def14a
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
o Preliminary Proxy Statement
o Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
þ Definitive Proxy Statement
o Definitive Additional Materials
o Soliciting Material Pursuant to §240.14a-12
Builders
FirstSource, Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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Fee computed on table below per Exchange Act Rules 14a-6(i)(l) and 0-11. |
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11 (a)(2) and
identify the filing for which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the Form or Schedule and the date of
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Builders FirstSource, Inc.
2001 Bryan Street, Suite 1600, Dallas, Texas 75201
To our Stockholders,
You are cordially invited to attend the annual meeting of stockholders of Builders
FirstSource, Inc., which will take place at the corporate headquarters of Builders FirstSource,
Inc. at 2001 Bryan Street, Suite 1600, Dallas, Texas 75201 on Friday, May 22, 2009, at 9:00 a.m.,
local time. Details of the business to be conducted at the annual meeting are given in the Official
Notice of Annual Meeting of Stockholders, Proxy Statement, Notice Regarding the Availability of
Proxy Materials, and form of proxy.
This year, we are taking advantage of new Securities and Exchange Commission rules that allow
us to furnish proxy materials to you via the internet. Unless you have already requested to
receive a printed set of proxy materials, you will receive a Notice Regarding the Availability of
Proxy Materials, or Notice. The Notice contains instructions on how to access proxy materials
and vote your shares via the internet, or if you prefer, to request a printed set of proxy
materials at no additional cost to you. We believe this new approach will provide a convenient way
for you to access your proxy materials and to vote your shares, while lowering our printing and
delivery costs and reducing the environmental impact associated with our annual meeting.
Even if you intend to join us in person, we encourage you to vote in advance so we will know
we have a quorum of stockholders for the meeting. When you vote in advance, please indicate your
intention to personally attend the annual meeting. Please see the Question and Answer section on
Page 3 of the Proxy Statement for instructions if you plan to personally attend the annual meeting.
Whether or not you are able to personally attend the annual meeting, it is important that your
shares be represented and voted. Your prompt vote over the internet, by telephone via toll-free
number, or, for stockholders who elect to receive their proxy materials by mail, by written proxy,
will save the Corporation the expense and extra work of additional proxy solicitation. Voting by
any of these methods at your earliest convenience will ensure your representation at the annual
meeting if you choose not to attend in person. If you decide to attend the annual meeting, you will
be able to vote in person, even if you have previously submitted your proxy. Please review the
instructions on the Notice, the proxy card, or the information forwarded by your bank, broker, or
other stockholder of record, as applicable, concerning each of these voting options.
On behalf of the Board of Directors, I would like to express our appreciation for your
continued interest in the affairs of Builders FirstSource, Inc.
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Paul S. Levy |
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Chairman of the Board |
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April 9, 2009 |
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Builders FirstSource, Inc.
2001 Bryan Street, Suite 1600, Dallas, Texas 75201
Official Notice of Annual Meeting of Stockholders
To our Stockholders:
The annual meeting of stockholders of Builders FirstSource, Inc. will take place at the
corporate headquarters of Builders FirstSource, Inc. at 2001 Bryan Street, Suite 1600, Dallas,
Texas 75201 on Friday, May 22, 2009, at 9:00 a.m., local time, for the purpose of considering and
acting upon the following:
(1) The election of directors;
(2) The ratification of the appointment of PricewaterhouseCoopers LLP as our independent
registered public accounting firm for the year 2009; and
(3) Any other business that may properly be brought before the annual meeting or any
adjournment thereof.
Only stockholders of record at the close of business on March 31, 2009 will be entitled to
vote at the meeting.
Important Notice Regarding the Availability of Proxy Materials for the Stockholder Meeting to
be held on May 22, 2009. The Proxy Statement and the 2008 Annual Report to Stockholders are
available at www.bldr.com.
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By Order of the Board of Directors, |
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Donald F. McAleenan |
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Corporate Secretary |
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April 9, 2009 |
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IMPORTANT:
Please see the Question and Answer section on Page 3 of this Proxy Statement for instructions
on what you need to do to attend the annual meeting in person. Please note that the doors to the
annual meeting will open at 8:00 a.m. and will close promptly at 9:00 a.m. Whether or not you
expect to personally attend, we urge you to vote your shares at your earliest convenience to ensure
the presence of a quorum at the meeting. Promptly voting your shares via the internet, by telephone
via toll-free number, or, if you elect to receive your proxy materials by mail, by signing, dating,
and returning the enclosed proxy card, will save us the expense and extra work of additional
solicitation. Because your proxy is revocable at your option, submitting your proxy now will not
prevent you from voting your shares at the meeting if you desire to do so. Please refer to the
voting instructions included on the Notice Regarding the Availability of Proxy Materials, proxy
card, or the voting instructions forwarded by your bank, broker, or other stockholder of record, as
applicable.
TABLE OF CONTENTS
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i
Builders FirstSource, Inc.
2001 Bryan Street, Suite 1600, Dallas, Texas 75201
Proxy Statement
Annual Meeting of Stockholders
May 22, 2009
This Proxy Statement is being furnished by Builders FirstSource, Inc. (the Corporation, the
Company, or Builders FirstSource) in connection with a solicitation of proxies by its Board of
Directors (the Board of Directors or the Board) to be voted at the annual meeting of the
Corporations stockholders to be held on May 22, 2009 (the annual meeting or meeting). Whether
or not you personally attend, it is important that your shares be represented and voted at the
annual meeting. Most stockholders have a choice of voting over the internet, by using a toll-free
telephone number, or, for stockholders who elect to receive their proxy materials by mail, by
completing a proxy card and mailing it in the postage-paid envelope provided. Check the Notice
Regarding the Availability of Proxy Materials, your proxy card, or the information forwarded by
your bank, broker, or other stockholder of record, as applicable, to determine which voting options
are available to you. Please be aware that if you vote over the internet, you may incur costs, such
as telecommunication and internet access charges, for which you will be responsible. The internet
voting and telephone voting facilities for stockholders of record will be available until 11:59
p.m. eastern daylight time on May 21, 2009. The Notice Regarding the Availability of Proxy
Materials was first mailed on or about April 9, 2009.
SOLICITATION AND RATIFICATION OF PROXIES
If any matters not specifically set forth in this Proxy Statement properly come to a vote at
the meeting, the members of the Proxy Committee, comprised of Charles L. Horn and Donald F.
McAleenan, will vote regarding those matters in accordance with their best judgments. If a proxy
card is signed and returned, it will be voted as specified on the proxy card, or, if no vote is
specified, it will be voted FOR all nominees presented in Proposal 1 and FOR the proposal set
forth in Proposal 2. At any time before it is exercised, you may revoke your proxy by timely
delivery of written notice to the Corporate Secretary, by timely delivery of a properly executed,
later-dated proxy (including by internet or telephone vote), or by voting via ballot at the annual
meeting. Voting in advance of the annual meeting will not limit your right to vote at the annual
meeting if you decide to attend in person. If you are a beneficial owner, but your shares are
registered in the name of a bank, broker, or other stockholder of record, to be able to vote in
person at the annual meeting you must obtain, from the stockholder of record, a proxy in your name
and present it at the meeting. See Questions and Answers about the Meeting and Voting in this
Proxy Statement for an explanation of the term stockholder of record.
The proxy accompanying this Proxy Statement is being solicited by the Board of Directors. The
Corporation will bear the entire cost of this solicitation, including the preparation and delivery
of this Proxy Statement, the proxy, and any additional information furnished to stockholders. In
addition to using the mail and the internet, proxies may be solicited by directors, executive
officers, and other employees of Builders FirstSource or its subsidiaries, in person or by
telephone. No additional compensation will be paid to directors, executive officers, or other
employees for their services in this regard. Builders FirstSource will also request banks, brokers,
and other stockholders of record to forward proxy materials, at the Corporations expense, to the
beneficial owners of the Corporations shares.
1
GENERAL INFORMATION ABOUT PROXIES AND VOTING
Outstanding Stock
The stockholders of record of Builders FirstSource, Inc. Common Stock (Common Stock) at the
close of business on March 31, 2009 will be entitled to vote in person or by proxy at the annual
meeting. At that time, the Corporation had 36,065,720 outstanding shares of its Common Stock. Each
stockholder will be entitled to one vote in person or by proxy for each share of Common Stock held.
A quorum for the transaction of business shall be constituted by the presence at the annual
meeting, in person or by proxy, of a majority of the outstanding shares of Common Stock entitled to
vote. All shares for which proxies or voting instructions are returned are counted as present for
purposes of determining the existence of a quorum at the annual meeting.
Internet Availability of Proxy Materials
As permitted by the Federal securities laws, Builders FirstSource is making this Proxy
Statement and 2008 Annual Report available to its stockholders primarily via the internet instead
of mailing printed copies of these materials to each stockholder. On or about April 9, 2009, we
mailed to our stockholders (other than those who previously requested electronic or paper delivery)
a Notice Regarding Internet Availability of Proxy Materials (the Notice) containing instructions
on how to access the Proxy Statement and accompanying 2008 Annual Report. These proxy materials are
being made available to our stockholders on or about April 9, 2009. The Notice provides
instructions regarding how to vote through the internet. The Proxy Statement and Annual Report are
also available on our website at www.bldr.com.
If you received a Notice by mail, you will not receive a printed copy of the proxy materials
by mail unless you request printed materials. If you wish to receive printed proxy materials, you
should follow the instructions for requesting such materials contained on the Notice.
If you receive more than one Notice, it means your shares are registered differently and are
held in more than one account. To ensure all shares are voted, please either vote each account over
the internet or by telephone or sign and return by mail all proxy cards.
Voting Procedures
Votes cast by proxy or in person at the meeting will be tabulated by representatives from
Broadridge Financial Solutions, Inc., which has been appointed the Inspector of Election. In
addition, the following voting procedures will be in effect for each proposal described in this
Proxy Statement:
Proposal 1. Nominees for available director positions of Builders FirstSource are elected by
a plurality of the votes cast at the annual meeting. Abstentions from voting will have no effect on
the outcome of such vote because elections of directors are determined on the basis of votes cast
and abstentions are not counted as votes cast. Please see page 5.
Proposal 2. Ratification of the appointment of PricewaterhouseCoopers LLP as the
Corporations independent registered public accounting firm requires the affirmative vote of a
majority of the shares represented and entitled to vote at the annual meeting. If you vote by
proxy, but abstain from voting on the proposal, your abstention will have the same practical effect
as a vote against the proposal. Please see page 34.
If any other matters properly come before the meeting that are not specifically set forth on
the Notice and in this Proxy Statement, such matters shall be decided by the affirmative vote of a
majority of the shares represented and entitled to vote at the annual meeting on the matter so
proposed, unless otherwise provided in the Corporations Amended and Restated Certificate of
Incorporation or Amended and Restated By-laws (the By-laws) or the Delaware General Corporation
Law. None of the members of our Board have informed the Corporation in writing that they intend to
oppose any action intended to be taken by the Corporation.
NO PERSON IS AUTHORIZED TO GIVE ANY INFORMATION OR TO MAKE ANY REPRESENTATIONS OTHER THAN THOSE
CONTAINED IN THIS PROXY STATEMENT. IF GIVEN OR MADE, SUCH INFORMATION OR REPRESENTATIONS MUST NOT
BE RELIED UPON AS HAVING BEEN AUTHORIZED. THE DELIVERY OF THIS PROXY STATEMENT SHALL, UNDER NO
CIRCUMSTANCES, CREATE ANY IMPLICATION THAT THERE HAS BEEN NO CHANGE IN THE AFFAIRS OF THE
CORPORATION SINCE THE DATE OF THIS PROXY STATEMENT.
2
QUESTIONS AND ANSWERS ABOUT THE MEETING AND VOTING
1. What is a proxy?
A proxy is your legal designation of another person, called a proxy holder, to vote the shares
that you own. We designated Charles L. Horn, our Senior Vice President and Chief Financial Officer,
and Donald F. McAleenan, our Senior Vice President and General Counsel, to act as proxy holders at
the annual meeting as to all shares for which proxy cards are returned or voting instructions are
provided by internet or telephone.
2. What is a proxy statement?
A proxy statement is a document that the Securities and Exchange Commission (SEC)
regulations require us to give you when we ask you to provide a proxy (by voting by phone or
internet or, if applicable, by returning a proxy card) designating the proxy holders described
above to vote on your behalf.
3. What is the difference between a stockholder of record and a stockholder who holds stock in
street name, also called a beneficial owner?
If your shares are registered in your name at our transfer agent, BNY Mellon Shareholder
Services, you are a stockholder of record.
If your shares are registered at BNY Mellon Shareholder Services in the name of a broker,
bank, trustee, nominee, or other similar stockholder of record on your behalf, your shares are held
in street name and you are the beneficial owner of the shares.
4. How do you obtain admission to the annual meeting?
Stockholders of Record. Stockholders of record must bring a government-issued photo
identification card to gain admission to the annual meeting.
Street Name Holders. To obtain admission to the annual meeting, a street name holder must (1)
bring a government-issued photo identification card and (2) ask his or her broker or bank for a
legal proxy and must bring that legal proxy with him or her to the meeting. If you do not receive
the legal proxy in time, bring your most recent brokerage statement with you to the meeting. We can
use that to verify your ownership of Common Stock and admit you to the meeting. However, you will
not be able to vote your shares at the meeting without a legal proxy. Please note that if you own
shares in street name, and you are issued a legal proxy, any previously executed proxy will be
revoked, and your vote will not be counted unless you appear at the meeting and vote in person.
5. What different methods can you use to vote?
By Written Proxy. Stockholders who elect to receive their proxy materials by mail may vote by
mailing the written proxy card.
By Telephone and Internet Proxy. All stockholders of record may also vote by telephone from
the U.S., using the toll-free telephone number provided on the proxy card or in website listed on
the Notice, or by the internet, using the procedures and instructions described in the Notice or
proxy card. Street name holders may vote by telephone or the internet if their bank, broker, or
other stockholder of record makes those methods available. If that is the case, the bank, broker,
or other stockholder of record will enclose the instructions with the Proxy Statement or other
notice of the meeting. The telephone and internet voting procedures, including the use of control
numbers, are designed to authenticate stockholders identities, allow stockholders to vote their
shares, and confirm that their instructions have been properly recorded.
In Person. All stockholders may vote in person at the meeting (unless they are street name
holders without a legal proxy, as described in question 4).
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6. What is the record date and what does it mean?
The record date for the annual meeting is March 31, 2009. The record date is established by
the Board of Directors as required by Delaware law. Stockholders of record at the close of business
on the record date are entitled to receive notice of the annual meeting and to vote their shares at
the meeting.
7. What are your voting choices for director nominees, and what vote is needed to elect directors?
For the vote on the election of the Class I director nominees to serve until the 2012 annual
meeting, stockholders may:
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vote in favor of all nominees, |
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vote to withhold votes from all nominees, or |
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vote to withhold votes as to specific nominees. |
Directors will be elected by a plurality of the votes cast in person or by proxy at the annual
meeting. Accordingly, abstentions will have no effect on Proposal 1. The Board recommends a vote
FOR each of the director nominees.
8. What is a plurality of the votes?
In order to be elected, a director nominee does not have to receive votes in favor from a
majority of the votes cast for directors. Instead, the three nominees elected will be those who
receive the most affirmative votes of all the votes cast on Proposal 1 in person or by proxy at the
meeting.
9. What are your voting choices on the ratification of the appointment of PricewaterhouseCoopers
LLP as the Corporations independent registered public accounting firm, and what vote is needed to
ratify their appointment?
In the vote on the ratification of the appointment of PricewaterhouseCoopers LLP as our
independent registered public accounting firm, stockholders may:
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vote in favor of the ratification, |
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vote against the ratification, or |
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abstain from voting on the ratification. |
The proposal to ratify the appointment of PricewaterhouseCoopers LLP as our independent
registered public accounting firm will require the affirmative vote of a majority of the shares
represented and entitled to vote at the annual meeting. Accordingly, abstentions will have the
effect of a vote against Proposal 2. The Board recommends a vote FOR Proposal 2.
10. What if a stockholder does not specify a choice for a matter when returning a proxy card?
Stockholders should specify their choice for each proposal described on the proxy card, if
they receive one. However, proxy cards that are signed and returned will be voted FOR proposals
described in this Proxy Statement for which no specific instructions are given.
11. How are broker non-votes counted?
When a broker returns a proxy or voting instructions, but has not received voting instructions
from its customer and does not vote, those shares will be counted as abstentions.
4
ELECTION OF DIRECTORS AND MANAGEMENT INFORMATION
There are currently ten members of the Board of Directors. Pursuant to the Corporations
By-laws, the Board is classified, which means it is divided into three classes of directors based
on the expiration of their terms. Under the classified Board arrangement, directors are elected to
terms that expire on the annual meeting date three years following the annual meeting at which they
were elected and the terms are staggered so that the terms of approximately one-third of the
directors expire each year. Accordingly, this Proposal 1 seeks the election of three directors
whose terms expire in 2009.
The terms of three directors, Michael A. Graff, Robert C. Griffin, and Brett N. Milgrim, will
expire at the annual meeting in 2009. The Board of Directors has nominated Messrs. Graff, Griffin,
and Milgrim for election to a term that will expire at the annual meeting in 2012.
Unless otherwise indicated, all proxies that authorize the proxy holders to vote for the
election of directors will be voted FOR the election of the nominees listed below. If a nominee
becomes unavailable for election as a result of unforeseen circumstances, it is the intention of
the proxy holders to vote for the election of such substitute nominee, if any, as the Board of
Directors may propose. As of the date of this Proxy Statement, each of the nominees has consented
to serve and the Board is not aware of any circumstances that would cause a nominee to be unable to
serve as a director.
PROPOSAL 1 ELECTION OF DIRECTORS
The Board of Directors nominated the following directors for election. Each of the following
nominees, a current director with a term expiring at the 2009 annual meeting, furnished to the
Corporation the following information with respect to his principal occupation or employment and
principal business directorships:
Class I Directors with Terms Expiring in 2009
Michael Graff, Director, age 57. Mr. Graff became a director in February of 2006. The Board
of Directors affirmatively determined that he qualifies as an independent director. Mr. Graff was
President and Chief Operating Officer of Bombardier Aerospace before joining Warburg Pincus in
2003. He is currently involved with the firms leveraged buy-out and special situation activities,
focusing primarily on the industrial sector. Previously, he was a partner at McKinsey & Company in
New York, London, and Pittsburgh. Mr. Graff received an A.B. from Harvard College in economics and
an M.S. from the Sloan School of Management at the Massachusetts Institute of Technology. He is a
director of TransDigm Group Incorporated, CAMP Systems International, and Polypore International,
Inc.
Robert C. Griffin, Director, age 61. Mr. Griffin became a director in June of 2005 and is the
Chairman of the Audit Committee. The Board of Directors affirmatively determined that he qualifies
as an independent director. In March 2002, Mr. Griffin retired from Barclays Capital, where from
June 2000 to March 2002 he was Head of Investment Banking, Americas and a member of the Management
Committee. Prior to joining Barclays Capital, Mr. Griffin was a member of the Executive Committee
for the Montgomery Division of Banc of America Securities and held a number of positions with Bank
of America, including Group Executive Vice President and Head of Global Debt Capital Raising and as
a Senior Management Council Member. Mr. Griffin serves on the boards of directors of Commercial
Vehicle Group, Inc. and Sunair Services Corporation.
Brett N. Milgrim, Director, age 40. Mr. Milgrim became a director in 1999. The Board of
Directors affirmatively determined that he qualifies as an independent director. Mr. Milgrim is a
director of PGT, Inc., C.H.I. Overhead Doors, Inc., and McKechnie Aerospace DE, Inc. and is a
Managing Director of JLL Partners, Inc., which he joined in 1997.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR EACH OF THE NOMINEES LISTED ABOVE.
5
CONTINUING DIRECTORS
The background and business affiliations of the Corporations other directors, whose terms of
service continue beyond 2009, are set forth below:
Class II Directors with Terms Expiring in 2010
Ramsey A. Frank, Director, age 48. Mr. Frank became a director in 2001 and is a member of the
Compensation Committee. The Board of Directors affirmatively determined that he qualifies as an
independent director. Mr. Frank is a Managing Director of JLL Partners, Inc., which he joined in
1999. From January 1993 to July 1999, Mr. Frank was a Managing Director at Donaldson, Lufkin &
Jenrette, Inc., where he headed the restructuring group and was a senior member of the leveraged
finance group. Mr. Frank serves as a director of several companies, including C.H.I. Overhead
Doors, Inc., Education Affiliates, Inc., PGT, Inc., Patheon, Inc., and Medical Card System, Inc.
Kevin J. Kruse, Director, age 39. Mr. Kruse became a director in February of 2006 and is a
member of the Compensation Committee. The Board of Directors affirmatively determined that he
qualifies as an independent director. Mr. Kruse has been a managing director of Warburg Pincus, LLC
since January 2006 and has been employed by Warburg Pincus, LLC since February 2002. Prior to
joining Warburg Pincus, LLC, Mr. Kruse was employed by AEA Investors, Inc. Prior to that, he was
employed by Bain & Co., Inc., a management consulting firm. Mr. Kruse is also a director of
Polypore International, Inc.
Floyd F. Sherman, Chief Executive Officer, President, and Director, age 69. Mr. Sherman has
been our Chief Executive Officer and a director since 2001, when he joined the Corporation. He has
served as President of the Corporation since February 2008 and from 2001 until October 2006. Prior
to joining the Corporation, he spent 28 years at Triangle Pacific/Armstrong Flooring, the last nine
of which he served as Chairman and Chief Executive Officer. Mr. Sherman is a director of PGT
Industries, Inc. and C.H.I. Overhead Doors, Inc. Mr. Sherman has over 40 years of experience in the
building products industry.
Class III Directors with Terms Expiring in 2011
Paul S. Levy, Director and Chairman of the Board, age 61. Mr. Levy became a director in 1998.
The Board of Directors affirmatively determined that he qualifies as an independent director. Mr.
Levy is a Managing Director of JLL Partners, Inc., which he founded in 1988. Mr. Levy serves as a
director of several companies, including Patheon, Inc., McKechnie Aerospace DE, Inc., Medical Card
Systems, Inc., Skylight Financial, Inc., C.H.I. Overhead Doors, Inc., PGT, Inc., Education
Affiliates, Inc., IASIS Healthcare, LLC, J.G. Wentworth, LLC, and ACE Cash Express, Inc.
David A. Barr, Director, age 45. Mr. Barr became a director in February of 2006. The Board of
Directors affirmatively determined that he qualifies as an independent director. Mr. Barr has
served as a general partner of Warburg Pincus, LLC since January 2001 and is involved in leveraged
buy-out and special situations activities in the United States. Mr. Barr was a managing director at
Butler Capital and focused on leveraged buy-out transactions for more than 10 years prior to
joining Warburg Pincus in 2000. He also previously worked at Goldman Sachs. He received a B.A. in
economics from Wesleyan University and an M.B.A. from Harvard Business School. Mr. Barr is a
director of TransDigm Group Incorporated, Neiman Marcus, Inc., and Polypore International, Inc.
Cleveland A. Christophe, Director, age 63. Mr. Christophe became a director in September of
2005 and is the Chairman of the Compensation Committee and a member of the Audit Committee. The
Board of Directors affirmatively determined that he qualifies as an independent director. Mr.
Christophe was named President of Universal Supplies & Services, Inc., a supplier of services and
materials primarily to various agencies of the U.S. Government, in 2009. Mr. Christophe is also
the Managing Partner of TSG Capital Group, a private equity investment firm, which he founded in
1992. Previously, Mr. Christophe was Senior Vice President of TLC Group, L.P. From 1971 to 1987,
Mr. Christophe held numerous senior positions with Citibank, N.A. He has served as a director of
various public and private companies and has been a Chartered Financial Analyst since 1975.
6
Craig A. Steinke, Director, age 52. Mr. Steinke became a director in June of 2006 and is a
member of the Audit Committee. The Board of Directors affirmatively determined that he qualifies as
an independent director. Mr. Steinke was named President and Chief Executive Officer of GPX
International Tire Corporation, an international manufacturer and distributor of branded industrial
and off road equipment tires, on September 25, 2007. From 2001 to 2007, Mr. Steinke was President
and Chief Executive Officer of Eagle Family Foods, Inc., a consumer products company in the food
industry. Prior to his appointment as CEO in 2001, he served as Chief Financial Officer of Eagle
Family Foods from 1998-2001. His previous positions held include Senior Vice President and Group
General Manager of BHP Copper, a significant natural resource company, and President of Magma
Metals, a billion-dollar subsidiary of Magma Copper Company. Mr. Steinke, a C.P.A., has nine years
of public accounting experience with Arthur Andersen & Company. Mr. Steinke also serves as a
director of Cambridge International and SIFE.
INFORMATION REGARDING THE BOARD AND ITS COMMITTEES
Board Purpose and Structure
The mission of the Board is to provide strategic guidance to the Corporations management, to
monitor the performance and ethical behavior of the Corporations management, and to maximize the
long-term financial return to the Corporations stockholders, while considering and appropriately
balancing the interests of other stakeholders and constituencies. The Board consists of ten
directors.
Director Independence
The Board of Directors is comprised of one management director, Mr. Sherman, who is the
Corporations President and CEO, and nine non-management directors. Our Board of Directors
affirmatively determined that Messrs. Levy, Barr, Christophe, Frank, Graff, Griffin, Kruse,
Milgrim, and Steinke are independent under the director independence criteria adopted under the
Nasdaq Marketplace Rules (the Nasdaq Rules). In addition, our Board of Directors affirmatively
determined that Messrs. Christophe, Griffin, and Steinke are also independent under the SECs
standards for independent audit committee members. All three members of the Compensation Committee,
Messrs. Christophe, Frank, and Kruse, are independent. The Corporation does not have a nominating
committee. The functions of the nominating committee are performed by the independent members of
the Board.
As part of its annual evaluation of director independence, the Board examined, among other
things, whether any transactions or relationships exist currently, or existed during the past three
years, between each independent director and the Corporation or its subsidiaries, affiliates,
equity investors, or independent auditors. If such transactions or relationships exist, the Board
reviews the nature of those transactions or relationships under the relevant Nasdaq and SEC
standards. The Board also examined whether there are, or have been within the past year, any
transactions or relationships between each independent director and members of the senior
management of Builders FirstSource or its affiliates. As a result of this evaluation, the Board
affirmatively determined that each independent director is independent under those criteria. Each
year, the independent directors meet in regularly scheduled executive sessions outside the presence
of management representatives. Interested parties, including stockholders, may communicate with the
Chairman or the independent directors as a group through the process described in this Proxy
Statement under the heading Policy on Stockholder-Director Communications.
Board Meetings and Attendance
In 2008, our Board of Directors met six times, our Audit Committee met ten times, and our
Compensation Committee met four times, including regularly scheduled and special meetings. During
2008, all of the Corporations directors attended at least 75% percent of the meetings of the Board
and each Audit Committee and Compensation Committee member attended at least 75% of the meetings of
the committee on which he served. Pursuant to the Builders FirstSource, Inc. Policy on Director
Attendance at Annual Meetings of Stockholders (available on the Governance section of our website),
all directors are strongly encouraged to attend the annual meeting in person. Any director who is
unable to attend an annual meeting of Stockholders is expected to notify the Chairman of the Board
in advance of such meeting. In 2008, all ten members of the Board attended our annual meeting.
7
Audit Committee
The Audit Committee is composed of three independent directors (as that term is defined by the
Nasdaq Rules and SEC regulations), Messrs. Christophe, Griffin, and Steinke. Mr. Griffin serves as
the Chairman of the Audit Committee. The Board of Directors affirmatively determined that all Audit
Committee members are financially literate and possess financial sophistication as defined by
Nasdaq Rules. Messrs. Christophe, Griffin, and Steinke were also designated by the Board as audit
committee financial experts under the SECs guidelines. The Board further determined that Messrs.
Christophe, Griffin, and Steinke meet the independence standards of both the SEC regulations and
the Nasdaq Rules for audit committee members. The Board adopted an amended charter for the Audit
Committee on July 27, 2006. A copy of this charter is available on the Governance section of our
website at www.bldr.com.
The primary function of the Audit Committee is to assist the Board of Directors of the
Corporation in fulfilling its oversight responsibilities relating to (i) the quality and integrity
of the Corporations financial reports and other financial information provided by the Corporation
to its stockholders, the public, and others, (ii) the Corporations compliance with legal and
regulatory requirements, (iii) the independent auditors qualifications, independence, and
performance, and (iv) the performance of the Corporations internal audit function, including its
internal control systems. The Audit Committees functions include preparation of the audit
committee report included in this Proxy Statement. The Audit Committee is also annually required to
evaluate its performance and review and assess the adequacy of its charter.
Compensation Committee
The Compensation Committee is composed of three directors, Messrs. Christophe, Frank, and
Kruse. Mr. Christophe serves as the Chairman of the Compensation Committee. The Board of Directors
affirmatively determined that all three members of the committee are independent (as that term is
defined by the Nasdaq Rules). The Board adopted a charter for the Compensation Committee on July
27, 2006. A copy of this charter is available on the Governance section of our website at
www.bldr.com.
The Compensation Committee is charged with (i) annually reviewing and recommending to the
Board, for the Boards approval, all Corporation goals and objectives relevant to the Chief
Executive Officers compensation, (ii) annually evaluating the Chief Executive Officers
performance in light of the Corporations goals and objectives, (iii) annually reviewing and
recommending to the Board for its approval the Chief Executive Officers base salary, incentive
compensation levels, and perquisites and other personal benefits based on the Compensation
Committees evaluation of the Chief Executive Officers performance relative to the Corporations
goals and objectives, (iv) annually reviewing, evaluating, and recommending to the Board for its
approval the base salary level, incentive compensation levels, and perquisites and other personal
benefits of the other named executive officers of the Corporation, (v) reviewing and making
recommendations to the Board regarding any employment, severance, or termination arrangements to be
made with any executive officer of the Corporation, (vi) making recommendations to the Board with
respect to awards under the Corporations 2005 Equity Incentive Plan and making grants under the
Companys 2007 Incentive Plan, (vii) making regular reports to the Board concerning the activities
of the Compensation Committee, (viii) performing an annual performance evaluation of the
Compensation Committee, and (ix) performing other activities as the Compensation Committee or Board
may deem appropriate. The Compensation Committee is not specifically authorized to delegate these
duties. Information regarding the role of the Compensation Committee and its processes and
procedures for considering and determining executive compensation is set forth in the Compensation
Discussion and Analysis later in this Proxy Statement.
Director Nomination Process
The Board established a policy in which nominees for the Board are recommended for the Boards
selection by the independent directors of the Corporation. The Board believes that, in light of its
adoption of the Policy on the Director Nomination Process, it has in place adequate processes to
identify, evaluate, select, and nominate qualified director candidates. The Policy on the Director
Nomination Process is discussed in more detail below and is available on the Governance section of
our website at www.bldr.com.
8
Compensation of Directors
The following table sets forth the cash and other compensation paid by the Corporation to the
members of the Board of Directors of the Corporation for all services in all capacities during
2008.
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Fees Earned or |
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Paid in Cash |
|
Stock Awards |
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Total |
Name(1) |
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($) |
|
($)(2) |
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($) |
David A. Barr |
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Cleveland A. Christophe |
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55,000 |
|
|
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53,370 |
|
|
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108,370 |
|
Ramsey A. Frank |
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|
|
|
|
|
Michael Graff |
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|
|
|
|
|
|
|
|
|
|
|
Robert C. Griffin |
|
|
55,000 |
|
|
|
48,331 |
|
|
|
103,331 |
|
Kevin J. Kruse |
|
|
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Paul S. Levy |
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Brett N. Milgrim |
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Floyd F. Sherman |
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|
(3 |
) |
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|
(3 |
) |
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|
(3 |
) |
Craig A. Steinke |
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|
50,000 |
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|
|
49,993 |
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|
|
99,993 |
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|
|
(1) |
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Messrs. Barr, Frank, Graff, Kruse, Levy, and Milgrim are affiliated
with Building Products, LLC and, therefore, by the terms of the
Amended and Restated Independent Director Compensation Policy, are
ineligible for compensation for their service on the Board and its
committees. See Ownership of Securities below for a discussion of
Building Products, LLC and its ownership interests in the Corporation. |
|
(2) |
|
Reflects the proportionate amount of the total fair value of stock
awards recognized by the Corporation as an expense in 2008 for
financial accounting purposes, disregarding for this purpose the
estimate of forfeitures related to service-based vesting conditions.
The fair values of these awards and the amounts expensed in 2008 were
determined in accordance with Financial Accounting Standards Board
Statement of Financial Accounting Standards No. 123 (revised 2004)
Share-Based Payment (which we refer to as FAS 123R). The fair value
of the stock awards was equal to the closing price of our Common Stock
on the grant date. |
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(3) |
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As an employee of the Corporation, Mr. Sherman does not receive any
compensation for his service as a director. The compensation he
receives as an employee is set forth in Executive Compensation and
Other Information below. |
The following table shows: (i) the aggregate grant date fair value of restricted shares
received by Messrs. Christophe, Griffin, and Steinke in 2008 and (ii) the total number of
restricted shares held as of December 31, 2008:
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|
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|
Grant Date Fair Value |
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Total Number of |
|
|
of Restricted Shares |
|
Restricted Shares |
|
|
Granted in 2008 |
|
Held as of |
Name |
|
($) |
|
December 31, 2008 |
Christophe |
|
|
49,998 |
|
|
|
11,037 |
|
Griffin |
|
|
49,998 |
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|
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11,037 |
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Steinke |
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29,998 |
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|
|
7,636 |
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Director Compensation Program
The independent members of our Board of Directors who are not affiliated with Building
Products, LLC are compensated pursuant to the Amended and Restated Independent Director
Compensation Policy adopted by the Board. Such independent directors receive: (i) an annual cash
retainer of $50,000, payable quarterly, and (ii) an annual cash retainer of $5,000 for service as
the chairperson of a committee of the Board. Independent directors do not receive separate per
meeting fees. These independent directors also receive annual restricted stock awards. The number
of shares in these awards is determined by dividing a dollar value ($50,000 per year) by the fair
market value of our Common Stock on the date of grant.
However, under the prior independent director compensation plan that was in effect before
August 1, 2006, for the first three years of service, each such independent director received, in
addition to certain cash compensation, an initial annual grant of restricted shares determined by
dividing a dollar amount ($60,000) by the fair market value of our Common Stock on the date of
grant. In order to have the approximate effect of a grant of $20,000 per year in restricted stock
for each of the first three years of service on the
9
Board, this grant vested equally over three years on the anniversary of the grant date, with
each such vesting being contingent on the directors continued service on the Board. To compensate
for these existing grants when the current independent director compensation plan was implemented,
directors who received an initial grant of restricted shares at the time their Board service began
with a value of $60,000 that vested evenly over three years (as described above) will only receive
an annual grant of restricted shares with a value of $30,000 until the initial grant has fully
vested.
We have not paid, and do not intend to pay, compensation to individuals serving on our Board
or its committees who are employees of the Corporation, affiliates of Building Products, LLC, or
not deemed independent.
No Material Proceedings
As of March 31, 2009, there are no material proceedings to which any director, executive
officer, or affiliate of the Corporation or any owner of more than five percent of the Common
Stock, or any associate of any of the foregoing, (i) is a party adverse to the Corporation or any
of its subsidiaries or (ii) has a material interest adverse to the Corporation or any of its
subsidiaries.
CORPORATE GOVERNANCE
Builders FirstSource is committed to conducting its business in a way that reflects best
practices, as well as the highest standards of legal and ethical conduct. To that end, the Board of
Directors approved a comprehensive system of corporate governance documents. These documents are
reviewed periodically and updated as necessary to reflect changes in regulatory requirements and
evolving oversight practices. These policies embody the principles, policies, processes, and
practices followed by the Board, executive officers, and employees in governing the Corporation and
serve as a flexible framework for sound corporate governance.
Code of Business Conduct and Ethics
Builders FirstSource and its subsidiaries endeavor to do business according to the highest
ethical and legal standards, complying with both the letter and spirit of the law. Our Board of
Directors approved a Code of Business Conduct and Ethics that applies to the Corporations
directors, officers (including our principal executive officer, principal financial officer, and
controller), and employees. Our Code of Business Conduct and Ethics is administered by the
Compliance Committee, which is made up of representatives from our Finance, Legal, Human Resources,
and Internal Audit Departments. Our employees are encouraged to report any suspected violations of
laws, regulations, and the Code of Business Conduct and Ethics and all unethical business
practices. We provide a continuously monitored hotline for anonymous reporting by employees. Our
Board of Directors also approved a Supplemental Code of Ethics for Chief Executive Officer,
President, and Senior Financial Officers of Builders FirstSource, Inc., which is administered by
our General Counsel. Both policies can be found on the Governance section of our corporate website
at www.bldr.com. Stockholders may request a free copy of these policies by contacting the Corporate
Secretary, Builders FirstSource, Inc., 2001 Bryan Street, Suite 1600, Dallas, Texas 75201.
In addition, within four business days of:
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any amendment to our Code of Business Conduct and Ethics or our Supplemental Code of
Ethics that applies to our Chief Executive Officer, Chief Financial Officer, or Controller,
or |
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the grant of any waiver, including an implicit waiver, from a provision of one of these
policies to one of these officers that relates to one or more of the items set forth in Item
406(b) of Regulation S-K, |
we will provide information regarding any such amendment or waiver (including the nature of any
waiver, the name of the person to whom the waiver was granted, and the date of the waiver) on our
website at the internet address above. Such information will be available on our website for at
least a 12-month period. In addition, we will disclose any amendments and waivers to our Code of
Business Conduct and Ethics and our Supplemental Code of Ethics as required by the Nasdaq Rules.
By-law Provisions on Stockholder Nominations of Director Candidates
Builders FirstSources By-laws provide that no director may be nominated by a stockholder for
election at a meeting unless the stockholder (i) has delivered to the Corporate Secretary, within
the time limits described in the By-laws, a written notice containing the information specified in
the By-laws and (ii) was a stockholder of record (a) at the time such notice was delivered to the
Corporate Secretary and (b) on the record date for the determination of stockholders entitled to
notice and to vote at the meeting at which such director is standing for election. Accordingly, in
order for a stockholders nomination of a person for election to the Board of Directors
10
to be considered by the stockholders at the 2010 annual meeting in accordance with the
Corporations By-laws, the required written notice must be received by our Corporate Secretary on
or after January 22, 2010, but no later than February 21, 2010. Only individuals nominated in
accordance with the procedures set forth in the By-laws are eligible to stand for election as
directors at a meeting of stockholders and to serve as directors. A copy of the By-laws may be
obtained on the Governance section of our website at www.bldr.com, by written request to the
Corporate Secretary, Builders FirstSource, Inc., 2001 Bryan Street Suite 1600, Dallas, Texas 75201,
or by e-mail at inforequest@bldr.com. The foregoing is subject to the Corporations obligations
under SEC Rule 14a-8 regarding the inclusion of stockholder proposals in the Corporations proxy
statements, which is further described below in Stockholder Proposals.
Policy on Stockholder Recommendations for Director Candidates
The Board of Directors adopted a Policy on Stockholder Recommendations for Director Candidates
and Stockholder-Director Communications to describe the process by which the independent directors
of the Board (in preparing their recommendation of director nominees to the Board) will consider
candidates for director recommended by stockholders in accordance with the Corporations By-laws. A
current copy of the Policy on Stockholder Recommendations for Director Candidates and
Stockholder-Director Communications is available on the Governance section of our website at
www.bldr.com. To have a candidate considered by the independent directors of the Board, a
stockholder must submit the recommendation in writing and must include the following information:
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The name and record address of the stockholder and evidence of such stockholders
ownership of the Corporations stock, including the number of shares owned and the length of
time of ownership; |
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Whether the stockholder intends to appear in person or by proxy at the meeting to make
the nomination; |
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A description of all arrangements or understandings between the stockholder and the
nominee and any other person or persons, naming such person or persons, pursuant to which
the nomination is made; |
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The name, age, residence, business address, and principal occupation of the candidate;
the candidates resume or a listing of his or her qualifications to be a director of the
Corporation; the number of shares of the Corporations stock, if any, owned beneficially or
of record by the candidate; and the candidates consent to be named as a director if
selected and nominated by the Board; and |
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Any other information relating to either the stockholder or the candidate that would be
required to be disclosed in a proxy statement or other filings required to be made in
connection with solicitations of proxies for election of directors pursuant to Section 14 of
the Securities Exchange Act of 1934, as amended (the Exchange Act), and the rules and
regulations promulgated thereunder. |
The stockholder recommendation and information described above must be sent to the Corporate
Secretary, at 2001 Bryan Street, Suite 1600, Dallas, Texas 75201 and must be delivered to, or
mailed and received by, the Corporate Secretary (i) in the case of an annual meeting, not less than
ninety (90) days nor more than one hundred twenty (120) days prior to the anniversary date of the
immediately preceding annual meeting of stockholders (provided, however, that if
the annual meeting is called for a date not within thirty (30) days before or after such
anniversary date, notice by the stockholder, in order to be timely, must be received not later than
the close of business on the tenth (10th) day following the day on which notice of the date of the
annual meeting was mailed or public disclosure of the date of the annual meeting was made,
whichever occurs first) and (ii) in the case of a special meeting of stockholders called to elect
directors, not later than the close of business on the tenth (10th) day following the day on which
notice of the date of the special meeting was mailed or public disclosure of the date of the
special meeting was made, whichever occurs first.
Policy on the Director Nomination Process
The Board of Directors adopted a Policy on the Director Nomination Process that describes the
process followed by the independent directors of the Board to identify, evaluate, and recommend
future director candidates for selection by the full Board. A current copy of the Policy on the
Director Nomination Process is available on the Governance section of our website at www.bldr.com.
The Board of Directors believes the minimum qualifications for serving as a director of the
Corporation are that a nominee demonstrate, by significant accomplishment in his or her field, an
ability to make a meaningful contribution to the Boards oversight
11
of the business and affairs of the Corporation and have a record and reputation for honest and
ethical conduct in both his or her professional and personal activities. Nominees for director
shall be those people who, after taking into account their skills, expertise, integrity, character,
judgment, age, independence, corporate experience, length of service, conflicts of interest, and
commitments, including, among other things, service on the boards (or comparable governing bodies)
of other public companies, private business companies, charities, civic bodies, or similar
organizations, and other qualities, are believed to enhance the Boards ability to manage and
direct, in an effective manner, the affairs and business of the Corporation, including, when
applicable, to enhance the ability of committees of the Board to fulfill their duties and/or to
satisfy any independence requirements imposed by law, regulation, or the Nasdaq Rules.
In general, a nominee for director generally should have an understanding of the workings of
large business organizations such as the Corporation, as well as the ability to make independent,
analytical judgments, the ability to communicate effectively, and the ability and willingness to
devote the time and effort to be an effective and contributing member of the Board. In addition,
the independent directors of the Board will examine a candidates specific experiences and skills,
time availability in light of other commitments, potential conflicts of interest, and independence
from management and the Corporation.
The independent directors of the Board will identify potential nominees by asking current
directors and executive officers to notify the independent directors of the Board if they become
aware of persons meeting the criteria described above. The independent directors of the Board may
also, from time to time, engage firms that specialize in identifying director candidates. As
described further in the Corporations Policy on Stockholder Recommendations for Director
Candidates and Stockholder-Director Communications, the Board will also consider candidates
recommended by stockholders.
Once a person is identified by the independent directors of the Board as a potential
candidate, the independent directors of the Board may collect and review publicly available
information regarding the person to assess whether the person should be considered further. If the
independent directors of the Board determine that the candidate warrants further consideration, the
independent directors of the Board will contact the person. Generally, if the person expresses a
willingness to be considered and to serve on the Board, the independent directors of the Board will
request information from the candidate, review the persons accomplishments and qualifications,
including in light of any other candidates that the independent directors of the Board might be
considering, and conduct one or more interviews with the candidate. In certain instances,
independent directors of the Board may contact one or more references provided by the candidate or
may contact other members of the business community or other persons that may have greater
first-hand knowledge of the candidates accomplishments. The evaluation process conducted by the
independent directors of the Board does not vary based on whether or not a candidate is recommended
by a stockholder, although the independent directors of the Board may take into consideration the
number of shares held by the recommending stockholder and the length of time that such shares have
been held.
Policy on Stockholder-Director Communications
The Policy on Stockholder Recommendations for Director Candidates and Stockholder-Director
Communications also describes the process for stockholders to send communications to the Board.
Stockholders and other interested parties may contact any member (or all members) of the Board
(including without limitation the non-management directors as a group, any Board committee, or any
chair of any such committee) in writing by mail or overnight service or electronically. To
communicate with the Board of Directors, any individual directors, or any group or committee of
directors, correspondence should be addressed to the Board of Directors or any such individual
directors or group or committee of directors by either name or title. All such correspondence
should be sent to the Corporation in care of the Corporate Secretary at 2001 Bryan Street, Suite
1600, Dallas, Texas 75201.
All communications received will be opened by the office of our General Counsel for the sole
purpose of determining whether the contents represent a message to our directors. Any contents that
legitimately relate to the business and operation of the Corporation and that are not in the nature
of advertising, promotions of a product or service, patently offensive material, charitable
requests, repetitive materials, or promotions of a political or similar agenda will be forwarded
promptly to the addressee. In the case of communications to the Board or any group or committee of
directors, the General Counsels office will make sufficient copies of the contents to send to each
director who is a member of the group or committee to which the envelope or e-mail is addressed.
Auditor Services Pre-Approval Policy
Our Audit and Non-Audit Services Pre-Approval Policy, available on the Governance section of
our website at www.bldr.com, defines the principles and procedures followed by the Audit Committee
in pre-approving audit and non-audit services performed by the Corporations independent registered
public accounting firm.
12
EXECUTIVE COMPENSATION AND OTHER INFORMATION
Compensation Discussion and Analysis
Overview
In the discussion that follows, we will give an overview and analysis of our compensation
program and policies, the material compensation decisions we have made under those programs and
policies with respect to our top executive officers, and the material factors that we considered in
making those decisions. The persons who served as our Chief Executive Officer and Chief Financial
Officer during 2008, as well as the other individuals named in the Summary Compensation Table,
are referred to as the named executive officers or NEOs throughout this Proxy Statement.
Executive Summary
As for nearly all companies in the housing industry, 2008 was a very challenging year for us.
According to the U.S. Census Bureau, actual single-family housing starts in the U.S. during 2008
declined 40.5% from 2007. Our management and our Board of Directors responded to the ongoing
financial crises and the severe housing downturn by reviewing our business strategy, facility
requirements, expense structure, and staffing levels. As discussed in further detail below, the
Company made some important decisions regarding executive compensation and implemented some
significant changes to its compensation programs for 2008, many of which were a direct response to
the current economic conditions, including the following:
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The Compensation Committee and the Board adopted a new annual incentive bonus program for
2008, which focuses on maximizing current year profitability. |
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As a result of our disappointing financial results in 2008, no annual incentive bonuses
were earned by our executive officers under the new program. In addition, as part of the
Companys cost reduction program, and in accordance with our NEOs recommendation, the
Compensation Committee decided that no discretionary bonuses would be paid to our executive
officers for the 2008 year. |
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Based on senior managements recommendation, the Compensation Committee and the Board
decided that no new equity awards would be made to our executive officers in 2008 (other
than a de minimis award to one officer), but instead approved a stock option exchange
program pursuant to which managers could exchange underwater stock options for an
equivalent number of replacement options with an exercise price equal to the current fair
market value of the Companys Common Stock. |
In addition, faced with the deteriorating state of the housing industry and the economy in
general, the Company made a number of important compensation decisions for 2009, including the
following:
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Based on senior managements recommendation, the Compensation Committee and the Board
implemented a company-wide freeze on salaries, including the salaries of our NEOs, as part
of the Companys expense control program. |
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The Compensation Committee agreed with managements proposal that the bonus program for
2009 not include a discretionary bonus component. |
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In accordance with senior managements recommendation, the Compensation Committee decided
that no new equity awards would be granted to the executive officers or any of the other
Company managers in 2009. |
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The Compensation Committee decided to engage a new compensation consultant, Towers
Perrin, for 2009. The Committee believes that Towers Perrin will be an effective advisor to
the Committee and will provide a new perspective on our executive compensation practices and
policies. |
Compensation Principles
Our executive compensation program has been designed to provide a total compensation package
that allows us to attract, retain, and motivate executives who have the talent to capably manage
our business. Our executive compensation program is guided by several key principles:
13
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Our compensation program should provide total compensation opportunities at levels that
are competitive for comparable positions at companies with whom we compete for talent. |
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Our compensation program should provide incentives to our executive officers to achieve
key financial objectives set by the Board of Directors;. |
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Our compensation program should provide an appropriate mix of fixed and variable pay
components to establish a pay-for-performance oriented compensation program. |
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Our compensation program should align the financial interests of executives with
stockholder interests by providing significant compensation opportunities in the form of
equity awards. |
2008 Executive Compensation Process
Role of the Compensation Committee. Under its charter, the Compensation Committee is
responsible for designing our executive compensation program and assisting the Board in discharging
its responsibilities relating to executive compensation. The Compensation Committee approved, and
recommended to the Board of Directors for its approval, the 2008 base salary amounts, annual bonus
program, long-term incentive compensation levels, and perquisites of our executive officers.
During a series of meetings between October 2007 and February 2008, the Compensation Committee
established the 2008 compensation framework for our executive officers. As part of its evaluation
process, the Committee reviewed compensation proposals and related information from a number of
sources, including a compensation consultant and certain members of our management team, as
described below. In February 2008, the Compensation Committee recommended to the Board of
Directors, for its approval, the 2007 bonus payouts and the 2008 compensation program for our NEOs.
Compensation Consultant. To assist the Committee in its review and evaluation of the
2008 officer compensation program, the Committee selected Mercer Human Resource Consulting
(Mercer) to serve as its advisor. Mercer reported directly to the Compensation Committee, and
the Committee reviewed and approved the fees payable to Mercer. Mercer was retained by the
Committee to conduct a review of our proposed management compensation program for 2008 (including
base salary, annual bonus plan, and equity awards), to conduct market total compensation
comparisons for the executive officers, and to make recommendations to the Committee regarding any
suggested changes to our executive compensation program. The Committee met with Mercer, reviewed
its reports, and considered its advice in making its determinations regarding our 2008 officer
compensation program.
Role of Executives. Our CEO, CFO, and General Counsel, as well as members of our
Legal and Finance Departments, assisted the Compensation Committee, the Board, and Mercer in
gathering the information needed for their respective reviews of our 2008 executive compensation
program. This assistance included the preparation of tally sheets and the assembly of requested
compensation data. The Compensation Committee and the Board also met with our CEO and considered
his recommendations for our executive officers (other than himself) with respect to: (i) the bonus
payments earned by the executive officers for 2007, (ii) the 2008 base salaries, annual cash
incentives, and long-term equity incentives for our NEOs, and (iii) approval of the 2008 stock
option exchange program (described below).
Market Comparisons. Using data provided by its consultant, the Compensation Committee
periodically examines the competitiveness of our compensation programs to determine how our
compensation levels compare to our overall philosophy and target markets. Peer selection is
somewhat difficult due to the lack of publicly-traded companies with whom we compete and the lack
of available data for privately-held competitors. According to the most recent ProSales 100
rankings by ProSales Magazine, only three (including Builders FirstSource) of the 20 largest
competitors in the professional building products market are publicly-traded. Therefore, we
expanded the peer group to include additional publicly-traded building products companies of
generally similar size that serve additional end markets to provide a proxy for the market in which
we compete for executive talent. Peer selection was focused on size based on revenues because
revenues provide a reasonable point of reference for comparing like positions and scope of
responsibility. For 2008, the primary peer group (our Peer Group) included:
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Armstrong World Industries
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Building Materials Holding Corp. |
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American Woodmark
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Louisiana-Pacific |
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NCI Building Systems
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Universal Forest Products |
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USG
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Goodman Global |
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Gilbraltar Industries
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Simpson Manufacturing |
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Apogee Enterprises
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Lennox International |
Our market comparison analysis consisted of all components of direct compensation, including
base salary, annual bonus, and long-term incentives. Information gathered from the proxy
statements of the Peer Group as well as from Mercers proprietary databases were reviewed for this
analysis. In addition, in order to more accurately reflect the market in which we compete for
executive talent, survey data for comparable positions at industrial companies of generally similar
size was analyzed to develop a broader market point of reference. Surveys reviewed were published
by leading human resource organizations, including Mercer, and cover approximately 60 to 70
companies per positional match. The companies evaluated in the market surveys are not individually
identifiable for a particular executive position, and, therefore, we are not benchmarking against
any particular company in this regard. Given the changing nature of our industry, the companies
that comprise our Peer Group may vary from year to year, and the Compensation Committee intends to
review the Peer Group and make changes as appropriate for 2009.
2008 Review of Total Compensation. A tally sheet affixing dollar amounts for the
following components of compensation was prepared by management and reviewed by the Compensation
Committee: salary, bonus, long-term incentives, accumulated (unrealized) gains under outstanding
equity awards, the cost to the Company of perquisites, and projected payout obligations under
potential severance and change-in-control scenarios. Based on its review, and market data provided
by Mercer, the Compensation Committee determined that our NEOs total compensation (and, in the
case of the severance and change-in-control scenarios, the potential payments) in the aggregate was
appropriate based on their contribution toward achieving the Companys business and financial
objectives, overall responsibilities, individual performance, and proposed compensation compared to
that of comparable positions at peer companies, including those within our Peer Group.
Role of the Board of Directors. The Board of Directors is responsible for reviewing
the recommendations of the Compensation Committee and making the final decisions on our executive
compensation program. In February 2008, after considering the recommendation of the Compensation
Committee, the Board approved the bonus amounts for 2007 for our NEOs and the 2008 executive
officer compensation program.
Elements of our Compensation Program
Components of Compensation. There are only three components of our executive
compensation program:
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Base Salary; |
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Annual cash incentives; and |
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Long-term equity incentives. |
Reflecting our philosophy to focus on direct (rather than indirect) compensation as the most
appropriate means to attract and retain key executive talent, the Board offers few perquisites to
our executive officers and no retirement benefits beyond our company-wide 401(k) plan.
The following sections describe in greater detail each of the elements of our executive
compensation program, why they were selected, and how the amounts of each element were determined.
15
Base Salary
Base salary is designed to compensate the executive officers in part for their roles and
responsibilities and to provide a stable and fixed level of compensation that serves as a retention
tool throughout the executives career. In determining base salaries, we consider each executives
role and responsibilities, unique skills, the salary levels for similar positions in our target
market, and internal pay equity. Our compensation philosophy is to target base salaries for our
NEOs at or below the market median.
In February 2008, the Board determined to raise the NEOs base salaries by amounts ranging
from 3.3% to 20%, except that, at his request, the Board did not raise Mr. Shermans base salary.
The Board made the salary adjustments to bring the NEOs more in line with the market and to provide
a more effective retention incentive for our executive officers. The Board gave higher raises to
Messrs. Horn (20%) and Tolly (12.5%) because of the additional operational responsibilities assumed
by them following the departure of Kevin OMeara, the Companys former Chief Operating Officer, in
October 2007. After making these adjustments for 2008, the base salaries of our NEOs generally
were at or below the median of similar positions at peer companies included in the market surveys
referenced above, except that Mr. Horns salary was between the median and the 75th
percentile. Mr. Shermans base salary remained below the 25th percentile. At Mr. Shermans
request, the Board has not raised Mr. Shermans salary since he commenced employment with the
Corporation in September 2001.
Annual Cash Incentives
We provide annual cash incentive awards under our Management Incentive Plan. These short-term
cash incentives are designed to reward the achievement of financial results measured over the
current fiscal year. In addition, as referenced below, in order to provide a mechanism to reward
individual performance, a portion of each NEOs annual cash incentive bonus award has historically
been payable at the Boards discretion.
The Compensation Committee selects the financial performance goals applicable to the
Management Incentive Plan, which may be based on one or more criteria. For the 2007 executive
bonus program, the Compensation Committee had utilized the following performance criteria and
weightings for cash incentive bonus awards:
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Return on Net Tangible Assets: 20% weighting; |
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Cash Flow: 20% weighting; |
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Year-Over-Year Comparison of Earnings before Interest, Taxes, and Amortization (EBITA):
35% weighting; and |
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Discretionary Individual Performance Bonus: 25%. |
After careful consideration and consultation with Mercer and management, the Committee adopted
a new corporate bonus program for 2008 (the 2008 Bonus Program), in which the NEOs participated.
The Committee selected substantially different financial performance criteria for the 2008 Bonus
Program, as follows:
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Earnings Before Taxes (EBT); and |
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Discretionary Individual Performance Bonus. |
The 2008 Bonus Program established a bonus pool equivalent to 18.5% of EBT for the entire
company. Of this bonus pool amount, 8.5% is attributable to corporate office personnel (the
Corporate Office Bonus Pool), in which the NEOs participate. EBT is calculated as Earnings
before Interest, Taxes and Amortization (EBITA) less an interest charge based upon the Companys
weighted average cost of capital multiplied by average net tangible assets.
The Committee adopted the 2008 Bonus Program for the following reasons:
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The new program eliminates the year-over-year earnings improvement criteria and replaces
it with a current year EBT performance criteria. This change focuses managements efforts
on maximizing current year profitability rather than compensating for relative year-to-year
changes in profitability. |
16
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The new plan eliminates the connection of bonus amounts to achievement of operating plan
goals (Return on Net Tangible Assets and Cash Flow). Achievement of operating plan or lack
thereof can be influenced by non-controllable macroeconomic factors. The Committee believes
that an EBT-based performance criteria provides a more effective incentive to maximize
profitability in all market environments and more closely aligns management awards to the
financial interests of shareholders. |
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The 2008 Bonus Program provides for a discretionary bonus component. The Committee
believes that the ability to incentivize individual achievement by executives is important
to the Companys success. In addition, the Committee believes it is critical to have the
ability to offer market competitive compensation and to retain key personnel even if overall
profitability is down. The discretionary portion of the bonus program provides the
Committee with this tool. Any payments under the discretionary bonus component are in
addition to any awards under the EBT pool. |
For 2008, the Committee allocated the following percentages of the EBT Corporate Office Bonus
Pool (which consists of 8.5% of total company EBT) to the executive officers, as follows:
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Floyd Sherman 10.0%; |
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Charles Horn 5.75%; |
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Morris Tolly 5.75%; |
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Don McAleenan 5.25%; and |
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Fred Schenkel 3.50%. |
In selecting the above EBT-based bonus percentages, the Committee reviewed actual bonus
payments made to the executive officers over the past few years under the prior bonus plan and
compared those payments to the pro-forma amounts that would have been earned if the 2008 Bonus
Program performance criteria were in place during those years. The Committee determined that the
average bonus payments to the NEOs over the prior four years would have been less under the new
program by amounts ranging from 16.5% to 25% and that the volatility of bonus payment amounts
year-over-year would also have been reduced under the new plan.
With respect to the discretionary bonus criteria, the Compensation Committee determined that
the NEOs would be eligible for a maximum discretionary payment of up to 25% of their base salary in
order to provide a mechanism to reward each NEOs individual performance and contribution to the
business, as well as to provide an effective retention incentive.
At the time of adopting the 2008 Bonus Program, it was expected that the Company would realize
negative EBT for the 2008 year given the severe housing downturn and, therefore, that the NEOs
would not earn any bonus amounts for 2008. The Committee nevertheless adopted the 2008 Bonus
Program based on the EBT performance criteria because the Committee and management agreed that the
NEOs current bonus potential should be reduced in light of the continuing industry downturn, as
well as the Companys program to reduce operating expenses. The Committee believes that the new
bonus program will provide appropriate incentives to the management team when the Company returns
to profitability.
As expected, the Company incurred a significant operating loss for 2008 and the NEOs did not
receive any payments under the EBT performance criteria. Given the expectation of negative EBT for
the Company for the 2008 year, the actual target bonus for the NEOs for 2008 was limited to the
maximum amount payable under the discretionary component of the bonus program, which was equal to
25% of their base salaries. This target award level is below the 25th percentile of
our peer companies.
As noted above, the Committee and the Board, in accordance with senior managements
recommendation, decided not to award any discretionary bonuses to the NEOs for performance in 2008.
Although the Committee believes that the executive management team performed very well during the
year, the Committee decided not to award discretionary bonuses as part of the Companys expense
control program.
17
Long-Term Equity Incentives
A key component of our executive compensation program includes rewards for long-term strategic
accomplishments and enhancement of long-term stockholder value through the use of equity-based
incentives. We believe that long-term incentive compensation performs an essential role in
attracting and retaining executive talent and providing them with incentives to maximize the value
of stockholders investments. Historically, the annualized value of the equity awards to our NEOs
has been at or below the median of the market, with some variation.
In a departure from past practice, and in accordance with senior managements recommendation,
the Committee decided not to grant additional equity awards to the Companys executive officers in
2008 (except for a de minimis award to Mr. Tolly, as reflected in the 2008 Grants of Plan-Based
Awards table later in this Proxy Statement). In lieu of additional awards, the Committee and the
Board approved the NEOs participation in the stock option exchange program (the Exchange
Program) adopted in February 2008. Under the Exchange Program, Company employees who held stock
options with exercise prices ranging from $17.90 to $23.87 per share could exchange those options
for an equivalent number of replacement options with an exercise price as of May 22,
2008, the closing date of the exchange offer. The Committee and the Board implemented the Exchange
Program because many of the Companys key managers held stock options with exercise prices that
substantially exceeded the market price of the Companys Common Stock. The Committee and the Board
believed that these underwater stock options no longer provided the long-term incentive and
retention objectives they were intended to provide when granted. The Exchange Program was intended
to remedy this situation by allowing key managers to exchange their underwater options for
replacement stock options at the then current market price.
Implementation of the Exchange Program facilitated the Companys ability to provide long-term
incentive and retention awards to key managers without the dilution resulting from new equity
awards. The Exchange Program was approved by the Companys stockholders at the 2008 annual
meeting. The replacement options were granted at an exercise price of $7.15 per share (the closing
price on May 22, 2008) and vest in equal installments over approximately three years. The
replacement options granted to Mr. Sherman vest over approximately two years, which was the vesting
period applicable to his replaced underwater options. Under the Exchange Program, an aggregate
of 580,700 options held by the NEOs were exchanged for an equivalent number of new options at $7.15
per share. The value of the replacement options granted to the NEOs under this program is below
the median of annual equity award values of our peer group. The incremental value of these
replacement options is reflected in the 2008 Grants of Plan-Based Awards table later in this
Proxy Statement.
Executive Benefits and Perquisites
The Corporation seeks to maintain an egalitarian culture in its facilities and operations. The
Corporation does not provide its officers with parking spaces or separate dining or other
facilities. Corporation-provided air travel for officers is for business purposes only. The
Corporations health care, insurance, 401(k) plan, and other welfare and employee-benefit programs
are the same for all eligible employees, including the NEOs, except that employees making over
$100,000 annually make higher monthly contributions for their health insurance benefits. The
Corporation has no outstanding loans of any kind to any of its executive officers.
Perquisites for our executives, including the named executive officers, are very limited.
Other than allowances to the executives for automobiles, our executives are eligible for the same
benefits as all other employees. The perquisites and other benefits provided to our named executive
officers are set forth in the All Other Compensation column of the Summary Compensation Table
later in this Proxy Statement.
Post-Termination Compensation
The Board believes that severance benefits are necessary in order to attract and retain the
caliber and quality of executive that Builders FirstSource needs in its most senior positions.
The Corporation has entered into employment agreements with Messrs. Sherman, Horn, Tolly, and
McAleenan. The terms of these agreements are described under the caption Employment Agreements
later in this Proxy Statement. These agreements provide the Corporation with protection in the
form of restrictive covenants, including non-competition, non-solicitation, and confidentiality
covenants. The Board considered the advisability of using employment agreements with its executive
officers and determined that they are in the best interests of the Corporation insofar as they
permit the Corporation to achieve its goals of attracting and retaining the best possible executive
talent while obtaining post employment non-competition and non-solicitation covenants from
executive officers.
18
Under the terms of their employment agreements, Messrs. Sherman, Horn, Tolly, and McAleenan
are entitled to certain severance benefits in the event their employment is terminated by the
Corporation without cause or by the NEO under certain circumstances, as described in the
employment agreements. These severance benefits include salary continuation for a period of one
year (for Messrs. Horn, Tolly, and McAleenan) and up to two years for Mr. Sherman (depending on the
expiration date of the then-current term of his agreement), continuation of health and welfare
benefits during this period, and a payment equal to the average annual bonus amount paid to the
executive for the prior two fiscal years (for Messrs. Horn, Tolly, and McAleenan). These severance
benefits are described under the caption Potential Payments Upon Termination or Change in Control
later in this Proxy Statement.
Retirement / Post-Employment Benefits
The Corporation does not provide any retirement programs or benefits to its NEOs other than
its 401(k) program, which is available to all employees. This is consistent with our emphasis on
direct compensation and our philosophy of maintaining an egalitarian culture.
Equity Grant Practices
The only new equity awards that were granted to our NEOs in 2008 were in connection with the
Exchange Program (except for a de minimis award to Mr. Tolly), as discussed above. In prior years,
the Boards practice has been to grant annual equity awards to our NEOs following the release of
earnings in February. We do not engage in the practice of timing grants with the release of
non-public information. We utilize the closing price on the grant date to establish the exercise
price of stock options under our equity plans.
Tax Deductibility Policy
The Board of Directors has carefully considered the implications of Section 162(m) of the
Internal Revenue Code. The Board of Directors believes tax deductibility of compensation is an
important consideration. Accordingly, the Board of Directors, where possible and considered
appropriate, strives to preserve corporate tax deductions, including the deductibility of
compensation to NEOs. Amounts paid under the Corporations 2005 Equity Incentive Plan and the
Management Incentive Plan following the Corporations initial public offering and prior to this
annual meeting will not be subject to the Section 162(m) deduction limitations.
The Board of Directors also reserves flexibility, where it is deemed necessary and in the best
interests of the Corporation and its stockholders to continue to attract and retain the best
possible executive talent, to approve compensation arrangements that are not necessarily fully tax
deductible to the Corporation. In this regard, certain portions of compensation paid to the NEOs
may not be deductible for federal income tax purposes under Section 162(m). The Board of Directors
will continue to review the Corporations executive compensation practices to determine which
elements of executive compensation qualify as performance-based compensation under the Code.
19
Summary Compensation Table
The following table sets forth the cash and other compensation that we paid to our NEOs, or
that was otherwise earned by our NEOs, for their services in all capacities during 2008, 2007, and
2006.
The supplemental tables presented in the footnotes to the Summary Compensation Table are
provided as additional information for our stockholders and are not intended as a substitute for
the information presented in the Summary Compensation Table, which is required by SEC rules.
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Non-Equity |
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Stock |
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Option |
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Incentive Plan |
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All Other |
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Salary |
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Bonus |
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Awards |
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Awards |
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Compensation |
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Compensation |
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Total |
Name and Principal Position |
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Year |
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($) |
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($) |
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($)(1) |
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($)(2) |
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($)(3) |
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($)(4) |
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($) |
Floyd F. Sherman, |
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2008 |
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600,000 |
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1,980,000 |
(1) |
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1,255,535 |
(2) |
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3,835,535 |
(1)(2) |
President and Chief |
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2007 |
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600,000 |
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1,650,000 |
(1) |
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845,181 |
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147,000 |
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3,242,181 |
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Executive Officer |
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2006 |
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600,000 |
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506,016 |
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|
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1,106,016 |
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Charles L. Horn, |
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2008 |
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441,346 |
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422,947 |
(1) |
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338,206 |
(2) |
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16,877 |
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|
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1,219,376 |
(1)(2) |
Senior Vice President and |
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2007 |
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375,000 |
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|
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200,000 |
(5) |
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403,606 |
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275,849 |
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|
|
92,180 |
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17,760 |
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|
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1,364,395 |
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Chief Financial Officer |
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2006 |
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362,885 |
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268,722 |
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187,367 |
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317,484 |
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401,828 |
(6) |
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1,538,286 |
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Morris E. Tolly, |
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2008 |
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444,231 |
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536,132 |
(1) |
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199,139 |
(2) |
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2,719 |
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1,182,221 |
(1)(2) |
Senior Vice President |
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2007 |
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400,000 |
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570,414 |
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153,299 |
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97,440 |
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5,260 |
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1,226,413 |
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Operations |
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Donald F McAleenan, |
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2008 |
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386,538 |
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375,527 |
(1) |
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300,604 |
(2) |
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15,873 |
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1,078,542 |
(1)(2) |
Senior Vice President and |
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2007 |
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360,000 |
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358,406 |
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245,142 |
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87,957 |
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17,760 |
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1,069,265 |
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General Counsel |
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2006 |
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349,231 |
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238,793 |
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166,384 |
|
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304,299 |
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17,512 |
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1,076,219 |
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Frederick B Schenkel, |
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2008 |
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249,077 |
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65,740 |
(1) |
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52,615 |
(2) |
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12,695 |
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380,127 |
(1)(2) |
Vice President |
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2007 |
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242,000 |
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|
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62,740 |
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42,914 |
|
|
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51,755 |
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14,860 |
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414,269 |
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Manufacturing |
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2006 |
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|
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239,308 |
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41,773 |
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29,140 |
|
|
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180,507 |
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14,612 |
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505,340 |
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(1) |
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Represents the dollar amount recognized for financial statement
reporting purposes for restricted stock awards for the applicable
fiscal year in accordance with Financial Accounting Standards Board
Statement of Financial Accounting Standards No. 123 (revised
2004) Share-Based Payment (which we refer to as FAS 123R), and thus
includes amounts for awards granted in and/or prior to the applicable
fiscal year. The fair value of the stock awards was equal to the
closing price of our Common Stock on the grant date. |
|
|
|
No stock awards were granted to the NEOs in 2008, other than a grant
of 6,850 shares to Mr. Tolly. The 2007 and 2008 restricted share
expense for Mr. Sherman relates to an award granted to him in 2007,
which is the only grant of restricted shares Mr. Sherman has received
since beginning employment with the Corporation in September 2001. |
|
|
|
FAS 123R Expense vs. Market Value of Stock Awards. Due to the decline
in the price of our Common Stock, the annual expense that would be
recognized if the value of the restricted stock awards was calculated
as of December 31, 2008 is significantly less than the amount
reflected in the Stock Awards column for 2008. If the restricted
stock awards reflected in this column were valued based on the market
value of our Common Stock as of December 31, 2008, rather than on the
grant date in accordance with FAS 123R, the annual accounting expense
would differ as shown in the following supplemental table. |
20
FAS 123R Expense vs. Expense Calculated at 12/31/08
(Supplemental Table)
|
|
|
|
|
|
|
|
|
|
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
Based on Grant Date Fair Value |
|
Based on 12/31/08 Market Value ($1.53 per share) |
|
|
|
2008 |
|
Prior Year |
|
Total 2008 |
|
2008 |
|
Prior Year |
|
Total Annual |
|
|
Grants |
|
Grants |
|
Expense |
|
Grants |
|
Grants |
|
Expense |
Name |
|
($) |
|
($) |
|
($)(a) |
|
($) |
|
($) |
|
($) |
Floyd F. Sherman |
|
|
|
|
|
|
1,980,000 |
|
|
|
1,980,000 |
|
|
|
|
|
|
|
168,300 |
|
|
|
168,300 |
|
Charles L. Horn |
|
|
|
|
|
|
422,947 |
|
|
|
422,947 |
|
|
|
|
|
|
|
29,529 |
|
|
|
29,529 |
|
Morris E. Tolly |
|
|
12,747 |
|
|
|
523,385 |
|
|
|
536,132 |
|
|
|
2,911 |
|
|
|
41,871 |
|
|
|
44,782 |
|
Donald F. McAleenan |
|
|
|
|
|
|
375,527 |
|
|
|
375,527 |
|
|
|
|
|
|
|
26,214 |
|
|
|
26,214 |
|
Frederick B. Schenkel |
|
|
|
|
|
|
65,740 |
|
|
|
65,740 |
|
|
|
|
|
|
|
4,590 |
|
|
|
4,590 |
|
|
|
|
|
|
(a) Reflects values in the Stock Awards column of the Summary Compensation Table. |
|
(2) |
|
Represents the dollar amount recognized for financial statement reporting purposes for the applicable fiscal year, in
accordance with FAS 123R, of stock option awards, and thus includes amounts for awards granted in and/or prior to the
applicable fiscal year. The FAS 123R expenses for option awards shown are based on the Black-Scholes valuations of
stock options granted, which in turn are based on the value of our Common Stock on the date of grant, which was higher
than its market value at December 31, 2008. The assumptions used in determining the grant date fair values of these
awards are set forth in Note 2, Summary of Significant Accounting Policies, in the Notes to Consolidated Financial
Statements included in our Annual Report on Form 10-K for the year ended December 31, 2008. |
|
|
|
Except for a grant of 14,600 options to Mr. Tolly, the only option awards that were granted to the NEOs in 2008 were
made in connection with a stock option exchange program (the Exchange Program, as described in more detail below)
under which the Corporations employees, including the NEOs, were given the opportunity to exchange on a one-for-one
basis certain underwater options for new options having an exercise price equal to the fair market value of the
Common Stock as of the date of the exchange. |
|
|
|
FAS 123R Expense vs. Market Value of Option Awards. Due to the decline in the value of our Common Stock, the option
awards for which expenses are shown in this column are out of the money and have no intrinsic value (calculated as
the difference between the price of our Common Stock as of the market close on December 31, 2008 ($1.53 per share) and
the option exercise price), as reflected in the supplemental table below. If, instead, the valuation for annual expense
for the same options was calculated as if those options were granted on December 31, 2008 using similar assumptions as
used when the options were granted, the expense associated with the options would be very significantly lower, as
reflected in the supplemental table below. For example, as shown below, if the total value of options granted to Mr.
Sherman was calculated in accordance with the Black-Scholes model as if the options were granted on December 31, 2008,
the annual expense would be $101,927. |
Intrinsic Value of Stock Options vs. FAS 123R Expense vs. Expense Calculated at 12/31/08
(Supplemental Table)
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|
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|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual Expense |
|
|
|
|
|
|
Intrinsic |
|
FY2008 |
|
Total Fair |
|
Using Fair |
|
|
|
|
|
|
Value as |
|
Expense |
|
Value if |
|
Value as if |
|
|
Total |
|
of |
|
per |
|
Granted on |
|
Granted on |
|
|
Options |
|
12/31/08 |
|
FAS 123R |
|
12/31/08 |
|
12/31/08 |
Name |
|
(#) |
|
($) |
|
($)(a) |
|
($) |
|
($) |
Floyd F. Sherman |
|
|
330,000 |
|
|
|
|
|
|
|
1,255,535 |
|
|
|
203,854 |
|
|
|
101,927 |
|
Charles L. Horn |
|
|
96,400 |
|
|
|
|
|
|
|
338,206 |
|
|
|
63,414 |
|
|
|
21,138 |
|
Morris E. Tolly |
|
|
68,200 |
|
|
|
|
|
|
|
199,139 |
|
|
|
44,863 |
|
|
|
14,954 |
|
Donald F. McAleenan |
|
|
85,700 |
|
|
|
|
|
|
|
300,604 |
|
|
|
56,375 |
|
|
|
18,792 |
|
Frederick B. Schenkel |
|
|
15,000 |
|
|
|
|
|
|
|
52,615 |
|
|
|
9,867 |
|
|
|
3,289 |
|
|
|
|
|
|
(a) Reflects values in the Option Awards column of the Summary Compensation Table. |
|
(3) |
|
Reflects annual cash incentive awards earned under the Corporations Management Incentive Plan. No annual incentive
awards were paid to any of the NEOs for 2008. For information regarding our Management Incentive Plan, see the
discussion in Compensation Discussion and Analysis. |
|
(4) |
|
Amounts include the following: |
21
|
|
|
|
|
Employer Contributions to 401(k) Plan. Each of Messrs. Horn, Tolly, McAleenan, and Schenkel received a 50% match for
their contributions up to 6% of their annual compensation. |
|
|
|
Auto Allowance. Messrs. Horn, McAleenan, and Schenkel each received a car allowance. We value auto allowances based on
the actual payments made to the executives. |
|
(5) |
|
Mr. Horn received a discretionary bonus in 2007 in recognition of his significant contributions to the Corporation in
connection with the achievement of certain internal control effectiveness and process improvement goals. |
|
(6) |
|
In 2006, Mr. Horn received relocation assistance of $246,701 in connection with the sale of his home, which consisted
of mortgage payments, property taxes, utility bills, certain other upkeep expenses, and the loss incurred in connection
with the sale of the home (exclusive of real estate commissions). The relocation assistance is valued based on the
actual payments made. The relocation assistance of $246,701 was grossed up by $137,615 to cover Mr. Horns tax
obligations. This was comprised of a gross up to cover federal income and Medicare taxes on the relocation assistance. |
2008 Grants of Plan-Based Awards
The following table below sets forth the individual grants of plan-based awards made to each of our
NEOs during 2008.
|
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|
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|
All Other |
|
All Other |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Estimated Future |
|
Stock |
|
Option |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Payouts Under |
|
Awards: |
|
Awards: |
|
Exercise |
|
Grant Date |
|
|
|
|
|
|
|
|
|
|
Non-Equity Incentive |
|
Number |
|
Number of |
|
or Base |
|
Fair Value |
|
|
|
|
|
|
|
|
|
|
Plan Awards |
|
of Shares |
|
Securities |
|
Price of |
|
of Stock |
|
|
|
|
|
|
|
|
|
|
(2) |
|
of Stock |
|
Underlying |
|
Option |
|
and Option |
|
|
Grant |
|
Approval |
|
Threshold |
|
Target |
|
or Units |
|
Options |
|
Awards |
|
Awards |
Name |
|
Date |
|
Date(1) |
|
($) |
|
($) |
|
(#)(3) |
|
(#)(4) |
|
($/Sh) |
|
($) |
Floyd F. Sherman |
|
|
|
|
|
|
|
|
|
|
0 |
|
|
|
150,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5/22/08 |
|
|
|
2/26/08 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
330,000 |
(1) |
|
|
7.15 |
|
|
|
723,954 |
(5) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Charles L. Horn |
|
|
|
|
|
|
|
|
|
|
0 |
|
|
|
112,500 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5/22/08 |
|
|
|
2/26/08 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
96,400 |
(1) |
|
|
7.15 |
|
|
|
224,790 |
(5) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Morris E. Tolly |
|
|
|
|
|
|
|
|
|
|
0 |
|
|
|
112,500 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2/26/08 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,850 |
|
|
|
|
|
|
|
|
|
|
|
45,895 |
(6) |
|
|
|
2/26/08 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
14,600 |
|
|
|
6.70 |
|
|
|
40,087 |
(6) |
|
|
|
5/22/08 |
|
|
|
2/26/08 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
53,600 |
(1) |
|
|
7.15 |
|
|
|
124,968 |
(5) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Donald F. McAleenan |
|
|
|
|
|
|
|
|
|
|
0 |
|
|
|
97,500 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5/22/08 |
|
|
|
2/26/08 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
85,700 |
(1) |
|
|
7.15 |
|
|
|
199,816 |
(5) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Frederick B Schenkel |
|
|
|
|
|
|
|
|
|
|
0 |
|
|
|
62,500 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5/22/08 |
|
|
|
2/26/08 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
15,000 |
(1) |
|
|
7.15 |
|
|
|
34,976 |
(5) |
|
|
|
(1) |
|
Grants of new options in return for the cancellation of an equivalent
number of underwater options granted in prior years, as described in
Option Repricing below, were approved by the Board on February 26,
2008, subject to approval by the Companys stockholders at the
Companys annual meeting on May 22, 2008. |
|
(2) |
|
Represents threshold and target payout levels for 2008 performance
under the Management Incentive Plan. The Management Incentive Plan did
not set forth target payout amounts for 2008. The amounts shown here
as target payouts are representative amounts based on (i) a full
payout of the portion of the bonus based on discretionary individual
performance plus (ii) a payout of the portion of the bonus that would
be earned if 2008 financial performance were equal to 2007 financial
performance. There is no maximum payout level. No amounts were paid to
the NEOs for 2008 under the Management Incentive Plan, as reported
under the Non-Equity Incentive Plan Compensation column in the
Summary Compensation Table. For more information regarding the
Management Incentive Plan, see the discussion in Compensation
Discussion and Analysis. |
|
(3) |
|
Reflects awards of time-vesting restricted stock under the 2005 Equity
Incentive Plan. Mr. Tollys restricted stock vests in three equal
annual installments on each of the first, second, and third
anniversaries of the grant date. None of the other NEOs received
restricted stock awards in 2008. |
22
|
|
|
(4) |
|
Reflects awards of time-vesting stock options granted under the 2007
Incentive Plan, with regard to Mr. Tollys options granted February
26, 2008, and under the 2005 Equity Incentive Plan with regard to the
other options. The exercise price of the options is equal to the
closing price of the Corporations Common Stock on the date of the
grant. For Mr. Sherman, the options vest in two equal annual
installments on February 26, 2009 and 2010. For the other NEOs, the
options vest in three equal annual installments on each of February
26, 2009, 2010, and 2011. The options expire ten years from the grant
date. |
|
(5) |
|
Represents the incremental fair value of options granted on May 22,
2008 in return for the cancellation of an equivalent number of
underwater options granted in prior years, as described in Option
Repricing. The methodology used in determining the incremental fair
value of the awards is set forth in Note 10, Summary of Significant
Accounting Policies, in the Notes to Consolidated Financial
Statements included in our Annual Report on Form 10-K for the year
ended December 31, 2008. |
|
(6) |
|
Represents the grant date fair value of such award. The grant date
fair value of the awards is determined pursuant to FAS 123R. The
assumptions used in determining the grant date fair values of the
awards are set forth in Note 2, Summary of Significant Accounting
Policies, in the Notes to Consolidated Financial Statements included
in our Annual Report on Form 10-K for the year ended December 31,
2008. |
Employment Agreements
We have employment agreements with Messrs. Sherman, Horn, Tolly, and McAleenan that include
the terms described below. Additional information regarding the severance benefits provided under
the employment agreements may be found under Potential Payments Upon Termination or Change in
Control.
Mr. Sherman. Mr. Shermans employment agreement was entered into on September 1, 2001 and
amended on June 1, 2005 and October 29, 2008. His agreement has a two-year term, with automatic
renewals each year commencing on the first anniversary of the effective date of the employment
agreement, unless either party provides at least 90 days notice of non-renewal. Mr. Shermans
employment agreement sets his base salary at $600,000, subject to annual review and increase as
deemed appropriate by the Board of Directors. At his request, Mr. Shermans base salary has
remained unchanged since September 2001. Mr. Shermans employment agreement also provides that
Mr. Sherman will be eligible for an annual cash incentive bonus of up to 133% of his base salary,
as determined by the Board of Directors. The Board of Directors may increase the amount of
Mr. Shermans bonus if it deems such an increase appropriate. Pursuant to his employment agreement,
Mr. Sherman is entitled to fully participate in all (i) health and dental benefits and insurance
programs, (ii) life and short- and long-term disability benefits and insurance programs, and
(iii) defined contribution and equity compensation programs, all as available to senior executive
officers of the Corporation generally.
Messrs. Horn, Tolly, and McAleenan. The employment agreements with Messrs. Horn, Tolly, and
McAleenan were entered into on January 15, 2004 and amended on October 29, 2008. Each of these
agreements has a one-year term, with automatic one-year renewals commencing on the first
anniversary of the effective date of the employment agreement, unless either party provides at
least 90 days notice of non-renewal. For 2008, the minimum base salaries of Messrs. Horn, Tolly,
and McAleenan were $450,000, 450,000, and $390,000, respectively. These amounts were increased
from $375,000, $400,000, and $360,000, respectively, effective on February 4, 2008. The employment
agreement of each of Messrs. Horn, Tolly, and McAleenan provides for the payment of an annual cash
incentive bonus with a minimum target of 100% of their salary. The employment agreements also
provide that the executives are entitled to fully participate in all (i) health and dental benefits
and insurance programs, (ii) life and short- and long-term disability benefits and insurance
programs, and (iii) defined contribution and equity compensation programs, all as available to
senior executive officers of the Corporation generally.
Option Repricing
In February 2008, as a result of the downturn in the single-family homebuilding industry in
2006 and 2007 and the resulting deterioration in the stock price of many companies engaged in the
industry over that period, including Builders FirstSource, the Board determined that a significant
number of our key managers held stock options with exercise prices that substantially exceeded the
then current market price of our Common Stock. The Board of Directors determined that those options
no longer provided the long-term incentive and retention objectives they were intended to provide.
As a result, the Board approved an exchange offer intended to address that situation by providing
key managers with an opportunity to exchange their underwater option grants (the Underwater
Options) for new option grants (the New Options). The Board of Directors approved this exchange
offer in lieu of granting additional options in 2008 to the key managers who were eligible
optionholders (other than de minimis grants to a few key managers). The exchange offer was
approved by the stockholders of the Company on May 22, 2008 (the New Option Grant Date).
23
As a result of the exchange offer, 943,200 Underwater Options with exercise prices ranging
from $17.90 to $23.87 per share were exchanged for New Options with an exercise price of $7.15 per
share, the closing price of our Common Stock as reported on the NASDAQ Stock Market on the New
Option Grant Date. The Underwater Options exchanged in the exchange offer included 330,000,
96,400, 53,600, 87,500, and 15,000 Underwater Options held by Messrs. Sherman, Horn, Tolly,
McAleenan, and Schenkel, respectively. Regardless of the vesting status of the Underwater Options,
the New Options were unvested on the New Option Grant Date and vest as follows (i) for Floyd
Sherman, our President and Chief Executive Officer, one-half of his New Options become exercisable
on each of February 26, 2009 and 2010 and (ii) for all of the other Eligible Optionholders,
including Messrs. Horn, Tolly, McAleenan, and Schenkel, one-third of the New Options become
exercisable on each of February 26, 2009, 2010, and 2011. All the New Options expire on May 22,
2018, regardless of the expiration date of the options that were exchanged for them. Except with
regard to the new exercise price, vesting schedule, and termination date, the terms of the New
Options are essentially identical to the terms of the Underwater Options.
2008 Outstanding Equity Awards at Fiscal Year-End
The following table provides information concerning equity awards that are outstanding as of
December 31, 2008 for each of our NEOs.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
Stock Awards |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Market |
|
|
Number of |
|
Number of |
|
|
|
|
|
|
|
|
|
Number of |
|
Value of |
|
|
Securities |
|
Securities |
|
|
|
|
|
|
|
|
|
Shares or |
|
Shares or |
|
|
Underlying |
|
Underlying |
|
|
|
|
|
|
|
|
|
Units of |
|
Units of |
|
|
Unexercised |
|
Unexercised |
|
Option |
|
|
|
|
|
Stock That |
|
Stock That |
|
|
Options |
|
Options |
|
Exercise |
|
Option |
|
Have Not |
|
Have Not |
|
|
(#) |
|
(#) |
|
Price |
|
Expiration |
|
Vested |
|
Vested |
Name |
|
Exercisable |
|
Unexercisable |
|
($) |
|
Date |
|
(#) |
|
($)(1) |
Floyd F. Sherman |
|
|
235,753 |
(2) |
|
|
|
|
|
|
3.15 |
|
|
|
1/16/12 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
330,000 |
(3) |
|
|
7.15 |
|
|
|
5/22/18 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
110,000 |
(4) |
|
|
168,300 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Charles L. Horn |
|
|
147,650 |
(2) |
|
|
|
|
|
|
3.15 |
|
|
|
1/16/12 |
|
|
|
|
|
|
|
|
|
|
|
|
74,523 |
(5) |
|
|
|
|
|
|
3.15 |
|
|
|
2/27/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
96,400 |
(6) |
|
|
7.15 |
|
|
|
5/22/18 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12,868 |
(7) |
|
|
19,688 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12,867 |
(8) |
|
|
19,687 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Morris E. Tolly |
|
|
10,800 |
(9) |
|
|
|
|
|
|
3.15 |
|
|
|
1/1/13 |
|
|
|
|
|
|
|
|
|
|
|
|
62,500 |
(5) |
|
|
|
|
|
|
3.15 |
|
|
|
2/27/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
14,600 |
(10) |
|
|
6.70 |
|
|
|
2/26/18 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
53,600 |
(6) |
|
|
7.15 |
|
|
|
5/22/18 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
7,134 |
(7) |
|
|
10,915 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
7,134 |
(8) |
|
|
10,915 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,850 |
(11) |
|
|
10,481 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Donald F. McAleenan |
|
|
236,714 |
(12) |
|
|
|
|
|
|
3.15 |
|
|
|
1/16/12 |
|
|
|
|
|
|
|
|
|
|
|
|
46,295 |
(5) |
|
|
|
|
|
|
3.15 |
|
|
|
2/27/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
85,700 |
(6) |
|
|
7.15 |
|
|
|
5/22/18 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
11,434 |
(7) |
|
|
17,494 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
11,400 |
(8) |
|
|
17,442 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Frederick B. Schenkel |
|
|
5,000 |
(13) |
|
|
|
|
|
|
3.15 |
|
|
|
2/11/12 |
|
|
|
|
|
|
|
|
|
|
|
|
10,400 |
(9) |
|
|
2,600 |
(9) |
|
|
3.15 |
|
|
|
1/1/13 |
|
|
|
|
|
|
|
|
|
|
|
|
5,000 |
(5) |
|
|
|
|
|
|
3.15 |
|
|
|
2/27/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
15,000 |
(6) |
|
|
7.15 |
|
|
|
5/22/18 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,000 |
(7) |
|
|
3,060 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,000 |
(8) |
|
|
3,060 |
|
|
|
|
(1) |
|
Reflects the value as calculated using the closing market price of our Common Stock as of December 31, 2008 ($1.53). |
24
|
|
|
(2) |
|
Stock options awarded to the executive on January 16, 2002 under the
1998 Stock Incentive Plan. The options vested in four equal tranches
on each of September 1, 2002, 2003, 2004, and 2005. |
|
(3) |
|
Stock options awarded to the executive on May 22, 2008 under the 2005
Equity Incentive Plan. The options vest in two equal tranches on each
of February 26, 2009 and 2010. These options were received in
exchange for the cancellation of pre-existing options pursuant to an
exchange offer described above and approved by the stockholders at
the annual meeting on May 22, 2008. |
|
(4) |
|
Restricted stock awarded to the executive on February 27, 2007 under
the 2005 Equity Incentive Plan. The restricted shares vest on
February 27, 2009. |
|
(5) |
|
Stock options awarded to the executive on March 1, 2004 under the
1998 Stock Incentive Plan. The options vested based on the
Corporation achieving specified performance targets as follows:
(i) one sixth on December 31, 2004, based on performance targets for
2004, (ii) one sixth on December 31, 2005, based on performance
targets for 2005, (iii) one sixth on December 31, 2006, based on
performance targets for 2006, and (iv) one half on December 31, 2006,
based on performance targets for the three-year period including
2004, 2005, and 2006. |
|
(6) |
|
Stock options awarded to the executive on May 22, 2008 under the 2005
Equity Incentive Plan. The options vest in three equal tranches on
each of February 26, 2009, 2010, and 2011. These options were
received in exchange for the cancellation of pre-existing options
pursuant to an exchange offer described above and approved by the
stockholders at the annual meeting on May 22, 2008. |
|
(7) |
|
Restricted stock awarded to the executive on February 14, 2006 under
the 2005 Equity Incentive Plan. The restricted shares vest on
February 14, 2009. |
|
(8) |
|
Restricted stock awarded to the executive on February 27, 2007 under
the 2005 Equity Incentive Plan. The restricted shares vest in two
equal tranches on each of February 27, 2009 and 2010. |
|
(9) |
|
Stock options awarded to executive on January 1, 2003 under the 1998
Stock Incentive Plan. The options vest based on the attainment of
yearly financial targets on each of January 1, 2004, 2005, 2006,
2007, and 2008. If the targets were not met, any unvested options
cliff vest on January 1, 2012. |
|
(10) |
|
Stock options awarded to the executive on February 26, 2008 under the
2007 Incentive Plan. The options vest in three equal tranches on each
of February 26, 2009, 2010, and 2011. |
|
(11) |
|
Restricted stock awarded to the executive on February 26, 2008 under
the 2005 Equity Incentive Plan. The restricted shares vest in three
equal tranches on each of February 26, 2009, 2010, and 2011. |
|
(12) |
|
Stock options awarded to the executive on January 16, 2002 under the
1998 Stock Incentive Plan. The options were 20% vested on the date of
grant and an additional 20% vested on each of September 1, 2002,
2003, 2004, and 2005. |
|
(13) |
|
Stock options awarded to the executive on February 11, 2002 under the
1998 Stock Incentive Plan. The options vested based on the attainment
of yearly financial targets on each of February 11, 2003, 2004, 2005,
2006, and 2007. |
25
2008 Option Exercises and Stock Vested
The following table provides information regarding the vesting of restricted stock awards held
by our NEOs in 2008. No stock options were exercised by our NEOs during 2008.
|
|
|
|
|
|
|
|
|
|
|
Stock Awards |
|
|
Number of |
|
|
|
|
Shares |
|
|
|
|
Acquired |
|
Value Realized |
|
|
on Vesting |
|
on Vesting |
Name |
|
(#) |
|
($)(1) |
Floyd F. Sherman |
|
|
110,000 |
|
|
$ |
761,200 |
|
Charles L. Horn |
|
|
19,299 |
|
|
$ |
130,719 |
|
Morris E. Tolly |
|
|
27,367 |
|
|
$ |
124,139 |
|
Donald F. McAleenan |
|
|
17,133 |
|
|
$ |
116,045 |
|
Frederick B. Schenkel |
|
|
3,000 |
|
|
$ |
20,320 |
|
|
|
|
(1) |
|
Reflects the value as calculated by multiplying the number of shares
of stock by the closing market price of our Common Stock on the date
of vesting. |
Potential Payments Upon Termination or Change in Control
As described above in the narrative following the 2008 Grants of Plan-Based Awards table, we
entered into employment agreements with four of our NEOs, which, among other things, provide
benefits to such NEOs in the event of a termination of employment under certain circumstances.
Mr. Shermans Agreement
Termination without Cause. Mr. Shermans employment agreement provides that if he is
terminated by the Corporation without cause (as defined in the employment agreement) he will be
entitled to payment of his annual base salary and health and welfare benefits for the remainder of
the term of the employment agreement.
Termination by Reason of Executives Death or Disability. The agreement also provides
that, upon Mr. Shermans termination of employment by reason of his death or disability,
Mr. Sherman (or his beneficiaries) will be entitled to continuation of his base salary and health
benefits for one year after his date of termination. In the event of Mr. Shermans disability, this
amount will be reduced by the proceeds of any short- and/or long-term disability payments he
receives under the Corporations plans.
Restrictive Covenants. During his employment with the Corporation and for one year
thereafter, Mr. Sherman may not disclose confidential information and may not directly or
indirectly compete with the Corporation. In addition, Mr. Sherman may not solicit any employees of
the Corporation or any of its subsidiaries during his employment with the Corporation and for two
years thereafter.
Agreements with Messrs. Horn, Tolly, and McAleenan
Termination by the Corporation without Cause; Certain Terminations by the Executive;
Non-Renewal of Employment Agreement; Mutual Consent to Termination. Under each of these
employment agreements, in the event that (i) the executives employment is terminated by us without
cause (as defined in the employment agreement), (ii) the executive terminates his employment
because of a material adverse diminution in job title or responsibilities or a relocation of his
principal place of employment more than 100 miles from its current location without his consent,
(iii) we notify the executive of our intent not to renew the employment agreement and the executive
delivers a notice of resignation (as defined in the employment agreement) within 90 days of
receipt of the notice of non-renewal, or (iv) the executives employment is terminated by mutual
consent and the parties enter into an agreement whereby the executive agrees to be bound by the
post-termination restrictive covenants in the agreement (described below), the executive will be
entitled to continuation of his base salary and health benefits for one year after the date of
termination plus payment of an amount equal to his average bonus compensation (defined in the
employment agreements as an amount equal to the average of the annual bonus amounts earned by the
executive under the Corporations annual incentive plan during the two most recent fiscal years
ended prior to the executives date of termination).
26
Termination by Reason of Executives Death or Disability. The agreements also provide
that, upon the executives termination of employment by reason of his death or disability, the
executive (or his beneficiaries) will be entitled to continuation of his base salary and health
benefits for one year after the date of termination. In the event of executives disability, this
amount will be reduced by the proceeds of any short- and/or long-term disability payments the
executive receives under the Corporations plans.
Restrictive Covenants. During the executives employment with us and for one year
thereafter, the executive may not disclose confidential information and may not directly or
indirectly compete with the Corporation. In addition, the executive may not solicit any employees
of the Corporation or any of its subsidiaries during his employment with us and for two years
thereafter.
Summary of Termination Payments and Benefits
The following table summarizes the value of the termination payments and benefits that our
NEOs would receive if they had terminated employment on December 31, 2008 under the circumstances
shown. The amounts shown in the table exclude distributions under our 401(k) retirement plan and
any additional benefits that are generally available to all of our salaried employees.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mr. Sherman |
|
|
Mr. Horn |
|
|
Mr. Tolly |
|
|
Mr. McAleenan |
|
|
Mr. Schenkel |
|
Reason for Termination: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
By Corporation Without Cause; Certain
Terminations by the Executive; Non-Renewal of
Employment Agreement; Mutual Consent to
Termination(1) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Cash Severance(2) |
|
$ |
999,452 |
|
|
$ |
496,090 |
|
|
$ |
498,720 |
|
|
$ |
433,979 |
|
|
$ |
|
|
Health & Welfare Continuation(3) |
|
|
17,407 |
|
|
|
7,191 |
|
|
|
8,827 |
|
|
|
7,462 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Estimated Value of Payments and Benefits(4) |
|
$ |
1,016,859 |
|
|
$ |
503,281 |
|
|
$ |
507,547 |
|
|
$ |
441,441 |
|
|
$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Death or Disability(5) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Cash Severance(6) |
|
$ |
600,000 |
|
|
$ |
450,000 |
|
|
$ |
450,000 |
|
|
$ |
390,000 |
|
|
|
|
|
Health & Welfare Continuation(7) |
|
|
10,450 |
|
|
|
7,191 |
|
|
|
8,827 |
|
|
|
7,462 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Estimated Value of Payments and Benefits(4) |
|
$ |
610,450 |
|
|
$ |
457,191 |
|
|
$ |
458,827 |
|
|
$ |
397,462 |
|
|
$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Mr. Sherman will only receive these benefits upon a termination of his employment by the
Corporation without cause. In the case of a termination by mutual consent of a named executive
officer with an employment agreement (other than Mr. Sherman), the officer must agree to be
bound by certain post-termination restrictive covenants in order to be eligible to receive
these benefits. |
|
(2) |
|
For Mr. Sherman, includes the dollar value of continuation of his annual base salary for the
remainder of the term of the employment agreement (one year and eight months). For
Messrs. Horn, Tolly, and McAleenan, includes the dollar value of continuation of the
executives then-current base salary for a period of one year and a lump sum payment equal to
his average bonus compensation (defined in the employment agreements as an amount equal to
the average of the annual bonus amounts earned by the executive under the Corporations annual
incentive plan during the two most recent fiscal years ended prior to the executives date of
termination). |
|
(3) |
|
For Mr. Sherman, the dollar value represents the cost of providing continued health and
welfare benefits to the executive for the remainder of the term of the employment agreement
(one year and eight months). For Messrs. Horn, Tolly, and McAleenan, the dollar value
represents the cost of providing continued health and welfare benefits to the executive for
one year after his date of termination of employment. |
|
(4) |
|
Payments of cash severance under these agreements will be made in accordance with the
Corporations regular payroll practices. |
|
(5) |
|
Does not include the dollar value of potential short-term and/or long-term disability payments. |
|
(6) |
|
For Messrs. Sherman, Horn, Tolly, and McAleenan, includes the dollar value of continuation of
the executives then-current base salary for a period of one year. In the case of disability,
this amount shall be reduced by the proceeds of any short- and/or long-term disability
payments. |
|
(7) |
|
For Messrs. Sherman, Horn, Tolly, and McAleenan, the dollar value represents the cost of
providing continued health and welfare benefits to the executive for one year after his date
of termination of employment. |
27
Compensation Committee Report
The Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis
included in this Proxy Statement. Based on such review and discussions, the Compensation Committee
recommended to the Board of Directors that the Compensation Discussion and Analysis be included in
this Proxy Statement and the Corporations Annual Report on Form 10-K for the year ended
December 31, 2008, filed with the SEC.
|
|
|
|
|
|
Submitted by the Compensation Committee:
Cleveland A. Christophe (Chairman)
Ramsey A. Frank
Kevin J. Kruse |
|
COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
The Compensation Committee consists of Messrs. Christophe, Frank, and Kruse. No member of the
Compensation Committee was an officer or employee of Builders FirstSource or any of its
subsidiaries during the last fiscal year or at any other time or had any relationship with the
Corporation requiring disclosure under Item 404 of Regulation S-K. No member of the Compensation
Committee was an executive officer of another entity on whose compensation committee or board of
directors an executive officer of the Corporation served. Additionally, no executive officer of the
Corporation served as a member of the board of directors or compensation committee of another
entity, one of whose executive officers served on the Compensation Committee or the Board of
Builders FirstSource.
CERTAIN RELATIONSHIPS AND RELATED PARTY TRANSACTIONS
The Corporations Code of Business Conduct and Ethics and its Supplemental Code of Ethics,
both of which are in writing, provide guidelines for identifying, reviewing, approving, and
ratifying related party transactions. Related party transactions include those transactions that
create an actual, apparent, or potential conflict of interest. Related party transactions involving
the Corporations Chief Executive Officer, President, Chief Financial Officer, or Controller (or
persons forming similar functions) must be submitted to the General Counsel for review. If the
General Counsel determines that an actual or apparent conflict of interest exists, the transaction
must be submitted to the Audit Committee for approval. The directors and executive officers, as
well as all other employees of the Corporation, must obtain a waiver for any activity that violates
the Corporations Code of Business Conduct and Ethics. The Corporations Compliance Committee is
responsible for the administration of the Code of Business Conduct and Ethics. However, only the
Audit Committee may waive any violation of this code by directors or executive officers.
In the ordinary course of business and on terms no less favorable to us than we could obtain
from unaffiliated third parties, in 2008 we purchased $2.8 million in windows and related products
from PGT, Inc., through its wholly-owned subsidiary, PGT Industries, Inc. PGT, Inc. is controlled
by an affiliate of JLL Partners, Inc. Another affiliate of JLL Partners, Inc. is the beneficial
owner of more than five percent of the Corporations outstanding Common Stock. From January 1, 2009
through February 28, 2009, we purchased $0.5 million in windows and related products from PGT
Industries, Inc. We will most likely continue such purchases in the foreseeable future. Our
President, Chief Executive Officer, and Director, Floyd F. Sherman, and our Directors, Paul S.
Levy, Ramsey A. Frank, and Brett N. Milgrim, are also directors of PGT, Inc.
REPORT OF THE AUDIT COMMITTEE
The Audit Committee serves an independent oversight role by consulting with and providing
guidance to management and the external auditors on matters such as accounting, audits, compliance,
controls, disclosure, finance, and risk management. The Board of Directors affirmatively determined
that all Audit Committee members are financially literate and possess financial sophistication as
defined by the NASDAQ rules. The Board of Directors designated the Chairman of the Audit Committee,
Robert C. Griffin, and committee members Cleveland A. Christophe and Craig A. Steinke as audit
committee financial experts under the SECs guidelines.
The Audit Committees purposes and responsibilities are described in its charter, available on
the Governance section of the Corporations website. They include overseeing the integrity of the
Corporations financial statements and financial reporting processes, overseeing compliance with
legal and regulatory requirements, reviewing the external auditors qualifications and independence
(including auditor rotation), and reviewing the performance of the Corporations internal audit
function. The Audit Committee members do not act as accountants or auditors for the Corporation.
Management is responsible for the Corporations financial statements and the
28
financial reporting process, including the implementation and maintenance of effective internal
control over financial reporting and the assessment of, and reporting on, the effectiveness of
internal control over financial reporting.
In this context, the Audit Committee has reviewed and discussed, with management and the
external auditors, the Corporations audited financial statements for the year ended December 31,
2008. The Audit Committee has discussed with the external auditors the matters required to be
discussed by Statement on Auditing Standards (SAS) No. 61, Communication with Audit Committees, as
amended or supplemented. In addition, the Audit Committee has received from the external auditors
the written disclosures and the letter required by the applicable requirements of the Public
Company Accounting Oversight Board and has discussed with them their independence from the
Corporation and its management. The Audit Committee has considered whether the external auditors
provision of non-audit services to the Corporation is compatible with the auditors independence.
Following the reviews and discussions referred to above, the Audit Committee recommended to
the Board of Directors, and the Board approved, that the audited financial statements be included
in the Corporations Annual Report on Form 10-K for the year ended December 31, 2008, for filing
with the SEC.
Submitted by the Audit Committee:
Robert C. Griffin (Chairman)
Cleveland A. Christophe
Craig A. Steinke
EXECUTIVE OFFICERS OF THE REGISTRANT
The executive officers of Builders FirstSource and their ages (as of March 31, 2009) are as
follows:
Floyd F. Sherman, President, Chief Executive Officer, and Director, age 69. Mr. Sherman has
been our Chief Executive Officer and a director since 2001, when he joined the Corporation. He
served as President of the Corporation from 2001 until October 2006 and from February 2008 to the
present. Prior to joining the Corporation, he spent 28 years at Triangle Pacific/Armstrong
Flooring, the last nine of which he served as Chairman and Chief Executive Officer. Mr. Sherman is
currently a director of PGT, Inc. and C.H.I. Overhead Doors, Inc. Mr. Sherman has over 40 years of
experience in the building products industry. A native of Kerhonkson, New York, and a veteran of
the U.S. Army, Mr. Sherman is a graduate of the New York State College of Forestry at Syracuse
University. He also holds an M.B.A. degree from Georgia State University.
Charles L. Horn, Senior Vice President and Chief Financial Officer, age 48. Mr. Horn joined
the Corporation in May 1999 as Vice President Finance and Controller. He was promoted to Senior
Vice President and CFO in May 2000. Prior to joining the Corporation, Mr. Horn served in a variety
of positions at Pier One Imports, most recently as Vice President and Treasurer. Prior to Pier One,
he served as Vice President Finance/Chief Financial Officer of Conquest Industries. Mr. Horn also
has seven years of public accounting experience with PriceWaterhouse. Mr. Horn is a C.P.A. and
received his B.B.A. degree from Abilene Christian University and an M.B.A. from the University of
Texas at Austin.
Morris E. Tolly, Senior Vice President Operations, age 66. Mr. Tolly has been with the
Corporation since 1998, when the Corporation acquired Pelican Companies, Inc. (Pelican), and has
over 40 years of experience in the building products industry. Mr. Tolly was promoted to the
position of Senior Vice President Operations of the Corporation on January 25, 2007. He served in
a myriad of roles at Pelican, including sales, Sales Manager, and General Manager. Mr. Tolly was an
Area Vice President responsible for 12 locations at the time of Pelicans acquisition. In 2000, he
was promoted to President Southeast Group with responsibility for 48 locations.
Donald F. McAleenan, Senior Vice President and General Counsel, age 54. Mr. McAleenan is a
co-founder of the Corporation and serves as General Counsel. Prior to co-founding the Corporation
in 1998, Mr. McAleenan served as Vice President and Deputy General Counsel of Fibreboard
Corporation from 1992 to 1997. Mr. McAleenan was also Assistant General Counsel of AT&E Corporation
and spent nine years as a securities lawyer at two New York City law firms. Mr. McAleenan has a
B.S. from Georgetown University and a J.D. from New York University Law School.
29
Frederick B. Schenkel, Vice President Manufacturing, age 59. Mr. Schenkel joined the
Corporation in 1998 when the Corporation acquired Builders Supply and Lumber (BSL) from Pulte
Home Corporation. He became Vice President of the Corporation in 1999 and was promoted to Vice
President Manufacturing in 2002. Mr. Schenkel has more than 30 years of experience managing
manufacturing facilities in the industry and, before joining BSL, held such positions as
manufacturing manager for The Ryland Group, Inc., Vice President of Manufacturing for Diversified
Homes Corporation of Maryland, and plant manager for Regional Building Systems, Inc. Mr. Schenkel
holds a B.A. in accounting from Saint Bonaventure University.
OWNERSHIP OF SECURITIES
Securities Owned by Directors, Executive Officers, and Certain Beneficial Owners
The following table sets forth certain information regarding the beneficial ownership, as of
March 31, 2009, of our Common Stock by (i) each person known to us (based upon their Schedule 13D
and 13G filings with the SEC) to hold greater than 5% of the total number of outstanding shares and
(ii) each current director or named executive officer and all the current directors (including
director nominees) and executive officers as a group. The number of shares beneficially owned by
each person or group as of March 31, 2009 includes shares of Common Stock that such person or group
had the right to acquire on or within 60 days after March 31, 2009, including upon the exercise of
options. All such information is estimated and subject to change. Each outstanding share of Common
Stock entitles its holder to one vote on all matters submitted to a vote of our stockholders.
Ownership of our Common Stock is shown in terms of beneficial ownership. Amounts and
percentages of Common Stock beneficially owned are reported on the basis of regulations of the SEC
governing the determination of beneficial ownership of securities. Under the rules of the SEC, a
person is deemed to be a beneficial owner of a security if that person has or shares voting
power, which includes the power to vote or to direct the voting of such security, or investment
power, which includes the power to dispose of or to direct the disposition of such security. A
person is also deemed to be a beneficial owner of any securities of which he has a right to acquire
beneficial ownership within 60 days. More than one person may be considered to beneficially own the
same shares. In the table below, unless otherwise noted, a person has sole voting and dispositive
power for those shares shown as beneficially owned by such person.
|
|
|
|
|
|
|
|
|
|
|
Shares of |
|
Percentage |
|
|
Common Stock |
|
Ownership of Shares |
|
|
Beneficially |
|
Beneficially |
Name and Address of Beneficial Owner(1) |
|
Owned(2) |
|
Owned(3)(4) |
JLL Partners Fund V, L.P.(5)(6) |
|
|
8,952,551.5 |
|
|
|
24.8 |
|
Warburg Pincus Private Equity IX, L.P.(7)(8) |
|
|
9,055,392.5 |
|
|
|
25.1 |
|
Stadium Capital Management, LLC(9)(10) |
|
|
5,353,858 |
|
|
|
14.8 |
|
T. Rowe Price Associates, Inc.(11)(12) |
|
|
3,158,600 |
|
|
|
8.8 |
|
Paul S. Levy(5)(6) |
|
|
8,952,551.5 |
|
|
|
24.8 |
|
David A. Barr(7) |
|
|
9,055,392.5 |
|
|
|
25.1 |
|
Cleveland A. Christophe |
|
|
17,563 |
|
|
|
* |
|
Ramsey A. Frank(6) |
|
|
|
|
|
|
* |
|
Michael Graff(7) |
|
|
9,055,392.5 |
|
|
|
25.1 |
|
Robert C. Griffin(13) |
|
|
18,556 |
|
|
|
* |
|
Kevin J. Kruse(7) |
|
|
9,055,392.5 |
|
|
|
25.1 |
|
Brett N. Milgrim(6) |
|
|
|
|
|
|
* |
|
Craig A. Steinke |
|
|
13,433 |
|
|
|
* |
|
Floyd F. Sherman(14) |
|
|
862,563 |
|
|
|
2.4 |
|
Charles L. Horn(15) |
|
|
274,137 |
|
|
|
* |
|
Morris E. Tolly(16) |
|
|
155,702 |
|
|
|
* |
|
Donald F. McAleenan(17) |
|
|
449,121 |
|
|
|
1.2 |
|
Frederick B. Schenkel(18) |
|
|
53,370 |
|
|
|
* |
|
Directors, Director Nominees, and Executive Officers as a group (14 persons) |
|
|
19,852,389 |
|
|
|
53.4 |
|
|
|
|
* |
|
Percentage does not exceed one percent of the total outstanding class. |
|
(1) |
|
Unless otherwise indicated, the business address of each person named
in the table is Builders FirstSource, Inc., 2001 Bryan Street,
Suite 1600, Dallas, Texas 75201. |
30
|
|
|
(2) |
|
The number of shares beneficially owned by each person or group as of March 31, 2009 includes
shares of Common Stock that such person or group had the right to acquire on or within 60 days
after March 31, 2009, including upon the exercise of stock options. |
|
(3) |
|
For each person and group included in the table, percentage ownership is calculated by dividing
the number of shares beneficially owned by such person or group as described above by the sum of
36,065,720 shares of Common Stock outstanding on March 31, 2009 and the number of shares of
Common Stock that such person or group had the right to acquire on or within 60 days of March 31,
2009, including upon the exercise of options. |
|
(4) |
|
Subject to dilution resulting from awards of Common Stock and exercise of options to acquire
Common Stock under the 1998 Stock Incentive Plan, the 2005 Equity Incentive Plan, and/or the 2007
Incentive Plan. |
|
(5) |
|
Building Products, LLC is the direct record owner of 17,605,103 shares of our Common Stock, but
has no power to vote or dispose of such shares of Common Stock. By virtue of its position as a
member of Building Products, LLC and pursuant to the Amended and Restated Limited Liability
Company Agreement of Building Products, LLC, JLL Partners Fund V, L.P., a Delaware limited
partnership (JLL Fund V), may be deemed to be the beneficial owner of 8,952,551.5 shares of
Common Stock held by Building Products, LLC. The sole general partner of JLL Fund V is JLL
Associates V, L.P., a Delaware limited partnership (JLL Associates V); the sole general partner
of JLL Associates V is JLL Associates G.P. V, L.L.C., a Delaware limited liability company (JLL
Associates G.P.); and the sole managing member of JLL Associates G.P. is Mr. Paul Levy. Each of
JLL Fund V, JLL Associates V, JLL Associates G.P., and Mr. Levy may be deemed to be the
beneficial owner of the securities reported as beneficially owned by JLL Fund V, with shared
voting and investment power over such securities. Each of JLL Fund V, JLL Associates V, and JLL
Associates G.P. has disclaimed beneficial ownership of our Common Stock. Mr. Levy has a pecuniary
interest in only a portion of the shares set forth herein. |
|
(6) |
|
The business address for JLL Partners Fund V, L.P., JLL Associates V, L.P., JLL Associates
G.P. V, L.L.C., and Messrs. Levy, Frank, and Milgrim is 450 Lexington Ave., 31st Floor, New York,
New York 10017. |
|
(7) |
|
Includes 402,841 shares of Common Stock held directly by Warburg Pincus Private Equity IX, L.P.,
a Delaware limited partnership (WP IX), and 8,652,551.5 shares of Common Stock held by Building
Products, LLC. Building Products, LLC is the direct record owner of 17,605,103 shares of our
Common Stock, but has no power to vote or dispose of such shares of Common Stock. By virtue of
its position as a member of Building Products, LLC and pursuant to the Amended and Restated
Limited Liability Company Agreement of Building Products, LLC, WP IX may be deemed to be the
beneficial owner of 8,652,551.5 shares of Common Stock held by Building Products, LLC. The sole
general partner of WP IX is Warburg Pincus IX LLC, a New York limited liability company (WP IX
LLC); Warburg Pincus Partners LLC, a New York limited liability company (WPP LLC), is the sole
member of WP IX LLC; Warburg Pincus & Co., a New York general partnership (WP), is the managing
member of WPP LLC; Warburg Pincus LLC, a New York limited liability company (WP LLC), manages
WP IX; and Charles R. Kaye and Joseph P. Landy are each Managing General Partners of WP and
Co-Presidents and Managing Members of WP LLC. By reason of the provisions of Rule 16a-1 of the
Exchange Act, WP, WP LLC, WPP LLC, WP IX LLC, Mr. Kaye, and Mr. Landy may be deemed to be the
beneficial owners of the securities reported as beneficially owned by WP IX. Each of WP, WP LLC,
WPP LLC, WP IX LLC, Mr. Kaye, and Mr. Landy all disclaim beneficial ownership of all shares of
Common Stock except to the extent of any indirect pecuniary interest therein. |
|
|
|
Messrs. Barr, Graff, and Kruse are Partners of WP and are Members and Managing Directors of WP
LLC. As such, each may be deemed to have an indirect pecuniary interest (within the meaning of
Rule 16a-1 of the Exchange Act) in an indeterminate portion of the securities reported as
beneficially owned by WP IX. Each of Messrs. Barr, Graff, and Kruse disclaims beneficial
ownership of such securities except to the extent of any indirect pecuniary interest therein.
None of Messrs. Barr, Graff, and Kruse directly own any shares of Common Stock. |
|
(8) |
|
The business address for Warburg Pincus Private Equity IX, L.P., Warburg Pincus IX, LLC, Warburg
Pincus Partners LLC, Warburg Pincus & Co., Warburg Pincus LLC, and Messrs. Charles R. Kaye and
Joseph P. Landy is 466 Lexington Avenue, New York, New York, 10017. |
|
(9) |
|
Alexander M. Seaver and Bradley R. Kent each have reported beneficial ownership of
5,353,858 shares of Common Stock. Stadium Relative Value Partners, L.P. (SRV) has reported
beneficial ownership of 3,580,698 shares of Common Stock. Stadium Capital Management, LLC (SCM)
is an investment advisor whose clients, including SRV, have the right to receive or the power to
direct the receipt of dividends from, or the proceeds from the sale of, the foregoing Common
Stock. |
31
|
|
|
|
|
Messrs. Seaver and Kent are the managing members of SCM, which is the general partner of
SRV. |
|
(10) |
|
The business address for Stadium Capital Management, LLC is 19785 Village Office Court,
Suite 101, Bend, Oregon 97702. |
|
(11) |
|
These securities are owned by various individual and institutional investors for which T. Rowe
Price Associates, Inc. (Price Associates) serves as investment adviser with power to direct
investments and/or sole power to vote the securities. For the purposes of the reporting
requirements of the Exchange Act, Price Associates is deemed to be a beneficial owner of such
securities. However, Price Associates expressly disclaims that it is, in fact, the beneficial
owner of such securities. |
|
(12) |
|
The business address for T. Rowe Price Associates, Inc. is 100 East Pratt St., Baltimore MD 21202. |
|
(13) |
|
A portion of these shares are held in a margin account. |
|
(14) |
|
Includes 400,753 shares of Common Stock issuable upon exercise of options exercisable within
60 days of March 31, 2009 under the 1998 Stock Incentive Plan and 2005 Equity Incentive Plan. |
|
(15) |
|
Includes 254,306 shares of Common Stock issuable upon exercise of options exercisable within
60 days of March 31, 2009 under the 1998 Stock Incentive Plan and 2005 Equity Incentive Plan. |
|
(16) |
|
Includes 96,032 shares of Common Stock issuable upon exercise of options exercisable within
60 days of March 31, 2009 under the 1995 Stock Incentive Plan, 2005 Equity Incentive Plan, and
2007 Incentive Plan. |
|
(17) |
|
Includes 311,575 shares of Common Stock issuable upon exercise of options exercisable within
60 days of March 31, 2009 under the 1998 Stock Incentive Plan and 2005 Equity Incentive Plan. |
|
(18) |
|
Includes 25,400 shares of Common Stock issuable upon exercise of options exercisable within
60 days of March 31, 2009 under the 1998 Stock Incentive Plan and 2005 Equity Incentive Plan. |
Building Products, LLC
On February 27, 2006, JLL Fund V and WP IX each acquired 50% of the limited liability company
interests of Building Products, LLC. Building Products, LLC (on behalf of JLL Fund V) acquired
shares of our Common Stock in a private purchase on December 6, 2006. WP IX acquired shares of our
Common Stock in the open market on November 30, 2006, December 1, 2006, December 4, 2006, March 14,
2007, February 27, 2008, February 28, 2008, February 29, 2008, March 3, 2008, March 4, 2008,
March 5, 2008, March 6, 2008, March 7, 2008, March 10, 2008, March 11, 2008, and March 12, 2008.
Accordingly, as of March 31, 2009, JLL Fund V and WP IX may be deemed to beneficially own 24.8% and
25.1% of our Common Stock, respectively.
The Amended and Restated Limited Liability Company Agreement of Building Products, LLC, as
further amended on December 6, 2006, provides, among other things, that each of JLL Fund V and WP
IX holds such number of interests in Building Products, LLC as equals the number of shares of our
Common Stock deemed to be beneficially owned by JLL Fund V or WP IX, as applicable. As a member of
Building Products, LLC, each of JLL Fund V and WP IX is deemed to hold the number of shares of our
Common Stock it held on February 27, 2006, plus any shares of our Common Stock acquired by Building
Products, LLC on behalf of such member and any shares of our Common Stock contributed to Building
Products, LLC by such member, less any shares of our Common Stock transferred from Building
Products, LLC on behalf of such member. Each of JLL Fund V and WP IX directs the voting of the
securities of the Corporation beneficially owned by it as it sees fit, without any agreement,
arrangement, or understanding between them regarding the voting of the subject securities of the
Corporation. In furtherance thereof, Building Products, LLC has delivered to each of JLL Fund V and
WP IX an irrevocable proxy, coupled with an interest, to vote on all matters submitted to
stockholders of the Corporation, such number of shares of our Common Stock as is equal to the total
number of shares of our Common Stock held by Building Products, LLC, multiplied by each of the
members respective percentage ownership interest in Building Products, LLC. Neither JLL Fund V nor
WP IX may direct the disposition of the shares of the other party. Each party may transfer and
cause Building Products, LLC to transfer the shares of our Common Stock that it beneficially owns,
subject to certain volume limitations and other provisions.
Furthermore, under the terms of the Amended and Restated Limited Liability Company Agreement,
Building Products, LLC will use its commercially reasonable efforts to cause the Board of Directors
of the Corporation to include designees of each of JLL Fund V and WP IX, and each of JLL Fund V and
WP IX will select such designees as it deems appropriate, without any agreement, arrangement, or
understanding between them to work collectively to achieve the appointment of the parties
designees to our Board of Directors.
32
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Exchange Act (Section 16(a)) requires Builders FirstSources directors
and executive officers, and certain persons who own more than ten percent of a registered class of
the Corporations equity securities, to file with the SEC initial reports of ownership and reports
of changes in ownership of Common Stock and other security interests of Builders FirstSource.
Directors, executive officers, and greater than ten percent stockholders are required by the
regulations of the SEC to furnish the Corporation with copies of all Section 16(a) forms they file.
To the Corporations knowledge, based solely on a review of the copies of such reports
furnished to the Corporation and written representations that no other reports were required during
the fiscal year ended December 31, 2008, all Section 16(a) filing requirements were timely complied
with, as applicable to its directors, executive officers, and greater than ten percent owners.
EQUITY COMPENSATION PLAN INFORMATION
The following table sets forth certain information regarding securities authorized for
issuance under the Corporations equity compensation plans as of December 31, 2008.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
Number of |
|
|
|
|
|
Securities Remaining |
|
|
Securities to be |
|
|
|
|
|
Available for |
|
|
Issued Upon |
|
Weighted Average |
|
Future Issuance |
|
|
Exercise of |
|
Exercise Price of |
|
Under Equity |
|
|
Outstanding |
|
Outstanding |
|
Compensation Plans |
|
|
Options, Warrants, |
|
Options, Warrants, |
|
(Excluding Securities |
Plan category |
|
and Rights |
|
and Rights |
|
Reflected in Column (a)) |
|
|
(a) |
|
(b) |
|
(c) |
Equity compensation plans approved by security holders |
|
|
1,323,834 |
(1) |
|
$ |
7.01 |
|
|
|
2,702,769 |
(2)(3) |
Equity compensation plans not approved by security holders |
|
|
1,529,253 |
(4)(5) |
|
$ |
3.15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
2,853,087 |
|
|
$ |
4.94 |
|
|
|
2,702,769 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Includes securities to be issued upon exercise under the Builders
FirstSource, Inc. 2005 Equity Incentive Plan, approved by the
Corporations stockholders in June 2005, and the Builders FirstSource,
Inc. 2007 Incentive Plan, approved by the Corporations stockholders
in May 2007. |
|
(2) |
|
Includes securities remaining available for issuance pursuant to the
2005 Equity Incentive Plan, approved by the Corporations stockholders
in June 2005. Of these awards, at December 31, 2007, 538,936 were
available to be made subject to stock-based awards other than options
or SARs. Under the 2005 Equity Incentive Plan, the Corporation is
authorized to grant stock-based awards in the form of incentive stock
options, non-qualified stock options, restricted stock, and other
common stock-based awards. The maximum number of shares of Common
Stock reserved for the grant of awards under the 2005 Equity Incentive
Plan is 2,200,000, subject to adjustment as provided by the plan. No
more than 2,200,000 shares may be made subject to options or stock
appreciation rights (SARs) granted under the plan. No more than
1,100,000 shares of Common Stock may be made subject to stock-based
awards other than options or SARs. Stock options and SARs granted
under the 2005 Equity Incentive Plan may not have a term exceeding
10 years from the date of grant. If our Board of Directors determines
that any dividend or other distribution, recapitalization, stock
split, reverse split, reorganization, merger, consolidation, spin-off,
combination, or other similar corporate transaction or event affects
our Common Stock such that an adjustment is appropriate in order to
prevent dilution or enlargement of participants rights under the
plan, our Board of Directors will make such changes or adjustments as
it deems necessary or appropriate including with respect to any or all
of (i) the number and kind of shares or other property that may
thereafter be issued in connection with awards, (ii) the number and
kind of shares or other property subject to outstanding awards,
(iii) the exercise or purchase price of any award, and (iv) the
performance goals applicable to outstanding awards. In addition, our
Board of Directors may determine that an equitable adjustment may take
the form of a payment to an award holder in the form of cash or other
property. |
33
|
|
|
(3) |
|
Includes securities remaining available for issuance pursuant to the
2007 Incentive Plan, approved by the Corporations stockholders in May
2007. Of these awards, at December 31, 2007, 1,138,666 were available
to be made subject to stock-based awards other than options or SARs.
Under the 2007 Incentive Plan, the Corporation is authorized to grant
stock-based awards in the form of incentive stock options,
non-qualified stock options, restricted stock, and other common
stock-based awards. The maximum number of shares of Common Stock
reserved for the grant of awards under the 2007 Incentive Plan is
2,500,000, subject to adjustment as provided by the plan. No more than
2,500,000 shares may be made subject to options or stock appreciation
rights (SARs) granted under the plan. No more than 1,250,000 shares
of Common Stock may be made subject to stock-based awards other than
options or SARs under the plan. Stock options and SARs granted under
the 2007 Incentive Plan may not have a term exceeding 10 years from
the date of grant. If our Compensation Committee determines that any
dividend or other distribution, recapitalization, stock split, reverse
split, reorganization, merger, consolidation, spin-off, combination,
or other similar corporate transaction or event affects our Common
Stock such that an adjustment is appropriate in order to prevent
dilution or enlargement of participants rights under the plan, our
Compensation Committee will make such changes or adjustments as it
deems necessary or appropriate including with respect to any or all of
(i) the number and kind of shares or other property that may
thereafter be issued in connection with awards, (ii) the number and
kind of shares or other property subject to outstanding awards,
(iii) the exercise or purchase price of any award, and (iv) the
performance goals applicable to outstanding awards. In addition, our
Compensation Committee may determine that an equitable adjustment may
take the form of a payment to an award holder in the form of cash or
other property. |
|
(4) |
|
Includes securities to be issued upon exercise under the Builders
FirstSource, Inc. 1998 Stock Incentive Plan, as amended. No grants
were made under this plan after the Corporations initial public
offering. No further grants will be made under this plan. |
|
(5) |
|
Includes 100,000 shares of Common Stock to be issued pursuant to the
exercise of certain options granted in 1999 to an accredited investor
who is an employee pursuant to a certain Nonqualified Stock Option
Agreement in connection with an acquisition. |
PROPOSAL 2 RATIFICATION OF SELECTION OF AUDITORS
Based upon the recommendation of the Audit Committee, the Board of Directors has selected
PricewaterhouseCoopers LLP (PWC) to serve as the Corporations independent registered public
accounting firm for the year ending December 31, 2009. As a matter of good corporate governance,
the stockholders will be requested to ratify the Audit Committees selection at the annual meeting.
Representatives of PWC will be present at the annual meeting, have the opportunity to make a
statement, if they desire to do so, and be available to answer appropriate questions.
Fees Paid to PricewaterhouseCoopers LLP
The following table shows the fees paid or accrued by the Corporation for the audit and other
services provided by PWC for fiscal years 2008 and 2007:
|
|
|
|
|
|
|
|
|
|
|
2008 |
|
|
2007 |
|
Audit fees(1) |
|
$ |
2,068,181 |
|
|
$ |
2,185,618 |
|
Audit-related fees(2) |
|
|
570,099 |
|
|
|
516,187 |
|
Tax fees(3) |
|
|
203,116 |
|
|
|
248,471 |
|
All other fees |
|
|
1,599 |
|
|
|
1,599 |
|
|
|
|
|
|
|
|
Total PWC fees |
|
$ |
2,842,995 |
|
|
$ |
2,951,875 |
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Audit fees of PWC for 2008 and 2007 consisted of the audit and
quarterly reviews of the consolidated financial statements of the
Corporation, the audit of the effectiveness of managements internal
control over financial reporting, and the review of filings made with
the SEC. |
|
(2) |
|
Audit-related fees include, among other items, accounting advisory
fees related to financial accounting matters and mergers and
acquisitions. |
|
(3) |
|
Tax fees include assistance with the preparation of tax returns of
certain of the Corporations subsidiaries and assistance with audits,
as well as tax planning and advising management as to the tax
implications of certain transactions undertaken by the Corporation. |
34
The Audit Committee determined that the provision of services related to audit services,
audit-related services, tax compliance, advisory services, and other services is compatible with
maintaining the independence of PWC. PWC did not render professional services relating to financial
information systems design and implementation for the fiscal years ended December 31, 2007 or 2008.
The Audit Committee has the sole and direct authority to engage, appoint, and replace our
independent auditors. In addition, the Audit Committee has established in its charter a policy that
every engagement of PWC to perform audit or permissible non-audit services on behalf of the
Corporation or any of its subsidiaries requires pre-approval from the Audit Committee or its
designee before PWC is engaged to provide those services. Pursuant to the Audit Committee Charter,
the Audit Committee reviews and, in its sole discretion, approves in advance the Corporations
independent auditors annual engagement letter, including the proposed fees contained therein, as
well as all audit and, as provided in the Sarbanes-Oxley Act of 2002 and the SEC rules and
regulations promulgated thereunder, all permitted non-audit engagements and relationships between
the Corporation and such independent auditors (which approval should be made after receiving input
from the Corporations management, if desired). Approval of audit and permitted non-audit services
will be made by the Audit Committee, as set forth in the Audit and Non-Audit Services Pre-Approval
Policy (the Pre-Approval Policy). Under the Pre-Approval Policy, the Audit Committee may delegate
either specific or general pre-approval authority to one or more of its members. The Pre-Approval
Policy delegates specific pre-approval authority to its Chairman, provided that the estimated fee
for any such proposed pre-approved service does not exceed $125,000 per service or $250,000 in the
aggregate. The Chairman must report, for informational purposes only, any pre-approval decisions to
the Audit Committee at its next scheduled meeting.
Under the Pre-Approval Policy, the Audit Committee must specifically pre-approve a service
unless the type of service has received general pre-approval. The Audit Committee annually reviews
and generally pre-approves the services that may be provided by the independent auditor during the
following calendar year without obtaining specific pre-approval from the Audit Committee. The
Corporations Chief Financial Officer, in consultation with the Chairman of the Audit Committee,
will determine whether services are eligible for general pre-approval. The general pre-approved
amounts are $400,000 for audit services, $400,000 for audit-related services, $500,000 for tax
services, and $200,000 for other services. The amounts in the first three categories are subject to
additional sub-limits on types of services. The Audit Committee may specifically pre-approve any
services in these categories that exceed the permitted general pre-approval amounts.
As a result, the Audit Committee or its designee approved 100% of all services performed by
PWC on behalf of the Corporation and its subsidiaries.
If the stockholders do not ratify the appointment of PWC, the selection of independent
auditors will be reconsidered by the Audit Committee. Even if the appointment is ratified, the
Audit Committee, in its discretion, may select a different independent registered public accounting
firm, subject to ratification by the Board, at any time during the year if it determines that such
a change would be in the best interests of the Corporation and its stockholders.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR RATIFICATION OF APPOINTMENT OF AUDITORS.
STOCKHOLDER PROPOSALS
Pursuant to SEC Rule 14a-8, to be considered for inclusion in the Corporations Proxy
Statement for the 2010 annual meeting, any stockholder proposal submitted must be received by the
Corporate Secretary not later than December 10, 2009. In addition, subject to SEC Rule 14a-8, our
By-laws provide that no business may be brought by a stockholder before an annual meeting of
stockholders unless the stockholder (i) is a stockholder of record on the date of the notice of
meeting (or any supplement thereto) provided by or at the direction of the Board of Directors (or
any duly authorized committee thereof) and is entitled to notice of and to vote at such annual
meeting as of such record date, (ii) has delivered to the Corporate Secretary within the time
limits described in the By-laws a written notice containing the information specified in the
By-laws, and (iii) such notice is in the proper form as set forth in Article II, Section 5 of the
By-laws. Accordingly, in order for a stockholders proposal (other than one included in the Proxy
Statement pursuant to SEC Rule 14a-8) to be considered timely and to be brought during the 2010
annual meeting pursuant to the Corporations By-laws, the required written notice must be received
by the Corporate Secretary on or after January 22, 2010 but no later than February 21, 2010. A copy
of the By-laws may be obtained on the Governance section of our website at www.bldr.com or by
written request to the Corporate Secretary, Builders FirstSource, Inc., 2001 Bryan Street,
Suite 1600, Dallas, Texas 75201, United States of America.
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REDUCE PRINTING AND MAILING COSTS
To reduce the expenses of delivering duplicate Notices or proxy materials, we may take
advantage of the SECs householding rules that permit us to deliver only one Notice or set of
proxy materials to stockholders who share an address, unless otherwise requested. If you share an
address with another stockholder and received only one Notice or set of proxy materials, you may
request a separate copy of these materials at no cost to you by calling our Legal Department at
(214) 880-3500, by e-mail at inforequest@bldr.com, or by written request to the Corporate
Secretary, Builders FirstSource, Inc., 2001 Bryan Street Suite 1600, Dallas, Texas 75201. For
future annual meetings, you may request a separate Notice or set of proxy materials or request that
we send only one Notice or set of proxy materials to you if you are receiving multiple copies, by
calling or writing to us at the phone number and address given above.
Stockholders may help us to reduce printing and mailing costs further by opting to receive
future proxy materials by e-mail. This Notice of Annual Meeting and Proxy Statement and our 2008
Annual Report on Form 10-K are available on our website at www.bldr.com. Instead of receiving
future copies of our proxy materials by mail, most stockholders can elect to receive an e-mail that
will provide electronic links to them. Opting to receive your proxy materials online will save us
the cost of producing and mailing documents to your home or business and also will give you an
electronic link to the proxy voting site.
Stockholders of Record. If you vote on the internet at www.proxyvote.com, simply follow the
prompts for enrolling in the electronic proxy delivery service.
Beneficial Owners. If you hold your shares in a brokerage account, you may also have the
opportunity to receive copies of these documents electronically. Please check the information
provided in the proxy materials mailed to you by your bank or other holder of record regarding the
availability of this service.
OTHER MATTERS
The Board of Directors knows of no other matters to be acted upon at the meeting, but if any
matters properly come before the meeting that are not specifically set forth in the Notice, on the
proxy card, and in this Proxy Statement, it is intended that the persons voting the proxies will
vote in accordance with their best judgments.
By Order of the Board of Directors,
Donald F. McAleenan
Corporate Secretary
April 9, 2009
Builders FirstSource, Inc. and the Builders FirstSource logo are trademarks or service marks
of an affiliate of Builders FirstSource, Inc. © 2009 Builders FirstSource, Inc. All rights
reserved.
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BUILDERS FIRSTSOURCE, INC.
2001 BRYAN STREET - SUITE 1600
DALLAS, TX 75201
YOUR VOTE IS IMPORTANT
VOTE BY INTERNET/TELEPHONE
24 HOURS A DAY, 7 DAYS A WEEK
VOTE BY INTERNET - www.proxyvote.com
Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 P.M. Eastern Time on May 21, 2009.
Have your proxy card in hand when you access the website and follow the instructions to obtain your records and to create an electronic voting instruction form.
ELECTRONIC
DELIVERY OF FUTURE STOCKHOLDER COMMUNICATIONS
If you would like to reduce the costs incurred by Builders FirstSource, Inc. in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards, and annual reports electronically via e-mail
or the Internet. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access stockholder communications
electronically in future years.
VOTE BY PHONE - 1-800-690-6903
Use any touch-tone telephone to transmit your voting instructions up until 11:59 P.M. Eastern Time on May 21, 2009.
Have your proxy card in hand when you call and then follow the instructions.
VOTE BY MAIL
Mark, sign, and date your proxy card and return it in the postage-paid envelope we have provided or return it to
Builders FirstSource, Inc., c/o Broadridge Financial Solutions, 51 Mercedes Way, Edgewood, NY 11717.
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TO VOTE, MARK BLOCKS BELOW
IN BLUE OR BLACK INK AS FOLLOWS: |
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M12897 |
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KEEP THIS PORTION FOR YOUR RECORDS |
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DETACH
AND RETURN THIS PORTION
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THIS PROXY CARD IS VALID ONLY WHEN
SIGNED AND DATED.
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BUILDERS
FIRSTSOURCE,
INC. Vote on Directors |
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Withhold All |
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For All Except |
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To withhold authority to vote for any individual
nominee(s), mark For All Except
and write the
number(s) of the nominee(s) on the line below.
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Election of Directors. |
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Nominees: |
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01) Michael Graff
02) Robert C. Grffin
03) Brett N. Milgrim
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Vote on Proposal |
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Abstain |
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Ratification of the appointment of PricewaterhouseCoopers LLP as the Corporations Independent Registered Public Accounting
Firm for the year 2009.
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Transact such other matters as may properly come before the meeting.
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Please indicate if you plan to attend this meeting. |
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NOTE: Please sign exactly as name appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator,
trustee, or guardian, please give full title as such.
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Signature [PLEASE SIGN WITHIN BOX]
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YOUR VOTE IS IMPORTANT
Whether or not you plan to personally attend the Annual Meeting, please
promptly vote over the Internet, by telephone, or by mailing in the proxy
card. Voting by any of these methods will ensure your representation at
the Annual Meeting if you choose not to attend in person. Voting early
will not prevent you from voting in person at the Annual Meeting if you
wish to do so. Your proxy is revocable in accordance with the procedures
set forth in the Proxy Statement.
Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting:
The Notice and Proxy Statement and Annual Report are available at www.proxyvote.com.
M12898
BUILDERS FIRSTSOURCE, INC.
This Proxy is Solicited on Behalf of the Board of Directors
of Builders FirstSource, Inc.
The undersigned hereby appoints Charles L. Horn and Donald F. McAleenan, or any of them, proxies,
each with full power of substitution, to vote the shares of the undersigned at the Annual Meeting
of Stockholders of Builders FirstSource, Inc. on May 22, 2009, and any adjournments thereof, upon
all matters as may properly come before the meeting. Without otherwise limiting the foregoing
general authorization, the proxies are instructed to vote as indicated herein.
You are encouraged to specify your choices by marking the appropriate boxes, SEE REVERSE SIDE. You
need not mark any boxes if you wish to vote in accordance with the Board of Directors
recommendations in the Proxy Statement: for all nominees for election of directors and for Proposal
2. If any other matters properly come before the meeting that are not specifically set forth on the
proxy card and in the Proxy Statement, it is intended that the persons voting the proxies will vote
in accordance with their best judgments. The proxies cannot vote your shares unless you sign and
return this card or vote electronically over the Internet or via the toll-free telephone number.