly hostile, threatening, illegal or otherwise
inappropriate.
Attendance
at Annual Meetings of Stockholders
FSB
Community Bankshares, Inc. does not have a policy regarding director attendance
at annual meetings of stockholders, although directors are requested to attend
these meetings absent unavoidable scheduling conflicts. This is our
first annual meeting of stockholders as a public company, and it is expected
that our directors will be in attendance.
Executive
Compensation
The
following table sets forth for the years ended December 31, 2007 and 2006
certain information as to the total remuneration paid by us to Dana C. Gavenda,
who serves as our President and Chief Executive Officer, and our two most highly
compensated executive officers other than Mr. Gavenda. Each of the individuals
listed in the table below is referred to as a Named Executive
Officer.
Name
and principal
position
|
|
|
|
|
|
|
|
All
other
compensation
($)
|
|
|
Dana
C. Gavenda
President,
Chief
Executive
Officer
|
|
2007
2006
|
|
145,914
141,992
|
|
14,116
26,388
|
|
57,416
(1)
45,103
(1)
|
|
217,446
213,483
|
|
|
|
|
|
|
|
|
|
|
|
Kevin
D. Maroney
Executive
Vice President
and
Chief Financial Officer
|
|
2007
2006
|
|
94,865
91,535
|
|
9,005
10,333
|
|
13,168
(2)
13,450
(2)
|
|
117,038
115,318
|
|
|
|
|
|
|
|
|
|
|
|
Leslie
J. Zornow
Senior
Vice President,
Retail
Banking
|
|
2007
2006
|
|
83,385
80,376
|
|
6,039
9,089
|
|
10,864
(3)
11,037
(3)
|
|
100,288
100,502
|
|
_____________________ |
|
(1)
|
Includes
$31,183 and $19,209 for 2007 and 2006, respectively, credited to Mr.
Gavenda under Fairport Savings Bank’s supplemental executive retirement
plan and does not include any earnings. Also includes employer
contributions to the 401(k) Plan of $18,710 and $21,449 for 2007 and 2006,
respectively. For 2007, includes $2,738 relating to the value of allocated
ESOP shares. For 2006 includes a one-time country club initiation fee, and
for 2007 and 2006 includes monthly dues for country club membership and an
allowance for an automobile.
|
|
|
|
|
(2)
|
Consists
of employer contributions to the 401(k) Plan and, for 2007, includes
$1,672 relating to the value of allocated ESOP shares.
|
|
|
|
|
(3)
|
Consists
of employer contributions to the 401(k) Plan and, for 2007, includes
$1,480 relating to the value of allocated ESOP
shares.
|
Benefit
Plans
Employment
Agreement. Fairport Savings Bank entered into an employment agreement
with Dana C. Gavenda effective as of March 1, 2006. The agreement has an initial
term of three years. Unless notice of non-renewal is provided, the
agreement renews annually such that the remaining term of the agreement is three
years. After the initial three-year term under the agreement, if Mr. Gavenda
receives timely notification of the Board’s intention not to renew the agreement
on the next anniversary date, the agreement will cease one year following such
anniversary date. Under the agreement, Mr. Gavenda’s base salary for
the year beginning March 1, 2007 is $147,500 and the base salary for the year
beginning March 1, 2008 is $155,000. Mr. Gavenda’s base salary is subject to
annual approval which is conducted by the Compensation/Benefits/Marketing
Committee of the Board, and may be increased or decreased. In
addition to the base salary, the agreement provides for, among other things,
participation in bonus programs and other employee pension benefit and fringe
benefit plans applicable to executive employees, and use of an automobile and
reimbursement of expenses associated with the use of such
automobile. Mr. Gavenda’s employment may be terminated for “just
cause” (as defined below) at any time, in which event Mr. Gavenda would have no
right to receive compensation or other benefits for any period after
termination. “Just cause” means termination of Mr. Gavenda’s
employment by a vote of at least a majority of the entire membership of the
Board because of (i) Mr. Gavenda’s personal dishonesty, incompetence, willful
misconduct, breach of fiduciary duty involving personal profit, intentional
failure to perform stated duties, willful violation of any law, rule or
regulation (other than traffic violations or similar offenses); or (ii) a final
cease-and-desist order regarding Mr. Gavenda’s employment with Fairport Savings
Bank; or (iii) Mr. Gavenda’s willful commission of any act that, in the judgment
of the Board, would likely cause substantial economic damage to Fairport Savings
Bank; or (iv) Mr. Gavenda’s material breach of any provision of the employment
agreement.
Mr.
Gavenda is entitled to severance payments and benefits in the event of his
termination of employment under specified circumstances. In the event
Mr. Gavenda’s employment is terminated by Fairport Savings Bank for reasons
other than just cause, disability, death, retirement or a “change in control,”
(as defined in the employment agreement) or in the event Mr. Gavenda resigns
during the term of the agreement following (1) the failure to elect or
reelect or to appoint or reappoint Mr. Gavenda to his executive position,
(2) a material change in Mr. Gavenda’s functions, duties, or
responsibilities, which change would cause Mr. Gavenda’s position to become one
of lesser responsibility, importance or scope, (3) a relocation of Mr. Gavenda’s
principal place of employment by more than 30 miles from its location at the
effective date of the employment agreement or a material reduction in the
benefits and perquisites from those being provided to Mr. Gavenda as of the
effective date of the employment agreement, (4) the liquidation or
dissolution of Fairport Savings Bank, or (5) a material breach of the employment
agreement by Fairport Savings Bank, Mr. Gavenda (or, in the event of Mr.
Gavenda’s death, his beneficiary) would be entitled to a severance payment equal
to the greater of (i) the remaining amount due under the agreement or (ii) the
sum of the highest base salary paid to Mr. Gavenda under the agreement, plus the
greater of (x) the average annual cash bonus paid to Mr. Gavenda under the
agreement during the last three years prior to the termination date or (y) the
cash bonus paid to Mr. Gavenda for the most recent fiscal year prior to the
termination. Such severance shall be paid as a lump sum within 30 days of Mr.
Gavenda’s termination of employment, or, if Internal Revenue Code Section 409A
applies to such payment, then the payment shall be made on the first day of the
seventh month following Mr. Gavenda’s termination of
employment. Additionally, Mr. Gavenda would be entitled to the
continuation of life, medical, disability and dental coverage for 36
months. In the event these severance payment provisions of the
employment agreement are triggered, as of December 31, 2007, Mr. Gavenda would
be entitled to a cash severance benefit in the amount of approximately
$335,000.
In the
event of a termination following a “change in control” (as defined in the
employment agreement) of Fairport Savings Bank or FSB Community Bankshares,
Inc., Mr. Gavenda (or, in the event of his death, his beneficiary) would be
entitled to a severance payment equal to three times the sum of (i) Mr.
Gavenda’s highest base salary during the term of the employment agreement, and
(ii) the greater of (x) the average annual cash bonus paid to Mr. Gavenda under
the agreement during the last three years prior to the termination date or (y)
the cash bonus paid to Mr. Gavenda for the most recent fiscal year prior to the
termination. Such severance shall be paid as a lump sum within 30
days of Mr. Gavenda’s termination of employment, or, if Internal Revenue Code
Section 409A applies to such payment, then the payment shall be made on the
first day of the seventh month following Mr. Gavenda’s termination of
employment. Additionally, Mr. Gavenda would be entitled to the
continuation of life, medical, disability and dental coverage for 36
months. Any payments to Mr. Gavenda would be reduced, if necessary,
so as not to be an “excess parachute payment” as defined by Code Section 280G
(relating to payments made in connection with a change in
control). In the event these severance payment provisions of the
employment agreement are triggered, as of December 31, 2007, Mr. Gavenda would
be entitled to a cash severance benefit in the amount of approximately
$485,000.
Should
Mr. Gavenda become “disabled” (as defined in the next sentence) during the term
of the agreement, Fairport Savings Bank would pay Mr. Gavenda 65% of base salary
until the earliest of the time that he returns to his duties at Fairport Savings
Bank, or attains full-time employment with another employer, or attains the age
of 65, or until Mr. Gavenda’s death, provided that any amount paid to Mr.
Gavenda pursuant to any disability insurance would reduce the compensation he
would receive. Mr. Gavenda would also be entitled to continued life
and health care coverage substantially identical to the coverage he had before
becoming disabled during the period that he is receiving disability
benefits. “Disabled” means that (i) Mr. Gavenda is unable to perform
his duties by reason of incapacity or illness and Mr. Gavenda shall have been
absent from his duties on a full-time basis for six months within any twelve
month period; or (ii) Mr. Gavenda has experienced a mental or physical condition
which, in the reasonable opinion of the disinterested members of the Board,
makes Mr. Gavenda unable or incompetent to properly carry out the duties of his
position; or (iii) if necessary to comply with Internal Revenue Code Section
409A, “disabled” shall have the meaning required under Code Section
409A. The Board may require that Mr. Gavenda be examined by a
physician selected by the Board and the decision of the physician regarding Mr.
Gavenda’s disability status shall be conclusive and binding on all
parties.
In the
event Mr. Gavenda dies while employed by Fairport Savings Bank, Mr. Gavenda’s
beneficiary or estate will be paid Mr. Gavenda’s base salary for one year, and
Mr. Gavenda’s family will be entitled to continuation of medical, dental and
other insurance benefits for one year.
Upon
termination of Mr. Gavenda’s employment other than in connection with a change
in control or disability, Mr. Gavenda agrees for a period of two years following
termination of employment not to serve as an officer, director or consultant
with any financial institution operating in Monroe County, New York with assets
of less than $1.0 billion.
Fairport
Savings Bank does not have other employment or change in control agreements with
any other Named Executive Officers.
Supplemental
Retirement Plan. Effective May 1, 2006, Fairport Savings Bank
established a Supplemental Executive Retirement Plan (“SERP”) with Dana C.
Gavenda, our Chief Executive Officer. Under the terms of the SERP, on
May 1, 2006 and on each anniversary date thereafter through the earlier of May
1, 2015 or the date Mr. Gavenda terminates employment, Fairport Savings Bank
will credit a specified amount to Mr. Gavenda’s accrued SERP obligation account
(the “SERP Benefit”). The maximum aggregate value of the SERP Benefit
as of May 1, 2015 will be $493,765, which is intended to provide a 15-year
period certain annuity of approximately $50,000 per year. The SERP
Benefit will not be credited with earnings nor debited for losses or
expenses. Mr. Gavenda is 100% vested in his SERP Benefit at all
times. The SERP Benefits will be paid to Mr. Gavenda in equal monthly
installments for 15 years, beginning on the date that is six months after the
later of (i) the date he terminates employment or (ii) attains age
65. In the event Mr. Gavenda dies while receiving payments, his
designated beneficiary shall continue to receive the remaining
payments. If Mr. Gavenda dies before he is eligible to receive
payments, the SERP Benefit shall be forfeited.
If Mr.
Gavenda’s employment is terminated for “cause” (as defined in the next
sentence), then he will forfeit all SERP Benefits. “Cause” means of
termination of Mr. Gavenda’s employment due to any of the following: (a)
engaging in willful or grossly negligent misconduct that is materially injurious
to Fairport Savings Bank; (b) embezzlement or misappropriation of the funds or
property of Fairport Savings Bank; (c) conviction of a felony or the entrance of
a plea of guilty or nolo contendere to a felony; (d) conviction of any crime
involving fraud, dishonesty, moral turpitude or breach of trust or the entrance
of a plea of guilty to such a crime; (e) failure or refusal to devote full
business time and attention to the performance of his duties, if such breach has
not been cured within 15 days after notice is given; (f) issuance of a final
non-appealable order or other direction by a federal or state regulatory agency
prohibiting Mr. Gavenda’s employment in the business of banking; or (g)
violation of a non-compete or non-solicitation agreement.
In the
event Mr. Gavenda terminates employment due to “disability” (as defined in the
next sentence), the SERP Benefit shall be paid to him in a lump sum no later
than 90 days after the date he terminated employment. Mr. Gavenda
shall be treated as having a “disability” if: (a) he is unable to engage in any
substantial gainful activity by reason of any medically determinable physical or
mental impairment which can be expected to result in death or can be expected to
last for a continuous period of not less than 12 months; or (b) he is, by reason
of any medically determinable physical or mental impairment which can be
expected to result in death or can be expected to last for a continuous period
of not less than 12 months, receiving income replacement benefits for a period
of not less than three months under an accident and health plan covering
employees of Fairport Savings Bank.
In the
event of a “change in control” (as defined in the SERP) of Fairport Savings
Bank, the SERP Benefit shall be paid to Mr. Gavenda in a lump sum as soon as
administratively feasible but no later than 90 days after his termination of
employment following the change in control, unless such payments are subject to
Internal Revenue Code Section 409A, in which case such payment will be made on
the first day of the seventh month following Mr. Gavenda’s termination of
employment. In the event the SERP is terminated, the SERP Benefit
shall be paid to Mr. Gavenda in the form of equal monthly installments starting
on the first day of the calendar month that is 12 months after the termination
of the SERP and ending no later than 24 months after the termination of the SERP
(or such other payment schedule as may be required in order to comply with
Internal Revenue Code Section 409A).
401(k)
Plan. Fairport Savings Bank sponsors a 401(k) plan for
eligible employees who have attained age 21 and completed six months of
service. The Plan allows employees to contribute from 1% to 100% of
their annual salary subject to statutory limitations. Each year,
Fairport Savings Bank contributes 3% of each eligible employee’s adjusted Form
W-2 compensation to the Plan as a “basic 401(k) safe harbor”
contribution. In addition, Fairport Savings Bank may make a
discretionary profit sharing contribution of each eligible employees’ annual
adjusted Form W-2 compensation. In 2007, the aggregate discretionary
contribution to the 401(k) Plan was $134,000.
Stock
Benefit Plans
Employee Stock
Ownership Plan and Trust. Fairport Savings Bank implemented an
employee stock ownership plan in connection with FSB Community Bankshares,
Inc.’s initial stock offering which closed in August 2007. As part of
the offering, the employee stock ownership plan borrowed funds from FSB
Community Bankshares, Inc. and used those funds to purchase 69,972 shares of the
common stock. The shares of the common stock are the collateral for
the loan. Employees who are at least 21 years old with at least one
year of employment with Fairport Savings Bank are eligible to participate. The
loan will be repaid principally from discretionary contributions by Fairport
Savings Bank to the employee stock ownership plan over a period of not more than
20 years. The loan may be repaid over a shorter period, without
penalty for prepayments. The interest rate on the loan equals the prime interest
rate at the closing of the stock offering, and will adjust annually at the
beginning of each calendar year. The total expense for the employee stock
ownership plan for 2007 was $35,000.
The
shares purchased with the loan are held in a suspense account and are allocated
to participants’ accounts in the employee stock ownership plan as the loan is
repaid. Participants will have no interest in the shares in the
suspense account and only have an interest in the shares actually allocated to
their accounts as the loan is repaid. Subject to IRS rules, through
December 31, 2009, contributions to the employee stock ownership plan and shares
released from the suspense account in an amount proportional to the repayment of
the employee stock ownership plan loan will be allocated among employee stock
ownership plan participants on the basis of a uniform point allocation formula
whereby one point is awarded for each $1,000 of eligible compensation and two
points are awarded for each year of service. Beginning January 1, 2010,
allocations will be made to participants in the ratio that their compensation
bears to the compensation of all plan participants. Benefits under the plan will
become vested at the rate of 20% per year, starting upon completion of two years
of credited service, and will be fully vested upon completion of six years of
credited service, with credit given to participants for up to three years of
credited service with Fairport Savings Bank’s prior to the adoption of the
plan. A participant’s interest in his account under the plan will
also fully vest in the event of termination of service due to a participant’s
normal retirement, death, disability, or upon a change in control (as defined in
the plan). Vested benefits will be payable generally in the form of
common stock, or to the extent participants’ accounts contain cash, benefits
will be paid in cash. Fairport Savings Bank’s contributions to the employee
stock ownership plan are discretionary, subject to the loan terms and tax law
limits. Therefore, benefits payable under the employee stock
ownership plan cannot be estimated. Pursuant to SOP 93-6 “Employers’
Accounting for Employee Stock Ownership Plan”, we are required to record
compensation expense each year in an amount equal to the fair market value of
the shares released from the suspense account. In the event of a
change in control, the employee stock ownership plan will
terminate.
Directors’
Compensation
FSB
Community Bankshares, Inc. pays no fees for service on the Board of Directors or
Board committees. However, each of the individuals who currently
serves as one of our directors also serves as a director of Fairport Savings
Bank and earns fees in that capacity.
Each
non-employee director receives a fee of $700 for each scheduled monthly meeting,
and receives $300
for attendance at meetings of the Audit Committee,
Compensation/Benefits/Marketing Committee, Nominating Committee, ALCO Committee
and Executive Committee. In addition to these fees, in 2007 Director
Keef received a fee of $333 and Director Hanss received a fee of $3,667 for
serving as the Chairman of the Board; Director O’Neil received a fee of $2,750
for serving as Vice Chairman of the Board; Director Sturn received a fee of
$1,300 for serving as Chairman of the Compensation/Benefits/Marketing Committee;
and Director Hanss received a fee of $975 for serving as Chairman of the Audit
Committee. Fairport Savings Bank paid fees totaling $101,325 to its nine board
members during the year ended December 31, 2007.
The
following table sets forth for the year ended December 31, 2007 certain
information as to the total remuneration we paid to our directors other than Mr.
Gavenda. Compensation paid to Mr. Gavenda for his service as a
director is included in “Executive Compensation—Summary Compensation
Table.”
|
|
Fees
earned
or
paid in
cash
|
|
|
|
|
|
|
|
|
|
|
|
D.
Lawrence Keef
|
|
$ |
11,833 |
|
|
$ |
11,833 |
|
Gary
Lindsay
|
|
|
8,800 |
|
|
|
8,800 |
|
Terence
O’Neil
|
|
|
14,550 |
|
|
|
14,550 |
|
Lowell
T. Twitchell
|
|
|
12,100 |
|
|
|
12,100 |
|
Thomas
J. Hanss
|
|
|
16,142 |
|
|
|
16,142 |
|
James
E. Smith
|
|
|
12,700 |
|
|
|
12,700 |
|
Robert
W. Sturn
|
|
|
12,800 |
|
|
|
12,800 |
|
Charis
W. Warshof
|
|
|
12,400 |
|
|
|
12,400 |
|
Related
Party Transactions
The
Sarbanes-Oxley Act generally prohibits us from making loans to our executive
officers and directors, but it contains a specific exemption from such
prohibition for loans made by Fairport Savings Bank to our executive officers
and directors in compliance with federal banking regulations.
The
aggregate amount of our outstanding loans to our officers and directors and
their related entities was approximately $766,000 at December 31,
2007. All of such loans were made in the ordinary course of business,
were made on the same terms, including interest rates and collateral, as those
prevailing at the time for comparable transactions with other persons not
related to us, and did not involve more than the normal risk of collectibility
or present other unfavorable features. These loans were performing
according to their repayment terms at December 31, 2007, and were made in
compliance with federal banking regulations.
In
accordance with the listing standards of the Nasdaq Stock Market, any
transactions that would be required to be reported under this section of this
proxy statement must be approved by our Audit Committee or another independent
body of the board of directors. In addition, any transaction with a
director is reviewed by and subject to approval of the members of the board of
directors who are not directly involved in the proposed transaction to confirm
that the transaction is on terms that are no less favorable as those that would
be available to us from an unrelated party through an arms-length
transaction.
PROPOSAL
II — RATIFICATION OF APPOINTMENT OF
INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM
The Audit
Committee of FSB Community Bankshares, Inc. has approved the engagement of Beard
Miller Company LLP to be our independent registered public accounting firm for
the year ending December 31, 2008. At the Annual Meeting,
stockholders will consider and vote on the ratification of the Audit Committee’s
engagement of Beard Miller Company LLP for the year ending December 31,
2008. A representative of Beard Miller Company LLP is expected to
attend the Annual Meeting to respond to appropriate questions and to make a
statement if he or she so desires.
Changes
In and Disagreements with Accountants on Accounting and Financial
Disclosures
In
connection with our decision to conduct our initial stock offering, on January
12, 2007, we decided to dismiss our accounting firm of Mengel, Metzger, Barr
& Co LLP (“MMB”). This decision was approved by our Board of
Directors.
MMB’s
reports on our consolidated financial statements as of December 31, 2005 and
2004 and for the year ended December 31, 2005 and the eighteen month period
ended December 31, 2004 did not contain an adverse opinion or a disclaimer of
opinion and were not qualified or modified as to uncertainty, audit scope or
accounting principles.
In
connection with MMB’s audits of our consolidated financial statements for the
year ended December 31, 2005 and the eighteen month period ended December 31,
2004, there were no disagreements with MMB on any matter of accounting
principles or practices, financial statement disclosure or auditing scope or
procedure which disagreements, if not resolved to the satisfaction of MMB, would
have caused MMB to make reference to the subject matter of the disagreements in
connection with its reports.
We have
provided MMB with a copy of the disclosure contained in this proxy statement,
which was received by MMB on March 28, 2008. MMB has issued a letter stating
that it agrees with our disclosure on this matter. This letter is included as an
exhibit to our Annual Report on Form 10-KSB for the year ended December 31, 2007
filed with the Securities and Exchange Commission.
We
engaged Beard Miller Company LLP (“BMC”) on January 29, 2007 to audit our
consolidated financial statements as of and for the years ended December 31,
2006 and 2005. The engagement of BMC was approved by our Audit Committee. We had
no relationship with BMC in any way during the years ended December 31, 2006 or
2005 or during any period subsequent to December 31, 2006 prior to engaging
BMC.
Set forth
below is certain information concerning aggregate fees billed for professional
services rendered by BMC and MMB during the years ended December 31, 2007 and
2006:
Audit
Fees. The aggregate fees billed to us by Beard Miller Company
LLP and MMB for professional services rendered for the audit of our annual
financial statements, review of the financial statements included in our
Quarterly Reports on Form 10-QSB and services that are normally provided by
Beard Miller Company LLP and MMB in connection with statutory and regulatory
filings and engagements were $172,792 and $57,022 for the years ended December
31, 2007 and 2006, respectively.
Audit Related
Fees. There were no fees billed to us by Beard Miller Company
LLP and MMB for assurance and related services rendered by Beard Miller Company
LLP and MMB that are reasonably related to the performance of the audit of and
review of the financial statements and that are not already reported in “Audit
Fees,” above, during the years ended December 31, 2007 and 2006,
respectively.
Tax
Fees. The aggregate fees billed to us by MMB for professional
services rendered by MMB for tax preparation, tax consultation and tax
compliance were $17,495 and $11,260 during the years ended December 31, 2007 and
2006, respectively. The fees for 2007 reflected additional tax work
relating to FSB Community Bankshares, Inc. following completion of its initial
public stock offering.
All Other
Fees. There were no fees billed to us by Beard Miller Company
LLP and MMB during the years ended December 31, 2007 and 2006, respectively,
that are not described above.
The Audit
Committee preapproves all auditing services and permitted non-audit services
(including the fees and terms thereof) to be performed for us by Beard Miller
Company LLP, subject to the de minimus exceptions for non-audit services
described in Section 10A(i)(1)(B) of the Securities Exchange Act of 1934, as
amended, which are approved by the Audit Committee prior to the completion of
the audit. The Audit Committee pre-approved 100% of the tax fees
described above during the years ended December 31, 2007 and 2006.
In order
to ratify the selection of Beard Miller Company LLP as our independent
registered public accounting firm for the year ending December 31, 2008, the
proposal must receive the affirmative vote of at least a majority of the votes
cast at the Annual Meeting, without regard to either broker non-votes, or shares
as to which the “ABSTAIN” box has been selected. The Audit Committee
of the Board of Directors recommends a vote “FOR” the ratification of Beard
Miller Company LLP as our independent registered public accounting firm for the
year ending December 31, 2008.
STOCKHOLDER
PROPOSALS
In order
to be eligible for inclusion in the proxy materials for next year’s annual
meeting of stockholders, any stockholder proposal to take action at such meeting
must be received at FSB Community Bankshares, Inc.’s executive office, 45 South
Main Street, Fairport, New York 14450, no later than December 19,
2008. Any such proposals shall be subject to the requirements of the
proxy rules adopted under the Exchange Act.
ADVANCE
NOTICE OF BUSINESS TO BE CONDUCTED
AT
AN ANNUAL MEETING
Under our
Bylaws, a stockholder must follow certain procedures to nominate persons for
election as directors or to introduce an item of business at a meeting of
stockholders. These procedures provide, generally, that stockholders
desiring to make nominations for directors, or to bring a proper subject of
business before the meeting, must do so by a written notice timely received
(generally not later than five (5) days in advance of such meeting, subject to
certain exceptions) by the Secretary of FSB Community Bankshares,
Inc.
Nothing
in this proxy statement shall be deemed to require us to include in our proxy
statement and proxy relating to an annual meeting any stockholder proposal that
does not meet all of the requirements for inclusion established by the
Securities and Exchange Commission in effect at the time such proposal is
received.
The 2009
annual meeting of stockholders is expected to be held on May 20,
2009. Accordingly, advance written notice for certain business, or
nominations to the Board of Directors, to be brought before the next annual
meeting must be given to us by May 15, 2009. If notice is received
after May 15, 2009, it will be considered untimely, and we will not be required
to present the matter at the stockholders meeting.
OTHER
MATTERS
The Board
of Directors is not aware of any business to come before the Annual Meeting
other than the matters described above in the Proxy
Statement. However, if any matters should properly come before the
Annual Meeting, it is intended that the Board of Directors, as holders of the
proxies, will act as determined by a majority vote.
MISCELLANEOUS
The cost
of solicitation of proxies will be borne by FSB Community Bankshares,
Inc. FSB Community Bankshares, Inc. will reimburse brokerage firms
and other custodians, nominees and fiduciaries for reasonable expenses incurred
by them in sending proxy materials to the beneficial owners of common
stock. In addition to solicitations by mail, directors, officers and
regular employees of FSB Community Bankshares, Inc. may solicit proxies
personally or by telephone without additional compensation.
A
COPY OF FSB COMMUNITY BANKSHARES, INC.’S ANNUAL REPORT ON FORM 10-KSB FOR THE
YEAR ENDED DECEMBER 31, 2007 WILL BE FURNISHED WITHOUT CHARGE TO STOCKHOLDERS AS
OF THE RECORD DATE UPON WRITTEN REQUEST TO THE CORPORATE SECRETARY, 45 SOUTH
MAIN STREET, FAIRPORT, NEW YORK OR BY CALLING (585) 223-9080.
|
BY
ORDER OF THE BOARD OF DIRECTORS
|
|
|
|
|
|
|
|
|
|
|
|
|
Leslie
J. Zornow
|
|
|
Secretary
|
|
Fairport,
New York
April 17,
2008
REVOCABLE
PROXY
FSB
COMMUNITY BANKSHARES, INC.
ANNUAL
MEETING OF STOCKHOLDERS
May
21, 2008
The undersigned hereby appoints the
official proxy committee, consisting of the Board of Directors, with full powers
of substitution, to act as attorneys and proxies for the undersigned to vote all
shares of common stock of the Company which the undersigned is entitled to vote
at the Annual Meeting of Stockholders (“Annual Meeting”) to be held at the
Perinton Community Center located at 1350 Turk Hill Road, Fairport, New York
14450, on Wednesday, May 21, 2008, at 2:00 p.m. local time. The
official proxy committee is authorized to cast all votes to which the
undersigned is entitled as follows:
|
|
FOR
|
WITHHOLD
|
FOR ALL EXCEPT
|
1. |
The
election of Gary Lindsay, Terence O’Neil and Lowell T. Twitchell, each to
serve for a three-year term, and the election of Alicia H. Pender to serve
for a one-year term.
|
o
|
o
|
o
|
INSTRUCTION: To
withhold your vote for one or more nominees, write the name(s) of the
nominee(s) on the line(s) below.
______________________________
______________________________
______________________________
|
|
|
FOR
|
AGAINST
|
ABSTAIN
|
2. |
The
ratification of the appointment of Beard Miller Company LLP as the
Company’s independent registered public accounting firm for the year
ending December 31, 2008.
|
o
|
o
|
o
|
The
Board of Directors recommends a vote “FOR” each of the listed
proposals.
THIS
PROXY WILL BE VOTED AS DIRECTED, BUT IF NO INSTRUCTIONS ARE SPECIFIED, THIS
PROXY WILL BE VOTED FOR EACH OF THE PROPOSALS STATED ABOVE. IF ANY
OTHER BUSINESS IS PROPERLY PRESENTED AT SUCH ANNUAL MEETING, THIS PROXY WILL BE
VOTED AS DIRECTED BY A MAJORITY OF THE BOARD OF DIRECTORS. AT THE
PRESENT TIME, THE BOARD OF DIRECTORS KNOWS OF NO OTHER BUSINESS TO BE PRESENTED
AT THE ANNUAL MEETING.
THIS
PROXY IS SOLICITED BY THE BOARD OF DIRECTORS
Should
the undersigned be present and elect to vote at the Annual Meeting or at any
adjournment thereof and after notification to the Secretary of the Company at
the Annual Meeting of the stockholder’s decision to terminate this proxy, then
the power of said attorneys and proxies shall be deemed terminated and of no
further force and effect. This proxy may also be revoked by sending
written notice to the Secretary of the Company at the address set forth on the
Notice of Annual Meeting of Stockholders, or by the filing of a later proxy
prior to a vote being taken on a particular proposal at the Annual
Meeting.
The
undersigned acknowledges receipt from the Company prior to the execution of this
proxy of a Notice of the Annual Meeting, a Proxy Statement dated April 17, 2008
and audited financial statements.
Dated:
_________________________
|
|
o |
Check Box if You
Plan
|
|
|
|
to
Attend Annual Meeting
|
|
|
|
|
|
|
|
|
_______________________________
|
|
___________________________________ |
PRINT
NAME OF STOCKHOLDER
|
|
PRINT
NAME OF STOCKHOLDER |
|
|
|
|
|
|
|
|
_______________________________
|
|
___________________________________ |
SIGNATURE
OF STOCKHOLDER
|
|
SIGNATURE
OF STOCKHOLDER |
Please
sign exactly as your name appears on this card. When signing as
attorney, executor, administrator, trustee or guardian, please give your full
title.
Please
complete and date this proxy and return it promptly
in
the enclosed postage-prepaid envelope.