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When: | Tuesday, June 26, 2018, at 1:00 p.m. Eastern Time | |||
Where: | Hilton Richmond Hotel, Short Pump 12042 West Broad Street Richmond, VA 23233 | |||
Items of Business: | (1) | To elect the eleven directors named in the proxy statement to our Board of Directors. | ||
(2) | To ratify the appointment of KPMG LLP as our independent registered public accounting firm. | |||
(3) | To vote on an advisory resolution to approve the compensation of our named executive officers. | |||
(4) | To vote on the shareholder proposal for a report on political contributions, if properly presented at the meeting. | |||
(5) | To transact any other business that may properly come before the annual shareholders meeting or any postponements or adjournments thereof. | |||
Who May Vote: | You may vote if you owned CarMax common stock at the close of business on April 20, 2018. |
TABLE OF CONTENTS |
15 | ||
19 | ||
PROXY SUMMARY |
Market Share Growth | We estimate that our share of the 0- to 10-year old used vehicle market increased almost 7% in our television markets in calendar 2017. |
Store Growth | We opened 15 stores in fiscal 2018. We currently plan to open 15 stores in fiscal 2019 and between 13 and 16 stores in fiscal 2020. |
Revenues/Earnings | We achieved top and bottom-line growth. Net sales and operating revenues increased 7.8% to $17.12 billion, while net earnings rose 5.9% to $664.1 million and net earnings per diluted share increased 10.4% to $3.60. |
Units | Total used unit sales increased 7.5% and comparable store used unit sales increased 2.0%. Total wholesale unit sales increased 4.3%. |
CarMax Auto Finance | CarMax Auto Finance (“CAF”) finished the year with income of $421.2 million, an increase of 14.1% over the prior year. |
Share Repurchases | We continued our share repurchase program in fiscal 2018, buying back 8.9 million shares with a market value of $573.5 million. |
Fourteenth Year on Fortune “Best Companies” List | We were named by Fortune magazine as one of its “100 Best Companies to Work For” for the fourteenth year in a row. |
l Annual election of all directors | l Majority voting for directors |
l Substantial majority of director nominees are independent (9 of 11) | l Proxy access adopted in 2015 |
l Five new independent directors since 2015 | l Annual “say on pay” vote |
l Shareholder rights plan expired in 2012 and was not renewed | l Board oversight of risk management program |
When | Tuesday, June 26, 2018, at 1:00 p.m., Eastern Time |
Where | Hilton Richmond Hotel, Short Pump 12042 West Broad Street Richmond, VA 23233 |
Who May Attend | All shareholders as of the record date may attend the meeting. |
Record Date | April 20, 2018 |
Live Audio Webcast | Available at investors.carmax.com |
Agenda Item | Board Recommendation | Page of Proxy Statement | |
1. | Election of Eleven Directors | FOR each Director nominee | 6 |
2. | Ratification of Auditors | FOR | 22 |
3. | Advisory Approval of Executive Compensation | FOR | 25 |
4. | Shareholder Proposal for a Report on Political Contributions | AGAINST | 57 |
Nominee | Age | Director Since | Independent | Principal Occupation | Expected Committee Membership | |||||
Peter J. Bensen | 55 | 2018 | Yes | Retired Chief Administrative Officer and Corporate Executive Vice President and Chief Financial Officer of McDonald's Corporation | Audit | |||||
Ronald E. Blaylock | 58 | 2007 | Yes | Founder and Managing Partner of GenNx360 Capital Partners, a private-equity buyout fund | Compensation and Personnel | |||||
Sona Chawla | 50 | 2017 | Yes | Chief Operating Officer and President-Elect of Kohl's Corporation | Compensation and Personnel | |||||
Thomas J. Folliard | 53 | 2006 | No | Non-Executive Chair of the Board, CarMax, Inc. and Retired President and Chief Executive Officer of CarMax, Inc. | N/A | |||||
Shira Goodman | 57 | 2007 | Yes | Retired Chief Executive Officer of Staples, Inc. | Nominating and Governance | |||||
Robert J. Hombach | 52 | 2018 | Yes | Retired Executive Vice President, Chief Financial Officer and Chief Operations Officer of Baxalta Incorporated, a biopharmaceutical company | Audit | |||||
David W. McCreight | 55 | 2018 | Yes | Retired President of Urban Outfitters, Inc., an international consumer products retailer and wholesaler, and Chief Executive Officer of its Anthropologie Group | Audit | |||||
William D. Nash | 49 | 2016 | No | President and Chief Executive Officer of CarMax, Inc. | N/A | |||||
Marcella Shinder | 51 | 2015 | Yes | Global Head of Marketing at WeWork Companies Inc., a technologically driven global provider of shared working spaces | Nominating and Governance | |||||
Mitchell D. Steenrod | 51 | 2011 | Yes | Senior Vice President and Chief Financial Officer of Pilot Travel Centers LLC, the nation’s largest operator of travel centers and truck stops | Audit | |||||
William R. Tiefel | 84 | 2002 | Yes | Lead Independent Director of CarMax, Inc., retired Vice Chairman of Marriott International, Inc. and Chairman Emeritus of The Ritz-Carlton Hotel Company, LLC | Compensation and Personnel |
Audit Fees | Audit-Related Fees | Tax Fees | Total Fees | |||||
Fiscal 2018 | $1,969,125 | $547,000 | $130,002 | $2,646,127 | ||||
Fiscal 2017 | $1,726,450 | $440,000 | $155,350 | $2,321,800 |
Expected Date of 2019 Annual Shareholders Meeting | June 25, 2019 |
Deadline for Shareholder Proposals | January 4, 2019 |
PROPOSAL ONE: ELECTION OF DIRECTORS |
Each nominee must receive a majority of the votes cast. | CarMax uses a majority vote standard for the election of directors. This means that to be elected in uncontested elections, each nominee must be approved by the affirmative vote of a majority of the votes cast. |
PETER J. BENSEN Mr. Bensen retired from McDonald’s Corporation, following a 20-year career, in 2016. He served as McDonald’s Chief Administrative Officer from 2015 to 2016. Before that he served as McDonald’s Corporate Executive Vice President and Chief Financial Officer from 2008 to 2014, when he was promoted to Corporate Senior Executive Vice President and Chief Financial Officer, a position he held until 2015. Before joining McDonald’s in 1996, Mr. Bensen was a senior manager at Ernst & Young LLP. | |
Director since: 2018 Age: 55 Independent | Other Current Directorships Lamb Weston Holdings, Inc. |
Other Directorships within Past 5 Years Catamaran Corporation (2011-2015) | |
Qualifications Mr. Bensen’s long-standing service as the chief financial officer, and in other administrative, financial and accounting roles, at a global, iconic company qualify him to serve on our Board. He brings to our Board extensive management experience and financial expertise, as well as his background as a key executive helping to shape McDonald’s strategic response to a changing market environment. |
RONALD E. BLAYLOCK Mr. Blaylock is the founder and Managing Partner of GenNx360 Capital Partners, a private-equity buyout fund focused on industrial business-to-business companies. Prior to founding GenNx360 in 2006, Mr. Blaylock was Chief Executive Officer of Blaylock & Company, a full-service investment banking firm that he founded in 1993. Previously, Mr. Blaylock held senior management positions with PaineWebber and Citigroup. | |
Director since: 2007 Age: 58 Independent | Other Current Directorships Pfizer Inc., Urban One, Inc. and W. R. Berkley Corporation. |
Other Directorships within Past 5 Years None. | |
Qualifications Mr. Blaylock’s experience managing two successful investment enterprises, as well as his considerable finance experience, qualify him to serve on our Board. Mr. Blaylock’s years of relevant experience growing companies and serving on other public company boards enable him to provide additional insight to our Board. |
SONA CHAWLA Ms. Chawla is the Chief Operating Officer and President-Elect of Kohl's Corporation, a position she has held since September 2017. Kohl’s has announced that Ms. Chawla will become its President at the conclusion of its annual shareholder meeting on May 16, 2018. Ms. Chawla joined Kohl’s in November 2015, serving as Chief Operating Officer until September 2017. Before joining Kohl’s, Ms. Chawla served at Walgreens as its President of Digital and Chief Marketing Officer from February 2014 to November 2015 and as its President, E-commerce from January 2011 to February 2014. Ms. Chawla has 17 years of experience in digital and retail. | |
Director since: 2017 Age: 50 Independent | Other Current Directorships None. |
Other Directorships within Past 5 Years Express, Inc. (2012-2015) | |
Qualifications Ms. Chawla’s executive, strategic, operational and digital expertise qualify her to serve on our Board. Her background and operating experience in retail, including e-commerce, omni-channel strategy, store operations, logistics, information and digital technology strengthen the business and strategic insight of our Board. |
THOMAS J. FOLLIARD Mr. Folliard has been the Non-Executive Chair of the Board of CarMax since August 2016. He joined CarMax in 1993 as senior buyer and became Director of Purchasing in 1994. He was promoted to Vice President of Merchandising in 1996, Senior Vice President of Store Operations in 2000 and Executive Vice President of Store Operations in 2001. Mr. Folliard served as President and Chief Executive Officer of CarMax from 2006 to February 2016 and retired as Chief Executive Officer in August 2016. | |
Director since: 2006 Age: 53 Non-Executive Chair of the Board | Other Current Directorships PulteGroup, Inc. |
Other Directorships within Past 5 Years DAVIDsTEA, Inc. (2014-2017) | |
Qualifications During his ten years as CEO, Mr. Folliard successfully led CarMax through the company’s establishment as a national brand and a time of significant growth, during which its store base and total revenues more than doubled and its net income quadrupled. With his long tenure at CarMax, Mr. Folliard brings to the board significant executive experience and in-depth knowledge of our company and the auto retail industry. |
SHIRA GOODMAN Ms. Goodman is the retired Chief Executive Officer of Staples, Inc. Ms. Goodman joined Staples in 1992 and held a variety of positions of increasing responsibility in general management, marketing and human resources, including serving as Executive Vice President, Marketing from 2001 to 2009, Executive Vice President, Human Resources from 2009 to 2012, Executive Vice President, Global Growth from 2012 to 2014, President, North American Commercial from 2014 to 2016, President, North American Operations from February to June 2016, Interim Chief Executive Officer from June to September 2016, and Chief Executive Officer from September 2016 to January 2018. From 1986 to 1992, Ms. Goodman worked at Bain & Company in project design, client relationships and case team management and helped develop the initial business plan for the Staples B2B delivery service. | |
Director since: 2007 Age: 57 Independent | Other Current Directorships Nominated to serve as a director of Henry Schein, Inc. if approved by shareholders at their annual meeting on May 31, 2018. |
Other Directorships within Past 5 Years Staples, Inc. | |
Qualifications Ms. Goodman has proven business acumen, having served as the chief executive and in various other leadership positions at an internationally renowned retailer. Ms. Goodman’s experiences in operations, retail marketing, sales force management, human resources, and business growth at Staples all qualify her to serve on our Board. |
ROBERT J. HOMBACH Mr. Hombach is the retired Executive Vice President, Chief Financial Officer and Chief Operations Officer of Baxalta, a biopharmaceutical company, a position he held from 2015 until the acquisition of Baxalta by Shire PLC in 2016. Baxalta was spun off from its parent, Baxter, in 2015, where Mr. Hombach served as Vice President and Chief Financial Officer from 2010 until the Baxalta spin off. Mr. Hombach began his career at Baxter, a global healthcare company, in 1989 and served in a number of roles there, including as Vice President of Finance EMEA from 2004 to 2007 and Treasurer from 2007 to 2010. | |
Director since: 2018 Age: 52 Independent | Other Current Directorships BioMarin Pharmaceutical Inc. |
Other Directorships within Past 5 Years None. | |
Qualifications Mr. Hombach’s considerable executive and financial experience qualify him to serve on our Board. His background as an executive at large, multi-national corporations undertaking complex strategic and transactional transitions, in addition to his operational and financial expertise, strengthen the business and strategic insight of our Board. |
DAVID W. MCCREIGHT Mr. McCreight is the retired President of Urban Outfitters, Inc., an international consumer products retailer and wholesaler, and Chief Executive Officer of its Anthropologie Group. Mr. McCreight served as Chief Executive Officer of Anthropologie from 2011 to 2018 and as President of Urban Outfitters from 2016 to 2018. Previously, Mr. McCreight served as President of Under Armour from 2008 until 2010 and he was President, from 2005 to 2008, and Senior Vice President, from 2003 to 2005, of Lands’ End. | |
Director nominee Age: 55 Independent | Other Current Directorships None. |
Other Directorships within Past 5 Years DAVIDsTEA, Inc. (2014-2018) | |
Qualifications Mr. McCreight’s extensive experience as a retail executive qualifies him to serve on our Board. His background as a leader at high profile retail brands executing omni-channel strategies in a fast-evolving market environment will allow him to contribute key strategic insights to our Board. |
WILLIAM D. NASH Mr. Nash has been the President and Chief Executive Officer of CarMax since September 2016. He was promoted to President in February 2016. In 2012, he assumed the role of Executive Vice President, Human Resources and Administrative Services, where he oversaw human resources, information technology, procurement, loss prevention, employee health & safety and construction & facilities. In 2011, Mr. Nash was promoted to Senior Vice President, Human Resources and Administrative Services. Previously, he served as Vice President and Senior Vice President of Merchandising, after serving as Vice President of Auction Services. Mr. Nash joined CarMax in 1997 as auction manager. | |
Director since: 2016 Age: 49 President and Chief Executive Officer | Other Current Directorships None. |
Other Directorships within Past 5 Years None. | |
Qualifications As the chief executive officer of CarMax, Mr. Nash leads the Company’s day-to-day operations and is responsible for establishing and executing the Company’s strategic plans. His significant experience in the auto retail industry, his tenure with CarMax and his motivational leadership of more than 25,000 CarMax associates qualify him to serve on our Board. |
MARCELLA SHINDER Ms. Shinder serves as the Global Head of Marketing at WeWork Companies Inc., a technologically driven global provider of shared working spaces. Prior to joining WeWork, Ms. Shinder was Chief Marketing Officer at WorkMarket, a leading provider of advanced labor automation technology, from May 2016 until March 2018. Before that, Ms. Shinder was Chief Marketing Officer of Nielsen Holdings plc, the world’s leading consumer data and information company from 2011 to 2016. Prior to joining Nielsen, Ms. Shinder was with American Express, serving in a variety of executive roles spanning general management and marketing including, most recently, as General Manager of the American Express OPEN charge card portfolio. | |
Director since: 2015 Age: 51 Independent | Other Current Directorships None. |
Other Directorships within Past 5 Years None. | |
Qualifications Ms. Shinder’s experiences as the lead marketing officer of innovative venture capital backed technology companies, as a senior executive at a leading information management company, and at a large consumer financial services organization focused on consumer lending, qualify her to serve on our Board. Further, Ms. Shinder’s deep experience with big data and analytics, machine learning and advanced technologies, cybersecurity, social media, digital marketing and branding enable her to provide additional insight to our Board and its committees. |
MITCHELL D. STEENROD Mr. Steenrod has been the Senior Vice President and Chief Financial Officer of Pilot Travel Centers LLC, the nation’s largest operator of travel centers and truck stops, since 2004. Mr. Steenrod joined Pilot Travel Centers in 2001 as Controller and Treasurer. In 2004, he was promoted to Senior Vice President and Chief Financial Officer. Previously, he spent 12 years with Marathon Oil Company and Marathon Ashland Petroleum LLC in a variety of positions of increasing responsibility in accounting, general management and marketing. | |
Director since: 2011 Age: 51 Independent | Other Current Directorships None. |
Other Directorships within Past 5 Years None. | |
Qualifications Mr. Steenrod’s extensive retail industry and operational experience as well as his experience implementing successful growth strategies, including growing Pilot Travel Centers from more than 200 travel centers to over 650 branded locations over a span of 16 years, qualify him to serve on our Board. Additionally, Mr. Steenrod’s extensive financial and accounting experience, including his years of experience as a chief financial officer, strengthens our Board through his understanding of accounting principles, financial reporting rules and regulations, and internal controls. |
WILLIAM R. TIEFEL Mr. Tiefel is Lead Independent Director of CarMax and served as Chair of the Board from 2007 to 2016. He is also the retired Vice Chairman of Marriott International, Inc. and Chairman Emeritus of The Ritz-Carlton Hotel Company, LLC since 2002. He joined Marriott Corporation in 1961. He was named President of Marriott Hotels and Resorts in 1989, President of Marriott Lodging in 1992 and Vice Chairman of Marriott International and Chairman of The Ritz-Carlton Hotel Company in 1998. | |
Director since: 2002 Age: 84 Lead Independent Director | Other Current Directorships None. |
Other Directorships within Past 5 Years None. | |
Qualifications Mr. Tiefel’s vast leadership experience with a customer-focused, service-oriented lodging and hospitality enterprise qualifies him to serve on our Board. His considerable management roles have been valuable to the Board not only as a director, but also as the Board’s chair and lead independent director. His steady leadership and his tenure as a director, chair of the Board and lead independent director provide continuity and value to our Board. |
CORPORATE GOVERNANCE |
• | approved a majority vote standard for the election of directors, |
• | allowed CarMax’s shareholder rights plan to expire without renewal, |
• | established annual elections for all directors, |
• | adopted a mandatory director retirement policy providing that directors, with limited exceptions, may not stand for reelection after reaching age 76, and |
• | adopted a proxy access right for eligible CarMax shareholders. |
Five of our 9 independent director nominees have joined the Board since April 2015. | the chair. As part of its commitment to board refreshment and seeking diverse perspectives and skills in new directors, in recent years the Board has added five independent directors (Ms. Shinder in 2015, Ms. Chawla in 2017, and Mr. Bensen, Mr. Hombach and, if elected, |
Bylaws | Our bylaws regulate the corporate affairs of CarMax. They include provisions relating to shareholder meetings, voting, the nomination of directors and the proxy access right. |
Corporate Governance Guidelines | Our Corporate Governance Guidelines set forth the Board’s practices with respect to its responsibilities, qualifications, performance, access to management and independent advisors, compensation, continuing education, and management evaluation and succession. The guidelines also include director stock ownership requirements. |
Code of Business Conduct | Our code of business conduct is the cornerstone of our compliance and ethics program. It applies to all CarMax associates and Board members. It includes provisions relating to honest and ethical conduct, compliance with laws, the handling of confidential information and diversity. It explains how to use our associate help line and related website, both of which allow associates to report misconduct anonymously. It also describes our zero-tolerance policy on retaliation for making such reports. Any amendment to, or waiver from, a provision of this code for our directors or executive officers will be promptly disclosed under the “Corporate Governance” link at investors.carmax.com. |
▪ | Ms. Goodman was an officer and a director of Staples, Inc. until January 2018. CarMax purchased goods and services from Staples in the ordinary course of business in fiscal 2018. The amount that CarMax paid to Staples in each of the last three fiscal years did not exceed the greater of $1 million or 2% of the total revenue of Staples in each year. |
▪ | Mr. Colberg is an officer and director of Assurant, Inc. Assurant has announced a proposed merger with The Warranty Group, a current CarMax service provider. |
▪ | Mr. Garten is a non-employee director of Aetna Inc., which did business with CarMax in fiscal 2018. The business relationship between CarMax and Aetna involved the supply of services to CarMax in the ordinary course of business. |
Each committee is composed solely of independent directors. | In addition, all members of the Compensation and Personnel Committee qualify as “outside directors” within the meaning of Section 162(m) of the Internal Revenue Code and “non-employee directors” as defined by Rule 16b-3 under the Securities Exchange Act of 1934. Each committee has a charter that describes the committee’s responsibilities. These charters are available under the “Corporate Governance” link at investors.carmax.com or upon written request to our Corporate |
Committee | Current Members | Expected Members After the Annual Shareholders Meeting | Responsibilities |
Audit | Mitchell D. Steenrod (Chair) Peter J. Bensen Sona Chawla Robert J. Hombach Marcella Shinder | Mitchell D. Steenrod (Chair) Peter J. Bensen Robert J. Hombach David W. McCreight | The Audit Committee assists in the Board’s oversight of: § the integrity of our financial statements; § our compliance with legal and regulatory requirements; § the independent auditors’ qualifications, performance and independence; and § the performance of our internal audit function. The Audit Committee retains and approves all fees paid to the independent auditors, who report directly to the Committee. Each member of the Audit Committee is financially literate, with Mr. Bensen, Mr. Hombach, and Mr. Steenrod considered audit committee financial experts under the standards of the NYSE and the SEC. The Audit Committee’s report to shareholders can be found on page 23. |
Compensation and Personnel | Ronald E. Blaylock (Chair) W. Robert Grafton Shira Goodman William R. Tiefel | Ronald E. Blaylock (Chair) Sona Chawla William R. Tiefel | The Compensation and Personnel Committee assists in the Board’s oversight of: § our executive compensation philosophy; § our executive and director compensation programs, including related risks; § salaries, short- and long-term incentives and other benefits and perquisites for our CEO and other executive officers, including any severance agreements; and § the administration of our incentive compensation plans and all equity-based plans. The Compensation and Personnel Committee has sole authority to retain and terminate its independent compensation consultant, as well as to approve the consultant’s fees. The Compensation and Personnel Committee’s report to shareholders can be found on page 40. |
Nominating and Governance | Alan B. Colberg (Chair) Edgar H. Grubb Jeffrey E. Garten | Shira Goodman (Chair) Marcella Shinder | The Nominating and Governance Committee assists in the Board’s oversight of: § Board organization and membership, including by identifying individuals qualified to become members of the Board, considering director nominees submitted by shareholders, and recommending director nominees to the Board; § management succession planning, including for our CEO; and § our corporate governance guidelines. |
Director(a) | Board | Audit | Compensation and Personnel | Nominating and Governance | |||
Ronald E. Blaylock(b) | 4 | — | 6* | — | |||
Sona Chawla(c) | 4 | 10 | — | — | |||
Alan B. Colberg(d) | 4 | 2 | — | 4* | |||
Thomas J. Folliard | 4* | — | — | — | |||
Jeffrey E. Garten(e) | 4 | — | — | 4 | |||
Shira Goodman | 4 | — | 5 | — | |||
W. Robert Grafton(e) | 4 | — | 6* | — | |||
Edgar H. Grubb(e) | 4 | — | — | 4* | |||
William D. Nash | 4 | — | — | — | |||
Marcella Shinder | 4 | 12 | — | — | |||
John T. Standley(f) | 3 | 10 | — | — | |||
Mitchell D. Steenrod | 4 | 12* | — | — | |||
William R. Tiefel(g) | 4 | — | 6 | — | |||
TOTAL MEETINGS | 4 | 12 | 6 | 4 |
(a) | Messrs. Bensen, Hombach, and McCreight were not nominated to the Board until after the end of fiscal 2018 and therefore did not attend any meetings during fiscal 2018. Rakesh Gangwal did not stand for re-election at our 2017 annual shareholders meeting and did not attend any meetings during fiscal 2018. |
(b) | Mr. Blaylock was named chair of the Compensation and Personnel Committee on October 1, 2017. |
(c) | Ms. Chawla was elected to the Board and appointed to the Audit Committee on April 24, 2017. |
(d) | Mr. Colberg was appointed to the Nominating and Governance Committee on April 24, 2017 and concurrently stepped down from the Audit Committee. He was named chair of the Nominating and Governance Committee on October 1, 2017. Mr. Colberg is not standing for re-election at the 2018 annual shareholders meeting. |
(e) | Mr. Garten, Mr. Grafton, and Mr. Grubb are not standing for re-election at the 2018 annual shareholders meeting. |
(f) | Mr. Standley retired from the Board on January 29, 2018 and therefore is not standing for re-election at the 2018 annual shareholders meeting. |
(g) | Mr. Tiefel is lead independent director of the Board. |
We believe our Board should include directors with diverse backgrounds. | In addition, the Committee takes into account a number of factors in assessing director nominees, including the current size of the Board, the particular challenges facing CarMax, the Board’s need for specific skills or perspectives, and the nominee’s character, reputation, experience, independence from management and ability to devote the requisite time. |
▪ | identify critical risks; |
▪ | allocate responsibilities for overseeing those risks to the Board and its committees; and |
▪ | evaluate the Company’s risk management processes. |
Assignment of Risk Categories to Board and its Committees | The Board has assigned oversight of certain key risk categories to either the full Board or one of its committees. For each category, management reports regularly to the Board or the assigned committee, as appropriate, describing CarMax’s strategies for monitoring, managing and mitigating risks that fall within that category. Examples of the risk categories assigned to each committee and the full Board are described below. This list is not comprehensive and is subject to change: | |
§ | Audit Committee: oversees risks related to financial reporting, compliance and ethics, information technology and cybersecurity, and legal and regulatory issues. | |
§ | Compensation and Personnel Committee: oversees risks related to human resources and compensation practices. | |
§ | Nominating and Governance Committee: oversees risks related to government affairs and CarMax’s reputation. | |
§ | Board: oversees risks related to the economy, competition, finance and strategy. | |
Enterprise Risk Management | Risk Committee: We have a management-level Risk Committee, which is chaired by Thomas W. Reedy, our Executive Vice President and Chief Financial Officer (“CFO”), and includes as members more than ten other associates from across CarMax. The Risk Committee meets periodically to identify and discuss the risks facing CarMax. | |
Board Reporting: The Risk Committee delivers biannual reports to the Board identifying the most significant risks facing the Company. | ||
Board Oversight: On an annual basis, Mr. Reedy, on behalf of the Risk Committee, discusses our procedures for identifying significant risks with the Audit Committee. | ||
Other Processes that Support Risk Oversight and Management | The Board oversees other processes that are not intended primarily to support enterprise risk management, but that assist the Company in identifying and controlling risk. These processes include our compliance and ethics program, our internal audit function, pre-filing review of SEC filings by our management-level disclosure committee, and the work of our independent auditors. |
• | CarMax or one of its affiliates is a participant; |
• | the amount involved exceeds $120,000; and |
• | the related person involved in the transaction (whether a director, executive officer, owner of more than 5% of our common stock, or an immediate family member of any such person) has a direct or indirect material interest. |
We did not have any related person transactions in fiscal 2018. | In reviewing related person transactions, the Audit Committee considers, among other things: • the related person’s relationship to CarMax; • the facts and circumstances of the proposed transaction; |
• | the aggregate dollar amount involved in the transaction; |
• | the related person’s interest in the transaction, including his or her position or relationship with, or ownership in, an entity that is a party to, or has an interest in, the transaction; and |
• | the benefits to CarMax of the proposed transaction and, if applicable, the terms and availability of comparable products and services from unrelated third parties. |
PROPOSAL TWO: RATIFICATION OF THE APPOINTMENT OF THE INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM |
AUDIT COMMITTEE REPORT |
AUDITOR FEES AND PRE-APPROVAL POLICY |
Years Ended February 28 | |||||||
Type of Fee | 2018 | 2017 | |||||
Audit Fees(a) | $ | 1,969,125 | $ | 1,726,450 | |||
Audit-Related Fees(b) | 547,000 | 440,000 | |||||
Tax Fees(c) | 130,002 | 155,350 | |||||
TOTAL FEES | $ | 2,646,127 | $ | 2,321,800 |
(a) | This category includes fees associated with the annual audit of CarMax’s consolidated financial statements and the audit of CarMax’s internal control over financial reporting. It also includes fees associated with quarterly reviews of CarMax’s unaudited consolidated financial statements. |
(b) | This category includes fees associated with agreed-upon procedures and attestation services related to our securitization program. |
(c) | This category includes fees associated with tax compliance, consultation and planning services. |
PROPOSAL THREE: ADVISORY RESOLUTION TO APPROVE EXECUTIVE COMPENSATION |
COMPENSATION DISCUSSION AND ANALYSIS |
William D. Nash | President and Chief Executive Officer. Mr. Nash joined CarMax in 1997 and was promoted to his current position in September 2016. Mr. Nash is also a member of our Board. |
Thomas W. Reedy | Executive Vice President and Chief Financial Officer. Mr. Reedy joined CarMax in 2003 and was promoted to his current position in 2012. |
William C. Wood | Executive Vice President and Chief Operating Officer. Mr. Wood joined CarMax in 1993 and was promoted to his current position in February 2016. As previously announced, Mr. Wood intends to retire from his position by the end of Summer 2018. |
Edwin J. Hill | Executive Vice President, Strategy and Business Transformation. Mr. Hill joined CarMax in 1995 and was promoted to his current position in March 2016. As previously announced, Mr. Hill will succeed Mr. Wood as Chief Operating Officer following Mr. Wood’s retirement. |
Eric M. Margolin | Executive Vice President, General Counsel and Corporate Secretary. Mr. Margolin joined CarMax in 2007 and was promoted to his current position in April 2016. |
Market Share Growth | We estimate that our share of the 0- to 10-year old used vehicle market increased almost 7% in our television markets in calendar 2017. |
Store Growth | We opened 15 stores in fiscal 2018. We currently plan to open 15 stores in fiscal 2019 and between 13 and 16 stores in fiscal 2020. |
Revenues/Earnings | We achieved top and bottom-line growth. Net sales and operating revenues increased 7.8% to $17.12 billion, while net earnings rose 5.9% to $664.1 million and net earnings per diluted share increased 10.4% to $3.60. |
Units | Total used unit sales increased 7.5% and comparable store used unit sales increased 2.0%. Total wholesale unit sales increased 4.3%. |
CarMax Auto Finance | CarMax Auto Finance (“CAF”) finished the year with income of $421.2 million, an increase of 14.1% over the prior year. |
Share Repurchases | We continued our share repurchase program in fiscal 2018, buying back 8.9 million shares with a market value of $573.5 million. |
Fourteenth Year on Fortune “Best Companies” List | We were named by Fortune magazine as one of its “100 Best Companies to Work For” for the fourteenth year in a row. |
Compensation Category | Changes We Made in Fiscal 2018 | Why We Made These Changes |
Base Salary | 3.25% increase for each of our named executive officers. | Same increase given to salaried associates throughout the Company in recognition of successful performance. The Committee determined that the performance of our named executive officers warranted this increase. See pages 30 to 31 for more detail. |
Annual Incentive Bonus | 109.7% payout versus an 42.2% payout in fiscal 2017. Adjusted pre-tax income used as the bonus performance measure. | Based on Company performance measured against the pre-determined adjusted pre-tax income target set at the beginning of fiscal 2018. See pages 31 to 32 for more detail. The Committee changed the bonus performance measure to better align bonus performance with factors within the control of our NEOs. See page 32 for more detail. |
Long-Term Equity Award | No change in the annual awards to our named executive officers. Diluted earnings per share, adjusted to exclude income tax, used as the performance measure for performance stock unit (“PSU”) grants. | The annual awards to our named executive officers were maintained at prior year levels, which the Committee believed continued to provide competitive pay opportunities for them. The Committee changed the PSU performance measure to better align PSU performance with factors within the control of our NEOs. See page 34 for more detail. |
▪ | Align the interests of executive officers with the financial interests of our shareholders. |
▪ | Encourage the achievement of our key strategic, operational and financial goals. |
▪ | Link incentive compensation to Company and stock price performance, which the Committee believes promotes a unified vision for senior management and creates common motivation among our executives. |
▪ | Attract, retain and motivate executives with the talent necessary to drive our long-term success. |
▪ | Provide the Committee the flexibility to respond to the continually changing environment in which we operate. |
The Committee has retained an independent compensation consultant. | Committee members have direct access to the compensation consultant without going through management. Neither FWC nor SBCG provided services to CarMax other than those it provided to the Committee. The Committee assesses its compensation consultant’s independence annually. It assessed FWC’s independence in April 2016 and 2017, under SEC and NYSE standards and concluded that FWC was independent. |
▪ | whether the consultant provided other services to CarMax; |
▪ | the amount of fees paid by CarMax to the consultant as a percentage of the consultant’s total revenue; |
▪ | the consultant’s policies and procedures designed to prevent conflicts of interest; |
▪ | any business or personal relationship between the individuals advising the Committee and any Committee member; |
▪ | any CarMax stock owned by the individuals advising the Committee; and |
▪ | any business or personal relationship between the individuals advising the Committee, or the consultant itself, and an executive officer of CarMax. |
Advance Auto Parts, Inc. | Hertz Global Holdings, Inc. |
AutoNation, Inc. | Kohl’s Corporation |
AutoZone, Inc. | Lowe’s Companies, Inc. |
Avis Budget Group, Inc. | Macy’s, Inc. |
Dick’s Sporting Goods, Inc. | Ross Stores, Inc. |
Dollar General Corporation | The Sherwin-Williams Company |
eBay Inc. | Southwest Airlines Co. |
The Gap, Inc. | Staples, Inc. |
Genuine Parts Company | Tractor Supply Company |
Base Salary | + | Annual Incentive Bonus | + | Long-Term Equity Awards | = | Total Direct Compensation |
Name | Prior Base Salary ($) | Fiscal 2018 Base Salary ($) | Percentage Increase (%) | |||||
William D. Nash(a) | 1,000,000 | 1,032,500 | 3.25 | |||||
Thomas W. Reedy | 700,000 | 722,750 | 3.25 | |||||
William C. Wood | 700,000 | 722,750 | 3.25 | |||||
Edwin J. Hill | 600,000 | 619,500 | 3.25 | |||||
Eric M. Margolin | 575,000 | 593,688 | 3.25 |
(a) | Mr. Nash’s prior base salary represents the base salary set by the Committee at the time of his promotion to CEO on September 1, 2016. For the portion of fiscal 2017 prior to his promotion to CEO, his base salary was $800,000. |
Base Salary | x | Target Percentage of Base Salary | x | Performance Adjustment Factor | = | Annual Incentive Bonus |
Step One: Select Performance Measure | The Committee determined in April 2017 that the performance goals for fiscal 2018 would be based on our fiscal 2018 adjusted pre-tax income (i.e. earnings before the provision for income tax and interest expense). The Committee believes that this adjusted pre-tax income is a measure of performance that can be directly affected by management decisions and therefore tying performance goals to this adjusted pre-tax income expense aligns management and shareholder interests. |
Step Two: Select Performance Targets | The Committee then established the following adjusted pre-tax income targets for fiscal 2018: $1,062.8 million as the threshold goal; $1,123.4 million as the target goal; $1,179.7 million as the premium goal; and $1,222.2 million as the maximum goal. |
Step Three: Select Performance Adjustment Factors | The Committee then established the following performance adjustment factors for fiscal 2018: § 25% if the threshold goal of $1,062.8 million was achieved § 100% if the target goal of $1,123.4 million was achieved § 150% if the premium goal of $1,179.7 million was achieved § 200% if the maximum goal of $1,222.2 million was achieved If the threshold performance goal was not achieved, no incentive bonus would be paid. The performance adjustment factors are determined using straight-line interpolation when our actual performance falls between two performance goals. |
Step Four: Assess Performance Against Targets and Determine Payouts | For fiscal 2018, the Company achieved $1,134.4 million in adjusted pre-tax income, which represents $664.1 million in net earnings less the effect of the $399.5 million income tax provision and $70.7 million in interest expense. The Committee certified CarMax’s adjusted pre-tax income amount in April 2018, yielding a performance adjustment factor of 109.7%. The Committee multiplied this percentage by each named executive officer’s target incentive amount to determine each executive officer’s fiscal 2018 bonus payout. |
Name | Base Salary ($) | Incentive Target Percentage (%) | Target Incentive Amount ($) | Actual Fiscal 2018 Incentive Bonus | Maximum Incentive Amount ($) | |||||||||
William D. Nash | 1,032,500 | 130 | 1,342,250 | 1,472,448 | 2,684,500 | |||||||||
Thomas W. Reedy | 722,750 | 75 | 542,063 | 594,643 | 1,084,126 | |||||||||
William C. Wood | 722,750 | 75 | 542,063 | 594,643 | 1,084,126 | |||||||||
Edwin J. Hill | 619,500 | 75 | 464,625 | 509,694 | 929,250 | |||||||||
Eric M. Margolin | 593,688 | 75 | 445,266 | 488,457 | 890,532 |
Name | One-Time Bonus ($) | |
William D. Nash | 96,239 | |
Thomas W. Reedy | 38,866 | |
William C. Wood | 38,866 | |
Edwin J. Hill | 33,314 | |
Eric M. Margolin | 31,926 |
Threshold | Actual | Target | Maximum | ||||
FY16-FY18 Adjusted Pre-Tax Income (in thousands)(a) | $3,163,901 | $3,243,500 | $3,451,404 | $3,755,911 | |||
Performance Multiplier | 25 | % | 46 | % | 100 | % | 200% |
(a) | Adjusted pre-tax income is equal to net earnings less the provision for income tax and interest expense. For fiscal 2016 through fiscal 2018, in the aggregate, $3,243.5 million in adjusted pre-tax income represented $1,914.5 million in net earnings less an income tax provision of $1,165.4 million and $163.5 million in interest expense. |
Options and PSUs Granted in Fiscal 2018 | Options and PSUs Granted in Fiscal 2017 | ||||||||||||||||
Name | Grant Date Fair Value of Stock Options ($)(a) | Grant Date Fair Value of PSUs ($) | Total Grant Date Fair Value ($) | Grant Date Fair Value of Stock Options ($)(a) | Grant Date Fair Value of PSUs ($) | Total Grant Date Fair Value ($) | |||||||||||
William D. Nash | 3,750,005 | 1,249,974 | 4,999,979 | 4,249,983 | 749,977 | 4,999,960 | |||||||||||
Thomas W. Reedy | 1,455,925 | 485,313 | 1,941,238 | 1,455,917 | 485,322 | 1,941,239 | |||||||||||
William C. Wood | 1,455,925 | 485,313 | 1,941,238 | 1,455,917 | 485,322 | 1,941,239 | |||||||||||
Edwin J. Hill | 1,305,925 | 435,281 | 1,741,206 | 1,305,921 | 435,293 | 1,741,214 | |||||||||||
Eric M. Margolin | 1,305,925 | 435,281 | 1,741,206 | 1,380,365 | 360,894 | 1,741,259 |
(a) | We grant limited stock appreciation rights (“SARs”) in tandem with each option. The SARs may be exercised only in the event of a change-in-control of the Company. Upon the exercise of the SAR and the surrender of the related option, the officer is entitled to receive an amount equal to the difference between the value of our common stock on the date of exercise and the exercise price of the underlying stock option. No free-standing SARs have been granted. |
Percentage of Target Total Direct Compensation | Percentage of Target Performance-Based Compensation | ||||||
Performance- Based | Fixed | Annual | Long- Term | ||||
William D. Nash | 86% | 14% | 21% | 79% | |||
Thomas W. Reedy | 77% | 23% | 22% | 78% | |||
William C. Wood | 77% | 23% | 22% | 78% | |||
Edwin J. Hill | 78% | 22% | 21% | 79% | |||
Eric M. Margolin | 79% | 21% | 20% | 80% |
Our severance agreements do not provide for a guaranteed term of employment or tax gross-ups. | Under the terms of the severance agreements, the Committee establishes and approves each named executive officer’s annual base salary, which cannot be less than the minimum base salary set forth in each agreement unless across-the-board reductions in salary are implemented for all of our senior officers. Additionally, the Committee approves the performance measures and payment amounts that determine each named executive officer’s annual incentive bonus under the Bonus Plan. |
▪ | Annual Incentive Bonuses: payments made to senior management are: (i) subject to a clawback provision; (ii) capped at 200% of the target incentive bonus amount or at the $5 million plan maximum, whichever is lower; and (iii) only paid when CarMax satisfies the objective metrics determined at the beginning of the year by an independent committee of non-employee directors. |
▪ | Long-Term Equity Awards: equity awards: (i) are approved by an independent committee of non-employee directors; (ii) contain three and four-year vesting provisions; and (iii) for senior management, must be held in compliance with CarMax’s executive stock ownership guidelines. |
▪ | Sales Bonuses: sales bonuses are monitored to ensure that associates are not overpaid based on inflated sales figures. Monitoring tools include: (i) centralized assignment of sales targets; (ii) centralized and non-negotiable vehicle pricing; (iii) electronic reporting of sales from each store to the home office; and (iv) performance of a daily vehicle inventory at each store. |
▪ | Hourly Pay: hourly pay is tracked and managed through a centralized time management and reporting system. |
Subject Officers | Required to Own the Lesser of: |
Chief Executive Officer | 6 x Base Salary or 300,000 shares |
Executive Vice President | 3 x Base Salary or 100,000 shares |
Senior Vice President | 2 x Base Salary or 50,000 shares |
COMPENSATION AND PERSONNEL COMMITTEE REPORT |
COMPENSATION TABLES |
Name and Principal Position | Fiscal Year | Salary ($) | Bonus(a) ($) | Stock Awards(b) ($) | Option Awards(b) ($) | Non-Equity Incentive Plan Comp- ensation(c) ($) | Change in Pension Value and Nonqualified Deferred Comp- ensation Earnings(d) ($) | All Other Compen- sation(e) ($) | Total ($) | ||||||||
William D. Nash | 2018 | 1,031,721 | 96,239 | 1,249,974 | 3,750,005 | 1,472,448 | 24,797 | 190,068 | 7,815,252 | ||||||||
President and Chief Executive Officer | 2017 | 902,308 | — | 749,977 | 4,249,983 | 442,233 | 30,536 | 163,355 | 6,538,392 | ||||||||
2016 | 660,769 | — | 485,270 | 1,455,911 | 348,181 | — | 122,926 | 3,073,057 | |||||||||
Thomas W. Reedy | 2018 | 722,205 | 38,866 | 485,313 | 1,455,925 | 594,643 | 22,219 | 132,390 | 3,451,561 | ||||||||
Executive VP and Chief Financial Officer | 2017 | 699,039 | — | 485,322 | 1,455,917 | 221,550 | 26,964 | 123,664 | 3,012,456 | ||||||||
2016 | 650,415 | — | 485,270 | 1,455,911 | 330,525 | — | 135,173 | 3,057,294 | |||||||||
William C. Wood | 2018 | 722,205 | 38,866 | 485,313 | 1,455,925 | 594,643 | 53,697 | 155,853 | 3,506,502 | ||||||||
Executive VP and Chief Operating Officer | 2017 | 699,039 | — | 1,485,343 | 2,455,919 | 221,550 | 65,617 | 121,334 | 5,048,802 | ||||||||
2016 | 650,415 | — | 485,270 | 1,455,911 | 330,525 | — | 149,269 | 3,071,390 | |||||||||
Edwin J. Hill | 2018 | 619,033 | 33,314 | 435,281 | 1,305,925 | 509,694 | 44,019 | 98,719 | 3,045,985 | ||||||||
Executive VP, Strategy and Business Transformation | 2017 | 597,209 | — | 435,293 | 1,305,921 | 189,900 | 52,405 | 75,237 | 2,655,965 | ||||||||
2016 | 531,289 | — | 360,868 | 1,082,685 | 179,745 | — | 87,806 | 2,242,393 | |||||||||
Eric M. Margolin | 2018 | 590,240 | 31,926 | 435,281 | 1,305,925 | 488,457 | 3,511 | 77,436 | 2,932,776 | ||||||||
Executive VP, General Counsel and Corporate Secretary | 2017 | 572,801 | — | 360,894 | 1,380,365 | 181,988 | 4,026 | 67,958 | 2,568,032 |
(a) | Discretionary bonus paid to all employees in the CarMax annual bonus program. See page 33 for additional information. |
(b) | Represents the aggregate grant date fair value of the awards made in each fiscal year as computed in accordance with Financial Accounting Standards Board Accounting Standards Codification Topic 718 (“ASC Topic 718”). These amounts do not correspond to the actual value that may be realized by each NEO. Additional information regarding outstanding awards, including exercise prices, vesting schedules, and expiration dates, can be found in the “Outstanding Equity Awards at Fiscal 2018 Year End” table on pages 44 and 45. The assumptions used in determining the grant date fair values of the awards are disclosed in Note 12 to our consolidated financial statements, which are included in our Annual Report on Form 10-K for the fiscal year ended February 28, 2018. The amounts disclosed under the Stock Awards column above are based on performance achieved at target levels. The grant date fair value of the NEO's PSUs if earned at maximum levels was $2,499,948, $970,626, $970,626, $870,563 and $870,563 for Messrs. Nash, Reedy, Wood, Hill and Margolin, respectively. |
(c) | Represents the annual incentive bonus earned under our Bonus Plan. |
(d) | Represents the aggregate increase in the actuarial value of accumulated benefits under our frozen Pension Plan and frozen Benefit Restoration Plan accrued during the relevant fiscal year. The “Pension Benefits in Fiscal 2018” table and its accompanying narrative on pages 46 and 47 contain additional details with respect to these amounts. |
(e) | Further details are included in the “All Other Compensation in Fiscal 2018” table below. |
Name | Personal Use of Company Plane(a) ($) | Personal Use of Company Automobile(b) ($) | Retirement Savings Plan Contribution(c) ($) | Deferred Compensation Account Contributions(d) ($) | Other(e) ($) | Total ($) | |||||
William D. Nash | 68,546 | — | 16,454 | 71,609 | 33,459 | 190,068 | |||||
Thomas W. Reedy | 25,699 | 3,117 | 21,810 | 53,314 | 28,450 | 132,390 | |||||
William C. Wood | 51,931 | — | 21,810 | 53,314 | 28,798 | 155,853 | |||||
Edwin J. Hill | — | 8,046 | 21,780 | 42,612 | 26,281 | 98,719 | |||||
Eric M. Margolin | — | 6,207 | 16,373 | 29,952 | 24,904 | 77,436 |
(a) | The compensation associated with the personal use of the Company plane is based on the aggregate incremental cost to CarMax of operating the plane. The cost is calculated based on the average variable costs of operating the plane, which include fuel, maintenance, travel expenses for the flight crews and other miscellaneous expenses. We divided the total annual variable costs by the total number of miles our plane flew in fiscal 2018 to determine an average variable cost per mile. The average variable cost per mile is multiplied by the miles flown for personal use to derive the incremental cost. This methodology excludes fixed costs that do not change based on usage, such as salaries and benefits for the flight crews, monthly service contracts, hangar rental fees, taxes, rent, depreciation and insurance. The costs associated with deadhead flights (i.e., flights that travel to a destination with no passengers as a result of an executive’s personal use) and incremental plane charters (i.e., plane charters, if any, that we pay for because our plane was not available for business use due to an executive’s personal use) are included in the incremental cost calculations for each executive. The personal use of the Company plane is treated as income to the executive. The related income taxes are calculated using Standard Industry Fare Level rates and are paid by the executive. |
(b) | The value of the personal use of a Company automobile is determined based on the annual lease value method and excludes any expenses such as maintenance and insurance. |
(c) | Includes the Company matching portion of each executive’s Retirement Savings Plan (“RSP”) contributions. Also includes a Company-funded contribution to those executives who met certain age and service requirements as of December 31, 2008, the date that our Pension Plan was frozen. These RSP benefits are offered on the same terms to all CarMax associates. |
(d) | Includes the Company matching portion of each executive’s Retirement Restoration Plan (“RRP”) and Executive Deferred Compensation Plan (“EDCP”) contributions. Also includes a Company-funded contribution to those executives who met certain age and service requirements as of December 31, 2008, the date that our Pension Plan was frozen. These RRP benefits are offered on the same terms to all CarMax associates whose salary exceeds the compensation limits imposed by Section 401(a)(17) of the Internal Revenue Code ($275,000 in 2018). Also includes a restorative contribution designed to compensate executives for any loss of Company contributions under the RSP and RRP due to a reduction in the executive’s eligible compensation under the RSP and RRP resulting from deferrals into the Executive Deferred Compensation Plan. |
(e) | Represents the total amount of other benefits provided. None of the benefits individually exceeded the greater of $25,000 or 10% of the total amount of these benefits for the named executive officer. These other benefits include tax and financial planning services, which are described on page 37, and matching charitable gifts made by The CarMax Foundation as part of its matching gifts program (which is available to all CarMax associates). The amounts also include travel and event expenses for a Company-sponsored store and management leadership trip and related tax reimbursements. The related tax reimbursements were for the following amounts: Mr. Nash, $1,527 and Mr. Hill, $1,462. |
Estimated Possible Payouts Under Non-Equity Incentive Plan Awards (a) | Estimated Future Payouts Under Equity Incentive Plan Awards (b) | All Other Option Awards: Number of Securities Under-lying Options(c) (#) | Exercise or Base Price of Option Awards(d)($/Sh) | Grant Date Closing Price ($/Sh) | Grant Date Fair Value of Stock and Option Awards(e) ($) | |||||||||||||||||||||
Name | Approval Date | Grant Date | Threshold ($) | Target ($) | Maximum ($) | Threshold (#) | Target (#) | Maximum (#) | ||||||||||||||||||
William D. Nash | 335,563 | 1,342,250 | 2,684,500 | |||||||||||||||||||||||
3/24/2017 | 5/1/2017 | 5,353 | 21,411 | 42,822 | 1,249,974 | |||||||||||||||||||||
3/24/2017 | 5/1/2017 | 232,775 | 58.38 | 58.15 | 3,750,005 | |||||||||||||||||||||
Thomas W. Reedy | 135,516 | 542,063 | 1,084,125 | |||||||||||||||||||||||
3/24/2017 | 5/1/2017 | 2,078 | 8,313 | 16,626 | 485,313 | |||||||||||||||||||||
3/24/2017 | 5/1/2017 | 90,374 | 58.38 | 58.15 | 1,455,925 | |||||||||||||||||||||
William C. Wood | 135,516 | 542,063 | 1,084,125 | |||||||||||||||||||||||
3/24/2017 | 5/1/2017 | 2,078 | 8,313 | 16,626 | 485,313 | |||||||||||||||||||||
3/24/2017 | 5/1/2017 | 90,374 | 58.38 | 58.15 | 1,455,925 | |||||||||||||||||||||
Edwin J. Hill | 116,156 | 464,625 | 929,250 | |||||||||||||||||||||||
3/24/2017 | 5/1/2017 | 1,864 | 7,456 | 14,912 | 435,281 | |||||||||||||||||||||
3/24/2017 | 5/1/2017 | 81,063 | 58.38 | 58.15 | 1,305,925 | |||||||||||||||||||||
Eric M Margolin | 111,317 | 445,266 | 890,532 | |||||||||||||||||||||||
3/24/2017 | 5/1/2017 | 1,864 | 7,456 | 14,912 | 435,281 | |||||||||||||||||||||
3/24/2017 | 5/1/2017 | 81,063 | 58.38 | 58.15 | 1,305,925 |
(a) | Represents threshold, target and maximum payout levels under our Bonus Plan for fiscal 2018 performance. The actual amount of each named executive officer’s annual incentive bonus in fiscal 2018 is reported under the “Non-Equity Incentive Plan Compensation” column in the “Summary Compensation Table” on page 41. Additional information regarding the design of our Bonus Plan is included on pages 31 and 32. |
(b) | Represents stock-settled performance stock units, which we refer to as “performance stock units” or “PSUs,” granted under our Stock Incentive Plan, PSUs generally vest on the third anniversary of the grant date. Additional information regarding PSUs, including the formula used to convert PSUs to shares of our common stock upon vesting and settlement, is included on pages 34 and 35. |
(c) | Option awards generally vest in 25% increments annually over a four-year period. Additional information regarding stock options is included on page 33. We granted limited stock appreciation rights, or “SARs,” in tandem with each option award. The SARs may be exercised only in the event of a change-in-control. To the extent a SAR is exercised, the related option must be surrendered. Upon the exercise of the SAR and the surrender of the related option, the officer is entitled to receive an amount equal to the difference between the value of our common stock on the date of exercise and the exercise price of the underlying stock option, multiplied by the number of shares of common stock underlying such SAR. |
(d) | All fiscal 2018 stock options were issued with an exercise price equal to the volume-weighted average price of our common stock on the grant date. Additional information regarding our use of the volume-weighted average price is included on page 33. |
(e) | Represents the grant date fair value of the award as determined in accordance with ASC Topic 718. The grant date fair value of each PSU is based on target level achievement of the performance goals set by the Committee. The PSUs granted in May 2017, if earned based on target level achievement of the pre-established performance goals, vest 100% in May 2020. The actual value a named executive officer realizes from the awards of PSUs will be determined based upon actual three-year cumulative adjusted diluted earnings per share performance compared to pre-determined three-year adjusted diluted earnings per share goals. Further information regarding payment on vesting of the PSUs can be found on pages 34 and 35. |
Option Awards (a) | Stock Awards (b)(c) | |||||||||||||||||||||||
Name | Grant Date | Number of Securities Underlying Unexercised Options (#) Exercisable | Number of Securities Underlying Unexercised Options (#) Unexercisable | Option Exercise Price ($/Sh) | Option Expiration Date | Number of Shares or Units of Stock That Have Not Vested (#) | Market Value of Shares or Units of Stock That Have Not Vested ($) | Equity Incentive Plan Awards: Number of Unearned Shares, Units or Other Rights That Have Not Vested (#) | Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units or Other Rights That Have Not Vested ($) | |||||||||||||||
William D. | 4/15/2013 | 84,258 | — | 42.68 | 4/15/2020 | |||||||||||||||||||
Nash | 4/9/2014 | 74,144 | 24,714 | 44.96 | 4/9/2021 | |||||||||||||||||||
4/8/2015 | 35,321 | 35,320 | 73.76 | 4/8/2022 | ||||||||||||||||||||
4/15/2015 | 6,686 | 413,997 | ||||||||||||||||||||||
4/12/2016 | 39,669 | 119,005 | 51.63 | 4/12/2023 | ||||||||||||||||||||
4/12/2016 | 14,526 | 899,450 | ||||||||||||||||||||||
9/26/2016 | 35,162 | 105,484 | 53.62 | 9/26/2023 | ||||||||||||||||||||
5/1/2017 | — | 232,775 | 58.38 | 5/1/2024 | ||||||||||||||||||||
5/1/2017 | 21,411 | 1,325,769 | ||||||||||||||||||||||
Thomas W. | 4/9/2014 | 74,144 | 24,714 | 44.96 | 4/9/2021 | |||||||||||||||||||
Reedy | 4/8/2015 | 35,321 | 35,320 | 73.76 | 4/8/2022 | |||||||||||||||||||
4/15/2015 | 6,686 | 413,997 | ||||||||||||||||||||||
4/12/2016 | 25,669 | 77,005 | 51.63 | 4/12/2023 | ||||||||||||||||||||
4/12/2016 | 9,400 | 582,048 | ||||||||||||||||||||||
5/1/2017 | — | 90,374 | 58.38 | 5/1/2024 | ||||||||||||||||||||
5/1/2017 | 8,313 | 514,741 | ||||||||||||||||||||||
William C. | 4/9/2014 | — | 24,714 | 44.96 | 4/9/2021 | |||||||||||||||||||
Wood | 4/8/2015 | 35,321 | 35,320 | 73.76 | 4/8/2022 | |||||||||||||||||||
4/15/2015 | 6,686 | 413,997 | ||||||||||||||||||||||
4/12/2016 | 19,369 | 1,199,328 | ||||||||||||||||||||||
4/12/2016 | — | 129,897 | 51.63 | 4/12/2023 | ||||||||||||||||||||
4/12/2016 | 9,400 | 582,048 | ||||||||||||||||||||||
5/1/2017 | — | 90,374 | 58.38 | 5/1/2024 | ||||||||||||||||||||
5/1/2017 | 8,313 | 514,741 | ||||||||||||||||||||||
Edwin J. | 4/15/2013 | 44,815 | — | 42.68 | 4/15/2020 | |||||||||||||||||||
Hill | 4/9/2014 | 61,470 | 20,489 | 44.96 | 4/9/2021 | |||||||||||||||||||
4/8/2015 | 26,266 | 26,266 | 73.76 | 4/8/2022 | ||||||||||||||||||||
4/15/2015 | 4,972 | 307,866 | ||||||||||||||||||||||
4/12/2016 | 23,024 | 69,072 | 51.63 | 4/12/2023 | ||||||||||||||||||||
4/12/2016 | 8,431 | 522,048 | ||||||||||||||||||||||
5/1/2017 | — | 81,063 | 58.38 | 5/1/2024 | ||||||||||||||||||||
5/1/2017 | 7,456 | 461,676 |
Eric M | 4/9/2014 | 30,824 | 16,941 | 44.96 | 4/9/2021 | |||||||||||||||||||
Margolin | 4/8/2015 | 26,266 | 26,266 | 73.76 | 4/8/2022 | |||||||||||||||||||
4/15/2015 | 4,972 | 307,866 | ||||||||||||||||||||||
4/12/2016 | 19,088 | 57,264 | 51.63 | 4/12/2023 | ||||||||||||||||||||
4/27/2016 | 4,900 | 14,698 | 55.19 | 4/27/2023 | ||||||||||||||||||||
4/12/2016 | 6,990 | 432,821 | ||||||||||||||||||||||
5/1/2017 | — | 81,063 | 58.38 | 5/1/2024 | ||||||||||||||||||||
5/1/2017 | 7,456 | 461,676 |
(a) | Option awards generally vest in 25% increments annually over a four-year period. Additional information regarding stock options is included on page 33. We granted limited stock appreciation rights, or “SARs,” in tandem with each option award. Additional information regarding SARs is included on page 35 and under the chart titled “Grants of Plan-Based Awards in Fiscal 2018” on page 43. |
(b) | Stock awards, except as noted for Mr. Wood, are stock-settled performance stock units, which we refer to as “performance stock units” or “PSUs.” If earned, PSUs generally vest on the third anniversary of the grant date, April 15, 2018 for fiscal 2016 awards, April 12, 2019 for fiscal 2017 awards, and May 1, 2020 for fiscal 2018 awards, respectively. To calculate the number of shares awarded at vesting, each PSU is multiplied by a percentage that represents the Company’s success in meeting the performance goals set by the Committee. If the threshold performance goal is met, each PSU is multiplied by 25%. The target multiplier is 100% and the maximum multiplier is 200%. The multiplier is determined using straight-line interpolation for performance that falls between the threshold and the target or between the target and the maximum. If the threshold performance goal is not achieved, no shares will be paid. To calculate the market value of the unvested fiscal 2016, fiscal 2017, and fiscal 2018 PSUs in the table above, we assumed that the multiplier for each award was 100% based on performance to target at February 28, 2018, and the value of each resulting share was equal to the closing price of our stock on February 28, 2018, the last trading day of our fiscal year (which was $61.92). |
(c) | Represents restricted common stock, which we refer to as “restricted stock” or “RSAs.” Mr. Wood’s RSAs, granted as part of a retention award, vest on April 12, 2019, the third anniversary of the grant date. On vesting the transfer restrictions on the shares are removed and they become freely transferable. To calculate the market value of the unvested RSAs in the table above, we assumed the value of each RSA was equal to the closing price of our stock on February 28, 2018, the last trading day of our fiscal year (which was $61.92). |
Option Awards | Stock Awards | ||||||||||
Name | Number of Shares Acquired on Exercise(a) (#) | Value Realized on Exercise(b) ($) | Number of Shares Acquired on Vesting(c) (#) | Value Realized on Vesting(d) ($) | |||||||
William D. Nash | 117,795 | 4,950,092 | 11,007 | 621,896 | |||||||
Thomas W. Reedy | 84,258 | 2,543,390 | 11,007 | 621,896 | |||||||
William C. Wood | 201,701 | 5,678,004 | 11,007 | 621,896 | |||||||
Edwin J. Hill | 95,497 | 3,198,754 | 9,125 | 515,563 | |||||||
Eric M. Margolin | 123,254 | 3,857,753 | 7,545 | 426,293 |
(a) | Represents the number of shares of common stock underlying stock options exercised during fiscal 2018. |
(b) | Amounts were calculated based on difference between (i) the closing price of the Company’s common stock on the exercise date and (ii) the exercise price of the stock options. |
(c) | Represents the number of shares of common stock acquired on vesting of the underlying MSUs during fiscal 2018. |
(d) | Amounts were calculated by multiplying the closing price of the Company’s common stock on the vesting date by the number of shares acquired on vesting. |
Name | Plan Name | Number of Years Credited Service (a) (#) | Present Value of Accumulated Benefit (b) ($) | Payments During Last Fiscal Year ($) | |||||
William D. Nash | Pension Plan | 15 | 272,549 | — | |||||
Benefit Restoration Plan | 15 | 50,452 | — | ||||||
Thomas W. Reedy | Pension Plan | 6 | 141,130 | — | |||||
Benefit Restoration Plan | 6 | 176,598 | — | ||||||
William C. Wood | Pension Plan | 19 | 409,164 | — | |||||
Benefit Restoration Plan | 19 | 327,430 | — | ||||||
Edwin J. Hill | Pension Plan | 14 | 399,228 | — | |||||
Benefit Restoration Plan | 14 | 294,115 | — | ||||||
Eric M. Margolin | Pension Plan | 1 | 39,866 | — | |||||
Benefit Restoration Plan | 1 | 24,412 | — |
(a) | We have not granted any of our named executive officers extra years of service under either the Pension Plan or the Benefit Restoration Plan. |
(b) | Determined assuming retirement at age 65. The discount rate (4.10%) and mortality assumptions used in calculating the present value of the accumulated benefit shown above were consistent with those used for our financial reporting purposes. Additional information regarding our assumptions including the pension plan measurement date is set forth in Note 10 to our consolidated financial statements, which are included in our Annual Report on Form 10-K for the fiscal year ended February 28, 2018. |
Name | Plan Name | Executive Contributions in Last Fiscal Year (a)($) | Registrant Contributions in Last Fiscal Year (b)($) | Aggregate Earnings in Last Fiscal Year (c)($) | Aggregate Withdrawals/ Distributions ($) | Aggregate Balance at Last Fiscal Year End (d) ($) | |||||||||
William D. Nash | RRP | 71,609 | 71,609 | 59,845 | — | 586,907 | |||||||||
EDCP | — | — | 66,122 | — | 720,927 | ||||||||||
Thomas W. Reedy | RRP | 39,986 | 53,314 | 92,410 | — | 772,631 | |||||||||
EDCP | — | — | 44,895 | 79,288 | 378,125 | ||||||||||
William C. Wood | RRP | 59,978 | 53,314 | 106,145 | — | 928,448 | |||||||||
EDCP | — | — | 285 | — | 2,470 | ||||||||||
Edwin J. Hill | RRP | 27,401 | 36,535 | 30,701 | — | 455,523 | |||||||||
EDCP | 75,960 | 6,077 | 41,177 | — | 548,055 | ||||||||||
Eric M. Margolin | RRP | 74,881 | 29,952 | 61,538 | — | 478,790 | |||||||||
EDCP | — | — | 188,254 | — | 1,248,854 |
(a) | These amounts represent payroll deductions and are therefore included in the “Salary” and “Non-Equity Incentive Plan Compensation” columns of the “Summary Compensation Table” on page 41. |
(b) | Company contributions are included in the “All Other Compensation” column of the “Summary Compensation Table” on page 41 and were credited to each executive’s account after the close of the fiscal year. |
(c) | We do not pay above-market interest or preferential dividends on investments in the RRP or the EDCP. Earnings are determined by the performance of the mutual funds or other investment vehicles selected by each executive. |
(d) | For each of Messrs. Nash, Reedy, Wood, Hill and Margolin the following amounts were reported as compensation to each person in the “Summary Compensation Table” for the fiscal 2016 and fiscal 2017 years, respectively: $467,132; $434,985; $221,513; $384,091; and $217,282. |
▪ | During his employment and for two years following his termination, the NEO must comply with the provisions of a covenant not to compete. |
▪ | During his employment and for two years following his termination, the NEO may not solicit or induce our associates to leave us or hire any of our associates. |
▪ | During his employment and at all times subsequent to the last day of his employment, the NEO must hold in strict confidence and safeguard any and all protected information, including our trade secrets. |
▪ | The NEO must return our property and must execute an agreement releasing us from any claims. |
Category | Specific Event | Requirements |
Retirement | Early Retirement | Termination due to early retirement occurs when an NEO voluntarily terminates his employment at a time when he is eligible for “early retirement” as this term is defined in our Pension Plan (generally, an NEO is eligible for early retirement after age 55 with at least ten years of service or after age 62 with at least seven years of service). The effective date of termination due to early retirement is the date set forth in a notice from the NEO to us, which must be given at least 90 days in advance. Mr. Hill is currently our only NEO eligible for early retirement. |
Normal Retirement | Termination due to normal retirement occurs when an NEO voluntarily terminates his employment at a time when he is eligible for “normal retirement” as this term is defined in our Pension Plan (generally, an NEO is eligible for normal retirement after age 65 with at least five years of service). The effective date of termination is the date set forth in a notice from the NEO to us, which must be given at least 90 days in advance. Mr. Margolin is currently our only NEO eligible for normal retirement. | |
Death or Disability | Death | The effective date of termination is the date of death. |
Disability | Termination due to disability occurs when we notify the NEO that we have decided to terminate him because he has a physical or mental illness that causes him: (i) to be considered “disabled” for the purpose of eligibility to receive benefits under our long-term disability plan if he is a participant; or (ii) if he does not participate in this plan, to be unable to substantially perform the duties of his position for a total of 180 days during any period of 12 consecutive months and a physician selected by us has furnished to us a certification that the return of the NEO to his normal duties is impossible or improbable. The effective date of termination is the date set forth in a notice from us to the NEO, which must be given to the NEO at least 30 days in advance of the termination date. |
Involuntary Termination | For Cause | Termination for cause occurs when we decide to terminate an NEO based on our good faith determination that one of certain events have occurred. These events generally consist of, or relate to, the NEO’s material breach of his severance agreement, the NEO’s willful failure to perform his duties or the NEO’s conviction of a felony or a crime involving dishonesty or moral turpitude. We will not owe any payments to an NEO as a result of a termination for cause. The effective date of termination is the date of the termination. |
Without Cause | Termination by us without cause occurs when we terminate the NEO’s employment for any reason other than for cause or disability. The effective date of termination is the date of the notice from us to the NEO. | |
Voluntary Termination | For Good Reason | Termination by the NEO for good reason occurs when the NEO terminates his employment for one of the following events, which we do not cure: (i) a reduction in the NEO’s base salary (which was not part of an across-the-board reduction) or target bonus rate; (ii) a material reduction in the NEO’s duties or authority; (iii) a required relocation to a new principal place of employment more than 35 miles from our home office, excluding a relocation of our home office; or (iv) our failure to obtain an agreement from any successor to substantially all of our assets or our business to assume and agree to perform the severance agreement within 15 days after a merger, consolidation, sale or similar transaction. The effective date of termination is the date set forth in a notice from the NEO to us, which notice must be given to us at least 45 days prior to the effective date of termination. |
Without Good Reason | Termination by the NEO without good reason occurs when the NEO terminates his employment for any reason other than good reason, as described above. The effective date of termination is the date set forth in a notice from the NEO to us, which notice must be given to us at least 45 days prior to the effective date of termination. We will not owe any payments to an NEO as a result of a termination without good reason. |
TYPE OF TERMINATION EVENT | |||||||||||||||||
Name | Type of Payment | Term. Without Cause ($) | Resignation for Good Reason ($) | Early or Normal Retirement ($) | Death or Disability ($) | CIC Followed by Term. Without Cause or Resignation for Good Reason ($) | |||||||||||
William D. Nash | Severance Payment(a) | 2,949,466 | 2,949,466 | — | — | — | |||||||||||
Annual Incentive Bonus(b) | 1,472,448 | — | — | 1,342,250 | 1,342,250 | ||||||||||||
Long-Term Equity Award(c) | 994,964 | 994,964 | — | 5,982,468 | 994,964 | ||||||||||||
Other Payments: | Good Reason(d) | — | 1,342,250 | — | — | — | |||||||||||
CIC(e) | — | — | — | — | 7,489,795 | ||||||||||||
Other Benefits: | Health(f) | 15,963 | 15,963 | — | — | 15,963 | |||||||||||
Financial Services(g) | 14,000 | 14,000 | — | 14,000 | 14,000 | ||||||||||||
Outplacement(h) | 50,000 | 50,000 | — | — | 50,000 | ||||||||||||
TOTAL | 5,496,841 | 5,366,643 | — | 7,338,718 | 9,906,972 | ||||||||||||
Thomas W. Reedy | Severance Payment(a) | 1,888,600 | 1,888,600 | — | — | — | |||||||||||
Annual Incentive Bonus(b) | 594,643 | — | — | 542,063 | 542,063 | ||||||||||||
Long-Term Equity Award(c) | 889,164 | 889,164 | — | 3,042,241 | 889,164 | ||||||||||||
Other Payments: | Good Reason(d) | — | 542,063 | — | — | — | |||||||||||
CIC(e) | — | — | — | — | 3,939,005 | ||||||||||||
Other Benefits: | Health(f) | 15,963 | 15,963 | — | — | 15,963 | |||||||||||
Financial Services(g) | 14,000 | 14,000 | — | 14,000 | 14,000 | ||||||||||||
Outplacement(h) | 25,000 | 25,000 | — | — | 25,000 | ||||||||||||
TOTAL | 3,427,370 | 3,374,790 | — | 3,598,304 | 5,425,195 | ||||||||||||
William C. Wood | Severance Payment(a) | 1,888,600 | 1,888,600 | — | — | — | |||||||||||
Annual Incentive Bonus(b) | 594,643 | — | — | 542,063 | 542,063 | ||||||||||||
Long-Term Equity Award(c) | 1,288,940 | 1,288,940 | — | 4,785,828 | 1,288,940 | ||||||||||||
Other Payments: | Good Reason(d) | — | 542,063 | — | — | — | |||||||||||
CIC(e) | — | — | — | — | 3,939,005 | ||||||||||||
Other Benefits: | Health(f) | 15,977 | 15,977 | — | — | 15,977 | |||||||||||
Financial Services(g) | 14,000 | 14,000 | — | 14,000 | 14,000 | ||||||||||||
Outplacement(h) | 25,000 | 25,000 | — | — | 25,000 | ||||||||||||
TOTAL | 3,827,160 | 3,774,580 | — | 5,341,891 | 5,824,985 |
TYPE OF TERMINATION EVENT | |||||||||||||||||
Name | Type of Payment | Term. Without Cause ($) | Resignation for Good Reason ($) | Early or Normal Retirement ($) | Death or Disability ($) | CIC Followed by Term. Without Cause or Resignation for Good Reason ($) | |||||||||||
Edwin J. Hill | Severance Payment(a) | 1,618,800 | 1,618,800 | — | — | — | |||||||||||
Annual Incentive Bonus(b) | 509,694 | — | 509,694 | 464,625 | 464,625 | ||||||||||||
Long-Term Equity Award(c) | 1,724,467 | 1,724,467 | 2,636,797 | 2,636,797 | 1,724,467 | ||||||||||||
Other Payments: | Good Reason(d) | — | 464,625 | — | — | — | |||||||||||
CIC(e) | — | — | — | — | 3,376,290 | ||||||||||||
Other Benefits: | Health(f) | 15,977 | 15,977 | — | — | 15,977 | |||||||||||
Financial Services(g) | 14,000 | 14,000 | 14,000 | 14,000 | 14,000 | ||||||||||||
Outplacement(h) | 25,000 | 25,000 | — | — | 25,000 | ||||||||||||
TOTAL | 3,907,938 | 3,862,869 | 3,160,491 | 3,115,422 | 5,620,359 | ||||||||||||
Eric M. Margolin | Severance Payment(a) | 1,551,352 | 1,551,352 | — | — | — | |||||||||||
Annual Incentive Bonus(b) | 488,457 | — | 488,457 | 445,266 | 445,266 | ||||||||||||
Long-Term Equity Award(c) | 1,611,964 | 1,611,964 | 2,464,809 | 2,464,809 | 1,611,964 | ||||||||||||
Other Payments: | Good Reason(d) | — | 445,266 | — | — | — | |||||||||||
CIC(e) | — | — | — | — | 3,235,614 | ||||||||||||
Other Benefits: | Health(f) | 15,977 | 15,977 | — | — | 15,977 | |||||||||||
Financial Services(g) | 14,000 | 14,000 | 14,000 | 14,000 | 14,000 | ||||||||||||
Outplacement(h) | 25,000 | 25,000 | — | — | 25,000 | ||||||||||||
TOTAL | 3,706,750 | 3,663,559 | 2,967,266 | 2,924,075 | 5,347,821 |
(a) | We calculate severance payments using the following formula: 2 x (Base Salary + (Last Annual Bonus as determined by the Compensation and Personnel Committee)). This amount is paid in equal monthly installments over the 24-month period following the date of termination. As of February 28, 2018, the last annual bonus as determined by the Compensation and Personnel Committee for each of the NEOs was the fiscal 2017 bonus, which is set forth for the NEOs in the “Summary Compensation Table” on page 41. |
(b) | The Annual Incentive Bonus is the bonus paid pursuant to our Bonus Plan. In a termination scenario, this bonus is calculated in two different ways depending on the nature of the termination. If an NEO is terminated without cause or retires, we pay a pro rata actual bonus, which is the pro rata share of the NEO’s annual bonus based on actual performance for the fiscal year in which the termination occurs. The pro rata actual bonus is paid to the NEO in a lump sum when annual bonuses are paid to other senior officers for the relevant fiscal year. Because the termination event is assumed to occur on February 28, 2018, our fiscal year end, the pro rata actual bonus is equal to the NEO’s actual bonus for fiscal 2018. In contrast, if an NEO is terminated without cause—or leaves the Company for good reason—following a CIC, or if the NEO dies or becomes disabled, we pay a pro rata target bonus. The pro rata target bonus is the pro rata share of the NEO’s annual bonus at his target bonus rate for the fiscal year in which the date of termination occurs. The pro rata target bonus is paid to the NEO in a lump sum within ten days after the date of termination. Because the termination event is assumed to occur on February 28, 2018, our fiscal year end, the pro rata target bonus is equal to the NEO’s target bonus amount. |
(c) | Following certain termination events, all or a portion of the equity awards made to the NEO during the course of his employment will vest and become exercisable in accordance with the terms and conditions of our Stock Incentive Plan and the individual award agreement. For additional information regarding each NEO’s outstanding equity awards, see the “Outstanding Equity Awards at Fiscal 2018 Year End” table on pages 44 and 45. The value of the vested but unexercised portion of each option has not been included in the amounts reported above because their receipt is not accelerated by termination events. |
(d) | The Good Reason Payment is a one-time payment made to the NEO following his termination for Good Reason. It is equal to the NEO’s base salary on the date of termination multiplied by a certain percentage, which percentage is generally the same as |
(e) | The Change-in-Control Payment is equal to 2.99 times the NEO’s final compensation, which consists of the sum of the NEO’s base salary at the date of termination and the higher of the annual bonus paid or earned but not yet paid to the NEO for the two most recently completed fiscal years. As of February 28, 2018, the higher annual bonus for our NEO’s was the fiscal 2018 annual bonus. The Change-in-Control Payment will be paid to the NEO in equal monthly installments over the 24-month period following the date of termination, unless the payment is related to an Internal Revenue Code Section 409A CIC event, as that term is defined in each NEO’s agreement, in which case the Change-in-Control Payment will be paid in a lump sum cash payment on the forty-fifth day after the date of termination. |
(f) | If the NEO elects to continue coverage under our health, dental or vision plans following the date of termination pursuant to the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended (“COBRA”), the NEO will be responsible for remitting to us the appropriate COBRA premium. We will reimburse the NEO for a portion of the COBRA premium equal to the sum of: (i) the amount that we would have otherwise paid for the coverage if he had remained an active associate; and (ii) the COBRA administration fee. This partial COBRA reimbursement will be paid in equal monthly installments for up to an 18-month period. For purposes of the table on pages 51 and 52, we have assumed that each officer elected to continue his coverage on February 28, 2018, for the full 18-month period. |
(g) | We provide a tax and financial planning benefit to our NEOs for the one-year period following retirement, termination without cause (including death, disability or a termination for good reason) and a CIC. The annual cost of this service is $14,000. |
(h) | Outplacement services are available to each NEO in an amount not to exceed $50,000 for Mr. Nash and $25,000 for the other NEOs. The table on pages 51 and 52 assumes that the maximum outplacement benefit is paid to each NEO. |
DIRECTOR COMPENSATION |
Compensation Element | Director Compensation Program(a) |
Annual Cash Retainer | $75,000 |
Annual Equity Retainer | $150,000(b) |
Board Chair Fee | $100,000 |
Lead Independent Director Fee | $100,000 |
Committee Chair Fee | $20,000 for the Audit Committee $15,000 for the Compensation and Personnel Committee $15,000 for the Nominating and Governance Committee |
Audit Committee Fee | $5,000 |
Board Meeting Fee | None(c) |
Committee Meeting Fee | $1,500 per in-person meeting and $750 per telephonic meeting |
(a) | In addition to the compensation elements disclosed above, we reimburse our directors for travel and other necessary business expenses incurred in the performance of their services to us. Each non-employee director whose term in office began before June 2014 is eligible for coverage under our health, dental and vision plans at the same rates at which coverage is offered to our associates. Non-employee directors may not use our plane for personal travel. |
(b) | The annual equity retainer consists of shares of restricted common stock vesting on the one-year anniversary of the grant date. Restricted stock granted to non-employee directors in fiscal 2018 will vest on June 29, 2018. |
(c) | We do not pay directors a fee for attending a board meeting unless there are more than eight board meetings during a fiscal year. Generally, we do not hold more than eight board meetings during a fiscal year, but if there were more than eight meetings we would pay, for each additional meeting, directors fees of $1,500 per in-person meeting and $750 per telephonic meeting. |
Name | Fees Earned or Paid in Cash(a) ($) | Stock Awards(b)(c) ($) | All Other Compensation(d) ($) | Total ($) | |||
Ronald E. Blaylock | 88,750 | 150,014 | 10,147 | 248,911 | |||
Sona Chawla(e) | 83,833 | 150,014 | — | 233,847 | |||
Alan B. Colberg | 89,583 | 150,014 | — | 239,597 | |||
Thomas J. Folliard | 175,000 | 150,014 | 19,723 | 344,737 | |||
Rakesh Gangwal(f) | 25,000 | — | 2,426 | 27,426 | |||
Jeffrey E. Garten | 81,000 | 150,014 | 10,000 | 241,014 | |||
Shira D. Goodman | 81,000 | 150,014 | — | 231,014 | |||
W. Robert Grafton | 91,250 | 150,014 | 4,915 | 246,179 | |||
Edgar H. Grubb | 89,750 | 150,014 | 2,000 | 241,764 | |||
Marcella Shinder | 92,000 | 150,014 | — | 242,014 | |||
John T. Standley(g) | 83,833 | 150,014 | — | 233,847 | |||
Mitchell D. Steenrod | 112,000 | 150,014 | 10,000 | 272,014 | |||
William R. Tiefel | 182,500 | 150,014 | 36,112 | 368,626 |
(a) | Represents the cash compensation earned in fiscal 2018 for Board, Committee, and Board and Committee chair service. |
(b) | Represents the aggregate grant date fair value of the stock awards made in fiscal 2018 as determined in accordance with ASC Topic 718. In June 2017, we granted 2,406 shares of restricted common stock to each non-employee director then in office. |
(c) | The following table provides information on the number of shares of unvested restricted common stock and the aggregate option awards held by each of our non-employee directors as of February 28, 2018. All options held by our non-employee directors were fully vested as of February 28, 2018 except for those held by Mr. Folliard, of which 715,699 were vested and 358,464 were unvested: |
Name | Restricted Common Stock (#) | Outstanding Option Awards (#) | |
Ronald E. Blaylock | 2,406 | — | |
Sona Chawla | 2,406 | — | |
Alan B. Colberg | 2,406 | — | |
Thomas J. Folliard | 2,406 | 1,074,163 | |
Rakesh Gangwal | — | 11,388 | |
Jeffrey E. Garten | 2,406 | 2,870 | |
Shira D. Goodman | 2,406 | 11,388 | |
W. Robert Grafton | 2,406 | 7,767 | |
Edgar H. Grubb | 2,406 | — | |
Marcella Shinder | 2,406 | — | |
John T. Standley | — | — | |
Mitchell D. Steenrod | 2,406 | — | |
William R. Tiefel | 2,406 | 11,388 |
(d) | Represents matching charitable gifts made by The CarMax Foundation as part of its matching gifts program and the cost to CarMax for participation in its health, dental and vision plans (both the matching gifts program and the plans are broadly available to all CarMax associates). None of the benefits individually exceeded the greater of $25,000 or 10% of the total amount of these benefits for the non-executive director. |
(e) | Ms. Chawla was elected to the Board on April 24, 2017 |
(f) | Mr. Gangwal did not stand for re-election at the June 26, 2017 meeting. |
(g) | Mr. Standley resigned from the Board on January 29, 2018. |
PROPOSAL FOUR: SHAREHOLDER PROPOSAL FOR A REPORT ON POLITICAL CONTRIBUTIONS |
1. | Policies and procedures for making, with corporate funds or assets, contributions and expenditures (direct or indirect) to (a) participate or intervene in any political campaign on behalf of (or in opposition to) any candidate for public office, or (b) influence the general public, or any segment thereof, with respect to an election or referendum. |
2. | Monetary and non-monetary contributions and expenditures (direct and indirect) used in the manner described in section 1 above, including: |
a. | The identity of the recipient as well as the amount paid to each; and |
b. | The title(s) of the person(s) in the Company responsible for decision-making. |
CARMAX SHARE OWNERSHIP |
▪ | Our CEO and the other named executive officers. |
▪ | Each director or nominee for director. |
▪ | All of our directors and executive officers as a group. |
Named Executive Officers | CarMax Shares that May Be Acquired Within 60 Days after March 29, 2018 | Shares of CarMax Common Stock Beneficially Owned as of March 29, 2018(b) | Percent of Class | ||||
William D. Nash(a) | 411,867 | 476,091 | * | ||||
Thomas W. Reedy | 228,847 | 290,786 | * | ||||
William C. Wood | 146,664 | 209,123 | * | ||||
Edwin J. Hill | 234,774 | 239,566 | * | ||||
Eric M. Margolin | 157,693 | 178,744 | * | ||||
Directors/Director Nominees | |||||||
Peter J. Bensen | — | 165 | * | ||||
Ronald E. Blaylock | — | 20,815 | * | ||||
Sona Chawla | — | 2,406 | * | ||||
Alan B. Colberg | — | 6,845 | * | ||||
Thomas J. Folliard | 929,012 | 1,336,584 | * | ||||
Jeffrey E. Garten | 2,870 | 26,828 | * | ||||
Shira Goodman | 11,388 | 24,101 | * | ||||
W. Robert Grafton | 7,767 | 45,136 | * | ||||
Edgar H. Grubb | — | 40,892 | * | ||||
Robert J. Hombach | — | 27 | * | ||||
David W. McCreight | — | — | |||||
Marcella Shinder | — | 7,123 | * | ||||
Mitchell D. Steenrod | — | 17,734 | * | ||||
William R. Tiefel | 11,388 | 163,048 | * | ||||
All directors and executive officers as a group (25 persons) | 2,558,494 | 3,518,807 | 1.97% |
(a) | Mr. Nash is also a director of CarMax. |
(b) | Includes (i) shares of CarMax common stock that could be acquired through the exercise of stock options within 60 days after March 29, 2018, (ii) shares of CarMax common stock that will be acquired upon the April 8, 2018 settlement of the market stock units (“MSUs”) granted to certain officers on April 8, 2015, (iii) shares of CarMax common stock that will be acquired upon the April 15, 2018 settlement of the PSUs granted to certain officers on April 15, 2015, and (iv) shares of restricted common stock over which executive officers and non-employee directors had voting (but not dispositive) power as of March 31, 2018. Each of the MSUs has been converted to shares of CarMax common stock based upon the applicable conversion formula and our assumption that the average closing price of |
Name and Address of Beneficial Owner(s) | Number of Shares Owned | Percent of Class | |||
The Vanguard Group, Inc.(a) 100 Vanguard Boulevard Malvern, PA 19355 | 18,231,551 | 10.20 | % | ||
PRIMECAP Management Company(b) 177 E. Colorado Blvd., 11th Floor Pasadena, CA 91105 | 14,049,575 | 7.86 | % | ||
BlackRock, Inc.(c) 55 East 52nd Street New York, NY 10055 | 11,271,436 | 6.31 | % |
Plan Category | Number of Securities To Be Issued Upon Exercise of Outstanding Options, Warrants and Rights | Weighted Average Exercise Price of Outstanding Options, Warrants and Rights ($) | Number of Securities Remaining Available for Future Issuance Under Equity Compensation Plans (Excluding Securities Reflected in the First Column) | |||||
Equity compensation plans approved by security holders: | ||||||||
Stock Incentive Plan | 7,709,515 | 54.73 | 6,994,416(a) | |||||
Non-Employee Directors Stock Incentive Plan | 52,568 | 33.82 | 74,408(a) | |||||
Employee Stock Purchase Plan | — | — | 2,988,202(b) | |||||
Equity compensation plans not approved by security holders | — | — | – | |||||
Total | 7,762,083 | 54.59 | 10,057,026 |
GENERAL INFORMATION |
Voting Information | |
Shareholders Entitled to Vote | If you owned CarMax common stock at the close of business on April 20, 2018, you can vote at the annual shareholders meeting. Each share of common stock is entitled to one vote. To conduct the annual shareholders meeting, a majority of our outstanding shares of common stock as of April 20, 2018, must be present in person or by proxy. This is referred to as a quorum. Abstentions and shares held by banks, brokers or nominees that are voted on any matter are included in determining whether a quorum exists. There were 178,069,837 shares of CarMax common stock outstanding on April 20, 2018. |
How to Vote (Record Owners) | Shareholders of record (that is, shareholders who hold their shares in their own name) may vote in any of the following ways: ● By Internet. You may vote online by accessing www.carmaxproxy.com and following the on-screen instructions. You will need the Control Number included on the Notice of Internet Availability of Proxy Materials (the “Notice”) or on your proxy card, as applicable. You may vote online 24 hours a day. If you vote online, you do not need to return a proxy card. ● By Telephone. If you are located in the U.S., you may vote by calling toll free 1-800-PROXIES (1-800-776-9437) and following the instructions. If you are located outside the U.S., call 1-718-921-8500. You will need the Control Number included on the Notice or on your proxy card, as applicable. You may vote by telephone 24 hours a day. If you vote by telephone, you do not need to return a proxy card. ● By Mail. If you requested printed copies of the proxy materials, you will receive a proxy card, and you may vote by signing, dating and mailing the proxy card in the envelope provided. ● In Person. You may vote in person at the annual shareholders meeting by requesting a ballot from the inspector of election at the meeting. Participants in our ESPP may vote in any of the ways listed above. |
How to Vote (Beneficial Owners) | If your shares are held in “street name” (that is, in the name of a bank, broker, or other holder of record), you may vote in any of the following ways: ● By Internet. You may vote online by following the instructions provided in the Notice. You will need the Control Number included on the Notice or on your voting instruction form, as applicable. You may vote online 24 hours a day. If you vote online, you do not need to return a voting instruction form. ● By Telephone. You may vote by telephone by following the instructions provided in the Notice. You will need the Control Number included on the Notice or on your voting instruction form, as applicable. You may vote by telephone 24 hours a day. If you vote by telephone, you do not need to return a voting instruction form. ● By Mail. If you requested printed copies of the proxy materials, you will receive a voting instruction form, and you may vote by signing, dating and mailing it in the envelope provided. ● In Person. You must obtain a legal proxy from the organization that holds your shares in order to vote your shares in person at the annual shareholders meeting. Follow the instructions on the Notice to obtain this legal proxy. |
Deadline for Voting | For both shareholders of record and beneficial owners of shares held in street name (other than ESPP participants), online and telephone voting is available through 11:59 p.m. ET on Monday, June 25, 2018. For shares held by ESPP participants in an ESPP account, online and telephone voting is available through 11:59 p.m. ET on Thursday, June 21, 2018. |
Changing Your Vote | You may revoke your proxy at any time before it is exercised by submitting a subsequent vote using any of the methods described above. |
Effect of Not Voting | Shareholders of Record. If you are a shareholder of record and you: ● Do not vote via the internet, by telephone or by mail, your shares will not be voted unless you attend the annual shareholders meeting to vote them in person. ● Sign and return a proxy card without giving specific voting instructions, then your shares will be voted in the manner recommended by the Board on all matters presented in this proxy statement and as the proxy holders may determine in their discretion on any other matters properly presented for a vote. Beneficial Owners of Shares Held in Street Name or Participants in the ESPP. If you are a beneficial owner of shares held in street name or a participant in the ESPP and you do not provide the organization that holds your shares with specific voting instructions, under the rules of various national and regional securities exchanges, the organization that holds your shares generally may vote your shares on routine matters but cannot vote your shares on non-routine matters. If the organization that holds your shares does not receive instructions from you on how to vote your shares on a non-routine matter, the organization will not have the authority to vote your shares on this matter. This is generally referred to as a “broker non-vote.” |
Voting Standards | Proposals One (election of directors), Two (ratification of KPMG), Three (advisory vote on executive compensation) and Four (shareholder proposal for a report on political contributions) must be approved by the affirmative vote of a majority of the votes cast. Abstentions and broker non-votes will not be counted in determining the number of votes cast on Proposals One, Two, Three or Four. |
Routine and Non-Routine Proposals | Routine Proposals. Proposal Two (ratification of KPMG) is considered a routine matter. A broker or other nominee generally may vote on routine matters, and therefore we expect no broker non-votes in connection with Proposal Two. Non-routine Proposals. Proposals One (election of directors), Three (advisory vote on executive compensation) and Four (shareholder proposal for a report on political contributions) are considered non-routine matters. A broker or other nominee cannot vote without instructions on non-routine matters, and therefore there may be broker non-votes on these proposals. |
Counting the Votes | Representatives from American Stock Transfer & Trust Company, LLC, our transfer agent, will tabulate the votes and act as inspector of election at the annual shareholders meeting. |
Proxy Information | |
Electronic Access to Proxy Materials and Annual Report | We are providing access to our proxy materials primarily over the internet rather than mailing paper copies of those materials to each shareholder. On or about May 4, 2018, we will mail the Notice to our shareholders. This Notice will provide website and other information for the purpose of accessing proxy materials. The Notice tells you how to: ● View our proxy materials for the annual shareholders meeting on the internet. ● Instruct us to send proxy materials to you by mail or email. Choosing to receive proxy materials by email will save us the cost of printing and mailing documents and will reduce the impact of our annual shareholders meeting on the environment. If you choose to receive future proxy materials by email, you will receive an email message next year with instructions containing a link to those materials and a link to the proxy voting website. Your election to receive proxy materials by email will remain in effect unless and until you rescind it. |
Proxy Solicitation | CarMax pays the cost of soliciting proxies. We will solicit proxies from our shareholders, and, after the initial solicitation, some of our associates or agents may contact shareholders by telephone, by email or in person. We have retained Georgeson, Inc. to solicit proxies for a fee of $7,500 plus reasonable expenses. We will also reimburse banks, brokerage firms and other custodians, nominees and fiduciaries for their reasonable expenses in sending proxy materials to the beneficial owners of our common stock. |
Annual Shareholders Meeting Information | |
Attendance at the Annual Shareholders Meeting | The annual shareholders meeting is open to all holders of CarMax common stock as of April 20, 2018. Shareholders who plan to attend the annual shareholders meeting may be asked to present valid picture identification, such as a driver’s license or passport. If you are a beneficial owner, you must bring a copy of a brokerage statement indicating ownership of CarMax shares as of April 20, 2018. If you are an authorized proxy or if you want to vote in person the shares that you hold in street name, you must present the proper documentation from your bank or broker. Cameras, recording devices and other electronic devices will not be permitted at the annual shareholders meeting. |
Other Matters | We are not aware of any matters that may come before the annual shareholders meeting other than the four proposals disclosed in this proxy statement. If other matters do come before the annual shareholders meeting, the named proxies will vote in accordance with their best judgment. |
Next Year’s Meeting | We plan to hold our 2019 annual shareholders meeting on or about June 25, 2019. |
Shareholder Proposal Information | |
Advance Notice of Director Nominations, Shareholder Proposals and Other Items of Business | Director Nominations. ● Our proxy access right permits an eligible shareholder, or a group of up to 20 shareholders, to nominate and include in CarMax’s proxy materials directors constituting up to 20% of the Board of Directors. To be eligible, the shareholder or shareholder group must have owned 3% or more of our outstanding capital stock continuously for at least three years and satisfy certain notice and other requirements set forth in Sections 2.3 and 2.3A of our bylaws. Notice of proxy access director nominees must be received no earlier than December 5, 2018, and no later than January 4, 2019. ● Director nominations that a shareholder intends to present at the 2019 annual shareholders meeting, but does not intend to have included in CarMax’s proxy materials, must be received no earlier than December 5, 2018, and no later than January 4, 2019. The notice must satisfy the requirements set forth in Section 2.3 of our bylaws. Shareholder Proposals and Other Items of Business. A shareholder proposal will be acted upon at the 2019 annual shareholders meeting only if it is included in our proxy statement or submitted under Section 1.3 of our bylaws. To be considered for inclusion in our 2019 proxy statement, a shareholder proposal must be received by our Corporate Secretary no later than January 4, 2019, and must comply with Rule 14a-8 under the Securities Exchange Act of 1934. To bring a matter for consideration before the 2019 annual shareholders meeting that is not included in the 2019 proxy statement, you must notify our Corporate Secretary no earlier than the close of business on December 5, 2018, and no later than the close of business on January 4, 2019, and must comply with Section 1.3 of our bylaws. All director nominations and proposals must be submitted in writing to our Corporate Secretary at CarMax, Inc., 12800 Tuckahoe Creek Parkway, Richmond, Virginia 23238. |
PROXY VOTING INSTRUCTIONS |
INTERNET - Access “www.voteproxy.com” and follow the on-screen instructions or scan the QR code with your smartphone. Have this proxy card available when you access the web page. | |||
COMPANY NUMBER | |||
TELEPHONE - Call toll-free 1-800-PROXIES (1-800-776-9437) in the United States or 1-718-921-8500 from foreign countries from any touch-tone telephone and follow the instructions. Have this proxy card available when you call. Vote online/phone until 11:59 PM ET the day before the meeting. MAIL - Sign, date and mail this proxy card in the envelope provided as soon as possible. | |||
ACCOUNT NUMBER | |||
CONTROL NUMBER | |||
IN PERSON - You may vote your shares in person by attending the Annual Meeting. | |||
GO GREEN - e-Consent makes it easy to go paperless. With e-Consent, you can quickly access your proxy material, statements and other eligible documents online, while reducing costs, clutter and paper waste. Enroll today via www.amstock.com to enjoy online access. |
NOTICE OF INTERNET AVAILABILITY OF PROXY MATERIALS: The Notice of 2018 Annual Meeting of Shareholders and Proxy Statement and the Annual Report on Form 10-K are available at - www.carmaxproxy.com |
âPlease detach along perforated line and mail in the envelope provided IF you are not voting via telephone or the Internet.â |
THE BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” ALL NOMINEES FOR THE ELECTION OF DIRECTORS; “FOR” PROPOSAL 2; “FOR” PROPOSAL 3; AND “AGAINST” PROPOSAL 4. PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HERE x | ||||||||||
FOR | AGAINST | ABSTAIN | ||||||||
1. | Election of Directors for a one-year term expiring at the 2019 Annual Shareholders’ Meeting: | William D. Nash | o | o | o | |||||
FOR | AGAINST | ABSTAIN | Marcella Shinder | o | o | o | ||||
Peter J. Bensen | o | o | o | Mitchell D. Steenrod | o | o | o | |||
Ronald E. Blaylock | o | o | o | William R. Tiefel | o | o | o | |||
Sona Chawla | o | o | o | 2. | To ratify the appointment of KPMG LLP as independent registered public accounting firm. | o | o | o | ||
Thomas J. Folliard | o | o | o | 3. | To approve, in an advisory (non-binding) vote, the compensation of our named executive officers. | o | o | o | ||
Shira Goodman | o | o | o | 4. | To vote on a shareholder proposal for a report on political contributions, if properly presented at the meeting. | o | o | o | ||
Robert J. Hombach | o | o | o | 5. | To transact any other business that may properly come before the Annual Meeting or any postponements or adjournments thereof. | |||||
David W. McCreight | o | o | o | In their discretion, the named proxies are authorized to vote upon such other business as may properly come before the Annual Meeting. This proxy, when properly executed, will be voted as directed herein by the undersigned shareholder. If no direction is made, this proxy will be voted FOR all nominees in Proposal 1; FOR Proposal 2; FOR Proposal 3; and AGAINST Proposal 4. | ||||||
To change the address on your account, please check the box at right and indicate your new address in the address space above. Please note that changes to the registered name(s) on the account may not be submitted via this method. | o |
Signature of Shareholder | Date: | Signature of Shareholder | Date: |
Note: | Please sign exactly as your name or names appear on this Proxy. When shares are held jointly, each holder should sign. When signing as executor, administrator, attorney, trustee or guardian, please give full title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a partnership, please sign in partnership name by authorized person. |