def14a
SCHEDULE 14A INFORMATION
PROXY STATEMENT PURSUANT TO SECTION 14(a) OF THE
SECURITIES EXCHANGE ACT OF 1934
(AMENDMENT NO.___)
Filed by the Registrant
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Filed by a Party other than the Registrant o
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Preliminary Proxy Statement |
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Definitive Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
PS BUSINESS PARKS, INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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Fee not required. |
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Fee
computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11. |
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(1)
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Title of each class of securities to which transaction applies:
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(2)
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Aggregate number of securities to which transaction applies:
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(3)
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Per unit price or other underlying value of transaction
computed pursuant to Exchange Act Rule 0-11 (set forth the
amount on which the filing fee is calculated and state how it
was determined):
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(4)
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Proposed maximum aggregate value of transaction:
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Total fee paid:
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the
filing for which the offsetting fee was paid previously. Identify the previous filing by registration
statement number, or the Form or Schedule and the date of its filing. |
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(1)
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Amount Previously Paid:
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Form, Schedule or Registration Statement No.:
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Filing Party:
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Date Filed:
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PS BUSINESS PARKS, INC.
701 Western Avenue
Glendale, California 91201-2349
NOTICE OF 2008 ANNUAL MEETING OF SHAREHOLDERS
Please take notice that the 2008 Annual Meeting of Shareholders of PS Business Parks, Inc., a
California corporation, will be held at the time and place and for the purposes indicated below.
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Time and Date:
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1:00 p.m., local time, on Monday, May 5, 2008 |
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Place:
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The Hilton Glendale Hotel, 100 West Glenoaks Boulevard, Glendale, California |
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Items of Business:
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1. To elect eight directors to serve until the 2009 Annual Meeting of
Shareholders and until their successors are elected and qualified; |
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2. To ratify the appointment of Ernst & Young LLP as the Companys
independent registered public accounting firm for the fiscal year ending
December 31, 2008; and |
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3. To consider and act upon such other matters as may properly come before
the meeting or any adjournment or postponement thereof. |
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Adjournments and
Postponements:
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Any action on the items of business described above may be considered at
the annual meeting at the time and on the date specified above or at any
time and date to which the annual meeting may be properly adjourned or
postponed. |
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Record Date:
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You are entitled to vote at the meeting if you were a stockholder of record
of PS Business Parks common stock at the close of business on March 14,
2008. |
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Annual Report:
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Our 2007 Annual Report, which includes a copy of our Annual Report on Form
10-K, accompanies this Notice and Proxy Statement. |
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Internet Availability of
Materials:
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This Notice of 2008 Annual Meeting of Shareholders and the accompanying
Proxy Statement, a sample proxy card and our Annual Report on From 10-K for
the fiscal year ended December 31, 2008 may be viewed, printed and
downloaded from the Internet at psbusinessparks.com/2008proxy.html. |
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Voting:
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Your vote is very important. To ensure your representation at the meeting,
please mark your vote on the enclosed proxy/instruction card, then date,
sign and mail the proxy or voting instruction card in the stamped return
envelope included with these materials as soon as possible. If provided on
your proxy or voting instruction card, you may also vote on the Internet or
by telephone. You may revoke a proxy at any time prior to its exercise at
the meeting by following the instructions in the accompanying proxy
statement. |
By Order of the Board of Directors,
Edward A. Stokx, Secretary
Glendale, California
April 7, 2008
This notice of annual meeting and proxy statement are first being distributed and made available to
shareholders on or about April 8, 2008.
TABLE OF CONTENTS
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PS BUSINESS PARKS, INC.
PROXY STATEMENT
ANNUAL MEETING OF SHAREHOLDERS
May 5, 2008
GENERAL INFORMATION
We are providing these proxy materials in connection with the solicitation by the Board of
Directors of PS Business Parks, Inc. of proxies to be voted at our 2008 Annual Meeting, and at any
adjournment or postponement of the meeting. The proxies will be used at our annual meeting to be
held on May 5, 2008 beginning at 1:00 p.m. at the Hilton Glendale Hotel, 100 West Glenoaks
Boulevard, Glendale, California.
This proxy statement contains important information regarding our annual meeting.
Specifically, it identifies the proposals on which you are being asked to vote, provides
information that you may find useful in determining how to vote, and describes voting procedures.
We are first mailing this proxy statement and accompanying form of proxy and voting instructions on
or about April 8, 2008 to holders of our common stock on March 14, 2008, the record date for our
annual meeting. A copy of our Annual Report to Shareholders for the fiscal year ended December 31,
2007, which includes a copy of our Annual Report on Form 10-K, accompanies this proxy statement.
We use several abbreviations in this proxy statement. We refer to PS Business Parks, Inc. as
PS Business Parks, we, us, our or the Company, unless the context indicates otherwise.
We refer to our Board of Directors as the Board.
Purposes of the Meeting:
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To elect eight directors of the Company; |
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To ratify the appointment of Ernst & Young LLP as the Companys independent
registered public accounting firm for the fiscal year ending December 31, 2008; and |
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To consider any other appropriate matters properly brought before the meeting or
any adjournment or postponement of the meeting. |
Recommendations of the Board of Directors
If you submit the proxy card but do not indicate your voting instructions, the persons named
as proxies on your proxy card will vote in accordance with the recommendations of the Board. The
Board recommends that you vote:
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FOR the election of the nominees for director identified in Proposal 1; and |
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FOR ratification of the appointment of Ernst & Young LLP as the companys
independent registered public accounting firm for fiscal year 2008 as discussed in
Proposal 2. |
VOTING
Who May Attend the Meeting and Vote
Only shareholders of record of PS Business Parks common stock at the close of business on the
record date of
March 14, 2008 will be entitled to vote at the meeting, or at any adjournment or postponement
of the meeting. On the record date, PS Business Parks had approximately 20,413,379 shares of
common stock issued and outstanding, each of which is entitled to one vote.
If your shares are held in the name of a bank, broker or other nominee and you plan to attend
our annual meeting, you will need to bring proof of ownership, such as a recent bank or brokerage
account statement, and you will not be able to vote at the meeting.
A complete list of our shareholders entitled to vote at the annual meeting will be available
for inspection at our executive offices during regular business hours for a period of not less than
ten days before the annual meeting.
Voting Your Proxy
Your vote is important. Whether or not you plan to attend the annual meeting, we urge you to
vote your proxy promptly.
1
If you are a stockholder of record (that is, you hold shares of PS Business Parks common stock
in your own name), you may vote your shares by proxy by completing, signing, dating and returning
the enclosed proxy card in the postage-prepaid envelope provided.
If your shares of PS Business Parks common stock are held by a broker, bank or other nominee
in street name, you will receive voting instructions (including instructions, if any, on how to
vote by telephone or through the Internet) from the record holder that you must follow in order to
have your shares voted at the meeting.
If you hold your shares as a participant in the PS 401(k)/Profit Sharing Plan, your proxy will
serve as a voting instruction for the trustee of the plan with respect to the amount of shares of
common stock credited to your account as of the record date. If you provide voting instructions
via your proxy/instruction card with respect to your shares held in the plan, the trustee will vote
those shares of common stock in the manner specified. The trustee will vote any shares for which
it does not receive instructions in the same proportion as the shares for which voting instructions
have been received, unless the trustee is required by law to exercise its discretion in voting such
shares. To allow sufficient time for the trustee to vote your shares, the trustee must receive
your voting instructions by the close of business on May 1, 2008.
All shares entitled to vote and represented by properly completed proxies received prior to
our annual meeting and not revoked, will be voted at our annual meeting as instructed on the
proxies. If you do not indicate how your shares should be voted on a matter, the shares
represented by your properly completed proxy will be voted as the Board of Directors recommends.
The persons designated as proxies reserve full discretion to cast votes for other persons if any of
the nominees for director become unavailable to serve.
Revoking Your Proxy
You may change your vote before the vote at the annual meeting, in accordance with the
following procedures. Any change to your voting instructions for the 401(k) Plan must be provided
by 11:59 p.m., Eastern time, on May 1, 2008. If you are the shareholder of record, you may change
your vote by granting a new proxy bearing a later date (which automatically revokes the earlier
proxy), by providing a written notice of revocation to the Corporate Secretary at PS Business
Parks, Inc., 701 Western Avenue, Glendale, CA 91201-2349, prior to your shares being voted, or by
attending the annual meeting and voting in person. Attendance at the meeting will not cause your
previously granted proxy to be revoked unless you specifically make that request. For shares you
hold beneficially in the name of a broker, trustee or other nominee, you may change your vote by
submitting new voting instructions to your broker, trustee or nominee by 11:00 p.m. Pacific time on
May 2, 2008, or, if you have obtained a legal proxy from your broker or nominee giving you the
right to vote your shares, by attending the meeting and voting in person.
Quorum
The presence at the meeting in person or by proxy of the holders of a majority of the
outstanding shares of our common stock is necessary to constitute a quorum for the transaction of
business. Abstentions and broker non-votes are counted as present and entitled to vote for
purposes of determining whether a quorum exists.
A broker non-vote occurs when a nominee holding shares for a beneficial owner does not vote on
a particular proposal because the nominee does not have discretionary voting power with respect to
that item and has not received voting instructions from the beneficial owner. If the shareholders
present or represented by proxy at the meeting constitute holders of less than a majority of the
shares entitled to vote, our meeting may be adjourned to a subsequent date for the purpose of
obtaining a quorum.
Voting Rights
Election of Directors: With respect to the election of directors, each holder of common stock
on the record date is entitled to cast as many votes as there are directors to be elected
multiplied by the number of shares registered in the holders name on the record date. The holder
may cumulate its votes for directors by casting all of its votes for one candidate or by
distributing its votes among as many candidates as it chooses. However, no shareholder shall be
entitled to cumulate votes unless the candidates name has been placed in nomination prior to the
voting and the shareholder, or any other shareholder, has given notice at the annual meeting prior
to the voting of the intention to cumulate the shareholders votes. The eight candidates who
receive the most votes will be elected directors of the Company. A proxy will confer discretionary
authority to cumulate votes selectively among the nominees as to which authority to vote has not
been withheld. Cumulative voting applies only to the election of directors.
Ratification of Independent Auditors: This proposal required the affirmative vote of at least
a majority of the votes cast by the holders of common stock. Any shares not voted (whether by
abstention or otherwise) will not affect the vote.
2
Required Vote
Election of Directors: The eight candidates who receive the most votes will be elected
directors of PS Business Parks. Common shares not voted (whether by abstention or otherwise) will
not affect the vote.
Ratification of Independent Registered Public Accountants: This proposal requires the
affirmative vote of at least a majority of the votes cast by the holders of PS Business Parks
common shares. Any PS Business Parks shares not voted (whether by abstention or otherwise) will
not affect the vote.
Proxy Solicitation Costs
We will pay the cost of soliciting proxies. In addition to solicitation by mail, certain
directors, officers and regular employees of the Company and its affiliates may solicit the return
of proxies by telephone, e-mail, personal interview or otherwise. We may also reimburse brokerage
firms and other persons representing the beneficial owners of our stock for their reasonable
expenses in forwarding proxy solicitation materials to such beneficial owners. The Altman Group of
Lyndhurst, New Jersey may be retained to assist us in the solicitation of proxies, for which it
would receive fees estimated at $2,500 together with expenses.
Internet Availability of Notice of Annual Meeting, Proxy Statement and 2007 Annual Report on Form
10-K
The accompanying Notice of 2008 Annual Meeting of Shareholders, this Proxy Statement, the
Annual Report on Form 10-K for the fiscal year ended December 31, 2008 and a sample proxy card may
be viewed, printed or downloaded from
www.psbusinessparks.com/2008proxy.html.
PS Business Parks Transfer Agent
Please contact PS Business Parks transfer agent, at the phone number or address listed below,
with questions concerning share certificates, dividend checks, transfer of ownership or other
matters pertaining to your share account:
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American Stock Transfer & Trust Company |
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59 Maiden Lane |
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New York, NY 10038 |
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(800) 937-5449 |
CORPORATE GOVERNANCE AND BOARD MATTERS
Board Structure and Meetings
As of the date of this proxy statement, our Board has eight directors. During 2007, the Board
of Directors held six meetings. During 2007, each of the directors attended at least 75% of the
meetings held by the Board of Directors or, if a member of a committee of the Board of Directors,
held by both the Board of Directors and all committees of the Board of Directors on which he
served. Directors are encouraged to attend meetings of shareholders. All of the directors
attended the last annual meeting of shareholders.
Committees of the Board of Directors
Our Board has three standing committees: (1) the Audit Committee; (2) the Compensation
Committee; and (3) the Nominating/Corporate Governance Committee. During 2007 the Audit Committee
held four meetings; the Compensation Committee held four meetings; and the Nominating/Corporate
Governance Committee held three meetings. Each of the standing committees operates pursuant to a
written charter. The charters for the Audit, Compensation and Nominating/Corporate Governance
Committees can be viewed at our website at
www.psbusinessparks.com/corpGov.html and will be
provided in print to any shareholder who requests a copy by writing to the Corporate Secretary.
All members of the Audit, Compensation and Nominating/Corporate Governance Committees are
independent directors under the rules of the American Stock Exchange. In addition, all members of
our Audit Committee are independent directors under the rules of the Securities and Exchange
Commission (SEC) for audit committees.
3
Our three standing committees are described below and the committee members are identified in
the following table:
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Compensation |
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Nominating/Corporate |
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Audit Committee |
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Governance Committee |
R. Wesley Burns |
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X |
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Arthur M. Friedman |
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X (Chairman) |
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James H. Kropp |
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X (Chairman) |
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X |
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Michael V. McGee |
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Alan K. Pribble |
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X (Chairman) |
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Number of meetings in 2007: |
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3 |
Audit Committee
The primary functions of the Audit Committee are to assist the Board in fulfilling its
responsibilities for oversight of (1) the integrity of the our financial statements, (2) compliance
with legal and regulatory requirements, (3) the qualifications, independence and performance of the
independent registered public accounting firm, and (4) the scope and results of internal audits,
the Companys internal controls over financial reporting and the performance of the Companys
internal audit function. Among other things, the Audit Committee appoints, evaluates and
determines the compensation of the independent registered public accounting firm; reviews and
approves the scope of the annual audit, the audit fee and the financial statements; prepares the
Audit Committee report for inclusion in the annual proxy statement; and annually reviews its
charter and performance.
The Audit Committee is comprised of three independent directors, Arthur M. Friedman
(Chairman),
Michael V. McGee, and Alan K. Pribble. The Board has determined that each member of the Audit
Committee meets the financial literacy and independence standards of the American Stock Exchange
rules. The Board has also determined that the Chairman of the Audit Committee, Arthur M. Friedman,
qualifies as an audit committee financial expert within the meaning of the rules of the Securities
and Exchange Commission and the American Stock Exchange.
Compensation Committee
The primary functions of the Compensation Committee as set forth in its charter are to (1)
determine, either as a committee or together with other independent directors, the compensation of
the Companys chief executive officer, (2) determine the compensation of other executive officers,
(3) administer the Companys equity and executive officer incentive compensation plans, (4) review
and discuss with management the Compensation Discussion and Analysis (CD&A) to be included in the
proxy statement and incorporated by reference into the Annual Report on Form 10-K and to recommend
to the Board inclusion of the CD&A in the Form 10-K and proxy statement, (5) provide a description
of the processes and procedures for the consideration and determination of executive compensation
for inclusion in the Companys annual proxy statement, (6) produce the Compensation Committee
Report for inclusion in the annual proxy statement, and (7) evaluate its performance annually.
Pursuant to its charter, the Compensation Committee has the authority to delegate its
responsibilities to individual members of the committee or to a subcommittee of the committee. To
date, the Compensation Committee has not delegated any of its responsibilities.
As required by the charter, during 2007, the Compensation Committee made all compensation
decisions for our executive officers, including the Named Executive Officers set forth in the
Summary Compensation Table below. The Compensation Committee has the sole authority to retain
outside compensation consultants for advice, but historically and for 2007, has not done so,
relying instead on surveys of publicly-available information with respect to senior executive
compensation at similar companies. For a discussion of the Committees use of survey information
in 2007, as well as the role of Mr. Russell, our chief executive officer, in determining or
recommending the amount of compensation paid to our Named Executive Officers in 2007, see the CD&A
below.
The Compensation Committee is comprised of three directors, James H. Kropp (Chairman), Michael
V. McGee and
Alan K. Pribble. The Board of Directors has determined that each member of the Compensation
Committee is independent under the rules of the American Stock Exchange.
4
Nominating/Corporate Governance Committee
The primary functions of the Nominating/Corporate Governance Committee are (1) to identify,
evaluate and make recommendations to the Board for director nominees for each annual shareholder
meeting or to fill any vacancy on the Board, (2) to develop a set of corporate governance
principles applicable to the Company and to review and assess the adequacy of those guidelines on
an ongoing basis and recommend any changes to the Board, and (3) to oversee the annual Board
assessment of Board performance. The Nominating/Corporate Governance Committee will consider
properly submitted shareholder nominations for candidates for the Board. See Consideration of
Candidates for Director below. Other duties and responsibilities include periodically reviewing
the structure, size, composition and operation of the Board and each Board committee, recommending
assignments of directors to Board committees, conducting a preliminary review of director
independence, overseeing director orientation and annually evaluating its charter and performance.
The Nominating/Corporate Governance Committee is comprised of three directors, Alan K. Pribble
(Chairman),
James H. Kropp and R. Wesley Burns. The Board has determined that each member of the
committee is independent under the rules of the American Stock Exchange.
Director Independence
We believe that a majority of our directors should be independent. A director qualifies as
independent unless the Board determines that the director has a material relationship with PS
Business Parks based on all relevant facts and circumstances, including consideration of the
directors relationships with Public Storage, the largest shareholder of PS Business Parks. In
making its determinations, the Board also considers the standards for independence in the Corporate
Governance Guidelines which reflect the requirements of the American Stock Exchange.
The Board makes independence determinations annually based on information supplied by
directors and the Company, and on the prior review and recommendation of the Nominating/Corporate
Governance Committee. Based on its most recent review in February of 2008, the Board of Directors
has determined that (1) each of the Companys directors, other than Ronald L. Havner, Jr.,
Joseph D. Russell, Jr. and Harvey Lenkin, and (2) each member of the Audit Committee, the
Compensation Committee and the Nominating/Corporate Governance Committee has no material
relationship with the Company and qualifies as independent, as defined in the rules of the
American Stock Exchange. The Companys directors meet without the presence of management. These
meetings are held at least annually and more often upon the request of any independent director.
Compensation of Directors
The Compensation Committee of the Board is responsible for periodically reviewing the
Companys non-employee director compensation and making recommendations to the Board, which makes
the final determination as to director compensation. During 2007, each non-employee director was
entitled to receive the following compensation:
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An annual retainer of $25,000 paid quarterly; |
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A Board meeting fee of $1,000 for each meeting attended in person and $500 for each
telephonic meeting; |
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A Board Committee fee of $1,000 for each meeting attended in person and $500 for each
telephonic meeting; |
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The Chairman of the Audit Committee also receives an additional annual fee of $10,000
and the Chairman of each of the Compensation and Nominating/Corporate Governance
Committees receive an additional fee of $5,000; and |
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Pursuant to the terms of the 2003 Stock Option and Incentive Plan, a stock option
grant after each annual meeting to acquire 2,000 shares of common stock of the company,
which vests in five equal annual installments beginning one year from the date of grant,
subject to continued service on the Board. |
In addition, under the 2003 Stock Option and Incentive Plan, each new non-employee director
is, upon the date of his or her initial election by the Board or the shareholders to serve as a
non-employee director, automatically granted a non-qualified option to purchase 10,000 shares of
common stock that vests in five equal annual installments beginning one year from the date of
grant, subject to continued service.
Retirement Stock Grants. Each non-employee director of the Company receives, upon retirement
as a director of the Company, 1,000 shares of fully-vested common stock for each full year of
service as a non-employee director of the Company up to a maximum of 5,000 shares. At December 31,
2007, Messrs. Friedman, Kropp, Lenkin and Pribble were each entitled to receive 5,000 fully-vested
shares of common stock upon retirement; Mr. Havner was entitled to receive 4,000 shares; Mr. Burns
was entitled to receive 2,000 shares; and Mr. McGee was entitled to receive 1,000 shares. As of
December 31, 2007, the value of each award of 5,000 shares was $262,750; the value of 4,000 shares
was $210,200; of 2,000 shares was $105,100; and 1,000 shares was $52,550, each based on the closing
price of $52.55 of our common stock on December 31, 2007, the last trading date before year-end.
5
The following table presents the compensation provided by the Company to its non-employee
directors (which do not include Joseph D. Russell, Jr.) for fiscal year ended December 31, 2007.
Director Compensation Table
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Fees Earned or |
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Stock |
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Option |
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Paid in Cash |
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Awards (b) |
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Awards (c) |
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Total |
Ronald L. Havner, Jr.(a) |
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$ |
18,165 |
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$ |
18,165 |
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R. Wesley Burns |
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$ |
32,000 |
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$ |
41,400 |
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$ |
20,797 |
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$ |
94,197 |
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Arthur M. Friedman |
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$ |
44,000 |
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$ |
14,213 |
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$ |
58,213 |
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James H. Kropp |
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$ |
40,500 |
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$ |
14,213 |
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$ |
54,713 |
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Harvey Lenkin |
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$ |
30,000 |
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$ |
9,273 |
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$ |
39,273 |
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Michael V. McGee |
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$ |
37,000 |
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$ |
60,050 |
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$ |
27,373 |
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$ |
124,423 |
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Alan K. Pribble |
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$ |
44,500 |
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$ |
14,213 |
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$ |
58,713 |
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Joseph D. Russell, Jr. (a) |
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(a) |
|
Ronald L. Havner, Jr., Chairman, and Joseph D. Russell, Jr. are also directors; however, each
received no cash compensation for service as a director during 2007. Mr. Russells
compensation as Chief Executive Officer and President is set forth below beginning on page 12. |
|
(b) |
|
Stock awards reflect expense incurred in 2007 related to retirement share awards described
above for directors with awards not yet fully vested. Amounts reflect the dollar amount
recognized for financial statement reporting purposes for the fiscal year ended December 31,
2007 in accordance with FAS 123(R), disregarding estimates relating to forfeitures due to
service-based vesting conditions, which may include amounts from awards vesting in and before
2007. |
|
(c) |
|
Reflects the dollar amount recognized for financial statement reporting purposes for the
fiscal year ended December 31, 2007 in accordance with FAS 123(R), disregarding estimates
relating to forfeitures due to service-based vesting conditions, which includes amounts from
awards granted in and before 2007. As of December 31, 2007, each director as of such date had
the following number of options outstanding: R. Wesley Burns: 14,000 of which 4,400 are
vested; Arthur M. Friedman: 19,000 of which 13,000 were vested; Ronald L. Havner, Jr.: 135,036
of which 125,036 shares were vested; James H. Kropp: 14,000 of which 8,000 were vested;
Harvey Lenkin: 10,000 of which 6,000 were vested; Michael V. McGee: 12,000 of which 2,000 were
vested; Alan K. Pribble: 11,001 of which 5,001 were vested; Joseph D. Russell, Jr.: 121,216 of
which 91,216 were vested. In addition, following the 2007 Annual Meeting of Shareholders,
each non-employee director (other than Messrs. Havner and Russell) received a stock option
grant for 2,000 shares, none of which are vested, with a fair value in accordance with FAS
123(R) of $24,220. Mr. Havner, Chairman of the board, received a stock option grant as of
such date, for 10,000 shares, none of which are vested, with a fair value of $121,100.
Assumptions used in the calculation of these amounts are included in Note 10 to the Companys
audited financial statements for the fiscal year ended on December 31, 2007, included in the
Companys Annual Report on Form 10-K filed with the Securities and Exchange Commission on
February 28, 2008. |
6
Compensation Committee Interlocks and Insider Participation
The Compensation Committee is comprised of James H. Kropp (Chairman), Michael V. McGee and
Alan K. Pribble, none of whom has ever been an employee of the Company. No member of the
Compensation Committee had any relationship with the Company requiring disclosure under Item 404 of
SEC Regulation S-K. No executive officer of PS Business Parks serves on the compensation committee
or board of directors of any other entity which has an executive officer who also serves on the
Compensation Committee or Board of Directors of PS Business Parks at any time during 2007.
Messrs. Havner, Lenkin and Russell are present or former officers of the Company and are
members of the Board.
Consideration of Candidates for Director
Shareholder recommendations. The policy of the Nominating/Corporate Governance Committee to
consider properly submitted shareholder recommendations for candidates for membership on the Board
is described below under Identifying and Evaluating Nominees for Directors. Under this policy,
shareholder recommendations may only be submitted by a shareholder entitled to submit shareholder
proposals under the SEC rules. Any shareholder recommendations proposed for consideration by the
Nominating/Corporate Governance Committee should include the nominees name and qualifications for
Board membership, including the information required under Regulation 14A under the Securities
Exchange Act of 1934, as amended (the Exchange Act), and should be addressed to: Edward A. Stokx,
Secretary, PS Business Parks, Inc., 701 Western Avenue, Glendale, California 91201.
Recommendations should be submitted in the time frame described in this Proxy Statement under
Deadlines for Receipt of Shareholder Proposals for Consideration at 2009 Annual Meeting on page
24.
Director Qualifications. Members of the Board should have high professional and personal
ethics and values. They should have broad experience at the policy-making level in business or
other relevant experience. They should be committed to enhancing shareholder value and should have
sufficient time to carry out their duties and to provide insight and practical wisdom based on
experience. Their service on other boards of public companies should be limited to a number that
permits them, given their individual circumstances, to perform responsibly all director duties.
Each director must represent the interests of all shareholders. Directors are expected, within
three years of election, to own at least $100,000 of common stock of the Company.
Identifying and Evaluating Nominees for Directors. The Nominating/Corporate Governance
Committee utilizes a variety of methods for identifying and evaluating nominees for directors. The
Nominating/Corporate Governance Committee periodically assesses the appropriate size of the Board,
and whether any vacancies on the Board are expected due to retirement or otherwise. In the event
that vacancies are anticipated, or otherwise arise, the Nominating/Corporate Governance Committee
considers various potential candidates for director. Candidates may come to the attention of the
Nominating/Corporate Governance Committee through current Board members, professional search firms,
shareholders or other persons. These candidates will be evaluated at meetings of the
Nominating/Corporate Governance Committee and may be considered at any point during the year. As
described above, the Nominating/Corporate Governance Committee intends to consider properly
submitted shareholder nominations for candidates for the Board. Following verification of the
shareholder status of persons proposing candidates, recommendations will be aggregated and
considered by the Nominating/Corporate Governance Committee prior to the issuance of the proxy
statement for the annual meeting. If any materials are provided by a shareholder in connection
with the recommendation of a director candidate, such materials will be forwarded to the
Nominating/Corporate Governance Committee. The Nominating/Corporate Governance Committee also
anticipates reviewing materials provided by professional search firms or other parties in
connection with a nominee who is not proposed by a shareholder. In evaluating such
recommendations, the Nominating/Corporate Governance Committee seeks to achieve a balance of
knowledge, experience and capability on the Board.
All of the nominees for election to the Board this year were elected to the Board at last
years annual meeting of shareholders.
Communications with the Board of Directors
The Company provides a process by which shareholders and interested parties may communicate
with the Board of Directors. Any shareholder communication to the Board should be addressed to:
Board of Directors, c/o Edward A. Stokx, Secretary, PS Business Parks, Inc., 701 Western Avenue,
Glendale, California 91201. Communications that are intended for a specified individual director
or group of directors should be addressed to the director(s) c/o Secretary at the above address and
all such communications received will be forwarded to the designated director(s).
7
Business Conduct Standards and Code of Ethics
The Board of Directors has adopted a code of Business Conduct Standards, applicable to
directors, officers, and employees, and a Directors Code of Ethics. The Board has also adopted a
Code of Ethics for its senior financial officers. The Code of Ethics for senior financial officers
covers those persons serving as the Companys principal executive officer, principal financial
officer and principal accounting officer, currently Joseph D. Russell, Jr. and Edward A. Stokx,
respectively. The Companys Business Conduct Standards, the Directors Code of Ethics and the Code
of Ethics for senior financial officers are available on the Companys website,
www.psbusinessparks.com or, upon written request, to the Companys Investor Services Department,
701 Western Avenue, Glendale, California 91201.
PROPOSAL 1
ELECTION OF DIRECTORS
Nominees for Director
All members of the Board of Directors elected at the 2007 annual meeting are standing for
re-election for a term expiring at the 2009 annual meeting of shareholders or until their
successors have been duly elected and qualified, or their earlier death, removal or resignation.
The Companys by-laws set the number of directors at eight.
Each of the individuals nominated for election at the Annual Meeting has been approved by the
Companys Nominating/Corporate Governance Committee and by a majority of the independent directors
of the Company. We believe that each nominee for election as a director will be able to serve if
elected. If any nominee is not able to serve, proxies may be voted in favor of the remainder of
those nominated and may be voted for substitute nominees, if designated by the Board.
Set forth below is information concerning each of the nominees for director:
Ronald L. Havner, Jr., age 50, has served as Vice-Chairman, Chief Executive Officer and a
director of Public Storage, an affiliate of the Company, since November 2002 and as President since
July 1, 2005. He has been Chairman of the Company since March 1998 and was Chief Executive Officer
of the Company from March 1998 until August 2003. He is also a member of the Board of Governors
and the Executive Committee of the National Association of Real Estate Investment Trusts, Inc.
(NAREIT) and a director of UnionBanCal Corporation and GF Acquisition Corp.
Joseph D. Russell, Jr., age 48, has been Chief Executive Officer and a director of the Company
since August 2003 and President of the Company since September 2002. Before joining the Company,
Mr. Russell had been employed by Spieker Properties and its predecessor for more than ten years,
becoming an officer of Spieker Properties when it became a publicly held REIT in 1993. When
Spieker Properties merged with Equity Office Properties Trust in 2001, Mr. Russell was President of
Spieker Properties Silicon Valley Region. Mr. Russell has also been a member of the Board and past
President of the Silicon Valley Chapter of the National Association of Industrial and Office
Properties.
R. Wesley Burns, age 48, is a member of the Nominating/Corporate Governance Committee and
became a director of the Company in May 2005. Mr. Burns serves as a Consulting Managing Director
at PIMCO, an investment advisory firm with assets under management currently in excess of $750
billion. Mr. Burns is also a Trustee of the PIMCO Funds and the PIMCO Variable Insurance Trust,
open-end mutual fund companies, a Director and Chairman of the Board of the PIMCO Strategic Global
Government Fund, Inc. and a director of PIMCO Commercial Mortgage Securities Trust, closed-end
funds listed on the New York Stock Exchange. During the past five years, Mr. Burns formerly served
as the President of the PIMCO Funds.
Arthur M. Friedman, age 71, is Chairman of the Audit Committee and became a director of the
Company in March 1998. Mr. Friedman, a certified public accountant, has been an independent
business and tax consultant since September 1995. He was a partner of Arthur Andersen from 1968
until August 1995. During his 38-year career in public accounting, he specialized in tax
consultation. He was a member of the Andersen Board of Partners from 1980-1988.
James H. Kropp, age 59, is Chairman of the Compensation Committee and a member of the
Nominating/Corporate Governance Committee and became a director of the Company in March 1998.
Mr. Kropp is Senior Vice President-Investments of Gazit Group USA, Inc., a real estate investor,
beginning in 2006. He served as a managing director of Christopher Weil & Company, Inc., a
securities broker-dealer and registered investment adviser, from April 1995 to 2004 and was
portfolio manager for Realty Enterprise Funds from 1998 until 2006. He is a member of the American
Institute of Certified Public Accountants and a trustee of The CNL Funds.
Harvey Lenkin, age 71, has been a director of the Company since March 1998 and was President
of the Company from its inception in 1990 until March 1998. Mr. Lenkin was employed by Public
Storage and its predecessor for 27 years. He served as President of Public Storage until his
retirement in 2005, and has been a director of Public Storage since
8
November 1991. Mr. Lenkin is a member of the Board of Directors of Paladin Realty Income
Properties I, Inc. and of Huntington Memorial Hospital, Pasadena, California and is a former member
of the Executive Committee of the Board of Governors of NAREIT.
Michael V. McGee, age 52, is a member of the Audit and Compensation Committees and became a
director of the Company in August 2006. Mr. McGee has been President and CEO of Pardee Homes since
2000. Pardee Homes is the largest wholly-owned subsidiary of Weyerhaeuser Real Estate Company, a
subsidiary of Weyerhaeuser Company.
Mr. McGee is also a member of the Board of Directors of HomeAid America and the California
Business Roundtable.
Alan K. Pribble, age 65, is Chairman of the Nominating/Corporate Governance Committee, a
member of the Audit and Compensation Committees, and became a director of the Company in March
1998. Mr. Pribble was employed by Wells Fargo Bank, N.A. for 30 years until June 1997. He was a
Senior Vice President of Wells Fargo from 1984 until June 1997 and was an independent business
consultant until 1999. In 1992, Mr. Pribble opened a commercial finance division for Wells Fargo
and was involved in its operations until June 1997. From 1988 until 1992, he was a Senior Vice
President and Regional Manager, and from 1984 until 1988, Mr. Pribble was a Senior Credit Officer,
for Wells Fargo.
Vote Required and Board Recommendation. The eight nominees receiving the greatest number of
votes duly cast for their election as directors will be elected.
Your Board of Directors recommends that you vote FOR the election of each nominee named
above.
PROPOSAL 2
RATIFICATION OF INDEPENDENT REGISTERED PUBLIC ACCOUNTANTS
The Audit Committee of the Board of Directors has appointed Ernst & Young LLP as the Companys
independent registered public accounting firm for the fiscal year ending December 31, 2008.
The Companys bylaws do not require that shareholders ratify the appointment of Ernst & Young
LLP as the Companys independent registered public accounting firm. The Company is asking its
shareholders to ratify this appointment because it believes such a proposal is a matter of good
corporate governance. If shareholders do not ratify the appointment of Ernst & Young LLP, the
Audit Committee will reconsider whether or not to retain Ernst & Young LLP as the Companys
independent registered public accounting firm, but may nevertheless determine to do so. Even if
the appointment of Ernst & Young LLP is ratified by the shareholders, the Audit Committee may
change the appointment at any time during the year if it determines that a change would be in the
best interest of PS Business Parks and its shareholders.
Representatives from Ernst & Young LLP, which has acted as the independent registered public
accounting firm for the Company since the Companys organization in 1990, will be in attendance at
the 2008 annual meeting and will have the opportunity to make a statement if they desire to do so
and to respond to any proper questions.
Required Vote and Board Recommendation. Ratification of the appointment of Ernst & Young LLP
requires approval by a majority of the votes represented at the meeting and entitled to vote. For
these purposes, an abstention or broker non-vote will not be treated as a vote cast.
Your Board of Directors recommends that you vote FOR the proposal to ratify the appointment
of Ernst & Young LLP as our independent registered public accounting firm.
Fees Billed to the Company by Ernst & Young LLP for 2007 and 2006
The following table shows the fees billed or expected to be billed to the Company by Ernst &
Young for audit and other services provided for fiscal 2007 and 2006:
|
|
|
|
|
|
|
|
|
|
|
2007 |
|
|
2006 |
|
Audit Fees (1) |
|
$ |
375,000 |
|
|
$ |
382,000 |
|
Audit-Related Fees (2) |
|
|
18,000 |
|
|
|
53,000 |
|
Tax Fees (3) |
|
|
158,000 |
|
|
|
149,000 |
|
All Other Fees |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
$ |
551,000 |
|
|
$ |
584,000 |
|
|
|
|
|
|
|
|
9
|
|
|
(1) |
|
Audit Fees represent fees for professional services provided in connection with the audit of
the Companys annual financial statements and internal control over financial reporting,
review of the quarterly financial statements included in the Companys quarterly reports on
Form 10-Q and services in connection with the Companys registration statements and securities
offerings. |
|
(2) |
|
Audit-related fees represent professional fees provided in connection with the audit of the
Companys 401K Plan and property acquisition audits. |
|
(3) |
|
During 2007 and 2006, all of the tax services consisted of tax compliance and consulting
services. |
Policy to Approve Ernst & Young Services. The Audit Committee has adopted a pre-approval
policy relating to services performed by the Companys independent registered public accounting
firm. Under this policy, the Audit Committee of the Company pre-approved all services performed by
Ernst & Young LLP during 2007, including those listed above. The Chairman of the Audit Committee
has the authority to grant required approvals between meetings of the Audit Committee, provided
that any exercise of this authority is presented at the next committee meeting.
Audit Committee Report
The Audit Committee currently consists of three directors, each of whom has been determined by
the Board to meet the American Stock Exchange standards for independence and the requirements of
the Securities and Exchange Commission for audit committee member independence. The Audit
Committee operates under a written charter adopted by the Board of Directors.
Management is responsible for the Companys internal controls and the financial reporting
process. The independent registered public accounting firm is responsible for performing an
independent audit of the Companys consolidated financial statements in accordance with generally
accepted auditing standards and for issuing a report thereon. The Audit Committees responsibility
is to monitor and oversee these processes and necessarily relies on the work and assurances of the
Companys management and of the Companys independent registered public accounting firm.
In this context, the Audit Committee has met with management and with Ernst & Young LLP, the
Companys independent registered accounting firm, and has reviewed and discussed with them the
audited consolidated financial statements. Management represented to the Audit Committee that the
Companys consolidated financial statements were prepared in accordance with generally accepted
accounting principles. The Audit Committee discussed with Ernst & Young LLP matters required to be
discussed by Statement on Auditing Standards No. 61 (Communication with Audit Committees), as
modified or supplemented.
The Companys independent registered public accounting firm also provided to the Audit
Committee the written disclosures and the letter required by Independence Standards Board Standard
No. 1 (Independence Discussions with Audit Committees), and the Audit Committee discussed with the
independent registered public accounting firm that firms independence. In addition, the Audit
Committee has considered whether the independent registered accounting firms provision of
non-audit services to the Company is compatible with the firms independence.
During 2007, management documented, tested and evaluated the Companys system of internal
controls over financial reporting in response to the requirements set forth in Section 404 of the
Sarbanes-Oxley Act of 2002 and regulations of the Securities and Exchange Commission adopted
thereunder. The Audit Committee met with representatives of management, the internal auditors,
legal counsel and the independent registered public accountants on a regular basis throughout the
year to discuss the progress of the process. At the conclusion of this process, the Audit
Committee received from management its assessment and report on the effectiveness of the Companys
internal controls over financial reporting. In addition, the Audit Committee received from Ernst &
Young LLP its attestation report on managements assessment and report on the Companys internal
controls over financial reporting. The Audit Committee reviewed and discussed the results of
managements assessment and Ernst & Youngs attestation.
Based on the foregoing and the Audit Committees discussions with management and the
independent registered public accounting firm, and review of the representations of management and
the report of the independent registered public accounting firm, the Audit Committee recommended to
the Board of Directors, and the Board has approved, that the audited consolidated financial
statements be included in the Companys Annual Report on Form 10-K for the year ended December 31,
2007 for filing with the Securities and Exchange Commission.
|
|
|
|
|
THE AUDIT COMMITTEE |
|
|
|
|
|
Arthur M. Friedman, Chairman |
|
|
Michael V. McGee |
|
|
Alan K. Pribble |
10
SECTION 16(A) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934 requires the Companys directors and
executive officers, and persons who own more than 10% of any registered class of the Companys
equity securities to file with the Securities and Exchange Commission (SEC) initial reports (on
Form 3) of ownership of the Companys equity securities and to file subsequent reports (on Form 4
or Form 5) when there are changes in such ownership. The due dates of such reports are established
by statute and the rules of the SEC. Based on a review of the reports submitted to the Company and
of filings on the SECs EDGAR website, the Company believes that all directors and officers made
timely reports.
STOCK OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
Security Ownership of Certain Beneficial Owners
The following table sets forth information as of the dates indicated with respect to persons
known to the Company to be the beneficial owners of more than 5% of the outstanding shares of the
Companys common stock:
|
|
|
|
|
|
|
|
|
|
|
Shares of Common Stock |
|
|
Beneficially Owned |
|
|
Number |
|
Percent |
Name and Address |
|
of Shares |
|
of Class(1) |
Public Storage (PS),
701 Western Avenue,
Glendale, California 91201-2349 (2) |
|
|
5,418,273 |
|
|
|
26.5 |
% |
|
|
|
|
|
|
|
|
|
Wellington Management Company, LLP
75 State Street
Boston, Massachusetts 02109 (3) |
|
|
1,792,514 |
|
|
|
8.8 |
% |
|
|
|
|
|
|
|
|
|
Barclays Global Investors, NA
45 Fremont Street
San Francisco, CA 94105 (4) |
|
|
1,412,934 |
|
|
|
6.9 |
% |
|
|
|
(1) |
|
The percent of class is calculated using the ownership numbers as of the dates indicated
below divided by shares outstanding on March 14, 2008. |
|
(2) |
|
Holdings reported are as of March 1, 2008. The reporting persons listed above have filed a
joint Schedule 13D, amended as of September 3, 1998. PS has sole voting and dispositive power
with respect to all such shares. The 5,418,273 shares of common stock in the above table does
not include 7,305,355 units of limited partnership interest in PS Business Parks, L.P.
(Units) held by PS and affiliated partnerships which (pursuant to the terms of the agreement
of limited partnership of PS Business Parks, L.P.) are redeemable by the holder for cash or,
at the Companys election, for shares of the Companys common stock on a one-for-one basis.
Upon conversion of the Units to common stock, PS and its affiliated partnerships would own
approximately 45.9% of the common stock (based upon the common stock outstanding at March 1,
2008 and assuming such conversion). |
|
(3) |
|
Holdings reported are as of December 31, 2007 as set forth in Amendment No. 3 to Schedule 13G
filed February 14, 2008 by Wellington Management Company, LLP, as investment adviser of its
clients to report beneficial ownership and shared dispositive powers with respect to 1,792,514
shares of common stock and shared voting power with respect to 1,463,910 shares. |
|
(4) |
|
Holdings reported as of December 31, 2007 as set forth in Schedule 13G filed on February 12,
2008 by Barclays Global Investors, NA and certain affiliates to report beneficial ownership
and sole dispositive power with respect to 1,412,934 shares and sole voting power with respect
to 1,506,642 shares. |
11
Security Ownership of Management
The following table sets forth information as of March 3, 2008 concerning the beneficial
ownership of Common Stock of each director of the Company, the Companys chief executive officer,
the chief financial officer and the other three most highly compensated persons who were executive
officers of the Company on December 31, 2007 and all directors and executive officers as a group:
|
|
|
|
|
|
|
|
|
|
|
Shares of Common Stock: |
|
|
Beneficially Owned (excluding options)(1) |
|
|
Shares Subject to Options (2) |
Name |
|
Number of Shares |
|
Percent of Class |
Ronald L. Havner, Jr. |
|
|
79,548 |
(1)(3) |
|
|
.4 |
% |
|
|
|
127,036 |
(2) |
|
|
.6 |
% |
|
|
|
|
|
|
|
|
|
|
|
|
206,584 |
|
|
|
1.0 |
% |
|
|
|
|
|
|
|
|
|
Joseph D. Russell, Jr. |
|
|
9,390 |
(1) |
|
|
* |
|
|
|
|
91,216 |
(2) |
|
|
.4 |
% |
|
|
|
|
|
|
|
|
|
|
|
|
100,606 |
|
|
|
.4 |
% |
|
|
|
|
|
|
|
|
|
R. Wesley Burns |
|
|
4,462 |
(1) |
|
|
* |
|
|
|
|
5,200 |
(2) |
|
|
* |
|
|
|
|
|
|
|
|
|
|
|
|
|
9,662 |
|
|
|
* |
|
|
|
|
|
|
|
|
|
|
Arthur M. Friedman |
|
|
10,500 |
(1)(5) |
|
|
* |
|
|
|
|
8,800 |
(2) |
|
|
* |
|
|
|
|
|
|
|
|
|
|
|
|
|
19,300 |
|
|
|
.1 |
% |
|
|
|
|
|
|
|
|
|
Harvey Lenkin |
|
|
2,016 |
(1)(4) |
|
|
* |
|
|
|
|
6,800 |
(2) |
|
|
* |
|
|
|
|
|
|
|
|
|
|
|
|
|
8,816 |
|
|
|
* |
|
|
|
|
|
|
|
|
|
|
James H. Kropp |
|
|
9,491 |
(1) |
|
|
* |
|
|
|
|
8,800 |
(2) |
|
|
* |
|
|
|
|
|
|
|
|
|
|
|
|
|
18,291 |
|
|
|
.1 |
% |
|
|
|
|
|
|
|
|
|
Michael V. McGee |
|
|
|
|
|
|
* |
|
|
|
|
2,400 |
(2) |
|
|
* |
|
|
|
|
|
|
|
|
|
|
|
|
|
2,400 |
|
|
|
.1 |
% |
|
|
|
|
|
|
|
|
|
Alan K. Pribble |
|
|
4,124 |
(1) |
|
|
* |
|
|
|
|
5,801 |
(2) |
|
|
* |
|
|
|
|
|
|
|
|
|
|
|
|
|
9,925 |
|
|
|
* |
|
|
|
|
|
|
|
|
|
|
John W. Petersen |
|
|
3,679 |
(1) |
|
|
* |
|
|
|
|
30,000 |
(2) |
|
|
.1 |
% |
|
|
|
|
|
|
|
|
|
|
|
|
33,679 |
|
|
|
.2 |
% |
|
|
|
|
|
|
|
|
|
Edward A. Stokx |
|
|
3,064 |
(1) |
|
|
* |
|
|
|
|
26,000 |
(2) |
|
|
.1 |
% |
|
|
|
|
|
|
|
|
|
|
|
|
29,064 |
|
|
|
.1 |
% |
12
|
|
|
|
|
|
|
|
|
|
|
Shares of Common Stock: |
|
|
Beneficially Owned (excluding options)(1) |
|
|
Shares Subject to Options (2) |
Name |
|
Number of Shares |
|
Percent of Class |
M. Brett Franklin |
|
|
5,335 |
(1) |
|
|
* |
|
|
|
|
27,500 |
(2) |
|
|
.1 |
% |
|
|
|
|
|
|
|
|
|
|
|
|
32,835 |
|
|
|
.2 |
% |
|
|
|
|
|
|
|
|
|
Maria R. Hawthorne |
|
|
9,337 |
(1) |
|
|
* |
|
|
|
|
33,334 |
(2) |
|
|
.2 |
% |
|
|
|
|
|
|
|
|
|
|
|
|
42,671 |
|
|
|
.2 |
% |
|
|
|
|
|
|
|
|
|
All Directors and
Executive Officers
as a Group (12
persons) |
|
|
140,946 |
(1)(3)(4)(5) |
|
|
.7 |
% |
|
|
|
372,887 |
(2) |
|
|
1.8 |
% |
|
|
|
|
|
|
|
|
|
|
|
|
513,833 |
|
|
|
2.5 |
% |
|
|
|
* |
|
Less than 0.1% |
|
(1) |
|
Represents shares of common stock beneficially owned as of March 3, 2008. Except as
otherwise indicated and subject to applicable community property and similar statutes, the
persons listed as beneficial owners of the shares have sole voting and investment power with
respect to such shares. Includes shares credited to the accounts of the executive officers of
the Company that are held in the 401(k) Plan. Does not include restricted stock units
described the Grants of Plan-Based Awards Table unless such units would vest within 60 days of
the date of this table. |
|
(2) |
|
Represents options exercisable within 60 days of March 3, 2008 to purchase shares of common
stock. |
|
(3) |
|
Includes 68,548 shares held by Mr. Havner and his spouse as trustees of the Havner Family
Trust. Includes 500 shares held by a custodian of an IRA for Mr. Havners spouse as to which
she has investment power. Includes 10,000 shares owned by the Havner Family Foundation of
which Mr. Havner and his wife are co-trustees but with respect to which Mr. and Mrs. Havner
disclaim any beneficial interest. Does not include shares owned by Public Storage as to which
Mr. Havner disclaims beneficial ownership. Mr. Havner is the vice-chairman, president and
chief executive officer of Public Storage. See Stock Ownership of Certain Beneficial Owners
on page 11 for Public Storage ownership. |
|
(4) |
|
Includes 1,800 shares held by Mr. Lenkin and his spouse as trustees of the Lenkin Family
Trust. Does not include shares owned by Public Storage as to which Mr. Lenkin disclaims
beneficial ownership. Mr. Lenkin is a director of Public Storage. See Stock Ownership of
Certain Beneficial Owners on page 11 for Public Storage ownership. |
|
(5) |
|
Includes 5,000 shares held by Mr. Friedman and his spouse as trustees of the Friedman Family
Trust. |
EXECUTIVE COMPENSATION
COMPENSATION DISCUSSION AND ANALYSIS
Executive Compensation Philosophy. We pay our Named Executive Officers a mix of cash
compensation and long-term equity compensation we consider appropriate in view of individual and
corporate performance, competitive levels, and our objective of aligning individual and shareholder
interests to maximize the value of our shareholders investments in our securities. In general,
our compensation program for Named Executive Officers consists of (1) payment of a base salary, (2)
potentially, short-term incentives in the form of cash bonuses, and (3) long-term incentives in the
form of equity awards, primarily restricted stock units, which vest upon continued service. Annual
and long-term incentive compensation for Named Executive Officers is designed to reward
achievement of company-wide performance goals by tying awards primarily to financial objectives
such as growth in Net Asset Value (NAV), same-store net operating income (NOI), Funds Available for
Distribution (FAD) and the achievement of targeted levels of property-level returns after
transactional capitalized expenditures, as well as other corporate objectives, as discussed in more
detail below.
Base salaries are designed to provide executive officers, as well as all of our employees,
with a guaranteed minimum level of cash compensation. We believe that paying a competitive base
salary enables us to attract and retain executives.
Annual cash bonuses are designed to reward our executive officers, including each of the Named
Executive Officers, for achievement of financial and operational goals and individual performance
objectives to enable us to meet long and short term financial and strategic goals.
13
Equity awards of stock options or restricted share units are long-term incentives designed to
reward long-term growth in the price of and dividends paid on PS Business Parks common stock and
shareholder value. Both help retain executives because they achieve their maximum value only if
the executive continues to be employed by PS Business Parks for a period of years. Stock options
have value solely to the extent that the price of our common stock increases over the grant price
over the term of the option. Restricted stock units also reward increases in the price of PS
Business Parks common stock and may offer value during difficult market conditions which may
enhance their retention value at a time when we may most need executive talent.
As evidenced above, because each component of our compensation program is designed to
accomplish or reward different objectives, historically and in 2007, the Compensation Committee
determined the award of each component separately. Historically and in 2007, the Compensation
Committee did not retain or rely on information provided by any third-party compensation consultant
in setting compensation levels and awards for our Named Executive Officers.
The Compensation Committee made all compensation decisions for Named Executive Officers in
2007. For more information on the Compensation Committee and its responsibilities, see Corporate
GovernanceCompensation Committee on page 4 above.
Compensation Surveys. Each component of compensation for the Named Executive
Officerssalary, annual cash bonus and equity compensationis based generally on the Committees
(and, Mr. Russells for each of the other Named Executive Officers) subjective assessment of each
individuals role and responsibilities and corporate and individual achievements and consideration
of market compensation rates. Market compensation rates are considered by the Committee in
determining compensation levels. However, we do not benchmark or specifically target certain
levels of compensation. For the Named Executive Officers, the Compensation Committee primarily
determines market compensation rates by reviewing public disclosures of compensation paid to senior
executive officers at other office and industrial companies with a total market capitalization of
between $1 billion and $6 billion the Compensation Committee deems comparable (the Compensation
Survey Companies). In 2007, the Compensation Survey Companies were:
|
|
|
Alexandria Real Estate Equities, Inc.; |
|
|
|
|
Brandywine Realty Trust; |
|
|
|
|
Corporate Office Properties Trust; |
|
|
|
|
DCT Industrial Trust Inc.; |
|
|
|
|
Douglas Emmett, Inc.; |
|
|
|
|
EastGroup Properties, Inc.; |
|
|
|
|
First Industrial Realty Trust, Inc.; |
|
|
|
|
Franklin Street Properties Corp; |
|
|
|
|
Highwoods Properties, Inc.; |
|
|
|
|
Kilroy Realty Corporation; and |
|
|
|
|
Maguire Properties, Inc. |
As discussed above, the information regarding the Compensation Survey Companies is only one
factor considered by the Compensation Committee in determining the compensation paid to the Named
Executive Officers. The Compensation Committee also considers corporate, business unit and
individual performance generally, as well as the recommendations of Mr. Russell with respect to
compensation of the other Named Executive Officers.
Elements of Compensation.
Base Salaries. Base salaries provide a base level of monthly income for Named Executive
Officers. The Compensation Committee establishes base salaries at a level so that a significant
portion of the total cash compensation such executives can earn is performance-based and pursuant
to the performance-based annual cash incentive program. Base salaries are set based on factors, as
applicable, that include whether levels are competitive with the salaries for individuals with
comparable experience and responsibilities at the Compensation Survey Companies and/or competitive
conditions in the local market as applicable, input from other Board members with respect to Mr.
Russells salary, the recommendations of Mr. Russell for the other Named Executive Officers, and
the business judgment of the members of the Compensation Committee.
In general, the Compensation Committee reviews base salaries annually for the Named Executive
Officers. As a result of its review and based on Mr. Russells recommendations, the Compensation
Committee increased base salaries for Mr. Franklin to $205,000 and Ms. Hawthorne to $225,000 and
maintained base salaries for the other Named Executive Officers at current levels for 2008. The
Compensation Committee believes the base salary increases for Mr. Franklin and Ms.
14
Hawthorne were
appropriate based on current operational results, expected future performance and the need to
maintain competitive salaries to promote retention.
Bonuses. Annual incentive cash bonuses are typically based on achievement of shorter-term
financial and operational goals and individual performance objectives. These objectives may vary
depending on the individual officer and his or her responsibilities, but generally relate to
financial factors, primarily growth in same-store NOI, FAD and the maintenance of targeted levels
of property-level returns after transactional capitalized expenditures, and achievement of other
operational and financial goals.
Based on its review of these factors, as well as the recommendations of Mr. Russell with
respect to the other Named Executive Officers, the Committee awarded cash bonuses for 2007
performance to Mr. Russell of $382,500; to Mr. Petersen of $275,810; to Mr. Stokx of $139,650; to
Mr. Franklin of $81,280; and to Ms. Hawthorne of $147,351. In addition to these annual incentive
cash bonuses, each of the Named Executive Officers, other than Mr. Russell and Mr. Stokx, are
eligible to receive additional bonus amounts based on achievement of performance targets for the
Companys seasoned acquired properties under a deferred acquisition bonus program. Pursuant to this
program, the Committee awarded cash bonuses for 2007 results to Mr. Petersen of $15,808; to Mr.
Franklin of $32,055; and to Ms. Hawthorne of $8,452. The Compensation Committee based its
determination of bonuses for Named Executive Officers on the achievement of (1) above targeted
growth in same-store NOI, (2) targeted levels of property level returns after transactional
capitalized expenditures and (3) divisional and individual goals, including metrics such as tenant
retention and staff retention, as well as consideration of the recommendations of Mr. Russell for
the other Named Executive Officers. The Compensation Committee considers achievement of the bonus
targets to be challenging, but achievable. For both 2006 and 2007, the Named Executive Officers
achieved more than 90% of the bonus target criteria and the bonus amounts paid were adjusted
accordingly to reflect that not all goals were achieved.
In March 2008, the Committee set the corporate performance targets and bonus target amounts
for bonuses for 2008 performance for the Named Executive Officers. After consideration of market
conditions and strategic goals of the Company, and with input from the chief executive officer and
other Board members, the Committee determined that 2008 bonuses would be determined based on
achievement of targeted FAD and individually determined performance metrics. The Committee also
determined bonus target amounts for Mr. Russell of $425,000; for Mr. Petersen of 300,000; for Mr.
Stokx of $200,000; for Mr. Franklin of $250,000; and for Ms. Hawthorne of $175,000.
Equity-Based Compensation.
Equity Award Guidelines and Awards for 2007 Performance. In 2005, the Compensation Committee
undertook a review of the optimal guidelines for long-term incentive equity awards for the Named
Executive Officers in order to link a portion of their compensation to achievement of long-term
goals of the Company and to provide an incentive for continued employment. After consideration of
the appropriate performance metrics, the Committee approved guidelines for a senior executive
long-term incentive equity award program that is designed to incentivize and reward senior
management for long-term share value creation. The guidelines provide for potential equity awards
to Named Executive Officers, which are determined based on growth in total return that exceeds
growth rates specified in the program. Total return is defined as growth in NAV per share,
internally calculated, together with dividend yields.
The senior executive long-term equity incentive program contemplates awards in two parts. The
first provides for annual awards based on increases in annual total return during each of 2005,
2006, 2007 and 2008. The second contemplates an award in 2009 based on total return over the
four-year period January 1, 2005 through December 31, 2008. Annual awards take the form of
restricted stock units that vest in equal annual installments over three years and require
continued service. Upon vesting, each unit would convert into one share of the Companys common
stock. Awards for the four-year performance period, if any, will be of fully-vested common stock.
Recipients are required to retain at least 20% of the total amount of common stock awarded under
the program and vested while employed by the Company. The Compensation Committee also determined
that no stock options or restricted stock or units would be awarded to the current Named Executive
Officers before December 31, 2008, other than as set forth in the program guidelines. The program
guidelines do not provide for any grants of stock options to the current Named Executive Officers.
In March 2008, the Compensation Committee considered 2007 performance against the targeted
increase in NAV established in 2005 under the senior management long-term equity incentive program.
Based on the Committees
determination that the highest targeted increase in NAV had been achieved, the Compensation
Committee awarded 9,000 restricted stock units to Mr. Russell; 4,500 restricted stock units to Mr.
Peterson; 3,500 restricted stock units to Mr. Stokx; 3,000 restricted stock units to Mr. Franklin;
and 3,000 restricted stock units to Ms. Hawthorne. All annual awards of restricted stock units
awarded under the program vest in equal annual installments over three years and require continued
employment. The Committee considers the total return goals set under the program to be
challenging but achievable. The
15
program has been in effect for two years, 2006 and 2007. For both
2006 and 2007, the Named Executive Officers achieved the highest target level under the program for
increased NAV. As a result, each Named Executive Officer was awarded the maximum number of shares
for annual awards under the program.
Stock Options
Stock options are granted with an exercise price of not less than 100% of the fair market
value of our common stock on the date of grant so that the executive officer may not profit from
the option unless the stock price increases. In 2007, the Compensation Committee made no awards of
stock options to the Named Executive Officers. As discussed above, under the senior executive
long-term equity incentive program, the Compensation Committee does not intend to award stock
options to any of the current Named Executive Officers before January 1, 2009.
Performance-Based Restricted Stock Units and Restricted Stock
Restricted stock units and restricted stock increase in value as the value of the Companys
common stock increases, and vest over time provided that the executive officer remains in the
employ of the Company. Accordingly, awards of restricted stock units or restricted stock serve the
Committees objective of retaining Company executive officers and other employees and motivating
them to advance the interests of the Company and its shareholders. As discussed above, the
Companys Named Executive Officers receive awards of restricted stock units for performance in
2005, 2006, 2007 and 2008 only if they meet the criteria of the senior management long-term equity
incentive program. No awards of restricted stock or restricted stock units to the current Named
Executive Officers are contemplated except as provided for in the program.
Equity Grant Practices
Equity grants, including grants of restricted stock or units or stock options, to all
executive officers, including Named Executive Officers, must be approved by the Compensation
Committee. These grants occur only at meetings of the Compensation Committee (including telephonic
meetings) and such grants are made effective as of the date of the meeting or a future date if
appropriate (such as in the case of a new hire). Equity awards are not timed in coordination with
the release of material non-public information. The exercise price of all options granted is equal
to the closing market price of our common stock on the date of grant.
Equity awards, including grants of stock options, to employees who are not executive officers,
may also be made by the Equity Awards Committee of the Board, which consists of two directors
appointed by the Board, pursuant to the terms of the 2003 Stock Option and Incentive Plan and the
authorization of the Board. The Equity Awards Committee acts after consideration of managements
recommendations. Equity grants to such employees may be made at other times during the year, but
are not timed in coordination with the release of material non-public information.
Role of Executive Officers. In general, Mr. Russell attends all meetings of the Compensation
Committee at which (1) compensation of the other Named Executive Officers or other employees is
discussed, and/or (2) company-wide compensation matters, such as the consideration of new equity
plans, are discussed. Mr. Russell does not vote on items before the Compensation Committee and the
Compensation Committee solicits Mr. Russells view on the performance of the executive officers
reporting to him, including each of the other Named Executive Officers. In addition, the
Compensation Committee solicits the views of other Board members, particularly with respect to
compensation of Mr. Russell. The Compensation Committee met four times during 2007. Mr. Russell
attended two of the meetings.
Tax & Accounting ConsiderationsCode Section 162(m). Section 162(m) of the Code imposes a
$1,000,000 limit on the annual deduction that may be claimed for compensation paid to each of the
chief executive officer and three other highest paid employees of a publicly-held corporation
(other than the chief financial officer). Certain performance-based compensation awarded under a
plan approved by shareholders is excluded from that limitation, as is certain compensation paid by
a partnership, such as P.S. Business Parks, L.P. (the Operating Partnership). While the Company
does not believe that the provisions of Section 162(m) should apply to compensation for its Named
Executive Officers, who are employees of the Operating Partnership, in 2006, the Companys
shareholders approved the Companys Performance-Based Plan (the 2006 Plan). The 2006 Plan is
designed to permit the Compensation Committee to make awards that qualify for deduction as
performance-based compensation consistent with the requirements of Section 162(m). Although the
Compensation Committee considers the tax deductibility of compensation, the Committee may approve
compensation that may not qualify for deductibility in circumstances it deems appropriate.
16
REPORT OF THE COMPENSATION COMMITTEE
The Compensation Committee has reviewed and discussed the foregoing Compensation Discussion
and Analysis with management. Based on this review and discussions, the Compensation Committee
recommended to the Board of Directors that the Compensation Discussion and Analysis be included in
the Companys Annual Report on Form 10-K and proxy statement on Schedule 14A.
|
|
|
|
|
|
|
THE COMPENSATION COMMITTEE |
|
|
|
|
|
|
|
|
|
James H. Kropp (Chairman) |
|
|
|
|
Michael V. McGee |
|
|
|
|
Alan K. Pribble |
17
Compensation of Executive Officers
The following table sets forth certain information concerning the compensation for 2007 paid
to the Companys principal executive officer, principal financial officer, and the three other most
highly compensated persons who were executive officers of the Company on December 31, 2007 (the
Named Executive Officers).
SUMMARY COMPENSATION TABLE
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
Option |
|
Plan |
|
All Other |
|
|
Name and |
|
|
|
|
|
|
|
|
|
Awards |
|
Awards |
|
Compensa- |
|
Compensa- |
|
|
Principal Position |
|
Year |
|
Salary |
|
($)(1) |
|
($)(1) |
|
tion ($)(2) |
|
tion (3)(4) |
|
Total($) |
Joseph D. Russell Jr., |
|
|
2007 |
|
|
$ |
425,778 |
|
|
$ |
1,021,492 |
|
|
$ |
125,931 |
|
|
$ |
382,500 |
|
|
$ |
42,285 |
|
|
$ |
1,997,986 |
|
President and Chief |
|
|
2006 |
|
|
$ |
381,250 |
|
|
$ |
714,419 |
|
|
$ |
152,697 |
|
|
$ |
388,238 |
|
|
$ |
29,680 |
|
|
$ |
1,666,284 |
|
Executive Officer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
John W. Petersen, |
|
|
2007 |
|
|
$ |
282,028 |
|
|
$ |
494,229 |
|
|
$ |
73,800 |
|
|
$ |
291,618 |
|
|
$ |
22,373 |
|
|
$ |
1,164,048 |
|
Executive Vice |
|
|
2006 |
|
|
$ |
225,000 |
|
|
$ |
340,692 |
|
|
$ |
73,800 |
|
|
$ |
241,926 |
|
|
$ |
15,818 |
|
|
$ |
897,236 |
|
President and Chief
Operating Officer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Edward A. Stokx, |
|
|
2007 |
|
|
$ |
219,528 |
|
|
$ |
380,968 |
|
|
$ |
43,017 |
|
|
$ |
139,650 |
|
|
$ |
19,705 |
|
|
$ |
802,868 |
|
Executive Vice |
|
|
2006 |
|
|
$ |
198,750 |
|
|
$ |
261,551 |
|
|
$ |
43,017 |
|
|
$ |
137,000 |
|
|
$ |
14,310 |
|
|
$ |
654,628 |
|
President and Chief
Financial Officer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
M. Brett Franklin, |
|
|
2007 |
|
|
$ |
175,778 |
|
|
$ |
343,286 |
|
|
$ |
14,963 |
|
|
$ |
113,335 |
|
|
$ |
20,975 |
|
|
$ |
668,337 |
|
Senior Vice President, |
|
|
2006 |
|
|
$ |
166,250 |
|
|
$ |
248,794 |
|
|
$ |
14,963 |
|
|
$ |
224,927 |
|
|
$ |
17,558 |
|
|
$ |
672,492 |
|
Acquisitions and
Dispositions |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Maria R. Hawthorne, |
|
|
2007 |
|
|
$ |
191,506 |
|
|
$ |
354,164 |
|
|
$ |
21,245 |
|
|
$ |
155,803 |
|
|
$ |
22,535 |
|
|
$ |
745,253 |
|
Senior Vice President, |
|
|
2006 |
|
|
$ |
187,500 |
|
|
$ |
261,717 |
|
|
$ |
21,245 |
|
|
$ |
171,562 |
|
|
$ |
19,182 |
|
|
$ |
661,206 |
|
East Coast |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
The amounts for stock awards and option awards reflect the dollar amount recognized for
financial statement reporting purposes for the fiscal year ended December 31 of the applicable
year, in accordance with FAS 123(R), disregarding estimates relating to forfeitures due to
service-based vesting conditions, which may include amounts from awards granted in and before such
year and includes potential awards under the senior management long-term incentive program
(restricted stock unit awards, as described in the Compensation Discussion and Analysis Elements
of Compensation Equity-Based Compensation). Assumptions used in the calculation of these
amounts for 2007 and 2006 are included in Note 10 to the Companys audited financial statements for
the fiscal year ended December 31, 2007, included in the Companys Annual Report on Form 10-K filed
with the Securities and Exchange Commission on February 27, 2008 and in Note 10 to the Companys
Annual Report on form 10-K for the year ended December 31, 2006, respectively. |
|
(2) |
|
Includes payments pursuant to the Companys annual incentive award program and includes
amounts paid under the deferred acquisition bonus program for Messrs. Petersen and Franklin and Ms.
Hawthorne discussed in the Compensation Discussion and Analysis beginning on page 13. |
|
(3) |
|
In accordance with SEC rules, other compensation in the form of perquisites and personal
benefits has been omitted in those instances where the aggregate of such perquisites and personal
benefits did not exceed $10,000 for the Named Executive Officer for the year. |
|
(4) |
|
All Other Compensation for 2007 consists of (1) Company contributions to the 401(k) Plan (4%
of the annual cash compensation up to a maximum of $9,000 in 2007) and (2) dividend equivalent
payments based on ownership of restricted stock units: |
18
|
|
|
|
|
|
|
|
|
|
|
Company |
|
|
|
|
Contributions |
|
Dividends Paid On |
Name |
|
To 401(k) Plan |
|
Stock Awards |
Joseph D. Russell, Jr. |
|
$ |
9,000 |
|
|
$ |
33,285 |
|
|
John W. Petersen |
|
$ |
9,000 |
|
|
$ |
13,373 |
|
|
Edward A. Stokx |
|
$ |
9,000 |
|
|
$ |
10,705 |
|
|
M. Brett Franklin |
|
$ |
9,000 |
|
|
$ |
11,975 |
|
|
Maria R. Hawthorne |
|
$ |
9,000 |
|
|
$ |
13,535 |
|
The following table sets forth certain information relating to grants of plan-based awards to
the Named Executive Officers during 2007.
GRANTS OF PLAN-BASED AWARDS
|
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|
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Estimated Possible Payouts Under |
|
Estimated Possible Payouts Under |
|
Grant Date Fair |
|
|
|
|
|
|
Non-Equity Incentive Plan Awards |
|
Equity Incentive Plan Awards (1) |
|
Value of Stock and |
|
|
Grant |
|
Threshold |
|
Target |
|
Maximum |
|
Threshold |
|
Target |
|
Maximum |
|
Option Awards |
Name |
|
Date |
|
($) |
|
($) |
|
($) |
|
(#) |
|
(#) |
|
(#) |
|
($)(2) |
Joseph R. Russell, Jr. |
|
|
3-20-08 |
|
|
|
|
|
|
|
|
|
|
$ |
382,500 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3-21-07 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
9,000 |
|
|
|
|
|
|
$ |
641,250 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
John W. Petersen |
|
|
3-20-08 |
|
|
|
|
|
|
|
|
|
|
$ |
291,618 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3-21-07 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4,500 |
|
|
|
|
|
|
$ |
320,625 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Edward A. Stokx |
|
|
3-20-08 |
|
|
|
|
|
|
|
|
|
|
$ |
139,650 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3-21-07 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,500 |
|
|
|
|
|
|
$ |
249,375 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
M. Brett Franklin |
|
|
3-20-08 |
|
|
|
|
|
|
|
|
|
|
$ |
113,335 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3-21-07 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,000 |
|
|
|
|
|
|
$ |
213,750 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Maria R. Hawthorne |
|
|
3-20-08 |
|
|
|
|
|
|
|
|
|
|
$ |
155,803 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3-21-07 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,000 |
|
|
|
|
|
|
$ |
213,750 |
|
|
|
|
(1) |
|
Amounts represent awards of restricted stock units made pursuant to the Companys
performance-based long-term incentive compensation program approved by the Compensation
Committee in 2005 and are granted under the 2003 Stock Option and Incentive Plan. For a
discussion of this program, including the performance-based criteria applicable to these
awards, see the Compensation Discussion and Analysis Elements of Compensation Equity
-Based Compensation. The restricted stock units vest, based on continued service, in
three equal annual installments beginning one year from the date of award. Thus, while
the number of shares is not subject to change based on performance, they are subject to
forfeiture based on continued service. |
|
(2) |
|
Amount represents the full grant date fair value of the restricted stock unit awards
calculated by multiplying the closing price for common stock on the date of grant of $71.25
times the number of units awarded. |
19
The following table sets forth certain information concerning outstanding equity awards held
by the Named Executive Officers at December 31, 2007.
OUTSTANDING EQUITY AWARDS AT FISCAL YEAR-END
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
Stock Awards |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Market |
|
|
|
|
|
|
Number of |
|
|
|
|
|
|
|
|
|
Number of |
|
Value of |
|
|
Number of |
|
Securities |
|
|
|
|
|
|
|
|
|
Shares or |
|
Shares or |
|
|
Securities |
|
Underlying |
|
|
|
|
|
|
|
|
|
Units of |
|
Units of |
|
|
Underlying |
|
Unexercised |
|
|
|
|
|
|
|
|
|
Stock that |
|
Stock That |
|
|
Unexercised |
|
Options (#) |
|
Option |
|
Option |
|
Have Not |
|
Have Not |
|
|
Options (#) |
|
Unexercisable |
|
Exercise |
|
Expiration |
|
Vested |
|
Vested |
Name |
|
Exercisable |
|
(1) |
|
Price ($) |
|
Date |
|
(#)(2) |
|
($)(3) |
Joseph D. Russell, Jr. |
|
|
71,216 |
|
|
|
|
|
|
$ |
34.34 |
|
|
|
9-9-2012 |
|
|
|
21,000 |
|
|
|
1,103,550 |
|
|
|
|
20,000 |
|
|
|
30,000 |
|
|
$ |
43.75 |
|
|
|
8-5-2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
John W. Petersen |
|
|
30,000 |
|
|
|
20,000 |
|
|
$ |
45.51 |
|
|
|
12-1-2014 |
|
|
|
8,400 |
|
|
|
441,420 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Edward A. Stokx |
|
|
26,000 |
|
|
|
9,000 |
|
|
$ |
40.30 |
|
|
|
12-15-2013 |
|
|
|
7,067 |
|
|
|
371,371 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
M. Brett Franklin |
|
|
2,500 |
|
|
|
|
|
|
$ |
26.21 |
|
|
|
9-25-2010 |
|
|
|
7,600 |
|
|
|
399,380 |
|
|
|
|
10,000 |
|
|
|
|
|
|
$ |
26.71 |
|
|
|
9-21-2011 |
|
|
|
|
|
|
|
|
|
|
|
|
12,000 |
|
|
|
3,000 |
|
|
$ |
31.66 |
|
|
|
1-10-2013 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Maria R. Hawthorne |
|
|
8,334 |
|
|
|
|
|
|
$ |
26.71 |
|
|
|
9-21-2011 |
|
|
|
8,760 |
|
|
|
460,338 |
|
|
|
|
20,000 |
|
|
|
5,000 |
|
|
$ |
31.66 |
|
|
|
1-10-2013 |
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Vesting Dates for each outstanding unvested option grant are listed in the table below
by expiration date: |
|
|
|
Expiration Date |
|
Vesting Date(s) |
1-10-13
|
|
1-10-08 |
|
12-15-13
|
|
12-15-08 |
|
12-1-14
|
|
12-1-08; 12-1-09 |
|
8-5-15
|
|
8-5-08; 8-5-09; 8-5-10 |
20
|
|
|
(2) |
|
Vesting dates for each outstanding unvested restricted stock unit award are as follows: |
|
|
|
|
|
Name |
|
Grant Date |
|
Vesting Date(s) |
Joseph D. Russell, Jr. |
|
7-1-04 |
|
7-1-08; 7-1-09; 7-1-10 |
|
|
3-27-06 |
|
3-27-08; 3-27-09 |
|
|
3-27-07 |
|
3-27-08; 3-27-09; 3-27-10 |
|
|
|
|
|
John W. Petersen |
|
12-1-04 |
|
12-1-08; 12-1-09; 12-1-10 |
|
|
3-27-06 |
|
3-27-08; 3-27-09 |
|
|
3-27-07 |
|
3-27-09; 3-27-10 |
|
|
|
|
|
Edward A. Stokx |
|
3-28-05 |
|
3-28-08; 3-28-09; 3-28-10; 3-28-11 |
|
|
3-27-06 |
|
3-27-08; 3-27-09 |
|
|
3-27-07 |
|
3-27-08; 3-27-09; 3-27-10 |
|
|
|
|
|
M. Brett Franklin |
|
1-10-03 |
|
1-10-08; 1-10-09 |
|
|
6-14-04 |
|
6-14-08; 6-14-09; 6-14-10 |
|
|
3-28-05 |
|
3-28-08; 3-28-09; 3-28-10; 3-28-11 |
|
|
3-27-06 |
|
3-27-08; 3-27-09 |
|
|
3-27-07 |
|
3-27-08; 3-27-09; 3-27-10 |
|
|
|
|
|
Maria R. Hawthorne |
|
1-10-03 |
|
1-10-08; 1-10-09 |
|
|
3-15-04 |
|
3-15-08; 3-15-09; 3-15-10 |
|
|
3-28-05 |
|
3-28-08; 3-28-09; 3-28-10; 3-28-11 |
|
|
3-27-06 |
|
3-27-08; 3-27-09 |
|
|
3-27-07 |
|
3-27-08; 3-27-09; 3-27-10 |
|
|
|
(3) |
|
Assumes a price of $52.55 per share, the closing price for common stock on the American
Stock Exchange on December 31, 2007. |
The following table sets forth certain information concerning outstanding exercises of stock
options and vesting of restricted stock units during 2007 for each of the Named Executive Officers.
OPTION EXERCISES AND STOCK VESTED
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
Stock Awards |
|
|
Number of Shares |
|
Value Realized on Exercise ($) |
|
Number of Shares Acquired |
|
Value Realized on |
Name |
|
Acquired on Exercise (#) |
|
(1) |
|
on Vesting (#) |
|
Vesting ($)(2) |
Joseph D. Russell, Jr. |
|
|
28,784 |
|
|
|
659,150 |
|
|
|
4,500 |
|
|
|
299,505 |
|
|
John W. Petersen |
|
|
|
|
|
|
|
|
|
|
1,550 |
|
|
|
95,423 |
|
|
Edward A. Stokx |
|
|
|
|
|
|
|
|
|
|
1,183 |
|
|
|
82,709 |
|
|
M. Brett Franklin |
|
|
|
|
|
|
|
|
|
|
2,500 |
|
|
|
173,667 |
|
|
Maria R. Hawthorne |
|
|
|
|
|
|
|
|
|
|
2,840 |
|
|
|
204,388 |
|
|
|
|
(1) |
|
Value realized calculated based on the number of shares acquired upon exercise multiplied by
the difference between the closing market price of our common stock on the date of exercise
and the exercise price of the option. |
|
(2) |
|
Value realized calculated based on the number of shares acquired upon vesting multiplied by
the closing market price of our common stock on the date of vesting. |
21
PENSION/NONQUALIFIED DEFERRED COMPENSATION PLANS
We do not maintain a pension plan or deferred compensation plan for any of our employees, including
the Named Executive Officers.
POTENTIAL PAYMENTS UPON TERMINATION OR CHANGE OF CONTROL
Payments Upon Termination
We do not have a formal severance or retirement program for payments on termination of employment
through voluntary or involuntary termination, other than as specifically set forth in the Companys
Performance-Based Compensation Plan, 2003 Plan, 401(k) Plan, or as required by law. These include:
|
|
|
vested stock options following a voluntary termination of employment must be exercised
within 30 days following the individuals last date of employment; |
|
|
|
|
amounts contributed under our 401(k) Plan; and |
|
|
|
|
accrued and unused vacation pay paid in a lump sum. |
Payments Upon Death or Disability
In the event of the death or permanent and total disability of a Named Executive Officer while
employed by the Company, pursuant to the 2003 Plan and in addition to the foregoing:
|
|
|
All unvested outstanding stock options held by the officer accelerate and vest as of the
date of death and may be exercised during the one-year period following the date of death,
but prior to termination of the option; |
|
|
|
|
All outstanding unvested stock options and restricted stock units held by the officer
continue to vest and are exercisable during the one-year period following the date of such
permanent and total disability, but prior to termination of the option; and |
|
|
|
|
The officer will receive payments under the Companys life insurance program or
disability plan, as applicable, similar to all other employees of the Company. |
Payments Upon a Change of Control
The Companys 2003 Plan provides that upon the occurrence of a change of control of the Company:
|
|
|
all outstanding unvested restricted stock units and restricted stock grants will vest
immediately; and |
|
|
|
|
all outstanding unvested stock options vest 15 days before consummation of such a change
of control and are exercisable during such 15 day period, with such exercise conditioned
upon and effective immediately before consummation of the change of control. |
A change of control is defined in the 2003 Plan to include:
|
|
|
the dissolution or liquidation of the Company or a merger in which the Company does not
survive, |
|
|
|
|
the sale of substantially all the Companys assets; or |
|
|
|
|
any transaction which results in any person or entity, other than B. Wayne Hughes and
members of his family and their affiliates, owning 50% or more of the combined voting power
of all classes of our stock. |
The foregoing provisions do not apply to the extent (1) provision is made in writing in connection
with the change of control for continuation of the 2003 Plan or substitution of new options,
restricted stock and restricted stock units, or (2) a majority of the Board determines that the
change of control will not trigger application of the foregoing provisions.
22
The following table shows the estimated value of the acceleration of equity awards pursuant to the
termination events described above assuming the change of control event occurred as of December 31,
2007 and assuming a closing market price of our common stock on such date of $52.55.
|
|
|
|
|
|
|
|
|
|
|
Value of vesting of all outstanding |
|
Value of vesting of all outstanding |
Name |
|
options (1) |
|
restricted stock units (2) |
Joseph D. Russell, Jr. |
|
$ |
1,736,843 |
|
|
$ |
1,103,550 |
|
|
John W. Petersen |
|
$ |
352,000 |
|
|
$ |
441,420 |
|
|
Edward A. Stokx |
|
$ |
428,750 |
|
|
$ |
371,371 |
|
|
M. Brett Franklin |
|
$ |
637,600 |
|
|
$ |
399,380 |
|
|
Maria R. Hawthorne |
|
$ |
737,601 |
|
|
$ |
460,338 |
|
|
|
|
(1) |
|
Represents the difference between the exercise price of options held by the executive
and the market price of the Companys common stock. |
|
(2) |
|
Represents the number of restricted stock units multiplied by the market price of the
Companys common stock. |
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
Related Party Transaction Approval Policies and Procedures. With respect to transactions
involving our directors, our Director Code of Ethics provides for review by the Board of related
party transactions that might present a possible conflict of interest. The Nominating/Corporate
Governance Committee of the Board reviews related party transactions involving Board members
pursuant to the Directors Code of Ethics. Directors are requested to submit information in advance
to the Nominating/Corporate Governance Committee. The Committee considers the matters submitted to
it and makes a recommendation to the Board with respect to any action to be taken. The director
with an actual, potential or apparent conflict of interest does not participate in the
decision-making process related to the transaction.
Our executive officers are subject to our company-wide Business Conduct Standards (BCS). Under
the BCS, executive officers are required to discuss and seek pre-approval of the chief executive
officer of any potential conflicts of interest. In addition, the Audit Committee reviews on an
ongoing basis, related party transactions involving our executive officers and directors or Public
Storage that may require Board pre-approval under applicable law or may be required to be disclosed
in our financial statements.
Relationship with Public Storage. The properties in which the Company has an equity interest
are generally owned by PS Business Parks, L.P. (the Operating Partnership). As of March 1, 2008,
the Company owned approximately 75% of the Operating Partnerships common partnership units. The
remaining common partnership units were owned by Public Storage. The 7,305,355 units of limited
partnership interest in the Operating Partnership held by Public Storage and affiliated
partnerships are redeemable (pursuant to the terms of the agreement of limited partnership of PS
Business Parks, L.P.) by the holder for cash or, at the Companys election, for shares of the
Companys common stock on a one-for-one basis. Upon conversion of the units to common stock of the
Company, Public Storage and its affiliated partnerships would own 45.9% of the common stock (based
upon the common stock outstanding at March 1, 2008 and assuming such conversion).
Management Agreement with Affiliates. The Operating Partnership operates industrial, retail
and office facilities for PSI and partnerships and joint ventures of which Public Storage is a
general partner or joint venturer (Affiliated Entities) pursuant to a management agreement under
which Public Storage and the Affiliated Entities pay to the Operating Partnership a fee of 5% of
the gross revenues of the facilities operated for Public Storage and the Affiliated Entities.
During 2007, Public Storage and the Affiliated Entities paid fees of $724,000 to the Operating
Partnership pursuant to that management agreement. As to facilities directly owned by Public
Storage, the management agreement has a seven-year term with the term being automatically extended
for one year on each anniversary date (thereby maintaining a seven-year term) unless either party
(Public Storage or the Operating Partnership) notifies the other that the management agreement is
not being extended, in which case it expires, as to such facilities, on the first anniversary of
its then scheduled expiration date. As to facilities owned by the Affiliated Entities, the
management agreement may be terminated as to such facilities upon 60 days notice by Public Storage
(on behalf of the Affiliated Entity) and upon seven years notice by the Operating Partnership.
23
In December, 2006, Public Storage began providing property management services for the mini
storage component of two assets owned by the Company. These mini storage facilities, located in
Palm Beach County, Florida, operate under the Public Storage name. Under the property management
contracts, Public Storage is compensated based on a percentage of the gross revenues of the
facilities managed. Under the supervision of the Company, Public Storage coordinates rental
policies, rent collections, marketing activities, the purchase of equipment and supplies,
maintenance activities, and the selection and engagement of vendors, suppliers and independent
contractors. In addition, Public Storage assists and advises the Company in establishing policies
for the hire, discharge and supervision of employees for the operation of these facilities,
including on-site managers, assistant managers and associate managers. Both the Company and Public
Storage can cancel the property management contract upon 60 days notice. Management fee expense
under the contract was approximately $47,000 for the year ended December 31, 2007.
Cost Sharing Arrangements with Affiliates. Under a cost sharing and administration services
agreement, the Company shares the cost of certain administrative services with Public Storage and
its affiliates. During 2007, the Companys share of these costs totaled $303,000.
Board Members. Ronald L. Havner, Jr., Chairman of the Board, is also Vice Chairman, Chief
Executive Officer and President and a director of Public Storage, and Harvey Lenkin, a director of
PS Business Parks is also a member of the Board of Directors of Public Storage.
ANNUAL REPORT ON FORM 10-K
On February 28, 2008, we filed an Annual Report on Form 10-K for the fiscal year ended
December 31, 2007 with the Securities and Exchange Commission, together with applicable financial
statements. A copy of the Annual Report on Form 10-K with certain exhibits is included in the 2007
Annual Report mailed to shareholders together with this proxy statement. The Annual Report on Form
10-K may also be found on our website, www.psbusinessparks.com. The Company will furnish without
charge upon written request of any shareholder another copy of the 2007 Form 10-K, including
financial statements and any schedules. Upon written request and payment of a copying charge of 15
cents per page, the Company will also furnish to any shareholder a copy of the exhibits to the
Annual Report. Requests should be addressed to: Edward A. Stokx, Secretary, PS Business Parks,
Inc., 701 Western Avenue, Glendale, California 91201-2349.
DEADLINES FOR RECEIPT OF SHAREHOLDER PROPOSALS FOR
CONSIDERATION AT 2009 ANNUAL MEETING
Any proposal that a shareholder wishes to submit for inclusion in the Companys Proxy
Statement for the 2009 Annual Meeting of Shareholders (2009 Proxy Statement) pursuant to Rule
14a-8 promulgated under the Exchange Act must be received by the Company no later than December 9,
2008. In addition, notice of any proposal that a shareholder wishes to propose for consideration
at the 2009 Annual Meeting of Shareholders, but does not seek to include in the Companys 2009
Proxy Statement pursuant to Rule 14a-8, must be delivered to the Company no later than February 22,
2009 if the proposing shareholder wishes for the Company to describe the nature of the proposal in
its 2009 Proxy Statement as a condition to exercising its discretionary authority to vote proxies
on the proposal. Any shareholder proposals or notices submitted to the Company in connection with
the 2009 Annual Meeting of Shareholders should be addressed to: Edward A. Stokx, Secretary, PS
Business Parks, Inc., 701 Western Avenue, Glendale, California 91201-2349.
OTHER MATTERS
The management of the Company does not currently intend to bring any other matter before the
meeting and knows of no other matters that are likely to come before the meeting. If any other
matters properly come before the meeting, the persons named in the accompanying proxy will vote the
shares represented by the proxy in accordance with their best judgment on such matters.
DIRECTIONS TO THE PS BUSINESS PARKS, INC. 2008 ANNUAL MEETING
The Meeting is at the Hilton Glendale Hotel, 100 West Glenoaks Boulevard, Glendale, California
91202. The Hilton Glendale Hotel is off the 134 freeway and can be reached as follows:
From points north and south via I-5:
From the 5 freeway to the 134 East, exit at Brand Blvd/Central Avenue. Left on Central. Go 4
lights to Glen Oaks Blvd, turn right. Hotel is on the right.
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From Los Angeles International Airport:
From LAX: take 405 freeway north to 101 freeway south to 134 East. Exit at Brand Blvd/Central
Avenue. Left onto Central, to Glen Oaks, and turn right. Hotel is on the right.
Note: Meeting attendees who park in the Hilton Glendale Hotel garage will receive validated
parking at the annual meeting registration desk to permit them to park in the garage free of charge
during the meeting.
You are urged to vote the accompanying proxy and sign, date and return it in the enclosed
stamped envelope at your earliest convenience, whether or not you currently plan to attend the
meeting in person.
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By Order of the Board of Directors, |
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Edward A. Stokx, Secretary |
Glendale, California
April 7, 2008
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PROXY/INSTRUCTION CARD
PS BUSINESS PARKS, INC.
701 Western Avenue
Glendale, California 91201-2349
This Proxy/Instruction Card is Solicited on Behalf of the Board of Directors
The undersigned, a record holder of Common Stock of PS Business Parks, Inc. and/or a
participant in the PS 401(k)/Profit Sharing Plan (the 401(k) Plan), hereby (i) appoints Ronald L.
Havner, Jr. and Joseph D. Russell, Jr., or either of them, with power of substitution, as Proxies,
to appear and vote, as designated on the reverse side, all the shares of Common Stock held of
record by the undersigned on March 14, 2008, at the Annual Meeting of Shareholders to be held on
May 5, 2008 (the Annual Meeting), and any adjournments thereof, and/or (ii) authorizes and
directs the trustee of the 401(k) Plan (the Trustee) to vote or execute proxies to vote, as
instructed on the reverse side, all the shares of Common Stock credited to the undersigneds
account under the 401(k) Plan on March 14, 2008, at the Annual Meeting and any adjournments
thereof. In their discretion, the Proxies and/or the Trustee are authorized to vote upon such other
business as may properly come before the meeting.
THE PROXIES AND/OR THE TRUSTEE WILL VOTE ALL SHARES OF COMMON STOCK TO WHICH THIS
PROXY/INSTRUCTION CARD RELATES, IN THE MANNER DIRECTED BY THE UNDERSIGNED. IF NO DIRECTION IS GIVEN
WITH RESPECT TO COMMON STOCK HELD OF RECORD BY THE UNDERSIGNED, THE PROXIES WILL VOTE SUCH COMMON
STOCK FOR THE ELECTION OF ALL NOMINEES LISTED ON THE REVERSE AND IN FAVOR OF PROPOSAL 2. THIS PROXY
CONFERS DISCRETIONARY AUTHORITY TO CUMULATE VOTES FOR ANY AND ALL OF THE NOMINEES FOR ELECTION FOR
WHICH AUTHORITY TO VOTE HAS NOT BEEN WITHHELD. IF NO DIRECTION IS GIVEN WITH RESPECT TO COMMON
STOCK CREDITED TO THE UNDERSIGNEDS ACCOUNT UNDER THE 401(k) PLAN, THE TRUSTEE WILL VOTE SUCH
COMMON STOCK IN THE SAME PROPORTION AS SHARES FOR WHICH VOTING INSTRUCTIONS HAVE BEEN RECEIVED,
UNLESS REQUIRED BY LAW TO EXERCISE DISCRETION IN VOTING SUCH SHARES.
(continued and to be signed on reverse side)
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THE ELECTION OF DIRECTORS AND FOR PROPOSAL 2.
PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR
BLACK INK AS SHOWN HERE. x
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FOR
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WITHHELD
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NOMINEES: |
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ALL
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AUTHORITY FOR
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o Ronald L. Havner, Jr |
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NOMINEES
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ALL NOMINEES
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o Joseph D. Russell, Jr. |
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o R. Wesley Burns |
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FOR ALL EXCEPT (see instructions below) |
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o Arthur M. Friedman |
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o James H. Kropp |
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o Harvey Lenkin |
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o Michael V. McGee |
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o Alan K. Pribble |
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INSTRUCTION: To withhold authority to vote for any individual nominee(s), mark FOR ALL
EXCEPT and fill in the circle next to each nominee you wish to withhold, as shown here:
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2. Ratification of appointment of Ernst & Young LLP, independent registered public accountants, to
audit the accounts of PS Business Parks, Inc. for the fiscal year ending December 31, 2008.
o FOR o AGAINST o ABSTAIN
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3. |
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Other matters: In their discretion, the Proxies and/or the Trustee are authorized to vote
upon such other business as may properly come before the meeting. |
To change the address on your account, please check the box at right and indicate your new address
in the address space above. Please note that changes to the registered name(s) on the account may
not be submitted via this method. o
The undersigned acknowledges receipt of the Notice of Annual Meeting of Shareholders and Proxy
Statement dated April 7, 2008.
PLEASE MARK, SIGN, DATE AND RETURN THIS PROXY CARD IN THE ENCLOSED ENVELOPE TO AMERICAN STOCK
TRANSFER & TRUST COMPANY, 59 MAIDEN LANE, NEW YORK, NEW YORK 10038.
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Signature of Shareholder
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Signature of Shareholder
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Note: This proxy must be signed exactly as the name appears hereon. When shares are held jointly,
each holder should sign. When signing as executor, administrator, attorney, trustee or guardian,
please give full title as such. If the signer is a corporation, please sign full corporate name by
duly authorized officer, giving full title as such. If signer is a partnership, please sign in
partnership name by authorized person.