baynationalpre14a.htm
United
States
Securities
and Exchange Commission
Washington,
D.C.
SCHEDULE
14A INFORMATION
Proxy
Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934
(Amendment No. _____)
Filed by the Registrant x
Filed by a Party other than the
Registrant ¨
Check the appropriate box:
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x
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Preliminary
Proxy Statement
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¨
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Confidential,
for Use of the Commission Only (as permitted by Rule
14a-6(e)(2))
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¨
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Definitive
Proxy Statement
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Definitive
Additional Materials |
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Soliciting
Material Pursuant to §240.14a-12 |
BAY NATIONAL
CORPORATION
(Name of
Registrant as Specified In Its Charter)
________________________
(Name of
Person(s) Filing Proxy Statement, if other than the Registrant)
Payment
of Filing Fee (Check the appropriate box):
x No
fee required.
¨ Fee
computed on table below per Exchange Act Rules 14a-6(i)(1) and
0-11.
(1) Title
of each class of securities to which transaction applies:
(2) Aggregate
number of securities to which transaction applies:
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(3)
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Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (set forth the amount on which the filing fee is
calculated and state how it was
determined):
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(4)
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Proposed
maximum aggregate value of
transaction:
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¨
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Fee
paid previously with preliminary
materials.
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¨
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Check
box if any part of the fee is offset as provided by Exchange Act Rule
0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration statement number,
or the Form or Schedule and the date of its
filing.
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(1)
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Amount
Previously Paid:
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(2)
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Form,
Schedule or Registration Statement
No.:
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(4) Date
Filed:
BAY
NATIONAL CORPORATION
April 27,
2009
Dear
Stockholder:
On behalf
of the Board of Directors, I cordially invite you to attend Bay National
Corporation’s 2009 Annual Meeting of Stockholders on Tuesday, May 26, 2009 at
2:30 p.m., local time, at Bay National Corporation’s office located at 2328 West
Joppa Road, Lutherville, Maryland 21093.
The
notice of meeting and proxy statement on the following pages contain information
about the meeting. This year, we are asking you to approve an
increase in the number of authorized shares of the Company’s common stock and to
approve the Company’s sale of up to a maximum $12,000,000 worth and 15,000,000
shares of our common stock (or securities convertible into or exercisable for
common stock) at a maximum discount of 25% to the market value of the common
stock on the date of sale. As described further in the enclosed proxy
statement, we expect that we will actually sell shares of common stock at a
price that is equal to or only slightly below market value. However,
because the Company’s common stock is thinly traded and because of the way we
must define market value for purposes of this proposal, the market price of the
stock may increase above normal or expected market values. Therefore,
we are asking stockholders to approve a high maximum discount so that the Board
of Directors may have the flexibility it needs in order to accomplish this
necessary capital raising.
Given the
importance of the matters to be voted on at the annual meeting and the vote
required to approve the increase in the authorized shares, as further described
in the proxy statement, every stockholder’s vote is very important. In order to
ensure your shares are voted at the meeting, please return the enclosed proxy
card at your earliest convenience.
Very
truly yours,
/s/ Hugh W.
Mohler
Hugh W.
Mohler
Chairman
and Chief Executive Officer
Bay
National Corporation
2328 West
Joppa Road, Lutherville, Maryland 21093
NOTICE OF
ANNUAL MEETING
TO BE
HELD MAY 26, 2009 at 2:30 P.M.
April 27,
2009
The
Annual Meeting of Stockholders will be held in Bay National Corporation’s office
located at 2328 West Joppa Road, Lutherville, Maryland 21093 to:
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1.
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Elect
five directors to serve for a three-year term ending at the Annual Meeting
of Stockholders to be held in 2012 in each case until their successors are
duly elected and qualified;
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2.
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Approve
the issuance of up to $12,000,000 worth of shares of Bay National
Corporation’s common stock and/or securities convertible into or
exercisable for common stock, not to exceed 15,000,000 shares, in one or
more private placement transactions occurring on or prior to the date
three months after our 2009 annual meeting of stockholders, which shares
would be issued at a maximum discount of 25% to the then market value of
the common stock;
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3.
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Approve
an amendment to Bay National Corporation’s articles of incorporation to
increase the number of authorized shares of the Company’s common stock,
$0.01 par value, from 9,000,000 shares to 20,000,000
shares;
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4.
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Ratify
the appointment of Stegman & Company as independent registered public
accountants to audit the financial statements of Bay National Corporation
for 2009; and
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5.
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Act
upon any other matter that may properly come before the meeting or any
adjournment or postponement
thereof.
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Only
stockholders of record of Bay National Corporation common stock at the close of
business on April 10, 2009 are entitled to notice of and to vote at the meeting,
or any adjournment or postponement thereof.
Whether
or not you plan to attend the meeting, please indicate your choices on the
matters to be voted upon, date and sign the enclosed proxy and return it in the
enclosed postage-paid return envelope. You may revoke your proxy at any time
prior to or at the meeting by written notice to Bay National Corporation, by
executing a proxy bearing a later date, or by attending the meeting and voting
in person.
By order
of the Board of Directors,
/s/ David E.
Borowy
David E.
Borowy
Secretary
IMPORTANT
NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE STOCKHOLDER MEETING
TO BE HELD ON MAY 26, 2009
The Proxy
Statement and the form of proxy card for the annual meeting and our Annual
Report on Form 10-K for the year ended December 31, 2008 are available at http://materials.proxyvote.com/072500.
PROXY
STATEMENT
INTRODUCTION
This
Proxy Statement is furnished on or about April 27, 2009 to Bay National
Corporation’s stockholders in connection with the solicitation of proxies by Bay
National Corporation’s Board of Directors to be used at the annual meeting of
stockholders described in the accompanying notice (the “Annual Meeting”) and at
any adjournments or postponements thereof. The purposes of the Annual
Meeting are set forth in the accompanying notice of annual meeting of
stockholders.
This
proxy material is being sent to Bay National Corporation’s stockholders on or
about April 27, 2009. Bay National Corporation’s Annual Report on
Form 10-K for the year ended December 31, 2008 (“Annual Report”), as filed with
the Securities and Exchange Commission, has been mailed to all stockholders with
this proxy material.
If you
are a stockholder of record (i.e. you own the shares directly in your name), you
may attend the Annual Meeting and vote in person as long as you present valid
proof of identification at the Annual Meeting. If you hold your
shares in Bay National Corporation beneficially but not of record (i.e. the
shares are held in the name of a broker or other nominee for your benefit) you
must present proof of beneficial ownership in order to attend the Annual
Meeting, which generally can be obtained from the record holder, and you must
obtain a proxy from the record holder in order to vote your shares if you wish
to cast your vote in person at the Annual Meeting. For further
information please contact our Secretary, David E. Borowy, at (410)
494-2580.
SOLICITATION
AND REVOCATION OF PROXIES
The
enclosed proxy is solicited by the Board of Directors of Bay National
Corporation. The Board of Directors selected Warren F. Boutilier and Hugh L.
Robinson II, or either of them, to act as proxies with full power of
substitution at the Annual Meeting. The proxy is revocable at any
time prior to or at the Annual Meeting by written notice to Bay National
Corporation, by executing a proxy bearing a later date, or by attending the
Annual Meeting and voting in person. A written notice of revocation
of a proxy should be sent to the Secretary, Bay National Corporation, 2328 West
Joppa Road, Suite 325, Lutherville, MD 21093, and will be effective if received
by the Secretary prior to the Annual Meeting. The presence of a
stockholder at the Annual Meeting alone will not automatically revoke such
stockholder’s proxy.
Bay
National Corporation will bear the costs of soliciting proxies. In
addition to solicitation by mail, we have retained ____________ to assist in the
solicitation of proxies, for an estimated fee of $______ plus reimbursement of
out-of-pocket expenses. In addition, officers and directors of Bay
National Corporation may also solicit proxies personally or by
telephone. Bay National Corporation will not specifically compensate
our officers or directors for soliciting such proxies. Bay National
Corporation will reimburse brokers and other persons for their reasonable
expenses in forwarding proxy materials to customers who are beneficial owners of
the common stock of Bay National Corporation registered in the name of
nominees.
IMPORTANT
NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE STOCKHOLDER MEETING
TO BE HELD ON MAY 26, 2009
This
Proxy Statement and the form of proxy card for the annual meeting and our Annual
Report on Form 10-K for the year ended December 31, 2008 are available at http://materials.proxyvote.com/072500.
OUTSTANDING
SHARES AND VOTING RIGHTS
Stockholders
of record at the close of business on April 10, 2009 (the “Record Date”) are
entitled to notice of and to vote at the Annual Meeting. As of the
close of business on that date, there were outstanding and entitled to vote
______________ shares of common stock, $0.01 par value per share, each of which
is entitled to one vote.
The
presence, in person or by proxy, of stockholders entitled to cast a majority of
all the votes entitled to be cast at the Annual Meeting will be necessary to
constitute a quorum at the Annual Meeting. Abstentions and broker
non-votes are counted for purposes of determining the presence or absence of a
quorum for the transaction of business at the Annual Meeting.
For the
election of directors, which requires a plurality of the votes cast, only
proxies and ballots indicating votes “FOR” a nominee or “WITHHOLD AUTHORITY” for
a nominee are counted to determine the total number of votes cast; abstentions
and broker non-votes have no effect on the outcome of the election.
Assuming
a quorum is present, the affirmative vote of a plurality of the shares cast in
person or represented by proxy at the Annual Meeting is required to elect the
director nominees. In other words, the nominees to receive the
greatest number of votes cast, up to the number of nominees up for election,
will be elected. Withheld votes and broker non-votes will not affect
the outcome of the election of directors.
The
affirmative vote of at least a majority of all votes cast in person or by proxy
at the Annual Meeting and entitled to vote on the matter is necessary to approve
the issuance of up to $12,000,000 of our common stock and to ratify the
appointment of Stegman & Company as our independent registered public
accountants. An abstention or broker non-vote is not included in
calculating votes cast with respect to these proposals and will have no effect
on the outcome of these proposals.
The
affirmative vote of holders of two-thirds of the outstanding shares of common
stock entitled to vote on the matter is necessary to approve the amendment to
our articles of incorporation to increase the authorized number of shares of our
common stock from 9,000,000 shares to 20,000,000 shares. An
abstention or broker non-vote, as well as the failure to vote (including a
failure to return a signed proxy card), will have the same effect as a vote
against this proposal.
A broker
“non-vote” is a proxy received from a broker or nominee indicating that such
persons have not received instructions from the beneficial owner or other
persons entitled to vote shares on a particular matter with respect to which the
broker or nominee does not have discretionary power to vote.
All
proxies will be voted as directed by the stockholder on the proxy
form. A proxy, if executed and not revoked, will be voted in the
following manner (unless it contains instructions to the contrary, in which
event it will be voted in accordance with such instructions):
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FOR
the nominees for directors named
below.
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FOR
approval of the proposal to authorize the Company to issue up to
$12,000,000 worth of our common
stock.
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FOR
approval of the proposal to amend our articles of incorporation to
increase the authorized number of shares of common stock from 9,000,000
shares to 20,000,000 shares.
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FOR
ratification of the appointment of Stegman & Company as independent
registered public accountants for
2009.
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Proxies
will be voted in the discretion of the holder on such other business as
may properly come before the Annual Meeting or any adjournments or
postponements thereof.
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It
is anticipated that Bay National Corporation’s directors and officers will vote
their shares of common stock in favor of the nominees for election to the Board
of Directors listed herein, for approval of the proposals to authorize the
issuance of common stock and to amend the articles of incorporation to increase
the authorized common stock, and for the ratification of the appointment of
Stegman & Company.
SECURITY
OWNERSHIP OF MANAGEMENT AND CERTAIN SECURITYHOLDERS
The
following table sets forth the beneficial ownership of Bay National
Corporation's common stock as of April 10, 2009 by its directors, named
executive officers, and all directors and officers as a group and persons
believed by management to beneficially own more than five percent of the common
stock. The table includes common stock such persons have a right to acquire
beneficial ownership of within 60 days of April 10, 2009 pursuant to the
exercise of warrants and options or a grant of restricted
stock. Unless otherwise noted below, management believes that each
person named in the table has the sole voting and sole investment power with
respect to each of the shares of common stock reported as beneficially owned by
such person.
Name
of Beneficial Owner
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Number
of Shares
Beneficially
Owned
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Percentage
of
Class
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R.
Michael Gill
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5,602
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.25%
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John
R. Lerch (1)
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51,964
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2.32%
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Donald
G. McClure, Jr. (2)
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19,100
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.85%
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Hugh
W. Mohler (3)
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103,467
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4.62%
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Robert
L. Moore (4)
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14,954
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.67%
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James
P. O’Conor
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5,767
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.26%
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H.
Victor Rieger, Jr. (5)
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34,807
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1.56%
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Richard
J. Oppitz
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577
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.026%
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William
B. Rinnier (6)
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15,036
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.67%
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Edwin
A. Rommel, III (7)
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55,802
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2.49%
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Mark
A. Semanie (8)
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22,341
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1.00%
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Henry
H. Stansbury (9)
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40,925
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1.83%
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Eugene
M. Waldron, Jr. (10)
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44,242
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1.98%
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Carl
A.J. Wright
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18,132
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.81%
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David
E. Borowy
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0
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0.00%
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All
directors and executive officers as a group
(15
persons) (11)
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432,716
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19.34%
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NexTier,
Inc. (12)
P.O.
Box 1550
Butler,
Pennsylvania 16003
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174,486
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7.80%
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(1)
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Includes
9,900 shares held by LFI partnership, of which Mr. Lerch is a general
partner; 4,400 shares held by Mr. Lerch’s spouse, over which he has shared
voting and investment power; and 550 shares held in trust for the benefit
of Mr. Lerch’s daughter for which Mr. Lerch is
custodian.
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(2)
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Includes
3,300 shares issuable upon the exercise of options. Includes 11,000 shares
held in trust for the benefit of Mr. McClure’s children for which Mr.
McClure is a co-trustee and over which he has shared voting and investment
power.
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(3)
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Includes
44,287 shares issuable upon the exercise of options. Includes 1,100 shares
held by Mr. Mohler’s spouse, over which he has shared voting and
investment power.
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(4)
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Includes
3,300 shares issuable upon the exercise of options.
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(5)
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Includes
1,100 shares held by Mr. Rieger’s spouse, over which he has shared voting
and investment power.
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(6)
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Includes
3,300 shares issuable upon the exercise of options. Includes 3,300 shares
held by Mr. Rinnier’s spouse, over which he has shared voting and
investment power.
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(7)
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Includes
3,300 shares issuable upon the exercise of options.
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(8)
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Includes
20,493 shares issuable upon the exercise of options.
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(9)
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Includes
3,300 shares issuable upon the exercise of options. Includes 13,750 shares
held by Mr. Stansbury’s spouse, over which he has shared voting and
investment power.
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(10)
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Includes
3,300 shares issuable upon the exercise of options.
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(11)
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All
of the named individuals, other than Mr. Oppitz, Mr. Semanie and Mr.
Borowy are directors of Bay National Corporation. Mr. Semanie has been
appointed as a director of Bay National Corporation and Bay National Bank
in 2009 and will join the Board upon OCC approval. Mr. Mohler
is a director and executive officer of Bay National
Corporation.
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(12)
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This
information is based on a Schedule 13G filed with the Securities and
Exchange Commission by NexTier Incorporated on March 28, 2006 and
information from the Company’s transfer agent at the close of business on
the Record Date.
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Shares
included in the table as beneficially owned that are not outstanding but which
the persons listed have the right to acquire within 60 days of April 10, 2009
pursuant to the exercise of options or otherwise are deemed outstanding for the
purpose of computing the percentage ownership of the person holding such rights
but are not deemed outstanding for the purpose of computing the percentage
ownership of any other person.
PROPOSAL
1. ELECTION OF
DIRECTORS
The Board
of Directors currently has twelve directors, divided into three classes – Class
A, Class B and Class C. Each class of director serves for a
three-year term and the term of office of one of the three classes expires each
year. The current Class B directors’ term expires at the Annual
Meeting on May 26, 2009. A director may only be removed by the
affirmative vote of at least 80% of the votes entitled to be cast on the
matter.
All of
the members of Bay National Corporation’s Board of Directors have served for at
least one three-year term on the Board of Directors of Bay National
Corporation.
The Board
of Directors is recommending the election of Hugh W. Mohler, R. Michael Gill,
Donald G. McClure, Jr., Robert L. Moore, H. Victor Rieger, Jr., as Class B
directors for a term ending at the 2012 Annual Meeting of Stockholders. All of
the nominees are now directors of Bay National Corporation and each nominee has
consented to serve as a director, if elected. Kenneth H. Trout, Class
C director, notified the Company on February 5, 2009 of his choice to resign
from the Board of Directors. Mr. Trout did not indicate any
disagreement with the company as a reason for resigning. The
directors whose terms have not expired will continue to serve as directors until
the expiration of their respective terms.
It is not
contemplated that any of the nominees will become unavailable to serve, but if
that should occur before the Annual Meeting, proxies that do not withhold
authority to vote for the nominees listed below will be voted for another
nominee, or nominees, selected by the Board of Directors.
The
proxies solicited hereby, unless directed to the contrary, will be voted “FOR” the election of the three
nominees named below as Class B directors with terms expiring at the 2012 Annual
Meeting of Stockholders. In order to be elected, a plurality of the
shares cast at the Annual Meeting is necessary. Abstentions and
broker non-votes have no effect on the outcome of the election.
Information
regarding the nominees and the directors, who will continue to serve unexpired
terms, and certain information relating to them, follows.
Nominees for election to the
Board of Directors for a three-year term expiring in 2012.
Hugh W. Mohler, age 63, has
served as chairman, president, and chief executive officer of Bay National
Corporation since June 1999 and of Bay National Bank since April 2000. Mr.
Mohler has over 40 years experience in the financial services industry, holding
positions in executive management, commercial lending and business development.
From 1977 to 1999, Mr. Mohler was affiliated with former Baltimore-based
Mercantile Bankshares Corporation, most recently serving as executive vice
president with responsibility for 20 community banks in a three-state area. For
17 years, from 1977 to 1994, he was president of Mercantile’s Salisbury,
Maryland-based affiliate, Peninsula Bank, the largest financial institution on
Maryland’s Eastern Shore. Earlier, he was a vice president in commercial lending
at First National Bank of Maryland.
A native
of Baltimore, Mr. Mohler earned his undergraduate degree in economics from
Loyola College in Maryland and his master of business administration degree from
the University of Baltimore. He is a past president of the board of trustees of
Associated Catholic Charities, Inc. in the Roman Catholic Archdiocese of
Baltimore. In the past, Mr. Mohler has served as a trustee of Loyola Blakefield,
Goucher College and the Independent College Fund of Maryland and as Chairman of
the Board of Sponsors of the Sellinger School of Business at Loyola College in
Maryland. He currently is a member of the board of trustees of Loyola
College and he serves on the Board of Governors of The Maryland Club. He also
serves on the President’s Advisory Council of Stevenson University and is a
member of the finance committee for the Maryland Jesuit Province. He
also serves on the board of The Baltimore Equitable Society, a mutual, perpetual
insurance company dating back to 1794.
Mr.
Mohler’s prior civic experiences include serving as chairman of the Greater
Salisbury Committee, chairman of the Salisbury School, and chairman of the
Governor’s Lower Shore Economic Task Force. He also served on the boards of
Peninsula Regional Medical Center, Maryland Chamber of Commerce,
Salisbury-Wicomico Economic Development Committee and the Somerset County
Economic Development Committee. Mr. Mohler also served as president
of the Maryland Bankers Association and on several committees of the American
Bankers Association.
R. Michael Gill, age 58, has
been a director of Bay National Corporation and Bay National Bank since March
2006. Mr. Gill is chairman of Curtis Engine, a Baltimore-based locally owned and
operated provider of power solutions equipment and he has served in that
capacity since January 2006. In 2003, Mr. Gill formed Hoyt Capital, an
investment firm that provides capital and business advising to start-up and
existing enterprises, of which he currently serves as principal. For sixteen
years, beginning in 1984, he served as CEO of AMERICOM, a provider of cellular
products and services. In 2000, AMERICOM was acquired by Solectron, a leader in
the electronics manufacturing sector.
Mr. Gill
is an alumnus of Towson University where he received an honorary Doctor of
Humane Letters degree in 1996. In May 2005, he received Towson University’s
Distinguished Alumnus Award. Prior to transferring to Towson University, Mr.
Gill attended Clemson University, which recently named him to its President’s
Advisory Board. Currently, he serves as the Chairman on the board of advisors of
Evergreen Capital LLC, an investment banking firm headquartered in Columbia,
Maryland. He previously served as Executive Chairman of Bluefire
Security Technologies, a developer of security software solutions for
mobile devices. In 2004, Governor Robert L. Ehrlich, Jr. appointed
Mr. Gill to a five-year term on the Board of Regents of the University System of
Maryland, a public system of higher education comprised of 11 degree-granting
and two research institutions.
Donald G. McClure, Jr., age
65, has been a
director of Bay National Corporation and Bay National Bank since April 2000. Mr.
McClure is a principal in the McClure Group, Inc., a Baltimore-based private
equity investment firm originated in 1979. He is the former Chairman and
Co-Chief Executive of Americom Wireless Services, Inc., which merged with a
Fortune 200 company in 2000. McClure Group, Inc. holdings include operations
based in Texas, Florida, Colorado as well as Maryland.
Mr.
McClure presently devotes substantial time to several other boards in the
private sector and has been a lifelong director to a variety of educational and
non-profit organizations. He is presently leading the development of
McClure Family Vineyards in Sparks, Maryland.
Robert L. Moore, age 55, has been a director of
Bay National Corporation since February 2001 and Bay National Bank since June
2001. Mr. Moore is a certified public accountant. He received his
CPA designation 30 years ago, and is the owner and founder of the Salisbury,
Maryland accounting firm of Moore & Company, P.A. His professional
concentration is income tax and estate tax planning and all facets of business
consulting.
Mr. Moore
received his Bachelor of Science degree from the University of Virginia in
1976. Currently, he serves as Chairman of the Trustees of the Wicomico
County Pension System, a board member of Salisbury-Wicomico Economic Development
Corporation, a board member of the Greater Salisbury Committee, a member of the
Salisbury Area Chamber of Commerce, Chairman of the Finance Committee of Trinity
United Methodist Church and Chairman of the Investment Committee of Salisbury
University Foundation.
Mr. Moore
is a past president of the Eastern Shore Chapter of the Maryland Association of
CPAs. Previously, Mr. Moore served on the Board of Directors of the Bank of
Fruitland, Maple Shade Residential Homes, Inc., and the Holly Foundation.
He was also a member of the Executive Committee and Board of Directors of the
Green Hill Yacht & Country Club and a member and officer of the Salisbury
Jaycees.
H. Victor Rieger, Jr., age 71,
has been a director of Bay National Corporation since June 1999 and a director
of Bay National Bank since April 2000. Mr. Rieger retired from Signet Banking
Corporation, successor to Union Trust Company of Maryland in December 1997 after
nearly four decades of service. Mr. Rieger served in numerous capacities for
Signet, including regional executive vice president of international banking and
as part of Signet's Maryland commercial banking group. Mr. Rieger has extensive
experience in commercial relationship banking, credit administration and loan
policy.
An
alumnus of Johns Hopkins University, Mr. Rieger is a graduate of the Stonier
School of Banking at Rutgers University. He is past president and a current
trustee of Family and Children's Services of Central Maryland, past treasurer
and board member of the National Flag Day Foundation and a past vice-president
and director of the Baltimore Junior Association of Commerce. He is a former
member of the loan committee for the Minority Small Business Investment Company
and a past advisory board member of the U.S. Small Business Administration. Mr.
Rieger also is past president of the Chesapeake Chapter of Robert Morris
Associates.
The
Board of Directors recommends that stockholders vote “FOR” the election of all
nominees.
Continuing Class C Directors
– Terms Expiring in 2010.
William B. Rinnier, age
67, has been a
director of Bay National Corporation since August 1999 and a director of Bay
National Bank since April 2000. Mr. Rinnier is the owner and president of
Rinnier Development Company, a Salisbury, Maryland based real estate development
company, which specializes in the development and sale or management of resort
condominiums, multi-family apartments, and commercial and industrial buildings.
He joined Rinnier Development Company nearly four decades ago after his
honorable discharge from the U.S. Navy.
A native
of Salisbury, Maryland, Mr. Rinnier earned a degree in aerospace engineering
from the Georgia Institute of Technology and attended the Graduate School of
Business at the University of Virginia. He is a board member of the Greater
Salisbury Committee and is past president of the Salisbury-Wicomico Economic
Development Corporation and the Coastal Board of Realtors.
Edwin A. Rommel III, age
59, has been a
director of Bay National Corporation since June 1999 and a director of Bay
National Bank since April 2000. Mr. Rommel is a certified public accountant who,
since 1974, has been a partner in the Salisbury, Maryland, accounting firm of
Twilley, Rommel & Stephens, P.A. Mr. Rommel has been certified as a
valuation analyst and accredited in Business Valuation by the American Institute
of Certified Public Accountants.
A
Baltimore native, Mr. Rommel earned his undergraduate degree from Loyola College
in Maryland. Mr. Rommel is an officer of the Eastern Shore Chapter of the
Maryland Association of Certified Public Accountants and serves on the Board of
Directors of the Loyola College Alumni Association. He is also a past Chairman
of the Maryland Association of Certified Public Accountants and is a member of
the governing board of the American Institute of Certified Public Accountants.
Mr. Rommel is past president of the Salisbury Area Chamber of Commerce and
previously served as a director of the Greater Salisbury Committee and as a
director of the Maryland Association of Certified Public Accountants. Mr. Rommel
is also past president of the St. Francis de Sales Board of Trustees and past
member of the Wicomico County Democratic Central Committee.
Henry H. Stansbury, age
69, has been a
director of Bay National Corporation since June 1999 and a director of Bay
National Bank since April 2000. Since 1975, Mr. Stansbury has been the Chairman
of the Board of Agency Services, Inc., an independently owned premium finance
company. Since 1989, Mr. Stansbury has been the Chairman of the Board of
Directors of Agency Insurance Company of Maryland, Inc., a privately owned
multi-line property/casualty insurance company. Mr. Stansbury is a past
president of the Maryland Association of Premium Finance Companies and is a past
president of the National Association of Premium Finance Companies.
Mr.
Stansbury is the Chairman of the Board of the Maryland Historical Society. He
served as director and chairman of the museum committee for the Lacrosse Hall of
Fame at the Johns Hopkins University and as trustee of the St. Paul's School for
Boys and The Ward Museum of Wildfowl Art. He is also past president of
ReVisions, Inc., a nonprofit organization that serves the mentally ill. Mr.
Stansbury is a graduate of Leadership Maryland and a director of Leadership
Baltimore County. He is the author of two books; Lloyd J. Tyler: Folk Artist and
Decoy Maker and Ira
Hudson and Family, Chincoteague Carvers. He is also a contributing writer
for Decoy Magazine. Mr.
Stansbury is an alumnus of the University of Maryland and holds a master of
business administration degree from George Washington University.
Eugene M. Waldron, Jr., age
65, has been a
director of Bay National Corporation since June 1999 and a director of Bay
National Bank since April 2000. Mr. Waldron is a Chartered Financial Analyst and
in January 2009 he retired as a senior vice president in the Washington, D.C.
office of Capital Guardian Trust Company, an employee-owned firm based in Los
Angeles dedicated to institutional investment management. From March 1994 to
August 1998, Mr. Waldron was employed by Loomis, Sayles & Company, an
investment management firm. Mr. Waldron's more than three decades of investment
experience include employment at CS First Boston Asset Management, Fidelity
Management Trust Company, T. Rowe Price Associates and Ferris, Baker, Watts
& Company.
An
alumnus of Mt. St. Mary's University, Emmitsburg, Maryland, Mr. Waldron earned
his master of business administration degree at the Bernard M. Baruch College of
the City University of New York. A native of Annapolis, Maryland, he is Chairman
of the Board of Trustees of Mt. St. Mary’s University and a member of the Mt.
St. Mary's Endowment Committee.
Continuing Class A Directors
– Terms Expiring in 2011.
John R. Lerch, age 64, has been a director of
Bay National Corporation since June 1999 and a director of Bay National Bank
since April 2000. Since January 1999, Mr. Lerch has been self-employed as a
private investor trading as the Chesapeake Venture Group. From 1973 to January
1999, Mr. Lerch was president of Chesapeake Insurance-The Harris Riggin Agency,
an independent insurance agency based in Salisbury, Maryland. Mr. Lerch began
his business career in the securities industry, serving as a stockbroker at
firms in Washington, D.C. and Salisbury, Maryland. Mr. Lerch is a past director
of the Independent Insurance Agents of Maryland.
Mr. Lerch
is an alumnus of Dickinson College of Carlisle, Pennsylvania. He served as an
officer in the U.S. Army and holds a Bronze Star from his service in Vietnam. He
is a director of Barr International, Inc., a regional medium and heavy truck
sales and service organization. He is a past director of Peninsula Bank, a
subsidiary of former Baltimore-based Mercantile Bankshares Corporation. He is a
past director and vice-chairman of the Greater Salisbury Committee, past trustee
of the Peninsula Regional Medical Center in Salisbury, past president of
Salisbury-Wicomico Economic Development Corporation and past president and
campaign chairman of the United Way of the Lower Eastern Shore. He also has
served as a director for the Mid-Delmarva Family YMCA and was a former chairman
and a past trustee of The Ward Foundation.
James P. O’Conor, age 80, has been a director of
Bay National Corporation and Bay National Bank since July 2004. Mr. O’Conor is
the general partner of O’Conor Enterprises, a real estate investment and
consulting company, and he has served in that capacity since
2002. Mr. O’Conor co-founded the Maryland real estate brokerage firm
of O’Conor & Flynn in 1961. In 1984, that firm merged with
another large Maryland real estate brokerage firm, creating O’Conor, Piper &
Flynn. Mr. O’Conor served as its Chairman and CEO. In 1998, O’Conor,
Piper & Flynn was sold to NRT, the largest real estate company in the
country. Mr. O’Conor served as Senior Vice President of
NRT.
Mr.
O’Conor currently serves on the Board of Directors of Saint Joseph’s Hospital,
Towson University, Signal 13 Foundation, Sheppard Pratt Hospital and is Chairman
of the Jefferson School.
Carl A.J. Wright, age 54, has
been a director of Bay National Corporation and Bay National Bank since March
2003. Mr. Wright is the CEO of Stephen James Associates, an executive
search and staffing firm specializing in accounting, finance, human resources
and banking. He has served in that capacity since January 2006. From
1998 to May 2005, Mr. Wright was a senior vice president of Spherion a NYSE
executive search and staffing firm specializing in finance, human resources and
information systems. From 1980 until 1998, Mr. Wright was President and
CEO of A.J. Burton Group. Mr. Wright served in the auditing and tax departments
of Ernst & Young from 1976 to 1980. Along with his corporate
responsibilities, he is an involved community member and active in professional,
civic and political organizations.
Mr.
Wright is an alumnus of Loyola College in Maryland and Loyola Blakefield and has
served on boards and committees of both institutions. He is past
president of the Baltimore Junior Association of Commerce and served on Maryland
Governor Robert L. Ehrlich Jr.’s Strategic and Finance Committees. He
was chairman of the Maryland Stadium Authority from 2003–2006. In addition, Mr.
Wright is a board member of Catholic Charities and supporter of Maryland
Business for Responsive Government.
Other
than Hugh W. Mohler and Eugene M. Waldron, Jr. who are first cousins, there are
no family relationships between any director or executive officer and any other
director or executive officer of Bay National Corporation.
The Board
of Directors has determined that all directors, other than Hugh W. Mohler are
“independent” as defined under the applicable rules and listing standards of the
NASDAQ Stock Market LLC. Please see “Certain Relationships and
Related Transactions” for a description of the relationships that the Board of
Directors considered in making such independence determinations.
Bay
National Corporation’s charter and bylaws provide that Bay National Corporation
shall have at least three directors, and that the number of directors may be
increased or decreased by the Board of Directors. As of April 10,
2009, the number of directors on the Board has been fixed at twelve with all
positions filled. The Board’s number of directors decreased on
February 5, 2009 from the resignation of Kenneth Trout. Proxies
cannot be voted for a greater number of persons than the number of nominees
named herein. Pursuant to Bay National Corporation’s charter and
bylaws, the Board of Directors is divided into three classes, with each class
serving a three-year term, and the term of one class expiring each year. A
director may only be removed by the affirmative vote of at least 80% of the
votes entitled to be cast on the matter. Bay National Corporation's
officers are appointed by the Board of Directors and hold office at the will of
the board or as otherwise provided in an employment agreement between an officer
and Bay National Bank.
As Bay
National Corporation is the sole stockholder of Bay National Bank, each director
of Bay National Bank is elected by the Board of Directors of Bay National
Corporation. Directors of Bay National Bank serve for a term of one
year and are elected each year at Bay National Bank's annual meeting of
stockholders. Bay National Bank's officers are appointed by its Board
of Directors and hold office at the will of the board.
Bay
National Corporation has established advisory boards of directors for its two
branch locations. These are comprised of professionals and business persons, who
provide advice to Bay National Corporation and Bay National Bank’s Boards of
Directors and who promote the interests of Bay National Corporation and Bay
National Bank. An advisory board of directors is not required by any
Maryland or federal law or regulation and advisory directors are not subject to
regulatory approval or supervision. The advisory directors do not
have the power to vote on any matter considered by the Board of Directors and
they serve at the pleasure of the board.
Mark A. Semanie, age 45, was appointed as
a director of Bay National Corporation and Bay National Bank on December 16,
2008, subject to applicable regulatory approval, and will join the Board upon
our receipt of OCC approval. Mr. Semanie served as Executive Vice
President and Chief Financial Officer, Treasurer and Secretary of Bay National
Corporation and Executive Vice President and Chief Financial Officer, Treasurer
and Secretary of Bay National Bank from October 2000 until December 31, 2008,
and as Chief Compliance Officer of the Bank from October 2000 until September
2008. Mr. Semanie is a Certified Public Accountant. Mr. Semanie worked in the
insurance industry for over seven years. From July 1996 to October 2000, he
served as Executive Vice President and Chief Financial Officer for Agency
Holding Company of Maryland, Inc., parent company of Baltimore-based Agency
Services, Inc., an insurance premium finance company, and Agency Insurance
Company of Maryland, Inc., a multi-line property/casualty insurance company.
From March 1993 to July 1996, he was associated with USF&G Corporation where
he served in various capacities, including Manager of SEC and External
Reporting. From August 1985 to March 1993, Mr. Semanie worked in the Boston and
Baltimore offices of the international accounting firm of KPMG LLP. He last
served as a Senior Manager in the Audit practice with the firm. His background
includes experience in financial planning and reporting, backroom operations,
human resources and regulatory compliance.
A native
of Connecticut, Mr. Semanie earned a Bachelor of Science degree in accounting
from Bentley College. He currently serves on the Board of Directors of Agency
Insurance Company of Maryland, Inc., as a member of the Board of Directors and
Treasurer of No More Stolen
Childhoods and as a member of the Finance Committee of St. Margaret’s
Roman Catholic Church in Bel Air, Maryland. He is a member of the American
Institute of Certified Public Accountants, the Maryland Association of Certified
Public Accountants, the American Institute of Chartered Property Casualty
Underwriters, and Financial Executives International.
Information Regarding
Executive Officers Who Are Not Directors.
There is
one executive officer of Bay National Corporation and Bay National Bank that
does not serve on the Board of Directors of Bay National Corporation.
Biographical information concerning this executive officer is set forth
below.
David E. Borowy, age 49, has
served as Senior Vice President and Chief Financial Officer of Bay National
Corporation and Bay National Bank since March 30, 2009 and prior to that served
as Senior Vice President and acting Chief Financial Officer, subject to receipt
of applicable regulatory approvals, beginning January 1, 2009. He has
also served as Secretary of Bay National Corporation and Bay National Bank since
January, 2009. Previously, beginning in January 2008 Mr. Borowy was
employed with Calvert Street Capital Corporation, a newly-formed specialty
investment company and served as named Chief Financial Officer and Chief
Compliance Officer upon successful completion of the corporation’s initial
public offering. The initial public offering was postponed in
September 2008 and Mr. Borowy’s position with the corporation was no longer
required as a result. Prior to that, he had been promoted to senior
vice president with Mercantile-Safe Deposit and Trust Company and to senior vice
president of Mercantile Bankshares Corporation while he was employed by both
organizations from December 1985 through December 2007.
BOARD
MEETINGS AND COMMITTEES
Bay
National Corporation’s Board of Directors convenes at regularly-scheduled
meetings nine times per year (usually the fourth Tuesday of each month with the
exception of February, August and December) and such special meeting as
circumstances may require. The Board of Directors of Bay National
Corporation and Bay National Bank met ten times during 2008. Each
director, other than R. Michael Gill, attended at least 75% of the total number
of meetings of the Board of Directors and the Board committees of Bay National
Corporation and Bay National Bank of which he was a member during
2008.
The Board
of Directors of Bay National Corporation has standing Audit, Nominating and
Compensation Committees. The Board of Directors of Bay National Bank
also has a number of standing committees, including the Asset & Liability
Committee, Audit Committee, Capital Committee, Compensation Committee, Executive
Committee, Nominating Committee, Governance Committee, Business Development
& Marketing Committee and Strategic Planning Committee. The
members for each of the Audit, Nominating and Compensation Committees of Bay
National Corporation and Bay National Bank are the same, and these committees
each typically hold joint meetings.
Bay
National Corporation’s policy requires that, in the absence of an unavoidable
conflict, all directors are expected to attend the annual meeting of Bay
National Corporation’s stockholders. Eleven of the members of the Board of
Directors of Bay National Corporation attended the 2008 annual
meeting.
Audit
Committee.
Bay National Corporation’s Audit Committee members are Edwin A. Rommel, III,
Chairman, William B. Rinnier, James P. O’Conor and Henry H.
Stansbury. The Board of Directors has determined that each of these
individuals is “independent,” as defined under the applicable rules and listing
standards of the NASDAQ Stock Market LLC and the rules and regulations of the
Securities and Exchange Commission. In addition, the Board of
Directors has determined that each committee member is able to read and
understand fundamental financial statements, including Bay National
Corporation’s consolidated balance sheet, income statement and cash flow
statement. The Board of Directors has determined that Edwin A.
Rommel, III is an “audit committee financial expert” as that term is defined by
the rules and regulations of the Securities and Exchange
Commission.
The Audit
Committee of Bay National Corporation and Bay National Bank held four meetings
in 2008. The Audit Committee’s primary responsibilities are to
assist the Board by monitoring: (i) the integrity of Bay National
Corporation’s financial statements; (ii) the independent auditors’
qualifications and independence; (iii) the performance of Bay National
Corporation’s independent auditors and internal audit firm; (iv) Bay National
Corporation’s system of internal controls; (v) Bay National Corporation’s
financial reporting and system of disclosure controls; and (vi) Bay National
Corporation’s compliance with legal and regulatory requirements.
In
addition, the Audit Committee was appointed to oversee treatment of, and any
necessary investigation concerning, any employee complaints or concerns
regarding Bay National Corporation’s accounting and auditing
matters. Pursuant to procedures adopted by Bay National Corporation,
any employee with such complaints or concerns is encouraged to report them,
anonymously if they desire, to the Chair of the Audit Committee for
investigation, and appropriate corrective action, by the Audit
Committee.
The Audit
Committee has adopted a written charter, a copy of which is available on our
website at www.baynational.com.
Nominating
Committee. Bay
National Corporation’s Nominating Committee members are Carl A.J. Wright,
Chairman, Donald G. McClure, Jr., Robert L. Moore, H. Victor Rieger, Jr. and
Edwin A. Rommel, III. The Board of Directors has determined that each
of these individuals is “independent,” as defined under the applicable rules and
listing standards of the NASDAQ Stock Market LLC. The Nominating
Committee of Bay National Corporation and Bay National Bank held one meeting
during 2008. The Nominating Committee has adopted a written charter,
a copy of which is available on our website at www.baynational.com.
The
Nominating Committee determines whether the incumbent directors should stand for
reelection to the Board of Directors and identifies and evaluates candidates for
membership on the Board of Directors. In the case of a director
nominated to fill a vacancy on the Board of Directors due to an increase in the
size of the Board of Directors, the Nominating Committee recommends to the Board
of Directors the class of directors in which the director-nominee should
serve. The Nominating Committee also conducts appropriate inquiries
into the backgrounds and qualifications of possible director candidates and
reviews and makes recommendations regarding the composition and size of the
Board of Directors.
The
Nominating Committee also evaluates candidates for nomination to the Board of
Directors who are recommended by a stockholder. Stockholders who wish
to recommend individuals for consideration by the Nominating Committee to become
nominees for election to the Board may do so by submitting a written
recommendation to the Secretary of Bay National Corporation at 2328 West Joppa
Road, Suite 325, Lutherville, MD 21093. Submissions must include
sufficient biographical information concerning the recommended individual,
including age, five year employment history with employer names and a
description of the employer’s business, whether such individual can read and
understand basic financial statements and board memberships for the Nominating
Committee to consider. A written consent of the individual to stand
for election if nominated and to serve if elected by the stockholders must
accompany the submission. The Nominating Committee will consider
recommendations received by a date not later than 120 calendar days before the
date the Proxy Statement was released to stockholders in connection with the
prior year’s annual meeting for nomination at that annual
meeting. The Nominating Committee will consider nominations received
beyond that date at the annual meeting subsequent to the next annual
meeting. The Nominating Committee evaluates nominees for directors
recommended by security holders in the same manner in which it evaluates any
other nominees for directors.
In
addition to candidates recommended by stockholders, the Nominating Committee
identifies potential candidates through various methods, including but not
limited to, recommendations from existing directors, customers and
employees. In identifying and evaluating candidates for membership on
the Board of Directors, the Nominating Committee takes into account all factors
it considers appropriate. These factors may include, without
limitation:
|
·
|
Ensuring
that the Board of Directors, as a whole, is diverse and consists of
individuals with various and relevant career experience, relevant
technical skills, industry knowledge and experience, financial expertise
(including, if determined by the Committee to be appropriate, expertise
that could qualify a director as an “audit committee financial expert,” as
that term is defined by the rules of the Securities and Exchange
Commission), local or community ties;
and
|
|
·
|
Minimum
individual qualifications, including high moral character, mature
judgment, familiarity with the Company’s business and industry,
independence of thought and an ability to work
collegially.
|
The
selection process for new members on the Board of Directors is as
follows:
|
·
|
Full
Board of Directors identifies a need to add new Board member with specific
criteria or to fill a vacancy on the
Board.
|
|
·
|
Chair
of Committee or other designated Committee member initiates search seeking
input from Board members and Company management, and hiring a search firm,
if necessary.
|
|
·
|
Candidate
or slate of candidates that will satisfy specific criteria and/or
otherwise qualify for membership on the Board, based on the factors
described above, are identified and presented to the
Committee.
|
|
·
|
Chairman
of the Board, the Company’s CEO and all or at least one member of the
Committee interviews prospective candidate(s). Chair of
Nominating Committee will keep the full Board of Directors informed of
progress.
|
|
·
|
Committee
meets to consider and approve final candidate(s) (and conduct additional
interview if deemed necessary) or recommend candidate(s) to the full Board
of Directors.
|
Compensation
Committee.
Bay National Corporation’s Compensation Committee members are Henry H.
Stansbury, Chairman, Edwin A. Rommel, III, R. Michael Gill, James P. O’Conor and
Carl A.J. Wright. The Board of Directors has determined that
each of these individuals is “independent,” as defined under the applicable
rules and listing standards of the NASDAQ Stock Market LLC. The
Compensation Committee has adopted a written charter, a copy of which is
available on our website at www.baynational.com.
The Compensation Committee of Bay National Corporation and Bay National Bank
held one meeting in 2008. The Compensation Committee evaluates the
performance of the President and Chief Executive Officer and makes
recommendations to the Board of Directors regarding the President and Chief
Executive Officer’s compensation. The Compensation Committee also reviews the
current industry practices regarding compensation packages provided to executive
management and the Board of Directors, including salary, bonus, stock options
and other perquisites. Based on recommendations from the President
and Chief Executive Officer, the Compensation Committee approves compensation
provided to members of executive management, excluding the President and Chief
Executive Officer. The Compensation Committee also develops a
recommendation for compensation of the President and Chief Executive Officer and
presents the recommendations to the Board of Directors for approval. The
Compensation Committee also evaluates and recommends to the Board of Directors
fees for non-employee board members.
DIRECTOR
COMPENSATION
The
following table sets forth information with respect to the compensation earned
by our directors during 2008:
DIRECTOR
COMPENSATION
Name(1)
|
Fees
Earned or Paid in Cash(2)($)
|
Total(2)($)
|
Gary
T. Gill
|
600
|
|
600
|
|
R.
Michael Gill
|
2,250
|
|
2,250
|
|
John
R. Lerch
|
4,800
|
|
4,800
|
|
Donald
G. McClure, Jr.
|
5,550
|
|
5,550
|
|
Robert
L. Moore
|
4,950
|
|
4,950
|
|
James
P. O’Conor
|
3,750
|
|
3,750
|
|
H.
Victor Rieger, Jr.
|
6,450
|
|
6,450
|
|
William
B. Rinnier
|
3,000
|
|
3,000
|
|
Edwin
A. Rommel, III
|
5,800
|
|
5,800
|
|
Henry
H. Stansbury
|
5,850
|
|
5,850
|
|
Kenneth
H. Trout (4)
|
5,400
|
|
5,400
|
|
Eugene
M. Waldron, Jr.
|
3,600
|
|
3,600
|
|
Carl
A.J. Wright
|
3,300
|
|
3,300
|
|
(1) Hugh
W. Mohler is our President and Chief Executive Officer. He is not
compensated for his services as director.
(2)
During 2008, the Board of Directors volunteered to waive the customary Director
Compensation for attending regularly scheduled and special Board meetings for
2008 and 2009. This table discloses the compensation that had been
earned by the Directors and would have been paid absent the waiver.
(3) Mr.
Trout resigned from the Board of Directors on February 5, 2009. Mr.
Trout did not resign as a result of a disagreement with the
Company.
The
following table provides information about our directors’ outstanding option
awards as of December 31, 2008:
OUTSTANDING
OPTION AWARDS AT FISCAL YEAR-END
|
Option
Awards(1)
|
Name(2)
|
Number
of
Securities
Underlying
Unexercised
Options
(#)
Exercisable
|
Option
Exercise
Price
($)
|
Option
Expiration
Date
|
Gary
T. Gill
|
-
|
-
|
-
|
R.
Michael Gill
|
-
|
-
|
-
|
John
R. Lerch
|
-
|
-
|
-
|
Donald
G. McClure, Jr.
|
3,300
|
6.89
|
November
19, 2009
|
Robert
L. Moore
|
3,300
|
6.89
|
November
19, 2009
|
James
P. O’Conor
|
-
|
-
|
-
|
H.
Victor Rieger, Jr.
|
-
|
-
|
-
|
William
B. Rinnier
|
3,300
|
6.89
|
November
19, 2009
|
Edwin
A. Rommel, III
|
3,300
|
6.89
|
November
19, 2009
|
Henry
H. Stansbury
|
3,300
|
6.89
|
November
19, 2009
|
Kenneth
H. Trout
|
3,300
|
6.89
|
November
19, 2009
|
Eugene
M. Waldron, Jr.
|
3,300
|
6.89
|
November
19, 2009
|
Carl
A.J. Wright
|
-
|
-
|
-
|
(1) In
November 2001, Bay National Corporation granted each of its then directors
options to purchase 3,300 shares of its common stock at $6.89 per share, the
then fair market value. A total of 42,900 options were
issued. The options vested in four equal installments with the first
25% installment vesting on the third anniversary of the individual director’s
appointment to Bay National Corporation’s Board of Directors. The remaining 25%
installments vested on the fourth, fifth, and sixth anniversary of the
individual director’s appointment to the Board of Directors. As of April 10,
2009, options to purchase 16,500 shares had been exercised. Options to purchase
23,100 shares were exercisable as of, or within 60 days of, April 10, 2009. The
options expire on November 19, 2009.
The fair
value of each option grant is estimated on the date of grant using the
Black-Scholes option pricing model with the following weighted average
assumptions used for grants during the year ended December 31:
|
|
|
2002
|
Dividend
yield
|
|
|
-
|
|
Expected
volatility
|
|
|
20.00
|
%
|
Risk-free
interest rate
|
|
|
4.17
|
%
|
Expected
lives (in years)
|
|
|
8
|
|
(2) Hugh
W. Mohler is a director and named executive officer of Bay National
Corporation. Mr. Mohler’s unexercised options at December 31, 2008
pursuant to the 2001 grant described above are included in the “Executive
Compensation” section below.
Pursuant
to our Director Compensation Policy, Bay National Bank pays directors who are
not officers or employees of Bay National Corporation or Bay National Bank
(e.g., all directors other than Mr. Mohler) (“Qualified Directors”) $300 for
each attended regularly scheduled meeting and each special meeting of the Board
of Directors of Bay National Bank and $150 for each attended regularly scheduled
meeting
and each
special meeting of a committee of the Board of Directors of Bay National Bank.
Qualified Directors of Bay National Bank are also entitled to reimbursement for
their reasonable travel costs related to their attendance at board and committee
meetings, and all directors of Bay National Corporation and Bay National Bank
are reimbursed for reasonable expenses incurred on behalf of Bay National
Corporation and Bay National Bank. In addition, the chair of
the Executive Committee and the chair of the Audit Committee of the Board of
Directors of Bay National Bank receive an additional $100 for each attended
regularly scheduled meeting and each special meeting. The Director
Compensation Policy also provides that the Board of Directors or the
compensation committee of the Board of Directors of Bay National Bank may
authorize discretionary payments to Qualified Directors as a result of
outstanding service by the Qualified Director. Furthermore, the
Director Compensation Policy provides that the policy may be changed from time
to time. As noted above, our Directors waived the receipt of fees for
2008. Therefore, Bay National Bank did not accrue any meeting fees
during 2008.
During
2008, Bay National Corporation and Bay National Bank did not reimburse any
travel costs or expenses.
Bay
National Corporation does not pay cash remuneration to its
directors. It is expected that unless and until Bay National
Corporation becomes actively involved in additional businesses other than owning
all the capital stock of Bay National Bank, no separate cash compensation will
be paid to the directors of Bay National Corporation in addition to that paid to
them by Bay National Bank in their capacities as directors of Bay National
Bank. However, Bay National Corporation may determine in the future
that such separate cash compensation is appropriate.
EXECUTIVE
COMPENSATION
Summary
Compensation Table The following table sets
forth the compensation paid by Bay National Corporation and Bay National Bank to
its named executive officers (“NEO”) including the Chief Executive Officer of
Bay National Corporation and Bay National Bank and any other executive officer
of Bay National Corporation and Bay National Bank who received compensation in
excess of $100,000 during 2008.
SUMMARY
COMPENSATION TABLE
Name
and Principal Position
|
Year
|
Salary
($)
|
Bonus
($)
|
Option
Awards
($)
(4)
|
All
Other
Compensation
($)
|
Total
($)
|
Hugh
W. Mohler,
President
and Chief Executive Officer (1)
|
2008
|
246,173
|
|
-
|
|
-
|
|
9,628
|
|
255,801
|
|
|
2007
|
240,000
|
|
10,000
|
|
-
|
|
10,798
|
|
260,798
|
|
|
2006
|
225,000
|
|
100,000
|
|
28,412
|
|
11,313
|
|
364,725
|
|
Richard
J. Oppitz, Executive Vice President (2)
|
2008
|
168,942
|
|
-
|
|
-
|
|
7,338
|
|
176,280
|
|
|
2007
|
154,000
|
|
10,000
|
|
-
|
|
7,521
|
|
171,521
|
|
|
2006
|
140,000
|
|
56,000
|
|
-
|
|
2,544
|
|
198,544
|
|
Mark
A. Semanie,
Executive
Vice President and CFO (3)
|
2008
|
193,077
|
|
-
|
|
-
|
|
10,907
|
|
203,984
|
|
|
2007
|
185,000
|
|
10,000
|
|
-
|
|
9,084
|
|
204,084
|
|
|
2006
|
180,000
|
|
72,000
|
|
14,215
|
|
9,410
|
|
275,625
|
|
(1) Other compensation
includes $8,746, $10,026, and $10,651 of contributions to the Company’s 401(k)
retirement plan for 2008, 2007 and 2006, respectively, and $882, $772, and $662
of term life insurance premiums paid by the Bank on Mr. Mohler’s behalf for
2008, 2007 and 2006, respectively.
(2)
Mr. Oppitz was terminated effective January 7, 2009. Other compensation includes
$6,676, $6,859 and $1,938 of contributions to the Company’s 401(k) retirement
plan and $662, $662 and $606 of term life insurance premiums paid by the Bank on
Mr. Oppitz’s behalf for 2008, 2007 and 2006, respectively.
(3)
Mr. Semanie resigned effective December 31, 2008. Other compensation includes
$7,625, $8,202, and $8,528 of contributions to the Company’s 401(k) retirement
plan for 2008, 2007 and 2006, respectively, $882 of term life insurance premiums
paid by the Bank on Mr. Semanie’s behalf for each of 2008, 2007 and
2006 and $2,400 for a health savings plan paid by the Bank in 2008.
(4) The
fair value of each option grant is estimated on the date of grant using the
Black-Scholes option pricing model with the following weighted average
assumptions used for grants during the year ended December 31:
|
|
|
2002
|
Dividend
yield
|
|
|
-
|
|
Expected
volatility
|
|
|
20.00
|
%
|
Risk-free
interest rate
|
|
|
4.17
|
%
|
Expected
lives (in years)
|
|
|
8
|
|
EMPLOYMENT
AGREEMENTS
On June
1, 2006, Bay National Bank (the “Bank”) and Hugh W. Mohler entered into an
Amended and Restated Employment Agreement (the “Restated Agreement”), pursuant
to which Mr. Mohler will continue to serve as President and Chief Executive
Officer of the Bank and the Company.
The
Restated Agreement provides for an initial annual base salary of $225,000. In
addition, Mr. Mohler is eligible for annual incentive compensation bonuses as
determined by the Bank’s board of directors and is entitled to participate in
any bonus, incentive and other executive compensation program available to
senior management. As of January 1, 2008, Mr. Mohler’s annual base salary was
increased from $240,000 to $255,000. Mr. Mohler’s annual base compensation was
voluntarily decreased from $255,000 to $229,500 as of September 5, 2008 and was
decreased along with our other officers’ salaries to $206,000 effective January
23, 2009 as part of a broader effort to manage expenses.
The
Restated Agreement has an initial three-year term that, unless written notice
that the Restated Agreement will not be renewed is provided to Mr. Mohler, is
renewed for an additional year on the anniversary of its effective date, such
that the remaining term at each such anniversary date will be three years. The
Restated Agreement provides for earlier termination in certain
circumstances.
If Mr.
Mohler’s employment is terminated by the Bank without Cause or upon Mr. Mohler’s
Permanent Disability, by Mr. Mohler for Good Reason or upon his Permanent
Disability (all as defined in the Restated Agreement), or upon Mr. Mohler’s
death, Mr. Mohler (or his personal representative) will be entitled to receive
an amount equal to his current base salary plus all benefits he is then
receiving for a period equal to the remaining term of the Restated Agreement
plus any incentive compensation already accrued for that year.
If the
Bank does not renew the Restated Agreement by providing the notice of
nonrenewal, then, assuming a Change of Control (as defined in the Restated
Agreement) has not occurred, Mr. Mohler will be entitled to receive at the end
of the then-current term of employment an amount equal to 50% of his base salary
for the preceding 12-month period either in a lump sum or in six equal monthly
installments, at his option, as well as continuation of employee benefits
substantially similar to those he is then receiving for a period of six
months.
If,
within 12 months following a Change in Control, the Restated Agreement is
terminated by Mr. Mohler for any reason or by the Bank without Cause, then,
instead of the payments provided for above, Mr. Mohler will be entitled to (i) a
lump sum payment equal to the sum of (a) 2.99 times his average annual taxable
compensation during the last five years minus the aggregate present value of any
other payments he receives that are treated as contingent upon the Change in
Control and (b) a pro-rated bonus; (ii) immediate vesting of all stock awards;
(iii) immediate exercisability of any unexercised stock options; and (iv)
continued medical coverage for two years as available to the Bank’s other
employees.
If any
severance payment or distribution made to Mr. Mohler is determined to be subject
to the limitations of Section 280G of the Internal Revenue Code of 1986, as
amended (the “Code”) (a “Parachute Payment”), Mr. Mohler will be
entitled to a full tax “gross-up” to cover any excise taxes on such amount,
unless the total value of all such payments and benefits (as measured for
purposes of Section 280G) exceeds the taxable threshold by ten percent or less,
in which event the payments and benefits will instead be reduced so as to fall
below the taxable threshold.
Under the
Restated Agreement, Mr. Mohler is bound by confidentiality and proprietary
information covenants during his employment and for three years thereafter. He
is also prohibited, during the period that any payments in connection with the
termination or non-renewal of the Restated Agreement are being made, from
competing with the Bank, soliciting its customers, and soliciting, recruiting or
hiring its employees (other than his administrative assistant).
If the
change of control severance payment were required to be paid in 2009, Mr. Mohler
would receive approximately $801,504.
Bay
National Bank has purchased "key man" life insurance on Mr. Mohler.
Mark A.
Semanie. Bay
National Bank had agreed to employ Mr. Semanie on an at will basis at an annual
rate of pay of $180,000 as of September 5, 2008. Mr. Semanie was also eligible
for incentive bonuses at the discretion of the Compensation Committee of the
Board of Directors, and is entitled to all benefits available to full time
employees of Bay National Bank. Mr. Semanie was not and is not a party to a
written agreement with Bay National Bank. Mr. Semanie resigned
effective December 31, 2008.
Richard J.
Oppitz. Bay National Bank had agreed to employ Mr.
Oppitz on an at will basis at an annual rate of pay of $157,000 as of September
5, 2008. Mr. Oppitz was also eligible for incentive bonuses at the discretion of
the Compensation Committee of the Board of Directors, and was entitled to all
benefits available to full time employees of Bay National Bank. Mr. Oppitz was
not and is not a party to a written agreement with Bay National
Bank. Mr. Oppitz’s employment was terminated on January 7,
2009.
BANK
OWNED LIFE INSURANCE
In 2007,
all officers of Bay National Bank including the named executive officers were
invited to participate in the Bank’s purchase of Bank Owned Life Insurance
(“BOLI”). The income tax free earnings of BOLI are utilized to help offset
the Bank’s employee benefit costs. All insured employees gave explicit and
informed consent prior to the purchase and the Bank paid the single-premium
associated with the policies in 2007.
To reward
their participation and provide an additional benefit to the insured’s, each was
provided with a $50,000 survivorship benefit payable to the employees’
respective named beneficiaries during his or her active employment with the
Bank. This benefit does not affect the employees’ current income tax
position, but the proceeds are fully taxable to their beneficiaries. The
Bank receives the death benefit associated with the policy upon an officer’s
death, and the proceeds are used to pay the $50,000 benefit to his or her named
beneficiaries.
During
2008, there were no additional BOLIs purchased.
BOLIs are
typical in the banking industry. They are investment vehicles for the
Company that allow greater employee benefits to be offered at a lower
cost. They also encourage employment longevity.
Outstanding
Equity Awards at Fiscal Year-End The following table
provides information about our NEOs’ unexercised options, stock awards that have
not vested, and equity incentive plan awards outstanding as of December 31, 2008
and the market value thereof as follows:
OUTSTANDING
EQUITY AWARDS AT FISCAL YEAR-END
|
Option
Awards
|
Name
|
Number
of
Securities
Underlying
Unexercised
Options
(#)
Exercisable
|
Option
Exercise
Price
($)
|
Option
Expiration
Date
|
Hugh
W. Mohler (1)
|
44,287
|
6.89
|
November
19, 2009
|
Richard
J. Oppitz
|
-
|
-
|
|
Mark
A. Semanie (2)
|
20,493
|
6.89
|
November
19, 2009
|
|
1)
|
In
November 2001, Bay National Corporation granted Mr. Mohler options to
purchase 40,987 shares of its common stock at $6.89 per share, the then
fair market value. The options vested in four equal
installments with the first 25% installment vesting on the third
anniversary of Mr. Mohler’s date of employment with Bay National
Bank. The remaining 25% installments vested on the fourth,
fifth and sixth anniversary of Mr. Mohler’s employment
date. Mr. Mohler was also granted options to purchase
3,300 shares of its common stock for his role as director of Bay National
Corporation (see “Director Compensation” section above for detailed
information on this grant).
|
|
2)
|
In
November 2001, Bay National Corporation granted Mark A. Semanie options to
purchase 20,493 shares of its common stock at $6.89 per share, the then
fair market value. The options vested in four equal
installments with the first 25% installment vesting on the third
anniversary of Mr. Semanie’s date of employment with Bay National
Bank. The remaining 25% installments vested on the fourth,
fifth and sixth anniversary of Mr. Semanie’s employment
date.
|
SECTION
16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
The
Company’s directors and executive officers, and persons who own more than 10% of
the Company’s Common Stock, are required to file with the Securities and
Exchange Commission initial reports of beneficial ownership and reports of
changes in beneficial ownership of any securities of the Company. To the
Company’s knowledge, based solely on a review of the copies of such reports
furnished to the Company and written representations that no other reports were
required, other than as noted below all of the Company’s directors, executive
officers and beneficial owners of greater than 10% of the Company’s Common Stock
made all required filings during the fiscal year ended December 31,
2008.
The
following reports were filed late during 2008:
|
·
|
The
Forms 4 required by each then-incumbent director (Gary T. Gill, R. Michael
Gill, John R. Lerch, Donald G. McClure, Jr., Robert L. Moore, James P.
O’Conor, H. Victor Rieger, Jr., William B. Rinnier, Edwin A. Rommel, III,
Henry H. Stansbury, Kenneth H. Trout, Eugene M. Waldron, Jr. and Carl A.J.
Wright) to report shares granted by the Company on March 3, 2008 in lieu
of director fees owed for 2007; and
|
|
·
|
The
Form 4 for John R. Lerch to report his sale of 900 shares of common stock
on May 7, 2008.
|
CERTAIN
RELATIONSHIPS AND RELATED TRANSACTIONS
Lucy
Mohler, the spouse of Hugh W. Mohler, serves as Bay National Corporation’s and
Bay National Bank’s Senior Vice President of Marketing and Investor
Relations. E. Matthew Waldron, III, the son of director Eugene M.
Waldron, and C. Bradford Wright, the son of director Carl A.J. Wright are
employees of Bay National Bank. None earned aggregate compensation in excess of
$120,000 during 2007 or 2008.
Director
John R. Lerch owns a 100% interest in the property being leased for Bay National
Bank's Salisbury, Maryland branch office. Bay National Corporation’s lease
payments totaled $27,500 during each of 2007 and 2008.
Director
Carl A.J. Wright is chief executive officer of Stephen James Associates, an
executive search and staffing firm. During 2008, Bay National Bank
utilized their services for the hiring of a commercial lender. Bay
National Bank’s payment for this service totaled $14,400 during
2008.
Gary T.
Gill, who had been director of Bay National Corporation and Bay National Bank
from January 2003 until May 2008, is president and chief executive officer of
the MacKenzie Companies, which owns the property being leased for Bay National
Bank's Lutherville, Maryland corporate and branch offices. Bay National
Corporation was a party to two leases with this landlord dated July 16,
1999. These leases were effectively combined during 2004 and extended to
February 28, 2010. Bay National Corporation has the right to extend
the leases for one additional five year term, to February 29, 2015.
As of
December 31, 2008, Bay National Corporation was leasing 4,067 square feet on the
first floor of the building, 6,206 square feet on the third floor of the
building, and 1,429 square feet in the basement of the building and was paying
$30,878 in monthly rent, which includes Bay National Corporation’s share of
taxes and building operating costs. Bay National Corporation paid the
landlord $358,000 during 2007 and $368,740 during 2008.
The
leases were originally entered into well in advance of Mr. Gill’s appointment to
the Board of Directors in January 2003. Although Bay National Corporation did
not have an independent third party reevaluate the lease terms in connection
with the renewal, or evaluate the terms of the lease of additional space,
management believes that the terms of the lease are at least as favorable as
could be obtained from an independent third party.
In
addition, Bay National Corporation paid another division of the Mackenzie
Companies for construction work performed to modify some of the leased space to
meet the Company’s needs. Bay National Corporation paid the contracting company
$29,302 during 2007 and $0 paid in 2008.
Some of
Bay National Bank’s directors and officers and the business and professional
organizations with which they are associated have banking transactions with Bay
National Bank in the ordinary course of business. It is Bay National Bank’s
policy that any loans and loan commitments will be made in accordance with
applicable laws and on substantially the same terms, including interest rates
and collateral, as those prevailing at the time for comparable transactions with
other persons of comparable credit standing. Loans to directors and officers
must comply with Bay National Bank's lending policies and statutory lending
limits; therefore, directors with a personal interest in any loan application
are excluded from considering any such loan application.
The
officers and directors of Bay National Corporation and Bay National Bank have
loans due to Bay National Bank in the amounts of $11,809,372 and $13,520,043 at
December 31, 2008 and 2007, respectively. All loans were made on
substantially the same terms, including interest rates and collateral, as those
prevailing at the time for comparable transactions with unaffiliated third
parties and do not involve more than the normal risk of repayment or present
other unfavorable features.
PROPOSAL 2:
APPROVAL OF THE ISSUANCE OF UP TO $12,000,000 WORTH OF SHARES OF OUR COMMON
STOCK AND/OR SECURITIES CONVERTIBLE INTO OR EXERCISABLE FOR COMMON STOCK, NOT TO
EXCEED 15,000,000 SHARES, IN ONE OR MORE PRIVATE PLACEMENT TRANSACTIONS
OCCURRING ON OR PRIOR TO THE DATE THREE MONTHS AFTER THE ANNUAL MEETING, WHICH
SHARES WOULD BE ISSUED AT A MAXIMUM DISCOUNT OF 25% TO THE THEN MARKET VALUE OF
THE COMMON STOCK
Purpose and Manner of
Issuance
We are
asking stockholders to approve the issuance of up to $12,000,000 worth of shares
of our common stock and/or securities convertible into or exercisable for common
stock, not to exceed 15,000,000 shares, in one or more private placement
transactions occurring on or prior to the date three months after the Annual
Meeting, which shares would be issued at a maximum discount of 25% to the then
market value of our common stock on the date(s) of issuance. While
based on recent trading prices we actually expect the shares of common stock to
be sold at no or only a slight discount to market value, because our common
stock is thinly traded and the NASDAQ Stock Market defines market value as the
most recent closing bid price, a single trade at an unusually high price could
increase the market value of the common stock for purposes of this
proposal. Therefore, we have indicated here a maximum market discount
that is much higher, based on recent trading prices, than any anticipated
discount to market price at which we expect to sell shares, so that we may
proceed with an offering even if a high-priced trade or other unusual
circumstance should temporarily increase the market value of the common
stock.
As
disclosed in our annual report on Form 10-K for the year ended December 31,
2008, the Bank has consented to the issuance of a Consent Order issued by the
Office of the Comptroller of the Currency (“OCC”), the Bank’s primary
regulator. In connection therewith, we have adopted a strategic plan
that maps out our strategy for the Bank to restore its higher capitalization,
strong earnings, good asset quality and to also eliminate the concerns raised by
the OCC in the Consent Order. The Consent Order mandates that we
raise our capital levels above the minimum capital needed to meet regulatory
requirements, and our strategic plan contemplates raising funds from new
stockholders as a means of doing so. Pursuant thereto, we intend to
issue shares of our common stock and, potentially, securities convertible into
or exercisable for shares of our common stock, to accredited investors, as
defined by Securities and Exchange Commission rules, in one or more private
placements within the three-month period following the date of the Annual
Meeting.
A vote in
favor of this proposal does not necessarily mean that we will issue all
$12,000,000 worth of common stock and, as discussed above, does not mean such
stock will be issued at a 25% discount to the market value of our common stock,
within the three months following the date of the Annual
Meeting. Rather, these parameters represent the maximum number of
shares and dollar amount of securities that we may issue and the maximum
discount to market at which we will issue such shares, for which we are seeking
stockholder approval. The exact number of securities to be authorized
and the market value discount at which these securities will be sold, subject to
a maximum offering price of $12,000,000, a maximum share issuance of
15,000,000 shares and a maximum market value discount of 25%, will be
determined by our Board of Directors.
NASDAQ
Stockholder Vote Requirement
Our
common stock is listed on the NASDAQ Stock Market. NASDAQ Marketplace
Rule 4350(i)(1)(D) requires stockholder approval prior to the sale or
issuance or potential issuance of shares, in a transaction other than a public
offering, equal to 20% or more of Bay National Corporation’s outstanding common
stock or 20% or more of the voting power outstanding before the issuance, if the
effective sale price of the common stock is less than the greater of the book or
market value of the common stock. Shares of the our common stock
issuable upon the exercise or conversion of warrants, options, debt instruments,
preferred stock or other equity securities issued or granted in such a capital
raising transaction are considered shares issued in such a transaction in
determining whether the 20% limit has been reached. We anticipate
that the aggregate number of shares of common stock we will issue in the
transactions for which we are seeking stockholder approval will exceed 20% of
the number of our shares of common stock currently outstanding and that will be
outstanding on the dates of such sales, and that such shares of common stock may
be issued at a price that is less than market value(as defined by the NASDAQ
Stock Market), which we expect will be less than book value ($6.98 as of
December 31, 2009), on the date of issuance.
In order
to comply with the likely application of this NASDAQ rule, we are seeking
stockholder approval for the potential issuance and sale of shares of common
stock in one or more capital raising transactions so that the Board of Directors
will have flexibility to timely enter into and close such capital raising
transactions. If we waited to arrange for a special meeting of
stockholders to approve a specific transaction, it could delay and possibly
jeopardize the closing of such transaction.
NASDAQ
requires us to include a maximum (i) potential discount to market value, (ii)
number of shares to be issued and (iii) dollar amount of issuance in stockholder
proposals such as this one. Bay National Corporation is seeking
approval to issue up to $12,000,000 worth of securities and a maximum of
15,000,000 shares of its common stock for up to a 25% discount from “market
value,” as defined by rules of the Nasdaq Stock Market, of its common
stock. As discussed above, we expect any actual discount to be much
less than the maximum proposed here, and the actual discount, number of shares
and dollar amount issued, if any, subject to the maximum amounts approved by
stockholders, will be determined by the Board of Directors and will depend upon
market conditions at the time of the equity offering or offerings.
The
issuance of the common stock we are contemplating is likely to result in a
significant increase in the number of shares of common stock outstanding, and
current stockholders will own a smaller percentage of the outstanding common
stock. Moreover, Bay National Corporation might, as part of any sale
of securities, be required to register any securities sold for resale under the
Securities Act of 1933. The issuance of these securities will cause a
significant reduction in the percentage interests of current stockholders in the
voting power, liquidation value, and book and market value of Bay National
Corporation, and in its future earnings. The sale or resale of these
securities could cause the market price of our common stock to
decline.
Basic Terms of
Securities
We expect
that the basic terms of the shares of common stock authorized pursuant to this
proposal would be identical to the common stock currently
outstanding. The exact terms of any securities convertible into or
exercisable for common stock that may be issued cannot be stated or estimated at
the time of the filing of this proxy statement. Similarly, it is
impracticable to describe the transaction(s) in which such shares of common
stock or other securities are to be issued because, at the time of the filing of
this proxy statement, no such transaction has been identified. The
exact terms of the securities, including, but not limited to, dividend or
interest rate, conversion price, voting rights, redemption price, maturity dates
and similar matters will be determined by our Board of Directors and we do not
presently anticipate seeking from our stockholders further authorization to
issue such securities prior to the issuance thereof unless required to do so by
NASDAQ Marketplace Rules.
The sale
of the common stock and/or securities convertible into common stock will not be
registered under the Securities Act of 1933 and may not be offered or sold in
the United States absent registration or an applicable exemption from
registration requirements.
The
foregoing description of various forms of equity offering(s) and the reasons for
such offering(s) is included for informational purposes to stockholders in
connection with this proxy solicitation and does not constitute an offer to sell
or a solicitation of an offer to buy any securities of Bay National
Corporation. We cannot guarantee that any sales of common stock
and/or securities convertible into common stock will be completed (or, if so,
what the terms or timing may be) and, accordingly, cannot be certain that we
will receive any proceeds from any potential sales of securities/common
stock. No such offering(s) will go forward unless the Board of
Directors determines that the proposed terms and conditions are in the best
interests of Bay National Corporation and its stockholders at the
time. The types of securities and number of shares of common stock to
be sold and the price at which such securities will be sold are subject to
market conditions and negotiations with potential investors.
Required Vote
The
affirmative vote of a majority of the shares of the common stock present or
represented by proxy at the Annual Meeting and entitled to vote is required for
approval of this proposal. Abstentions and broker non-votes will have
no effect on the outcome of the vote on this proposal.
Dependence
(In Part) On Approval of Proposal 3
Even if
our stockholders approve this proposal, we may only issue shares of common stock
authorized for issuance under our articles of incorporation. Our
articles of incorporation currently authorize the issuance of up to 9,000,000
shares of common stock. As of April __, 2009, there were ____________
unissued and unreserved shares of common stock available for issuance by the
Company. Our issuance of shares of common stock in excess of that
amount is contingent upon stockholder approval of an increase in the number of
authorized shares of common stock pursuant to an amendment to our articles of
incorporation, as contemplated by proposal 3.
The
Board of Directors recommends that stockholders vote “FOR” approval of the
issuance of up to $12,000,000 worth of shares of our common stock and/or
securities convertible into or exercisable for common stock, not to exceed
15,000,000 shares, in one or more private placement transactions occurring
on or prior to the date three months after the Annual Meeting, which shares
would be issued at a maximum discount of 25% to the then market value of the
common stock on the date(s) of issuance.
PROPOSAL
3: APPROVAL OF AN AMENDMENT TO OUR ARTICLES OF INCORPORATION TO INCREASE THE
NUMBER OF AUTHORIZED SHARES OF COMMON STOCK
The
Company currently has 9,000,000 shares of common stock authorized. As
of April __, 2009, ___________ shares of common stock were issued and
outstanding; ___________ shares of common stock were reserved for issuance under
the Company’s stock incentive plans; and ___________ shares of common stock were
reserved for the issuance of outstanding awards, including options, issued
pursuant to the stock incentive plans. Therefore, as of April __,
2009, there were ___________ shares of common stock that were not issued and
outstanding or otherwise reserved for issuance. Because of the
limited number of shares of common stock available to be issued, especially in
light of potential issuances as discussed above under Proposal 2, our Board of
Directors recommends that stockholders approve an amendment to the Company’s
articles of incorporation in order to authorize an additional 11,000,000 shares
of common stock of the same class as is presently authorized.
As
described under proposal 2 above, the Company needs to raise additional capital
in order to satisfy minimum capital requirements pursuant to the Consent Order
issued by the OCC. As discussed above, we intend to issue a maximum
of 15,000,000 shares of common stock in order to raise capital, but there are
only __________ shares remaining unissued and unreserved under our articles of
incorporation. While 15,000,000 shares represents the maximum number
of shares we would issue pursuant to proposal 2, the Board of Directors believes
that it is in the best interests of Bay National Corporation and our
stockholders to raise capital in excess of the amounts we could raise by selling
only the remaining ___________ shares of common stock (or securities exercisable
or convertible into such shares of common stock) currently available under the
articles of incorporation. In order for the Company to be able to
have the flexibility to raise an amount of capital our Board of Directors
believes is necessary for us to satisfy the capital levels required pursuant to
the Consent Order and have the funds necessary to achieve the goals laid out in
our three-year strategic plan, we believe an increase in the number of
authorized shares of common stock is necessary.
In
addition, the Board of Directors believes that additional shares of common stock
should be available for issuance by the Board of Directors from time to time for
stock dividends, stock splits, potential acquisitions, future financings,
employee benefit plans and for other proper corporate purposes. Any
such issuances could also be used to discourage, or have the effect of
discouraging, an attempt to acquire control of the Company, whether or not such
a change in control transaction was favored by the majority of the stockholders,
and could enhance the ability of officers and directors to retain their
positions. For example, common stock could be issued to persons,
firms or entities known to be friendly to management. However, the
additional flexibility afforded by the ability to issue the common stock could
enhance the arm’s-length bargaining capability of the Board of Directors on
behalf of the Company’s stockholders in a situation involving a solicitation to
obtain control of the Company without the approval of the Board of
Directors. Other than as discussed in proposal 2 above and except for
stock issued pursuant to the Company’s stock incentive plans, at this time the
Company does not have any plan, commitment, arrangement, understanding or
agreement, either oral or written, to issue any shares of the proposed
additional common stock.
Although
the Board of Directors could authorize the issuance of additional shares of
common stock based on its judgment as to the best interest of the Company and
its stockholders, the issuance of additional shares may dilute the ownership of
the Company’s existing stockholders.
Approval of this proposal will permit the Board to issue
such additional shares in the future, pursuant to proposal 2 or otherwise,
without further approval of the stockholders unless otherwise required by law,
the rules of the NASDAQ Stock Market, or our articles of
incorporation. We are not asking our stockholders to make any changes
to the number of shares of preferred stock, $0.01 par value per share, currently
authorized under our articles of incorporation, which will remain at 1,000,000
shares, none of which have been issued to date. Further, the proposed
amendment will not change the dividend rights, voting rights, liquidation
rights, or other terms of the common stock or preferred stock as currently set
forth in our articles of incorporation.
The full
text of the proposed amendment to our articles of incorporation, which will be
included in the articles of amendment that we will file with the Maryland State
Department of Assessments and Taxation if stockholders approve this proposal, is
attached as Appendix A to this proxy statement. The above
summary of the proposed amendment to the articles of incorporation is qualified
in its entirety by the text set forth in Appendix A.
The
affirmative vote of holders of two-thirds of the outstanding shares of common
stock entitled to vote on this proposal is required for approval of this
proposal. Therefore, abstentions and broker non-votes, as well as the
failure to vote (including a failure to return a signed proxy card), will have
the same effect as a vote against this proposal.
If
approved, the amendment to the articles of incorporation will become effective
upon the filing of the articles of amendment. If the proposal is not
approved by the requisite stockholder vote, the number of authorized shares of
common stock will remain unchanged.
The
Board of Directors recommends that stockholders vote “FOR” approval of the
amendment to the Company’s articles of incorporation to increase the number of
authorized shares of the Company’s common stock from 9,000,000 shares to
20,000,000 shares.
PROPOSAL
4. RATIFICATION OF APPOINTMENT OF INDEPENDENT REGISTERED
PUBLIC ACCOUNTING FIRM
The Board
of Directors has ratified and confirmed the Audit Committee’s selection of
Stegman & Company as Bay National Corporation’s independent registered
public accountants for 2009, subject to ratification by the
stockholders. Stegman & Company has served as Bay National
Corporation’s independent public accountants since inception in 1999 and is
considered by the Audit Committee and management to be well
qualified. No qualified opinions have been issued during such
engagement.
A
representative of Stegman & Company will be present at the Annual Meeting to
respond to appropriate questions and to make a statement if he or she desires to
do so.
A
majority of votes cast at the meeting is required for approval of this
proposal. Abstentions and broker non-votes will have no effect on the
vote for this proposal. If the stockholders fail to ratify this
appointment, the Audit Committee will reconsider whether to retain Stegman &
Company and may retain that firm or another firm without resubmitting the matter
to our stockholders. Even if the appointment is ratified, the Audit
Committee may, in its discretion, direct the appointment of a different
independent registered public accounting firm at anytime during the year if it
determines that such change would be in the Company’s best interests and in the
best interests of our stockholders.
The
Board of Directors recommends that stockholders vote “FOR” the ratification of
the appointment of Stegman & Company as independent registered public
accountants for 2009.
AUDIT
COMMITTEE REPORT
The Audit
Committee has: (1) reviewed and discussed Bay National Corporation’s
audited financial statements with Bay National Corporation’s management and
representatives of Stegman & Company, the independent auditors;
(2) discussed with Stegman & Company all matters required to be
discussed by the statement on Auditing Standards No. 61, as amended (AICPA,
Professional Standards, Vol. 1, AU section 380), as adopted by the Public
Company Accounting Oversight Board in Rule 3200T; and (3) has received the
written disclosures and the letter from Stegman & Company required by
applicable requirements of the Public Company Accounting Oversight Board
regarding the independent accountant’s communications with the audit committee
concerning independence, and has discussed with Stegman & Company the
independence of Stegman & Company. Based on its review and
discussions, the Audit Committee recommended to the Board of Directors that the
audited financial statements for the year ended December 31, 2008 be
included in Bay National Corporation’s Annual Report on Form 10-K for the
last fiscal year.
Edwin
A. Rommel, III, Chairman
William
B. Rinnier
James
P. O’Conor
Henry
H. Stansbury
Audit and
Non-Audit Fees. The
following table presents fees for professional audit services rendered by
Stegman & Company for the audit of Bay National Corporation’s annual
consolidated financial statements for the years ended December 31, 2008 and
December 31, 2007 and fees billed for other services rendered by Stegman &
Company during those periods.
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Years
Ended December 31
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2008
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2007
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Audit
Fees (1)
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$
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67,161
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$
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58,827
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Audit
Related Fees (2)
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-
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Tax
Fees (3)
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5,925
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4,750
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All
Other Fees (4)
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-
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Total
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$
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73,086
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$
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63,577
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(1) Audit
Fees consist of fees billed for professional services rendered for the audit of
the Company’s consolidated annual financial statements and review of the interim
consolidated financial statements included in quarterly reports and services
that are normally provided by Stegman & Company in connection with statutory
and regulatory filings or engagements.
(2)
Audit-Related Fees would normally consist of fees billed for assurance and
related services that are reasonably related to the performance of the audit or
review of the Company’s consolidated financial statements and are not reported
under “Audit Fees.”
(3) Tax
Fees consist of fees billed for professional services rendered for federal and
state tax compliance, tax advice and tax planning.
(4) All
Other Fees would normally consist of fees for services other than the services
reported above.
Policy
on Audit Committee Pre-Approval of Audit and Non-Audit Services of Independent
Registered Public Accounting Firm.
Before
the accountant is engaged by Bay National Corporation or Bay National Bank to
render any audit or non-audit services, the engagement is approved by Bay
National Corporation’s Audit Committee.
Bay
National Corporation has adopted a formal process by which stockholders may
communicate with the Board of Directors. If you would like to
communicate with the Board of Directors, including a committee of the Board of
Directors or individual directors, you can send an email to the Secretary of Bay
National Corporation, DBorowy@baynational.com, or write to the following
address:
Bay
National Corporation
Board of
Directors
c/o
Corporate Secretary
David E.
Borowy
2328 West
Joppa Road, Suite 325
Lutherville,
Maryland 21093
You may
also choose to communicate directly with the Board of Directors, including a
committee of the Board of Directors or individual directors, by
contacting:
Henry H.
Stansbury
Agency
Services, Inc.
Suite
200
939
Elkridge Landing Road
Linthicum,
Maryland 21090
Hstansbury@asionline.com
The
Corporate Secretary and/or Henry Stansbury will compile all communications and
will submit them to the Board of Directors, the Committee or the individual
Directors on a periodic basis.
YOU
MAY MAKE YOUR COMMUNICATIONS ANONYMOUSLY AND/OR CONFIDENTIALLY.
STOCKHOLDER
PROPOSALS FOR THE 2010 ANNUAL MEETING
In order
to be included in the proxy materials for Bay National Corporation’s 2010 Annual
Meeting, shareholder proposals submitted to Bay National Corporation in
compliance with SEC Rule 14a-8 (which concerns shareholder proposals that are
requested to be included in a company’s proxy statement) must be received in
written form at Bay National Corporation’s executive offices on or before
December 28, 2009. In order to curtail controversy as to compliance
with this requirement, shareholders are urged to submit proposals to the
Secretary of Bay National Corporation by Certified Mail—Return Receipt
Requested.
Pursuant
to the proxy rules under the Securities Exchange Act of 1934, as amended, Bay
National Corporation’s stockholders are notified that the deadline for providing
us with timely notice of any stockholder proposal to be submitted outside of the
Rule 14a-8 process for consideration at the 2010 Annual Meeting will be
March 13,
2010. As to all such matters which we do not have notice on or prior
to that date, discretionary authority to vote on such proposal will be
granted to the persons designated in Bay National Corporation’s proxy related to
the 2010 Annual Meeting.
OTHER
BUSINESS
The
management of the Bay National Corporation does not intend to present any other
matters for action at the Annual Meeting, and the Board of Directors has not
been informed that other persons intend to present any matters for action at the
Annual Meeting. However, if any other matter should properly come
before the Annual Meeting, the persons named in the accompanying form of proxy
intend to vote thereon, pursuant to the proxy, in accordance with their judgment
of the best interests of Bay National Corporation.
ANNUAL
REPORT
The Bay
National Corporation’s Annual Report has been mailed with this proxy
statement. Copies of the report will also be available at the Annual
Meeting on May 26, 2009.
A
copy of Bay National Corporation’s Annual Report, including financial statements
and the schedules thereto, will be furnished by management to any beneficial
owner of its securities without charge upon receipt of a written request from
such person. Requests in writing should be directed to:
Bay
National Corporation
c/o
Corporate Secretary
David
E. Borowy
2328
West Joppa Road, Suite 325
Lutherville,
MD 21093
Each
request must set forth a good faith representation that, as of April 10, 2009,
the record date for the Annual Meeting of Stockholders, the person making the
request was a beneficial owner of securities entitled to vote at such
meeting.
Appendix
A
The first
paragraph of Article FIFTH of the Corporation’s articles of incorporation is
hereby amended and restated in its entirety as follows:
FIFTH:
The total authorized capital stock of the Corporation is Twenty One Million
(21,000,000) shares, consisting of Twenty Million (20,000,000) shares of common
stock, with a par value of $0.01 per share, and One Million (1,000,000) shares
of preferred stock, with a par value of $0.01 per share. The
aggregate par value of all authorized shares is $210,000.
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REVOCABLE
PROXY
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X
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PLEASE
MARK VOTES
AS
IN THIS EXAMPLE
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BAY
NATIONAL CORPORATION
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With-
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For
All
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For
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hold
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Except
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REVOCABLE
PROXY FOR
ANNUAL
MEETING OF SHAREHOLDERS
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1.
Elect five Directors:
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[
]
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[
]
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TUESDAY,
MAY 26, 2009
SOLICITED
ON BEHALF OF THE BOARD OF DIRECTORS
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Hugh
W. Mohler, R. Michael Gill, Donald G. McClure, Jr., Robert L.
Moore, and H. Victor Rieger, Jr.
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The
undersigned hereby appoints Warren F. Boutilier and Hugh L. Robinson II,
and each of them, to vote all of the shares of Bay National Corporation
standing in the undersigned's name at the Annual Meeting of Stockholders,
to be held at 2328 West Joppa Road, Lutherville, Maryland, 21093, on
Tuesday, May 26, 2009 at 2:30 p.m., local time. The undersigned hereby
revokes any and all proxies heretofore given with respect to such
meeting.
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TO
WITHHOLD AUTHORITY FOR ANY OF THE ABOVE NAMED NOMINEES, PRINT THE
NOMINEE'S NAME ON THE LINE BELOW:
_____________________________________________________
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2.
Approve the issuance of up to $12,000,000 worth of shares of Bay National
Corporation’s common stock and/or securities convertible into or
exercisable for common stock, not to exceed ____________ shares, in one or
more private placement transactions occurring on or prior to the date
three months after the 2009 annual meeting of stockholders, which shares
would be issued at a maximum discount of 25% to the then market
value.
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For
[
]
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Against
[
]
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Abstain
[
]
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4.
Ratify the appointment of Stegman & Company as independent registered
public accountants
to audit the financial statements of Bay National Corporation for
2009.
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For
[ ]
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Against
[ ]
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Abstain
[ ]
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3.
Approve an amendment to Bay National Corporation’s articles of
incorporation to increase the number of authorized shares of common stock
from 9,000,000 shares to 20,000,000 shares.
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For
[
]
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Against
[
]
|
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Abstain
[
]
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THE
BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR”
EACH
OF THE LISTED PROPOSALS.
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This
proxy will be voted as specified above. If no choice is specified, the
proxy will be voted “FOR” Management's nominees to the Board of Directors,
“FOR” approval of the issuance of up to $12,000,000 of common stock, “FOR”
approval of the amendment to the articles of incorporation to increase the
number of authorized shares of common stock and “FOR” the ratification of
Stegman & Company as our independent registered public accounting
firm. If any other business is presented at the Annual Meeting, this
revocable proxy will be voted in the discretion of the
proxies.
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Please
be sure to sign and date this Proxy in the box below.
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Date
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___Shareholder
sign above______________Co-holder (if any) sign above
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Detach
above card, sign, date and mail in postage paid envelope provided.
BAY
NATIONAL CORPORATION
(Please
sign exactly as your name appears. When signing as an executor,
administrator, guardian, trustee or attorney, please give your title as
such.
If
signer is a corporation, please sign the full corporate name and then an
authorized officer should sign his name and print his name and title below
his signature. If the shares are held in joint name, all joint owners
should sign.)
PLEASE
DATE, SIGN AND RETURN THIS PROXY IN THE ENCLOSED RETURN
ENVELOPE.
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IF YOUR
ADDRESS HAS CHANGED, PLEASE CORRECT THE ADDRESS IN THE SPACE PROVIDED BELOW AND
RETURN THIS PORTION WITH THE PROXY IN THE ENVELOPE PROVIDED.
__________________________________________________
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__________________________________________________
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__________________________________________________
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