SCHEDULE
14A INFORMATION
Proxy
Statement Pursuant to
Section
14(a) of the Securities Exchange Act of 1934
Filed by
the Registrant x Filed by a
Party other than the Registrant ¨
Check the
appropriate box:
¨
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Preliminary
Proxy Statement
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¨
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Confidential,
for Use of the Commission Only (as permitted by Rule
14a-6(e)(2))
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x
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Definitive
Proxy Statement
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¨
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Definitive
Additional Materials
|
¨
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Soliciting
Material Pursuant to §240.14a-12
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Document
Capture Technologies, Inc.
(Name of
Registrant as Specified In Its Charter)
(Name of
Person(s) Filing Proxy Statement, if other than the Registrant)
Payment
of Filing Fee (Check the appropriate box):
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computed on table below per Exchange Act Rules 14a-6(i)(1) and
0-11.
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2. Aggregate number of
securities to which transaction applies:
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unit price or other underlying value of transaction computed pursuant to
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calculated and state how it was determined):
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aggregate value of transaction:
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paid:
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paid previously with preliminary
materials.
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Check
box if any part of the fee is offset as provided by Exchange Act Rule
0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration
statement number, or the Form or Schedule and the date of its
filing.
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1. Amount Previously
Paid:
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Registration Statement No.:
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Party:
4. Date Filed:
DOCUMENT
CAPTURE TECHNOLOGIES, INC.
1798
Technology Drive
Suite
178
San
Jose, California 95110
(408)
436-9888
August
27,
2009
Dear
Fellow Stockholder:
The 2009
Annual Meeting of Stockholders (the “Annual Meeting”) of Document Capture
Technologies, Inc. (the “Company” or “Document Capture”) will be held at 11:00
a.m., Eastern Standard Time, on September 14, 2009 at One Penn Plaza, New York,
New York 10119. Enclosed you will find a formal Notice of Annual Meeting, Proxy
Card (the “Proxy”) and Proxy Statement, detailing the matters which will be
acted upon. Directors and Officers of the Company will be present to help host
the meeting and to respond to any questions from our stockholders. I hope you
will be able to attend.
Please
sign, date and return the enclosed Proxy without delay in the enclosed envelope.
If you attend the Annual Meeting, you may vote in person, even if you have
previously mailed a Proxy, by withdrawing your Proxy and voting at the meeting.
Any stockholder giving a Proxy may revoke the same at any time prior to the
voting of such Proxy by giving written notice of revocation to the Company’s
Secretary, by submitting a later dated Proxy or by attending the Annual Meeting
and voting in person. The Company’s Annual Report for the fiscal year ended
December 31, 2008 accompanies the Proxy Statement. All shares represented by
Proxies will be voted at the Annual Meeting in accordance with the
specifications marked thereon, or if no specifications are made, (a) as to
Proposal 1, the Proxy confers authority to vote “FOR” all of the six persons
listed as candidates for a position on the Board of Directors, (b) as to
Proposal 2, the Proxy confers authority to vote “FOR” the approval of the 2009
Stock Option Plan, (c) as to Proposal 3, the Proxy confers authority to vote
“FOR” the approval of the appointment of Hein & Associates LLP,
as the Company’s independent auditor for the year ended December 31, 2009, and
(d) as to any other business which comes before the Annual Meeting, the Proxy
confers authority to vote in the Proxy holder’s discretion.
The
Company’s Board of Directors believes that a favorable vote for each candidate
for a position on the Board of Directors and for all other matters described in
the attached Notice of Annual Meeting and Proxy Statement is in the best
interest of the Company and its stockholders and recommends a vote “FOR” all
candidates and all other matters. Accordingly, we urge you to review the
accompanying material carefully and to return the enclosed Proxy
promptly.
Thank you
for your investment and continued interest in Document Capture Technologies,
Inc.
|
Sincerely,
|
|
|
|
/s/ David
Clark
|
|
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David
Clark
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Chief
Executive Officer
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DOCUMENT
CAPTURE TECHNOLOGIES, INC.
1798
Technology Drive
Suite
178
San
Jose, California 95110
(408)
436-9888
NOTICE
OF ANNUAL MEETING OF STOCKHOLDERS
TO
BE HELD MONDAY, SEPTEMBER 14, 2009
Notice is
hereby given that the 2009 Annual Meeting of Stockholders (the “Annual Meeting”)
of Document Capture Technologies, Inc., a Delaware corporation (the “Company” or
“Document Capture”), will be held at One Penn Plaza, New York, New York 10119,
on Monday, September 14, 2009 at 11:00 a.m., Eastern Standard Time, for the
following purposes:
|
1.
|
To
elect six Directors to the Board of Directors to serve until the 2010
Annual Meeting of Stockholders or until their successors have been duly
elected and qualified;
|
|
2.
|
To
approve the Company’s 2009 Stock Option
Plan;
|
|
3.
|
To
ratify the appointment by the Company’s Board of Directors of Hein &
Associates LLP, to serve as the Company’s independent auditors for the
year ended December 31, 2008;
and
|
|
4.
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To
consider and take action upon such other business as may properly come
before the Annual Meeting or any adjournments
thereof.
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The Board
of Directors has fixed the close of business on July 17, 2009, as the record
date for determining the stockholders entitled to notice of, and to vote at, the
Annual Meeting or any adjournments thereof.
For a
period of 10 days prior to the Annual Meeting, a stockholders list will be kept
at the Company’s office and shall be available for inspection by stockholders
during usual business hours. A stockholders list will also be available for
inspection at the Annual Meeting.
Your
attention is directed to the accompanying Proxy Statement for further
information regarding each proposal to be made.
STOCKHOLDERS
UNABLE TO ATTEND THE MEETING IN PERSON ARE URGED TO COMPLETE, DATE AND SIGN THE
ACCOMPANYING PROXY AND MAIL IT IN THE ENCLOSED STAMPED, SELF-ADDRESSED ENVELOPE
AS PROMPTLY AS POSSIBLE. IF YOU SIGN AND RETURN YOUR PROXY WITHOUT SPECIFYING
YOUR CHOICES IT WILL BE UNDERSTOOD THAT YOU WISH TO HAVE YOUR SHARES VOTED IN
ACCORDANCE WITH THE DIRECTORS’ RECOMMENDATIONS. IF YOU ATTEND THE ANNUAL
MEETING, YOU MAY, IF YOU DESIRE, REVOKE YOUR PROXY AND VOTE IN
PERSON.
|
By
Order of the Board of Directors
|
|
/s/ William
Hawkins
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William
Hawkins, Secretary
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August
27, 2009
DOCUMENT
CAPTURE TECHNOLOGIES, INC.
1798
Technology Drive
Suite
178
San
Jose, California 95110
(408)
436-9888
PROXY
STATEMENT
2009
ANNUAL MEETING OF STOCKHOLDERS
This
Proxy Statement is furnished in connection with the solicitation by and on
behalf of the Board of Directors (the “Board of Directors”) of Document Capture
Technologies, Inc. (the “Company” or “Document Capture”) of proxies to be voted
at the 2009 Annual Meeting of Stockholders to be held at 11:00 a.m., Eastern
Standard Time, on Monday, September 14, 2009 at One Penn Plaza, New York, New
York 10119 and at any adjournments thereof (the “Annual Meeting”). The Annual
Meeting has been called to consider and take action on the following proposals:
(i) To elect six Directors to the Board of Directors to serve until the 2010
Annual Meeting of Stockholders or until their successors have been duly elected
or appointed and qualified; (ii) To approve the Company’s 2009 Stock Option
Plan, (iii) To appoint Hein & Associates LLP, to serve as the Company’s
independent auditors for the year ended December 31, 2009; and (iv) To consider
and take action upon such other business as may properly come before the Annual
Meeting or any adjournments thereof.
The Board
of Directors knows of no other matters to be presented for action at the Annual
Meeting. However, if any other matters properly come before the Annual Meeting,
the persons named in the proxy will vote on such other matters and/or for other
nominees in accordance with their best judgment. The Company’s Board of
Directors recommends that the stockholders vote in favor of each of the
proposals. Only holders of record of common stock, $.001 par value (the “Common
Stock”), of the Company at the close of business on July 17, 2009 (the “Record
Date”) will be entitled to vote at the Annual Meeting.
The principal executive offices of the
Company are located at 1798 Technology Drive, Suite 178, San Jose, California
95110 and its telephone number is (408) 436-9888. The approximate date on which
this Proxy Statement, the proxy card and other accompanying materials are first
being sent or given to stockholders is approximately August 28, 2009. A copy of
the Company’s Annual Report for the fiscal year ended December 31, 2008 is
enclosed with these materials, but should not be considered proxy solicitation
material.
INFORMATION CONCERNING SOLICITATION AND
VOTING
As of the
Record Date, there were 18,468,770 outstanding shares of Common Stock, each
share entitled to one vote on each matter to be voted on at the Annual Meeting.
As of the Record Date, the Company had approximately 369 holders of record of
Common Stock. Only holders of shares of Common Stock on the Record Date will be
entitled to vote at the Annual Meeting. The holders of Common Stock are entitled
to one vote on all matters presented at the meeting for each share held of
record. The presence in person or by proxy of holders of record of a majority of
the shares outstanding and entitled to vote as of the Record Date shall be
required for a quorum to transact business at the Annual Meeting. If a quorum
should not be present, the Annual Meeting may be adjourned until a quorum is
obtained.
The
affirmative vote of the holders of a majority of the shares of Common Stock
present in person or represented by proxy at the meeting is required for the
approval of each of Proposals 1, 2 and 3. For purposes of approval of each of
Proposals 1, 2 and 3, abstentions will not be counted as votes entitled to be
cast on each of these matters and will have no effect on the result of the vote.
“Broker non-votes,” which occur when brokers are prohibited from exercising
discretionary voting authority for beneficial owners who have not provided
voting instructions, will not be counted for the purpose of determining the
number of shares present in person or by proxy on each of Proposals 2 and 3 and
will have no effect on the outcome of the vote.
The
expense of preparing, printing and mailing this Proxy Statement, exhibits and
the proxies solicited hereby will be borne by the Company. In addition to the
use of the mails, proxies may be solicited by officers and directors and regular
employees of the Company, without additional remuneration, by personal
interviews, telephone or facsimile transmission. The Company will also request
brokerage firms, nominees, custodians and fiduciaries to forward proxy materials
to the beneficial owners of shares of Common Stock held of record and will
provide reimbursements for the cost of forwarding the material in accordance
with customary charges.
Proxies
given by stockholders of record for use at the Annual Meeting may be revoked at
any time prior to the exercise of the powers conferred. In addition to
revocation in any other manner permitted by law, stockholders of record giving a
proxy may revoke the proxy by an instrument in writing, executed by the
stockholder or his attorney authorized in writing or, if the stockholder is a
corporation, under its corporate seal, by an officer or attorney thereof duly
authorized, and deposited either at the corporate headquarters of the Company at
any time up to and including the last business day preceding the day of the
Annual Meeting, or any adjournments thereof, at which the proxy is to be used,
or with the chairman of such Annual Meeting on the day of the Annual Meeting or
adjournments thereof, and upon either of such deposits the proxy is revoked.
Stockholders attending the meeting may revote their proxies at the
meeting.
ALL
PROXIES RECEIVED WILL BE VOTED IN ACCORDANCE WITH THE CHOICES SPECIFIED ON SUCH
PROXIES. PROXIES WILL BE VOTED IN FAVOR OF A PROPOSAL IF NO CONTRARY
SPECIFICATION IS MADE. ALL VALID PROXIES OBTAINED WILL BE VOTED AT THE
DISCRETION OF THE PERSONS NAMED IN THE PROXY WITH RESPECT TO ANY OTHER BUSINESS
THAT MAY COME BEFORE THE ANNUAL MEETING.
Proposals
1, 2 and 3 do not give rise to any statutory right of a stockholder to dissent
and obtain the appraisal of or payment for such stockholder’s
shares.
PROPOSAL
1
ELECTION
OF DIRECTORS
At the
Annual Meeting, six individuals have been nominated to be elected to serve as
directors until the next annual meeting or until their successors are duly
elected, appointed and qualified. The Company’s Board of Directors currently
consists of five persons, however, the Board of Directors has approved an
increase in the number of Board seats from five to six persons. All of the
individuals who are nominated for election to the Board of Directors are
existing directors of the Company except for Jody R. Samuels. Unless a
stockholder WITHHOLDS AUTHORITY, a properly signed and dated proxy will be voted
“FOR” the election of the persons named below, unless the proxy contains
contrary instructions. Management has no reason to believe that any of the
nominees will not be a candidate or will be unable to serve as a Director.
However, in the event any nominee is not a candidate or is unable or unwilling
to serve as a Director at the time of the election, unless the stockholder
withholds authority from voting, the proxies will be voted “FOR” any nominee who
shall be designated by the present Board of Directors to fill such
vacancy.
The name
and age of each of the six nominees, his position with the Company, and the
period during which such person has served as a Director are set out
below.
Name
|
|
Year First Elected
As an Officer Or
Director
|
|
Age
|
|
Position(s) Held
|
Edward
M. Straw
|
|
2008
|
|
70
|
|
Chairman
of the Board of Directors
|
David
Clark
|
|
2004
|
|
41
|
|
Chief
Executive Officer and Director
|
William
Hawkins
|
|
2004
|
|
53
|
|
President
and Director
|
Frank
Musso
|
|
2008
|
|
54
|
|
Director
|
Darwin
Hu
|
|
2004
|
|
56
|
|
Director
|
Jody
R. Samuels
|
|
2009
|
|
40
|
|
None
|
There are
no family relationships between any director, executive officer, or person
nominated or chosen to become a director or executive officer.
EDWARD M. STRAW became
Chairman of our Board of Directors on July 15, 2008. Mr. Straw is currently
Executive Vice President of PRTM Management Consultants, a world class,
operational strategy consulting group, where he assists with business
development in federal, high tech and consumer packaged goods verticals as well
as mentors and coaches younger partners in leadership, communication,
presentation and deal closing skills. He also serves on the boards of Eddie
Bauer Holdings, MeadWestvaco Corporation, Ply Gem Industries, Panther Expedited
Services, and is the Chairman of Odyssey Logistics and Technology.
From 2000
to 2005, Mr. Straw served as President of Global Operations of the Estée Lauder
Companies Inc., where he led the manufacturing, research and development,
information systems, package engineering, quality assurance and global supply
chain areas, which support all 20 brands of the Estée Lauder Companies around
the world. From 1998 to 2000, Mr. Straw was Senior Vice President, Global
Manufacturing and Supply Chain Management at Compaq Computer Corporation, then,
the world’s largest computer company. At Compaq, Mr. Straw was responsible for
integrating and managing its global supply chain across the entire organization
and among suppliers, partners and customers. Before joining Compaq, from 1997 to
1998, Mr. Straw was President of Ryder Integrated Logistics, Inc., the leading
provider of supply chain services in North America.
Prior to
joining the private sector, Mr. Straw served in various positions in the U.S.
Navy for over 30 years, including as Vice Admiral, Director and Chief Executive
Officer of the Defense Logistics Agency, the largest military logistics command
supporting the American armed forces. Mr. Straw is also currently Trustee for
the U.S. Naval Academy Foundation, and has served on the Board of Directors of
the Navy Federal Credit Union, the U.S. Chamber of Commerce, and the Boy Scouts
of America, National Capital Region. Mr. Straw holds a Bachelor of Science
degree in Engineering from the U.S. Naval Academy and an MBA from the George
Washington University.
DAVID CLARK has been our Chief
Executive Officer since March 1, 2008 and prior thereto served as Senior Vice
President of Business Development and a director since July 2004. From October
2003 to July 2004 Mr. Clark was President of Nautical Vision, Inc. a market
specific image display company where he created and implemented the company’s
business plan which involved product sourcing, sales and marketing and general
management. From June, 2001 to October, 2003 Mr. Clark actively
invested in and consulted to a diverse group of companies in addition to being
involved in residential development.
Mr. Clark
was President and CEO of Homebytes.com from November, 1998 to May of 2001, where
he was primarily responsible for raising in excess of twenty five million
dollars in funding from investors including America Online, FBR Technology
Venture Partners, PNC Bank, and Bank of America, as well as being instrumental
in the acquisition of a key competitor of Homebytes.com. Prior
thereto Mr. Clark was the head of distribution and a director of Take Two
Interactive (NASDAQ:TTWO) which was a result of TTWO’s acquisition of Inventory
Management Systems, Inc. (I.M.S.I.), of which Mr. Clark was a co-founder and
President. Prior to founding I.M.S.I., Mr. Clark held various
management positions with Acclaim Entertainment (NASDAQ:AKLM), and the Imagesoft
division of SONY Music (NYSE:SNE). Mr. Clark received a B.S. in
Business from the State University of New York at Binghamton in
1990.
WILLIAM HAWKINS became our
President on March 1, 2008 and prior thereto served as Chief Operating Officer
and Secretary since April 2, 2004. On June 8, 2007, he was appointed to our
board of directors. Mr. Hawkins has held various management positions at Syscan,
Inc., the Registrant's wholly-owned subsidiary, since 1999, including V.P. of
Sales and Marketing, President and General Manager of Syscan Imaging Group.
Prior thereto, Mr. Hawkins' product focus was primarily in the imaging systems
and computer peripheral markets, including senior positions with General
Electric (UK), Kaman Aerospace, British Aerospace Engineering, Gartner Research
and Per Scholas. Mr. Hawkins received a bachelor's degree in Physics from the
University of Maryland in 1978 and an MBA from Johns Hopkins University with a
Management of Technology Concentration (MOT).
FRANK MUSSO has been a
director since May 15, 2008. Mr. Musso has served in various consulting and
management roles specializing in finance, accounting and tax since July 1991. In
February 2007, Mr. Musso began working with Alix Partners on several
engagements. In December 2007, he began representing secured creditors and
debtor-in-possession lenders in a Chapter 11 filing during which time he worked
with the debtor’s financial advisor in filing statements of financial affairs,
monitoring compliance with credit agreements and reviewing budgets and cash flow
forecasts.
Since
1995, Mr. Musso has provided financial consulting for a startup competitive
intelligence software firm, including cost accounting, tax preparation and
planning, business valuation, loan compliance, establishing benefit plans,
personnel issues, training accounting staff, selecting and implementing
web-based labor reporting and resolving disputes between partners. From November
2006 to February 2007, Mr. Musso served as Acting Chief Financial Officer of a
startup company that developed a communication device for children unable to
speak, where he oversaw the general ledger, implemented new web-based accounting
software, implemented cost savings, replaced accounting staff and prepared
financial projections for lenders and investors. From March 2005 to June 2006,
he assisted a $200 million retailer refinance its debt and sell its company by
preparing cash flow and financial projections, coordinating due diligence,
preparing budgets and purchase accounting and developing procedures to monitor
revolving credit collateral. Prior to that, from October 2004 to July 2005, Mr.
Musso worked for a regional bank to monitor a $70 million medical diagnostic
services company during its refinancing, where he performed detailed revenue
analyses and identified significant lost revenue.
Mr. Musso
has also been the Treasurer, Director and Executive Committee member of two non
profit organizations over the past nine years. He received a B.S. in Accounting
and Public Administration from Georgetown University in 1977. Mr. Musso is a
member of the American Institute of Certified Public Accountants (AICPA), the
New York State Society of Certified Public Accountants (NYSSCPA), the
Connecticut Society of Certified Public Accountants (CSCPA), the Turnaround
Management Association and the Association of Certified Fraud
Examiners.
DARWIN HU became our Chairman,
President and Chief Executive Officer on April 2, 2004, in connection with our
acquisition of Syscan, Inc. Mr. Hu resigned as President and Chief Executive
Officer on March 1, 2008 and stepped down as Chairman of the Board of Directors
on July 15, 2008. Mr. Hu continues to serve as a director of the Company. Prior
to April 2, 2004, Mr. Hu was the President and Chief Executive Officer of
Syscan, Inc., our wholly-owned subsidiary. Mr. Hu has over 21 years
of experience in the high-tech industry and has held various management related
positions within organizations related to color graphic imaging input scanning,
display output and imaging communication product development, manufacturing and
sales and marketing. Before joining Syscan, Inc. in April 1998, Mr.
Hu held senior management positions at Microtek, Xerox, OKI, AVR, DEST, Olivetti
and Grundig. Mr. Hu holds a bachelor's degree in Engineering Science
from National Cheng-Kung University, Taiwan, and a master's degree in Computer
Science and Engineering from California State University, Chico,
USA.
JODY R. SAMUELS has been a
partner of the law firm of Richardson & Patel LLP since
2006. Prior thereto he was an associate and then a partner with the
law firm of Ellenoff, Grossman & Schole from 2004 through
2006. From 1996 through 2004, Mr. Samuels was an associate at the law
firm of Gersten Savage LP. Mr. Samuels has been the Company’s
corporate counsel since Syscan, Inc., our operating subsidiary, merged with
Bankengine Technologies, Inc. in 2004. Mr. Samuels represents many
public and private companies in connection with their corporate and securities
transactions including public offerings, PIPE’s, reverse mergers, as well as
M&A transactions and regulatory compliance. Mr. Samuels also
represents broker-dealers in connection with public and private securities
offerings. Mr. Samuels received a B.S. in Accounting from Brooklyn
College in 1991 and his Juris Doctorate from New York Law School in
1995.
Vote
Required
Provided
that a quorum of stockholders is present at the meeting in person, or is
represented by proxy, and is entitled to vote thereon, Directors will be elected
by a majority of the votes cast at the meeting and will be elected to serve
until the next annual meeting of stockholders and until their successors are
duly elected and qualified.
Recommendation
of the Board of Directors
The Board
of Directors recommends a vote FOR Messrs. Straw, Clark, Hawkins, Musso, Hu and
Samuels. Unless otherwise instructed or unless authority to vote is withheld,
the enclosed proxy will be voted FOR the election of the above listed nominees
and AGAINST any other nominees.
Compensation
of Directors
The
general policy of our Board of Directors is that compensation for Directors
should consist primarily of equity-based compensation. The Company did not pay
any cash compensation to any members of our Board of Directors during the year
ended December 31, 2008. Directors are also reimbursed for actual expenses
incurred in connection with performing duties as directors.
Meetings
and Committees of the Board of Directors
Our Board
of Directors held 3 meetings during the fiscal year ended December 31,
2008. All directors attended at least 75% of the meetings of the
Board in 2008. All other board actions were completed through
unanimous written consents.
Our Board
of Directors did not have a separate audit committee during the fiscal year
ended December 31, 2008. As such, the entire Board of Directors acted
as our Audit Committee. We believe that the members of our Board of
Directors are collectively capable of analyzing and evaluating our financial
statements and understanding internal controls and procedures for financial
reporting. However, as part of implementing Sarbanes Oxley and to
strengthen and improve our internal disclosure controls and procedures, our
Board established an Audit Committee on January 20, 2009 consisting of Frank
Musso, Chairman; Darwin Hu, member; and Ed Straw, member. The Board
determined that each Audit Committee member has sufficient knowledge in reading
and understanding the Company’s financial statements to serve on the Audit
Committee. The Audit Committee Charter was adopted On March 31,
2009.
Subsequent
to January 20, 2009, the Audit Committee began assisting the Board in its
general oversight of our financial reporting, internal controls, and is
responsible for the appointment, retention, compensation, and oversight of the
work of our independent registered public accounting firm.
As all
our executive officers are currently under employment agreements, we do not have
a separate compensation committee. At this time, we do not intend to establish a
separate compensation committee, as this function will be performed by our full
Board of Directors. We also do not currently have a separate nominating
committee as this function is performed by our full Board of Directors. Our
entire Board of Directors is active in the nominating and compensation process.
Nominations for election to the Board of Directors may be made by the Board of
Directors or by any stockholder entitled to vote for the election of directors.
The Board of Directors carefully considers nominees regardless of whether they
are nominated by stockholders or existing board-members.
Special
meetings may be held from time to time to consider matters for which approval of
the Board of Directors is desirable or required by law.
Section
16(a) Beneficial Ownership Reporting Compliance
Section
16(a) of the Securities Exchange Act of 1934, as amended, requires that our
directors and executive officers and persons who beneficially own more than 10%
of our common stock (referred to herein as the “reporting persons”) file with
the SEC various reports as to their ownership of and activities relating to our
common stock. Such reporting persons are required by the SEC
regulations to furnish us with copies of all Section 16(a) reports they
file. Based solely upon a review of copies of Section 16(a) reports
and representations received by us from reporting persons, and without
conducting any independent investigation of our own, in 2008, we believe all
Forms 3, 4 and 5 were timely filed with the SEC by such reporting
persons.
Code
of Ethics
Our board of directors adopted a Code
of Ethics, including an Insider Trading Policy, applicable to all Document
Capture employees and members of our Board of Directors. Each
employee and board member is required to sign our Code of Ethics every year. Any
amendment of our Code of Ethics or waiver thereof applicable to any of our
principal executive officer, principal financial officer and controller,
principal accounting officer, directors or persons performing similar functions
will be disclosed on our website within 4 business days of the date of such
amendment or waiver. In the case of a waiver, the nature of the
waiver, the name of the person to whom the waiver was granted and the date of
the waiver will also be disclosed. Our Code of Ethics, originally adopted in
March 2005, was updated in February 2008 and was filed as Exhibit 14.1 to our
Form 10-KSB for the year ended December 31, 2007.
EXECUTIVE
COMPENSATION
Summary
Compensation
The
following table sets forth, for the years indicated, all compensation awarded
to, paid to or earned by the following type of executive officers for the year
ended December 31, 2008: (i)individuals who served as, or acted in the capacity
of, our principal executive officer and principal financial officer for the year
ended December 31, 2008; and (ii) our only other executive officer whose salary
bonus exceeded $100,000 with respect to the years ended December 31, 2008 and
2007 and who was employed by us at December 31, 2008.
SUMMARY
COMPENSATION TABLE(1)
Name and Principal Position
|
|
Year
|
|
Salary
($)
|
|
|
Option
Awards(2)
($)
|
|
|
All Other
Compensation
(3) ($)
|
|
|
Total
Compensation ($)
|
|
David
Clark, Chief Executive Officer and
|
|
2008
|
|
|
186,458 |
|
|
|
175,188 |
(5)
|
|
|
-0- |
|
|
|
361,646 |
|
Director
|
|
2007
|
|
|
150,000 |
|
|
|
194,400 |
(6)
|
|
|
-0- |
|
|
|
344,400 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William
Hawkins, President, Chief Operating
|
|
2008
|
|
|
191,875 |
|
|
|
175,188 |
(7)
|
|
|
7,675 |
|
|
|
374,738 |
|
Officer,
Secretary and Director
|
|
2007
|
|
|
160,000 |
|
|
|
194,400 |
(8)
|
|
|
3,633 |
|
|
|
358,033 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
M.
Carolyn Ellis, Chief Financial Officer
|
|
2008
|
|
|
148,750 |
|
|
|
109,493 |
(9)
|
|
|
4,559 |
|
|
|
262,802 |
|
|
|
2007
|
|
|
22,500 |
(4)
|
|
|
99,000 |
(10)
|
|
|
-0- |
|
|
|
121,500 |
|
(1)DCT
did not have any bonuses, stock awards, non-equity incentive plan compensation
or non-qualified deferred compensation earnings during 2008 or
2007.
(2)Although
there are a number of ways that the value of an equity award may be expressed,
under SEC rules the values reported in the Option Award column of the Summary
Compensation Table represent the dollar amount, without any risk of forfeiture,
recognized for financial reporting purposes related to grants of options to each
of the listed officers. DCT calculated these amounts in accordance
with the provisions of Statement of Financial Accounting Standards 123-R, Share-Based
Payment. See “Note
4: Employee Equity Incentive Plans” in Part II, Item 8 –
Financial Statements of this Form 10-K.
(3)Represents
the Company’s match on the named executives’ 401(k) contribution.
(4)
Represents actual salary payments from November 1, 2007 through December 31,
2007 based on an annual salary of $135,000.
(5)
Represents the total fair value (as discussed in (2)
above) of 600,000 incentive stock options granted during the year ended December
31, 2008, of which 100,000 were for serving as a DCT director. One-third of the options
vest on July 15, 2009, one-third vest on July 15, 2010 and one-third vest on
July 15, 2011.
(6)
Represents the total fair value (as discussed in (2)
above) of 400,000 incentive stock options granted during the year ended December
31, 2007, of which 80,000 were for serving as a DCT director. One-third of the options
vested on March 28, 2007, one-third vested on March 28, 2008 and one-third vest
on March 28, 2009.
(7)
Represents the total fair value (as discussed in (2)
above) of 600,000 incentive stock options granted during the year ended December
31, 2008, of which 100,000 were for serving as a DCT director. One-third of the options
vest on July 15, 2009, one-third vest on July 15, 2010 and one-third vest on
July 15, 2011.
(8)
Represents the total fair value (as discussed in (2)
above) of 400,000 incentive stock options granted during the year ended December
31, 2007. One-third of the options
vested on March 28, 2007, one-third vested on March 28, 2008 and one-third vest
on March 28, 2009.
(9)
Represents the total fair value (as discussed in (2)
above) of 375,000 incentive stock options granted during the year ended December
31, 2008. One-third of the options
vest on July 15, 2009, one-third vest on July 15, 2010 and one-third vest on
July 15, 2011.
(10)
Represents the total fair value (as discussed in (2)
above) of 150,000 non-qualified stock options granted during the year ended
December 31, 2007. All options vested on November 1, 2008.
Outstanding Equity Awards at
Fiscal Year End
The
following table sets forth certain information regarding unexercised stock
options, stock that has not vested, and equity incentive plan awards at December
31, 2008 by the named executive officers.
OUTSTANDING
EQUITY AWARDS TABLE
|
|
Option Awards
|
Name and Principal
Position
|
|
Number of
Securities
Underlying
Unexercised
Options (#)
Exercisable
|
|
|
Number of
Securities
Underlying
Unexercised
Options (#)
Unexercisable
|
|
|
Equity
Incentive Plan
Awards:
Number of
Securities
Underlying
Unexercised
Unearned
Options
(#)
|
|
|
Exercise Price
($)
|
|
Expiration Date
|
David
Clark
|
|
|
343,465 |
|
|
|
- |
|
|
|
- |
|
|
|
0.01 |
|
4/26/2012
|
Chief
Executive Officer
|
|
|
213,333 |
|
|
|
106,667 |
(1)
|
|
|
- |
|
|
|
0.70 |
|
3/25/2017
|
and
Director
|
|
|
53,334 |
|
|
|
26,666 |
(1)
|
|
|
- |
|
|
|
0.70 |
|
3/25/2017
|
|
|
|
- |
|
|
|
500,000 |
(2)
|
|
|
- |
|
|
|
0.30 |
|
7/13/2018
|
|
|
|
- |
|
|
|
100,000 |
(2)
|
|
|
- |
|
|
|
0.30 |
|
7/13/2018
|
William
Hawkins
|
|
|
598,850 |
|
|
|
- |
|
|
|
- |
|
|
|
0.01 |
|
4/26/2012
|
President,
|
|
|
266,667 |
|
|
|
133,333 |
(1)
|
|
|
- |
|
|
|
0.70 |
|
3/25/2017
|
Chief
Operating Officer,
|
|
|
- |
|
|
|
500,000 |
(2)
|
|
|
- |
|
|
|
0.30 |
|
7/13/2018
|
Secretary and Director
|
|
|
- |
|
|
|
100,000 |
(2)
|
|
|
- |
|
|
|
0.30 |
|
7/13/2018
|
M.
Carolyn Ellis
|
|
|
150,000 |
|
|
|
- |
|
|
|
- |
|
|
|
0.60 |
|
10/30/2014
|
Chief Financial Officer
|
|
|
-
|
|
|
|
375,000 |
(2)
|
|
|
- |
|
|
|
0.30 |
|
7/13/2018
|
(1)All
of the unexercisable options at December 31, 2008 vested on March 28, 2009.
(2)One-third
of the unexercisable options at December 31, 2008 vested on July 15, 2009,
one-third will vest on July 15, 2010 and one-third will vest on July 15,
2011.
SARS/Long-Term Incentive
Plans – Awards in Last Fiscal Year
No stock
appreciation rights or long-term incentives were awarded to any executive
officer or director during the year ended December 31, 2008.
Option Exercises and Stock
Vested
The
Company had no options exercised during the year ended December 31,
2008.
Equity Compensation Plan
Information
The
Company issues options under two different stock option plans (both approved by
shareholders) as well as through employment agreements with key employees,
executives and consultants (approved by the board of directors on a case-by-case
basis). The following table sets forth, by the respective option plan, certain
aspects of the Company’s stock options as of December 31, 2008:
|
|
Option Approval Method
|
|
|
Options Outstanding and Options Available
|
|
Description
|
|
Board of
Directors
|
|
|
Board of
Directors
and
Shareholders
|
|
|
Total
|
|
|
Outstanding
|
|
|
Available
For
Future
Grant
|
|
|
Total
|
|
2002
Amended and Restated Stock Option Plan
|
|
|
- |
|
|
|
3,200,000 |
|
|
|
3,200,000 |
|
|
|
3,200,000 |
|
|
|
- |
|
|
|
3,200,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Key
Personnel Option Grants
|
|
|
6,650,000 |
|
|
|
- |
|
|
|
6,650,000 |
|
|
|
4,891,165 |
|
|
|
- |
|
|
|
4,891,165 |
|
2006
Stock Option Plan
|
|
|
|
|
|
|
2,500,000 |
|
|
|
2,500,000 |
|
|
|
1,204,333 |
|
|
|
1,295,667 |
|
|
|
2,500,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total
|
|
|
6,650,000 |
|
|
|
5,700,000 |
|
|
|
12,350,000 |
|
|
|
9,295,498 |
|
|
|
1,295,667 |
|
|
|
10,591,165 |
|
2002
Amended and Restated Stock Option Plan
On June
23, 2006 at our stockholders’ annual meeting, our stockholders approved the
adoption of the 2002 Amended and Restated Stock Option Plan (“2002 Plan”).
Currently, the plan is administered by our Board of Directors. The 2002 Plan
generally provides for the grant of either qualified or nonqualified stock
options to officers, employees, directors and consultants at not less than 85%
of the fair market value of our common stock as of the grant date.
The 2002
Plan provides that vested options may generally be exercised for three months
after termination of employment and for 12 months after termination of
employment as a result of death or disability. If the Company liquidates,
optionees will be notified at least 30 days prior to the proposed dissolution or
liquidation to give optionees time to exercise any vested options. To the extent
not previously exercised, all options will terminate immediately prior to the
consummation of such proposed action. However, the plan administrator may, under
its sole discretion, permit exercise of any options prior to their termination,
even if such options were not otherwise exercisable.
In the
event of our change in control (including our merger with or into another
corporation, or sale of substantially all our assets), the 2002 Plan provides
that each outstanding option will fully vest and become exercisable. The maximum
number of options that can be granted under the 2002 Plan is 3,200,000. As of
August 27, 2009, there were no options to purchase common shares available for
future grant.
2006
Stock Option Plan
On June
23, 2006 at our stockholders’ annual meeting, our stockholders approved the
adoption of the 2006 Stock Option Plan (“2006 Plan”). Currently the plan is
administered by our Board of Directors. The 2006 Plan generally provides for the
grant of either qualified or nonqualified stock options to officers, employees,
directors and consultants at not less than 85% of the fair market value of our
common stock as of the grant date.
The 2006
Plan provides that vested options may generally be exercised for three months
after termination of employment and for 12 months after termination of
employment as a result of death or disability. If the Company liquidates,
optionees will be notified at least 30 days prior to the proposed dissolution or
liquidation to give optionees time to exercise any vested options. To the extent
not previously exercised, all options will terminate immediately prior to the
consummation of such proposed action. However, the plan administrator may, under
its sole discretion, permit exercise of any options prior to their termination,
even if such options were not otherwise exercisable. In the event of our change
in control (including our merger with or into another corporation, or sale of
substantially all our assets), the 2006 Plan provides that each outstanding
option will fully vest and become exercisable. The current maximum number of
options that can be granted under the 2006 Plan is 1,500,000 and if Proposal 2
or this Proxy Statement is approved by stockholders, the maximum number of
options that can be granted under the 2006 Plan will be 2,500,000. As of August
27, 2009, options to purchase 1,129,000 common shares were available for future
grant.
Compensation of
Directors
The
general policy of the Board is that compensation for directors should consist
primarily of equity-based compensation.
The
following table details the total compensation earned by DCT’s non-employee
directors during the year ended and as of December 31, 2008:
Name
|
|
Fees
Earned or
Paid in
Cash ($)
|
|
|
Option
Awards(1)
($)
|
|
|
Total
Compensation
($)
|
|
Edward
Straw
|
|
|
- |
|
|
|
297,643 |
(2)
|
|
|
297,643 |
|
Frank
Musso
|
|
|
- |
|
|
|
29,198 |
(3)
|
|
|
29,198 |
|
Darwin
Hu
|
|
|
- |
|
|
|
29,198 |
(3)
|
|
|
29,198 |
|
Lawrence
Liang
|
|
|
10,000 |
|
|
|
- |
|
|
|
10,000 |
|
(1)
Although there are a number of ways that the value of an equity award may be
expressed, under SEC rules the values reported in the Option Award column of the
Summary Compensation Table represent the dollar amount, without any risk of
forfeiture, recognized for financial reporting purposes related to grants of
options to each of the listed officers. DCT calculated these amounts
in accordance with the provisions of Statement of Financial Accounting Standards
123-R, Share-Based
Payment.
(2)
Represents the total fair value (as discussed in (1)
above) of 1,000,000 incentive stock options granted during the year ended
December 31, 2008, for serving as DCT’s Chairman of the
Board. One-fourth of the options vest on July 15, 2009, one-fourth
vest on July 15, 2010, one-fourth on July 2011 and one-fourth on July 15,
2012.
(3)
Represents the total fair value (as discussed in (1)
above) of 100,000 incentive stock options granted during the year ended December
31, 2008, for serving as director. One-third of the options vest on
July 15, 2009, one-third vest on July 15, 2010 and one-third vest on July 15,
2011.
Employment
Contracts
David
Clark, Chief Executive Officer and Director
Mr. Clark
has been our Chief Executive Officer since March 1, 2008 and prior thereto
served as Senior Vice President of Business Development and a director since
July 15, 2004.
In April
2005, we entered into an employment agreement with Mr. David Clark pursuant to
which he agreed to serve as our Senior VP of Business Development. The agreement
provides for an initial term of three years, an annual salary to Mr. Clark of
$150,000 and an annual bonus to be determined by our Board of Directors. In
connection with the agreement, Mr. Clark was issued non-qualified options to
purchase up to 800,000 shares of our common stock at an exercise price of $0.01
per share. One-third of the options vested immediately upon the execution of the
employment agreement, one-third vested on April 3, 2006 and one-third vested on
April 2, 2007. The agreement also provides for the executive's ability to
participate in our health insurance program. In the event that Mr. Clark's
employment is terminated other than with good cause, he will receive a payment
of the lesser of his then remaining salary due pursuant to the employment
agreement or six months of base salary at his then current annual
salary.
On
January 18, 2008, we entered into an addendum to the April 2005 employment
agreement with Mr. Clark (the “Clark Addendum”). The Clark Addendum extended the
initial term of Mr. Clark's employment with the Company for an additional six
months, from thirty-six months to forty-two months, commencing on April 26,
2005. In addition, the Clark Addendum provided for an increase in Mr. Clark's
annual base salary from $150,000 to $175,000 effective January 1, 2008. The
Clark Addendum was filed as Exhibit 10.11 to our Form 10-KSB for the year ended
December 31, 2007.
On
February 26, 2008, we entered into an addendum to the employment agreement with
Mr. Clark (the “Clark Second Addendum”). The Clark Second Addendum amended Mr.
Clark’s employment agreement to reflect his new position as Chief Executive
Officer of the Company and his resignation as Chief Investment Officer of the
Company effective March 1, 2008. The Clark Second Addendum was filed as Exhibit
10.31 to our Form 10-KSB for the year ended December 31, 2007.
On July
15, 2008, we entered into an addendum to the employment agreement with Mr. Clark
(the “Clark Third Addendum”). The Clark Third Addendum amends Mr. Clark’s
employment agreement and the other Clark Addenda to (i) extend the expiration
date of the employment agreement to December 31, 2010; (ii) increase Mr. Clark’s
annual base salary to $200,000 from $175,000; (iii) change the geographic
location provision of the “Termination by Employee” section of the Employment
Agreement to Palm Beach County, Florida from San Jose, California; (iv) extend
the term of his severance and C.O.B.R.A premium payments to twelve (12) months
from six (6) months; and (v) add an arbitration provision to the “Termination by
Employer” section of the employment agreement. The Clark Third Addendum was
filed as Exhibit 10.2 to our Form 8-K filed on July 21, 2008.
William
Hawkins, President, Chief Operating Officer, Director and Secretary
Mr.
Hawkins became our President on March 1, 2008 and prior thereto served as Chief
Operating Officer and Secretary since April 2, 2004. On June 8, 2007, he was
appointed to our board of directors.
In April
2005, we entered into an employment agreement with Mr. William Hawkins pursuant
to which he agreed to serve as our Chief Operating Officer. The agreement
provides an initial term of three years, an annual salary to Mr. Hawkins of
$160,000 and an annual bonus to be determined by our Board of Directors. In
connection with the agreement, Mr. Hawkins was issued non-qualified options to
purchase up to 1,000,000 shares of our common stock at an exercise price of
$0.01 per share. One-third of the options vested immediately upon the execution
of the employment agreement, one-third vested on April 3, 2006 and one-third
vested on April 2, 2007. The agreement also provides for the executive's ability
to participate in our health insurance program. In the event that Mr. Hawkins'
employment is terminated other than with good cause, he will receive a payment
of the lesser of his then remaining salary due pursuant to the employment
agreement or six months of base salary at his then current annual
salary.
On
January 18, 2008, we entered into an addendum to the April 2005 employment
agreement with Mr. Hawkins (the “Hawkins Addendum”). The Hawkins Addendum
extended the initial term of Mr. Hawkins’ employment with the Company for an
additional six months, from thirty-six months to forty-two months, commencing on
April 26, 2005. In addition, the Hawkins Addendum provided for an increase in
Mr. Hawkins' annual base salary from $160,000 to $180,000 effective January 1,
2008. The Hawkins Addendum was filed as Exhibit 10.10 to our Form 10-KSB for the
year ended December 31, 2007.
On
February 26, 2008, we entered into an addendum to the employment agreement with
Mr. Hawkins (the “Hawkins Second Addendum”). The Hawkins Second Addendum amended
Mr. Hawkins’ employment agreement and the Hawkins Addendum to include his new
position as President of the Company effective March 1, 2008. The Hawkins Second
Addendum was filed as Exhibit 10.30 to our Form 10-KSB for the year ended
December 31, 2007.
On July
15, 2008, we entered into an addendum to the employment agreement with Mr.
Hawkins (the “Hawkins Third Addendum”). The Hawkins Third Addendum amends Mr.
Hawkins’ employment agreement and the other Hawkins Addenda to (i) extend the
expiration date of the employment agreement to December 31, 2010; (ii) increase
Mr. Hawkins’ annual base salary to $200,000 from $185,000; (iii) extend the term
of his severance and C.O.B.R.A premium payments to twelve (12) months from six
(6) months; and (iv) add an arbitration provision to the “Termination by
Employer” section of the employment agreement. The Hawkins Third Addendum was
filed as Exhibit 10.3 to our Form 8-K filed on July 21, 2008.
M.
Carolyn Ellis, Chief Financial Officer
In
November 2007, we entered into an employment agreement with Ms. M. Carolyn Ellis
pursuant to which she agreed to serve as our Chief Financial Officer. The
agreement provides for an initial term of twelve months, an annual salary to Ms.
Ellis of $135,000 and an annual bonus to be determined by our board of
directors. In connection with the agreement, Ms. Ellis was issued non-qualified
options to purchase up to 150,000 shares of our common stock at an exercise
price of $0.60 per share. The options vested on November 1, 2007. The
agreement also provides for the executive’s ability to participate in our health
insurance program. In the event that Ms. Ellis’ employment is terminated other
than with good cause, she will receive a payment of the lesser of her then
remaining salary due pursuant to the employment agreement or three months of
base salary at her then current annual salary. Ms. Ellis’ employment agreement
was filed as Exhibit 10.12 to our Form 10-KSB for the year ended December 31,
2007.
On July
15, 2008, we entered into an addendum to the employment agreement with Ms. M.
Carolyn Ellis (the “Ellis Addendum”). The Ellis Addendum amends Ms. Ellis’
employment agreement (i) extend the expiration date of the employment agreement
to December 31, 2010; (ii) increase Ms. Ellis’ annual base salary to $165,000
from $135,000; (iii) change the geographic location provision of the
“Termination by Employee” section of the Employment Agreement to San Diego,
California from San Jose, California; (iv) extend the term of her severance and
C.O.B.R.A premium payments to twelve (12) months from six (6) months; and (v)
add an arbitration provision to the “Termination by Employer” section of the
employment agreement. The Ellis Addendum was filed as Exhibit 10.4 to our Form
8-K filed on July 21, 2008.
SECURITY
OWNERSHIP OF MANAGEMENT
AND
CERTAIN BENEFICIAL OWNERS
The following table sets forth, as of
August 27, 2009, information regarding the beneficial ownership of our common
stock based upon the most recent information available to us for: (i) each
person known by us to own beneficially more than five (5%) percent of our
outstanding common stock, (ii) each of our officers and directors, and (iii) all
of our officers and directors as a group. Unless otherwise indicated, each of
the persons listed below has sole voting and investment power with respect to
the shares beneficially owned by them. As of August 27, 2009 there were 18,468,770 shares of our common
stock outstanding.
Name and Address of Beneficial Owner
|
|
Number of
Common Shares
Beneficially
Owned(1)
|
|
|
Percentage of
Common Shares
Beneficially
Owned
|
|
|
|
|
|
|
|
|
Richard
Dietl (2)
|
|
|
8,161,014 |
|
|
|
37.4 |
% |
Syscan
Imaging Limited (3)
|
|
|
3,173,514 |
|
|
|
17.2 |
|
Directors
and Executive Officers:
|
|
|
|
|
|
|
|
|
Edward
Straw (4)
|
|
|
250,000 |
|
|
|
1.3 |
|
William
Hawkins (5)
|
|
|
1,598,850 |
|
|
|
8.1 |
|
David
Clark (6)
|
|
|
1,443,465 |
|
|
|
7.4 |
|
M.
Carolyn Ellis (7)
|
|
|
275,000 |
|
|
|
1.5 |
|
Darwin
Hu (8)
|
|
|
1,612,183 |
|
|
|
8.2 |
|
Frank
Musso (9)
|
|
|
33,333 |
|
|
|
* |
|
All
Directors and Officers as a group (6 persons)
|
|
|
5,212,831 |
|
|
|
23.7 |
|
*
Less than one percent.
(1)
Pursuant to the rules and regulations of the Securities and Exchange
Commission, shares of common stock that an individual or group has a right to
acquire within 60 days pursuant to the exercise of options or warrants are
deemed to be outstanding for the purposes of computing the percentage ownership
of such individual or group, but are not deemed to be outstanding for the
purposes of computing the percentage ownership of any other person shown in the
table.
(2)
Includes (i) 4,800,000 shares of common stock, (ii) 187,500 shares of common
stock underlying options granted to Mr. Dietl, and (iii) 3,173,514 shares of
common stock issuable upon the exercise of an option granted to Mr. Dietl by
Syscan Imaging Ltd. to purchase all of the remaining shares held by Syscan
Imaging Ltd., which is currently exercisable and which Mr. Dietl has sole voting
power over such shares. Does not include 562,500 shares of common stock
underlying options that are not exercisable within the next 60 days. The address
for Mr. Dietl is One Penn Plaza, 50
th Floor, New York, NY 10119.
(3) The sole shareholder of
Syscan Imaging Limited is Syscan Technology Holdings Limited (“STH”), a
publicly-held company whose shares are listed on The Growth Enterprise Market of
the Stock Exchange of Hong Kong Limited. The address for Syscan Imaging Limited
is Unit C, 21st Floor,
9-23 Shell Street, North Point , Hong Kong.
(4)
Includes 250,000 shares of common stock issuable upon the exercise of options
that are either vested or will vest within 60 days from the date
hereof. Does not include 750,000 shares of common stock underlying
options granted to Mr. Straw that are not exercisable within the next 60
days.
(5)
Includes (i) 400,000
shares of common stock and (ii) 1,198,850 shares of common stock issuable upon
the exercise of options that are either vested or will vest within 60 days from
the date hereof. Does not include 400,000 shares of common stock underlying
options that are not exercisable within the next 60
days.
(6)
Includes (i) 500,000 shares of common stock and (ii) 943,465 shares of common
stock issuable upon the exercise of options that are either vested or will vest
within 60 days from the date hereof. Does not include 400,000 shares of common
stock underlying options that are not exercisable within the next 60
days.
(7)
Includes 275,000 shares of common stock issuable upon the exercise of options
that are either vested or will vest within 60 days from the date
hereof. Does not include 250,000 shares of common stock underlying
options granted to Ms. Ellis that are not exercisable within the next 60
days.
(8)
Includes (i) 500,000 shares of common stock and (ii) 1,112,183 shares of common
stock issuable upon the exercise of options that are either vested or will vest
within 60 days from the date hereof. Does not include 66,667 shares of common
stock underlying options that are not exercisable within the next 60
days.
(9)
Includes 33,333 shares of common stock issuable upon the exercise of options
that are either vested or will vest within 60 days from the date
hereof. Does not include 166,667 shares of common stock underlying
options granted to Mr. Musso that are not exercisable within the next 60
days.
CERTAIN
RELATIONSHIPS AND RELATED TRANSACTIONS
During
the year ended December 31, 2008, we entered into the following transactions
required to be reported under Item 404 of Regulation S-K (“Item
404”):
Certain
Relationships and Related Transactions
Manufacturing of Our
Product
We
purchase the majority of our finished scanner imaging products from Shenzhen
Syscan Technology (“SST”), a wholly-owned subsidiary of Syscan Technology
Holdings Limited ("STH"), the parent company of our former majority
stockholder.
Purchases
from SST totaled $6,816,000 and $8,369,000 for the years ended December 31, 2008
and 2007, respectively. All purchases from SST were carried out in
the normal course of business. We have established a pricing agreement with SST,
which is negotiated semi-annually. We believe the quality of the
product as well as the price we pay for the product is far more favorable to us
than we could attain from an unrelated manufacturer.
As a
result of these purchases, DCT was liable to SST for $393,000 and $578,000 at
December 31, 2008 and 2007, respectively.
Related-Party Net
Sales
During
the year ended December 31, 2008, DCT recorded net sales totaling $57,000 for
finished scanners sold to SST. The related cost of goods sold was
$41,000. This transaction contained similar terms and conditions as
for other transactions of this nature entered into by DCT.
Director
Independence
Each of
Messrs. Straw, Musso and Hu qualify as “independent” in accordance with Rule
10A-3 of the Exchange Act. Mr. Clark and Mr. Hawkins do not
qualify as independent because they are DCT employees.
Other
than those described above, we have no material transactions which involved or
are planned to involve a direct or indirect interest of a director, executive
officer, greater than 5% stockholder or any family member of such
parties.
We
believe that all of the transactions set forth above were made on terms no less
favorable to us than could have been obtained from unaffiliated third
parties. All future transactions between us and our officers,
directors and principal shareholders and their affiliates will be on terms no
less favorable than could be obtained from unaffiliated third parties and will
be approved by the independent members of our board of
directors.
PROPOSAL
2
APPROVAL
OF THE 2009 STOCK OPTION PLAN
On August
270, 2009, the Company’s Board of Directors adopted a resolution approving the
2009 Stock Option Plan under which 1,500,000 shares of the Company’s common
stock will be reserved for issuance (8.1% of the outstanding shares as of August
27, 2009) (“2009 Stock Option Plan”). The Plan will not become
effective until it is approved by the Company’s stockholders. The Board is
asking the Company’s stockholders to approve the 2009 Stock Option Plan so that
the Company may issue stock options thereunder, thereby providing additional
incentives to those persons responsible for the success of the Company and
allowing the Company to continue its policy of allowing those persons to share
in the appreciation of the value of the Company’s stock. No options have been
granted under the 2009 Stock Option Plan to date, and there is no plan by the
Company to issue any options pursuant to the 2009 Stock Option Plan at this
time.
DESCRIPTION
OF THE 2009 STOCK OPTION PLAN
The
following is a description of the purpose and certain of the provisions of the
2009 Stock Option Plan. The summary is qualified in its entirety by reference to
the complete text of the 2009 Stock Option Plan, which is attached hereto as
Exhibit A.
Description
of the Plan
The Purpose of the
Plan. The purpose of the Plan is to provide additional
incentive to the directors, officers, employees and consultants of the Company
who are primarily responsible for the management and growth of the Company. Each
option shall be designated at the time of grant as either an incentive stock
option (an “ISO”) or as a non-qualified stock option (a “NQSO”).
The Board of Directors believes that
the ability to grant stock options to employees which qualify for ISO treatment
provides an additional material incentive to certain key employees. The Internal
Revenue Code requires that ISOs be granted pursuant to an option plan that
receives stockholder approval within one year of its adoption. The Company
adopted the Plan in order to comply with this statutory requirement and preserve
its ability to grant ISOs.
The benefits to be derived from the
Plan, if any, are not quantifiable or determinable.
Administration of the Plan.
The Plan shall be administered by the Board of Directors of the Company, or by
any committee that the Company may in the future form and to which the Board of
Directors may delegate the authority to perform such functions (in either case,
the “Administrator”). The Board of Directors shall appoint and remove
members of the committee in its discretion in accordance with applicable
laws. In the event that the Company establishes such a committee and
is required to comply with Rule 16b-3 under the Exchange Act and Section 162(m)
of the Internal Revenue Code (the “Code”), the committee shall, in the Board of
Director's discretion, be comprised solely of “non-employee directors” within
the meaning of said Rule 16b-3 and “outside directors” within the meaning of
Section 162(m) of the Code. Notwithstanding the foregoing, the
Administrator may delegate non-discretionary administrative duties to such
employees of the Company as it deems proper and the Board of Directors, in its
absolute discretion, may at any time and from time to time exercise any and all
rights and duties of the Administrator under the Plan.
Subject to the other provisions of
the Plan, the Administrator shall have the authority, in its discretion: (i) to
grant options; (ii) to determine the fair market value of the Common Stock
subject to options; (iii) to determine the exercise price of options granted;
(iv) to determine the persons to whom, and the time or times at which, options
shall be granted, and the number of shares subject to each option; (v) to
interpret the Plan; (vi) to prescribe, amend, and rescind rules and regulations
relating to the Plan; (vii) to determine the terms and provisions of each option
granted (which need not be identical), including but not limited to, the time or
times at which options shall be exercisable; (viii) with the consent of the
optionee, to modify or amend any option; (ix) to defer (with the consent of the
optionee) the exercise date of any option; (x) to authorize any person to
execute on behalf of the Company any instrument evidencing the grant of an
option; and (xi) to make all other determinations deemed necessary or advisable
for the administration of the Plan. The Administrator may delegate
non-discretionary administrative duties to such employees of the Company as it
deems proper.
Shares of Stock Subject to the
Plan. Subject to the conditions outlined below, the total number of
shares of stock which may be issued under options granted pursuant to the Plan
shall not exceed 1,500,000 shares of Common Stock, $.001 par value per
share.
The number of shares of Common Stock
subject to options granted pursuant to the Plan may be adjusted under certain
conditions. If the stock of the Company is changed by reason of a
stock split, reverse stock split, stock dividend, recapitalization, combination
or reclassification, appropriate adjustments shall be made by the Board of
Directors in (i) the number and class of shares of stock subject to the Plan,
and (ii) the exercise price of each outstanding option; provided, however, that
the Company shall not be required to issue fractional shares as a result of any
such adjustments. Each such adjustment shall be subject to approval
by the Board of Directors in its sole discretion.
In the event of the proposed
dissolution or liquidation of the Company, the Administrator shall notify each
optionee at least thirty days prior to such proposed action. To the
extent not previously exercised, all options will terminate immediately prior to
the consummation of such proposed action; provided, however, that the
Administrator, in the exercise of its sole discretion, may permit exercise of
any options prior to their termination, even if such options were not otherwise
exercisable. In the event of a merger or consolidation of the Company
with or into another corporation or entity in which the Company does not
survive, or in the event of a sale of all or substantially all of the assets of
the Company in which the Stockholders of the Company receive securities of the
acquiring entity or an affiliate thereof, all options shall be assumed or
equivalent options shall be substituted by the successor corporation (or other
entity) or a parent or subsidiary of such successor corporation (or other
entity); provided, however, that if such successor does not agree to assume the
options or to substitute equivalent options therefor, the Administrator, in the
exercise of its sole discretion, may permit the exercise of any of the options
prior to consummation of such event, even if such options were not otherwise
exercisable.
Participation. Every person
who at the date of grant of an option is an employee of the Company or of any
Affiliate (as defined below) of the Company is eligible to receive NQSOs or ISOs
under the Plan. Every person who at the date of grant is a consultant
to, or non-employee director of, the Company or any Affiliate (as defined below)
of the Company is eligible to receive NQSOs under the Plan. The term
“Affiliate” as used in the Plan means a parent or subsidiary corporation as
defined in the applicable provisions (currently Sections 424(e) and (f),
respectively) of the Code. The term “employee” includes an officer or
director who is an employee of the Company. The term “consultant”
includes persons employed by, or otherwise affiliated with, a
consultant.
Option Price. The exercise
price of a NQSO shall be not less than 85% of the fair market value of the stock
subject to the option on the date of grant. To the extent required by
applicable laws, rules and regulations, the exercise price of a NQSO granted to
any person who owns, directly or by attribution under the Code (currently
Section 424(d)), stock possessing more than 10% of the total combined voting
power of all classes of stock of the Company or of any Affiliate (a “10%
Stockholder”) shall in no event be less than 110% of the fair market value of
the stock covered by the option at the time the option is
granted. The exercise price of an ISO shall be determined in
accordance with the applicable provisions of the Code and shall in no event be
less than the fair market value of the stock covered by the option at the time
the option is granted. The exercise price of an ISO granted to any
10% Stockholder shall in no event be less than 110% of the fair market value of
the stock covered by the Option at the time the Option is granted.
Term of the
Options. The Administrator, in its sole discretion, shall fix
the term of each option, provided that the maximum term of an option shall be
ten years. ISOs granted to a 10% Stockholder shall expire not more than five
years after the date of grant. The Plan provides for the earlier expiration of
options in the event of certain terminations of employment of the
holder.
Restrictions on Grant and
Exercise. Except with the express written approval of the Administrator
which approval the Administrator is authorized to give only with respect to
NQSOs, no option granted under the Plan shall be assignable or otherwise
transferable by the optionee except by will or by operation of
law. During the life of the optionee, an option shall be exercisable
only by the optionee.
Termination of the Plan. The
Plan shall become effective upon adoption by the Board or Directors; provided,
however, that no option shall be exercisable unless and until written consent of
the Stockholders of the Company, or approval of Stockholders of the Company
voting at a validly called Stockholders’ meeting, is obtained within twelve
months after adoption by the Board of Directors. If such Stockholder
approval is not obtained within such time, options granted pursuant to the Plan
shall be of the same force and effect as if such approval was obtained except
that all ISOs granted pursuant to the Plan shall be treated as NQSOs. Options
may be granted and exercised under the Plan only after there has been compliance
with all applicable federal and state securities laws. The Plan shall
terminate within ten years from the date of its adoption by the Board of
Directors.
Termination of
Employment. If for any reason other than death or permanent
and total disability, an optionee ceases to be employed by the Company or any of
its Affiliates (such event being called a “Termination”), options held at the
date of Termination (to the extent then exercisable) may be exercised in whole
or in part at any time within three months of the date of such Termination, or
such other period of not less than thirty days after the date of such
Termination as is specified in the Option Agreement or by amendment thereof (but
in no event after the expiration date of the option (the “Expiration Date”));
provided, however, that if such exercise of the option would result in liability
for the optionee under Section 16(b) of the Exchange Act, then such three-month
period automatically shall be extended until the tenth day following the last
date upon which optionee has any liability under Section 16(b) (but in no event
after the Expiration Date). If an optionee dies or becomes
permanently and totally disabled (within the meaning of Section 22(e)(3) of the
Code) while employed by the Company or an Affiliate or within the period that
the option remains exercisable after Termination, options then held (to the
extent then exercisable) may be exercised, in whole or in part, by the optionee,
by the optionee's personal representative or by the person to whom the option is
transferred by devise or the laws of descent and distribution, at any time
within twelve months after the death or twelve months after the permanent and
total disability of the optionee or any longer period specified in the Option
Agreement or by amendment thereof (but in no event after the Expiration Date).
“Employment” includes service as a director or as a consultant. For
purposes of the Plan, an optionee's employment shall not be deemed to terminate
by reason of sick leave, military leave or other leave of absence approved by
the Administrator, if the period of any such leave does not exceed 90 days or,
if longer, if the optionee's right to reemployment by the Company or any
Affiliate is guaranteed either contractually or by statute.
Amendments to the Plan. The
Board of Directors may at any time amend, alter, suspend or discontinue the
Plan. Without the consent of an optionee, no amendment, alteration, suspension
or discontinuance may adversely affect outstanding options except to conform the
Plan and ISOs granted under the Plan to the requirements of federal or other tax
laws relating to ISOs. No amendment, alteration, suspension or
discontinuance shall require Stockholder approval unless (i) stockholder
approval is required to preserve incentive stock option treatment for federal
income tax purposes or (ii) the Board of Directors otherwise concludes that
stockholder approval is advisable.
Tax Treatment of the
Options. Under the Code, neither the grant nor the exercise of
an ISO is a taxable event to the optionee (except to the extent an optionee may
be subject to alternative minimum tax); rather, the optionee is subject to tax
only upon the sale of the Common Stock acquired upon exercise of the
ISO. Upon such a sale, the entire difference between the amount
realized upon the sale and the exercise price of the option will be taxable to
the optionee. Subject to certain holding period requirements, such
difference will be taxed as a capital gain rather than as ordinary income.
Optionees who receive NQSOs will be subject to taxation upon exercise of such
options on the spread between the fair market value of the Common Stock on the
date of exercise and the exercise price of such options. This spread
is treated as ordinary income to the optionee, and the Company is permitted to
deduct as an employee expense a corresponding amount. NQSOs do not
give rise to a tax preference item subject to the alternative minimum
tax.
REQUIRED
VOTE AND RECOMMENDATION
Stockholder
approval of the 2009 Stock Option Plan is required under the Internal Revenue
Code of 1986, as amended, in order for options granted under the 2009 Stock
Option Plan to be considered “incentive stock options.” The affirmative vote of
a majority of all the votes cast at a meeting at which a quorum is present is
required to approve the 2009 Stock Option Plan as set forth in this Proposal 2.
For purposes of the vote on Proposal 2, abstentions and broker non-votes will
not be counted as votes cast and thus will have no effect on the result of the
vote although they will count towards the presence of a quorum for Proposal 2.
Properly executed, unrevoked proxies will be voted FOR Proposal 2 unless a vote
against Proposal 2 or abstention is specifically indicated in the
proxy.
THE
BOARD OF DIRECTORS RECOMMENDS A VOTE FOR APPROVAL OF THE
COMPANY’S
2009 STOCK OPTION PLAN
PROPOSAL
3
RATIFICATION
OF THE APPOINTMENT OF HEIN & ASSOCIATES LLP AS THE
COMPANY’S
INDEPENDENT AUDITORS FOR THE YEAR ENDED DECEMBER 31,
2009
On
January 9, 2009 the Company’s Board of Directors appointed the firm of Hein
& Associates LLP (“Hein”) to serve as the
Company’s independent auditors for the Company’s year ended December 31, 2008.
Hein replaced Clancy & Co., P.L.L.C. (“Clancy”) as the Company’s
independent auditor for the Company’s year ended December 31, 2008 after Clancy
resigned as the Company’s independent auditors. The independent accountant’s
report of Clancy on the Company’s consolidated financial statements for the year
ended December 31, 2007 contained no adverse opinion or disclaimer of opinion
and was not qualified or modified as to uncertainty, audit scope or accounting
principles.
The
independent accountant’s report of Hein on the Company’s consolidated financial
statements for the year ended December 31, 2008 contained no adverse opinion or
disclaimer of opinion and was not qualified or modified as to uncertainty, audit
scope or accounting principles.
Prior to
engaging Hein, the Company had not consulted Hein regarding the application of
accounting principles to a specified transaction, completed or proposed, or the
type of audit opinion that might be rendered on the Company’s financial
statements.
The
following table is a summary of the fees billed for the audit and other services
provided by our independent registered public accounting firm, Hein for 2008 and
Clancy for 2007:
Fee Category
|
|
Year Ended
December 31,
2008
|
|
|
Year Ended
December 31,
2007
|
|
Audit
fees
|
|
$ |
159,675 |
|
|
$ |
79,413 |
|
Audit-related
fees
|
|
|
- |
|
|
|
- |
|
Tax
fees
|
|
|
4,350 |
|
|
|
4,550 |
|
All
other fees
|
|
|
- |
|
|
|
- |
|
Audit
Fees. Consists of fees billed for professional services rendered for the
audit of our consolidated financial statements and review of our interim
consolidated financial statements included in quarterly reports and services
that are normally provided in connection with statutory and regulatory filings
or engagements, including post-effective amendments to previously filed
registration statements.
Audit-Related
Fees. Consists of fees billed for assurance and related services that are
reasonably related to the performance of the audit or review of our consolidated
financial statements and are not reported under “Audit fees.” These services
include employee benefit plan audits, accounting consultations in connection
with acquisitions, attest services that are not required by statute or
regulation, and consultations concerning financial accounting and reporting
standards.
Tax Fees.
Consists of fees billed for professional services for tax compliance, tax
advice, and tax planning. These services include assistance regarding federal,
state and international tax compliance, tax audit defense, mergers and
acquisitions, and international tax planning.
All Other
Fees. No other fees have been billed for products and services
billed by our accountants.
Policy Related to
Board of Directors Pre-Approval of Audit and Permissible Non-Audit Services of
Independent Registered Accounting Firm.
During
the years ended December 31, 2008 and 2007, our Board of Directors had a policy
of pre-approving all audit and permissible non-audit services provided by the
independent auditors. These services may include audit services,
audit-related services, tax services, and other services. Pre-approval is
generally provided for up to one year and any pre-approval is detailed as to the
particular service or category of services and is generally subject to a
specific budget. The independent auditors and management are required to
periodically report to the Board of Directors regarding the extent of services
provided by the independent auditors in accordance with this pre-approval, and
the fees for the services performed to date. The Board of Directors may also
pre-approve particular services on a case-by-case basis.
Effective
January 20, 2009, in connection with the establishment of our Audit Committee,
the Board of Directors delegated the policy of pre-approving all audit and
permissible non-audit services provided by the independent auditors to the Audit
Committee.
REQUIRED
VOTE AND RECOMMENDATION
The
affirmative vote of a majority of all the votes cast at a meeting at which a
quorum is present is required to approve the appointment of Hein &
Associates LLP as the Company’s independent auditors for the year ended December
31, 2009 as set forth in this Proposal 3. For purposes of the vote on Proposal
3, abstentions and broker non-votes will not be counted as votes cast and thus
will have no effect on the result of the vote although they will count towards
the presence of a quorum for Proposal 3. Properly executed, unrevoked proxies
will be voted FOR Proposal 3 unless a vote against Proposal 3 or abstention is
specifically indicated in the proxy.
THE
BOARD OF DIRECTORS RECOMMENDS A VOTE FOR APPROVAL OF THE
APPOINTMENT
OF HEIN & ASSOCIATES LLP AS THE COMPANY’S INDEPENDENT
AUDITORS
FOR THE YEAR ENDED DECEMBER 31, 2009
GENERAL
The
Management of the Company does not know of any matters, other than those stated
in this Proxy Statement, that are to be presented for action at the Annual
Meeting. If any other matters should properly come before the Annual Meeting,
proxies will be voted on those other matters in accordance with the judgment of
the persons voting the proxies. Discretionary authority to vote on such matters
is conferred by such proxies upon the persons voting them.
The
Company will bear the cost of preparing, printing, assembling and mailing all
proxy materials that may be sent to stockholders in connection with this
solicitation. Arrangements will also be made with brokerage houses, other
custodians, nominees and fiduciaries, to forward soliciting material to the
beneficial owners of the common stock of the Company held by such persons. The
Company will reimburse such persons for reasonable out-of-pocket expenses
incurred by them. In addition to the solicitation of proxies by use of the
mails, officers and regular employees of the Company may solicit proxies without
additional compensation, by telephone or facsimile transmission. The Company
does not expect to pay any compensation for the solicitation of
proxies.
A copy of
the Annual Report for the fiscal year ended December 31, 2008 as filed with the
Securities and Exchange Commission, accompanies this Proxy Statement. Upon
written request, the Company will provide each stockholder being solicited by
this Proxy Statement with a free copy of any exhibits and schedules thereto. All
such requests should be directed to Document Capture Technologies, Inc., 1798
Technology Drive, Suite 178, San Jose, California 95110 Attn: William Hawkins,
Secretary. Stockholders may obtain free copies of the definitive
proxy statement and other documents the Company files with the SEC at the SEC’s
website at www.sec.gov. They may also access a copy of the Company’s definitive
proxy statement by accessing http://www.docucap.com/index.php?/static/annual_shareholders_meeting_2009.
All
properly executed proxies delivered pursuant to this solicitation and not
revoked will be voted at the Annual Meeting in accordance with the directions
given. In voting by proxy in regard to items to be voted upon, stockholders may
(i) vote in favor of, or FOR, the item, (ii) vote AGAINST the item or (iii)
ABSTAIN from voting on one or more items. Stockholders should specify their
choices on the enclosed proxy. If no specific instructions are given with
respect to the matters to be acted upon, the shares represented by the proxy
will be voted FOR the election of all Directors, FOR the approval of the 2009
Stock Option Plan, and FOR the approval of the appointment of Hein &
Associates LLP as the Company’s independent auditors for the year ended December
31, 2009.
Stockholder
Proposals for 2009 Annual Meeting and General Communications
Any
stockholder proposals intended to be presented at the Company’s 2010 Annual
Meeting of Stockholders must be received by the Company at its office in San
Jose, California on or before March 31, 2010 in order to be considered for
inclusion in the Company’s proxy statement and proxy relating to such meeting.
The Company has received no stockholders nominations or proposals for the 2009
Annual Meeting.
Stockholders
may communicate their comments or concerns about any other matter to the Board
of Directors by mailing a letter to the attention of the Board of Directors c/o
the Company at its office in San Jose, California.
Voting
of Proxies
Proxies
may be revoked by stockholders at any time prior to the voting thereof by giving
notice of revocation in writing to the Secretary of the Company or in person at
the Annual Meeting. If the enclosed proxy is properly signed, dated and
returned, the Common Stock represented thereby will be voted in accordance with
the instructions thereon. If no instructions are indicated, the Common Stock
represented thereby will be voted FOR the election of all the Directors, FOR the
approval of the 2009 Stock Option Plan, and FOR the approval of the appointment
of Hein & Associates LLP as the Company’s independent auditors for the year
ended December 31, 2009.
Revocability
of Proxy
Shares
represented by valid proxies will be voted in accordance with instructions
contained therein, or, in the absence of such instructions, in accordance with
the Board of Directors’ recommendations. Any person signing and mailing the
enclosed proxy may, nevertheless, revoke the proxy at any time prior to the
actual voting thereof by attending the Annual Meeting and voting in person, by
providing written notice of revocation of the proxy or by submitting a signed
proxy bearing a later date. Any written notice of revocation should be sent to
the attention of the Secretary of the Company at the address above. Any
stockholder of the Company has the unconditional right to revoke his or her
proxy at any time prior to the voting thereof by any action inconsistent with
the proxy, including notifying the Secretary of the Company in writing,
executing a subsequent proxy, or personally appearing at the Annual Meeting and
casting a contrary vote. However, no such revocation will be effective unless
and until such notice of revocation has been received by the Company at or prior
to the Annual Meeting.
Method
of Counting Votes
Unless a
contrary choice is indicated, all duly executed proxies will be voted in
accordance with the instructions set forth on the proxy card. A broker non-vote
occurs when a broker holding shares registered in street name is permitted to
vote, in the broker’s discretion, on routine matters without receiving
instructions from the client, but is not permitted to vote without instructions
on non-routine matters, and the broker returns a proxy card with no vote (the
“non-vote”) on the non-routine matter. Under the rules and regulations of the
primary trading markets applicable to most brokers, the election of directors is
a routine matter on which a broker has the discretion to vote if instructions
are not received from the client in a timely manner. Abstentions will be counted
as present for purposes of determining a quorum but will not be counted for or
against the election of directors. As to Proposal 1, the Proxy confers authority
to vote for all of the six persons listed as candidates for a position on the
Board of Directors even though the block in Proposal 1 is not marked unless the
names of one or more candidates are lined out. The Proxy will be voted “For”
Proposal 2 unless “Against” or “Abstain” is indicated. The Proxy will
be voted “For” Proposal 3 unless “Against” or “Abstain” is
indicated. If any other business is presented at the meeting, the
Proxy shall be voted in accordance with the recommendations of the Board of
Directors.
|
|
/s/
David Clark
|
|
Chief
Executive Officer
|
August
27, 2009
EXHIBIT
A
2009
STOCK OPTION PLAN
OF
DOCUMENT
CAPTURE TECHNOLOGIES, INC.
The
purposes of the 2009 Stock Option Plan (the “Plan”) of Document Capture
Technologies, Inc., a Delaware corporation (the “Company”), are to:
(a) Encourage
selected employees, directors and consultants to improve operations and increase
profits of the Company;
(b) Encourage
selected employees, directors and consultants to accept or continue employment
or association with the Company or its Affiliates; and
(c) Increase
the interest of selected employees, directors and consultants in the Company's
welfare through participation in the growth in value of the common stock of the
Company (the “Shares”).
Options
granted under this Plan (“Options”) may be “incentive stock options” (“ISOs”)
intended to satisfy the requirements of Section 422 of the Internal Revenue Code
of 1986, as amended, and the regulations thereunder (the “Code”), or
“non-qualified stock options” (“NQSOs”).
Every
person who at the date of grant of an Option is an employee of the Company or of
any Affiliate (as defined below) of the Company is eligible to receive NQSOs or
ISOs under this Plan. Every person who at the date of grant is a
consultant to, or non-employee director of, the Company or any Affiliate (as
defined below) of the Company is eligible to receive NQSOs under this
Plan. The term “Affiliate” as used in the Plan means a parent or
subsidiary corporation as defined in the applicable provisions (currently
Sections 424(e) and (f), respectively) of the Code. The term
“employee” (within the meaning of Section 3401(c) of the Code) includes an
officer or director who is an employee of the Company. The term
“consultant” includes persons employed by, or otherwise affiliated with, a
consultant.
|
3.
|
STOCK
SUBJECT TO THIS PLAN; MAXIMUM NUMBER OF
GRANTS
|
Subject
to the provisions of Section 6.1.1 of the Plan, the total number of Shares which
may be issued under Options granted pursuant to this Plan shall not exceed one
million five hundred thousand (1,500,000) Shares. The Shares covered by the
portion of any grant under the Plan which expires unexercised shall become
available again for grants under the Plan.
(a) The
Plan shall be administered by either the Board of Directors of the Company (the
“Board”) or by a committee (the “Committee”) to which administration of the
Plan, or of part of the Plan, may be delegated by the Board (in either case, the
“Administrator”). The Board shall appoint and remove members of such
Committee, if any, in its discretion in accordance with applicable laws. If
necessary in order to comply with Rule 16b-3 under the Exchange Act and Section
162(m) of the Code, the Committee shall, in the Board's discretion, be comprised
solely of “non-employee directors” within the meaning of said Rule 16b-3 and
“outside directors” within the meaning of Section 162(m) of the Code. The
foregoing notwithstanding, the Administrator may delegate nondiscretionary
administrative duties to such employees of the Company as it deems proper and
the Board, in its absolute discretion, may at any time and from time to time
exercise any and all rights and duties of the Administrator under the
Plan.
(b) Subject
to the other provisions of this Plan, the Administrator shall have the
authority, in its discretion: (i) to grant Options; (ii) to determine the fair
market value of the Shares subject to Options; (iii) to determine the exercise
price of Options granted; (iv) to determine the persons to whom, and the time or
times at which, Options shall be granted, and the number of shares subject to
each Option; (v) to interpret this Plan; (vi) to prescribe, amend, and rescind
rules and regulations relating to this Plan; (vii) to determine the terms and
provisions of each Option granted (which need not be identical), including but
not limited to, the time or times at which Options shall be exercisable; (viii)
with the consent of the optionee, to modify or amend any Option; (ix) to defer
(with the consent of the optionee) the exercise date of any Option; (x) to
authorize any person to execute on behalf of the Company any instrument
evidencing the grant of an Option; and (xi) to make all other determinations
deemed necessary or advisable for the administration of this
Plan. The Administrator may delegate nondiscretionary administrative
duties to such employees of the Company as it deems proper.
(c) All
questions of interpretation, implementation, and application of this Plan shall
be determined by the Administrator. Such determinations shall be
final and binding on all persons.
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5.
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GRANTING
OF OPTIONS; OPTION AGREEMENT
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(a) No
Options shall be granted under this Plan after 10 years from the date of
adoption of this Plan by the Board.
(b) Each
Option shall be evidenced by a written stock option agreement, in form
satisfactory to the Administrator, executed by the Company and the person to
whom such Option is granted.
(c) The
stock option agreement shall specify whether each Option it evidences is an NQSO
or an ISO.
(d) Subject
to Section 6.3.3 with respect to ISOs, the Administrator may approve the grant
of Options under this Plan to persons who are expected to become employees,
directors or consultants of the Company, but are not employees, directors or
consultants at the date of approval, and the date of approval shall be deemed to
be the date of grant unless otherwise specified by the
Administrator.
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6.
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TERMS
AND CONDITIONS OF OPTIONS
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Each
Option granted under this Plan shall be subject to the terms and conditions set
forth in Section 6.1. NQSOs shall also be subject to the terms
and conditions set forth in Section 6.2, but not those set forth in Section 6.3.
ISOs shall also be subject to the terms and conditions set forth in Section 6.3,
but not those set forth in Section 6.2.
6.1 Terms
and Conditions to Which All Options Are Subject. All Options granted
under this Plan shall be subject to the following terms and
conditions:
6.1.1 Changes
in Capital Structure. Subject to Section 6.1.2, if the stock of the
Company is changed by reason of a stock split, reverse stock split, stock
dividend, or recapitalization, combination or reclassification, appropriate
adjustments shall be made by the Board in (a) the number and class of shares of
stock subject to this Plan and each Option outstanding under this Plan, and (b)
the exercise price of each outstanding Option; provided, however, that the
Company shall not be required to issue fractional shares as a result of any such
adjustments. Each such adjustment shall be subject to approval by the
Board in its sole discretion.
6.1.2 Corporate
Transactions. In the event of the proposed dissolution or liquidation
of the Company, the Administrator shall notify each optionee at least 30 days
prior to such proposed action. To the extent not previously
exercised, all Options will terminate immediately prior to the consummation of
such proposed action; provided, however, that the Administrator, in the exercise
of its sole discretion, may permit exercise of any Options prior to their
termination, even if such Options were not otherwise exercisable. In
the event of a merger or consolidation of the Company with or into another
corporation or entity in which the Company does not survive, or in the event of
a sale of all or substantially all of the assets of the Company in which the
shareholders of the Company receive securities of the acquiring entity or an
affiliate thereof, all Options shall be assumed or equivalent options shall be
substituted by the successor corporation (or other entity) or a parent or
subsidiary of such successor corporation (or other entity); provided, however,
that if such successor does not agree to assume the Options or to substitute
equivalent options therefor, the Administrator, in the exercise of its sole
discretion, may permit the exercise of any of the Options prior to consummation
of such event, even if such Options were not otherwise exercisable.
6.1.3 Time
of Option Exercise. Subject to Section 5 and Section 6.3.4, Options
granted under this Plan shall be exercisable (a) immediately as of the effective
date of the stock option agreement granting the Option, or (b) in accordance
with a schedule as may be set by the Administrator (each such date on such
schedule, the “Vesting Base Date”) and specified in the written stock option
agreement relating to such Option. In any case, no Option shall be exercisable
until a written stock option agreement in form satisfactory to the Company is
executed by the Company and the optionee.
6.1.4 Option
Grant Date. The date of grant of an Option under this Plan shall be
the date as of which the Administrator approves the grant.
6.1.5 Nontransferability
of Option Rights. Except with the express written approval of the
Administrator which approval the Administrator is authorized to give only with
respect to NQSOs, no Option granted under this Plan shall be assignable or
otherwise transferable by the optionee except by will, by the laws of descent
and distribution or pursuant to a qualified domestic relations
order. During the life of the optionee, an Option shall be
exercisable only by the optionee.
6.1.6 Payment. Except
as provided below, payment in full, in cash, shall be made for all stock
purchased at the time written notice of exercise of an Option is given to the
Company, and proceeds of any payment shall constitute general funds of the
Company. The Administrator, in the exercise of its absolute
discretion, may authorize any one or more of the following additional methods of
payment:
(a) Subject
to the discretion of the Administrator and the terms of the stock option
agreement granting the Option, delivery by the optionee of Shares already owned
by the optionee for all or part of the Option price, provided the fair market
value (determined as set forth in Section 6.1.10) of such Shares being delivered
is equal on the date of exercise to the Option price, or such portion thereof as
the optionee is authorized to pay by delivery of such stock; and
(b) Subject
to the discretion of the Administrator, through the surrender of Shares then
issuable upon exercise of the Option, provided the fair market value (determined
as set forth in Section 6.1.10) of such Shares is equal on the date of exercise
to the Option price, or such portion thereof as the optionee is authorized to
pay by surrender of such stock.
6.1.7 Termination
of Employment. If for any reason other than death or permanent and
total disability, an optionee ceases to be employed by the Company or any of its
Affiliates (such event being called a “Termination”), Options held at the date
of Termination (to the extent then exercisable) may be exercised in whole or in
part at any time within three months of the date of such Termination, or such
other period of not less than 30 days after the date of such Termination as is
specified in the Option Agreement or by amendment thereof (but in no event after
the Expiration Date); provided, however, that if such exercise of the Option
would result in liability for the optionee under Section 16(b) of the Exchange
Act, then such three-month period automatically shall be extended until the
tenth day following the last date upon which optionee has any liability under
Section 16(b) (but in no event after the Expiration Date). If an
optionee dies or becomes permanently and totally disabled (within the meaning of
Section 22(e)(3) of the Code) while employed by the Company or an Affiliate or
within the period that the Option remains exercisable after Termination, Options
then held (to the extent then exercisable) may be exercised, in whole or in
part, by the optionee, by the optionee's personal representative or by the
person to whom the Option is transferred by devise or the laws of descent and
distribution, at any time within twelve months after the death or twelve months
after the permanent and total disability of the optionee or any longer period
specified in the Option Agreement or by amendment thereof (but in no event after
the Expiration Date). For purposes of this Section 6.1.7, “employment” includes
service as a director or as a consultant. For purposes of this
Section 6.1.7, an optionee's employment shall not be deemed to terminate by
reason of sick leave, military leave or other leave of absence approved by the
Administrator, if the period of any such leave does not exceed 90 days or, if
longer, if the optionee's right to reemployment by the Company or any Affiliate
is guaranteed either contractually or by statute.
6.1.8 Withholding
and Employment Taxes. At the time of exercise of an Option and as a
condition thereto, or at such other time as the amount of such obligations
becomes determinable (the “Tax Date”), the optionee shall remit to the Company
in cash all applicable federal and state withholding and employment
taxes. Such obligation to remit may be satisfied, if authorized by
the Administrator in its sole discretion, after considering any tax, accounting
and financial consequences, by the optionee's (i) delivery of a promissory note
in the required amount on such terms as the Administrator deems appropriate,
(ii) tendering to the Company previously owned Shares or other securities of the
Company with a fair market value equal to the required amount, or (iii) agreeing
to have Shares (with a fair market value equal to the required amount) which are
acquired upon exercise of the Option withheld by the Company.
6.1.9 Other
Provisions. Each Option granted under this Plan may contain such
other terms, provisions, and conditions not inconsistent with this Plan as may
be determined by the Administrator, and each ISO granted under this Plan shall
include such provisions and conditions as are necessary to qualify the Option as
an “incentive stock option” within the meaning of Section 422 of the
Code.
6.1.10 Determination
of Value. For purposes of the Plan, the fair market value of Shares
or other securities of the Company shall be determined as follows:
(a) Fair
market value shall be the closing price of such stock on the date before the
date the value is to be determined on the principal recognized securities
exchange or recognized securities market on which such stock is reported, but if
selling prices are not reported, its fair market value shall be the mean between
the high bid and low asked prices for such stock on the date before the date the
value is to be determined (or if there are no quoted prices for such date, then
for the last preceding business day on which there were quoted
prices).
(b) In
the absence of an established market for the stock, the fair market value
thereof shall be determined in good faith by the Administrator, with reference
to the Company's net worth, prospective earning power, dividend-paying capacity,
and other relevant factors, including the goodwill of the Company, the economic
outlook in the Company's industry, the Company's position in the industry, the
Company's management, and the values of stock of other corporations in the same
or similar line of business.
6.1.11 Option
Term. Subject to Section 6.3.4, no Option shall be exercisable more
than 10 years after the date of grant, or such lesser period of time as is set
forth in the stock option agreement (the end of the maximum exercise period
stated in the stock option agreement is referred to in this Plan as the
“Expiration Date”).
6.2 Terms
and Conditions to Which Only NQSOs Are Subject. Options granted under
this Plan which are designated as NQSOs shall be subject to the following terms
and conditions:
6.2.1 Exercise
Price.
(a) Except
as set forth in Section 6.2.1(b), the exercise price of an NQSO shall be not
less than 85% of the fair market value (determined in accordance with Section
6.1.10) of the stock subject to the Option on the date of grant.
(b) To
the extent required by applicable laws, rules and regulations, the exercise
price of a NQSO granted to any person who owns, directly or by attribution under
the Code (currently Section 424(d)), stock possessing more than ten percent of
the total combined voting power of all classes of stock of the Company or of any
Affiliate (a “Ten Percent Shareholder”) shall in no event be less than 110% of
the fair market value (determined in accordance with Section 6.1.10) of the
stock covered by the Option at the time the Option is granted.
6.3 Terms
and Conditions to Which Only ISOs Are Subject. Options granted under this Plan
which are designated as ISOs shall be subject to the following terms and
conditions:
6.3.1 Exercise
Price.
(a) Except
as set forth in Section 6.3.1(b), the exercise price of an ISO shall be
determined in accordance with the applicable provisions of the Code and shall in
no event be less than the fair market value (determined in accordance with
Section 6.1.10) of the stock covered by the Option at the time the Option is
granted.
(b) The
exercise price of an ISO granted to any Ten Percent Shareholder shall in no
event be less than 110% of the fair market value (determined in accordance with
Section 6.1.10) of the stock covered by the Option at the time the Option is
granted.
6.3.2 Disqualifying
Dispositions. If stock acquired by exercise of an ISO granted
pursuant to this Plan is disposed of in a “disqualifying disposition” within the
meaning of Section 422 of the Code (a disposition within two years from the date
of grant of the Option or within one year after the transfer such stock on
exercise of the Option), the holder of the stock immediately before the
disposition shall promptly notify the Company in writing of the date and terms
of the disposition and shall provide such other information regarding the Option
as the Company may reasonably require.
6.3.3 Grant
Date. If an ISO is granted in anticipation of employment as provided
in Section 5(d), the Option shall be deemed granted, without further approval,
on the date the grantee assumes the employment relationship forming the basis
for such grant, and, in addition, satisfies all requirements of this Plan for
Options granted on that date.
6.3.4 Term. Notwithstanding
Section 6.1.11, no ISO granted to any Ten Percent Shareholder shall be
exercisable more than five years after the date of grant.
(a) An
optionee wishing to exercise an Option shall give written notice to the Company
at its principal executive office, to the attention of the officer of the
Company designated by the Administrator, accompanied by payment of the exercise
price and withholding taxes as provided in Sections 6.1.6 and 6.1.8. The date
the Company receives written notice of an exercise hereunder accompanied by
payment of the exercise price will be considered as the date such Option was
exercised.
(b) Promptly
after receipt of written notice of exercise of an Option and the payments called
for by Section 7(a), the Company shall, without stock issue or transfer taxes to
the optionee or other person entitled to exercise the Option, deliver to the
optionee or such other person a certificate or certificates for the requisite
number of shares of stock. An optionee or permitted transferee of the
Option shall not have any privileges as a shareholder with respect to any shares
of stock covered by the Option until the date of issuance (as evidenced by the
appropriate entry on the books of the Company or a duly authorized transfer
agent) of such shares.
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8.
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EMPLOYMENT
OR CONSULTING RELATIONSHIP
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Nothing
in this Plan or any Option granted hereunder shall interfere with or limit in
any way the right of the Company or of any of its Affiliates to terminate any
optionee's employment or consulting at any time, nor confer upon any optionee
any right to continue in the employ of, or consult with, the Company or any of
its Affiliates.
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9.
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CONDITIONS
UPON ISSUANCE OF SHARES
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Shares
shall not be issued pursuant to the exercise of an Option unless the exercise of
such Option and the issuance and delivery of such shares pursuant thereto shall
comply with all relevant provisions of law, including, without limitation, the
Securities Act of 1933, as amended (the “Securities Act”).
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10.
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NON-EXCLUSIVITY
OF THE PLAN
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The
adoption of the Plan shall not be construed as creating any limitations on the
power of the Company to adopt such other incentive arrangements as it may deem
desirable, including, without limitation, the granting of stock options other
than under the Plan.
The Board
may at any time amend, alter, suspend or discontinue this Plan. Without the
consent of an optionee, no amendment, alteration, suspension or discontinuance
may adversely affect outstanding Options except to conform this Plan and ISOs
granted under this Plan to the requirements of federal or other tax laws
relating to incentive stock options. No amendment, alteration,
suspension or discontinuance shall require shareholder approval unless (a)
shareholder approval is required to preserve incentive stock option treatment
for federal income tax purposes or (b) the Board otherwise concludes that
shareholder approval is advisable.
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12.
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EFFECTIVE
DATE OF PLAN; TERMINATION
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This Plan
shall become effective upon adoption by the Board; provided, however, that no
Option shall be exercisable unless and until written consent of the shareholders
of the Company, or approval of shareholders of the Company voting at a validly
called shareholders' meeting, is obtained within twelve months after adoption by
the Board. If such shareholder approval is not obtained within such
time, Options granted hereunder shall be of the same force and effect as if such
approval was obtained except that all ISOs granted hereunder shall be treated as
NQSOs. Options may be granted and exercised under this Plan only after there has
been compliance with all applicable federal and state securities
laws. This Plan shall terminate within ten years from the date of its
adoption by the Board.
DOCUMENT
CAPTURE TECHNOLOGIES, INC.
THIS
PROXY IS BEING SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The
undersigned stockholder of DOCUMENT CAPTURE TECHNOLOGIES, INC. (the “Company”)
hereby appoints DAVID CLARK as the attorney and proxy of the undersigned, with
the powers the undersigned would possess if personally present, and with full
power of substitution, to vote all shares of common stock of the Company at the
annual meeting of stockholders of the Company to be held on Monday September 14,
2009 at 11:00 a.m. Eastern Standard Time at One Penn Plaza, New York, New York
10119, and any adjournment or postponement thereof, upon all subjects that may
properly come before the meeting, including the matters described in the proxy
statement furnished herewith, subject to any directions indicated
below.
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¨
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FOR all nominees listed
below (except as indicated to the contrary).
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¨
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WITHHOLD AUTHORITY to
vote for all nominees listed
below.
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Nominees
receiving the affirmative vote of a majority of the shares of the
Company’s common stock present or represented by proxy and voting at the
Annual Meeting, will be elected as directors to serve until the next
annual meeting of stockholders and until their successors are duly elected
and qualified
(Instructions:
To withhold authority to vote for any nominee, line through or otherwise
strike out his name below)
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Edward
M. Straw
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David
Clark
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William
Hawkins
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Darwin
Hu
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Frank
Musso
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Jody
R. Samuels
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2.
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APPROVAL OF THE
COMPANY’S 2009 STOCK OPTION PLAN.
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¨
AGAINST
¨
ABSTAIN
3.
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APPROVAL OF THE
APPOINTMENT OF HEIN & ASSOCIATES LLP AS THE COMPANY’S INDEPENDENT
AUDITOR FOR THE YEAR ENDED DECEMBER 31, 2009.
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¨
AGAINST
¨
ABSTAIN
This
proxy when properly executed will be voted in the manner directed herein by the
undersigned stockholder(s). If no direction is made, this proxy will be voted
“FOR” the election of directors in Item 1, “FOR” the approval of the Company’s
2009 Stock Option Plan in Item 2 and “FOR” the appointment of Hein &
Associates LLP as the Company’s independent auditor in Item 3. This
proxy also delegates discretionary authority to vote with respect to any other
business which may properly come before the meeting or any adjournment or
postponement thereof.
Stockholders
may access a copy of the Company’s definitive proxy statement by accessing http://www.docucap.com/index.php?/static/annual_shareholders_meeting_2009.
THE
UNDERSIGNED HEREBY ACKNOWLEDGES RECEIPT OF THE NOTICE OF ANNUAL MEETING AND
PROXY STATEMENT FURNISHED IN CONNECTION THEREWITH, AND HEREBY RATIFIES ALL THAT
THE SAID ATTORNEYS AND PROXIES MAY DO BY VIRTUE HEREOF.
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Signature
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Signature
if jointly owned
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Print
name
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No.
of
shares
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Please
sign exactly as the name appears on your stock certificate. When
shares of capital stock are held by joint tenants, both should
sign. When signing as attorney, executor, administrator, trustee,
guardian, or corporate officer, please include full title as such. If
the shares of capital stock are owned by a corporation, sign in the full
corporate name by an authorized officer. If the shares of capital
stock are owned by a partnership, sign in the name of the partnership by an
authorized officer.
PLEASE
MARK, DATE, SIGN AND RETURN THIS PROXY PROMPTLY