DEF 14A
UNITED STATES
SECURITIES AND EXCHANGE
COMMISSION
Washington, D.C.
20549
SCHEDULE 14A
Proxy Statement Pursuant to
Section 14(a) of the Securities
Exchange Act of 1934 (Amendment
No. )
Filed by the
Registrant þ
Filed by a Party other than the
Registrant o
Check the appropriate box:
o Preliminary
Proxy Statement
o Confidential,
for Use of the Commission Only (as permitted by
Rule 14a-6(e)(2))
þ Definitive
Proxy Statement
o Definitive
Additional Materials
o Soliciting
Material Pursuant to
§240.14a-12
NORTHFIELD BANCORP, INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the
Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required.
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Fee computed on table below per Exchange Act
Rules 14a-6(i)(1)
and 0-11.
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(1)
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Title of each class of securities to which transaction applies:
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(2)
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Aggregate number of securities to which transaction applies:
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(3)
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Per unit price or other underlying value of transaction computed
pursuant to Exchange Act
Rule 0-11
(set forth the amount on which the filing fee is calculated and
state how it was determined):
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(4)
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Proposed maximum aggregate value of transaction:
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o
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Fee paid previously with preliminary materials.
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Check box if any part of the fee is offset as provided by
Exchange Act
Rule 0-11(a)(2)
and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration
statement number, or the Form or Schedule and the date of its
filing.
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(1)
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Amount Previously Paid:
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(2)
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Form, Schedule or Registration Statement No.:
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April 22, 2009
Dear Fellow Stockholder:
We cordially invite you to attend the 2009 Annual Meeting of Stockholders of Northfield
Bancorp, Inc., the parent company of Northfield Bank. The Annual Meeting will be held at the
Hilton Garden Inn, located at 1100 South Avenue, Staten Island, New York 10314, at 10:00 a.m.,
local time, on May 27, 2009.
The enclosed Notice of Annual Meeting and Proxy Statement describe the formal business to be
transacted. During the Annual Meeting we also will report on the operations of Northfield Bancorp,
Inc.
The business to be conducted at the Annual Meeting includes the election of three directors,
approval of a Management Cash Incentive Plan to be initially implemented for calendar year 2010,
and the ratification of the appointment of KPMG LLP as the independent registered public accounting
firm for the year ending December 31, 2009.
Our Board of Directors has determined that the matters to be considered at the Annual Meeting
are in the best interests of Northfield Bancorp, Inc. and its stockholders. For the reasons set
forth in the Proxy Statement, the Board of Directors unanimously recommends a vote FOR each
matter to be considered.
Also enclosed for your review is our Annual Report on Form 10-K for the year ended December
31, 2008, which contains detailed information concerning our activities and operating performance.
On behalf of the Board of Directors, please take a moment now to complete, sign, date, and return
the proxy card in the postage-paid envelope provided. Voting in advance of the Annual Meeting will
not prevent you from voting in person, but will assure that your vote is counted if you are unable
to attend the Annual Meeting.
Sincerely,
John W. Alexander
Chairman of the Board,
President and Chief Executive Officer
TABLE OF CONTENTS
NORTHFIELD BANCORP, INC.
1410 St. Georges Avenue
Avenel, New Jersey 07001
(732) 499-7200
NOTICE OF
2009 ANNUAL MEETING OF STOCKHOLDERS
To Be Held On May 27, 2009
Notice is hereby given that the 2009 Annual Meeting of Stockholders of Northfield Bancorp,
Inc. will be held at the Hilton Garden Inn, located at 1100 South Avenue, Staten Island, New York
10314, at 10:00 a.m., local time, on May 27, 2009.
A Proxy Card and a Proxy Statement for the Meeting are enclosed.
The Meeting is for the purpose of considering and acting upon:
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The election of three directors; |
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The approval of the Northfield Bancorp, Inc. Management Cash Incentive Plan;
and |
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The ratification of the appointment of KPMG LLP as independent registered
public accounting firm for the year ending December 31, 2009; and |
such other matters as may properly come before the Meeting, or any adjournments thereof. The Board
of Directors is not aware of any other business to come before the Meeting.
Any action may be taken on the foregoing proposals at the Meeting on the date specified above,
or on any date or dates to which the Meeting may be adjourned. Stockholders of record at the close
of business on April 20, 2009, are the stockholders entitled to vote at the Meeting, and any
adjournments thereof.
EVEN IF YOU DO PLAN TO ATTEND THE MEETING, YOU MAY CHOOSE TO VOTE YOUR SHARES BY SIGNING,
DATING, AND RETURNING THE ENCLOSED PROXY CARD WITHOUT DELAY IN THE ENCLOSED POSTAGE-PAID ENVELOPE.
ANY PROXY THAT YOU GIVE MAY BE REVOKED AT ANY TIME BEFORE IT IS EXERCISED. YOU MAY REVOKE A PROXY
BY FILING, WITH THE SECRETARY OF NORTHFIELD BANCORP, INC., A WRITTEN REVOCATION, OR A DULY EXECUTED
PROXY BEARING A LATER DATE. IF YOU ATTEND THE MEETING YOU MAY REVOKE YOUR PROXY AND VOTE
PERSONALLY ON EACH MATTER BROUGHT BEFORE THE MEETING. HOWEVER, IF YOUR SHARES ARE NOT REGISTERED
IN YOUR NAME, YOU WILL NEED ADDITIONAL DOCUMENTATION FROM THE RECORD HOLDER TO VOTE PERSONALLY AT
THE MEETING.
By Order of the Board of Directors
Madeline G. Frank
Senior Vice President, Corporate Secretary
Avenel, New Jersey
April 22, 2009
A SELF-ADDRESSED ENVELOPE IS ENCLOSED FOR YOUR CONVENIENCE. NO POSTAGE IS REQUIRED IF MAILED
WITHIN THE UNITED STATES.
Proxy Statement
NORTHFIELD BANCORP, INC.
1410 St. Georges Avenue
Avenel, New Jersey 07001
(732) 499-7200
2009 ANNUAL MEETING OF STOCKHOLDERS
May 27, 2009
This Proxy Statement is furnished in connection with the solicitation of proxies on behalf of
the Board of Directors of Northfield Bancorp, Inc. to be used at the 2009 Annual Meeting of
Stockholders of Northfield Bancorp, Inc. (the Company), which will be held at the Hilton Garden
Inn, located at 1100 South Avenue, Staten Island, New York 10314, at 10:00 a.m., local time, on May
27, 2009, and all adjournments of the Annual Meeting. The accompanying Notice of Annual Meeting of
Stockholders and this Proxy Statement are first being mailed to stockholders on or about April 23,
2009.
REVOCATION OF PROXIES
Stockholders who execute proxies in the form solicited hereby retain the right to revoke them
in the manner described below. Unless so revoked, the shares represented by such proxies will be
voted at the Annual Meeting and all adjournments thereof. Proxies solicited on behalf of our Board
of Directors will be voted in accordance with the directions given thereon. You may vote by
signing and returning your Proxy Card to Northfield Bancorp, Inc. Proxies we receive that are
signed, but contain no instructions for voting, will be voted FOR the proposals set forth in this
Proxy Statement for consideration at the Annual Meeting.
Proxies may be revoked by sending written notice of revocation to the Corporate Secretary of
Northfield Bancorp, Inc., Madeline G. Frank, at the address shown above, or by returning a duly
executed proxy bearing a later date by mail as described on your Proxy Card. The presence at the
annual meeting of any stockholder who had given a proxy shall not revoke such proxy unless the
stockholder delivers his or her ballot in person at the annual meeting or delivers a written
revocation to the Secretary prior to the voting of such proxy.
VOTING SECURITIES AND PRINCIPAL HOLDERS THEREOF
Holders of record of our shares of common stock, par value $0.01 per share, as of the close of
business on April 20, 2009, are entitled to one vote for each share then held. As of April 20,
2009, there were 45,226,561 shares of common stock issued and outstanding. The presence in person
or by proxy of a majority of the outstanding shares of common stock entitled to vote is necessary
to constitute a quorum at the annual meeting. Abstentions and broker non-votes will be counted for
purposes of determining that a quorum is present.
As to the election of directors, the Proxy Card being provided by the Board of Directors
enables a stockholder to vote FOR ALL NOMINEES proposed by the Board, to WITHHOLD AUTHORITY FOR ALL
NOMINEES or to vote FOR ALL EXCEPT one or more of the nominees being proposed. Directors are
elected by a plurality of votes cast, without regard to either broker non-votes, or proxies as to
which the authority to vote for the nominees being proposed is withheld.
As to the approval of the Northfield Bancorp, Inc. Management Cash Incentive Plan, by checking
the appropriate box, a stockholder may: (i) vote FOR the approval; (ii) vote AGAINST the approval;
or (iii) ABSTAIN from voting on such approval. The affirmative vote of a majority of the shares
represented at the annual meeting and entitled to vote is required for the approval of the
Northfield Bancorp, Inc. Management Cash Incentive Plan. Shares as to which the ABSTAIN box has
been selected on the proxy card will be counted as shares represented and entitled to vote and will
have the same effect as a vote against the matter. Broker non-votes are not considered represented
at the annual meeting and entitled to vote on the matter.
As to the ratification of KPMG LLP as our independent registered public accounting firm, by
checking the appropriate box, a stockholder may: (i) vote FOR the ratification; (ii) vote AGAINST
the ratification; or (iii)
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ABSTAIN from voting on such ratification. The affirmative vote of a majority of the shares
represented at the annual meeting and entitled to vote is required for the ratification of KPMG LLP
as the independent registered public accounting firm for the year ending December 31, 2009. Shares
as to which the ABSTAIN box has been selected on the proxy card will be counted as shares
represented and entitled to vote and will have the same effect as a vote against the matter.
Broker non-votes are not considered represented at the annual meeting and entitled to vote on the
matter.
Our management anticipates that Northfield Bancorp, MHC, our majority stockholder, will vote
all of its shares in favor of all the matters set forth above. If Northfield Bancorp, MHC votes
all of its shares in favor of each proposal, the approval of each proposal would be assured.
Persons and groups who beneficially own in excess of 5% of our shares of common stock are
required to file certain reports with the Securities and Exchange Commission regarding such
ownership pursuant to the Securities Exchange Act of 1934. The following table sets forth, as of
April 20, 2009, the shares of our common stock beneficially owned by each person known to us who
was the beneficial owner of more than 5% of the outstanding shares of our common stock.
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Amount of Shares |
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Owned and Nature |
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Percent of Shares |
Name and Address of |
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of Beneficial |
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of Common Stock |
Beneficial Owners |
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Ownership (1) |
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Outstanding |
Northfield Bancorp, MHC
1731 Victory Boulevard
Staten Island, New York 10314 |
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24,641,684 |
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54.48 |
% |
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Northfield Bancorp, MHC,
and all directors and executive
officers of Northfield Bancorp, Inc.
and Northfield Bank as a group
(14 directors and executive officers) (2) |
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25,812,838 |
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57.07 |
% |
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Wellington Management Co. LLP (3)
75 State Street
Boston, MA 02109 |
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2,530,893 |
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5.60 |
% |
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(1) |
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In accordance with Rule 13d-3 under the Securities Exchange Act of 1934, a person is deemed
to be the beneficial owner for purposes of this table, of any shares of common stock if he has
shared voting or investment power with respect to such security, or has a right to acquire
beneficial ownership at any time within 60 days from the date as of which beneficial ownership
is being determined. As used herein, voting power is the power to vote or direct the voting
of shares and investment power is the power to dispose or direct the disposition of shares,
and includes all shares held directly as well as by spouses and minor children, in trust and
other indirect ownership, over which shares the named individuals effectively exercise sole or
shared voting or investment power. |
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Includes shares of common stock held by Northfield Bancorp, MHC, of which our directors are
also trustees. Excluding shares of common stock held by Northfield Bancorp, MHC, directors
and executive officers beneficially owned 1,171,154 shares of common stock, or 2.59% of the
outstanding shares. |
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This information is based on Schedule 13F filed by Wellington Management Co. LLC with the
Securities and Exchange Commission on December 31, 2008. |
CORPORATE GOVERNANCE AND BOARD MATTERS
Board of Directors, Meetings, and Standing Committees
There are currently ten members of the Board of Directors:
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John W. Alexander
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John P. Connors, Jr. |
Stanley A. Applebaum
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John J. DePierro |
John R. Bowen
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Susan Lamberti |
Annette Catino
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Albert J. Regen |
Gil Chapman
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Patrick E. Scura, Jr. |
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Mr. Applebaum has attained mandatory retirement age, as defined in the Bylaws of the Company
and Northfield Bank, and will not serve past this Annual Meeting of Stockholders. Mr. Applebaums
ongoing contributions to the Company and the communities we serve are deemed to be of significant
value and, therefore, effective April 22, 2009, Mr. Applebaum was granted director emeritus status
effective immediately following this Meeting. Mr. Applebaum is expected to continue to promote the
interests of the Company including participation in monthly board meetings (Mr. Applebaum will not
eligible to vote on matters), consultation on various business matters, representation of the
Company and Northfield Bank at various functions deemed appropriate by management, and his
agreement not to compete against the Company or Northfield Bank.
The Board of Directors affirmatively determines the independence of each director in
accordance with Nasdaq Stock Market rules, which include all elements of independence as set forth
in the listing requirements for Nasdaq securities. Based on these standards, the Board of
Directors has determined that each of the following non-employee directors is independent of
Northfield Bancorp, Inc.:
Annette Catino
Gil Chapman
John J. DePierro
Susan Lamberti
Patrick E. Scura, Jr.
We rely on Nasdaqs Controlled Company exemption from the independence requirements with
respect to having a majority of independent directors on our Board of Directors. We are a
Controlled Company because Northfield Bancorp, MHC owns a majority of our outstanding shares of
common stock.
The business of Northfield Bancorp, Inc. is conducted at regular and special meetings of the
full Board and its standing committees. In addition, our independent directors periodically meet
in executive sessions. The standing committees of the Board consist of the Nominating and
Corporate Governance, Audit, Compensation, Asset Liability Management, and Compliance.
During the year ended December 31, 2008, the Board of Directors met 12 times, consisting of 11
regular meetings and one annual reorganization meeting.
The Board of Directors has created the position of lead independent director, whose primary
responsibility is to preside over periodic executive sessions of non-employee and independent
members of the Board of Directors, of which two executive sessions of non-employee and independent
directors were held in 2008. The lead independent director also prepares the agendas for meetings
of non-employee and independent directors, serves as a liaison between the independent directors
and management, and makes periodic reports to the Board of Directors regarding the actions and
recommendations of the non-employee and independent directors. The Board of Directors has
designated John J. DePierro to serve in this position.
No member of the Board or any committee thereof attended fewer than 75% of the aggregate of:
(i) the total number of meetings of the Board of Directors (held during the period for which she or
he has been a director); and (ii) the total number of meetings held by all committees of the Board
on which she or he served (during the periods that she or he served). The duties and
responsibilities of the Boards standing committees are as follows:
Nominating and Corporate Governance Committee. The Nominating and Corporate Governance
Committee consists of Directors DePierro, who serves as Chairman, Catino, and Lamberti. Each
member of the Nominating and Corporate Governance Committee is considered independent as set
forth in the listing requirements for Nasdaq securities. Our Board of Directors has adopted a
written charter for the Nominating and Corporate Governance Committee, which is available on our
website at www.eNorthfield.com. The Nominating and Corporate Governance Committee met two times
during the year ended December 31, 2008.
The purpose of the Nominating and Corporate Governance Committee is to assist the Board of
Directors in implementing policies and practices related to corporate governance, including:
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reviewing and monitoring our compliance with our Corporate Governance Principles,
Code of Conduct and Ethics for Employees, Officers and Directors, and Code of Conduct
and Ethics for Senior Financial Officers; |
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periodically evaluating the size, composition, and independence of the Board of
Directors (and its committees); |
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evaluating individuals to be considered for Board service; |
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recommending director nominees to the Board for the next annual meeting of
stockholders; |
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overseeing the process to assess Board and committee effectiveness; |
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making recommendations to the Board with respect to committee assignments; and, |
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in consultation with the Compensation Committee, reviewing and recommending director
compensation. |
The Nominating and Corporate Governance Committee identifies nominees by first evaluating the
current members of the Board of Directors willing to continue in service. Current members of the
Board with skills and experience that are relevant to our business and who are willing to continue
in service are first considered for re-nomination, balancing the value of continuity of service by
existing members of the Board with that of obtaining a new perspective. In addition, the
Nominating and Corporate Governance Committee is authorized by its charter to engage a third party
to assist in the identification of director nominees, if it chooses to do so. The Nominating and
Corporate Governance Committee would seek to identify a candidate who, at a minimum, satisfies the
following criteria:
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has the highest personal and professional ethics and integrity and whose values are
compatible with our values; |
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has experience and achievements that have given them the ability to exercise and
develop good business judgment; |
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has a willingness to devote the necessary time to the work of the Board and its
committees, which includes being available for Board and committee meetings; |
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has a commitment to the communities in which we operate and/or is actively engaged
in community activities; |
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has involvement in other activities or interests that do not create a conflict with
their responsibilities to the Company and its stockholders; and |
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has the capacity and desire to represent the balanced, best interests of our
stockholders as a group, and not primarily a special interest group or constituency. |
The Nominating and Corporate Governance Committee will also take into account whether a
candidate satisfies the criteria for independence under the Nasdaq corporate governance listing
standards.
Audit Committee. The Audit Committee consists of Directors Scura, who serves as Chairman,
Catino, Chapman, and Lamberti. Each member of the Audit Committee is independent as set forth in
the listing requirements for Nasdaq securities and under Securities and Exchange Commission Rule
10A-3. The Board of Directors has determined that each of Directors Scura and Catino qualifies as
an audit committee financial expert as that term is used in the rules and regulations of the
Securities and Exchange Commission. Information with respect to the experience of Directors Scura
and Catino is included in Proposal I Election of Directors. Our
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Board of Directors has adopted a written charter for the Audit Committee, which is available
at our website at www.eNorthfield.com. The Audit Committee met eight times during the year ended
December 31, 2008.
The duties and responsibilities of the Audit Committee include, among other things:
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monitoring and overseeing the integrity of our accounting and financial reporting
process, audits, financial statements; systems of internal controls; and administering
the whistleblower reporting program; |
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monitoring and overseeing the independence and performance of our external auditors,
internal auditors and outsourced internal audit consultants; |
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facilitating communication among the external auditors, management, internal
auditors, and the outsourced internal audit consultants; and |
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maintaining oversight of the external auditors, including the appointment,
compensation, retention and, when considered necessary, the dismissal of the external
auditors. |
Compensation Committee. Each member of the Compensation Committee is independent as set
forth in the listing requirements for Nasdaq securities. The current members of the Compensation
Committee consist of Directors Catino, who serves as Chairman, Chapman, DePierro, and Scura. Our
Board of Directors has adopted a written charter for the Compensation Committee, which is available
on our website at www.enorthfield.com. The Compensation Committee met nine times during the year
ended December 31, 2008.
The duties and responsibilities of the Compensation Committee include, among other things:
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reviewing, evaluating and recommending objectives relevant to the Chief Executive
Officers compensation; evaluating the Chief Executive Officers performance relative
to established goals; and reviewing, evaluating and recommending to the Board the Chief
Executive Officers compensation; |
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reviewing, evaluating and recommending, in consultation with the Chief Executive
Officer, goals relevant to the compensation of our other executive management; and
reviewing such officers performance in light of these goals and recommending to the
Board such officers compensation based on this evaluation; |
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reviewing , evaluating and recommending succession planning and management
development for executive officers, including the Chief Executive Officer; |
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establishing and administering our equity based plans, and incentive cash
compensation program for executive management; |
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reviewing, evaluating and recommending, in consultation with the Nominating and
Corporate Governance Committee, the compensation to be paid to our directors and to
directors of our affiliates for their service on the Board; |
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reviewing, evaluating and recommending the terms of employment and severance
agreements and arrangements for executive management, including any change of control
and indemnification provisions, as well as other compensatory arrangements and
perquisite programs for executive management; and |
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reviewing and approving changes in our qualified benefit plans that result in a
material change in costs or the benefit levels provided and changes in a plan trustee,
administrator, or service provider. |
Other Committees. The Board of Directors also maintains an Asset Liability Management
Committee and a Compliance Committee. The purpose of the Asset Liability Management Committee is
to assist the Board of
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Directors in establishing parameters for investments and loan underwriting, management of the
Companys balance sheet, identification of funding needs and sources, and capital initiatives. The
Committees responsibilities also include review and monitoring of the Companys strategic planning
process, and annual budgeting process. The Asset Liability Management Committee met six times
during the year ended December 31, 2008.
The purpose and responsibilities of the Compliance Committee include overseeing our compliance
program, assessing the adequacy of compliance controls and internal compliance monitoring,
assessing the effectiveness of management policies, procedures, and practices relating to
compliance, and advising the Board of Directors as to the status of our compliance program and
ongoing developments relating to compliance matters. The Compliance Committee met seven times
during the year ended December 31, 2008.
Director Compensation
On an annual basis, director compensation is reviewed by the Compensation Committee, in
consultation with the Nominating and Corporate Governance Committee. The Compensation Committee
considers, among other things, the size and complexity of the Company, as well as the
responsibilities, marketplace availability of necessary skill sets, and the time commitment
necessary for the Board, its committees, and its committee chairs, to adequately discharge their
oversight role and responsibilities. In addition, every three years (and more frequently if deemed
necessary), the Compensation Committee will utilize available survey data at other comparable
financial institutions, and the assistance of a third-party compensation consultant, to assist in
the evaluation of the Companys director compensation program.
In 2007, the Compensation Committee utilized a third-party compensation consultant to assist
the Committee in its evaluation of the components and competitiveness of the Companys compensation
for directors. In 2008, the Compensation Committee reviewed the existing components of director
compensation and made a determination that cash compensation remained competitive and appropriate.
The Compensation Committee recommended no change to 2008 cash compensation, with the exception of
the establishment of a $3,000 annual retainer for the lead director. Directors who are also
employees of the Company receive no additional compensation for service as a director.
The following table sets forth the Director and committee fee structure for the Board and its
standing committees (all of which were due and payable in cash) for the year ended December 31,
2008. Attendance fees, and one-fourth of any annual retainer, are paid on a quarterly basis, in
arrears, unless a director elects to have such fees or a portion thereof deferred under our
non-qualified deferred compensation plan, described below.
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Nominating and |
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Board |
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Compensation |
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Audit |
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of Directors |
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Governance |
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Committee |
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Committee |
Annual Retainer |
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$ |
30,000 |
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Annual Retainer-Chair |
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$ |
3,000 |
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4,000 |
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$ |
6,000 |
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Per Meeting
Attendance Fee |
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$ |
1,250 |
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$ |
850 |
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$ |
850 |
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$ |
1,250 |
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All other committees of the Board receive, in cash, an $850 per meeting attendance fee and an
annual committee chair retainer of $3,000. In addition, the lead director receives an annual
retainer of $3,000.
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The following table sets forth for the year ended December 31, 2008, certain information as to
the total remuneration we paid our directors. Mr. Alexander does not receive separate compensation
for his service as a director. The Non-equity incentive plan compensation, Stock awards,
Option awards, Change in pension value and nonqualified deferred compensation earnings and All
other compensation columns have been omitted from the table because no director earned any
compensation during the year ended December 31, 2008, of a type required to be disclosed in those
columns.
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Director Compensation Table For the Year Ended December 31, 2008 |
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Fees earned or paid in |
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cash ($) |
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Total ($) |
Stanley A. Applebaum (1) |
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53,450 |
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53,450 |
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John R. Bowen |
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61,550 |
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61,550 |
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Annette Catino |
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68,750 |
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68,750 |
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Gil Chapman |
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64,300 |
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64,300 |
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John P. Connors, Jr. (1) |
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56,850 |
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56,850 |
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John J. DePierro |
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67,100 |
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67,100 |
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Susan Lamberti |
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59,200 |
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59,200 |
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Albert J. Regen |
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60,600 |
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60,600 |
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Patrick E. Scura, Jr. |
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75,400 |
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75,400 |
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(1) |
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During 2008, Messrs. Applebaum and Connors provided legal services to or for
the benefit of Northfield Bank. See Transactions With Certain Related Persons for a
discussion of fees received for legal services provided in 2008. |
The Board of Directors adopted, and the stockholders of the Company approved on December 17,
2008, the Northfield Bancorp, Inc. 2008 Equity Incentive Plan (the Equity Incentive Plan) to
provide additional incentives to certain of our officers, employees, and directors to promote our
growth and performance and to further align their interests with those of our stockholders. On
January 30, 2009, the Compensation Committee approved, and the Board of Directors ratified awards
under the Equity Incentive Plan to each director (with the exception of Mr. Alexander who received
awards under a separate agreement) of 27,750 shares of common stock and 69,300 stock options with
tandem stock appreciation rights. These awards vest ratably over a five year period. Certain
events, as defined by the Equity Incentive Plan, including death, disability, and termination
following a change in control, accelerate the vesting of these equity awards.
Transactions With Certain Related Persons
Loans and Extensions of Credit. The Sarbanes-Oxley Act of 2002 generally prohibits us from
making loans to our executive officers and directors, but it contains a specific exemption from
such prohibition for loans made by Northfield Bank to our executive officers and directors in
compliance with federal banking regulations.
The aggregate amount of our outstanding loans to our executive officers and directors and
their related entities was approximately $1,450,000 at December 31, 2008. All such loans were made
in the ordinary course of business, were made on substantially the same terms, including interest
rates and collateral, as those prevailing at the time for comparable loans with persons not related
to Northfield Bank, and did not involve more than the normal risk of collectability or present
other unfavorable features. These loans were performing according to their original terms at
December 31, 2008, and were made in compliance with federal banking regulations.
Other Transactions. Stanley A. Applebaum and John P. Connors, Jr., in addition to their
duties as trustees of Northfield Bancorp, MHC, and directors of Northfield Bancorp, Inc. and
Northfield Bank, are practicing attorneys who perform legal work directly for or on behalf of
Northfield Bank. During the year ended December 31, 2008, Mr. Applebaum and Mr. Connors received
fees, either directly from Northfield Bank, or from our customers in connection with transactions
with Northfield Bank, in the amounts of approximately $155,000 and $70,000, respectively. The
Board of Directors authorizes the transactions each year, and the Compensation Committee of the
Board of Directors reviews a summary of the services performed and the total fees paid for services
on an annual basis. All transactions with Mr. Applebaum and Mr. Connors are in the ordinary course
of business, and the terms
7
and fees are considered to be consistent with those prevailing at the time for comparable
transactions with other persons.
Attendance at Annual Meetings of Stockholders
Although we do not have a formal written policy regarding director attendance at annual
meetings of stockholders, it is expected that Directors will attend these meetings absent
unavoidable scheduling conflicts. With the exception of Mr. Chapman, all directors listed in the
Director Compensation Table, above, attended the 2008 Annual Meeting of Stockholders.
Codes of Conduct and Ethics
We have adopted a Code of Conduct and Ethics for Senior Financial Officers that is applicable
to our chief executive officer, chief financial officer, and controller. The Code of Conduct and
Ethics for Senior Financial Officers is available on our website at www.eNorthfield.com.
Amendments and waivers from the Code of Conduct and Ethics for Senior Financial Officers will be
disclosed in the manner required by applicable law, rule or listing standard.
We also adopted a Code of Conduct and Ethics that is applicable to all employees, officers and
directors which is available on our website at www.eNorthfield.com. Employees, officers, and
directors acknowledge, annually, that they will comply with all aspects of the Code of Conduct and
Ethics for Employees, Officers and Directors.
Stockholder Communications
Stockholder Proposals. In order to be eligible for inclusion in our proxy materials for our
2010 Annual Meeting of Stockholders, any stockholder proposal to take action at such meeting must
be received at our executive office, 1410 St. Georges Avenue, Avenel, New Jersey 07001, no later
than December 23, 2009. Any such proposals shall be subject to the requirements of the proxy rules
adopted under the Securities Exchange Act of 1934.
Advanced
Notice of Business to be Conducted at an Annual Meeting of
Stockholders. Under our
Bylaws, a stockholder must follow certain procedures to nominate persons for election as directors
or to introduce an item of business at a meeting of stockholders. These procedures provide,
generally, that stockholders desiring to make nominations for directors, or to bring a proper
subject of business before the meeting, must do so by a written notice timely received (generally
not later than 30 days in advance of such meeting, subject to certain exceptions) by the Corporate
Secretary of Northfield Bancorp, Inc.
Nothing in this proxy statement shall be deemed to require us to include in our proxy
statement and proxy relating to an annual meeting any stockholder proposal that does not meet all
of the requirements for inclusion established by the Securities and Exchange Commission in effect
at the time such proposal is received.
The 2010 Annual Meeting of Stockholders is expected to be held May 26, 2010. Accordingly,
advance written notice for certain business, or nominations to the Board of Directors, to be
brought before the next Annual Meeting must be given to us by April 26, 2010. If notice is
received after April 26, 2010, it will be considered untimely, and we will not be required to
present the matter at the stockholders meeting.
Procedures for the Recommendation of Director Nominees by Stockholders. The Nominating and
Corporate Governance Committee has adopted procedures for the submission of recommendations for
director nominees by stockholders. If a determination is made that an additional candidate is
needed for the Board of Directors, the Nominating and Corporate Governance Committee will consider
candidates submitted by our stockholders. Stockholders can submit the names of qualified
candidates for Director by writing to us at 1410 St. Georges Avenue, Avenel, New Jersey 07001,
Attention: Corporate Secretary. The Corporate Secretary must receive a submission for
consideration for the 2010 Annual Meeting of Stockholders no later than November 23, 2009.
8
The submission must include the following information:
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a statement that the writer is a stockholder and is proposing a candidate for
consideration by the Committee; |
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the name and address of the stockholder as they appear on our books, and number of
shares of our common stock that are owned beneficially by such stockholder (if the
stockholder is not a holder of record, appropriate evidence of the stockholders
ownership will be required); |
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the name, address and contact information for the candidate, and the number of
shares of our common stock that are owned by the candidate (if the candidate is not a
holder of record, appropriate evidence of the stockholders ownership should be
provided); |
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a statement of the candidates business and educational experience; |
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such other information regarding the candidate as would be required to be included
in the proxy statement pursuant to Securities and Exchange Commission Regulation 14A; |
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a statement detailing any relationship between the candidate and Northfield Bancorp,
Inc. and its affiliates; |
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a statement detailing any relationship between the candidate and any customer,
supplier or competitor of Northfield Bancorp, Inc. or its affiliates; |
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detailed information about any relationship or understanding between the proposing
stockholder and the candidate; and |
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a statement of the candidate that the candidate is willing to be considered and
willing to serve as a Director if nominated and elected. |
A nomination submitted by a stockholder for presentation by the stockholder at an annual
meeting of stockholders must comply with the procedural and informational requirements described in
our Bylaws.
Stockholder Communications with the Board. A stockholder of Northfield Bancorp, Inc. who
wants to communicate with the Board of Directors or with any individual director can write to us at
1410 St. Georges Avenue, Avenel, New Jersey 07001, Attention: Corporate Secretary. The letter
should indicate that the author is a stockholder and, if shares are not held of record, should
include appropriate evidence of stock ownership. Depending on the subject matter, the Corporate
Secretary will:
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forward the communication to the director or directors to whom it is addressed; |
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attempt to handle the inquiry directly, or forward the communication for response by
another employee of Northfield Bancorp, Inc. For example, a request for information
about us on a stock-related matter may be forwarded to our Director of Corporate
Governance; or |
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not forward the communication if it is primarily commercial in nature, relates to an
improper or irrelevant topic, or is unduly hostile, threatening, illegal, or otherwise
inappropriate. |
The Corporate Secretary will make those communications that were not forwarded available to
the Board of Directors on request.
9
EXECUTIVE COMPENSATION
Compensation Committee Report
The Compensation Committee has reviewed and discussed the section entitled Compensation
Discussion and Analysis included in this proxy statement with management. Based on this review
and discussion, the Compensation Committee recommended to the Board of Directors that the
Compensation Discussion and Analysis be included in our Proxy Statement. The members of the
Compensation Committee are: Annette Catino, who serves as Chair; Gil Chapman; John J. DePierro; and
Patrick E. Scura, Jr.
Compensation Discussion and Analysis
Persons Covered. This discussion and analysis addresses compensation for 2008 for the
following executive officers: John W. Alexander, Chairman, President and Chief Executive Officer;
Steven M. Klein, Executive Vice President and Chief Financial Officer; Kenneth J. Doherty,
Executive Vice President and Chief Lending Officer; Michael J. Widmer, Executive Vice President of
Operations; and Madeline G. Frank, Senior Vice President and Corporate Secretary. These five
executives are referred to in this discussion as the Named Executive Officers.
Executive Summary. Northfield Bancorp, Inc. completed its initial public offering in
November, 2007. Prior to its minority offering, we were wholly-owned by our mutual holding
company. As a mutually owned company, our compensation programs were, by nature, limited, and
consisted primarily of base salary and annual cash incentive compensation. A primary objective of
our compensation program is to align the interests of our executives with those of our
stockholders. The key components of the Companys compensation program continue to evolve and are
being designed, augmented and modified, as appropriate, to ensure that we attract and retain
superior financial services executive talent, and reward sustainable performance. We strive to
create a compensation program that provides balance between shorter-term and longer-term
performance, fixed and performance-based compensation, and cash and equity compensation. Our 2008
compensation program included competitively benchmarked base salaries, a formal annual cash
incentive compensation program directly linked to, among other things, the Companys strategic
objectives, and beginning in January, 2009, an equity incentive plan. Notwithstanding
unprecedented challenges in national and global economies and financial markets, the Companys
financial performance in 2008 continued to exceed its peers. The Company has remained committed to
its disciplined and balanced approach to providing community banking services and utilizes the same
philosophy in designing a compensation program that is consistent with effective risk management.
Role of the Compensation Committee. The Compensation Committee of the Board of Directors is
responsible for overseeing and making recommendations to the full Board of Directors with respect
to the compensation of the Named Executive Officers, including the Chief Executive Officer. As
part of these duties, the Committee administers the Companys cash and equity incentive
compensation plans and conducts an annual performance review of the Chief Executive Officer and, in
consultation with the Chief Executive Officer, reviews the performance of the other Named Executive
Officers. The Board of Directors has ultimate authority to ratify the compensation of all Named
Executive Officers, including the Chief Executive Officer.
The Compensation Committee also reviews, oversees, and approves the management and
implementation of Northfield Banks employee benefit plans. The Committee has a formal charter
that describes the Committees scope of authority and its duties.
The Compensation Committee consists of four Directors, all of whom are independent as set
forth in the listing requirements for Nasdaq securities. The Nominating and Corporate Governance
Committee of the Board of Directors evaluates the independence of Committee members at least
annually, using the standards contained in Nasdaq listing requirements. This evaluation, and the
determination that each member of the Committee is independent, was made most recently in February
2009.
Role of Executives in Committee Activities. The executive officers who serve as a resource to
the Compensation Committee are the Chief Executive Officer, the Chief Financial Officer, and the
Director of Human Resources. Executives provide the Compensation Committee with input regarding
employee compensation
10
philosophy, processes, and decisions for employees other than Named Executive Officers. This
communication assists in the design and alignment of incentive programs throughout the Company. In
addition to providing factual information such as company-wide performance on relevant measures,
these executives articulate managements views on current compensation programs and processes,
recommend relevant performance measures to be used for future evaluations, and otherwise supply
information to assist the Compensation Committee. The Chief Executive Officer also provides
information about individual performance assessments for the other Named Executive Officers, and
expresses to the Compensation Committee his views on the appropriate levels of compensation for the
other Named Executive Officers for the ensuing year. At the request of the Compensation Committee,
the Chief Financial Officer communicates directly with third-party consultants, providing
third-party consultants with Company-specific data and information, and assisting in the evaluation
of the estimated financial affect regarding any proposed changes to the various components of
compensation.
Executives participate in Committee activities purely in an informational and advisory
capacity and have no vote in the Committees decision-making process. The Chief Executive Officer
and Chief Financial Officer do not attend those portions of Compensation Committee meetings during
which their performance is evaluated or their compensation is being determined. No executive
officer other than the Chief Executive Officer attends those portions of Compensation Committee
meetings during which the performance of the other Named Executive Officers is evaluated or their
compensation is being determined. In addition, the Compensation Committee meets in executive
session as appropriate.
Use of Consultants. The Compensation Committee periodically engages independent compensation
consultants to assist it in the compensation process for Named Executive Officers. The consultants
are retained by and report directly to the Compensation Committee. The Compensation Committee
places no restrictions on consultants within the scope of contracted services and such consultants
are not engaged by management for any purpose. The consultants provide expertise and information
about competitive trends in the employment marketplace, including established and emerging
compensation practices at other companies. The consultants also provide proxy statement and survey
data, and assist in assembling relevant comparison groups for various purposes and establishing
benchmarks for base salary and cash incentives from the comparison group proxy statement and survey
data.
For 2008, the Compensation Committee engaged the firm of Pearl Meyer & Partners (PM&P),
primarily to assist in evaluating and designing an equity incentive plan and developing a 2008 cash
incentive plan. As part of these services, PM&P updated, on a limited basis, compensation data it
prepared as part of the Compensation Committees comprehensive review conducted in 2007 for Named
Executive Officer compensation.
The Compensation Committee also engages the firm of Luse Gorman Pomerenk & Schick, P.C.,
primarily to provide legal consultation and assistance related to developing legal documents,
including proxy-related materials, executive employment contracts, and drafting of benefit plan
documents.
Compensation Objectives and Philosophy. The overall objectives of the Companys compensation
program are to retain, motivate, and reward employees and officers (including the Named Executive
Officers) for sustained performance, and to provide competitive compensation to attract talent to
the Company. The methods used to achieve these goals for Named Executive Officers are influenced
by the compensation and employment practices of our competitors within the financial services
industry, and elsewhere in the marketplace, for executive talent. Other considerations include
each Named Executive Officers individual performance in achieving both financial and non-financial
corporate goals.
Our compensation program is designed to reward the Named Executive Officers based on their
level of assigned management responsibilities, individual experience and performance levels, and
knowledge of banking and our business. The creation of long-term value is highly dependent on the
development and effective execution of our business strategy by our executive officers.
Factors that influence the design of our executive compensation program include, among other
things, the items listed below.
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We operate in a highly regulated industry, and we value industry-specific experience
that promotes a safe and sound operation of Northfield Bank. |
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We value executives with sufficient experience in our markets relating to the
behavior of our customers, products, and investments in various phases of the economic
cycle. |
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We operate in interest rate and credit markets that are often volatile. We value
disciplined decision-making that respects our business plan but adapts appropriately to
change. |
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We value the retention and development of performing incumbent executives.
Recruitment of executives can have substantial monetary costs, unpredictable outcomes,
and a disruptive effect on our operations. |
Our 2008 compensation program for our Named Executive Officers includes several key
components. The first component is base salary, which is designed to provide a reasonable level of
predictable income commensurate with market standards of the position held. The second component
is an annual cash incentive plan, designed to reward our executives for attaining specific
performance goals that support the strategic objectives of the Company. We also provide benefits
and perquisites to the Named Executive Officers at levels that are competitive and appropriate for
their roles. In December, 2008, the Companys stockholders approved our 2008 Equity Incentive
Plan, which will allow us to provide long-term incentives that will further align the interests of
our executives with those of stockholders and reward sustained performance.
Assembling the Components of Compensation. The Compensation Committee analyzes the level and
relative mix of executive compensation by component (e.g., base salary, incentives, and benefits)
and in the aggregate. The Chief Executive Officer provides recommendations to the Committee
relating to compensation to be paid to the Named Executive Officers other than himself. Based on
this analysis, the Compensation Committee approves each Named Executive Officers compensation,
subject to ratification by the full Board of Directors.
When evaluating the mix of total compensation, the Compensation Committee considers among
other things, general market practices, the alignment of cash incentive awards with our strategic
objectives and Company performance, and the desire to reward performance through cash incentive
compensation within Board-approved risk parameters. The Compensation Committee seeks to create
appropriate cash incentives without encouraging behaviors that result in undue risk. These
components are periodically evaluated in relation to benchmark data derived from information
reported in publicly-available proxy statements and from market survey data. In 2007, the
Compensation Committee engaged PM&P to assist it in completing a comprehensive competitive review.
Base Salary. Base salary is designed to provide a reasonable level of predictable income
commensurate with market standards of the position held adjusted for specific job responsibilities
assigned, individual experience, and demonstrated performance. Named Executive Officers are
eligible for periodic adjustments to their base salary as a result of changes in the cost of
living, individual performance, updated market analysis, or significant changes in their duties and
responsibilities. The Compensation Committee annually reviews and approves any base salary changes
for Named Executive Officers, including our Chief Executive Officer. The Compensation Committee
will generally review and consider updated peer proxy and market survey compensation data every two
years.
Base salary amounts for 2008 were determined based on a review of peer proxy and survey data
provided by PM&P in 2007. The Compensation Committee generally targets the 50th
percentile of peer proxy and survey data, with adjustments made upwards or downwards for each Named
Executive Officers specific experience, responsibilities and performance, estimated value in the
marketplace, and the Committees view of each Named Executive Officers role in the future success
of the Company. For 2008, the Compensation Committee generally targeted base salary compensation
at the 65th percentile for each of the Named Executive Officers.
The Committee considered the significant experience, contributions, and performance of each
Named Executive Officer, their value in the marketplace, and their critical roles in the future
successes of the Company, and determined that their 2007 base salaries properly reflected these
factors and made a determination not to change base salaries for any Named Executive Officers in
2008.
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Cash Incentives. The Compensation Committee developed and implemented a Management Incentive
Plan (the Cash Incentive Plan) for 2008. The Cash Incentive Plan provides performance-based
annual cash incentives to motivate the Companys Named Executive Officers to execute specific
financial and non-financial elements of our strategic business plan, and to reward individual
conduct that encourages teamwork across the Companys functional groups. The Cash Incentive Plan
based annual incentives primarily on whether the Company achieved a predetermined budgeted net
income (before taxes), and to a lesser extent individual performance goals designated by the
Compensation Committee.
The Compensation Committee evaluates that reasonableness and likelihood of attaining
designated incentive goals, including stretch goals, in an effort to ensure that such targets
appropriately reward performance, but do not encourage undue risk taking. Actual performance over
the applicable measurement period may exceed or fall short of the targets resulting in the Named
Executive Officer receiving an annual incentive cash award that is above or below the initial
targeted level. Annual incentive cash awards granted in prior years are not taken into account by
the Compensation Committee in the process of setting performance targets for the current year. The
Committee believes that doing so would be inconsistent with the underlying reasons for the use of
incentive compensation.
For 2008, the Compensation Committee set a target incentive award of 10% of base salary for
each Named Executive Officer. The actual incentive award range was defined as 5% for threshold
performance and 15% for stretch performance. These targets were intentionally set lower than
current market practice as part of the Companys shift from its compensation philosophy as a
mutually owned bank (greater focus on cash compensation weighted towards base salary) to that of a
public company (which includes equity compensation and a greater weighting of cash compensation
towards incentive compensation rather than base salary).
To qualify for an annual incentive award, the Compensation Committee established one shared
corporate goal (the Corporate Goal) and individual performance goals for each Named Executive
Officer. The target Corporate Goal was determined to be the attainment of Board approved budgeted
net income (before taxes) of $21.0 million. The stretch goal was 120% or greater of budgeted net
income (before taxes) and the threshold was 90% of budgeted net income (before taxes).
The Compensation Committee considers, but is not bound by, the tax treatment of each component
of compensation. Under Section 162(m) of the Internal Revenue Code, annual compensation paid to a
Named Executive Officer is not deductible if it exceeds $1 million unless it qualifies as
performance-based compensation as defined in the Internal Revenue Code and related tax
regulations. Base salary is not a form of performance-based compensation. Fringe benefits and
perquisites also do not qualify as performance-based compensation. Annual incentive cash awards
may qualify as a form of performance-based compensation under the income tax regulations. In 2008
and for prior years, we were not subject to tax deduction limitations under Section 162(m).
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Individual performance goals were aligned with our strategic business plan and focused on the
following areas:
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Individual Performance Goals |
John W. Alexander
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Effectuate capital deployment strategy |
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Maintain focus on expense management |
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Conduct needs assessment to ensure operations are aligned with strategic
objectives |
Steven M. Klein
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Implement formal leverage strategies to meet specified income targets |
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Modify management reporting systems to align with strategic objectives |
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Develop formal enterprise risk management program |
Kenneth J. Doherty
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Increase loan originations to specified targets |
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Expand and formalize loan portfolio credit monitoring and reporting system |
Michael J. Widmer
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Expand deposit franchise, and enhance brand |
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Finalize agreements, develop construction plans on existing sites |
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Identify and evaluate potential branch sites |
Madeline G. Frank
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Develop automated time reporting system, and expense reimbursement
policies and procedures |
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Enhance recruiting and annual performance evaluation program, and
incorporate sales and service skill set assessment |
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Revise and execute training curriculum for branch staff |
Of our Chief Executive Officers potential cash incentive award, 85% was based on the
achievement of the Corporate Goal, and 15% was based on the attainment of his individual goals. Of
our other Named Executive Officers potential cash incentive award, 75% was based on the
achievement of the Corporate Goal, and 25% was based on the attainment of individual goals.
In evaluating actual performance as compared to the established Corporate Goal, the
Compensation Committee may, at its discretion, exclude items that are considered non-recurring in
nature. In addition, the Cash Incentive Plan permitted the Compensation Committee to increase or
decrease a cash incentive award based upon its consideration of a Named Executive Officers
performance or achievements.
In March 2009, the Compensation Committee evaluated achievement of the Corporate Goal. The
Compensation Committee evaluated actual 2008 net income (before taxes) of $23.0 million and
determined that the effect of the realized gain on bank owned life insurance of $2.5 million, and
$500,000 in costs associated with our conversion to a new core processing system should be excluded
from the evaluation. Based on the Companys reported 2008 net income (before taxes) as adjusted
for the two items above, the Compensation Committee determined that the Target award for the
corporate component was earned by each Named Executive Officer.
Mr. Alexanders attainment of his individual goals and the other Named Executive Officers
attainment of their individual goals were evaluated by the Compensation Committee in its annual
evaluation of each Named Executive Officers performance. In March 2009, the Compensation
Committee concluded that Mr. Alexander and Ms. Frank had substantially achieved each of their
individual performance goals and determined that the Target award was earned by each of them for
all assigned goals. The Compensation Committee also concluded that Messrs. Klein, Doherty, and
Widmer substantially met each of their assigned goals at the Target level, except for their goals
related to implementing leverage strategies, loan originations, and expanding the deposit
franchise, respectively, which were achieved at the stretch payout level.
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For 2008, the Named Executive Officers target and maximum award opportunities, and actual
incentives awarded as a percentage of maximum, were:
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Actual |
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Maximum |
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Award as a |
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Target Award |
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Award |
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Actual |
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% of |
Name |
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Opportunity |
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Opportunity |
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Award |
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Maximum |
John W. Alexander |
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$ |
67,600 |
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$ |
101,400 |
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$ |
67,600 |
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66.7 |
% |
Steven M. Klein |
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30,000 |
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45,000 |
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31,250 |
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69.4 |
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Kenneth J. Doherty |
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28,000 |
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42,000 |
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29,750 |
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70.8 |
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Michael J. Widmer |
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22,000 |
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33,000 |
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23,375 |
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70.8 |
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Madeline G. Frank |
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17,000 |
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25,500 |
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17,000 |
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66.7 |
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Mr. Alexanders cash incentive payout for 2008 reflects the Compensation Committees
assessment of his leadership in focusing on our core strategic business goals, including effective
capital deployment. The Compensation Committee attributed our results to Mr. Alexanders vision
for the Company and discipline in adhering to our conservative business model focused on
conservative credit underwriting and securities investments, franchise growth, and operating
expense discipline.
Mr. Kleins cash incentive payment for 2008 reflects his success in executing securities
leveraging opportunities in a volatile market, his leadership in developing a framework for
implementation of an enterprise risk management program, and his overall leadership and
contribution towards achievement of our strategic objectives.
Mr. Dohertys cash incentive payment for 2008 reflects his achievement of significant growth
in our loan originations. Mr. Dohertys incentive payment also reflects his adherence to our
conservative internal underwriting standards that are critical to our long-term success. The
Compensation Committee also took into consideration, the progress Mr. Doherty has made in
evaluating our loan portfolio credit monitoring and reporting systems and developing a plan for
implementation of an enhanced monitoring system.
Mr. Widmers cash incentive payout for 2008 reflects his attainment of deposit growth and
composition goals and continuing success in enhancing the franchise in New York and New Jersey.
During 2008, Mr. Widmer successfully identified and committed to new bank branch locations,
identified a new core operating system, and developed a detailed conversion plan to such system.
Mr. Widmer has also recruited experienced, service-oriented branch managers to build customer
relationships and brand loyalty.
Ms. Franks cash incentive payout for 2008 reflects her success in implementing an automated
time reporting system and expense reimbursement policies and procedures, updating recruiting
techniques and performance evaluation processes to identify and measure core competencies of staff
to align with our strategic objectives, enhancing our training and monitoring programs to focus on
our sales and service culture, and compliance with our policies and procedures.
All Compensation Committee actions taken with respect to Mr. Alexanders and the other Named
Executive Officers compensation are reviewed by the full Board of Directors for their
ratification. The Committees recommendations regarding Mr. Alexanders and each of the other
Named Executive Officers 2008 base salary were approved by the full Board of Directors in December
2007. The Committees approval of the annual cash incentive awards for Mr. Alexander and each of
the other Named Executive Officers was ratified by the full Board of Directors in March, 2009.
Broad-based benefits. We also provide to our Named Executive Officers certain broad-based
benefits available to all qualifying employees of the Company, as well as fringe benefits and
perquisites, and restoration and other termination benefits, not generally available to all
qualifying employees of the Company.
The following summarizes the significant broad-based benefits in which the Named Executive
Officers were eligible to participate in 2008:
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a defined contribution 401(k) retirement plan and discretionary profit-sharing plan; |
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an employee stock ownership plan; |
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medical coverage (all employees share between 20% to 30% of the cost, depending on
their elections); |
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pre-tax health and dependent care spending accounts; and |
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group life insurance coverage (death benefit capped at $750,000, with the value of
the death benefit over $50,000 being reported as taxable income to all employees). |
The Northfield Bank Employee Stock Ownership Plan (the ESOP) was established effective
January 1, 2007. The ESOP allocates a certain number of shares of the Companys common stock on an
annual basis which are allocated among plan participants on the basis of eligible compensation in
the year of allocation, subject to Internal Revenue Code limitations. All eligible employees,
including Named Executive Officers, participate in the plan and received an allocation of common
stock for 2008.
Executive Benefits and Perquisites. In addition to the broad-based benefits described above,
the specifically Named Executive Officers received the following fringe benefits and perquisites in
2008:
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All Named Executive Officers may participate in a non-qualified deferred
compensation plan. The plan provides restoration of benefits capped under Northfield
Banks broad-based benefits due to Internal Revenue Code salary limitations or
limitations due to participation requirements under tax-qualified plans. The plan also
permits elective salary and cash incentive award deferrals; |
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Messrs. Klein, Doherty, and Widmer received a monthly automobile allowance of $725; |
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All Named Executive Officers pay for and are provided with reimbursement for
long-term disability insurance coverage; |
|
|
|
|
Messrs. Alexander, Klein, Doherty, and Widmer are reimbursed for appropriate spousal
expenses for attendance at business events; and |
|
|
|
|
Messrs. Alexander, Klein, Doherty, and Widmer are provided a cellular phone
allowance of up to $100 per month for business usage. |
The Company incurs the expense of one country club membership and related expenses for Mr.
Alexander. Mr. Alexander reimburses Northfield Bank for personal expenses pertaining to club
usage. In lieu of a monthly automobile allowance, Mr. Alexander receives use of an automobile
(including all operating expenses) leased by Northfield Bank for business and personal use.
Personal use of the automobile is reported as taxable income to Mr. Alexander. In addition,
Northfield Bank pays an annual premium on a whole-life insurance policy for the benefit of Mr.
Alexander.
The Compensation Committee reviews the other components of executive compensation (broad-based
benefits and executive perquisites) on an annual basis. Changes to the level or types of
broad-based benefits within these categories, including considerations relating to the addition or
elimination of benefits and plan design changes, are made by the Compensation Committee on an
aggregate basis with respect to the group of employees entitled to those benefits, and not
necessarily with reference to a particular Named Executive Officers compensation. Decisions about
these components of compensation are made without reference to the Named Executive Officers salary
and annual cash incentives, as they involve issues of more general application and often include
consideration of trends in the industry or in the employment marketplace.
Employment Agreements. In addition to the components of executive compensation described
above, Messrs. Alexander, Klein, Doherty, and Widmer are each parties to employment agreements with
Northfield Bank. See Employment Agreements for a description of these agreements and Potential
Payments to Named Executive
16
Officers for information about potential payments to these individuals upon termination of
their employment with Northfield Bank.
The executive employment agreements are designed to give the Company the ability to retain the
services of the designated executives while reducing, to the extent possible, unnecessary
disruptions to Northfield Banks operations. In addition, the Compensation Committee believes that
the employment agreements better align the interests of the executive with those of our
stockholders. The Compensation Committee believes that these agreements allow executives to more
objectively evaluate opportunities for stockholders without causing undue personal financial
conflicts.
The Compensation Committee reviewed prevailing market practices, consulted with its
independent compensation consultant on the competitiveness and reasonableness of the terms of the
agreements, and negotiated the agreements with the assistance of outside counsel. The Compensation
Committee believes such agreements are common and necessary to retain executive talent.
The agreements are for a three-year period, are reviewed for renewal annually by the
Compensation Committee of the Board of Directors, and provide for salary and incentive cash
compensation payments, as well as additional post-employment benefits, primarily health benefits,
under certain conditions, as defined in the employment agreements. See Employment Agreements for
further discussion.
Exceptions to Usual Procedures. The Compensation Committee may recommend to the full Board
of Directors that they approve the payment of special cash compensation to one or more Named
Executive Officers in addition to payments approved during the normal annual compensation-setting
cycle. The Committee may make such a recommendation if it believes it would be appropriate to
reward one or more Named Executive Officers in recognition of contributions to a particular
project, or in response to competitive and other factors that were not addressed during the normal
annual compensation-setting cycle. The Compensation Committee did not make any such recommendation
related to our Named Executive Officers for 2008.
The Committee will make off-cycle compensation decisions and recommendations whenever a
current employee is promoted to executive officer status, or an executive officer is hired. The
Committee may depart from the compensation guidelines it would normally follow for executives in
the case of outside hires.
Committee Actions During 2008 Affecting 2009 Compensation, and Other Actions by the Committee.
In December 2008, the Compensation Committee made a determination that our Named Executive
Officers base salaries will remain unchanged in 2009, except for Mr. Widmers annual base salary,
which was increased $10,000 to $230,000. The Compensation Committee made this determination based
upon the Named Executive Officers current roles and responsibilities, and the Compensation
Committees evaluation of current market practices and current economic conditions in the market
place. The Compensation Committee also increased the monthly automobile allowance to $800 per
month for Messrs. Klein, Doherty, and Widmer based primarily on the percentage increase in the
Internal Revenue Service business mileage reimbursement rates from December 2007 to December 2008.
In December of 2008, the Compensation Committee approved a 2009 cash incentive compensation plan,
with a similar structure to our 2008 cash incentive compensation plan. The plan contains similar
terms and conditions as our prior year plan with a Corporate Goal that can be earned based upon
the Company achieving at least 90% of Board-approved budgeted net income (before income taxes), and
individual awards that are based on the achievement of goals aligned with the Companys strategic
objectives.
17
In December, 2008, the Companys stockholders approved the Northfield Bancorp, Inc. 2008
Equity Incentive Plan. On January 30, 2009, the Compensation Committee of the Board of Directors
of the Company approved, and the Board of Directors ratified, the granting of awards of restricted
stock and stock options to the Named Executive Officers as follows:
|
|
|
|
|
|
|
|
|
|
|
Number of Shares |
|
|
|
|
of Restricted Stock |
|
Number of Options |
John W. Alexander
|
|
|
168,000 |
|
|
|
421,250 |
|
Steven M. Klein
|
|
|
78,300 |
|
|
|
205,500 |
|
Kenneth J. Doherty
|
|
|
73,000 |
|
|
|
192,000 |
|
Michael W. Widmer
|
|
|
60,000 |
|
|
|
157,750 |
|
Madeline G. Frank
|
|
|
13,300 |
|
|
|
26,500 |
|
All of the options vest in equal installments over a five-year period, commencing one year
from the date of the grant and have an exercise price of $9.94 per share. The restricted stock
awards also vest in equal installments over a five-year period, commencing one year from the date
of the grant.
Compensation Tables
Summary Compensation Table. The following table sets forth for the three years ended December
31, 2008, certain information as to the total remuneration we paid to Mr. Alexander, who serves as
Chairman of the Board, President and Chief Executive Officer, Mr. Klein, who serves as Executive
Vice President and Chief Financial Officer, and the three most highly compensated executive
officers of Northfield Bancorp, Inc. or Northfield Bank other than Messrs. Alexander and Klein.
The Stock awards, Option awards, and Change in Pension Value and Nonqualified Deferred
Compensation Earnings columns have been omitted from the Summary Compensation Table because no
listed individual earned any compensation during the years ended December 31, 2008, 2007 or 2006 of
a type required to be disclosed in those columns.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Summary Compensation Table |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-equity |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
incentive plan |
|
All other |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
compensation |
|
compensation |
|
|
Name and principal position |
|
Year |
|
Salary ($) |
|
Bonus ($) |
|
($) |
|
($)(1) |
|
Total ($) |
John W. Alexander, |
|
|
2008 |
|
|
|
676,000 |
|
|
|
|
|
|
|
67,600 |
|
|
|
137,761 |
|
|
|
881,361 |
|
Chairman of the Board, |
|
|
2007 |
|
|
|
750,000 |
|
|
|
|
|
|
|
75,000 |
|
|
|
165,896 |
|
|
|
990,896 |
|
President and Chief |
|
|
2006 |
|
|
|
676,000 |
|
|
|
|
|
|
|
169,000 |
|
|
|
120,212 |
|
|
|
965,212 |
|
Executive Officer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Steven M. Klein, Executive |
|
|
2008 |
|
|
|
300,000 |
|
|
|
|
|
|
|
31,250 |
|
|
|
48,384 |
|
|
|
379,634 |
|
Vice President and Chief |
|
|
2007 |
|
|
|
300,000 |
|
|
|
|
|
|
|
30,000 |
|
|
|
54,620 |
|
|
|
384,620 |
|
Financial Officer |
|
|
2006 |
|
|
|
206,700 |
|
|
|
20,670 |
|
|
|
72,345 |
|
|
|
28,388 |
|
|
|
328,103 |
|
Kenneth J. Doherty, |
|
|
2008 |
|
|
|
280,000 |
|
|
|
|
|
|
|
29,750 |
|
|
|
45,853 |
|
|
|
355,603 |
|
Executive Vice President |
|
|
2007 |
|
|
|
280,000 |
|
|
|
|
|
|
|
28,000 |
|
|
|
52,276 |
|
|
|
360,276 |
|
and Chief Lending Officer |
|
|
2006 |
|
|
|
212,000 |
|
|
|
|
|
|
|
69,960 |
|
|
|
29,550 |
|
|
|
311,510 |
|
Michael J. Widmer, |
|
|
2008 |
|
|
|
220,000 |
|
|
|
|
|
|
|
23,375 |
|
|
|
40,141 |
|
|
|
283,516 |
|
Executive Vice President, |
|
|
2007 |
|
|
|
220,000 |
|
|
|
|
|
|
|
22,000 |
|
|
|
43,642 |
|
|
|
285,642 |
|
Operations |
|
|
2006 |
|
|
|
176,200 |
|
|
|
100,000 |
(2) |
|
|
137,670 |
(2) |
|
|
27,749 |
|
|
|
441,619 |
|
Madeline G. Frank, Senior |
|
|
2008 |
|
|
|
170,000 |
|
|
|
|
|
|
|
17,000 |
|
|
|
23,280 |
|
|
|
210,280 |
|
Vice President and |
|
|
2007 |
|
|
|
170,000 |
|
|
|
|
|
|
|
17,000 |
|
|
|
27,824 |
|
|
|
214,824 |
|
Corporate Secretary |
|
|
2006 |
|
|
|
156,000 |
|
|
|
|
|
|
|
39,000 |
|
|
|
16,181 |
|
|
|
211,181 |
|
18
|
|
|
(1) |
|
The individuals listed in this table participate in certain medical and dental coverage
plans, not disclosed in the Summary Compensation Table, that are generally available to
salaried employees and do not discriminate in scope, terms and operation. The amount shown
for each individual for the year ended December 31, 2008, includes our direct out-of-pocket
costs (reduced for Mr. Alexander, in the case of the figures shown for automobiles, by the
amount that we would otherwise have paid in cash reimbursements during the year for business
use) for the following items: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mr. Alexander |
|
|
Mr. Klein |
|
|
Mr. Doherty |
|
|
Mr. Widmer |
|
|
Ms. Frank |
|
Employer contributions
to qualified and
non-qualified deferred
compensation plans
(including 401(k),
ESOP and non-qualified
deferred compensation
plans) |
|
$ |
75,499 |
|
|
$ |
33,970 |
|
|
$ |
31,761 |
|
|
$ |
26,886 |
|
|
$ |
20,580 |
|
Life insurance premiums |
|
|
38,900 |
|
|
|
2,592 |
|
|
|
3,240 |
|
|
|
1,900 |
|
|
|
2,203 |
|
Long-term disability |
|
|
2,180 |
|
|
|
968 |
|
|
|
903 |
|
|
|
710 |
|
|
|
497 |
|
Automobile |
|
|
7,935 |
|
|
|
8,700 |
|
|
|
8,700 |
|
|
|
8,700 |
|
|
|
|
|
Club dues |
|
|
10,433 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Travel expense for
spouse to accompany on
business travel |
|
|
1,614 |
|
|
|
954 |
|
|
|
489 |
|
|
|
745 |
|
|
|
|
|
Reimbursement for
business cell phone
and data usage |
|
|
1,200 |
|
|
|
1,200 |
|
|
|
760 |
|
|
|
1,200 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
$ |
137,761 |
|
|
$ |
48,384 |
|
|
$ |
45,853 |
|
|
$ |
40,141 |
|
|
$ |
23,280 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(2) |
|
Mr. Widmer and Northfield Bank entered into an employment agreement on December 31, 2002 in
connection with Northfield Bancorp, Inc.s acquisition of Liberty Bancorp, Inc. and Liberty
Bank. The agreement expired on December 31, 2006. The agreement provided for a fixed bonus
of $100,000 for the year ended December 31, 2006, and a performance bonus of $76,000 for the
year ended December 31, 2006, if the return on average assets of the acquired assets of
Liberty Bancorp, Inc., as defined in the agreement, was equal to or exceeded 0.50% in 2006.
The performance target was reviewed by the Chief Executive Officer in January 2007 and it was
determined that the performance target was achieved. Payment of $176,000 was made in January
2007. Bonus payments made to Mr. Widmer under his 2002 employment agreement did not affect
his ability to earn either a base award or individual award under our 2006 cash incentive
plan. |
Plan-Based Awards. As further discussed in Compensation Discussion and AnalysisAssembling
the Components of Compensation, the Company maintained a plan-based cash incentive award program
for its Named Executive Officers for the year ended December 31, 2008. In addition, the Companys
stockholders approved the 2008 Equity Incentive Plan on December 17, 2008. As of December 31,
2008, no awards had been granted under this plan and therefore Outstanding Equity Awards at Fiscal
Year-End and Option Exercises and Stock Vested tables are not presented.
The following table sets forth for the year ended December 31, 2008, certain information as to
grants of plan-based cash awards.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Grants Of Plan-Based Awards For The Year Ended December 31, 2008 |
|
|
|
|
Estimated future payouts under non-equity incentive |
|
|
|
|
plan awards |
Name |
|
Grant date |
|
Threshold ($) |
|
Target ($) |
|
Maximum ($) |
John W. Alexander
|
|
12/5/07
|
|
|
33,800 |
|
|
|
67,600 |
|
|
|
101,400 |
|
Steven M. Klein
|
|
12/5/07
|
|
|
15,000 |
|
|
|
30,000 |
|
|
|
45,000 |
|
Kenneth J. Doherty
|
|
12/5/07
|
|
|
14,000 |
|
|
|
28,000 |
|
|
|
42,000 |
|
Michael J. Widmer
|
|
12/5/07
|
|
|
11,000 |
|
|
|
22,000 |
|
|
|
33,000 |
|
Madeline G. Frank
|
|
12/5/07
|
|
|
8,500 |
|
|
|
17,000 |
|
|
|
25,500 |
|
Nonqualified Deferred Compensation Plan. Northfield Bank maintains a non-qualified deferred
compensation plan to provide for the elective deferral of non-employee director fees by
participating members of the Board of Directors, and the elective deferral of compensation and/or
performance-based compensation payable to eligible employees of Northfield Bancorp, MHC and
Northfield Bank. A designated amount of director fees, compensation and/or performance based
compensation may be deferred until one of the specified events in the plan occurs, which permits
all or part of the monies so deferred, together with earnings, to be distributed to participants or
their beneficiaries. In addition, the plan provides eligible employees of Northfield Bank with
supplemental retirement income from Northfield Bank when such amounts are not payable under the
contribution formula of the
19
Northfield Bank 401(k) Savings Plan (the 401(k) Savings Plan), due to reductions and other
limitations imposed under the Internal Revenue Code.
Members of the Board of Trustees of Northfield Bancorp, MHC and the Boards of Directors of
Northfield Bancorp, Inc. or Northfield Bank, and certain employees are eligible to participate in
the plan. Eligible trustees, directors or employees become participants upon agreeing in a written
enrollment agreement to defer any portion of their trustee fees, director fees, compensation,
and/or performance-based compensation. Each participant may request that his or her deferred
compensation account be deemed to be invested in any one or more of the investment options deemed
available by Northfield Bancorp, MHC, or Northfield Bank, in their sole discretion. A participant
may request a change to his or her investment allocation deemed available under the plan up to two
times per year. In the event any participant fails to direct the investment of his or her deferred
compensation account, or to the extent the employer chooses not to honor the participants request,
the deferred compensation account will be deemed to bear interest at the rate prevailing for
30-year United States Treasury Bonds.
With respect to amounts of deferred trustee or director fees, deferred compensation or
performance-based compensation, distributions will be made under the plan in the event of the
participants retirement, death, termination due to disability, separation from service prior to
the participants retirement date, upon the establishment of an unforeseeable emergency, upon a
change in control, or upon the attainment of a specific date of distribution, in a single lump sum
or in up to 15 annual installment payments, as designated by the participant in his or her
enrollment agreement. In the case of an unforeseeable emergency, the amounts distributed will not
exceed the amounts necessary to satisfy the emergency plus an amount necessary to pay any taxes
owed on the distribution. In the event the participant fails to designate a payment schedule on
his enrollment agreement or if the entire balance credited to the participants account is less
than $10,000, payment will be made in a single lump sum. In the event a participant dies before
receiving the full amount of his benefit, the remaining amounts will be paid to the participants
designated beneficiary according to the participants form of election or, if there is no
designated beneficiary at the time of the participants death, to the participants estate in a
single lump sum. Distributions to certain specified employees on account of their separation
from service may be delayed for six months if necessary to comply with Internal Revenue Code
Section 409A.
In addition, the non-qualified deferred compensation plan provides for benefits which
supplement those paid under the 401(k) Savings Plan in the event of normal, early or postponed
retirement, death or termination of service. Such benefits will be equal to the sum of: (i) the
maximum amount of employer matching contributions provided to a participant each calendar year,
assuming a participants maximum contributions, reduced by the amount of employer matching
contributions made for the participant under the 401(k) Savings Plan for such year, adjusted by
gains and losses; (ii) commencing January 1, 2000, the amount of employer matching contributions
not credited to a participants 401(k) Savings Plan account as a result of an employer error,
adjusted by gains and losses, if any; and (iii) the maximum amount of discretionary employer
contributions that would be provided to a participant under the 401(k) Savings Plan, assuming an
allocation without taking into account the limitations imposed by the Internal Revenue Code,
reduced by the amount of discretionary employer contributions actually made to a participant under
the 401(k) Savings Plan for each such year, adjusted by gains and losses, if any. Benefits payable
under this plan that supplement matching contributions under the 401(k) Savings Plan will be
aggregated with benefits payable under the Supplemental ESOP (described below). Upon the
occurrence of a distribution event, such benefits will be payable in either a lump sum or
installments over a period of up to 15 years, at the election of the participant made in accordance
with Section 409A of the Internal Revenue Code.
The non-qualified deferred compensation plan is considered an unfunded plan for tax and
Employee Retirement Income Security Act purposes. All obligations owing under the plan are payable
from the general assets of Northfield Bank and Northfield Bancorp, MHC, and are subject to the
claims of Northfield Banks or Northfield Bancorp, MHCs creditors.
Supplemental Employee Stock Ownership Plan. The Northfield Bank Supplemental Employee Stock
Ownership Plan (the Supplemental ESOP) is a benefit restoration plan that provides additional
cash benefits at retirement or other termination of employment (or upon a change in control) to
participants who are key employees, who are approved by the Compensation Committee and whose
benefits under the tax-qualified ESOP, described below, are limited by tax law limitations
applicable to tax-qualified plans. Messrs. Alexander, Klein, and Doherty are the current
participants in this plan. The Supplemental ESOP credits each participant who also participates in
20
the tax-qualified ESOP with an annual amount equal to the sum of the difference (expressed in
dollars) between (a) the number of shares of common stock of Northfield Bancorp, Inc. that would
have been allocated to the participants account in the employee stock ownership plan, but for the
tax law limitations, plus earnings thereon, and (b) the actual number of shares allocated to the
participants account in the employee stock ownership plan plus earnings thereon. In each case,
the number of shares will be multiplied by the fair market value of the shares on the allocation
date to determine the annual allocation amount. Each participant is permitted to make investment
recommendations for the annual amount credited to his or her account among a broadly diversified
group of mutual funds selected for investment by a committee appointed by Northfield Banks Board
of Directors to administer the Supplemental ESOP. Northfield Bank has established a rabbi trust to
hold assets attributable to the Supplemental ESOP to informally fund its benefit obligation.
Northfield Bank, at its discretion, may account for the Supplemental ESOP solely as bookkeeping
entries. Whether or not a rabbi trust is established, the participants account value is based on
the value of the investments in which the participant invests, or is deemed to invest, his account.
Benefits distributed to participants from the Supplemental ESOP will be aggregated with benefits
payable under the matching contributions portion of the Nonqualified Deferred Compensation Plan
(described above). Upon the occurrence of a distribution event, such benefits will be payable in
either a lump sum or installments over a period of up to 15 years, at the election of the
participant made in accordance with Section 409A of Internal Revenue Code.
The following table sets forth certain information with respect to our nonqualified deferred
compensation plans at and for the year ended December 31, 2008.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nonqualified Deferred Compensation At And For The Year Ended December 31, 2008 |
|
|
Executive |
|
Registrant |
|
Aggregate |
|
|
|
|
|
|
contributions in |
|
contributions in |
|
earnings (losses) in |
|
Aggregate |
|
Aggregate balance |
|
|
last fiscal year ($) |
|
last fiscal year ($) |
|
last fiscal year ($) |
|
withdrawals/ |
|
at last fiscal year |
Name |
|
(1) |
|
(1) |
|
(2) |
|
distributions ($) |
|
end ($) (3) |
John W. Alexander |
|
|
89,998 |
|
|
|
47,712 |
|
|
|
(649,967 |
) |
|
|
|
|
|
|
1,031,312 |
|
Steven M. Klein |
|
|
2,100 |
|
|
|
9,632 |
|
|
|
(45,131 |
) |
|
|
|
|
|
|
73,464 |
|
Kenneth J. Doherty |
|
|
26,000 |
|
|
|
3,974 |
|
|
|
(76,435 |
) |
|
|
|
|
|
|
99,423 |
|
Michael J. Widmer |
|
|
338 |
|
|
|
|
|
|
|
(18,353 |
) |
|
|
|
|
|
|
37,753 |
|
Madeline G. Frank |
|
|
2,550 |
|
|
|
|
|
|
|
(32,136 |
) |
|
|
|
|
|
|
41,268 |
|
|
|
|
(1) |
|
Contributions included in the Executive contributions in last fiscal year and the
Registrant contributions in last fiscal year columns are included as compensation for the
listed individuals in the Summary Compensation Table. |
|
(2) |
|
Amounts included in the Aggregate earnings in last fiscal year are not included as
compensation for the listed individuals in the Summary Compensation Table as such earnings are
not preferential or above market. |
|
(3) |
|
Amounts included in the Aggregate balance at last fiscal year end previously were reported
as compensation for the listed individuals except to the extent that such balances reflect
earnings that were not preferential or above market. |
Short- and Long-Term Disability
Named Executive Officers and certain other members of senior management at Northfield Bank
will be paid their full salary for the duration of any period of short-term disability, up to 26
weeks. Senior management receives this benefit in lieu of the ability to bank paid time off for
future use, which is only available to employees of Northfield Bank who are not senior management.
With respect to long-term disability, senior management employees are required to purchase
long-term disability coverage and Northfield Bank provides such persons a bonus payment in
recognition of their payment of such coverage. The amount of the bonus is in the sole discretion
of Northfield Bank.
Life Insurance Coverage
Employees of Northfield Bank receive life insurance coverage of up to three times salary, if
hired before January 1, 2003, and up to two times salary, if hired on or after January 1, 2003.
Such life insurance coverage is generally capped at $500,000. However, in the case of senior
management, such life insurance coverage is capped at $750,000.
21
401(k) Savings Plan
Northfield Bank maintains the 401(k) Savings Plan, which is a tax-qualified defined
contribution plan with a salary deferral feature under Section 401(k) of the Internal Revenue Code.
Salaried employees, who have completed at least one year of eligibility service, as defined in the
plan, are eligible to participate in the plan. Employees who are paid on an hourly basis,
employees who are paid exclusively on a commission basis, leased employees or employees covered by
a collective bargaining agreement are not eligible to participate in the 401(k) Savings Plan.
Eligible employees may contribute from 2% to 15% of their base salary to the 401(k) Savings Plan
on a pre-tax basis each year, subject to the limitations of the Internal Revenue Code (for 2008,
the limit was $15,500, exclusive of any catch-up contributions). Employees who have been making
before-tax contributions for less than 36 months will receive an employer matching contribution
equal to 25% of the first 6% of before-tax base salary contributions. Employees who have
participated for 36 or more months will receive an employer matching contribution equal to 50% of
their first 6% of before-tax base salary contributions. In addition, we may make discretionary
employer contributions on behalf of eligible employees.
The 401(k) Savings Plan permits employees to invest in common stock of Northfield Bancorp,
Inc.
Employee Stock Ownership Plan and Trust
We maintain the ESOP to promote employee ownership of the Companys common stock. At the
ESOPs inception, the ESOP trust borrowed funds from Northfield Bancorp, Inc. and used those funds
to purchase 1,756,279 shares of common stock of Northfield Bancorp, Inc. The collateral for the
loan is the common stock purchased by the ESOP. The loan will be repaid principally from
discretionary contributions made by Northfield Bank to the ESOP over a period of up to 30 years.
The loan documents provide that the loan may be repaid over a shorter period, without penalty for
prepayments. The interest rate on the loan equals the prime interest rate as of closing of the
stock offering, and adjusts annually at the beginning of each calendar year. Shares purchased by
the ESOP are held in a suspense account for allocation among participants as the loan is repaid on
the basis of compensation in the year of allocation, subject to Internal Revenue Code limitations.
Benefits under the plan vest at the rate of 20% per year of credited service beginning in the
second year of credited service so that a participant with six years of credited service will
become fully vested. Credit is given for vesting purposes to participants for years of service
with Northfield Bank prior to the adoption of the plan. Credit is also given to those employees
who were employed at Liberty Bank at the time of its acquisition by Northfield Bank for their years
of service at Liberty Bank. A participants interest in his account under the plan fully vests in
the event of termination of service due to a participants normal retirement, death, disability, or
upon a change in control (as defined in the plan). In the event of a change in control, the ESOP
will terminate, loan amounts outstanding will be repaid, and remaining shares will fully vest.
Pension Benefits
None of the individuals listed in the Summary Compensation Table had accumulated pension
benefits either at or during the year ended December 31, 2008.
Employment Agreements
Northfield Bank has entered into employment agreements with each of Messrs. Alexander, Klein,
Doherty, and Widmer. Northfield Bancorp, Inc. is a signatory to each of the agreements for the
sole purpose of guaranteeing payments thereunder. Each of these agreements has an initial term of
three years. Each year, on the anniversary date of these agreements, the employment agreements
renew for an additional year so that the remaining term will be three years unless notice of
nonrenewal is provided to the executive prior to such anniversary date. The Compensation Committee
of the Board of Directors conducts an annual performance evaluation of each executive for purposes
of determining whether to renew the employment agreement. The Compensation Committee also
evaluates the terms and conditions of the agreements prior to renewal, in consultation with an
independent third party compensation consultant, to determine that such terms and conditions are
competitive with the market for the designated positions.
22
Under the employment agreements, base salaries for Messrs. Alexander, Klein, Doherty, and
Widmer on December 31, 2008, were $676,000, $300,000, $280,000, and $220,000, respectively. In
addition to base salary, each agreement provides for, among other things, participation in cash
incentive programs and other employee retirement benefit and fringe benefit plans applicable to
executive employees. Northfield Bank also will pay or reimburse each executive for all reasonable
business expenses incurred by the executive in the performance of his obligations. In addition,
Northfield Bank will provide Mr. Alexander with a life insurance policy, pay or reimburse Mr.
Alexander for the annual dues associated with his membership in a country club, and pay directly or
reimburse Mr. Alexander for the expense of leasing an automobile and reasonable expenses associated
with the use of such automobile. Each employment agreement may be terminated for cause at any
time, in which event the executive would have no right to receive compensation or other benefits
under the employment agreement for any period after termination.
Certain events resulting in the executives termination or resignation entitle the executive
to payments of severance benefits following termination of employment. In the event the
executives employment is terminated for reasons other than just cause (as defined in the
employment agreements), disability (as defined in the employment agreements), or death, or in the
event the executive resigns during the term of the agreement following:
|
(i) |
|
the failure to elect or reelect or to appoint or reappoint the executive to his
executive position, and in the case of Mr. Alexander, the failure to nominate or
re-nominate him as a director of Northfield Bank or Northfield Bancorp, Inc.; |
|
|
(ii) |
|
a material change in the nature or scope of the executives authority that
would cause the executives position to become one of lesser importance; |
|
|
(iii) |
|
a relocation of the executives principal place of employment by more than 30
miles from designated areas; |
|
|
(iv) |
|
a material reduction in the benefits and perquisites of executive, other than a
reduction in pay or benefits of all Northfield Bank employees; |
|
|
(v) |
|
the liquidation or dissolution of Northfield Bank or Northfield Bancorp, Inc.
that would affect the status of the executive; or |
|
|
(vi) |
|
a material breach of the employment agreement by Northfield Bank, |
the executive would be entitled to a lump sum cash severance payment and the continuation of
certain welfare benefits for a period of time after termination of employment, as more fully
described under the table Potential Payments to Named Executive Officers.
In the event an executive resigns in connection with or following a change in control (as
defined in the employment agreement), the executive would also be entitled to a lump sum cash
severance payment and the continuation of certain welfare benefits, including health and life
insurance benefits for a period of time after termination of employment, as more fully described
under the table Potential Payments to Named Executive Officers. Payments will be made in a lump
sum within 30 days after the date of termination, or, if necessary to avoid penalties under Section
409A of the Internal Revenue Code, no later than the first day of the seventh month following the
date of termination. In addition, the executive and his family would be entitled, at no expense to
the executive, to the continuation of life, medical, dental and disability coverage for 36 months
following the date of termination. If such benefits cannot be provided, a lump sum cash payment
for the value of such benefits will be made to the executive.
Notwithstanding the foregoing, in the event payments to the executive would result in an
excess parachute payment as defined in Section 280G of the Internal Revenue Code, payments under
the employment agreements would be reduced in order to avoid such a result.
In the event Mr. Alexander becomes disabled, his obligation to perform services under the
employment agreement will terminate and he will receive the benefits provided under any disability
program sponsored by
23
Northfield Bancorp, Inc. or Northfield Bank. To the extent disability benefits for Mr.
Alexander are less than his base salary on the effective date of his termination of employment, and
less than 66 2/3% of his base salary after the first year following termination, he will receive a
supplemental disability benefit equal to the difference between the benefits provided under any
disability program sponsored by Northfield Bancorp, Inc. or Northfield Bank and his base salary for
one year following the date of termination, and 66 2/3% of his base salary after the first year
following termination, until the earliest to occur of his death, recovery of disability or the date
he attains age 65. If disability payments to Mr. Alexander are not taxable to him for federal
income tax purposes, such amounts shall be tax adjusted assuming a combined federal, state and city
tax rate of 38%, for purposes of determining the reduction in payments under the agreement, to
reflect the tax-free nature of the disability payments. In addition, Mr. Alexander and his
dependents will continue to be covered, at no cost to them, under all benefit plans, including
retirement plans, life insurance plans and non-taxable medical and dental plans in which they
participated prior to the occurrence of his disability, until the earliest of his recovery from
disability or attaining age 65.
The employment agreements for Messrs. Klein, Doherty, and Widmer provide that in the event of
the executives disability, the executives obligation to perform services under the employment
agreement will terminate, and the executive will continue to receive his then current base salary
for one year. Such payment will be reduced by the amount of any short- or long-term disability
benefits payable under any disability program sponsored by Northfield Bancorp, Inc. or Northfield
Bank. If disability payments to Messrs. Klein, Doherty, or Widmer are not subject to federal
income tax, then amounts payable to the executives under the employment agreements shall be tax
adjusted in a manner similar to payments to Mr. Alexander. In addition, the executive and his
dependents will continue to be provided with certain medical, dental and other health benefits on
the same terms as those provided prior to the executives termination for a period of one year.
In the event of the executives death, the executives estate or beneficiaries will be paid
the executives base salary for one year and will receive continued medical, dental, and other
health benefits for one year on the same terms as those provided prior to the executives death.
Upon retirement at age 65 or such later date determined by the Board of Directors, the executive
will receive only those benefits to which he is entitled under any retirement plan of Northfield
Bank to which he is a party.
Upon termination of the executives employment other than in connection with a change in
control or for cause, the executive agrees not to compete with Northfield Bank for a period of two
years in any city, town or county in which the executives normal business office is located and
Northfield Bank has an office or has filed an application for regulatory approval to establish an
office.
24
Potential Payments to Named Executive Officers
The following table sets forth estimates of the amounts that would be payable to the listed
individuals, under their employment agreements, in the event of their termination of employment on
December 31, 2008, under designated circumstances. The table does not include vested or accrued
benefits under qualified and non-qualified benefit plans or qualified or non-qualified deferred
compensation plans that are disclosed elsewhere in this proxy statement. The estimates shown are
highly dependent on a variety of factors, including but not limited to the date of termination,
interest rates, federal, state, and local tax rates, and compensation history. Actual payments due
could vary substantially from the estimates shown. We consider each termination scenario listed
below to be exclusive of all other scenarios and do not expect that any of our executive officers
would be eligible to collect the benefits shown under more than one termination scenario. If an
executive officer is terminated for just cause as defined in the employment agreement, the
Company has no contractual payment or other obligations under the employment agreement.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mr. |
|
|
Mr. |
|
|
Mr. |
|
|
Mr. |
|
|
|
Alexander |
|
|
Klein |
|
|
Doherty |
|
|
Widmer |
|
Disability |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Salary continuation (1) |
|
$ |
1,256,243 |
|
|
$ |
140,643 |
|
|
$ |
130,320 |
|
|
$ |
99,352 |
|
Medical, dental and other health
benefits (2) |
|
|
139,612 |
|
|
|
12,801 |
|
|
|
12,801 |
|
|
|
12,801 |
|
Life insurance (3) |
|
|
220,988 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
$ |
1,616,843 |
|
|
$ |
153,444 |
|
|
$ |
143,121 |
|
|
$ |
112,153 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Death |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Salary (lump-sum payment) (4) |
|
$ |
676,000 |
|
|
$ |
300,000 |
|
|
$ |
280,000 |
|
|
$ |
220,000 |
|
Medical, dental and other health
benefits (4) |
|
|
13,441 |
|
|
|
12,801 |
|
|
|
12,801 |
|
|
|
12,801 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
$ |
689,441 |
|
|
$ |
312,801 |
|
|
$ |
292,801 |
|
|
$ |
232,801 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Discharge Without Cause or Resignation With
Good Reason no Change in Control (5) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Salary (lump sum) |
|
$ |
2,028,000 |
|
|
$ |
900,000 |
|
|
$ |
840,000 |
|
|
$ |
660,000 |
|
Bonus (lump sum) |
|
|
406,500 |
|
|
|
172,394 |
|
|
|
148,605 |
|
|
|
125,220 |
|
Retirement contributions (lump sum) |
|
|
226,497 |
|
|
|
56,964 |
|
|
|
95,283 |
|
|
|
79,899 |
|
Medical, dental and other health benefits
(6) |
|
|
62,740 |
|
|
|
59,752 |
|
|
|
59,752 |
|
|
|
59,752 |
|
Life insurance contributions (7) |
|
|
210,377 |
|
|
|
8,186 |
|
|
|
10,232 |
|
|
|
6,275 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
$ |
2,934,114 |
|
|
$ |
1,197,296 |
|
|
$ |
1,153,872 |
|
|
$ |
931,146 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Discharge Without Cause or Resignation With
Good Reason Change in Control Related
(8) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Salary (lump sum) |
|
$ |
2,028,000 |
|
|
$ |
900,000 |
|
|
$ |
840,000 |
|
|
$ |
660,000 |
|
Bonus (lump sum) |
|
|
507,000 |
|
|
|
279,045 |
|
|
|
209,880 |
|
|
|
185,010 |
|
Retirement contributions (lump sum) |
|
|
226,497 |
|
|
|
56,964 |
|
|
|
95,283 |
|
|
|
79,899 |
|
Medical, dental and other health benefits |
|
|
62,740 |
|
|
|
59,752 |
|
|
|
59,752 |
|
|
|
59,752 |
|
Life insurance contributions |
|
|
210,377 |
|
|
|
8,186 |
|
|
|
10,232 |
|
|
|
6,275 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
$ |
3,034,614 |
|
|
$ |
1,303,947 |
|
|
$ |
1,215,147 |
|
|
$ |
990,936 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
25
|
|
|
(1) |
|
In the case of disability, Mr. Alexanders employment agreement provides for supplemental
salary continuation until the earlier of: recovery from such disability, attaining age 65, or
death. The reported figure assumes salary continuation until Mr. Alexander attains the age of
65. Mr. Klein, Mr. Doherty and Mr. Widmer receive salary continuation benefits for one-year
following such disability. The employment agreement provides the executive with his base
salary in the first year following disability, reduced by any assumed short-term or long-term
disability insurance benefits provided under separate insurance plans we maintain. Mr.
Alexanders employment agreement provides for second-year benefits and benefits for every year
thereafter, equal to 66 2/3% of his base salary. Such amounts due under the employment
agreements are reduced by any assumed short-term or long-term disability insurance benefits
provided under separate insurance plans on a tax-equivalent basis (assuming a 38% tax rate),
if such short-term or long-term disability benefits are excludable for federal income tax
purposes. Supplemental salary continuation benefits have been discounted at an annual
compounding rate of 2.75% for Mr. Alexander. The figures presented for Mr. Klein, Mr.
Doherty, and Mr. Widmer are presented without discount. |
|
(2) |
|
Mr. Alexanders employment agreement provides for medical, dental, and other health benefits
to him and his family, at no cost to him, until Mr. Alexander recovers from such disability,
or Mr. Alexander attains the age of 65. Mr. Kleins, Mr. Dohertys, and Mr. Widmers
employment agreements provide for one year of medical, dental, and other health benefits on
the same terms, including cost sharing by the executive, as provided to the executive prior to
his disability. The reported figure for Mr. Alexander reflects the estimated present value of
the future premium cost of such benefits, calculated utilizing substantially the same health
care cost increase assumptions we use in measuring our liability for such benefits for
financial statement purposes under Statement of Financial Accounting Standards No. 106,
Employers Accounting for Postretirement Benefits Other Than Pensions (SFAS 106). For
purposes of this presentation, the estimated future costs were discounted at a 2.75% annual
compounding rate. The figures presented for Mr. Klein, Mr. Doherty and Mr. Widmer are
presented without discount. |
|
(3) |
|
Mr. Alexanders employment agreement provides for life insurance continuation benefits. Mr.
Alexander receives an annual reimbursement for a whole-life policy premium through 2014 in the
amount of $35,660. In addition, the employment agreement provides for the continuation of
group life insurance for Mr. Alexander until the earlier of: recovering from such disability
or Mr. Alexander attaining the age of 65. The reported figure in the table assumes that group
term life insurance benefits will continue until Mr. Alexander attains the age of 65, with an
assumed annual cost increase of 4% and a present value discount rate of 2.75% annual
compounding rate. The agreement in effect for Mr. Alexander provides for salary continuation
at his base salary for the first year after such disability and 66 2/3% of his base salary
after the first year. Such payments continue until Mr. Alexanders death, recovery from such
disability, or the date he attains age 65. The figures shown assume any amounts owed to Mr.
Alexander will be reduced by applicable short-term and long-term disability payments received
from insurance carriers without discount for present value. Mr. Klein, Mr. Doherty, and Mr.
Widmer are provided a salary continuation for the first year after such disability. The
figures shown assume any amounts owed will be reduced by applicable short-term and long-term
disability payments received from insurance carriers without discount for present value. |
|
(4) |
|
Each of the employment agreements provides for a lump-sum death benefit equal to one-year of
base salary for each executive. The employment agreements also provide for the continuation
of medical, dental, and other health benefits to the executives family for a period of
one-year at the same terms and cost to the executive immediately prior to his death. |
|
(5) |
|
Each of the agreements provides for the lump-sum payment of: three times base salary; three
times the average annual bonus/and or incentive award for three years prior to the year of
termination; and the retirement contributions or payments that we would have made on the
executives behalf, as if the executive had continued his employment for a 36-month period,
based on contributions or payments made (on an annualized basis) at the date of termination. |
|
(6) |
|
Each agreement provides for medical, dental, and other health benefits to the executive and
his family, at no cost to the executive for a period of 36 months from the date of
termination. The reported figures reflect the estimated present value of the future premium
cost of such benefits, calculated utilizing substantially the same health care cost increase
assumptions we used in measuring our liability for such benefits for financial statement
purposes under SFAS 106. For purposes of this presentation, the estimated future costs were
discounted at a 2.75% annual compounding rate. |
|
(7) |
|
Each agreement provides for life insurance benefits to the executive and his family, at no
cost to the executive for a period of 36 months from the date of termination. Mr. Alexander
receives an annual reimbursement of $35,660 for a whole-life insurance policy. Mr. Alexander,
Mr. Klein, Mr. Doherty, and Mr. Widmer also participate in our group life insurance plan. The
reported figures in the table assume that the reimbursement to Mr. Alexander for his
whole-life insurance policy will continue for a period of three years. The reported figures
also include the estimated costs of group term life insurance benefits for Mr. Alexander, Mr.
Klein, Mr. Doherty, and Mr. Widmer for a three year period with an assumed annual cost
increase of 4% and a present value discount rate of 2.75% compounded annually. |
|
(8) |
|
Under each of the agreements, amounts payable under a change in control are identical to
those payable for Discharge Without Cause or Resignation With Good Reason no Change in
Control except that: (i) payments pertaining to bonus and/or incentive awards are based upon
the highest annual bonus and/or incentive award earned in any of the three years preceding the
year in which the termination occurs and (ii) each of the agreements limits the total payments
to an executive to an amount that is one dollar less than three times the executives base
amount as defined in Section 280G of the Internal Revenue Code. The amounts presented in the
table have not been reduced to reflect any cut-back required to avoid an excess parachute
payment under Section 280G of the Internal Revenue Code. |
26
AUDIT-RELATED MATTERS
Audit Committee Report
The charter of the Audit Committee of the Board specifies that the purpose of the Committee is
to assist the Board in its oversight of:
|
|
|
monitoring and overseeing the integrity of our accounting and financial reporting
process, audits, financial statements and systems of internal controls; |
|
|
|
|
monitoring and overseeing the independence and performance of our external auditors,
internal auditors and outsourced internal audit consultants; |
|
|
|
|
facilitating communication among the external auditors, management, internal
auditors, and the outsourced internal audit consultants; and |
|
|
|
|
maintaining oversight of the external auditors, including the appointment,
compensation, retention and, when considered necessary, the dismissal of the external
auditors. |
In carrying out these responsibilities, the Audit Committee, among other things:
|
|
|
monitors the preparation of quarterly and annual financial reports by the Companys
management; |
|
|
|
|
supervises the relationship between the Company and its external auditors,
including: reviewing the scope of their audit services; approving audit and non-audit
services; and confirming the independence of the external auditors; and |
|
|
|
|
oversees managements implementation and maintenance of effective systems of
internal and disclosure controls, and review of the Companys internal auditing
program. |
The Committee schedules its meetings with a view to ensuring that it devotes appropriate
attention to all of its tasks. The Committees meetings include, whenever appropriate, executive
sessions in which the Committee meets separately with the Companys independent registered public
accountants, the Companys internal auditors, the Companys chief financial officer, the Companys
general counsel, and Securities and Exchange Commission counsel.
As part of its oversight of the Companys financial statements, the Committee reviews and
discusses with both management and the Companys independent registered public accountants all
annual and quarterly financial statements prior to their issuance. During 2008, management advised
the Committee that each set of financial statements reviewed had been prepared in accordance with
U.S. generally accepted accounting principles, and reviewed significant accounting and disclosure
issues with the Committee. The Committees review included discussion with the independent
registered public accountants of matters required to be discussed pursuant to Statement on Auditing
Standards No. 61 (Communication with Audit Committees), including the quality of the Companys
accounting principles, the reasonableness of significant judgments and the clarity of disclosures
in the financial statements. The Committee also discussed with the independent registered public
accountants matters relating to its independence, including a review of audit and non-audit fees
and the written disclosures and letter from KPMG LLP to the Committee pursuant to the Public
Company Accounting Oversight Board (PCAOB) rules.
In addition, the Committee reviewed key initiatives and programs aimed at maintaining the
effectiveness of the Companys internal and disclosure control structure. As part of this process,
the Committee continued to monitor the scope and adequacy of the Companys internal auditing
program, reviewing internal audit department staffing levels and steps taken to maintain the
effectiveness of internal procedures and controls.
Taking all of these reviews and discussions into account, the Committee members recommended to
the Board of Directors that the audited financial statements be included in the Companys Annual
Report on Form 10-K for the year ended December 31, 2008, for filing with the Securities and
Exchange Commission.
27
Members of the Audit Committee are: Patrick E. Scura, Jr., who serves as Chairman; Annette
Catino; Gil Chapman; and Susan Lamberti.
Policy for Approval of Audit and Permitted Non-audit Services
The Audit Committees policy is to pre-approve all audit and non-audit services provided by
the independent registered public accounting firm, either by approving an engagement prior to the
engagement or pursuant to a pre-approval policy with respect to particular services. These
services may include audit services, audit-related services, tax services, and other services. The
Audit Committee has delegated pre-approval authority to the Chairman of the Audit Committee when
expediency is necessary. The independent registered public accounting firm and management are
required to periodically report to the full Audit Committee regarding the extent of services
provided by the independent registered public accounting firm in accordance with this pre-approval,
and the fees for the services performed to date.
All audit, audit-related, and tax fees and all other fees described below were approved either
as part of our engagement of KPMG LLP or pursuant to the pre-approval policy described above. The
Audit Committee concluded that the provision of such services by KPMG LLP was compatible with the
maintenance of that firms independence in the conduct of its auditing functions.
Auditor Fees and Services
The following table presents fees for professional services rendered by KPMG LLP for the audit
of the Companys annual financial statements and internal control over financial reporting for 2008
and 2007, together with fees for audit-related services and tax services rendered by KPMG LLP
during 2008 and 2007.
The aggregate fees included in the Audit Fees category were fees billed for the calendar years
for the audit of our annual financial statements and the review of our quarterly financial
statements. The aggregate fees included in each of the other categories were fees billed in the
stated periods.
|
|
|
|
|
|
|
|
|
|
|
Year Ended |
|
Year Ended |
|
|
December 31, |
|
December 31, |
|
|
2008 |
|
2007 |
Audit Fees |
|
$ |
360,000 |
|
|
$ |
285,000 |
|
Audit-Related Fees |
|
|
|
|
|
|
321,000 |
|
Tax Fees |
|
|
107,652 |
|
|
|
80,299 |
|
All Other Fees |
|
|
|
|
|
|
|
|
Audit Fees. Audit fees of $360,000 for the year ended December 31, 2008, and $285,000 for the
year ended December 31, 2007, were for professional services rendered for the audits of our
consolidated financial statements, review of quarterly financial information (for only the third
and fourth quarters as it relates to calendar 2007), and the internal control attestations required
under the Sarbanes-Oxley Act of 2002 and the Federal Deposit Insurance Corporation regulations for
the year ended December 31, 2008 and for the Federal Deposit Insurance Corporation regulations
only for the year ended December 31, 2007.
Audit-Related Fees. No Audit Related Fees were incurred for 2008. Audit-related fees of
$321,000 for the year ended December 31, 2007, were primarily for services rendered in connection
with our registration statement filed for our initial stock offering. Such fees for 2007 were
reasonably related to the performance of the audit of and review of the financial statements and
are not already reported in Audit Fees, above.
Tax Fees. Tax fees of $107,652 for the year ended December 31, 2008, and $80,299 for the
year ended December 31, 2007, were for services related to tax compliance and consultation. Tax
fees for 2008 included compliance services related to our initial stock offering resulting in the
filing of additional tax returns.
All Other Fees. No other fees were incurred during the years ended December 31, 2008 and
2007.
28
PROPOSAL I ELECTION OF DIRECTORS
Our Board of Directors currently consists of ten members. Our Bylaws provide that our Board
of Directors shall be divided into three classes, and one class of directors is to be elected
annually. Our directors are generally elected to serve for a three-year period, or a shorter
period if the director is elected to fill a vacancy, and until their respective successors shall
have been elected and shall qualify. Three directors will be elected at the Annual Meeting and
will serve until their successors have been elected and qualified. Mr. Applebaum has attained
mandatory retirement age, as defined in the Bylaws of the Company and Northfield Bank, and will not
serve past this Annual Meeting of Stockholders. The Bylaws of the Company and Northfield Bank have
been amended to provide, effective at the Annual Meeting, that the Boards of Directors shall each
consist of nine members.
The Nominating and Corporate Governance Committee has nominated Susan Lamberti, Albert J.
Regen, and Patrick E. Scura, Jr. to serve as directors for three-year terms. Each of the nominees
is currently a member of the Board of Directors. The Nominating and Corporate Governance
Committee and the Board of Directors Unanimously recommends a vote FOR each of the persons
nominated for election as directors.
The table below sets forth certain information regarding the composition of our Board of
Directors as of April 20, 2009, including the terms of office of Board members. It is intended
that the proxies solicited on behalf of the Board of Directors (other than proxies in which the
vote is withheld as to the nominee) will be voted at the Annual Meeting for the election of the
nominees identified below. If the nominees are unable to serve, the shares represented by all such
proxies will be voted for the election of such substitute as the Board of Directors may recommend.
At this time, the Board of Directors knows of no reason why the nominees might be unable to serve,
if elected. Except as indicated herein, there are no arrangements or understandings between the
nominees and any other person pursuant to which such nominees were selected.
29
|
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|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Shares of |
|
|
|
|
|
|
Positions |
|
|
|
|
|
|
|
|
|
Common Stock |
|
|
|
|
|
|
Held in Northfield |
|
Director |
|
Current Term |
|
Beneficially |
|
Percent |
Name (1) |
|
Age (1) |
|
Bancorp, Inc. |
|
Since (2) |
|
to Expire |
|
Owned (3) |
|
of Class |
|
|
NOMINEES
|
Susan Lamberti |
|
67 |
|
Director |
|
|
2001 |
|
|
|
2009 |
|
|
|
57,750 |
(4) |
|
|
* |
|
Albert J. Regen |
|
71 |
|
Director |
|
|
1990 |
|
|
|
2009 |
|
|
|
78,240 |
(5) |
|
|
* |
|
Patrick E. Scura, Jr. |
|
64 |
|
Director |
|
|
2006 |
|
|
|
2009 |
|
|
|
60,250 |
(6) |
|
|
* |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
DIRECTORS CONTINUING IN OFFICE
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
John W. Alexander |
|
59 |
|
Chairman of the Board,
President and Chief
Executive Officer |
|
|
1997 |
|
|
|
2011 |
|
|
|
288,097 |
(7) |
|
|
* |
|
Annette Catino |
|
52 |
|
Director |
|
|
2003 |
|
|
|
2011 |
|
|
|
69,621 |
(8) |
|
|
* |
|
John P. Connors, Jr. |
|
52 |
|
Director |
|
|
2002 |
|
|
|
2011 |
|
|
|
43,285 |
(9) |
|
|
* |
|
John R. Bowen |
|
68 |
|
Director |
|
|
2003 |
|
|
|
2010 |
|
|
|
43,245 |
(10) |
|
|
* |
|
Gil Chapman |
|
55 |
|
Director |
|
|
2005 |
|
|
|
2010 |
|
|
|
47,750 |
(11) |
|
|
* |
|
John J. DePierro |
|
68 |
|
Director |
|
|
1984 |
|
|
|
2010 |
|
|
|
37,142 |
(12) |
|
|
* |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
DIRECTORS NOT CONTINUING IN OFFICE
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stanley A. Applebaum |
|
75 |
|
Director |
|
|
1982 |
|
|
|
2009 |
|
|
|
60,250 |
(13) |
|
|
* |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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|
|
|
|
|
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|
EXECUTIVE OFFICERS WHO ARE NOT DIRECTORS
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kenneth J. Doherty |
|
51 |
|
Executive Vice President,
Chief Lending Officer |
|
|
N/A |
|
|
|
N/A |
|
|
|
125,169 |
(14) |
|
|
* |
|
Madeline G. Frank |
|
64 |
|
Senior Vice President,
Corporate Secretary |
|
|
N/A |
|
|
|
N/A |
|
|
|
43,321 |
(15) |
|
|
* |
|
Steven M. Klein |
|
43 |
|
Executive Vice President,
Chief Financial Officer |
|
|
N/A |
|
|
|
N/A |
|
|
|
117,340 |
(16) |
|
|
* |
|
Michael J. Widmer |
|
49 |
|
Executive Vice President,
Operations |
|
|
N/A |
|
|
|
N/A |
|
|
|
99,694 |
(17) |
|
|
* |
|
|
|
|
* |
|
Less than 1%. |
|
(1) |
|
The mailing address for each person listed is 1410 St. Georges Avenue, Avenel, New Jersey
07001. Age is as of March 31, 2009. |
|
(2) |
|
Reflects initial appointment to the Board of Directors of Northfield Bank for Directors
elected prior to 2003. Each director of Northfield Bancorp, Inc. is also a trustee of
Northfield Bancorp, MHC, which owns the majority of the issued and outstanding shares of
common stock. |
|
(3) |
|
See definition of beneficial ownership in the table Voting Securities and Principal
Holders Thereof. |
|
(4) |
|
Includes shares held jointly with Ms. Lambertis spouse. Also includes 27,750 shares of
unvested restricted stock awards over which Ms. Lamberti has voting control. |
|
(5) |
|
Includes 12,200 shares held jointly with Mr. Regens spouse and 14,682 shares held by Mr.
Regens spouse. Also includes 27,750 shares of unvested restricted stock awards over which
Mr. Regen has voting control. |
|
(6) |
|
Includes 7,500 shares held in Mr. Scuras IRA account. Also includes 27,750 shares of
unvested restricted stock awards over which Mr. Scura has voting control. |
|
(7) |
|
Includes 9,130 shares held jointly with Mr. Alexanders spouse, 18,625 shares held in Mr.
Alexanders IRA accounts, 53,445 shares held by Mr. Alexanders spouse, 9,905 shares held in
Northfield Banks 401(k) Plan, and 3,992.150 shares allocated to Mr. Alexander under
Northfield Banks ESOP. Also includes 168,000 shares of unvested restricted stock awards over
which Mr. Alexander has voting control. |
|
(8) |
|
Includes 34,771 shares held jointly with Ms. Catinos spouse, 7,000 shares held in Ms.
Catinos IRA account, and 100 shares held in Ms. Catinos SEP account. Also includes 27,750
shares of unvested restricted stock awards over which Ms. Catino has voting control. |
|
(9) |
|
Includes 9,897 shares held in Mr. Connors IRA accounts, 1,738 shares held jointly with Mr.
Connors spouse, and 600 shares held by Mr. Connors spouse. Also includes 27,750 shares of
unvested restricted stock awards over which Mr. Connors has voting control. |
|
(10) |
|
Includes 5,667 shares held in Mr. Bowens IRA account, 3,673 shares held by Mr. Bowens
spouse, and 6,155 shares held in Northfield Bancorp Inc.s 401(k) Plan. Also includes 27,750
shares of unvested restricted stock awards over which Mr. Bowen has voting control. |
|
(11) |
|
Includes shares held jointly with Mr. Chapmans spouse. Also includes 27,750 shares of
unvested restricted stock awards over which Mr. Chapman has voting control. |
|
(12) |
|
Includes 5,392 shares held jointly with Mr. DePierros spouse. Also includes 27,750 shares
of unvested restricted stock awards over which Mr. DePierro has voting control. |
|
(13) |
|
Includes 10,000 shares held in Mr. Applebaums IRA account, 15,000 shares held jointly with
Mr. Applebaums spouse, and 7,500 shares held by Mr. Applebaums spouse. Also includes 27,750
shares of unvested restricted stock awards over which Mr. Applebaum has voting control. |
|
(14) |
|
Includes 18,366 shares held jointly with Mr. Dohertys spouse, 1,549 shares held as custodian
for Mr. Dohertys child, 3,368 shares held by Mr. Dohertys spouse, 24,894 shares held in
Northfield Banks 401(k) Plan, and 3,992.150 shares allocated to Mr. Doherty under Northfield
Banks ESOP. Also includes 73,000 shares of unvested restricted stock awards over which Mr.
Doherty has voting control. |
30
|
|
|
(15) |
|
Includes 2,050 shares held by Ms. Franks child, 14,981 shares held in Northfield Banks
401(k) Plan, and 2,989.538 shares allocated to Ms. Frank under Northfield Banks ESOP. Also
includes 13,300 shares of unvested restricted stock awards over which Ms. Frank has voting
control. |
|
(16) |
|
Includes 24,753 shares held in Northfield Banks 401(k) Plan and 3,992.150 shares allocated
to Mr. Klein under Northfield Banks ESOP. Also includes 78,300 shares of unvested restricted
stock awards over which Mr. Klein has voting control. |
|
(17) |
|
Includes 10,000 shares held jointly with Mr. Widmers spouse, 6,700 shares held by Mr.
Widmers spouse, 4,203 shares held in Mr. Widmers IRA account, 14,922 shares held in
Northfield Banks 401(k) Plan, and 3,868.811 shares allocated to Mr. Widmer under Northfield
Banks ESOP. Also includes 60,000 shares of unvested restricted stock awards over which Mr.
Widmer has voting control. |
The business experience for the past five years of each of our directors is set forth below.
Unless otherwise indicated, directors have held their positions for the past five years.
John W. Alexander joined Northfield Bank in 1997, and has served as Chairman of the Board and
Chief Executive Officer since 1998 and Chairman of the Board of Northfield Bancorp, Inc. since
2002. Mr. Alexander was also named President of Northfield Bank and Northfield Bancorp, Inc. in
October 2006. Prior to joining Northfield Bank, Mr. Alexander was a tax partner with Price
Waterhouse LLP, specializing in financial institutions.
Stanley A. Applebaum has been a practicing attorney in the State of New York for over 48
years. Mr. Applebaum is admitted to practice in the state and federal courts of the State of New
York and the Supreme Court of the United States.
John R. Bowen served as the Chairman, President and Chief Executive Officer of Liberty
Bancorp, Inc. and Liberty Bank, located in Avenel, New Jersey, from 1995 until they were acquired
by Northfield Bancorp, Inc. and Northfield Bank, respectively, in 2002.
Annette Catino has served as President and Chief Executive Officer of QualCare, Inc.,
Piscataway, New Jersey, a managed care organization, since 1991. Ms. Catino is a Director of
Middlesex Water Company, whose stock is traded on the Nasdaq Global Select Market, and served as a
Director of Liberty Bancorp, Inc. and Liberty Bank until they were acquired by Northfield Bancorp,
Inc. and Northfield Bank, respectively, in 2002.
Gil Chapman was President and owner of Island Ford, Inc., an automobile dealership located in
Staten Island, New York from 1986 until his retirement in 2009. Prior to 1986, Mr. Chapman held
key management and sales positions at the New Jersey Sports and Exposition Authority (Sports
Authority) in East Rutherford, New Jersey.
John P. Connors, Jr. is the managing partner of the law firm of Connors & Connors, P.C.,
located in Staten Island, New York. Mr. Connors is admitted to practice in the state and federal
courts of the States of New York and New Jersey and the District of Columbia.
John J. DePierro is an independent consultant to health care institutions, health care
systems, and related organizations. Prior to 2001, Mr. DePierro was the Chief Executive Officer of
Sisters of Charity Health Care Systems (St. Vincents Catholic Medical Center).
Susan Lamberti was an educator with the New York City public schools for over 30 years until
her retirement in 2002.
Albert J. Regen served as the President of Northfield Bank from 1990 until his retirement in
September 2006.
Patrick E. Scura, Jr. was an audit partner at KPMG LLP from 1978 until his retirement in 2005.
Mr. Scura was a member of KPMG LLPs New Jersey community banking practice, and has over 30 years
experience auditing financial institutions. He is a licensed certified public accountant in the
States of New York and New Jersey.
Executive Officers who are not Directors
The business experience for the past five years of each of our executive officers other than
Mr. Alexander is set forth below. Unless otherwise indicated, executive officers have held their
positions for the past five years.
31
Kenneth J. Doherty joined Northfield Bank in 1988, and currently serves as Executive Vice
President and Chief Lending Officer.
Madeline G. Frank joined Northfield Bank in 1983 and has served as Director of Human Resources
of Northfield Bank since that time. Ms. Frank also serves as Corporate Secretary for Northfield
Bancorp, Inc. and Northfield Bank.
Steven M. Klein joined Northfield Bancorp, Inc. and Northfield Bank in March 2005 as Executive
Vice President and Chief Financial Officer. Mr. Klein was an audit partner in the community
banking practice of KPMG LLP from September 2003 to March 2005, and was employed by KPMG LLP
beginning in 1986. Mr. Klein is a certified public accountant in the State of New Jersey.
Michael J. Widmer has served as Executive Vice President, Operations of Northfield Bancorp,
Inc, and Northfield Bank since 2002. Mr. Widmer served as the Executive Vice President and Chief
Financial Officer, and as a Director, of Liberty Bancorp, Inc. and Liberty Bank, located in Avenel,
New Jersey, until they were acquired by Northfield Bancorp, Inc. and Northfield Bank, respectively,
in 2002.
PROPOSAL II APPROVAL OF THE NORTHFIELD BANCORP, INC. MANAGEMENT CASH
INCENTIVE PLAN
The Board of Directors has adopted and, at the Annual Meeting, the Companys stockholders will
be asked to approve, the Companys Management Cash Incentive Compensation Plan (the Incentive
Compensation Plan).
The purpose of the Incentive Compensation Plan is to: (i) further link executive compensation
to the attainment of specific corporate performance objectives, and (ii) provide a competitive
reward structure for executive management, while operating the Company in a safe and sound manner
and within Board of Directors approved risk parameters. The Incentive Compensation Plan is
designed so that, after it is approved by the Companys stockholders, payments made pursuant to
awards under the Incentive Compensation Plan will qualify as performance-based compensation under
Section 162(m) of the Internal Revenue Code of 1986, as amended, and the regulations and
interpretations thereunder. Under Internal Revenue Code Section 162(m), the Company generally may
not deduct from its income for federal income tax purposes compensation paid to its Chief Executive
Officer or any of the four other most highly compensated executive officers of the Company to the
extent that any of those persons receives more than $1,000,000 of such compensation (including
certain equity-related compensation) in any one year. If, however, the compensation is
performance-based, is paid under a plan approved by the stockholders, and satisfies certain other
criteria, the Company can deduct such compensation even to the extent that it exceeds $1,000,000 in
a year. If the stockholders do not approve the Incentive Compensation Plan, it will terminate and,
if we pay cash awards to officers covered by Section 162(m), some or all of such payments may not
be tax deductible as performance-based compensation under Section 162(m).
The essential features of the Incentive Compensation Plan are summarized below. The summary
does not purport to be a complete description of all the provisions of the Incentive Compensation
Plan. A copy of the Incentive Compensation Plan is attached to this Proxy Statement as Appendix A
and is incorporated herein by reference. The following summary of the Incentive Compensation Plan
is qualified in its entirety by reference to Appendix A.
General
The purpose of the Incentive Compensation Plan is to provide financial incentives for eligible
Company officers to meet and exceed pre-determined financial goals for the Company. The Company
intends that payments under the Incentive Compensation Plan qualify as performance-based
compensation so that the tax deductibility of the payments is not limited by Section 162(m).
Administration
The Incentive Compensation Plan will be administered by the Compensation Committee or another
committee of directors as appointed by the Board of Directors in the future. Any committee
designated to
32
administer the Incentive Compensation Plan will consist of no fewer than two members of the
Companys Board of Directors, and all of its members will be outside directors under Section
162(m). The committee will have broad administrative authority to, among other things: designate
participants; establish performance goals; interpret the Incentive Compensation Plan; prescribe,
amend, and rescind rules and regulations relating to it; and make all other determinations
necessary or advisable in the administration of the Incentive Compensation Plan.
Eligibility and Participation
Officers of the Company and its affiliates at the level of senior vice president and above
will be eligible to participate in the Incentive Compensation Plan. However, the Incentive
Compensation Plan is designed for officers whose responsibilities significantly influence Company
results. The committee, within the time periods specified under Section 162(m), will select the
officers who will participate in the Incentive Compensation Plan for each performance period, which
will be from 12 to 36 months. The committee may designate concurrent performance periods. As of
April 20, 2009, approximately 14 officers would have been eligible for selection to participate in
the Incentive Compensation Plan.
Determination and Payment of Awards
For each performance period designated by the committee, within the time periods specified
under Section 162(m), the committee will assign each participant a target award and prescribe all
other factors to be used for determining the amount of the awards, if any, to be paid to
participants pursuant to the Incentive Compensation Plan for such period. The performance period
will generally be the calendar year, but may be up to three years. The committee will also
prescribe the percentage of the target award for each participant that will be determined based
upon Company performance factors and the percentage that will be determined based upon individual
performance factors. Target awards will be expressed as a percentage of the participants base
salary.
Performance factors to be used by the committee for measurement of Company performance may
include any or all of the following: basic earnings per share, basic cash earnings per share,
diluted earnings per share, diluted cash earnings per share, net income or net income before taxes,
cash earnings, net interest income, non-interest income, general and administrative expense to
average assets ratio, cash general and administrative expense to average assets ratio, efficiency
ratio, cash efficiency ratio, return on average assets, cash return on average assets, return on
average stockholders equity, cash return on average stockholders equity, return on average
tangible stockholders equity, cash return on average tangible stockholders equity, core earnings,
operating income, operating efficiency ratio, net interest rate margin or net interest rate spread,
growth in assets, loans, or deposits, loan production volume, non-performing loans, cash flow,
strategic business objectives (consisting of one or more objectives based upon meeting specified
cost targets, business expansion goals, and goals relating to acquisitions or divestitures, or
goals relating to capital raising and capital management), or any combination of the foregoing.
The committee may also prescribe levels of achievement that will result in an award higher or
lower than the target award and set minimum achievement thresholds, below which no award based on
participants performance goals will be earned.
Any awards earned under the Incentive Compensation Plan will be paid in cash after the end of
the performance period(s). Participants may elect to defer any or all of such awards under the
terms of any available Company deferred compensation plan. Prior to the payment of any awards, the
committee will certify in writing the level of achievement for each Company performance goal for
the fiscal year and the level of achievement by each participant with respect to any individual
performance goals applicable to such participants award and the level of payment for each
participant. The committee may, in its sole discretion, adjust the amount of an award for any or
all participants if it determines that circumstances (including, but not limited to, the subjective
appraisal of the participants performance for the performance period) warrant; provided, however,
that in the case of a covered employee within the meaning of Section 162(m), any such adjustment
will only result in a reduced, but not an increased, payment. Notwithstanding any contrary
provision of the Incentive Compensation Plan, if a participant experiences a termination of
employment prior to the end of a fiscal year (after satisfying the performance measures in whole or
in part), the committee, in its sole discretion, may reduce or eliminate the award to be paid to
such Participant for such fiscal year pursuant to the Incentive Compensation Plan.
33
Amendment and Termination of the Plan
The Board of Directors, in its sole discretion, may alter, amend, or terminate the Incentive
Compensation Plan, or any part thereof, at any time and for any reason. Amendments will be subject
to stockholder approval to the extent that such amendment is required to ensure that payments under
the Incentive Compensation Plan continue to be qualified under Section 162(m) as performance-based
compensation.
Federal Income Tax Consequences
The following is a brief description of the federal income tax consequences generally arising
with respect to awards that may be paid under the Incentive Compensation Plan. This discussion is
intended for the information of stockholders considering how to vote at the Annual Meeting and not
as tax guidance to participants in the Incentive Compensation Plan.
Under present federal income tax law, participants will recognize ordinary income equal to the
amount of the award received under the Incentive Compensation Plan at the time of its receipt.
Although the Company will normally be entitled to deduct amounts paid under the Incentive
Compensation Plan constituting ordinary income to participants, Section 162(m) imposes a limit of
$1,000,000 on the amount of compensation that may be paid to certain officers of the Company in a
calendar year. Amounts in excess of such limit are not deductible. Certain types of compensation
are exempt from Section 162(m) and are not counted for purposes of this limit. Incentive
Compensation Plan awards are designed to satisfy this exemption. Therefore, as long as the Awards
paid pursuant to the Incentive Compensation Plan satisfy the requirements for the exemption from
the Section 162(m) limit, the $1,000,000 limit will not apply. It is the Companys intention that
the Incentive Compensation Plan be administered in a manner that preserves the deductibility of
compensation paid pursuant to the Incentive Compensation Plan by continuing to comply with the
requirements of Section 162(m).
New Plan Benefits
The amounts that Incentive Compensation Plan participants may receive under the Incentive
Compensation Plan, if the plan is approved by the stockholders, are not presently determinable.
The Board of directors unanimously recommends a vote FOR the approval of the northfield
bancorp, inc. management cash incentive plan.
PROPOSAL III RATIFICATION OF APPOINTMENT OF INDEPENDENT REGISTERED
PUBLIC ACCOUNTING FIRM
Our independent registered public accounting firm for the year ended December 31, 2008, was
KPMG LLP. Our Audit Committee has approved the engagement of KPMG LLP to be our independent
registered public accounting firm for the year ending December 31, 2009, subject to the
ratification of the engagement by our stockholders as required by our Bylaws. At the Annual
Meeting, the stockholders will consider and vote on the ratification of the engagement of KPMG LLP
for the year ending December 31, 2009. Representatives of KPMG LLP are expected to attend the
annual meeting to respond to appropriate questions and to make a statement if they so desire.
Although stockholder ratification of the independent registered public accounting firm is
required by our Bylaws, even if the selection is ratified, the Audit Committee, in its discretion,
may direct the appointment of a different independent registered public accounting firm at any time
during the year if it determines that such change is in the best interest of Northfield Bancorp,
Inc. and its stockholders.
In order to ratify the selection of KPMG LLP as the independent registered public accounting
firm for the year ending December 31, 2009, the proposal must receive at least a majority of the
votes represented at the annual meeting, without regard to broker non-votes, in favor of such
ratification.
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The Audit Committee of the Board of Directors unanimously recommends a vote FOR the
ratification of kpmg llp as the independent registered public accounting firm for the year ending
December 31, 2009.
OTHER INFORMATION
Section 16(a) Beneficial Ownership Reporting Compliance
The common stock is registered pursuant to Section 12(b) of the Securities Exchange Act of
1934. The officers and directors of Northfield Bancorp, Inc. and beneficial owners of greater than
10% of our shares of common stock (10% beneficial owners) are required to file reports on Forms
3, 4, and 5 with the Securities and Exchange Commission disclosing beneficial ownership and changes
in beneficial ownership. Securities and Exchange Commission rules require disclosure in our Proxy
Statement and Annual Report on Form 10-K of the failure of an officer, director, or 10% beneficial
owner of the shares of common stock to file a Form 3, 4, or 5 on a timely basis. Based on our
review of such ownership reports, we believe that no officer, director or 10% beneficial owner of
Northfield Bancorp, Inc. failed to file such ownership reports on a timely basis for the year ended
December 31, 2008 with the exception of Forms 4 filed by John P. Connors, Jr. in May, 2008, with
respect to the acquisition of 1,000 shares, and in September, 2008, with respect to the acquisition
of 300 shares.
Proxy Solicitation Costs
The cost of solicitation of proxies will be borne by Northfield Bancorp, Inc. We will
reimburse brokerage firms and other custodians, nominees and fiduciaries for reasonable expenses
incurred by them in sending proxy materials to the beneficial owners of shares of common stock. In
addition to solicitations by mail, our directors, officers, and regular employees may solicit
proxies personally, by telegraph, telephone, or other forms of communication without additional
compensation. Our Annual Report on Form 10-K for the year ended December 31, 2008, has been mailed
or made available online to all stockholders of record as of April 20, 2009. Any stockholder who
has not received a copy of such Annual Report may obtain a copy by writing us.
Other Matters
The Board of Directors is not aware of any business to come before the annual meeting other
than the matters described above in the Proxy Statement. However, if any matters should properly
come before the annual meeting, it is intended that the holders of the proxies will act in
accordance with their best judgment.
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE
ANNUAL MEETING OF STOCKHOLDERS
The Notice and Proxy Statement, Annual Report on Form 10-K, Summary Annual Report and Proxy
Card are available at www.cfpproxy.com/6342
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BY ORDER OF THE BOARD OF DIRECTORS |
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Madeline G. Frank |
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Senior Vice President, Corporate Secretary |
Avenel, New Jersey
April 22, 2009
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Appendix A
NORTHFIELD BANCORP, INC.
MANAGEMENT CASH INCENTIVE PLAN
1. Purpose of the Plan
The purpose of the Management Cash Incentive Plan (the Plan) is to (i) motivate, recognize,
and reward designated management team members for their contributions to the sustained performance
and success of Northfield Bancorp, Inc. and its subsidiaries (the Company or the Bank) and (ii)
link executive compensation to the attainment of specific corporate performance. The Plan serves
as a critical component of a competitive total compensation package that enables the Company to
attract and retain talent needed to drive the Companys future success.
The Company intends that Awards under this Plan satisfy the applicable requirements of Section
162(m) of the Code in order to preserve the tax deductibility of such Performance Awards. It is
intended that the Plan shall be operated and interpreted such that Performance Awards remain tax
deductible by the Company
2. Definitions
Affiliate means Northfield Bank, or any other entity controlled by the Company.
Award means a cash payment made to a Participant pursuant to the terms of this Plan.
Base Salary means, as to a Performance Period, a Participants actual salary rate in effect as
of the last business day of the Performance Period. Such salary shall be before (i) deductions for
taxes and benefits, and (ii) deferrals of compensation pursuant to Company- or Affiliate-sponsored
plans.
Board means the Board of Directors of the Company.
Code means the Internal Revenue Code of 1986, as amended. Reference to a specific section of
the Code shall include such section, any valid regulation promulgated thereunder, and any
comparable provision of any future legislation or regulation amending, supplementing or
superseding, such section or regulation.
Committee means the Compensation Committee of the Companys Board of Directors, or any other
committee appointed by the Board pursuant to Section 3.1 of the Plan.
Company means Northfield Bancorp, Inc, a federal corporation.
Determination Date means, as to a Performance Period, the date upon which the Committee sets
forth in writing the Performance Measures attributable to a Participant or the Participants. The
Determination Date shall be no later than the earlier of (i) 90 days after the commencement of the
Performance Period or (ii) the date on which 25 percent of the Performance Period has elapsed,
provided, in either case, that the outcome is substantially uncertain at the time the Committee
actually establishes the Performance Measures.
Participant means, as to any Performance Period, an officer of the Company or an Affiliate at
the level of senior vice president or above who has been selected by the Committee for
participation in the Plan for such Performance Period.
Performance Measure means the performance criteria set forth in Section 5.4 of the Plan.
Performance Period means a period of not less than 12 months and not greater than 36 months
that is designated by the Committee for the purposes specified herein. Subject to Code Section
162(m), the Committee may designate one or more Performance Periods which may or may not run
concurrently.
Termination of Employment means the time when the employee-employer relationship between the
Participant and the Company and its Affiliates is terminated for any reason, including, but not
limited
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to, a termination by resignation, discharge, death, permanent disability, or retirement, but
excluding any such termination where there is a simultaneous reemployment by either the Company or
an Affiliate.
3. Administration of the Plan
3.1 The Plan shall be administered by a committee consisting of at least two of the members of
the Compensation Committee of the Company who qualify as outside directors within the meaning of
Code Section 162(m) or such other committee designated by the Board of Directors of the Company
consisting of at least two outside directors within the meaning of Code Section 162(m).
3.2 Subject to the provisions of the Plan, the Committee shall have exclusive authority to
select the Plan Participants for a Performance Period, determine the relative percentages of the
Award based upon Company performance and individual performance, and determine the Award levels and
the performance thresholds that must be achieved prior to payment of Awards. For each Performance
Period, all such actions shall be taken by the Determination Date. Not withstanding anything to
the contrary herein, all Awards made by the Committee and any performance criteria established by
the Committee with respect to an Award, shall be subject to the ratification of the Board of
Directors.
3.3 The Committee shall have all discretion and authority necessary or appropriate to
administer the Plan, including, but not limited to, the power to interpret the Plan, to prescribe,
amend, and rescind rules and regulations relating to it and to make all other determinations
necessary or advisable in the administration of the Plan. Such determination shall be final and
binding upon all persons having an interest in the Plan.
3.4 A majority of the Committee shall constitute a quorum, and the acts of a majority of the
members present at a meeting at which a quorum is present, or any action taken without a meeting by
a writing executed by a majority of the Committee, shall constitute the act of the Committee.
3.5 All expenses and liabilities incurred by the Committee in the administration of the Plan
shall be borne by the Company. The Committee may employ attorneys, consultants, accountants, or
other persons, and the Committee, the Company and its officers and directors shall be entitled to
rely upon the advice, opinion, or valuations of any such persons, in accordance with the
Committees charter approved by the Board of Directors. No member of the Committee shall be
personally liable for, and all members of the Committee shall be fully protected by the Company in
respect of, any action, determination, or interpretation taken or made with respect to the Plan,
unless such action, determination, or interpretation constitutes criminal misconduct, willful
negligence, or demonstrates bad faith.
4. Eligibility and Participation
The Plan is designed for the benefit of those senior officers of the Company and its
Affiliates whose responsibilities and performance significantly influence Company results. Plan
Participants shall be selected by the Committee for each Performance Period prior to or on the
Determination Date for such Performance Period. Participation in the Plan is on a Performance
Period basis only and in the sole discretion of the Committee. No Participant with respect to a
specific Performance Period shall be entitled to participate in the Plan in a subsequent
Performance Period unless selected as a Participant for such Performance Period by the Committee.
5. Determination of Awards
5.1 Prior to or on the Determination Date, the Committee, in its sole discretion, shall assign
each Participant a target Award and prescribe all other factors to be used for determining the
amount of the Awards to be paid to Participants pursuant to the Plan for a Performance Period. The
Committee shall also prescribe the percentage of the target Award for each Participant that will be
determined based upon Company Performance Measures and the percentage that will be determined based
upon individual performance factors. Target Awards shall be expressed as a percentage of Base
Salary. Notwithstanding any other provision of the Plan, the maximum Award payable pursuant to the
Plan to a Participant for any Performance Period shall be $500,000.
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5.2 The Committee shall prescribe what portion of the target Award will be determined based
upon each type of Performance Measure to be used for a Performance Period, and the level of
achievement of each such goal for the Performance Period that must be reached to earn the portion
of the target Award related to such goal. The Committee may also prescribe levels of achievement
that will result in an Award higher or lower than the target Award and set minimum achievement
thresholds below which no Award based on the particular performance goal will be paid.
5.3 Actual corporate performance will determine the amount of the portion of the Award related
to Company performance for each individual Participant that has been earned based on the extent to
which the pre-determined thresholds are achieved or exceeded by the Company. All calculations
related to the Performance Measures listed in Sections 5.4 shall be made in accordance with
generally accepted accounting principles and may exclude any significant non-recurring items that
are specified by the Committee. Specifically, (i) Performance Measures based upon cash earnings or
cash returns may refer to, or be calculated based upon, net income adjusted to exclude non-cash
charges for goodwill amortization and non-cash amortization expenses relating to employee stock
ownership plans and restricted stock plans and (if applicable) related tax benefits and (ii)
Performance Measures based upon cash operating expenses shall refer to operating expenses,
calculated in accordance with GAAP, adjusted to eliminate non-cash charges for goodwill
amortization and non-cash amortization expenses relating to employee stock ownership plans and
restricted stock plans and (if applicable) related tax benefits.
5.4 The Committee, in its sole discretion, may select the Performance Measures for any
Performance Period from among the following:
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basic earnings per share; |
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basic cash earnings per share; |
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diluted earnings per share; |
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diluted cash earnings per share; |
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net income or net income before taxes; |
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cash earnings; |
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net interest income; |
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non-interest income; |
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general and administrative expense to average assets ratio; |
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cash general and administrative expense to average assets ratio; |
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efficiency ratio; |
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cash efficiency ratio; |
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return on average assets; |
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cash return on average assets; |
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return on average stockholders equity; |
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cash return on average stockholders equity; |
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return on average tangible stockholders equity; |
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cash return on average tangible stockholders equity; |
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core earnings; |
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operating income; |
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operating efficiency ratio; |
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net interest rate margin or net interest rate spread; |
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growth in assets, loans, or deposits; |
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loan production volume; |
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non-performing loans; |
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(xxvii) strategic business objectives, consisting of one or more objectives based upon
meeting specified cost targets, business expansion goals, and goals relating to
acquisitions or divestitures, or goals relating to capital raising and capital management;
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any combination of the foregoing. |
5.5 The Committee shall prescribe the portion of the target Award that will be determined
based upon each type of individual performance goal to be used for a Performance Period, and the
levels of achievement of each such goal for the Performance Period that must be reached to earn the
portion of the target Award related to such goal. The Committee may also prescribe levels of
achievement that will result in an Award higher or lower than the target Award and set minimum
achievement thresholds below which no Award based on the particular performance goal will be
earned. The portion of the Award related to individual performance goals shall be based upon
satisfactory achievement of the individual performance goals established by the Committee. The
Committee shall take into consideration the advice of the Chief Executive Officer of the Company
for this purpose, but the Committee shall make the final determination.
5.6 Except as provided in this Section 5.6, Performance Measures established for a specified
Performance Period shall not thereafter be subject to revision or alteration. In the event the
Committee determines that a revision or alteration of the target Awards or Performance Measures for
a specified Performance Period is appropriate, the Committee shall reestablish such target Awards
or Performance Measures to maintain as closely as possible the previously established expected
level of overall performance, taken as a whole, as is practicable. Notwithstanding the foregoing,
any adjustments to the target Awards or Performance Measures applicable to a covered employee
within the meaning of Section 162(m) shall conform to the requirements of Code Section 162(m) of
the Code and the regulations promulgated thereunder. In connection with a possible revision or
alteration of Performance Measures, the Committee may consider factors including, but not limited
to, the occurrence of a business combination involving the Company, the declaration and
distribution of stock dividends or stock splits, mergers, consolidation or reorganizations,
acquisitions or dispositions of a material business units, or infrequently occurring or
extraordinary gains or losses.
5.7 The Committee may, in its sole discretion, adjust the amount of an Award for any or all
Participants if it determines that circumstances (including, but not limited to, the subjective
appraisal of the Participants performance for the Performance Period) warrant; provided, however,
that in the case of a covered employee within the meaning of Section 162(m), any such adjustment
shall only result in a reduced, but not an increased, payment.
5.8 Any provision of this Plan to the contrary notwithstanding, in the event that an
individual becomes employed by the Company or an Affiliate after the beginning of the Performance
Period and the Committee, in its sole discretion, selects such individual for participation in the
Plan for such initial Performance Period of employment, the Committee may designate a short
performance period (instead of the Performance Period) for purposes of this Plan for such
Participant that ends on the last day of such Performance Period but begins on a date that is later
than the first day of such Performance Period. In such event, the Committee shall establish levels
of achievement for the short performance period for those performance factors selected by the
Committee for such Participant under the preceding provisions of this Article 5. References in the
Plan to the Performance Period with respect to any such Participant shall refer to the short
performance period established by the Committee pursuant to this Section 5.6 and references in the
Plan to the Determination Date with respect to such Participant shall mean the latest date
possible that will not jeopardize the amounts paid under the Plan as performance-based
compensation under Code Section 162(m) with respect to such short performance period. In no event
shall an individual who is a covered employee within the meaning of Section 162(m) be added to
the Plan as a Participant after the eighth month of the Performance Period.
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6. Payment of Award
Prior to the payment of any Awards, the Committee shall certify in writing the level of
achievement for each Company performance goal for the Performance Period and the level of
achievement by each Participant with respect to any individual performance goals applicable to such
Participants award and determine the amount of the Award, if any, payable to each Participant.
Payment of Awards shall be made in cash as soon as administratively practicable following the
Committees certification. Participants shall be entitled to elect, prior to a date specified by
the Compensation Committee, to defer receipt of a cash payment in accordance with the terms of any
Company deferred compensation plan in effect at the time and applicable to such cash payment.
Notwithstanding any contrary provision of the Plan, (a) if a Participant experiences a Termination
of Employment prior to the end of a Performance Period and the established performance goals have
been satisfied fully or partially, the Committee, in its sole discretion, may reduce or eliminate
the Award to be paid to such Participant for such Performance Period pursuant to this Plan and the
Award, if any, paid to such a Participant will be paid at the same time as applicable to all
Participants, and (b) no provision of the Plan shall be construed to create a trust or to establish
or evidence any Participants claim of any right other than as an unsecured general creditor with
respect to any payment to which he or she may be entitled. The Company shall withhold all
applicable taxes required by law from any payment, including any federal, FICA, state, and local
taxes.
Awards paid under this Plan that are later found to be based upon materially inaccurate
financial information, the correction of which causes the amounts previously paid to be deemed an
overpayment, must be repaid by the Participant, in whole or in part, in the sole discretion of the
Committee, but in any event at least to the extent of the overpayment. If the Company is required
to prepare an accounting restatement due to the material noncompliance of the Company, as a result
of misconduct, with any financial reporting requirement under the securities laws for the period or
periods covered by this Plan, the chief executive officer and chief financial officer of the
Company or any other person required by applicable law shall reimburse the Company for amounts
received under the Plan for the period or periods subject to the restatement.
7. Employment Rights
Nothing in the Plan shall confer upon any Participant the right to continue in the employ of
the Company or its Affiliates or shall interfere with or restrict in any way the rights of the
Participants employer to discharge or change the terms of employment of any Participant at any
time for any reason whatsoever, with or without cause.
8. Effect Upon Other Plans
The adoption of the Plan shall not affect any other equity or other compensation or incentive
plan in effect for the Company or any Affiliate, and the Plan shall not preclude the Board from
establishing any other forms of incentive compensation for employees of the Company or its
Affiliates.
9. Governing Law
The Plan shall be construed, administered, and enforced according to the laws of the State of
New Jersey, without giving effect to the conflict of laws principles thereof, except to the extent
that such laws are preempted by federal law.
10. Notices
Any communication required or permitted to be given under the Plan, including any notice,
direction, designation, comment, instruction, objection, or waiver, shall be in writing and shall
be deemed to have been given at such time as it is delivered personally or five (5) days after
mailing if mailed, postage prepaid, by registered or certified mail, return receipt requested,
addressed to the Committee, at the Companys principal executive offices, and to a Participant, to
the Participants address as shown in the Companys personnel records.
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11. Successors and Assigns
The provisions of the Plan shall inure to the benefit of and be binding upon, the Participants
and their respective legal representatives and testate or intestate distributes, and the Company,
its Affiliates, and their respective successors and assigns, including any successor by merger or
consolidation or a statutory receiver or any other person or firm or corporation to which all or
substantially all of the assets and business of the Company may be sold or otherwise transferred.
12. Amendment, Suspension, or Termination of the Plan
The Board, in its sole discretion, may alter, amend, or terminate the Plan, or any part
thereof, at any time and for any reason; provided, however, that if and to the extent required to
ensure the Plans qualification under Code Section 162(m) as performance-based compensation, any
such amendment shall be subject to shareholder approval.
13. Severability
If any provision of the Plan is or becomes or is deemed to be invalid, illegal, or
unenforceable in any jurisdiction, such provision shall be construed or deemed amended to conform
to applicable laws, or if it cannot be so construed or deemed amended without, in the determination
of the Committee, materially altering the purpose or intent of the Plan, such provision shall be
stricken as to such jurisdiction, and the remainder of the Plan shall remain in full force and
effect.
14. Qualified Performance-based Compensation
With regard to compensation paid to Participants under this Plan, all of the terms and
conditions of the Plan shall be interpreted in such a manner as to qualify all compensation paid
hereunder as qualified performance-based compensation
within the meaning of Code Section 162(m).
15. Effective Date; Term
The Plan shall be effective upon adoption by the Board of Directors of the Company, subject to
approval by Stockholders. If the Plan is not approved by the stockholders, the Plan shall
terminate and all actions taken under the Plan shall be null and void and no payments shall be made
under the Plan. The Plan shall expire after the completion of the Performance Period ending
December 31, 2014 and the payment of Awards, if any, payable with respect to such Performance
Period.
A-6
REVOCABLE PROXY
NORTHFIELD BANCORP, INC.
ANNUAL MEETING OF STOCKHOLDERS
May 27, 2009
THIS PROXY IS SOLICITED BY THE BOARD OF DIRECTORS
The undersigned hereby appoints the full Board of Directors (other than those listed as
nominees in this proxy), with full powers of substitution, to act as attorneys and proxies for the
undersigned to vote all shares of common stock of Northfield Bancorp, Inc. which the undersigned is
entitled to vote at the Annual Meeting of Stockholders to be held at the Hilton Garden Inn, located
at 1100 South Avenue, Staten Island, New York 10314 at 10:00 a.m. (local time) on May 27, 2009.
The official proxy committee is authorized to cast all votes to which the undersigned is entitled
as follows:
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WITHHOLD |
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FOR ALL |
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FOR ALL |
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FOR ALL |
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EXCEPT |
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The election as Directors of all nominees
listed below each to serve for a three-year
term
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Susan Lamberti |
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Albert J. Regen |
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Patrick E. Scura, Jr. |
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INSTRUCTION: To withhold your
vote for fewer than all of the
nominees, vote For All Except
and write the name of the
nominee(s) on the line(s) below. |
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FOR |
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AGAINST |
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ABSTAIN |
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The approval of the Northfield Bancorp,
Inc. Management Cash Incentive Plan.
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FOR |
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AGAINST |
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The ratification of the appointment of
KPMG LLP as independent registered public
accounting firm for the year ended December
31, 2009.
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The Board of Directors recommends a vote FOR each of the listed proposals.
THIS PROXY WILL BE VOTED AS DIRECTED, BUT IF NO INSTRUCTIONS ARE SPECIFIED, THIS PROXY WILL BE
VOTED FOR EACH OF THE PROPOSALS STATED ABOVE. IF ANY OTHER BUSINESS IS PRESENTED AT THE ANNUAL
MEETING, THIS PROXY WILL BE VOTED BY THE ABOVE-NAMED PROXIES AT THE DIRECTION OF A MAJORITY OF THE
BOARD OF DIRECTORS. AT THE PRESENT TIME, THE BOARD OF DIRECTORS KNOWS OF NO OTHER BUSINESS TO BE
PRESENTED AT THE ANNUAL MEETING.
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR
THE ANNUAL MEETING OF STOCKHOLDERS
The Notice and Proxy Statement, Annual Report on Form 10-K, Summary Annual Report and Proxy
Card are available at www.cfpproxy.com/6342.
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Dated:
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2009
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Please Check Box if You Plan |
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to Attend the Annual Meeting |
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Co-holder (if any) sign above
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Should the above signed be present and elect to vote at the annual meeting or at any
adjournment thereof and after notification to the Secretary of Northfield Bancorp, Inc. at the
annual meeting of the stockholders decision to terminate this proxy, then the power of said
attorneys and proxies shall be deemed terminated and of no further force and effect. This proxy
may also be revoked by sending written notice to the Secretary of Northfield Bancorp, Inc. at the
address set forth on the Notice of Annual Meeting of Stockholders, or by the filing of a later
proxy prior to a vote being taken on a particular proposal at the annual meeting.
The above signed acknowledges receipt from Northfield Bancorp, Inc. prior to the execution of
this proxy of notice of the annual meeting, audited financial statements and a proxy statement
dated April 22, 2009.
Please sign exactly as your name appears on this card. When signing as attorney, executor,
administrator, trustee or guardian, please give your full title. If shares are held jointly, each
holder should sign.
Please act promptly
Sign, date & mail your proxy card today