DEF 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant þ
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Soliciting Material Pursuant to §240.14a-12 |
Health Fitness Corporation
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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TABLE OF CONTENTS
HEALTH FITNESS CORPORATION
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
The Annual Meeting of Shareholders of Health Fitness Corporation will be held at 3:30 p.m.,
Central time, on May 27, 2009, at the Companys corporate offices, 1650 West 82nd Street,
Bloomington, Minnesota 55431, for the following purposes:
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To elect 9 individuals to serve on the Board of Directors for a term of one year or until
their successors are duly elected and qualified. |
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To ratify the selection of Grant Thornton LLP as the Companys independent registered
public accounting firm for 2009. |
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To approve a 200,000 share increase in the number of shares reserved for the Companys
1995 Employee Stock Purchase Plan. |
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To consider and act upon such other matters as may properly come before the meeting and
any adjournments or postponements thereof. |
Only shareholders of record at the close of business on March 30, 2009 are entitled to notice
of the meeting and to vote at the meeting or any adjournment or postponement thereof.
Your vote is important. We ask that you complete, sign, date and return the enclosed proxy in
the envelope provided or vote over the internet or by telephone, as described on the enclosed
proxy. The prompt return of proxies will save the Company the expense of further requests for
proxies.
BY ORDER OF THE BOARD OF DIRECTORS
Gregg O. Lehman, Ph.D.
President and Chief Executive Officer
Bloomington, Minnesota
April 17, 2009
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE ANNUAL MEETING
OF SHAREHOLDERS TO BE HELD ON MAY 27, 2009
The proxy statement and the Annual Report on Form 10-K of Health Fitness Corporation are available at
http://materials.proxyvote.com/42217V
HEALTH FITNESS CORPORATION
Annual Meeting of Shareholders
May 27, 2009
PROXY STATEMENT
INTRODUCTION
Your proxy is solicited by the Board of Directors of Health Fitness Corporation (the
Company) for the Annual Meeting of Shareholders to be held on May 27, 2009, at the location and
time and for the purposes set forth in the Notice of Meeting, and at any adjournment or
postponement thereof.
The cost of soliciting proxies, including the preparation, assembly and mailing of the proxies
and soliciting material, as well as the cost of forwarding such material to beneficial owners of
the Companys Common Stock, will be borne by the Company. Directors, officers and regular employees
of the Company may, without compensation other than their regular remuneration, solicit proxies
personally or by telephone.
You may vote your shares by telephone, over the internet or by mail by following the
instructions on the enclosed proxy, and you must have the last four digits of your Social Security
Number or Tax Identification Number available at the time of such voting. If you vote by telephone
or over the internet, you do not need to return your proxy by mail. Internet and telephone voting
facilities will close at 12:00 p.m., Central time, on May 26, 2009. If your shares are held in
street name, you must instruct the record holder of your shares in order to vote.
Any shareholder giving a proxy may revoke it at any time prior to its use at the meeting by
giving written notice of such revocation to the Secretary of the Company or by attending and voting
at the meeting. A proxy that is not revoked or superseded will be voted in accordance with the
choice specified by the shareholder on the ballot that is provided on the proxy. Proxies that are
signed but that lack any such specification will be voted in favor of the proposals set forth in
the Notice of Meeting and, with respect to the election of directors, in favor of the number and
slate of directors proposed by the Board of Directors and listed herein.
The presence at the Annual Meeting in person or by proxy of the holders of a majority of our
outstanding shares of Common Stock entitled to vote shall constitute a quorum for the transaction
of business. If a shareholder abstains from voting as to any matter, then the shares held by such
shareholder shall be deemed present at the meeting for purposes of determining a quorum and for
purposes of calculating the vote with respect to such matter, but shall not be deemed to have been
voted in favor of such matter. Abstentions, therefore, as to any proposal will have the same effect
as votes against such proposal. If a broker returns a non-vote proxy, indicating a lack of voting
instructions by the beneficial holder of the shares and a lack of discretionary authority on the
part of the broker to vote on a particular matter, then the shares covered by such non-vote proxy
shall be deemed present at the meeting for purposes of determining a quorum but shall not be deemed
to be represented at the meeting for purposes of calculating the vote required for approval of such
matter.
The mailing address of the principal executive offices of the Company is 1650 West 82nd
Street, Suite 1100, Bloomington, Minnesota 55431. The Company expects that this Proxy Statement,
the related proxy and Notice of Meeting will first be mailed to shareholders on or about April 17,
2009. If you need directions to the Annual Meeting, please contact the Secretary of the Company at
(800) 639-7913.
1
OUTSTANDING SHARES AND VOTING RIGHTS
The Board of Directors of the Company has fixed March 30, 2009 as the record date for
determining shareholders entitled to vote at the Annual Meeting. Persons who were not shareholders
on such date will not be allowed to vote at the Annual Meeting. At the close of business on March
30, 2009, 9,751,920 shares of the Companys Common Stock were issued and outstanding. The Common
Stock is the only outstanding class of capital stock of the Company entitled to vote at the
meeting. Each share of Common Stock is entitled to one vote on each matter to be voted upon at the
meeting. No holders of any capital stock of the Company are entitled to cumulative voting rights.
On October 6, 2008, the Company completed a one-for-two reverse stock split. All share
information and all per share information related to our Common Stock in this proxy statement
reflects the one-for-two reverse split. The Companys stock became listed on the NYSE Alternext US
LLC exchange, now known as NYSE Amex, on October 22, 2008, and the Company is accordingly now
subject to the rules and regulations of the NYSE Amex.
PRINCIPAL SHAREHOLDERS AND MANAGEMENT SHAREHOLDINGS
The following table sets forth as of March 30, 2009 certain information regarding beneficial
ownership of our Common Stock by:
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Each person known to us to beneficially own 5% or more of our Common Stock; |
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Each executive officer named in the Summary Compensation Table on page 15, who in this
proxy statement are collectively referred to as the named executive officers; |
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Each of our directors (including nominees); and |
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All of our executive officers (as that term is defined under the rules and regulation of
the Securities and Exchange Commission) and directors as a group. |
We have determined beneficial ownership in accordance with Rule 13d-3 under the Securities
Exchange Act of 1934. Beneficial ownership generally means having sole or shared voting or
investment power with respect to securities. Unless otherwise indicated in the footnotes to the
table, each shareholder named in the table has sole voting and investment power with respect to the
shares of Common Stock set forth opposite the shareholders name. We have based our calculation of
the percentage of beneficial ownership on 9,751,920 shares of Common Stock outstanding on March 30,
2009. Unless otherwise noted below, the address of each beneficial owner listed on the table is c/o
Health Fitness Corporation, 1650 West 82nd Street, Suite 1100, Bloomington, MN 55431.
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Percent of |
Name of Beneficial Owner |
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Number |
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Class (1) |
5% Beneficial Owners: |
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Perkins Capital Management, Inc. |
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1,254,602 |
(2) |
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12.5 |
% |
730 East Lake Street |
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Wayzata, MN 55391 |
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Pequot Capital Management, Inc. |
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996,520 |
(3) |
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9.5 |
% |
500 Nyala Farm Road |
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Westport, CT 06680 |
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Archon Capital Management LLC |
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610,740 |
(4) |
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6.1 |
% |
719 Second Avenue, Suite 1403 |
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Seattle, WA 98104 |
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Gruber & McBaine Capital Management |
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606,830 |
(5) |
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6.0 |
% |
50 Osgood Place Penthouse |
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San Francisco, CA 94133 |
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Named Executive Officers and Directors: |
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Gregg O. Lehman |
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165,348 |
(6) |
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1.6 |
% |
Wesley W. Winnekins |
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154,916 |
(7) |
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1.5 |
% |
James O. Reynolds |
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44,227 |
(8) |
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David F. Durenberger |
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25,000 |
(9) |
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K. James Ehlen |
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61,750 |
(10) |
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* |
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Linda Hall Keller |
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65,500 |
(11) |
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* |
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Robert J. Marzec |
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57,500 |
(12) |
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John C. Penn |
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73,000 |
(11) |
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Curtis M. Selquist |
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25,000 |
(13) |
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Mark W. Sheffert |
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84,798 |
(11) |
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Rodney A. Young |
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65,500 |
(11) |
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All executive officers and directors as a group (18 persons) |
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1,436,668 |
(14) |
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13.6 |
% |
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Less than one percent. |
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Shares not outstanding but deemed beneficially owned by virtue of the right of a person to
acquire them as of March 30, 2009, or within 60 days of such date, are treated as outstanding
only when determining the percent owned by such individual and when determining the percent
owned by a group. |
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In its most recent Schedule 13G/A filing with the Securities and Exchange Commission (SEC)
on January 23, 2009, Perkins Capital Management, Inc. represents that it has sole voting power
over 497,141 of the shares, no voting power over the remaining 757,461 shares and sole
dispositive power over all such shares. |
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Based upon information set forth in its most recent Schedule 13G/A filing with the SEC on
February 13, 2009 and information known to the Company, Pequot Capital Management, Inc. holds
for the accounts of its clients 546,700 shares of Common Stock and 449,820 shares of Common
Stock issuable pursuant to currently exercisable warrants. Pequot Capital Management, Inc. is
an investment advisor registered under Section 203 of the Investment Advisers Act of 1940 and,
as such, has beneficial ownership of these shares through the investment discretion it
exercises over its clients accounts. Although such accounts do not have beneficial ownership
of such shares for purposes of Section 13 and Section 16 of the Securities Exchange Act of
1934, one account of Pequot Capital Management, Inc., Pequot Scout Fund, L.P., owns of record
more than 5% of the Companys outstanding shares. |
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In a Schedule 13G filing with the SEC on February 11, 2009, Archon Capital Management LLC
(Archon) and its Managing Member, Constantinos Christofilis, represent that they possess
shared voting and shared dispositive power over 610,740 shares of Common Stock. |
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In its most recent Schedule 13G/A filing with the SEC on February 3, 2009, Gruber & McBaine
Capital Management, LLC (GMCM), Eric B. Swergold, J. Patterson McBaine and Jon D. Gruber
represent that they possess shared voting and shared dispositive power of 516,560 shares of
Common Stock. GMCM also holds currently exercisable warrants to purchase 90,270 shares of
Common Stock. GMCM is a registered investment advisor whose clients have the right to receive
or the power to direct the receipt of dividends from, or the proceeds from the sale of the
stock. Messrs. Gruber and McBaine are the managers, controlling persons and portfolio managers
of GMCM. No individual client holdings of the stock are more than 5% of the outstanding stock.
Lagunitas Partners, LP and Firefly are investment limited partnerships of which GMCM is the
general partner. Neither Lagunitas nor Firefly are members of any group within the meaning of
Rule 13d-5(b) and disclaim beneficial ownership of the securities with respect to its
ownership is reposited. Jon D. Gruber has sole voting and dispositive power over 86,540 shares
in addition to those held through Gruber & McBaine Capital Management. J. Patterson McBaine
has sole voting and dispositive power over 93,540 shares in addition to the 516,560 shares
held through Gruber & McBaine Capital Management. |
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Includes 65,000 shares that may be purchased upon exercise of options that were exercisable
by Mr. Lehman as of March 30, 2009, or within 60 days of such date. Also includes 10,140
shares of restricted stock granted to Mr. Lehman under the 2007 Equity Incentive Plan that are
released from restrictions in 25% increments on each of February 26, 2010, February 26, 2011,
February 26, 2012 and February 26, 2013 (subject to Mr. Lehmans continued employment on such
dates), and 58,542 shares of restricted stock granted to Mr. Lehman under the 2007 Equity
Incentive Plan that are released in whole or in part from restrictions at the time of
completion of the Companys 2009 annual audit, subject to the achievement of performance
objectives. Mr. Lehman has voting rights with respect to these shares of restricted stock. |
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Includes 53,500 shares that may be purchased upon exercise of options that were exercisable
by Mr. Winnekins as of March 30, 2009, or within 60 days of such date. Also includes 5,000
shares of restricted stock granted to Mr. Winnekins under the 2007 Equity Incentive Plan that
are released from restrictions on December 31, 2009 (subject to Mr. Winnekins continued
employment on such date); 5,070 shares of restricted stock granted to Mr. Winnekins under the
2007 Equity Incentive Plan that are released from restrictions in 25% increments on each of
February 26, 2010, February 26, 2011, February 26, 2012 and February 26, 2013 (subject to Mr.
Winnekins continued employment on such dates); and 35,663 shares of restricted stock granted
to Mr. Winnekins under the 2007 Equity Incentive Plan that are released in whole or in part
from restrictions at the time of completion of the Companys 2009 annual audit, subject to the
achievement of performance objectives. Mr. Winnekins has voting rights with respect to these
shares of restricted stock. |
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Includes 6,250 shares that may be purchased upon exercise of options that were exercisable by
Dr. Reynolds as of March 30, 2009, or within 60 days of such date. Also includes 3,803 shares
of restricted stock granted to Dr. Reynolds under the 2007 Equity Incentive Plan that are
released from restrictions in 25% increments on each of February 26, 2010, February 26, 2011,
February 26, 2012 and February 26, 2013 (subject to Dr. Reynolds continued employment on such
dates); and 34,174 shares of restricted stock granted to Dr. Reynolds under the 2007 Equity
Incentive Plan that are released in whole or in part from |
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restrictions at the time of completion of the Companys 2009 annual audit, subject to the
achievement of performance objectives. Dr. Reynolds has voting rights with respect to these
shares of restricted stock. |
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Includes 15,000 shares that may be purchased upon exercise of options by Senator Durenberger
that were exercisable as of March 30, 2009, or within 60 days of such date. |
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Includes 39,750 shares that may be purchased upon exercise of options by Dr. Ehlen that were
exercisable as of March 30, 2009, or within 60 days of such date. |
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Includes 43,500 shares that may be purchased upon exercise of options by each of Ms. Keller,
Mr. Sheffert, Mr. Penn and Mr. Young that were exercisable as of March 30, 2009, or within 60
days of such date. |
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Includes 37,500 shares that may be purchased upon exercise of options by Mr. Marzec that were
exercisable as of March 30, 2009, or within 60 days of such date. |
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Includes 15,000 shares that may be purchased upon exercise of options by Mr. Selquist that
were exercisable as of March 30, 2009, or within 60 days of such date. |
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Includes 566,938 shares that may be purchased upon exercise of options that were exercisable
as of March 30, 2009, or within 60 days of such date. Also includes 332,345 shares of
restricted stock granted to executive officers under the 2007 Equity Incentive Plan, of which
5,000 shares are released from restrictions on December 31, 2009 (subject to the continued
employment of the executive officer on such date); 10,000 shares are released from
restrictions in 33% increments on each of December 8, 2009, December 8, 2010 and December 8,
2011 (subject to the continued employment of the executive officer on such dates); 281,431
shares are released in whole or in part from restrictions at the time of completion of the
Companys 2009 annual audit, subject to the achievement of performance objectives; and 35,914
shares that are released from restrictions in 25% increments on each of February 26, 2010,
February 26, 2011, February 26, 2012 and February 26, 2013 (subject to the continued
employment of the executive officers on such dates). |
4
ELECTION OF DIRECTORS
(Proposal #1)
General Information
The Board of Directors has fixed the number of directors for the ensuing year at nine (9) and
the independent directors of the Board recommend that all nine (9) of the current members of the
Board of Directors be nominated and elected at the Annual Meeting. Under applicable Minnesota law,
the election of each nominee requires the affirmative vote by a plurality of the voting power of
the shares present and entitled to vote on the election of directors at the Annual Meeting at which
a quorum is present.
In the absence of other instructions, each proxy will be voted for each of the nominees listed
below. If elected, each nominee will serve until the next annual meeting of shareholders and until
his or her successor shall be elected and qualified. If, prior to the meeting, it should become
known that any of the nominees will be unable to serve as a director after the meeting by reason of
death, incapacity or other occurrence, the proxies will be voted for such substitute nominee as is
selected by the Board of Directors or, alternatively, not voted for any nominee. The Board of
Directors has no reason to believe that any of the following nominees will be unable to serve.
The names and ages of all of the director nominees and the positions held by each with the Company
are as follows:
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Age |
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Position |
Mark W. Sheffert
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61 |
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Chairman |
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Gregg O. Lehman, Ph.D.
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61 |
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President, Chief Executive Officer and Director |
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David F. Durenberger
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74 |
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Director |
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K. James Ehlen, M.D.
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64 |
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Director |
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Linda Hall Keller, Ph.D.
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60 |
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Director |
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Robert J. Marzec
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64 |
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Director |
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John C. Penn
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69 |
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Director |
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Curtis M. Selquist
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64 |
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Director |
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Rodney A. Young
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54 |
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Director |
Mark W. Sheffert, a director of the Company since January 2001 and Chairman of the Board since
May 2006, has served as Chairman and Chief Executive Officer of Manchester Companies, Inc., an
investment banking and business advisory firm, since December 1989. Prior to that, he was President
of First Bank System, Inc. (now U.S. Bank), a $28 billion bank holding company headquartered in
Minneapolis, Minnesota. He also served as Chairman and CEO for First Trust, a $20 billion trust
company based in St. Paul, Minnesota. For 10 years prior to First Bank, Mr. Sheffert was with North
Central Insurance Company where he last served as President and Chief Operating Officer.
Mr. Sheffert has served on the Board of Directors for over forty public, private and non-profit
organizations, and he currently serves as Chairman of the Board of BNC Bank Corp, a publicly-held
bank holding company. Mr. Sheffert has a Masters Degree in Management from the Richard D. Irwin
Graduate School, American College, Bryn Mawr, Pennsylvania.
Gregg O. Lehman, Ph.D., has been a director of the Company since September 2006, and, on
January 1, 2007, became President and Chief Executive Officer of the Company. From March 2006
through December 2006, Mr. Lehman served as Chairman, President and Chief Executive Officer of
INSPIRIS Inc., a Nashville-based specialty care management company that provides care to frail
Medicare Advantage members in long-term care facilities. From 2003 to 2006, Mr. Lehman was
President and Chief Executive Officer of Gordian Health Solutions, Inc., a Nashville company
dedicated to improving the health of employees and dependents for employers and health plans. From
1998 to 2003, Mr. Lehman served as President and Chief Executive Officer of the National Business
Coalition on Health, a Washington D.C.-based movement of ninety employer-led coalitions seeking
better quality and more cost-effective healthcare for employees. Mr. Lehman has a Ph.D. and an M.S.
from Purdue University in Higher Education Administration.
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David F. Durenberger, a director of the Company since August 2007, has been active in
Minnesota public life for more than 40 years. Senator Durenbergers experience in the U.S. Senate
included 17 years on the Senate Finance Committee. He was the ranking member of the Health
Subcommittee for a decade, serving six years as chairman. Senator Durenberger served three terms
and retired from the Senate in 1995. Senator Durenberger is founder and chair of the National
Institute of Health Policy, a forum for health care leaders throughout the Upper Midwest to
collaborate on complex health care issues and to foster health care transformation. He is also
senior health policy fellow at the University of St. Thomas Opus College of Business in
Minneapolis. In that role, he serves on the faculty of the College of Business, teaching in
healthcare MBA and management programs, physician leadership and other graduate and executive
education programs. Senator Durenberger also contributes regularly to College of Business
publications, and consults on curriculum design efforts for health policy courses. Senator
Durenberger is president of Policy Insight, LLC, a business consulting firm for health policy
interests both in the United States and globally. He currently serves as special advisor to the
Steering Committee, American Medical Group Association; advisory member, Council of Accountable
Physician Practices; commissioner, Kaiser Commission on the Future of Medicaid and the Uninsured;
director, Americans for Generational Equity; board member, Center for the Study of Politics and
Governance; co-chair, Minnesotans Military Appreciation Fund; member, MBA Public Policy Advisory
Board, University of St. Thomas; board member, VocalEssence and ServeMinnesota; board member,
National Committee on Quality Assurance; and board member, The Mercanti Group. He was also
appointed by Governor Tim Pawlenty to chair the Minnesota Citizens Forum on Healthcare Costs, to
explore health care cost drivers, citizen values, and to recommend health care reform in Minnesota,
with input from more than 1,000 Minnesota citizens.
K. James Ehlen, M.D., a director of the Company since April 2001, has served as Chief
Executive Officer of ResperTech Incorporated since September 2008. From August 2007 to August
2008, Dr. Ehlen served as Chief Executive Officer of Epien Medical. From April 2003 to August
2007, Dr. Ehlen served as Chairman of Halleland Health Consulting Group. From February 2001 to
April 2003, Dr. Ehlen served as Chief, Clinical Leadership, for Humana Inc., a national managed
care organization. He was Executive Leader of Health Care Practice for Halleland Health Consulting
Group from May 2000 to February 2001 and was a self-employed health care consultant from June 1999
to May 2000. From October 1988 to June 1999, Dr. Ehlen served as Chief Executive Officer of Allina
Health System, an integrated health care organization. Dr. Ehlen is a director of Angeion
Corporation, a publicly-held company.
Linda Hall Keller, Ph.D., a director of the Company since April 2001, was Chief Executive
Officer of MinuteClinic, a healthcare services company, from 2002 to 2005. Ms. Keller joined
UnitedHealth Group in 2006 as Vice President, Business Development in Public and Senior Markets
Group. She served as Chief Executive Officer of Accurate Home Healthcare from 2007 until retiring
in 2008. She is currently Entrepreneur-in-Residence at the University of Minnesota Carlson School
of Management. Prior to that, she was President of Ceridian Performance Partners (an employee
benefits provider), Ceridian Corporation from 1996 through 2000 and Vice President, Business
Integration at Ceridian from 1995 to 1996. From 1980 to 1995 she served in various management and
executive positions with Honeywell, Inc., including Vice President, Consumer Business Group from
1993 to 1995. Ms. Keller was a director of MTS Systems Corporation from 1995 through January 2006
and August Technology Corporation from 2002 to 2006. She served on the Ninth District Federal
Reserve Bank Board as a Class C Director from 1999 to 2005, and served as its Chair from 2004 to
2005.
Robert J. Marzec, a director of the Company since May 2004, retired in July 2002 as a partner
in PricewaterhouseCoopers LLP. Mr. Marzec was admitted to the firms partnership in 1979 and was
the managing partner of the firms Minneapolis office from 1991 to 1998. Mr. Marzec holds a
Bachelors Degree from Northwestern University and a Masters Degree in Business Administration
from DePaul University. Mr. Marzec is also a director of Medtox Scientific, Inc., Apogee
Enterprises, Inc., both of which are publicly-held companies, and CUNA Mutual Group. He also serves
on a number of civic boards and committees.
John C. Penn, a director of the Company since April 2001, served as Chairman of the Board from
January 2004 to May 2006, and currently serves as Chairman of Intek Plastics, Inc., a custom
extruder of plastic products for the window and door industries. From 1999 to 2003, he served as
Vice Chairman and Chief Executive Officer of Satellite Companies, a family-owned group of three
companies engaged in the manufacture and international sales of portable restroom equipment,
distribution and rental of relocateable buildings, and sales and maintenance of private aircraft.
He served for 21 years as an outside board member of those companies before joining them as an
employee in 1999. For 25 years prior to joining Satellite Companies, Mr. Penn served as Chief
Executive Officer of several companies in the manufacturing and medical industries, including
Center for Diagnostic Imaging, Benson Optical and Arctic Enterprises. Mr. Penn is also a director
of Angeion Corporation, a publicly-held company, and several privately owned companies.
Curtis M. Selquist, has been a director of the Company since August 2007. Mr. Selquist retired
from Johnson & Johnson in March 2007 after 36 years with that company. He began his career as a
sales representative for Johnson & Johnson Baby Products Company, became President of Johnson &
Johnson Hemisferica in 1989, then became worldwide president of Johnson &
6
Johnson/Merck Pharmaceuticals in 1995 and company group chairman for Johnson & Johnson Medical
in 1997. Mr. Selquist was the founding chairman of the Global Healthcare Exchange, established in
2000 as an electronic trading exchange open to all health care providers, suppliers, and
manufacturers to buy and sell supplies online. He is also past chairman of the National Alliance
for Healthcare Technology and serves as leadership network chair for the National Quality Forum.
Mr. Selquist is an operating partner at Water Street Health Partners, a Chicago-based private
equity firm, and serves on two of the companys boards: Facet Technologies, LLC and Physiotherapy,
Inc. Mr. Selquist also serves on the board and executive committee of Project HOPE. Mr. Selquist
earned a bachelors degree from Bradley University in Peoria, Ill.
Rodney A. Young, a director of the Company since April 2001, has served as President, Chief
Executive Officer and director of Angeion Corporation, a publicly-held medical company, since
November 2004, joining Angeion as its Executive Vice President in July 2004. Mr. Young was Chief
Executive Officer and President of LecTec Corporation, a developer, manufacturer and marketer of
healthcare consumer and over-the-counter pharmaceutical products, from August 1996 to July 2003,
also serving as the Chairman of the Board of LecTec from November 1996 to July 2003. Prior to that,
Mr. Young served Baxter International, Inc. for five years in various management roles, most
recently as Vice President and General Manager of the Specialized Distribution Division. Mr. Young
also serves as a director of Delta Dental Plan of Minnesota and Allina Health Care System.
CORPORATE GOVERNANCE
Independence
The Board of Directors has determined that Mark W. Sheffert, David F. Durenberger, K. James
Ehlen, Linda Hall Keller, Robert J. Marzec, John C. Penn, Curtis M. Selquist and Rodney A. Young,
constituting a majority the Board of Directors, are independent directors since none of them is
believed to have any relationships that, in the opinion of the Board of Directors, would interfere
with the exercise of independent judgment in carrying out the responsibilities of a director and
since such directors otherwise satisfy the requirements of Section 803(A) of the Company Guide of
the NYSE Amex.
Although Gregg O. Lehman was an independent director when he was appointed to the Board in
September 2006, he is now precluded from being considered independent because he has been employed
by the Company as President and Chief Executive Officer since January 1, 2007.
Code of Conduct
The Board has approved Ethics and Code of Conduct policies that apply to all employees,
directors and officers, including the principal executive officer, principal financial officer,
principal accounting officer and controller. The Ethics and Code of Conduct policies address such
topics as protection and proper use of our assets, compliance with applicable laws and regulations,
accuracy and preservation of records, accounting and financial reporting, conflicts of interest and
insider trading. The Ethics and Code of Conduct policies are available on the Companys website at
www.hfit.com under Investors Our Ethics. The Company intends to satisfy Form 8-K disclosure
requirements by including on its website any amendment to, or waiver from, a provision of its
Ethics or Code of Conduct policy that applies to the principal executive officer, principal
financial officer, principal accounting officer and controller that relates to any element of the
code of ethics definition enumerated in Item 406(b) of Regulation S-K under the Securities Act of
1933.
Shareholder Communications with the Board of Directors
Shareholders may communicate directly with the Board of Directors. All communications should
be directed to the Companys Secretary at the address below and should prominently indicate on the
outside of the envelope that it is intended for the Board of Directors or for non-management
directors, and the Companys Secretary will forward the communications to all specified directors.
If no director is specified, the communication will be forwarded to the entire Board. Shareholder
communications to the Board should be sent to:
Health Fitness Corporation Board of Directors
Attention: Secretary
1650 West 82nd Street, Suite 1100
Bloomington, Minnesota 55431
7
Director Attendance at Annual Meetings
Directors attendance at Annual Meetings can provide shareholders with an opportunity to
communicate with directors about issues affecting the Company. The Company does not have a policy
regarding director attendance, but all directors are encouraged to attend the Annual Meeting of
Shareholders. The 2008 Annual Meeting of Shareholders was attended by eight directors.
Committee and Board Meetings
During fiscal 2008, the Board held nine formal meetings. The directors often communicate
informally to discuss the affairs of the Company and, when appropriate, take formal action by
written consent of a majority of all directors, in accordance with the Companys charter and bylaws
and Minnesota law.
The Companys Board of Directors has three standing committees, the Audit Committee, the
Compensation/Human Capital Committee, and the Nominating/Governance Committee. In addition, the
Board of Directors has two ad-hoc committees, the Finance Committee and the Strategy Committee.
Members of such committees met formally and informally from time to time throughout fiscal 2008 on
committee matters.
Each director attended 75% or more of the aggregate number of meetings of the Board and of
committees of which he or she was a member.
Current Committee Membership
The following table sets forth the membership of each of the Companys committees.
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Compensation/ Human |
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Finance |
|
Nominating/Governance |
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|
Audit Committee |
|
Capital Committee |
|
Committee |
|
Committee |
|
Strategy Committee |
Robert J. Marzec (Chair)
|
|
Linda Hall Keller (Chair)
|
|
Mark W. Sheffert (Chair)
|
|
John C. Penn (Chair)
|
|
Curtis M. Selquist (Chair) |
John C. Penn
|
|
K. James Ehlen
|
|
Robert J. Marzec
|
|
Linda Hall Keller
|
|
David F. Durenberger |
Mark W. Sheffert
|
|
Curtis M. Selquist
|
|
John C. Penn
|
|
Robert J. Marzec
|
|
K. James Ehlen |
|
|
Rodney A. Young
|
|
|
|
Curtis M. Selquist
|
|
Gregg Lehman |
|
|
|
|
|
|
Mark W. Sheffert
|
|
Rodney A. Young |
Audit Committee
The Audit Committee is comprised of directors Robert J. Marzec (Chair), John C. Penn and Mark
W. Sheffert. Messrs. Marzec, Penn and Sheffert satisfy, in the judgment of the Board of Directors,
the independence requirements of Section 803(A) of the Company Guide of the NYSE Amex, and the
Audit Committee satisfies the criteria under Section 803(B) of the Company Guide of the NYSE Amex
and of Section 10A(m)(3) of and Rule 10A-3 under the Securities Exchange Act of 1934. The Audit
Committee is responsible for the oversight relating to the Companys systems of internal and
disclosure controls and its financial accounting and reporting matters. The Audit Committee is also
responsible for appointment, compensation, retention and oversight of the work of any publicly
registered accounting firm, including the Companys independent public accountants. The Audit
Committee charter may be amended by approval of the Board. The charter was last amended on March
12, 2009. The Audit Committee met six times during fiscal 2008.
Audit Committee Financial Expert
The Board has determined that Robert J. Marzec is the audit committee financial expert, as
defined in Item 407(d)(5)(ii) of Regulation S-K under the Securities Act of 1933. As noted above,
Mr. Marzec is independent within the meaning of the Company Guide of the NYSE Amex. The
designation of Mr. Marzec as the audit committee financial expert does not impose on Mr. Marzec any
duties, obligations or liability that are greater than the duties, obligations and liability
imposed on Mr. Marzec as a member of the Audit Committee and the Board of Directors in the absence
of such designation or identification.
Compensation/Human Capital Committee
The responsibility for evaluation of the compensation policies of the Company, oversight of
managements performance, and recommendations regarding compensation of senior management, has been
delegated by the Board to the Compensation/Human Capital Committee, which is referred to in this
proxy statement as the Compensation Committee. The current members of the
8
Compensation Committee are Linda Hall Keller, Ph.D. (Chair), K. James Ehlen, M.D., Curtis M.
Selquist and Rodney A. Young, each of whom, in the judgment of the Board of Directors, satisfies
the independence requirements of Section 803(A) of the Company Guide of the NYSE Amex. The
Compensation Committee met six times in 2008.
Compensation Committee Charter and Scope of Authority
Under the Compensation Committees written charter, the primary duties and responsibilities of
the Compensation Committee include reviewing the procedures, processes and policies used to
compensate executive officers; approving compensation plans, performance reviews and salaries for
executive officers, other than executives designated by the Board as subject to Section 16 under
the Securities Exchange Act of 1934, or Section 16 officers; recommending to the Board
compensation plans, performance reviews and salaries for Section 16 officers; reviewing and
discussing with management the Companys public disclosures regarding its compensation policies and
practices; approving bonus and cash incentive plans and related payout potential and objectives for
executive officers, other than for Section 16 officers; recommending to the Board bonus and cash
incentive plans and related payout potential and objectives for Section 16 officers; recommending
stock option, employee stock purchase, restricted stock and other equity incentive plans to the
full Board for submission to shareholders; granting stock option and other equity awards to
executives and management/key associates, other than Section 16 officers; recommending to the Board
stock option and other equity awards to Section 16 officers; reviewing and recommending to the full
Board material changes to the 401(k) plan; and working with management on human capital matters,
including organizational alignment, recruitment and retention of executive talent and succession
plan development.
The Compensation Committee charter may be amended by approval of the Board. The charter was
last amended on March 27, 2007.
The Compensation Committees authority does not include approving or recommending compensation
for our directors, which is reviewed and recommended to the full Board by the Nominating/Governance
Committee.
The Compensation Committee has authority to authorize management to engage one or more
compensation consultants, who may assist management, the Board and the Compensation Committee with
reviewing data relating to executive compensation and determining appropriate levels of base
salary, annual incentives, total cash compensation and stock option grants to executives. The
Company pays all amounts due to compensation consultants, at the approval of the Compensation
Committee. The Compensation Committee utilized one consultant with respect to 2008 compensation
matters.
Finance Committee
The Finance Committee, which consists of Mark W. Sheffert (Chair), Robert J. Marzec and John
C. Penn, is charged with exploring strategic opportunities and the methods that might be available
for financing such opportunities. The Finance Committee charter may be amended by approval of the
Board. The charter was last amended on March 27, 2007. The Finance Committee met five times during
fiscal 2008.
Nominating/Governance Committee
The Nominating/Governance Committee consists of John C. Penn (Chair), the Chairman of the
Board and the Finance Committee (Mark W. Sheffert), the Chairman of the Audit Committee (Robert J.
Marzec), the Chairman of the Compensation Committee (Linda Hall Keller), and the Chairman of the
Strategy Committee (Curtis M. Selquist). Each member of the Nominating/Governance Committee
satisfies, in the judgment of the Board of Directors, the independence requirements of Section
803(A) of the Company Guide of the NYSE Amex. The nominees for election to the Board at the annual
meeting of shareholders were recommended by the Nominating/Governance Committee. The
Nominating/Governance Committee charter may be amended by approval of the Board. The charter was
last amended on March 27, 2007. The Nominating/Governance Committee met two times during fiscal
2008.
The Nominating/Governance Committee will review director nominees proposed by shareholders.
Shareholders may recommend a nominee to be considered by the Nominating/Governance Committee by
submitting a written proposal to the Chairman of the Board of Directors, at Health Fitness
Corporation, 1650 West 82nd Street, Suite 1100, Bloomington, Minnesota 55431. A consent signed by
the proposed nominee agreeing to be considered as a director should accompany the written proposal.
The proposal should include the name and address of the nominee, in addition to the qualifications
and experience of said nominee.
9
The Nominating/Governance Committee is responsible for tasks relating to the adoption of
corporate governance policies and
procedures, the nomination of directors, the review and recommendation of the Board of
Directors Compensation Plan, and the oversight of the organization of Board committees. The
Nominating/Governance Committee has the ability to employ recruiting firms to assist in the
identification and recruitment of director candidates and other advisors, but it did not do so in
2008.
When selecting candidates for recommendation to the Board of Directors, the
Nominating/Governance Committee will consider the attributes of the candidates and the needs of the
Board and will review all candidates in the same manner, regardless of the source of the
recommendation.
In evaluating director nominees, a candidate should have certain minimum qualifications,
including being able to read and understand basic financial statements, be familiar with our
business and industry, have high moral character and mature judgment, and be able to work
collegially with others. In addition, factors such as the following shall be considered:
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appropriate size and diversity of the Board; |
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needs of the Board with respect to particular talent and experience; |
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knowledge, skills and experience of nominee; |
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familiarity with domestic and international business affairs; |
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legal and regulatory requirements; |
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appreciation of the relationship of our business to the changing needs of society; and |
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desire to balance the benefit of continuity with the periodic injection of the fresh
perspective provided by a new member. |
Strategy Committee
The Strategy Committee, which consists of Curtis M. Selquist (Chair), David F. Durenberger, K.
James Ehlen, Gregg Lehman and Rodney Young, was established by the Board of Directors in November
2007 to identify and review strategic opportunities for the Company. The Strategy Committee does
not have a written charter. The Strategy Committee met six times during fiscal 2008.
Committee Charters
The charters for the Audit Committee, the Compensation Committee, the Finance Committee and
the Nominating/Governance Committee are available on our website (www.hfit.com) at Investors
Board Committee Charters.
2008 DIRECTOR COMPENSATION
Compensation to Non-Employee Directors
Under the Board of Directors Compensation Plan, as amended December 18, 2008, directors who
are not employees of the Company receive the following compensation:
1. Each director receives an annual cash retainer of $12,000, payable quarterly at a rate of
$3,000 in advance of each quarter.
2. The Chairman of the Board receives an additional annual cash retainer of $6,000, payable
quarterly at a rate of $1,500 in advance of each quarter. In addition, the non-employee
directors, other than the Chairman, approved an additional annual fee of $30,000 to the Chairman
for his additional services provided in connection with the Companys strategic plan and related
projects. This fee will be paid quarterly and is subject to suspension or termination by the
Board.
3. The Chair of the Audit Committee receives an additional annual cash retainer of $5,000,
payable quarterly at a rate of $1,250 in advance of each quarter.
4. The Chairs of each of the Compensation and Nominating/Governance Committees receive an
additional annual cash retainer of $2,500, payable quarterly at a rate of $625 in advance of each
quarter.
10
5. The Chairs of each of the Finance and Strategy Committees and of any Ad-Hoc Committees
from time to time created by the Board receive a $250 committee meeting fee (in addition to fees
paid to all committee members for their attendance at such committee meetings).
6. Each director receives a cash payment of $1,000 for attending each regular and special
Board meeting. Telephonic Board meetings, or a directors telephonic attendance at a Board
meeting, are compensated at 75% of the full payment.
7. Committee members receive a cash payment of $500 for attending each regular and special
committee meeting. Telephonic committee meetings, or the directors telephonic attendance at a
committee meeting, will be compensated at 75% of the full payment.
8. Upon the initial election to the Board, a director will receive a grant of that number of
shares of Common Stock which is equal to the lesser of (i) the sum of $60,000, divided by the per
share fair market value of the Companys Common Stock as of such date of election, or (ii) 10,000
shares. The shares will vest ratably over a three year period, and non-vested shares are subject
to forfeiture upon the directors resignation, termination, or failure to stand for reelection.
9. Upon the initial election to the Board and on the date of each Annual Shareholders
Meeting thereafter, subject to such director serving up to the date of such Annual Meeting and
having been elected or reelected at the previous Annual Meeting, a director will receive a
six-year fully vested option to purchase 7,500 shares of Common Stock. Any director who served
for a portion of the year shall receive a pro-rated option based on the number of days between
such directors initial election to the Board and the date of the Annual Shareholders Meeting.
The option will have an exercise price equal to the fair market value of the Common Stock on the
date of grant.
In addition, the Company reimburses directors for any out-of-town travel incurred by a
director to attend Board (but not Committee) meetings, and directors are covered by a D&O liability
insurance policy.
Director Compensation Table
The following table summarizes the compensation paid to each non-employee director in the
fiscal year ended December 31, 2008.
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Fees Earned or |
|
Option Awards |
|
All Other Compensation |
|
Total |
Name |
|
Paid in Cash ($) |
|
($) (1) |
|
($) |
|
($) |
Mark W. Sheffert (Chair) (2) |
|
|
77,500 |
|
|
|
9,300 |
|
|
|
|
|
|
|
86,800 |
|
David F. Durenberger (3) |
|
|
26,000 |
|
|
|
8,746 |
|
|
|
|
|
|
|
34,746 |
|
K. James Ehlen (2) |
|
|
29,625 |
|
|
|
9,300 |
|
|
|
1,500 |
(4) |
|
|
40,425 |
|
Linda Hall Keller (2) |
|
|
30,500 |
|
|
|
9,300 |
|
|
|
|
|
|
|
39,800 |
|
Robert J. Marzec (2) |
|
|
40,125 |
|
|
|
9,300 |
|
|
|
|
|
|
|
49,425 |
|
Jerry Noyce (5) |
|
|
19,250 |
|
|
|
|
|
|
|
23,600 |
(7) |
|
|
42,850 |
|
John C. Penn (2) |
|
|
28,000 |
|
|
|
9,300 |
|
|
|
|
|
|
|
37,300 |
|
Curtis M. Selquist (6) |
|
|
28,000 |
|
|
|
8,847 |
|
|
|
|
|
|
|
36,847 |
|
Rodney A. Young (2) |
|
|
30,000 |
|
|
|
9,300 |
|
|
|
|
|
|
|
39,300 |
|
|
|
|
(1) |
|
Represents the amount recognized for financial statement reporting purposes for the fiscal
year ended December 31, 2008 in accordance with FAS 123(R). The assumptions used to determine
the valuation of the awards are discussed in Managements Discussion and Analysis of Financial
Condition and Results of Operations and in Note 8 to our consolidated financial statements,
each included in the Companys Annual Report on Form 10-K for the 2008 fiscal year, filed with
the Securities and Exchange Commission on March 25, 2009. Each of the option awards reflected
in this column was fully vested when granted, and the grant date fair value of each of these
awards, computed in accordance with FAS 123(R), is the same as the amount recognized for
financial statement reporting purposes as reflected in this column. The full grant date fair
value of all of the awards to these directors, computed in accordance with FAS 123(R), is
$73,393. As of December 31, 2008, each non-employee director had the following number of
options outstanding: Mark W. Sheffert, 43,500; David F. Durenberger, 15,000; K. James Ehlen,
39,750; Linda Hall Keller, 43,500; Robert J. Marzec, 37,500; John C. Penn, 43,500; Curtis M.
Selquist, 15,000; and Rodney A. Young, 43,500. |
|
(2) |
|
In accordance with the Board of Directors Compensation Plan, on May 29, 2008, Mr. Sheffert,
Dr. Ehlen, Ms. Keller, Mr. Marzec, Mr. Penn, and Mr. Young each received six-year fully vested
options to purchase 7,500 shares of the Companys Common Stock at an exercise price of $4.30
per share. |
11
|
|
|
(3) |
|
On May 29, 2008, Senator Durenberger received a six-year fully vested option to purchase
6,041 shares of the Companys Common Stock at an exercise price of $4.30 per share and on
August 9, 2008, the anniversary of his election to the Board, he received a six-year fully
vested option to purchase 1,459 shares of the Companys Common Stock at an exercise price of
$3.00 per share. |
|
(4) |
|
Represents fees paid to Dr. Ehlen for participation in meetings of the Companys Science
Advisory Board. |
|
(5) |
|
Mr. Noyce retired as the Companys Vice Chairman on January 31, 2008 and as a director on
December 18, 2008. Amounts received by Mr. Noyce in connection with his retirement are not
included in this table as they did not relate to his service as a director. |
|
(6) |
|
On May 29, 2008, Mr. Selquist received a six-year fully vested option to purchase 5,609
shares of the Companys Common Stock at an exercise price of $4.30 per share and on August 30,
2008, the anniversary of his election to the Board, he received a six-year fully vested option
to purchase 1,891 shares of the Companys Common Stock at an exercise price of $3.50 per
share. |
|
(7) |
|
Represents consulting fees paid to Mr. Noyce to represent the Company at various industry
conferences. |
CERTAIN TRANSACTIONS
Pursuant to its charter, the Audit Committee has the responsibility to review transactions
that are considered related party transactions under Rule 404 of Regulation S-K under the
Securities Act of 1933, and make a recommendation to the full Board, excluding inside and
interested directors. The full Board of independent directors then ultimately determines whether to
approve the transaction. In accordance with Minnesota corporate law, directors who believe that
they may be related parties in transactions with the Company will inform the Board of such belief,
provide all relevant information, and recuse themselves from any consideration of such
transactions. If a director believes but is not certain that he has a related party relationship,
the Nominating/Governance Committee will make the determination following consideration of all
available information.
Since the beginning of fiscal 2007, there have been no transactions or business relationships,
other than as disclosed herein, between us and our executive officers, directors, director
nominees, and affiliates.
VOTE REQUIRED
The Board recommends that you vote FOR each of the nominees to the Board of Directors set
forth in this Proposal #1. Under applicable Minnesota law, the election of each nominee requires
the affirmative vote by a plurality of the voting power of the shares present and entitled to vote
on the election of directors at the Annual Meeting at which a quorum is present.
12
EXECUTIVE COMPENSATION
Overview
The Companys executive compensation program is designed to attract, retain, motivate and
fairly reward the high performing individuals who will help the Company achieve and maintain a
competitive position in the employee health improvement industry. The program is also intended to
ensure the accomplishment of the Companys financial objectives and to align the interests of
employees, including management, with those of long-term shareholders. The Company accomplishes
these objectives by linking compensation to individual and Company performance, setting
compensation at competitive levels, rewarding executives for financial growth of the Company, tying
incentive compensation to performance objectives that are clearly defined and challenging but
achievable, increasing incentive compensation with position and responsibility, and balancing
rewards for short- and long-term performance. In 2008, our executive compensation program was
comprised of three elements: base salary, non-equity incentive compensation in the form of an
annual bonus, and long-term, equity-based incentive compensation.
We primarily compensate our executive officers with cash and equity and not perquisites. The
Companys perquisite awards are fairly modest, so as to avoid a negative impact on internal pay and
equality. The Company provides all full-time employees with what it believes are customary
benefits, which include a 401(k) savings plan and matching contributions of $0.20 for each $1.00
contributed, up to 10% of eligible compensation; health and dental plans; an employee stock
purchase plan; life insurance; and long- and short-term disability insurance plans. In addition,
the Company pays for Mr. Lehmans commuting expenses from his home state to the Companys
headquarters in Minnesota, which totaled $21,190 in 2008, and his living and commuting expenses in
Minnesota, which totaled $40,523 in 2008, and provides reimbursement of the tax payable by Mr.
Lehman on such expenses, which totaled $29,751 in 2008.
Base Salary
Base salary is designed to be in the median range of salary levels for equivalent positions at
comparable companies nationwide, which is intended primarily to attract high performing individuals
while remaining in line with compensation amounts paid by other companies. Each executives actual
salary within this competitive framework depends on the individuals performance, responsibilities,
experience, leadership and potential future contribution. The Compensation Committee periodically
reviews base salary for each executive officer by identifying pay levels for similar roles in other
organizations, considering the past performance of the executive officer, the scope of the
executive officers responsibilities, the value added by the executive officer and internal equity.
The Compensation Committee then makes recommendations to the Board. Executives do not necessarily
receive increases every year.
The original base salaries of the named executive officers were set by their employment
agreements and are subject to increase in the Boards discretion.
Management Bonus Program
In 2007, the Compensation Committee recommended and the Board approved a new management bonus
program, which is intended to promote achievement of the Companys strategic plan through 2009.
This program is comprised of two elements: a short term incentive annual cash bonus and a long term
incentive pool of restricted stock awards. Participants in this program had the option to choose a
cash bonus in lieu of restricted stock awards, as discussed below. The Board also has the
discretion to make stock option grants and individual stock grants outside of this program.
Cash Bonuses
Named executive officers are eligible to receive non-equity incentive compensation based on
achievement of performance targets. With respect to cash bonuses in 2008, the program provided for
cash payouts based on the Company achieving between 93.4% to 110% of budgeted revenue objectives,
and 78% to 110% of budgeted earnings before interest, taxes, depreciation, amortization and
stock-based compensation (EBITDA) objectives. The Chief Executive Officer was eligible to receive
non-equity incentive compensation of between 9% and 67.5% of his base salary, the Chief Financial
Officer, Chief Medical Officer, Chief Operations Officer and Chief Human Resources Officer were
each eligible to receive non-equity incentive compensation of between 4.6% and 34.5% of their base
salary, and other executive officers were eligible to receive between 3.6% and 27% of their base
salaries. No awards could be earned on financial objectives for which the Company achieved less
than 93.4% of the planned revenue target or less than 78% of the planned EBITDA target.
In addition to this bonus program, the Board, upon recommendation of the Compensation
Committee, made discretionary cash bonus grants to certain of the Section 16 officers for
outstanding performance in 2008.
13
Restricted Stock Awards
The management bonus program utilizes grants of restricted stock that would be earned by
executives and vested following the completion of the 2009 annual audit, based upon the Companys
achievement of its annual plan for 2007, 2008 and 2009. The Board adopted, and our shareholders
approved in 2007, the Companys 2007 Equity Incentive Plan, which provides for restricted stock
awards to be earned by executive officers upon achievement of annual performance targets that are
based on the Companys strategic plan. The restricted stock awards are subject to the terms of the
Companys customary Restricted Stock Award Agreement and the 2007 Equity Incentive Plan. The number
of shares of restricted stock that vest will be based upon the Company achieving at least 95% of
plan accomplishment, and up to 110% of plan accomplishment. Generally, executives would have to be
employed by the Company at the time of the completion of the Companys 2009 annual audit in order
for their shares of restricted stock to vest. The 2007 Equity Incentive Plan also allows for
grants that are not based upon performance targets, as discussed below.
The Board also adopted in 2007 the Cash Incentive Plan, which provides that executives may
elect to receive a cash payment in lieu of the restricted stock award, payable on the same terms
and subject to achievement of the same targets as those that would apply for that years restricted
stock award. None of the named executive officers chose the cash payment option.
Stock Options
The Board and the Compensation Committee also have the discretion to make stock option and
restricted stock grants in order to award individual performance each year. For performance in
2008, long-term incentive compensation consisted of grants of restricted stock that are released
from restrictions on an annual basis over four years. For performance in 2007 and prior years, the
Board made annual grants of stock options. The Board made annual grants of restricted stock
subject to the terms of the Companys customary Restricted Stock Agreement and 2007 Equity
Incentive Plan and grants of stock options subject to the terms of the Companys customary
Incentive Stock Option Agreement and the Amended and Restated 2005 Stock Option Plan. When making
such grants, the Compensation Committee and Board considered the size of the previous grants of
stock options, but this factor is not entirely determinative of future grants. Each executives
annual grants are based upon the individuals performance, responsibilities, experience, leadership
and potential future contribution, and any other factors deemed relevant by the Compensation
Committee and the Board. The Compensation Committee and the Board also consider the potential
expense to the Company of all stock option and restricted stock grants.
The Board has adopted a policy with respect to the granting of options, restricted stock and
other equity-based awards that specifies who has authority to grant the awards and when the awards
may be granted. The policys provisions regarding the timing of grants are designed to avoid any
impropriety by restricting the grants to those periods when there would typically be no opportunity
to misuse material nonpublic information in connection with the pricing of a grant, or, in the case
of annual grants, to establish a set date each year for the grants to be made so as to prevent any
discretion in setting grant dates, but also provide the Board and Compensation Committee with
limited flexibility to make grants from time to time in extraordinary circumstances.
Messrs. Lehman, Winnekins and Reynolds received annual restricted stock grants under the 2007
Equity Incentive Plan in February 2009 for 2008 performance. In addition, Mr. Winnekins received
an additional restricted stock grant under the 2007 Equity Incentive Plan in April 2008.
Employment Agreements
We have entered into written employment agreements with our named executive officers to
provide both the Company and the executive officers with protections and rights that would
otherwise not be memorialized in a verbal contract, and to express the commitment on the part of
the Company and the executive officer to the employment relationship. The employment agreements
with our named executive officers provide that each officer serves for an indefinite term until his
employment is terminated in accordance with the terms of the agreement.
The employment agreements of all of the named executive officers provide that these executive
officers would continue to receive their base salaries for a specified severance period following
termination without cause. This salary continuation is intended to provide the executive officers
with pay for the time they would potentially need to find replacement positions. We have also
included change in control provisions in the employment agreements of the named executive officers.
The agreements generally provide that, in the event of a change in control, each executive officer
would receive severance pay for a specified period if the executive officer is terminated without
cause upon a change in control. The change in control provisions are designed to retain the
executive officer and provide for continuity of management in the event of an actual or threatened
change in control of the Company. The employment
14
agreements also include non-solicitation and non-disparagement covenants, and, in the case of
Messrs. Lehman and Reynolds, non-competition provisions that prevent these named executive officers
from having certain relationships with our competitors.
The Board may provide for payment or immediate vesting of awards under our Amended and
Restated 2005 Stock Option Plan and 2007 Equity Incentive Plan in the event of a change in control,
and the Board may take any other action as it may deem appropriate to further the purposes of the
Amended and Restated 2005 Stock Option Plan and 2007 Equity Incentive Plan or protect the interests
of the award holders upon a change in control. The Board has already determined, as reflected in
his employment agreement, that options granted under the Amended and Restated 2005 Stock Option
Plan to Mr. Lehman will immediately vest in connection with a change in control under certain
conditions.
Summary Compensation Table
The following table summarizes compensation awarded to, earned by or paid to the Companys
Chief Executive Officer and two most highly compensated executive officers other than the Chief
Executive Officer, each of whom was serving as an executive officer of the Company as of December
31, 2008, with respect to our fiscal years ended December 31, 2008 and December 31, 2007. In this
proxy statement, we refer to these executive officers collectively as our named executive
officers.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive Plan |
|
All Other |
|
|
Name and Principal |
|
|
|
|
|
Salary |
|
|
|
|
|
Stock |
|
Option |
|
Compensation |
|
Compensation |
|
|
Position |
|
Year |
|
($) (1) |
|
Bonus ($) |
|
Awards ($) (2) |
|
Awards ($) (2) |
|
($) |
|
($) |
|
Total ($) |
Gregg O. Lehman |
|
|
2008 |
|
|
|
319,431 |
|
|
|
|
|
|
|
77,478 |
|
|
|
59,696 |
|
|
|
95,031 |
|
|
|
91,764 |
|
|
|
643,400 |
|
President and Chief Executive Officer |
|
|
2007 |
|
|
|
264,423 |
|
|
|
|
|
|
|
121,960 |
(3) |
|
|
78,138 |
|
|
|
66,000 |
|
|
|
70,406 |
(4) |
|
|
600,927 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Wesley W. Winnekins |
|
|
2008 |
|
|
|
193,598 |
|
|
|
8,000 |
|
|
|
66,095 |
|
|
|
38,127 |
|
|
|
28,365 |
|
|
|
|
|
|
|
334,185 |
|
Chief Financial Officer and Treasurer |
|
|
2007 |
|
|
|
186,327 |
|
|
|
|
|
|
|
6,926 |
|
|
|
33,790 |
|
|
|
33,858 |
|
|
|
|
|
|
|
260,901 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James O. Reynolds (5) |
|
|
2008 |
|
|
|
217,308 |
|
|
|
|
|
|
|
24,378 |
|
|
|
10,419 |
|
|
|
36,250 |
|
|
|
|
|
|
|
288,355 |
|
Chief Medical Officer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Amounts shown are not reduced to reflect the named executive officers elections, if any, to
contribute portions of their salaries to 401(k) plans. |
|
(2) |
|
Amounts in these columns represent the amounts recognized for financial statement reporting
purposes in each fiscal year for restricted stock and option awards, in accordance with FAS
123(R) (disregarding forfeiture assumptions), and thus may include amounts from awards granted
in and prior to such fiscal years. The amounts for 2007 have been updated from the amounts
previously reported to reflect disregarded forfeiture assumptions. For a discussion of our
valuation assumptions for 2008 figures, see Managements Discussion and Analysis of Financial
Condition and Results of Operations and in Note 8 to our consolidated financial statements,
each included in the Companys Annual Report on Form 10-K filed with the Securities and
Exchange Commission on March 25, 2009. For a discussion of our valuation assumptions for 2007
figures, see Managements Discussion and Analysis of Financial Condition and Results of
Operations and in Note 9 to our consolidated financial statements, each included in the
Companys Annual Report on Form 10-K filed with the Securities and Exchange Commission on
March 26, 2008. See the Outstanding Equity Awards at Fiscal Year End table for information
regarding all outstanding awards. |
|
|
|
With respect to shares of performance-based restricted stock granted under the 2007 Equity
Incentive Plan, Mr. Lehman forfeited 1,362 and 2,596 shares, and Mr. Winnekins forfeited 817 and
1,558 shares, based on performance objectives not achieved for the fiscal years ended December
31, 2007 and 2008, respectively, and Dr. Reynolds forfeited 1,746 shares based on performance
objectives not achieved for the fiscal year ended December 31, 2008. |
|
(3) |
|
Mr. Lehman assumed the position of President and Chief Executive Officer on January 1, 2007.
This amount includes $110,417 of expense related to a grant of 25,000 restricted shares to Mr.
Lehman upon commencement of his employment, and $11,543 of expense related to restricted
shares Mr. Lehman earned during 2007 under the Companys 2007 Equity Incentive Plan. |
|
(4) |
|
Includes additional amounts for airfare and related commuting expenses that were not
previously reported. |
|
(5) |
|
Dr. Reynolds assumed the position of Chief Medical Officer on February 1, 2008. |
15
Outstanding Equity Awards at 2008 Fiscal Year End
The following table sets forth information concerning unexercised options, stock that has not
vested, and equity incentive plan awards for each named executive officer outstanding as of
December 31, 2008.
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|
|
|
|
|
|
|
|
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|
|
|
Option Awards |
|
Stock Awards |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Plan |
|
|
|
|
|
|
|
|
|
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity |
|
Awards: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive |
|
Market or |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Plan |
|
Payout |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Awards: |
|
Value of |
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
Unearned |
|
|
Number of |
|
Number of |
|
|
|
|
|
|
|
|
|
Number of |
|
Market |
|
Unearned |
|
Shares, |
|
|
Securities |
|
Securities |
|
|
|
|
|
|
|
|
|
Shares or |
|
Value of |
|
Shares, |
|
Units or |
|
|
Underlying Un- |
|
Underlying Un- |
|
|
|
|
|
|
|
|
|
Units of |
|
Shares or |
|
Units or |
|
Other |
|
|
exercised |
|
exercised |
|
Option |
|
|
|
|
|
Stock That |
|
Units of |
|
Other |
|
Rights That |
|
|
Options |
|
Options |
|
Exercise |
|
Option |
|
Have Not |
|
Stock That |
|
Rights That |
|
Have Not |
|
|
(#) |
|
(#) |
|
Price |
|
Expiration |
|
Vested |
|
Have Not Vested |
|
Have Not Vested |
|
Vested |
Name |
|
Exercisable |
|
Un-exercisable |
|
($) |
|
Date |
|
(#) |
|
($)(8) |
|
(#) |
|
($)(8) |
Gregg O. Lehman |
|
|
7,500 |
|
|
|
0 |
|
|
|
3.20 |
|
|
|
9/22/2012 |
|
|
|
|
|
|
|
|
|
|
|
58,542 |
|
|
|
127,622 |
|
|
|
|
25,000 |
|
|
|
100,000 |
(1) |
|
|
5.30 |
|
|
|
1/3/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
0 |
|
|
|
30,000 |
(2) |
|
|
5.22 |
|
|
|
2/26/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Wesley W. Winnekins |
|
|
5,000 |
|
|
|
0 |
|
|
|
1.90 |
|
|
|
8/1/2011 |
|
|
|
5,000 |
|
|
|
10,900 |
|
|
|
35,663 |
|
|
|
77,745 |
|
|
|
|
3,750 |
|
|
|
0 |
|
|
|
1.90 |
|
|
|
8/1/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
8,500 |
|
|
|
0 |
|
|
|
0.78 |
|
|
|
2/10/09 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5,000 |
|
|
|
0 |
|
|
|
1.38 |
|
|
|
7/25/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
8,500 |
|
|
|
0 |
|
|
|
4.14 |
|
|
|
3/10/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,750 |
|
|
|
1,250 |
(3) |
|
|
5.24 |
|
|
|
2/24/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
10,000 |
|
|
|
10,000 |
(4) |
|
|
5.38 |
|
|
|
1/24/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,750 |
|
|
|
11,250 |
(5) |
|
|
5.94 |
|
|
|
2/26/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
0 |
|
|
|
15,000 |
(6) |
|
|
5.22 |
|
|
|
2/26/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James O. Reynolds |
|
|
0 |
|
|
|
25,000 |
(7) |
|
|
4.96 |
|
|
|
2/1/2014 |
|
|
|
|
|
|
|
|
|
|
|
34,174 |
|
|
|
74,499 |
|
|
|
|
(1) |
|
Vests in increments of 25,000 shares on January 1 of each year, beginning in 2008. |
|
(2) |
|
Vests in increments of 7,500 shares on February 26 of each year, beginning in 2009. |
|
(3) |
|
Vests in increments of 1,250 shares on February 24 of each year, beginning in 2006. |
|
(4) |
|
Vests in increments of 5,000 shares on January 24 of each year, beginning in 2007. |
|
(5) |
|
Vests in increments of 3,750 shares on February 26 of each year, beginning in 2008. |
|
(6) |
|
Vests in increments of 3,750 shares on February 26 of each year, beginning in 2009. |
|
(7) |
|
Vests in increments of 6,250 shares on February 1 of each year, beginning in 2009. |
|
(8) |
|
Based on a closing price per share of $2.18 on December 31, 2008, as reported on the NYSE
Amex. |
16
Equity Compensation Plan Information
The following table provides information as of December 31, 2008 about the Companys equity
compensation plans:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
NUMBER OF SECURITIES |
|
|
|
|
|
|
|
|
|
|
REMAINING AVAILABLE FOR |
|
|
NUMBER OF SECURITIES |
|
WEIGHTED AVERAGE |
|
FUTURE ISSUANCE UNDER |
|
|
TO BE ISSUED UPON |
|
EXERCISE PRICE OF |
|
EQUITY COMPENSATION |
|
|
EXERCISE OF |
|
OUTSTANDING |
|
PLANS (EXCLUDING |
|
|
OUTSTANDING OPTIONS, |
|
OPTIONS, WARRANTS |
|
SECURITIES REFLECTED IN |
|
|
WARRANTS AND RIGHTS |
|
AND RIGHTS |
|
COLUMN (a)) |
|
|
(a) |
|
(b) |
|
(c) |
Equity compensation
plans approved by
security holders |
|
|
1,055,550 |
|
|
$ |
4.43 |
|
|
|
637,432 |
(1) |
Equity compensation
plans not approved
by security holders |
|
|
847,216 |
(2) |
|
$ |
4.76 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL |
|
|
1,902,766 |
|
|
$ |
4.58 |
|
|
|
637,432 |
|
|
|
|
(1) |
|
Includes 120,145 shares of Common Stock available for issuance under the Companys 1995
Employee Stock Purchase Plan, 376,075 shares of Common Stock available for issuance under the
Companys Amended and Restated 2005 Stock Option Plan, and 141,212 shares of Common Stock
available for issuance under the Companys 2007 Equity Incentive Plan. |
|
(2) |
|
Represents outstanding warrants to selling agents and investors issued in connection with
financing transactions. |
17
RATIFICATION OF SELECTION OF
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
(Proposal #2)
Grant Thornton LLP acted as the Companys independent registered public accounting firm for
the fiscal year ended December 31, 2008 and has been selected by the Audit Committee to act as the
Companys auditors for fiscal 2009. Although it is not required to do so, the Board wishes to
submit the selection of Grant Thornton LLP to the shareholders for ratification, based upon the
recommendation of the Audit Committee. The Companys selection of Grant Thornton LLP will be deemed
ratified by the shareholders if holders of a majority of the voting power of the shares represented
in person or by proxy at the meeting with authority to vote on such matter, provided that such
majority must be greater than 25% of the Companys outstanding shares. The Audit Committee retains
discretion at all times to select the Companys independent registered public accounting firm,
notwithstanding ratification by the Companys shareholders. In the event the shareholders do not
approve such selection, the Audit Committee will reconsider its selection. A representative of
Grant Thornton LLP is expected to be present at the Annual Meeting of Shareholders. Such
representative will have an opportunity to make a statement if he or she desires to do so and will
be available to respond to appropriate questions.
Audit Fees
The following fees were billed by Grant Thornton LLP in fiscal years 2007 and 2008:
|
|
|
|
|
|
|
|
|
|
|
2007 |
|
|
2008 |
|
Audit Fees |
|
$ |
129,332 |
|
|
$ |
118,972 |
|
Audit-Related Fees |
|
|
10,350 |
|
|
|
11,963 |
|
Tax Fees |
|
|
75,401 |
|
|
|
74,498 |
|
All Other Fees |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
215,083 |
|
|
$ |
205,433 |
|
Audit fees are for professional services rendered and expenses incurred for the audit of the
Companys annual financial statements and review of financial statements included in our Forms 10-K
and 10-Q or services that are normally provided by the accountant in connection with statutory and
regulatory filings or engagements.
Audit-related fees are primarily for services rendered and expenses incurred for the audit of
the Companys 401(k) Employee Benefit Plan.
Tax fees include fees for services provided and expenses incurred in connection with the
preparation of federal and state tax returns, tax advice and tax planning.
All other fees include fees for services provided and expenses incurred for non-audit related
accounting services.
Pursuant to its written charter, the Audit Committee is required to pre-approve the audit and
non-audit services performed by the Companys independent auditors in order to assure that the
provision of such services does not impair the auditors independence. Unless a particular service
has received general pre-approval by the Audit Committee, each service provided must be
specifically pre-approved. In addition, any proposed services exceeding pre-approved costs levels
will require specific pre-approval by the Audit Committee. As such, the Audit Committee adopted a
policy in February 2003, which policy is included in the current Audit Committee charter, that
states the Audit Committee is required to approve all audit and non-audit accounting-related
services. The Audit Committee has pre-approved services to be requested from time to time by the
Companys Chief Executive Officer and Chief Financial Officer only on accounting related consulting
services that do not exceed $10,000 per year; provided, that the Companys Chief Financial Officer
must report to the Audit Committee on the provision of such services at the Audit Committee meeting
held immediately thereafter. The Audit Committee pre-approved all of the non-audit services
described above for which Grant Thornton LLP billed the Company fees in excess of the relevant
thresholds.
The Companys Audit Committee has considered whether provision of the above non-audit services
is compatible with maintaining Grant Thornton LLPs independence and has determined that such
services have not adversely affected Grant Thornton LLPs independence.
18
VOTE REQUIRED
The Board recommends that you vote FOR the ratification of Grant Thornton LLP as the
independent registered public accounting firm for the Company. Ratification of Grant Thornton LLP
requires the affirmative vote of a majority of the shares represented in person or by proxy at the
Annual Meeting, provided that such majority must be greater than 25% of the Companys outstanding
shares.
AUDIT COMMITTEE REPORT
In accordance with its written charter adopted by the Board of Directors, as amended, the
Audit Committee assists the Board of Directors with fulfilling its oversight responsibility
regarding the quality and integrity of the accounting, auditing and financial reporting practices
of the Company. In discharging its oversight responsibilities regarding the audit process, the
Audit Committee:
|
(1) |
|
reviewed and discussed the audited financial statements with management and the
independent auditors; |
|
|
(2) |
|
discussed with the independent auditors the material required to be discussed by
Statement on Auditing Standards No. 61, as amended, with and without management present; and |
|
|
(3) |
|
received the written disclosures and the letter from the independent auditors required by
applicable requirements of the Public Company Accounting Oversight Board regarding the
independent accountants communications with the audit committee concerning independence,
and discussed with the independent accountant the independent accountants independence. |
Based upon the review and discussions referred to above, the Audit Committee recommended to
the Board of Directors that the audited financial statements be included in the Companys Annual
Report on Form 10-K for the fiscal year ended December 31, 2008, as filed with the Securities and
Exchange Commission.
Members of the Audit Committee:
Robert J. Marzec (Chair)
John C. Penn
Mark W. Sheffert
19
INCREASE IN THE NUMBER OF SHARES RESERVED
FOR THE COMPANYS 1995 EMPLOYEE STOCK PURCHASE PLAN
(Proposal #3)
General
The Company has in effect its 1995 Employee Stock Purchase Plan (the Stock Purchase Plan).
The Board of Directors, upon recommendation of the Compensation Committee, has approved an increase
in the number of shares of the Companys Common Stock reserved for issuance under the Stock
Purchase Plan of 200,000 shares. A general description of the basic features of the Stock Purchase
Plan is presented below, but such description is qualified in its entirety by reference to the full
text of the Stock Purchase Plan, a copy of which as currently in effect is included as Annex A to
this proxy statement.
Currently, a total of 500,000 shares of Common Stock are authorized for issuance under the
Stock Purchase Plan. Of these shares, as of March 31, 2009, 424,502 shares have previously been
purchased and 75,498 shares remain available for purchase in the current and future offering
periods. If stockholders approve this amendment, the maximum number of shares that may be issued
under the Stock Purchase Plan will increase to 700,000 shares.
Reasons for the Proposed Amendment
The Board of Directors believes that the Stock Purchase Plan helps the Company retain and
motivate eligible employees and helps align the interests of eligible employees with those of the
shareholders. The Board of Directors approved the proposed amendment to the Stock Purchase Plan to
help ensure that a sufficient reserve of Common Stock remains available for issuance under the
Stock Purchase Plan to allow the Company to continue the plan in the future.
Description of the 1995 Employee Stock Purchase Plan
Purpose. The purpose of the Stock Purchase Plan is to encourage stock ownership by employees
of the Company and its subsidiaries and in so doing to provide an incentive to remain in the
Companys employ, to improve operations, to increase profits and to contribute more significantly
to the Companys success.
Eligibility. The Stock Purchase Plan permits employees to purchase stock of the Company at a
favorable price and possibly with favorable tax consequences to the employees. Generally speaking,
all full-time and part-time employees (including officers) of the Company (or those subsidiaries
authorized by the Board from time to time (a designated subsidiary)) who (i) are regularly
scheduled to work 20 or more hours per week, (ii) who have been employed by the Company or
designated subsidiary for at least 30 days prior to the commencement date of a phase, and (iii) who
are not classified as an on-call or temporary employee in the Companys payroll system are eligible
to participate in any of the phases of the Stock Purchase Plan. However, any employee who would own
(as determined under the Internal Revenue Code), immediately after the grant of an option, stock
possessing 5% or more of the total combined voting power or value of all classes of the stock of
the Company cannot purchase stock through the Stock Purchase Plan. As of March 31, 2009, the
Company had 969 full-time and part-time employees eligible to participate.
Administration; Term. The Stock Purchase Plan is administered by the Board of Directors or a
Committee appointed by the Board. The Stock Purchase Plan gives broad powers to the Board or
Committee to administer and interpret the Stock Purchase Plan. The Stock Purchase Plan will
terminate on a date to be determined by the Board.
Options. The Stock Purchase Plan is carried out in phases of six months each, commencing on
January 1 and July 1 of each year. Before the commencement date of the phase, each participating
employee must elect to have a certain percentage of his or her compensation deducted during each
pay period in such phase; provided, however, that the payroll deductions during a phase may not
exceed 10% of the participants compensation or such other maximum percentage established by the
Board or Committee. An employee may not increase or decrease his or her payroll deduction
percentage during a phase. An employee may request a withdrawal of all accumulated payroll
deductions at any time during the phase. Based on the amount of accumulated payroll deductions made
at the end of the phase, shares will be purchased for each employee at the termination date of such
phase (generally six months after the commencement date). The purchase price to be paid by the
employees will be 95% of the fair market value on the termination date of the phase. The closing
price of one share of the Companys Common Stock on March 31, 2009, was $2.15 per share. As
required by tax law, an employee may not, during any calendar year, receive options under the Stock
Purchase Plan for shares which have a total fair market value in excess of $25,000 determined at
the time such options are granted. Any amount not used
20
to purchase shares will be carried forward to the next option period. No interest is paid by
the Company on funds withheld and used to purchase shares, and such funds are used by the Company
for general operating purposes. If the employee dies or terminates employment for any reason before
the end of the phase, the employees payroll deductions will be refunded, without interest, as soon
as practicable after such termination.
Amendment. The Board of Directors may, from time to time, revise or amend the Stock Purchase
Plan as the Board may deem proper and in the best interest of the Company or as may be necessary to
comply with Section 423 of the Internal Revenue Code (the Code); provided, that no such revision
or amendment may (i) increase the total number of shares available for issuance under the Stock
Purchase Plan except as provided in the case of stock splits, consolidations, stock dividends or
similar events, (ii) modify requirements as to eligibility for participation in the Stock Purchase
Plan, or (iii) materially increase the benefits accruing to participants under the Stock Purchase
Plan, without prior approval of the Companys shareholders if that approval is required for
compliance with Code Section 423 or other applicable laws and regulations.
Federal Income Tax Consequences of the Stock Purchase Plan. Options granted under the Stock
Purchase Plan are intended to qualify for favorable tax treatment to the employees under Code
Sections 421 and 423. Employee contributions are made on an after-tax basis. Under current federal
income tax provisions, no income is taxable to the optionee upon the grant or exercise of an
option. For tax purposes, the date of grant of the option is the commencement date of the
applicable phase. In addition, certain favorable tax consequences may be available to the employee
if shares purchased pursuant to the Stock Purchase Plan are not disposed of by the employee within
two years after the date the option was granted nor within one year after the date of transfer of
purchased shares to the employee. The Company generally will not receive an income tax deduction
upon either the grant or exercise of the option unless the employee disposes of the shares before
the end of the two-year/one-year holding periods described above.
Plan Benefits. The benefits that will be received by or allocated to eligible employees under
the Stock Purchase Plan cannot be determined at this time because the amount of contributions set
aside to purchase shares of Common Stock under the Stock Purchase Plan (subject to the limitations
discussed above) is entirely within the discretion of each participant.
The table below shows the total number of shares that have been purchased by the following
individuals and groups under the Stock Purchase Plan as of March 31, 2009:
|
|
|
|
|
Name and Position |
|
Number of Shares |
Gregg O. Lehman, President and Chief Executive Officer |
|
|
|
|
Wesley W. Winnekins, Chief Financial Officer and Treasurer |
|
|
|
|
James O. Reynolds, Chief Medical Officer |
|
|
|
|
Executive Group (10 persons) |
|
|
15,223 |
|
Non-Executive Officer and Former Employee Group |
|
|
409,279 |
|
VOTE REQUIRED
The Board recommends that you vote FOR the 200,000 share increase in the number of shares
reserved for the Stock Purchase Plan. Approval of the increase requires the affirmative vote of a
majority of the voting power of the shares present and entitled to vote on such matter at the
Annual Meeting at which a quorum is present.
21
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934 requires the Companys executive officers
and directors, and persons who own more than ten percent of the Companys Common Stock, to file
with the Securities and Exchange Commission initial reports of ownership and reports of changes in
ownership of Common Stock and other equity securities of the Company. Officers, directors and
greater than ten percent shareholders (Insiders) are required by SEC regulation to furnish the
Company with copies of all Section 16(a) forms they file.
To the Companys knowledge, based on a review of the copies of such reports furnished to the
Company during the fiscal year ended December 31, 2008, all Section 16(a) filing requirements
applicable to Insiders were complied with, except that K. James Ehlen, M.D., Linda Hall Keller,
John C. Penn, Mark W. Sheffert and Rodney A. Young each filed one late report regarding a stock
option exercise, each of which was reported to the SEC on a Form 5 filed February 12, 2009, and
John F. Ellis, Brian Gagne, David T. Hurt, Gregg O. Lehman, Katherine Meacham and Wesley W.
Winnekins each filed one late report regarding the forfeiture of restricted stock under the 2007
Equity Incentive Plan, which occurred in March of 2008, each of which was reported to the SEC on a
Form 5 filed February 12, 2009.
OTHER BUSINESS
Management knows of no other matters to be presented at the meeting. If any other matter
properly comes before the meeting, the appointees named in the proxies will vote the proxies in
accordance with their best judgment.
SHAREHOLDER PROPOSALS
Any appropriate proposal submitted by a shareholder of the Company and intended to be
presented at the 2010 Annual Meeting must be received by the Company no later than December 18,
2009 to be includable in the Companys proxy statement and related proxy for the 2010 Annual
Meeting.
A shareholder who wishes to make a proposal at the 2010 Annual Meeting without including the
proposal in the Companys proxy statement must notify the Company by March 3, 2010. If a
shareholder proposal intended to be presented at the 2010 Annual Meeting but not included in the
Companys proxy statement is received by the Company after March 3, 2010, then the persons named in
the Companys proxy form for the 2009 Annual Meeting will have discretionary authority to vote the
shares represented by such proxies on the shareholder proposal, if presented at the meeting,
without including information about the proposal in the Companys materials.
FORM 10-K
A COPY OF THE COMPANYS FORM 10-K ANNUAL REPORT FOR THE FISCAL YEAR ENDED DECEMBER 31, 2008
(WITHOUT EXHIBITS), ACCOMPANIES THIS NOTICE OF MEETING AND PROXY STATEMENT. NO PART OF THE ANNUAL
REPORT IS INCORPORATED HEREIN AND NO PART THEREOF IS TO BE CONSIDERED PROXY SOLICITING MATERIAL.
THE COMPANY WILL FURNISH WITHOUT CHARGE TO EACH PERSON WHOSE PROXY IS BEING SOLICITED, UPON WRITTEN
REQUEST OF ANY SUCH PERSON, ANY EXHIBIT DESCRIBED IN THE LIST ACCOMPANYING THE FORM 10-K, UPON THE
PAYMENT, IN ADVANCE, OF REASONABLE FEES RELATED TO THE COMPANYS FURNISHING SUCH EXHIBIT(S).
REQUESTS FOR COPIES OF SUCH EXHIBIT(S) SHOULD BE DIRECTED TO WESLEY W. WINNEKINS, CHIEF FINANCIAL
OFFICER, AT THE COMPANYS PRINCIPAL ADDRESS.
Dated: April 17, 2009
Bloomington, Minnesota
22
ANNEX A
HEALTH FITNESS CORPORATION
EMPLOYEE STOCK PURCHASE PLAN
The following constitutes the provisions of the Health Fitness Corporation Employee Stock
Purchase Plan (the Plan) sponsored by Health Fitness Corporation (the Company), as amended from
time to time.
1. Purpose. The purpose of the Plan is to provide employees of the Company and its
Designated Subsidiaries with an opportunity to purchase Common Stock of the Company through payroll
deductions. It is the intention of the Company that the Plan qualify as an employee stock
purchase plan under Section 423 of the Internal Revenue Code of 1986, as amended (the Code), and
the regulations issued thereunder. The provisions of the Plan shall, accordingly, be construed so
as to extend and limit participation in a manner consistent with the requirements of that Code
Section 423.
2. Definitions.
2.1 Administrator means the Board of Directors or such Committee appointed by the Board of
Directors to administer the Plan. The Board or the Committee may, in its sole discretion,
authorize the officers of the Corporation to carry out the day-to-day operation of the Plan. In
its sole discretion, the Board may take such actions as may be taken by the Administrator, in
addition to those powers expressly reserved to the Board under this Plan.
2.2 Board means the Board of Directors of the Company.
2.3 Common Stock means the Common Stock, $.01 par value, of the Company.
2.4 Compensation means gross pay, including all other amounts such as amounts attributable
to overtime, shift premium, incentive compensation, bonuses and commissions (except to the extent
that the exclusion of any such item is specifically directed by the Board or the Committee, in a
manner consistent with the requirements of Code Section 423).
2.5 Designated Subsidiaries means those Subsidiaries which have been designated by the Board
from time to time in its sole discretion as eligible to participate in the Plan.
2.6 Employee means any person, including an officer, who is employed by the Company or one
of its Designated Subsidiaries.
2.7 Offering Date means the first day of each Offering Period.
2.8 Offering Period means the period beginning on the date that the option is granted and
ending on the date that the option is exercised, as set forth in Paragraph 4.
2.9 Subsidiary means any corporation, domestic or foreign, in which the Company owns,
directly or indirectly, 50% or more of the voting shares.
2.10 Termination Date means the last day of each Offering Period.
3. Eligibility.
3.1 Any Employee who (i) is regularly scheduled to work at least 20 hours per week, (ii) has
been employed by the Company or one of its Designated Subsidiaries for at least 30 days prior to
the Offering Date, and (iii) is not designated as an on-call or temporary employee in the Companys
payroll system shall be eligible to participate in the Plan, subject to the limitations imposed by
Code Section 423(b). Further, individuals employed as interns or who provide services as
independent contractors shall not be eligible to participate in the Plan.
3.2 Notwithstanding any provisions of the Plan to the contrary, no Employee shall be granted
an option under the Plan if,
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3.2.1 Immediately after the grant, such Employee (or any other person whose stock
ownership would be attributed to such Employee pursuant to Code Section 424(d)) would own
shares and/or hold outstanding options to purchase shares possessing five percent (5%) or
more of the total combined voting power or value of all classes of shares of the Company or
of any Subsidiary, or
3.2.2 The rate of withholding under such option would permit the employees rights to
purchase shares under all employee stock purchase plans of the Company and its Subsidiaries
to accrue (i.e., become exercisable) at a rate which exceeds Twenty-Five Thousand Dollars
($25,000) of fair market value of such shares (determined at the time such option is granted)
for each calendar year in which such option is outstanding at any time.
3.3 For purposes of Paragraph 3.1, the Administrator shall grant credit for service with such
entities as shall be acquired by or as shall become affiliated with the Company from time to time
as provided in the applicable asset purchase, merger or similar agreement or as approved by the
Company by resolution of the Board.
4. Offerings. The Plan shall be implemented by one or more offering periods of six
months each (hereinafter referred to as an Offering Period). Unless otherwise determined by the
Administrator, in its discretion, each Offering Periods shall commence on January 1st
and July 1st of each year during the term of the Plan, with the first Offering Period
commencing January 1, 1996, and ending June 30, 1996. No two Offering Periods shall run
concurrently.
5. Participation.
5.1 An eligible Employee may become a participant in the Plan by completing a subscription
agreement authorizing payroll deductions on the form provided by the Company and filing it with the
Companys Human Resources Department not less than 15 days prior to the applicable Offering Date,
or such other date determined by the Administrator for all eligible Employees with respect to the
Offering Period.
5.2 Payroll deductions for a participant shall commence with the first paycheck issued
immediately after the Offering Date and shall terminate with the paycheck issued immediately prior
to the Termination Date, unless terminated earlier as provided in Paragraph 10.
5.3 An eligible Employee who elects to participate in an Offering Period shall be deemed to
have elected to participate in each subsequent Offering Period unless such participant elects to
withdraw from the Plan as provided in Paragraph 10. In that event, such participant must complete
a new subscription agreement and file such form with the Companys Human Resources Department not
less than 15 days prior to the Offering Date for the Offering Period in which the participant
wishes to participate, or such other date determined by the Administrator.
6. Payroll Deductions.
6.1 The participant shall designate in his or her subscription agreement designate a
percentage of such participants Compensation to be deducted during the Offering Period. Such
percentage shall be at least one percent (1%) but not more than ten percent (10%) of the
participants Compensation to be paid during the Offering Period, or such other maximum percentage
as the Administrator may establish from time to time; provided, that the participants aggregate
payroll deductions during the Offering Period shall not exceed ten percent (10%), or such other
maximum percentage as may be determined by the Administrator, of the Compensation which the
participant would otherwise have received during the Offering Period.
6.2 Unless the participant elects to withdraw as provided in Paragraph 10, the Company shall
continue to withhold from the participants Compensation the same percentage specified by the
participant in the most recent enrollment form previously completed by the participant in all
subsequent Offering Periods; provided, however, that the participant may, if he or she so chooses,
increase, decrease or discontinue payroll deductions for any or all such subsequent Offering
Periods by properly completing a new subscription agreement prior to the Offering Date for such
subsequent Offering Period and delivering such form to the Companys Human Resource Department
office by the date provided in Paragraph 5.1.
6.3 In the event that the participants Compensation is, for any reason, increased or
decreased during an Offering Period, so that the amount actually withheld on behalf of the
participant as of the termination date of the Phase is different from the amount anticipated to be
withheld as determined on the Offering Date, then the extent to which the participant may exercise
his or her option shall be based on the amounts actually withheld on his or her behalf, subject to
the limitations contained herein. In the event of a change in the
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pay period of any participant, such as from biweekly to monthly, an appropriate adjustment shall be
made to the deduction in each new pay period so as to ensure the deduction of the proper amount
authorized by the participant.
6.4 All payroll deductions authorized by a participant shall be credited to the participants
account under the Plan. A participant may not make any additional payments into such account.
6.5 A participant may discontinue his or her participation in the Plan as provided in
Paragraph 10, but may not decrease or increase the rate of his or her payroll deductions during the
Offering Period.
7. Grant of Option.
7.1 On each Offering Date, each participant shall be granted an option to purchase (at the
option price) that number of whole shares of the Companys Common Stock determined by dividing the
total payroll deductions to be accumulated for the participant during such Offering Period by
ninety-five percent (95%) of the fair market value of a share of the Companys Common Stock at the
Termination Date, subject to the limitations set forth in Paragraphs 3.2 and 12 hereof. The fair
market value of a share of the Companys Common Stock shall be determined as provided in Paragraph
7.2 herein.
7.2 The option price per share shall be ninety-five percent (95%) of the price for a share of
the Companys Common Stock at the close of the regular trading session of the Nasdaq National
Market, Nasdaq SmallCap Market or other established securities exchange as of the Termination Date.
In the event that the Termination Date is a Saturday, Sunday or holiday, the amounts
determined under the foregoing subsections shall be determined using the price at the close of the
regular trading session on the last preceding trading day. If the Companys Common Stock is not
listed on the Nasdaq National Market, Nasdaq SmallCap Market or on an established securities
exchange, then the option price shall equal ninety-five percent (95%) of the fair market value of
such stock as of the Termination Date. Such fair market value shall be determined by the Board,
in its sole discretion by applying principles of valuation and such other factors the Board
determines relevant.
8. Exercise of Option. Unless a participant withdraws from the Plan as provided in
Paragraph 10, the participants option shall be exercised automatically at the Termination Date, In
no event shall the participant be allowed to exercise an option for more shares of Common Stock
than can be purchased with the payroll deductions accumulated by the participant in his or her
bookkeeping account during such Phase. During his lifetime, a participants option to purchase
shares hereunder is exercisable only by him.
9. Delivery. As promptly as practicable after the Termination Date of the Offering
Period, the Company shall arrange the delivery to each participant, as appropriate, of a
certificate representing the shares purchased upon exercise of his or her option. Any accumulated
payroll deductions remaining after the exercise of the participants option shall be returned to
the participant, without interest, as soon as administratively practicable after the Termination
Date; provided, however, that the Company may, under rules of uniform application, retain such
remaining amount in the participants account and apply it toward the purchase of shares of Common
Stock in the next succeeding Phase, unless the participant requests a withdrawal of such amount
pursuant to Paragraph 10.
10. Withdrawal: Termination of Employment.
10.1 A participant may withdraw all, but not less than all, the accumulated payroll deductions
credited to his or her account under the Plan any time prior to the Termination Date by giving
written notice to the Company on a form provided for such purpose. All of the accumulated payroll
deductions credited to the participants account will be paid to the participant as soon as
practicable after receipt of his or her notice of withdrawal, the participants option for the
current Offering Period will be automatically canceled, and no further payroll deductions for the
purchase of shares will be made during such Offering Period.
10.2 Upon termination of the participants employment for any reason, including retirement or
death, the accumulated payroll deductions credited to the participants account will be returned to
the participant as soon as practicable after such termination of employment or, in the case of the
participants death, to the person or persons entitled thereto under Paragraph 14, and the
participants option will be automatically canceled.
10.3 A participants employment shall be deemed to have terminated on the date that the
participant ceases to perform any services for the Company. Notwithstanding the foregoing, the
participant shall not be deemed to have ceased to be an employee for purposes of the Plan until the
91st day of any bona fide leave of absence approved by the Company or a Designated
A-3
Subsidiary (including, but not limited to, a layoff), unless the participants right to
reemployment is guaranteed either by statute or contract.
10.4 A participants withdrawal from an Offering Period will not have any effect upon the
participants eligibility to participate in a succeeding offering or in any similar plan which may
hereafter be adopted by the Company.
11. Interest. No interest shall accrue on the payroll deductions credited to the
participants account in the Plan.
12. Stock.
12.1 The maximum number of shares of the Companys Common Stock which shall be reserved for
sale under the Plan shall be 500,000 shares, subject to further adjustment upon changes in
capitalization of the Company as provided in Paragraph 18. The shares to be sold to participants
in the Plan may be, at the election of the Company, either treasury shares or shares authorized but
unissued. If the total number of shares which would otherwise be subject to options granted
pursuant to Paragraph 7.1 hereof at the Offering Date exceeds the number of shares then available
under the Plan (after deduction of all shares for which options have been exercised or are then
outstanding), the Company shall make a pro rata allocation of the shares remaining available for
option grants in as uniform and equitable a manner as is practicable. In such event, the Company
shall give written notice of such reduction of the number of shares subject to the option to each
participant affected thereby and shall return any excess funds accumulated in each participants
account as soon as practicable after the termination date of such offering period.
12.2 The participant shall have no rights as a shareholder with respect to any shares of
Common Stock subject to the participants option until the date of the issuance of a stock
certificate evidencing such shares as provided in Paragraph 9. No adjustment shall be made for
dividends (ordinary or extraordinary, whether in cash, securities or other property), distributions
or other rights for which the record date is prior to the date such stock certificate is actually
issued, except as otherwise provided in Paragraph 18 hereof.
12.3 Shares to be delivered to a participant under the Plan will be registered in the name of
the participant or, if the participant so directs by written notice to the Administrator prior to
the Termination Date, in the names of the participant and his or her spouse as joint tenants with
rights of survivorship, to the extent permitted by law.
13. Administration. Except for those matters expressly reserved to the Board pursuant
to any provision of the Plan, the Administrator shall have full responsibility for administration
of the Plan, which responsibility shall include, but shall not be limited to, the following:
13.1 The Administrator shall, subject to the provisions of the Plan, establish, adopt and
revise such rules and procedures for administering the Plan, and shall make all other
determinations as it may deem necessary or advisable for the administration of the Plan;
13.2 The Administrator shall, subject to the provisions of the Plan, determine all terms and
conditions that shall apply to the grant and exercise of options under this Plan, including, but
not limited to, the number of shares of Common Stock that may be granted, the date of grant, the
exercise price and the manner of exercise of an option. The Administrator may, in its discretion,
consider the recommendations of the management of the Company when determining such terms and
conditions;
13.3 The Administrator shall have the exclusive authority to interpret the provisions of the
Plan, and each such interpretation or determination shall be conclusive and binding for all
purposes and on all persons, including, but not limited to, the Company and its Subsidiaries, the
shareholders of the Corporation and its Subsidiaries, the Administrator, the directors, officers
and employees of the Corporation and its Subsidiaries, and the participants and the respective
successors-in-interest of all of the foregoing; and
13.4 The Administrator shall keep minutes of its meetings or other written records of its
decisions regarding the Plan and shall, upon requests, provide copies to the Board.
13.5 Members of the Board or the Committee who are eligible employees are permitted to
participate in the Plan, provided that:
13.5.1 Members of the Board who are eligible to participate in the Plan may not vote on any
matter affecting the administration of the Plan or the grant of any option pursuant to the Plan;
and
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13.5.2 No member of the Board who is eligible to participate in the Plan may be counted in
determining the existence of a quorum at any meeting of the Board during which action is taken with
respect to the granting of options pursuant to the Plan.
14. Designation of Beneficiary.
14.1 A participant may file a written designation of a beneficiary who is to receive shares
and/or cash, if any, from the participants account under the Plan in the event of such
participants death at a time when cash or shares are held for his account.
14.2 Such designation of beneficiary may be changed by the participant at any time by written
notice. In the event of the death of a participant in the absence of a valid designation of a
beneficiary who is living at the time of such participants death, the Company shall deliver such
shares and/or cash to the executor or administrator of the estate of the participant; or if no such
executor or administrator has been appointed (to the knowledge of the Company), the Company, in its
discretion, may deliver such shares and/or cash to the spouse or to any one or more dependents or
relatives of the participant; or if no spouse, dependent or relative is known to the Company, then
to such other person as the Company may designate.
15. Transferability. Neither payroll deductions credited to a participants account
nor any rights with regard to the exercise of an option or to receive shares under the Plan may be
assigned, transferred, pledged or otherwise disposed of in any way (other than by will, the laws of
descent and distribution, or as provided in Paragraph 14 hereof) by the participant. Any such
attempt at assignment, transfer, pledge or other disposition shall be without effect, except that
the Company may treat such act as an election to withdraw funds in accordance with Paragraph 10.
16. Use of Funds. All payroll deductions received or held by the Company under the
Plan may be used by the Company for any corporate purpose, and the Company shall not be obligated
to segregate such payroll deductions.
17. Reports. Individual accounts will be maintained for each participant in the Plan.
Statements of account will be given to participating employees semi-annually as soon as
practicable following the Termination Date, which statements will set forth the amounts of payroll
deductions, the per share purchase price, the number of shares purchased and the remaining cash
balance, if any. Each participant shall be provided, not less frequently than annually, with
copies of the audited financial statements of the Company.
18. Adjustments Upon Changes in Capitalization.
18.1 Subject to any required action by the shareholders of the Company, in the event of an
increase or decrease in the number of outstanding shares of Common Stock or in the event the Common
Stock is changed into or exchanged for a different number or kind of shares of stock or other
securities of the Company or another corporation by reason of a reorganization, merger,
consolidation, divestiture (including a spin-off), liquidation, recapitalization, reclassification,
stock dividend, stock split, combination of shares, rights offering or any other change in the
corporate structure or shares of the Company, the Board (or, if the Company is not the surviving
corporation in any such transaction, the board of directors of the surviving corporation), in its
sole discretion, shall adjust the number and kind of securities subject to and reserved under the
Plan and, to prevent the dilution or enlargement of rights of those participants to whom options
have been granted, shall adjust the number and kind of securities subject to such outstanding
options and, where applicable, the exercise price per share for such securities; provided, however,
that conversion of any convertible security of the Company shall not require such adjustment.
Except as expressly provided herein, no issue by the Company of shares of stock of any class, or
securities convertible into shares of stock of any class, shall affect, and no adjustment by reason
thereof shall be made with respect to, the number or price of shares of Common Stock subject to
option.
18.2 In the event of the sale by the Company of substantially all of its assets and the
consequent discontinuance of its business, or in the event of a merger, exchange, consolidation,
reorganization, divestiture (including a spin-off), liquidation, reclassification or extraordinary
dividend (collectively referred to as a transaction), after which the Company is not the
surviving corporation, the Board may, in its sole discretion, at the time of adoption of the plan
for such transaction, provide for one or more of the following:
18.2.1 The acceleration of the exercisability of outstanding options granted at the
Offering Date for the Offering Period then in effect, to the extent of the accumulated
payroll deductions credited to each participants account as of the date of such
acceleration;
A-5
18.2.2 The complete termination of this Plan and a refund of amounts credited to the
participants accounts hereunder; or
18.2.3 The continuance of the Plan only with respect to completion of the then current
Offering Period and the exercise of options thereunder. In the event of such continuance,
participants shall have the right to exercise their options as to an equivalent number of
shares of stock of the corporation succeeding the Company by reason of such transaction.
In the event of a transaction where the Company survives, then the Plan shall continue in effect,
unless the Board takes one or more of the actions set forth above. The grant of an option pursuant
to the Plan shall not limit in any way the right or power of the Company to make adjustments,
reclassifications, reorganizations or changes in its capital or business structure or to merge,
exchange or consolidate or to dissolve, liquidate, sell or transfer all or any part of its business
or assets.
19. Amendment or Termination. The Plan may be terminated at any time by the Board of
Directors, provided that, except as permitted in Paragraph 18.2 hereof, no such termination shall
take effect with respect to any options then outstanding. The Board may, from time to time, amend
the Plan as it may deem proper and in the best interests of the Company or as may be necessary to
comply with Code Section 423, as amended, and the regulations thereunder, or other applicable laws
or regulations; provided, however, no such amendment shall, without the consent of a participant,
materially adversely affect or impair the right of a participant with respect to any outstanding
option; and provided, further, that no such amendment shall:
19.1 Increase the total number of shares for which options may be granted under the Plan
(except as provided in Paragraph 18.1 herein);
19.2 Materially modify any requirements as to eligibility for participation in the Plan; or
19.3 Materially increase the benefits accruing to participants under the
Plan;
without the approval of the Companys shareholders, if such approval is required for compliance
with Code Section 423, as amended, and the regulations thereunder, or other applicable laws or
regulations.
20. Notices. All notices or other communications by a participant to the Company in
connection with the Plan shall be deemed to have been duly given when received in the form
specified by the Company at the location, or by the person, designated by the Company for the
receipt thereof.
21. Shareholder Approval. This Plan, as amended, was most recently approved by the
shareholders of the Company at the annual shareholders meeting held on May 16, 2001.
22. Conditions Upon Issuance of Shares. Shares shall not be issued with respect to an
option unless the exercise of such option and the issuance and delivery of such shares pursuant
thereto shall comply with all applicable provisions of law, domestic or foreign, including, without
limitation, the Securities Act of 1933, as amended, the Securities Exchange Act of 1934, as
amended, the rules and regulations promulgated thereunder, and the requirements of any stock
exchange upon which the shares may then be listed, and shall be further subject to the approval of
counsel for the Company with respect to such compliance. As a condition to the exercise of an
option and if required by applicable securities laws, the Company may require the participant for
whose account the option is being exercised to represent and warrant at the time of any such
exercise that the shares are being purchased only for investment and without any present intention
to sell or distribute such shares if, in the opinion of counsel for the Company, such a
representation is required by any of the aforementioned applicable provisions of law.
23. Term. Unless terminated earlier pursuant to Paragraph 19, this Plan shall
terminate on the date specified by the Board.
A-6
HEALTH FITNESS CORPORATION
ANNUAL MEETING OF SHAREHOLDERS
Wednesday, May 27, 2009 3:30 p.m. (Central time) 1650 West 82nd Street Bloomington, Minnesota 55431
Health Fitness Corporation
1650 West 82nd Street
Bloomington, MN 55431 proxy This proxy is solicited by the Board of Directors for use at the Annual
Meeting on May 27, 2009.
The shares of stock you hold in your account will be voted as you specify on the reverse side.
If no choice is specified, the proxy will be voted FOR Items 1, 2 and 3.
The undersigned hereby appoints ROBERT J. MARZEC, JOHN C. PENN, and MARK W. SHEFFERT, and each of
them individually, with full power of substitution, as Proxies to represent and vote, as designated
below, all shares of capital stock of Health Fitness Corporation registered in the name of the
undersigned at the Annual Meeting of Shareholders of the Company to be held at the Companys
corporate offices, 1650 West 82nd Street, Bloomington, Minnesota, at 3:30 p.m. (Central time) on
May 27, 2009, and at any adjournment or postponement thereof, and the undersigned hereby revokes
all proxies previously given with respect to the meeting. If you need directions to the Annual
meeting, please contact the Secretary of the Company at (800) 639-7913.
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE
ANNUAL MEETING OF SHAREHOLDERS TO BE HELD ON MAY 27, 2009
The proxy statement and the Annual Report on Form 10-K of Health Fitness Corporation are available
at http://materials.proxyvote.com/42217V
See reverse for voting instructions. |
COMPANY #
There are three ways to vote your
Proxy
Your telephone or Internet vote authorizes the Named Proxies to vote your shares in the same
manner as if you marked, signed and returned your proxy card.
INTERNET http://www.eproxy.com/hfit/
Use the Internet to vote your proxy 24
hours a day, 7 days a week until 12:00 p.m.
(CT) on May 26, 2009.
Please have your proxy card and the last
four digits of your Social Security Number
or Tax Identification Number available
(non-U.S. holders without numbers will
leave blank). Follow the simple
instructions to obtain your records and
create an electronic ballot.
PHONE 1-800-560-1965
Use any touch-tone telephone to vote your
proxy 24 hours a day, 7 days a week, until
12:00 p.m. (CT) on May 26, 2009.
Please have your proxy card and the last
four digits of your Social Security Number
or Tax Identification Number available.
Follow the simple instructions the voice
provides you.
Mail Mark, sign and date your proxy card
and return it in the postage-paid envelope
weve provided or return it to Health
Fitness Corporation, c/o Shareowner
ServicesSM, P.O. Box 64873, St.
Paul, MN 55164-0873.
IF YOU VOTE BY PHONE OR INTERNET, PLEASE DO NOT MAIL YOUR PROXY CARD
3 Please detach here 3
The Board of Directors Recommends a Vote FOR Items 1, 2, and 3.
1. Elect directors: 01 David F. Durenberger 06 John C. Penn Vote FOR Vote WITHHELD 02 K. James
Ehlen 07 Curtis M. Selquist all nominees from all nominees 03 Gregg O. Lehman 08 Mark W. Sheffert
(except as marked) 04 Linda Hall Keller 09 Rodney A. Young 05 Robert J. Marzec
(Instructions: To withhold authority to vote for any indicated
nominee, write the number(s) of the nominee(s) in the box
provided to the right.)
2.Ratify selection of Grant Thornton LLP as independent registered public accounting firm.For Against Abstain
3. To approve a 200,000 share increase in the number of shares reserved for the Companys For Against Abstain 1995 Employee Stock Purchase Plan.
4. In their discretion, upon such other business as may properly come before the
Meeting or any adjournment or postponement thereof.
THIS PROXY WHEN PROPERLY EXECUTED WILL BE VOTED AS DIRECTED OR, IF NO DIRECTION IS GIVEN, WILL BE
VOTED FOR EACH PROPOSAL.
Address Change? Mark Box Indicate changes below: Date Signature(s) in Box
Please date and sign above
exactly as name appears at
the left indicating, where
appropriate, official
position or representative
capacity. For stock held in
joint tenancy, each joint
tenant should sign. |