Unassociated Document
SCHEDULE
14A INFORMATION
Proxy
Statement Pursuant to Section 14(a) of the Securities Exchange Act of
1934
Filed by
the Registrant x
Filed by
a Party other than the Registrant ¨
Check the
appropriate box:
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Preliminary
Proxy Statement
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Confidential,
for Use of the Commission Only (as permitted by Rule
14a-6(e)(2))
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x
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Definitive
Proxy Statement
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Definitive
Additional Materials
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Soliciting
Material under Rule 14a-12
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HALLMARK
FINANCIAL SERVICES, INC.
(Name of
the Registrant as Specified In Its Charter)
(Name of
Person(s) Filing Proxy Statement, if other than the Registrant)
Payment
of Filing Fee (Check the appropriate box):
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Fee
computed on table below per Exchange Act Rules 14a-6(i)(4) and
0-11.
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Title
of each class of securities to which transaction
applies:
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Aggregate
number of securities to which transaction applies:
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Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11
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(Set
forth the amount on which the filing fee is calculated and state how it
was determined):
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4.
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Proposed
maximum aggregate value of transaction:
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5.
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Total
fee paid:
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Fee
paid previously with preliminary
materials.
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Check
box if any part of the fee is offset as provided by Exchange Act Rule
0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration statement number,
or the Form or Schedule and the date of its
filing.
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1.
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Amount
Previously Paid:
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2.
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Form,
Schedule or Registration Statement No.:
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Filing
Party:
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Date
Filed:
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HALLMARK FINANCIAL SERVICES,
INC.
777
Main Street, Suite 1000
Fort
Worth, Texas 76102
NOTICE
OF ANNUAL MEETING OF SHAREHOLDERS
TO
BE HELD MAY 28, 2009
To Our
Shareholders:
NOTICE IS HEREBY GIVEN that the 2009
Annual Meeting of Shareholders of Hallmark Financial Services, Inc. (the
“Company”) will be held in the 11th Floor
Conference Room at Carter Burgess Plaza, 777 Main Street, Fort Worth, Texas, at
10:00 a.m., Central Daylight Time, on Thursday, May 28, 2009, for the following
purposes:
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1.
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To
elect five directors to serve until the next annual meeting of
shareholders or until their successors are duly elected and
qualified;
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2.
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To
approve an amendment to the Company's 2005 Long Term Incentive Plan
increasing the number of shares of Common Stock available for issuance
thereunder from 1,500,000 shares to 2,000,000 shares;
and
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3.
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To
transact such other business that may properly come before the meeting or
any adjournment thereof.
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Shareholders of record at the close of
business on April 15, 2009, are entitled to notice of and to vote at the Annual
Meeting or any adjournment thereof.
All shareholders of the Company are
cordially invited to attend the Annual Meeting.
Dated: April
28, 2009
WHETHER OR NOT YOU PLAN TO ATTEND THE
MEETING, PLEASE SIGN AND DATE THE ENCLOSED PROXY AND RETURN IT PROMPTLY IN THE
ENCLOSED STAMPED ENVELOPE. IF YOU ATTEND THE MEETING, YOU MAY REVOKE
YOUR PROXY AND VOTE IN PERSON.
HALLMARK
FINANCIAL SERVICES, INC.
777
Main Street, Suite 1000
Fort
Worth, Texas 76102
PROXY
STATEMENT
FOR
ANNUAL
MEETING OF SHAREHOLDERS
TO
BE HELD MAY 28, 2009
SOLICITATION
AND REVOCABILITY OF PROXIES
This Proxy Statement is furnished in
connection with the solicitation of proxies by the Board of Directors (the
“Board”) of Hallmark Financial Services, Inc., a Nevada corporation (the
“Company”), to be voted at the 2009 Annual Meeting of Shareholders (the “Annual
Meeting”) to be held on Thursday, May 28, 2009, at the time and place and for
the purposes set forth in the accompanying Notice of Annual Meeting of
Shareholders (the “Notice”), and at any adjournment thereof. When
proxies in the accompanying form are properly executed and received, the shares
represented thereby will be voted at the Annual Meeting in accordance with the
directions noted thereon. If no direction is indicated on the proxy,
the shares represented thereby will be voted for the election of each of the
nominees for director and in the discretion of the proxy holder on any other
matter that may properly come before the meeting.
Submitting a proxy will not affect a
shareholder's right to vote in person at the Annual Meeting. Any
shareholder who gives a proxy may revoke it at any time before it is exercised
by delivering written notice of revocation to the Company, by substituting a new
proxy executed on a later date, or by making a written request in person at the
Annual Meeting that the proxy be returned. However, mere attendance
at the Annual Meeting will not revoke the proxy.
All expenses of preparing, assembling
and mailing this Proxy Statement and the enclosed materials and all costs of
soliciting proxies will be paid by the Company. In addition to
solicitation by mail, proxies may be solicited by officers and regular employees
of the Company by telephone or in person. Such officers and employees
who solicit proxies will receive no compensation for their services other than
their regular salaries. Arrangements will also be made with brokerage
houses and other custodians, nominees and fiduciaries to forward solicitation
materials to the beneficial owners of shares they hold, and the Company may
reimburse them for reasonable out-of-pocket expenses they incur in forwarding
these materials.
The principal executive offices of the
Company are located at 777 Main Street, Suite 1000, Fort Worth, Texas
76102. The Company's mailing address is the same as that of its
principal executive offices.
This Proxy Statement and the
accompanying form of proxy are first being mailed or given to shareholders on or
about April 28, 2009. A copy of the Company's Annual Report for the
fiscal year ended December 31, 2008, is enclosed herewith. Such
Annual Report does not constitute a part of the materials used for the
solicitation of proxies.
PURPOSES
OF THE MEETING
At the Annual Meeting, the shareholders
of the Company will consider and vote on the following matters:
1. Election
of five directors to serve until the next annual meeting of shareholders or
until their successors are duly elected and qualified;
2. Approval
of an amendment to the Company's 2005 Long Term Incentive Plan increasing the
number of shares of Common Stock available for issuance thereunder from
1,500,000 shares to 2,000,000 shares; and
3. Transaction
of such other business as may properly come before the meeting or any
adjournment thereof.
QUORUM
AND VOTING
The record date for the determination
of shareholders entitled to notice of and to vote at the Annual Meeting was the
close of business on April 15, 2009 (the “Record Date”). On the
Record Date, there were 20,863,670 shares of common stock of the Company, par
value $0.18 per share (the “Common Stock”), issued and outstanding, each of
which is entitled to one vote on all matters to be acted upon at the Annual
Meeting. There are no cumulative voting rights. The
presence, in person or by proxy, of holders of one-third of the outstanding
shares of Common Stock entitled to vote at the meeting is necessary to
constitute a quorum to transact business. Assuming the presence of a
quorum, directors will be elected by a plurality of the votes
cast. The affirmative vote of the holders of a majority of the shares
of Common Stock actually voted will be required for the approval of all other
matters to come before the Annual Meeting.
Abstentions and broker non-votes will
be counted solely for purposes of determining whether a quorum is present at the
Annual Meeting. Pursuant to the Bylaws of the Company, abstentions
and broker non-votes will not be counted in determining the number of shares
voted on any matter. Therefore, abstentions and broker non-votes will
have no effect on the election of directors or the approval of any other
proposal submitted to a vote of the shareholders at the Annual
Meeting.
ELECTION
OF DIRECTORS
(Item
1)
At the Annual Meeting, five directors
will be elected for a term expiring at the 2010 annual meeting of the Company's
shareholders or when their successors are elected and
qualify. Directors will be elected by a plurality of the votes cast
at the Annual Meeting. Cumulative voting is not permitted in the
election of directors.
The Board has proposed the following
slate of nominees for election as directors at the Annual
Meeting. None of the nominees was selected on the basis of any
special arrangement or understanding with any other person. None of
the nominees bears any family relationship to any other nominee or to any
executive officer of the Company. The Board has determined that all
of its nominees other than Mark E. Schwarz meet the current independence
requirements of The Nasdaq Stock Market (“Nasdaq”).
In the absence of instructions to the
contrary, shares represented by proxy will be voted for the election of each
nominee named below. Each nominee has accepted nomination and agreed
to serve if elected. If any nominee becomes unable to serve before
election, shares represented by proxy may be voted for the election of a
substitute nominee designated by the Board.
The Board recommends a vote FOR
election of each nominee below.
Name
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Age
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Director
Since
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Current Position(s) with the Company
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Mark
E. Schwarz
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48
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2001
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Director
and Executive Chairman
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Scott
T. Berlin
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39
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2001
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Director
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James
H. Graves
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60
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1995
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Director
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Jim
W. Henderson
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62
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—
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—
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George
R. Manser
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77
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1995
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Director
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Mark E. Schwarz was elected
Executive Chairman of the Company in August, 2006. He served as Chief
Executive Officer of the Company from January, 2003 until August, 2006, and as
President from November, 2003 through March, 2006. Since 1993, Mr.
Schwarz has served, directly or indirectly through entities he controls, as the
sole general partner of Newcastle Partners, L.P., a private investment
firm. Since 2000, he has also served as the President and sole
Managing Member of Newcastle Capital Group, L.L.C., the general partner of
Newcastle Capital Management, L.P., a private investment management
firm. From 1995 until 1999, Mr. Schwarz was also a Vice President of
Sandera Capital Management, L.L.C. and, from 1993 until 1996, was a securities
analyst and portfolio manager for SCM Advisors, L.L.C., both of which were
private investment management firms associated with the Lamar Hunt family. Mr.
Schwarz presently serves as Chairman of the boards of directors of Pizza Inn,
Inc., an operator and franchisor of pizza restaurants; Bell Industries, Inc., a
company primarily engaged in providing computer systems integration services;
and Wilhelmina International, Inc., a model management company. Mr.
Schwarz is also a director of MedQuist, Inc., a provider of clinical
documentation workflow solutions in support of electronic health records; Nashua
Corporation, a manufacturer of specialty papers, labels and printing supplies;
and SL Industries, Inc., a developer of power systems used in a variety of
aerospace, computer, datacom, industrial, medical, telecom, transportation and
utility equipment applications.
Scott T. Berlin is a Managing
Director and principal of Brown, Gibbons, Lang & Company, an investment
banking firm serving middle market companies. His professional
activities are focused on the corporate finance and mergers/acquisitions
practice. Prior to joining Brown, Gibbons, Lang & Company in
1997, Mr. Berlin was a lending officer in the Middle Market Group at The
Northern Company.
James H. Graves is a Partner
of Erwin, Graves & Associates, LP, a management consulting firm founded in
2002. He is also a Managing Director of Detwiler Fenton Group, Inc.,
a securities brokerage and research firm, and Vice President Financial Strategy
of Device Fidelity, Inc., a credit card technology firm. Previously,
Mr. Graves was a Managing Director of UBS Warburg, Inc., an international
financial services firm which provides investment banking, underwriting and
brokerage services. He was a Managing Director of Paine Webber Group
Inc. prior to its acquisition by UBS Warburg in November, 2000, and was Chief
Operating Officer and Head of Equity Capital Markets of J.C. Bradford & Co.
at the time of its acquisition by Paine Webber Group Inc. in June,
2000. Mr. Graves had earlier served as Managing Director of J.C.
Bradford & Co. and co-manager of its Corporate Finance
Department. Prior to its acquisition by Paine Webber Group Inc., J.C.
Bradford & Co. provided investment advisory services to the
Company. Prior to joining J.C. Bradford & Co. in 1991, Mr. Graves
had for 11 years been employed by Dean Witter Reynolds, where he completed his
tenure as the head of the Special Industries Group in New York City. Mr. Graves
also serves as a director of Cash America International, Inc., a company
operating pawn shops and jewelry stores; and BankCap Partners, LP, a private
equity fund.
Jim W. Henderson is Vice
Chairman and Chief Operating Officer of Brown & Brown, Inc., a diversified
insurance agency and wholesale broker. He has served as a director of
Brown & Brown since 1993 and also serves as an executive officer of several
of its subsidiaries. Prior to assuming his current executive position
in 2007, Mr. Henderson had served as Executive Vice President of Brown &
Brown since 1995, as Senior Vice President from 1993 to 1995, as Senior Vice
President of a predecessor corporation from 1989 to 1993, and as Chief Financial
Officer of such predecessor from 1985 to 1989. Mr.
Henderson is also Chairman of the Board of Trustees of Embry-Riddle Aeronautical
University, and is a member of the Board of Directors of the School of Business
Administration of Stetson University, the Council of Insurance Agents and
Brokers, and the Florida Hurricane Catastrophe Fund. He previously
served as Co-Chairman of the Insurance Accounting and Systems Association’s
Property & Casualty Committee, President of the Central Florida Chapter of
Financial Executives International, and as a member of the Board of Directors of
United Way of Volusia/Flagler Counties and the Ronald McDonald
House.
George R. Manser is Chairman
of Concorde Holding Co. and CAH, Inc. LLC, each a private investment management
company. From 1991 to 2003, Mr. Manser served as a director of State
Auto Financial Corp., an insurance holding company engaged primarily in the
property and casualty insurance business. Prior to his retirement in
2000, Mr. Manser also served as Chairman of Uniglobe Travel (Capital Cities),
Inc., a franchisor of travel agencies; as a director of CheckFree Corporation, a
provider of financial electronic commerce services, software and related
products; and as an advisory director of J.C. Bradford & Co. From
1995 to 1999, Mr. Manser served as the Director of Corporate Finance of Uniglobe
Travel USA, L.L.C., a franchisor of travel agencies, and also served as a
director of Cardinal Health, Inc. and AmerLink Corp. From 1984 to
1994, he also served as a director and Chairman of North American National
Corporation and various of its insurance subsidiaries.
AMENDMENT
OF 2005 LONG TERM INCENTIVE PLAN
(Item
2)
The Board proposes and recommends that
the Company's 2005 Long Term Incentive Plan (the "2005 LTIP") be amended to
increase the maximum aggregate number of shares of Common Stock which may be
issued thereunder from 1,500,000 shares to 2,000,000 shares. The 2005
LTIP was originally approved by the shareholders on May 26, 2005. An
amendment to the 2005 LTIP increasing the maximum number of shares of Common
Stock available for issuance from 833,333 shares to 1,500,000 shares was
approved by the shareholders on May 22. 2008. The Board has adopted a
further amendment to the 2005 LTIP increasing the maximum number of shares of
Common Stock available for issuance by 500,000 shares. This amendment
is subject to shareholder approval and will not be effective unless shareholder
approval is obtained at the Annual Meeting.
Stock
options to purchase an aggregate of 987,499 shares of Common Stock reserved for
issuance under the 2005 LTIP have been unconditionally granted. In
addition, options to purchase 605,000 shares have been conditionally granted
subject to approval of the proposed amendment to the 2005 LTIP by the
shareholders at the Annual Meeting. The following table sets forth
certain information concerning the persons to whom options were conditionally
granted and the material terms of such options.
Name
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Conditional
Grant Date
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Common Stock
Underlying Options (#)1
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Exercise Price
($/Sh) 2
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Expiration
Date
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Mark
J. Morrison
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04/01/2009
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75,000 |
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6.61 |
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04/01/2019
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President
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Chief
Executive Officer
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Kevin
T. Kasitz
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04/01/2009
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55,000 |
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6.61 |
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04/01/2019
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Executive
Vice President
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Chief
Operating Officer
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President
of Operating Unit
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Brookland
F. Davis
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04/01/2009
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55,000 |
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6.61 |
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04/01/2019
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Executive
Vice President
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President
of Operating Unit
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All
Current Executive Officers
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04/01/2009
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440,000 |
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6.61 |
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04/01/2019
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All
Current Directors
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04/01/2009
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45,000 |
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6.61 |
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04/01/2019
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(excluding
Executive Officers)
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All
Other Employees
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04/01/2009
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120,000 |
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6.61 |
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04/01/2019
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(excluding
Executive Officers)
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1
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Options
granted to non-employee directors vest in their entirety
six months and one day from the date of conditional grant. All
other options vest in seven equal annual installments commencing on the
first anniversary of the date of conditional grant. Vesting of
all grants is subject to acceleration upon death, disability, retirement
or change in control of the
Company.
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2
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The
exercise price is equal to the fair market value of the Common Stock on
the date of conditional grant.
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At the
Annual Meeting, the proposed amendment to the 2005 LTIP will be submitted to the
shareholders for approval. In order to approve the amendment of the
2005 LTIP, the number of votes cast in favor of the amendment must exceed the
number of votes cast in opposition to the amendment. Abstentions and
broker non-votes will not be counted as votes cast in favor of or in opposition
to the approval of the amendment to the 2005 LTIP. Shares represented
by proxies will be voted for the approval of the amendment to the 2005 LTIP
unless authority to do so is withheld.
The Board recommends a vote FOR the
approval of the amendment to the 2005 LTIP.
Description
of the 2005 LTIP
The description of the 2005 LTIP set
forth below is a summary of its principal features. This summary,
however, does not purport to be a complete description of all of the provisions
of the 2005 LTIP and is qualified in its entirety by reference to the full text
of the 2005 LTIP, a copy of which may be obtained, without cost, upon written
request addressed to the Secretary at the principal executive offices of the
Company.
Administration. The
2005 LTIP is administered by the Compensation Committee of the Board. The
Compensation Committee has the authority to grant awards under the 2005 LTIP and
to determine the terms and conditions of such awards.
Shares Available. The
maximum aggregate number of shares of Common Stock with respect to which options
and restricted shares, and rights granted without accompanying options, may be
granted from time to time under the 2005 LTIP is presently 1,500,000 shares.
Shares with respect to which awards are granted may be, in whole or in part,
authorized and unissued shares of Common Stock or authorized and issued shares
of Common Stock reacquired and held in treasury, as the Board from time to time
determines. If for any reason (other than the surrender of options or Deemed
Options, as defined below, upon exercise of rights) any shares as to which an
option has been granted cease to be subject to purchase under the option, or any
restricted shares are forfeited, or any right issued without accompanying
options terminates or expires without being exercised, then the shares in
respect of which such option or right was granted, or which relate to such
restricted shares, will become available for subsequent awards under the 2005
LTIP.
Eligibility. Awards
under the 2005 LTIP are granted only to persons who are employed by the Company
or who are non-employee directors. In determining the employees to whom awards
are granted, the number of shares of Common Stock with respect to which each
award is granted and the terms and conditions of each award, the Compensation
Committee takes into account, among other things, the nature of the employee’s
duties and his or her present and potential contributions to the Company’s
growth and success.
Types of Awards. The
following types of awards may be granted under the 2005 LTIP:
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incentive
stock options under Section 422 of the Internal Revenue Code
(“IRC”);
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non-qualified
stock options, which are stock options other than incentive stock
options;
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•
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rights,
either with or without accompanying
options.
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Awards may be granted on the terms and
conditions discussed below. In addition, the Compensation Committee may impose
on any award or the exercise thereof such additional terms and conditions as
they determine, including performance conditions, terms requiring forfeiture of
awards in the event of termination of employment and terms permitting an award
holder to make elections relating to his or her award. The Compensation
Committee retains full power and discretion to accelerate or waive any term or
condition of an award that is not mandatory under the 2005 LTIP. The term of
each award is for such period as may be determined by the Compensation
Committee, but not to exceed ten years.
Unless permitted by the Compensation
Committee pursuant to the express terms of an award agreement, awards are
generally not transferable other than by will or the laws of descent and
distribution. The Compensation Committee may allow for the transfer of awards
prior to an award holder’s death pursuant to a qualified domestic relations
order and to certain immediate family members or entities related to an
immediate family member even in the absence of a qualified domestic relations
order.
Prohibition on
Repricing. No award may be repriced, replaced, regranted through
cancellation or modified without shareholder approval, except in connection with
a change in capitalization of the Company, if the effect would be to reduce the
exercise price for shares of Common Stock underlying the award.
Terms and Conditions of
Stock Options. The 2005 LTIP authorizes grants of incentive stock options
and non-qualified stock options to eligible persons. The exercise price of each
stock option granted under the 2005 LTIP may vary, but must not be less than the
fair market value of the shares as of the grant date. Options may not be
exercised as to less than 100 shares of Common Stock (or less than the number of
full shares of Common Stock, if less than 100 shares). The Compensation
Committee may determine the methods and form of payment for the exercise price
of a stock option. Unless otherwise provided, all options become 100% vested
when the grantee retires at or after retirement age, the grantee dies or becomes
totally and permanently disabled, or a change in control occurs. Prior to 100%
vesting, options become exercisable in cumulative installments and upon events
as determined by the Compensation Committee.
Terms and Conditions of
Restricted Shares. The 2005 LTIP authorizes grants of restricted shares.
Restricted shares are shares of Common Stock subject to a restricted period of
up to ten years, as determined by the Compensation Committee. Except to the
extent set forth in a particular award, a person granted restricted shares will
generally have all of the rights of a shareholder, including the right to vote
the restricted shares. However, during any period that restricted shares are
subject to restrictions imposed by the Compensation Committee, the restricted
shares may not be transferred or encumbered by an award holder. Upon termination
of employment during the restricted period, restricted shares will be forfeited
and reacquired by the Company. The Compensation Committee may determine the time
or times at which, and the circumstances under which, any restrictions imposed
on restricted shares will lapse and may shorten or waive a restricted
period.
Terms and Conditions of
Rights. The 2005 LTIP authorizes awards of primary rights with or without
accompanying options or additional rights with accompanying options. A primary
right granted without a corresponding option is deemed to have been accompanied
by a “Deemed Option.” A Deemed Option serves only to establish the terms and
conditions of the primary right, has no value, and cannot be exercised to obtain
shares of Common Stock.
A right granted in connection with an
option must be granted at the time the option is granted. Each right is subject
to the same terms and conditions as the related option or Deemed Option, and is
exercisable only to the extent the option or Deemed Option is exercisable. At
the time of grant of a primary right not granted in connection with an option,
the Compensation Committee will set forth the terms and conditions of the
corresponding Deemed Option. The terms and conditions of such Deemed Option will
include all terms and conditions that at the time of grant are required and, in
the discretion of the Compensation Committee, may include any additional terms
and conditions that at such time are permitted to be included in options granted
under the 2005 LTIP.
A primary right entitles the holder to
surrender unexercised the related option or Deemed Option (or any portion
thereof) and to receive in exchange for each surrendered option, Deemed Option
or portion thereof, subject to the provisions of the 2005 LTIP and regulations
established by the Compensation Committee, a payment having an aggregate value
equal to the excess of the fair market value per share of the Common Stock on
the exercise date over the per share exercise price of the option or Deemed
Option. Upon exercise of a primary right, payment may be made in the form of
cash, shares of Common Stock, or a combination of both, as elected by the
holder. Shares of Common Stock paid upon exercise of a primary right will be
valued at the fair market value per share of the Common Stock on the exercise
date. Cash will be paid in lieu of any fractional share based upon the fair
market value per share of the Common Stock on the exercise date. Generally, no
payment will be required from the holder upon exercise of a primary right. An
additional right entitles the holder to receive, upon the exercise of a related
option, a cash payment equal to a percentage of the product determined by
multiplying the excess of the fair market value per share of the Common Stock on
the date of exercise of the related option over the option price per share at
which such option is exercisable, by the number of shares with respect to which
the related option is being exercised.
Amendment and
Termination. The Board has the right to amend, suspend or terminate the
2005 LTIP at any time, except that an amendment is subject to shareholder
approval if such approval is required to comply with the IRC, the rules of any
securities exchange or market system on which the Company’s securities are
listed or admitted to trading at the time such amendment is adopted, or any
other applicable laws. The Board may delegate to the Compensation Committee all
or any portion of such authority. If the 2005 LTIP is terminated, the terms of
the 2005 LTIP will, notwithstanding such termination, continue to apply to
awards granted prior to such termination. In addition, no suspension,
termination, modification or amendment of the 2005 LTIP may, without the consent
of the grantee to whom an award was granted, adversely affect the rights of such
grantee under such award.
Change in Control.
Upon the occurrence of a change in control, with respect only to awards held by
employees and directors (and their permitted transferees) at the occurrence of
the change in control, (1) all outstanding rights and options will immediately
become fully vested and exercisable in full, including that portion of any right
or option that had not yet become exercisable; and (2) the restriction period of
any restricted shares will immediately be accelerated and the restrictions will
expire. A holder will not forfeit the right to exercise the award during the
remainder of the original term of the award because of a change in control or
because the holder’s employment is terminated for any reason following a change
in control.
Section 16(b)
Liability. The Company intends that the grant of any awards to or other
transaction by an award recipient who is subject to Section 16(b) of the
Securities Exchange Act of 1934, as amended, will be exempt from liability under
Section 16(b) pursuant to an applicable exemption (except for transactions
acknowledged in writing to be non-exempt by such award recipient). Accordingly,
if a provision of the 2005 LTIP or any award agreement does not comply with the
requirements of Rule 16b-3 promulgated under the Exchange Act, such provision
will be deemed amended to the extent necessary to conform to Rule 16b-3 so that
the award recipient avoids liability under Section 16(b) of the Exchange
Act.
Federal
Income Tax Consequences of Awards under the 2005 LTIP
Set forth
below is a summary of the federal income tax consequences to award recipients
and to the Company as a result of the grant and exercise of awards under the
2005 LTIP. This summary is based on statutory provisions, Treasury
regulations thereunder, judicial decisions, and IRS rulings in effect on the
date hereof. This summary does not discuss any potential foreign,
state, or local tax consequences.
Non-Qualified Stock Options
and Incentive Stock Options. Option holders will not realize
taxable income upon the grant of a non-qualified stock option. Upon
the exercise of a non-qualified stock option, an option holder will recognize
ordinary compensation income (subject to withholding by the Company or a
subsidiary) in an amount equal to the excess of the amount of cash and the fair
market value of the shares of Common Stock received over the exercise price paid
for the shares. An option holder will generally have a tax basis in
any shares received upon exercise of a non-qualified stock option that equals
the fair market value of such shares on the date of exercise. Subject
to the limitations on deductibility discussed below, the Company (or a
subsidiary) will be entitled to a deduction for federal income tax purposes that
corresponds as to timing and amount with the compensation income recognized by
an option holder under the foregoing rules.
Recipients
of incentive stock options will not have taxable income upon the grant or
exercise of the incentive stock option. Upon exercise of an incentive
stock option, the excess of the fair market value of the shares of Common Stock
received over the exercise price will increase the alternative minimum taxable
income of the option holder, which may cause the option holder to incur
alternative minimum tax. The payment of any alternative minimum tax
attributable to the exercise of an incentive stock option would be allowed as a
credit against the option holder's regular tax liability in a later year to the
extent that the option holder's regular tax liability is in excess of the
alternative minimum tax for that year. Upon the disposition of shares
of Common Stock acquired upon exercise of an incentive stock option that have
been held for at least two years from the date of grant and one year from the
date of exercise of the incentive stock option, an option holder will generally
recognize capital gain (or loss) equal to the excess (or shortfall) of the
amount received in the disposition over the exercise price paid by the option
holder for the shares. However, if an option holder disposes of
shares that have not been held for the requisite holding period (a
“disqualifying disposition”), the option holder will recognize ordinary
compensation income in the year of the disqualifying disposition in an amount
equal to the amount by which the fair market value of the shares at the time of
exercise of the incentive stock option (or, if less, the amount realized in an
arm=s-length
disqualifying disposition to an unrelated party) exceeds the exercise price paid
by the option holder for such shares. An option holder will also
recognize capital gain to the extent the amount realized in the disqualifying
disposition exceeds the fair market value of the shares on the exercise
date.
The
Company and its subsidiaries will generally not be entitled to any federal
income tax deduction upon the grant or exercise of an incentive stock option,
unless an option holder makes a disqualifying disposition of the shares of
Common Stock. If an option holder makes a disqualifying disposition,
the Company (or a subsidiary) will then, subject to the limitations on
deductibility discussed below, be entitled to a tax deduction that corresponds
as to timing and amount with the compensation income recognized by an option
holder under the rules described in the preceding paragraph.
Under
current rulings, if an option holder transfers previously held shares of Common
Stock (other than shares acquired by exercise of an incentive stock option that
have not been held for the requisite holding period) in satisfaction of part or
all of the exercise price of a non-qualified stock option or incentive stock
option, no additional gain will be recognized on the transfer of such previously
held shares in satisfaction of the non-qualified stock option or incentive stock
option exercise price (although an option holder would still recognize ordinary
compensation income upon exercise of a non-qualified stock option in the manner
described above). Moreover, that number of shares received upon
exercise which equals the number of shares of previously held shares of Common
Stock surrendered in satisfaction of the non-qualified stock option or incentive
stock option exercise price will have a tax basis that equals, and a holding
period that includes, the tax basis and holding period of the previously held
shares surrendered in satisfaction of the non-qualified stock option or
incentive stock option exercise price. Any additional shares of
Common Stock received upon exercise will have a tax basis that equals the amount
of cash (if any) paid by the option holder, plus the amount of compensation
income recognized by the option holder under the rules described
above.
Restricted
Shares. Generally, a recipient of restricted shares will
recognize ordinary compensation income as a result of the receipt of restricted
shares in an amount equal to the fair market value of the shares of Common Stock
when such shares first cease to be subject to a prohibition on transfer or to a
substantial risk of forfeiture. The amount of income realized will be
the value of the shares at the date the shares first become transferable or
cease to be subject to substantial risk of forfeiture. However, if
such a recipient makes a valid election under IRC Section 83(b), the
restricted shares will be taxable at the date of receipt of the shares and the
recipient will realize ordinary income upon the grant of the restricted shares
in an amount equal to the value of the shares without regard to the restrictions
on transferability and the risk of forfeiture.
Rights. A
holder of a right will not recognize taxable income upon the grant of a
right. Upon the exercise of a right, the holder will recognize
ordinary compensation income (subject to withholding by the Company or a
subsidiary) in an amount equal to the excess of the amount of cash and the fair
market value of the shares of Common Stock received over the exercise price (if
any). A right holder will generally have a tax basis in any shares
received pursuant to the exercise of a right that equals the fair market value
of such shares on the date of exercise. Subject to the limitations on
deductibility discussed below, the Company (or a subsidiary) will be entitled to
a deduction for federal income tax purposes that corresponds as to timing and
amount with the compensation income recognized by a right holder.
An award
recipient will be subject to withholding for federal, and any applicable state
and local, income taxes at the time the award recipient recognizes income under
the rules described above. Subject to the limitations on
deductibility discussed below, the Company (or a subsidiary) will be entitled to
a deduction for federal income tax purposes that corresponds as to timing and
amount with the compensation income recognized by an award recipient under the
foregoing rules.
Limitations on
Deductibility. In order for the amounts described above to be
deductible by the Company (or a subsidiary), such amounts must constitute
reasonable compensation for services rendered or to be rendered and must be
ordinary and necessary business expenses. The ability of the Company
(or a subsidiary) to obtain a deduction for future payments under the 2005 LTIP
could also in some circumstances be limited by the golden parachute payment
rules of IRC Section 280G, which prevent the deductibility of certain
excess parachute payments made in connection with a change in control of a
corporation. Finally, IRC Section 162(m) limits to
$1.0 million the deductibility of most compensation paid during a taxable
year of the Company to certain executive officers of the
Company.
OTHER
BUSINESS
(Item
3)
The Board knows of no other business to
be brought before the Annual Meeting. If, however, any other business
should properly come before the Annual Meeting, the persons named in the
accompanying proxy will vote the proxy as they in their discretion may deem
appropriate, unless they are directed by the proxy to do otherwise.
BOARD
OF DIRECTORS
Board
Committees
Standing committees of the Board of the
Company include the Audit Committee, the Nomination and Governance Committee,
the Compensation Committee and the Stock Option Committee. Scott T.
Berlin, James H. Graves and George R. Manser presently serve on each of these
standing committees. Mark E. Schwarz does not presently serve on any
of these standing committees.
Audit
Committee. George R. Manser currently serves as chairman of
the Audit Committee. The Board has determined that all members of the
Audit Committee satisfy the current independence and experience requirements of
Nasdaq and the Securities and Exchange Commission (“SEC”). The Board
has also determined that Mr. Manser satisfies the requirements for an “audit
committee financial expert” under applicable rules of the SEC and has designated
Mr. Manser as its “audit committee financial expert.”
The Audit Committee oversees the
conduct of the financial reporting processes of the Company, including (i)
reviewing with management and the outside auditors the audited financial
statements included in the Company’s Annual Report, (ii) reviewing with
management and the outside auditors the interim financial results included in
the Company’s quarterly reports filed with the SEC, (iii) discussing with
management and the outside auditors the quality and adequacy of internal
controls, and (iv) reviewing the independence of the outside
auditors. (See, Audit Committee
Report.) A copy of the Amended and Restated Audit Committee
Charter is available for review on the Company’s website at www.hallmarkgrp.com. The
Audit Committee held eight meetings during 2008.
Nomination and Governance
Committee. Scott T. Berlin currently serves as chairman of the
Nomination and Governance Committee. The Nomination and Governance
Committee is responsible for advising the Board about the appropriate
composition of the Board and its committees, identifying and evaluating
candidates for Board service, recommending director nominees for election at
annual meetings of shareholders or for appointment to fill vacancies, and
recommending the directors to serve on each committee of the
Board. The Nomination and Governance Committee is also responsible
for periodically reviewing and making recommendations to the Board regarding
corporate governance policies and responses to shareholder
proposals. A copy of the Nomination and Governance Committee Charter
is available for review on the Company’s website at www.hallmarkgrp.com. The
Nomination and Governance Committee met twice during 2008.
The Nomination and Governance Committee
strives to identify and attract director nominees with a variety of experience
who have the business background and personal integrity to represent the
interests of all shareholders. Although the Nomination and Governance
Committee has not established any specific minimum qualifications that must be
met by a director nominee, factors considered in evaluating potential candidates
include educational achievement, managerial experience, business acumen,
financial sophistication, insurance industry expertise and strategic planning
and policy-making skills. Depending upon the current needs of the
Board, some factors may be weighed more or less heavily than others in the
deliberations. The Nomination and Governance Committee evaluates the
suitability of a potential director nominee on the basis of written information
concerning the candidate, discussions with persons familiar with the background
and character of the candidate and personal interviews with the
candidate.
The Nomination and Governance Committee
will consider candidates for nomination to the Board from any reasonable source,
including shareholder recommendations. The Nomination and Governance
Committee does not evaluate candidates differently based on the source of the
proposal. The Nomination and Governance Committee has not, and has no
present intention to, use consultants or search firms to assist in the process
of identifying and evaluating director candidates.
Shareholders may recommend director
candidates for consideration by the Nomination and Governance Committee by
writing to its chairman in care of the Company’s headquarters in Fort Worth,
Texas, giving the candidate's name, contact information, biographical data and
qualifications. A written statement from the candidate consenting to
be named as a candidate and, if nominated and elected, to serve as a director
should accompany any such recommendation. The Nomination and
Governance Committee has not implemented any formal procedures for consideration
of director nominees submitted by shareholders of the Company. The
Nomination and Governance Committee has not received any recommendations of
nominees for election to the Board at the Annual Meeting from any person or
group beneficially owning more than five percent of the Common Stock of the
Company. The Company’s Executive Chairman and Chief Executive Officer
recommended Jim W. Henderson as a potential nominee for election to the Board at
the Annual Meeting.
Compensation Committee and
Stock Option Committee. James H. Graves currently serves as
chairman of the Compensation Committee and the Stock Option
Committee. The Compensation Committee reviews, evaluates and
recommends to the Board compensation policies of the Company with respect to
directors, executive officers and senior management. The Compensation
Committee also administers the 2005 LTIP. The Stock Option Committee
administers the Company's 1994 Key Employee Long Term Incentive Plan (the “1994
Employee Plan”) and 1994 Non-Employee Director Stock Option Plan (the “1994
Director Plan”), both of which expired during 2004 but have unexpired options
outstanding. Neither the Compensation Committee nor the Stock Option
Committee has a charter. The Compensation Committee and Stock Option
Committee each met once during 2008.
The Compensation Committee has the
authority to approve the compensation of the directors, executive officers and
senior management of the Company. The Compensation Committee also has
the authority to grant stock options and other equity awards under the 2005
LTIP. The Compensation Committee does not delegate any of its
authority to any other person. The Executive Chairman and Chief
Executive Officer of the Company provide recommendations to the Compensation
Committee concerning most of these compensation decisions. Neither
the Company nor the Compensation Committee currently engages any consultant to
assist in the review of director or executive officer compensation.
Attendance
at Meetings
The Board held five meetings during
2008. Various matters were also approved by the unanimous written
consent of the directors during the last fiscal year. Each director
attended at least 75% of the aggregate of (i) the total number of meetings of
the Board, and (ii) the total number of meetings held by all committees of the
Board on which such director served. The Company has no formal policy
with respect to the attendance of Board members at the Annual Meeting, but
encourages all incumbent directors and all director nominees to attend each
annual meeting of shareholders. All incumbent directors and all
director nominees attended the Company's last annual meeting of shareholders
held on May 22, 2008.
Compensation
of Directors in 2008 Fiscal Year
The Company’s standard compensation
arrangement for each non-employee director is a $12,000 annual retainer plus a
fee of $1,500 for each Board meeting attended in person or telephonically and a
fee of $750 for each committee meeting attended in person or
telephonically. The chairman of the Audit Committee also receives an
additional $5,000 annual retainer. No other cash compensation was
paid to any non-employee director during 2008.
The Compensation Committee also
periodically grants stock options to the directors of the Company. In
2008, all directors of the Company received grants of non-qualified options to
purchase 5,000 shares of Common Stock pursuant to the 2005 LTIP. Such
options are exercisable at the grant date fair market value of the Company’s
common stock of $11.46 per share, vested in their entirety six months and one
day from the date of grant and will expire ten years from the date of
grant.
The following table sets forth
information concerning the compensation of the directors of the Company for the
fiscal year ended December 31, 2008.
Name
|
|
Fees Earned or
Paid in Cash ($)
|
|
|
Option Awards ($)1
|
|
|
All Other
Compensation ($)
|
|
|
Total ($)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark
E. Schwarz
|
|
|
195,000 |
2
|
|
|
21,300 |
|
|
|
9,615 |
2
|
|
|
225,915 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Scott
T. Berlin
|
|
|
27,750 |
|
|
|
21,300 |
|
|
|
— |
|
|
|
49,050 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James
H. Graves
|
|
|
27,750 |
|
|
|
21,300 |
|
|
|
— |
|
|
|
49,050 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
George
R. Manser
|
|
|
29,750 |
|
|
|
21,300 |
|
|
|
— |
|
|
|
51,050 |
|
1
|
Reflects
the amount recognized for financial statement purposes in accordance with
Financial Accounting Standards Board Statement No.
123R. Assumptions used in calculating this amount are included
in Note 13 to the Company’s audited financial statements included in its
Annual Report on Form 10-K for the year ended December 31,
2008. As of December 31, 2008, fully exercisable options to
purchase 19,167, 31,667, 15,000 and 23,333 shares of Common Stock were
outstanding to Messrs. Schwarz, Berlin, Graves and Manser,
respectively.
|
2
|
Represents
compensation received as an executive officer of the
Company. “All Other Compensation” represents the employee
portion of medical coverage paid by the Company and the Company’s matching
contributions to employee 401(k)
account.
|
Shareholder
Communications
The Board believes that, in light of
the accessibility of its directors to informal communications, a formal process
for shareholders to communicate with directors is unnecessary. Any
shareholder communication sent to the Board, either generally or in care of the
Executive Chairman, will be forwarded to members of the Board without
screening. Any shareholder communication to the Board should be
addressed in care of the Executive Chairman and transmitted to the Company's
headquarters in Fort Worth, Texas. In order to assure proper
handling, the transmittal envelope should include a notation indicating “Board
Communication” or “Director Communication.” All such correspondence should
identify the author as a shareholder and clearly state whether the intended
recipients are all members of the Board or only specified
directors. The Executive Chairman will circulate all such
correspondence to the appropriate directors.
EXECUTIVE
OFFICERS
The following persons are currently the
only executive officers of the Company:
Name
|
|
Age
|
|
Position(s) with the
Company
|
|
|
|
|
|
Mark
E. Schwarz
|
|
48
|
|
Executive
Chairman and Director
|
|
|
|
|
|
Mark
J. Morrison
|
|
49
|
|
President
and Chief Executive Officer
|
|
|
|
|
|
Kevin
T. Kasitz
|
|
46
|
|
Executive
Vice President, Chief Operating Officer and President of AHIS Operating
Unit
|
|
|
|
|
|
Brookland
F. Davis
|
|
45
|
|
Executive
Vice President and President of Personal Lines Operating
Unit
|
|
|
|
|
|
Jeffrey
R. Passmore
|
|
41
|
|
Senior
Vice President and Chief Accounting Officer
|
|
|
|
|
|
Donald
E. Meyer
|
|
53
|
|
President
of TGA Operating Unit
|
|
|
|
|
|
Christopher
C. Jones
|
|
60
|
|
President
of Aerospace Operating Unit
|
|
|
|
|
|
Jeffrey
L. Heath
|
|
57
|
|
President
of Heath XS Operating
Unit
|
No executive officer bears any family
relationship to any other executive officer or to any director or nominee for
director of the Company. No director, nominee for director or
executive officer of the Company has been involved in any legal proceedings that
would be material to an evaluation of the management of the
Company. Information concerning the business experience of Mark E.
Schwarz is provided under Election of
Directors.
Mark J. Morrison was named
President of the Company in April, 2006 and became Chief Executive Officer in
August, 2006. He joined the Company in March, 2004, as Executive Vice
President and Chief Financial Officer and was appointed to the additional
position of Chief Operating Officer in April, 2005. Mr. Morrison has
been employed in the property and casualty insurance industry since
1993. Prior to joining the Company, he had since 2001 served as
President of Associates Insurance Group, a subsidiary of The Travelers
Companies, Inc. From 1996 through 2000, he served as Senior Vice
President and Chief Financial Officer of Associates Insurance Group, the
insurance division of Associates First Capital Corporation. From 1995
to 1996, Mr. Morrison served as Vice President and Controller of American Eagle
Insurance Group, and from 1993 to 1995 was Director of Corporate Accounting for
Republic Insurance Group. From 1991 to 1993, he served as Director of
Strategic Planning and Analysis at Anthem, Inc. Mr. Morrison began
his career as a public accountant with Ernst & Young, LLP from 1982 to 1991,
where he completed his tenure as a Senior Manager.
Kevin T. Kasitz was named an
Executive Vice President of the Company effective April, 2006, and became Chief
Operating Officer in December, 2006. He has served as the President
of the AHIS Operating Unit, a functional division of the Company handling
standard lines commercial insurance, since April, 2003. Prior to
joining the Company, Mr. Kasitz had since 1991 been employed by Benfield Blanch
Inc., a reinsurance intermediary, where he served as a Senior Vice President in
the Program Services division (2000 to 2003) and Alternative Distribution
division (1999 to 2000), a Vice President in the Alternative Distribution
division (1994 to 1999) and a Manager in the Wholesale Insurance Services
division (1991 to 1994). From 1989 to 1991, he was a personal lines
underwriter for Continental Insurance Company and from 1986 to 1989 was an
internal auditor for National County Mutual Insurance Company, a regional
non-standard automobile insurer.
Brookland F. Davis was named
an Executive Vice President of the Company in December, 2006, and has served as
the President of the Personal Lines Operating Unit, a functional division of the
Company handling non-standard personal automobile insurance, since January,
2003. Since 2001, Mr. Davis had previously been employed by Bankers
Insurance Group, Inc., a property/casualty and life insurance group of
companies, where he began as the Chief Accounting Officer and was ultimately
promoted to President of their Texas managing general agency and head of their
nationwide non-standard personal automobile operations. From 1998 to
2000, he served as Executive Vice President and Chief Financial Officer of
Paragon Insurance Holdings, LLC, a multi-state personal lines managing general
agency offering non-standard personal automobile and homeowners insurance, which
Mr. Davis co-founded. During 1997, Mr. Davis was a Senior Manager
with KPMG Peat Marwick focusing on the financial services practice
area. From 1993 to 1997, he served as Vice President and Treasurer of
Midland Financial Group, Inc., a multi-state property/casualty insurance company
focused on non-standard automobile insurance. Mr. Davis began his
professional career in 1986 in public accounting with first Coopers &
Lybrand and later KPMG Peat Marwick, where he ended his tenure in 1992 as a
Supervising Senior Tax Specialist. Mr. Davis is a certified public
accountant licensed in Texas and Tennessee.
Jeffrey R. Passmore has served
as Senior Vice President and Chief Accounting Officer of the Company since June,
2003, and previously served as Vice President of Business Development for the
Company. Prior to joining the Company in November, 2002, Mr. Passmore
had since 2000 served as Vice President and Controller of Benfield Blanch, Inc.
and its predecessor E.W. Blanch Holdings, Inc., a reinsurance
intermediary. From 1998 to 1999, he served E.W. Blanch Holdings, Inc.
as Assistant Vice President of Financial Reporting. From 1994 to
1998, he was a senior financial analyst with TIG Holdings, Inc., a property and
casualty insurance holding company. Mr. Passmore began his career as
an accountant for Gulf Insurance Group from 1990 to 1993. Mr.
Passmore is a certified public accountant licensed in Texas.
Donald E. Meyer was named
President of the TGA Operating Unit, a functional division of the Company
handling primarily excess and surplus lines commercial insurance, after the
acquisition of the subsidiaries comprising this operating unit in January,
2006. Mr. Meyer has served as the Vice President of the primary
subsidiary within the TGA Operating Unit, TGA Insurance Managers, Inc., since
1981. He has since 1986 also served as the President of Hallmark
Specialty Insurance Company, which was also acquired by the Company in January,
2006. Mr. Meyer served on the board of directors of the Texas Surplus
Lines Association, an industry trade group, from 2002 through
2004. He had previously served on the board of directors of this
organization from 1991 through 1996 and served as its President during 1995 and
1996. In 1999, Mr. Meyer was appointed by the Texas Insurance
Commissioner to serve a three year term on the board of directors of the Surplus
Lines Stamping Office of Texas, a surplus lines self-regulatory organization,
where he served as chairman in 2001.
Christopher C. Jones was named
President of the Aerospace Operating Unit, a functional division of the Company
handling general aviation property/casualty insurance, effective January 1,
2009. Since 2006, Mr. Jones had served as Executive Vice President
and Chief Operating Officer of the primary subsidiary within the Aerospace
Operating Unit, Aerospace Insurance Managers, Inc., where he had also served as
the Executive Vice President of Underwriting since its formation in
1999. Previously, Mr. Jones was a Vice President for the aviation
division of Great American Insurance Company, and held a similar position with
American Eagle Group, Inc. from 1993 until the acquisition of certain of its
assets and employees by Great American Insurance Company in 1997. Mr.
Jones was a Vice President at J. Smith Lanier & Company from 1990 to 1993,
was an agent for Nation Air Insurance Company from 1989 to 1990, and served as a
Vice President of Aviation Office of America, Inc. from 1982 to
1989. He began his insurance career in 1978 as an aviation claims
adjuster and later moved into underwriting at CTH Aviation
Underwriters. Mr. Jones has been an active pilot since 1974 and holds
a commercial pilot certificate with airplane, single engine and multi-engine
land and instrument-airplane ratings.
Jeffrey L. Heath was named
President of the Heath XS Operating Unit, a functional division of the Company
offering excess commercial automobile and commercial umbrella insurance in
certain niche markets, after the Company’s acquisition of a majority interest in
the subsidiaries comprising this operating unit in August, 2008. He
had served as founder and President of these and predecessor entities since
inception in August 1991. Previously Mr. Heath had served as Vice
President and casualty reinsurance broker with Sten-Re Cole, Inc., as a
wholesale insurance broker and division manager with DIA Brokers and as a
broker/participant on The New York Insurance Exchange. From 1980 to 1986, he
served as an Executive Vice President of G.F.F., Inc., a managing
general agent for umbrella and excess coverages. Mr. Heath has also held other
positions as a broker or underwriter in the insurance and reinsurance markets.
Mr. Heath began his career in 1976 as a casualty facultative underwriter with
General Reinsurance Corp.
EXECUTIVE
COMPENSATION
Summary
Compensation Table
The following table sets forth
information concerning the compensation of the Chief Executive Officer and the
next two most highly compensated executive officers of the Company (the “Named
Executive Officers”) for the fiscal years ended December 31, 2008 and
2007.
Name
and Current
Principal Position
|
|
Year
|
|
Salary ($)
|
|
|
Bonus ($)1
|
|
|
Option
Awards ($)2,
|
|
|
All
Other
Compensation ($)3
|
|
|
Total ($)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark
J. Morrison
|
|
2008
|
|
|
361,250 |
|
|
|
85,000 |
|
|
|
260,386 |
|
|
|
9,959 |
|
|
|
716,595 |
|
President
|
|
2007
|
|
|
350,000 |
|
|
|
210,000 |
|
|
|
75,682 |
|
|
|
11,011 |
|
|
|
646,693 |
|
Chief
Executive Officer
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kevin
T. Kasitz
|
|
2008
|
|
|
242,500 |
|
|
|
50,000 |
|
|
|
203,448 |
|
|
|
12,743 |
|
|
|
508,691 |
|
Executive
Vice President
|
|
2007
|
|
|
235,000 |
|
|
|
105,000 |
|
|
|
64,752 |
|
|
|
13,397 |
|
|
|
418,149 |
|
Chief
Operating Officer
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
President
of Operating Unit
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Brookland
F. Davis
|
|
2008
|
|
|
225,000 |
|
|
|
70,000 |
|
|
|
203,448 |
|
|
|
12,527 |
|
|
|
510,975 |
|
Executive
Vice President
|
|
2007
|
|
|
210,000 |
|
|
|
125,000 |
|
|
|
64,752 |
|
|
|
15,245 |
|
|
|
414,997 |
|
President
of Operating Unit
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1
|
Bonuses
earned for each fiscal year were awarded in the following fiscal
year. Of the total bonus amount, 75% was paid when awarded and
the remaining 25% is payable in two equal annual installments of cash,
without interest, on the first and second anniversaries of the initial
payment. Receipt of the deferred payments is conditioned upon
continued employment with the
Company.
|
2
|
Reflects
the amount recognized for financial statement purposes in accordance with
Financial Accounting Standards Board Statement No.
123R. Assumptions used in calculating this amount are included
in Note 13 to the Company’s audited financial statements included in its
Annual Report on Form 10-K for the year ended December 31,
2007. Information concerning material terms of stock option
grants is provided under Executive Compensation –
Outstanding Equity Awards at 2008 Fiscal
Year-End.
|
3
|
Represents
the employee portion of medical coverage paid by the Company and the
Company’s matching contributions to employee 401(k)
accounts.
|
Outstanding
Equity Awards at 2008 Fiscal Year-End
The following table sets forth
information concerning all equity awards to the Named Executive Officers which
were outstanding as of December 31, 2008, consisting solely of unexercised stock
options granted under the 1994 Employee Plan or the 2005 LTIP.
|
|
Number of Securities
Underlying Unexercised Options
|
|
|
|
|
|
|
Name
|
|
Exercisable (#)
|
|
|
Unexercisable (#)
|
|
|
Option Exercise
Price ($)
|
|
Option
Expiration Date
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark
J. Morrison
|
|
|
15,000 |
|
|
|
— |
|
|
3.90
|
|
01/26/2009
|
|
|
|
|
10,000 |
|
|
|
6,667 |
1
|
|
|
7.14 |
|
05/27/2015
|
|
|
|
|
6,250 |
|
|
|
14,583 |
1
|
|
|
11.34 |
|
05/25/2016
|
|
|
|
|
10,000 |
|
|
|
90,000 |
1
|
|
|
12.52 |
|
05/24/2017
|
|
|
|
|
— |
|
|
|
50,000 |
1
|
|
|
11.46 |
|
05/22/2018
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kevin
T. Kasitz
|
|
|
10,000 |
|
|
|
6,667 |
2
|
|
|
7.14 |
|
05/27/2015
|
|
|
|
|
5,000 |
|
|
|
11,667 |
2
|
|
|
11.34 |
|
05/25/2016
|
|
|
|
|
7,500 |
|
|
|
67,500 |
2
|
|
|
12.52 |
|
05/24/2017
|
|
|
|
|
— |
|
|
|
37,500 |
2
|
|
|
11.46 |
|
05/22/2008
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Brookland
F. Davis
|
|
|
10,000 |
|
|
|
6,667 |
3
|
|
|
7.14 |
|
05/27/2015
|
|
|
|
|
5,000 |
|
|
|
11,667 |
3
|
|
|
11.34 |
|
05/25/2016
|
|
|
|
|
7,500 |
|
|
|
67,500 |
3
|
|
|
12.52 |
|
05/24/2017
|
|
|
|
|
— |
|
|
|
37,500 |
3
|
|
|
11.46 |
|
05/22/2018
|
|
1
|
Unexercisable
options expiring May 27, 2015, vest on May 27,
2009. Unexercisable options expiring May 25, 2016, vest as to
6,250 and 8,333 shares on May 25, 2009 and 2010,
respectively. Unexercisable options expiring May 24, 2017, vest
as to 20,000, 30,000 and 40,000 shares on May 24, 2009, 2010 and 2011,
respectively. Unexercisable options expiring May 22, 2018, vest
as to 5,000, 10,000, 15,000 and 20,000 shares on May 22, 2009, 2010, 2011
and 2012, respectively.
|
2
|
Unexercisable
options expiring May 27, 2015, vest on May 27,
2009. Unexercisable options expiring May 25, 2016, vest as to
5,000 and 6,667 shares on May 25, 2009 and 2010,
respectively. Unexercisable options expiring May 24, 2017, vest
as to 15,000, 22,500 and 30,000 shares on May 24, 2009, 2010 and 2011,
respectively. Unexercisable options expiring May 22, 2018, vest as to
3,750, 7,500, 11,250 and 15,000 shares on May 22, 2009, 2010, 2011 and
2012, respectively.
|
3
|
Unexercisable
options expiring May 27, 2015, vest on May 27,
2009. Unexercisable options expiring May 25, 2016, vest as to
5,000 and 6,667 shares on May 25, 2009 and 2010,
respectively. Unexercisable options expiring May 24, 2017, vest
as to 15,000, 22,500 and 30,000 shares on May 24, 2009, 2010 and 2011,
respectively. Unexercisable options expiring May 22, 2018, vest as to
3,750, 7,500, 11,250 and 15,000 shares on May 22, 2009, 2010, 2011 and
2012, respectively.
|
Equity
Compensation Plan Information
The following table sets forth
information regarding shares of the Common Stock authorized for issuance under
the Company’s equity compensation plans as of December 31,
2008.
Plan Category
|
|
Number of securities to
be issued upon exercise
of outstanding options,
warrants and rights
|
|
|
Weighted-average
exercise price of
outstanding options,
warrants and rights
|
|
|
Number of securities
remaining available for
future issuance under
equity compensation
plans [excluding securities
reflected in column (a)]
|
|
|
|
(a)
|
|
|
(b)
|
|
|
(c)
|
|
|
|
|
|
|
|
|
|
|
|
Equity
compensation plans approved by security holders1
|
|
|
1,043,965 |
|
|
$ |
11.19 |
|
|
|
512,501 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity
compensation plans not approved by security holders2
|
|
|
8,333 |
|
|
$ |
2.25 |
|
|
|
- 0
- |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total
|
|
|
1,052,298 |
|
|
$ |
11.12 |
|
|
|
512,501 |
|
1
|
Includes
shares of Common Stock authorized for issuance under the 2005 LTIP, as
well as shares of Common Stock issuable upon exercise of options
outstanding under the 1994 Employee Plan and the 1994 Director Plan, both
of which terminated in accordance with their terms in
2004.
|
2
|
Represents
shares of Common Stock issuable upon exercise of non-qualified stock
options granted to non-employee directors in lieu of cash compensation for
their service on the Board during fiscal 1999. The options
became fully exercisable on August 16, 2000, and terminate on March 15,
2010, to the extent not previously
exercised.
|
TRANSACTIONS
WITH RELATED PERSONS
Certain
Relationships
The Executive Chairman of the Company,
Mark E. Schwarz, is the managing member of Newcastle Capital Group, L.L.C.
(“NCG”), which entity is the sole general partner of Newcastle Capital
Management, L.P. (“NCM”), which entity is the sole general partner of Newcastle
Partners, L.P., Newcastle Special Opportunity Fund I, L.P., Newcastle Special
Opportunity Fund II, L.P. and Newcastle Focus Fund II, L.P. (collectively, the
“Newcastle Funds”). In addition, Mr. Schwarz and NCG are the sole
shareholders of DSC Services, Inc., which in turn is the sole shareholder of
Detroit Stoker Company (“Detroit Stoker”). As a result of these
relationships, Mr. Schwarz has sole investment and voting control over the
shares of Common Stock beneficially owned by NCM, the Newcastle Funds and
Detroit Stoker, which collectively are the largest holders of the Common
Stock. (See, Principal Shareholders and Stock
Ownership of Management.)
Curtis R. Donnell, who retired as
President of the Aerospace Operating Unit effective December 31, 2008, was one
of the sellers, and controlled the other seller, from whom the Company acquired
the subsidiaries now comprising the Aerospace Operating Unit in January,
2006. Donald E. Meyer was one of the sellers, and is related by
marriage to the other sellers, from whom the Company acquired the subsidiaries
now comprising the TGA Operating Unit in January, 2006. Jeffrey L.
Heath was the seller from whom the Company acquired its majority interests in
the subsidiaries now comprising the Heath XS Operating Unit. At the
time of these transactions, there was no material relationship between any of
the sellers and the Company.
Acquisition
of Aerospace Operating Unit
In January, 2006, the Company completed
the acquisition of Aerospace Holdings, LLC from Donnell Children Revocable Trust
and Curtis R. Donnell. Mr. Donnell was the settlor and sole
trustee of the Donnell Children Revocable Trust. Aerospace Holdings,
LLC and its subsidiaries now comprise the Company’s Aerospace Operating
Unit. The Company acquired these subsidiaries for initial
consideration of $12.5 million paid in cash at closing. Such initial
consideration was allocated $11.9 million to the purchase price and $0.6 million
to the sellers’ compliance with certain restrictive covenants, including a
covenant not to compete for a period of five years after closing. The
acquisition agreement also required the Company to pay additional contingent
consideration of up to $2.5 million conditioned on the sellers complying with
their restrictive covenants and the Aerospace Operating Unit achieving certain
operational objectives related to premium production and loss
ratios. However, the Aerospace Operating Unit did not achieve the
operational objectives necessary to earn such additional
consideration.
Lease
with Donnell Investments, L.L.C.
Prior to the Company’s acquisition of
the subsidiaries now comprising the Aerospace Operating Unit in January, 2006,
the primary such subsidiary entered into an agreement to lease office space from
Donnell Investments, L.L.C., an entity wholly owned and controlled by Curtis R.
Donnell. The lease pertains to an approximately 8,925 square foot
suite in a low-rise office building and expires September 30,
2010. The rent is currently $13,666 per month. The
aggregate amount of all scheduled periodic payments under the lease from January
1, 2006, through the termination date is $0.8 million.
Acquisition
of TGA Operating Unit
In January, 2006, the Company
consummated the acquisition of Texas General Agency, Inc. (“TGA”) and TGA
Special Risk, Inc. (“TGASRI”) from Samuel M. Cangelosi, Donate A. Cangelosi and
Donald E. Meyer (collectively, the “TGA Sellers”). The Company
simultaneously consummated the acquisition of Pan American Acceptance
Corporation (“PAAC”) from Samuel M. Cangelosi, Donate A. Cangelosi and Carol A.
Meyer (collectively, the “PAAC Sellers”). Donald E. Meyer is the
brother-in-law of Samuel M. Cangelosi and Donate A. Cangelosi and the husband of
Carol A. Meyer. TGA, TGASRI and PAAC now comprise the Company’s TGA
Operating Unit. TGA also had a wholly-owned insurance company
subsidiary which is now an indirect subsidiary of the Company.
The Company acquired PAAC for
consideration of $0.7 million paid in cash at closing. The Company
acquired TGA and TGASRI for consideration of $13.1 million paid in cash at
closing, plus the delivery of promissory notes in the aggregate principal amount
of $23.8 million which have now been fully repaid. Aggregate
principal of $14.3 million and $9.5 million on such promissory notes were paid
on January 2, 2007 and 2008, respectively. In addition to the
purchase price, the Company paid the TGA Sellers $0.8 million at closing and
$0.7 million and $0.5 million on January 2, 2007 and 2008, respectively, in
consideration of their compliance with certain restrictive covenants, including
a covenant not to compete for a period of five years after
closing. The Company secured payment of the future installments of
both the purchase price and the restrictive covenant consideration by depositing
$25.0 million in a trust account for the benefit of the TGA
Sellers. The trust account deposit has now been
released.
The acquisition agreement also required
the Company to pay additional contingent consideration of up to $8.0 million
conditioned on the TGA Sellers complying with their restrictive covenants and
TGA achieving certain operational objectives related to premium production and
loss ratios. Effective December 18, 2008, the Company and the TGA
Sellers amended the acquisition agreement to remove all further contingencies
and compromise the additional consideration payable to the TGA Sellers at $4.0
million, which amount was paid to the TGA Sellers in January, 2009.
Pursuant to the respective acquisition
agreements, TGA and PAAC distributed to the TGA Sellers, PAAC Sellers and
certain employees aggregate cash of approximately $3.25 million prior to
closing. Prior to closing, TGA also assigned to the TGA Sellers any
sliding scale contingent commissions attributable to business produced on or
before December 31, 2005, which might subsequently become due to TGA under
certain reinsurance agreements.
Donald E. Meyer owned a 33.3% interest
in TGA and TGASRI and his wife owned a 33.0% interest in PAAC. All
amounts payable to the TGA Sellers and the PAAC Sellers were in proportion to
their respective ownership interests.
Acquisition
of Heath XS Operating Unit
In August, 2008, the Company acquired
from Jeffrey L. Heath 80% of the issued and outstanding membership interests in
Heath XS, LLC and Hardscrabble Data Solutions, LLC, each a New Jersey limited
liability company (collectively, the “Heath Group”), for aggregate cash
consideration of $15.0 million. In connection with the acquisition,
the Company executed an Amended and Restated Operating Agreement for each of
Heath XS, LLC and Hardscrabble Data Solutions, LLC (collectively, the “Operating
Agreements”). The Operating Agreements provide for management of the
Heath Group by three managers, two of whom are appointed by the Company and one
of whom is appointed by Heath Holdings, LLC (“Heath Holdings”), which is
controlled by Mr. Heath. Although most matters may be approved by a
majority of the managers, the Operating Agreements specify certain matters
requiring unanimous approval of the managers. The Operating
Agreements also grant certain preemptive rights, provide for allocation of
profits and losses and distributions of available cash, restrict transfers of
membership interests and specify certain co-sale and “drag-along”
rights.
In addition, the Operating Agreements
grant to the Company the right to purchase the remaining 20% membership
interests in the Heath Group and grant to Heath Holdings the right to require
the Company to purchase such remaining membership interests (the “Put/Call
Option”). The Put/Call Option becomes exercisable by either the
Company or Heath Holdings upon the earlier of August 29, 2012, the termination
of the employment of Mr. Heath by the Heath Group or a change of control of the
Company. If the Put/Call Option is exercised, the Company would have
the right or obligation to purchase the remaining 20% membership interests in
the Heath Group for an amount equal to nine times the average Pre-Tax Income (as
defined in the Operating Agreements) for the previous 12 fiscal
quarters.
CODE
OF ETHICS
The Board has adopted a Code of Ethics
applicable to all of the Company’s employees, officers and
directors. The Code of Ethics covers compliance with law; fair and
honest dealings with the Company, its competitors and others; full, fair and
accurate disclosure to the public; and procedures for compliance with the Code
of Ethics. This Code of Ethics is posted on the Company’s website at
www.hallmarkgrp.com.
SECTION
16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
The Company's executive officers,
directors and beneficial owners of more than 10% of the Company's Common Stock
are required to file reports of ownership and changes in ownership of the Common
Stock with the SEC. Based solely upon information provided to the
Company by individual directors, executive officers and beneficial owners, the
Company believes that all such reports were timely filed during and with respect
to the fiscal year ended December 31, 2008, except that James H. Graves was late
filing one Form 4 reporting the exercise of stock options.
PRINCIPAL
SHAREHOLDERS AND STOCK OWNERSHIP OF MANAGEMENT
The following table and the notes
thereto set forth certain information regarding the beneficial ownership of the
Common Stock as of the Record Date by (i) the Named Executive Officers, (ii)
each current director and nominee for director of the Company, (iii) all current
executive officers and current directors of the Company as a group; and (iv)
each other person known to the Company to own beneficially more than five
percent of the presently outstanding Common Stock. Except as
otherwise indicated, (a) the persons identified in the table have sole voting
and dispositive power with respect to the shares shown as beneficially owned by
them, (b) the mailing address for all persons is the same as that of the
Company, and (c) the current directors and executive officers have not pledged
any of such shares as security.
Shareholder
|
|
No.
of Shares
Beneficially Owned
|
|
|
Percent
of Class
Beneficially Owned
|
|
|
|
|
|
|
|
|
|
|
Mark
E. Schwarz1
|
|
|
11,059,957 |
|
|
|
53.0 |
|
|
|
|
|
|
|
|
|
|
Mark
J. Morrison2
|
|
|
139,167 |
|
|
|
* |
|
|
|
|
|
|
|
|
|
|
Kevin
T. Kasitz3
|
|
|
79,343 |
|
|
|
* |
|
|
|
|
|
|
|
|
|
|
Brookland
F. Davis4
|
|
|
135,328 |
|
|
|
* |
|
|
|
|
|
|
|
|
|
|
Scott
T. Berlin5
|
|
|
41,667 |
|
|
|
* |
|
|
|
|
|
|
|
|
|
|
James
H. Graves6
|
|
|
133,086 |
|
|
|
* |
|
|
|
|
|
|
|
|
|
|
Jim
W. Henderson
|
|
|
— |
|
|
|
— |
|
|
|
|
|
|
|
|
|
|
George
R. Manser7
|
|
|
71,247 |
|
|
|
* |
|
|
|
|
|
|
|
|
|
|
All
executive officers and current directors, as a group (11 persons)8
|
|
|
11,728,865 |
|
|
|
55.4 |
|
|
|
|
|
|
|
|
|
|
Newcastle
Capital Management, L.P.
9
|
|
|
1,515,151 |
|
|
|
7.3 |
|
|
|
|
|
|
|
|
|
|
Newcastle
Partners, L.P.10
|
|
|
5,901,615 |
|
|
|
28.3 |
|
|
|
|
|
|
|
|
|
|
Newcastle
Special Opportunity Fund I, L.P.
10
|
|
|
1,643,965 |
|
|
|
7.9 |
|
|
|
|
|
|
|
|
|
|
Newcastle
Special Opportunity Fund II, L.P.
10
|
|
|
1,630,865 |
|
|
|
7.8 |
|
*
|
Represents
less than 1%.
|
1
|
Includes
19,167 shares which may be acquired by Mr. Schwarz pursuant to stock
options exercisable on or within 60 days after the Record Date, 1,515,151
shares beneficially owned by NCM, 9,178,845 shares owned by the Newcastle
Funds and 295,268 shares owned by Detroit Stoker. (See Transactions with Related
Persons – Certain Relationships and Notes 9 and 10,
below.)
|
2
|
Includes
64,167 shares which may be acquired pursuant to stock options exercisable
on or within 60 days after the Record
Date.
|
3
|
Includes
52,917 shares which may be acquired pursuant to stock options exercisable
on or within 60 days after the Record
Date.
|
4
|
Includes
52,917 shares which may be acquired pursuant to stock options exercisable
on or within 60 days after the Record
Date.
|
5
|
Includes
31,667 shares which may be acquired pursuant to stock options exercisable
on or within 60 days after the Record
Date.
|
6
|
Includes
15,000 shares which may be acquired pursuant to stock options exercisable
on or within 60 days after the Record Date and 66,894 shares owned by a
limited partnership indirectly controlled by Mr.
Graves.
|
7
|
Includes
23,333 shares which may be acquired pursuant to stock options exercisable
on or within 60 days after the Record Date and 5,096 shares held by Mr.
Manser's spouse, over which shares Mr. Manser shares voting and
dispositive power.
|
8
|
Includes
310,501 shares which may be acquired pursuant to stock options exercisable
on or within 60 days after the Record
Date.
|
9
|
NCM
has shared voting and dispositive power over such shares pursuant to an
account management agreement. Does not include shares owned by
Mark E. Schwarz, the Newcastle Funds or Detroit Stoker. (See
Transactions with Related
Persons – Certain
Relationships.)
|
10
|
Does
not include shares beneficially owned by Mark E. Schwarz, NCM, Detroit
Stoker or the other Newcastle Funds. (See Transactions with Related
Persons – Certain
Relationships.)
|
AUDIT
COMMITTEE REPORT
The Audit Committee is composed of
three independent directors and operates under a written charter adopted by the
Board in accordance with applicable rules of the SEC and Nasdaq. A
copy of the Amended and Restated Audit Committee Charter is posted on the
Company’s website at www.hallmarkgrp.com.
The primary purpose of the Audit
Committee is to assist the Board in fulfilling its responsibility to oversee
management’s conduct of the Company’s financial reporting process. In
discharging its oversight role, the Audit Committee is empowered to investigate
any matter brought to its attention with full access to all books, records,
facilities and personnel of the Company and is authorized to retain outside
counsel, auditors or other experts for this purpose. Subject to any
action that may be taken by the full Board, the Audit Committee also has the
authority and responsibility to select, evaluate and, where appropriate, replace
the Company’s independent registered public accountants.
The Company’s management is responsible
for preparing the Company’s financial statements and the independent registered
public accountants are responsible for auditing those financial
statements. The role of the Audit Committee is to monitor and oversee
these processes.
In this context, the Audit Committee
has reviewed and discussed the consolidated financial statements with both
management and the independent registered public accountants. The
Audit Committee also discussed with the independent registered public
accountants the matters required to be discussed by Statement on Auditing
Standards No. 61 (Communication with Audit Committees). The Audit
Committee received from the independent registered public accountants the
written disclosures required by applicable requirements of the Public Company
Accounting Oversight Board regarding the independent registered public
accountants’ communications with the Audit Committee concerning independence,
and the Audit Committee discussed with the independent registered public
accountants their independence.
Based on the Audit Committee's review
and discussions with management and the independent registered public
accountants, the Audit Committee recommended to the Board that the audited
financial statements be included in the Company's Annual Report on Form 10-K
filed with the SEC for the year ended December 31, 2008.
Respectfully
submitted by the Audit Committee:
|
|
George
R. Manser (chairman)
|
Scott
T. Berlin
|
James
H. Graves
|
INDEPENDENT
REGISTERED PUBLIC ACCOUNTANTS
The Audit Committee has selected KPMG
LLP (“KPMG”) as the independent registered public accounting firm to audit the
consolidated financial statements of the Company for the 2009 fiscal
year. KPMG also reported on the Company's consolidated financial
statements for the fiscal years ended December 31, 2008 and
2007. Representatives of KPMG are expected to be present at the
Annual Meeting, will have the opportunity to make a statement if they so desire
and are expected to be available to respond to appropriate questions from
shareholders.
The following table presents fees for
professional services rendered by KPMG for the audit of the Company’s
consolidated financial statements for the fiscal years ended December 31, 2008
and 2007, as well as fees billed for other services rendered by the independent
registered public accountants during those periods.
|
|
Fiscal 2008
|
|
|
Fiscal 2007
|
|
Audit
Fees1
|
|
$ |
689,682 |
|
|
$ |
722,672 |
|
|
|
|
|
|
|
|
|
|
Audit-Related
Fees2
|
|
|
— |
|
|
$ |
10,400 |
|
|
|
|
|
|
|
|
|
|
Tax
Fees
|
|
|
— |
|
|
|
— |
|
|
|
|
|
|
|
|
|
|
All
Other Fees
|
|
|
— |
|
|
|
— |
|
1
|
Reflects
fees for services attributable to the indicated fiscal year, a portion of
which fees were paid in the subsequent fiscal
year.
|
2
|
Audit-related
fees in 2007 pertained to services in connection with the Company’s filing
of registration statements on Form S-3 and Form
S-8.
|
The current policy of the Audit
Committee is to review and approve all proposed audit and non-audit services
prior to the engagement of independent registered public accountants to perform
such services. Therefore, the Audit Committee does not presently have
any pre-approval policy or procedures. Review and approval of such
services generally occur at the Audit Committee's regularly scheduled quarterly
meetings. In situations where it is impractical to wait until the
next regularly scheduled quarterly meeting, the Audit Committee has delegated to
its chairman the authority to approve audit and non-audit services up to a
pre-determined level set by the Audit Committee. Any audit or
non-audit services approved pursuant to such delegation of authority must be
reported to the full Audit Committee at its next regularly scheduled meeting.
During fiscal 2008 and 2007, all audit and non-audit services performed by the
Company’s independent registered public accountants were approved in advance by
the Audit Committee.
SHAREHOLDER
PROPOSALS FOR 2010 ANNUAL MEETING
Any shareholder desiring to submit a
proposal for inclusion in the proxy material relating to the 2010 annual meeting
of shareholders must do so in writing. The proposal must be received
at the Company's principal executive offices by December 29, 2009. In
addition, with respect to any matter proposed by a shareholder at the 2010
annual meeting but not included in the Company's proxy materials, the proxy
holders designated by the Company may exercise discretionary voting authority if
appropriate notice of the shareholder proposal is not received by the Company at
its principal executive office by March 14, 2010.
|
|
/s/
CECIL R. WISE
|
|
Cecil
R. Wise, Secretary
|
April 28,
2009
Fort
Worth, Texas
Appendix A
HALLMARK
FINANCIAL SERVICES, INC.
2005
LONG TERM INCENTIVE PLAN
Section
1 Purpose
HALLMARK
FINANCIAL SERVICES, INC. (the "Corporation") establishes this 2005 LONG TERM
INCENTIVE PLAN (the "2005 Plan") to:
(a) attract
and retain key executive and managerial employees;
(b) motivate
participating employees, by means of appropriate incentives, to achieve
long-range goals;
(c) attract
and retain well-qualified individuals to serve as members of the Corporation's
Board of Directors (the "Board");
(d) provide
incentive compensation opportunities that are competitive with those of other
corporations; and
(e) further
identify the interests of directors and eligible employees with those of the
Corporation's other stockholders through compensation alternatives based on the
Corporation's Common Stock;
and
thereby promote the long-term financial interest of the Corporation, including
the growth in value of the Corporation's equity and enhancement of long-term
stockholder return.
Section
2 Scope
Awards
under the 2005 Plan may be granted in the form of (a) incentive stock
options ("incentive stock options") as provided in Section 422 of the
Internal Revenue Code of 1986, as amended (the "Code"), (b) non-qualified
stock options ("non-qualified options") (unless otherwise indicated, references
in the 2005 Plan to "options" include incentive stock options and non-qualified
options), or (c) shares of the Common Stock of the Corporation (the "Common
Stock") that are restricted as provided in Section 12 hereof ("restricted
shares"). Stock appreciation rights ("rights") may accompany options.
Rights may also be granted without accompanying options. The maximum aggregate
number of shares of Common Stock with respect to which options and restricted
shares, and rights granted without accompanying options, may be granted from
time to time under the 2005 Plan shall be 5,000,000 shares (subject to
adjustment as described in Section 17 hereof). Shares of Common
Stock with respect to which awards are granted may be, in whole or in part,
authorized and unissued shares or authorized and issued shares reacquired and
held in the treasury of the Corporation, as the Board shall from time to time
determine. If for any reason (other than the surrender of options or Deemed
Options (as defined in Section 9(b)) upon exercise of rights as provided in
Section 9 hereof) any shares as to which an option has been granted cease
to be subject to purchase thereunder, or any restricted shares are forfeited to
the Corporation, or any right issued without accompanying options terminates or
expires without being exercised, then the shares in respect of which such option
or right was granted, or which relate to such restricted shares, shall become
available for subsequent awards under the 2005 Plan.
Section
3 Effective
Date
The 2005
Plan shall become effective on the calendar day immediately following the date
the 2005 Plan is approved by the stockholders of the Corporation. If the
stockholders of the Corporation approve the 2005 Plan, it shall terminate on the
tenth anniversary of its effective date.
Section
4 Administration
(a) The
2005 Plan shall be administered, construed and interpreted solely by the
Compensation Committee, or any successor thereto, of the Board (the
"Committee"). The Committee shall consist of two or more
directors. Unless otherwise determined by the Board, each
member of the Compensation Committee shall be (i) a "non-employee director"
within the meaning of Rule 16b-3 under the Securities Exchange Act of 1934,
as amended (the "1934 Act"), and (ii) an "outside director" as defined
under Section 162(m) of the Code, unless administration of this Plan by
"outside directors" is not then required in order to qualify for tax
deductibility under Section 162(m) of the Code.
(b) Subject
to the express provisions of Rule 16b-3 promulgated under the 1934 Act and
Treasury regulation §1.162-27, the Committee shall have plenary authority in its
sole discretion, and subject to the express provisions of the 2005 Plan, to
grant options, to determine the purchase price of the Common Stock covered by
each option (the "exercise price"), the term of each option, the employees to
whom, and the time or times at which, options shall be granted and the number of
shares to be covered by each option; to designate options as incentive stock
options or non-qualified options and to determine which options shall be
accompanied by rights; to grant rights without accompanying options; to
determine the employees to whom and the time or times at which such rights shall
be granted and the exercise price, term, and number of shares of Common Stock
covered by any Deemed Option corresponding thereto; to grant restricted shares
and to determine the term of the restricted period and other conditions
applicable to such restricted shares, the employees to whom and the time or
times at which restricted shares shall be granted and the number of restricted
shares to be covered by each grant; to interpret the 2005 Plan; to prescribe,
amend and rescind rules and regulations relating to the 2005 Plan; to determine
the terms and provisions of the option, right and restricted share agreements
entered into in connection with awards under the 2005 Plan; to prepare and
distribute in such manner as the Committee determines to be appropriate
information concerning the 2005 Plan; and to make all other determinations
deemed necessary or advisable for the administration of the 2005 Plan. The
Committee may delegate to one (1) or more of its members or to one (1)
or more agents such administrative duties as it may deem advisable, and the
Committee or any person to whom it has delegated duties as aforesaid may employ
one or more persons to render advice with respect to any responsibility the
Committee or such person may have under the 2005 Plan; provided, however, that the
Committee shall not delegate its authority to construe and interpret the 2005
Plan, to determine which employees may participate in the 2005 Plan, or its
authority to make grants of options, restricted shares and rights or any
authority which pertains to awards granted to persons subject to
Section 16(b) of the 1934 Act or Section 162(m) of the
Code.
(c) Subject
to the express provisions of Rule 16b-3 promulgated under the 1934 Act and
Treasury regulation §1.162-27, the Committee may adopt such rules as it deems
necessary, desirable or appropriate. The Committee may act at a meeting or in
writing without a meeting. The Committee shall elect one of its members as
chairman, appoint a secretary (who may or may not be a Committee member) and
advise the Board of such actions. The secretary shall keep a record of all
minutes and forward all necessary communications to the Corporation. A majority
of the Committee shall constitute a quorum. All decisions of the Committee shall
be made by a vote of not less than a majority of the Committee members present
at a meeting of the Committee at which a quorum is present or by a written
consent signed by all of the members of the Committee. A dissenting Committee
member who, within a reasonable time after he has knowledge of any action or
failure to act in accordance with the preceding sentence, registers his dissent
in writing delivered to the other Committee members and to the Board, shall not
be responsible for any such action or failure to act.
(d) The
Corporation shall pay all usual and reasonable expenses of the Committee, and no
member shall receive compensation with respect to his services for the Committee
except as may be authorized by the Board. The Committee may employ attorneys,
consultants, accountants or other persons, and the Committee, the Corporation
and its officers and directors shall be entitled to rely upon the advice,
opinions or valuations of any such persons. All actions taken and all
interpretations and determinations made by the Committee in good faith shall be
final and binding upon all employees who have received awards, the Corporation
and all other interested persons. No member of the Committee shall be personally
liable for any action, determination, or interpretation taken or made in good
faith with respect to the 2005 Plan or awards made thereunder, and the
Corporation shall indemnify and hold harmless each member of the Committee
against all loss, cost, expenses or damages occasioned by any act or omission to
act in connection with any such action, determination or interpretation under or
of the 2005 Plan, consistent with the Corporation's articles of incorporation
and bylaws.
(e) Subject
to such limitations or restrictions as may be imposed by the Code or other
applicable law, the Committee may grant to an employee who has been granted an
award under the 2005 Plan or any other benefit plan maintained by the
Corporation or any of its subsidiaries, or any predecessor or successor thereto,
in exchange for the surrender and cancellation of such prior award, a new award
with such terms and conditions as the Committee may deem appropriate and
consistent with the provisions of the 2005 Plan.
(f) At
any time that a member of the Committee is not a "qualified member," which shall
mean a member who is (i) a "non-employee director" within the meaning of
Rule 16b-3(b)(3) promulgated under the 1934 Act and (ii) an "outside
director" within the meaning of Treasury regulation §1.162-27, any action of the
Committee relating to an award granted or to be granted to an employee who is
then subject to Section 16 of the 1934 Act in respect of the Corporation,
or relating to an award intended by the Committee to qualify as
"performance-based compensation" within the meaning of Section 162(m) of
the Code and regulations thereunder, may be taken either (A) by a
subcommittee, designated by the Committee, composed solely of two or more
qualified members, or (B) by the Committee but with each such member who is
not a qualified member abstaining or recusing himself or herself from such
action; provided, however, that, upon
such abstention or recusal, the Committee remains composed solely of two or more
qualified members. Such action, authorized by such a subcommittee or by the
Committee upon the abstention or recusal of such non-qualified member(s), shall
be the action of the Committee for purposes of this Plan. Any action of the
Committee shall be final, conclusive and binding on all persons.
(g) Notwithstanding
the powers of the Committee set forth in this Section 4, no award may be
repriced, replaced, regranted through cancellation, or modified without approval
of the Corporation's stockholders (except in connection with a change in the
Corporation's capitalization as described in Section 17) if the effect
would be to reduce the exercise price for the shares of Common Stock underlying
such award.
Section
5 Eligibility Factors To Be
Considered in Granting Awards
(a) Awards
shall be granted only to persons who are employees of the Corporation or
one (1) or more of its subsidiaries (as defined below) or directors of the
Corporation who are not employees of the Corporation ("non-employee directors").
In determining the individuals to whom awards shall be granted, the number of
shares of Common Stock with respect to which each award shall be granted, and
the terms and conditions of each award, the Committee shall take into account
the nature of the individual's duties, his or her present and potential
contributions to the growth and success of the Corporation, and such other
factors as the Committee shall deem relevant in connection with accomplishing
the purposes of the 2005 Plan.
(b) For
purposes of the 2005 Plan, the term "subsidiary" means any corporation (other
than the Corporation) or other entity of which the Corporation owns, directly or
indirectly, a majority of the voting power of the voting equity securities or
equity interest.
(c) Unless
a different meaning is indicated or required by the context and except in the
case of application of Section 10, the term "employee" as used in the Plan
shall include a non-employee director of the Corporation, and the term
"employed" or "employment" shall include service by a non-employee director as a
member of the Board.
Section
6 Option Price; Fair Market
Value
The per
share exercise price of each option for shares of Common Stock shall be
determined by the Committee, but shall not in any event be less than the Fair
Market Value per Share on the date the option is granted. For purposes of the
2005 Plan, the term "Fair Market Value per Share" as of any date shall mean for
shares of Common Stock with respect to which restricted shares, options and
rights shall be granted, the closing price of the Common Stock on such date (or
if there are no sales on such date, on the next preceding date on which there
were sales), as reported on the principal consolidated transaction reporting
system for the principal national securities exchange on which the Common Stock
is listed or admitted to trading, or if the Common Stock is not listed or
admitted to trading on any national securities exchange, the closing price of
the Common Stock as reported on the National Market System of the National
Association of Securities Dealers, Inc Automated Quotation System ("NASDAQ"), or
if the Common Stock is not listed or admitted to trading on the NASDAQ National
Market System, the last quoted sales price or, if not so quoted, the average of
the high bid and low asked prices in the over-the-counter market, as reported by
the NASDAQ System or such other system as may then be in use, or if the Common
Stock is not reported on any such system and is not listed or admitted to
trading on any national securities exchange, the average of the closing bid and
asked prices as furnished by a professional market maker making a market in the
Common Stock selected by the Board, or if no such market maker is making a
market in the Common Stock, the fair value of the Common Stock as determined in
good faith by the Board; provided, however, that in any
event the Fair Market Value per Share shall be appropriately adjusted to reflect
events described in Section 17 hereof. The Committee shall determine the
date on which an option is granted, provided that such
date is consistent with the Code and any applicable rules or regulations
thereunder. In the absence of such determination, the date on which
the Committee adopts a resolution granting an option shall be considered the
date on which such option is granted, provided that the
employee to whom the option is granted is promptly notified of the grant and a
written option agreement is duly executed as of the date of the resolution. The
exercise price so determined shall also be applicable in connection with the
exercise of any related right.
Section
7 Term of
Options
The term
of each option granted under the 2005 Plan shall be as the Committee shall
determine, but in no event shall any option have a term of more than
10 years from the date of grant, subject to earlier termination as provided
in Sections 14 and 15 hereof. If the holder of an incentive stock option
owns, at the time the incentive stock option is granted, stock of the
Corporation possessing more than 10% of the combined voting power of all classes
of stock of the Corporation or any subsidiary, the term of such incentive stock
option shall not exceed five (5) years from the date of grant.
Section
8 Exercise of
Options
(a) Subject
to the provisions of the 2005 Plan and unless otherwise provided in the option
agreement, an option granted under the 2005 Plan shall become 100% vested at the
earliest of (i) the employee's retirement from employment at or after
Retirement Age (as defined in Section 14 hereof), or (ii) the
employee's death or total and permanent disability (as defined in
Section 15 hereof), or (iii) a Change in Control (as defined in
Section 22 hereof). Prior to becoming 100% vested, each option shall become
exercisable in such cumulative installments and upon such events as the
Committee may determine in its sole discretion. The Committee may also, in its
sole discretion, accelerate the exercisability of any option or installment
thereof at any time.
(b) An
option may be exercised at any time or from time to time (subject, in the case
of an incentive stock option, to such restrictions as may be imposed by the
Code), as to any or all full shares of Common Stock as to which the option has
become exercisable; provided, however, that an
option shall not be exercised at any time as to less than 100 shares (or less
than the number of full shares of Common Stock as to which the option is then
exercisable, if that number is less than 100 shares).
(c) At
the time of exercise of any option, the per share exercise price of such option
shall be paid in full for each share of Common Stock with respect to which such
option is exercised. Payment may be made in cash or, with the approval of the
Committee, in shares of the Common Stock, valued at the Fair Market Value per
Share on the date of exercise. An option holder may also make payment at the
time of exercise of an option, with the approval of the Committee, by delivering
to the Corporation a properly executed exercise notice together with irrevocable
instructions to a broker approved by the Corporation, that upon such broker's
sale of shares with respect to which such option is exercised, it is to deliver
promptly to the Corporation the amount of sale proceeds necessary to satisfy the
option exercise price and any required withholding taxes; provided, however, that the
right to facilitate an option exercise by the use of a broker transaction shall,
for individuals subject to Section 16 of the 1934 Act and members of the
Board, be available only to the extent allowed pursuant to the Sarbanes-Oxley
Act of 2002 and applicable rules and regulations of the Securities and Exchange
Commission.
(d) Upon
the exercise of an option or portion thereof in accordance with the 2005 Plan,
the option agreement and such rules and regulations as may be established by the
Committee, the holder thereof shall have the rights of a stockholder with
respect to the Common Stock issued as a result of such exercise.
Section
9 Award and Exercise of
Rights
(a) The
Committee may grant a right as a primary right or an additional right in the
manner set forth in this Section 9. A right granted in connection with an
option must be granted at the time the option is granted. Each right shall be
subject to the same terms and conditions as the related option or Deemed Option
(as described in Section 9(b)) and shall be exercisable only to the extent
the option or Deemed Option is exercisable.
(b) The
Committee may award a primary right either alone or in connection with any
option granted under the 2005 Plan. Each primary right granted without a
corresponding option shall nevertheless be deemed for certain purposes described
in this Section 9 to have been accompanied by an option (a "Deemed
Option"). A Deemed Option shall have no value, and no shares of Common Stock (or
other consideration) shall be delivered upon exercise thereof, but such Deemed
Option shall serve solely to establish the terms and conditions of the
corresponding primary right. At the time of grant of a primary right not granted
in connection with an option, the Committee shall set forth the terms and
conditions of the corresponding Deemed Option. The terms and conditions of such
Deemed Option shall include all terms and conditions that at the time of grant
are required, and, in the discretion of the Committee, may include any
additional terms and conditions that at such time are permitted, to be included
in options granted under the 2005 Plan. A primary right shall entitle the
employee to surrender unexercised the related option or Deemed Option (or any
portion or portions thereof that the employee determines to surrender) and to
receive in exchange, subject to the provisions of the 2005 Plan and such rules
and regulations as from time to time may be established by the Committee, a
payment having an aggregate value equal to (i) the excess of (A) the
Fair Market Value per Share on the exercise date over (B) the per share
exercise price of the option or Deemed Option, multiplied by (ii) the
number of shares of Common Stock subject to the option, Deemed Option or portion
thereof that is surrendered. Surrender of an option or Deemed Option or portion
thereof in exchange for a payment as described in this Section is referred to as
the "exercise of a primary right." Upon exercise of a primary right, payment
shall be made in the form of cash, shares of Common Stock, or a combination
thereof, as elected by the employee. Shares of Common Stock paid upon exercise
of a primary right will be valued at the Fair Market Value per Share on the
exercise date. Cash will be paid in lieu of any fractional share of Common Stock
based upon the Fair Market Value per Share on the exercise date. Subject to
Section 19 hereof, no payment will be required from the employee upon
exercise of a primary right.
(c) The
Committee may award an additional right in connection with any option granted
under the 2005 Plan. An additional right shall entitle the employee to receive,
upon the exercise of a related option, a cash payment equal to (i) the
product determined by multiplying (A) the excess of (x) the Fair
Market Value per Share on the date of exercise of the related option over
(y) the option price per share at which such option is exercisable by
(B) the number of shares of Common Stock with respect to which the related
option is being exercised, multiplied by (ii) a percentage factor (which
may be any percentage factor equal to or greater than 10% and equal to or less
than 100%) as determined by the Committee at the time of the grant of such
additional right or as determined in accordance with a formula for determination
of such percentage factor established by the Committee at the time of the grant
of such additional right. If the Committee specifies no other percentage factor
or formula at the time of grant of such additional right, the percentage factor
shall be deemed to be 100%. The Committee at any time, or from time to time,
after the time of grant may in its discretion increase such percentage factor
(or amend such formula so as to increase such factor) to not more than
100%.
(d) Upon
exercise of a primary right, the number of shares of Common Stock subject to
exercise under the related option or Deemed Option shall automatically be
reduced by the number of shares of Common Stock represented by the option,
Deemed Option or portion thereof surrendered. Shares of Common Stock subject to
options, Deemed Options or portions thereof surrendered upon the exercise of
rights shall not be available for subsequent awards under the 2005
Plan.
(e) If
neither the right nor, in the case of a right (whether primary or additional)
with a related option, the related option is exercised before the end of the day
on which the right ceases to be exercisable, such right shall be deemed
exercised as of such date and, subject to Section 19 hereof, a payment in
the amount prescribed by Section 9(b) or Section 9(c), as the case may
be, shall be paid to the employee in cash.
Section
10 Incentive Stock
Options
(a) The
Committee shall designate the employees to whom incentive stock options, as
described in Section 422 of the Code or any successor section thereto, are
to be awarded under the 2005 Plan and shall determine the number of shares of
Common Stock to be covered by each incentive stock option. Incentive stock
options shall be awarded only to employees of the Corporation or of its
corporate subsidiaries, and non-employee directors shall not be eligible to
receive awards of incentive stock options. In no event shall the aggregate Fair
Market Value Per Share of all Common Stock (determined at the time the option is
awarded) with respect to which incentive stock options are exercisable for the
first time by an individual during any calendar year (under all plans of the
Corporation and its subsidiaries) exceed $100,000.
(b) The
purchase price of a share of Common Stock under each incentive stock option
shall be determined by the Committee; provided, however, that in no
event shall such price be less than 100% of the Fair Market Value Per Share as
of the date of grant (or 110% of such Fair Market Value Per Share if the holder
of the incentive stock option owns stock of the Corporation possessing more than
10% of the combined voting power of all classes of stock of the Corporation or
any subsidiary).
(c) Except
as provided in Sections 14 and 15 hereof, no incentive stock option shall
be exercised at any time unless the holder thereof is then an employee of the
Corporation or one of its subsidiaries. For this purpose, "subsidiary" shall
include an entity that becomes a subsidiary after the grant of an incentive
stock option and which subsequently employs the grantee as long as the grantee
was, from the date of grant of the incentive stock option until the date of
transfer to the new subsidiary, an employee of either the Corporation or a
subsidiary of the Corporation.
(d) In
the event of amendments to the Code or applicable rules or regulations relating
to incentive stock options subsequent to the date hereof, the Corporation shall
amend the provisions of the 2005 Plan, and the Corporation and the employees
holding such incentive stock options shall agree to amend outstanding option
agreements to conform to such amendments.
Section
11 Transferability of
Awards
(a) The
Committee may, in its discretion, permit a holder of an award, other than an
incentive stock option, to transfer all or any portion of the award, or
authorize all or a portion of such award granted to be on terms which permit
transfer by such holder; provided that, in
either case, the transferee or transferees must be any child, stepchild,
grandchild, parent, stepparent, grandparent, spouse, former spouse, sibling,
niece, nephew, mother-in-law, father-in-law, son-in-law, daughter-in-law,
brother-in-law, or sister-in-law, including adoptive relationships, in each case
with respect to the original holder of the award (the "original holder"), any
person sharing the original holder's household (other than a tenant or employee
of the Corporation), a trust in which these persons have more than fifty percent
of the beneficial interest, a foundation in which these persons (or the original
holder) control the management of assets, or any other entity in which these
persons (or the original holder) own more than fifty percent of the voting
interests (collectively, "permitted transferees"); provided further that,
(i) there may be no consideration for any such transfer and
(ii) subsequent transfers of awards transferred as provided above shall be
prohibited except subsequent transfers back to the original holder and transfers
to other permitted transferees of the original holder.
(b) An
award may, in the Committee's discretion, be transferred to a permitted
transferee, pursuant to a domestic relations order entered or approved by a
court of competent jurisdiction only upon delivery to the Corporation of written
notice of such transfer and a certified copy of such order.
(c) Notwithstanding
anything to the contrary in this Section 11, an incentive stock option
shall not be transferable other than by will or the laws of descent and
distribution. Except as expressly permitted by Section 11(a) and
Section 11(b), awards shall not be transferable other than by will or the
laws of descent and distribution.
(d) Following
the transfer of any award as contemplated by this Section 11, such award
shall continue to be subject to the same terms and conditions as were applicable
immediately prior to transfer, provided that the
provisions of the award relating to exercisability shall continue to be applied
with respect to the original holder and, following the occurrence of any such
events described therein, the award shall be exercisable by the permitted
transferee, the recipient under a qualified domestic relations order, the estate
or heirs of a deceased award holder, or other transferee, as applicable, only to
the extent and for the periods that would have been applicable in the absence of
the transfer.
(e) Any
award holder desiring to transfer an award as permitted under this
Section 11 shall make application therefor in the manner and time specified
by the Committee and shall comply with such other requirements as the Committee
may require to assure compliance with all applicable securities laws. The
Committee shall not give permission for such a transfer if it may not be made in
compliance with all applicable federal, state and foreign securities
laws.
(f) To
the extent the issuance to any permitted transferee of any shares of Common
Stock issuable pursuant to awards transferred as permitted in this
Section 11 is not registered pursuant to an effective registration
statement of the Corporation generally covering the shares to be issued pursuant
to the 2005 Plan, the Corporation shall not have any obligation to register the
issuance of any such shares of Common Stock to any such transferee.
Section
12 Award and Delivery of
Restricted Shares
(a) At
the time an award of restricted shares is made, the Committee shall establish a
period or periods of time (each a "Restricted Period") applicable to such award
that shall not be more than 10 years. Each award of restricted shares may
have a different Restricted Period or Restricted Periods. The Committee may, in
its sole discretion, at the time an award is made, provide for the incremental
lapse of Restricted Periods with respect to a portion or portions of the
restricted shares awarded, and for the lapse or termination of restrictions upon
all or any portion of the restricted shares upon the satisfaction of other
conditions in addition to or other than the expiration of the applicable
Restricted Period. The Committee may also, in its sole discretion, shorten or
terminate a Restricted Period or waive any conditions for the lapse or
termination of restrictions with respect to all or any portion of the restricted
shares. Notwithstanding the foregoing, all restrictions shall lapse or terminate
with respect to all restricted shares upon the earliest of (i) the
employee's retirement from employment at or after Retirement Age (as defined in
Section 14 hereof), or (ii) the employee's death or total and
permanent disability (as defined in Section 15 hereof), or (iii) a
Change in Control (as defined in Section 22 hereof).
(b) At
the time a grant of restricted shares is made to an employee, a stock
certificate representing a number of shares of Common Stock equal to the number
of such restricted shares shall be registered in the employee's name but shall
be held in custody by the Corporation for such employee's account. The employee
shall generally have the rights and privileges of a stockholder as to such
restricted shares, including, without limitation, the right to vote such
restricted shares, except that, subject to the earlier lapse or termination of
restrictions as herein provided, the following restrictions shall apply:
(i) the employee shall not be entitled to delivery of the stock certificate
evidencing restricted shares until the expiration or termination of the
Restricted Period applicable to such shares and the satisfaction of any other
conditions prescribed by the Committee; (ii) none of the shares then
subject to a Restricted Period shall be sold, transferred, assigned, pledged, or
otherwise encumbered or disposed of during the Restricted Period applicable to
such shares and until the satisfaction of any other conditions prescribed by the
Committee; and (iii) all of the shares then subject to a Restricted Period
shall be forfeited and all rights of the employee to such restricted shares
shall terminate without further obligation on the part of the Corporation if the
employee ceases to be an employee of the Corporation or any of its subsidiaries
before the expiration or termination of such Restricted Period and the
satisfaction of any other conditions prescribed by the Committee applicable to
such restricted shares. Dividends in respect of restricted shares shall be
currently paid; provided, however, that in lieu
of paying currently a dividend of shares of Common Stock in respect of
restricted shares, the Committee may, in its sole discretion, register in the
name of an employee a stock certificate representing such shares of Common Stock
issued as a dividend in respect of restricted shares, and may cause the
Corporation to hold such certificate in custody for the employee's account
subject to the same terms and conditions as such restricted shares. Upon the
forfeiture of any restricted shares, such forfeited restricted shares shall
transfer to the Corporation without further action by the employee. The employee
shall have the same rights and privileges, and be subject to the same
restrictions, with respect to any shares received pursuant to Section 17
hereof.
(c) Upon
the expiration or termination of the Restricted Period applicable to such shares
and the satisfaction of any other conditions prescribed by the Committee or at
such earlier time as provided for herein, the restrictions applicable to the
shares subject to such Restricted Period shall lapse and a certificate for a
number of shares of Common Stock equal to the number of restricted shares with
respect to which the restrictions have expired or terminated shall be delivered,
free of all such restrictions, except any that may be imposed by law, to the
employee or the employee's Beneficiary (as defined below). The Corporation shall
not be required to deliver any fractional share of Common Stock but shall pay to
the employee or the employee's Beneficiary, in lieu thereof, the product of
(i) the Fair Market Value per Share (determined as of the date the
restrictions expire or terminate), and (ii) the fraction of a share to
which such employee would otherwise be entitled. Subject to Section 19
hereof, no payment will be required from the employee upon the issuance or
delivery of any Common Stock upon the expiration or termination of a Restricted
Period with respect to restricted shares. An employee's "Beneficiary"
is a person or persons (natural or otherwise) designated by such employee,
pursuant to a written instrument executed by such employee and filed with the
Committee, to receive any benefits payable hereunder in the event of such
employee's death.
Section
13 [DELETED]
Section
14 Termination of
Employment
(a) Unless
otherwise determined by the Committee, in the event that the employment of an
employee to whom an option or right has been granted under the 2005 Plan shall
be terminated (except as set forth in Section 15 hereof), such option or
right may, subject to the provisions of the 2005 Plan, be exercised (to the
extent that the employee was entitled to do so at the termination of his
employment) at any time within three (3) months after such termination or,
in the case of a non-employee director who ceases to serve as a member of the
Board or an employee whose termination results from retirement from employment
at or after the attainment of age 65 (the "Retirement Age"), within five
(5) years after such cessation of service or termination, but in no event
later than the date on which the option or right expires; provided, however, that, unless
otherwise determined by the Committee, any option or right held by an employee
whose employment is terminated for cause (as determined by the Board in its sole
discretion) or an employee who leaves the employ of the Corporation voluntarily
shall, to the extent not theretofore exercised, terminate upon the date of
termination of employment; and provided further,
that (except as set forth in Section 15 hereof) no incentive stock option
may be exercised more than three (3) months after the employee's
termination of employment.
(b) Unless
otherwise determined by the Committee, if an employee to whom restricted shares
have been granted ceases to be an employee of the Corporation or of a subsidiary
prior to the end of the Restricted Period applicable to such shares and the
satisfaction of any other conditions prescribed by the Committee for any reason
other than death, total and permanent disability (as defined in Section 15
hereof), or retirement from employment at or after the Retirement Age, the
employee shall immediately forfeit all shares then subject to such Restricted
Period.
(c) Awards
granted under the 2005 Plan shall not be affected by any change of duties or
position so long as the holder continues to be an employee of the Corporation or
any subsidiary thereof. Any option, right or restricted share agreement, and any
rules and regulations relating to the 2005 Plan, may contain such provisions as
the Committee shall approve with reference to the determination of the date
employment terminates and the effect of leaves of absence. Any such rules and
regulations with reference to any award agreement shall be consistent with the
provisions of the Code and any applicable rules and regulations thereunder.
Nothing in the 2005 Plan or in any award granted pursuant to the 2005 Plan shall
confer upon any employee any right to continue in the employ of the Corporation
or any subsidiary or interfere in any way with the right of the Corporation or
any subsidiary to terminate such employment at any time.
Section
15 Death or Total and Permanent
Disability of Employee
If an
employee to whom an option or right has been granted under the 2005 Plan shall
die or suffer a total and permanent disability while employed by the Corporation
or a subsidiary, such option or right may be exercised, to the extent that the
employee was entitled to do so at the termination of employment (including by
reason of death or total and permanent disability), as set forth herein by the
employee, legal guardian of the employee (unless such exercise would disqualify
an option as an incentive stock option), a legatee or legatees of the employee
under the employee's last will, or by the employee's personal representatives or
distributees, whichever is applicable, at any time within one (1) year
after the date of the employee's death or total and permanent disability, but in
no event later than the date on which the option or right terminates.
Notwithstanding the above, if an employee who terminates employment by reason of
total and permanent disability shall die, a legatee or legatees of such employee
under the employee's last will, or the executor of such employee's estate, shall
only have the right to exercise such option or right, to the extent that the
employee was entitled to do so at the termination of employment, during the
period ending one (1) year after the date of the employee's termination of
employment by reason of total and permanent disability. For purposes hereof,
"total and permanent disability" shall have the meaning set forth in the
Corporation's long-term disability policy.
Section
16 [DELETED]
Section
17 Adjustments upon Changes in
Capitalization, etc.
Notwithstanding
any other provision of the 2005 Plan, the Committee may at any time make or
provide for such adjustments to the 2005 Plan, to the number and class of shares
available thereunder or to any outstanding options, rights or restricted shares
as it shall deem appropriate to prevent dilution or enlargement, including
adjustments in the event of changes in the outstanding Common Stock by reason of
stock dividends, split-ups, recapitalizations, mergers, consolidations,
combinations or exchanges of shares, separations, reorganizations, liquidations
and the like. In the event of any offer to holders of Common Stock generally
relating to the acquisition of their shares, the Committee may make such
adjustment as it deems equitable in respect to outstanding options, rights and
restricted shares including, in the Committee's discretion, revision of
outstanding options, rights and restricted shares so that they may be
exercisable or redeemable for or payable in the consideration payable in the
acquisition transaction. Any such determination by the Committee shall be
conclusive. Any fractional shares resulting from such adjustments to options,
rights, or restricted shares shall be eliminated.
Section
18 Termination and
Amendment
The Board
shall have the right to amend, suspend or terminate the 2005 Plan at any time;
provided, however, that an
amendment shall be subject to stockholder approval if such approval is required
to comply with the Code, the rules of any securities exchange or market system
on which securities of the Company are listed or admitted to trading at the time
such amendment is adopted or any other applicable laws. The Board may delegate
to the Committee all or any portion of its authority under this Section 18.
If the 2005 Plan is terminated, the terms of the 2005 Plan shall,
notwithstanding such termination, continue to apply to awards granted prior to
such termination. In addition, except in the case of adjustments made pursuant
to Section 17 hereof, no suspension, termination, modification or amendment
of the 2005 Plan may, without the consent of the employee to whom an award shall
theretofore have been granted, adversely affect the rights of such employee
under such award.
Section
19 Withholding
Tax
(a) The
Corporation shall have the right to deduct from all amounts paid in cash in
consequence of the exercise of an option or right under the 2005 Plan any taxes
required by law to be withheld with respect to such cash payments. Where an
employee or other person is entitled to receive shares of Common Stock pursuant
to the exercise of an option or a right pursuant to the 2005 Plan, the
Corporation shall have the right to require the employee or such other person to
pay to the Corporation the amount of any taxes that the Corporation is required
to withhold with respect to such shares or, in lieu thereof, to retain, or sell
without notice, a sufficient number of such shares to cover the amount required
to be withheld. Upon the disposition (within the meaning of Section 424(c)
of the Code) of shares of Common Stock acquired pursuant to the exercise of an
incentive stock option prior to the expiration of the holding period
requirements of Section 422(a)(1) of the Code, the employee shall be
required to give notice to the Corporation of such disposition and the
Corporation shall have the right to require the payment of the amount of any
taxes that are required by law to be withheld with respect to such
disposition.
(b) Upon
termination of the Restricted Period with respect to any restricted shares (or
such earlier time, if any, as an election is made by the employee under
Section 83(b) of the Code, or any successor provisions thereto, to include
the value of such shares in taxable income), the Corporation shall have the
right to require the employee or other person receiving shares of Common Stock
in respect of such restricted shares to pay to the Corporation the amount of
taxes that the Corporation is required to withhold with respect to such shares
of Common Stock or, in lieu thereof, to retain or sell without notice a
sufficient number of shares of Common Stock held by it to cover the amount
required to be withheld. The Corporation shall have the right to deduct from all
dividends paid with respect to restricted shares the amount of taxes that the
Corporation is required to withhold with respect to such dividend
payments.
Section
20 Written
Agreements
Each
award of options, rights or restricted shares shall be evidenced by a written
agreement, executed by the employee and the Corporation, which shall contain
such restrictions, terms and conditions as the Committee may
require.
Section
21 Effect on Other Stock
Plans
The
adoption of the 2005 Plan shall have no effect on awards made or to be made
pursuant to other plans covering employees of the Corporation or its
subsidiaries, or any predecessors or successors thereto.
Section
22 Change in
Control
(a) For
purposes of this 2005 Plan, the phrase "Change in Control" means a change in
ownership or control of the Corporation effected through any of the following
means:
(i) a
merger or consolidation of the Corporation with or into another entity, or the
exchange of securities (other than a merger or consolidation) by the holders of
the voting securities of the Corporation and the holders of voting securities of
any other entity, in either case in which the stockholders of the Corporation
immediately before the transaction do not own 50% or more of the combined voting
power of the voting securities of the surviving entity or its parent immediately
after the transaction;
(ii) any
merger in which the Corporation is the surviving entity but in which securities
possessing more than 50% of the total combined voting power of the Corporation's
outstanding securities are transferred to a person or persons different from the
persons holding those securities immediately prior to such merger;
(iii) the
sale, transfer or other disposition of all or substantially all of the assets of
the Corporation in complete liquidation or dissolution of the
Corporation;
(iv) the
acquisition, at any time after the date hereof, by any "person" or "group" of
"beneficial ownership" (as each such term is used in Regulation 13D
promulgated under the 1934 Act) of securities possessing more than 50% of the
total combined voting power of the Corporation's outstanding securities pursuant
to a tender or exchange offer made to the Corporation's stockholders the
acceptance of which the Board has not recommended; or
(v) a
change in the composition of the Board such that individuals who on the day
immediately following the effective date of the 2005 Plan (the "Determination
Date") constitute the members of the Board and any new director, whose election
to the Board or nomination for election to the Board by the Corporation's
stockholders was approved by a vote of at least a majority of the directors then
in office who either were directors at the Determination Date or whose election
or nomination for election was previously so approved, cease for any reason to
constitute at least a majority of the Board.
(b) Upon
the occurrence of a Change in Control, with respect only to awards held by
individuals who are employees or directors of the Corporation (and their
permitted transferees pursuant to Section 11) at the occurrence of the
Change in Control, (i) all outstanding rights and options shall immediately
become fully vested and exercisable in full, including that portion of any right
or option that pursuant to the terms and provisions of the applicable award
agreement had not yet become exercisable (the total number of shares of Common
Stock to which a right or an option relates is referred to herein as the "Total
Shares"); and (ii) the Restricted Period of any restricted shares shall
immediately be accelerated and the restrictions shall expire. Nothing in this
Section 22(b) shall impose on a holder the obligation to exercise any award
immediately before or upon the Change of Control, nor shall the holder forfeit
the right to exercise the award during the remainder of the original term of the
award because of a Change in Control or because the holder's employment is
terminated for any reason following a Change in Control.
(c) The
Corporation shall attempt to keep all holders informed with respect to any
Change in Control to the same extent that the Corporation informs its
stockholders of any such event.
Section
23 Headings
Headings
in this 2005 Plan are inserted for convenience only and are not to be considered
in the construction of the provisions hereof.
THIS
PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
PROXY
FOR
THE ANNUAL MEETING OF SHAREHOLDERS OF
HALLMARK
FINANCIAL SERVICES, INC.
TO
BE HELD MAY 28, 2009
The
undersigned hereby appoints Mark E. Schwarz, Mark J. Morrison, Kevin T. Kasitz
and Brookland F. Davis, and each of them individually, as the lawful agents and
Proxies of the undersigned, with full power of substitution, and hereby
authorizes each of them to represent and vote, as designated below, all shares
of Common Stock of Hallmark Financial Services, Inc. held of record by the
undersigned as of April 15, 2009, at the Annual Meeting of Shareholders to be
held on May 28, 2009, or at any adjournment thereof. The undersigned hereby
revokes all previous proxies relating to the shares covered hereby and confirms
all that said Proxies may do by virtue hereof.
1.
|
ELECTION OF
DIRECTORS:
|
o
|
FOR all nominees listed
below
(except
as marked to the contrary)
|
o
|
WITHHOLD AUTHORITY to
vote for all
nominees
listed below
|
Instructions: To
withhold authority to
vote for any nominee, mark the space beside the nominee's name with an
"X".
Mark
E. Schwarz
|
_____
|
Scott
T. Berlin
|
_____
|
Jim
W. Henderson
|
_____
|
|
|
|
|
|
|
James
H. Graves
|
_____
|
George
R. Manser
|
_____
|
|
|
2.
|
PROPOSAL TO AMEND THE 2005 LONG
TERM INCENTIVE PLAN:
|
o
|
FOR
|
o
|
AGAINST
|
o
|
ABSTAIN
|
3.
|
OTHER
BUSINESS: In their discretion, the Proxies are
authorized to vote on any other matter which may properly come before the
Annual Meeting or any adjournment
thereof.
|
When
properly executed, this proxy will be voted in the manner directed herein by the
undersigned shareholder. IF NO DIRECTION IS SPECIFIED, THIS PROXY
WILL BE VOTED FOR THE
ELECTION OF DIRECTORS PROPOSED IN ITEM 1 AND FOR THE AMENDMENT TO THE 2005
LONG TERM INCENTIVE PLAN AS PROPOSED IN ITEM 2
Please
sign below exactly as your shares are held of record. When shares are
held by joint tenants, both should sign. When signing as attorney,
executor, administrator, trustee or guardian, please give full title as
such. If a corporation, please sign in full corporate name by
President or other authorized officer. If a partnership, please sign
in partnership name by authorized person.
Date: _____________________,
2009
|
_______________________________________ |
|
Signature
|
|
|
|
|
|
_______________________________________ |
|
Signature,
if held jointly:
|
PLEASE
MARK, SIGN, DATE AND RETURN THIS PROXY PROMPTLY, USING THE ENCLOSED
ENVELOPE. PLEASE CHECK THIS BOX IF YOU INTEND TO BE PRESENT AT THE
ANNUAL MEETING OF SHAREHOLDERS. o