xerox_def14a.htm
SCHEDULE 14A
(Rule 14a-101)
INFORMATION REQUIRED
IN PROXY STATEMENT
SCHEDULE 14A
INFORMATION
Proxy Statement
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No. )
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Check the appropriate box:
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[_] Confidential,
For Use of
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14a-12
Commission Only (as permitted
by Rule 14a-6(e)(2))
[x] Definitive Proxy Statement
[_] Definitive
Additional Materials
Xerox
Corporation
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Xerox Corporation 45 Glover Avenue P.O. Box
4505 Norwalk, CT 06856-4505 |
April 8,
2010
Dear
Shareholders:
You are
cordially invited to attend the 2010 Annual Meeting of Shareholders of Xerox
Corporation to be held on Thursday, May 20, 2010, at Xerox’s Corporate
Headquarters, 45 Glover Avenue in Norwalk, Connecticut. Your Board of Directors
and management look forward to greeting those shareholders who are able to
attend.
At the Annual
Meeting of Shareholders you will be asked to vote upon the election of nine
directors, to ratify the selection of PricewaterhouseCoopers LLP as the
Company’s independent registered public accounting firm for 2010 and to approve
an amendment and restatement of the Company’s 2004 Performance Incentive Plan.
The Board of Directors unanimously recommends that you vote in favor of each of
these proposals.
Effective May
20, 2010 and after more than 34 years of service to Xerox, Anne Mulcahy will
step down as Chairman and a director of the Xerox Board. Anne was instrumental
in recreating our company at a time when we needed it most. She prioritized
investments in innovation, shifted our strategy to become more focused on
services, and significantly improved our financial health. As a result, we have
a strong foundation from which to build an even stronger company. On behalf of
the Board and Xerox people, I express my sincere gratitude for her extraordinary
contributions. All of us at Xerox are committed to honoring her impressive
legacy.
It is important
that your shares be represented and voted at the Annual Meeting of Shareholders,
regardless of whether or not you plan to attend in person. Therefore, you are
urged to vote your shares using one of the methods described in the following
pages. Voting instructions are provided in the accompanying voting instruction
and proxy card.
For the Board of
Directors,
Ursula M.
Burns
Chief Executive
Officer and Member of the Board
Notice of 2010 Annual Meeting of
Shareholders
Date and Time: |
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Thursday, May 20, 2010, at 9:00
a.m. |
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Location: |
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Xerox’s Corporate Headquarters, 45
Glover Avenue in Norwalk, Connecticut 06856 |
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Purpose: |
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(1) Election of 9
directors; |
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(2) Ratification of the selection
of PricewaterhouseCoopers LLP as the Company’s independent registered
public accounting firm for 2010; |
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(3) Approval of the May 2010
Amendment and Restatement of the Company’s 2004 Performance Incentive
Plan; and |
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(4) Consider such other business as
may properly come before the meeting. |
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Record Date: |
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March 22, 2010 — You are eligible
to vote if you were a shareholder of record on this date. |
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Proxy Voting: |
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(1) Telephone; |
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(2) Internet; or |
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(3) Proxy Card. |
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Please review the accompanying
proxy card for voting instructions. |
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Importance of Vote: |
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Whether or not you plan to attend,
please submit your proxy as soon as possible to ensure that your shares
are represented. |
Important Notice Regarding the Availability of
Proxy Materials for the
Annual Meeting of Shareholders to be Held on May
20, 2010.
The Proxy Statement and 2009 Annual Report are
available at
http://www.edocumentview.com/XRX
By order of the Board of
Directors,
Don H. Liu
Senior Vice President, General Counsel
and Secretary
April 8,
2010
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TABLE OF CONTENTS
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PROXY STATEMENT
The 2010 Annual
Meeting of Shareholders (Annual Meeting) of Xerox Corporation (Company) will be
held on Thursday, May 20, 2010, beginning at 9:00 a.m. at Xerox’s Corporate
Headquarters, 45 Glover Avenue in Norwalk, Connecticut.
At the Annual
Meeting, shareholders will consider and vote on the following matters:
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1. |
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Election
of the nine nominees named in this proxy statement to our Board of
Directors, each for a term of one year.
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2. |
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Ratification of the selection of PricewaterhouseCoopers LLP as our
independent registered public accounting firm for the fiscal year ending
December 31, 2010.
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3. |
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Approval
of the May 2010 Amendment and Restatement of the Company’s 2004
Performance Incentive Plan.
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Shareholders
will also act on any other business that may properly come before the meeting.
In addition, our management will report on Xerox’s performance during fiscal
2009 and respond to questions from shareholders.
Owners of our
common stock, par value $1 per share (Common Stock), as of the close of business
on the record date, March 22, 2010, are entitled to vote at the Annual Meeting
and at any and all adjournments or postponements of the Annual Meeting. The
shares owned includes shares you held on that date (1) directly in your name as
the shareholder of record (registered shareholder) and (2) through a broker,
bank or other holder of record where the shares were held for you as the
beneficial owner. Each share of Common Stock is entitled to one vote on each
matter to be voted on.
All shareholders
of record on March 22, 2010 can attend. In order to be admitted to the meeting,
you must present an admission ticket, Xerox Shareholders’ Meeting Notice or
other proof of ownership of Xerox Common Stock as of the record date, as well as
a form of personal photo identification, such as a driver’s
license.
If you are a
registered shareholder (you hold shares in your own name and not through a bank
or brokerage firm):
- If you plan to attend the
meeting, please mark the appropriate box on the proxy card and an admission
ticket will be sent to
you.
- If you bring your Xerox
Shareholders’ Meeting Notice, that will serve as your admission
ticket.
- If you vote via the Internet
or by telephone, there will be applicable instructions to follow when voting
to indicate if you would
like to receive an admission ticket.
If your shares
are held beneficially (that is, in the name of a bank, broker or other holder of
record):
- To obtain an admission
ticket, you may request an admission ticket in advance by calling Shareholder
Services at (203) 849-2315 or mailing a written request, along with proof of
your ownership of Xerox Common Stock as of the record date, to Xerox
Corporation, Shareholder Services, P.O. Box 4505, Norwalk, CT 06856-4505. All
calls and written requests for admission tickets must be received no later
than the close of business on May 18, 2010.
- If you bring your Xerox
Shareholders’ Meeting Notice, that will serve as your admission ticket.
If you do not
obtain an admission ticket in advance of the meeting, you must present proof of
your ownership of Xerox Common Stock as of the record date, such as a bank or
brokerage account statement or other evidence of ownership from your bank or
broker, in order to be admitted to the meeting.
You can find
directions to the meeting online at http://www.edocumentview.com/XRX or by calling Shareholder Services at
(203) 849-2315.
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The Board
recommends that you vote:
- FOR the election of each of the nine
director nominees;
- FOR the ratification of the selection of
PricewaterhouseCoopers LLP as our independent registered public accounting firm for the fiscal year
ending December 31, 2010; and
- FOR the approval of the May 2010 Amendment
and Restatement of the Company’s 2004 Performance Incentive Plan.
A quorum is
necessary to hold a valid meeting of shareholders. For each of the proposals to
be presented at the meeting, the presence at the meeting, in person or by proxy,
of the holders of a majority of the shares of our Common Stock outstanding on
March 22, 2010, the record date, will constitute a quorum. If you vote —
including by Internet, telephone, or proxy card — your shares voted will be
counted towards the quorum for the Annual Meeting. Broker non-votes and proxies
received but marked “withhold” or “abstain” will be also treated as present for
purposes of determining a quorum. As of March 22, 2010, we had 1,378,816,938
shares of our Common Stock outstanding, meaning that at least 689,408,470 shares
of Common Stock must be represented in person or by proxy to have a quorum. If a
quorum is not present, the meeting will be adjourned until a quorum is obtained.
Election of Directors.
Under our by-laws,
directors are elected by majority vote, meaning that in an uncontested director
election, the votes cast “for” the nominee’s election must exceed the votes cast
“against” the nominee’s election, with abstentions and broker non-votes not
counting as votes “for” or “against.” Our by-laws require that any incumbent
nominee for director who receives a greater number of votes cast “against” his
or her election than “for” his or her election shall tender his or her
resignation promptly after such election. The independent directors will then
evaluate and determine, based on the relevant facts and circumstances, whether
to accept or reject the resignation. The Board’s explanation of its decision
will be promptly disclosed on a Form 8-K filed with the Securities and Exchange
Commission (SEC).
Other Items. Ratification of PricewaterhouseCoopers
LLP as our independent auditors requires the affirmative vote of a majority of
the votes cast at the meeting. For purposes of determining the number of votes
cast on this matter, under the law of New York, only those votes cast “for” or
“against” are included. Abstentions and broker non-votes are not treated as
votes cast at the meeting for such purposes.
Approval of the
May 2010 Amendment and Restatement of the Company’s 2004 Performance Incentive
Plan requires the affirmative vote of a majority of the votes cast, provided
that the total votes cast on this proposal represent over 50% of the shares
entitled to vote on the proposal. Pursuant to NYSE rules, we will count
abstentions as votes cast on this proposal, but we will not count broker
non-votes as votes cast on this proposal. As a result, abstentions will have the
same effect as a vote against the proposal, but broker non-votes will have no
impact on the outcome of the proposal, provided that a majority of our
outstanding shares are voted.
At present, the
Board does not intend to present any other matters at this meeting and knows of
no matters other than these to be presented for shareholder action at the Annual
Meeting. If any other matters properly come before the meeting, the persons
named in the accompanying proxy intend to vote the proxies in accordance with
their best judgment.
If you hold your
shares beneficially through a brokerage firm and do not provide voting
instructions to your broker, your shares will not be voted on any matter on
which your broker does not have discretionary authority to vote. In this
situation, a “broker non-vote” occurs. Shares constituting broker non-votes are
not counted or deemed to be present or represented for the purpose of
determining whether shareholders have approved a matter, but they are counted as
present for the purpose of determining a quorum at the Annual
Meeting. Starting this year, brokers holding
shares who do not receive instructions on the election of a director nominee
will not be allowed to vote those shares, and all such shares will be “broker
non-votes” rather than votes “for” or “against.” Accordingly, assuming the
presence of a quorum, broker non-votes for a particular director nominee will
not be counted as votes to determine the outcome of the election of
directors. In addition, brokers who do not receive
instructions on the approval of the May 2010 Amendment and Restatement of the
Company’s 2004 Performance Incentive Plan will not be allowed to vote those
shares, and all such shares will be “broker non-votes” rather than votes “for”
or “against” that proposal.
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Registered
shareholders (that is, shareholders who hold their shares in their own name and
not through a bank or brokerage firm) can vote any one of four
ways:
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You may vote in person. If you attend the meeting, you may
vote by delivering your completed proxy card in person or you may vote by
completing a ballot. Ballots will be available at the
meeting. |
Since many
shareholders are unable to attend the meeting in person, registered shareholders
may also vote their proxies by one of the three ways below. By using your proxy
to vote in one of these ways, you authorize the three directors, whose names are
listed on the front of the proxy card accompanying this Proxy Statement, to
represent you and vote your shares as you direct.
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You may vote over the Internet.
If you have
Internet access, you may vote your shares from any location in the world
by following the “Vote by Internet” instructions on the enclosed proxy
card. |
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(3) |
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You may vote by telephone.
You may vote
your shares by following the “Vote by Telephone” instructions on the
enclosed proxy card. |
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(4) |
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You may vote by mail. You may vote by completing and
signing the proxy card enclosed with this proxy statement and promptly
mailing it in the enclosed postage-prepaid envelope. The shares you own
will be voted according to your instructions on the proxy card you mail.
If you sign and return your proxy card but do not indicate your voting
instructions on one or more of the matters listed, the shares you own will
be voted by the named proxies in accordance with the recommendations of
our Board of Directors. |
If you vote via
the Internet or by telephone, your electronic vote authorizes the named proxies
in the same manner as if you signed, dated and returned your proxy card.
If you vote via the Internet or
by telephone, do not return your proxy card.
If your shares
are held beneficially (that is, in the name of a bank, broker or other holder of
record), you will receive instructions from the holder of record that you must
follow in order for your shares to be voted. Internet and/or telephone voting
also will be offered to shareholders owning shares through most banks and
brokers.
Beneficial
owners of the shares of Common Stock held in their accounts in the Company’s
Employee Stock Ownership Plan (ESOP) or the ACS Savings Plan (Savings Plan) can instruct State Street Bank and
Trust Company, as Trustee for the ESOP (ESOP Trustee) or The Bank of New York
Mellon, as Trustee for the Plan (Savings Plan
Trustee), by telephone, Internet or mail, how to vote the shares in their accounts. No matter which method is used, your
voting instructions are confidential and will not be disclosed to the Company.
By providing your voting instruction in one of these ways, you instruct the ESOP
Trustee or the Savings Plan Trustee
to vote the shares allocated to your ESOP or Savings Plan account. For the ESOP participants,
you also authorize the ESOP Trustee to vote the shares of Common Stock held in
the ESOP trust for which no instructions have been received in the same proportion on each issue as
it votes the shares for which participants have returned voting
instructions. Unlike the
ESOP, if no instructions have been received from a Savings Plan participant, the Plan Trustee will
not vote the shares allocated in your account. Your vote must be received by 9:00 AM
Central Time on Tuesday, May 18, 2010 to allow sufficient time for
processing.
Yes. You may
revoke your proxy at any time before the Annual Meeting either by submitting a
later dated proxy card, by a later telephone or on-line vote, by notifying the
Secretary of the Company in writing that you have revoked your proxy, or by
attending the Annual Meeting and giving notice of revocation in person.
Persons who
submit a proxy or voting instructions need not vote at the Annual Meeting.
However, we will pass out written ballots to any shareholder of record or
authorized representative of a shareholder of record who wants to vote in person
at the Annual Meeting instead of by proxy. Voting in person will revoke any
proxy previously given. If you hold your shares through a broker, bank or
nominee, you must obtain a proxy from your broker, bank or nominee to vote in
person.
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Representatives
of Computershare will act as Inspectors of Election, supervise the voting,
decide the validity of proxies and receive and tabulate proxies. As a matter of
policy, we keep confidential proxies, ballots and voting tabulations that
identify individual shareholders. Such documents are available for examination
only by the inspector of election and certain of our employees and our transfer
agent who are associated with processing proxy cards and tabulating the vote.
The vote of any shareholder is not disclosed except in a contested proxy
solicitation or as may be necessary to meet legal requirements.
In addition to
the solicitation of proxies by mail, certain of our employees may solicit
proxies without extra remuneration. We also will request brokerage houses,
nominees, custodians and fiduciaries to forward soliciting material to the
beneficial owners of stock held of record and will reimburse such person for the
cost of forwarding the material. We have engaged Georgeson Inc. to handle the
distribution of soliciting material to, and the collection of proxies from, such
entities. We will pay Georgeson Inc. a fee of $12,000 plus reimbursement of
out-of-pocket expenses for this service. We will bear the cost of all proxy
solicitation.
Pursuant to
rules adopted by the SEC, the Company has elected to provide access to its proxy
materials over the Internet. Accordingly, a Notice of Internet Availability of
Proxy Materials (Notice) is being sent to the Company’s registered shareholders
and beneficial owners. The Notice contains instructions on how to access the
proxy materials over the Internet and how to request a printed copy of the proxy
materials, as well as how shareholders may request to receive proxy materials in
printed form by mail, or electronically by email, on an ongoing basis.
On or about
April 8, 2010, we will send all shareholders of record as of March 22, 2010 a
Notice instructing them how to receive their proxy materials via the Internet
this year. The proxy materials will be available on the Internet as of April 8,
2010.
Beginning April
8, 2010, you can access the proxy materials and vote your shares online at
http://www.edocumentview.com/XRX.
Our own website
(www.xerox.com) will also direct you to the proxy
materials. Shareholders can receive proxy statements, annual reports, and other
shareholder materials via electronic delivery. Registered shareholders (if you
hold your shares in your own name and not through a bank or brokerage firm) can
sign up for electronic delivery at http://www.eTree.com/Xerox. Beneficial shareholders (if you hold
your shares through a bank, broker or other holder of record) can sign up for
electronic delivery at
http://enroll.icsdelivery.com/xrx. These websites, which allow you to choose
to receive future proxy materials electronically by e-mail, will provide cost
savings relating to printing and postage and reduce the environmental impact of
mailing documents to you.
We expect to
hold our 2011 Annual Meeting of Shareholders during the second half of May and
to issue our Proxy Statement for that meeting during the first half of April.
Under the SEC proxy rules, if a shareholder wants us to include a proposal in
our Proxy Statement and proxy card for the 2011 Annual Meeting of Shareholders,
the proposal must be received by us no later than December 9, 2010.
Under our
by-laws, any shareholder wishing to make a nomination for director or wishing to
introduce any business at the 2011 Annual Meeting of Shareholders (other than a
proposal submitted for inclusion in the Company’s proxy materials) must provide
the Company advance notice of such business which must be received by the
Company no earlier than November 9, 2010 and no later than December 9, 2010.
Nominations for director must be accompanied by written consent of the nominees
to being named in the Proxy Statement as a nominee and to serving as a director
if elected. Proposals and other items of business should be directed to the
attention of the Corporate Secretary at P.O. Box 4505, Norwalk, Connecticut
06856-4505,
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Under the
Corporate Governance Guidelines, interested parties may contact the
non-management members of the Board of Directors by contacting the Chairman of
the Corporate Governance Committee at the address that appears on the Company’s
website at www.xerox.com/about-xerox/citizenship/corporate-governance/guidelines.
If you and other
residents at your mailing address own shares of Common Stock through a broker,
you may have received a notice from the broker notifying you that your household
will be sent only one Notice or one Annual Report and Proxy Statement, as
applicable. If you did not return the “opt-out” card attached to such notice,
you were deemed to have consented to such process. The broker or other holder of
record will send, as applicable, at least one copy of the Notice or the Annual
Report and Proxy Statement to your address. You may revoke your consent at any
time by calling (800) 542-1061. The revocation will be effective 48 hours after
receiving your telephone notification. In any event, the Company will send a
copy of the Notice or Annual Report and Proxy Statement to you if you address
your written request to Xerox Corporation, Shareholder Services, P.O. Box 4505,
Norwalk, CT 06856-4505 or call Shareholder Services at (203) 849-2315. If you
are receiving multiple copies of the Notice or the Annual Report and Proxy
Statement at your address and would like to receive only one copy in your
household, please contact us at this same address and telephone
number.
Copies of the
2009 Annual Report of the Company and Proxy Statement have been distributed to
shareholders (unless you have received a copy of the Notice or have consented to
electronic delivery). Additional paper copies of these documents and additional
information, including the Annual Report on Form 10-K for the fiscal year ended
December 31, 2009 (Form 10-K) filed with the SEC are available from Xerox
Corporation, P.O. Box 4505, Norwalk, Connecticut 06856-4505, Attention:
Corporate Secretary. The Annual Report, Proxy Statement and Form 10-K are also
available on the Company’s website at www.xerox.com/corporategovernance
or http://www.edocumentview.com/XRX. The Notice also provides you with these
instructions on how to request printed copies of the proxy materials. There is
no charge to receive the materials by mail. You may request printed copies of
the materials until one year after the date of the Annual Meeting.
A list of
shareholders entitled to vote at the Annual Meeting will be available at the
Annual Meeting and for ten days prior to the Annual Meeting at our offices
located at Xerox’s Corporate Headquarters, 45 Glover Avenue in Norwalk,
Connecticut 06856.
Shareholders annually elect
directors to serve for one year and until their successors have been elected and
have been qualified. Based on the director nomination process described below,
the nine persons whose biographies appear below have been nominated by the Board
of Directors to serve as directors based on the recommendation of the Corporate
Governance Committee. All nine nominees bring to us valuable experience from a
variety of fields. The biographical information presented regarding each
nominee’s specific experience,
qualifications, attributes and skills led our Board of Directors to the
conclusion that he or she should serve as a director. Each of the nominees has
demonstrated business acumen and an ability to exercise independent and
sound judgment, as well as an understanding of the Company’s business
environment and a commitment of service to the Company and our Board of
Directors. Finally, we value their significant experience on other public
company boards of directors and board committees.
Anne M. Mulcahy,
our Chairman of the Board, will not stand for reelection at the Annual Meeting
and will step down as Chairman of the Board effective May 20, 2010, the day of
our Annual Meeting. On March 29, 2010, the Board elected Ms. Burns to succeed
Mrs. Mulcahy as Chairman of the Board, effective May 20, 2010.
The Board of
Directors has determined that each of the nominees (other than Ursula M. Burns,
CEO of the Company) are independent under the New York Stock Exchange Corporate
Governance Rules and the Company’s more stringent independence standards. If for
any reason, which the Board of Directors does not expect, a nominee is unable to
serve, the proxies may use their discretion to vote for a substitute proposed by
the Board of Directors.
To help you
consider the nominees, we have provided the principal occupation and other
information about the particular experience, qualifications, attributes or
skills that the Board of Directors has concluded qualify each of the nominees to
serve as a director of the Company.
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Certain terms
used in the biographies may be unfamiliar to you, so we are defining them
here.
Xerox securities owned means the Company’s Common Stock,
including restricted shares of Common Stock issued under the Restricted Stock
Plan For Directors, which was terminated upon shareholder approval of the 2004
Equity Compensation Plan for Non-Employee Directors (2004 Directors Plan) at the
2004 Annual Meeting; Deferred Stock Units (DSUs) issued under the 2004 Directors
Plan; and Common Stock owned through the individual’s ESOP account and other
Company equity programs. None of the nominees owns any of the Company’s other
securities.
Immediate family means the spouse, the minor children and
any relatives sharing the same home as the nominee.
Unless otherwise
noted, all Xerox securities held are owned beneficially by the nominee.
Beneficial ownership means he or she has or shares voting power and/or
investment power with respect to the securities, even though another name (that
of a broker, for example) appears in the Company’s records. All ownership
figures are as of March 1, 2010.
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Glenn A. Britt |
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Age: 61 |
Director since:
2004 |
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Xerox securities owned:
1,000 common shares and 71,057 DSUs |
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Options/Rights:
none |
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Occupation: Chairman,
President and Chief Executive Officer, Time Warner Cable Inc. |
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Education:
AB, Dartmouth College; MBA, Amos Tuck School of Business
Administration |
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Other
Directorships: Time Warner Cable Inc. (since 2003; Chairman since
2009); TIAA (2007-2009); Cardinal Health, Inc. (since
2009) |
Other
Background: Joined Time Inc. in 1972. Elected Vice President of Time Inc.
in 1986, Treasurer in 1986 and Vice President-Finance in 1988. Became Senior
Vice President and Treasurer of Time Warner Inc. and then President and CEO of
Time Warner Cable Ventures. Appointed CEO of Time Warner Cable in 2001. Member
of the Audit Committee and Compensation Committee of Xerox.
Mr. Britt is qualified to
serve on our Board of Directors because he possesses a broad range of business
skills and experiences, financial literacy and expertise and executive and
management leadership skills. These skills and expertise are the result of his
education; long and successful business career, during which he served in
several leadership positions including treasurer, chief financial officer and
CEO of a global technology company; and his service on other public company
boards and committees.
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Ursula M. Burns |
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Age: 51 |
Director since:
2007 |
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Xerox securities owned:
378,506 common shares including ESOP account; an interest in |
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approximately 3,605 common shares
through the Xerox Stock Fund under the Xerox 401(k)Plan; |
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immediate family owns 3,458 common shares and an interest in
approximately 33,390 common |
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shares through the Xerox Stock Fund under the Xerox
401(k)Plan |
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Options/Rights:
2,088,340 common shares |
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Occupation:
Chief Executive Officer, Xerox Corporation |
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Education: BS,
Polytechnic Institute of New York; MS, Columbia
University |
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Other Directorships:
American Express Corporation (since 2004); |
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Boston Scientific Corporation
(2002-2009) |
Other Background: Joined
Xerox in 1980 and subsequently advanced through several engineering and
management positions. Named Vice President and General Manager, Departmental
Business Unit in 1997; Vice President, Worldwide Manufacturing in 1999; Senior
Vice President, Corporate Strategic Services in 2000; Senior Vice President,
President, Document Systems and Solutions Group in 2001; and Senior Vice
President, President, Business Group Operations in 2002. Elected President in
April 2007; Chief Executive Officer in July 2009.
Ms.
Burns is qualified to serve on our Board of Directors because of her expertise
in global business and technology; extensive operating and management experience
at Xerox, a technology-driven global manufacturing and business services
company, including currently serving as chief executive officer; and deep
understanding of Xerox’s people and products that she has acquired in over 30
years of service at our Company. She also possesses a broad range of experience
and skills garnered from the various other leadership positions she has held at
Xerox and from her service on other public company boards and
committees.
9
|
|
Richard J.
Harrington |
|
Age: 63 |
Director since:
2004 |
|
Xerox securities
owned: 856 common
shares and 43,497 DSUs |
|
Options/Rights: none |
|
Occupation: Retired President and Chief
Executive Officer, The Thomson Corporation |
|
Education:
BA, University of
Rhode Island |
|
Other
Directorships: Aetna,
Inc. (since 2008) |
Other Background: After his retirement from The Thomson
Corporation, Mr. Harrington served as Chairman of the Thomson Reuters
Foundation. Prior to his retirement, he was President and CEO of The Thomson
Corporation. He joined Thomson in 1982 and held a number of leadership positions
including President and CEO of Thomson Newspapers; President and CEO of Thomson
Professional Publishing; President and CEO of Mitchell International and
President of Thomson & Thomson. Employed as an auditor for Arthur Young
& Co. for six years prior to joining Thomson. Chairman of the Audit
Committee of Xerox.
Mr. Harrington
is qualified to serve on our Board of Directors because of his broad business
experience, extensive knowledge of complex operational matters, executive
leadership expertise and financial literacy and expertise. These skills and
expertise are the result of his training and work experience in accounting, his
long and successful business career, during which he served in several
leadership positions culminating in his serving as the CEO of a global provider
of electronic information, software and services and his service on other public
company boards and committees.
|
|
William Curt
Hunter |
|
Age: 62 |
Director since:
2004 |
|
Xerox securities
owned: 63,561 DSUs and
an indirect interest in approximately 7,082 common |
|
shares through the Deferred
Compensation Plan for Directors and 50 common shares held |
|
by immediate family |
|
Options/Rights: none |
|
Occupation: Dean, Tippie College of Business,
University of Iowa |
|
Education:
BA, Hampton
University; MBA, Northwestern University; PhD, Northwestern
University |
|
|
Other
Directorships: Trustee of
Nuveen Investments (since 2004); SS&C Technologies, Inc.
(2005) |
Other Background: From 2003 to 2006, held position of Dean
and Distinguished Professor of Finance at the University of Connecticut. During
a 15-year career with the Federal Reserve System, held various official
positions including Senior Vice President and Director of Research at the
Federal Reserve Bank of Chicago and as Associate Economist on the Federal
Reserve’s Federal Open Market Committee (1995-2003). From 1988-1995, he held
appointments as research officer and senior financial economist, and then as
vice president at the Federal Reserve Bank of Atlanta. Held faculty positions at
the University of Georgia, Atlanta University, Emory University and Northwestern
University. Member of the Audit Committee and the Corporate Governance Committee
of Xerox.
Mr. Hunter is
qualified to serve on our Board of Directors because of his financial literacy
and expertise, accounting skills and competency and overall financial acumen.
These skills and expertise are the result of his education, service in the
Federal Reserve System, service in various faculty positions at universities and
his service on other public company boards and committees.
10
|
|
Robert A.
McDonald |
|
Age: 56
|
Director
since: 2005
|
|
Xerox securities
owned: 31,333
DSUs |
|
Options/Rights: None |
|
Occupation: Chairman, President and Chief
Executive Officer, The Procter & Gamble
Company |
|
Education: BS, U.S. Military Academy; MBA,
University of Utah |
|
Other
Directorships: Procter
& Gamble (since 2009; Chairman since
2010) |
Other Background: Joined Procter & Gamble in 1980.
Named Vice President and General Manager - Philippines, Asia/Pacific-South,
Procter & Gamble Far East in 1994; Regional Vice President - Japan, Procter
& Gamble Asia in 1996; President, Northeast Asia in 1999; President, Global
Fabric & Home Care in 2001; Vice Chairman, Global Operations in 2004; Chief
Operating Officer in 2007; President and Chief Executive Officer in 2009;
Chairman in 2010. Member of the Audit Committee and Compensation Committee of
Xerox.
Mr. McDonald is
qualified to serve on our Board of Directors because of his business skills and
experience, international experience, executive leadership expertise and
extensive knowledge of financial and operational matters, including serving as
Chief Operating Officer. These skills and experience are the result of his
education and his long and successful career at Procter and Gamble, a leading
global company, where he served in several leadership positions culminating in
his currently serving as CEO and Chairman.
|
|
N. J. Nicholas,
Jr. |
|
Age:
70 |
Director since:
1987 |
|
Xerox securities
owned: 106,700 common
shares, 47,178 DSUs and an indirect interest in
approximately |
|
69,619 common shares through the
Deferred Compensation Plan for Directors; immediate family
owns |
|
1,400 shares |
|
Options/Rights: 20,000 common
shares |
|
Occupation: Investor |
|
Education: AB, Princeton University; MBA,
Harvard University Graduate School of Business
Administration |
|
Other
Directorships: Boston
Scientific Corporation (since 1994); Time Warner Cable Inc. (since
2003) |
Other Background: President of Time, Inc. from 1986 to
1990 and President and Co-Chief Executive Officer, Time-Warner Inc. from 1990 to
1992. Former member of the President’s Advisory Committee on Trade Policy and
Negotiations and the President’s Commission on Environmental Quality. Member of
the Board of Trustees of the Environmental Defense Fund. Chairman of the
Compensation Committee and member of the Finance Committee of
Xerox.
Mr. Nicholas is
qualified to serve on our Board of Directors because of his business skills and
experience and executive leadership expertise. These skills and experience are
the result of his education and his long and successful business career during
which he served in several leadership positions culminating in his serving as
co-CEO of Time, Inc., participation in federal regulatory commissions and
committees and service on other public company boards and
committees.
11
|
|
Charles Prince |
|
Age: 60 |
Director since: 2008 |
|
Xerox securities owned:
10,000 shares
of Common Stock, 15,811 DSUs |
|
Options/Rights: None |
|
Occupation: Senior Counselor, Albright
Stonebridge Group, LLC and Albright Capital Management LLC; |
|
Retired Chairman and Chief Executive Officer, Citigroup
Inc. |
|
Education: BA, MA and JD, University of
Southern California; LLM, Georgetown University |
|
Other Directorships:
Johnson &
Johnson (since 2006); Citigroup Inc. (2003-2007; Chairman
2006-2007) |
Other Background: Served as Chief Executive Officer of
Citigroup Inc. from 2003 to 2007 and as Chairman from 2006 to 2007. Previously
he served as Chairman and Chief Executive Officer of Citigroup’s Global
Corporate and Investment Bank from 2002 to 2003, Chief Operating Officer from
2001 to 2002 and Chief Administrative Officer from 2000 to 2001. Mr. Prince
began his career as an attorney at U.S. Steel Corporation in 1975 and in 1979
joined Commercial Credit Company (a predecessor company to Citigroup) where he
held various management positions until 1995, when he was named Executive Vice
President. Member of the Corporate Governance Committee and member of the
Finance Committee of Xerox.
Mr. Prince is
qualified to serve on our Board of Directors because of his broad business
skills and experience, executive leadership expertise, organizational and
operational management skills, international experience, and knowledge of
complex global business, financial and legal matters. These skills and
experience are the result of his education, his long and successful career,
during which he served in several leadership positions culminating in his
serving as CEO of a global financial services company and his service on other
public company boards and committees.
|
|
Ann N. Reese |
|
Age: 57 |
Director since: 2003 |
|
Xerox securities owned:
6,654 common
shares and 51,725 DSUs |
|
Options/Rights: 5,000 common shares |
|
Occupation: Executive Director, Center for
Adoption Policy |
|
Education: BA, University of Pennsylvania;
MBA, New York University Graduate School of Business |
|
Other Directorships:
Jones Apparel
Group (since 2003); Sears Holdings (since 2005); |
|
Merrill Lynch & Co., Inc., (2004-2008); CBS Corporation
(2005-2006) |
Other Background: Co-founded the Center for Adoption
Policy in 2001. Principal, Clayton, Dubilier & Rice, 1999 to 2000. Executive
Vice President and Chief Financial Officer, ITT Corporation, 1995 to 1998;
Treasurer, ITT Corporation, 1992 to 1995; Assistant Treasurer, ITT Corporation,
1987 to 1992. Chairman of the Corporate Governance Committee and member of the
Finance Committee of Xerox.
Ms. Reese is
qualified to serve on our Board of Directors because of her extensive executive
experience in corporate finance, financial reporting and strategic planning, as
well as her knowledge, perspective and corporate governance expertise. These
skills and experience are the result of her long and successful career during
which she served in several leadership positions, including chief financial
officer and treasurer, and service on other public company boards and
committees.
12
|
|
Mary Agnes
Wilderotter |
|
Age: 55 |
Director since: 2006 |
|
Xerox securities owned:
27,106
DSUs |
|
Options/Rights: None |
|
Occupation: Chairman and Chief Executive
Officer, Frontier Communications Corporation |
|
Education: BA, College of the Holy
Cross |
|
Other Directorships:
Frontier
Communications Corporation (since 2004; Chairman since 2006); |
|
The Procter & Gamble Company
(since 2009); Yahoo! Inc. (2007-2009); |
|
The McClatchy Company
(2001-2007) |
Other Background: Joined Frontier Communications
Corporation (formerly Citizens Communications) in 2004 as President and Chief
Executive Officer, named Chairman and Chief Executive Officer in 2006. Senior
Vice President of Worldwide Public Sector, Microsoft, 2002-2004. President and
Chief Executive Officer, Wink Communications, Inc., 1996-2002. Executive Vice
President, National Operations, AT&T Wireless Services, Inc. and Chief
Executive Officer of AT&T’s Aviation Communications Division 1995-1996.
Senior Vice President, McCaw Cellular Communications Inc., 1990-1995. Chairman
of the Finance Committee of Xerox.
Ms. Wilderotter
is qualified to serve on our Board of Directors because of her broad business
skills and experience and executive leadership expertise. These skills and
experience are the result of her long and successful career in the cable and
communications and information technology industries, during which she served in
several leadership positions culminating in her currently serving as Chairman
and CEO of a telecommunications and media company, and her extensive service on
other public company boards and committees.
FOR
the election of the nine (9) Directors
nominated by the Board of Directors
Xerox is
committed to the highest standards of business integrity and corporate
governance. All of our directors, executives and employees must act ethically.
In addition, our directors must act in accordance with our Code of Business
Conduct and Ethics for Members of the Board of Directors; our principal
executive officer, principal financial officer and principal accounting officer,
among others, must act in accordance with our Finance Code of Conduct; and all
of our executives and employees must act in accordance with our Code of Business
Conduct. Each of these codes of conduct, as well as our Corporate Governance
Guidelines and the charters of our Audit, Compensation, Corporate Governance and
Finance Committees can be found on our website at www.xerox.com/corporategovernance. They are also available to any
shareholder who requests them in writing addressed to Xerox Corporation, 45
Glover Avenue, P.O. Box 4505, Norwalk, Connecticut 06856-4505, Attention:
Corporate Secretary. The Board and each of the Committees of the Board
periodically review and reassess the adequacy of our overall corporate
governance, Corporate Governance Guidelines and committee charters.
The Corporate
Governance Committee considers candidates for Board membership recommended by
Board members, management, shareholders and others (see below). The Corporate
Governance Guidelines require that a substantial majority of the Board should
consist of independent directors. Any management representation should be
limited to top Company management. There are no specific minimum qualifications
that the Corporate Governance Committee believes must be met by candidates;
however, the Corporate Governance Committee will apply the criteria set forth in
our Corporate Governance Guidelines. These criteria include, among other things,
the candidate’s broad perspective, integrity, independence of judgment,
experience, expertise, diversity, ability to make independent analytical
inquiries, understanding of the Company’s business environment and willingness
to devote adequate time and effort to Board responsibilities. The Corporate
Governance Committee does not assign specific weights to particular criteria and
no particular criterion is necessarily applicable to all prospective nominees.
Our Corporate
Governance Guidelines dictate that diversity should be considered by the
Corporate Governance Committee in the director identification and nomination
process. This means that the Corporate Governance Committee seeks nominees who
bring a variety of business backgrounds, experiences and perspectives to the
Board. We believe that the backgrounds and qualifications of the directors,
considered as a group, should provide a broad diversity of experience,
13
professions,
skills, geographic representations, knowledge and abilities that will allow the
Board to fulfil its responsibilities. Shareholders who wish to recommend
individuals for consideration by the Corporate Governance Committee may do so by
submitting a written recommendation to the Secretary of the Company, P.O. Box
4505, Norwalk, Connecticut 06856-4505. Submissions must include sufficient
biographical information concerning the recommended individual, including age,
employment and board memberships (if any), for the Corporate Governance
Committee to consider. The submission must be accompanied by a written consent
of the nominee to stand for election if nominated by the Board and to serve if
elected by the shareholders. Recommendations received by December 9, 2010, will
be considered for nomination at the 2011 Annual Meeting of Shareholders.
Traditionally, the
positions of Chairman of the Board and Chief Executive Officer (CEO) have been
held by the same person. However, beginning in July 2009, the positions of
Chairman of the Board and CEO were separated after the appointment of our new
CEO, Ms. Burns. As has been our practice when a new CEO is appointed,
the Chairman of the Board continues to serve during the period of transition. On
March 29, 2010, the Board elected Ms. Burns to succeed Mrs. Mulcahy as Chairman
of the Board, effective May 20, 2010.
We believe that
the most effective board structure is one that emphasizes board independence and
ensures that the board’s deliberations are not dominated by management. Our
Board is 80 percent comprised of directors who qualify as independent directors
and each of our standing Board committees is comprised of only independent
directors, including our Corporate Governance Committee, which establishes our
corporate governance policy and monitors the effectiveness of policy at the
Board level.
Under our
Corporate Governance Guidelines, each regularly scheduled Board meeting must
include an executive session of all directors and the CEO and a separate
executive session attended only by the independent directors. Because our
Chairman of the Board has been, and is expected to continue to be, an employee
of the Company and therefore not “independent,” our Board of Directors annually
appoints the Chairman of either the Corporate Governance Committee or the
Compensation Committee as the lead independent director, whose responsibility is
to preside over the non-management executive sessions and provide appropriate
feedback to the Chairman and CEO. The lead independent director works with the
Chairman and CEO and other Board members to provide effective, independent
oversight of the Company’s management and affairs. You can find more information
on the lead independent director on the Company’s website at www.xerox.com/about-xerox/citizenship/corporate-governance.
We believe that
the Company has been well served by this model because the combined role of
Chairman of the Board and CEO has ensured that the Board and senior management
act with a common purpose and in the best interest of the Company.
Our Board of
Directors oversees our Enterprise Risk Management process which is designed to
strengthen our risk-management capability and to assess, monitor and manage all
categories of business risk, including strategic, operational, compliance and
financial reporting. The Company’s Chief Financial Officer is responsible for
the Company’s Enterprise Risk Management function. To ensure that Enterprise
Risk Management is integrated with our business management, the Company’s
Management Committee, the Business Ethics and Compliance Board, and Internal
Control committees, monitor risk exposure and the effectiveness of how we manage
these risks. In addition, our major operating units are responsible for
monitoring and managing the risks within their business.
While the Board
of Directors has the ultimate oversight responsibility for the risk management
process, various committees of the Board also have responsibility for risk
management. The Audit Committee focuses on financial risk, including internal
control, audit, financial reporting and disclosure matters, by discussing with
management and our internal and external auditors, at least quarterly, these
exposures, our policies with respect to risk assessment and risk management and
the steps management has taken to monitor and control these exposures. In
addition, the Compensation Committee strives to approve incentives that
discourage the taking of excessive risk but encourage a level of risk-taking
behavior consistent with the Company’s business strategy.
14
A director is
not considered independent unless the Board determines that he or she has no
material relationship with the Company. The Board has adopted categorical
standards to assist its determination and the Corporate Governance Committee’s
recommendation as to each director’s independence. Under these categorical
standards, a director will be presumed not to have a material relationship with
the Company if:
|
(1) |
|
he or she satisfies the bright-line independence and other
applicable requirements under the listing standards of the New York Stock
Exchange (NYSE) and all other applicable laws, rules and regulations
regarding director independence, in each case from time to time in
effect; |
|
|
|
(2) |
|
he or she is not a current employee (and none of his or her
“immediate family members” is employed as an “executive officer,” each as
defined by the NYSE Corporate Governance Rules) of a company that has made
payments to, or received payments from, the Company or any of its
consolidated subsidiaries for property or services in an amount which, in
any of the last three fiscal years, exceeds the greater of $1 million or
one percent of such other company’s consolidated gross revenues;
and |
|
|
|
(3) |
|
in the event that he or she serves as an executive officer or
director of a charitable organization, the Company and its consolidated
subsidiaries donated less than five percent of that organization’s
charitable receipts (provided that if within the preceding three years the
Company and its consolidated subsidiaries donated annual aggregate
contributions in excess of $1 million or two percent of the annual
consolidated gross revenue of the charitable organization, such
contributions must be disclosed in the Company’s Proxy
Statement). |
Our Board has
determined that all of the nominees for election as directors have satisfied the
foregoing categorical standards and are independent under the NYSE Corporate
Governance Rules, with the exception of Ursula M. Burns, our Chief Executive
Officer.
In addition, the
Corporate Governance Committee reviews relationships involving members of the
Board, their immediate family members and affiliates and transactions in which
members of the Board, their immediate family members and their affiliates have a
direct or indirect interest in which the Company is a participant to determine
whether such relationship or transaction is material and could impair a
director’s independence. In making independence determinations, the Board
considers all relevant facts and circumstances from the point of view of both
the director and the persons or organizations with which the director has
relationships. See “Certain Relationships and Related Person Transactions.”
As a result of
the aforementioned review, 88% of our nominees for election as directors are
deemed to be independent.
The Board has
adopted a policy addressing the Company’s procedures with respect to the review,
approval and ratification of “related person transactions” that are required to
be disclosed pursuant to Item 404(a) of Regulation S-K. The policy provides that
any transaction, arrangement or relationship, or series of similar transactions,
in which the Company will participate or has participated and a “related person”
(as defined in Item 404(a) of Regulation S-K) has or will have a direct or
indirect material interest, and which exceeds $120,000 in the aggregate, is
subject to review (each such transaction, a “Related Person Transaction”). In
its review of Related Person Transactions, the Corporate Governance Committee
reviews the material facts and circumstances of the transaction and takes into
account certain factors, where appropriate, based on the particular facts and
circumstances, including: (i) the nature of the “related person’s” interest in
the transaction; (ii) the significance of the transaction to the Company and to
the “related person”; and (iii) whether the transaction is likely to impair the
judgment of the “related person” to act in the best interest of the
Company.
No member of the
Corporate Governance Committee may participate in the review, approval or
ratification of a transaction with respect to which he or she is a “related
person,” provided that such member can be counted for purposes of a quorum and
provides such information with respect to the transaction as may be reasonably
requested by other members of the committee or the Board.
15
We actively
recruit qualified candidates for our employment needs. Relatives of our
executive officers and other employees are eligible for hire. From time to time
we have employees who receive more than $120,000 in annual compensation and are
“related persons” of our executive officers, as defined in our related person
transactions policy discussed above. Such individuals enter into routine
employment arrangements in the ordinary course of business. Their compensation
is commensurate with that of their peers and the terms of their employment are
consistent with the Company’s human resources policies. None of our executive
officers have a material interest in such employment arrangements. We currently
have two such employees. They are non-executive employees and each received
annual compensation between $120,000 and $220,000 in 2009. In addition, in 2009,
we had a third such employee. That employee was Thomas J. Dolan, who was a
Senior Vice President and had been with the Company for 39 years. He is a
sibling of Anne M. Mulcahy, Chairman. Compensation decisions involving Mr. Dolan
were made by the Compensation Committee of the Board. As determined by the
Compensation Committee, Mr. Dolan was paid $954,891 in base salary and bonus
compensation for 2009. In addition, 83,025 shares were earned and vested in 2009
in connection with a prior award. Mr. Dolan retired at the end of 2009.
Our Board of
Directors has four standing committees: Audit, Compensation, Corporate
Governance and Finance. Set forth below is a list of the committees of our
Board, a summary of the responsibilities of each committee, the number of
committee meetings held during 2009 and the members of each committee. Vernon E.
Jordan, Jr. served on the Compensation Committee and Corporate Governance
Committee until his retirement from the Board of Directors in May 2009. Mr.
Jordan is currently a Senior Advisor to the Board.
A copy of the
charter of the Audit Committee is posted on the Company’s website at
www.xerox.com/corporategovernance.
The
responsibilities of the Audit Committee are:
- oversee the integrity of the
Company’s financial statements;
- oversee the Company’s
compliance with legal and regulatory requirements;
- oversee the Company’s risk
assessment policies and practices, including the Enterprise Risk Management
process;
- assess independent auditors’
qualifications and independence;
- assess performance of the
Company’s independent auditors and the internal audit
function;
- review the Company’s audited
financial statements, including the Company’s specific disclosure under
“Management’s Discussion and
Analysis of Financial Condition and Results of Operations,” and recommend to
the Board their inclusion
in the Company’s Annual Report on Form 10-K; and
- review and approve the
Company’s code of business conduct and ethics.
The Audit
Committee is also responsible for the preparation of the Audit Committee Report
that is included in this Proxy Statement on page 53.
Members: Glenn
A. Britt; Richard J. Harrington; William Curt Hunter; and Robert A. McDonald.
Chairman: Mr.
Harrington
The Board has
determined that all of the members of the Audit Committee are independent under
the Company’s Corporate Governance Guidelines and under the applicable SEC and
NYSE Corporate Governance Rules. In addition, the Board has determined that all
of the members of the Audit Committee are “audit committee financial experts,”
as defined in the applicable SEC rules, and are financially literate. The SEC
has determined that the designation or identification of a person as an audit
committee financial expert does not impose on such person any duties,
obligations or liability that are greater than the duties, obligations and
liability imposed on such person as a member of the Audit Committee and the
Board of Directors in the absence of such designation or
identification.
16
A copy of the
charter of the Compensation Committee is posted on the Company’s website as
described above.
The
responsibilities of the Compensation Committee include:
- oversee development and
administration of the Company’s executive compensation plans;
- set the compensation of the
CEO and other senior officers;
- review and approve the
performance goals and objectives for the compensation of the CEO and other
senior officers;
- oversee the evaluation of the
CEO and other senior officers;
- have sole authority to retain
and terminate the consulting firms engaged to assist the Committee in the
evaluation of the
compensation of the CEO and senior management;
- consult with the CEO and
advise the Board about senior management succession planning;
and
- review and approve
employment, severance, change-in-control, termination and retirement
arrangements for all
officers.
The Compensation
Committee is also responsible for reviewing and discussing the Compensation
Discussion and Analysis (CD&A) with management, and has recommended to the
Board that the CD&A be included in the Company’s Proxy Statement (beginning
on page 22) and incorporated by reference in the Company’s 2009 Annual Report on
Form 10-K. The CD&A discusses the material aspects of the Company’s
compensation objectives, policies and practices. The Compensation Committee’s
report appears on page 37 of this Proxy Statement.
The Compensation
Committee has not delegated its authority for officer compensation. The
Compensation Committee has, however, delegated authority under the Company’s
equity plan to the CEO to grant equity awards to employees below the officer
level.
Officer
compensation decisions are made by the Compensation Committee after discussing
recommendations with the CEO and the Vice President of Human Resources. The
Chief Financial Officer signs off on the Company’s financial results used by the
Compensation Committee to make compensation decisions. He may attend
Compensation Committee meetings to discuss financial targets and results for the
Annual Performance Incentive Plan and the Executive Long-Term Incentive Program
as described in the CD&A. The Compensation Committee meets in executive
session to review and approve compensation actions for the CEO and
Chairman.
The Compensation
Committee has retained Frederic W. Cook & Co., Inc. as an independent
consultant to the Compensation Committee. Frederic W. Cook & Co., including
Mr. Cook, provides no services to management and provides an annual letter to
the Compensation Committee affirming his independence. The consultant’s
responsibilities are discussed on page 23 of this Proxy Statement.
Members: Glenn
A. Britt; Robert A. McDonald; and N. J. Nicholas, Jr.
Chairman: Mr.
Nicholas
Mr. Jordan
served on the Committee until May 2009 when he retired from the Board. The Board
has determined that all of the members of the Compensation Committee are
independent under the Company’s Corporate Governance Guidelines and the NYSE
Corporate Governance Listing Standards.
No member of the
Compensation Committee was or is an officer or employee of the Company or any of
its subsidiaries. In addition, during the last fiscal year, none of our
executive officers served on the compensation committee (or its equivalent) or
board of directors of another entity whose executive officer served on our Board
or Compensation Committee.
17
A copy of the
charter of the Corporate Governance Committee is posted on the Company’s website
as described above. The responsibilities of the Corporate Governance Committee
are:
- identify and recommend to the
Board individuals to serve as directors of the Company and on Board
committees;
- advise the Board regarding
Board composition, procedures and committees;
- develop, recommend to the
Board and annually review the corporate governance principles applicable
to the
Company;
- administer the Company’s
Related Person Transactions Policy;
- evaluate and recommend
director compensation to the Board; and
- oversee the annual Board and
committee evaluation processes.
The Corporate
Governance Committee recommends to the Board nominees for election as directors
of the Company and considers the performance of incumbent directors in
determining whether to recommend their nomination.
Members: William
Curt Hunter; Charles Prince and Ann N. Reese.
Chairman: Ms.
Reese
The Board has
determined that all of the members of the Corporate Governance Committee are
independent under the Company’s Corporate Governance Guidelines and the NYSE
Corporate Governance Rules.
A copy of the
charter of the Finance Committee is posted on the Company’s website as described
above.
The
responsibilities of the Finance Committee are:
- review the Company’s cash
position, capital structure and strategies, financing strategies, insurance
coverage and dividend
policy; and
- review the adequacy of
funding of the Company’s funded retirement plans and welfare benefit plans in
terms of the Company’s
purposes.
Members: N. J.
Nicholas, Jr.; Charles Prince; Ann N. Reese; and Mary Agnes Wilderotter.
Chairman: Ms.
Wilderotter
The Board has
determined that all of the members of the Finance Committee are independent
under the Company’s Corporate Governance Guidelines and the NYSE Corporate
Governance Rules.
Attendance: 11 meetings of the Board of Directors
and 25 meetings of the Board committees were held in 2009. All incumbent
directors attended at least 75 percent of the total number of meetings of the
Board and Board committees on which they served. The Company’s policy generally
is for all members of the Board of Directors to attend the Annual Meeting of
Shareholders. All nominees who served as directors last year attended the 2009
Annual Meeting of Shareholders.
We believe that
attendance at meetings is only one means by which directors may contribute to
the effective management of the Company and that the contributions of all
directors have been substantial and are highly valued.
Compensation for
our directors is determined by the Corporate Governance Committee and approved
by the Board of Directors. Directors receive a retainer payable semi-annually in
advance for service on the Board of Directors, with additional retainers for
serving on the Audit Committee or for serving as a committee chairman. All
retainers are paid 50% in cash and 50% in the form of DSUs. For the cash portion
of their compensation, directors have the option to receive cash on a current
basis, defer receipt under the existing Xerox Corporation Deferred Compensation
Plan for Directors, or receive additional DSUs in lieu of cash. DSUs are a
bookkeeping entry that represents the right to receive one share of the
Company’s Common Stock at a future date, currently at the earlier of one year
after termination of Board service or the date of death. DSUs include the right
to receive dividend equivalents, which are credited in the form of additional
DSUs, at the same time and in approximately the same amounts that an equivalent
number of shares of Common Stock would be entitled to receive dividends. The
DSUs are issued under the 2004 Directors Plan, a plan that was approved by the
Xerox shareholders at the 2004 Annual Meeting of Shareholders.
18
During fiscal
year 2009, the annual retainer for our directors was $130,000; Audit Committee
members received an additional $10,000; the chairman of the Audit Committee
received an additional $30,000; the chairman of the Compensation Committee
received an additional $20,000; and the chairmen of the Corporate Governance and
the Finance Committees received an additional $15,000. Directors also received
reimbursement for out-of-pocket expenses incurred in connection with their
service on the Board.
Each
non-employee director is required to establish a meaningful ownership
requirement in the Company. This is achieved by paying Directors one-half of
their fees in DSUs, which by their terms are required to be held until the
earlier of one year after termination of Board service or the date of death.
Directors who are our employees receive no compensation for service as a
director.
Individually,
the compensation for each director during fiscal year 2009 was as
follows:
|
|
|
|
|
|
|
|
|
|
|
|
Change in |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Pension |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value and |
|
|
|
|
|
|
|
|
Fees |
|
|
|
|
|
|
|
Non-Qualified |
|
|
|
|
|
|
|
|
earned |
|
|
|
|
|
Non-Equity |
|
Deferred |
|
|
|
|
|
|
|
|
or paid in |
|
Stock |
|
Option |
|
Incentive Plan |
|
Compensation |
|
All Other |
|
|
|
|
cash |
|
Awards |
|
Awards |
|
Compensation |
|
Earnings |
|
Compensation |
|
Total |
Name of Director (1) |
|
($) (2) |
|
($) (3) |
|
($) |
|
($) |
|
($) (4) |
|
($) (4) |
|
($) |
Glenn A. Britt |
|
|
0 |
|
|
140,000 |
|
— |
|
— |
|
— |
|
|
8,735 |
|
|
148,735 |
Richard J. Harrington |
|
|
80,000 |
|
|
80,000 |
|
— |
|
— |
|
— |
|
|
5,473 |
|
|
165,473 |
William Curt Hunter |
|
|
0 |
|
|
140,000 |
|
— |
|
— |
|
— |
|
|
7,487 |
|
|
147,487 |
Vernon E. Jordan, Jr. |
|
|
36,250 |
|
|
36,250 |
|
— |
|
— |
|
— |
|
|
4,832 |
|
|
77,332 |
Robert A. McDonald |
|
|
70,000 |
|
|
70,000 |
|
— |
|
— |
|
— |
|
|
3,669 |
|
|
143,669 |
N. J. Nicholas, Jr. |
|
|
75,000 |
|
|
75,000 |
|
— |
|
— |
|
— |
|
|
6,196 |
|
|
156,196 |
Charles Prince |
|
|
65,000 |
|
|
65,000 |
|
— |
|
— |
|
— |
|
|
1,195 |
|
|
131,195 |
Ann N. Reese |
|
|
72,500 |
|
|
72,500 |
|
— |
|
— |
|
— |
|
|
7,008 |
|
|
152,008 |
Mary Agnes Wilderotter |
|
|
68,750 |
|
|
68,750 |
|
— |
|
— |
|
— |
|
|
2,931 |
|
|
140,431 |
____________________
(1) |
|
Mr. Jordan did not stand for reelection at the 2009 Annual
Meeting. |
|
(2) |
|
Cash compensation deferred under the Deferred Compensation Plan for
Directors is reflected in the “All Other Compensation” column of this
table. No cash compensation was deferred in 2009. Cash compensation
elected in the form of DSUs under the 2004 Directors Plan is reflected in
the “Stock Awards” column of this table. |
|
(3) |
|
Compensation awarded in
the form of DSUs or DSUs elected in lieu of cash compensation are
reflected in this column. Mr. Britt and Mr. Hunter elected to take their
2009 cash compensation in the form of DSUs under the 2004 Directors Plan.
The data presented in this column reflects compensation expense recorded
by the Company in 2009 based upon the grant date fair market value
(average of the high and low closing stock price on the grant date) of the
DSUs, recorded over the requisite service period in accordance with
Financial Accounting Standards Board Accounting Standards Codification
(FASB ASC) Topic 718, Compensation – Stock Compensation (formerly FAS
123(R), “Share- Based Payment).”
The total number and
value of all DSUs as of the end of 2009 (based on the year-end closing
market price of our Common Stock of $8.46) held by each director is as
follows: Mr. Britt, 62,825 ($531,500); Mr. Harrington, 38,779 ($328,070);
Mr. Hunter, 55,366 ($468,396); Mr. Jordan, 30,390 ($257,099); Mr.
McDonald, 27,237 ($230,425); Mr. Nicholas, 42,722 ($361,428); Mr. Prince,
12,073 ($102,138), Ms. Reese, 47,388 ($400,902); and Ms. Wilderotter,
22,891 ($193,658).
|
|
(4) |
|
Included in the “All Other Compensation” column are the
reinvestment of dividend equivalents paid on DSUs during 2009. Amounts
deferred under the Deferred Compensation Plan for Directors are credited
with interest at either the investment return on the Xerox Stock Fund in
the Xerox Corporation Savings Plan or at the Prime Rate. For 2009, there
is no above market interest credited on non-qualified deferred
compensation balances in the Deferred Compensation Plan for directors. The
interest rate credited under this plan for Mr. Hunter and Mr. Jordan was
reset effective January 1, 2009 so that there will no longer be any above
market interest credited for these
directors. |
For information
on compensation for directors who are officers, see the executive compensation
tables beginning on page 38.
19
We are not aware
of any person who, or group which, owns beneficially more than 5% of any class
of the Company’s equity securities as of December 31, 2009, except as set forth
below(1).
|
|
|
|
Amount and |
|
|
|
|
|
|
|
Nature of |
|
Percent |
|
|
|
|
Beneficial |
|
of Class |
Title of Class |
|
|
Name and Address of Beneficial
Owner |
|
Ownership |
|
(2) |
Common Stock |
|
Dodge & Cox |
|
122,078,741 |
(3) |
|
9.0 |
% |
|
|
555
California Street, 40th Floor |
|
|
|
|
|
|
|
|
San
Francisco, CA 94104 |
|
|
|
|
|
|
Common Stock |
|
State Street Corporation, as Trustee under |
|
|
|
|
|
|
|
|
other plans and accounts |
|
63,783,023 |
(4) |
|
7.3 |
% |
|
|
State Street Financial Center |
|
|
|
|
|
|
|
|
One Lincoln Street |
|
|
|
|
|
|
|
|
Boston, MA 02111 |
|
|
|
|
|
|
Common Stock |
|
BlackRock, Inc. |
|
90,973,811 |
(5) |
|
10.5 |
% |
|
|
40 East
52nd Street |
|
|
|
|
|
|
|
|
New York,
NY 10022 |
|
|
|
|
|
|
Common Stock |
|
Darwin Deason |
|
74,350,614 |
(6) |
|
5.5 |
% |
|
|
8181 Douglas Avenue, 10th Floor |
|
|
|
|
|
|
|
|
Dallas, TX 75225 |
|
|
|
|
|
|
____________________
(1) |
|
The words “group” and “beneficial” are as defined in regulations
issued by the SEC. Beneficial ownership under such definition means
possession of sole voting power, shared voting power, sole dispositive
power or shared dispositive power. The information provided in this table
is based solely upon the information contained in the most recent Form 13G
filed by the named entity with the SEC, as noted below. Dodge & Cox
and BlackRock, Inc. are registered investment advisers under the
Investment Advisers Act of 1940, as amended. BlackRock, Inc. has
subsidiaries that are investment advisers under the Investment Advisers
Act of 1940, as amended, with beneficial ownership of the shares. Darwin
Deason, the former Chairman of Affiliated Computer Services, Inc. (ACS),
became a beneficial owner of more than 5% of the Company’s Common Stock in
connection with our acquisition of ACS on February 5, 2010. |
|
(2) |
|
The percent of class is based on the most recent Form 13G filed by
each named entity with the SEC, as noted below. |
|
(3) |
|
According to the Form 13G filed on March 9, 2010 , within the total
shares reported as of February 28, 2010, as to certain of the shares,
Dodge & Cox has sole voting power for 116,569,735 shares, shared
voting power for 218,900 shares, sole dispositive power for 122,078,741
shares and no shared dispositive power for any of the shares. These
securities are beneficially owned by clients of Dodge & Cox, which
clients may include investment companies registered under the Investment
Company Act and/or employee benefit plans, pension funds, endowment funds
or other institutional clients. |
|
(4) |
|
According to the Form 13G filed on February 12, 2010, within the
total shares reported as of December 31, 2009, as to certain of the
shares, State Street Corporation has shared voting power for 63,783,023
shares, shared dispositive power for 63,783,023 shares and no sole
dispositive or sole voting power for any of the shares. State Street
Corporation holds 16,328,140 of the total reported shares as ESOP Trustee
under the Xerox ESOP. Each ESOP participant may direct the ESOP Trustee as
to the manner in which shares allocated to his or her ESOP account shall
be voted. The ESOP Trust Agreement provides that the ESOP Trustee shall
vote any shares allocated to participants’ ESOP accounts as to which it
has not received voting instructions in the same proportions as shares in
participants’ ESOP accounts as to which voting instructions are received.
Shares which have not been allocated are voted in the same proportion. The
power to dispose of shares is governed by the terms of the ESOP Plan and
elections made by ESOP participants. |
20
(5) |
|
According to the Form 13G filed on January 8, 2010, as of December
31, 2009, BlackRock, Inc. and its subsidiary companies have sole voting
power and sole dispositive power for 90,973,811 shares, and have no shared
dispositive or shared voting power for any of the shares. On January 29,
2010, Black Rock, Inc. filed a Form 13G for its ownership of ACS common
stock as of December 31, 2009, reporting sole voting power and sole
dispositive power for 4,865,575 shares of ACS common stock, and have no
shared dispositive or shared voting power for any of the shares of ACS
common stock. |
|
(6) |
|
According to the Form 13G filed on February 16, 2010, as of
February 5, 2010, Darwin Deason has sole voting power and sole dispositive
power for 74,350,614 shares, and has no shared dispositive or shared
voting power for any of the shares. The percent of class is based on
1,359,876,332 shares of the Company’s total common stock outstanding on
February 5, 2010. The total number of shares and the percent of
class reported for Mr. Deason includes 300,000 shares of Xerox Series A
Convertible Perpetual Preferred Stock held by Mr. Deason that are
convertible into 26,966,280 shares of the Company’s Common Stock and
options held by Mr. Deason which are exercisable for 4,251,173 shares of
the Company’s Common Stock. |
Shares of Common
Stock of the Company owned beneficially by its directors and nominees for
director, each of the current executive officers named in the Summary
Compensation Table and all directors and current executive officers as a group,
as of March 1, 2010, were as follows:
|
|
Amount |
|
Total |
Name of |
|
Beneficially |
|
Stock |
Beneficial Owner |
|
|
Owned |
|
Interest |
Glenn A. Britt |
|
1,000 |
|
72,057 |
Ursula M. Burns |
|
769,564 |
|
2,507,299 |
James A. Firestone |
|
899,571 |
|
1,584,635 |
Richard J. Harrington |
|
856 |
|
44,353 |
William Curt Hunter |
|
50 |
|
70,693 |
Robert A. McDonald |
|
0 |
|
31,333 |
Anne M. Mulcahy* |
|
5,152,138 |
|
6,268,366 |
N. J. Nicholas, Jr. |
|
128,100 |
|
244,897 |
Charles Prince |
|
10,000 |
|
25,811 |
Ann N. Reese |
|
11,654 |
|
63,379 |
Mary Agnes Wilderotter |
|
0 |
|
27,106 |
Lawrence A. Zimmerman |
|
972,175 |
|
1,419,710 |
All directors and executive
officers as a group (26) |
|
11,712,576 |
|
20,629,191 |
____________________
* |
|
Mrs. Mulcahy will not stand for reelection at the 2010 Annual
Meeting and will step-down as Chairman of the Board effective May 20,
2010. |
Percent Owned by Directors and Executive
Officers: Less than
1% of the aggregate number of shares of Common Stock outstanding at March 1,
2010 is owned by any director or executive officer. The amount beneficially
owned by all directors and executive officers as a group amounted to less than
1%.
Amount Beneficially
Owned: The numbers
shown are the shares of Common Stock considered beneficially owned by the
directors and executive officers in accordance with SEC rules. Shares of Common
Stock which executive officers and directors had a right, within 60 days, to
acquire upon the exercise of options or rights are included. Shares held in a
grantor retained annuity trust (GRAT) or by family members, shares held in the
ESOP accounts and vested shares, the receipt of which have been deferred under
one or more equity compensation programs, are also included. All these are
counted as outstanding for purposes of computing the percentage of Common Stock
outstanding and beneficially owned.
Total Stock
Interest: The numbers
shown include the amount shown in the Amount Beneficially Owned column plus
options held by directors and executive officers not exercisable within 60 days,
DSUs, performance shares and restricted stock units. The numbers also include
the interests of executive officers and directors in the Xerox Stock Fund under
the Xerox Corporation Savings Plan and the Deferred Compensation
Plans.
21
Section 16(a) of
the 1934 Act requires the Company’s directors, executive officers and persons
who own more than ten percent of the Common Stock of the Company, to file with
the SEC initial reports of beneficial ownership and reports of changes in
beneficial ownership of Common Stock of the Company. Directors, officers and
greater than ten percent shareholders are required by the regulations of the SEC
to furnish the Company with copies of all Section 16(a) reports they file. Based
solely on review of the copies of such reports furnished to the Company or
written representations that no other reports were required to be filed with the
SEC, the Company believes that all reports for the Company’s directors and
executive officers that were required to be filed under Section 16 of the
Securities Exchange Act of 1934 during the fiscal year ended December 31, 2009
were timely filed, except for Ms. Burns who was late filing one Form 4 reporting
one transaction.
Shareholder
value is delivered through a world-class management team. Our executive
compensation program plays an important role in attracting, retaining, and
rewarding people with the ability, drive, and vision to manage our business and
ensure our long-term success. Our executive compensation program is a
significant component of our ability to create an advantage for Xerox in an
increasingly competitive global market.
Anne M. Mulcahy
retired as CEO, effective July 1, 2009 and will step down as Chairman of the
Board, effective May 20, 2010. The Board elected Ursula M. Burns to
succeed Mrs. Mulcahy as CEO in July 2009 and, on March 29, 2010, elected Ms.
Burns to succeed Mrs. Mulcahy as Chairman of the Board, effective May 20, 2010.
The
named executive officers (CEO, CFO and three most highly compensated executive
officers other than the CEO and CFO) in the 2010 Proxy Statement
are:
Ursula M. Burns |
|
Chief Executive Officer |
Anne M. Mulcahy |
|
Chairman of the Board |
Lawrence A. Zimmerman |
|
Vice Chairman and Chief Financial Officer |
James A. Firestone |
|
Executive Vice President; President, Corporate
Operations |
Jean-Noel Machon* |
|
Senior Vice President, Strategic
Initiatives |
____________________
* |
|
Jean-Noel
Machon retired on December 31, 2009. |
Our compensation
objectives are to:
- attract first-class executive
talent
- retain key
leaders
- reward past
performance
- motivate future
performance
- align the long-term interests
of our officers with those of our shareholders
- foster the identification and
development of leadership potential in key talent
Our executive
compensation program is designed to develop and motivate the collective and
individual abilities of our management team. We consider Company business
performance and the competitive marketplace in the design, delivery and funding
of our total compensation program. We use a variety of compensation elements to
achieve these objectives, including base salary, short-term incentives and
long-term incentives. Our executive compensation program provides a framework
for governing our overall employee compensation program by setting general
standards of performance. This helps to create an environment that links goals,
expectations and performance to rewards.
22
The Compensation
Committee (Committee) administers the executive compensation program on behalf
of the Board and our shareholders. The members of the Committee are Glenn A.
Britt, Robert A. McDonald, and N.J. Nicholas, Jr., who serves as the Committee
chair. The Committee is composed entirely of independent members of the Board,
consistent with the governance standards under the listing requirements of the
NYSE.
The Committee’s
responsibilities are discussed on page 17 of this Proxy Statement, and a
complete description of its responsibilities and functions is set forth in its
charter, which can be found on the Company’s website at www.xerox.com/corporategovernance. For additional information on the
members of the Committee, see “Biographies.”
The Committee
has retained the services of an independent compensation consulting firm,
Frederic W. Cook & Co., Inc., to assist with its responsibilities. This
consultant works only for the Committee and has performed no work for the
Company since being retained as an independent consultant to the Committee. As
provided in its charter, the Committee has the authority to determine the scope
of the consultant’s services and may terminate the consultant’s engagement at
any time. The consultant reports to the Committee chair and is an independent
resource if the Committee has any questions or wishes to discuss issues. During
fiscal 2009, the consultant provided the following services:
- continuously updated the
Committee on trends in executive compensation, including providing the
Committee chair with
proactive advice on emerging practices,
- reviewed officer compensation
levels and the Company’s overall performance compared to a 13-company peer
group made up of
organizations with which the Company is likely to compete for executive
expertise, as well as companies of similar size and scope (see “Our Executive Compensation Principles”
for additional information on the Xerox peer group),
- reviewed incentive
compensation designs for short-term and long-term programs,
- reviewed total shareholder
return compared to the Xerox peer group, the S&P 500 and an industry peer
group made up of companies
in the S&P 500 IT Index,
- reviewed Committee materials
with management before distribution to Committee members to advise
management and the
Committee of possible issues and suggested changes,
- attended Committee meetings
as requested by the Committee chair, including meetings in executive session,
and
- specifically advised the
Committee on CEO and Chairman compensation decisions.
The following
core principles reflect the compensation philosophy of the Company with respect
to the named executive officers, as established and refined from time to time by
the Committee:
1. Compensation
should reinforce the Company’s business objectives and values.
2. Compensation
should be performance-related and should not create unnecessary risk for the
Company.
3. There should
be flexibility in allocating the various compensation elements.
4. Compensation
opportunities should be competitive.
5. Incentive
compensation should balance short-term and long-term performance.
6. Named
executive officers should have financial risk and reward tied to their business
decisions.
These principles
are intended to motivate the named executive officers to improve the Company’s
financial performance; to be personally accountable for the performance of the
business units, divisions, or functions for which they are responsible; and to
collectively make decisions about the Company’s business that will deliver value
to shareholders over the long term. Here is how we put these principles into
practice:
1. Compensation should
reinforce the Company’s business objectives and values.
Our executive compensation program
includes the incentives necessary to reward the contributions and leadership
that serve to increase profits, revenue, and operating cash flow; enhance
confidence in our financial stewardship; create and maintain the high morale and
commitment of our employees; and enhance our reputation as a responsible
corporate citizen.
23
2. Compensation
should be performance-related and should not create unnecessary risk for the
Company.
We
consider both business performance and the competitive marketplace when we
design, deliver and fund our compensation programs. However, performance
objectives should not incent executives to take unnecessary risk that could
jeopardize the financial health of the Company. The philosophy and design of our
programs is to keep executives focused on both the short-term and long-term
performance of the Company. The majority of executive compensation is
performance based and subject to certain claw backs upon a determination that
the executive has engaged in activity detrimental to the Company. The Committee
considers the impact of these programs on the behavior of the senior management
team, particularly related to short-term and long-term incentives. They believe
our programs motivate positive behavior while balancing risk and reward,
consistent with the interests of shareholders.
We pay for
performance by rewarding superior performers with premium compensation. We
reward named executive officers when the Company achieves annual and long-term
performance objectives. Likewise, performance below targeted levels results in
less than target compensation. The Committee believes that a significant portion
of a named executive officer’s total compensation should be at risk and tied to
how well the Company, the individual, and the individual’s business unit,
division, or function performs against financial objectives and non-financial
objectives. Generally two-thirds or more of our named executive officers’ pay is
performance-based and, therefore, at risk and variable from year to year.
In 2009, base
salary was on average less than 25% of the total annual target compensation for
our named executive officers. Total target compensation includes base salary,
target annual short-term cash incentives, and target annual long-term equity and
cash incentive awards.
The Committee
also reviews the Company’s performance in relation to the peer group (defined
below) and total shareholder return.
3. There should be
flexibility in allocating the various compensation
elements.
The Committee believes that the majority of our named executive officers’
compensation should be at risk through short-term cash and long-term equity
incentives. It does not target any specific mix of elements of compensation in
cash versus equity, in short-term compensation versus long-term compensation, or
in fixed pay versus variable pay, and instead has the flexibility to establish
compensation consistent with the principle that the majority of pay should be at
risk through short-term and long-term incentives.
4. Compensation
opportunities should be competitive.
Our total compensation program must be
flexible to competitively attract, retain, and motivate talent to drive the
business in a global market. To further this principle, the Committee reviews
peer group compensation data from proxy statements annually to ensure our
executive compensation program for named executive officers is competitive in
the office equipment/technology and services industry and with the Company’s
direct competitors.
Xerox Peer Group
The Committee compares named executive
officer pay to peer group proxy data. Our peer group is made up of companies
with which we are likely to compete for executive talent as well as companies of
similar size and scope. This group includes global companies in technology,
office equipment, services and other related industries. The 2009 peer group
included the same companies as in 2008 except for Electronic Data Systems, which
merged with another peer group company (Hewlett-Packard) and IKON Office
Solutions, which was removed as a result of a merger with a company not in our
peer group. Our 2009 peer group was comprised of:
|
Accenture |
Eastman Kodak |
Lexmark International |
|
Automatic Data Processing |
EMC |
Motorola |
|
Cisco Systems |
Hewlett-Packard |
Pitney Bowes |
|
Computer Science Corp. |
IBM |
Texas Instruments |
|
Dell |
|
|
5. Incentive
compensation should balance short-term and long-term
performance.
While the Committee seeks to structure a balance between achieving strong
annual results and ensuring the Company’s long-term viability and success, it
does not target a specific mix of short-term and long-term incentives. Named
executive officers are regularly provided incentive opportunities based on
achievement of both short-term and long-term objectives. The portion of total
compensation represented by the Company’s short-term and long-term incentive
programs increases with positions at higher levels of responsibility such as
those held by named executive officers who have the greatest influence over time
on the Company’s strategic direction and results.
24
6. Named executive
officers should have financial risk and reward tied to their business
decisions.
The Committee believes that named executive officers should have a
financial interest in the Company’s long-term results. Consequently, we require
our named executive officers to be shareholders of the Company and provide them
various ways to do so. In addition, the majority of our named executive
officers’ compensation is designed to be at risk through short-term and
long-term incentives.
We require each
named executive officer as a participant in the Executive Long-Term Incentive
Program (E-LTIP) to build and maintain a meaningful level of stock ownership. (A
description of the E-LTIP can be found in the section on “Long-Term
Incentives.”) Awards under the E-LTIP are subject to a mandatory holding
requirement. As determined by the Committee, named executive officers must
retain at least 50% of the shares acquired through the vesting of awards, net of
taxes, until they achieve their required level of ownership. A retention
requirement is also applicable for up to a one year period following separation
(including retirement). In 2009, the Committee delegated to the CEO the
authority to permit discretionary hardship exceptions from the ownership and
holding requirements to enable participants with financial need to access their
vested shares. No such exceptions were requested. Named executive officers are
prohibited from engaging in short-swings and trading in puts and calls with
respect to Xerox stock.
Ownership Requirements for Named
Executive Officers
Our
named executive officers are required to own equity at least equal in value to
the following amounts:
|
Ursula M. Burns, Anne M. Mulcahy, Lawrence A. Zimmerman and James
A. Firestone |
|
3 times base salary |
|
Jean-Noel Machon |
|
2 times base
salary |
PERFORMANCE
OBJECTIVES
The Committee
sets individual performance measures for the CEO. The CEO sets individual
performance measures for other named executive officers who are her direct
reports. The objectives for these named executive officers align with those of
the CEO. The CEO’s performance objectives include:
- financial (growing revenue
and EPS and improving profitability and cash flow);
- leadership (communicating and
implementing the Company’s direction, retaining and growing talent and
executing succession
plans, setting the appropriate moral and ethical tone, and motivating and
engaging employees);
- strategic (developing and
executing short-term and long-term business plans and continuing to explore
opportunities to extend
market reach); and
- operational (growing market
share, strengthening customer loyalty and retention, and improving
infrastructure efficiency).
The Committee
expects a high level of collaborative and individual performance and
contributions, consistent with our named executive officer level of
responsibility. The Committee discusses and evaluates the quality of the overall
performance of the CEO after considering the CEO’s self-assessment and Company
performance. The CEO in turn uses a similar process when reviewing performance
of the named executive officers who are her direct reports.
COMPONENTS OF THE EXECUTIVE COMPENSATION
PROGRAM
The primary
elements of our executive compensation program for our named executive officers
are:
1. base
salary |
|
2.
short-term incentives |
|
3. long-term
incentives |
|
4. pension
plans |
|
5. 401(k)
savings plan |
|
6.
perquisites and personal benefits
|
|
7.
change-in-control agreement |
25
Establishing Executive
Compensation
Each year, we
provide the Committee with a comparison of the compensation of the named
executive officers with that of the named executive officers of the Company’s
peer group (peer group is described under “Our Executive Compensation
Principles”). Peer group compensation data for the following components is
gathered from the most recent proxy statements for these elements of
pay:
- base salary
- short-term
incentives
- total cash compensation (base
salary plus short-term incentives)
- long-term
incentives
- total compensation (total
cash plus long-term incentives)
Since only one
of our peer group companies has an Executive Chair, Mrs. Mulcahy’s compensation
is also reviewed against that of other Executive Chairs in a wider group of
companies, comprised of 24 U.S. companies that disclosed compensation data for a
non-CEO Executive Chair in their proxies. The annual revenue for these companies
ranges from $6 billion to $80 billion, with a median of $11.2 billion. The proxy
peer group and Executive Chair data are analyzed by Mercer Human Resources
Consulting, which provides consulting services to the Company. The peer group
target compensation for each named executive officer is used as a competitive
reference point but is not used as a specific benchmark or to target a specific
percentile of the market.
To assist the
Committee in its review of compensation, Ms. Burns presents her evaluation of
the management team to the Committee, including a review of contributions and
performance over the past year, and recommends compensation actions. Following
this presentation, the Committee makes its own assessments and formulates
compensation amounts for each named executive officer for base salary,
short-term and long-term incentives. For each named executive officer (and for
each component of compensation), in addition to a review of peer group data, the
Committee assesses past contributions, expected future contributions, overall
Company performance, succession planning objectives, retention objectives and
internal equity with respect to each named executive officer’s compensation
compared to other officers within the Company. The Committee also considers
affordability. Once all components of compensation are established, the
Committee balances this assessment against competitive pay practices and
verifies that the total compensation is appropriate and competitive. The CEO and
Chairman are not present when the Committee discusses and establishes their
annual compensation. Ms. Burns’ compensation is based on a review of CEO peer
group data and takes into account overall Company performance and her role in
leading Xerox. Ms. Burns’ compensation is higher than that of our other named
executive officers (with the exception of the Chairman) due to her significantly
greater scope of responsibility. Her compensation is competitive with the
compensation of her CEO peer group and is determined under the same programs and
policies as other Xerox named executive officers. For further information, see
“2009 Base Salary Actions” and “Short Term Incentive Target and Opportunity”
below. The Committee also reviews named executive officer compensation under
various termination scenarios similar to the information provided in the table
on Potential Payments upon Termination or
Change in Control
(tally sheet). The Committee uses this information as a reference point to
understand compensation, but it is not a material driver of compensation
decisions.
This process is
completed with the input of the Committee’s consultant and includes a review of
evolving market practices, external regulatory and other developments, the
market for executive talent, and the Committee’s and Company’s executive
compensation philosophy.
2009 Total Target
Compensation
The 2009 total target compensation (base
salary + target short-term incentive award + target long-term incentive award)
in relation to the median of the peer group’s total target compensation was as
follows:
- Ms. Burns was 5.4% below the
median.
- Mr. Zimmerman was 5.0% above
the median.
- Mr. Firestone was 6.4% above
the median.
- Mr. Machon was 47% below the
median. In 2009, Mr. Machon announced his intention to retire at the end of
the year. Based on his
anticipated retirement, Mr. Machon did not receive a long-term equity award,
which is why his compensation is below median. His total compensation includes other
compensation and benefits associated with his international assignment.
26
For Mrs. Mulcahy, total 2009 target
compensation in relation to the compensation for other Executive Chairs who were
former CEOs follows:
- Mrs. Mulcahy was 2.7% below
the median.
For additional information, see the
Summary Compensation Table on page 38.
1. Base
Salary
Base salary
is the fixed pay element of our compensation program. Every year, the Committee
determines the base salary of the CEO and Chairman, and reviews and approves the
CEO’s recommendation for the base salaries of the other named executive
officers. The Committee typically reviews and approves base salaries each
February.
The Committee
also reviews named executive officer salaries when there is a specific change,
such as a promotion or achievement of an extraordinary level of performance.
Salary increases are determined based on a review of peer group proxy data and
internal comparisons to ensure that pay is competitive, that any increases are
consistent with Company succession planning objectives, and that there is
internal equity to differentiate pay among named executive
officers.
2009 Base Salary Actions
In February 2009, given the uncertain
economic environment, the Committee determined that there would be no base
salary increases for the named executive officers. Mrs. Mulcahy retired as CEO,
effective July 1, 2009, while retaining her position as Chairman of the Board.
At that time, her base salary was reduced from $1,320,000 to $1,000,000. The
Board elected Ms. Burns to succeed Mrs. Mulcahy as CEO. Consistent with the
Committee’s decision to suspend named executive officer salary increases for
2009, Ms. Burns did not receive a salary adjustment in conjunction with her
increased scope of responsibility.
The salaries paid to the named executive
officers during fiscal year 2009 are shown in the Summary Compensation
Table.
2. Short-Term
Incentives
Every
February, the Committee approves an annual incentive award (short-term
incentive) for the CEO and the other named executive officers. These short-term
incentive opportunities provide variable cash compensation based on the
achievement of annual performance objectives. The Committee determines these
awards according to the Company’s Annual Performance Incentive Plan
(APIP).
The process
begins after the close of the previous fiscal year (December 31) when the
financial results of the Company have been made available to the Board of
Directors. The Board then reviews the Company’s annual operating plan for the
new fiscal year. At its February meeting, the Committee:
- assesses performance against
goals and determines awards for the previous fiscal year
- sets the overall Company
performance measures and payout ranges for the new fiscal
year
- establishes a target,
threshold, and maximum short-term incentive opportunity for each named
executive officer for the
new fiscal year
Short-term
incentives are paid by early April of each year for the previous fiscal year’s
performance. Short-term incentives for named executive officers are based on
both the CEO’s and the Committee’s assessment of actual Company-wide performance
against Company performance objectives set by the Committee in the prior
year.
Short-Term Incentive Performance
Measures
Working with the
CEO, the Committee generally sets the APIP short-term incentive performance
measures with an expectation of reasonable year-over-year
improvement:
2009 APIP performance measures, weightings and
targets
With the financial market turmoil
and the worldwide economic crisis, our focus for 2009 shifted to maintaining
adequate levels of operating cash and earnings despite economic weakness and
foreign currency volatility. This included improving the cost efficiency of our
operations, while, in the short-term, recognizing that earnings achievement
would not be driven by revenue growth. As a result, the revenue growth metric
was eliminated, and the weighting for cash flow from operations was
significantly increased. The Committee believed that in that environment, cash
flow and earnings per share were the most relevant goals and measures to the
Company’s 2009 performance. In consideration of the challenging and
unpredictable economy, 2009 APIP performance measures and targets were set in
February for the first half of the year, and separate performance measures and
targets were set in July for the second half of the year, with each six-month
period of APIP performance being calculated separately as
follows:
27
2009 performance measures, weightings and target ranges - first
half
- core cash flow from
operations (weighted at 65%) of $350 million - $450 million, defined as
operating cash flow
adjusted for on-lease activities and changes in finance
receivables
- earnings per share (weighted
at 35%) of $0.35 - $0.40
2009 performance measures, weightings and target ranges - second
half
- cash flow from operations
(weighted at 65%) of $500 million - $700 million
- earnings per share (weighted
at 35%) of $0.26 - $0.29
2010 APIP performance measures, weightings and target
ranges
The Committee set 2010 APIP performance
measures in February 2010. These measures include ACS performance from the date
of the acquisition and expected acquisition-related synergies. The measures,
weightings and target ranges are as follows:
- adjusted earnings per share
(weighted at 40%) of $ 0.70 - $0.75
- cash flow from operations
(weighted at 40%) of $2.3 billion - $2.6 billion
- pro forma constant currency
revenue growth (to include ACS revenues in our 2009 results) (weighted at
20%) of 3% - 4%, defined
as revenue growth adjusted to exclude the impact of changes in the translation
of foreign currencies into
U.S. dollars
We do not use
historical performance as a predictor of future performance. Our future
profitability and cash flow are subject to many risk factors (detailed in the
Risk Factors section of our 2009 Form 10-K Report), that are unpredictable and
outside of our control, which causes us to believe that incentive performance
goals are challenging to achieve. Some of these challenges include:
- current economic conditions
and uncertain outlook
- significant foreign and
domestic competition
- ability to develop new
technologies
- ability to obtain adequate
pricing for our offerings and to improve our cost structure
- economic and political
conditions, including fluctuating foreign currencies and shifting regulatory
schemes
- ability to fund customer
financing activities at economically competitive levels
- ability to successfully
execute the transition of ACS
Short-Term Incentive Target and
Opportunity
In February of
each year, the Committee establishes for each named executive officer an annual
short-term incentive target for the new year, expressed as a percentage of the
named executive officer’s annual base salary. This incentive target takes into
account various factors that management and the Committee deem relevant,
including, but not limited to, scope of responsibility and comparable targets
for named executive officers of the Company’s peer group. If there are changes
in responsibilities after February, the Committee may increase or decrease the
short-term incentive target at that time.
In 2009, the
annual short-term incentive targets for the named executive officers were
unchanged from the previous year except as noted below:
- Ms. Burns 125% for first half
of the year, 150% for the second half of the year (after becoming CEO and
consistent with peer group
data)
- Mrs. Mulcahy 150% for first
half of the year, 125% for the second half of the year (after retirement as
CEO)
- Mr. Zimmerman and Mr.
Firestone 100% (unchanged)
- Mr. Machon 70%
(unchanged)
The maximum
short-term incentive payout opportunity for the named executive officers is two
times target.
28
Determining Short-Term Incentive
Awards
Short-term
incentive payments for named executive officers are earned as a team working
together to achieve overall Company results that drive shareholder value. Among
named executive officers, the Committee expects both a high level of
collaborative effort as well as individual performance and contributions,
consistent with our named executive officer level of responsibility. Therefore,
the Committee determines short-term incentive payments based on overall
quantitative financial performance in relation to pre-set goals.
After the end of
the fiscal year, the CEO reviews the Company’s actual performance against each
of the financial performance objectives established at the beginning of the
year. The Chief Financial Officer signs off on the financial results and
communicates these to the Committee; the Committee reviews the actual
performance and any extraordinary items or material unusual charges or gains.
Subject to the Committee’s review and approval, any such items may be excluded
from short-term incentive calculations in order to obtain normalized operational
results of the business. In 2009, such excluded items were costs associated with
the acquisition of ACS, our share of Fuji Xerox’s after-tax restructuring
charges and securities litigation payments. Each performance measure is assessed
and calculated independently. The results of each measure are added together to
determine overall performance results. Additionally, the Committee retains the
discretion to grant a lower short-term incentive than the calculated incentive
payout or no short-term incentive at all, as it deems appropriate under the
circumstances. Under extraordinary circumstances, if the Committee believes an
incentive is necessary to reward and motivate executives, it may provide an
incentive that is separate and independent of the calculated incentive
payout.
The 2009 payout
opportunity, depending on performance, was as follows:
|
Payout as a % of
Annual |
|
Short-Term Incentive
Target |
Performance
Results |
|
EPS (35%
weighting) |
|
Cash Flow (65%
weighting) |
Below Threshold |
0 |
% |
|
0 |
% |
Threshold |
50 |
% |
|
75 |
% |
Target |
100 |
% |
|
100 |
% |
Maximum |
150 |
% |
|
200 |
% |
2009 Performance
Performance results for 2009 against
established measures were:
First half of 2009:
- earnings per share on an
adjusted basis of $0.24 – below threshold
- core cash flow from
operations on an adjusted basis of $555 million – above maximum
Second half of 2009:
- earnings per share on an
adjusted basis of $ 0.42 – above maximum
- cash flow from operations on
an adjusted basis of $ 1,595 million – above maximum
Management believes that using two
six-month performance periods improved operating performance. The calculated
achievement factors were 130% of target for the first half and 183% of target
for the second half of 2009. The Committee used their negative discretion and
approved short-term incentive payments for named executive officers equal to
125% of target for the first half and 175% of target for the second half of the
year, equivalent to a total payment of 150% of target, which is no higher than
the average of the operating unit results. The payments were determined in
accordance with the process and the applicable targets and weightings described
above. The Committee believes that the fiscal 2009 short-term incentive payments
are consistent with our strategy of rewarding named executive officers for the
achievement of important, challenging business goals. These incentive payments
are driven by achievement of business results against quantitative measures set
in advance by the Committee. In view of the Company’s 2009 results, the
Committee believes that the annual short-term incentive payments resulted in
reasonable and appropriate performance-related incentive payments to the
Company’s named executive officers.
The annual incentives paid to the named
executive officers in April 2010 for fiscal year 2009 are shown in the
Summary Compensation
Table. Additional
information about the short-term incentive opportunities is shown in the
Grants of Plan-Based
Awards
table.
29
3. Long-Term
Incentives
We
provide long-term incentives to reward named executive officers for sustained
performance, as a retention incentive and to provide equity alignment with
shareholders.
Executive Long-Term Incentive
Program
Our Executive
Long-Term Incentive Program (E-LTIP) awards are generally made according to the
shareholder approved Xerox Corporation 2004 Performance Incentive Plan, as
amended and restated (2004 Performance Incentive Plan). Awards may consist of
cash or equity-based awards, including performance shares and restricted stock
units. With the exception of 2009 (in which restricted stock units with a
market-based feature were granted), the equity awards granted to named executive
officers have generally been in the form of performance shares. Stock options
have not been granted since 2004.
Performance
shares may be earned based on achieving annual performance targets and based on
achieving three-year cumulative performance between threshold and maximum. If
the annual performance targets are achieved, up to one-third of the three-year
performance share award can be earned each year. The earn-out range for named
executive officer performance shares for the three year cumulative performance
is between 0% and 150% of the original award. The three-year cumulative earning
of shares is net of shares earned based on annual performance. If three-year
cumulative performance is achieved at maximum, named executive officers will
receive an additional 50% of their original award amount. Performance shares
that have been earned vest three years from the grant date and following
Committee certification of the performance results for the applicable three-year
period.
Restricted stock
units are not tied to performance measures and cliff vest at the end of three
years. Once vested, performance shares and restricted stock units are paid out
in the form of shares of the Company’s Common Stock. Named executive officers
who retire or are involuntarily terminated, other than for cause, before the end
of the three-year period, will vest in a pro-rata portion of restricted stock
units and earned performance shares. Vesting will occur on the original vesting
date. Performance shares and restricted stock units are forfeited if the named
executive officer voluntarily terminates employment before the shares vest.
Performance shares and restricted stock units fully vest upon
death.
On occasion, as
an additional vehicle for retaining key employees, including named executive
officers, the Committee has granted “retention” restricted stock units that do
not allow for pro-rations for separation prior to the vesting date. These
restricted stock units cliff vest over a requisite service period, which
typically ranges from three to five years.
Although equity
awards are generally granted on a regular annual cycle, the Committee
occasionally grants off-cycle equity awards to named executive officers for
special purposes, such as new hire, promotion, recognition, and
retention.
2009 Long-Term Incentive Award
Design
The collapse of
the financial markets in the second half of 2008 and the resulting economic
turmoil that continued, prompted the Committee to re-evaluate the E-LTIP design
for 2009. The objective of the 2009 E-LTIP design was to strike the correct
balance between motivating, retaining and rewarding executives for sustained
performance over the next three-year period and increasing shareholder value.
Having determined that it would be difficult to establish meaningful metrics and
targets for performance-based shares in light of the unpredictable economic
environment at the time, the Committee granted 2009 E-LTIP in the form of
restricted stock units with a market feature based on the price of Xerox Common
Stock over a three-year period. The number of shares of stock that can be earned
range between 80% to 120% of the original restricted stock unit award, based on
the increase or decrease in the price of Xerox Common Stock over the three-year
vesting period. These restricted stock units are subject to three-year cliff
vesting and pro-ration upon separation as described above.
In lieu of 2009
E-LTIP equity awards for Mrs. Mulcahy and Mr. Zimmerman, the Committee approved
long-term cash incentive awards to allow for maximum flexibility with respect to
vesting. Similar to the restricted stock unit awards under the 2009 E-LTIP, the
value of the cash awards at vesting will range between a dollar amount
representing 80% to 120% of the original cash award, based on the increase or
decrease in the price of Xerox Common Stock over the applicable vesting period.
These awards vest in two years from the date of grant for Mrs. Mulcahy and
eighteen months for Mr. Zimmerman. If retirement occurs prior to the vesting
date, the award will be pro-rated, with Committee discretion, to pay up to the
amount that they would have received had they stayed through the original
vesting date, with payout on the original vesting date.
Long-Term Incentive Performance Share
Results
Each February,
the Committee determines the number of performance shares each named executive
officer earned under prior years’ grants of performance shares, if any, based on
the annual and three-year cumulative performance cycle results. (See the
Outstanding Equity Awards
table for additional
information on earned performance shares based on 2009
performance.)
30
Determining E-LTIP Award
Value
Long-term
incentives are an element of compensation used to reward all named executive
officers for sustained performance and as a retention tool to align with
succession planning objectives. E-LTIP is awarded based on a review of market
data, affordability, and historical and expected future contributions. Each
year, the Committee approves a new annual grant for named executive officers.
These decisions are made in conjunction with other compensation decisions that
the Committee makes for the current fiscal year.
When analyzing
the value of our annual long-term incentive awards, we include the entire award
value. The value of special, one-time retention restricted stock unit awards
were prorated over the vesting period. This approach is consistent with how we
analyze peer group data.
2009 E-LTIP Actions
In June 2009, the Committee approved
long-term incentive awards for the named executive officers effective July 1:
- Ms. Burns and Mr. Firestone
were granted restricted stock units with a market feature based on the share
price of Xerox Common Stock over a three-year period.
- The grant date
award value for Ms. Burns was increased 65% over her 2008 award, based on
her election as CEO.
- Mr. Firestone’s grant date value was
approximately the same as in 2008.
- Mr. Machon did not receive a long-term
incentive award as a result of his impending retirement.
- Mrs. Mulcahy and Mr. Zimmerman received
cash awards in lieu of restricted stock units. As a result of Mrs. Mulcahy’s
change in role, her long-term incentive award value was reduced by 56%. Mr.
Zimmerman’s long-term incentive award value was slightly less (6%) than the
prior year’s award value.
Additional
information on the 2009 awards can be found in the Summary Compensation Table
and the Grants of Plan-Based Awards
table.
2010 E-LTIP Actions
Our 2010 E-LTIP will be granted as
performance shares and will follow the same basic performance shares principles
as grants made before 2009. The number of shares will be based on approved
values, divided by the closing price on the grant date of July 1,
2010.
The 2010-2012 E-LTIP performance target
ranges include ACS and expected acquisition-related synergies and are as
follows:
- adjusted earnings per share
(weighted at 60%) of $ 2.47 - $ 2.71
- cash flow from operations
(weighted at 40%) of $ 7.5 - $8.4 billion
These goals are expected to be
challenging to achieve for the same reasons as outlined above under the section
entitled “Short-Term Incentives.”
The definitions of these performance
measures are listed below:
Earnings per Share (EPS): Diluted
Earnings Per Share from Continuing Operations as reported in the Company’s
audited consolidated financial statements, as adjusted on an after-tax basis for
the following discretely disclosed (in either Management’s Discussion and
Analysis/MD&A or the footnotes to the financial statements) items: direct
costs of acquisition and acquisition-related expenses including, but not limited
to, acquired in-process research and development and integration costs;
amortization of acquisition-related intangibles; restructuring and asset
impairment charges; our share of after-tax effects of restructuring charges
incurred by Fuji Xerox; and remeasurement losses on net monetary assets affected
by the 2010 Venezuelan currency devaluation.
In addition, EPS will also be adjusted on
an after-tax basis for the following discretely disclosed items (if equal to or
greater than $50 million pre-tax on an individual basis, or in the aggregate per
item, with the exception of income tax and Fuji-Xerox adjustments):
gains/(losses) from litigation, regulatory matters or any changes in enacted law
(including tax law); gains/(losses) from asset sales or business divestitures;
gains/(losses) resulting from acts of war, terrorism or natural disasters; the
initial effect of changes in accounting principles that are included within
Income from Continuing Operations; impairment of goodwill and other intangibles;
gains/(losses) from the settlement of tax audits (if equal to or greater than
$30 million on an individual basis, or in the aggregate per item);
gains/(losses) on early extinguishment
31
of debt; non-restructuring related
impairments of long-lived assets; and our share of after-tax effects of the
above noted eight items incurred by Fuji-Xerox (if our share is equal to or
greater than $10 million on an individual basis, or in the aggregate per
item).
Cash Flow from Operations: Net Cash
provided by (used for) Operating Activities as reported in the Company’s
consolidated audited financial statements, as adjusted for the following items:
with the exception of cash payments for restructurings, cash flow impacts
(inflows and outflows) resulting from the EPS adjustments as identified above
whether or not the cash flow impact and the EPS impact are in the same fiscal
year; cash payments for restructurings in excess of the amount reported as
current restructuring reserves in the preceding years Annual Report; special
discretionary pension fundings in excess of $50 million; and cash payments for
ACS customer contract inducements and set-up and transition
services.
Any other items approved by the Committee
for adjustment of EPS or Cash Flow from Operations will be considered a
modification of the award.
The 2010 E-LTIP
awards for named executive officers are in a footnote to the Outstanding Equity Awards
table.
4. Pension
Plans
We provide
pension benefits to the named executive officers, under the:
- Xerox Corporation Retirement
Income Guarantee Plan (RIGP)
- Xerox Corporation Unfunded
Retirement Income Guarantee Plan (Unfunded RIGP)
- Xerox Corporation Unfunded
Supplemental Executive Retirement Plan (SERP)
- Xerox International Pension
Plan
U.S. Qualified Pension
Plan
Retirement Income Guarantee
Plan
The named
executive officers, other than Mr. Machon, participate in the Company’s
tax-qualified pension plan (RIGP) on the same terms as the rest of the Company’s
salaried employees. As of January 1, 2008, all participants in RIGP, including
named executive officers, were vested. Eligibility for new RIGP participants and
rehires was closed in 2005. Early retirement benefits under RIGP are available
for employees who leave Xerox at age 55 or older, and have at least 10 years of
Xerox service. Early retirement benefits are reduced by 5% per year if retiring
prior to age 65 (or age 62 with at least 30 years of Xerox service). RIGP is
payable as a lump sum or an annuity as elected by the participant. RIGP benefits
are subject to IRS limits on the compensation that can be reflected in a
qualified plan.
U.S. Non-Qualified Pension
Plans
Unfunded Retirement Income
Guarantee Plan
Because the Internal Revenue Code limits the pension benefits (based on
an annual compensation limit) that can be accrued under a tax-qualified pension
plan, the Company has established and maintains a non-tax qualified pension plan
(Unfunded RIGP) to compensate executives, including named executive officers
other than Mr. Machon, in an equitable fashion for the reduction in their
pension benefit resulting from this limitation. This executive retirement plan
is a restoration plan to provide a comparable level of retirement benefits to
those provided to other employees. Unfunded RIGP benefits are generally
determined under the same terms as the RIGP benefit except that Unfunded RIGP is
not payable as a lump sum.
Unfunded Supplemental
Executive Retirement Plan
The Unfunded Supplemental Executive Retirement Plan (SERP) provides an
added benefit that supersedes Unfunded RIGP and when combined with RIGP,
delivers a retirement benefit unreduced for early commencement generally at age
60 (age 55 for Mrs. Mulcahy). Eligibility for new SERP participants was closed
in 2005. At the end of 2009, there were 17 active employees in SERP. No pay
limitations apply in determining the SERP benefit, and the accrual rate can
vary. A total benefit is determined by the SERP formula and then the difference
between this amount and the RIGP benefit is paid from SERP.
Mrs. Mulcahy is
retirement eligible and would commence her SERP benefits upon retirement. Mr.
Zimmerman is also retirement eligible and upon retirement would commence his
SERP benefits. He has been credited with two years of benefit service for each
year of actual Xerox service. His service was accelerated to mitigate the
pension impact of joining Xerox later in his career.
The other named
executive officers covered by SERP (Ms. Burns and Mr. Firestone) are eligible
for benefits at age 60 with 10 years of service. For named executive officers
who do not meet the requirements of SERP when they leave Xerox, all
non-qualified benefits would come from Unfunded RIGP. Some SERP executives who
do not otherwise meet the age 60 vesting requirement have received their accrued
SERP benefits as provided under their separation packages.
32
SERP includes a
mid-career hire benefit that applies to a small group of executives including
Mr. Zimmerman. This benefit is equal to 150%of the SERP accrual and is designed
to mitigate the loss in retirement benefits from a mid-career change in
employment.
Xerox International Pension
Plan
Mr. Machon is a
French citizen, and was working in the United Kingdom. He was not covered by
qualified and non-qualified plans in the U.S. and does not have local retirement
plans (other than French social security and other mandatory French pension
plans). The Xerox International Pension Plan provides benefits for Mr. Machon to
supplement his French pension plans. The pay used to calculate the Xerox
International Pension Plan benefit is base pay plus 2/3 of target short-term
incentive (not actual) in force at his retirement date. The Plan formula targets
a total retirement income of 50% pay when combined with the French pension
plans. These benefits are funded and the Plan assets are accumulated in an
insurance contract. If the Plan assets as of retirement exceed the value of the
formula benefit net of the benefits under the French pension plans, the Plan
assets will be distributed in lieu of any other benefits under the Xerox
International Pension Plan. As of Mr. Machon’s retirement on December 31, 2009,
the value of his Plan assets exceeded the formula benefit.
For additional
information on the actuarial present value of the accumulated pension benefits
for the named executive officers, see the Pension Benefits table.
5. 401(k) Savings
Plan
U.S.
employees are eligible to participate in a 401(k) savings plan. U.S. named
executive officers are eligible to participate in the same manner as all other
employees covered by the 401(k) savings plan. They are eligible for a match of
50 cents on the dollar up to 6% of eligible pay saved on a before-tax basis,
subject to IRS qualified plan compensation limits and highly compensated
threshold limits. No benefits are provided to named executive officers in excess
of these limits. (For employees who joined the company after RIGP was
unavailable to new hires, the match is equal to 6% of eligible pay saved on a
before tax basis, subject to IRS limits.) Based on the economic environment,
401(k) matches were suspended in April 2009 for U.S. salaried employees,
including the named executive officers. Effective January 1, 2010, the 401(k)
match was reinstated, at half the prior level.
6. Perquisites and Personal
Benefits
General
Benefits
The Company
maintains medical and dental insurance, accidental death insurance, and
disability insurance programs for all of its employees, as well as customary
vacation, leave of absence, and other similar policies. Named executive officers
are eligible to participate in these programs on the same basis as the rest of
the Company’s salaried employees.
Life Insurance
The Company
provides the Xerox Universal Life Plan to eligible U.S. employees, including the
named executive officers. Participants receive Company-paid life insurance equal
to their death benefit under a previous program, or three times their base
salary, whichever is greater. Executives are the sole owners of their policies
and are responsible for any taxes due from Company contributions. Xerox will
continue to make premium payments for participants who were in the previous
Company-paid life insurance program until they reach the later of age 65 or July
2013. Mrs. Mulcahy, Ms. Burns, and Mr. Firestone are among those participants
who were in the previous program. Mr. Zimmerman was not in the previous program.
His coverage of three times base salary will end when he retires.
Perquisites
The Company
periodically reviews the perquisites that named executive officers receive.
These perquisites are relatively few in number, and the Committee believes that
its policies regarding perquisites are conservative compared to other companies.
The primary perquisites for named executive officers are:
- Financial planning: Solid
financial planning by experts reduces the amount of time and attention that
named executive officers
devote to their finances and maximizes the value of their
compensation.
- Health physicals: The Company
believes it is in the best interest of executives and shareholders to
encourage the executive
team to have annual comprehensive health physicals.
- Personal use of Company
aircraft: For reasons of security and personal safety, the Committee requires
Ms. Burns to use the
Company aircraft for all travel when feasible. Other executives are allowed
personal use of the Company aircraft on a very limited basis, subject to
approval of the CEO or CFO.
33
Other
perquisites and personal benefits include:
- Mrs. Mulcahy and Ms. Burns
are eligible for home security.
- Mr. Machon received a car
allowance, which is a customary benefit provided to all senior-level Xerox
employees in Europe.
- As is the case for any
employee on international assignment, Mr. Machon was also provided an
international assignment allowance. This allowance does not duplicate compensation already being
paid (i.e. car allowance).
- Mr. Machon received a loan
over 18 years ago before he was an executive officer of the Company. Details
of this loan are described
in the Summary Compensation
Table. This loan
was repaid in February 2010.
The total costs
to the Company for providing perquisites and personal benefits to the named
executive officers during fiscal 2009 are shown in the Summary Compensation
Table.
7. Change-in-Control Severance
Agreements and Plan Provisions
We have change-in-control severance
agreements with each of the named executive officers. We consider these
agreements to be in the best interest of our shareholders because they foster
the continuous employment and dedication of key management personnel without
potential distraction or personal concern if Xerox were to be acquired by
another company (change in control). These agreements would enable the named
executive officers to continue to perform in their roles when a potential change
in control is impending, fulfil their expectations for long-term incentive
compensation arrangements, and be protected against the loss of their positions
following a change in the ownership or control of the Company.
Change-in-control severance payments are not conditioned on non-compete,
non-solicitation, or other negative covenants. These agreements provide
specified severance benefits if, within two years following a change in control
of the Company, employment is terminated either:
- involuntarily other than for
cause, death, or disability, or
- voluntarily for good
reason.
Voluntarily for
good reason includes:
- the material diminution of
authority, duties, or responsibilities (including being an executive officer
of the Company before a
change in control and ceasing to be an executive officer of the surviving
company)
- a reduction in base salary or
target short-term incentive
- failure by the Company to
increase annual base salary at intervals consistent with the Company’s prior
practice; failure to
increase salary as has been increased for similarly situated
executives
- material change in the
geographic location where the executive is required to be
based
- failure of the Company to
continue any material compensation or benefit plan, vacation policy, or any
material perquisites
unless an alternative plan is provided, or failure to continue the executive’s
participation in these plans
- failure of the Company to
obtain a satisfactory agreement from any successor to assume and agree to
perform in a manner
consistent with this agreement
These severance
benefits include:
- A lump sum cash payment equal
to 2 times the then-current annual base salary and short-term incentive award
target. The Committee views these amounts as reasonable and appropriate for
the executive officers.
- Continuation of specified
welfare benefits at active employee rates for a period of 24 months.
- Note that upon
Mrs. Mulcahy’s change in role, her lump sum cash payment was reduced from
2.99 to 2 times salary and her benefits coverage was reduced from 36 to 24
months.
- A tax reimbursement
sufficient to compensate the named executive officer for the amount of any
excise tax imposed by Section 4999 of the Internal Revenue Code, but no
related tax gross-up.
- Payment of reasonable legal
fees and expenses incurred when the named executive officer, in good faith, is
involved in a dispute while seeking to enforce the benefits and rights
provided by the severance agreement.
34
In addition to
the benefits above, when the change in control occurs, participating executives
are immediately entitled to the following benefits:
- For equity awards made on or
after February 15, 2007, accelerated vesting will occur following a change in
control only upon an
involuntary termination of employment (other than a termination for cause) or
a voluntary termination for good reason (commonly described as “double trigger” vesting upon a
change-in-control).
- Immediate payment of the
present value of the accrued non-qualified U.S. pension benefits, as of the
date of a change in
control, provided the change in control conforms with applicable tax
regulations regarding deferred compensation. Payment is made without regard to the
plan’s requirements for age or years of service. In the event of a change
in control that does not
conform with deferred compensation regulations, participants will vest in the
plan benefits but will
receive payment according to the normal payment provisions of the plans. The
Committee views this payment upon a conforming change in control and accelerated vesting upon a
nonconforming change in control as appropriate in order to protect the pension benefit
that the named executive officer has earned at Xerox.
- Lump sum payment equal to the
value of deferred compensation balance, if any.
Each
change-in-control severance agreement provides that the executive will remain an
employee of the Company for nine months following a potential change in control,
or, on the date which the named executive officer is first entitled to receive
the benefits described above, if earlier.
Generally, for
purposes of the severance agreements, a change in control is deemed to have
occurred, subject to specific exceptions, if:
- any person beneficially owns
20 percent or more of the combined voting power of our outstanding
securities
- a majority of our Directors
are replaced under specific circumstances
- there is a merger or
consolidation involving the Company unless (i) the directors of the Company
who were members of the
board immediately before the merger/consolidation continue to constitute a
majority of the board of directors or (ii) the merger/consolidation is
effected to implement a recapitalization and no person becomes the beneficial
owner of 20 percent or
more of the combined voting power of the Company’s then outstanding voting
securities
- all or substantially all of
the Company’s assets are sold, or the Company’s shareholders approve a plan of
complete liquidation or
dissolution
The Committee
believes that it is in the best interests of the Company and its shareholders to
offer such change-in-control arrangements to its named executive officers. The
Company competes for executive talent in a highly competitive market in which
companies offer similar benefits to senior employees. The Committee periodically
reviews change-in-control severance payment amounts against benchmark data to
ensure that amounts are consistent with market practices. All non-qualified
options under the 1991 Long-Term Incentive Plan and the 1998 Employee Stock
Option Plan are accompanied by option surrender rights. If there is a change in
control, all vested rights that are in the money become payable in cash as soon
as practical.
The amount of
the estimated payments and benefits payable to the named executive officers
assuming a change of control of the Company and a qualifying termination of
employment as of the last day of fiscal 2009 is presented in the table showing
Potential Payments Upon Termination or
Change in Control.
NON-QUALIFIED DEFERRED
COMPENSATION
The Deferred
Compensation Plan for Executives was frozen in 2002. The amount in this plan for
each participant represents balances from deferrals made before 2002. The
interest credited under this plan for Anne M. Mulcahy and Ursula M. Burns was
reset effective January 1, 2009, so that there will no longer be any above
market interest credited for these named executive officers.
EMPLOYMENT AND SEPARATION
AGREEMENTS
The Company does
not generally enter into employment agreements with its named executive
officers. As a result, these named executive officers serve at the will of the
Board of Directors. This policy enables the Company to remove a named executive
officer before retirement whenever it is in the best interest of the Company,
with full discretion to decide on a severance package for that individual
(excluding vested benefits). When a named executive officer is removed from his
or her position, the Committee exercises its business judgment in considering
whether or not to approve an appropriate severance arrangement for the
individual in light of all relevant circumstances, including but not limited to
his or her term of employment, past accomplishments, and reasons for separation
from the Company.
35
The Company’s
policy in the U.S. generally provides severance for management-level salaried
employees who are separated from the Company involuntarily, including named
executive officers, only if the individual signs a release of claims against the
Company. For separations due to a reduction in force, the amount of severance
provided by the policy is equal to the greater of 26 weeks of base pay or the
number of weeks of base pay identified in the severance schedule based on years
of service. For involuntary separations other than a reduction in force or for
cause, severance payments are generally equal to three months of base pay.
Officer separation agreements include a non-engagement in detrimental activity
agreement.
COMPENSATION RECOVERY POLICY (“CLAW
BACKS”)
Our separation
agreements (noted above) include a provision for rescission of the severance
payments for engagement in detrimental activity against the Company. In
addition, the following plans also provide for compensation
recovery.
Under the 2004
Performance Incentive Plan, if the Committee or its authorized delegate deems an
employee or former employee, including a named executive officer, to have
engaged in detrimental activity against the Company, it will cancel any awards
granted on or after January 1, 2006 to the employee or former employee. In
addition, the Committee may rescind any payment or delivery of an equity or
annual cash incentive award within six months before the detrimental activity.
In the event of any rescission, the named executive officer will pay the Company
the amount of any gain realized or payment received in a manner the Committee or
its delegate requires. If the Committee or its delegate determines that the
employee or former employee engaged in detrimental activity, it will only result
in a cancellation or rescission of an award if the determination is made before
a change in control of the Company.
Under the
Unfunded Retirement Income Guarantee Plan and the Unfunded Supplemental
Executive Retirement Plan, if an employee or former employee, including a named
executive officer, or a surviving beneficiary of a participant is deemed by the
Plan Administrator, prior to a change in control of the Company, to have engaged
in detrimental activity against the Company, they will not be eligible to
receive benefits under these plans.
TAX IMPLICATIONS OF EXECUTIVE
COMPENSATION
Section 162(m)
of the Internal Revenue Code limits to $1 million per year the federal income
tax deduction to public corporations for compensation paid for any fiscal year
to the corporation’s CEO and certain other named executive officers (excluding
the CFO) included in the Summary Compensation
Table in the
Company’s Proxy Statement. This limitation does not apply to qualifying
“performance-based compensation.”
The Company can
deduct annual short-term incentives paid to named executive officers who are
subject to Section 162(m) as performance-based compensation. The Committee paid
short-term incentives to the named executive officers for 2009 from a Short-Term
Incentive Pool established early in 2009 under the 2004 Performance Incentive
Plan. The pool was funded by 3% of the Performance Profit achieved during the
year. The purpose of the pool was to ensure that short-term incentives paid to
named executive officers and certain other executive officers were
performance-based and provided under a shareholder approved plan, and therefore
fully tax deductible and subject to compensation recovery provisions. The
Committee defined Performance Profit as income from continuing operations before
income taxes, equity income, discontinued operations, extraordinary items, and
cumulative effect of change in accounting principles, but excluding
restructuring charges as identified in the audited financial
statements.
It is the
Company’s goal to have compensation paid to its top officers qualify as tax
deductible for federal tax purposes under Section 162(m) of the Internal Revenue
Code. However, the Committee also believes it is appropriate to provide
competitive compensation opportunities even though all compensation paid may not
be fully tax deductible in any given year. Any such short-term incentive that
would not qualify for section 162(m) will be paid outside of the Short-Term
Incentive Pool.
Some
compensation paid to named executive officers in 2009 did not meet the
requirements of Section 162(m), to the extent that non-performance based
compensation (including salary and dividend equivalent payments) exceeded $1
million for a named executive officer. Some perquisite compensation, such as
personal use of aircraft, is also not fully tax deductible. Vested E-LTIP
performance share awards are fully tax-deductible compensation.
ACCOUNTING IMPLICATIONS OF EXECUTIVE
COMPENSATION
Base salaries
and the short-term incentives are expensed over the period in which they are
earned. As such, the 2009 short-term incentive award, which was earned during
2009, and paid in early 2010, is recorded during fiscal year 2009.
The long-term
incentives used to reward named executive officers have been comprised of
equity-based performance shares and restricted stock units.
36
Performance
shares are recorded according to FASB ASC Topic 718, Compensation – Stock
Compensation (formerly FAS 123R, “Share – Based Payments”), which states that
the performance shares should be measured at fair value on the date of grant and
expensed during the requisite service period for those performance shares that
are expected to vest. The requisite service period for these performance shares
matches the vesting period and is three years from the date of grant. At each
reporting date, the Company evaluates the total number of performance shares
that it expects to vest, including those awarded to named executive officers,
taking into account estimated forfeitures and the probability of achieving or
exceeding the stated performance targets associated with the grant. Compensation
expense is recorded for those shares expected to vest over the vesting period.
If the number of shares expected to vest changes, a cumulative adjustment is
recorded at the time, taking into account the service period already elapsed.
Compensation
expense is based upon the grant date market price for most awards and a Monte
Carlo simulation pricing model for a fiscal 2009 grant that included a market
condition. The expense is recorded over the vesting period, which ranges from
three to five years from the date of grant.
The
classification of the expense associated with these performance shares and
restricted stock units in the Statement of Income follows the same
classification of the salary and short-term incentive award for the executives.
The expense associated with these shares is not capitalized and is primarily
classified within Selling, Administrative and General Expense.
Our qualified
and non-qualified pension plans are accounted for according to FASB ASC Topic
715, Compensation – Retirement Benefits (formerly FAS 87, “Employers’ Accounting
for Pensions” and formerly FAS 158, “Employers’ Accounting for Defined Benefit
Pension and Other Postretirement Plans”). The interest credited on non-qualified
deferred compensation balances is expensed as incurred. These costs are
primarily classified as Selling, Administrative and General Expenses in our
consolidated financial statements.
The Compensation
Committee has reviewed and discussed the Compensation Discussion and Analysis
with the management of the Company. Based upon its review and discussions, the
Compensation Committee recommended to the Board of Directors that the
Compensation Discussion and Analysis be incorporated by reference in the
Company’s Annual Report on Form 10-K for the year ended December 31, 2009 and be
included in the Proxy Statement for the 2010 Annual Meeting of
Shareholders.
N.J. Nicholas,
Jr., Chairman
Glenn A. Britt
Robert A. McDonald
37
The Summary
Compensation Table below provides compensation information for the Chief
Executive Officer, the Chief Financial Officer and the next three most highly
compensated executive officers (collectively referred to as named executive
officers) serving at the end of the fiscal year December 31, 2009, for services
rendered in all capacities during the fiscal year ended December 31, 2009. The
table includes the dollar value of base salary earned, stock awards, non-equity
incentive plan compensation earned, change in pension value and non-qualified
deferred compensation (NQDC) earnings, and all other compensation, whether paid
or deferred.
SUMMARY COMPENSATION
TABLE
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change in |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Pension |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity |
|
Value |
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
Option |
|
Incentive Plan |
|
and NQDC |
|
All Other |
|
|
Name & |
|
|
Salary |
|
Bonus |
|
Awards |
|
Awards |
|
Compensation |
|
Earnings |
|
Compensation |
|
Total |
Principal Position |
|
Year |
|
($) (A) |
|
($) (B) |
|
($) (C) |
|
($) (D) |
|
($) (E) |
|
($) (F) |
|
($) (G) |
|
($) |
Ursula M. Burns |
2009 |
|
900,000 |
|
— |
|
6,910,000 |
|
— |
|
1,884,375 |
|
|
1,278,294 |
|
200,105 |
|
|
11,172,774 |
Chief Executive Officer |
2008 |
|
887,500 |
|
— |
|
4,000,132 |
|
— |
|
554,688 |
|
|
1,124,630 |
|
155,083 |
|
|
6,722,033 |
|
2007 |
|
797,500 |
|
— |
|
7,514,528 |
|
— |
|
1,168,750 |
|
|
438,864 |
|
25,780 |
|
|
10,003,872 |
|
Lawrence A. Zimmerman |
2009 |
|
714,000 |
|
— |
|
— |
|
— |
|
1,071,000 |
|
|
988,450 |
|
181,139 |
|
|
2,954,589 |
Vice Chairman and |
2008 |
|
710,500 |
|
— |
|
1,600,133 |
|
— |
|
355,250 |
|
|
1,018,868 |
|
206,045 |
|
|
3,890,796 |
Chief Financial Officer |
2007 |
|
675,000 |
|
— |
|
2,729,496 |
|
— |
|
770,000 |
|
|
660,855 |
|
122,068 |
|
|
4,957,419 |
|
Anne M. Mulcahy* |
2009 |
|
1,160,000 |
|
— |
|
— |
|
— |
|
2,331,250 |
|
|
996,290 |
|
338,240 |
|
|
4,825,780 |
Chairman |
2008 |
|
1,320,000 |
|
— |
|
9,200,064 |
|
— |
|
990,000 |
|
|
1,745,810 |
|
470,764 |
|
|
13,633,494 |
|
2007 |
|
1,320,000 |
|
— |
|
9,010,848 |
|
— |
|
2,178,000 |
|
|
1,890,119 |
|
253,061 |
|
|
14,652,028 |
|
James A. Firestone |
2009 |
|
714,000 |
|
— |
|
2,073,000 |
|
— |
|
1,071,000 |
|
|
519,574 |
|
102,729 |
|
|
4,480,303 |
Executive Vice President |
2008 |
|
710,500 |
|
— |
|
2,000,066 |
|
— |
|
355,250 |
|
|
458,288 |
|
131,200 |
|
|
3,655,304 |
|
2007 |
|
675,000 |
|
— |
|
4,013,632 |
|
— |
|
770,000 |
|
|
249,596 |
|
51,611 |
|
|
5,789,064 |
|
Jean-Noel Machon** |
2009 |
|
780,763 |
|
— |
|
— |
|
— |
|
819,800 |
|
|
520,134 |
|
1,924,396 |
|
|
4,045,093 |
Senior Vice President |
2008 |
|
817,621 |
|
— |
|
1,000,100 |
|
— |
|
286,167 |
|
|
901,616 |
|
1,016,696 |
|
|
4,022,200 |
|
2007 |
|
753,224 |
|
— |
|
1,025,640 |
|
— |
|
579,982 |
|
|
1,098,337 |
|
672,322 |
|
|
4,158,730 |
____________________
* |
|
Anne M.
Mulcahy will step down as Chairman of the Board effective May 20,
2010. |
|
** |
|
Jean-Noel
Machon retired on December 31, 2009. |
Compensation
reported in this table is in U.S. dollars and rounded to the nearest dollar. For
Jean-Noel Machon, the compensation reported was paid in euros and British pounds
(excluding stock awards) but has been converted to U.S. dollars for purposes of
reporting amounts herein. The conversion from euros and British pounds to
dollars for 2009 is based on the average quarterly exchange rate of 1.3902
dollars per euro and 1.5603 dollars per British pound.
(A) |
|
Amounts
shown represent base salary paid in 2009. There were no salary increases
in 2009. The difference in year over year salaries for Ursula M. Burns,
Lawrence A. Zimmerman and James A. Firestone is due to mid-year salary
increases in 2008. The 2009 base salary for Anne M. Mulcahy was reduced
from $1,320,000 to $1,000,000 when she retired as CEO, effective July 1,
2009, while retaining her position as Chairman of the Board. For Mr.
Machon, the difference in year over year salary is primarily due to the
difference in the conversion rates between 2008 and
2009.
|
|
|
|
Effective
April 1, 2010, the Compensation Committee set the annualized base salary
for Ursula M. Burns at $1,100,000 (from $900,000) to reflect her increased
scope of responsibility as CEO. No other named executive officers received
a 2010 base salary increase.
|
|
(B) |
|
The Annual
Performance Incentive Plan (APIP) awards appear as Non-Equity Incentive
Plan compensation in column (E). In 2010, the Compensation Committee
recognized Mr. Zimmerman’s outstanding contributions on the ACS
acquisition with a $350,000 cash award, paid in April
2010.
|
38
(C) |
|
The 2009
equity awards for Ursula M. Burns and James A. Firestone were granted as
restricted stock units with a performance feature based on the share price
of Xerox common stock over a three-year period. The dollar amount
presented in this column for 2009 reflects the aggregate grant date fair
value of the 2009 award at target. The aggregate grant date fair value of
$6.91 was computed in accordance with FASB ASC Topic 718, which requires
that grant date fair value be determined using a lattice model or Monte
Carlo simulation method for awards with a market condition. We calculated
the grant date fair value using a Monte Carlo simulation with the
following assumptions: risk-free interest rate of 1.59%; expected price
volatility of 45.21%; and dividend yield of 2.44%. The maximum number of
shares that could be paid out is 120% of the original award. Assuming the
closing price of Xerox common stock on the vesting date is $7.93 (120% of
the grant date closing price of $6.61), the maximum payout value at $7.93
would be as follows: Ursula M. Burns - $9,516,000; James A. Firestone -
$2,854,800. See the “Grants of Plan-Based Awards” table for further
information. As required by the new SEC disclosure rules, the data
presented in this column for 2008 and 2007 was revised to reflect the
grant date fair value. |
|
|
|
In lieu of
2009 E-LTIP equity awards for Anne M. Mulcahy and Lawrence A. Zimmerman,
the Committee approved long-term cash incentive awards as shown in the
Grants of Plan-Based Awards table. The value of the cash awards at vesting
will range between a dollar amount representing 80% to 120% of the
original cash award, based on the increase or decrease in the price of
Xerox common stock over the applicable vesting period. |
|
(D) |
|
There have
been no stock options granted by the Company since 2004. |
|
(E) |
|
The 2009
Non-Equity Incentive Plan payments were approved by the Committee in
February 2010 under APIP for 2009 performance. The performance metrics, as
described in the Short-Term Incentives
section of the
“Compensation Discussion & Analysis”, were set by the Committee for
January through June on February 12, 2009 and for July through December on
July 30, 2009. Actual 2009 full year payments were made at 150% of target,
based on 2009 performance results. |
|
(F) |
|
The increase
in pension value shown in this column is calculated by determining the
increase in the present value of the benefits during 2009. The present
value is computed using the FASB ASC Topic 715 assumptions in effect on
December 31 and assuming the benefit commences at the earliest retirement
date at which unreduced benefits are payable under the Unfunded
Supplemental Executive Retirement Plan (current ages for Anne M. Mulcahy
and Lawrence A. Zimmerman and age 60 for Ursula M. Burns and James A.
Firestone). These assumptions include a discount rate of 6.4% as of
December 31, 2007, 6.3% as of December 31, 2008 and 5.65% as of December
31, 2009. Jean-Noel Machon’s benefit is calculated in the same manner
except: 1) it is based on a September 30 measurement date for 2007 and a
December 31 measurement date for 2008 (with the change in measurement
date, the increase for this 15 month period is prorated and 12 months or
80% is shown in the table) and 2009; and 2) since the vested plan assets
exceed the plan formula benefit (as described in the Pension Plans section
of the
“Compensation Discussion and Analysis” and the Pension Benefits table),
there is no discount rate applied in this calculation. Jean-Noel Machon’s
benefit reflects the minimum of the vested assets in the plan, and is
based on his December 31, 2009 retirement date. The increase in pension
value for Jean-Noel Machon is based on local currency and converted to
U.S. dollars based on the average quarterly exchange rate of 1.3902
dollars per euro. |
|
|
|
For 2009,
there is no above market interest credited on non-qualified deferred
compensation balances in the Deferred Compensation Plan for executives.
The interest rate credited under this plan for Ursula M. Burns and Anne M.
Mulcahy was reset effective January 1, 2009 so that there will no longer
be any above market interest credited for these named executive
officers. |
|
(G) |
|
This column
represents perquisites and personal benefits and other compensation not
reportable elsewhere in this chart. Perquisites and personal benefits
include compensation related to personal use of Company and commercial
aircraft, financial planning, executive physicals, and other incidental
benefits. Amounts for Ursula M. Burns also include relocation expenses
paid based on the Company’s Transferred Employee Relocation Policy which
is provided to all employees who are relocated at the request of the
Company for 12 or more months. Amounts for Jean-Noel Machon also include
his car allowance and international assignment allowance. Amounts for
Ursula M. Burns and Anne M. Mulcahy include reimbursement for home
security. Other compensation reflected in this column includes incidental
tax-related reimbursements, Company-paid premiums for the Xerox Universal
Life Plan (XUL), dividend equivalent payments and the Company match under
the Company’s Savings Plan for which substantially all U.S. employees are
eligible. For Jean- Noel Machon, this column also includes the benefit
from an interest-free demand loan that was extended to him more than 18
years ago, before he became an executive officer, under a Company program
that has been discontinued. |
39
The chart below provides additional data on the amounts
included under “All Other Compensation.”
|
|
|
|
|
|
|
|
|
|
|
Life |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Personal |
|
|
|
|
|
|
|
Insurance |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Use of |
|
|
|
|
International |
|
Premiums |
|
|
|
|
401(k) |
|
|
|
|
|
|
|
|
|
|
|
Company |
|
Car |
|
Assignment |
|
Paid by |
|
Tax Related |
|
Company |
|
Dividend |
|
|
|
|
Total All Other |
|
|
|
Aircraft |
|
Allowance |
|
Allowance |
|
Registrant |
|
Reimbursements |
|
Match |
|
Equivalents |
|
Miscellaneous |
|
Compensation |
Name |
|
Year |
|
($) (1) |
|
($) (2) |
|
($) (3) |
|
($) |
|
($) (4) |
|
($) |
|
($) (5) |
|
($) (6) |
|
($) |
Ursula M. Burns |
2009 |
|
25,266 |
|
— |
|
|
— |
|
|
19,214 |
|
|
5,750 |
|
|
6,750 |
|
|
111,742 |
|
31,383 |
|
|
200,105 |
|
|
2008 |
|
— |
|
— |
|
|
— |
|
|
18,768 |
|
|
412 |
|
|
6,900 |
|
|
106,399 |
|
22,604 |
|
|
155,083 |
|
|
2007 |
|
— |
|
— |
|
|
— |
|
|
17,742 |
|
|
1,288 |
|
|
6,750 |
|
|
— |
|
25,780 |
|
|
25,780 |
|
Lawrence A. Zimmerman |
2009 |
|
— |
|
— |
|
|
— |
|
|
18,860 |
|
|
— |
|
|
5,301 |
|
|
38,478 |
|
118,500 |
|
|
181,139 |
|
|
2008 |
|
— |
|
— |
|
|
— |
|
|
17,262 |
|
|
907 |
|
|
6,900 |
|
|
47,689 |
|
133,287 |
|
|
206,045 |
|
|
2007 |
|
— |
|
— |
|
|
— |
|
|
14,534 |
|
|
23,396 |
|
|
6,750 |
|
|
— |
|
77,388 |
|
|
122,068 |
|
Anne M. Mulcahy |
2009 |
|
65,238 |
|
— |
|
|
— |
|
|
53,895 |
|
|
199 |
|
|
7,350 |
|
|
206,301 |
|
5,257 |
|
|
338,240 |
|
|
2008 |
|
158,382 |
|
— |
|
|
— |
|
|
53,113 |
|
|
1,544 |
|
|
6,900 |
|
|
233,091 |
|
17,734 |
|
|
470,764 |
|
|
2007 |
|
140,914 |
|
— |
|
|
— |
|
|
52,281 |
|
|
34,181 |
|
|
6,750 |
|
|
— |
|
18,935 |
|
|
253,061 |
|
James A. Firestone |
2009 |
|
— |
|
— |
|
|
— |
|
|
25,424 |
|
|
— |
|
|
5,355 |
|
|
71,950 |
|
— |
|
|
102,729 |
|
|
2008 |
|
— |
|
— |
|
|
— |
|
|
24,815 |
|
|
3,646 |
|
|
6,900 |
|
|
78,221 |
|
17,618 |
|
|
131,200 |
|
|
2007 |
|
— |
|
— |
|
|
— |
|
|
24,046 |
|
|
1,371 |
|
|
6,750 |
|
|
— |
|
19,444 |
|
|
51,611 |
|
Jean-Noel Machon |
2009 |
|
— |
|
37,232 |
|
|
163,921 |
|
|
— |
|
|
370,527 |
|
|
— |
|
|
17,037 |
|
1,335,680 |
|
|
1,924,396 |
|
|
2008 |
|
— |
|
39,182 |
|
|
189,353 |
|
|
— |
|
|
755,656 |
|
|
— |
|
|
23,575 |
|
8,930 |
|
|
1,016,696 |
|
|
2007 |
|
— |
|
36,637 |
|
|
210,304 |
|
|
— |
|
|
416,932 |
|
|
— |
|
|
— |
|
8,449 |
|
|
672,322 |
|
____________________
(1) |
|
For reasons
of security and personal safety, the Company requires the CEO to use
Company aircraft for all air travel. Anne M. Mulcahy was CEO for January
through June and Ursula M. Burns was CEO for July through December. The
compensation value of personal Company aircraft usage is calculated at the
aggregate incremental cost to the Company, which includes primarily the
cost of fuel, trip-related service and maintenance, and travel expenses of
the flight crew and other contract personnel. Compensation value includes
costs associated with “deadhead” legs. On certain occasions, family
members and non-business related passengers may accompany an executive on
a business flight. In such situations, a de minimus amount of aggregate
incremental cost is incurred by the Company. |
|
(2) |
|
All
management level employees in the United Kingdom have the option of either
receiving a fully expensed company car or an equivalent cash allowance.
Jean-Noel Machon elected to receive a cash allowance. |
|
(3) |
|
The 2009
international assignment allowance includes the following standard
expatriate allowances: housing allowance ($131,846) which is given to
employees to cover the cost of housing in the host country, home country
social security ($19,845) and host country social security
($12,230). |
|
(4) |
|
The 2009 tax
related reimbursements for Ursula M. Burns include tax gross-ups on her
relocation benefits based on the Company’s Transferred Employee Relocation
Policy which is provided to all employees who are relocated at the request
of the Company for 12 or more months. Other tax related reimbursements in
this column are associated with incidental benefits. For Jean-Noel Machon,
tax related reimbursements are part of his international assignment
agreement. This agreement states that Jean-Noel Machon is responsible for
paying taxes on salary, short-term incentive awards and other incentives,
but only up to the level he was paying in his home country of France. The
tax related reimbursement is for the difference between the United Kingdom
tax rate (40%) and the France tax rate (22.6%). |
|
(5) |
|
Amounts in
this column represent dividend equivalents paid in cash to the named
executive officers in 2009 on unvested shares under 2006 and 2007 E-LTIP
and on shares of Xerox stock for which the officers deferred receipt, in
an amount equal to the dividends paid to shareholders on an equal number
of shares of common stock. Beginning with 2008 E-LTIP awards, dividend
equivalents will be paid in cash at the time of vesting in an amount equal
to dividends that would have been paid during the vesting period for an
equal number of shares of common stock. The dividend equivalents credited
in 2009 on the 2008 E-LTIP awards for the named executive officers and on
the 2009 E-LTIP awards for Ursula M. Burns and James A. Firestone are also
included in this column and will be paid in cash at the time of
vesting. |
40
(6) |
Amounts in
this column include financial planning, executive physicals, imputed
interest on the demand loan for Jean- Noel Machon, home security for
Ursula M. Burns and Anne M. Mulcahy and other incidental benefits. Amounts
in this column also include a lump sum payment of $115,000 to Mr.
Zimmerman to cover 2009 travel expenses to and from his residences located
outside of Connecticut. Mr. Zimmerman used commercial aircraft for such
travel. Amounts in this column also include a lump sum payment to
Jean-Noel Machon of $1,327,296, based on the French redundancy payment due
to Mr. Noel upon his retirement on December 31, 2009. The loan to
Jean-Noel Machon is considered a taxable benefit, and he is required to
pay taxes on the imputed interest. The amount reported above also includes
the imputed interest on the loan based on an interest rate of 5% per annum
as required by the United Kingdom per Her Majesty’s Revenue and Customs.
As of the end of fiscal 2009, the outstanding balance on the loan was
$152,945. The conversion to dollars is based on an exchange rate on
December 31, 2009 of 1.4332 dollars per euro. Mr. Machon repaid this loan
in February 2010. |
|
For further
information on the components of the executive compensation program, see the
“Compensation Discussion and Analysis.”
The following
table provides additional detail for each of the named executive officers on
potential amounts payable under the short-term incentive plan (APIP) and the
long-term incentive plan (E-LTIP) as presented in the Summary Compensation
Table. Threshold, target and maximum award opportunities are
provided.
GRANTS OF PLAN-BASED AWARDS IN
2009
|
|
|
|
|
Estimated Future Payout
Under |
|
Estimated Future
Payout |
|
Grant |
|
|
|
|
|
Non-Equity Incentive
Awards |
|
Under Equity Incentive
Awards |
|
Date Fair |
|
|
|
|
|
(B) |
|
(C) |
|
Value of |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity |
|
Grant Date of |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive |
|
Date |
|
Action |
|
Threshold |
|
Target |
|
Maximum |
|
Threshold |
|
Target |
|
Maximum |
|
Awards |
Name |
|
(A) |
|
(A) |
|
($) |
|
($) |
|
($) |
|
(#) |
|
(#) |
|
(#) |
|
($) (D) |
Ursula M. Burns |
7/1/09 |
|
6/30/09 |
|
— |
|
— |
|
— |
|
800,000 |
|
|
1,000,000 |
|
1,200,000 |
|
6,910,000 |
|
|
|
2/12/09 |
|
98,438 |
|
562,500 |
|
1,125,000 |
|
— |
|
|
— |
|
— |
|
— |
|
|
|
7/30/09 |
|
118,125 |
|
675,000 |
|
1,350,000 |
|
— |
|
|
— |
|
— |
|
— |
Lawrence A. Zimmerman |
7/1/09 |
|
6/30/09 |
|
1,200,000 |
|
1,500,000 |
|
1,800,000 |
|
— |
|
|
— |
|
— |
|
— |
|
|
|
2/12/09 |
|
62,475 |
|
357,000 |
|
714,000 |
|
— |
|
|
— |
|
— |
|
— |
|
|
|
7/30/09 |
|
62,475 |
|
357,000 |
|
714,000 |
|
— |
|
|
— |
|
— |
|
— |
Anne M. Mulcahy |
7/1/09 |
|
6/30/09 |
|
3,200,000 |
|
4,000,000 |
|
4,800,000 |
|
— |
|
|
— |
|
— |
|
— |
|
|
|
2/12/09 |
|
173,250 |
|
990,000 |
|
1,980,000 |
|
— |
|
|
— |
|
— |
|
— |
|
|
|
7/30/09 |
|
109,375 |
|
625,000 |
|
1,250,000 |
|
|
|
|
|
|
|
|
|
James A. Firestone |
7/1/09 |
|
6/30/09 |
|
— |
|
— |
|
— |
|
240,000 |
|
|
300,000 |
|
360,000 |
|
2,073,000 |
|
|
|
2/12/09 |
|
62,475 |
|
357,000 |
|
714,000 |
|
— |
|
|
— |
|
— |
|
— |
|
|
|
7/30/09 |
|
62,475 |
|
357,000 |
|
714,000 |
|
— |
|
|
— |
|
— |
|
— |
Jean-Noel Machon |
|
|
2/12/09 |
|
47,822 |
|
273,267 |
|
546,534 |
|
— |
|
|
— |
|
— |
|
— |
|
|
|
7/30/09 |
|
47,822 |
|
273,267 |
|
546,534 |
|
— |
|
|
— |
|
— |
|
— |
____________________
(A) |
|
The “Grant
Date” is the effective date of the E-LTIP stock and cash awards. The “Date
of Action” is the date the Committee approved the value of the E-LTIP
awards. |
41
(B) |
|
This column
reflects the threshold (minimum), target and maximum payout opportunity
under the 2009 APIP set by the Committee on February 12 (for January
through June) and July 30 (for July through December). The actual APIP
payout in April 2010, based on 2009 performance, is presented in the
Summary Compensation Table in column (E). The APIP measures and weightings
for 2009 were cash flow from operations (65%) and earnings per share
(35%). Threshold payout was determined based on achieving EPS for each of
the performance periods. |
|
|
|
As described
in the CD&A, in lieu of 2009 E-LTIP equity awards for Mrs. Mulcahy and
Mr. Zimmerman, the Committee approved long-term cash incentive awards on
June 30, 2009, to allow for maximum flexibility with respect to vesting.
The value of the cash awards at vesting will range between a dollar amount
representing 80% to 120% of the original cash award, based on an increase
or decrease (+/- $1.32) in the grant date closing price of Xerox common
stock ($6.61) over the applicable vesting period. These awards vest in two
years from the date of grant for Mrs. Mulcahy and eighteen months for Mr.
Zimmerman. If retirement occurs prior to the vesting date, the award will
be pro-rated, with Committee discretion to pay up to the amount that they
would have received had they stayed through the original vesting date,
with payout on the original vesting date. |
|
(C) |
|
The
threshold (minimum), target and maximum payout opportunity under E-LTIP is
presented in this column. As described in the CD&A, the Committee
granted 2009 E-LTIP in the form of restricted stock units with a market
feature based on the price of Xerox common stock over a three-year period.
The number of shares of stock that can be earned range between 80% to 120%
of the original restricted stock unit award, based on the increase or
decrease in the price of Xerox common stock over the three-year vesting
period. These restricted stock units are subject to three-year cliff
vesting. The number of shares of stock at target was approved by the
Committee on June 30, 2009 and the grant date was July 1, 2009. Jean-Noel
Machon did not receive an equity award in 2009 due to his anticipated
retirement. |
|
(D) |
|
The value
reported in this column is based upon the target award and the aggregate
grant date fair value of $6.91. The aggregate grant date fair value was
computed in accordance with FASB ASC Topic 718, which requires that fair
value be determined using a lattice model or Monte Carlo simulation method
for awards with a market condition. We calculated the grant date fair
value using a Monte Carlo simulation with the following assumptions:
risk-free interest rate of 1.59%; expected price volatility of 45.21%; and
dividend yield of 2.44%. |
42
The following
table displays outstanding option awards and unvested stock awards held by each
of the named executive officers at the end of fiscal year 2009. Included is the
number of shares underlying exercisable options, the exercise price for all
outstanding option awards and the market value for all unvested stock incentive
awards.
OUTSTANDING EQUITY AWARDS AT 2009 FISCAL
YEAR-END
|
Option Awards |
|
Stock Awards |
|
|
|
|
|
|
|
|
|
|
|
Equity |
|
Equity |
|
|
|
|
|
|
|
|
|
|
|
Incentive |
|
Incentive |
|
|
|
|
|
|
|
|
|
|
|
Plan Awards: |
|
Plan Awards: |
|
|
|
|
|
|
|
Number |
|
Market |
|
Number of |
|
Market or |
|
Number of |
|
|
|
|
|
of Shares |
|
Value of |
|
Unearned |
|
Payout Value |
|
Securities |
|
|
|
|
|
or Units |
|
Shares or |
|
Shares, Units |
|
of Unearned |
|
Underlying |
|
|
|
|
|
of Stock |
|
Units of |
|
or Other |
|
Shares, Units |
|
Unexercised |
|
Option |
|
|
|
That |
|
Stock That |
|
Rights That |
|
or Other |
|
Options |
|
Exercise |
|
Option |
|
Have Not |
|
Have Not |
|
Have Not |
|
Rights That |
|
Exercisable |
|
Price |
|
Expiration |
|
Vested |
|
Vested |
|
Vested |
|
Have Not |
Name |
|
(#) (A) |
|
($) |
|
Date |
|
(#) (B) |
|
($) (B) |
|
(#) (C) |
|
Vested ($) (C) |
Ursula M. Burns |
149,600 |
|
10.365 |
|
12/31/2011 |
|
1,354,680 |
|
11,460,593 |
|
373,780 |
|
|
3,162,179 |
|
|
100,000 |
|
5.140 |
|
12/31/2011 |
|
|
|
|
|
|
|
|
|
|
|
138,000 |
|
13.685 |
|
12/31/2011 |
|
|
|
|
|
|
|
|
|
|
Lawrence A. Zimmerman |
121,500 |
|
8.975 |
|
12/31/2011 |
|
68,926 |
|
583,114 |
|
198,724 |
|
|
1,681,205 |
|
|
150,000 |
|
8.975 |
|
12/31/2011 |
|
|
|
|
|
|
|
|
|
|
|
122,000 |
|
13.685 |
|
12/31/2011 |
|
|
|
|
|
|
|
|
|
|
|
187,000 |
|
7.885 |
|
12/31/2012 |
|
|
|
|
|
|
|
|
|
|
Anne M. Mulcahy |
1,000,000 |
|
9.250 |
|
8/28/2011 |
|
227,546 |
|
1,925,039 |
|
949,714 |
|
|
8,034,580 |
|
|
934,600 |
|
10.365 |
|
12/31/2011 |
|
|
|
|
|
|
|
|
|
|
|
609,000 |
|
13.685 |
|
12/31/2011 |
|
|
|
|
|
|
|
|
|
|
|
934,600 |
|
7.885 |
|
12/31/2012 |
|
|
|
|
|
|
|
|
|
|
James A. Firestone |
121,500 |
|
10.365 |
|
12/31/2011 |
|
466,753 |
|
3,948,730 |
|
209,077 |
|
|
1,768,791 |
|
|
50,000 |
|
5.140 |
|
12/31/2011 |
|
|
|
|
|
|
|
|
|
|
|
122,000 |
|
13.685 |
|
12/31/2011 |
|
|
|
|
|
|
|
|
|
|
|
187,000 |
|
7.885 |
|
12/31/2012 |
|
|
|
|
|
|
|
|
|
|
Jean-Noel Machon |
93,500 |
|
10.365 |
|
12/31/2011 |
|
25,900 |
|
219,114 |
|
104,570 |
|
|
884,662 |
|
|
50,000 |
|
5.140 |
|
12/31/2011 |
|
|
|
|
|
|
|
|
|
|
|
61,000 |
|
13.685 |
|
12/31/2011 |
|
|
|
|
|
|
|
|
|
|
|
16,000 |
|
15.205 |
|
12/31/2011 |
|
|
|
|
|
|
|
|
|
|
____________________
(A) |
|
All stock
options are 100% vested and exercisable. There have been no stock options
granted by the Company since 2004. |
|
(B) |
|
The awards
presented in these columns include earned, unvested (as of December 31,
2009) performance share awards granted on July 1, 2007 which will vest on
July 1, 2010 and granted on July 1, 2008 which will vest on July 1, 2011
under E-LTIP. Also included are unvested restricted stock units granted by
the Company on April 2, 2007 which will vest on April 2, 2012 and granted
on July 1, 2009 which will vest on July 1, 2012 to Ursula M. Burns and
James A. Firestone. The value of these awards is based on the December 31,
2009 closing market price of $8.46. |
|
(C) |
|
The awards
presented in these columns consist of unearned, unvested (as of December
31, 2009) performance shares granted at target under the E-LTIP on July 1,
2007, and July 1, 2008. The performance period for the 2007 grant is
January 1, 2007 through December 31, 2009. The performance period for the
2008 grant is January 1, 2008 through December 31, 2010. The value of
these grants is based on the December 31, 2009 closing market price of
$8.46. |
43
As determined by the Compensation
Committee in February 2010, each named executive officer earned 13.33% of his or
her 2007 performance share award based on 2009 performance results as follows:
Ursula M. Burns – 18,480; Lawrence A. Zimmerman – 19,695; Anne M. Mulcahy –
65,014; James A. Firestone – 14,787; Jean-Noel Machon – 3,700. An additional 20%
of this award was earned for three-year cumulative performance as follows:
Ursula M. Burns – 27,720; Lawrence A. Zimmerman – 29,540; Anne M. Mulcahy –
97,520; James A. Firestone – 22,180; Jean-Noel Machon – 9,250. The 2007 earned
performance shares will vest on July 1, 2010.
Also based on 2009 performance results,
each named executive officer earned 13.33% of his or her 2008 grant as follows:
Ursula M. Burns – 39,982; Lawrence A. Zimmerman – 15,994; Anne M. Mulcahy –
91,955; James A. Firestone – 19,991; Jean-Noel Machon – 4,998. For purposes of
this table, all shares that were unearned as of December 31, 2009 are reported
in column C.
These columns exclude the 2010 E-LTIP
three-year performance share awards to be granted on July 1, 2010 to Ursula M.
Burns and James A. Firestone and the one year performance share award to be
granted on March 1, 2010 to Lawrence A. Zimmerman. The value of these awards is
as follows: Ursula M. Burns – $7,500,000; Lawrence A. Zimmerman – $2,000,000;
and James A. Firestone – $2,000,000. The number of shares will be determined
based on the closing market price of Xerox common stock on the grant date of
July 1, 2010. These columns also exclude a $300,000 Restricted Stock Unit award
granted to Mr. Firestone on March 1, 2010 in recognition of his outstanding
contributions on the ACS acquisition. Mr. Firestone’s award vests three years
from the grant date.
The Option
Exercises and Stock Vested table shows amounts realized by the named executive
officers on options that were exercised and stock awards that vested during
2009.
OPTION EXERCISES AND STOCK VESTED IN
2009
|
Option Awards |
|
Stock Awards |
|
Number |
|
|
|
Number |
|
|
|
of Shares |
|
Value |
|
of Shares |
|
Value |
|
Acquired |
|
Realized on |
|
Acquired |
|
Realized |
|
on Exercise |
|
Exercise |
|
on Vesting |
|
on Vesting |
Name |
|
(#) (A) |
|
($) |
|
(#) (B) |
|
($) (C) |
Ursula M. Burns |
— |
|
— |
|
230,580 |
|
|
1,095,255 |
Lawrence A. Zimmerman |
— |
|
— |
|
147,555 |
|
|
700,886 |
Anne M. Mulcahy |
— |
|
— |
|
599,400 |
|
|
2,847,150 |
James A. Firestone (D) |
— |
|
— |
|
184,545 |
|
|
876,589 |
Jean-Noel Machon |
— |
|
— |
|
92,340 |
|
|
438,615 |
____________________
(A) |
|
No shares
were acquired in 2009 by named executive officers due to option
exercises. |
|
(B) |
|
Shares shown
in this column are stock awards that vested under the 2006 E-LTIP. All
awards granted under the 2006 E-LTIP are subject to a holding period.
Executives must retain 50% of net shares for the later of one year or
until they achieve their required ownership level. |
|
(C) |
|
The
aggregate dollar amount realized upon vesting includes the value of shares
withheld to pay taxes. |
|
(D) |
|
On November
9, 2009, James A. Firestone entered into a Rule 10b5-1 Plan to sell in
2010 up to 271,500 shares of Xerox stock currently owned and acquired
through the exercise of stock options and the vesting of other stock
awards. |
44
The Pension
Benefits table below reflects the actuarial present value for the named
executive officer’s total accumulated benefit as of year end under the pension
plans in which they participate. Jean-Noel Machon’s benefit is based on a
December 31 measurement date and a conversion from euros to dollars at an
exchange rate on December 31, 2009 of 1.4332 dollars per euro. See the
Pension Plans section of the “Compensation Discussion
and Analysis” for a description of the U.S. and International pension
plans.
PENSION BENEFITS FOR THE 2009 FISCAL
YEAR
|
|
|
Number of Years |
|
Present Value |
|
Payments |
|
|
|
of Credited |
|
of Accumulated |
|
During Last |
|
Plan Name |
|
Service |
|
Benefit |
|
Fiscal Year |
Name |
|
(A) |
|
(B) |
|
($) (C) |
|
($) |
Ursula M. Burns |
Retirement Income Guarantee
Plan |
|
28.5 |
|
|
624,111 |
|
|
— |
|
Unfunded Supplemental
Executive |
|
|
|
|
|
|
|
|
|
Retirement Plan |
|
28.5 |
|
|
4,631,437 |
|
|
— |
Lawrence A. Zimmerman |
Retirement Income Guarantee Plan |
|
7.6 |
|
|
294,588 |
|
|
— |
|
Unfunded Supplemental Executive |
|
|
|
|
|
|
|
|
|
Retirement Plan |
|
15.2 |
|
|
5,198,585 |
|
|
— |
Anne M. Mulcahy |
Retirement Income Guarantee
Plan |
|
30 |
|
|
942,279 |
|
|
— |
|
Unfunded Supplemental
Executive |
|
|
|
|
|
|
|
|
|
Retirement Plan |
|
30 |
|
|
20,025,421 |
|
|
— |
James A. Firestone |
Retirement Income Guarantee Plan |
|
11.5 |
|
|
273,950 |
|
|
— |
|
Unfunded Supplemental Executive |
|
|
|
|
|
|
|
|
|
Retirement Plan |
|
11.5 |
|
|
1,936,508 |
|
|
— |
Jean-Noel Machon |
Xerox International Pension
Plan |
|
33.25 |
|
|
13,266,499 |
|
|
— |
____________________
(A) |
|
Pension
benefits are provided to the named executive officers under the Retirement
Income Guarantee Plan (RIGP), the Unfunded Retirement Income Guarantee
Plan (Unfunded RIGP), the Unfunded Supplemental Executive Retirement Plan
(SERP) and for Jean-Noel Machon, the Xerox International Pension Plan. For
executive officers qualifying for SERP benefits, the Unfunded RIGP benefit
is included in the SERP benefit. The Unfunded RIGP benefit would only come
into play on a stand-alone basis should these executive officers leave
Xerox before qualifying for the SERP. |
|
(B) |
|
Lawrence A.
Zimmerman is credited with 2 years of benefit service under the SERP
formula for each year of actual Xerox service. His service was accelerated
to mitigate the pension impact of joining Xerox later in his career. Anne
M. Mulcahy also had been subject to an accelerated accrual but since she
has 30 years of service, the accelerated accrual has no impact on her
benefit. |
|
(C) |
|
All
calculations are based on actual pay. |
The benefit
formulas and assumptions used to calculate these estimates are as
follows:
U.S. Pension Plans
The pay used to
calculate the RIGP, Unfunded RIGP and SERP benefits is base pay plus actual
short-term incentive payment (incentive payment is considered for the calendar
year in which it is paid). The present value of the accumulated benefit is the
present value of the benefit payable at the earliest unreduced retirement age
(current age for Anne M. Mulcahy and Lawrence A. Zimmerman as they are both
eligible to retire with unreduced benefits, and age 60 for Ursula M. Burns and
James A. Firestone) based on the following assumptions: all participants are
assumed to elect a lump sum from RIGP; SERP benefits which are not available as
lump sums are assumed to be paid as 50% Joint and Survivor annuities;
pre-retirement FASB ASC Topic 715 discount rate of 5.65%; no pre-retirement
mortality or turnover assumed; post retirement FASB ASC Topic 715 discount rate
of 5.65% (6.15% for RIGP lump sum); post-retirement mortality is based on the
2013 Applicable Mortality table, as defined for lump sum calculations under
section 417(e) of the Code. The use of 2013 mortality contemplates future
improvement in mortality (i.e. longer life expectancies than based on the
Applicable Mortality table without adjustments) and the RP 2000 Mortality table
with projection to 2015 for annuitant mortality. Although all of the pension
plans do not provide unreduced benefits at the ages previously noted, the SERP
supplements these other pension plans to deliver an overall unreduced retirement
benefit at these ages. Therefore, current ages for Anne M. Mulcahy and Lawrence
A. Zimmerman and age 60 for Ursula M. Burns and James A. Firestone are the
earliest unreduced retirement ages.
45
RIGP benefits
are determined as the greater of a Highest Average Pay formula benefit (1.4% of
highest five-year average pay multiplied by benefit service of up to 30 years),
a Cash Balance Retirement Account (CBRA) and a retirement account that was
transferred to RIGP in 1990. Early retirement benefits under RIGP are available
for employees who leave Xerox at age 55 with 10 years of service or later and
the Highest Average Pay formula is reduced from age 65 (age 62 with 30 years of
service) at 5% per year. The RIGP benefits are generally based on total pay,
subject to IRS limits on the compensation that can be reflected in a qualified
plan.
Unfunded RIGP
benefits are generally determined under the same terms as the RIGP benefit
except the pay used in the Highest Average Pay formula is not subject to IRS
limits and in years in which pay was deferred under the Deferred Compensation
Plan for Executives, this deferred compensation was included for the year it was
deferred. Unfunded RIGP also provides for an Unfunded RIGP Cash Balance
Retirement Account (CBRA). This Unfunded RIGP CBRA provides pay credits on pay
in excess of the IRS limits for years 2003 and later and interest on these pay
credits while the Highest Average Pay formula reflects all years of service. The
purpose of Unfunded RIGP is to replace benefits that cannot be provided in RIGP
due to IRS compensation limits.
SERP benefits
are determined under a different formula than RIGP and with the same pay used
for Unfunded RIGP. The accrual rate and age at which SERP is available can vary.
SERP benefits reflect base pay plus short-term incentive (not subject to any
limits) and are determined under a formula that provides a benefit of 1-2/3% of
five-year Highest Average Pay less 1-2/3% of Social Security multiplied by
benefit service of up to 30 years. This basic formula is subject to the
following adjustments: SERP participants (those who are not mid-career hires –
see explanation below) are entitled to a minimum benefit of 25% of Highest
Average Pay less 25% of Social Security. A total benefit is determined by the
SERP formula. The total benefit is offset by the RIGP benefit and the remaining
benefit is paid from the SERP and referred to as the SERP benefit.
The SERP
includes a mid-career hire benefit that applies to a small group of executives
including Lawrence A. Zimmerman. The accrual for a mid-career hire is 150% of
the regular SERP accrual for a maximum of 20 years. However, there is no minimum
SERP benefit for mid-career hires. The mid-career hire retirement eligibility is
age 60 with 5 years of service. Lawrence A. Zimmerman’s mid-career accrual and 2
for 1 benefit service credit accounts for $3,662,115 of the present value noted
in the table above.
Anne M. Mulcahy
and Lawrence A. Zimmerman are retirement eligible, as noted above, and upon
retirement, would receive their SERP benefit as a 50% Joint and Survivor annuity
subject to a 6 month delay to comply with section 409A of the Internal Revenue
Code. The other named executives covered by the SERP are eligible to commence
SERP benefits upon retirement (with a 6 month delay) on or after the attainment
of age 60 with 10 years of service. SERP benefits that commence at these ages
are not reduced for early commencement. The SERP was originally designed to
permit executive officers to retire with unreduced benefits at age 60 (instead
of the age 62 with 30 years of service or age 65 provisions in RIGP). The SERP,
through the mid-career benefit, also provides a means to mitigate the loss in
retirement benefits from a mid-career change in employment for an executive
joining Xerox. These features of the SERP support the attraction and retention
of our senior leaders.
International Pension
Plan
Jean-Noel Machon
retired on December 31, 2009. The conversion terms at retirement for Jean-Noel
Machon are fixed and therefore no post-retirement assumptions are
required.
The pay used to
calculate the Xerox International Pension Plan benefits for Jean-Noel Machon is
base pay plus 2/3 of target short-term incentive (not actual) in force at his
retirement date. The Plan formula targets a total retirement income of 50% pay
when combined with French social security and other mandatory French pension
plans. The actuarial present value of the Plan formula benefit is calculated
using a conversion factor of 22.818 as of December 31, 2009. Mr. Machon’s
French pension plans are taken into account in the
calculations. If upon retirement, the Plan assets are greater than the actuarial
present value of the Plan formula benefit, then the Plan assets will be
distributed in lieu of any other benefits under the Xerox International Pension
Plan. As of Mr. Machon’s retirement, the value of his Plan assets exceeded the
formula benefit.
46
The
Non-Qualified Deferred Compensation table discloses named executive officer
withdrawals and earnings and fiscal year end balances under the Xerox
Corporation Deferred Compensation Plan for Executives.
NON-QUALIFIED DEFERRED COMPENSATION FOR
THE 2009 FISCAL YEAR
|
Executive |
|
Registrant |
|
Aggregate |
|
Aggregate |
|
Aggregate |
|
Contributions |
|
Contributions |
|
Earnings in |
|
Withdrawals/ |
|
Balance at |
|
in Last FY |
|
in Last FY |
|
Last FY |
|
Distributions |
|
Last FYE |
Name |
|
($) (A) |
|
($) (A) |
|
($) (B) |
|
($) |
|
($) (C) |
Ursula M. Burns |
— |
|
— |
|
11,123 |
|
|
— |
|
353,394 |
Lawrence A. Zimmerman |
— |
|
— |
|
— |
|
|
— |
|
— |
Anne M. Mulcahy |
— |
|
— |
|
94,030 |
|
|
— |
|
2,571,070 |
James A. Firestone |
— |
|
— |
|
— |
|
|
— |
|
— |
Jean-Noel Machon |
— |
|
— |
|
— |
|
|
— |
|
— |
____________________
(A) |
|
The Deferred Compensation Plan for Executives was frozen in 2002.
Deferrals into the plan have not been permitted since 2001. |
|
(B) |
|
No portion of the amount shown for 2009 under “Aggregate Earnings
in the Last Fiscal Year” for Anne M. Mulcahy and Ursula M. Burns is
reported in the Summary Compensation Table as above market
interest. |
The aggregate
earnings and the aggregate balance for Anne M. Mulcahy shown in the
Non-Qualified Deferred Compensation table in the 2009 Proxy were overstated. Mrs. Mulcahy’s aggregate
earnings for 2008 were ($144,961) and her actual balance as of December 31, 2008
was $2,477,040.
Previously, the
plan allowed for the deferral of base salary (up to 50%) and short-term
incentive and performance units (up to 100%) as long as the compensation would
have been payable in cash if not deferred. Participants were required to elect
the percentage to be deferred, the investment applicable to the amount deferred
and the method of payment. Payments to Anne M. Mulcahy and Ursula M. Burns,
based on their elections, will commence in the year of retirement (or year
following if retirement is after July 1) and will be paid annually for 10 years
and 5 years, respectively. Under this plan, there is also an opportunity for
in-service hardship withdrawals if approved by the Chief Executive Officer (or
by the Board of Directors in the case of a request by the Chief Executive
Officer). In the event of a Change in Control, deferred compensation balances
will be paid out in a lump sum.
47
The Company has
entered into certain agreements and maintains certain plans that will require
the Company to provide compensation to named executive officers in the event of
a termination of employment or a change in control. The amount of compensation
payable to each named executive officer in each situation effective December 31,
2009 is listed in the table below. The equity awards presented in this table
reflect grants not vested as of December 31, 2009 and are based on the December
31, 2009 closing market price of $8.46. For Jean-Noel Machon, the conversion to
dollars is based on an exchange rate on December 31, 2009 of 1.4332 dollars per
euro and 1.5926 dollars per British pound. Since Mr. Machon retired on December
31, 2009, the table below reflects his payments upon Voluntary
Termination/Retirement only.
|
|
|
Lump |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Sum |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Payment |
|
Non- |
|
|
|
|
|
Non- |
|
Healthcare |
|
|
|
|
|
|
|
in Lieu |
|
Equity |
|
Equity |
|
Qualified |
|
Qualified |
|
/ Life |
|
|
|
Total |
|
|
|
of Salary |
|
Incentive |
|
Incentive |
|
Pension |
|
Pension |
|
Insurance |
|
Excise |
|
Termination |
|
|
|
Continuance |
|
Awards |
|
Awards |
|
Benefit |
|
Benefits |
|
Benefits |
|
Tax |
|
Benefits |
|
|
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
Ursula M. Burns |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
● |
Voluntary Termination/ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Retirement (A) |
|
— |
|
— |
|
— |
|
482,433 |
|
2,771,557 |
|
— |
|
— |
|
3,253,990 |
● |
Involuntary Termination
not |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
For Cause (B) |
|
752,885 |
|
1,237,500 |
|
3,655,541 |
|
482,433 |
|
2,771,557 |
|
— |
|
— |
|
8,899,916 |
● |
Involuntary or Good
Reason |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination after change
in |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Control (CIC) (C) |
|
4,275,000 |
|
— |
|
14,622,772 |
|
482,433 |
|
5,391,753 |
|
76,551 |
|
2,023,512 |
|
26,872,021 |
● |
Death (D) |
|
— |
|
1,237,500 |
|
14,622,772 |
|
364,843 |
|
1,587,206 |
|
2,700,000 |
|
— |
|
20,512,321 |
Lawrence A.
Zimmerman |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
● |
Voluntary Termination/ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Retirement (A) |
|
— |
|
1,214,000 |
|
1,548,671 |
|
318,590 |
|
5,527,396 |
|
— |
|
— |
|
8,608,657 |
● |
Involuntary Termination not |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
For Cause (B) |
|
357,000 |
|
1,214,000 |
|
1,548,671 |
|
318,590 |
|
5,527,396 |
|
— |
|
— |
|
8,965,657 |
● |
Involuntary or Good Reason |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination after change in |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Control (CIC) (C) |
|
2,856,000 |
|
1,500,000 |
|
2,264,319 |
|
318,590 |
|
5,474,068 |
|
38,793 |
|
— |
|
12,451,770 |
● |
Death (D) |
|
— |
|
2,214,000 |
|
2,264,319 |
|
214,121 |
|
5,422,701 |
|
2,142,000 |
|
— |
|
12,257,141 |
Anne M. Mulcahy |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
● |
Voluntary Termination/ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Retirement (A) |
|
— |
|
2,615,000 |
|
6,354,839 |
|
1,021,397 |
|
21,403,816 |
|
— |
|
— |
|
31,395,052 |
● |
Involuntary Termination not
for |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Cause (B) |
|
1,000,000 |
|
2,615,000 |
|
6,354,839 |
|
1,021,397 |
|
21,403,816 |
|
— |
|
— |
|
32,395,052 |
● |
Involuntary or Good
Reason |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination after change
in |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Control (CIC) (C) |
|
5,230,000 |
|
4,000,000 |
|
9,959,620 |
|
1,021,397 |
|
20,668,154 |
|
138,852 |
|
— |
|
41,018,023 |
● |
Death (D) |
|
— |
|
5,615,000 |
|
9,959,620 |
|
685,784 |
|
12,147,476 |
|
3,000,000 |
|
— |
|
31,407,880 |
James A. Firestone |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
● |
Voluntary Termination/ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Retirement (A) |
|
— |
|
714,000 |
|
1,839,052 |
|
282,403 |
|
1,174,436 |
|
— |
|
— |
|
4,009,891 |
● |
Involuntary Termination not |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
For Cause (B) |
|
357,000 |
|
714,000 |
|
1,839,052 |
|
282,403 |
|
1,174,436 |
|
— |
|
— |
|
4,366,891 |
● |
Involuntary or Good Reason |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination after change in |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Control (CIC) (C) |
|
2,856,000 |
|
— |
|
5,717,522 |
|
282,403 |
|
2,948,115 |
|
92,272 |
|
966,623 |
|
12,862,935 |
● |
Death (D) |
|
— |
|
714,000 |
|
5,717,522 |
|
204,102 |
|
575,153 |
|
2,142,000 |
|
— |
|
9,352,777 |
Jean-Noel Machon |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
● |
Voluntary Termination/ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Retirement (A) |
|
1,368,350 |
|
563,438 |
|
708,398 |
|
— |
|
13,266,499 |
|
— |
|
— |
|
15,906,685 |
● |
Involuntary Termination
not |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
For Cause (B) |
|
— |
|
— |
|
— |
|
— |
|
— |
|
— |
|
— |
|
— |
● |
Involuntary or Good
Reason |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination after change
in |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Control (CIC) (C) |
|
— |
|
— |
|
— |
|
— |
|
— |
|
— |
|
— |
|
— |
● |
Death (D) |
|
— |
|
— |
|
— |
|
— |
|
— |
|
— |
|
— |
|
— |
48
____________________
(A) |
|
Ursula M. Burns is not retirement
eligible. Assuming voluntary termination on December 31, 2009, there would
be no payments due to Ursula M. Burns other than vested pension benefits
and her deferred compensation balance (see Non-Qualified Deferred
Compensation table for balances as of December 31, 2009). Anne M. Mulcahy,
Lawrence A. Zimmerman and James A. Firestone are retirement eligible.
Assuming retirement on December 31, 2009, Anne M. Mulcahy, Lawrence A.
Zimmerman and James Firestone would be entitled to a short-term incentive
(Non-Equity Incentive Award) for 2009 performance. The amount shown above
reflects payout at target (actual payout could be higher or lower). Anne
M. Mulcahy and Lawrence A. Zimmerman would be entitled to a pro-rated
payout of their 2009 long-term Cash Incentive award (to be paid on the
original vesting date). In addition, Anne M. Mulcahy, Lawrence A.
Zimmerman and James A. Firestone would be eligible to receive pro-rated
performance shares based on the number of full months of service from date
of grant on the original vesting date under the terms of the E-LTIP, and
would receive vested pension benefits. Anne M. Mulcahy would also receive
her deferred compensation balance as shown in the Non-Qualified Deferred
Compensation table. |
|
|
|
Jean-Noel Machon retired on
December 31, 2009. Mr. Machon received a lump sum payment based on the
collective redundancy program in France. This lump sum payment included
one year’s full pay (base salary - $804,912 plus bonus at target -
$563,438). In addition, Jean-Noel Machon is entitled to a short-term
incentive (Non-Equity Incentive Award) for 2009 performance. The amount
shown above reflects payout at target (actual payout could be higher or
lower). In addition Mr. Machon is entitled to pro-rated performance shares
based on the number of full months of service from date of grant under the
terms of E-LTIP and his vested pension benefit. |
|
(B) |
|
Assuming involuntary termination
under the terms of the Company’s separation policy, Ursula M. Burns,
Lawrence A. Zimmerman, Anne M. Mulcahy, and James A. Firestone would be
eligible for salary continuance payments based on their years of service
in accordance with this policy as follows: Ursula M. Burns – 43.5 weeks:
Lawrence A. Zimmerman – 26 weeks; Anne M. Mulcahy – 52 weeks; and James A.
Firestone – 26 weeks. The amounts reported in the table above assume
salary continuance is paid as a lump sum. In addition, Ursula M. Burns,
Lawrence A. Zimmerman, Anne M. Mulcahy, and James A. Firestone would be
entitled to a short-term incentive payment (Non-Equity Incentive Award)
for 2009 performance, shown at target (actual payout could be higher or
lower). Anne M. Mulcahy and Lawrence A. Zimmerman would be entitled to a
pro-rated payout of their 2009 long-term Cash Incentive award (to be paid
on the original vesting date). In addition, all of the named executive
officers would be entitled to pro-rated performance shares based on the
number of full months of service from the date of grant on the original
vesting date per the terms of the E-LTIP, their deferred compensation
balance, if any, and vested pension benefits. |
|
(C) |
|
Assuming Involuntary or Good Reason
Termination in the event of a change in control, per the terms of the
change in control agreement and as noted in the section on Change-in-Control Severance
Agreements in
the “Compensation Discussion and Analysis”, Ursula M. Burns, Lawrence A.
Zimmerman, Anne M. Mulcahy, and James A. Firestone would be eligible for a
lump sum payment in lieu of compensation continuance in the amount of two
times annual compensation (base pay and target short-term incentive),
accelerated vesting and payment of unvested performance shares at target
and restricted stock units, payment of vested qualified pension benefits,
payment of vested non-qualified pension benefits for Anne M. Mulcahy and
Lawrence A. Zimmerman and accelerated vesting and payment of the accrued
non-qualified pension benefits for Ursula M. Burns and James A. Firestone
(value of benefit paid as a lump sum) consistent with the plan provisions
for other employees, deferred compensation balance, if any, excise tax
imposed under Section 4999 of the Internal Revenue Code of 1986, as
amended, and continuation of certain welfare benefits for a period of 24
months for all named executives. In addition, Anne M. Mulcahy and Lawrence
A. Zimmerman would be entitled to accelerated vesting at target of their
2009 long-term Cash Incentive award (to be paid on the original vesting
date). |
|
|
|
In the event of a change in control
without termination, Anne M. Mulcahy and Lawrence A. Zimmerman would be
eligible for payment of their vested non-qualified pension benefits and
Ursula M. Burns and James A. Firestone would be eligible for accelerated
vesting and payment of their accrued non-qualified pension benefits (value
of benefit paid as a lump sum), consistent with the plan provisions for
other employees. Named executive officers would also be eligible for
payment of their deferred compensation balance, if any. |
|
(D) |
|
Following death, the estates, or
with respect to certain types of payments and elections made, the spouses
for Ursula M. Burns, Lawrence A. Zimmerman, Anne M. Mulcahy and James A.
Firestone would be entitled to receive payment of a 2009 short-term
incentive, accelerated vesting of performance shares at target and
restricted stock units if any, deferred compensation balance, if any, a
life insurance benefit, and vested qualified and non-qualified pension
benefits. Subject to certain eligibility conditions, the pension death
benefit is generally a 50% survivor annuity or if eligible to retire under
the SERP, a 100% survivor annuity. In addition, the spouses for Anne M.
Mulcahy and Lawrence A. Zimmerman would be entitled to accelerated vesting
and payout of their 2009 Cash Incentive
awards. |
49
Termination Following
Disability
Assuming
termination following disability on December 31, 2009, Ursula M. Burns, Lawrence
A. Zimmerman, Anne M. Mulcahy and James A. Firestone would be eligible for
prorated performance shares based on the number of full months of service from
the date of grant, their deferred compensation balance, if any, and vested
pension benefits as shown for “Voluntary Termination/Retirement.”
Involuntary Termination for
Cause
Assuming
involuntary termination for cause due to engagement in detrimental activity
against the Company, there would be no payments to Anne M. Mulcahy, Lawrence A.
Zimmerman, Ursula M. Burns and James A. Firestone other than their deferred
compensation balance, if any, and vested qualified pension benefits as shown for
“Voluntary Termination/ Retirement.” All unvested shares and non-qualified
pension benefits would be immediately cancelled upon termination for cause for
all named executive officers. See Compensation Recovery
Policy section of the
“Compensation Discussion & Analysis” for additional
information.
Non-Qualified Pension
Benefit
In the event of
a change in control, the non-qualified pension amounts shown in the table above
for Ursula M. Burns, Lawrence A. Zimmerman, Anne M. Mulcahy and James A.
Firestone represent the lump sum payments that would be paid for all
non-qualified pension benefits. These amounts were calculated as specified in
the Unfunded Supplemental Executive Retirement Plan based on the present value
of future benefits using the minimum required interest rate and mortality for
qualified plan lump sum payments. These benefits would not be paid as a lump sum
without the occurrence of a change in control that conformed to deferred
compensation tax regulations. The present value of the benefits payable upon an
event other than a change in control represents the present value of the
accumulated benefits for each participant. Since these amounts are not paid as
lump sums, and for change in control purposes, this present value is already
determined using the required section 280G assumptions, these assumptions have
been used for this purpose as well to express these benefits as a present value.
These present values are based on assumed termination of employment on December
31, 2009. Upon termination, the annual non-qualified benefits for recipients not
yet age 55 would be payable at the later of age 55 of 6 months following their
termination date as a single life annuity.
Other Payments
Similar to other
employees of the Company, U.S. executives who are retirement eligible, based on
age and actual years of service, would receive retiree health care benefits.
Lawrence A. Zimmerman, Anne M. Mulcahy and James A. Firestone would be eligible
for retiree health care benefits if they separated from Xerox on December 31,
2009. Also, like other employees, the named executive officers would be eligible
for payment of all earned and accrued but unused vacation due as of the date of
the separation (or last day worked prior to salary continuance if applicable)
under the terms of the Company’s vacation policy.
50
The Equity
Compensation Plan Information table provides information as of December 31,
2009, with respect to shares of Xerox common stock that may be issued under our
existing equity compensation plans, including the 2004 Performance Incentive
Plan; 2004 Directors Plan; the Xerox Corporation Long-Term Incentive Plan (1991
Plan); the Xerox Corporation 1996 Non-Employee Director Stock Option Plan (1996
Plan); the Xerox Corporation 1998 Employee Stock Option Plan (1998 Plan); the
Xerox Mexicana, S.A. de C.V. Executive Rights Plan (Mexico Plan); and the Xerox
Canada Inc. Executive Rights Plan (Canada Plan).
EQUITY COMPENSATION PLAN
INFORMATION
|
|
A |
|
B |
|
C |
|
|
Number of |
|
Weighted- |
|
Number of
Securities |
|
|
Securities to |
|
Average |
|
Remaining
Available |
|
|
be Issued upon |
|
Exercise Price |
|
for Future
Issuance |
|
|
Exercise of |
|
of Outstanding |
|
under Equity |
|
|
Outstanding |
|
Options |
|
Compensation
Plans |
|
|
Options and |
|
and Rights |
|
(Excluding
Securities |
Plan Category |
|
|
Rights |
|
($) |
|
Reflected in Column
A) |
Equity Compensation Plans Approved
by |
|
|
|
|
|
|
|
|
|
|
|
Shareholders |
|
27,595,464 |
(1) |
|
10.1230 |
|
|
|
27,077,273 |
(3) |
|
Equity Compensation Plans Not
Approved by |
|
|
|
|
|
|
|
|
|
|
|
Shareholders |
|
767,866 |
(2) |
|
10.2186 |
|
|
|
0 |
(3) |
|
Total |
|
28,363,330 |
(4)(6) |
|
10.1256 |
(6) |
|
|
27,077,273 |
(5)(6) |
|
____________________ |
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Consists of outstanding options
under the 2004 Performance Incentive Plan, 2004 Directors Plan, 1991 Plan,
1996 Plan and 1998 Plan. |
|
(2) |
|
Consists of outstanding options
under the Mexico Plan and the Canada Plan. |
|
(3) |
|
The 1998 Plan was discontinued as
of May 21, 2003; and the 1991 Plan, 1996 Plan, Mexico Plan and Canada Plan
were discontinued as of May 20, 2004. No further grants can be made under
these plans. Any shares that are cancelled, forfeited, or lapse under the
2004 Performance Incentive Plan, 1991 Plan, 1998 Plan, Mexico Plan and
Canada Plan become available again for issuance under the 2004 Performance
Incentive Plan. Any shares that are cancelled, forfeited or lapse under
the 2004 Directors Plan become available again for issuance under the 2004
Directors Plan. |
|
(4) |
|
There are an additional 30,000,418
full-value shares of stock and units outstanding under the 2004
Performance Incentive Plan and 2004 Directors Plan as of 2009 fiscal year
end. In addition, there are 768,737 deferred shares that have vested and
are pending delivery. Prior to 2009, executives were eligible to defer
delivery of their vested stock award. |
|
(5) |
|
The number above reflects the
shares available if all grants are made in the form of options. As
anticipated, if all remaining shares are issued as full value shares
instead of options, approximately 16,200,000 shares would be available for
issuance as of December 31, 2009. Under the terms of the 2004 Performance
Incentive Plan and the 2004 Directors Plan, any full value shares issued
are counted at 0.6 shares for each one (1) stock option
issued. |
|
(6) |
|
On February 5, 2010, Xerox
completed its acquisition of ACS. Under the terms of the acquisition
agreement, stock options that were issued and outstanding under ACS’s
equity compensation plans were converted into Xerox stock options. As of
March 1, 2010, there were a total of 101,582,301 stock options outstanding
(including ACS options converted to Xerox options and all options
outstanding under all Xerox equity compensation plans) at a weighted
average exercise price of $7.6873 and with a weighted average term of 5.24
years. There were a total of 31,572,917 full value shares of stock and
units outstanding under Xerox’s equity compensation plans (including the
2004 Performance Incentive Plan, the 2004 Directors Plan and deferred
shares that have vested and are pending delivery). As of March 1, 2010,
there were 25,743,393 options available for future issuance under the
company’s equity compensation plans. As anticipated, if all remaining
shares are issued as full value shares instead of options, approximately
15,442,947 shares would be available for
issuance. |
51
Xerox Mexicana, S.A. de C.V. Executive
Rights Plan
The Mexico Plan,
which was discontinued in May 2004 following shareholder approval of the 2004
Performance Incentive Plan, provided for the granting of stock rights for the
purpose of advancing the interests of Xerox Corporation and shareholders by
providing the General Director or Executive Director and other employees with a
proprietary interest in the growth and performance of the Company and incentives
for continued service.
Xerox Canada Inc. Executive Rights
Plan
The Canada Plan,
which was discontinued in May 2004 following shareholder approval of the 2004
Performance Incentive Plan, provided for the granting of stock rights and other
related vehicles for the purpose of advancing the interests of Xerox Corporation
and shareholders by providing the President or a Vice President of Xerox Canada
Inc. and other employees with a proprietary interest in the growth and
performance of the Company and incentives for continued service.
The Company’s
by-laws provide for indemnification of officers and directors to the full extent
permitted by New York law. Consistent with these by-laws, in connection with In
re Xerox Corporation Securities Litigation; Carlson v. Xerox Corporation, et
al.; and In re Xerox Corp. ERISA Litigation, the Company has advanced counsel
fees and other reasonable fees and expenses, actually and necessarily incurred
by the present and former directors and officers who are involved, and the
Company has advanced, since the previous report to shareholders as to these fees
and expenses, an aggregate of approximately $533,000. In addition, since our
acquisition of ACS on February 5, 2010, the Company has advanced approximately
$265,000 for counsel fees and other reasonable fees and expenses, actually and
necessarily incurred by a current officer for services rendered prior to the
close of the acquisition for the following ACS actions: In re ACS Shareholders
Litigation and City of St. Clair Shores Police and Fire Retirement System v.
Affiliated Computer Services, Inc. Each of the individuals is required, in
accordance with the requirements of the Business Corporation Law of the State of
New York (BCL), to execute an undertaking to repay such expenses if they are
finally found not to be entitled to indemnification under the Company’s by-laws
and the BCL.
On August 18,
2009, the Company renewed its policies for directors and officers liability
insurance. The policies are issued by Federal Insurance Company, XL Specialty
Insurance Company, St. Paul Mercury Insurance Company, Twin City Fire Insurance
Company, Houston Casualty Company, Arch Specialty
Insurance Company, ACE American Insurance Company, Allied World Assurance
Company and Axis Reinsurance. The policies expire August 18, 2011, and the total
annual premium is approximately $4.1 million, which includes additional premiums due on this policy
due to our acquisition of ACS in February 2010.
The Audit
Committee has selected PricewaterhouseCoopers LLP (PwC), an independent
registered public accounting firm, to act as independent auditors of the Company
for 2010. Representatives of the firm are expected to be at the meeting to
respond to appropriate questions and to make a statement, if they
wish.
Aggregate fees
for professional services rendered for the Company by PwC were ($ in
millions):
|
2009 |
|
2008 |
Audit Fees |
$ |
18.0 |
|
$ |
19.0 |
Audit Related Fees |
|
1.9 |
|
|
2.1 |
Tax Fees |
|
1.2 |
|
|
1.5 |
All Other Fees |
|
— |
|
|
— |
Total Fees |
$ |
21.1 |
|
$ |
22.6 |
|
|
|
|
|
|
Audit fees were for professional services
rendered for the audits of the consolidated financial statements of the Company
in accordance with standards of the Public Company Accounting Oversight Board,
statutory and subsidiary audits, assistance with review of documents filed with
the SEC, consents, comfort letters and other services required to be performed
by our independent auditors.
52
Audit Related fees were for assurance and related
services associated with employee benefit plan audits, information systems
control reviews, due diligence reviews, special reports pursuant to agreed upon
procedures or international reporting requirements and other attest
services.
Tax fees were primarily for services related
to tax compliance.
All Other fees are primarily associated with
attendance at accounting seminars, benchmarking services and research materials.
There were no ”Other” fees in 2009.
Pursuant to its
charter, the Audit Committee is required to review and pre-approve all of the
audit and non-audit services to be performed by the Company’s independent
registered public accounting firm, including the firm’s engagement letter for
the annual audit of the Company, the proposed fees in connection with such audit
services, and any additional services that management chooses to hire the
independent auditors to perform. The authority for such pre-approval may be
delegated to one or more members of the Audit Committee, provided that the
decisions of any member to whom pre-approval authority is delegated must be
presented to the full Audit Committee at its next meeting. Additionally, the
Audit Committee can establish pre-approval policies and procedures with respect
to the engagement of the Company’s independent accountant’s for non-audit
services.
In accordance
with the Audit Committee Charter, all of the foregoing audit and non-audit fees
paid to, and the related service provided by, PwC were pre-approved by the Audit
Committee.
The
responsibilities of the Audit Committee are discussed under “Committee
Functions, Membership and Meetings” on page 16 and can also be found on our
website at www.xerox.com/corporategovernance. Management is responsible for the
Company’s internal controls and the financial reporting process. The independent
registered public accounting firm is responsible for performing an audit of the
Company’s consolidated financial statements and the effectiveness of internal
control over financial reporting in accordance with the standards of the Public
Company Accounting Oversight Board (United States) and to issue a report
thereon. The Audit Committee’s responsibility is to monitor and oversee these
processes.
Consistent with
the foregoing, the Audit Committee has:
- Reviewed and discussed the
audited consolidated financial statements of the Company for the year ended
December 31, 2009, including the specific disclosure under “Management’s
Discussion and Analysis of Financial Condition and Results of Operations”,
with the management of the Company and PwC including the Company’s key
accounting policies and use of estimates;
- Discussed with PwC the
matters required to be discussed by SAS 61, SAS 89 and SAS 90; and
- Received the written
disclosures and the letter from PwC required by Independence Standards Board
Standard No. 1 (Independence Discussions with Audit Committees), and has
discussed with PwC that firm’s independence.
Based upon the
foregoing review and discussions, the Audit Committee recommended to the Board
of Directors that the audited consolidated financial statements be included in
the Company’s 2009 Annual Report to Shareholders and in the Company’s Annual
Report on Form 10-K for the year ended December 31, 2009 for filing by the
Company with the SEC.
Richard J.
Harrington, Chairman
Glenn A. Britt
William Curt Hunter
Robert A.
McDonald
FOR
the ratification of the selection of
PricewaterhouseCoopers LLP as the Company’s independent registered
public
accounting firm for the year 2010
53
Proposal
Shareholder
approval is sought for the May 2010 Amendment and Restatement of the 2004
Performance Incentive Plan (Plan) which would (i) extend the term of the Plan to
December 31, 2015, (ii) provide for an increase of 30 million shares available
for grant under the Plan, and (iii) provide for an increase in the number of
shares available for issuance to a single individual under the Plan. These are
material amendments requiring shareholder approval under the rules of the New
York Stock Exchange (NYSE). Shareholder approval is also required under Section
162(m) of the Internal Revenue Code, as amended (Code), in order to preserve our
ability to grant incentive awards that may qualify for a tax deduction and under
Section 422 of the Code for incentive stock options (ISOs) in order to qualify
ISOs for special tax treatment.
The Compensation
Committee (Committee) of the Board of Directors is proposing these amendments
because it believes that it is important for Xerox to provide short-term and
long-term incentive compensation, much of which is stock-based, to its employees
in order to align executive compensation with delivering shareholder value.
Failure to offer such components of pay would represent a major obstacle to
attracting and retaining appropriate talent at Xerox.
› |
|
The Board of Directors
recognizes that no new grants of awards may be made after April 30, 2012
under the Plan, and has approved an extension that would enable Xerox to
award grants through December 31, 2015, subject to shareholder approval.
This is a material amendment to the Plan, which requires shareholder
approval under the rules of the NYSE. Therefore, the Board of Directors is
requesting that shareholders approve the extension of the term of the Plan
from April 30, 2012 to December 31, 2015. |
|
|
|
› |
|
The Board of Directors
is also requesting that shareholders approve an increase of 30 million
shares available for grant under the Plan, which is also a material
amendment requiring shareholder approval under the NYSE rules. The Board
of Directors has not requested an increase in shares available for grant
since the inception of the Plan, which was approved by shareholders in
2004, and believes it is now appropriate to replenish the shares
available. Approximately 15 million shares remain available for grant
under the Plan as of March 1, 2010. This includes the 10 million shares
originally authorized by shareholders in 2004 for grant under the Plan and
certain shares that were transferred from predecessor plans, as described
below. The Board of Directors and the Committee intend to continue their
practice of paying appropriate and competitive compensation awards in
shares under the Plan and will also be providing equity awards to
employees entering the Plan as a result of Xerox corporate acquisitions.
The number of participants in the Plan increased substantially in early
2010 as a result of the acquisition by Xerox of ACS. The requested
increase in available shares under the Plan takes into account this
increase in Plan participants, and other potential
increases. |
The Board of
Directors is also seeking shareholder approval to increase the number of shares
available for issuance for any combination of awards, to a single individual, as
determined by the Committee. This is also a material amendment to the Plan,
which requires shareholder approval under the rules of the NYSE, under Section
162(m) of the Code and under Section 422 of the Code. Under the amended Plan,
the share issuance limitation will be re-set to apply from May 20, 2010 through
December 31, 2015, consistent with the proposed term extension amendment
discussed above, so that the maximum number of shares a single individual could
receive during that time frame would be capped at 15 million shares. In
addition, no more than 10 million shares would be available for issuance
pursuant to the exercise of ISOs. To date, no ISOs have been issued under the
Plan so the number of shares available for issuance pursuant to the exercise of
ISOs will remain the same. The Board of Directors believes it is important to
continue its commitment to attract, retain and motivate qualified individuals
and align executive compensation with shareholder value by paying appropriate
and competitive compensation awards in shares.
Shareholder
approval of the amended Plan will satisfy the shareholder approval conditions
for the performance-based awards to be eligible to qualify as tax deductible
under Section 162(m) of the Code, as described below under “Additional
Information Applicable to Certain Performance-Based Awards” and “Federal Tax
Aspects of the Plan”.
If our
shareholders fail to approve the proposed Plan amendments, the amendments
described above will not be given effect and the Plan will continue as in effect
prior to such amendments.
A summary
description of the amended Plan follows. This description is qualified in its
entirety by reference to the full text of the Plan that is attached to this
proxy statement as Exhibit A.
54
Background
The Board of
Directors believes that the future success of Xerox will depend, in large
measure, on its ability to attract, retain and motivate executives. The Company
must compete throughout the world with other corporations and institutions in
recruiting and retaining superior management and executive talent.
In 2004, the
Board of Directors and the Committee adopted the Plan which provides for both
long-term and short-term (annual) incentives. The Plan replaced (i) the Xerox
Corporation 1991 Long-Term Incentive Plan, (ii) the Xerox Corporation 1998
Employee Stock Option Plan; (iii) the Xerox Executive Performance Incentive
Plan, (iv) the Xerox Mexicana, S.A. de C.V. Executive Rights Plan; and (v) the
Xerox Canada Inc. Executive Rights Plan, any or all of which may be referred to
as a “Predecessor Plan.” Upon adoption of the Plan by shareholders, the Plan
became effective on May 20, 2004, and no further grants were made under any
Predecessor Plan.
Since 2004, the
Board of Directors and the Committee have made a number of changes to the Plan
that were necessary to give the Company the flexibility and advantages needed to
adapt its compensation practices to the changing marketplace. In 2007,
shareholders approved an extension to the term of the Plan and the plan was
subsequently amended and restated. Since the 2007 amendment and restatement, the
Committee has made various non-material changes to the Plan that generally
relate to compliance with Section 409A of the Code and to non-U.S. legal and tax
matters which provide for additional protections on a global basis. The Plan was
last amended effective January 1, 2010.
The Plan is
designed to:
- Provide the Company with the
ability to issue annual and long-term performance-based awards in order to
attract, retain and motivate key employees;
- Assure that the Company will
be in a position to claim a tax deduction for awards; and
- Promote strong alignment
between shareholder interests and management objectives.
The Board of
Directors and the Committee also believe it is appropriate to have a plan that
aligns with shareholder interests. The Committee engages in an ongoing review
and implementation of “best practices” and strict principles of corporate
governance, consistent with the Company’s corporate governance policies and
practices. As such, the Plan includes a number of “best practice” provisions,
including:
- The replacement of an earlier
annual “evergreen” allocation provision with the current provision that has a
“fixed” allocation of shares over the term of the plan;
- The elimination of the
Company’s ability to grant shares in the future under any plan which has not
been approved by Xerox shareholders;
- The continued prohibition of
repricing of options without shareholder approval;
- The exclusion of “reload”
options;
- Stock ownership requirements,
including stock ownership guidelines and mandatory holding requirements for
equity acquired under the Executive Long-Term Incentive
Program;
- The adoption of the
requirement that plan amendments of a material nature will require shareholder
approval;
- The prohibition of the
repricing of stock appreciation rights (SARs) without shareholder approval;
- A discounted “share
reduction” formula in the pool of available shares upon the issuance of any
shares in connection with options or stock appreciation rights (SARs) whereby
the issuance of one share reduces the pool of available shares by 0.6 shares;
and
- A minimum vesting period of
three years for restricted stock unless the award is performance-based, in
which case the vesting period shall be no less than one year.
55
The amended Plan
is being submitted to shareholders for approval as discussed above. Attached as
Exhibit A is the amended Plan, which includes all changes to the Plan which were
previously approved by shareholders in 2007, as well as all non-material changes
made since then, and is marked to show the changes that will result from the
shareholder approval of the amended Plan pursuant to this proposal.
Summary of the Amended
Plan
Shares Available Under the Amended
Plan
Upon approval by
shareholders on May 20, 2010 of the additional 30 million shares authorized for
issuance under the amended Plan, a total number of approximately 45 million
shares of Common Stock1, par value $1.00 per share, of the
Common Stock are expected to be available for issuance over the life of the
Plan, provided that any shares issued in connection with options and stock
appreciation rights (“SARs”) are counted against this limit as 0.6 shares for
each one (1) share issued. This total number includes any shares that were
available for grant under any Predecessor Plan on May 20, 2004 not subject to
outstanding awards which became available for issuance under the Plan at that
time and any shares underlying awards outstanding after May 20, 2004 under any
Predecessor Plan which were cancelled, forfeited or lapsed that became available
for issuance under the Plan. There are no more shares available for issuance
under any Predecessor Plan.
In determining
the number of shares available, the following are not counted against shares
available for issuance under the Plan: (i) settlement of stock appreciation
rights (SARs) in cash or any form other than shares, and (ii) payment in shares
of dividends and dividend equivalents in conjunction with outstanding awards.
Any shares that are used by the Company, and any awards that are granted by, or
become obligations of, the Company, through the assumption by the Company or any
affiliate of, or in substitution for, outstanding awards previously granted by
an acquired company are also not counted against the shares available for
issuance under the Plan.
In determining
shares available for issuance under the Plan, any awards granted under the Plan
that are cancelled, forfeited or lapse will become eligible again for issuance
under the Plan. In addition, shares withheld or tendered to pay taxes, but not
sold, under the Plan provisions, and shares tendered to exercise stock options,
will be treated as shares again eligible for issuance under the Plan. Moreover,
any shares underlying awards outstanding after May 20, 2004 under any
Predecessor Plan that are cancelled, are forfeited or lapse will become
available for issuance under the Plan.
Share Limits
Currently, in no
event over the life of the current Plan (which would terminate on April 30, 2012
if the Plan term extension is not approved by our shareholders), except as
subject to adjustment in the case of a corporate change, will more than (i) 10
million shares of Common Stock be available for issuance pursuant to the
exercise of ISOs awarded under the Plan; and (ii) 15 million shares of Common
Stock be made the subject of awards under any combination of awards (other than
cash awards) to any single individual over the life of the Plan, of which no
more than 10 million may be shares of restricted stock. SARs whether paid in
cash or shares of Common Stock will be counted against the individual reserve
limitation.
Upon approval by
shareholders of the amended Plan, the share issuance limitation will be re-set
consistent with the proposed extension of the term of the amended Plan to
December 31, 2015 discussed under this proposal, so that from May 20, 2010
through December 31, 2015, (i) 10 million shares of Common Stock shall be
available for issuance pursuant to the exercise of ISOs awarded under the Plan;
and (ii) 15 million shares of Common Stock shall be made the subject of awards
under any combination of awards (other than cash awards) to any single
individual, of which no more than 10 million may be shares of restricted stock.
This will result in an increase in the number of shares available for issuance
for any combination of awards to a single individual over the entire life of the
Plan. To date, no ISOs have been issued under the Plan so the number of shares
available for issuance pursuant to the exercise of ISOs will remain the
same.
Any shares
issued under the Plan may consist, in whole or in part, of authorized and
unissued shares or of treasury shares and no fractional shares will be issued
under the Plan. Cash may be paid in lieu of any fractional shares in payments of
awards under the Plan.
In the event of
changes in the outstanding Common Stock or other changes affecting shares, the
Plan provides for appropriate adjustments in the number of shares available for
issuance and covered by outstanding awards and/or in the price per share for
outstanding awards.
____________________
1
|
|
45 million reflects
the number of shares if all grants were made in “whole value” shares
(e.g., restricted stock or performance shares). If all grants were made in
the form of options or SARs, the number available is approximately 75
million. This includes shares available for issuance as of March 1, 2010
plus 30 million shares approved by shareholders on May 20,
2010. |
56
Administration of the
Plan
The Plan is
administered by the Committee or such other independent committee appointed by
the Board of Directors. The Committee is comprised entirely of non-employee
members of the Board of Directors, who are qualified to administer the Plan as
contemplated by (i) Rule 16b-3 under the Securities Exchange Act of 1934 (the
“1934 Act”) or any successor rule, (ii) Section 162(m) of the Internal Revenue
Code of 1986, as amended, and the regulations thereunder (Section 162(m)), and
(iii) any rules and regulations of a stock exchange on which Common Stock of the
Company is listed. The Committee has full and exclusive power, within the
limitations set forth in the Plan, to make all decisions and determinations
regarding the selection of participants and the granting of awards, establishing
the terms and conditions relating to each award, adopting rules, regulations and
guidelines for carrying out the Plan’s purposes, and interpreting and otherwise
construing the Plan. Except for the power to amend and except as may otherwise
be required under applicable NYSE rules, the Committee may delegate to one or
more officers of the Company all of its powers under the Plan other than
determinations regarding awards made to employees who are subject to Section 16
of the 1934 Act, or who are, or may become, subject to the Section 162(m)
compensation deductibility limit, subject to such conditions and restrictions as
the Committee may establish from time to time.
The Committee
may amend the Plan as it deems necessary, provided that no amendment may be made
without the approval of shareholders if such amendment would cause the Plan to
not comply with Code Section 162(m), the Code rules relating to ISOs, or the New
York Business Corporation Law. No such amendments may adversely affect any
outstanding awards under the Plan without the consent of the holders thereof.
Notwithstanding the foregoing, an amendment that constitutes a “material
revision,” as defined by the NYSE rules must be submitted to the Company’s
shareholders for approval. In addition, any revision that deletes or limits the
scope of the Plan provision prohibiting repricing of options without shareholder
approval will be considered a material revision and would require shareholder
approval.
The Board of
Directors may terminate the Plan at any time. Upon termination of the Plan, no
future awards may be granted, but previously made awards will remain outstanding
in accordance with their applicable terms and conditions, and the terms of the
Plan. Absent any prior termination, no awards or grants can be made after
December 31, 2015 under the Amended Plan.
Eligibility
Any employee of
the Company or of any entity which is controlled by the Company or in which the
Company has a significant equity interest is eligible to receive an award under
the Plan. Awards may be granted to employees who are foreign nationals or
employed outside the United States on such terms as may be necessary or
desirable, in the judgment of the Committee, to assure the viability of such
awards consistent with the Plan’s purpose. The Committee also has the authority
to cancel certain awards in the case of an employee’s non-performance or upon
engaging in detrimental activity as described in the Plan. As of February 5,
2010, there are approximately 130,000 employees that would be eligible to
receive awards under the amended Plan.
Types of
Awards
The Plan
provides flexibility in structuring long-term incentive awards for various
groups and levels of executives and other participants. The flexibility will
continue to permit the Company to grant one form of award or a combination of
awards to one level of executives while using another award type or mix for
others. With the exception of cash awards and certain stock appreciation rights
(as described below), all awards under the Plan are denominated in shares, or
consist of actual shares of Common Stock. Thus, the most significant components
of the Plan will reward participants directly in concert with the returns
realized by shareholders and increased shareholder value.
Stock
Options—Stock options constitute rights entitling their holders to purchase
shares of the Company’s Common Stock during a specified period at a purchase
price that is not less than 100% of Fair Market Value on the effective date of
grant. Fair Market Value for purpose of the Plan means the closing price of
Common Stock on such date of grant or such closing price for the first preceding
date on which there are trades if no trades occur on such effective grant date.
Any stock option granted in the form of an ISO will be intended to comply with
the requirements of Section 422 of the Code. Shares purchased upon exercise of
stock options must be paid for in full at the time of exercise in cash or such
other method as the Committee may permit from time to time. Such payment may
include tendering shares of Common Stock (either constructively or by
attestation) or surrender of a stock award (in either case valued at the market
value at the time of exercise) or surrender of a cash award, or a combination of
methods. A repricing of a stock option will be allowed by the Committee only
with the approval of the Company’s shareholders to the extent required under the
NYSE rules. For this purpose, a “repricing” is
57
defined as
described in the NYSE rules. In addition, under no circumstances may stock
option awards be made which provide by their terms for the automatic award of
additional stock options upon the exercise of such awards, including, without
limitation, “reload options.”
Stock
Appreciation Rights—Stock appreciation rights (SARs) entitle their recipients to
receive payments in cash, shares or a combination as determined by the
Committee. Any such payments represent the appreciation in the market value of a
specified number of shares from the date of grant until the date of exercise.
Such appreciation is measured by the excess of the market value at the time of
exercise over the Fair Market Value of the Company’s Common Stock on the
effective date of the grant of SARs. The Plan prohibits the repricing of SARs
without shareholder approval to the extent required under the NYSE
rules.
Stock
Awards—Stock awards may constitute actual shares of Common Stock or may be
denominated in stock units. Stock awards may be subject to such restrictions and
contingencies regarding vesting and eventual payment as the Committee shall from
time to time determine.
Cash Awards—Cash
Awards may be any of the following:
(i) an annual
incentive award in connection with which the Committee will establish specific
performance periods (not to exceed twelve months) to provide cash awards for the
purpose of motivating participants to achieve goals for the performance period.
An annual incentive award shall specify the minimum, target and maximum amounts
of awards for a performance period for a participant or any groups of
participants, and, to the extent applicable to Covered Employees (as defined in
the Plan), comply with the Plan requirements relating to performance-based
awards under Section 162(m) of the Code; or
(ii) a long-term
award denominated in cash with the eventual payment amount subject to future
service and such other restrictions and conditions as may be established by the
Committee, and as set forth in the award agreement including, but not limited
to, continuous service with the Company, achievement of specific business
objectives and other measurement of individual, business unit or Company
performance.
Cash Awards to
any single Covered Employee, including dividend equivalents in cash or shares of
Common Stock payable based upon attainment of specific performance goals, may
not exceed in the aggregate $10,000,000 in the case of the Chief Executive
Officer and $5,000,000 in the case of any other participant, such limits being
applicable to each calendar year established by the Committee under the
Plan.
The Committee
has discretion with respect to any award granted under this Plan to establish
upon its grant conditions under which (i) the award may be later forfeited,
cancelled, rescinded, suspended, withheld or otherwise limited or restricted; or
(ii) gains realized by the grantee in connection with an award or an award’s
exercise may be recovered; provided that such conditions and their consequences
are: (a) clearly set forth in the grant agreement or other grant document; and
(b) fully comply with applicable laws. These conditions may include, without
limitation, actions by the participant which constitute a conflict of interest
with the Company, are prejudicial to the Company’s interests, or are in
violation of any non-compete agreement or obligation, any confidentiality
agreement or obligation, the Company’s applicable policies, its Code of Business
Conduct and Ethics, or the participant’s terms and conditions of
employment.
Awards (other
than annual incentive cash awards) will be evidenced by agreements approved by
the Committee which set forth the terms and conditions of each award. Awards may
be granted singly, in tandem with or in replacement or as alternatives for other
awards, including awards made under other plans.
The Committee
may provide that awards (other than cash awards) under the Plan earn dividend
equivalents, to be paid currently or at a later date or dates, subject to such
conditions as the Committee may also establish. In addition, except as otherwise
provided in the plan provisions relating to Section 409A of the Code, award
payments may also be deferred as determined by the Committee. Such deferral
settlements may include the crediting of (i) dividend equivalents if denominated
in stock awards or (ii) interest if denominated in cash.
Generally, all
awards under the Plan are nontransferable except by will or in accordance with
laws of descent and distribution or pursuant to a domestic relations order.
During the life of the participant, awards generally can be exercised only by
him or her. However, the Committee may provide that any award of non-qualified
stock options may be transferable by the recipient to family members or family
trusts established by the recipient. The Committee may permit a participant to
designate a beneficiary to exercise or receive any rights that may exist under
the Plan upon the participant’s death. Awards granted, and shares issued in
conjunction with the settlement of any award under the Plan may be subject to
forfeiture back to the Company and/or restrictions on transferability for such
periods as the Compensation Committee may determine.
58
Additional Information Applicable to
Certain Performance-Based Awards
Performance-based stock awards made to certain senior executives are made
by the Committee within the time period required under Section 162(m) of the
Code for the establishment of performance goals and specify, among other things,
the vesting period(s) for such award (which will be not less than one year), the
performance criteria and the performance targets. The performance criteria will
be any one or more of the following as determined by the Committee and may
differ as to type of award and from one performance period to another: earnings
per share, cash flow, document processing profit, cost reduction, days sales
outstanding, cash conversion cycle, cash management (including, without
limitation, inventory and/or capital expenditures), total shareholder return,
return on shareholders’ equity, economic value-added measures, return on assets,
pre- or post-currency revenue, pre- or post-currency performance profit, profit
before tax, profit after tax, revenues, stock price and return on sales. Payment
or vesting of awards to such employees will be contingent upon satisfaction of
the performance criteria and targets as certified by the Committee by resolution
of the Committee. To the extent provided at the time of an award, the Committee
may in its sole discretion reduce any award to any employee receiving such an
award to any amount, including zero. Any performance-based awards made may
include annual incentive awards and long-term awards.
Amended Plan
Awards
Any future
awards under the amended Plan will be made in the discretion of the Committee
and the amount of such future awards is not determinable at this time with
respect to our executive officers, including the named executive officers, or
our other employees. Information concerning awards granted during the last
fiscal year under the Plan is set forth in the table captioned “Grant of
Plan-Based Awards,” and information regarding outstanding restricted stock and
performance shares granted under the Plan and our prior stock plans is set forth
in the table captioned “Outstanding Equity Awards at Fiscal Year-End” contained
in this proxy statement. The Company has not granted any stock options since
2004, none of which were granted under the Plan.
Change in
Control
Upon the
occurrence of a change in control of the Company, as defined in the Plan, all
equity awards granted before February 15, 2007 will fully vest. In the case of
awards granted on or after February 15, 2007, awards will fully vest following a
change in control only upon an involuntary termination of employment (other than
a termination for cause) or a voluntary termination for “good reason,” as
defined in the Plan (commonly described as “double trigger” vesting). The amount
of cash to be paid shall be determined by multiplying the number of such awards,
as the case may be, by: (i) in the case of stock awards, the CIC Price (as
defined in the Plan, and discussed below), (ii) in the case of SARs, the
difference between the per share strike price of the SAR and the CIC Price;
(iii) in the case of cash awards where the award period, if any, has not been
completed upon the occurrence of a change in control, the pro rata value of such
awards or such higher amount as determined by the Committee, without regard to
the performance criteria, if any, applicable to such award; and (iv) in the case
of cash awards where the award period, if any, has been completed on or prior to
the occurrence of a change in control: (a) where the cash award is payable in
cash, the value of such award as determined in accordance with the award
agreement, and (b) where the cash award is payable in shares of Common Stock,
the CIC Price.
“CIC Price”
means, in the case of an award granted before February 15, 2007, the higher of
(i) the highest price paid for a share of the Common Stock in the transaction or
series of transactions pursuant to which a change in control of the Company
shall have occurred, or (ii) the highest price paid for a share of the Company’s
Common Stock during the 60-day period immediately preceding the date upon which
the event constituting a change in control shall have occurred as reported in
The Wall Street Journal in the New York Stock Exchange Composite Transactions or
similar successor consolidated transactions reports. In the case of an award
granted on or after February 15, 2007, “CIC Price” means either (i) the highest
price paid for a share of Common Stock in the transaction or series of
transactions pursuant to which a change in control of the Company shall have
occurred, or (ii) if the change in control occurs without such a transaction or
series of transactions, the closing price for a share of the Company’s Common
Stock on the date immediately preceding the date upon which the event
constituting a change in control shall have occurred as reported in The Wall
Street Journal in the New York Stock Exchange Composite Transactions or similar
successor consolidated transactions reports.
Section 409A
Compliance
The Plan
contains provisions providing for the tax treatment, payment and payment delays
of amounts determined to be deferred payments for purposes of Section 409A of
the Internal Revenue Code.
59
Federal Tax Aspects of the
Plan
The Company
believes that under the present law, the following are the federal tax
consequences generally arising with respect to awards granted under the Plan.
The grant of an option or SAR will create no tax consequences for an optionee or
the Company. The optionee will have no taxable income upon exercising an ISO
(except that the alternative minimum tax may apply), and the Company will
receive no deduction when an ISO is exercised. Upon exercising an option other
than an ISO, the optionee must recognize ordinary income equal to the difference
between the exercise price and the fair market value of the stock on the date of
exercise; the Company will be entitled to a deduction for the same amount. The
treatment of an optionee on a disposition of shares acquired through the
exercise of an option depends on how long the shares have been held and on
whether such shares were acquired by exercising an ISO or by exercising an
option other than an ISO. Generally, there will be no tax consequence to the
Company in connection with a disposition of shares acquired under an option
except that the Company may be entitled to a deduction in the case of a
disposition of shares acquired under an ISO before the applicable ISO holding
periods have been satisfied. With respect to other awards granted under the Plan
that are settled either in cash or in stock or other property that is either
transferable or not subject to substantial risk of forfeiture, the participant
must recognize ordinary income equal to the cash or the fair market value of
shares or other property received; the Company will be entitled to a deduction
for the same amount, assuming that, where applicable, the requirements of
Section 162(m) are met. With respect to awards that are settled in stock or
other property that is restricted as to transferability and subject to
substantial risk of forfeiture, the participant must recognize ordinary income
equal to the fair market value of the shares or other property received at the
time the shares or other property become transferable or not subject to
substantial risk of forfeiture, whichever occurs earlier; the Company will be
entitled to a deduction for the same amount, assuming that, where applicable,
the requirements of Section 162(m) are met. Different tax rules may apply with
respect to participants who are subject to Section 16 of the 1934 Act.
Individuals subject to deferred compensation arrangements within the meaning of
section 409A of the Internal Revenue Code may be subject to taxes and penalties
if the arrangements are not compliant with 409A guidance.
Section 162(m)
of the Code limits the deductions a publicly held company may claim for
compensation in excess of $1 million paid in any year to any of their five most
highly paid executive officers. Performance-based compensation that meets
certain requirements is not counted against the $1 million deductibility cap and
remains deductible. Shareholder approval every five years of the material terms
used in setting performance goals permits qualification of performance-based
awards for tax deductibility without the Section 162(m) limitation.
Additional
Information
Additional
information about our executive compensation program can be found in other
sections of this proxy statement, particularly the Compensation Discussion and
Analysis, as well as the Summary Compensation Table and related tables,
footnotes and narratives.
Under New York
law, the affirmative vote of a majority of the Common Stock outstanding and
entitled to vote at the Annual Meeting is required to approve the amended
Plan.
FOR
the proposal to approve the May 2010
Amendment and Restatement of the Company’s
2004 Performance Incentive Plan
The Board of
Directors does not intend to present any other matters at this meeting. The
Board has not been informed that any other person intends to present any other
matter for action at this meeting. If any other matters properly come before the
meeting, the persons named in the accompanying proxy intend to vote the proxies
in accordance with their best judgment.
By order
of the Board of Directors,
|
|
Don H. Liu |
Senior Vice President, General Counsel and Secretary |
April 8, 2010 |
60
XEROX CORPORATION
2004 PERFORMANCE INCENTIVE PLAN
MAY 2010 AMENDMENT AND
RESTATEMENT
1. Purpose
The purpose of the Xerox Corporation 2004
Performance Incentive Plan as set forth herein or in any amendments hereto (the
“2004 Plan” or the “Plan”) is to advance the interests of Xerox Corporation (the
“Company”) and to increase shareholder value by providing officers and employees
of the Company, its subsidiaries and its Affiliates (as hereinafter defined)
with a proprietary interest in the growth and performance of the Company and
with incentives for current or future service with the Company, its subsidiaries
and Affiliates. The Plan is a successor plan to (i) the Xerox Corporation 1991
Long-Term Incentive Plan, (ii) the Xerox Corporation 1998 Employee Stock Option
Plan, (iii) the Xerox Executive Performance Incentive Insurance Plan, (iv) the
Xerox Mexicana, S.A. de C.V. Executive Rights Plan and (v) the Xerox Canada Inc.
Executive Rights Plan, any or all of which may be referred to as a “Predecessor
Plan”.
2. Effective Date and
Term
The Plan shall be effective as of May 20,
2004 (the “Effective Date”), subject to the approval of the Company’s
shareholders at the 2004 annual meeting. Subject to the approval of the
Company’s shareholders at the 2010 meeting, no awards or grants can be made
after December 31, 2015, unless terminated sooner pursuant to Section 13 by the
Company’s Board of Directors (the “Board”). Effective May 20, 2004, no further
awards were made under a Predecessor Plan, but outstanding awards under any
Predecessor Plan remained outstanding in accordance with their applicable terms
and conditions. This Amendment and Restatement shall be effective as of the date
hereof and dates set forth herein.
3. Plan
Administration
(a) The independent Compensation
Committee of the Board, or such other independent committee as the Board shall
determine, comprised of not less than three members, shall be responsible for
administering the Plan (the “Compensation Committee”). To the extent specified
by the Compensation Committee, it may delegate its administrative
responsibilities to a sub-committee of the Compensation Committee comprised of
not less than three members (the Compensation Committee, such subcommittee, and
any individual to whom powers are delegated pursuant to subsection (c), being
hereinafter referred to as the “Committee”). The Committee shall be qualified to
administer the Plan as contemplated by (i) Rule 16b-3 under the Securities
Exchange Act of 1934 (the “1934 Act”) or any successor rule, (ii) Section 162(m)
of the Internal Revenue Code of 1986, as amended (the “Code”), and the
regulations thereunder, and (c) any rules and regulations of a stock exchange on
which Common Stock (as defined in Section 5) of the Company is listed.
(b) The Committee shall have full and
exclusive power to interpret, construe and implement the Plan and any rules,
regulations, guidelines or agreements adopted hereunder and to adopt such rules,
regulations and guidelines for carrying out the Plan as it may deem necessary or
proper. These powers shall include, but not be limited to, (i) determination of
the type or types of awards to be granted under the Plan; (ii) determination of
the terms and conditions of any awards under the Plan; (iii) determination of
whether, to what extent and under what circumstances awards may be settled, paid
or exercised in cash, shares, other securities, or other awards, or other
property, or cancelled, forfeited or suspended; (iv) adoption of such
modifications, amendments, procedures, subplans and the like as are necessary to
enable participants employed in other countries in which the Company may operate
to receive advantages and benefits under the Plan consistent with the laws of
such countries, and consistent with the rules of the Plan; (v) subject to the
rights of participants, modification, change, amendment or cancellation of any
award to correct an administrative error and (vi) taking any other action the
Committee deems necessary or desirable for the administration of the Plan. All
determinations, interpretations, and other decisions under or with respect to
the Plan or any award by the Committee shall be final, conclusive and binding
upon the Company, any participant, any holder or beneficiary of any award under
the Plan and any employee of the Company.
(c) Except for the power to amend the
Plan as provided in Section 13 and except for determinations regarding employees
who are subject to Section 16 of the 1934 Act or certain key employees who are,
or may become, as determined by the Committee, subject to the Code Section
162(m) compensation deductibility limit (the “Covered Employees”), and
61
except as may
otherwise be required under applicable New York Stock Exchange rules, the
Committee may delegate any or all of its duties, powers and authority under the
Plan pursuant to such conditions or limitations as the Committee may establish
to any officer or officers of the Company. The term “Committee” herein shall
include any individual exercising powers to the extent delegated pursuant to the
preceding sentence.
4. Eligibility
Any employee of the Company shall be
eligible to receive an award under the Plan. For purposes of this Section 4,
“Company” shall include any entity that is directly or indirectly controlled by
the Company or any entity in which the Company has a significant equity
interest, as determined by the Committee (“Affiliate”). If a participant who is
an employee or former employee of the Company is determined, such determination
made prior to a Change in Control, not to have satisfied any of the conditions
set forth in the Award Agreement the awards granted shall be cancelled as set
forth in the Award Agreement. If a participant who is an employee or former
employee of the Company is deemed by the Committee, in the Committee’s sole
discretion exercised prior to a Change in Control, to have engaged in
detrimental activity against the Company, any awards granted to such employee or
former employee on or after January 1, 2006, whether or not Nonforfeitable as
hereinafter defined, shall be canceled and be of no further force or effect and
any payment or delivery of an award within six months prior to such detrimental
activity may be rescinded. In the event of any such rescission, the participant
shall pay to the Company the amount of any gain realized or payment received as
a result of the rescinded exercise, payment or delivery, in such manner and on
such terms and conditions as may be required by the Committee.
5. Shares of Stock Subject to
the Plan
(a) A total number of approximately 45
million (45,000,000) shares of common stock1, par value $1.00 per share, of the
Company (“Common Stock”) are available for issuance under the Plan, provided
that any shares issued in connection with options or SARs shall be counted
against this limit as 0.6 shares for each one (1) share issued. Any shares
available for grant under any Predecessor Plan on the Effective Date not subject
to outstanding awards shall be available for issuance under the Plan. In
addition, any shares underlying awards outstanding on May 20, 2004 under any
Predecessor Plan that are cancelled, are forfeited, or lapse shall become
available for issuance under the Plan.
(b) For purposes of the preceding
paragraph, the following shall not be counted against shares available for
issuance under the Plan: (i) payment of stock appreciation rights (“SAR”) in
cash or any form other than shares and (ii) payment in shares of dividends and
dividend equivalents in conjunction with outstanding awards. Any shares that are
issued by the Company, and any awards that are granted by, or become obligations
of, the Company, through the assumption by the Company or an affiliate of, or in
substitution for, outstanding awards previously granted by an acquired company
shall not be counted against the shares available for issuance under the Plan.
(c) In determining shares available for
issuance under the Plan, any awards granted under the Plan that are cancelled,
are forfeited, or lapse shall become eligible again for issuance under the Plan.
In addition, shares withheld to pay taxes pursuant to Section 14, but not sold,
and shares tendered to exercise stock options, shall be treated as shares again
eligible for issuance under the Plan.
(d) Except as subject to adjustment as
provided in Section 6, from the Effective Date through May 19, 2010, there were
no more than (i) 10.0 million (10,000,000) shares of Common Stock available for
issuance pursuant to the exercise of incentive stock options (“ISOs”) awarded
under the Plan; and (ii) 15.0 million (15,000,000) shares of Common Stock made
the subject of awards under any combination of awards under Sections 7(b), 7(c)
or 7(d) of the Plan to any single individual, of which no more than 10.0 million
(10,000,000) were shares of restricted stock. SARs whether paid in cash or
shares of Common Stock were counted against the limit set forth in (ii).
In no event, however, from May 20, 2010
through December 31, 2015, except as subject to adjustment as provided in
Section 6, shall more than (i) 10.0 million (10,000,000) shares of Common Stock
be available for issuance pursuant to the exercise of incentive stock options
(“ISOs”) awarded under the Plan; and (ii) 15.0 million (15,000,000) shares of
Common Stock be made the subject of awards under any combination of awards under
Sections 7(b), 7(c) or 7(d) of the Plan to any single individual, of which no
more than 10.0 million (10,000,000) may be shares of restricted stock. SARs
whether paid in cash or shares of Common Stock shall be counted against the
limit set forth in (ii).
____________________
1 |
|
45 million reflects
the number of shares if all grants were made in ”whole value” shares
(e.g., restricted stock or performance shares). If all grants were made in
the form of options or SARs, the number available is approximately 75
million. This includes shares available for issuance as of March 1, 2010
plus 30 million shares approved by shareholders on May 20,
2010. |
62
(e) Any shares issued under the Plan may
consist in whole or in part, of authorized and unissued shares or of treasury
shares and no fractional shares shall be issued under the Plan. Cash may be paid
in lieu of any fractional shares in payment of awards under the Plan.
6. Adjustments and
Reorganizations
(a) If the Company shall at any time
change the number of issued shares without new consideration to the Company
(such as by stock dividend, stock split, recapitalization, reorganization,
exchange of shares, liquidation, combination or other change in corporate
structure affecting the shares) or make a distribution of cash or property which
has a substantial impact on the value of issued shares (other than by normal
cash dividends), such change shall be made with respect to (i) the aggregate
number of shares that may be issued under the Plan; (ii) and/or (iii) the price
per share for any outstanding stock options, SARs and other awards under the
Plan.
(b) Except as otherwise provided in
subsection 6(a) above, notwithstanding any other provision of the Plan, and
without affecting the number of shares reserved or available hereunder, the
Committee shall authorize the issuance, continuation or assumption of
outstanding stock options, SARs and other awards under the Plan or provide for
other equitable adjustments after changes in the shares resulting from any
merger, consolidation, sale of all or substantially all assets, acquisition of
property or stock, recapitalization, reorganization or similar occurrence in
which the Company is the continuing or surviving corporation, upon such terms
and conditions as it may deem necessary to preserve the rights of the holders of
awards under the Plan.
(c) In the case of any sale of all or
substantially all assets, merger, consolidation or combination of the Company
with or into another corporation other than a transaction in which the Company
is the continuing or surviving corporation and which does not result in the
outstanding shares being converted into or exchanged for different securities,
cash or other property, or any combination thereof (an “Acquisition”), any
individual holding an outstanding award under the Plan, including any Optionee
who holds an outstanding Option, shall have the right (subject to the provisions
of the Plan and any limitation applicable to the award) thereafter, and for
Optionees during the term of the Option upon the exercise thereof, to receive
the Acquisition Consideration (as defined below) receivable upon the Acquisition
by a holder of the number of applicable shares which would have been obtained
upon exercise of the Option or portion thereof or obtained pursuant to the terms
of the applicable award, as the case may be, immediately prior to the
Acquisition. The term “Acquisition Consideration” shall mean the kind and amount
of shares of the surviving or new corporation, cash, securities, evidence of
indebtedness, other property or any combination thereof receivable in respect of
one share of the Company upon consummation of an Acquisition.
(d) No adjustment or modification to any
outstanding award pursuant to this Section 6 shall cause such award to be
treated as the grant of a new stock right or a change in the form of payment of
the existing stock right for purposes of Code Section 409A, as set forth in
Treasury guidance.
7. Awards
(a) The Committee shall determine the
type or types of award(s) to be made to each participant under the Plan and
shall approve the terms and conditions governing such awards in accordance with
Section 12. Awards may include but are not limited to those listed in this
Section 7. Awards may be granted singly, in combination or in tandem so that the
settlement or payment of one automatically reduces or cancels the other. Awards
may also be made in combination or in tandem with, in replacement of, as
alternatives to, or as the payment form for, grants or rights under any other
employee or compensation plan of the Company, including the plan of any acquired
entity. However, under no circumstances may stock option awards be made which
provide by their terms for the automatic award of additional stock options upon
the exercise of such awards, including, without limitation, “reload options”.
(b) A Stock Option is a grant of a right
to purchase a specified number of shares of Common Stock during a specified
period. The purchase price of each option shall be not less than 100% of Fair
Market Value (as defined in Section 10) on the effective date of grant. A Stock
Option may be exercised in whole or in installments, which may be cumulative. A
Stock Option may be in the form of an ISO which complies with Section 422 of the
Internal Revenue Code of 1986, as amended, and the regulations thereunder at the
time of grant. The price at which shares of Common Stock may be purchased under
a Stock Option shall be paid in full at the time of the exercise in cash or such
other method as provided by the Committee at the time of grant or as provided in
the form of agreement approved in accordance herewith, including tendering
(either constructively or by attestation) Common Stock, surrendering a stock
award valued at market value at the time of surrender, surrendering a cash
award, or any combination thereof. Notwithstanding any provision of the Plan, a
repricing of a Stock Option shall be allowed by the Committee only with the
approval of the Company’s shareholders to the extent required under the rules of
the New York Stock Exchange. For this purpose, a “repricing” shall be defined as
described in the New York Stock Exchange rules.
63
(c) A Stock Appreciation Right (“SAR”) is
a right to receive a payment, in cash and/or Common Stock, as determined by the
Committee, equal to the excess of the market value of a specified number of
shares of Common Stock at the time the SAR is exercised over the Fair Market
Value on the effective date of grant of the SAR as set forth in the applicable
award agreement. Notwithstanding any provision of the Plan, a repricing of a SAR
shall be allowed by the Committee only with the approval of the Company’s
shareholders to the extent required under the rules of the New York Stock
Exchange. For this purpose, a “repricing” shall be defined as described in the
New York Stock Exchange rules.
(d) Stock Award is an award made in stock
or denominated in units of stock. All or part of any Stock Award may be subject
to conditions established by the Committee, and set forth in the award
agreement, which may include, but are not limited to, continuous service with
the Company, achievement of specific business objectives, and other measurements
of individual, business unit or Company performance. A restricted stock award
made pursuant to this Section 7(d) shall be subject to a vesting schedule of no
less than three (3) years unless such award is performance based, in which case
vesting shall be no less than one (1) year.
(e) Cash Award may be any of the
following:
(i) an annual incentive award in
connection with which the Committee will establish specific performance periods
(not to exceed twelve months) to provide cash awards for the purpose of
motivating participants to achieve goals for the performance period. An annual
incentive award shall specify the minimum, target and maximum amounts of awards
for a performance period for a participant or any groups of participants, and,
to the extent applicable to Covered Employees, comply with the requirements of
Section 23; or
(ii) a long-term award denominated
in cash with the eventual payment amount subject to future service and such
other restrictions and conditions as may be established by the Committee, and as
set forth in the award agreement, including, but not limited to, continuous
service with the Company, achievement of specific business objectives, and other
measurement of individual, business unit or Company performance; or
(iii) Cash Awards under this Section
7(e) to any single Covered Employee, including dividend equivalents in cash or
shares of Common Stock payable based upon attainment of specific performance
goals, may not exceed in the aggregate $10,000,000 in the case of the Chief
Executive Officer and $5,000,000 in the case of any other participant, with
respect to any calendar year.
(f) The Committee shall have the
discretion with respect to any award granted under the Plan to establish upon
its grant conditions under which (i) the award may be later forfeited,
cancelled, rescinded, suspended, withheld or otherwise limited or restricted; or
(ii) gains realized by the grantee in connection with an award or an award’s
exercise may be recovered; provided that such conditions and their consequences
are clearly set forth in the grant agreement or other grant document and fully
comply with applicable laws. These conditions may include, without limitation,
actions by the participant which constitute a conflict of interest with the
Company, are prejudicial to the Company’s interests, or are in violation of any
non-compete agreement or obligation, any confidentiality agreement or
obligation, the Company’s applicable policies, its Code of Business Conduct and
Ethics, or the participant’s terms and conditions of employment.
8. Dividends and Dividend
Equivalents
The Committee may provide that awards
denominated in stock earn dividends or dividend equivalents. Such dividend
equivalents may be paid currently in cash or shares of Common Stock or may be
credited to an account established by the Committee under the Plan in the name
of the participant. In addition, dividends or dividend equivalents paid on
outstanding awards or issued shares may be credited to such account rather than
paid currently. Any crediting of dividends or dividend equivalents may be
subject to such restrictions and conditions as the Committee may establish,
including reinvestment in additional shares or share equivalents.
9. Deferrals and
Settlements
Payment of awards may be in the form of
cash, stock, other awards, or in such combinations thereof as the Committee
shall determine at the time of grant, and with such restrictions as it may
impose. Except as provided in Section 24 herein, the Committee may also require
or permit participants to elect to defer the issuance of shares or the payment
of awards in cash under such rules and procedures as it may establish under the
Plan, provided that such rules and procedures comply
64
with the
requirements of Code Section 409A, if applicable. It may also provide that
deferred payments include the payment or crediting of interest on the deferral
amounts or the payment or crediting of dividend equivalents on deferred payments
denominated in shares.
10. Fair Market
Value
Fair Market Value for all purposes under
the Plan shall mean, effective February 15, 2007, the closing price of Common
Stock as reported in The Wall Street Journal in the New York Stock Exchange
Composite Transactions or similar successor consolidated transactions reports
for the relevant date, or if no sales of Common Stock were made on said exchange
on that date, the closing price of Common Stock as reported in said composite
transaction report for the preceding day on which sales of Common Stock were
made on said exchange. Under no circumstances shall Fair Market Value be less
than the par value of the Common Stock.
11. Transferability and
Exercisability
Except as otherwise provided in this
Section 11, all awards under the Plan shall be nontransferable and shall not be
assignable, alienable, saleable or otherwise transferable by the participant
other than by will or the laws of descent and distribution except pursuant to a
domestic relations order entered by a court of competent jurisdiction.
Notwithstanding the preceding sentence, the Committee may provide that any award
of non-qualified Stock Options may be transferable by the recipient to family
members or family trusts established by the recipient. The Committee may also
provide that, in the event that a participant terminates employment with the
Company to assume a position with a governmental, charitable, educational or
similar non-profit institution, a third party, including but not limited to a
“blind” trust, may be authorized by the Committee to act on behalf of and for
the benefit of the respective participant with respect to any outstanding
awards. Except as otherwise provided in this Section 11, during the life of the
participant, awards under the Plan shall be exercisable only by him or her
except as otherwise determined by the Committee. In addition, if so permitted by
the Committee, a participant may designate a beneficiary or beneficiaries to
exercise the rights of the participant and receive any distributions under the
Plan upon the death of the participant.
12. Award Agreements;
Notification of Award
Awards under the Plan (other than annual
incentive awards described in Section 7(e)(i)) shall be evidenced by one or more
agreements approved by the Committee that set forth the terms and conditions of
and limitations on an award, except that in no event shall the term of any Stock
Option or SAR exceed a period of ten years from the date of its grant. The
Committee need not require the execution of any such agreement by a participant
in which case acceptance of the award by the respective participant will
constitute agreement to the terms of the award. In the case of an annual
incentive cash award, the participant shall receive notification of such award
in such form as the Committee may determine.
13. Plan Amendment and
Termination
The Plan is established voluntarily by
the Company, it is discretionary in nature and it may be modified, amended,
suspended or terminated by the Company at any time in a manner consistent with
the following:
(a) The Compensation Committee may
amend the Plan as it deems necessary or appropriate, except that no such
amendment which would cause the Plan not to comply with the requirements of (i)
Code Section 162(m) with respect to performance-based compensation, (ii) the
Code with respect to ISOs or (iii) the New York Business Corporation Law as in
effect at the time of such amendment shall be made without the approval of the
Company’s shareholders. No such amendment shall adversely affect any outstanding
awards under the Plan without the consent of all of the holders thereof.
(b) Notwithstanding the foregoing, an
amendment that constitutes a “material revision”, as defined by the rules of the
New York Stock Exchange, shall be submitted to the Company’s shareholders for
approval. In addition, any revision that deletes or limits the scope of the
provision in Section 7 prohibiting repricing of options without shareholder
approval will be considered a material revision.
(c) The Board may terminate the Plan at
any time. Upon termination of the Plan, no future awards may be granted, but
previously-made awards shall remain outstanding in accordance with their
applicable terms and conditions, and the terms of the Plan.
65
14. Tax
Withholding
The Company shall have the right to
deduct from any payment of an award made under the Plan, including the delivery
or vesting of shares, an amount sufficient to cover withholding required by law
for any foreign, federal, state or local taxes or to take such other action as
may be necessary to satisfy any such withholding obligations. The Committee may
permit shares to be used to satisfy required tax withholding and such shares
shall be valued at the fair market value as of the payment date of the
applicable award.
Regardless of any action the Company or
employee’s employer (the “Employer”) takes with respect to any or all income
tax, social insurance, payroll tax, payment on account or other tax-related
items related to employee’s participation in the Plan and legally applicable to
employee (“Tax-Related Items”), the ultimate liability for all Tax-Related Items
is and remains employee’s responsibility and may exceed the amount actually
withheld by the Company or the Employer. The Company and/ or the Employer (1)
make no representations or undertakings regarding the treatment of any
Tax-Related Items in connection with any aspect of awards under the Plan,
including, but not limited to, the making of awards, the issuance of shares of
Common Stock of awards, subsequent sale of shares of Common Stock acquired
pursuant to such issuance and the receipt of any dividends or dividend
equivalents; and (2) do not commit to and are under no obligation to structure
the terms of the grant or any aspect of the awards to reduce or eliminate
employee’s liability for Tax-Related Items or achieve any particular tax result.
The Company and/or the Employer, or their respective agents, at their
discretion, are authorized to satisfy the obligations with regard to all
Tax-Related Items by one or a combination of the following: (1) withholding from
employee’s wages or other cash compensation paid to employee by the Company
and/or the Employer; or (2) withholding from the proceeds of the sale of shares
of Common Stock acquired upon vesting/settlement of the awards through option
exercise either through a voluntary sale or through a mandatory sale arranged by
the Company (on employee’s behalf pursuant to this authorization); or (3)
withholding in shares of Common Stock to be issued upon vesting/settlement of
the awards and option exercises.
Employee shall pay to the Company or the
Employer any amount of Tax-Related Items that the Company or the Employer may be
required to withhold or account for as a result of employee’s participation in
the Plan that cannot be satisfied by the means previously described. The Company
may refuse to issue or deliver the shares or the proceeds of the sale of shares
of Common Stock if employee fails to comply with employee’s obligations in
connection with the Tax-Related Items.
15. Other Company Benefit and
Compensation Programs
Unless otherwise determined by the
Committee, payments of awards received by participants under the Plan shall not
be deemed a part of a participant’s regular, recurring compensation for purposes
of calculating payments or benefits from any Company benefit plan, severance
program or severance pay law of any country.
16. Unfunded
Plan
Unless otherwise determined by the
Committee, the Plan shall be unfunded and shall not create (or be construed to
create) a trust or a separate fund or funds. The Plan shall not establish any
fiduciary relationship between the Company and any participant or other person.
To the extent any person holds any rights by virtue of a grant awarded under the
Plan, such right (unless otherwise determined by the Committee) shall be no
greater than the right of an unsecured general creditor of the Company.
17. Future
Rights
No person shall have any claim or right
to be granted an award under the Plan, and no participant shall have any right
by reason of the grant of any award under the Plan to continued employment by
the Company or any subsidiary of the Company. The Plan is established
voluntarily by the Company, it is discretionary in nature and it may be
modified, amended, suspended or terminated by the Company at any time. Awards
hereunder are voluntary and occasional and do not create any contractual or
other right to receive future awards, or benefits in lieu of awards, even if
awards have been granted repeatedly in the past. All decisions with respect to
future awards under the Plan, if any, will be at the sole discretion of the
Committee.
18. General
Restriction
Each award shall be subject to the
requirement that, if at any time the Committee shall determine, in its sole
discretion, that the listing, registration or qualification of any award under
the Plan upon any securities exchange or under any state or federal law, or the
consent or approval of any government regulatory body, is necessary or desirable
as a condition of, or in connection with, the granting of such award or the
exercise payment thereof, such award may not be granted, exercised or paid in
whole or in part unless such listing, registration, qualification, consent or
approval shall have been effected or obtained free of any conditions not
acceptable to the Committee.
66
19. Governing
Law
The validity, construction and effect of
the Plan and any actions taken or relating to the Plan shall be determined in
accordance with the laws of the state of New York and applicable Federal law.
Grants provided hereunder are made and/or
administered in the United States. Any litigation that arises under the Plan
shall be conducted in the courts of Monroe County, New York, or the federal
courts for the United States for the Western District of New York.
20. Successors and
Assigns
The Plan shall be binding on all
successors and permitted assigns of a participant, including, without
limitation, the estate of such participant and the executor, administrator or
trustee of such estate, or any receiver or trustee in bankruptcy or
representative of such participant’s creditors.
21. Rights as a
Shareholder
A participant shall have no rights
as a shareholder until he or she becomes the holder of record of Common Stock.
22. Change in
Control
Notwithstanding anything to the contrary
in the Plan, the following shall apply to all awards granted and outstanding
under the Plan:
(a) Definitions. Unless otherwise defined
by the Compensation Committee and set forth in the award agreement at the time
of the grant, the following definitions shall apply to this Section 22:
(i) A “Change in Control” shall be
deemed to have occurred if:
(aa) any “Person” is or becomes a
“beneficial owner” (as defined in Rule 13d-3 under the Exchange Act), directly
or indirectly, of securities of the Company (not including in the securities
beneficially owned by such Person any securities acquired directly from the
Company or its affiliates) representing 20% or more of the combined voting power
of the Company’s then outstanding securities;
(bb) the following individuals (referred
to herein as the “Incumbent Board”) cease for any reason to constitute a
majority of the directors then serving: (1) individuals who, as of the date
hereof, constitute the Board, and (2) any new director (other than a director
whose initial assumption of office is in connection with an actual or threatened
election contest, including but not limited to a consent solicitation, relating
to the election of directors of the Company) whose appointment or election by
the Board or nomination for election by the Company’s shareholders was approved
or recommended by a vote of at least two-thirds of the directors then still in
office who were directors on the date hereof or whose appointment, election or
nomination for election was previously so approved or recommended;
(cc) there is consummated a merger
or consolidation of the Company or any direct or indirect subsidiary of the
Company with any other corporation, other than (1) a merger or consolidation
which results in the directors of the Company who were members of the Incumbent
Board immediately before such merger or consolidation continuing to constitute
at least a majority of the board of directors of the Company, the surviving
entity or any parent thereof, or (2) a merger or consolidation effected to
implement a recapitalization of the Company (or similar transaction) in which no
Person is or becomes the beneficial owner, directly or indirectly, of securities
of the Company (not including in the securities beneficially owned by such
Person any securities acquired directly from the Company or its affiliates)
representing 20% or more of the combined voting power of the Company’s then
outstanding voting securities; or
(dd) the shareholders of the Company
approve a plan of complete liquidation or dissolution of the Company, or there
is consummated an agreement for the sale or disposition by the Company of all or
substantially all of the Company’s assets, other than a sale or disposition by
the Company of all or substantially all of the Company’s assets to an entity, at
least 50% of the combined voting power of the voting securities of which are
owned by stockholders of the Company in substantially the same proportions as
their ownership of the Company immediately before such sale. For purposes of
this definition of Change in Control, Person shall have the meaning given in
Section 3(a)(9) of the 1934 Act, as modified and used in Section 13(d) and 14(d)
of the 1934 Act, except that such term shall not include Excluded Persons.
“Excluded Persons” shall mean (1) the Company
67
and its subsidiaries, (2) any trustee or
other fiduciary holding securities under an employee benefit plan of the Company
or any subsidiary of the Company, (3) any company owned, directly or indirectly,
by the shareholders of the Company in substantially the same proportions as
their ownership of stock of the Company, (4) any person who becomes a beneficial
owner in connection with a transaction described in sub clause (1) of clause
(cc) above, (5) an underwriter temporarily holding securities of the Company
pursuant to an offering of such securities, or (6) an individual, entity or
group who is permitted to, and actually does, report its beneficial ownership on
Schedule 13G (or any successor Schedule), provided that if any Excluded Person
described in this clause (6) subsequently becomes required to or does report its
beneficial ownership on Schedule 13D (or any successor Schedule), then, for
purposes of this definition, such individual, entity or group shall no longer be
considered an Excluded Person and shall be deemed to have first acquired
beneficial ownership of securities of the Company on the first date on which
such individual, entity or group becomes required to or does so report on such
Schedule.
(ii) “CIC Price” (aa) in the case of an
award granted before February 15, 2007, shall mean the higher of (1) the highest
price paid for a share of the Company’s Common Stock in the transaction or
series of transactions pursuant to which a Change in Control of the Company
shall have occurred, or (2) the highest price paid for a share of the Company’s
Common Stock during the 60-day period immediately preceding the date upon which
the event constituting a Change in Control shall have occurred as reported in
The Wall Street Journal in the New York Stock Exchange Composite Transactions or
similar successor consolidated transactions reports; and (bb) in the case of an
award granted on or after February 15, 2007, shall mean either (1) the highest
price paid for a share of the Company’s Common Stock in the transaction or
series of transactions pursuant to which a Change in Control of the Company
shall have occurred, or (2) if the Change in Control occurs without such a
transaction or series of transactions, the closing price for a share of the
Company’s Common Stock on the date immediately preceding the date upon which the
event constituting a Change in Control shall have occurred as reported in The
Wall Street Journal in the New York Stock Exchange Composite Transactions or
similar successor consolidated transactions reports.
(iii) An award is “Nonforfeitable” in
whole or in part to the extent that, under the terms of the Plan or the award
agreement or summary under the Plan, (aa) the award is vested in whole or part,
or (bb) an entitlement to present or future payment of such award in whole or
part has otherwise arisen.
(iv) A “Key Employee” is identified in
the following manner: There shall be identified every employee who, at any time
during a 12-month period ending December 31, is one of the 50 highest paid
officers of the Company (or any member of its controlled group, as defined by
Code Section 414(b)) having compensation in excess of the amount specified in
Code Section 416(i)(1)(A) as indexed by Treasury guidance. Every individual so
identified for any period ending December 31 is a Key Employee for the 12-month
period beginning on the first April 1 following such December 31, and ending on
the next March 31.
(v) A “Section 409A-Conforming Change in
Control” is a Change in Control that conforms to the definition under Code
Section 409A of a change in ownership or effective control of the Company, or in
the ownership of a substantial portion of the assets of the Company, as such
definition is set forth in Treasury guidance.
(vi) A “Termination for Good Reason” by a
participant shall mean the termination of employment of a participant within two
years of the occurrence of any of the following circumstances, provided that (1)
such circumstance occurs without the participant’s express written consent after
a Change in Control, and (2) the participant gives the Company notice of the
occurrence of the offending circumstance(s) within 90 days of the first
occurrence of the circumstance(s), and the Company fails to cure the
circumstance(s) within 30 days of receipt of this notice (or the Company
notifies participant in writing prior to the expiration of such 30-day period
that the circumstance(s) will not be cured):
(aa) The material diminution of the
participant’s authority, duties, or responsibilities from those in effect
immediately prior to a Change in Control of the Company (including, in the case
of awards granted before February 15, 2007, without limitation, if the
participant is an executive officer of the Company prior to a Change in Control,
ceasing to be an executive officer of the surviving company;
(bb) Any of the following: (1) A
material reduction in a participant’s annual base salary and/or annual target
bonus, (2) a failure by the Company to increase a participant’s annual base
salary following a Change in Control at such periodic intervals not materially
inconsistent with the Company’s practice prior thereto by at least a percentage
equal to the average of the percentage increases in a participant’s base salary
for the three merit pay periods immediately preceding such Change in Control, or
(3) the failure to increase a participant’s
68
salary as the same may be increased from
time to time for similarly situated individuals, except that this clause (bb)
shall not apply to across-the-board salary reductions similarly affecting all
similarly situated employees of the Company and all similarly situated employees
of any person in control of the Company;
(cc) The Company’s requiring a
participant to be based anywhere other than in the metropolitan area in which a
participant was based immediately before the Change in Control (except for
required travel on the Company’s business to an extent substantially consistent
with a participant’s present business travel obligations), provided that such
required relocation constitutes a material change in the geographic location at
which the participant is required to perform the services;
(dd) The failure by the Company to
continue in effect any material compensation or benefit plan, vacation policy or
any material perquisites in which a participant participates immediately before
the Change in Control, (except to the extent such plan terminates in accordance
with its terms), unless an equitable arrangement (embodied in an ongoing
substitute or alternative plan) has been made with respect to such plan in
connection with the Change in Control, or the failure by the Company to continue
a participant’s participation therein (or in such substitute or alternative
plan) on a basis not materially less favorable, both in terms of the amount of
benefits provided and the level of a participant’s participation relative to
other participants, than existed at the time of the Change in Control;
(ee) The failure of the Company to
obtain a satisfactory agreement from any successor to assume responsibility to
perform under this Plan; or
(ff) A termination by a participant
of employment shall not fail to be a Termination For Good Reason by participant
merely because of a participant’s incapacity due to physical or mental illness,
or because a participant’s employment continued after the occurrence of any of
the events listed in this subsection.
(b) Acceleration of
Nonforfeitability of SARs, Stock Awards, Cash Awards, and Dividends and Dividend
Equivalents.
(i) In the case of an award granted
on or after February 15, 2007, all SARs, stock awards, stock options (to the
extent the CIC Price exceeds the exercise price), cash awards, dividends and
dividend equivalents outstanding shall become 100% Nonforfeitable with respect
to a participant upon a Termination for Good Reason or an involuntary
termination of employment (other than a termination For Cause, as defined in the
award agreement, according to a determination made before the Change in Control)
that occurs after a Change in Control.
(ii) In the case of an award granted
before February 15, 2007, upon the occurrence of a Change in Control, all SARs,
stock awards, stock options (to the extent the CIC Price exceeds the exercise
price), cash awards, dividends and dividend equivalents outstanding on such date
shall become 100% Nonforfeitable.
(c) Payment Schedule. In
accordance with the uniform payment rule set forth in subsection (c) of Section
24 hereof,
(i) Following a Change In Control
that is not a Section 409A-Conforming Change in Control, awards (to the extent
Nonforfeitable) shall be paid on the Vesting Date specified in the award
summary, and
(ii) Following a Section
409A-Conforming Change in Control, awards (to the extent Nonforfeitable) shall
be paid on the Vesting Date specified in the award summary or, if earlier, upon
a termination of employment that occurs within two years of such 409A-Conforming
Change in Control (or, in the case of a Key Employee, the date that is 6 months
after such termination).
(iii) If a participant has made a valid
election under Code Section 409A to defer payment beyond the Vesting Date
specified in the award summary, such award shall be paid pursuant to clauses (i)
and (ii) by substituting the date so elected for the Vesting Date specified in
the award summary.
(d) Cancellation. Upon
payment under this Section, such awards and any related stock options shall be
cancelled.
(e) Discretionary Awards.
Upon or in anticipation of the occurrence of a Change in Control, the Committee
may grant additional awards (e.g., above-target awards for performance-based
Stock Awards) at its sole discretion. Any such discretionary grants shall be
paid on the date specified by the terms of such grant.
(f) The amount of cash to be paid shall
be determined by multiplying the number of such awards, as the case may be, by:
(i) in the case of stock awards, the CIC Price; (ii) in the case of SARs, the
difference between the per share strike price of the SAR and the CIC Price;
(iii) in the case of cash awards where the award period, if any, has not been
completed upon the occurrence of a Change in Control, the pro-rata target value
of such awards or such higher amount as determined by the Committee, without
regard to the performance criteria, if any, applicable to such award; (iv) in
the case of stock options, the
69
difference
between the exercise price of the option and the CIC Price; and (v) in the case
of cash awards where the award period, if any, has been completed on or prior to
the occurrence of a Change in Control: (aa) where the cash award is payable in
cash, the value of such award as determined in accordance with the award
agreement, and (bb) where the cash award is payable in shares of Common Stock,
the CIC Price.
(g) Notwithstanding the foregoing, any
SARs and any stock-based award held by an officer or director subject to Section
16 of the 1934 Act which have been outstanding less than six months (or such
other period as may be required by the 1934 Act) upon the occurrence of an event
constituting a Change in Control shall not be paid in cash until the expiration
of such period, if any, as shall be required pursuant to such Section, and the
amount to be paid shall be determined by multiplying the number of SARs, stock
awards, or unexercised shares under such stock options, as the case may be, by
the CIC Price determined as though the event constituting the Change in Control
had occurred on the first day following the end of such period.
23. Certain Provisions
Applicable to Awards to Covered
Employees
Performance-based awards made to Covered
Employees shall be made by the Committee within the time period required under
Section 162(m) for the establishment of performance goals and shall specify,
among other things, the performance period(s) for such award, the performance
criteria and the performance targets. The performance criteria shall be any one
or more of the following as determined by the Committee and may differ as to
type of award and from one performance period to another: earnings per share,
cash flow, document processing profit, cost reduction, days sales outstanding,
cash conversion cycle, cash management (including, without limitation, inventory
and/or capital expenditures), total shareholder return, return on shareholders’
equity, economic value added measures, return on assets, pre-or post-currency
revenue, pre- or post-currency performance profit, profit before tax, profit
after tax, revenues, stock price and return on sales. Payment or vesting of
awards to Covered Employees shall be contingent upon satisfaction of the
performance criteria and targets as certified by the Committee by resolution of
the Committee. To the extent provided at the time of an award, the Committee may
in its sole discretion reduce any award to any Covered Employee to any amount,
including zero. Any performance-based awards made pursuant to this Section 23
may include annual incentive awards and long-term awards.
24. Section 409A
Compliance
(a) No Taxation Under Code Section 409A.
It is intended that no awards under the Plan shall cause any amount to be
taxable under Code Section 409A with respect to any individual. All provisions
of this Plan and of any agreement, award or award summary thereunder shall be
construed in a manner consistent with this intent. Any provision of and
amendment to this Plan, or of any agreement, award or award summary thereunder,
that would cause any amount to be taxable under Section 409A of the Internal
Revenue Code with respect to any individual is void and without effect. Any
election by any participant, and any administrative action by the Committee that
would cause any amount to be taxable under Section 409A of the Code with respect
to any individual is void and without effect under the Plan.
(b) Election Rule. A participant may elect
to defer awards under the Plan only if the election is made not later than
December 31 of the year preceding the year in which the award is granted, except
to the extent otherwise permitted by Section 409A and Treasury guidance
thereunder (where such exceptions include but are not limited to initial
deferral elections with respect to Nonforfeitable rights, deferral elections in
the first year in which an employee becomes eligible to participate, and
deferral elections with respect to performance-based compensation).
(c) Uniform Payment
Rule
(i) All awards shall be paid on the
date that is the earlier of (1) or (2) below, where
(1) is a termination of employment no
later than two years after the occurrence of a Section 409A-Conforming Change in
Control (or, in the case of a Key Employee, the date that is 6 months after such
termination); and
(2) is the Vesting Date specified in
the award summary.
(ii) If a participant has made a valid
election under Code Section 409A to defer payment beyond the Vesting Date
specified in the award summary, such award shall be settled pursuant to clause
(i) by substituting the date so elected for the Vesting Date specified in the
award summary.
(iii) Payment pursuant to the death
or disability of a participant is governed by the award agreement.
70
(d) Accelerations. In the case of an award
that is deferred compensation for purposes of Code Section 409A, acceleration of
payment is not permitted, except that, if permitted by the Committee,
acceleration of payment is permitted in order to (i) allow the participant to
comply with a certificate of divestiture (within the meaning of Code Section
1043); (ii) pay payroll and withholding taxes with respect to amounts deferred,
to the extent permitted by Treasury guidance; or (iii) effect any other purpose
that is a permitted Code Section 409A acceleration event under Treasury
guidance.
(e) Permitted Payment Delays. At the
Committee’s sole discretion, payment of awards may be delayed beyond the date
specified in subsection (c) under the following circumstance. The Committee
reserves the right to amend an award granted on or after January 1, 2006 if the
Committee determines that the deduction for such payment would be limited by
Code Section 162(m), except that such payment will be made on the earliest date
on which the Committee determines that such limitation no longer
exists.
(f) CEO Delegation. The Chief Executive
Officer of Xerox Corporation, or her delegate, may amend the Plan as she, in her
sole discretion, deems necessary or appropriate to comply with Section 409A of
the Internal Revenue Code and guidance thereunder.
IN WITNESS WHEREOF, the Company has
caused this Amendment and Restatement to be signed as of the __ day of _____,
2010, effective as of May 20, 2010, and dates set forth herein.
XEROX CORPORATION |
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By: |
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Vice President |
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002CS1A676
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Electronic Voting
Instructions You can vote by Internet or
telephone! Available 24 hours a day, 7 days a
week! Instead of mailing your proxy, you may choose one of the two voting
methods outlined below to vote your proxy. VALIDATION DETAILS ARE LOCATED
BELOW IN THE TITLE BAR. Proxies submitted by the Internet
or telephone must be received by 1:00 a.m., Central Time, on May 20, 2010
(9:00 a.m., Central Time, May 18, 2010 for ESOP and Savings Plan
participants).
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Vote by
Internet
- Log on to the Internet
and go to
www.envisionreports.com/XRX
- Follow the steps
outlined on the secured website.
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Using a black
ink pen, mark your votes with an X as shown in this example. Please
do not write outside the designated areas. |
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Vote by
telephone
- Call toll free
1-800-652-VOTE (8683) within the USA, US territories & Canada any
time on a touch tone telephone. There is NO CHARGE to you for
the call.
- Follow the instructions
provided by the recorded message.
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Xerox Corporation Annual
Meeting of Shareholders’ Proxy
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6IF YOU HAVE NOT VOTED VIA THE
INTERNET OR TELEPHONE,
FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE
ENCLOSED ENVELOPE. 6 |
A |
Proposals — The Board of
Directors recommends a vote FOR all the nominees
listed. |
1. |
Election of Directors: |
For |
Against
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Abstain |
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For |
Against
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Abstain |
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For |
Against
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Abstain |
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01 - Glenn A. Britt |
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c |
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02 - Ursula M. Burns |
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03 -
Richard J. Harrington
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04 -
William Curt Hunter
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05 - Robert A. McDonald
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06 - N.J. Nicholas, Jr.
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07 - Charles Prince |
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08 - Ann N. Reese |
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09 - Mary Agnes Wilderotter
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B |
Proposal — The Board of
Directors recommends a vote FOR the
following Proposals: |
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For |
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Against |
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For |
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Against |
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Abstain |
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2. |
Ratification of the selection of
PricewaterhouseCoopers LLP as the Company’s independent registered public
accounting firm for 2010.
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3. |
Approval of the May 2010 Amendment
and Restatement of the Company’s 2004 Performance Incentive
Plan.
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Note: Such
other business as may properly come before the meeting or any adjournment
thereof.
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Meeting Attendance |
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Mark box to the right if you plan
to attend the Annual Meeting. |
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Authorized Signatures — This
section must be completed for your vote to be counted. — Date and Sign
Below |
Please sign below exactly as name
appears hereon. Joint owners should each sign. When signing as attorney,
executor, administrator, trustee or guardian, please give full title as
such. If signing in the name of a corporation or partnership, please sign
full corporate or partnership name and indicate title of authorized
signatory. |
Date (mm/dd/yyyy) — Please print date below. |
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Signature 1 — Please keep signature within the box. |
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Signature 2 — Please keep signature within the box. |
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Receive Proxy Materials
Electronically |
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Your e-mail address can
now help save the environment. Vote online and register for electronic
communications with the eTree ® program and we’ll have a tree planted on
your behalf. Electronic delivery saves Xerox a significant portion of the
costs associated with printing and mailing annual meeting materials, and
Xerox encourages shareholders to take advantage of the 24/7 access, quick
delivery and reduced mail volume they will gain by consenting to
electronic delivery. If you consent to electronic delivery of meeting
materials, you will receive an e-mail with links to all annual meeting
materials and to the online proxy voting site for every annual meeting. To
sign up for electronic delivery and have a tree planted on your behalf,
please provide your e-mail address while voting online, or register at
www.eTree.com/xerox.
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6IF YOU HAVE NOT VOTED VIA THE
INTERNET OR TELEPHONE,
FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE
ENCLOSED ENVELOPE. 6 |
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Proxy
— Xerox Corporation |
ANNUAL MEETING OF SHAREHOLDERS
9:00 A.M.
THURSDAY, MAY 20, 2010
XEROX CORPORATE HEADQUARTERS
45 GLOVER
AVENUE
NORWALK, CONNECTICUT, 06856
THIS PROXY IS SOLICITED ON
BEHALF OF THE BOARD OF DIRECTORS
FROM SHAREHOLDERS OF COMMON
STOCK
The undersigned
appoints URSULA M. BURNS, WILLIAM CURT HUNTER, and CHARLES PRINCE, and each of
them (or if more than one are present, a majority of those present), as proxies
for the undersigned, with full power of substitution, to represent the
undersigned and to vote the shares of Common Stock of Xerox Corporation which
the undersigned is entitled to vote at the above annual meeting and at all
adjournments thereof (a) in accordance with the following ballot and (b) in
accordance with their best judgment in connection with such other business as
may come before the meeting.
SIGNED PROXIES RETURNED WITHOUT SPECIFIC
VOTING DIRECTIONS WILL BE VOTED IN ACCORDANCE WITH THE BOARD OF DIRECTORS’
RECOMMENDATIONS.
NOTICE TO PARTICIPANTS IN THE XEROX
EMPLOYEE STOCK OWNERSHIP PLAN AND THE ACS SAVINGS PLAN
This card also
constitutes confidential voting instructions for participants in the Xerox
Employee Stock Ownership (ESOP) and the ACS Savings Plan (Savings Plan). A
participant who signs on the reverse side hereby instructs the trustees of the
ESOP (State Street Bank & Trust Company) and the Savings Plan (The Bank of
New York Mellon) to vote all the shares of Common Stock of Xerox Corporation
allocated to his or her Stock Account in accordance with the instructions on the
reverse side. ESOP participants authorize the ESOP Trustee to vote a proportion
of the shares of Common Stock held in the ESOP Trust for which no instructions
have been received in accordance with the instructions on the reverse side. If
no instructions have been received from a Savings Plan participant, the Savings
Plan Trustee will not vote the shares allocated in your account. Your voting instructions must be
received by 9:00 AM Central Time on Tuesday, May 18, 2010 to allow sufficient
time for processing. The Plan Trustees will hold your voting
instructions in complete confidence except as may be necessary to meet legal
requirements.
IMPORTANT XEROX ANNUAL MEETING OF
SHAREHOLDERS’
INFORMATION — YOUR VOTE
COUNTS!
Xerox Corporation
Annual Meeting of Shareholders’ Notice
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Important Notice Regarding the
Availability of Proxy Materials for the
Xerox Corporation Annual Meeting of
Shareholders to be Held on May 20, 2010
Under Securities
and Exchange Commission rules, you are receiving this notice that the proxy
materials for the annual shareholders’ meeting are available on the Internet.
Follow the instructions below to view the materials and vote online or request a
copy. The items to be voted on and location of the annual meeting are on the
reverse side. Your vote is important!
This communication presents only an
overview of the more complete proxy materials that are available to you on the
Internet. We encourage you to access and review all of the important information
contained in the proxy materials before voting. The proxy statement and annual
report to shareholders are available at:
www.envisionreports.com/XRX
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Easy
Online Access — A Convenient Way to View Proxy Materials and
Vote When you go online to view
materials, you can also vote your shares. Step 1: Go to www.envisionreports.com/XRX
to view the materials. Step 2:
Click on Cast Your
Vote or Request Materials. Step 3: Follow the
instructions on the screen to log in. Step 4: Make your
selection as instructed on each screen to select delivery preferences and
vote.
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When you go online, you can also
help the environment by consenting to receive electronic delivery of
future materials.
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Obtaining a Copy of the Proxy
Materials – If you want to receive a paper or e-mail copy of these
documents, you must request one. There is no charge to you for requesting
a copy. Please make your request for a copy as instructed on the reverse
side on or before May 10, 2010 to facilitate timely
delivery.
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Xerox Corporation Annual Meeting of
Shareholders’ Notice
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Xerox Corporation Annual Meeting of
Shareholders will be held on Thursday, May 20, 2010 at the Xerox Corporation
Corporate Headquarters, at 45 Glover Avenue, Norwalk, Connecticut, 06856 at 9:00
a.m. Eastern Time.
Proposals to be voted on at the meeting
are listed below along with the Board of Directors’
recommendations.
The Board of Directors recommends that
you vote FOR the following
proposals:
1. Nominees.
01 - Glenn A. Britt
02 - Ursula
M. Burns
03 - Richard
J. Harrington
04 - William
Curt Hunter
05 - Robert
A. McDonald
06
- N.J. Nicholas, Jr.
07 - Charles
Prince
08 - Ann N.
Reese
09 - Mary
Agnes Wilderotter
2. |
Ratification
of the selection of PricewaterhouseCoopers LLP as the Company’s
independent registered public accounting firm for 2010.
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3. |
Approval of
the May 2010 Amendment and Restatement of the Company’s 2004 Performance
Incentive Plan.
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Note: Such other business as may properly come before the meeting or any
adjournment thereof.
PLEASE NOTE – YOU CANNOT VOTE BY
RETURNING THIS NOTICE. To vote your shares you must vote online or request a
paper copy of the proxy materials to receive a proxy card. If you wish to attend
and vote at the meeting, please bring this notice with you.
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Directions to the Xerox Corporation
2010 Annual Meeting of Shareholders - 45 Glover Avenue, Norwalk, CT
06850
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From the Merritt Parkway (CT15)
North Bound – From
NYC Take
exit 39B to merge onto US-7 N toward Norwalk/Danbury Turn right at
Grist Mill Rd/US-7 (signs for US-7/Wilton/Danbury Turn right at Glover Ave. Turn right at
45 Glover Ave. and follow the driveway to the front of the
building
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From the Merritt Parkway
(CT15) South Bound – From New
Haven Take
exit 40B toward US-7/Danbury Turn left at Creeping Hemlock
Dr Go diagonally
across Main St. onto Glover Ave. Go over railroad tracks, bearing right
on Glover Ave. Turn left at 45 Glover Ave. and follow the driveway to
the front of the building
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From I-95 North Bound – From
NYC Take
exit 15 to merge onto US-7 N toward Norwalk/Danbury Turn right at Grist
Mill Rd/US-7 (signs for US-7/Wilton/Danbury) Turn right at Glover Ave. Turn right at 45 Glover Ave. and
follow the driveway to the front of the building
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From I-95 South Bound – From New
Haven Take
exit 15 to merge onto US-7 N toward Norwalk/Danbury Turn right at Grist
Mill Rd/US-7 (signs for US-7/Wilton/Danbury) Turn right at Glover
Ave. Turn right at
45 Glover Ave. and follow the driveway to the front of the
building
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Here’s how to order a copy of the
proxy materials and select a future delivery
preference:
Paper copies: Current
and future paper delivery requests can be submitted via the telephone,
Internet or email options below.
Email copies: Current and future email
delivery requests must be submitted via the Internet following the
instructions below. If you request an email copy of current materials you
will receive an email with a link to the materials.
PLEASE NOTE: You must
use the number in the shaded bar on the reverse side when requesting a set
of proxy materials.
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Internet – Go to www.envisionreports.com/XRX.
Click Cast Your
Vote or Request Materials. Follow the instructions to log in and order a
paper or email copy of the current meeting materials and submit your
preference for email or paper delivery of future meeting
materials.
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Telephone – Call us free
of charge at 1-866-641-4276 using a touch-tone phone and follow the
instructions to log in and order a paper copy of the materials by mail for
the current meeting. You can also submit a preference to receive a paper
copy for future meetings.
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E-mail – Send email to
investorvote@computershare.com with “Proxy Materials Xerox” in the subject
line. Include in the message your full name and address, plus the number
located in the shaded bar on the reverse, and state in the email that you
want a paper copy of current meeting materials. You can also state your
preference to receive a paper copy for future meetings.
To facilitate
timely delivery, all requests for a paper copy of the proxy materials must
be received by May 10, 2010.
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