UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
FORM 11-K
(Mark One):
þ ANNUAL REPORT PURSUANT TO SECTION 15(d) OF THE SECURITIES EXCHANGE
ACT OF 1934.
For the fiscal year ended December 31, 2008.
OR
o TRANSITION REPORT PURSUANT TO SECTION 15(d) OF THE SECURITIES
EXCHANGE ACT OF 1934.
For the transition period from ________ to __________
Commission file number 0-23636
A. Full title of the plan and the address of the plan, if different from that of the
issuer named below:
Hawthorn Bancshares, Inc. Profit Sharing 401(k) Plan
B. Name of issuer of the securities held pursuant to the plan and the address
of its principal executive office:
Hawthorn Bancshares, Inc.
300 SW Longview Blvd
Lees Summit, MO 64081-2101
(816) 347-8100
REQUIRED INFORMATION
See attachments to this report, which are incorporated herein by reference.
SIGNATURES
The Plan. Pursuant to the requirements of the Securities Exchange Act of 1934, the trustees (or
other persons who administer the employee benefit plan) have duly caused this annual report to be
signed on its behalf by the undersigned hereunto duly authorized.
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Hawthorn Bancshares, Inc. Profit Sharing 401(k) Plan
(Name of Plan)
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Date: June 26, 2009 |
/s/ Richard G. Rose
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Richard G. Rose |
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Chief Financial Officer |
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Consent of Independent Registered Public Accounting Firm
We consent to the incorporation by reference in the Registration Statement on Form S-8 (File No.
333-136477) of Hawthorn Bancshares, Inc. (formerly known as Exchange National Bancshares, Inc.) of
our report dated June 22, 2009, with respect to the financial statements of the Hawthorn Bancshares
Profit Sharing 401(k) Plan (formerly known as The Exchange National Bancshares Profit Sharing
401(k) Plan) included in this Annual Report (Form 11-K) for the year ended December 31, 2008.
St. Louis, Missouri
June 22, 2009
Hawthorn Bancshares, Inc.
Profit Sharing 401(k) Plan
EIN 43-1626350 PN 002
Accountants Report and Financial Statements
December 31, 2008 and 2007
Hawthorn Bancshares, Inc.
Profit Sharing 401(k) Plan
December 31, 2008 and 2007
Contents
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Report of Independent Registered Public Accounting Firm |
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1 |
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Financial Statements |
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Statements of Net Assets Available for Benefits |
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2 |
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Statements of Changes in Net Assets Available for Benefits |
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3 |
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Notes to Financial Statements |
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4 |
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Supplemental Schedule |
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Schedule H, Line 4i Schedule of Investment Assets (Held at End of Year) |
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11 |
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Report of Independent Registered Public Accounting Firm
Retirement and Investment Committee
Hawthorn Bancshares, Inc.
Profit Sharing 401(k) Plan
Lee Summit, Missouri
We have audited the accompanying statements of net assets available for benefits of Hawthorn
Bancshares, Inc. Profit Sharing 401(k) Plan as of December 31, 2008 and 2007, and the related
statements of changes in net assets available for benefits for the years then ended. These
financial statements are the responsibility of the Plans management. Our responsibility is to
express an opinion on these financial statements based on our audits.
We conducted our audits in accordance with the standards of the Public Company Accounting Oversight
Board (United States). Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of material misstatement. The
Plan is not required to have, nor were we engaged to perform, an audit of its internal control over
financial reporting. Our audits included consideration of internal control over financial
reporting as a basis for designing auditing procedures that are appropriate in the circumstances,
but not for the purpose of expressing an opinion on the effectiveness of the Plans internal
control over financial reporting. Accordingly, we express no such opinion. Our audits also
included examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements, assessing the accounting principles used and significant estimates made by
management and evaluating the overall financial statement presentation. We believe that our audits
provide a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material
respects, the net assets available for benefits of Hawthorn Bancshares, Inc. Profit Sharing 401(k)
Plan as of December 31, 2008 and 2007, and the changes in its net assets available for benefits for
the years then ended, in conformity with accounting principles generally accepted in the United
States of America.
As discussed in Note 4, in 2008 the Plan changed its method of accounting for fair value
measurements in accordance with Statements of Financial Accounting Standards No. 157.
The accompanying supplemental schedule of investment assets (held at end of year) is presented for
the purpose of additional analysis and is not a required part of the basic financial statements,
but is supplementary information required by the Department of Labors Rules and Regulations for
Reporting and Disclosure under the Employee Retirement Income Security Act of 1974. This
supplemental schedule is the responsibility of the Plans management. The supplemental schedule
has been subjected to the auditing procedures applied in the audits of the basic financial
statements and, in our opinion, is fairly stated, in all material respects, in relation to the
basic financial statements taken as a whole.
/s/ BKD, llp
St. Louis, Missouri
June 22, 2009
Federal Employer Identification Number: 44-0160260
Hawthorn Bancshares, Inc.
Profit Sharing 401(k) Plan
Statements of Net Assets Available for Benefits
December 31, 2008 and 2007
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2008 |
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2007 |
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Investments, At Fair Value |
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$ |
14,209,688 |
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$ |
19,034,753 |
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Receivables |
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Employers contribution |
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202,374 |
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758,778 |
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Participants contributions |
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31,895 |
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202,374 |
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790,673 |
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Net Assets Available for Benefits |
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$ |
14,412,062 |
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$ |
19,825,426 |
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See Notes to Financial Statements
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2 |
Hawthorn Bancshares, Inc.
Profit Sharing 401(k) Plan
Statements of Changes in Net Assets Available for Benefits
Years Ended December 31, 2008 and 2007
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2008 |
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2007 |
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Investment Income |
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Net depreciation in fair value of investments |
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$ |
(6,092,129 |
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$ |
(853,737 |
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Interest and dividends |
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719,012 |
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1,166,893 |
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Net investment income (loss) |
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(5,373,117 |
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313,156 |
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Contributions |
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Employer |
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496,386 |
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716,350 |
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Participants |
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635,403 |
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587,237 |
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Other |
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3,977 |
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83,863 |
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1,135,766 |
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1,387,450 |
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Total additions |
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(4,237,351 |
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1,700,606 |
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Deductions |
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Benefits paid directly to participants |
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1,176,013 |
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573,864 |
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Net Increase (Decrease) |
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(5,413,364 |
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1,126,742 |
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Net Assets Available for Benefits, Beginning of Year |
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19,825,426 |
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18,698,684 |
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Net Assets Available for Benefits, End of Year |
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$ |
14,412,062 |
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$ |
19,825,426 |
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See Notes to Financial Statements
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3 |
Hawthorn Bancshares, Inc.
Profit Sharing 401(k) Plan
Notes to Financial Statements
December 31, 2008 and 2007
Note 1: Description of the Plan
The following description of Hawthorn Bancshares, Inc. Profit Sharing 401(k) Plan (Plan)
provides only general information. Participants should refer to the Plan Document and
Summary Plan Description for a more complete description of the Plans provisions, which are
available from the Plan Administrator. During 2007, the Plan changed its name from The
Exchange National Bancshares, Inc. Profit Sharing 401(k) Plan to Hawthorn Bancshares, Inc.
Profit Sharing 401(k) Plan.
General
The Plan is a defined contribution plan sponsored by Hawthorn Bancshares, Inc. (formerly
known as The Exchange National Bancshares, Inc.) and its subsidiaries (collectively the
Company) for the benefit of the employees of the Company and who have at least 90 days of
service and are age 21 or older. An eligible employee becomes a participant in the Plan on
the first day of the plan year or the first day of the seventh month of the plan year. The
Plan is subject to the provisions of the Employee Retirement Income Security Act of 1974
(ERISA). Capital Bank and Trust Company is the trustee of the Plan.
Contributions
The Company makes discretionary annual contributions to the Plan. All employer contributions
are allocated to a participants account based on that participants compensation compared to
the total compensation of all eligible participants. In addition, the Company matches the
participants salary deferral into the plan dollar for dollar up to 3% of the participants
annual salary. All contributions are made conditioned upon their deductibility for federal
income tax purposes.
Participants have the option to make voluntary contributions to the Plan up to the annual
limit set by the Internal Revenue Service (IRS).
Participant Investment Account Options
Investment account options available include various mutual funds and common stock of the
Company. Each participant has the option of directing his/her contributions into any of the
separate investment accounts and may change the allocation daily.
Participant Accounts
Each participants account is credited with the participants contribution, the Companys
contribution and plan earnings. Allocations are based on participant earnings. The benefits
to which a participant is entitled is the benefit that can be provided from the participants
vested account.
4
Hawthorn Bancshares, Inc.
Profit Sharing 401(k) Plan
Notes to Financial Statements
December 31, 2008 and 2007
Vesting
Participant contributions and earnings thereon are 100% vested at all times. Employer
contributions and earnings thereon vest 20% per year of service and become fully vested at
the completion of five years of service at the Company. At the time a participant terminates
his/her employment, the nonvested portion of the employer contribution account is forfeited
and allocated to eligible participants on a pro rata allocation method.
Payment of Benefits
Under the terms of the Plan, participants are entitled to receive the amount credited to
their accounts upon normal retirement at the age of 65 or disability retirement.
Participants terminating employment prior to retirement are entitled to receive that portion
of their account that is vested. In the event of death, the participants account becomes
fully vested and the balance is paid to the designated beneficiary. Distributions under the
Plan are payable in a lump sum or through installments.
Plan Termination
Although the Company has not expressed any intention to do so, it may discontinue its
contributions and terminate the Plan at any time. In such an event, the participants
accounts become fully vested and are not subject to forfeiture.
Note 2: Summary of Significant Accounting Policies
Basis of Presentation
The accompanying financial statements have been prepared on an accrual basis of accounting
except for benefits, which are recorded upon distribution, and present the net assets
available for plan benefits and changes in those net assets.
Use of Estimates
The preparation of financial statements in conformity with accounting principles generally
accepted in the United States of America requires management to make estimates and
assumptions that affect the reported amounts of net assets and changes in net assets and
disclosure of contingent assets and liabilities at the date of the financial statements.
Actual results could differ from those estimates.
5
Hawthorn Bancshares, Inc.
Profit Sharing 401(k) Plan
Notes to Financial Statements
December 31, 2008 and 2007
Valuation of Investments
Investments in securities traded on a national securities exchange are valued at the latest
reported sales price on the last business day of the period. If no sale has taken place, the
securities are valued at the latest bid price. The investment in employer securities is
valued at the latest bid price reported.
Investment transactions are accounted for on the trade-date basis. The realized gains or
losses on investments are determined using the average cost of the individual security issue.
Interest income is recorded on the accrual basis. Dividends are recorded on the ex-dividend
date.
Plan Tax Status
The IRS issued its latest determination letter on March 3, 2006, which stated that the Plan
and its underlying trust qualify under the applicable provisions of the Internal Revenue Code
and, therefore, are exempt from federal income taxes. The Plan has been amended since
receiving the determination letter. However, the Plan Administrator believes that the Plan
is currently designed and being operated in compliance with the applicable requirements of
the Internal Revenue Code. Therefore, we believe the Plan was qualified and the related
trust was tax-exempt as of the financial statement date.
Administrative Expenses
The administrative expenses of the Plan are paid by the Company.
6
Hawthorn Bancshares, Inc.
Profit Sharing 401(k) Plan
Notes to Financial Statements
December 31, 2008 and 2007
Note 3: Investments
The following table presents the Plans investments. Investments that represent 5% or more
of total plan assets in either year are separately identified:
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2008 |
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2007 |
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Mutual Funds |
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American Funds Cash Management Trust |
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$ |
2,632,227 |
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$ |
2,464,775 |
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American Funds Bond Fund |
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1,408,536 |
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1,562,341 |
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American Funds Washington Mutual Investors Fund |
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1,522,172 |
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2,222,759 |
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American Funds Growth Fund |
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1,030,674 |
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1,594,677 |
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American Funds Euro-Pacific Growth Fund |
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818,241 |
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1,309,013 |
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Federated Kaufmann Fund |
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663,086 |
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1,196,623 |
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American Funds Small-Cap World Fund |
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610,769 |
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1,184,947 |
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PIMCO Total Return Fund |
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1,069,884 |
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809,617 |
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Other |
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1,643,425 |
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2,837,994 |
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Employer Securities Hawthorn Bancshares, Inc.
common stock |
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2,810,674 |
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3,852,007 |
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Total investments |
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$ |
14,209,688 |
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$ |
19,034,753 |
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During the years ended 2008 and 2007, the Plans investments (including gains and losses on
investments bought, sold and held during the year) appreciated (depreciated) in value by
$(6,092,129) and $(853,737), respectively, as follows:
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2008 |
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2007 |
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Mutual Funds |
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$ |
(4,821,628 |
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$ |
167,754 |
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Employer Securities Exchange National
Bancshares, Inc. common stock |
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(1,270,501 |
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(1,021,491 |
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Net depreciation in fair value |
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$ |
(6,092,129 |
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$ |
(853,737 |
) |
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Interest and dividends realized on the Plans
investments for the years ended 2008 and 2007 were
$719,012 and $1,166,893, respectively.
7
Hawthorn Bancshares, Inc.
Profit Sharing 401(k) Plan
Notes to Financial Statements
December 31, 2008 and 2007
Note 4: Fair Value of Plan Assets
Effective January 1, 2008, the Plan adopted Statement of Financial Accounting Standards No.
157, Fair Value Measurements (FAS 157). FAS 157 defines fair value, establishes a framework
for measuring fair value and expands disclosures about fair value measurements. FAS 157 has
been applied prospectively as of the beginning of the year.
FAS 157 defines fair value as the price that would be received to sell an asset or paid to
transfer a liability in an orderly transaction between market participants at the measurement
date. FAS 157 also establishes a fair value hierarchy which requires a plan to maximize the
use of observable inputs and minimize the use of unobservable inputs when measuring fair
value. The standard describes three levels of inputs that may be used to measure fair value:
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Level 1
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Quoted prices in active markets for identical assets or liabilities |
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Level 2
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Observable inputs other than Level 1 prices, such as quoted prices for similar assets
or liabilities; quoted prices in markets that are not active; or other inputs that are
observable or can be corroborated by observable market data for substantially the
full term of the assets or liabilities |
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Level 3
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Unobservable inputs that are supported by little or no market activity and that are
significant to the fair value of the assets or liabilities |
Following is a description of the valuation methodologies used for assets measured at fair
value on a recurring basis and recognized in the accompanying statements of net assets
available for benefits, as well as the general classification of such assets pursuant to the
valuation hierarchy.
Investments
Where quoted market prices are available in an active market, securities are classified
within Level 1 of the valuation hierarchy. All of the Plans investments are considered
Level 1 securities and include common stock of the sponsor and mutual funds.
8
Hawthorn Bancshares, Inc.
Profit Sharing 401(k) Plan
Notes to Financial Statements
December 31, 2008 and 2007
The following table presents the fair value measurements of assets recognized in the
accompanying statements of net assets available for benefits measured at fair value on a
recurring basis and the level within the FAS 157 fair value hierarchy in which the fair value
measurements fall at December 31, 2008:
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Fair Value Measurements Using |
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Quoted Prices |
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in Active |
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Significant |
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Markets for |
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Other |
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Significant |
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Identical |
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Observable |
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Unobservable |
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Assets |
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Inputs |
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Inputs |
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Fair Value |
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(Level 1) |
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(Level 2) |
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(Level 3) |
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Common stock |
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$ |
2,810,674 |
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$ |
2,810,674 |
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$ |
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$ |
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Mutual funds |
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$ |
11,399,014 |
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$ |
11,399,014 |
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$ |
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$ |
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Note 5: Party-in-Interest Transactions
The Plan held an investment of 163,032 and 154,080 shares of common stock of the Company with
a fair value of $2,810,674 and $3,852,007 at December 31, 2008 and 2007, respectively, and
received dividends of $132,139 and $125,653 on such shares during 2008 and 2007,
respectively.
These investments are considered allowable party-in-interest transactions under ERISA
guidelines.
Note 6: Plan Amendment
Effective January 1, 2008, the Plan was amended to modify eligibility requirements. The
eligibility requirements for salary deferrals and profit sharing contributions are now 90
days of service. The Plan entry date is now the first day of the Plan year quarter next
following the date the employee meets the eligibility requirements. The Company will now
match the participants salary deferral into the plan dollar for dollar up to 3% of the
participants annual salary.
Note 7: Risks and Uncertainties
The Plan invests in various investment securities. Investment securities are exposed
to various risks, such as interest rate, market and credit risks. Due to the level
of risk associated with certain investment securities, it is at least reasonable
possible that change in the values of investment securities will occur in the near
term and that such change could materially affect the amounts reported in the
statements, of net assets available for benefits.
9
Hawthorn Bancshares, Inc.
Profit Sharing 401(k) Plan
Notes to Financial Statements
December 31, 2008 and 2007
The current economic environment presents employee benefit plans with unprecedented
circumstances and challenges, which in some cases have resulted in large declines in
the fair value of investments. The financial statements have been prepared using
values and information currently available to the Plan.
Given the volatility of current economic conditions, the values of assets recorded in the
financial statements could change rapidly, resulting in material future adjustments in
investment values that could negatively impact the Plan.
10
Hawthorn Bancshares, Inc.
Profit Sharing 401(k) Plan
EIN 43-1626350 PN 002
Schedule H, Line 4i Schedule of Investment Assets (Held at End of Year)
December 31, 2008
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(c) |
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Description |
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(e) |
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(a) (b) |
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of |
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Current |
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Investment Type and Issuer |
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Investment |
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Value |
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Mutual Funds |
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American Funds Euro-Pacific Growth Fund |
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29,689 |
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Shares |
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$ |
818,241 |
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American Funds Growth Fund |
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50,722 |
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Shares |
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1,030,674 |
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American Funds New Perspective Fund |
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27,672 |
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Shares |
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518,015 |
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American Funds Small-Cap World Fund |
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29,707 |
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Shares |
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610,769 |
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Federated Kaufmann Fund |
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184,191 |
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Shares |
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663,086 |
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Templeton Growth Fund |
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41,203 |
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Shares |
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537,695 |
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American Funds Washington Mutual Investors Fund |
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71,330 |
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Shares |
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1,522,172 |
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American Funds Bond Fund |
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130,905 |
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Shares |
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1,408,536 |
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PIMCO Total Return Fund |
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105,511 |
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Shares |
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1,069,884 |
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American Funds Cash Management Trust |
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2,632,227 |
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Shares |
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2,632,227 |
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AIM Structured Core Fund Investors |
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100,636 |
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Shares |
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587,715 |
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|
|
|
|
|
|
|
|
11,399,014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
*Hawthorn Bancshares, Inc. common stock |
|
|
163,032 |
|
|
Shares |
|
|
2,810,674 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
14,209,688 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
* |
|
Represents party-in-interest to the Plan. |
12