def14a
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20529
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934
Exchange Act of 1934 (Amendment No.)
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
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Preliminary Proxy Statement
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
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Definitive Proxy Statement
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Definitive Additional Materials
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Soliciting Material Pursuant to §240.14a-12
ZIX CORPORATION
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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ZIX CORPORATION
2711 North Haskell Avenue
Suite 2200, LB 36
Dallas, Texas 75204-2960
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To Be Held Thursday, June 4, 2009
We will hold this years annual shareholders meeting on Thursday, June 4, 2009, at 10:00 a.m.
(registration to begin at 9:30 a.m.), Central Time. We will hold the meeting at Cityplace
Conference Center, Turtle Creek I Room, 2711 North Haskell Avenue, Dallas, Texas 75204. At the
meeting, we will ask you to consider and vote on the following proposals:
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Proposal One, a proposal to elect Robert C. Hausmann, Charles N. Kahn III, James S.
Marston, Antonio R. Sanchez III, Paul E. Schlosberg, and Richard D. Spurr as members
of our Board of Directors; |
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Proposal Two, a proposal to ratify the selection of Whitley Penn LLP as our
independent registered public accountants; and |
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Such other matters as may be properly brought before the meeting or any adjournment
thereof. |
If you held shares of our common stock at the close of business on April 14, 2009, the record
date for the meeting, you are entitled to notice of the meeting or any adjournment thereof. All
holders of our common stock as of the record date are entitled to vote on the proposals relating to
the election of members of our Board of Directors as well as any other matters that are properly
brought before the meeting. The stock transfer books will not be closed.
We would like you to attend the meeting in person but understand that you may not be able to
do so. For your convenience, and to ensure that your shares are represented and voted according to
your wishes, we have enclosed a proxy card for you to use or otherwise provided you instructions
for voting your shares. Please vote, sign, and date the proxy card and return it to us as soon as
possible in the enclosed postage-paid envelope or otherwise vote your shares. If you attend the
meeting in person, you may revoke your proxy and vote in person. We look forward to hearing from
you.
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By Order of the Board of Directors,
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RONALD A. WOESSNER |
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Senior Vice President, General Counsel & Secretary |
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Dallas, Texas
April 23, 2009
YOUR VOTE IS IMPORTANT.
PLEASE VOTE EARLY EVEN IF YOU PLAN TO ATTEND THE ANNUAL MEETING.
TABLE OF CONTENTS
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QUESTIONS AND ANSWERS
Although we encourage you to read this Proxy Statement in its entirety, we include this
Question and Answer section to provide some background information and brief answers to several
questions you might have about the enclosed proposals. In this Proxy Statement, we refer to Zix
Corporation as the company, Zix, ZixCorp, we, our, and us.
Q. Why did I receive this Proxy Statement?
A. On or about April 23, 2009, we began mailing this Proxy Statement and accompanying proxy card to
everyone who was a holder of our shares of common stock on the record date for our annual
shareholders meeting (the Annual Meeting), which is April 14, 2009. We prepared this Proxy
Statement to let our shareholders know when and where we will hold our Annual Meeting. This Proxy
Statement:
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provides you with information about the proposals that will be
discussed and voted on at the Annual Meeting; and |
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provides you with updated information about our company. |
Q. What will occur at the Annual Meeting?
A. First, we will determine whether enough shareholders are present at the Annual Meeting to
conduct business. A shareholder will be deemed present at the Annual Meeting if the shareholder:
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is present in person; or |
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is not present in person but has voted by proxy card prior to the Annual Meeting. |
Except as otherwise described in this Proxy Statement, all holders of our common stock of
record at the close of business on April 14, 2009, the record date, will be entitled to vote on
matters presented at the Annual Meeting or any adjournment thereof. As of the record date, there
were 63,319,482 shares of our common stock outstanding, held by or through 536 holders of record.
Each share of our common stock is entitled to one vote. Our shareholders are entitled to cast an
aggregate of 63,319,482 votes at the Annual Meeting. The holders of a majority, or 31,659,742, of
the shares who are entitled to vote at the Annual Meeting must be represented at the meeting in
person or by proxy to have a quorum for the transaction of business at the meeting and to act on
the matters specified in the Notice. If holders of fewer than 31,659,742 shares are present at the
Annual Meeting, we will adjourn or reschedule the meeting.
After each proposal has been voted on at the Annual Meeting, we will discuss and take action
on any other matter that is properly brought before the meeting. Our transfer agent, Computershare
Investor Services, LLC, will count the votes and act as inspector of election.
A representative of Whitley Penn LLP, our independent public accounting firm, is expected to
be present at the Annual Meeting and will be afforded the opportunity to make a statement, if such
representative so desires, and to respond to appropriate questions.
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If enough shareholders are present at the Annual Meeting to conduct business, then we will
vote on the proposals outlined in this Proxy Statement and any other business that is properly
brought before the meeting and any adjournments thereof.
We know of no other matters that will be presented for consideration at the Annual Meeting.
If, however, other matters or proposals are presented and properly come before the meeting, the
proxy holders intend to vote all proxies in accordance with their best judgment in the interest of
Zix Corporation and our shareholders.
Q. What proposals are shareholders being asked to consider at the upcoming Annual Meeting?
A. Shareholders are being asked to consider two proposals at the Annual Meeting. The first
proposal, which we refer to as Proposal One throughout this Proxy Statement, relates to the
election of members of our Board of Directors (the Board of Directors or the Board). The
directors to be elected at the Annual Meeting will serve until our next annual meeting of
shareholders. The second proposal, which we refer to as Proposal Two throughout this Proxy
Statement, is a proposal to ratify the selection of Whitley Penn LLP as our independent registered
public accounting firm.
Q. Why have I received more than one Proxy Statement?
A. If you received more than one proxy statement, your shares are probably registered differently
or are in more than one account. Please vote each proxy card that you receive.
Q. How do I vote if I am not planning to attend the Annual Meeting?
A. In addition to voting in person at the Annual Meeting, you may mark your selections on the
enclosed proxy card, date and sign the card and return the card in the enclosed postage-paid
envelope.
Please understand that voting by any means other than voting in person at the Annual Meeting
has the effect of appointing Richard D. Spurr, our Chairman, Chief Executive Officer and President,
and Susan K. Conner, our Chief Financial Officer, as your proxies. They will be required to vote on
the proposals described in this Proxy Statement exactly as you have voted. However, if any other
matter requiring a shareholder vote is properly raised at the meeting, then Mr. Spurr and Ms.
Conner will be authorized to use their discretion to vote on such issues on your behalf.
We encourage you to vote now even if you plan to attend the Annual Meeting in person. If your
shares are in a brokerage account, you may receive different voting instructions from your broker.
Q. What if I want to change my vote?
A. You may revoke your vote on any proposal at any time before the Annual Meeting for any reason.
To revoke your proxy before the meeting, write to our Secretary, Ronald A. Woessner, at 2711 North
Haskell Avenue, Suite 2200, LB 36, Dallas, Texas 75204-2960. You will need to include a copy of
your earlier voted proxy and may be required to provide other information to facilitate the
administrative steps actually required to properly revoke your prior proxy and properly record the
revocation. You may also come to the Annual Meeting and change
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your vote in writing. You will need to bring a copy of your earlier voted proxy and may be required
to provide other information to facilitate the administrative steps actually required to properly
revoke your prior proxy and properly record the revocation.
Q. Where can I find the voting results of the Annual Meeting?
A. We will announce the voting results at the Annual Meeting and will publish the results in our
quarterly report on Form 10-Q for the second quarter of 2009 ending on June 30, 2009. We will file
that report with the SEC by August 10, 2009, and you can get a copy by contacting either our
Investor Relations office at (214) 515-7357 or the Securities Exchange Commission (SEC) at (800)
SEC-0330 or www.sec.gov.
Q. Where can I find additional information? Who can help answer my questions?
A. You should carefully review the entire Proxy Statement, which contains important information
regarding the proposals, before voting. The section under the heading WHERE YOU CAN FIND MORE
INFORMATION below, describes additional sources from which to obtain this Proxy Statement, our
public filings under the Securities Exchange Act of 1934, as amended (the Exchange Act), and
other information about ZixCorp. Additionally, in accordance with new rules adopted by the SEC, a
copy of this Proxy Statement will be available on the Companys web site under Investor
Relations.
If you would like additional copies of this Proxy Statement or other documents that we have
filed with the SEC that are incorporated by reference into this Proxy Statement, free of charge, or
if you have questions about the proposals or the procedures for voting your shares, you should
contact: Zix Corporation, Attention: Ronald A. Woessner, Secretary, 2711 North Haskell Avenue,
Suite 2200, LB 36, Dallas, Texas 75204-2960, Telephone: (214) 370-2000.
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ZIX CORPORATION
PROXY STATEMENT FOR THE ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD THURSDAY, JUNE 4, 2009
INFORMATION CONCERNING SOLICITATION AND VOTING
General
The enclosed proxy is solicited on behalf of our Board of Directors. At the Annual Meeting to
be held on Thursday, June 4, 2009, at 10:00 a.m. (registration to begin at 9:30 a.m.) Central Time,
and at any adjournment, continuation or postponement of the Annual Meeting for the purposes set
forth herein and in the accompanying Notice of Annual Meeting of Shareholders. The Annual Meeting
will be held at Cityplace Conference Center, Turtle Creek I Room, 2711 North Haskell Avenue,
Dallas, Texas 75204.
These proxy solicitation materials were first mailed or given to all shareholders entitled to
vote at the Annual Meeting on or about April 23, 2009.
Purpose of Annual Meeting
As described above, the purpose of the Annual Meeting is to obtain approval for the proposals
described in this Proxy Statement and such other business as may properly come before the Annual
Meeting, including any adjournment, continuation, or postponement thereof.
Vote Required
With respect to Proposal One, votes may be cast FOR or WITHHELD from each director nominee.
The six nominees receiving the highest number of FOR votes will be elected as directors. This
number is called a plurality. Votes that are WITHHELD from any director nominee will be counted in
determining whether a quorum has been reached but will not affect the outcome of the vote. Assuming
a quorum is present, the affirmative vote of a plurality of the shares of common stock voted and
entitled to vote for the election of directors is required for the election of directors. In the
election of directors, shareholders are not entitled to cumulate their votes or to vote for a
greater number of persons than the number of nominees named in this Proxy Statement.
With respect to Proposal Two, the affirmative vote of a majority of the shares of our common
stock represented at the Annual Meeting and entitled to vote on the matter, if a quorum is present,
is required to approve such Proposal. The same vote is generally required for action on any other
matters that may properly come before the Annual Meeting.
Record Date and Shares Outstanding
Only shareholders who owned shares of our common stock at the close of business on April 14,
2009, referred to in this Proxy Statement as the Record Date, are entitled to notice of, and to
vote at, the Annual Meeting. As of the Record Date, 63,319,482 shares of our common stock were
outstanding and entitled to vote at the Annual Meeting. Shareholders are entitled to one vote, in
person or by proxy, for each share of common stock held in their name on the record date.
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Revocability of Proxies
You may revoke your proxy at any time before it is exercised. Execution of the proxy will not
affect your right to attend the Annual Meeting in person. Revocation may be made prior to the
Annual Meeting by written revocation or through a duly executed proxy bearing a later date sent to
Zix Corporation, Attention: Ronald A. Woessner, Secretary, 2711 North Haskell Avenue, Suite 2200,
LB 36, Dallas, Texas 75204-2960; or your Proxy may be revoked personally at the Annual Meeting by
written notice to the Secretary at the Annual Meeting prior to the voting of the Proxy. Any
revocation sent to ZixCorp must include the shareholders name and must be received prior to the
Annual Meeting to be effective.
How Your Proxy Will Be Voted
In the absence of specific instructions to the contrary, shares represented by properly
executed proxies received by ZixCorp, including unmarked proxies, will be voted to approve the
Proposals described above. In addition, if any other matters properly come before the Annual
Meeting, it is the intention of the persons named in the enclosed proxy card to vote the shares
they represent as directed by the Board of Directors. We have not received notice of any other
matters that may properly be presented at the Annual Meeting.
Quorum
The presence, in person or by proxy, of the holders of a majority of the outstanding shares of
our common stock entitled to vote at the Annual Meeting is necessary to constitute a quorum at the
Annual Meeting. As there were 61,319,482 shares outstanding and entitled to vote at the Annual
Meeting as of the Record Date, we will need at least 31,659,742 shares present in person or by
proxy at the Annual Meeting for a quorum to exist.
Dissenters Rights
Under Texas law, shareholders are not entitled to dissenters rights with respect to the
proposals.
Voting
Tabulation
Votes of shareholders entitled to vote who are present at the Annual Meeting in person or by
proxy and abstentions are counted as present or represented at the meeting for purposes of
determining whether a quorum exists. For Proposal One, the six nominees receiving the highest
number of FOR votes will be elected as directors. The affirmative vote of a majority of the shares
of our common stock entitled to vote on the matter and present in person or represented by proxy at
the Annual Meeting is required to approve Proposal Two and is generally required for action on any
other matters that may properly come before the Annual Meeting.
Abstentions
Abstentions occur when a shareholder entitled to vote and present in person or represented by
proxy at the Annual Meeting affirmatively votes to abstain. Votes in abstention are considered
present for purposes of calculating a quorum but do not count as a vote FOR or AGAINST any matter.
With respect to Proposal One, a WITHHELD vote will not be counted as a vote FOR or AGAINST the
election of directors and will not affect the outcome of the vote.
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With respect to Proposal Two, abstentions do not count as a vote FOR or AGAINST the proposal,
but they will have the same effect as a negative vote on this proposal because abstentions will be
included in tabulations of the shares of common stock entitled to vote for purposes of determining
whether Proposal Two has been approved.
Broker Non-Votes
A broker non-vote occurs when a nominee holding shares for a beneficial owner does not vote
on a particular proposal because the nominee does not have the discretionary voting power with
respect to that item and has not received instructions from the beneficial owner. If your shares
are held in a brokerage account and you do not vote, your brokerage firm could:
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Vote your shares, if permitted by the rules of the New York Stock Exchange; or |
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Leave your shares unvoted. |
Under applicable rules, brokers who hold shares in street name have the authority to vote in
favor of Proposal One and Proposal Two if they do not receive contrary voting instructions from
beneficial owners. Under applicable law, if a broker has not received voting instructions with
respect to certain shares and gives a proxy for those shares, but does not vote the shares on a
particular matter, those shares will not affect the outcome of the vote with respect to that
matter. In accordance with our Restated Bylaws, such broker non-votes will be counted for purposes
of determining the presence or absence of a quorum for the transaction of business, but will not be
counted for purposes of determining the number of votes cast with respect to a proposal. Therefore,
broker non-votes will not be included in the tabulation of the voting results and will have no
effect with respect to the approval of the proposals being considered at the Annual Meeting.
Solicitation of Proxies
This solicitation is being made by mail on behalf of our Board of Directors. We will bear the
expense of the preparation, printing and mailing of the enclosed proxy card, Notice of Annual
Meeting of Shareholders and this Proxy Statement, and any additional material relating to the
Annual Meeting that may be furnished to our shareholders by our Board subsequent to the furnishing
of this Proxy Statement. We have engaged Georgeson Shareholder to assist in the solicitation of
proxy materials from shareholders at a fee of approximately $6,500 plus reimbursement of reasonable
out-of-pocket expenses. Proxies may also be solicited without additional compensation by our
officers or employees by telephone, facsimile transmission, e-mail, or personal interview. We will
reimburse banks and brokers who hold shares in their name or custody, or in the name of nominees
for others, for their out-of-pocket expenses incurred in forwarding copies of the proxy materials
to those persons for whom they hold such shares. To obtain the necessary representation of
shareholders at the Annual Meeting, supplementary solicitations may be made by mail, telephone,
facsimile transmission, e-mail, or personal interview by our officers or employees, without
additional compensation, or selected securities dealers. We anticipate that the cost of such
supplementary solicitations, if any, will not be material.
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Shareholders Proposals
If you would like to submit a proposal to be included in next years annual proxy statement,
you must submit your proposal in writing so that we receive it no later than December 24, 2009. We
will include your proposal in our next annual proxy statement if it is a proposal that we would be
required to include in our proxy statement pursuant to the rules of the SEC. Under the SECs Rule
14a-8, proposals of shareholders must conform to certain requirements as to form and may be omitted
from the proxy materials in certain circumstances. To avoid unnecessary expenditures of time and
money, you are urged to review this rule and, if questions arise, consult legal counsel prior to
submitting a proposal to us.
The SEC rules also establish a different deadline for submission of shareholder proposals that
are not intended to be included in our next annual proxy statement. If a shareholder intends to
submit a proposal at the next annual meeting of shareholders and the proposal is not intended to be
included in our proxy statement relating to such meeting, the shareholder must give us proper
notice no later than March 9, 2010. Even if the proper notice is received on or prior to March 9,
2010, the proxies named in managements proxy for that annual meeting of stockholders may
nevertheless exercise their discretionary authority with respect to such matter by advising
stockholders of such proposal and how they intend to exercise their discretion to vote on such
matter, unless the stockholder making the proposal solicits proxies with respect to the proposal to
the extent required by the SECs Rule 14a-4(c)(2).
All notices of proposals, whether or not to be included in our proxy materials, should be
directed to our Secretary, Ronald A. Woessner, at our principal executive offices at 2711 North
Haskell Avenue, Suite 2200, LB 36, Dallas, Texas 75204-2960.
Householding of Proxy Materials
The SEC has adopted rules that permit companies and intermediaries (e.g., brokers) to satisfy
the delivery requirements for proxy statements and annual reports with respect to two or more
shareholders sharing the same address by delivering a single proxy statement addressed to those
shareholders and enclosing separate proxy cards for each shareholder. This process, which is
commonly referred to as householding, potentially eliminates some duplicative mailings to
shareholders and reduces our mailing costs.
For this Annual Meeting, a number of brokers with account holders who are shareholders of
ZixCorp will be householding our proxy materials. A single proxy statement will be delivered to
multiple shareholders sharing an address unless contrary instructions have been received from the
affected shareholders. Once you have received notice from your broker that they will be
householding communications to your address, householding will continue until you are notified
otherwise or until you revoke your consent. We will undertake to deliver promptly upon written or
oral request, a separate copy of this proxy statement and accompanying annual report, to any
security holder at a shared address to which a single copy of the documents was delivered. Please
direct your request to Zix Corporation, Attention: Ronald A. Woessner, Secretary, 2711 North
Haskell Avenue, Suite 2200, LB 36, Dallas, Texas 75204-2960 or contact Ronald A. Woessner at (214)
370-2000. Furthermore, if, at any time in the future, you no longer wish to participate in
householding and would prefer to receive a separate proxy statement and annual report, please so
advise your broker, and send a copy of the communication to Zix Corporation, Attention: Ronald A.
Woessner, Secretary, 2711 North Haskell Avenue, Suite 2200, LB 36, Dallas, Texas 75204-2960 or
contact Ronald A. Woessner at (214) 370-2000. Shareholders who currently receive multiple copies of
the proxy statement at their address and would like to request householding of their
communications should contact their broker.
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PROPOSAL ONE
ELECTION OF DIRECTORS
Our shareholders will vote on the election of six members of our Board of Directors at the
Annual Meeting. Each director will serve until the next annual meeting of shareholders and until
the directors successor is duly elected and qualified, unless earlier removed in accordance with
our Restated Bylaws. Officers serve at the discretion of our Board of Directors.
The nominees for election to our Board are Robert C. Hausmann, Charles N. Kahn III, James S.
Marston, Antonio R. Sanchez III, Paul E. Schlosberg, and Richard D. Spurr.
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Director Since |
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Robert C. Hausmann
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Consultant
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November 2005 |
Charles N. Kahn III
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President, American Federation of Hospitals
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June 2005 |
James S. Marston
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Private Investor
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September 1991 |
Antonio R. Sanchez III
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President, Sanchez Oil & Gas Corporation
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May 2003 |
Paul E. Schlosberg
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Chairman and Chief Executive Officer, INCA
Group LLC
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June 2005 |
Richard D. Spurr
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Chairman, Chief Executive Officer and
President, Zix Corporation
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May 2005 |
For biographical and other information regarding the nominees for director, please see OTHER
INFORMATION YOU NEED TO MAKE AN INFORMED DECISION Directors, Executive Officers, and Significant
Employees below. For information on our directors compensation, see COMPENSATION OF DIRECTORS
AND EXECUTIVE OFFICERS below.
Each of the persons nominated for election to our Board of Directors has agreed to stand for
election. However, should any nominee become unable or unwilling to accept nomination or election,
no person will be substituted in his stead. The Board of Directors, in accordance with our Restated
Bylaws, may by resolution reduce the number of members of our Board of Directors accordingly. In
addition, the Board may fill any vacancy in the Board by the affirmative vote of a majority of the
remaining directors, in accordance with our Restated Bylaws. Our Board of Directors has no reason
to believe that any of the nominees will be unable or unwilling to serve if elected, and to the
knowledge of the Board, each of the nominees intends to serve the entire term for which election is
sought.
OUR BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE FOR EACH OF THE NOMINEES FOR DIRECTOR
SET FORTH ABOVE.
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PROPOSAL TWO
RATIFICATION OF APPOINTMENT OF INDEPENDENT
REGISTERED PUBLIC ACCOUNTANTS
The Audit Committee of the Board has appointed Whitley Penn LLP as our independent registered
public accounting firm for the fiscal year ending December 31, 2009. Services provided to the
Company and its subsidiaries by Whitley Penn LLP in fiscal 2008 are described under INDEPENDENT
PUBLIC ACCOUNTANTS below.
We are asking our shareholders to ratify the selection of Whitley Penn LLP as our independent
public accounting firm. Although ratification is not required by our Restated Bylaws or otherwise,
the Board is submitting the selection of Whitley Penn LLP to our shareholders for ratification as a
matter of good corporate practice.
Representatives of Whitley Penn LLP will be present at the annual meeting to respond to
appropriate questions and to make such statements as they may desire.
The affirmative vote of a majority of the shares of our common stock entitled to vote on the
matter and present in person or represented by proxy at the Annual Meeting is required to approve
Proposal Two. Abstentions will be counted as represented and entitled to vote and will, therefore,
have the effect of a negative vote.
OUR BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE FOR RATIFICATION OF THE APPOINTMENT OF
WHITLEY PENN LLP AS THE COMPANYS INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR FISCAL 2009.
In the event shareholders do not ratify the appointment, the appointment will be reconsidered
by the Audit Committee and the Board. Even if the selection is ratified, the Audit Committee in its
discretion may select a different independent public accounting firm at any time during the year if
it determines that such a change would be in the best interests of the Company and our shareholders
and otherwise complies with all regulations of the SEC regarding a change in public accounting
firm.
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OTHER INFORMATION YOU NEED TO MAKE AN INFORMED DECISION
Directors, Executive Officers, and Significant Employees
The following table sets forth, as of March 31, 2009, the names of our directors, director
nominees, executive officers, and other significant employees and their respective ages and
positions:
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Susan K. Conner
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Chief Financial Officer |
Robert C. Hausmann(1)
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Director |
Charles N. Kahn III(2)(3)
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Director |
James S. Marston(1)(3)
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Director |
Russell J. Morgan
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Vice President, Client Services |
David J. Robertson
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Vice President, Engineering |
Antonio R. Sanchez III(2)(3)
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Director |
Paul E. Schlosberg(1)(2)(3)
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Director |
Richard D. Spurr
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Chairman of the Board, CEO and President |
Ronald A. Woessner
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S.V.P., General Counsel and Secretary |
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Member of the Audit Committee |
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Member of the Nominating and Corporate Governance Committee |
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(3) |
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Member of the Compensation Committee |
Susan K. Conner has served as our Chief Financial Officer since October 2008. Ms. Conner has
over 20 years of financial, accounting and strategic business planning experience with a focus over
the past 10 years in the technology services industry. From May 2001 through November 2006, Ms.
Conner served as the executive vice president and Chief Financial Officer of Pegasus Solutions,
Inc. ( NASDAQ: PEGS ). Prior to joining Pegasus, Susan was a partner with PricewaterhouseCoopers
LLP in the firms Technology, Infocom, Communications, and Entertainment and Media practice. In
this role, Ms. Conner primarily advised and worked with highly acquisitive and rapidly growing
companies. Ms. Conner is a CPA and received her Bachelor of Business Administration in Accounting
from the University of Texas at Austin where she serves on the advisory board to the Department of
Information, Risk and Operations Management within the Business School.
Robert C. Hausmann was elected to our Board in November 2005. He is currently a consultant to
public and private companies with respect to operational and financial market matters, including
Sarbanes-Oxley and systems and process re-engineering. Formerly, Mr. Hausmann served as Vice
President and Chief Financial Officer of Securify, Inc. from September 2002 through June 2005.
From September 1999 through September 2002, Mr. Hausmann served as Vice President and Chief
Financial Officer of Resonate, Inc. and helped manage the companys initial public offering.
Previously, he served as operations partner and chief financial officer of Mohr, Davidow Ventures,
a Silicon Valley-based venture capital partnership. Mr. Hausmann holds an M.B.A. from Santa Clara
University and a B.A. in Finance and Accounting from Bethel College.
7
Charles N. Kahn III was elected to our Board in June 2005. He is president of the Federation
of American Hospitals, the national advocacy organization for investor-owned hospitals and health
systems. Previously, he served as executive vice president and president for the Health Insurance
Association of America. As a staff director for the Health Subcommittee of the House Ways and Means
Committee from 1995-1998, Kahn helped bring about HIPAA and the Medicare provisions of the 1997
Balanced Budget Act. In addition to teaching health policy at Johns Hopkins University, George
Washington University, and Tulane University, he has numerous academic and advisory appointments.
He holds a Bachelor of Arts from Johns Hopkins University and a Masters of Public Health from
Tulane University.
James S. Marston was elected to our Board in September 1991. From September 1987 through
February 1998, Mr. Marston served as a Senior, or Executive, Vice President and the Chief
Information Officer of APL Limited, a U.S.-based intermodal shipping company. Between 1986 and
1987, Mr. Marston served as President of AMRTechnical Training Division, AMR Corporation. From 1982
until 1986, he was Vice President of Data Processing and Communications for American Airlines, in
which position he was in charge of the Sabre reservations system and related technologies.
Russell J. Morgan has served as Vice President, Client Services since joining our company in
September 2002. From February 1997 until August 2002, he worked at Entrust, Inc. where he held a
variety of senior management positions, including director, professional services and senior
director, Entrust.net. At Entrust, Mr. Morgan was responsible for founding and building the
professional services organization and building and operating a WebTrust certified secure data
center for issuing digital certificates to business customers. Prior to February 1997, Mr. Morgan
held a number of key management positions at Lockheed Martin, where he specialized in secure
messaging and military command and control systems. Mr. Morgan is a professional engineer with over
20 years experience in delivering customer-focused technology solutions.
David J. Robertson has served as Vice President, Engineering since joining our company in
March 2002. Mr. Robertson has over 25 years of experience in the Internet and Telecommunications
industries, with specific expertise in hosted network architecture, electronic security,
communication protocols, software systems and wireless infrastructure. Over the course of a 20-year
tenure with Nortel Networks, he held technology Vice President positions in the Wireless, Carrier
and Enterprise Divisions and subsequently assisted with the creation of technical startup companies
with STARTech Early Ventures. Mr. Robertson has a Bachelor of Science Degree in Electrical
Engineering from the University of Waterloo and a Masters Degree in Engineering from Carleton
University, Canada. He is an ongoing contributor in several industry standards groups and serves
with the City of Richardson Chamber of Commerce.
Antonio R. Sanchez III was elected to our Board in May 2003. He has served as President of
Sanchez Oil & Gas Corporation since March 2006, and prior to that he served as Executive Vice
President since October 2001. He is a graduate of Georgetown University where he received a
Bachelor of Science Degree in Business Administration with a concentration on Accounting and
Finance and a minor in Economics. Mr. Sanchez also holds an M.B.A. degree from Harvard University.
From 1999 through 2001, he worked at our company in a variety of positions, including sales and
marketing, product development and investor relations. From 1997 through 1999, he was employed as
an analyst in the mergers and acquisitions group in the New York City office of JP Morgan. He is
currently involved in the day-to-day operations of Sanchez Oil & Gas Corporation.
8
Paul E. Schlosberg was elected to our Board in June 2005. He brings nearly 30 years of
experience in investment banking. He is currently the founder, chairman, and CEO of INCA Group LLC,
which facilitates corporate restructuring, merger, acquisition, and capital funding activities for
both public and private enterprises. From 1994 to 2003 he served in various capacities at the
investment banking firms of First Southwest Asset Management, Inc. and First Southwest Company,
including chairman and CEO, president and chief operating officer, and vice chairman of the board
of directors. He is also a member of the NASDAQ Stock Market, Inc. Listing Qualifications
Committee, an advisor to three private investment funds, and a current member of the board of the
Center for BrainHealth at the University of Texas at Dallas and a past member of the American Heart
Associations Dallas chapter board. From 1982 to 1994 he worked for Bear, Stearns & Co. as account
executive and associate director. He holds a Bachelor of Business Administration from the
University of Texas and a Master of Business Administration degree from Southern Methodist
University.
Richard D. Spurr joined our company in January 2004 and has served as Chief Executive Officer
since March 2005 and as President and Chief Operating Officer since joining us. He was elected to
our Board in May 2005 and appointed Chairman of the Board on February 1, 2006. Mr. Spurr brings 30
years of global IT experience in building sales, marketing, service and operations in both
corporate and fast-growing environments, previously as Senior Vice President, Worldwide Sales,
Marketing and Business Development for Securify, Inc. beginning March 2003. From 1974 until 1990,
Mr. Spurr worked for IBM where, as Regional Manager, he was responsible for over 1,000 employees,
and as Group Director in Tokyo, for a $1.2 billion business throughout the Asia Pacific Region. Mr.
Spurr then took two start-ups, SEER Technologies, Inc. and Entrust, Inc. (where he served in
several senior executive positions), from early stages through IPOs and beyond.
Ronald A. Woessner joined our company in April 1992 as General Counsel, when we operated under
the name Amtech Corporation (NASDAQ: AMTC) and sold and serviced radio frequency identification
technologies (RFID) for electronic toll and traffic management, local access control, and other
applications. He was previously a corporate and securities attorney with the Dallas-based law firm
of Johnson & (Swanson) Gibbs, P.C., where he specialized in public and private equity and debt
financings, mergers and acquisitions, and leveraged buy-outs. Mr. Woessner is a summa cum laude
graduate of Texas A&M University, where he received a Bachelor of Science degree, and is a magna
cum laude and Order of the Coif graduate of the University of Minnesota Law School, where he served
on the Minnesota Law Review. He holds a Certificate of Director Education conferred by the
National Association of Corporate Directors and a compliance and ethics professional certification
from the Society of Corporate Compliance and Ethics. Mr. Woessner is also a certified Toastmaster
by Toastmasters International.
9
Section 16(a) Beneficial Ownership Reporting Compliance
Under the securities laws of the U.S., our directors, officers and any beneficial owner of
more than 10% of our outstanding common stock (insiders) are required to report their initial
ownership of our common stock and any subsequent changes in their ownership to the SEC. The SECs
rules require insiders to provide us with copies of all reports that they file with the SEC
pursuant to Section 16(a) of the Exchange Act. The SEC has established specific due dates for these
filings and we are required to disclose any failure to file by those dates. Based upon a review of
filings with the SEC and written representations that no other reports were required, we believe
that all of our directors and executive officers complied during fiscal 2008 with the reporting
requirements of Section 16(a) of the Securities Exchange Act of 1934.
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND
MANAGEMENT
The following table sets forth the shares of our common stock beneficially owned by (1) each
of our directors, (2) our named executive officers, (3) all of our directors and executive officers
as a group, and (4) all persons known by us to beneficially own more than 5% of our outstanding
common stock, as of April 3, 2009:
|
|
|
|
|
|
|
|
|
|
|
Amount and Nature of |
|
|
Beneficial Ownership(1) |
|
|
Number of Common |
|
Percentage of |
|
|
Stock Shares |
|
Total Common Stock |
Beneficial Owner(2) |
|
Beneficially Owned(3) |
|
Shares Outstanding(3) |
|
|
|
|
|
|
|
|
|
Susan K. Conner(4) |
|
|
21,666 |
|
|
|
* |
|
Robert C. Hausmann(4) |
|
|
78,958 |
|
|
|
* |
|
Rockall Emerging Markets Master Fund Ltd.(5) |
|
|
4,415,393 |
|
|
|
6.9 |
% |
Charles N. Kahn III(6) |
|
|
124,996 |
|
|
|
* |
|
James S. Marston(4) |
|
|
377,928 |
|
|
|
* |
|
Russell J. Morgan(7) |
|
|
318,416 |
|
|
|
* |
|
David J. Robertson(8) |
|
|
507,707 |
|
|
|
* |
|
Antonio R. Sanchez III(9) |
|
|
795,870 |
|
|
|
1.3 |
% |
Paul E. Schlosberg(4) |
|
|
124,296 |
|
|
|
* |
|
Richard D. Spurr(10) |
|
|
2,251,066 |
|
|
|
3.4 |
% |
Ronald A. Woessner(11) |
|
|
343,791 |
|
|
|
* |
|
TOTAL |
|
|
9,360,097 |
|
|
|
13.8 |
% |
All directors and executive officers as a group (10
persons)(12) |
|
|
4,944,704 |
|
|
|
7.3 |
% |
|
|
|
* |
|
Denotes ownership of less than 1%. |
|
(1) |
|
Reported in accordance with the beneficial ownership rules of the
SEC. Unless otherwise noted, each shareholder listed in the table
has both sole voting and sole investment power over the common stock
shown as beneficially owned, subject to community property laws where
applicable. |
|
(2) |
|
Unless otherwise noted, the address for each beneficial owner is c/o
Zix Corporation, 2711 North Haskell Avenue, Suite 2200, LB 36,
Dallas, Texas 75204-2960. |
|
(3) |
|
Percentages are based on the total number of shares of our common
stock outstanding at April 3, 2009, which was 63,319,482 shares.
Shares of our common stock that were not outstanding but could be
acquired upon exercise of an option or other convertible security
within 60 days of April 3, 2009 are |
10
|
|
|
|
|
deemed outstanding for the
purpose of computing the percentage of outstanding shares
beneficially owned by a particular person. However, such shares are
not deemed to be outstanding for the purpose of computing the
percentage of outstanding shares beneficially owned by any other
person. |
|
(4) |
|
The person in question has the right to acquire these shares under
outstanding stock options that are currently exercisable or that
become exercisable within 60 days of April 3, 2009. |
|
(5) |
|
As reported in Amendment No. 1 to Schedule 13G filed on February 6,
2009 by Rockall Emerging Markets Master Fund Limited (Rockall) and
certain affiliated entities. According to the Schedule 13G, Rockall
has sole voting and dispositive power to 1,999,658 shares, and
Meldrum Asset Management, LLC (Meldrum), as investment manager of
Rockall, has sole voting and dispositive power to the same 1,999,658
shares. Con Egan and Conor ODriscoll are managers of Meldrum. Mr.
Egan, both as manager of Meldrum and in his individual capacity,
beneficially owns 3,467,658 shares, of which he has sole voting and
dispositive power to 1,468,000 and shared voting and dispositive
power to 1,999,658. Mr. ODriscoll, both as manager of Meldrum and
in his individual capacity, beneficially owns 2,947,393 shares, of
which he has sole voting and dispositive power to 947,735 shares and
shared voting and dispositive power to 1,999,658 shares. The address
of the Rockall affiliated entities is 570 Lexington Ave. New York, NY
10022. |
|
(6) |
|
Includes (i) 120,546 shares that Mr. Kahn has the right to acquire
under outstanding stock options that are currently exercisable or
will become exercisable within 60 days of April 3, 2009 and (ii)
1,104 shares issuable upon exercise of certain warrants. |
|
(7) |
|
Includes 315,916 shares that Mr. Morgan has the right to acquire
under outstanding stock options that are currently exercisable or
that become exercisable within 60 days of April 3, 2009. |
|
(8) |
|
Includes 482,813 shares that Mr. Robertson has the right to acquire
under outstanding stock options that are currently exercisable or
that become exercisable within 60 days of April 3, 2009. |
|
(9) |
|
Includes (i) 170,121 shares held by a trust for which Mr. Sanchez
serves as co-trustee; (ii) 11,037 shares issuable upon exercise of
certain warrants; and (iii) 207,712 shares that Mr. Sanchez has the
right to acquire under outstanding stock options that are currently
exercisable or that become exercisable within 60 days of April 3,
2009. |
|
(10) |
|
Includes (i) 2,175,000 shares that Mr. Spurr has the right to acquire
under outstanding stock options that are currently exercisable or
that become exercisable within 60 days of April 3, 2009 and (ii)
5,519 shares issuable upon exercise of certain warrants. |
|
(11) |
|
Includes (i) 289,291 shares that Mr. Woessner has the right to
acquire under outstanding stock options that are currently
exercisable or that become exercisable within 60 days of April 3,
2009 and (ii) 2,500 shares held by a trust for which Mr. Woessner
serves as trustee. |
|
(12) |
|
Includes (i) 4,194,136 shares that the group has the right to acquire
under outstanding stock options that are currently exercisable or
that become exercisable within 60 days of April 3, 2009 and (ii)
17,660 shares issuable upon exercise of certain warrants. |
CORPORATE GOVERNANCE
Our Board in General
Our business is managed under the direction of our Board of Directors. Our Board presently
consists of six members. The names of our Board members and their professional experience is
described above under the caption OTHER INFORMATION YOU NEED TO MAKE AN INFORMED DECISION
Directors, Executive Officers and Significant Employees. Our Board meets during the year to review
significant developments and to act on matters requiring Board approval. Our Board met on seven
occasions during the year ended December 31, 2008. With the exception of Mr. Sanchez, each of the
current directors attended at least 75% of all meetings of our Board called during the time he
served as a director during 2008 and all meetings of each committee of our Board on which he served
during 2008. Mr. Sanchez attended five of the seven Board meetings in 2008 and only one of the five
meetings of the Compensation Committee on which he also serves. The members of our Board are not
required to attend our annual meeting of shareholders. None of our outside directors attended our
2008 Annual Meeting of Shareholders. Mr. Spurr was the only director that attended our 2008 Annual
Meeting of Shareholders.
11
Our Board has a standing Audit Committee, Compensation Committee, and Nominating and Corporate
Governance Committee to devote attention to specific subjects and to assist our Board in
discharging its responsibilities. Pertinent information about our Boards committees is set forth
below and is available on our website at www.zixcorp.com under the heading Corporate
Governance.
Our Board has adopted the Zix Corporation Board of Directors Procedures and Corporate
Governance Overview, which are intended to provide a framework for the governance of our company.
These Procedures and Corporate Governance Overview are available on our website at www.zixcorp.com
under the heading Corporate Governance.
Corporate Governance Requirements and Board Member Independence
We are in compliance with the current corporate governance requirements imposed by the
Sarbanes-Oxley Act of 2002 and the NASDAQ Marketplace Rules. We will continue to modify our
policies and procedures to ensure compliance with developing standards in the corporate governance
area. Set forth below is information regarding our compliance with applicable corporate governance,
our corporate governance policies and procedures, and information pertaining to our Board.
Our Board has determined that all of our Board members other than Richard D. Spurr, our CEO,
are independent in accordance with the published listing requirements of NASDAQ. The NASDAQ
independence definition includes a series of objective tests, such as that the director is not an
employee of the company and has not engaged in various types of business dealings with the company.
In addition, as further required by the NASDAQ Marketplace Rules, our Board has made a subjective
determination as to each independent director that no relationships exist which, in the opinion of
our Board, would interfere with the exercise of independent judgment in carrying out the
responsibilities of a director. In determining whether Mr. Sanchez qualified as independent, our
Board considered the fact that Mr. Sanchez had previously served as an employee of the Company.
Nominating and Corporate Governance Committee
General
Our Board has established a standing Nominating and Corporate Governance Committee. Our
Nominating and Corporate Governance Committee is currently comprised of Charles N. Kahn III,
Antonio R. Sanchez III, and Paul E. Schlosberg and is chaired by Mr. Kahn. Our Board has determined
that each member of the Nominating and Corporate Governance Committee qualifies as independent in
accordance with the NASDAQ Marketplace Rules.
The Nominating and Corporate Governance Committee operates under a written charter that is
available on our website at www.zixcorp.com under the heading Corporate Governance. Under
its charter, the committees principal responsibilities include: (i) identifying individuals
qualified to become members of our Board and recommending candidates for reelection as directors;
(ii) developing and recommending to our Board a set of corporate governance principles applicable
to our company; and (iii) taking a leadership role in shaping the corporate governance of our
company. The Nominating and Corporate Governance Committee met on five occasions during the year
ended December 31, 2008.
12
Selection of Director Nominees
The Nominating and Corporate Governance Committee has a policy with respect to the
consideration of director candidates recommended by shareholders. The policy provides that any
shareholder of record who is entitled to vote for the election of directors at a meeting called for
that purpose may nominate persons for election to our Board, subject to the following requirements.
The Nominating and Corporate Governance Committee will consider director nominees recommended by
our shareholders, assuming compliance with the process.
A shareholder desiring to nominate a person for election to our Board must send a written
notice to our General Counsel, at our principal executive offices at 2711 North Haskell Avenue,
Suite 2200, LB 36, Dallas, Texas 75204-2960, no later than December 24, 2009. The written notice is
to include the following information: (i) the name of the candidate; (ii) the address, phone and
fax number of the candidate; (iii) a statement signed by the candidate that certifies that the
candidate wishes to be considered for nomination to our Board and that explains why the candidate
believes that he or she meets the minimum Director Qualification Criteria (discussed below) and
would otherwise be a valuable addition to our Board; (iv) the number of shares of our stock that
are beneficially owned by such candidate; and (v) all information required to be disclosed in
solicitations of proxies for election of directors, or as otherwise required, in each case pursuant
to SEC Regulation 14A. The final selection of director nominees is within the sole discretion of
our Board.
Our Board has set forth minimum qualifications, or Director Qualification Criteria, that a
recommended candidate must possess. Generally speaking, all candidates, including director nominees
recommended by our shareholders, should have the following characteristics if they are to be
considered to serve on our Board:
|
|
|
The highest personal and professional ethics, integrity and values; |
|
|
|
|
Broad-based skills and experience at an executive, policy-making level
in business, academia, government, or technology areas relevant to our
activities; |
|
|
|
|
A willingness to devote sufficient time to become knowledgeable about
our business and to carry out his or her duties and responsibilities
effectively; |
|
|
|
|
A commitment to serve on our Board for two years or more at the time
of his or her initial election; and |
|
|
|
|
Be between the ages of 30 and 70 at the time of his or her designation
as an independent director of the Board. |
Candidates who will serve on the Audit Committee must have the following additional
characteristics:
|
|
|
All candidates must meet additional independence requirements in
accordance with applicable rules and regulations; |
|
|
|
|
All candidates must have the ability to read and understand
fundamental financial statements, including a companys balance sheet,
statement of operations and statement of cash flows; and |
13
|
|
|
At least one member of the Audit Committee must meet the requirements
of an audit committee financial expert under SEC rules and
regulations. |
Other factors considered in candidates may include, but are not limited to, the following:
|
|
|
Experience in the technology areas relevant to our activities; |
|
|
|
|
Experience as a director or executive officer of a large public company; |
|
|
|
|
Experience as an independent public accountant; |
|
|
|
|
Significant academic experience in a field of importance to our company; |
|
|
|
|
Recent experience in an operating role at a large company; and |
|
|
|
|
Other relevant information. |
The Nominating and Corporate Governance Committees process for identifying and evaluating
director candidates proposed by shareholders is as follows:
|
|
|
The recommended candidate is to be submitted to us in writing addressed to
our General Counsel at our principal offices in Dallas, Texas. The recommendation is
to be submitted by the date specified in SEC Rule 14a-8 for submitting shareholder
proposals to be included in our annual shareholders meeting proxy statement. |
|
|
|
|
The recommendation shall be in writing and shall include the following
information: name of candidate; address, phone, and fax number of candidate; a
statement signed by the candidate certifying that the candidate wishes to be
considered for nomination to our Board; and information responsive to the requirements
of SEC Regulation S-K, Item 401 with respect to the candidate; and states the number of shares of Company
stock beneficially owned by the candidate. |
|
|
|
|
The recommendation shall include a written statement of the candidate as to
why the candidate believes that he or she meets the Director Qualification Criteria
and would otherwise be a valuable addition to our Board. |
|
|
|
|
The Nominating Committee shall evaluate the recommended candidate and shall,
after consideration of the candidate after taking account of the Director
Qualification Criteria set forth above, determine whether or not to proceed with the
candidate. |
These procedures have not been materially modified since our disclosure of these procedures in
its proxy statement in connection with its 2008 Annual Meeting of Shareholders. These procedures do
not create a contract between our company, on the one hand, and a company shareholder(s) or a
candidate recommended by a shareholder(s), on the other hand. We reserve the right to change these
procedures at any time, consistent with the requirements of applicable law, rules and regulations.
There are no material differences from these procedures for evaluating director nominees
recommended by a security holder.
The Nominating and Corporate Governance Committee presents selected candidate(s) to our Board
and seeks full Board endorsement of such candidate(s). There is no third party that we
14
currently pay to assist in identifying or evaluating potential director nominees. The
Nominating and Corporate Governance Committees process for identifying and evaluating nominees for
directors will not materially differ based on whether or not the nominee is recommended by a
security holder.
Audit Committee
General
Our Board has established a standing Audit Committee. The Audit Committee oversees our
financial reporting process, related controls and audit functions on behalf of our Board, pursuant
to a written charter adopted by our Board that is available on our website at
www.zixcorp.com under the heading Corporate Governance.
Our Audit Committee is currently comprised of Robert C. Hausmann, James S. Marston and Paul E.
Schlosberg and is chaired by Mr. Hausmann. Our Board has determined that all three members of the
Audit Committee satisfy the independence and other requirements for audit committee membership
required by the Marketplace Rules of NASDAQ and the SEC. The Audit Committee met on ten occasions
during the year ended December 31, 2008. Our Board has determined that each Audit Committee member
has sufficient knowledge in reading and understanding our financial statements to serve on the
Audit Committee.
The Audit Committee also includes at least one independent member who is determined by our
Board to meet the qualifications of an audit committee financial expert in accordance with SEC
rules, including that such person meets the relevant definition of an independent director. Mr.
Hausmann, an independent director, has been determined by our Board to be an audit committee
financial expert. Shareholders should understand the following with respect to Mr. Hausmanns
designation as such: (i) this is a disclosure requirement of the SEC related to Mr. Hausmanns
experience and understanding with respect to certain accounting and auditing matters; (ii) Mr.
Hausmann will not be deemed to be an expert for any purpose, including without limitation for
purposes of section 11 of the Securities Act of 1933, as a result of being designated or identified
as an audit committee financial expert; and (iii) the designation or identification does not impose
upon Mr. Hausmann any duties, obligations, or liability that are greater than those generally
imposed on him as a member of the Audit Committee and our Board in the absence of such designation.
Compensation Committee
General
Our Board has the plenary authority to determine the compensation payable to our employees,
consultants, and directors. Our Board has established a standing Compensation Committee to assist
it in compensation decisions. Our Compensation Committee is currently comprised of Charles N. Kahn
III, James S. Marston, Paul E. Schlosberg and Antonio R. Sanchez III and is chaired by Mr. Marston.
Our Board has determined that each member of the Compensation Committee qualifies as independent
in accordance with the NASDAQ Marketplace Rules.
The Compensation Committee operates under a written charter that is available on our website
at www.zixcorp.com under the heading Corporate Governance. Under its charter, the
Compensation Committees primary responsibilities are to: (i) establish our companys overall
management compensation philosophy and policy; (ii) make recommendations to our Board with
15
respect to corporate goals and objectives with respect to compensation for our executive
officers, including our Chief Executive Officer; (iii) make recommendations to our Board with
respect to our executive officers annual compensation including salary, bonus and incentive and
equity compensation; and (iv) administer our incentive compensation programs and other equity-based
compensation plans.
In 2008, our entire Board of Directors fulfilled the major responsibilities of the
Compensation Committee and made all significant decisions pertaining to the base salary, variable
compensation and stock option grants payable or awarded to our named executive officers. The
Compensation Committee met on five occasions during the year ended December 31, 2008. The Company
has not in recent years engaged any compensation consultants in determining or recommending the
amount or form of executive and director compensation.
Policies, Procedures, and Practices
Our Boards (Compensation Committees) processes and procedures for the consideration and
determination of executive compensation are as follows:
|
|
|
Our Board or Compensation Committee requests recommendations from the
CEO with respect to the elements of compensation to be determined by
the Board or Committee; |
|
|
|
|
Our Board or Compensation Committee consults with and meets with the
CEO as required to discuss the recommendations, meets in executive
session, or discusses among themselves, as appropriate; and |
|
|
|
|
Our Board or Compensation Committees decision is subsequently
communicated to the CEO. |
For the consideration and determination of director compensation, our Board may refer the
matter to a standing Board committee or may appoint an ad-hoc committee to review the matter and
make a recommendation to the entire Board.
Compensation Committee Interlocks and Insider Participation
During fiscal year 2008, the Compensation Committee was comprised of four independent
directors: Charles N. Kahn III, James S. Marston, Paul E. Schlosberg, and Antonio R. Sanchez III.
None of them is or was an officer or employee of our company or any of our subsidiaries during 2008
or had any relationship requiring disclosure under Item 404 of the SECs regulations under
Regulation S-K. Mr. Sanchez was an active employee of the company from February 9, 1999, to
September 28, 2001, during which time his title was National Account Executive. We have no
executive officers who serve as a member of a board of directors or compensation committee of any
other entity that has one or more executive officers serving as a member of our Board or
Compensation Committee.
Shareholder Communication with our Board
Shareholders interested in communicating with our Board of Directors may do so by writing to
our General Counsel, Ronald A. Woessner, at 2711 North Haskell Avenue, Suite 2200, LB 36, Dallas,
Texas 75204-2960. Our General Counsel will review all shareholder communications. Those that appear
to contain subject matter reasonably related to matters within the purview of our Board will be forwarded to the entire Board or
the individual Board member
16
to whom the communication is addressed. Obscene, threatening, or harassing communications will not
be forwarded.
Code of Ethics
We have a Code of Business Conduct, which applies to all of our employees, officers and
directors, including a Code of Ethics, which applies to our CEO and senior financial officials.
The Code of Business Conduct is available on our website at www.zixcorp.com under the heading
Corporate Governance. The Code of Business Conduct is a reaffirmation that we expect all
directors and employees to uphold our standards of ethical behavior and compliance with the law and
to avoid actual or apparent conflicts of interest between their personal and professional affairs.
The Code of Business Conduct establishes procedures for the confidential reporting, in good faith,
of suspected violations of the Code of Business Conduct. The code also sets forth procedures to
receive, retain, and treat complaints received regarding accounting, internal accounting controls,
or auditing matters and to allow for the confidential and anonymous submission by employees of
concerns regarding questionable accounting or auditing matters. Our Code of Business Conduct and
our Code of Ethics also prohibits actual or apparent conflicts of interest between the interest of
any of our directors or officers and our company or its shareholders. Any waiver of our Code of
Ethics is to be approved by our company, the Board of Directors, or a committee of the Board of
Directors, as applicable, and in compliance with applicable law. Any waiver of the Code of Ethics
will be publicly disclosed as required by applicable law, rules, and regulations, including by
posting the waiver on our website, www.zixcorp.com.
INDEPENDENT REGISTERED PUBLIC ACCOUNTANTS
General
Whitley Penn LLP (Whitley Penn) has been selected, subject to ratification by our
shareholders, by the Audit Committee as our independent public accounting firm for the first two
quarters of fiscal year 2009. Also, Whitley Penn was selected by the Audit Committee as our
independent public accounting firm for 2006, 2007, and 2008.
Representatives of Whitley Penn are expected to be present at the 2009 Annual Meeting; they
will have the opportunity to make a statement if they desire to do so, and they are expected to be
available to respond to appropriate questions.
Fees Paid to Independent Public Accountants
Following is a summary of Whitley Penns professional fees billed for the years ended December
31, 2007 and December 31, 2008, respectively:
|
|
|
|
|
|
|
|
|
|
|
2007 |
|
|
2008 |
|
Audit Fees |
|
$ |
375,940 |
(1) |
|
$ |
322,851 |
(1) |
Audit-Related Fees |
|
|
15,253 |
(2) |
|
|
19,472 |
(2) |
Tax Fees |
|
|
3,000 |
(3) |
|
|
6,000 |
(3) |
All Other Fees |
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
Total Fees |
|
$ |
394,193 |
|
|
$ |
348,323 |
|
|
|
|
|
|
|
|
17
|
|
|
(1) |
|
Audit fees consist of the annual audits of our consolidated financial statements included in
our Annual Report on Form 10-K, the quarterly review of our consolidated financial statements
included in our Quarterly Report on Form 10-Q, as well as accounting advisory services related
to financial accounting matters, and services related to other filings made with the SEC. |
|
(2) |
|
Audit-related fees consist of required audits of our employee benefit plan. |
|
(3) |
|
Tax fees include assistance with certain tax compliance matters and various tax planning
consultations. |
Audit Committee Pre-Approval Policies and Procedures
Our Audit Committee is required to pre-approve the audit and non-audit services to be
performed by our independent registered public accounting firm in order to assure that the
provision of such services does not impair the auditors independence. Annually, our independent
public accounting firm will present to our Audit Committee services expected to be performed by the
independent auditor over the next 12 months. Our Audit Committee will review and, as it deems
appropriate, pre-approve those services. The services and estimated fees are to be presented to our
Audit Committee for consideration in the following categories: Audit, Audit-Related, Tax and All
Other (each as defined in SEC Schedule 14A). For each service listed in those categories, our Audit
Committee is to receive detailed documentation indicating the specific services to be provided. The
term of any pre-approval is 12 months from the date of pre-approval, unless our Audit Committee
specifically provides for a different period. Our Audit Committee will review, on at least a
semi-annual basis, the services provided to-date by the independent registered public accounting
firm and the fees incurred for those services. Our Audit Committee may also revise the list of
pre-approved services and related fees from time-to-time, based on subsequent determinations. All
of the services provided by the independent registered public accounting firm were pre-approved by
our Audit Committee.
REPORT OF THE AUDIT COMMITTEE OF THE BOARD OF DIRECTORS
The Audit Committee consists of three independent directors and is responsible for acting on
behalf of our Board of Directors in the oversight of all aspects of our financial reporting,
internal control and audit functions, pursuant to its charter adopted by the Board of Directors.
The Audit Committee has the sole authority and responsibility to select, evaluate, compensate and
replace our independent public accountants. Our management has the primary responsibility for the
financial statements and the reporting process, including the systems of internal controls.
In fulfilling its oversight responsibilities, the Audit Committee reviewed with management for
inclusion in the 2008 Annual Report on Form 10-K, the audited consolidated financial statements of
the Company, including a discussion of the quality, not just the acceptability, of the accounting
principles, the reasonableness of significant judgments, and the clarity of disclosures in the
consolidated financial statements.
Whitley Penn LLP (Whitley Penn), the Companys independent registered public accounting
firm, is responsible for performing an independent audit of the Companys consolidated financial
statements. The Audit Committee discussed with the Companys independent auditors the overall scope
and plans for their audit. The Audit Committee also met with Whitley Penn, with and without
management present, to discuss the results of their examinations, their evaluations of the
Companys internal controls, and the overall quality of the Companys financial reporting. The
Audit Committee reviewed with the independent accountants their judgments as to the quality, not
just the acceptability, of the Companys accounting principles and such other matters as are
required to be discussed with the Audit Committee by Statement on Auditing Standards No. 61 (AICPA,
Professional Standards, Vol. 1. AU section 380), as adopted by the Public Company Accounting
Oversight Board in Rule 3200T. In addition,
18
the Audit Committee has received the written disclosures from Whitley Penn required by the
applicable requirements of the Public Company Accounting Oversight Board regarding the independent
accountants communications with the Audit Committee concerning independence and has discussed with
Whitley Penn, their independence from management and the Company and considered the compatibility
of non-audit services with the independent accountants independence. The Audit Committee has
concluded that Whitley Penns provision of audit and non-audit services to the Company is
compatible with Whitley Penns independence.
During 2008, management completed the documentation, testing and evaluation of our system of
internal control over financial reporting in response to the requirements set forth in Section 404
of the Sarbanes-Oxley Act of 2002 and related regulations. The Audit Committee was kept apprised
of the progress of the evaluation and provided oversight and advice to management during the
process. In connection with this oversight, the Audit Committee received periodic updates provided
by management and Whitley Penn at each regularly-scheduled Audit Committee meeting. At the
conclusion of the process, the Audit Committee reviewed a report by management on the effectiveness
of our internal control over financial reporting. The Audit Committee also reviewed Whitley Penns
Report of Independent Registered Public Accounting Firm included in our Annual Report on Form 10-K
related to its audit of our internal control over financial reporting.
In reliance on these reviews and discussions referred to above, the Audit Committee
recommended to the Board of Directors, and the Board of Directors has approved, that the audited
financial statements of the Company be included in the Annual Report on Form 10-K for the year
ended December 31, 2008 for filing with the SEC. This report is provided by the following
independent directors, who comprise the Audit Committee of the Board of Directors.
Robert C. Hausmann, Chair
James S. Marston
Paul E. Schlosberg
April 23, 2009
This Report will not be deemed to be incorporated by reference in any filing by the Company
under the Securities Act of 1933 or the Securities Exchange Act of 1934, except to the extent that
the Company specifically incorporates this Report by reference.
COMPENSATION OF DIRECTORS AND EXECUTIVE OFFICERS
Compensation Discussion and Analysis
General
Our entire Board or the Compensation Committee of our Board administers the cash and non-cash
compensation programs applicable to our executive officers. The Compensation Committee is comprised
entirely of independent, non-employee directors of our Company.
In 2008, our entire Board of Directors fulfilled the major responsibilities of the
Compensation Committee and made all significant decisions pertaining to the base salary, variable
compensation and stock option grants payable or awarded to our named executive officers, who were,
as of December 31, 2008, Richard D. Spurr, Chairman and Chief Executive Officer; Susan K. Conner,
Chief Financial Officer; Barry Wilson, former Chief Financial Officer; Russell J. Morgan, Vice
President, Client Services; David J. Robertson, Vice President,
19
Engineering; and Ronald A. Woessner, Senior Vice President, General Counsel and Secretary
(collectively, named executive officers, or NEOs).
Compensation Philosophy and Objectives
Our Board of Directors believes that an effective executive compensation program is one that,
among other things, accomplishes the following goals:
|
|
|
Attracts and retains executives with the experience, skills, and
knowledge that our company seeks and requires; |
|
|
|
|
Attracts and retains executives committed to achieving our goals; |
|
|
|
|
Rewards the achievement and support of specific performance metrics
established by our Board; and |
|
|
|
|
Rewards increases in shareholder value. |
Our Board and Compensation Committee seek to implement and maintain a compensation plan for
our executive officers that is fair, reasonable, and competitive and attracts and retains talented
and qualified personnel. The compensation paid in 2008 to our named executive officers, as set
forth below in the Summary Compensation Table, consisted of salary, stock options, variable
compensation, and contributions to the Company-sponsored 401(k) plan. The only perquisites
provided to our named executive officers are a partial match of 401(k) contributions (which we
offer on a non-discriminatory basis to all 401(k) plan participants) and Company-funded life
insurance benefits (which we offer on a non-discriminatory basis to all full-time employees). We
have no non-qualified deferred compensation arrangements and no defined benefit retirement plans.
Since we have no non-qualified deferred compensation arrangements, no defined benefit retirement
plans, and offer few perquisites, our Board believes that the executive compensation packages
provided to our executives, including the named executive officers, should include stock option
grants and separation pay agreements to supplement the cash base salary and variable compensation
paid to our executives. Our Board believes that stock options motivate the recipient to work to
achieve specific financial and business metrics and that stock options and separation pay
agreements are crucial to recruiting (and retaining) the services of qualified and talented
personnel (e.g., the recipients).
We have been very focused on reducing our cash expenses in recent years as a precursor to
achieving our publicly-stated goal of achieving cash flow breakeven in 2008. Thus, we have not
generally been willing to incur the expense of formally benchmarking or comparing the compensation
payable to our executive officers vis-à-vis the compensation paid to other executives in similar
positions at comparable companies. For the same reason, we have not engaged a compensation
consultant to review the compensation paid to our executive officers. Moreover, other than with
respect to the initial hiring of Mr. Spurr in 2005, as discussed below, there has been no
particular need in recent years to assess (compare) the base salaries paid to the named executive
officers because none of them received any increase in base salary compensation in 2005, 2006,
2007, 2008, nor thus far in 2009.
Role of Executive Officers in Compensation Decisions
Our Board and our management each play a role in our compensation process. The matrix below
sets forth, in general, our current practices regarding the authority level for determining certain
compensation related matters. As shown, our Board delegates to our
20
management the authority to make certain compensation related decisions on behalf of the
Board, while our Board retains the authority in other cases.
Approval Authority Matrix for Certain Compensation Related Matters
|
|
|
|
|
|
|
|
|
|
|
Variable |
|
Stock Option |
Employee |
|
Salary |
|
Compensation |
|
Grants |
Chief Executive Officer
|
|
Board
|
|
Board
|
|
Board |
Other NEOs
|
|
Board
|
|
Board
|
|
Board |
Other CEO direct reports
|
|
CEO(1)
|
|
Board/CEO(1) (2)
|
|
Board |
Rank & file employees
|
|
CEO/Mgmt(1)
|
|
CEO/Mgmt(1)
|
|
CEO(3) |
|
|
|
(1) |
|
The salary and variable compensation decisions of the CEO and
management are subject to the constraints of the annual budget, as
approved by our Board. |
|
(2) |
|
Our CEO determines the sales or management by objective (MBO)
objectives for those of his direct reports who have sales or MBO
objectives for all or a portion of their variable compensation as
compared to the portion, if any, attributable to the attainment of the
Board-established variable compensation performance metrics. |
|
(3) |
|
All individual stock option grants in excess of 40,000 shares or any
Company-wide stock option grant program and certain other option
grants remain subject to the approval of our Board. Our Board
typically approves an annual pool of stock options that is available
for grant by the CEO or our management during our annual stock option
review and grant cycle . |
Executive Officer Base Salaries and Compensation Comparisons
Our executive officers salaries are, in general, established by (a) reference to each
executives position with our company and (b) a subjective assessment of the cost to us of hiring
executives with comparable experience and skills. We believe it offers our executives, including
our named executive officers, a reasonable base salary as subjectively determined by our Board
following a recommendation by our management.
None of our executive officers received any increase in base salary compensation in 2005,
2006, 2007, and 2008 nor thus far in 2009.
We did analyze the base salary offered to Mr. Spurr in connection with the compensation
package offered to him in March 2005, when he was appointed as the Companys chief executive
officer, vis-à-vis base salaries of other chief executive officers. At that time, the Compensation
Committee commissioned a modestly priced survey of compensation data. The data showed that the
annual base salaries paid to chief executive officers for companies with annual revenues of less
than $30,000,000, such as the Company, ranged from $200,000 to $338,000, and eight out of the 24
companies surveyed paid a base salary of $300,000 to $338,000, and another 13 out of the 24
companies surveyed paid a base salary of $200,000 to $290,000. We believe that Mr. Spurrs annual
base salary of $300,000, which is the same amount that we have been paying our chief executive
officer since 2002, was (and is) reasonable for a chief executive officer in the technology arena.
Executive Officer Variable Compensation
We believe that variable compensation, based on performance and achievement, is a necessary
component of an executives overall compensation package because the base salaries
21
offered to our executives alone are not sufficient to attract and retain executives with the
skills, experience, and knowledge we seek. Furthermore, we believe a variable compensation element
motivates the recipient to achieve the financial and business objectives established by our Board
and promotes executive retention and enables the recipient to share in the success of our business
endeavors.
The variable compensation payable to our executive officers other than the sales executives,
including the named executive officers (Mr. Spurr, Ms. Conner, and Messrs. Morgan, Robertson, and
Woessner), is set forth in a management variable compensation plan (the Plan) that is annually
approved by our Board. The Plan provides for variable compensation to be paid to our CEO and those
of his direct reports that are not primarily (or exclusively) sales executives. Our Board has not
established a veriable compensation plan for 2009. The Plan in 2008, 2007 and 2006 paid variable
compensation based on the achievement by year-end of the parameters (metrics) established by our
Board and set forth in the Plan, as further described below.
|
|
|
The target amount of annual variable compensation potentially payable to Mr. Spurr
($200,000) under the Plan was established by our Board at the time he was appointed as
our CEO in 2005. This target amount has remained unchanged since that time. The
actual variable compensation paid to him for 2008, 2007 and 2006 was
exclusively based on our actual performance in comparison to the performance
metrics provided for under the Plan for the applicable year. |
|
|
|
|
The target amount of variable compensation potentially payable to the other named
executive officers under the Plan is determined annually by our Board following a
recommendation by Mr. Spurr. These target amounts have remained unchanged since 2005,
with the caveat that since Ms. Conner did not become a named executive officer until
late 2008, the amount of her variable compensation was not established until that
time. The actual variable compensation paid to these named executive officers for
2008, 2007 and 2006 was exclusively based on our actual performance in
comparison to the performance metrics provided for under the Plan for the applicable
year. |
The following performance metrics were those our Board established for 2008, which our Board
believed to be the metrics necessary for us to achieve Company-wide cash flow breakeven, to achieve
a growth target in our Email Encryption business, and to demonstrate significant progress in our
e-prescribing business.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Metric |
|
|
|
Minimum |
|
Target |
|
Actual |
Number |
|
Performance Metric |
|
Achievement |
|
Achievement |
|
Achievement |
|
1 |
|
|
Revenue |
|
$ |
28.5 |
MM |
|
$ |
29.2 |
MM |
|
$ |
28 |
MM |
|
2 |
|
|
Year-end Cash |
|
$ |
12.3 |
MM |
|
$ |
12.3 |
MM |
|
$ |
13.3 |
MM(1) |
|
3 |
|
|
New First Year Orders |
|
$ |
6.4 |
MM |
|
$ |
7.2 |
MM |
|
$ |
5.5 |
MM |
|
4 |
|
|
Renewal Rate |
|
|
95 |
% |
|
|
99 |
% |
|
|
94 |
% |
|
5 |
|
|
New Doctors Sponsored |
|
|
2,000 |
|
|
|
4,000 |
|
|
|
689 |
|
|
6 |
|
|
Year-end Active Prescribers |
|
|
3,600 |
|
|
|
4,000 |
|
|
|
3,162 |
|
|
7 |
|
|
Q4 Fees Per Active Prescriber |
|
$ |
850 |
|
|
$ |
950 |
|
|
$ |
957 |
|
|
|
|
(1) |
|
As permitted by the terms of a shareholder-approved equity compensation plan and as a means
of cash conservation, we issued shares of our common stock to certain of our employees in lieu
of cash for |
22
|
|
|
|
|
bonuses and commissions in the aggregate approximate amount of $1,697,117 owed to them. If
these payments had not been made using shares of our common stock, the payments would have been
made in cash. A total of 619,672 shares of common stock (valued at approximately $1,697,117)
was issued to these employees in lieu of paying the employees cash for these bonuses and
commissions. |
The performance metrics noted above were used in the manner described below to establish the
variable compensation paid for calendar year 2008:
|
|
|
Each metric was assigned the noted Target Achievement threshold, such that if the
target was achieved, then the metric was considered to be 100% achieved; and each
metric was assigned a minimum threshold, such that if the minimum was not achieved,
then the metric was considered to be 0% achieved. Achievement of the metric between
the minimum threshold and the target threshold resulted in a pro-rata variable
compensation payment, starting with 0% at the minimum threshold and ending with 100%
at the target threshold. The Plan in 2008 did not provide for payment above the 100%
level. |
|
|
|
|
Each metric was given a relative weighting factor vis-à-vis the other metrics, with
metric number 1 having the highest weighting, metric numbers 2, 3, and 4 having an
equal and the next highest weighting, and metric numbers 5, 6, and 7 having an equal
and least weighting. |
|
|
|
|
At the time the metrics were established by our Board, they were believed to be
stretch targets, but not unreasonable. |
|
|
|
|
Metric numbers 2 and 7 were the only metrics achieved. The other metrics were
considered to be 0% achieved because the minimum thresholds were not achieved. |
|
|
|
|
The variable compensation amount to be paid was calculated, applying the
pre-established weighting factor for metric numbers 2 and 7. |
|
|
|
|
For calendar year 2008, using the foregoing methodology, the aggregate variable
compensation actually paid under the Plan to our CEO and other named executive
officers was 25% of the total variable compensation potentially payable to them. |
The table below sets forth for the years indicated the variable compensation amounts
potentially payable to our named executive officers under the Plan and the amounts actually paid
under the Plan.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Amount |
|
|
|
|
|
|
|
|
|
|
|
|
|
Potentially |
|
|
Amount |
|
|
|
|
Name |
|
Year |
|
|
Payable |
|
|
Actually Paid |
|
|
% |
|
|
|
|
2008 |
|
|
$ |
200,000 |
|
|
$ |
50,000 |
|
|
|
25.0 |
% |
Richard D. Spurr |
|
|
2007 |
|
|
$ |
200,000 |
|
|
$ |
158,467 |
|
|
|
79.2 |
% |
|
|
|
2006 |
|
|
$ |
200,000 |
|
|
$ |
60,800 |
|
|
|
30.4 |
% |
|
|
|
2008 |
|
|
$ |
230,417 |
|
|
$ |
57,604 |
|
|
|
25.0 |
% |
Other Named Executive Officers |
|
|
2007 |
|
|
$ |
220,000 |
|
|
$ |
174,313 |
|
|
|
79.2 |
% |
|
|
|
2006 |
|
|
$ |
250,000 |
|
|
$ |
60,800 |
|
|
|
24.3 |
% (1) |
23
|
|
|
(1) |
|
One of our named executive officers separated from employment in 2006 and received no
variable compensation under the Plan for that year hence the percentage paid to the Other
Named Executive Officers is less than the percentage paid to Richard D. Spurr for calendar
year 2006. |
The target amount of variable compensation potentially payable to our executive officers who
are exclusively or primarily sales executives was determined in 2008 by Mr. Spurr. The target
amount varies from year-to-year and is based on our specific sales goals (quota) for the year and
quarter, as applicable, for the executive in question. The actual variable compensation paid to
these executive officers is exclusively based on the achievement of the targeted sales goals.
Stock Options
General
We award stock options to our executives as a means of retaining and motivating current
executives over the longer-term (and attracting potential executives to accept employment with us).
We offer a stock option compensation element for the following reasons:
|
|
|
Stock options motivate the option recipient to work to achieve the financial and
business metrics that our Board establishes from time-to-time because it enables the
option recipient to share in the success of our companys business as, if and when
such success is reflected in our stock price. |
|
|
|
|
Stock options are crucial to recruiting and retaining the services of qualified and
talented personnel (e.g., the option recipient). |
|
|
|
|
We have no non-qualified deferred compensation arrangements and no defined benefit
pension plans. Accordingly, our Board recognizes that stock options are the primary
means by which our executives anticipate accumulating funds for retirement. |
|
|
|
|
We have not increased the base salaries of our named executive officers since 2004,
and the variable compensation potential for our named executive officers has remained
static for several years as well. |
|
|
|
|
We have been very focused on reducing our cash expenses in recent years. Our Board
thus relies on stock options, in combination with base salary and variable
compensation, in formulating the relevant compensation packages. |
Our Board determined that our 2008 stock option grants to our named executive officers, our
other employees and to the Board itself should be, generally speaking, 25% of our 2007 stock option
grants. Our Board awarded fewer option grants to our named executive officers and our other
employees because of our substantial option and warrant overhang and because our 2008 operating
performance did not meet our Boards expectations. Each Board member waived his right to receive
75% of the stock options he otherwise would have received in January 2009 pursuant to the automatic
grant provisions of the Zix Corporation 2006 Directors Stock Option Plan, as discussed below under
the caption Director Compensation Table.
As noted in the table below, the following options were consequently granted in December 2008
to Mr. Spurr, our eleven executives, as a group, who report to Mr. Spurr, and our other employees:
24
|
|
|
Mr. Spurr was granted options to acquire 100,000 shares of our common stock, at an
exercise price of $1.11 per share, the closing price of our common stock on the date of
grant, as compared to the 400,000 share option grant he received in each of December
2007 and 2006. |
|
|
|
|
Mr. Spurrs direct reports were, collectively, granted options to acquire 265,000
shares of our common stock, at an exercise price of $1.11 per share, the closing price
of our common stock on the date of grant, as compared to the 420,000 share option grants
they received in December 2007 and the 600,000 share option grants they received in
December 2006. Mr. Spurr allocated the 265,000 option grants to his direct reports after
considering the following factors: |
|
|
|
How important is the individuals role to our Company? |
|
|
|
|
What experience and/or critical skills or critical knowledge does the
person have in fulfilling that role, i.e., how easily or readily can the
incumbent be replaced? |
|
|
|
|
What is the value of previous option grants in regard to employee retention
and motivation for future performance? |
|
|
|
Our other employees were, collectively, granted options to acquire 112,644 shares
of our common stock, at an exercise price of $1.11 per share, the closing price of
our common stock on the date of grant, as compared to the 450,624 share option grants
they received in December 2007 and the 499,836 share option grants received in
December 2006. |
The table below lists the Company stock options issued for the years indicated to Mr. Spurr,
to Mr. Spurrs direct reports, and our other employees pursuant to our annual refresher option
grant program.
Summary of Company Refresher Program Option Awards
|
|
|
|
|
|
|
|
|
|
|
|
|
Name |
|
2008(1) |
|
|
2007 |
|
|
2006(4) |
|
Mr. Spurr |
|
|
100,000 |
|
|
|
400,000 |
|
|
|
400,000 |
|
Other Company
Executives
(12 persons in 2008)(2) |
|
|
265,000 |
|
|
|
420,000 |
|
|
|
600,000 |
|
Annual Company-wide
Refresher Grant to Other
Employees(3) |
|
|
112,644 |
|
|
|
450,624 |
|
|
|
499,836 |
|
|
|
|
(1) |
|
The exercise price of the option grants to Mr. Spurr and the Other Employees was $1.11 per
share. The weighted average exercise price of the option grants to the Other Company
Executives was $1.69. |
|
(2) |
|
There were fewer Other Company Executives in 2007 than in 2008. Also, the 2008 number
includes the new-hire option grants to Ms. Conner, who became our chief financial officer in
October 2008. Thus, the reported 2008 number includes both Ms. Conner and Mr. Wilson, who
also served as chief financial officer during a portion of 2008, and exceeds 25% of the 2007
number. The option grants to Mr. Spurr and the other named executive officers are noted in the
Grants of Plan-Based Awards Table below. |
25
|
|
|
(3) |
|
Excludes new-hire option grants and option grants issued in connection with a promotion or
other special circumstance option grants. The number of stock options granted to newly-hired
employees and for promotions was approximately 307,136, 113,528, and 117,576 in 2006, 2007 and
2008, respectively. |
|
(4) |
|
The stated number refers to option grants made in December 2006. No option grants were made
in calendar year 2005. We issued options in early 2006, which served as the de-facto option
grants for calendar year 2005. These option grants are excluded from the stated number. |
Policies and Practices
The Board generally assesses the appropriateness of stock option grants to our existing
employees once a year during the month of December. Our Board has made this annual assessment in
the month of December because the Board believes that a year end grant of stock options enhances
employee morale and assists in employee retention at a time of year when employees might otherwise
consider beginning a job search for new employment. Other than these annual stock option grants,
we do not typically award stock option grants to existing employees, absent a job promotion or
other special circumstances. Stock option grants are typically awarded to certain newly-hired
employees at or following the inception of their employment.
We do not have a program, plan, or practice to select option grant dates for executive
officers in coordination with the release of material, non-public information.
All options granted by us in 2008 had an exercise price at least equal to the then-current
market price of our common stock. In prior years, we have granted stock options with exercise
prices in excess of the then-current market price of our common stock.
Impact of Accounting and Tax Treatments of Compensation
The tax or accounting treatments of the salary compensation, variable compensation, or stock
options paid or awarded to our executives are not a factor in determining the magnitude of
compensation payable to them or the relative mix of these elements in their compensation packages.
We recognize that compensation in excess of $1,000,000 per year realized by any of our five
most highly compensated executive officers is not deductible by us for federal income tax purposes
unless the compensation arrangement complies with the requirements of Section 162(m) of the
Internal Revenue Code of 1986, as amended. Mr. Spurr holds options to acquire 650,000 shares of
our common stock, with an exercise price of $10.80 per share, which were granted in February 2004
in connection with the inception of his employment. These options do not comply with the
requirements of Section 162(m), which, among other things, would have required us to obtain
shareholder approval of the option grants. Time was of the essence when we were discussing Mr.
Spurrs potential employment. Seeking shareholder approval of the option grants would have, in the
Boards opinion, imposed an unwarranted and harmful delay in completing the employment arrangements
and the commencement of Mr. Spurrs employment duties. These options may, during the year of
exercise, result in Mr. Spurr realizing compensation in excess of $1,000,000, depending on the
number of options exercised and the price of our common stock at the time. We will not be entitled
to deduct the compensation exceeding the $1,000,000 limit.
26
Separation Payments and Change of Control Payments
General
We have used separation pay agreements to attract and retain executives. The Board believes
separation pay agreements encourage employee retention and believes they have been crucial to
employee retention in recent years, given our recent history of substantial operating losses and
the attendant perception of financial instability. We believe that these separation pay agreements
are a significant factor in retention of our senior executives. We also believe they provide a
legal consideration supporting the confidentiality and non-solicitation provisions that are
contained in certain of our separation pay agreements.
Our separation pay agreements typically provide for the payment of x months base salary if
the executives employment is terminated other than for cause, as defined therein. In some cases,
the agreements provide for payments to the affected executive upon a resignation in certain
circumstances following the occurrence of a change of control good reason or if the affected
executive resigns employment in certain circumstances for good reason. We believe that our
separation pay agreements comply, when relevant, as to form with Section 409A of the Internal
Revenue Code.
We are party to separation pay agreements with our named executive officers, as described
below.
Richard D. Spurr (Chairman, CEO, and President)
Termination Without Cause Payment
The separation pay agreement with Mr. Spurr provides for the payment to him of $300,000,
representing twelve months of base salary, if Mr. Spurrs employment is terminated by the Company
without cause. For these purposes, cause means (1) the intentional and continued failure by
employee to substantially perform employees employment duties, such intentional action involving
willful and deliberate malfeasance or gross negligence in the performance of employees duties
(other than any such failure resulting from employees incapacity due to physical or mental
illness), after written demand for substantial performance is delivered by the Companys Board that
specifically identifies the manner in which the Board believes the employee has not substantially
performed employees duties and that is not cured within five business days after notice thereof by
the Company to the employee; (2) the intentional engaging by the employee in misconduct that is
materially injurious to the Company; (3) the conviction of the employee or a plea of nolo
contendere, or the substantial equivalent to either of the foregoing, of or with respect to, any
felony; (4) the commission of acts by the employee of moral turpitude that are injurious to the
Company; (5) a breach by the employee of the confidentiality and invention agreement between the
Company and the employee; (6) a breach by the employee of the conflict of interest provisions of
the separation pay agreement; or (7) a breach by the employee of the Companys code of ethics for
senior officers. For purposes of this definition, no act, or failure to act, on the employees
part shall be considered intentional unless done, or omitted to be done, by him not in good faith
and without reasonable belief that his action or omission was in, or not opposed to, the best
interest of the Company. The Company specifically acknowledges that Employee will incur a
termination of employment for a reason other than cause if (i) a material portion of the
Companys e-Prescribing line of business, the Companys Email Encryption line of business, or any
other material line of business is sold, leased, licensed or otherwise transferred for value (the
Transfer) to a non-Affiliate (Non-Affiliate Transferee) and (ii) in connection with such
Transfer the Company involuntarily
27
terminates Employees employment with the Company and its Affiliates (regardless of whether
employee accepts employment with the Non-Affiliate Transferee or one of its Affiliates).
Resignation for Good Reason Payment
The separation pay agreement with Mr. Spurr also provides for the payment to him of $300,000,
representing twelve months of base salary, if Mr. Spurr resigns employment for good reason. For
these purposes, good reason means (1) any material diminution in the employees title and duties,
it being understood and agreed that if all or substantially all of the assets of the Companys
e-Prescribing line of business, the Companys Email Encryption line of business, or any other
material line of business is sold, leased, licensed, or otherwise transferred for value to a
non-affiliate, then the employees duties will have been materially reduced, and employee shall
have good reason to resign employment pursuant to this clause (1); (2) the assignment of duties
or positions that would necessitate a change in the location of the employees home (presently in
North Dallas, Texas); (3) the Companys failure to maintain directors and officers liability
insurance coverage, including coverage for the employee, in an amount equal to at least
$10,000,000. Notwithstanding the preceding provisions, employee shall not be permitted to
resign employment for Good Reason until (a) employee has provided to the Company notice of the
existence of the good reason condition within 90 days of its initial existence and (b) the Company
has not remedied the good reason condition within a period of 30 days from the Companys receipt of
such notice. Following the satisfaction of (a) and (b), Employee must exercise his right to resign
for Good Reason within 30 days (i.e., such Good Reason resignation must occur within 150 days of
the occurrence of the good reason event), with the day immediately following the existence of the
good reason condition being day 1.
Change in Control Good Reason Payment
Mr. Spurrs separation pay agreement also provides for the payment to him of $300,000,
representing twelve months of base salary, if he resigns employment following a change in control
subject to the notice and cure provisions noted below, following a change in control good reason.
For these purposes, a change in control generally means (1) the Company is merged, consolidated
or reorganized into or with another corporation or other legal person, other than an affiliate, and
as a result of such merger, consolidation or reorganization less than 51% of the combined voting
power to elect directors of the then-outstanding securities of the remaining corporation or legal
person or its ultimate parent immediately after such transaction is owned, directly or indirectly,
in the aggregate by persons who were shareholders, directly or indirectly, of the Company
immediately prior to such merger, consolidation, or reorganization; (2) the Company sells all or
substantially all of its assets to any other corporation or other legal person, other than an
affiliate, and as a result of such sale, less than 51% of the combined voting power to elect
directors of the then-outstanding securities of such corporation or legal person or its ultimate
parent immediately after such transaction is owned, directly or indirectly, in the aggregate by
persons who were shareholders, directly or indirectly, of the Company immediately prior to such
sale; (3) any acquiring person has become the beneficial owner of securities which when added to
any securities already owned by such person would represent in the aggregate 35% or more of the
then-outstanding securities of the Company which are entitled to vote to elect directors; (4) if,
at any time, the continuing directors then serving on the Board of Directors of the Company cease
for any reason to constitute at least a majority thereof; (5) any occurrence that would be required
to be reported in response to Item 6(e) of Schedule 14A of Regulation 14A or any successor rule or
regulation promulgated under the Exchange Act of 1934, as amended; or (6) such other events that
cause a change in control of the Company, as determined by the Board of Directors in its sole
discretion.
28
Also for these purposes, a change in control good reason means (i) a material diminution in
the employees authority, duties or responsibilities, (ii) a material diminution in the employees
base salary, (iii) a material change in the geographic location at which the employee must perform
services, (iv) a material diminution in the authority, duties, or responsibilities of the
supervisor to whom the employee is required to report, including a requirement that the employee
report to a corporate officer or employee instead of the board of directors (or similar governing
body), (v) a material diminution in the budget over which the employee retains authority, or (vi)
any other event that constitutes a material breach by the Company of the agreement under which the
employee provides services.
Notwithstanding the preceding provisions, the employee shall not be permitted to
resign employment for a change in control good reason until (a) the employee has provided to the
Company notice of the existence of the good reason condition within 90 days of its initial
existence and (b) the Company has not remedied the good reason condition within a period of 30 days
from the Companys receipt of such notice. Following the satisfaction of (a) and (b), the employee
must exercise his right to resign for a change in control good reason within 60 days (i.e., such
change in control good reason resignation must occur within 180 days of the occurrence of the
good reason event), with the day immediately following the existence of the good reason condition
being day 1.
Disability Payment
If Mr. Spurr incurs a disability that renders him unable to perform his job responsibilities
(and he separates from employment), the Company shall pay him an amount equal to eight months of
his base salary using his highest monthly base salary during the term of his employment.
Mode of Payment
The first eight months of Employees base salary payable as a termination without cause
payment, resignation for good reason payment, or change in control good reason payment, and
the disability payment, as applicable, shall be paid to employee on a monthly basis until the
earlier of (a) eight months after the occurrence of the event giving rise to the payment or
(b) the later of two and one-half (2.5) months after the end of employees tax year in
which the event giving rise to the payment occurs or two and one-half (2.5) months after the end of
the Companys tax year in which the event giving rise to the payment occurs, with payments
commencing as soon as practicable following the occurrence of the event giving rise to such payment
but no later than 60 days following such event. The remaining four months of the termination
without cause payment, resignation for good reason payment, or change in control good reason
payment shall be paid to Employee on a monthly basis commencing with the 9th month following
Employees separation from service. The payment of the termination without cause payment,
resignation for good reason payment, or change in control good reason, and the disability
payment shall be subject to the Companys receipt of a release, within 60 days of the date of the
event giving rise to the payment, in a form reasonably satisfactory to the Company relating to
employment matters. The Company will provide the form release to employee within five days of the
date of the event giving rise to the payment. In the event that employee does not execute a
release within the 60 day period specified above, employee shall forfeit the applicable payments.
29
Other
As an additional component of separation pay, the Company will pay Mr. Spurrs COBRA
applicable continuation of benefits costs, on a monthly basis, for 12 months, in the circumstances
stated above, beginning with the effective date of his loss of coverage by reason of his separation
from employment, and continuing until the earlier of (a) 12 months following the loss of coverage
or (b) the date he obtains medical coverage under a new employers group health plan..
Mr. Spurrs original separation pay arrangement, which was a term and condition of his
original employment with the Company, provided for a separation payment to him of nine months of
base salary if his employment was terminated without cause or he resigned for good reason. The
Board determined that, given Mr. Spurrs promotion to CEO in March 2005, a three month increase in
separation pay from nine months to 12 months and adding a separation pay component payable in the
event of Mr. Spurrs resignation following a change in control was reasonable and appropriate.
However, in connection with providing these additional separation pay benefits to Mr. Spurr, the
circumstances under which Mr. Spurrs employment could be terminated by the Company for cause
(i.e., without the payment of any separation pay) were amended to be more favorable to the Company.
Furthermore, upon the occurrence of an employment termination without cause or a change
in control all of Mr. Spurrs then unvested Company-issued stock options immediately vest. As of
December 31, 2008, and April 3, 2009, respectively, the intrinsic value (i.e., the fair market
value of the Companys common stock minus the exercise price of the options in question) of the
options that would have vested in this circumstance was approximately $8,000 and $4,583. The Board
believes these option acceleration provisions encourage employee retention and in the case of a
pending change in control transaction motivate the employee to exert maximum efforts to see that
the transaction is consummated.
Pursuant to agreements between the Company and Mr. Spurr, Mr. Spurr is (i) required to
maintain Company confidential and proprietary information in confidence for an indefinite period
following separation from service with the Company; (ii) prohibited for a period of 12 months from
directly or indirectly competing with the Companys email encryption business or e-prescribing
business or any other material line of business being conducted by the Company as of the date of
the employees separation from employment, (iii) prohibited for a period of 12 months from directly
or indirectly conducting, or soliciting to conduct. any competitive business with a Company
customer and any person that has been a Company customer within the six month period preceding the
separation from employment date; and (iv) prohibited for a period of 12 months from directly or
indirectly soliciting for employment any Company employees or any person who was an employee within
the three month period preceding the separation from employment date.
Susan K. Conner (Chief Financial Officer)
Termination Without Cause Payment
The agreement with Ms. Conner provides for the payment to her of $168,750, representing nine
months of base salary, if Ms. Conners employment is terminated by the Company without cause. For
these purposes, cause means (1) the intentional and continued failure by the employee to
substantially perform the employees employment duties, such intentional action involving willful
and deliberate malfeasance or gross negligence in the performance of the employees duties (other
than any such failure resulting from the employees
30
incapacity due to physical or mental illness), after written demand for substantial
performance, such demand not to be unreasonable, is delivered by the Company that specifically
identifies the manner in which the Company believes the employee has not substantially performed
the employees duties and which continues beyond a period of 5 business days immediately after
notice thereof by the company to the employee, (2) the intentional engaging by Ms. Conner in
misconduct that is materially injurious to the Company, or (3) the conviction of the employee or a
plea of nolo contendere, or the substantial equivalent to either of the foregoing, of or with
respect to any felony, or (4) the commission of acts by the employee of moral turpitude that are
injurious to the Company; or (5) a breach by the employee of the confidentiality and invention
agreement between the Company and the employee; (6) a breach by the employee of the provisions of
the separation pay agreement; or (7) a breach by the employee of the Companys code of ethics for
senior officers. For purposes of this definition, no act, or failure to act, on the part of the
employee shall be deemed to be intentional unless done, or omitted to be done, by the employee
not in good faith and without reasonable belief that the employees action or omission was in, or
not opposed to, the best interest of the Company.
Change in Control Good Reason Payment
Ms. Conners separation pay agreement also provides for the payment to her of $168,750,
representing nine months of base salary, if she resigns employment following a change in control
subject to the notice and cure provisions noted below, following a change in control good reason.
For these purposes, change in control generally has the same meaning given such term in Mr.
Spurrs separation pay agreement, as described above.
Also for these purposes, a change in control good reason means (i) a material diminution in
the employees authority, duties or responsibilities, (ii) a material diminution in the employees
base salary, (iii) a material change in the geographic location at which the employee must perform
services, (iv) a material diminution in the authority, duties, or responsibilities of the
supervisor to whom the employee is required to report, including a requirement that the employee
report to a corporate officer or employee instead of the board of directors (or similar governing
body), (v) a material diminution in the budget over which the employee retains authority, or (vi)
any other event that constitutes a material breach by the Company of the agreement under which the
employee provides services.
Notwithstanding the preceding provisions, the employee shall not be permitted to
resign employment for a change in control good reason until (a) the employee has provided to the
Company notice of the existence of the good reason condition within 90 days of its initial
existence and (b) the Company has not remedied the good reason condition within a period of 30 days
from the Companys receipt of such notice. Following the satisfaction of (a) and (b), the employee
must exercise his right to resign for a change in control good reason within 60 days (i.e., such
change in control good reason resignation must occur within 180 days of the occurrence of the
good reason event), with the day immediately following the existence of the good reason condition
being day 1.
Mode of Payment
These separation pay payments are to made in a nine equal monthly cash payments beginning as
soon as practicable following the termination of employment but no later than 60 days of the
applicable event. The payment of the termination without cause payment or change in control good
reason payment shall be subject to the Companys receipt of a release, within 60 days of the date
of the event giving rise to the payment, in a form reasonably satisfactory to the Company relating
to employment matters. The Company will provide the form
31
release to employee within five days of the date of the event giving rise to the payment. In
the event that employee does not execute a release within the 60 day period specified above,
employee shall forfeit the applicable payments.
Other
Furthermore, if Ms. Conners employment is terminated without cause or a change in control
occurs, then all of her then unvested Company-issued stock options immediately vest. As of December
31, 2008, and April 3, 2009, respectively, the intrinsic value (i.e., the fair market value of the
Companys common stock minus the exercise price of the options in question) of the options that
would have vested in this circumstance was $0.00 and approximately $0.00. The Board believes these
option acceleration provisions encourage employee retention and in the case of a pending change in
control transaction motivate the employee to exert maximum efforts to see that the transaction is
consummated.
Pursuant to agreements between the Company and Ms. Conner, Ms. Conner is (i) required to
maintain Company confidential and proprietary information in confidence for an indefinite period
following separation from service with the Company; (ii) prohibited for a period of 9 months from
directly or indirectly competing with the Companys email encryption business or e-prescribing
business or any other material line of business being conducted by the Company as of the date of
the employees separation from employment, (iii) prohibited for a period of 9 months from directly
or indirectly conducting, or soliciting to conduct. any competitive business with a Company
customer and any person that has been a Company customer within the six month period preceding the
separation from employment date; and (iv) prohibited for a period of 9 months from directly or
indirectly soliciting for employment any Company employees or any person who was an employee within
the 3 month period preceding the separation from employment date.
Russell J. Morgan (Vice President, Professional Services)
The agreement with Mr. Morgan provides for the payment to him of $103,851, representing six
months of base salary, if Mr. Morgans employment is terminated by the Company without cause. The
agreement with Mr. Morgan does not define cause, but for these purposes the term will generally
have a meaning comparable to the meaning given the term in the separation pay agreements between
the Company and the other named executive officers. Mr. Morgans separation pay agreement does not
specify the timing of the payment.
Furthermore, if Mr. Morgans employment is terminated without cause or a change in control
occurs, then all of his then unvested Company-issued stock options immediately vest. As of December
31, 2008, and April 3, 2009, respectively, the intrinsic value (i.e., the fair market value of the
Companys common stock minus the exercise price of the options in question) of the options that
would have vested in this circumstance was approximately $1,280 and $733. The Board believes these
option acceleration provisions encourage employee retention and in the case of a pending change in
control transaction motivate the employee to exert maximum efforts to see that the transaction is
consummated.
Pursuant to agreements between the Company and Mr. Morgan, Mr. Morgan is (i) required to
maintain Company confidential and proprietary information in confidence for an indefinite period
following separation from service with the Company; (ii) prohibited from soliciting to conduct any
competitive business with a Company customer for a period of six months following separation from
employment; and (iii) prohibited from soliciting for
32
employment Company employees for a period of 12 months following separation from employment.
David J. Robertson (Vice President, Engineering)
Termination Without Cause Payment
The agreement with Mr. Robertson provides for the payment to him of $100,000, representing six
months of base salary, if Mr. Robertsons employment is terminated by the Company without cause.
For these purposes, cause means (1) the conviction of the employee of any felony, or (2) the
intentional and continued failure by the employee to substantially perform the employees
employment duties, such intentional action involving willful and deliberate malfeasance or gross
negligence in the performance of the employees duties (other than any such failure resulting from
the employees incapacity due to physical or mental illness), after written demand for substantial
performance, such demand not to be unreasonable, is delivered by the company or an affiliate, as
applicable, that specifically identifies the manner in which the company or the affiliate, as
applicable, believes the employee has not substantially performed the employees duties and which
continues beyond a period of 10 business days immediately after notice thereof by the company to
the employee, (3) the intentional wrongdoing by the employee that is materially injurious to the
Company or employing affiliate, as applicable, or (4) acts by the employee of moral turpitude that
are injurious to the Company. For purposes of this definition, no act, or failure to act, on the
part of the employee shall be deemed to be intentional unless done, or omitted to be done, by the
employee not in good faith and without reasonable belief that the employees action or omission was
in the best interests of the Company or the employing affiliate, or both, as applicable.
Resignation for Good Reason Payment
The agreement with Mr. Robertson also provides for the payment to him of $100,000,
representing six months of base salary, if Mr. Robertson resigns employment for good reason. For
these purposes, good reason means a cumulative reduction of more than 10% based on Mr.
Robertsons highest annual base salary during the term of his employment with the Company.
Notwithstanding the preceding provisions, employee shall not be permitted to resign
employment for good reason until (a) employee has provided to the Company notice of the existence
of the good reason condition within 90 days of its initial existence and (b) the Company has not
remedied the good reason condition within a period of 30 days from the Companys receipt of such
notice. Following the satisfaction of (a) and (b), Employee must exercise his right to resign for
good reason within 30 days (i.e., such good reason resignation must occur within 150 days of
the occurrence of the good reason event), with the day immediately following the existence of the
good reason condition being day 1.
Change in Control Good Reason Payment
Mr. Robertsons separation pay agreement also provides for the payment to him of $100,000,
representing six months of base salary, if he resigns employment following a change in control
subject to the notice and cure provisions noted below, following a change in control good reason.
For these purposes, change in control generally has the same meaning given such term in Mr.
Spurrs separation pay agreement, as described above.
33
Also for these purposes, a change in control good reason means (i) a material diminution in
the employees authority, duties or responsibilities, (ii) a material diminution in the employees
base salary, (iii) a material change in the geographic location at which the employee must perform
services, (iv) a material diminution in the authority, duties, or responsibilities of the
supervisor to whom the employee is required to report, including a requirement that the employee
report to a corporate officer or employee instead of the board of directors (or similar governing
body), (v) a material diminution in the budget over which the employee retains authority, or (vi)
any other event that constitutes a material breach by the Company of the agreement under which the
employee provides services.
Notwithstanding the preceding provisions, the employee shall not be permitted to
resign employment for a change in control good reason until (a) the employee has provided to the
Company notice of the existence of the good reason condition within 90 days of its initial
existence and (b) the Company has not remedied the good reason condition within a period of 30 days
from the Companys receipt of such notice. Following the satisfaction of (a) and (b), the employee
must exercise his right to resign for a change in control good reason within 60 days (i.e., such
change in control good reason resignation must occur within 180 days of the occurrence of the
good reason event), with the day immediately following the existence of the good reason condition
being day 1.
Mode of Payment
These separation pay payments are to made in a lump sum payment within 60 days of the
applicable event. The payment of the termination without cause payment, resignation for good
reason payment, or change in control good reason, shall be subject to the Companys receipt of a
release, within 60 days of the date of the event giving rise to the payment, in a form reasonably
satisfactory to the Company relating to employment matters. The Company will provide the form
release to employee within five days of the date of the event giving rise to the payment. In the
event that employee does not execute a release within the 60 day period specified above, employee
shall forfeit the applicable payments.
Other
Furthermore, if Mr. Robertsons employment is terminated without cause or a change in
control occurs, then all of his then unvested Company-issued stock options immediately vest. As of
December 31, 2008, and April 3, 2009, respectively, the intrinsic value (i.e., the fair market
value of the Companys common stock minus the exercise price of the options in question) of the
options that would have vested in this circumstance was approximately $1,500 and $859. The Board
believes these option acceleration provisions encourage employee retention and in the case of a
pending change in control transaction motivate the employee to exert maximum efforts to see that
the transaction is consummated.
Pursuant to agreements between the Company and Mr. Robertson, Mr. Robertson is (i) required to
maintain Company confidential and proprietary information in confidence for an indefinite period
following separation from service with the Company; (ii) prohibited from soliciting to conduct any
competitive business with a Company customer for a period of six months following separation from
employment; and (iii) prohibited from soliciting for employment Company employees for a period of
12 months following separation from employment.
34
Barry W. Wilson (Chief Financial Officer for portion of 2008)
Termination Without Cause Payment
The agreement with Mr. Wilson provides for the payment to him of $77,500, representing six
months of base salary, if Mr. Wilsons employment is terminated by the Company without cause.
For these purposes, cause shall mean (a) the conviction of the employee of any felony; (b) the
intentional and continued failure by the employee to substantially perform the employees
employment duties, such intentional action involving willful and deliberate malfeasance or gross
negligence in the performance of the employees duties (other than any such failure resulting from
the employees incapacity due to physical or mental illness), after written demand for substantial
performance is delivered by the Company that specifically identifies the manner in which the
Company believes the employee has not substantially performed the employees duties and that is not
cured within five business days after notice thereof by the Company to the employee; (c) the
intentional wrongdoing by the employee that is materially injurious to the Company; (d) acts by the
employee of moral turpitude that are injurious to the Company; or (e) breach of the
confidentiality and invention agreement between the Company and the employee.
Mode of Payment
The separation payment is to be paid in six equal monthly cash payments within 30 days of the
occurrence of the applicable event. Alternatively, the Company may, in the Companys discretion,
pay the separation payment using shares of the Companys common stock.
Other
Furthermore, if Mr. Wilsons employment is terminated without cause or a change in control
occurs, then all of his then unvested Company-issued stock options immediately vest. As of December
31, 2007, and April 3, 2008, respectively, the intrinsic value (i.e., the fair market value of the
Companys common stock minus the exercise price of the options in question) of the options that
would have vested in this circumstance was approximately $76,122 and $51,092. The Board believes
these option acceleration provisions encourage employee retention and in the case of a pending
change in control transaction motivate the employee to exert maximum efforts to see that the
transaction is consummated.
Pursuant to agreements between the Company and Mr. Wilson, Mr. Wilson is (i) required to
maintain Company confidential and proprietary information in confidence for an indefinite period
following separation from service with the Company; (ii) prohibited from soliciting to conduct any
competitive business with a Company customer for a period of six months following separation from
employment; and (iii) prohibited from soliciting for employment Company employees for a period of
12 months following separation from employment.
Ronald A. Woessner (Senior Vice President & General Counsel)
Termination Without Cause Payment
Mr. Woessners agreement was originally entered into between the Company and Mr. Woessner in
1996. The agreement, which has been subsequently amended and restated on several occasions, was at
that time substantially identical to the separation pay agreements offered to the Companys other
senior executives. The agreement originally provided that Mr. Woessner earned a separation
payment at the rate of two months of separation pay for every year of
35
employment (not to exceed 18 months of separation pay) if the Company terminates his
employment without cause or if he resigns employment for good reason. This formula was
specifically designed to encourage and reward tenure with the Company.
Based on Mr. Woessners tenure at the Company, he is eligible to receive the maximum amount
payable under the agreement, or $337,500, representing 18 months of base salary, if Mr. Woessners
employment is terminated by the Company without cause. To terminate employees employment
without cause, the Company is required to provide employee 90 days prior written notice of such
termination. For these purposes, cause means (1) the intentional and continued failure by the
employee to substantially perform the employees employment duties, such intentional actions
involving willful and deliberate malfeasance or gross negligence in the performance of the
employees duties (other than any such failure resulting from the employees incapacity due to
physical or mental illness), after written demand for substantial performance is delivered by the
company or an affiliate, as applicable, that specifically identifies the manner (such demand not to
be unreasonable) in which the company or the affiliate, as applicable, believes the employee has
not substantially performed the employees duties; or (2) the willful engaging by the employee in
misconduct that is materially injurious to the Company or employing affiliate, as applicable; or
(3) the conviction of the employee of any felony or crime of moral turpitude that is injurious to
the Company; or (4) the employee attains the mandatory retirement age specified in any applicable
retirement plan of the Company or any successor-in-interest (but for purposes of the clause (4),
any such mandatory retirement age shall not be less than age 65). For purposes of this definition,
no act, or failure to act, on the employees part shall be considered willful unless done, or
omitted to be done, by the employee not in good faith and without reasonable belief that the
employees action or omission was in the best interest of the Company or the applicable
affiliate(s), or both, as applicable.
Resignation for Good Reason Payment
Based on Mr. Woessner tenure at the Company, he is eligible to receive the maximum amount
payable under the agreement, or $337,500, representing 18 months of base salary, if Mr. Woessner
resigns employment for good reason. For these purposes, good reason means (1) any material
diminution in the employees duties that has not been cured within thirty days after notice of such
noncompliance has been given (within 30 days of the alleged material diminution) by the employee to
the Company or the employing affiliate, as applicable. A change in duties will not be considered to
be a material diminution in duties if, after such change, the employee is an officer of the
Company; the employees reporting relationship does not change or the employee reports to the
Companys chief executive officer or chief operating officer; and a substantial portion of the
employees duties are in the employees field of professional training or experience; (2) a
reduction of more than 10% in the employees base salary (with the 10% being cumulative over the
term of the employees employment, but any percentage reduction that is actually made is made
against the employees then current base salary); (3) any purported termination for cause of the
employees employment that is not effected pursuant to the procedural requirements of the
separation pay agreement; or (4) the location of the employees place of employment is moved more
than 50 miles from its current location.
Notwithstanding the preceding provisions, employee shall not be permitted to resign
employment for good reason until (a) employee has provided to the Company notice of the existence
of the good reason condition within 90 days of its initial existence and (b) the Company has not
remedied the good reason condition within a period of 30 days from the Companys receipt of such
notice. Following the satisfaction of (a) and (b), Employee must exercise his right to resign for
good reason within 30 days (i.e., such good reason resignation must occur
36
within 150 days of the occurrence of the good reason event), with the day immediately
following the existence of the good reason condition being day 1.
Change in Control Good Reason Payment
Mr. Woessners separation pay agreement also provides for the payment to him of $450,000,
representing twenty-four months of base salary, if he resigns his employment following a change in
control of the Company, subject to the notice and cure provisions noted below, following a change
in control good reason. For these purposes, change in control generally has the same meaning
given such term in Mr. Spurrs separation pay agreement, as described above.
Also for these purposes, a change in control good reason means (i) a material diminution in
the employees authority, duties or responsibilities, (ii) a material diminution in the employees
base salary, (iii) a material change in the geographic location at which the employee must perform
services, (iv) a material diminution in the authority, duties, or responsibilities of the
supervisor to whom the employee is required to report, including a requirement that the employee
report to a corporate officer or employee instead of the board of directors (or similar governing
body), (v) a material diminution in the budget over which the employee retains authority, or (vi)
any other event that constitutes a material breach by the Company of the agreement under which the
employee provides services.
Notwithstanding the preceding provisions, the employee shall not be permitted to
resign employment for a change in control good reason until (a) the employee has provided to the
Company notice of the existence of the good reason condition within 90 days of its initial
existence and (b) the Company has not remedied the good reason condition within a period of 30 days
from the Companys receipt of such notice. Following the satisfaction of (a) and (b), the employee
must exercise his right to resign for a change in control good reason within 60 days (i.e., such
change in control good reason resignation must occur within 180 days of the occurrence of the
good reason event), with the day immediately following the existence of the good reason condition
being day 1.
Disability Payment
Based on Mr. Woessner tenure at the Company, he is eligible to receive the maximum amount
payable under the agreement, or $337,500, representing 18 months of base salary, if Mr. Woessner
incurs a disability that renders him unable to perform his job responsibilities (and he separates
from employment).
Mode of Payment
The separation payments are to be paid as soon as practicable following the termination of
employment but no later than 60 days of the applicable event and shall be subject to the Companys
receipt of a release, within 60 days of the date of such event in a form reasonably satisfactory to
the Company relating to employment matters. The Company shall provide the form release to the
employee within five days of the date of the event giving rise to the payment. In the event that
employee does not execute a release within the 60 day period specified above, employee shall
forfeit the applicable payments.
37
Other
Furthermore, upon the occurrence of an employment termination without cause, change in
control, or resignation for good reason or employee incurs a disability all of Mr. Woessners
then unvested Company-issued stock options immediately vest. As of December 31, 2008, and April 3,
2009, respectively, the intrinsic value (i.e., the fair market value of the Companys common stock
minus the exercise price of the options in question) of the options that would have vested in this
circumstance was approximately $1,320 and $756. The Board believes these option acceleration
provisions encourage employee retention and in the case of a pending change in control
transaction motivate the employee to exert maximum efforts to see that the transaction is
consummated.
Pursuant to agreements between the Company and Mr. Woessner, Mr. Woessner is (i) required to
maintain Company confidential and proprietary information in confidence for an indefinite period
following separation from service with the Company; (ii) prohibited from soliciting to conduct any
competitive business with a Company customer for a period of six months following separation from
employment; and (iii) prohibited from soliciting for employment Company employees for a period of
12 months following separation from employment.
Other Separation Pay Agreements
We are also party to separation pay agreements with Mr. Spurrs other direct reports, which
generally provide for the payment of six months of base salary in the event of a termination of
employment without cause.
Equity Ownership Requirements or Guidelines
We do not have any equity or security ownership requirements or guidelines for our executive
officers or our directors.
The foregoing Compensation Discussion and Analysis is submitted by the Board of Directors:
Robert C. Hausmann
Charles N. Kahn III
James S. Marston
Antonio R. Sanchez III
Paul E. Schlosberg
Richard D. Spurr, Chairman, CEO & President
Compensation Committee Report
The Compensation Committee has reviewed and discussed the foregoing Compensation Discussion
and Analysis with management. Based on this review and discussion, the Compensation Committee has
recommended to our Board that the Compensation Discussion and Analysis be included in our proxy
statement for the 2009 Annual Meeting of Shareholders (and incorporated by reference into our 2008
Annual Report on Form 10-K).
38
The foregoing Compensation Committee Report is submitted by the following independent
directors, who comprise the Compensation Committee of the Board of Directors:
James S. Marston, Chair
Charles N. Kahn III
Antonio R. Sanchez III
Paul E. Schlosberg
Summary Compensation Table
The following narrative, tables and footnotes describe the total compensation earned during
fiscal years 2008, 2007, and 2006 by our named executive officers. The individual components of the
total compensation reflected in the Summary Compensation Table are broken out below:
|
|
|
Salary The table reflects base salary earned during 2008, 2007 and 2006. See
Compensation Discussion and Analysis Executive Officer Base Salaries and Compensation
Comparisons. |
|
|
|
|
Bonus The table reflects variable compensation earned during 2008, 2007 and 2006.
See Compensation Discussion and Analysis Executive Officer Variable Compensation. |
|
|
|
|
Stock Option Awards The table reflects the FAS 123R expense attributable to stock
option grants awarded in 2008, 2007, and 2006. See the Grants of Plan-Based Awards Table
below for information pertaining to the specific option grants. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity |
|
|
|
|
Name and |
|
|
|
|
|
|
|
|
|
Option |
|
Incentive Plan |
|
All Other |
|
|
Principal Position |
|
Year |
|
Salary(1) |
|
Awards(2) |
|
Compensation(3) |
|
Compensation(4) |
|
Total |
Richard D. Spurr
|
|
|
2008 |
|
|
$ |
300,000 |
|
|
$ |
629,478 |
|
|
$ |
50,000 |
|
|
$ |
2,141 |
|
|
$ |
981,619 |
|
Chairman, Chief Executive |
|
|
2007 |
|
|
$ |
300,000 |
|
|
$ |
5,948,961 |
|
|
$ |
158,467 |
|
|
$ |
966 |
|
|
$ |
6,408,394 |
|
Officer and President |
|
|
2006 |
|
|
$ |
300,000 |
|
|
$ |
1,097,376 |
|
|
$ |
60,800 |
|
|
$ |
966 |
|
|
$ |
1,459,122 |
|
Susan K. Conner*
Chief Financial Officer |
|
|
2008 |
|
|
$ |
46,375 |
|
|
$ |
9,652 |
|
|
$ |
2,604 |
|
|
$ |
1,276 |
|
|
$ |
60,407 |
|
Russell J. Morgan(6)
|
|
|
2008 |
|
|
$ |
207,702 |
|
|
$ |
104,684 |
|
|
$ |
17,702 |
|
|
$ |
4,367 |
|
|
$ |
334,435 |
|
Vice President, Client Services |
|
|
2007 |
|
|
$ |
204,765 |
|
|
$ |
81,579 |
|
|
$ |
59,425 |
|
|
$ |
5,133 |
|
|
$ |
350,902 |
|
|
|
|
2006 |
|
|
$ |
193,984 |
|
|
$ |
309,044 |
(5) |
|
$ |
22,800 |
|
|
$ |
8,747 |
|
|
$ |
534,575 |
|
David J. Robertson
|
|
|
2008 |
|
|
$ |
200,000 |
|
|
$ |
142,578 |
|
|
$ |
18,750 |
|
|
$ |
6,757 |
|
|
$ |
368,085 |
|
Vice President, Engineering |
|
|
2007 |
|
|
$ |
200,000 |
|
|
$ |
200,536 |
|
|
$ |
59,425 |
|
|
$ |
5,630 |
|
|
$ |
465,591 |
|
|
|
|
2006 |
|
|
$ |
200,000 |
|
|
$ |
392,644 |
(5) |
|
$ |
22,800 |
|
|
$ |
5,630 |
|
|
$ |
621,074 |
|
Barry W. Wilson*
|
|
|
2008 |
|
|
$ |
155,000 |
|
|
$ |
32,946 |
|
|
$ |
5,000 |
|
|
$ |
6,449 |
|
|
$ |
199,395 |
|
Chief Financial Officer |
|
|
2007 |
|
|
$ |
155,000 |
|
|
$ |
40,858 |
|
|
$ |
15,847 |
|
|
$ |
5,717 |
|
|
$ |
217,422 |
|
|
|
|
2006 |
|
|
$ |
132,917 |
|
|
$ |
14,909 |
(5) |
|
$ |
20,000 |
|
|
$ |
4,672 |
|
|
$ |
172,498 |
|
Ronald A. Woessner
|
|
|
2008 |
|
|
$ |
225,000 |
|
|
$ |
92,973 |
|
|
$ |
12,500 |
|
|
$ |
6,895 |
|
|
$ |
337,368 |
|
S.V.P., General Counsel and |
|
|
2007 |
|
|
$ |
225,000 |
|
|
$ |
327,641 |
|
|
$ |
39,617 |
|
|
$ |
5,966 |
|
|
$ |
598,224 |
|
Secretary |
|
|
2006 |
|
|
$ |
225,000 |
|
|
$ |
1,090,654 |
(5) |
|
$ |
15,200 |
|
|
$ |
5,630 |
|
|
$ |
1,336,484 |
|
|
|
|
* |
|
Ms. Conner was hired as the Companys Chief Financial Officer in October 2008, replacing Mr.
Barry Wilson, who remains with the Company as Vice President, Accounting & Finance, Treasurer. |
39
|
|
|
(1) |
|
The columns entitled Bonus, Stock Awards, and Change in Pension Value and Nonqualified
Deferred Compensation Earnings have been deleted from the Summary Compensation Table because
no amounts were paid or attributable to the named executive officers for those categories for
the periods indicated. |
|
(2) |
|
The stated amount is the aggregate compensation financial accounting expense recognized with
respect to the persons outstanding stock options during calendar years 2006 to 2008. These
amounts were computed in accordance with the requirements of Financial Accounting Standards
123R (FAS 123R). The assumptions underlying the computation of the fair market value of
these options (and the corresponding compensation expense during calendar years 2006, 2007,
and 2008) are set forth in Footnote 4, Stock Options and Stock-based Employee Compensation
to our Audited Financial Statements included in our 2008 Annual Report on Form 10-K. |
|
(3) |
|
Other than the amounts payable to Mr. Wilson in 2006, the stated amounts were paid based on
the achievement of the predetermined performance objectives approved by our Board of Directors
as described in the Compensation Discussion and Analysis above. |
|
(4) |
|
Includes 401(k) company contribution and life insurance premiums paid by us for the benefit
of the named person. |
|
(5) |
|
The vesting of certain options held by Messrs. Wilson, Morgan, Robertson and other Company
employees was accelerated in December 2005, as described in the Companys filing on Form 8-K,
dated January 4, 2006. The vesting of Mr. Woessners options, who was a Section 16(b)
reporting officer, was not accelerated. If his option vesting had been accelerated, the stated
amount for Mr. Woessner would have been in the range of the stated amounts for Messrs. Morgan
and Robertson. The purpose of the option acceleration was to eliminate future compensation
expense the Company would otherwise have been required to recognize in its income statement
with respect to the accelerated options once FAS 123R, a new accounting rule at that time,
became effective on January 1, 2006. |
|
(6) |
|
Actual compensation was paid in Canadian dollars and has been translated to U.S. dollars
using the 2008, 2007 and 2006 average daily exchange rates, respectively, of .94410, .930752,
and .881743 U.S. dollar per Canadian dollar. |
Grants of Plan-Based Awards Table
The following table sets forth information pertaining to grants of awards under
company-sponsored equity incentive plans (e.g. stock option grants) and non-equity incentive plans
(e.g., variable compensation) to the specified company executive officers in calendar year 2008:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Estimated Future |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Payouts Under |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity |
|
All Other Option |
|
|
|
|
|
Grant Date Fair |
|
|
|
|
|
|
Incentive Plan |
|
Awards: Number of |
|
Exercise or Base |
|
Value of Stock and |
|
|
Grant Date of |
|
Awards |
|
Securities |
|
Price of Option |
|
Option |
Name |
|
Equity-Based Awards |
|
Target(1) |
|
Underlying Options |
|
Awards |
|
Awards(2) |
Richard D. Spurr |
|
|
|
|
|
$ |
200,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/23/08 |
|
|
|
|
|
|
|
100,000 |
|
|
$ |
1.11 |
|
|
$ |
73,080 |
|
Susan K. Conner* |
|
|
|
|
|
$ |
10,417 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
10/16/08 |
|
|
|
|
|
|
|
130,000 |
|
|
$ |
1.70 |
|
|
$ |
148,630 |
|
Russell J. Morgan |
|
|
|
|
|
$ |
75,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/23/08 |
|
|
|
|
|
|
|
16,000 |
|
|
$ |
1.11 |
|
|
$ |
11,693 |
|
David J. Robertson |
|
|
|
|
|
$ |
75,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/23/08 |
|
|
|
|
|
|
|
18,750 |
|
|
$ |
1.11 |
|
|
$ |
13,702 |
|
Barry W. Wilson* |
|
|
|
|
|
$ |
20,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/23/08 |
|
|
|
|
|
|
|
2,000 |
|
|
$ |
1.11 |
|
|
$ |
1,462 |
|
Ronald A. Woessner |
|
|
|
|
|
$ |
50,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/23/08 |
|
|
|
|
|
|
|
16,500 |
|
|
$ |
1.11 |
|
|
$ |
12,058 |
|
|
|
|
* |
|
Ms. Conner was hired as the Companys Chief Financial Officer in October 2008, replacing Mr.
Barry Wilson, who remains with the Company as Vice President, Accounting & Finance, Treasurer. |
40
|
|
|
(1) |
|
The targeted amounts were established by the Board pursuant to our 2008 Management Variable
Compensation Plan. The Plan provided that the amounts actually to be paid would be based on
the achievement of pre-determined performance objectives stated in the Plan. The amounts
actually paid to each of the named executive officers for calendar year 2008 (representing
approximately 25% of the targeted amounts) are reflected in the column entitled Non-Equity
Incentive Plan Compensation in the Summary Compensation Table above. See Compensation
Discussion and Analysis Executive Officer Variable Compensation above for more information
pertaining to the performance metrics that establish the variable compensation amounts to be
paid to our named executive officers under the Plan. |
|
(2) |
|
The stated amount is the aggregate fair market value of the option grant on the grant date
computed in accordance with the requirements of Financial Accounting Standards 123R (FAS
123R). The assumptions underlying the computation of the fair market value are set forth in
Footnote 4, Stock Options and Stock-based Employee Compensation to our audited financial
statements included in our 2008 Annual Report on Form 10-K. |
41
Outstanding Equity Awards at Fiscal Year-End
The following table sets forth information pertaining to company unexercised stock options to
the named executive officers as of December 31, 2008. As of April 3, 2009, no stock awards have
been granted to the specified executive officers and, hence, none are reflected in the following
table.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
|
Number of |
|
Number of |
|
|
|
|
|
|
|
|
Securities |
|
Securities |
|
|
|
|
|
|
|
|
Underlying |
|
Underlying |
|
|
|
|
|
|
|
|
Unexercised Options |
|
Unexercised Options |
|
Option Exercise |
|
Option Grant |
|
Option |
Name |
|
Exercisable |
|
Unexercisable(1) |
|
Price |
|
Date |
|
Expiration Date |
Richard D. Spurr |
|
|
650,000 |
|
|
|
|
|
|
$ |
10.80 |
|
|
|
02/24/04 |
|
|
|
02/23/14 |
|
|
|
|
350,000 |
|
|
|
|
|
|
$ |
6.00 |
|
|
|
11/17/04 |
|
|
|
11/16/14 |
|
|
|
|
350,000 |
|
|
|
|
|
|
$ |
3.78 |
|
|
|
03/23/05 |
|
|
|
03/22/15 |
|
|
|
|
320,833 |
|
|
|
29,167 |
|
|
$ |
4.00 |
|
|
|
03/02/06 |
|
|
|
03/01/16 |
|
|
|
|
266,667 |
|
|
|
133,333 |
|
|
$ |
1.50 |
|
|
|
12/18/06 |
|
|
|
12/17/16 |
|
|
|
|
133,333 |
|
|
|
266,667 |
|
|
$ |
4.87 |
|
|
|
12/20/07 |
|
|
|
12/19/17 |
|
|
|
|
|
|
|
|
100,000 |
|
|
$ |
1.11 |
|
|
|
12/23/08 |
|
|
|
12/22/18 |
|
Susan K. Conner* |
|
|
|
|
|
|
130,000 |
|
|
$ |
1.70 |
|
|
|
10/16/08 |
|
|
|
10/15/18 |
|
Russell J. Morgan |
|
|
40,000 |
|
|
|
|
|
|
$ |
3.60 |
|
|
|
09/03/02 |
|
|
|
09/02/12 |
|
|
|
|
10,000 |
|
|
|
|
|
|
$ |
4.38 |
|
|
|
01/22/03 |
|
|
|
01/21/13 |
|
|
|
|
100,000 |
|
|
|
|
|
|
$ |
5.00 |
|
|
|
09/08/04 |
|
|
|
09/07/14 |
|
|
|
|
73,333 |
|
|
|
6,667 |
|
|
$ |
3.00 |
|
|
|
02/22/06 |
|
|
|
02/21/16 |
|
|
|
|
56,667 |
|
|
|
28,333 |
|
|
$ |
1.50 |
|
|
|
12/18/06 |
|
|
|
12/17/16 |
|
|
|
|
16,667 |
|
|
|
33,333 |
|
|
$ |
4.87 |
|
|
|
12/20/07 |
|
|
|
12/19/17 |
|
|
|
|
|
|
|
|
16,000 |
|
|
$ |
1.11 |
|
|
|
12/23/08 |
|
|
|
12/22/18 |
|
David J. Robertson |
|
|
125,000 |
|
|
|
|
|
|
$ |
5.25 |
|
|
|
03/20/02 |
|
|
|
03/19/12 |
|
|
|
|
50,000 |
|
|
|
|
|
|
$ |
4.38 |
|
|
|
01/22/03 |
|
|
|
01/21/13 |
|
|
|
|
100,000 |
|
|
|
|
|
|
$ |
5.00 |
|
|
|
09/08/04 |
|
|
|
09/07/14 |
|
|
|
|
91,667 |
|
|
|
8,333 |
|
|
$ |
3.00 |
|
|
|
02/22/06 |
|
|
|
02/21/16 |
|
|
|
|
66,667 |
|
|
|
33,333 |
|
|
$ |
1.50 |
|
|
|
12/18/06 |
|
|
|
12/17/16 |
|
|
|
|
25,000 |
|
|
|
50,000 |
|
|
$ |
4.87 |
|
|
|
12/20/07 |
|
|
|
12/19/17 |
|
|
|
|
|
|
|
|
18,750 |
|
|
$ |
1.11 |
|
|
|
12/23/08 |
|
|
|
12/22/18 |
|
Barry W. Wilson* |
|
|
13,334 |
|
|
|
|
|
|
$ |
2.50 |
|
|
|
08/07/02 |
|
|
|
08/16/12 |
|
|
|
|
6,480 |
|
|
|
|
|
|
$ |
4.63 |
|
|
|
08/06/04 |
|
|
|
08/05/14 |
|
|
|
|
25,000 |
|
|
|
|
|
|
$ |
5.00 |
|
|
|
12/21/04 |
|
|
|
12/20/14 |
|
|
|
|
4,000 |
|
|
|
|
|
|
$ |
3.12 |
|
|
|
06/03/05 |
|
|
|
06/02/15 |
|
|
|
|
13,761 |
|
|
|
1,251 |
|
|
$ |
2.50 |
|
|
|
02/15/06 |
|
|
|
02/14/16 |
|
|
|
|
20,000 |
|
|
|
10,000 |
|
|
$ |
1.50 |
|
|
|
12/18/06 |
|
|
|
12/17/16 |
|
|
|
|
6,667 |
|
|
|
13,333 |
|
|
$ |
4.87 |
|
|
|
12/20/07 |
|
|
|
12/19/17 |
|
|
|
|
|
|
|
|
2,000 |
|
|
$ |
1.11 |
|
|
|
12/23/08 |
|
|
|
12/22/18 |
|
Ronald A. Woessner |
|
|
18,750 |
|
|
|
|
|
|
$ |
21.38 |
|
|
|
10/30/00 |
|
|
|
10/29/10 |
|
|
|
|
8,333 |
|
|
|
|
|
|
$ |
5.15 |
|
|
|
01/22/02 |
|
|
|
01/21/12 |
|
|
|
|
4,166 |
|
|
|
|
|
|
$ |
4.25 |
|
|
|
02/21/02 |
|
|
|
02/20/12 |
|
|
|
|
100,000 |
|
|
|
|
|
|
$ |
6.00 |
|
|
|
11/17/04 |
|
|
|
11/16/14 |
|
|
|
|
73,333 |
|
|
|
6,667 |
|
|
$ |
3.00 |
|
|
|
02/22/06 |
|
|
|
02/21/16 |
|
|
|
|
53,333 |
|
|
|
26,667 |
|
|
$ |
1.50 |
|
|
|
12/18/06 |
|
|
|
12/17/16 |
|
|
|
|
13,333 |
|
|
|
26,667 |
|
|
$ |
4.87 |
|
|
|
12/20/07 |
|
|
|
12/19/17 |
|
|
|
|
|
|
|
|
16,500 |
|
|
$ |
1.11 |
|
|
|
12/23/08 |
|
|
|
12/22/18 |
|
|
|
|
* |
|
Ms. Conner was hired as the Companys Chief Financial Officer in October 2008, replacing Mr.
Barry Wilson, who remains with the Company as Vice President, Accounting & Finance, Treasurer. |
|
(1) |
|
Unless otherwise noted, these options vest quarterly on a pro-rata basis through the third
anniversary of the grant date. |
42
Option Exercises and Stock Acquisitions
There were no stock option exercises by, or stock awards to, the named executive officers in
calendar year 2008.
Pension Benefits
We have no company-sponsored plans that provide for specified retirement payments and
benefits, or payments and benefits that will be provided primarily following retirement, to any
Company employees.
Nonqualified Deferred Compensation
We have no company-sponsored plans that provide for the payment of nonqualified deferred
compensation to any Company employees.
Director Compensation Table
Set forth below is a summary of the cash and non-cash compensation paid to our non-employee
directors in calendar year 2008:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Fees Earned |
|
|
|
|
|
|
or Paid in |
|
Option |
|
|
Name |
|
Cash(1) |
|
Awards(2) |
|
Total |
Robert C. Hausmann |
|
$ |
18,625 |
|
|
$ |
59,015 |
(3) |
|
$ |
77,640 |
|
Charles N. Kahn III |
|
$ |
20,000 |
|
|
$ |
67,914 |
(4) |
|
$ |
87,914 |
|
James S. Marston |
|
$ |
20,000 |
|
|
$ |
66,046 |
(5) |
|
$ |
86,046 |
|
Antonio R. Sanchez III |
|
$ |
13,625 |
|
|
$ |
63,476 |
(6) |
|
$ |
77,101 |
|
Paul E. Schlosberg |
|
$ |
23,625 |
|
|
$ |
73,543 |
(7) |
|
$ |
97,168 |
|
|
|
|
(1) |
|
See the discussion below for an explanation of the cash compensation paid to our directors. |
|
(2) |
|
The stated amount is the aggregate compensation financial accounting expense recognized with
respect to the persons outstanding stock options during calendar year 2008. These amounts
were computed in accordance with the requirements of Financial Accounting Standards 123R (FAS
123R). The assumptions underlying the computation of the fair market value of these options
(and the corresponding compensation expense during calendar year 2008) are set forth in
Footnote 4, Stock Options and Stock-based Employee Compensation to our Audited Financial
Statements included in our 2008 Annual Report on Form 10-K. |
|
(3) |
|
Mr. Hausmann holds options to acquire 133,500 shares of our common stock, of which 77,624
were vested as of April 3, 2009. The aggregate fair market value of his January 2008 (40,000
shares) and February 2008 (11,000) option grants on the respective grant dates, computed in
accordance with the requirements of FAS 123R, was $123,405 and $32,484, respectively. |
|
(4) |
|
Mr. Kahn holds options to acquire 177,838 shares of our common stock, of which 118,962 were
vested as of April 3, 2009. The aggregate fair market value of his January 2008 (40,000
shares) and February 2008 (11,000) option grants on the respective grant dates computed in
accordance with the requirements of FAS 123R was $123,405 and $32,484, respectively. |
|
(5) |
|
Mr. Marston holds options to acquire 491,913 shares of our common stock, of which 376,604
were vested as of April 3, 2009. The aggregate fair market value of his January 2008 (40,000
shares) and February 2008 (8,000) option grants on the respective grant dates computed in
accordance with the requirements of FAS 123R was $123,405 and $23,624, respectively. |
|
(6) |
|
Mr. Sanchez holds options to acquire 259,838 shares of our common stock, of which 206,712
were vested as of April 3, 2009. The aggregate fair market value of his January 2008 (40,000
shares) and |
43
|
|
|
|
|
February 2008 (6,000) option grants on the respective grant dates computed in accordance with
the requirements of FAS 123R was $123,405 and $17,718, respectively. |
|
(7) |
|
Mr. Schlosberg holds options to acquire 186,838 shares of our common stock, of which 122,129
were vested as of April 3, 2009. The aggregate fair market value of his January 2008 (40,000)
and February 2008 (17,000) option grants on the respective grant dates computed in accordance
with the requirements of FAS 123R was $123,405 and $50,202, respectively. |
Pursuant to the terms of the Zix Corporation 2006 Directors Stock Option Plan (the 2006
Directors Plan), on the day that a non-employee director is first appointed or elected to the
Board, such director shall be granted nonqualified options to purchase 25,000 shares of our common
stock. The options vest quarterly and pro-rata over one year from the date of grant. Also, under
the 2006 Directors Plan, on the first business day in January of each year, each non-employee
director that has served on the Board for at least six months as of the grant date shall be granted
nonqualified options to purchase a number of shares of our common stock equal to the greater of (i)
one-half of one percent of the number of our outstanding common stock shares (measured as of the
immediately preceding December 31) or (ii) 200,000 shares of our common stock, divided by the
greater of (A) five or (B) the number of non-employee directors that have served on our Board for
at least six months as of the date of grant; provided that, the number of shares of our common
stock covered by any such January option grant shall not exceed 40,000 shares. The options vest
quarterly and pro-rata over three years from the grant date. The exercise price of the 25,000
share option grants and of the January share option grants shall be 100% of the fair market value
of our common stock on the date of grant. The options may not be exercised after the tenth
anniversary of the date of grant. The non-employee directors agreed to waive 75% of the 40,000
stock option grants they would have otherwise received in January 2009. Hence, each Board member
received 10,000 stock option shares in January 2009.
Also, to conserve our cash, we augment the cash compensation paid to our non-employee
directors by granting them stock options for serving on the Audit Committee, Compensation
Committee, and Nominating and Corporate Governance Committee of our Board, and other eligible
active committees of our Board. The chair of the committee is annually granted options to acquire
5,000 shares of our common stock and committee members are annually granted options to acquire
3,000 shares of our common stock. These options vest quarterly and pro-rata over three years from
the grant date and the exercise price of the options is the closing price of our common stock on
the grant date.
In addition to the stock option grants described above, we pay our non-employee directors cash
fees as follows:
|
|
|
Cash payment of $2,000 per meeting per director for attendance in person at Board
meetings; |
|
|
|
|
Cash payment of $1,000 per meeting per director for attendance at telephonic Board
meetings; |
|
|
|
|
Annual cash payment of $5,000 per director for serving as Chair of a Board
committee (assuming attendance of at least two-thirds of the meetings); and |
|
|
|
|
Annual cash payment of $3,000 per director for serving as a member (i.e., not the
Chair) of a Board committee (assuming attendance of at least two-thirds of the
meetings). |
We also reimburse our directors for expenses they incur in attending our Board or committee
meetings.
44
Equity Compensation Plan Information
The following table provides information about our equity compensation arrangements that have
been approved by our shareholders, as well as equity compensation arrangements that have not been
approved by our shareholders, as of December 31, 2008:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Securities |
|
|
|
|
|
|
|
|
|
|
Remaining Available for |
|
|
Number of Securities |
|
|
|
|
|
Future Issuance Under |
|
|
to be Issued |
|
Weighted-Average |
|
Equity Compensation |
|
|
Upon Exercise of |
|
Exercise Price of |
|
Plans (Excluding |
|
|
Outstanding Options, |
|
Outstanding Options, |
|
Securities Reflected |
Plan Category |
|
Warrants and Rights |
|
Warrants and Rights |
|
in Column(a) |
Equity compensation plans approved
by shareholders |
|
|
8,745,416 |
|
|
$ |
4.34 |
|
|
|
1,347,263 |
|
Equity compensation plans not approved
by shareholders |
|
|
1,293,951 |
|
|
$ |
7.63 |
|
|
|
195,363 |
|
Total |
|
|
10,039,367 |
|
|
$ |
4.76 |
|
|
|
1,542,626 |
|
A description of the material terms of our equity arrangements that have not been approved by
our shareholders follows:
Richard D. Spurr, the Companys Chairman, CEO and President
In February 2004, Mr. Spurr, our current Chairman, CEO and President, received options to
acquire 650,000 shares of our common stock at an exercise price of $10.80 per share. These options
vested 25% in April 2004 and the remaining balance vested quarterly through January 2007 on a
pro-rata basis. As of December 31, 2008, all 650,000 options remained unexercised. For additional
information regarding these options, see the Compensation Discussion and Analysis section above.
Other Non-Shareholder-Approved Executive Stock Option Agreements
In 2001 and 2002, options to purchase 450,000 shares of our common stock were granted to key
company executives. The options have exercise prices ranging from $4.96 to $5.25 and became fully
vested in March 2005. As of December 31, 2008, option grants covering 125,000 shares were
outstanding.
Other Non-Shareholder-Approved Stock Option Agreements With Employees
As of December 31, 2008, option grants to employees were outstanding covering 236,257 and
282,694 shares under our 2001 Employee Stock Option Plan and 2003 New Employee Stock Option Plan,
respectively. The terms of these stock option plans and plan arrangements are substantially the
same as (if not identical to) the provisions of our 2004 Stock Option Plan. These options have
exercise prices ranging from $1.50 to $11.00. The exercise price of all of these options was the
fair market value of our common stock or greater on the date of grant, and the vesting periods
ranged from immediately vested to vesting pro-rata over three years.
45
Non-Shareholder-Approved Stock Option Agreements With Third Parties
From time-to-time, we may grant stock options to consultants, contractors, and other third
parties for services provided to our company. At December 31, 2008, no options were outstanding
under non-shareholder approved arrangements to non-employees.
Certain Relationships and Related Transactions
There were no transactions since January 1, 2008, between the Company and a related person
required to be reported under SEC Rule Regulation S-K, Item 404(a). However, as a matter of
information, Todd R. Spurr, the son of Richard D. Spurr, our Chairman, CEO and President, is
employed as an Account Executive in our encrypted email business sales department. Todd Spurrs
employment with us pre-dates Richard D. Spurrs employment with us. Todd Spurrs compensation is
comprised of a base salary and commissions.
Our policy regarding the approval of any proposed transaction between us and a related
person required to be reported under SEC Rule Regulation S-K, Item 404(a) is that such transaction
would be subject to the review and approval of a majority of the disinterested director members of
our Board of Directors.
OTHER MATTERS
We know of no other matters that will be presented for consideration at the Annual Meeting.
If any other matters properly come before the Annual Meeting, it is the intention of the persons
named in the accompanying proxy card and voting instructions to vote the shares they represent as
our Board of Directors may recommend or as they see fit, in their discretion. Discretionary
authority with respect to such other matters is granted by the execution of the enclosed proxy
card.
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS
FOR THE SHAREHOLDER MEETING TO BE
HELD ON JUNE 4, 2009
This Proxy Statement, accompanying proxy card and our Annual Report are available at
www.proxydocs.com/zixi in a searchable, readable, and printable format and in a tracking
cookie-free environment.
46
WHERE YOU CAN FIND MORE INFORMATION
You may read and copy any reports, statements or other information that we file with the SEC
directly from the SEC. You may either:
|
|
|
Read and copy any materials we have filed with the SEC at the SECs Public
Reference Room maintained at 100 F Street, N.E., Washington, D.C. 20549; or |
|
|
|
|
Visit the SECs website at www.sec.gov, which contains reports, proxy and
information statements, and other information regarding us and other issuers that file
electronically with the SEC. |
You may obtain more information on the operation of the Public Reference Room by calling the
SEC at 1-800-SEC-0330.
You should rely only on the information contained (or incorporated by reference) in this Proxy
Statement. We have not authorized anyone to provide you with information that is different from
what is contained in this Proxy Statement. This Proxy Statement is dated April 23, 2009. You
should not assume that the information contained in this Proxy Statement is accurate as of any date
other than that date (or as of an earlier date if so indicated in this Proxy Statement).
Our 2008 Annual Report to shareholders, including our Annual Report on Form 10-K for the year
ended December 31, 2008 (excluding exhibits), will be mailed together with this Proxy Statement or
otherwise made available in accordance with the SECs notice and access regulations. The Annual
Report does not constitute any part of the proxy solicitation material.
PLEASE DATE, SIGN AND RETURN THE PROXY CARD AT YOUR EARLIEST CONVENIENCE IN THE ENCLOSED
ENVELOPE. NO POSTAGE IS REQUIRED FOR MAILING IN THE UNITED STATES. WE WOULD APPRECIATE THE PROMPT
RETURN OF YOUR PROXY CARD, AS IT WILL SAVE THE EXPENSE OF FURTHER MAILINGS.
|
|
|
|
|
|
By Order of the Board of Directors,
|
|
|
|
|
|
RONALD A. WOESSNER |
|
|
Senior Vice President, General Counsel and Secretary |
|
|
Dallas, Texas
April 23, 2009
47
Zix Corporation
C123456789
MR A SAMPLE
DESIGNATION (IF ANY)
ADD1
ADD 2
ADD 3
ADD 4
ADD 5
ADD 6
000004
000000000.000000 ext 000000000.000000 ext 000000000.000000 ext
000000000.000000 ext 000000000.000000 ext 000000000.000000 ext
Electronic Voting Instructions
You can vote by Internet or telephone! Available 24 hours a day, 7 days a week!
Instead of mailing your proxy, you may choose one of the two voting methods outlined below to vote
your proxy.
VALIDATION DETAILS ARE LOCATED BELOW IN THE TITLE BAR.
Proxies submitted by the Internet or telephone must be received by 1:00 a.m., Central Time, on June
4, 2009.
Using a black ink pen, mark your votes with an X as shown in this example. Please do
not write outside the designated areas.
Vote by Internet
· Log on to the Internet and go to
www.investorvote.com/ZIX
· Follow the steps outlined on the secured website.
Vote by telephone
· Call toll free 1-800-652-VOTE (8683) within the United
States, Canada & Puerto Rico any time on a touch tone
telephone. There is NO CHARGE to you for the call.
· Follow the instructions provided by the recorded message.
·
·Annual Meeting Proxy Card
123456
C0123456789
12345
IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH
AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE.
A Proposals The Board of Directors recommends a vote FOR all the nominees listed
and FOR Proposal 2.
For Withhold
For Withhold
02 Charles N. Kahn III 05 Paul E. Schlosberg
03 James S. Marston 06 Richard D. Spurr |
1. Election of Directors: 01
Robert C. Hausmann
04-Antonio R.Sanchez III |
For Withhold
For Against Abstain
2. Ratification of
Appointment of Whitley
Penn LLP as Independent
Registered Public
Accountants.
B Non-Voting Items
Change of Address Please print new address below.
C Authorized Signatures This section must be completed for your vote to be counted. Date and
Sign Below |
NOTE: This proxy will be voted in the discretion of the proxy holders on any other business that
properly comes before the meeting or any adjournment, continuation, or postponement thereof,
hereby revoking any proxy or proxies given by the undersigned prior to the date hereof. By
executing this proxy, you acknowledge receipt of Zix Corporations Notice of 2009 Annual Meeting
of Shareholders and Proxy Statement and revoke any proxy or proxies given by you prior to the
date hereof. |
Please sign exactly as your name(s) appear(s) on this proxy card. Joint owners must each sign
personally. When signing as attorney, trustee, executor, administrator, guardian, or corporate
officer, please give your FULL title as such. If a corporation, please sign in full corporate
name by president or other authorized officer. If a partnership, please sign in partnership name
by authorized person. |
Date (mm/dd/yyyy) Please print date below.
Signature 1 Please keep signature within the box.
Signature 2 Please keep signature within the box. |
J NT C 1234567890
1 U PX 0 2 18 2 3 1 |
MR A SAMPLE (THIS AREA IS SET UP TO ACCOMMODATE 140 CHARACTERS) MR A SAMPLE AND MR A SAMPLE AND MR
A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND
<STOCK#> 011PAB |
IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN
THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. |
Proxy Zix Corporation
ANNUAL MEETING OF SHAREHOLDERS
SOLICITED BY THE BOARD OF DIRECTORS
AT THE CITYPLACE CONFERENCE CENTER, TURTLE CREEK I ROOM
2711 NORTH HASKELL AVENUE, DALLAS, TEXAS 75204 |
10:00 a.m. (Registration at 9:30 a.m.), Central Time, Tuesday, June 4, 2009 |
The undersigned shareholder of Zix Corporation hereby appoints Richard D. Spurr and Susan K.
Conner, or either of them, as proxies, each with full power of substitution, to vote the shares of
the undersigned at the above-stated annual meeting and at any adjournment(s), continuation(s) or
postponement(s) thereof. |
By executing this proxy, you acknowledge receipt of Zix Corporations Notice of 2009 Annual
Meeting of Shareholders and Proxy Statement and revoke any proxy or proxies given by you prior to
the date hereof. |
THIS PROXY IS SOLICITED ON BEHALF OF OUR BOARD OF DIRECTORS AND, WHEN PROPERLY EXECUTED, WILL BE
VOTED IN THE MANNER DIRECTED ON THE REVERSE SIDE. IF NO DIRECTION IS GIVEN, THIS PROXY WILL BE
VOTED FOR THE PROPOSALS. THE PROXY HOLDERS WILL USE THEIR DISCRETION WITH RESPECT TO ANY OTHER
MATTER THAT PROPERLY COMES BEFORE THE MEETING OR ANY ADJOURNMENT, CONTINUATION OR POSTPONEMENT
THEREOF. THIS PROXY IS REVOCABLE AT ANY TIME BEFORE IT IS EXERCISED. |
PLEASE VOTE, SIGN AND DATE ON THE REVERSE SIDE OF THIS PROXY CARD AND RETURN PROMPTLY IN THE
ENCLOSED ENVELOPE.
(Continued and to be signed and dated on reverse side) |
Zix Corporation
Using a black ink pen,
mark your votes with an X as shown
in this example. Please do not
write outside the designated
areas.
Annual Meeting Proxy Card
PLEASE FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE.
A Proposals The Board of Directors recommends a vote FOR all the nominees listed
and FORProposal 2.
For Withhold
For Withhold
02 Charles N. Kahn III 05 Paul E. Schlosberg
03 James S. Marston 06 Richard D. Spurr |
1. Election of Directors: 01
Robert C. Hausmann
04-Antonio R.Sanchez III
For Withhold
For Against Abstain
2. Ratification of
Appointment of Whitley
Penn LLP as Independent
Registered Public
Accountants.
B Authorized Signatures This section must be completed for your vote to be counted. Date and
Sign Below |
NOTE: This proxy will be voted in the discretion of the proxy holders on any other business that
properly comes before the meeting or any adjournment, continuation, or postponement thereof,
hereby revoking any proxy or proxies given by the undersigned prior to the date hereof. By
executing this proxy, you acknowledge receipt of Zix Corporations Notice of 2009 Annual Meeting
of Shareholders and Proxy Statement and revoke any proxy or proxies given by you prior to the date
hereof. |
Please sign exactly as your name(s) appear(s) on this proxy card. Joint owners must each sign
personally. When signing as attorney, trustee, executor, administrator, guardian, or corporate
officer, please give your FULL title as such. If a corporation, please sign in full corporate
name by president or other authorized officer. If a partnership, please sign in partnership name
by authorized person. |
Date (mm/dd/yyyy) Please print date below.
Signature 1 Please keep signature within the box.
Signature 2 Please keep signature within the box.
1UPX 0218232 |
PLEASE FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE.
Proxy Zix Corporation
ANNUAL MEETING OF SHAREHOLDERS
SOLICITED BY THE BOARD OF DIRECTORS
AT THE CITYPLACE CONFERENCE CENTER, TURTLE CREEK I ROOM
2711 NORTH HASKELL AVENUE, DALLAS, TEXAS 75204
10:00 a.m. (Registration at 9:30 a.m.), Central Time, Tuesday, June 4, 2009 |
The undersigned shareholder of Zix Corporation hereby appoints Richard D. Spurr and Susan K.
Conner, or either of them, as proxies, each with full power of substitution, to vote the shares of
the undersigned at the above-stated annual meeting and at any adjournment(s), continuation(s) or
postponement(s) thereof. |
By executing this proxy, you acknowledge receipt of Zix Corporations Notice of 2009 Annual
Meeting of Shareholders and Proxy Statement and revoke any proxy or proxies given by you prior to
the date hereof. |
THIS PROXY IS SOLICITED ON BEHALF OF OUR BOARD OF DIRECTORS AND, WHEN PROPERLY EXECUTED, WILL BE
VOTED IN THE MANNER DIRECTED ON THE REVERSE SIDE. IF NO DIRECTION IS GIVEN, THIS PROXY WILL BE
VOTED FOR THE PROPOSALS. THE PROXY HOLDERS WILL USE THEIR DISCRETION WITH RESPECT TO ANY OTHER
MATTER THAT PROPERLY COMES BEFORE THE MEETING OR ANY ADJOURNMENT, CONTINUATION OR POSTPONEMENT
THEREOF. THIS PROXY IS REVOCABLE AT ANY TIME BEFORE IT IS EXERCISED. |
PLEASE VOTE, SIGN AND DATE ON THE REVERSE SIDE OF THIS PROXY CARD AND RETURN PROMPTLY IN THE
ENCLOSED ENVELOPE. |
(Continued and to be signed and dated on reverse side) |