Definitive Proxy Statement
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the
Securities
Exchange Act of 1934
(Amendment No. )
Filed by the
Registrant x Filed by a
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Preliminary Proxy Statement |
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CONFIDENTIAL, FOR USE OF THE COMMISSION ONLY (AS PERMITTED BY RULE 14A-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to Section 240.14a-12 |
ChoiceOne Financial Services, Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy
Statement, if other than the Registrant)
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously.
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109 East Division
Sparta, Michigan 49345
March 30, 2012
To our Shareholders:
We invite you to attend
the Annual Meeting of Shareholders of ChoiceOne Financial Services, Inc. to be held at:
Moss Ridge Golf Club
13545 Apple Avenue
Ravenna, Michigan
April 25, 2012
11:00 a.m. Annual Meeting; social period to immediately follow
The purpose of the meeting is to elect directors and to consider the other matters described in this proxy statement.
Please plan to join us for an informal social period immediately following the conclusion of the business portion of the Annual Meeting, which starts at 11:00 a.m. Desserts and hors doeuvres will be
served during the social period. Shareholders holding stock in single ownership form are invited to bring a guest.
The following proxy
statement and enclosed proxy are being furnished to holders of ChoiceOne Financial Services, Inc. common stock on and after March 30, 2012. Please be sure to sign, date and return the enclosed proxy promptly whether or not you plan to attend
the meeting. A proxy may be revoked at any time before it is exercised and shareholders who are present at the meeting may withdraw their proxy and vote in person if they wish to do so. All owners should sign proxies as their names appear on the
proxy.
We hope you will join us at the 2012 Annual Meeting. We look forward to seeing you there.
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Sincerely, |
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James A. Bosserd |
President and Chief Executive Officer |
109 East Division
Sparta, Michigan 49345
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
The annual meeting of shareholders of ChoiceOne Financial Services, Inc. will be held at Moss Ridge Golf Club, 13545 Apple Avenue, Ravenna, Michigan, on Wednesday, April 25, 2012, at 11:00 a.m. local
time, for the following purposes:
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To elect five directors from among the nominees named in this proxy statement. |
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Approval of the ChoiceOne Financial Services, Inc. Stock Incentive Plan of 2012. |
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Ratification of the selection of Plante & Moran, PLLC as our registered independent public accounting firm for the current fiscal year. |
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To transact any other business that may properly come before the meeting. |
Shareholders of record at the close of business on March 1, 2012, are entitled to notice of and to vote at the meeting and any adjournment of the meeting.
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE MEETING OF SHAREHOLDERS TO BE HELD ON APRIL 25, 2012: A
complete set of proxy materials relating to our annual meeting is available on the Internet at: www.choiceone.com/proxymaterials.
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By Order of the Board of Directors, |
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Mary J. Johnson |
Secretary |
March 30, 2012
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It is important that your shares be represented at
the meeting. Even if you expect to attend the meeting,
PLEASE SIGN, DATE AND RETURN YOUR PROXY PROMPTLY. |
CHOICEONE FINANCIAL SERVICES, INC.
109 East Division
Sparta, Michigan 49345
ANNUAL MEETING OF SHAREHOLDERS
April 25, 2012
PROXY STATEMENT
Meeting Information
Time and Place of Meeting
You are invited to attend the annual meeting of shareholders of ChoiceOne Financial Services, Inc. that will be held on Wednesday, April 25, 2012, at Moss Ridge Golf Club, 13545 Apple Avenue,
Ravenna, Michigan, at 11:00 a.m. local time.
This proxy statement and the enclosed proxy are being furnished to you on and after
March 30, 2012, in connection with the solicitation of proxies by ChoiceOnes Board of Directors for use at the annual meeting. In this proxy statement, we, us, our, ChoiceOne and the
Company refer to ChoiceOne Financial Services, Inc. and you and your refer to ChoiceOne shareholders.
Purpose of Meeting
The purpose of the
annual meeting is to consider and vote upon the election of directors, approval of the proposed Stock Incentive Plan of 2012, and the ratification of the selection of Plante & Moran, PLLC as our registered independent public accounting firm
for the current fiscal year. Your Board of Directors recommends that you vote FOR each of the nominees discussed in this proxy statement, FOR approval of the proposed Stock Incentive Plan of 2012, and FOR the proposed appointment of
auditors.
How to Vote Your Shares
You may vote at the meeting if you were a shareholder of record of ChoiceOne common stock on March 1, 2012. You are entitled to one vote per share of ChoiceOne common stock that you own on each
matter presented at the annual meeting.
As of March 1, 2012, there were 3,293,626 shares of ChoiceOne common stock issued and outstanding.
Your shares will be voted at the annual meeting if you properly sign and return to us the enclosed proxy. If you specify a choice, your proxy
will be voted as specified. If you do not specify a choice, your shares will be voted FOR each nominee named in this proxy statement and FOR each proposal. If other matters are presented at the annual meeting, the individuals
named in the enclosed proxy will vote your shares on those matters in their discretion. As of the date of this proxy statement, we do not know of any other matters to be considered at the annual meeting.
You may revoke your proxy at any time before it is exercised by:
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delivering written notice to the Secretary of ChoiceOne; or |
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attending and voting at the annual meeting. |
Who Will Solicit Proxies
Directors, officers and employees of ChoiceOne and ChoiceOne
Bank (referred to as the Bank) will initially solicit proxies by mail. They also may solicit proxies in person, by telephone or by other means, but they will not receive any additional compensation for these efforts. Nominees, trustees
and other fiduciaries who hold stock on behalf of beneficial owners of ChoiceOne common stock may communicate with the beneficial owners by mail or otherwise and may forward proxy materials to and solicit proxies from the beneficial owners.
ChoiceOne will pay all expenses related to soliciting proxies.
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Required Vote and Quorum
A plurality of the shares voting at the annual meeting is required to elect directors. This means that if there are more nominees than director positions to be filled, the nominees for whom the most votes
are cast will be elected. In counting votes on the election of directors, abstentions, broker non-votes and other shares not voted will not be counted as voted, and the number of shares of which a plurality is required will be reduced by the number
of shares not voted.
The vote of a majority of the shares represented at the meeting and voting on the proposed ChoiceOne Financial Services,
Inc. Stock Incentive Plan of 2012 is required to approve the plan. In counting votes on this proposal, abstentions, broker non-votes and other shares not voted will not be counted as voted, and the number of shares of which a majority is required
will be reduced by the number of shares not voted.
The ratification of the selection of Plante & Moran PLLC as our independent auditors for the
current fiscal year will be approved if a majority of the shares that are voted on the proposal at the meeting are voted in favor of ratification. Abstentions, broker non-votes and other shares that are not voted on the proposal in person or by
proxy will not be included in the vote count to determine if a majority of shares voted in favor of this proposal.
A majority of the shares
entitled to vote at the annual meeting must be present or represented at the meeting to constitute a quorum. If you submit a proxy or attend the meeting in person, your shares will be counted towards the quorum, even if you abstain from voting on
some or all of the matters introduced at the meeting. Broker non-votes also count for quorum purposes.
Election of
Directors
The Board of Directors presently consists of 13 individuals divided into three classes. Each class of
directors is as nearly equal in number as possible and serves for a three-year term of office. The term of office of one class of directors expires at the annual meeting each year. An individual may not continue to serve on the Board of Directors
after he or she becomes 70 years old.
The Board of Directors proposes that the following nominees be elected as directors for terms expiring
at the annual meeting of shareholders to be held in 2015:
James A. Bosserd
William F. Cutler, Jr.
Lewis G. Emmons
Paul L. Johnson
Roxanne M. Page
Each proposed nominee currently serves as a director of ChoiceOne. The persons named in the enclosed proxy
intend to vote for the election of the five nominees listed. The proposed nominees are willing to be elected and serve as directors. If a nominee is unable to serve or is otherwise unavailable for election which we do not
anticipate the incumbent Board of Directors may or may not select a substitute nominee. If a substitute nominee is selected, your proxy will be voted for the person so selected. If a substitute nominee is not selected, your proxy will be
voted for the election of the remaining nominees. No proxy will be voted for a greater number of persons than the number of nominees named.
ChoiceOnes
Board of Directors and Executive Officers
Biographical information is presented below
concerning the nominees for director, current directors whose term of office will continue after the annual meeting and ChoiceOnes executive officers. The biographical information for each nominee and director includes the experiences,
qualifications, attributes or skills that caused the Corporate Governance Committee and the Board to determine that the person should continue to serve as a director for the Company. All of the directors of ChoiceOne also serve as directors of the
Bank. Except as otherwise indicated, each nominee, current director and executive officer has had the same principal employment for over five years.
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Nominees for Election as Directors with Terms Expiring in 2015
James A. Bosserd (age 62) has been a director of ChoiceOne and the Bank since he was appointed to
those boards in April 2001. Mr. Bosserd has been President and Chief Executive Officer of ChoiceOne and the Bank since April 2001. Mr. Bosserd has also been President of ChoiceOne Insurance Agencies, Inc. since April 2001 and President of
ChoiceOne Mortgage Company of Michigan from January 2002 until December 2008. Prior to joining ChoiceOne and the Bank, Mr. Bosserd was Senior Vice President-Retail Group Manager with Huntington National Bank, a commercial bank, since October
1997 and Senior Vice President-Private Banking Manager with Huntington National Bank since April 1999. Mr. Bosserd also served as President and Chief Executive Officer of FMB State Savings Bank, a commercial bank in Lowell, Michigan, from 1992
through 1997. Mr. Bosserd has also been a director of West Shore Computer Services, Inc., a data processing company in which the Bank owns a 25% interest, since February 2002. Mr. Bosserd is a director of the Sparta Downtown Development
Authority, Wolverine World Wide YMCA, Meadowlark Advisory Board, Community Bankers of Michigan (CBM, formerly MACB) and audit committee member, and Sparta United Methodist Church Board Chairman. He is a former director of the MACB Service
Corporation, Michigan FFA Foundation, Michigan Bankers Association and Sparta United Methodist Church audit committee member. Mr. Bosserd has over 19 years of experience serving in senior executive positions at West Michigan banks, including
service as ChoiceOnes President and Chief Executive Officer for the past ten years. Mr. Bosserd therefore has extensive knowledge and expertise regarding ChoiceOnes markets, competitors, customers, employees, business operations and
strategies, and is uniquely qualified for service as a continuing director.
William F. Cutler, Jr. (age 64) is the former Vice
President of the H. H. Cutler Company, an apparel manufacturer. Mr. Cutler joined the H. H. Cutler Company in 1970 and served in various management and executive capacities until January 1994. The H. H. Cutler Company was sold to VF
(Vanity Fair) Corporation in January 1994. Mr. Cutler has been a director of ChoiceOne and the Bank since October
1993. Mr. Cutler served as a director of Spartan Distributors until December 2009. Mr. Cutler is a partner in Reds Associates LLC. Mr. Cutlers qualifications as a director
include over two decades of business management experience, including service on the board of ChoiceOne and the Bank for 18 years. Mr. Cutler is experienced and knowledgeable with regard to finance and accounting matters.
Lewis G. Emmons (age 67) is President of Emmons Development Company, a real estate firm. Mr. Emmons has served as a director of ChoiceOne
since April 2009 and previously from 1986 through 2006 and has served as a director of the Bank since 1978. Mr. Emmons is well qualified for service as a continuing director. He has over 33 years of experience as a director of ChoiceOnes
bank and bank holding company and has extensive knowledge regarding the markets and customers that we serve. Mr. Emmons also has substantial experience in real estate development and financing.
Paul L. Johnson (age 62) is the owner and retired President of Falcon Resources, Inc. in Belmont, Michigan, a sales, engineering and design firm
for the automotive and furniture industries. Mr. Johnson has been a director of ChoiceOne and the Bank since July 1999. Mr. Johnson has been a director of ChoiceOne Insurance Agencies, Inc. since November 2000 through December 2006.
Mr. Johnson is well qualified for service as a continuing director by virtue of his extensive business and entrepreneurial experience and skills, including twelve years of experience as a director of ChoiceOne and the Bank. Mr. Johnson has
significant knowledge of and experience with the markets and customers that we serve.
Roxanne M. Page (age 42) is a Certified Public
Accountant and Partner with Beene Garter, LLP, an independently owned accounting and consulting firm. Ms. Page has been a director of ChoiceOne and the Bank since August 2010. Ms. Page is a director for the Wolverine World Wide YMCA
Advisory Board and a former partner in S&R Properties, LLC. Ms. Page is well qualified for service as a continuing director by virtue of her substantial accounting and finance expertise and experience.
Your Board of
Directors recommends that you
vote FOR the election of all nominees as directors.
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Continuing Directors with Terms Expiring in 2013
Frank G. Berris (age 64) is President and Chief Executive Officer of and owns American
Gas & Oil, Inc., a distributor of petroleum products and operator of gas stations. Mr. Berris is also a member of the Michigan Petroleum Association/Michigan Association of Convenience Stores. Mr. Berris has been a director of
ChoiceOne and the Bank since August 1991. Mr. Berris qualifications as a continuing director of ChoiceOne include his record of executive leadership, history with the Bank, and familiarity with the markets and customers that we serve.
Stuart Goodfellow (age 68) is the former owner of Goodfellow Blueberry Farms and former owner of Goodfellow Vending Services, L.L.C.,
a vending company. Mr. Goodfellow is also past Vice President and a director of the Michigan Blueberry Growers Association. Mr. Goodfellow has been a director of ChoiceOne and the Bank since August 1991. Mr. Goodfellow was appointed
as Chairman of the Board of Directors of ChoiceOne and the Bank in April 2011. Mr. Goodfellow is qualified to continue to serve as a director of ChoiceOne by virtue of his long history of service as a director to the Bank and the Company, his
business and management experience, and his knowledge of the local agriculture and markets that we serve.
Gary Gust (age 67) has been a director of ChoiceOne and the Bank since the merger (the
Merger) of Valley Ridge Financial Corp. (Valley Ridge) with and into ChoiceOne and, prior to that, was a director of Valley Ridge and Valley Ridge Bank and/or Kent City State Bank (Kent City) since 1991.
Mr. Gust is the former President and sole shareholder of Gust Construction Company, a general contractor. Mr. Gust is also a partner in Tuffy Enterprises. Mr. Gust is well qualified to serve as a continuing director of ChoiceOne due
to his twenty years of experience as a director of the Company and community banks in West Michigan, his entrepreneurial experience, and his knowledge of the customers and markets that we serve.
Nels Nyblad (age 58) owns Nels Nyblad Family Farm LLC. Mr. Nyblad is a director of Nyblad Orchards, Inc., Cherry Growers Inc., Rossroy
Enterprises, Nyblad Properties Grand Traverse, LLC, Nyblad Farms, and Michigan Agricultural Commodities Marketing Assn. Mr. Nyblad has been a director of ChoiceOne and the Bank since June 2008. Mr. Nyblads qualifications as a
continuing director include substantial business, agricultural, and entrepreneurial experience and experience as a director of several Michigan businesses.
Continuing
Directors with Terms Expiring in 2014
Jerome B. Arends (age 67) has been a director of ChoiceOne and the Bank since the Merger and, prior
to that, was a director of Valley Ridge and Valley Ridge Bank and/or Kent City since 1987. Mr. Arends was Chief Executive Officer and President of Ravenna Farm Equipment, Inc., a distributor of farm implements and equipment, until early 1999.
Mr. Arends was Store Manager and a salesman for Kent Power Equipment, Inc., a distributor of farm equipment, from 1999 until his retirement in 2000. Mr. Arends qualifications as a continuing director include 24 years of experience as
a bank and bank holding company director and extensive experience as a business executive in the markets that we serve.
K. Timothy Bull
(age 64) has been a director of ChoiceOne and the Bank since the Merger and, prior to that, was a director of Valley Ridge and Valley
Ridge Bank and/or Kent City since 1993 and was also a director of Valley Ridge and Kent City from 1988 until 1991. Mr. Bull is President and sole shareholder of Moon Lake Orchards, Inc., a
producer of fruit. Mr. Bull has over 21 years of experience as a director of a bank or bank holding company. Mr. Bull is qualified to continue to serve as a director of ChoiceOne by virtue of his substantial entrepreneurial, agricultural,
and executive experience.
Dennis Nelson (age 63) has been a director of ChoiceOne and the Bank since the Merger and was a director of
Valley Ridge Bank after the consolidation of Kent City and The Grant State Bank (Grant) to form Valley Ridge Bank (the Consolidation), a director of Valley Ridge since it merged with Community Bank Corporation
(Community) on
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July 1, 1996 (the Valley Ridge/Community Merger) and a director of Community and/or Grant, the subsidiary bank of Community, from 1985 until the Valley Ridge/Community Merger and
the Consolidation. Mr. Nelson is president of Nelson & Nelson DDS, PLC, owner of Nelson Enterprises and NAR Properties, and is a dentist practicing in Newaygo, Michigan. Mr. Nelsons qualifications include 26 years of
experience as a director of a community bank or bank holding company in West Michigan, as well as the fact that he is a business owner and has substantial experience with and knowledge of finance and accounting.
Donald VanSingel (age 68) has served as Vice Chairman of the Board of Directors of ChoiceOne and the Bank since May 2007, and has been a director
of ChoiceOne and the Bank since the Merger. Prior to the Merger, Mr. VanSingel was Vice Chairman and a director of Valley Ridge since the
Valley Ridge/Community Merger, a director of Valley Ridge Bank after the Consolidation, Chairman of Community and/or Grant from 1982 until the Valley Ridge/Community Merger and the Consolidation,
and a director of Community and/or Grant from 1973 until the Valley Ridge/Community Merger. Mr. VanSingel was a consultant for Governmental Consultant Services, Inc. from 1993 to 2008. Prior to that, Mr. VanSingel served in the Michigan
House of Representatives. Mr. VanSingel serves as a director of Fremont Michigan Insuracorp Inc. and Fremont Insurance Co. Mr. VanSingel is well qualified to serve as a continuing director of ChoiceOne due to his over three decades of
experience as a director of West Michigan banks and bank holding companies, and distinguished career in business and public service. Mr. VanSingel has significant experience with and knowledge of governance matters.
Executive Officers
who are not Directors
Lee A. Braford (age 51) has been a Senior Vice President since January 2012 and a Vice President of
the Bank in Business Development since September 2001 serving in various capacities, currently as Chief Credit Officer, and an executive officer since January 2011. Mr. Braford was also employed by the Bank from 1980 to 1997. Mr. Braford
serves on the board of the Sparta Community Foundation and previously served as its chairman.
Sheila Clark (age 56) has been a Senior
Vice President of the Bank since January 2007, was a Vice President of the Bank since the Merger and, prior to that, was a Vice President of Valley Ridge Bank since June 1999. Ms. Clark has been employed by either the Bank or Valley Ridge Bank
since July of 1982 serving in various management and executive capacities. Ms. Clark was employed by Sparta State Bank (now the Bank) from Fall 1973 to Spring 1979. Ms. Clark also serves as a director of Sparta Rotary and Mid-Michigan
Banking Group, currently as its President.
Mary J. Johnson (age 48) has been a Senior Vice President and Cashier of the Bank since
December 2010 and a Vice President of the Bank since September 1998. Prior to that, Ms. Johnson was employed by the Bank in April 1985, serving in
various management and executive capacities since April 1993. Ms. Johnson was appointed Secretary of ChoiceOne and the Bank in April 2011 and has been a director of ChoiceOne Insurance
Agencies, Inc. since January 2011. Ms. Johnson serves as an officer of Johnson & Johnson Builders, Inc., a construction company. Ms. Johnson also serves as a director of the Sparta Chamber of Commerce.
Louis D. Knooihuizen (age 62) has been Senior Vice President, Senior Lending Officer of the Bank since December 2001. Mr. Knooihuizen was
elected an officer of ChoiceOne Mortgage Company of Michigan from 2003 until December 2008. Prior to his employment with ChoiceOne, Mr. Knooihuizen was employed by Bank West, a commercial bank in Grand Rapids, Michigan, as Senior Vice
President, Commercial Loans from 1999 to 2001 and by National City Bank, a commercial bank, as Vice President, Commercial Loans from 1995 to 1999. Mr. Knooihuizen also serves as a director of Sparta Rotary and Michigan Bankers Title and is a
former director of Mid-Michigan Banking Group.
Thomas L. Lampen (age 56), a Certified Public Accountant, has been a Senior Vice
President of the Bank since December 2011, Chief Financial Officer of the Bank since January 1992 and Treasurer of
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ChoiceOne since April 1987. Mr. Lampen has been the Treasurer of ChoiceOne Insurance Agencies, Inc. since January 1996 and the Treasurer of ChoiceOne Mortgage Company of Michigan from
January 2002 until December 2008. Prior to his employment with ChoiceOne, Mr. Lampen was employed by Grant Thornton, a national accounting firm.
Michael E. McHugh (age 62) has been employed by the Bank as a Senior Vice President since the Merger. Prior to the Merger, Mr. McHugh was a director of Valley Ridge and Valley Ridge Bank
and/or Kent City since 1989. Mr. McHugh was Secretary, Treasurer and Chief Financial Officer of Valley Ridge. Mr. McHugh was also an Executive Vice President of Valley Ridge Bank (and, before the
Consolidation, Kent City) since 1987. Mr. McHugh is owner of Drifty Banker Outfitters, LLC.
Kelly Potes (age 50) has been Senior Vice President and General Manager of ChoiceOne Insurance Agencies, Inc. since January 2001 and Senior Vice President of the Bank since January 2011. Prior to
that, Mr. Potes was President of Kent-Ottawa Financial Advisors, Inc., a financial consulting firm, from 1998 to 2001 and Vice President, Retail Services of the Bank from 1984 to 1998. Mr. Potes has been a director of ChoiceOne Insurance
Agencies, Inc. since January 2001. Mr. Potes formerly served as a Trustee of the Sparta Board of Education and will begin serving again in March 2012.
Approval of the
Stock Incentive Plan of 2012
The board of directors believes that the long-term interests of ChoiceOne would be advanced by aligning the
interests of its corporate and subsidiary officers and key employees with the interests of its shareholders. Therefore, to attract, retain and motivate officers and key employees of exceptional abilities, and to recognize the significant
contributions these individuals have made to the long-term performance and growth of the Company and its subsidiaries, on February 22, 2012, the board of directors adopted and approved, subject to shareholder approval, the ChoiceOne Financial
Services, Inc. Stock Incentive Plan of 2012 (the Incentive Plan). The Incentive Plan is intended to continue the compensation policies and practices of our previous equity compensation plans. Because our Amended and Restated Executive
Stock Incentive Plan has expired, at this time we do not have a shareholder-approved equity compensation under which we can grant equity awards to our officers and key employees. The board of directors believes that equity compensation is important
for attracting and retaining talent and aligning the interests of management and our shareholders, and accordingly the board has determined that approval of the Incentive Plan is advisable.
We intend to use the Incentive Plan to grant equity-based incentives to eligible participants. These forms of long-term incentive compensation include stock options, stock appreciation rights, restricted
stock units, restricted stock, stock awards and other awards
based on or related to shares of ChoiceOne common stock (collectively referred to as incentive awards). By combining in a single plan many types of incentives commonly used in
long-term incentive compensation programs, the Incentive Plan is intended to provide the Company with a great deal of flexibility in designing specific long-term incentives to best promote the objectives of the Incentive Plan and in turn promote the
interests of our shareholders.
If shareholders approve the Incentive Plan, then incentive awards could be granted to eligible participants.
No incentive awards would be granted under the Incentive Plan on a date that is more than ten years after the Incentive Plans effective date. The effective date of the Incentive Plan will be April 25, 2012, if the shareholders approve the
Incentive Plan. Incentive awards would be granted under the Incentive Plan to participants for no cash consideration or for such minimum consideration as determined by the Personnel and Benefits Committee. The Incentive Plan would not be qualified
under Section 401(a) of the Internal Revenue Code and would not be subject to the Employee Retirement Income Security Act of 1974 (ERISA).
The following is a summary of the material features of the Incentive Plan; however, it is not complete and, therefore, you should not rely solely on it
for a
detailed description of every aspect of the Incentive
Plan. The summary is qualified in its entirety by
reference to the terms of the Incentive Plan, a
copy of
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which is attached as Appendix A to this proxy statement. Included in the summary is information regarding the effect of U.S. federal tax laws upon participants and the Company. This
information is not a complete summary of such tax laws and does not discuss the income tax laws of any state in which a participant may reside, and is subject to change. Participants in the Incentive Plan should consult their own tax advisors
regarding the specific tax consequences to them of participating in and receiving incentive awards under the Incentive Plan.
Authorized
Shares
Subject to certain anti-dilution and other adjustments, 100,000 shares of ChoiceOne common stock, no par value per share, would be
available for incentive awards under the Incentive Plan. Shares of common stock authorized under the Incentive Plan could be either unissued shares, shares issued and repurchased by the Company (including shares purchased on the open market) or
shares issued and otherwise reacquired by the Company. Shares subject to incentive awards that are canceled, surrendered, modified, exchanged for substitute incentive awards, or that expire or terminate prior to exercise or vesting in full, and
shares that are surrendered to the Company in connection with the exercise or vesting of incentive awards, whether previously owned or otherwise subject to such incentive awards, would remain available under the Incentive Plan. The Incentive Plan
would not allow any participant to receive, in any calendar year, incentive awards issued under the Incentive Plan with respect to more than 25% of the total number of shares available under the Incentive Plan. Upon the occurrence of certain
corporate events (e.g., merger, stock dividend), the Personnel and Benefits Committee could adjust the incentive awards appropriately. Unless the Incentive Plan is terminated earlier by the board of directors, incentive awards could be granted at
any time before or on April 25, 2022, when the Incentive Plan will terminate according to its terms. On March 1, 2012, the last reported sales price of ChoiceOne Financial Services, Inc. common stock was $12.50.
Eligible Participants
Officers and key
employees of the Company and its subsidiaries could receive incentive awards under the
Incentive Plan. We anticipate that the persons who will
be eligible to receive incentive awards under the
Incentive Plan will be primarily officers (currently 8 persons) and certain key employees (no determination has been made as to which employees are considered key employees). In
2008 (the last year in which equity incentive awards were granted under the previous plan), eight officers of the Company received awards. Additional individuals may become officers or key employees in the future and could participate in the
Incentive Plan. Officers and key employees of the Company and its subsidiaries may be considered to have an interest in the Incentive Plan because they may in the future receive incentive awards under it.
New Plan Benefits
No incentive awards
have been granted or received under the Incentive Plan through the date of this proxy statement. Because benefits under the Incentive Plan will depend on the Personnel and Benefits Committees actions and the fair market value of ChoiceOne
common stock at various future dates, the benefits payable under the Incentive Plan and the benefits that would have been payable had the Incentive Plan been in effect during the most recent fiscal year are not determinable.
Administration of the Incentive Plan
The Incentive Plan would be administered by the Personnel and Benefits Committee of the board of directors. The committee would be authorized and
empowered to do all things that it determined to be necessary or advisable in connection with the administration of the Incentive Plan. The committee would determine, subject to the terms of the Incentive Plan, the persons to receive incentive
awards, the nature and amount of incentive awards to be granted to each person (subject to the limits specified in the Incentive Plan), the time of each grant, the terms and duration of each grant, and all other determinations necessary or advisable
for administration of the Incentive Plan. The committee could amend the terms of incentive awards granted under the Incentive Plan from time to time in any manner, subject to the limitations specified in the Incentive Plan.
Stock Options
The Incentive Plan would
permit ChoiceOne to grant to participants options to purchase shares of
ChoiceOne common stock at stated prices for
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specific periods of time. For purposes of determining the number of shares available under the Incentive Plan, each stock option would count as the number of shares of common stock subject to the
stock option. Certain stock options that may be granted under the Incentive Plan may qualify as incentive stock options as defined in Section 422 of the Internal Revenue Code.
The Personnel and Benefits Committee would establish the terms of individual stock option grants in stock option agreements, certificates of award or both. These documents would contain terms and
conditions that the committee determines to be advisable, including vesting requirements to encourage long-term ownership of shares. The exercise price of a stock option would be determined by the Personnel and Benefits Committee, but must be at
least 100% of the market value of ChoiceOne common stock on the date of grant.
When exercising all or a portion of a stock option, a
participant could pay the exercise price with cash or, if permitted by the Personnel and Benefits Committee, shares of ChoiceOne common stock, or other consideration substantially equal to cash. The committee could also authorize payment of all or a
portion of the exercise price in the form of a promissory note or other deferred payment installments, except as limited by the Sarbanes-Oxley Act of 2002, other laws, rules or regulations, or the Incentive Plan. Any promissory note or deferred
payment must be with full recourse and at the market rate of interest. The board of directors could restrict or suspend the power of the committee to permit such loans, however, and could require that adequate security be provided. In addition, the
Personnel and Benefits Committee may implement a program for broker-assisted cashless exercises of stock options.
Although the term of each
stock option would be determined by the Personnel and Benefits Committee, no stock option would be exercisable under the Incentive Plan after ten years and one day after the date it was granted. Stock options generally would be exercisable for
limited periods of time if an option holder dies, becomes disabled (as defined in the Incentive Plan), is terminated without cause, or voluntarily leaves his or her employment. If an option holder is terminated for cause, the option holder would
forfeit all rights to exercise any outstanding stock options. Subject to the other terms
of the Incentive Plan, if an option holder retires (as defined in the Incentive Plan) as an employee, he or she could exercise options for three years after retirement unless the options expire
earlier by their terms, and only to the extent the holder was entitled to exercise the options on the date of retirement and not beyond the original terms.
Without Personnel and Benefits Committee approval, stock options granted under the Incentive Plan generally could not be transferred, except by will or by the laws of descent and distribution, unless
transfer is permitted by the terms of the grant or the applicable stock option agreement. The committee could impose other restrictions on shares of common stock acquired through a stock option exercise.
Federal Tax Consequences of Stock Options
Incentive Stock Options. Under current federal income tax laws, an option holder does not recognize income and ChoiceOne does not receive a deduction at the time an incentive stock option is
granted or at the time the incentive stock option is exercised. However, the difference between the market value of the common stock subject to the incentive stock option and the exercise price would be a tax preference item for purposes of
calculating alternative minimum tax. Upon the sale or other disposition of the common stock acquired pursuant to an incentive stock option, as long as (i) the option holder held the stock for at least one year after the exercise of the stock
option and at least two years after the grant of the stock option, and (ii) the stock option is exercised not later than three months after termination of employment (one year in the event of disability), the option holders basis equals
the exercise price and the option holder would pay tax on the difference between the sale proceeds and the exercise price as capital gain. ChoiceOne receives no deduction for federal income tax purposes under these circumstances. Special rules apply
when an option holder dies.
If an option holder fails to meet any of the conditions described above relating to holding periods and exercises
following termination of employment, he or she generally would recognize compensation taxed as ordinary income equal to the difference between (i) the lesser of (a) the fair market value of the common stock acquired pursuant to the stock
option at the time of exercise, or (b) the amount realized on
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the sale or disposition, and (ii) the exercise price paid for the stock. ChoiceOne would then receive a corresponding deduction for federal income tax purposes, except to the extent that the
deduction limits of Section 162(m) of the Internal Revenue Code apply. Additional gains, if any, recognized by the option holder would result in the recognition of short- or long-term capital gain.
Nonqualified Stock Options. Federal income tax laws provide different rules for nonqualified stock options those options that do not meet
the Internal Revenue Codes definition of an incentive stock option. Under current federal income tax laws, an option holder would not recognize any income and ChoiceOne would not receive a deduction when a nonqualified stock option is granted.
If a nonqualified stock option is exercised, the option holder would recognize compensation income equal to the difference between the exercise price paid and the market value of the stock acquired upon exercise (on the date of exercise). ChoiceOne
would then receive a corresponding deduction for federal income tax purposes, except to the extent that the deduction limits of Section 162(m) of the Internal Revenue Code apply. The option holders tax basis in the shares acquired is the
exercise price paid plus the amount of compensation income recognized. Sale of the stock after exercise would result in recognition of short-term or long-term capital gain (or loss).
Stock Appreciation Rights
The Incentive Plan would also permit the Personnel and Benefits
Committee to grant stock appreciation rights. A stock appreciation right permits the holder to receive the difference between the market value of a share of common stock subject to the stock appreciation right on the exercise date of the stock
appreciation right and a base price set by the Personnel and Benefits Committee. Under the Incentive Plan, the per-share base price for exercise or settlement of stock appreciation rights must be equal to or greater than the market value
of such shares on the day before the date the stock appreciation rights are granted. Stock appreciation rights would be exercisable on dates determined by the Personnel and Benefits Committee at the time of grant.
Stock appreciation rights would be subject to terms and conditions determined by the Personnel and
Benefits Committee. A stock appreciation right could relate to a particular stock option and could be granted simultaneously with or subsequent to the stock option to which it relates. Except to
the extent otherwise provided in the Incentive Plan or the grant, (i) stock appreciation rights not related to a stock option would be subject to the same terms and conditions applicable to stock options under the Incentive Plan, and
(ii) all stock appreciation rights related to stock options granted under the Incentive Plan would be granted subject to the same restrictions and conditions and would have the same vesting, exercisability, forfeiture and termination provisions
as the stock options to which they relate and could be subject to additional restrictions and conditions. When stock appreciation rights related to stock options are exercised, such stock options are automatically cancelled with respect to an equal
number of underlying shares. Unless the Personnel and Benefits Committee determines otherwise, stock appreciation rights could be settled only in shares of common stock or cash. For purposes of determining the number of shares available under the
Incentive Plan, each stock appreciation right would count as one share of common stock, without regard to the number of shares, if any, that are issued upon the exercise of the stock appreciation right and upon such payment.
Federal Tax Consequences of Stock Appreciation Rights
The treatment of stock appreciation rights that are payable solely in the form of ChoiceOne common stock under federal income tax laws is similar to the treatment of nonqualified stock options as
described above. Under current federal income tax laws, a participant would not recognize any income and ChoiceOne would not receive a deduction at the time such a stock appreciation right is granted. If a stock appreciation right is exercised, the
participant would recognize compensation income in the year of exercise in an amount equal to the difference between the base or settlement price and the market value of the stock subject to the stock appreciation right (on the date of exercise).
ChoiceOne would receive a corresponding deduction for federal income tax purposes. The participants tax basis in the shares acquired would be increased over the exercise price by the amount of compensation income recognized. Sale of the stock
after exercise would result in recognition of short- or long-term capital gain or loss.
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Federal income tax laws provide different rules for stock appreciation rights that are payable in cash than
for those that are payable solely in the form of ChoiceOne common stock. Under current federal income tax laws, a participant would not recognize any income and ChoiceOne would not receive a deduction at the time such a stock appreciation right is
granted. Depending on the terms of the stock appreciation right, a participant may recognize taxable income upon the vesting of a cash-settled stock appreciation right and may also be subject to additional excise taxes and penalties. ChoiceOne would
receive a corresponding deduction in any year in which the participant recognizes taxable income.
Restricted Stock and Restricted Stock
Units
The Incentive Plan would also permit the Personnel and Benefits Committee to award restricted stock and restricted stock units,
subject to the terms and conditions set by the committee that are consistent with the Incentive Plan. Shares of restricted stock are shares of common stock the retention, vesting and/or transferability of which is subject, for specified periods of
time, to such terms and conditions as the Personnel and Benefits Committee deems appropriate (including continued employment and/or achievement of performance goals established by the committee). Restricted stock units are incentive awards
denominated in units of common stock under which the issuance of shares of common stock is subject to such terms and conditions as the Personnel and Benefits Committee deems appropriate (including continued employment and/or achievement of
performance goals established by the committee). For purposes of determining the number of shares available under the Incentive Plan, each restricted stock unit would count as the number of shares of common stock subject to the restricted stock
unit. Unless determined otherwise by the Personnel and Benefits Committee, each restricted stock unit would be equal to one share of ChoiceOne common stock and would entitle a participant to either shares of common stock or an amount of cash
determined with reference to the value of shares of common stock.
As with stock option grants, the Personnel and Benefits Committee would
establish the terms of individual awards of restricted stock and restricted stock units in award agreements or certificates of award. Restricted stock and restricted stock units
granted to a participant would vest (i.e., the restrictions on them would lapse) in the manner and at the times that the Personnel and Benefits Committee determines.
Unless the Personnel and Benefits Committee otherwise consents or permits or unless the terms of a restricted stock agreement or award provide otherwise,
if a participants employment is terminated during the restricted period (i.e., the period of time during which restricted stock or a restricted stock unit is subject to restrictions) for any reason other than death, disability or retirement
(as defined in the Incentive Plan), each restricted stock and restricted stock unit award of the participant still subject in full or in part to restrictions at the date of such termination would automatically be forfeited and returned to ChoiceOne.
If the participants employment is terminated during the restricted period because of death, disability or retirement, then the restrictions on the participants shares of restricted stock and restricted stock units would terminate
automatically with respect to that respective number of such shares or restricted stock units (rounded to the nearest whole number) equal to the respective total number of such shares or restricted stock units granted to such participant multiplied
by the number of full months that have elapsed since the date of grant divided by the total number of full months in the respective restricted period except where subject to the attainment of performance goals. All of the remaining shares of
restricted stock and restricted stock units would be forfeited and returned to ChoiceOne; however, the Personnel and Benefits Committee could, either before or after a participant dies, becomes disabled or retires, waive the restrictions remaining
on any or all of his or her remaining shares of restricted stock and restricted stock units.
Without Personnel and Benefits Committee
authorization, until restricted stock or restricted stock units vest, the recipient of the restricted stock or restricted stock units would not be allowed to sell, exchange, transfer, pledge, assign or otherwise dispose of restricted stock or
restricted stock units other than by will or the laws of descent and distribution. All rights with respect to restricted stock and restricted stock units would only be exercisable during a participants lifetime by the participant or his or her
guardian or legal representative. The Personnel and Benefits Committee could impose
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additional restrictions on shares of restricted stock and restricted stock units. Except for restrictions on transferability and risks of forfeiture, holders of restricted stock would enjoy all
other rights of a shareholder with respect to the restricted stock, including dividend and liquidation rights and full voting rights. Holders of restricted stock units would enjoy dividend and liquidation rights with respect to shares of common
stock subject to unvested restricted stock units, but would not enjoy voting rights with respect to such shares. Unless the Personnel and Benefits Committee determines otherwise, or the restricted stock or restricted stock unit agreement or grant
provide otherwise, any noncash dividends or distributions paid with respect to shares of unvested restricted stock and shares of common stock subject to unvested restricted stock units would be subject to the same restrictions and vesting schedule
as the shares to which such dividends or distributions relate.
Federal Tax Consequences of Restricted Stock and Restricted Stock Units
Generally, under current federal income tax laws a participant would not recognize income upon the award of restricted stock or
restricted stock units. However, a participant would be required to recognize compensation income at the time the award vests (when the restrictions lapse) equal to the difference between the fair market value of the stock at vesting and the amount
paid for the stock (if any). At the time the participant recognizes compensation income, ChoiceOne would be entitled to a corresponding deduction for federal income tax purposes, except to the extent that the deduction limits of Section 162(m)
of the Internal Revenue Code apply. If restricted stock or restricted stock units are forfeited by a participant, the participant would not recognize income with respect to the forfeited award and ChoiceOne would not receive a corresponding
deduction. Prior to the vesting and lapse of restrictions, dividends paid on shares subject to awards of restricted stock and restricted stock units would be reported as compensation income to the participant and ChoiceOne would receive a
corresponding deduction, except to the extent that the deduction limits of Section 162(m) of the Internal Revenue Code apply.
A
participant could, within 30 days after the date of an award of restricted stock (but not an award of
restricted stock units), elect to report compensation income for the tax year in which the restricted stock is awarded. If the participant makes this election, the amount of compensation income
would be equal to the difference between the fair market value of the restricted stock at the time of the award and the amount paid for the stock (if any). Any later appreciation in the value of the restricted stock would be treated as capital gain
and recognized only upon the sale of the shares subject to the award of restricted stock. Dividends received after such an election would be taxable as dividends and not treated as additional compensation income. If, however, restricted stock is
forfeited after the participant makes such an election, the participant would not be allowed any deduction for the amount that he or she earlier reported as income. Upon the sale of shares subject to the restricted stock award, a participant would
recognize capital gain or loss in the amount of the difference between the sale price and the participants basis in the stock.
Stock
Awards
The Incentive Plan would also permit the Personnel and Benefits Committee to make stock awards. A stock award of ChoiceOne common
stock would be subject to terms and conditions set by the Personnel and Benefits Committee at the time of the award. Stock award recipients would generally have all voting, dividend, liquidation and other rights with respect to awarded shares of
ChoiceOne common stock. However, the committee could impose restrictions on the assignment or transfer of common stock awarded under the Incentive Plan.
Federal Tax Consequences of Stock Awards
The recipient of a stock award generally would
recognize compensation income equal to the difference between the fair market value of the stock when it is awarded and the amount paid for the stock (if any). The recipients tax basis in the stock would equal the amount of compensation income
recognized on the award plus the amount paid by the recipient for the stock (if any). ChoiceOne would be entitled to a corresponding deduction equal to the amount of compensation income recognized by the recipient, except to the extent that the
deduction limits of Section 162(m) of the Internal Revenue Code apply. Upon a subsequent sale of the stock, the recipient would recognize capital gain or loss equal
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to the difference between the amount realized on the sale and his or her basis in the stock. Different rules may apply where the stock is transferred subject to a substantial risk of
forfeiture.
Other Stock-Based Awards
Finally, the Incentive Plan would also permit the Personnel and Benefits Committee to grant a participant one or more types of awards based on or related to shares of ChoiceOne common stock, other than
the types described above. Any such awards would be subject to terms and conditions as the Personnel and Benefits Committee deems appropriate, as set forth in the respective award agreements and as permitted under the Incentive Plan.
Effects of a Change in Control of ChoiceOne
Upon the occurrence of a change in control of ChoiceOne (as defined in the Incentive Plan), all outstanding stock options and stock appreciation rights would vest and become exercisable in
full immediately prior to the effective time of the change in control and would remain exercisable in accordance with their terms. All other outstanding incentive awards under the Incentive Plan would immediately become fully vested, exercisable and
nonforfeitable. In addition, the Personnel and Benefits Committee, without the consent of any affected participant, could determine that some or all participants holding outstanding stock options and/or stock appreciation rights would receive, in
lieu of some or all of such awards, cash in an amount equal to the highest price per share actually paid in connection with the change in control over the exercise price of the stock options and/or the base price per share of the stock appreciation
rights.
Tax Withholding
If
incentive awards are made under the Incentive Plan, ChoiceOne could withhold from any cash otherwise payable to a participant or require a participant to remit to ChoiceOne amounts necessary to satisfy applicable withholding and employment-related
taxes. Unless the Personnel and Benefits Committee determines otherwise, tax withholding obligations could also be satisfied by withholding ChoiceOne common stock to be received upon exercise or vesting of an incentive award or by
delivering to ChoiceOne previously owned shares of common stock. ChoiceOne may reasonably delay the issuance or delivery of shares of ChoiceOne common stock pursuant to an incentive award as it
determines appropriate to address tax withholding and other administrative matters.
Termination and Amendment of the Incentive Plan or
Awards
The board of directors could terminate the Incentive Plan at any time and could from time to time amend the Incentive Plan as it
considers proper and in the best interests of ChoiceOne, provided that no such amendment could be made (except adjustments expressly permitted by the Incentive Plan) without the approval of shareholders of ChoiceOne if it would (i) reduce the
exercise price of a stock option or the base price of a stock appreciation right below the market value of the underlying stock on the date of the grant, (ii) reduce the exercise price of outstanding stock options or the base price of
outstanding stock appreciation rights, (iii) increase the individual annual maximum award limit, or (iv) otherwise amend the Incentive Plan in any manner requiring shareholder approval by law or requirements or rules of any national
securities exchange on which ChoiceOne shares are traded or in a manner such that the Incentive Plan would not comply with Section 409A of the Internal Revenue Code. In addition, no amendment to the Incentive Plan or to a previously granted
incentive award could impair the rights of a holder of any outstanding incentive award without the consent of the participant, except in certain circumstances in which such amendment is required or advisable to satisfy a law or regulation or to meet
the requirements of or avoid adverse financial accounting consequences under any tax or accounting standard, law or regulation.
Subject to
certain limitations, the Personnel and Benefits Committee could amend or modify the terms of any outstanding incentive award in any manner not prohibited by the Incentive Plan. However, incentive awards issued under the Incentive Plan could not be
repriced, replaced, regranted through cancellation or modified without shareholder approval if the effect would be to reduce the exercise price or base price of such incentive awards to the same participants. ChoiceOne could also suspend a
participants rights under the Incentive
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Plan for a period of up to sixty days while a participants termination for cause is considered.
Effective Date of the Incentive Plan
Subject to shareholder approval, the Incentive Plan
would take effect on April 25, 2012, and, unless terminated earlier by the board of directors, no awards could be made under the Incentive Plan after April 25, 2022.
If the Incentive Plan is not approved by the shareholders, no incentive awards will be made under the Incentive Plan to any employee.
Section 162(m) of the Internal Revenue Code
Section 162(m) of the Internal
Revenue Code, as amended, limits to $1,000,000 the annual income tax deduction that a publicly-held Company may claim for compensation paid to its chief executive officer and to its four most highly compensated officers other than the chief
executive officer. Qualified performance-based compensation is exempt from the $1,000,000 limit and may be deducted even if other compensation exceeds $1,000,000. The Incentive Plan is intended to provide for the ability to grant
incentive awards that qualify as performance-based compensation under Section 162(m), to permit compensation associated with such awards under the Incentive Plan to be tax deductible to ChoiceOne while allowing, as nearly as practicable, the
continuation of ChoiceOnes pre-existing practices with respect to the award of equity compensation. The Incentive Plan will be interpreted, administered and amended if necessary to achieve that intended purpose.
Stock options and stock appreciation rights awarded under the Incentive Plan would automatically qualify as performance-based compensation.
For a stock award, restricted stock, restricted stock unit or other stock-based or stock-related award to qualify as performance-based compensation, the
vesting or payment of such incentive award must be contingent upon the achievement of one or more performance goals established by the Personnel and Benefits Committee and must otherwise satisfy the requirements of Section 162(m). The
performance goals for incentive awards must meet certain other criteria as well to qualify as performance-based
compensation, including (i) the performance goals must be established in writing by the Personnel and Benefits Committee during the first 90 days of the applicable performance period
and before 25% of the performance period has elapsed, (ii) the satisfaction of the performance goals must be substantially uncertain when established by the committee for the performance period, and (iii) the performance goals must be
based solely upon objective criteria from which an independent third party with knowledge of the facts could determine whether the performance goal or set of goals is satisfied and from that determination could calculate the performance-based
compensation to be paid.
Under the Incentive Plan the performance goals that may be established by the Personnel and Benefits Committee with
respect to performance-based compensation would be limited to any one or more of the following measurements of performance, either individually or in any combination, applied to either ChoiceOne as a whole or to a ChoiceOne subsidiary, either
individually or in any combination, and measured against pre-determined levels, the performance of a pre-established peer group or a published or special index: net income; net income per share; return on equity; cash earnings; cash earnings per
share, reflecting dilution of the common stock as the committee deems appropriate and, if the committee so determines, net of or including dividends; cash earnings return on equity; operating income; operating income per share; operating income
return on equity; return on assets; cash flow; cash flow return on capital; return on capital; productivity ratios; share price (including without limitation growth measures, total shareholder return or comparison to indices); expense or cost
levels; margins; operating efficiency; efficiency ratio; customer satisfaction, satisfaction based on specified objective goals or a Company-sponsored customer survey; economic value added measurements; market share or market penetration with
respect to specific designated products or services, product or service groups and/or specific geographic areas; reduction of losses, loss ratios, expense ratios or fixed costs; employee turnover; specified objective social goals; and noninterest
income.
An incentive award intended to qualify as performance-based compensation could provide that any evaluation of performance could
include or exclude certain specific events or their effects that
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occur during the performance period, including asset write-downs; litigation or claim judgments or settlements; changes in tax laws, accounting principles, or other laws or provisions affecting
reported results; any reorganization and restructuring programs; extraordinary nonrecurring items as described in Accounting Principles Board Opinion No. 30 and/or in managements discussion and analysis of financial condition and results
of operations appearing in the Companys annual report to shareholders for the applicable year; acquisitions, mergers, divestitures or accounting changes;
amortization of goodwill or other intangible assets; discontinued operations; and other special charges or extraordinary items.
Registration of Shares
ChoiceOne intends to register shares covered by the Incentive Plan
under the Securities Act of 1933 before any stock options or stock appreciation rights could be exercised and before any shares of restricted stock, restricted stock units, stock awards or other stock-based or stock-related awards are granted.
Your Board of
Directors recommends that you
vote FOR the approval of the ChoiceOne Financial Services, Inc. Stock Incentive
Plan of 2012.
Ratification of Selection of Independent Registered Public Accounting Firm
ChoiceOnes Audit and Compliance/CRA Committee (Audit Committee) has approved the
selection of Plante & Moran PLLC as the Companys independent registered public accounting firm to audit the financial statements of ChoiceOne and its subsidiaries for 2012, and to perform such other appropriate accounting services as
may be approved by the Audit Committee. The Audit Committee and the Board of Directors propose and recommend that shareholders ratify the selection of Plante & Moran PLLC to serve as the Companys independent auditors for the year
ending December 31, 2012.
More information concerning the relationship of the Company with its independent auditors appears below
under the headings Audit Committee, Independent Registered Public Accounting Firm, and Audit Committee Report.
If the shareholders do not ratify the selection of Plante & Moran PLLC, the Audit Committee will consider a change in auditors for the next year.
Your Board of
Directors and Audit Committee, which consists entirely of independent directors,
recommend that you vote FOR
ratification of the selection of
Plante & Moran PLLC as our independent auditors for 2012.
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Corporate Governance
Independence
The Board of Directors has determined that the following 12 of its 13 directors meet the applicable Nasdaq Stock Market (Nasdaq) standards for independence (including the heightened
independence criteria applicable to audit committee members under the Nasdaq and Securities and Exchange Commission (SEC) independence standards), have no material relationship with ChoiceOne, and therefore are independent:
Jerome B. Arends
Frank G. Berris
K. Timothy Bull
William F. Cutler, Jr.
Lewis G. Emmons
Stuart Goodfellow
Gary Gust
Paul L. Johnson
Dennis Nelson
Nels W. Nyblad
Roxanne M. Page
Donald VanSingel
In making this determination, the Board of Directors considered the performance of maintenance services for the Bank by Mr. Arends, construction
services provided by a company formerly owned by Mr. Gust, and rental payments made to a company owned by Mr. Berris. In all such cases, the amounts paid by the Bank were below the materiality thresholds set by Nasdaq rules.
Committees of the Board of Directors
The Board of Directors has established the following five standing committees:
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Audit and Compliance/CRA Committee |
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Executive and Loan Review Committee |
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Governance and Nominating Committee |
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Personnel and Benefits Committee |
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Asset/Liability and Risk Committee |
Audit and Compliance/CRA Committee. The Audit and Compliance/CRA Committee (Audit Committee) was established in accordance with
Section 3(a)(58)(A) of the Securities Exchange Act of 1934 and is directly responsible for the appointment, compensation, retention and oversight of the work of the independent public
accountants. The Audit Committee oversees the financial reporting and accounting processes of ChoiceOne. The Audit Committee reviews their fees for audit and non-audit services and the scope and results of audits performed by them. The Audit
Committee also reviews ChoiceOnes internal accounting controls, the proposed form of its financial statements, the results of internal audits and compliance programs, and the results of the examinations received from regulatory authorities.
The Audit Committee operates pursuant to a written charter, which was adopted by the Board of Directors. A current copy of the Audit Committee charter can be found in the Investor Relations section of ChoiceOnes website at www.choiceone.com.
As of the date of this proxy statement, Roxanne M. Page (Chairperson), K. Timothy Bull, Lewis Emmons, Stuart Goodfellow, and Donald VanSingel serve on the Audit Committee. ChoiceOne has designated Ms. Page as its audit committee financial
expert as defined by the SEC. All of the members of the Audit Committee are independent directors as defined by the rules of the SEC and the Nasdaq Marketplace Rules. The Audit Committee met four times during 2011.
Executive and Loan Review Committee. The Executive and Loan Review Committee reviews all aspects of the Banks loan activity, including new
loans of $25,000 or more, problem or other loans identified by examiners, loans 60 days or more past due and non-accrual loans. The Executive and Loan Review Committee also approves loan charge-offs and extensions of credit of up to 15% of the
capital and surplus of the Bank. The Executive and Loan Review Committee may also act in other capacities if the Board of Directors so authorizes. As of the date of this proxy statement, Jerome Arends (Chairman), Frank Berris, James A. Bosserd,
William F. Cutler, Jr., Gary Gust, Paul Johnson and Nels Nyblad serve on the Executive and Loan Review Committee. There are no requirements that members of this committee be independent. The Executive and Loan Review Committee met 14
times during 2011.
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Governance and Nominating Committee. The Governance and Nominating Committee administers the process
of nominations for directorships and coordinates ChoiceOnes corporate governance initiatives and policies. The Governance and Nominating Committee operates pursuant to a written charter, which was adopted by the Board of Directors. A current
copy of the Governance and Nominating Committee charter can be found in the Investor Relations section of ChoiceOnes website at www.choiceone.com. As of the date of this proxy statement, William F. Cutler, Jr. (Chairman), Jerome Arends and
Donald VanSingel serve on the Governance and Nominating Committee. All of the members of the Governance and Nominating Committee are independent directors as defined by Nasdaq Marketplace Rules. The Governance and Nominating Committee
met three times during 2011.
Personnel and Benefits Committee. The Personnel and Benefits Committee performs the functions of a
compensation committee. The Personnel and Benefits Committee:
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Reviews from time to time the personnel policies and programs of ChoiceOne, and submits recommendations to the Board of Directors;
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Administers the equity plans of ChoiceOne that are approved by the Board of Directors; |
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Reviews the administration of and proposed changes to the retirement and welfare benefit plans of ChoiceOne that are approved by the Board of
Directors; |
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Makes recommendations to the Board of Directors with respect to incentive compensation plans and equity-based plans; |
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Makes any determinations and approvals relating to incentive-based compensation (with the ratification of the Board of Directors) as required to comply
with applicable tax laws; |
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While meeting outside of the presence of the Chief Executive Officer, reviews and approves corporate goals and objectives relevant to the compensation
of the Chief Executive Officer, evaluates the performance of the Chief Executive Officer in light of those corporate goals and objectives, and determines the compensation of the Chief Executive Officer based on the evaluation; and
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While meeting outside of the presence of the Chief Executive Officer, determines the long-term incentive component of the compensation of
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the Chief Executive Officer, taking into consideration ChoiceOnes performance and relative shareholder return, the value of similar incentive awards to chief executive officers at
comparable companies, and the awards given to ChoiceOnes Chief Executive Officer in past years. |
The Personnel and
Benefits Committee operates pursuant to a written charter, which was adopted by the Board of Directors. A current copy of the Personnel and Benefits Committee charter can be found in the Investor Relations Section of ChoiceOnes website at
www.choiceone.com. All of the members of the Personnel and Benefits Committee are independent directors as defined by Nasdaq Marketplace Rules. As of the date of this proxy statement, Donald VanSingel (Chairman), Stuart Goodfellow, and
Dennis Nelson serve on the Personnel and Benefits Committee. James A. Bosserd attends meetings but is not a member of this committee. The Personnel and Benefits Committee met four times during 2011.
Asset/Liability and Risk Committee. The Asset/Liability and Risk Committee oversees and assesses the adequacy of the Companys management of
key risks including credit risk, asset/liability risk, liquidity risk, and operational risk. The Committee is also responsible for monitoring the Companys risk management profile and obtaining reasonable assurance of adherence to the
Companys risk management policies. The Committee reviews and approves the Companys policies, plans and programs relating to risk management, and monitors the effectiveness of the Companys risk management programs. The Risk
Committee operates pursuant to a written charter, which was adopted by the Board of Directors. A current copy of the Risk Committee charter can be found in the Investor Relations section of ChoiceOnes website at www.choiceone.com. As of the
date of this proxy statement, Paul Johnson (Chairman), Jerome Arends, K. Timothy Bull, Dennis Nelson, and Roxanne Page serve on the Asset/Liability and Risk Committee. All of the members of the Asset/Liability and Risk Committee are
independent directors as defined by Nasdaq Marketplace Rules. The Risk Committee met twice during 2011.
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Board Leadership Structure and Role in Risk Oversight
The Board of Directors has determined that having an independent director serve as Chairman of the Board is in the best interest of shareholders at this
time. The structure ensures a greater role for the independent directors in the oversight of the Company and active participation of the independent directors in setting agendas and establishing priorities and procedures for the work of the Board.
We believe that this leadership structure is preferred by a significant number of the Companys shareholders.
The Board is actively
involved in oversight of risks that could affect the Company. This oversight is conducted primarily through the Asset/Liability and Risk Committee and the Audit and Compliance/CRA Committee, but the full Board has retained responsibility for general
oversight of risks. The Board satisfies this responsibility through reports by each committee chair regarding the committees considerations and actions, as well as through regular reports directly from officers responsible for oversight of
particular risks within the Company.
Shareholder Nominations
The Governance and Nominating Committee will consider director candidates recommended by shareholders, directors, officers, third party search firms and other sources. Shareholders may recommend
individual nominees for consideration by the Governance and Nominating Committee by communicating with the committee as described under the heading Communicating with the Board of Directors. The Governance and Nominating Committee will
ultimately determine whether a shareholder recommendation will result in a nomination under this process. In considering potential nominees, the committee will review all candidates in the same manner, regardless of the source of the recommendation.
In evaluating the skills and characteristics required of board members, the committee considers various factors and believes that each candidate should:
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be chosen without regard to sex, race, religion or national origin; |
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be an individual of the highest character and integrity and have an inquiring mind, vision and the ability to work well with others;
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be free of any conflict of interest that would violate any applicable law or regulation or interfere with the proper performance of the
responsibilities of a director; |
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possess substantial and significant experience that would be of particular importance to ChoiceOne in the performance of the duties of a director;
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have sufficient time available to devote to the affairs of ChoiceOne in order to carry out the responsibilities of a director; and
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have the capacity and desire to represent the balanced, best interests of the shareholders as a whole. |
To make a direct shareholder nomination, you must send a notice to the Secretary of ChoiceOne that sets forth with respect to each proposed nominee:
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the name, age, business address and residence address of the nominee; |
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the principal occupation or employment of the nominee; |
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the number of shares of common stock of ChoiceOne that the nominee beneficially owns; |
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a statement that the nominee is willing to be nominated and to serve; and |
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such other information concerning the nominee as would be required under the rules of the SEC to be included in a proxy statement soliciting proxies
for the election of the nominee. |
You must send this notice to the Secretary not less than 120 days prior to the date of
notice of an annual meeting and not more than seven days following the date of notice of a special meeting called for election of directors.
Board Meetings and Attendance
During
2011, the ChoiceOne Board of Directors held 12 regular meetings. All directors attended at least 75% of the aggregate number of meetings of the Board of Directors and meetings of committees on which they served during the year during the periods
that they served.
Annual Meeting Attendance
ChoiceOne expects all of its directors to attend the annual meeting. In 2011, all directors attended the annual meeting except Frank Berris.
17
Communicating with the Board of Directors
Shareholders and interested parties may communicate with members of ChoiceOnes Board of Directors by sending correspondence addressed to the board as a whole, a specific committee, or a
specific board member c/o Mary J. Johnson, Secretary, ChoiceOne Financial Services, Inc., 109 East Division, Sparta, Michigan 49345. All correspondence will be forwarded directly to the
applicable members of the Board of Directors.
18
Ownership of ChoiceOne Common Stock
Ownership of ChoiceOne Stock by Directors and
Executive Officers
The following table sets forth information concerning the number of shares of ChoiceOne common stock held as of
December 31, 2011, by each of ChoiceOnes directors and nominees for director, each of the named executive officers and all of ChoiceOnes directors, nominees for director and executive officers as a group:
|
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|
|
|
|
|
Amount and Nature of Beneficial Ownership of Common Stock
(1) |
|
|
|
Name of Beneficial Owner |
|
Sole Voting and Dispositive Power |
|
|
Shared Voting or Dispositive Power (2) |
|
|
Shares Underlying Unexercised Options |
|
|
Total Beneficial Ownership |
|
|
Percent of Class |
Jerome B. Arends |
|
|
35,717 |
|
|
|
22,619 |
|
|
|
|
|
|
|
58,336 |
|
|
1.8% |
Frank G. Berris |
|
|
26,034 |
|
|
|
|
|
|
|
|
|
|
|
26,034 |
|
|
* |
James A. Bosserd |
|
|
6,418 |
|
|
|
7,321 |
|
|
|
16,952 |
|
|
|
30,691 |
|
|
* |
K. Timothy Bull |
|
|
62,812 |
|
|
|
4,102 |
|
|
|
|
|
|
|
66,914 |
|
|
2.0% |
William F. Cutler, Jr. |
|
|
|
|
|
|
48,009 |
|
|
|
|
|
|
|
48,009 |
|
|
1.5% |
Lewis G. Emmons |
|
|
16,047 |
|
|
|
|
|
|
|
|
|
|
|
16,047 |
|
|
* |
Stuart Goodfellow |
|
|
55,880 |
|
|
|
13,171 |
|
|
|
|
|
|
|
69,051 |
|
|
2.1% |
Gary Gust |
|
|
58,021 |
|
|
|
|
|
|
|
|
|
|
|
58,021 |
|
|
1.8% |
Paul Johnson |
|
|
960 |
|
|
|
41,525 |
|
|
|
|
|
|
|
42,485 |
|
|
1.3% |
Dennis Nelson |
|
|
8,202 |
|
|
|
|
|
|
|
|
|
|
|
8,202 |
|
|
* |
Nels Nyblad |
|
|
8,167 |
|
|
|
14,752 |
|
|
|
|
|
|
|
22,919 |
|
|
* |
Roxanne M. Page |
|
|
400 |
|
|
|
|
|
|
|
|
|
|
|
400 |
|
|
* |
Donald VanSingel |
|
|
1,980 |
|
|
|
12,231 |
|
|
|
|
|
|
|
14,211 |
|
|
* |
Michael McHugh |
|
|
30,026 |
|
|
|
3,400 |
|
|
|
1,500 |
|
|
|
34,926 |
|
|
1.1% |
Kelly Potes |
|
|
491 |
|
|
|
6,760 |
|
|
|
4,626 |
|
|
|
11,877 |
|
|
* |
All directors, nominees for director and
executive officers as a group (3) |
|
|
323,710 |
|
|
|
295,751 |
|
|
|
46,656 |
|
|
|
666,117 |
|
|
20.2% |
*Less than 1%.
(1) |
The numbers of shares stated are based on information furnished by each person listed and include shares personally owned of record by that person and shares that under
applicable regulations are considered to be otherwise beneficially owned by that person. |
(2) |
These numbers include shares as to which the listed person is legally entitled to share voting or dispositive power by reason of joint ownership, trust or other
contract or property right, and shares held by spouses, certain relatives and minor children over whom the listed person may have influence by reason of relationship. |
(3) |
Total beneficial ownership includes 130,073 shares of ChoiceOne common stock held by the ChoiceOne Bank 401(k) and Employee Stock Ownership Plan in the accounts of
employees, of which executive officers of ChoiceOne are administrators. Of the 130,073 shares of ChoiceOne common stock in this plan, the directors and executive officers have included 35,547 shares in this table as beneficially owned with sole
voting and dispositive power. The remaining 94,526 shares are reported as beneficially owned with shared voting or dispositive power and the officers and directors disclaim beneficial ownership of such shares. |
Five Percent Shareholders
No person or
group is known to ChoiceOne to be a beneficial owner of 5% or more of ChoiceOnes outstanding shares of common stock as of March 1, 2012.
19
Executive Compensation
Summary of Executive Compensation
The following table shows certain information concerning the compensation earned by the Chief Executive Officer and each of
ChoiceOnes two most highly compensated executive officers who served in positions other than Chief Executive Officer (together, the named executive officers) during the fiscal year ended December 31, 2011.
SUMMARY COMPENSATION TABLE
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Name and Principal Position |
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Year |
|
Salary (1) |
|
|
All Other Compensation |
|
|
Total |
|
James A. Bosserd President and
Chief Executive Officer
of ChoiceOne and Bank |
|
2011 2010 |
|
|
$ 240,128
$ 228,986 |
|
|
|
$
8,482 $ 8,381 |
|
|
|
$ 248,611 $ 237,367 |
|
Michael McHugh Senior Vice President
of Bank Vice President of ChoiceOne |
|
2011 2010 |
|
|
$ 138,060 $ 133,025 |
|
|
|
$ 5,706 $ 5,728 |
|
|
|
$ 143,765 $ 138,753 |
|
Kelly Potes Senior Vice President
of Bank and Insurance |
|
2011 2010 |
|
|
$ 153,189 $ 131,283 |
|
|
|
$ 4,880 $ 4,451 |
|
|
|
$ 158,068 $ 135,735 |
|
(1) |
The amount reported includes directors fees paid to Mr. Bosserd totaling $15,000 in 2011 and $14,700 in 2010. |
Employment Contracts
As an inducement for Mr. Bosserds agreement to serve as a director and President and Chief Executive Officer of ChoiceOne and the Bank, ChoiceOne entered into a three-year employment agreement
with Mr. Bosserd in 2007 that extends each year for one additional year, unless either ChoiceOne or Mr. Bosserd provides notice of termination. Under this agreement, ChoiceOne agreed to:
|
|
pay Mr. Bosserd a salary of $160,000 per year as may be adjusted, less taxes and withholdings, plus possible bonuses;
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|
|
pay Mr. Bosserd the regular directors fee for attending Board meetings; |
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provide Mr. Bosserd with an automobile allowance of $600 per month; |
|
|
reimburse Mr. Bosserd for all documented business expenses;
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|
|
continue to pay Mr. Bosserd his base salary for the remainder of the term if Mr. Bosserd is terminated, without cause, or quits for
good reason following a change in control of ChoiceOne; |
|
|
provide Mr. Bosserd with thirty sick and personal days per year; and |
|
|
provide Mr. Bosserd with the same health and other employee benefits provided to other executive employees of ChoiceOne and the Bank.
|
Mr. Bosserd agreed not to compete with ChoiceOne or the Bank during the term of his employment agreement unless his
employment is terminated by the Company without cause or by Mr. Bosserd for good reason after a change in control.
20
401(k) Plan
The ChoiceOne Bank 401(k) and Employee Stock Ownership Plan is qualified under Section 401(a) of the Internal Revenue Code of 1986 (the Code).
The purpose of the 401(k) plan is to permit Bank employees, including the named executive officers, to save for retirement on a pre-tax basis. In
addition to an employees pre-tax contributions, the Bank may contribute discretionary matching and/or employee stock ownership plan payments to the 401(k) plan. If the Bank contributes matching and/or employee stock ownership plan payments to
the 401(k) plan, those contributions will become fully vested after six years of a participants vesting service. The Bank has generally made a contribution to the 401(k) plan each year; a discretionary match was made for 2011.
The employee stock ownership plan provisions provide that the 401(k) plan, in part, is designed to invest primarily in stock of ChoiceOne.
Termination and Change in Control Provisions
Mr. Bosserds employment agreement provides that after a change in control, in the event that Mr. Bosserds employment is terminated without cause or Mr. Bosserd
terminates his employment for good reason, then Mr. Bosserd will be entitled to continuation of his salary and benefits through the term of his employment agreement. Good reason is defined in the agreement to include, among other
things, a material demotion, assignment of duties inconsistent with Mr. Bosserds status as President and Chief Executive Officer, a relocation of Mr. Bosserd, failure of ChoiceOne to elect Mr. Bosserd as Chief Executive Officer
of ChoiceOne or the Bank, or a material breach by ChoiceOne of any provision of the agreement. Under Mr. Bosserds agreement, a change in control is deemed to have occurred as of the first day that there is a change in the ownership, the
effective control, or
the ownership of a substantial portion of ChoiceOnes assets. The Personnel and Benefits Committee believes the double trigger of requiring both a change in control and
termination of employment provides an appropriate balance of protection for both ChoiceOne and Mr. Bosserd.
ChoiceOne has an Executive
Employee Salary Continuation Agreement with Mr. McHugh. The Agreement was originally executed between Valley Ridge and Mr. McHugh prior to the Merger. The agreement provides for payments to Mr. McHugh in the event of his retirement,
disability, or termination. Under the agreement, if Mr. McHugh retires after reaching age 60, ChoiceOne will pay him $9,100 per year in monthly installments for a period of 15 years (or 180 monthly payments). The Board of Directors may, in its
discretion, increase the benefit in subsequent years to adjust for inflation. If Mr. McHugh retires after reaching age 65, his annual payment will be increased by five percent per year, prorated monthly, for each month that he defers his
retirement beyond the full retirement date.
Mr. McHughs Salary Continuation Agreement provides for certain benefits payable to him
upon termination of his employment before reaching age 60 under certain circumstances, including following a change in control of ChoiceOne. Because Mr. McHugh has reached age 60, these provisions are no longer relevant.
If Mr. McHugh dies prior to the commencement of benefits under the agreement, then his beneficiary will receive a survivors benefit of $758.33
per month for 180 months. If he dies after the commencement of benefits, then any remaining benefits will be paid to his beneficiary.
ChoiceOne has granted certain stock options pursuant to the Executive Stock Incentive Plan that are subject to accelerated full vesting upon a change in
control of ChoiceOne.
21
Outstanding Equity Awards at Fiscal Year-End
The following table provides information concerning unexercised options for each named executive officer outstanding as of December 31, 2011.
OUTSTANDING EQUITY AWARDS AT FISCAL YEAR-END
|
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|
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|
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|
|
|
|
|
|
|
|
Option Awards |
|
Name |
|
Number of Securities Underlying Unexercised
Options Exercisable |
|
|
Number of Securities Underlying Unexercised
Options Unexercisable (1) |
|
|
Option Exercise Price
|
|
|
Option Expiration Date
|
|
James A.
Bosserd |
|
|
1,102 1,575 2,625
3,150
2,500
3,000
3,000 |
|
|
|
- |
|
|
|
$13.04 13.70 16.31 21.43 18.85 17.95 13.50 |
|
|
|
2/20/12 1/15/13
1/21/14
1/19/15
1/17/16
1/17/17
1/23/18 |
|
Michael McHugh |
|
|
1,500 |
|
|
|
- |
|
|
|
$13.50 |
|
|
|
1/23/18 |
|
Kelly
Potes |
|
|
551
525 525
525 500
1,000
1,000 |
|
|
|
- |
|
|
|
$13.04 13.70 16.31 21.43 18.85 17.95 13.50 |
|
|
|
2/20/12
1/15/13
1/21/14
1/19/15
1/17/16
1/17/17
1/23/18 |
|
(1) |
As of December 31, 2011, all of the options granted to the named executive officers were vested and exercisable. |
Option Exercises
None of the named
executive officers exercised any options during 2011.
Pension Benefits
ChoiceOnes named executive officers do not participate in a defined benefit pension plan.
22
Director Compensation
The following table provides information concerning the compensation of directors for ChoiceOnes last completed fiscal year.
DIRECTOR COMPENSATION
|
|
|
|
|
|
|
|
|
|
|
|
|
Name |
|
Fees Earned or Paid
in Cash |
|
|
All Other Compensation
|
|
|
Total |
|
Jerome
B. Arends |
|
$ |
17,900 |
|
|
|
- |
|
|
|
$ 17,900 |
|
Frank G.
Berris |
|
|
16,800 |
|
|
|
|
|
|
|
16,800 |
|
K.
Timothy Bull |
|
|
16,150 |
|
|
|
|
|
|
|
16,150 |
|
William
F. Cutler, Jr. (1) |
|
|
19,350 |
|
|
|
|
|
|
|
19,350 |
|
Lewis G.
Emmons |
|
|
14,950 |
|
|
|
|
|
|
|
14,950 |
|
Stuart
Goodfellow (1) |
|
|
20,700 |
|
|
|
|
|
|
|
20,700 |
|
Gary
Gust |
|
|
17,150 |
|
|
|
|
|
|
|
17,150 |
|
Paul L.
Johnson (1) |
|
|
18,500 |
|
|
|
|
|
|
|
18,500 |
|
Dennis
Nelson |
|
|
18,150 |
|
|
|
|
|
|
|
18,150 |
|
Nels W.
Nyblad (1) |
|
|
17,250 |
|
|
|
|
|
|
|
17,250 |
|
Jon E.
Pike (1)(2) |
|
|
4,450 |
|
|
|
|
|
|
|
4,450 |
|
Roxanne
M. Page |
|
|
16,650 |
|
|
|
|
|
|
|
16,650 |
|
Donald
VanSingel |
|
|
16,800 |
|
|
|
|
|
|
|
16,800 |
|
|
(1) |
Directors may elect to use fees otherwise payable in cash to instead receive stock awards pursuant to the Directors Stock Purchase Plan described in the narrative
below. For 2011, Messrs. Cutler, Goodfellow, and Nyblad each elected to receive 100% of their fees in the form of ChoiceOne stock. Messrs. Johnson and Pike received 39% and 43% respectively of their fees in the form of ChoiceOne stock.
|
|
(2) |
Mr. Pike concluded his service as a director of ChoiceOne on April 28, 2011. |
Directors who were not employees of ChoiceOne or the Bank received $300 per meeting of any committee of the Board of Directors on which they served. During 2011, the Bank compensated its directors at the
rate of $700 per meeting attended. During 2011, the Bank compensated its directors with a retainer rate of $5,000 per director, $5,000 for the President, and $6,500 for the Chairman while ChoiceOne compensated its directors with a retainer rate of
$1,000 per director, $1,600 for the President, and $1,600 for the Chairman.
Under ChoiceOnes Directors Stock Purchase Plan, a
director may elect to receive payment of 25%, 50%, 75% or 100% of his or her director fees in the form of ChoiceOne common stock. On each quarterly payment date, a director participating in this plan receives a number of shares of ChoiceOne common
stock (rounded to the nearest whole share) determined by dividing the dollar amount of fees payable that the director has elected to receive as ChoiceOne common stock by the market value of ChoiceOne common stock determined by a poll of
ChoiceOnes market makers on the last day of the month preceding the quarterly payment date.
23
Potential Payments Upon Termination or Change in Control
The following table summarizes the potential payments and benefits payable to each of ChoiceOnes named executive officers upon termination of
employment in connection with each of the triggering events set forth in the table below, assuming, in each situation, that the termination of employment took place on December 31, 2011.
|
|
|
|
|
|
|
|
|
|
|
|
|
Triggering Event and Payments/Benefits |
|
James A. Bosserd |
|
|
Michael McHugh |
|
|
Kelly Potes |
|
|
|
|
|
|
|
|
|
|
|
Change in Control (1)(2)(3) |
|
|
$673,134 |
|
|
|
$136,500 |
|
|
|
- |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination (4) |
|
|
- |
|
|
|
$136,500 |
|
|
|
- |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Death
(5)(6) |
|
|
$225,128 |
|
|
|
$136,500 |
|
|
|
$153,189 |
|
(1) |
Upon a change in control of ChoiceOne, the executives outstanding options become fully vested. On December 31, 2011, the closing price of ChoiceOne common
stock was below the exercise price for all unexercisable options held by the named executive officers. Accordingly, no value is included in the table for such options. |
(2) |
The payments and benefits are triggered after certain terminations of employment following a change in control of ChoiceOne, which are discussed under the heading
Termination and Change in Control Provisions. |
(3) |
The payments to Mr. Bosserd under his employment agreement and to Mr. McHugh under his Executive Employee Salary Continuation Agreement after a change in
control are limited by Section 280G of the Code. The amount shown in the table for Mr. Bosserd reflects this limitation. |
(4) |
Assumes termination does not follow a change in control. See the discussion regarding Mr. McHughs Executive Employee Salary Continuation Agreement under the
heading Termination and Change in Control Provisions in this Proxy Statement. |
(5) |
The amount reported for Mr. McHugh represents 180 monthly payments of the monthly benefit payable to him under his Executive Employee Salary Continuation
Agreement. |
(6) |
The Bank obtained Bank Owned Life Insurance on key executives and, if the executive dies while still working for the Bank, the estate will receive one full year of
compensation. |
Audit Committee Report
The Audit and Compliance/CRA Committee (Audit Committee) reviews and supervises ChoiceOnes procedures
for recording and reporting the financial results of its operations on behalf of the Board of Directors. ChoiceOnes management has primary responsibility for the financial statements and the reporting process, including the systems of internal
controls. In fulfilling its supervisory duties, the Audit Committee has reviewed ChoiceOnes audited financial statements for the year ended December 31, 2011 included in the 2011 Annual Report to Shareholders and has discussed those
financial
statements with ChoiceOnes management, including a discussion of the quality, not just the acceptability, of the accounting principles, the reasonableness of significant judgments, and the
clarity of the disclosures in the financial statements.
The Audit Committee has also reviewed with ChoiceOnes independent auditors
who are responsible for expressing an opinion on the conformity of those financial statements with generally accepted accounting principles the judgments of the independent auditors concerning the
24
quality, not just the acceptability, of the accounting principles and such other matters that are required under generally accepted auditing standards to be discussed with the independent
auditors. In addition, the Audit Committee has received from the independent auditors the written disclosures required by the applicable requirements of the Public Company Accounting Oversight Board regarding the independent accountants
communications with the Audit Committee concerning independence, has discussed with them their independence from ChoiceOnes management and ChoiceOne, and has considered the compatibility of nonaudit services with their independence.
After and in reliance on the reviews and discussions described above, the Audit Committee recommended to
ChoiceOnes Board of Directors that the audited financial statements for the year ended December 31, 2011 be included in ChoiceOnes Annual Report on Form 10-K for the year then ended to be filed with the SEC.
Respectfully submitted,
Roxanne M. Page (Chair)
K. Timothy Bull
Lewis Emmons
Stuart
Goodfellow
Donald VanSingel
Related Matters
Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934 requires directors and officers of ChoiceOne and persons who beneficially own more than 10% of the outstanding shares of its common stock to file
reports of beneficial ownership and changes in beneficial ownership of shares of common stock with the SEC. SEC regulations require such persons to furnish ChoiceOne with copies of all Section 16(a) reports they file. Based solely on our review
of the copies of such reports received by us or written representations from certain reporting persons that no Forms 5 were required for those persons, we believe that all applicable Section 16(a) reporting and filing requirements were
satisfied by such persons from January 1, 2011 through December 31, 2011, except that due to an administrative oversight, a Form 4 reporting the grant of stock under the Directors Stock Purchase Plan was filed five business days late
on November 7, 2011 for each of Mr. Cutler, Goodfellow and Nyblad.
Transactions with Related Persons
Directors, nominees for director and executive officers of ChoiceOne and members of their immediate families were customers of and had transactions with
the Bank in the ordinary course of business between January 1, 2011, and December 31, 2011. We anticipate that such transactions will take
place in the future in the ordinary course of business. All loans and commitments included in such transactions were made on substantially the same terms, including interest rates and collateral,
as those prevailing at the time for comparable transactions with other persons and did not involve more than the normal risk of collectibility or present other unfavorable features.
Frank G. Berris, a director of ChoiceOne and the Bank, owns all of the equity interest of JFB Real Estate, LLC (JFB). In 2004, the Bank entered into a lease with JFB for the portion of a
building housing the Banks Appletree Branch for a period of three years, with options to extend the lease for five additional three-year terms. The Bank exercised its option to extend the lease in 2007 and again in 2010. The current term of
the lease will expire on September 30, 2013 unless the Bank exercises its option to extend. The Bank is obligated to make lease payments of $80,178 in the aggregate for the period beginning on January 1, 2011 and ending on
September 30, 2013.
Independent Registered Public Accounting Firm
Plante & Moran, PLLC (Plante Moran), has been selected to serve as ChoiceOnes principal accountant for 2012. Plante Moran also served as ChoiceOnes principal accountant
for 2011.
25
Representatives of Plante Moran are not expected to attend the annual meeting. If a representative of
Plante Moran attends the meeting, the representative will have an opportunity to make a statement if he or she desires to do so and will be expected to be available to respond to appropriate questions. In accordance with SEC rules, ChoiceOnes
Audit Committee has adopted a Pre-Approval Policy. Under the Pre-Approval Policy, all audit and non-audit services need to be pre-approved by the Audit Committee.
The Pre-Approval Policy permits the Audit Committee to delegate to one or more of its members pre-approval decisions. The member or members to whom such authority is delegated shall report, for
informational purposes, any pre-approval decisions to the Audit Committee at its next scheduled meeting.
The Audit Committee has identified
certain services that do not impair the independence of the independent auditors and granted general pre-approval for those services. All services that do not have general pre-approval must be specifically pre-approved by the Audit Committee. The
Audit Committee will periodically set pre-approval fee levels for all services to be provided by the independent auditors. Any proposed services exceeding these levels require specific pre-approval by the Audit Committee.
The Pre-Approval Policy requires the independent auditors to provide detailed back-up documentation, which will be provided to the Audit Committee,
regarding specific services to be provided.
Requests or applications to provide services that require separate pre-approval by the Audit
Committee will be submitted to the Audit Committee by both the independent auditors and the Chief Executive Officer or Chief Financial Officer, and must include a joint statement as to whether, in their view, the request or application is consistent
with the SECs rules on auditor independence. All fees paid to Plante Moran for services performed in 2010 and 2011 were pre-approved pursuant to this policy.
Audit Fees. ChoiceOne paid to Plante Moran $92,000 during 2011 and $90,000 during 2010 for the audit of ChoiceOnes annual financial statements and review of financial statements included in
ChoiceOnes quarterly reports on Form 10-Q, or services that are
normally provided by the auditors in connection with statutory and regulatory filings.
Audit-Related Fees. ChoiceOne paid to Plante Moran $16,000 during 2011 and $10,000 during 2010 for assurance and related services that were
reasonably related to the performance of the audit or review of ChoiceOnes financial statements and are not reported under Audit Fees above.
Tax Fees. ChoiceOne paid to Plante Moran $11,000 during 2011 and $11,000 during 2010 for tax compliance, tax advice and tax planning. Tax services included preparing ChoiceOnes federal and
state tax returns.
All Other Fees. ChoiceOne paid to Plante Moran $6,800 in 2011 for consultation regarding net operating loss
carrybacks, new accounting standards, and allowance for loan and lease losses (ALLL) methodology, and $400 for Troubled Debt Restructures (TDR) consultation during 2010.
Shareholder Proposals
If you would
like a proposal to be presented at the 2013 annual meeting of shareholders and if you would like your proposal to be considered for inclusion in ChoiceOnes proxy statement and form of proxy relating to that meeting, you must submit the
proposal to ChoiceOne in accordance with Securities and Exchange Commission Rule 14a-8. ChoiceOne must receive your proposal by November 30, 2012 for your proposal to be eligible for inclusion in the proxy statement and form of proxy relating
to that meeting. To be considered timely, any other proposal that you intend to present at the 2012 annual meeting of shareholders must similarly be received by ChoiceOne by November 30, 2012.
Form 10-K Report Available
ChoiceOnes Form 10-K Annual Report to the Securities and Exchange Commission, including financial statements and financial statement schedules,
will be provided to you without charge upon written request. Please direct your requests to Mr. Thomas L. Lampen, Treasurer, ChoiceOne Financial Services, Inc., 109 East Division, Sparta, Michigan 49345.
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Appendix A
CHOICEONE FINANCIAL SERVICES, INC.
STOCK INCENTIVE PLAN OF 2012
SECTION 1
Establishment Of Plan; Purpose Of Plan
1.1 Establishment of Plan. The Company hereby
establishes the STOCK INCENTIVE PLAN OF 2012 for its corporate and Subsidiary officers and other key employees. The Plan permits the grant and award of Stock Options, Stock Appreciation Rights, Restricted Stock, Restricted Stock Units, Stock Awards
and other stock-based and stock-related awards.
1.2 Purpose of
Plan. The purpose of the Plan is to provide Participants with an increased incentive to contribute to the long-term performance and growth of the Company and its Subsidiaries, to join the interests of Participants
with the interests of the Companys shareholders through the opportunity for increased stock ownership and to attract and retain Participants. The Plan is further intended to provide flexibility to the Company in structuring long-term incentive
compensation to best promote the foregoing objectives. Within that context, it is intended that the Plan may provide performance-based compensation under Section 162(m) of the Code.
SECTION 2
Definitions
The following words have the following meanings unless a different meaning plainly is required by the context:
2.1 Act means the Securities Exchange Act of 1934, as amended.
2.2 Affiliate means any organization controlling, controlled by
or under common control with the Company.
2.3 Board
means the Board of Directors of the Company.
2.4 Change in
Control, unless otherwise defined in an Incentive Award agreement, means an occurrence of a nature that would be required to be reported in response to Item 6(e) of Schedule 14A of Regulation 14A issued under the Act. Without limiting
the inclusiveness of the definition in the preceding sentence, a Change in Control of the Company shall be deemed to have occurred as of the first day that any one or more of the following conditions is satisfied: (a) any Person is or becomes
the beneficial owner (as defined in Rule 13d-3 under the Act), directly or indirectly, of securities of the Company representing 25% or more of the combined voting power of the Companys then outstanding securities; (b) the
failure at any time of the Continuing Directors to constitute at least a majority of the Board; or (c) any of the following occur: (i) any merger or consolidation of the Company, other than a merger or consolidation in which the voting
securities of the Company immediately prior to the merger or consolidation continue to represent (either by remaining outstanding or being converted into securities of the surviving entity) 60% or more of the combined voting power of the Company or
surviving entity immediately after the merger or consolidation with another entity; (ii) any sale, exchange, lease, mortgage, pledge, transfer or other disposition (in a single transaction or a series of related transactions) of assets or
earning power aggregating more than 50% of the assets or earning power of the Company on a consolidated basis; (iii) any complete liquidation or dissolution of the Company; (iv) any reorganization, reverse stock split or recapitalization
of the Company which would result in a Change in Control as otherwise defined in this Plan; or (v) any transaction or series of related transactions having, directly or indirectly, the same effect as any of the foregoing.
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2.5 Code means the
Internal Revenue Code of 1986, as amended. Each reference in this Plan to a section or sections of the Code, unless otherwise noted, shall be deemed to include a reference to the rules and regulations issued under such section or sections of the
Code.
2.6 Committee means the Personnel and Benefits
Committee of the Board or such other committee as the Board may designate from time to time. The Committee shall consist of at least two members of the Board and all of its members shall be non-employee directors as defined in Rule 16b-3
issued under the Act and outside directors as defined in Section 162(m) of the Code.
2.7 Common Stock means the Companys common stock, no par
value per share.
2.8 Company means ChoiceOne
Financial Services, Inc., a Michigan corporation, and its successors and assigns.
2.9 Continuing Directors means the individuals who were either
(a) first elected or appointed as a director prior to January 1, 2012, or (b) subsequently appointed as a director, if appointed or nominated by at least a majority of the Continuing Directors in office at the time of the nomination
or appointment, but specifically excluding any individual whose initial assumption of office occurs as a result of either an actual or threatened solicitation subject to Rule 14a-12(c) of Regulation 14A issued under the Act or other actual or
threatened solicitation of proxies or consents by or on behalf of a Person other than the Board.
2.10 Covered Employee means any Employee who is or may become a
Covered Employee, as defined in Section 162(m) of the Code, and who is designated, either as an individual Employee or class of Employees, by the Committee within the shorter of (i) 90 days after the beginning of the
Performance Period, or (ii) the period of time after the beginning of the Performance Period and before 25% of the Performance Period has elapsed, as a Covered Employee under this Plan for such applicable Performance Period.
2.11 Director means a member of the Board.
2.12 Disability means an inability of a Participant
to perform his or her employment duties due to physical or mental disability for a continuous period of 180 days or longer and the Participant is eligible for benefits under the Companys long-term disability policy, if any.
2.13 Employee means an employee of the Company or one of its
Subsidiaries or Affiliates.
2.14 Incentive Award
means the award or grant of a Stock Option, a Stock Appreciation Right, Restricted Stock, a Restricted Stock Unit, a Stock Award, or another stock-based or stock-related award, to a Participant pursuant to the Plan.
2.15 Market Value on any given date means: (a) if the
security is listed for trading on The Nasdaq Stock Market or one or more national securities exchanges, the last reported sales price on the date in question, or if the security shall not have been traded on the principal exchange on the applicable
date, the last reported sales price on the first day before that date on which such security was so traded; (b) if the security is not so listed for trading but is traded in the over-the-counter market, the fair market value determined by the
Committee in good faith, taking into account such factors as it considers advisable in a manner consistent with the valuation principles of Section 409A of the Code, except when the Committee expressly determines not to use Section 409A
valuation principles, which determination shall be final and binding on all parties. Factors that the Committee may, but need not, consider when determining Market Value include, without limitation, the prices at which recent sales of Common Stock
have been made, and the most recent reported bid and asked prices of the Common Stock as reported by the Companys market makers on the applicable date.
2.18 Participant means a corporate officer or any key employee of the Company or its Subsidiaries who is granted an Incentive Award
under the Plan.
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2.19 Performance
means the level of achievement of the performance goals established by the Committee pursuant to Section 10.1.
2.20 Performance Measures means measures as described in
Section 10 on which the performance goals are based.
2.21 Performance Period means the period of time during which
the performance goals must be met to determine the degree of payout, the vesting, or both, with respect to an Incentive Award that is intended to qualify as Performance-Based Compensation.
2.22 Performance-Based Compensation means compensation under an
Incentive Award that satisfies the requirements of Section 162(m) of the Code for certain performance-based compensation paid to Covered Employees. Notwithstanding the foregoing, nothing in this Plan shall be construed to mean that
an Incentive Award which does not satisfy the requirements for performance-based compensation under Section 162(m) of the Code does not constitute performance-based compensation for other purposes, including Section 409A of the Code.
2.23 Person has the same meaning as set forth
in Sections 13(d) and 14(d)(2) of the Act.
2.24 Plan
means the ChoiceOne Financial Services, Inc. Stock Incentive Plan of 2012 as set forth herein, as it may be amended from time to time.
2.25 Restricted Period means the period of time during which Restricted Stock, Restricted Stock Units or other stock-based
or stock-related awards that are awarded under the Plan are subject to the risk of forfeiture, restrictions on transfer and other restrictions or conditions pursuant to Sections 7 or 8. The Restricted Period may differ among Participants and may
have different expiration dates with respect to shares of Common Stock covered by the same Incentive Award.
2.26 Restricted Stock means Common Stock awarded to a
Participant pursuant to Section 7 of the Plan while such Common Stock remains subject to the risk of forfeiture, restrictions on transfer and other restrictions or conditions pursuant to Section 7.
2.27 Restricted Stock Unit means an award to a Participant
pursuant to Section 7 of the Plan and described as a Restricted Stock Unit in Section 7.
2.28 Retirement means the voluntary termination of all
employment by the Participant after the Participant has attained 55 years of age and completed six years of service with the Company or any of its Subsidiaries or as otherwise may be set forth in the Incentive Award agreement or other grant document
with respect to a Participant and a particular Incentive Award.
2.29 Stock Appreciation Right or SAR means
any right granted to a Participant pursuant to Section 6 of the Plan.
2.30 Stock Award means an award of Common Stock awarded to a
Participant pursuant to Section 8 of the Plan.
2.31 Stock
Option means the right to purchase Common Stock at a stated price for a specified period of time. For purposes of the Plan, a Stock Option may be either an incentive stock option within the meaning of Section 422(b) of the Code or a
nonqualified stock option.
2.32 Subsidiary means any
corporation or other entity of which 50% or more of the outstanding voting stock or voting ownership interest is directly or indirectly owned or controlled by the Company or by one or more Subsidiaries of the Company. The term Subsidiary
includes present and future Subsidiaries of the Company.
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2.33 Termination or
Cessation of employment shall be considered to occur on the date on which the Employee is no longer obligated to perform services for the Company or any of its Subsidiaries and the Employees right to re-employment is not
guaranteed by statute, contract or written policy of the Company, regardless of whether the Employee continues to receive compensation from the Company or any of its Subsidiaries after such date. The following shall not be considered such a
termination or cessation: (i) a transfer of an employee among the Company and its Subsidiaries; (ii) a leave of absence, duly authorized in writing by the Company, for military service or for any other purpose approved by the Company if
the period of such leave does not exceed 90 days; (iii) a leave of absence in excess of 90 days, duly authorized in writing by the Company, provided that the employees right to re-employment is guaranteed by statute, contract or written
policy of the Company; or (iv) a termination of employment as an officer with continued service as an Employee or director.
SECTION 3
Administration
3.1 Power and Authority. The Committee shall administer the Plan. The Committee may delegate any, some or all of its record
keeping, calculation, payment and other ministerial or administrative authority and responsibility from time to time to and among one or more individuals, who may be members of the Committee or Employees, but all actions taken pursuant to delegated
authority and responsibility shall be subject to such review, change and approval by the Committee as the Committee considers appropriate. Except as limited in the Plan or as may be necessary to ensure, to the extent that the Committee so desires,
that the Plan provides Performance-Based Compensation, the Committee shall have all of the express and implied powers and duties set forth in the Bylaws of the Company and the Plan, shall have full power and authority to interpret the provisions of
the Plan and Incentive Awards granted under the Plan and shall have full power and authority to supervise the administration of the Plan and Incentive Awards granted under the Plan and to make all other determinations and do all things considered
necessary or advisable for the administration of the Plan. All determinations, interpretations and selections made by the Committee regarding the Plan shall be final and conclusive. The Committee shall hold its meetings at such times and places as
it considers advisable. Action may be taken by a written instrument signed by all of the members of the Committee and any action so taken shall be fully as effective as if it had been taken at a meeting duly called and held. The Committee shall make
such rules and regulations for the conduct of its business as it considers advisable.
3.2 Grants or Awards to Participants. In accordance with and
subject to the provisions of the Plan, the Committee shall have the authority to determine all provisions of Incentive Awards as the Committee may consider necessary or desirable and as are consistent with the terms of the Plan, including, without
limitation, the following: (a) the persons who shall be selected as Participants; (b) the nature and, subject to the limitations set forth in Sections 4.1 and 4.2 of the Plan, extent of the Incentive Awards to be made to each Participant
(including the number of shares of Common Stock to be subject to each Incentive Award, any exercise or purchase price, the manner in which an Incentive Award will vest or become exercisable and the form of payment for the Incentive Award);
(c) the time or times when Incentive Awards will be granted; (d) the duration of each Incentive Award; and (e) the restrictions and other conditions to which payment or vesting of Incentive Awards may be subject.
3.3 Amendments or Modifications of Incentive Awards. Subject
to Section 12, the Committee shall have the authority to amend or modify the terms of any outstanding Incentive Award in any manner, provided that the amended or modified terms are not prohibited by the Plan as then in effect and provided such
actions do not cause an Incentive Award not already subject to Section 409A of the Code to become subject to Section 409A of the Code, including, without limitation, the authority to: (a) modify the number of shares or other terms and
conditions of an Incentive Award; provided that any increase in the number of shares of an Incentive Award other than pursuant to Section 4.3 shall be considered to be a new grant with respect to such
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additional shares for purposes of Section 409A of the Code and such new grant shall be made at Market Value on the date of grant; (b) extend the term of an Incentive Award to a date
that is no later than the earlier of the latest date upon which the Incentive Award could have expired by its terms under any circumstances or the 10th anniversary of the date of grant (for purposes of clarity, as permitted under Section 409A of the Code, if the
term of a Stock Option is extended at a time when the Stock Option exercise price equals or exceeds the Market Value, it will not be an extension of the term of the Stock Option, but instead will be treated as a modification of the Stock Option and
a new Stock Option will be treated as having been granted); (c) accelerate the exercisability or vesting or otherwise terminate, waive or modify any restrictions relating to an Incentive Award; (d) accept the surrender of any outstanding
Incentive Award; and (e) to the extent not previously exercised or vested, authorize the grant of new Incentive Awards in substitution for surrendered Incentive Awards; provided, however, that such grant of new Incentive Awards shall be
considered to be a new grant for purposes of Section 409A of the Code and shall be made at Market Value on the date of grant and, provided further, that Incentive Awards issued under the Plan may not be repriced, replaced, regranted
through cancellation or modified without shareholder approval if the effect of such repricing, replacement, regrant or modification would be to reduce the exercise price or base price of such Incentive Awards to the same Participants.
3.4 Indemnification of Committee Members. Neither any member
or former member of the Committee, nor any individual or group to whom authority or responsibility is or has been delegated, shall be personally responsible or liable for any act or omission in connection with the performance of powers or duties or
the exercise of discretion or judgment in the administration and implementation of the Plan. Each person who is or shall have been a member of the Committee, and any other individual or group exercising delegated authority or responsibility with
respect to the Plan, shall be indemnified and held harmless by the Company from and against any cost, liability or expense imposed or incurred in connection with such persons or the Committees taking or failing to take any action under
the Plan or the exercise of discretion or judgment in the administration and implementation of the Plan. This Section 3.4 shall not be construed as limiting the Companys or any Subsidiarys ability to terminate or otherwise alter the
terms and conditions of the employment of an individual or group exercising delegated authority or responsibility with respect to the Plan, or to discipline any such person. Each such person shall be justified in relying on information furnished in
connection with the Plans administration by any appropriate person or persons.
SECTION 4
Shares Subject to the Plan
4.1 Number of Shares. Subject to adjustment as provided in Section 4.3 of the Plan, the total number of shares available
for Incentive Awards under the Plan shall be 100,000 shares of Common Stock; plus shares subject to Incentive Awards that are canceled, surrendered, modified, exchanged for substitute Incentive Awards or that expire or terminate prior to the
exercise or vesting of the Incentive Awards in full and shares that are surrendered to the Company in connection with the exercise or vesting of Incentive Awards, whether previously owned or otherwise subject to such Incentive Awards. Such shares
shall be authorized and may be unissued shares, shares issued and repurchased by the Company (including shares purchased on the open market), and shares issued and otherwise reacquired by the Company.
4.2 Limitation Upon Incentive Awards. No Participant shall
be granted, during any calendar year, Incentive Awards with respect to more than 25% of the total number of shares of Common Stock available for Incentive Awards under the Plan set forth in Section 4.1 of the Plan, subject to adjustment as
provided in Section 4.3 of the Plan, but only to the extent that such adjustment will not affect the status of any Incentive Award theretofore issued or that may thereafter be issued as Performance-Based Compensation. The purpose of this
Section 4.2 is to ensure that the Plan may provide Performance-Based Compensation and this Section 4.2 shall be interpreted, administered and amended if necessary to achieve that purpose.
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4.3 Adjustments.
(a) Stock Dividends and Distributions. If
the number of shares of Common Stock outstanding changes by reason of a stock dividend, stock split, recapitalization or other general distribution of Common Stock or other securities to holders of Common Stock, the number and kind of securities
subject to outstanding Incentive Awards and available for issuance under the Plan, together with applicable exercise prices and base prices and the limitation provided in Section 4.2, shall be adjusted in such manner and at such time as shall
be equitable under the circumstances. No fractional shares shall be issued pursuant to the Plan and any fractional shares resulting from such adjustments shall be eliminated from the respective Incentive Awards.
(b) Other Actions Affecting Common Stock. If
there occurs, other than as described in Section 4.3(a), any merger, business combination, recapitalization, reclassification, subdivision or combination approved by the Board that would result in the persons who were shareholders of the
Company immediately prior to the effective time of any such transaction owning or holding, in lieu of or in addition to shares of Common Stock, other securities, money and/or property (or the right to receive other securities, money and/or property)
immediately after the effective time of such transaction, then the outstanding Incentive Awards (including exercise prices and base prices) and reserves for Incentive Awards under the Plan shall be adjusted in such manner and at such time as shall
be equitable under the circumstances. It is intended that in the event of any such transaction, Incentive Awards under the Plan shall entitle the holder of each Incentive Award to receive (upon exercise in the case of Stock Options and SARs), in
lieu of or in addition to shares of Common Stock, any other securities, money and/or property receivable upon consummation of any such transaction by holders of Common Stock with respect to each share of Common Stock outstanding immediately prior to
the effective time of such transaction; upon any such adjustment, holders of Incentive Awards under the Plan shall have only the right to receive in lieu of or in addition to shares of Common Stock such other securities, money and/or other property
as provided by the adjustment.
SECTION 5
Stock Options
5.1 Grant. A Participant may be granted one or more Stock
Options under the Plan. No Participant shall have any rights as a shareholder with respect to any shares of stock subject to Stock Options granted hereunder until such shares have been issued. For purposes of determining the number of shares
available under the Plan, each Stock Option shall count as the number of shares of Common Stock subject to the Stock Option. Stock Options shall be subject to such terms and conditions, consistent with the other provisions of the Plan, as may be
determined by the Committee in its sole discretion. In addition, the Committee may vary, among Participants and among Stock Options granted to the same Participant, any and all of the terms and conditions of the Stock Options granted under the Plan.
Subject to the limitation imposed by Section 4.2 of the Plan, the Committee shall have complete discretion in determining the number of Stock Options granted to each Participant. The Committee may designate whether or not a Stock Option is to
be considered an incentive stock option as defined in Section 422(b) of the Code; provided, that the number of shares of Common Stock that may be designated as subject to incentive stock options for any given Participant shall be limited to
that number of shares that become exercisable for the first time by the Participant during any year (under all plans of the Company and its Subsidiaries) and have an aggregate Market Value less than or equal to $100,000 (or such other amount as may
be set forth in the Code) and all shares subject to an Incentive Award that have a Market Value in excess of such aggregate amount shall automatically be subject to Stock Options that are not incentive stock options.
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5.2 Stock Option
Agreements. Stock Options shall be evidenced by stock option agreements, certificates of award, or both, containing the terms and conditions applicable to such Stock Options. To the extent not covered by a stock option
agreement or certificate of award, the terms and conditions of this Section 5 shall govern.
5.3 Stock Option Exercise Price and Grant Date. The per
share Stock Option exercise price shall be determined by the Committee, but shall be a price that is equal to or greater than 100% of the Market Value on the date of grant. The date of grant of a Stock Option shall be the date the Stock Option is
authorized by the Committee or a future date specified by the Committee as the date for issuing the Stock Option.
5.4 Medium and Time of Payment. The exercise price for each
share purchased pursuant to a Stock Option granted under the Plan shall be payable in cash or, if the Committee consents or provides in the applicable stock option agreement or grant, in shares of Common Stock or other consideration substantially
equivalent to cash. The time and terms of payment may be amended with the consent of a Participant before or after exercise of a Stock Option, provided that such amendment would not cause a Stock Option to become subject to Section 409A of the
Code. Except as limited by the Act, the Sarbanes-Oxley Act of 2002 or other laws, rules or regulations, the Committee may from time to time authorize payment of all or a portion of the Stock Option exercise price in the form of a promissory note or
other deferred payment installments according to such terms as the Committee may approve; provided, however, that such promissory note or other deferred payment installments shall be with full recourse and shall bear a market rate of interest. The
Board may restrict or suspend the power of the Committee to permit such loans and may require that adequate security be provided. The Committee may implement a program for the broker-assisted cashless exercise of Stock Options.
5.5 Stock Options Granted to Ten Percent Shareholders. No
Stock Option granted to any Participant who at the time of such grant owns, together with stock attributed to such Participant under Section 424(d) of the Code, more than 10% of the total combined voting power of all classes of stock of the
Company or any of its Subsidiaries may be designated as an incentive stock option, unless such Stock Option provides an exercise price equal to at least 110% of the Market Value of the Common Stock and the exercise of the Stock Option after the
expiration of five years from the date of grant of the Stock Option is prohibited by its terms.
5.6 Limits on Exercisability. Stock Options shall be
exercisable for such periods, not to exceed 10 years and one day from the date of grant, as may be fixed by the Committee. At the time of exercise of a Stock Option, the holder of the Stock Option, if requested by the Committee, must represent to
the Company that the shares are being acquired for investment and not with a view to the distribution thereof. The Committee may in its discretion require a Participant to continue the Participants service with the Company or its Subsidiaries
for a certain length of time prior to a Stock Option becoming exercisable and may eliminate such delayed vesting provisions.
5.7 Restrictions on Transferability.
(a) General. Unless the Committee otherwise
consents or permits (before or after the stock option grant) or unless the stock option agreement or grant provides otherwise, Stock Options granted under the Plan may not be sold, exchanged, transferred, pledged, assigned or otherwise alienated or
hypothecated except by will or the laws of descent and distribution, and, as a condition to any transfer permitted by the Committee or the terms of the stock option agreement or grant, the transferee must execute a written agreement permitting the
Company to withhold from the shares subject to the Stock Option a number of shares having a Market Value at least equal to the amount of any federal, state or local withholding or other taxes associated with or resulting from the exercise of a Stock
Option. All provisions of a Stock Option that are determined with reference to the Participant, including without limitation those that refer to the Participants employment with the Company or its Subsidiaries, shall continue to be determined
with reference to the Participant after any transfer of a Stock Option.
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(b) Other
Restrictions. The Committee may impose other restrictions on any shares of Common Stock acquired pursuant to the exercise of a Stock Option under the Plan as the Committee considers advisable, including, without
limitation, holding periods or further transfer restrictions, forfeiture or claw-back provisions, and restrictions under applicable federal or state securities laws.
5.8 Termination of Employment. Unless the Committee
otherwise consents or permits (before or after the stock option grant) or unless the stock option agreement or grant provides otherwise:
(a) General. If a Participant is no longer employed by the Company or its Subsidiary for any reason other than the
Participants Retirement, death, Disability or termination for cause, the Participant may exercise his or her Stock Options in accordance with their terms for a period of 3 months after such termination of employment, but only to the
extent the Participant was entitled to exercise the Stock Options on the date of termination.
(b) Death. If a Participant dies either
while an Employee or otherwise during a time when the Participant could have exercised a Stock Option, the Stock Options issued to such Participant shall be exercisable in accordance with their terms by the personal representative of such
Participant or other successor to the interest of the Participant for a period of one year after such Participants death to the extent that the Participant was entitled to exercise the Stock Options on the date of death or termination,
whichever first occurred, but not beyond the original term of the Stock Options.
(c) Disability. If a Participant ceases to
be employed by the Company or one of its Subsidiaries due to the Participants Disability, he or she may exercise his or her Stock Options in accordance with their terms for one year after he or she ceases to be employed unless such Stock
Options earlier expire by their terms, but only to the extent that the Participant was entitled to exercise the Stock Options on the date of such event and not beyond the original terms of the Stock Options.
(d) Participant Retirement. If a Participant
ceases to be employed by the Company or one of its Subsidiaries due to Retirement, the Participant may exercise his or her Stock Options in accordance with their terms for three years after such termination of employment unless such Stock Options
earlier expire by their terms, but only to the extent that the Participant was entitled to exercise the Stock Options on the date of such event and not beyond the original terms of the Stock Options.
(e) Termination for Cause. If a
Participants employment is terminated for cause, the Participant shall have no further right to exercise any Stock Options previously granted to him or her. The Committee or officers designated by the Committee shall have absolute discretion
to determine whether a termination is for cause.
SECTION 6
Stock Appreciation Rights
6.1 Grant. A Participant may be granted one or more Stock Appreciation Rights under the Plan and such SARs shall be subject to
such terms and conditions, consistent with the other provisions of the Plan, as shall be determined by the Committee in its sole discretion. An SAR may relate to a particular Stock Option and may be granted simultaneously with or subsequent to the
Stock Option to which it relates. Except to the extent otherwise modified in the grant, (i) SARs not related to a Stock Option shall be granted subject to the same terms and conditions applicable to Stock Options as set forth in Section 5,
and (ii) all SARs related to Stock Options granted under the Plan shall be granted subject to the same restrictions and conditions and shall have the same vesting, exercisability, forfeiture and termination provisions as the Stock Options to
which they relate. SARs may be subject to additional restrictions and conditions. The per-share base price for exercise or settlement of SARs
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shall be determined by the Committee, but shall be a price that is equal to or greater than the Market Value of such shares on the date of the grant. Other than as adjusted pursuant to
Section 4.3, the base price of SARs may not be reduced without shareholder approval (including canceling previously awarded SARs and regranting them with a lower base price).
6.2 Exercise; Payment. To the extent a SAR relates to a
Stock Option, the SAR may be exercised only when the related Stock Option could be exercised and only when the Market Value of the shares subject to the Stock Option exceeds the exercise price of the Stock Option. When a Participant exercises such
SARs, the Stock Options related to such SARs shall automatically be cancelled with respect to an equal number of underlying shares. Unless the Committee decides otherwise (in its sole discretion), SARs shall only be paid in cash or in shares of
Common Stock. For purposes of determining the number of shares available under the Plan, each Stock Appreciation Right shall count as one share of Common Stock, without regard to the number of shares, if any, that are issued upon the exercise of the
Stock Appreciation Right and upon such payment.
SECTION 7
Restricted Stock and Restricted Stock Units
7.1 Grant. Subject to the limitations set forth in Sections 4.1 and 4.2 of the Plan, Restricted Stock and Restricted Stock
Units may be granted to Participants under the Plan. Shares of Restricted Stock are shares of Common Stock the retention, vesting and/or transferability of which is subject, during specified periods of time, to such conditions (including continued
employment and/or achievement of performance goals established by the Committee) and terms as the Committee deems appropriate. Restricted Stock Units are Incentive Awards denominated in units of Common Stock under which the issuance of shares of
Common Stock is subject to such conditions (including continued employment and/or achievement of performance goals established by the Committee) and terms as the Committee deems appropriate. For purposes of determining the number of shares available
under the Plan, each Restricted Stock Unit shall count as the number of shares of Common Stock subject to the Restricted Stock Unit. Unless determined otherwise by the Committee, each Restricted Stock Unit shall be equal to one share of Common Stock
and shall entitle a Participant to either shares of Common Stock or an amount of cash determined with reference to the value of shares of Common Stock. To the extent determined by the Committee, Restricted Stock and Restricted Stock Units may be
satisfied or settled in cash, in shares of Common Stock or in a combination thereof. Restricted Stock Units shall be settled no later than the 15th day of the third month after the Restricted Stock Units vest. Restricted Stock and Restricted Stock
Units granted pursuant to the Plan need not be identical but shall be consistent with the terms of the Plan. Subject to the requirements of applicable law, the Committee shall determine the price, if any, at which awards of Restricted Stock or
Restricted Stock Units, or shares of Common Stock issuable pursuant to Restricted Stock Unit awards, shall be sold or awarded to a Participant, which may vary from time to time and among Participants.
7.2 Restricted Stock Agreements. Awards of Restricted Stock
and Restricted Stock Units shall be evidenced by restricted stock or restricted stock unit agreements or certificates of award containing such terms and conditions, consistent with the provisions of the Plan, as the Committee shall from time to time
determine. Unless the restricted stock or restricted stock unit agreement or certificate of award provides otherwise, awards of Restricted Stock and Restricted Stock Units shall be subject to the terms and conditions set forth in this
Section 7.
7.3 Vesting. The grant,
issuance, retention, vesting and settlement of shares of Restricted Stock and Restricted Stock Units shall occur at such time and in such installments as determined by the Committee or under criteria established by the Committee. The Committee shall
have the right to make the timing of the grant and/or issuance of, the ability to retain and the vesting and/or the settlement of Restricted Stock Units and shares of Restricted Stock subject to continued employment, passage of time and/or such
performance criteria as deemed appropriate by the Committee.
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7.4 Termination of
Employment. Unless the Committee otherwise consents or permits (before or after the grant of Restricted Stock or Restricted Stock Units) or unless the restricted stock or restricted stock unit agreement or grant provides
otherwise:
(a) General. If a
Participant ceases to be an Employee during the Restricted Period for any reason other than death, Disability, Retirement or termination for cause, each share of Restricted Stock and Restricted Stock Unit still subject in full or in part to
restrictions at the date of such termination shall automatically be forfeited and returned to the Company.
(b) Death, Retirement or Disability. In the
event a Participant terminates his or her employment with the Company because of death, Disability or Retirement during the Restricted Period, the restrictions remaining on any or all shares of Restricted Stock and Restricted Stock Units shall
terminate automatically with respect to that respective number of such shares or Restricted Stock Units (rounded to the nearest whole number) equal to the respective total number of such shares or Restricted Stock Units granted to such Participant
multiplied by the number of full months that have elapsed since the date of grant divided by the total number of full months in the respective Restricted Period; provided, that if such Restricted Stock or Restricted Stock Units are subject to
attainment of performance goals, then the restrictions shall not lapse until the end of the applicable performance period and then only after it is determined that the Company shall have attained such performance goals. All remaining shares of
Restricted Stock and Restricted Stock Units shall be forfeited and returned to the Company; provided, that the Committee may, in its sole discretion, waive the restrictions remaining on any or all such remaining shares of Restricted Stock and
Restricted Stock Units either before or after the death, Disability or Retirement of the Participant.
(c) Termination for Cause. If a
Participants employment is terminated for cause, the Participant shall have no further right to receive any Restricted Stock or Restricted Stock Units and all Restricted Stock and Restricted Stock Units still subject to restrictions at the
date of such termination shall automatically be forfeited and returned to the Company. For purposes of the Plan, the Committee or officers designated by the Committee shall have absolute discretion to determine whether a termination is for cause.
7.5 Restrictions on Transferability.
(a) General. Unless the Committee otherwise
consents or permits or unless the terms of the restricted stock or restricted stock unit agreement or grant provide otherwise: (i) neither shares of Restricted Stock nor Restricted Stock Units may be sold, exchanged, transferred, pledged,
assigned or otherwise alienated or hypothecated during the Restricted Period except by will or the laws of descent and distribution; and (ii) all rights with respect to Restricted Stock and Restricted Stock Units granted to a Participant under
the Plan shall be exercisable during the Participants lifetime only by such Participant or his or her guardian or legal representative.
(b) Other Restrictions. The Committee may impose other restrictions on any shares of Common Stock acquired pursuant to an award
of Restricted Stock or issuable pursuant to Restricted Stock Unit awards under the Plan as the Committee considers advisable, including, without limitation, holding periods or further transfer restrictions, forfeiture or claw-back
provisions, and restrictions under applicable federal or state securities laws.
7.6 Legending of Restricted Stock. In addition to any other
legend that may be set forth on a Participants share certificate, any certificates evidencing shares of Restricted Stock awarded pursuant to the Plan shall bear the following legend:
The shares represented by this certificate were issued subject to certain restrictions under the ChoiceOne Financial Services, Inc. Stock
Incentive Plan of 2012 (the Plan). This certificate is held
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subject to the terms and conditions contained in a restricted stock agreement that includes a prohibition against the sale or transfer of the stock represented by this certificate except in
compliance with that agreement and that provides for forfeiture upon certain events. Copies of the Plan and the restricted stock agreement are on file in the office of the Secretary of the Company.
The Committee may require that certificates representing shares of Restricted Stock be retained and held in escrow by a designated employee or agent of
the Company or any Subsidiary until any restrictions applicable to shares of Restricted Stock so retained have been satisfied or lapsed.
7.7 Rights as a Shareholder. A Participant shall have all dividend, liquidation and other rights with respect to Restricted
Stock held of record by such Participant as if the Participant held unrestricted Common Stock; provided, that the unvested portion of any award of Restricted Stock shall be subject to any restrictions on transferability or risks of forfeiture
imposed pursuant to this Section 7 and the terms and conditions set forth in the Participants restricted stock agreement. Unless the Committee otherwise determines or unless the terms of the applicable restricted stock unit agreement or
grant provide otherwise, a Participant shall have all dividend and liquidation rights with respect to shares of Common Stock subject to awards of Restricted Stock Units held by such Participant as if the Participant held unrestricted Common Stock.
Unless the Committee determines otherwise or unless the terms of the applicable restricted stock or restricted stock unit agreement or grant provide otherwise, any noncash dividends or distributions paid with respect to shares of unvested Restricted
Stock and shares of Common Stock subject to unvested Restricted Stock Units shall be subject to the same restrictions and vesting schedule as the shares to which such dividends or distributions relate. Any dividend payment with respect to Restricted
Stock or Restricted Stock Units shall be made no later than the 15th day of the third month following the date the dividends are paid to shareholders.
7.8 Voting Rights. Unless otherwise determined by the Committee, Participants holding shares of Restricted Stock granted
hereunder may exercise full voting rights with respect to those shares during the Restricted Period. Participants shall have no voting rights with respect to shares of Common Stock underlying Restricted Stock Units unless and until such shares are
reflected as issued and outstanding shares on the Companys stock ledger.
SECTION 8
Stock-Based Awards
8.1 Grant. Subject to the limitations set forth in Sections 4.1 and 4.2 of the Plan, in addition to any Stock Options, Stock
Appreciation Rights, Restricted Stock, or Restricted Stock Units that a Participant may be granted under the Plan, a Participant may be granted one or more other types of awards based on or related to shares of Common Stock (including the grant of
Stock Awards). Such awards shall be subject to such terms and conditions, consistent with the other provisions of the Plan, as may be determined by the Committee in its sole discretion. Notwithstanding the previous sentence, the shares of stock
subject to Stock Awards shall be issued no later than the 15th day of the third month after the end of the calendar year in which the award is granted. Such awards shall be expressed in terms of shares of Common Stock or denominated in units of Common Stock. For
purposes of determining the number of shares available under the Plan, each such unit shall count as the number of shares of Common Stock to which it relates.
8.2 Rights as a Shareholder.
(a) Stock Awards. A Participant shall have all voting, dividend, liquidation and other rights with respect to shares of Common
Stock issued to the Participant as a Stock Award under this Section 8 upon the Participant becoming the holder of record of the Common Stock granted pursuant to such Stock Award; provided, that the Committee may impose such restrictions on the
assignment or
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transfer of Common Stock awarded pursuant to a Stock Award as it considers appropriate. Any dividend payment with respect to a Stock Award shall be made no later than the 15th day of the third
month following the date the dividends are paid to shareholders.
(b) General. With respect to shares of
Common Stock subject to awards granted under the Plan other than Stock Options, Stock Appreciation Rights, Restricted Stock, Restricted Stock Units and Stock Awards, a Participant shall have such rights as determined by the Committee and set forth
in the respective award agreements; and the Committee may impose such restrictions on the assignment or transfer of Common Stock awarded pursuant to such awards as it considers appropriate.
SECTION 9
Change in Control
9.1 Acceleration of Vesting. If a Change in Control of the Company occurs, then, unless the Committee or the Board otherwise
determines and expressly states in the agreements governing one or more Incentive Awards, without action by the Committee or the Board: (a) all outstanding Stock Options and Stock Appreciation Rights shall become vested and exercisable in full
immediately prior to the effective time of a Change in Control and shall remain exercisable during the remaining terms thereof, regardless of whether the Participants to whom such Stock Options and Stock Appreciation Rights have been granted remain
in the employ or service of the Company or any Subsidiary; and (b) all other outstanding Incentive Awards shall become immediately fully vested and exercisable and nonforfeitable.
9.2 Cash Payment for Stock Options and Stock Appreciation
Rights. If a Change in Control of the Company occurs, then the Committee, in its sole discretion and without the consent of any Participant affected thereby, may determine that some or all Participants holding outstanding
Stock Options and/or Stock Appreciation Rights shall receive, with respect to and in lieu of some or all of the shares of Common Stock subject to such Stock Options and/or Stock Appreciation Rights, as of the effective date of any such Change in
Control of the Company, cash in an amount equal to the highest price per share actually paid in connection with any Change in Control of the Company over the exercise price per share of such Stock Options and/or the base price per share of such
Stock Appreciation Rights. Upon a Participants receipt of such amount with respect to some or all of his or her Stock Options and/or Stock Appreciation Rights, the respective Stock Options and/or Stock Appreciation Rights shall be cancelled
and may no longer be exercised by such Participant.
SECTION 10
Performance Measures
10.1 Performance Measures. Unless and until the Committee proposes for shareholder vote and the shareholders approve a change
in the general Performance Measures set forth in this Section 10, the performance goals upon which the payment or vesting of an Incentive Award to a Covered Employee that is intended to qualify as Performance-Based Compensation may be based
shall be limited to the following Performance Measures:
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Net income (before or after taxes, interest, depreciation, and/or amortization); |
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Net income per share; |
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Cash earnings per share (reflecting dilution of the Common Stock as the Committee deems appropriate and, if the Committee so determines, net of or including dividends);
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Cash earnings return on equity; |
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Operating income per share; |
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Operating income return on equity; |
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Cash flow return on capital; |
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Share price (including without limitation growth measures, total shareholder return or comparison to indices); |
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Expense or cost levels; |
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Operating efficiency; |
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Customer satisfaction, satisfaction based on specified objective goals or a Company-sponsored customer survey; |
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Economic value added measurements; |
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Market share or market penetration with respect to specific designated products or services, product or service groups and/or specific geographic areas;
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Reduction of losses, loss ratios, expense ratios or fixed costs; |
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Specified objective social goals; |
One or more Performance
Measures may be used to measure the performance of one or more of the Company, its Subsidiaries, its Affiliates, or any combination of the foregoing, compared to pre-determined levels, as the Committee may deem appropriate, or compared to the
performance of a pre-established peer group, or published or special index that the Committee, in its sole discretion, deems appropriate. The Committee also has the authority to provide for accelerated vesting of any Incentive Award based on the
achievement of performance goals pursuant to the Performance Measures specified in this Section 10.
10.2 Evaluation of Performance. The Committee may provide in
any such Incentive Award that any evaluation of Performance may include or exclude any of the following events or their effects that occurs during a Performance Period: (a) asset write-downs, (b) litigation or claim judgments or
settlements, (c) changes in tax laws, accounting principles, or other laws or provisions affecting reported results, (d) any reorganization and restructuring programs, (e) extraordinary nonrecurring items as described in Accounting
Principles Board Opinion No. 30 and/or in managements discussion and analysis of financial condition and results of operations appearing in the Companys annual report to shareholders for the applicable fiscal year,
(f) acquisitions, mergers, divestitures or accounting changes, (g) amortization of goodwill or other intangible assets, (h) discontinued operations, and (i) other special charges or extraordinary items. To the extent such
inclusions or exclusions affect Incentive Awards to Covered Employees, they shall be prescribed in a form that meets the requirements of Section 162(m) of the Code for deductibility.
10.3 Committee Discretion. In the event that applicable tax
laws, securities laws, or both, change to permit Committee discretion to alter the governing Performance Measures without obtaining shareholder approval of such changes, the Committee shall have sole discretion to make such changes without obtaining
shareholder approval. In addition, in the event that the Committee determines that it is advisable to grant Incentive Awards that shall not qualify as Performance-Based Compensation, the Committee may make such grants without satisfying the
requirements of Section 162(m) of the Code and may base vesting on Performance Measures other than those set forth in Section 10.1.
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10.4 Adjustment of Performance-Based
Compensation. Incentive Awards that are designed to qualify as Performance-Based Compensation, and that are held by Covered Employees, may not be increased or adjusted upward. The Committee shall retain the discretion to
decrease or adjust such Incentive Awards downward, and such Incentive Awards may be forfeited in whole or in part.
10.5 Performance-Based Compensation Conditioned on
Performance. Payment of Performance-Based Compensation to a Participant for a Performance Period under this Plan shall be entirely contingent upon achievement of the performance goals established by the Committee pursuant
to this Section 10, the satisfaction of which must be substantially uncertain when established by the Committee for the Performance Period.
10.6 Time of Determination of Performance Goals by Committee. All performance goals to be made by the Committee for a
Performance Period pursuant to this Section 10 shall be established in writing by the Committee during the first 90 days of such Performance Period and before 25% of the Performance Period has elapsed.
10.7 Objective Standards. Performance-Based Compensation
shall be based solely upon objective criteria, consistent with this Section 10, from which an independent third party with knowledge of the facts could determine whether the performance goal or range of goals is met and from that determination
could calculate the Performance-Based Compensation to be paid. Although the Committee has authority to exercise reasonable discretion to interpret this Plan and the criteria it shall specify pursuant to this Section 10 of the Plan, it may not
amend or waive such criteria after the 90th day of the respective Performance Period with respect to an Incentive Award intended to qualify as Performance-Based Compensation. The Committee shall have no authority or discretion to increase any
Performance-Based Compensation or to construct, modify or apply the measurement of a Participants Performance in a manner that will directly or indirectly increase the Performance-Based Compensation for the Participant for any Performance
Period above the amount determined by the applicable objective standards established within the time period set forth in Section 10.6.
SECTION 11
General Provisions
11.1 No Rights to Incentive Awards. No Participant or other
person shall have any claim to be granted any Incentive Award under the Plan and there is no obligation of uniformity of treatment of Participants or holders or beneficiaries of Incentive Awards under the Plan. The terms and conditions of Incentive
Awards of the same type and the determination of the Committee to grant a waiver or modification of any Incentive Award and the terms and conditions thereof need not be the same with respect to each Participant or the same Participant.
11.2 Withholding. The Company or a Subsidiary shall be
entitled to: (a) withhold and deduct from future wages of a Participant (or from other amounts that may be due and owing to a Participant from the Company or a Subsidiary), or make other arrangements for the collection of, all legally required
amounts necessary to satisfy any and all federal, state, local and foreign withholding and employment-related tax requirements attributable to an Incentive Award, including, without limitation, the grant, exercise or vesting of, or payment of
dividends with respect to, an Incentive Award; or (b) require a Participant promptly to remit the amount of such withholding to the Company before taking any action with respect to an Incentive Award. Unless the Committee determines otherwise,
withholding may be satisfied by withholding Common Stock to be received upon exercise or vesting of an Incentive Award or by delivery to the Company of previously owned Common Stock. The Company may establish such rules and procedures concerning
timing of any withholding election as it deems appropriate.
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11.3 Compliance With Laws; Listing and
Registration of Shares. All Incentive Awards granted under the Plan (and all issuances of Common Stock or other securities under the Plan) shall be subject to all applicable laws, rules and regulations, and to the
requirement that if at any time the Committee shall determine, in its discretion, that the listing, registration or qualification of the shares covered thereby upon any securities exchange or under any state or federal law, or the consent or
approval of any governmental regulatory body, is necessary or desirable as a condition of, or in connection with, the grant of such Incentive Award or the issuance or purchase of shares thereunder, such Incentive Award may not be exercised in whole
or in part, or the restrictions on such Incentive Award shall not lapse, unless and until such listing, registration, qualification, consent or approval shall have been effected or obtained free of any conditions not acceptable to the Committee.
11.4 No Limit on Other Compensation
Arrangements. Nothing contained in the Plan shall prevent the Company or any Subsidiary from adopting or continuing in effect other or additional compensation arrangements, including the grant of Stock Options and other
stock-based and stock-related awards, and such arrangements may be either generally applicable or applicable only in specific cases.
11.5 No Right to Employment. The grant of an Incentive Award shall not be construed as giving a Participant the right to be
retained in the employ of the Company or any Subsidiary. The Company or any Subsidiary may at any time dismiss a Participant from employment, free from any liability or any claim under the Plan, unless otherwise expressly provided in the Plan or in
any written agreement with the Participant.
11.6 No Liability of
Company. The Company and any Subsidiary or Affiliate which is in existence or hereafter comes into existence shall not be liable to a Participant or any other person as to: (a) the non-issuance or non-sale of Common
Stock as to which the Company has been unable to obtain from any regulatory body having jurisdiction the authority deemed by the Companys counsel to be necessary to the lawful issuance and sale of any shares hereunder; (b) any tax
consequence to any Participant or other person due to the receipt, exercise or settlement of any Incentive Award granted hereunder; and (c) any provision of law or legal restriction that prohibits or restricts the transfer of shares of Common
Stock issued pursuant to any Incentive Award.
11.7 Suspension of Rights
under Incentive Awards. The Company, by written notice to a Participant, may suspend a Participants and any transferees rights under any Incentive Award for a period not to exceed 60 days while the termination
for cause of that Participants employment with the Company and its Subsidiaries is under consideration.
11.8 Governing Law. The validity, construction and effect of
the Plan and any rules and regulations relating to the Plan shall be determined in accordance with the laws of the State of Michigan and applicable federal law.
11.9 Severability. In the event any provision of the Plan shall be held illegal or invalid for any reason, the illegality or
invalidity shall not affect the remaining provisions of the Plan and the Plan shall be construed and enforced as if the illegal or invalid provision had not been included, unless such construction would cause the Plan to fail in its essential
purposes.
11.10 Compliance with
409A. The Plan is intended to provide Incentive Awards that are exempt from Section 409A of the Code as either exempt equity awards under Treasury Regulation Section 1.409A-1(b)(5) or as exempt short-term
deferrals under Treasury Regulation Section 1.409A-1(b)(4), and is to be interpreted and operated consistently with those intentions. To the extent that the Committee determines that any Incentive Award granted hereunder is subject to
Section 409A of the Code, the agreement evidencing such Incentive Award shall incorporate the terms and conditions necessary to avoid the tax consequences specified in Section 409A(a)(1) of the Code. To the extent applicable, the Plan and
agreements shall be interpreted in accordance with Section 409A of the Code.
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SECTION 12
Termination and Amendment
12.1 Board and Committee Actions. The Board may terminate
the Plan at any time or may from time to time amend or alter the Plan or any aspect of it as it considers proper and in the best interests of the Company; provided, that no such amendment may be made, without the approval of shareholders of the
Company, that would (i) reduce the exercise price at which Stock Options, or the base price at which Stock Appreciation Rights, may be granted below the prices provided for in Sections 5.3 and 6.1, respectively (ii) reduce the exercise
price of outstanding Stock Options or the base price of outstanding Stock Appreciation Rights, (iii) increase the individual maximum limits in Section 4.2 or (iv) otherwise amend the Plan in any manner requiring shareholder approval
by law or under the rules or listing requirements of any national securities exchange on which the Companys Common Stock is traded, and provided further that the Plan may not be amended in any way that causes the Plan to fail to comply with or
be exempt from Section 409A of the Code.
12.2 No
Impairment. Notwithstanding anything to the contrary in Section 12.1, no such amendment or alteration to the Plan or to any previously granted award agreement or Incentive Award shall be made which would impair the
rights of the holder of the Incentive Award, without such holders consent; provided, that no such consent shall be required if the Committee determines in its sole discretion and prior to the date of any Change of Control that such amendment
or alteration is required or advisable in order for the Company, the Plan or the Incentive Award to satisfy any law or regulation or to meet the requirements of or avoid adverse financial accounting consequences under any tax or accounting standard,
law or regulation.
SECTION 13
Effective Date and Duration of the Plan
The Plan shall take effect
February 22, 2012, subject to approval by the shareholders at the 2012 Annual Meeting of Shareholders or any adjournment thereof or at a Special Meeting of Shareholders. Unless earlier terminated by the Board of Directors, no Incentive
Award shall be granted under the Plan after February 22, 2022.
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CHOICEONE FINANCIAL SERVICES, INC.
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P R O X Y |
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109 East Division Sparta, Michigan 49345
Annual Meeting of Shareholders April 25, 2012 |
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P R O X Y |
The undersigned shareholder appoints Stuart Goodfellow, Donald VanSingel, and Mary J. Johnson, or any of
them, each with the power to appoint his or her substitute, attorneys and proxies to represent the shareholder and to vote and act with respect to all shares that the shareholder would be entitled to vote at the annual meeting of shareholders of
ChoiceOne Financial Services, Inc. referred to above and any adjournment of that meeting, on all matters that come before the meeting.
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Election of Directors. |
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FOR all nominees listed below (except as indicated below) |
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WITHHOLD AUTHORITY to vote for
all nominees listed below |
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James A. Bosserd |
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William F. Cutler, Jr. |
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Lewis G. Emmons |
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Paul L. Johnson |
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Roxanne M. Page |
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(Instruction: To withhold authority to vote for any individual nominee, strike out that nominees name in the
list above.)
Your Board of Directors recommends that you vote FOR all nominees
2. |
Proposal to approve the ChoiceOne Financial Services, Inc. Stock Incentive Plan of 2012. |
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FOR |
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AGAINST |
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ABSTAIN |
Your Board of Directors recommends that you vote FOR this Proposal.
3. |
Proposal to ratify the appointment of Plante & Moran PLLC as the independent registered public accounting firm for the current fiscal year.
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FOR |
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AGAINST |
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ABSTAIN |
Your Board of Directors recommends that you vote FOR this Proposal.
This proxy is solicited by the Board of Directors. If this proxy is properly executed and delivered, the shares represented by this
proxy will be voted as specified. If no specification is made, the shares will be voted for election of all nominees named on this proxy and for approval of the proposals identified in this proxy. The shares represented by this proxy will be voted
in the discretion of the proxies on any other matters that may come before the meeting or any adjournment of the meeting.
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Dated: , 2012 |
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Please sign exactly as your name(s) appear(s) on this proxy. If signing for estates, trusts or corporations, title or capacity should be stated. If shares are held jointly,
each holder should sign. |
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Signature |
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Signature if held jointly |
IMPORTANT Please Mark, Sign, Date and Return Promptly in the Enclosed Envelope