def14a
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
o Preliminary Proxy Statement
o Confidential, for Use of the Commission Only (as permitted by Rule
14a-6(e)(2))
þ Definitive Proxy Statement
o Definitive Additional Materials
o Soliciting Material Pursuant to Section 240.14a-11(c) or Section 240.14a-12
Bank of Commerce Holdings
(Name of Registrant as Specified in Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant) NA
Payment of Filing Fee (Check the appropriate box):
þ No fee required.
o Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11.
(1) Title of each class of securities to which transaction applies:
(2) Aggregate number of securities to which transaction applies:
(3) Per unit price or other underlying value of transaction computed
pursuant to Exchange Act Rule 0-11 (Set forth the amount on
which the filing fee is calculated and state how it was determined):
(4) Proposed maximum aggregate value of transaction:
(5) Total fee paid:
o Fee paid previously with preliminary materials.
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Check box if any part of the fee is offset as provided by Exchange Act
Rule 0-11(a)(2) and identify the filing for which the offsetting fee was
paid previously. Identify the previous filing by registration statement
number, or the Form or Schedule and the date of its filing. |
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(1) |
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Amount Previously Paid: |
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(2) |
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Form, Schedule or Registration Statement No.: |
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Bank of Commerce Holdings
Notice of 2006 Annual Meeting of Shareholders
And
Proxy Statement |
April 7, 2006
Dear Shareholder:
It is my pleasure to invite you to Bank of Commerce Holdings 2006 Annual Meeting of Shareholders.
We will hold the meeting on May 16, 2006, at 5:00 p.m., in the lobby of Redding Bank of Commerce
located at 1951 Churn Creek Road, Redding, California, 96002. In addition to the formal items of
business, I will report on past performance and future prospects.
At the annual meeting you will be asked to elect directors, and to ratify the appointment of
independent auditors for 2005. The Board of Directors recommends that you vote FOR the director
nominees, FOR the amendment and restatement of the Companys Articles of Incorporation to increase
the common stock authorized from 10,000,000 to 50,000,000 and FOR the ratification of independent
auditors.
This mailing includes the formal notice of the Annual Meeting and the Proxy Statement. The Proxy
Statement describes the business that we will conduct at the meeting and our 2005 Form 10-K and
Annual Report provides financial results and information about Bank of Commerce Holdings &
Subsidiaries.
Please vote promptly by mail, telephone or internet regardless of whether you plan to attend the
meeting. You may later decide to vote in person at the meeting if you are a stockholder of record,
or you may revoke you proxy or voting instructions for any other reason before your shares are
voted. Your vote is important.
We look forward to seeing you at the meeting.
Sincerely,
/s/
Michael C. Mayer
Michael C. Mayer
President and
Chief Executive Officer
Bank of Commerce Holdings & Subsidiaries
This proxy statement and the accompanying form of proxy are being mailed to shareholders on or
about April 7, 2006
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BANK OF COMMERCE HOLDINGS
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS |
Date: Tuesday, May 16, 2006
Time: 5:00 p.m.
Place: Redding Bank of Commerce
1951 Churn Creek Road
Redding, California 96002
Dear Shareholders:
At our 2006 Annual Meeting, we will ask you to:
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Elect directors each to serve for a term of one year; |
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Amend and restate the Companys Articles of Incorporation to increase the common stock authorized
by the Company from 10,000,000 to 50,000,000 shares |
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Ratify the selection of Moss Adams, LLP as our independent public accountants for 2005; and |
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Transact any other business that may properly be presented at the Annual Meeting. |
If you were a shareholder of record as of the close of business on March 31, 2006, you
are entitled to notice of and to vote at the Annual Meeting and any adjournment thereof.
This proxy statement and the accompanying form of proxy are being mailed to shareholders
on or about April 7, 2006.
We urge you to mark, sign and date and return the enclosed proxy as promptly as
possible in the postage-prepaid return envelope so that, whether you intend to
be present at the Annual Meeting or not, your shares can be voted. Proxies will
also be accepted by telephone vote, transmission of a telegram, cablegram, and
facsimile or by oral telephonic transmission provided such transmission contains
sufficient information from which it can be determined that the transmission was
authorized by the shareholder. Our transfer agents facsimile number is (415)
989-5241. Returning your proxy will not limit your rights to attend or vote at
the Annual Meeting.
By Order of the Board of Directors,
/s/ David
H. Scott
Corporate Secretary, Bank of Commerce Holdings
Redding, California
Dated: April 7, 2006
-1-
Why did you send me this Proxy Statement?
The Board of Directors of Bank of Commerce Holdings is soliciting proxies from its
stockholders to be used at the annual meeting of stockholders on Tuesday, May 16, 2006. This Proxy
Statement summarizes the information you need to know to cast an informed vote at the Annual
Meeting. You do not need to attend the Annual Meeting to vote your shares. Instead you may simply
complete, sign and return the enclosed proxy card, or use the convenient telephone or internet
voting method as described in the proxy card.
Along with this Proxy Statement, we are also sending you our 2005 Form 10-K and Annual Report.
Who is entitled to vote?
Shareholders of record at the close of business on March 31, 2006 (the Record Date) are
entitled to notice of and to vote at the Annual Meeting. As of the close of business on the Record
Date, the
Company had 8,662,896 shares of Common Stock outstanding and entitled to vote.
What constitutes a quorum?
The presence in person or by proxy of the holders of a majority of the Companys outstanding
shares of Common Stock (Common Stock) constitutes a quorum for the transaction of business at the
Annual Meeting. Abstentions and broker non-votes are each included in the determination of the
number of shares present and voting for purposes of determining the presence of a quorum. A broker
non-vote occurs when the nominee holding shares for a beneficial owner does not have
discretionary voting power with respect to that item and has not received instructions from the
beneficial owner. Abstentions will be included in the tabulations of the votes cast on proposals
presented to the shareholders and therefore will have the effect of a negative vote. Broker
non-votes will not be counted for purposes of determining the number of votes cast for a
proposal.
How many votes do I have?
Each share of Bank of Commerce Holdings Common Stock that you owned as of the record date
entitles you to one vote. The proxy card indicates the number of votes that you have.
How do I vote by proxy? Can I vote by telephone or internet?
Whether or not you plan to attend the Annual Meeting, we urge you to complete, sign and date
the enclosed proxy card and to return it promptly. You may also cast your votes by telephone or
internet as indicated on the proxy card. Returning the proxy card will not affect your right to
attend the Annual Meeting and vote. If you fill in your proxy card and send it to us in time to
vote, your proxy (as appointed on your proxy card) will vote your shares as you have directed. If
you sign the proxy card but do not make specific choices, your proxy will vote your shares as
recommended by the Board of Directors as follows:
For the election of all eleven nominees for Director
For the amendment and restatement of the Companys Articles of Incorporation to increase the
number of shares authorized from 10,000,000 to 50,000,000
For the ratification of independent auditors
If any other matter is presented, your proxy will vote in accordance with the recommendation of the
Board of Directors, or, if no recommendation is given, in accordance with his or her best judgment.
At the time this Proxy Statement went to press, we knew of no matters that needed to be acted upon
at the Annual Meeting, other than those discussed in this Proxy Statement.
-3-
How do I change my vote?
Only holders of record at the close of business on March 31, 2006 will be entitled to vote at
the annual meeting. Whether or not you plan to attend the Annual Meeting, you may vote your shares
via mail, telephone or internet. If you fill out and vote the proxy card, you may change your vote
at any time before the vote is conducted at the Annual Meeting. You may notify the Companys
Corporate Secretary in writing before the Annual Meeting that you have revoked your proxy. You may
also attend the Annual Meeting and vote in person.
What vote is required to approve each proposal?
Proposal 1: Elect eleven directors
The eleven nominees for director who receive the most votes will be elected. If you do not vote for
a particular nominee, or you indicate Withhold Authority to vote for a particular nominee on your
proxy card, your vote will not count for or against the nominee.
Proposal 2: Amend and restate the Companys Articles of Incorporation to increase the number of
shares authorized from 10,000,000 to 50,000,000
The affirmative vote of a majority of the votes cast at the annual Meeting on this proposal is
submitted to amend the Corporate Articles of Incorporation, Section 3 to increase the number of
shares authorized from 10,000,000 to 50,000,000
Proposal 3: Ratification of the selection of Independent Public Accountants
The affirmative vote of a majority of votes cast at the Annual Meeting on this proposal is required
to ratify the selection of independent public accountants. If you abstain from voting, it has no
effect on the outcome of this proposal.
What are the costs of soliciting these Proxies?
The expense of printing and mailing proxy materials will be borne by the Company. In addition
to the solicitation of proxies by mail, certain directors, officers and other employees of the
Company may make solicitation by personal interview, telephone or facsimile. No additional
compensation will be paid to such persons for such solicitation. The Company will reimburse
brokerage firms and others for their reasonable expenses in forwarding solicitation materials to
beneficial owners of the Companys Common Stock. We have contracted with Mellon-Investor Services
and ADP Investor Services to assist us in the distribution of materials and tabulation of the
results. This service will cost the Company approximately $15,000.00 plus out of pocket expenses.
How do I obtain an Annual Report on Form 10-K?
The consolidated financial statements of Bank of Commerce Holdings and subsidiaries for the
year ended December 31, 2005, as part of the Companys Form 10-K and 2005 Annual Report to
Shareholders accompany this proxy statement.
Additional copies of the annual report on Form 10-K and 2005 Annual Report to Shareholders may be
obtained upon written request to Linda J. Miles, Executive Vice President & Chief Financial Officer
at the Companys administrative offices, 1951 Churn Creek Road, Redding, California 96002.
The Securities and Exchange Commission (SEC) maintains an internet site at
http://www.sec.gov that contains Bank of Commerce Holdings SEC filings. Access to the
filings are also available from Redding Bank of Commerces website portal under the heading
Investor Information. The website addresses are www.reddingbankofcommerce.com,
www.rosevillebankofcommerce.com or www.sutterbankofcommerce.com .
-4-
Information about Bank of Commerce Holdings Stock Ownership
Does anyone own 5% or more of Bank of Commerce Holdings Common Stock?
Yes. Bank of Commerce Holdings is aware of three shareholders who beneficially own 5% or more
of our outstanding common stock. The Securities and Exchange Commission has defined beneficial
ownership (1) to mean more than ownership in the usual sense. For example, a person has beneficial
ownership of a share not only if he owns it in the usual sense, but also if he has the power to
vote, sell or otherwise dispose of the share. Beneficial ownership also includes that number of
shares that a person has a right to acquire within sixty (60) days. The following table shows, to
the knowledge of the Company, the only beneficial owners of more than five percent of the
Corporations shares as of the record date.
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Name and address of Beneficial Owner |
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Number of shares |
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Percent of Class* |
John C. Fitzpatrick |
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569,160 |
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6.57 |
% |
822 Northridge Drive
Redding, California 96001 |
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Robert C. Anderson |
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552,000 |
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6.38 |
% |
1960 Bechelli Lane
Redding, California 96002 |
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Harry L. Grashoff, Jr. |
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524,395 |
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6.06 |
% |
3162 Pinot Path
Redding, California 96001 |
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Based upon 8,662,896 shares outstanding at the record date. |
How much of Bank of Commerce Holdings Stock is owned by Directors and Executive Officers?
The following table sets forth certain information regarding beneficial ownership of the
Companys Common Stock as of March 31, 2006 by (i) each person who is known by the Company to
beneficially own more than five percent of the Companys Common Stock, (ii) each of the Companys
directors and nominees, (iii) each of the Named Executive Officers (as defined on page 8) and (iv)
all directors and executive officers of the Company as a group.
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Number of Shares of |
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Common Stock |
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Name and Address of Beneficial Owner |
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Beneficially Owned (1) |
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# Percentage of Class |
John C. Fitzpatrick (2) |
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569,160 |
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6.57 |
% |
Robert C. Anderson (3) |
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552,000 |
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6.38 |
% |
Harry L. Grashoff, Jr. (4) |
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524,395 |
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6.06 |
% |
Welton L. Carrel (5) |
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318,138 |
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3.68 |
% |
Kenneth R. Gifford, Jr. (6) |
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211,485 |
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2.45 |
% |
Eugene L. Nichols (7) |
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176,310 |
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2.04 |
% |
Michael C. Mayer (8) |
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164,955 |
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1.91 |
% |
Russell L. Duclos (9) |
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150,600 |
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1.74 |
% |
David H. Scott (10) |
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89,957 |
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1.04 |
% |
Patrick J. Moty (11) |
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61,320 |
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0.71 |
% |
Linda J. Miles (12) |
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57,150 |
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0.66 |
% |
Lyle L. Tullis (13) |
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32,200 |
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0.38 |
% |
Robert J. ONeil (14) |
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20,568 |
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0.24 |
% |
Randall S. Eslick (15) |
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16,650 |
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0.20 |
% |
Jon Halfhide (16) |
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4,000 |
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Orin Bennett (17) |
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2,000 |
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All directors and executive officers as a group (14 persons) |
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2,950,888 |
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34.07 |
% |
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(1) |
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Beneficial ownership is determined in accordance with the rules of the Commission and
generally includes voting or investment power with respect to securities. Shares of Common
Stock subject to options currently exercisable or exercisable within 60 days of March 31,
2006, are deemed to be beneficially owned by the person holding such option for the purpose of
computing the percentage ownership of such person but are not treated as outstanding for the
purposes of computing the percentage ownership of any other person. Except as indicated by
footnotes and subject to community property laws, where applicable, the persons named above
have sole voting and investment power with respect to all shares of Common Stock shown as
beneficially owned by them. |
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Includes 392,733 shares held by Carbonated Industries Inc., 52,677 shares owned by the J.C.
and Betty Fitzpatrick 1984 Revocable Trust and 123,750 shares issuable to Mr. Fitzpatrick upon
the exercise of options exercisable within 60 days of March 31, 2006. Mr. Fitzpatrick was
chief executive officer of Carbonated Industries, Inc. Mr. Fitzpatrick disclaims beneficial
ownership of the shares held by Carbonated Industries, Inc. |
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Includes 552,000 shares held by the Anderson Family Revocable Living Trust, of which Mr.
Anderson is a co-trustee and shares voting and investment power with respect to such shares. |
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Includes 419,395 shares held by the Grashoff Family Revocable Trust of which Mr. Grashoff and
his spouse are co-trustees, 18,612 shares held separately in his spouses IRA account, 22,638
held individually in an IRA account and 63,750 shares issuable to Mr. Grashoff upon the
exercise of options exercisable within 60 days of March 31, 2006. |
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(5) |
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Includes 293,538 shares held by the Carrel Family Living Trust of which Mr. Carrel is a
co-trustee with his spouse Judith, and shares voting and investment power with respect to such
shares and 24,600 shares issuable to Mr. Carrel upon the exercise of options exercisable
within 60 days of March 31, 2006. |
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Includes 191,685 shares held jointly with Mr. Giffords spouse and 19,800 shares held by
Gifford Construction, Inc. |
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Includes 123,810 shares held by the Nichols Family Trust, of which Mr. Nichols is a
co-trustee and shares voting and investment power with respect to such shares and 52,500
shares issuable to Mr. Nichols upon the exercise of options exercisable within 60 days of
March 31, 2006. |
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Includes 97,828 shares held individually, 41,027 shares in the Redding Bank of Commerce
401(k) Plan to which Mr. Mayer has voting powers as Trustee, and 26,100 shares issuable to Mr.
Mayer upon the exercise of options exercisable within 60 days of March 31, 2006. |
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Includes 130,600 shares held by the Duclos Family Trust of whom Mr. Duclos and his spouse
are co-trustees, and 20,000 shares issuable to Mr. Duclos upon the exercise of
options exercisable within 60 days of March 31, 2006. |
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(10) |
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Includes 64,241 shares held jointly with Mr. Scotts spouse, 204 shares held individually by
his spouse, 6,124 shares in 401(k) retirement plan, 14,388 shares in his spouses 401(K) plan
and 5,000 shares issuable to Mr. Scott upon the exercise of options exercisable within 60 days
of March 31, 2006. |
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Includes 30,300 shares jointly with Mr. Motys spouse and 31,020 shares issuable to Mr.
Moty upon the exercise of options exercisable within 60 days of March 31, 2006. |
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(12) |
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Includes 36,750 shares held by the Miles Family Trust of whom Mrs. Miles and her spouse are
co-trustees, and 20,400 shares issuable to Ms. Miles upon the exercise of options exercisable
within 60 days of March 31, 2006. |
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(13) |
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Includes 22,000 shares held jointly with Mr. Tullis spouse and 3,000 shares held separately
in his spouses name and 7,200 shares issuable to Mr. Tullis upon the exercise of options
exercisable within 60 days of March 31, 2006. |
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(14) |
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Includes 1,920 shares individually and 18,648 shares issuable to Mr. ONeil upon the exercise
of options exercisable within 60 days of March 31, 2006. |
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(15) |
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Includes 16,650 shares issuable to Mr. Eslick upon the exercise of options exercisable within
60 days of March 31, 2006. |
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(16) |
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Includes 4,000 shares held jointly with Mr. Halfhides spouse. |
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(17) |
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Includes 2,000 shares held jointly with Mr. Bennetts spouse. |
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CORPORATE GOVERNANCE AND BOARD MATTERS
The Board of Directors is committed to sound and effective corporate governance principles and
practices. The Board of Directors has adopted corporate governance guidelines to provide the
framework for the governance of the company. These guidelines set forth director qualifications and
standards of independence, and mandate that at least a majority of the Board and all the members of
the Audit and the Nominating and Corporate Governance Committees meet the criteria for independence
as discussed below.
The Company expects its employees to adhere to the highest possible standards of ethics and
business conduct with other employees, customers, stockholders and the communities it serves, and
to comply with all applicable laws, rules and regulations that govern its business. The Board of
Directors has adopted a code of ethics to promote honesty and integrity through out the Company.
The adopted charter of the Nominating and Corporate Governance Committee is included in this
document as appendix B. Interested parties may view the Code of Ethics on any of our websites,
www.reddingbankofcommerce.com,
www.rosevillebankofcommerce.com, and
www.sutterbankofcommerce.com.
Standards of Director Independence
A director will be considered independent under the standards adopted by the Companys Board
of Directors so long as all business and tax exempt organization relationships between Bank of
Commerce Holdings or its subsidiaries and either the director, any immediate family member in the
directors home, or any business or professional entity of which the director is an officer,
partner, or a 10% or greater owner are non-preferential and comply with applicable law. In
addition, any entity of which the director is an officer or employee or in which the director is a
partner or has a 10% ownership interest, any law firm to which the director is of counsel, or any
entity of which an immediate family member is an executive officer may make payments to, or receive
payments from, Bank of Commerce Holdings or its subsidiaries for goods and services so long as such
payments last year were less than $1.5 million or 5% of the Companys consolidated revenues for
that period and such property or services were provided or received in the ordinary course of
business of each of the parties.
Meetings and attendance
Directors are expected to attend all Board meetings and meetings of committees on which they
serve, and each annual stockholders meeting. In 2005 nine nominees for director attended the
Companys annual meeting of stockholders. (Two directors were appointed following the meeting)
The Board of Directors held 12 meetings during 2005. All directors attended at least 92% of the
aggregate number of meetings of the Board of Directors and of the committees on which such
directors serve, and all directors attended the 2005 Annual Meeting of Shareholders.
Committees of the Board
The Board of Directors has established six standing committees, each of which is identified
below. Information about each committee of the Board, its members, purpose, and the number of
meetings held in 2005 follows.
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Information about Directors and Executive Officers
The Board of Directors
The Board of Directors oversees the business and monitors the performance of management. The
Board does not involve itself in day-to-day operations. The directors are informed through reading
reports and other materials, active participation in Board and committee meetings, and discussions
with key executives and principal external advisors such as legal counsel, outside auditors,
investment bankers and other consultants. Directors are expected to attend the Companys Annual
Meeting of Shareholders, board meetings and meetings of the committees on which they serve.
The Committees of the Board of Directors
The Board of Directors has a standing Audit Committee, Loan Committee, Executive Committee,
Asset/Liability Committee, Executive Compensation Committee, and Nominating and Corporate
Governance Committee. All Directors participate in the Long-Range planning of the Company. The
Executive Compensation Committee and Audit Committee meet the standards of independence prescribed
by NASDAQ National Market.
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Audit Committee |
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Members:
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David H. Scott, Chairman
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Harry L. Grashoff, Jr. |
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Kenneth R. Gifford, Jr.
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Lyle L. Tullis |
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Jon Halfhide |
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Purpose: |
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To assist the Board of Directors in fulfilling its responsibilities to oversee
management activities related to accounting and financial reporting policies,
internal controls, auditing practices, and legal and regulatory compliance; to
review and discuss the integrity of the Companys financial statements and the
adequacy and reliability of disclosures to stockholders; to review the
qualifications and independence of the outside auditors and the performance of
internal and outside auditors, to prepare the Committee report included in the
Companys annual proxy statement in accordance with SEC rules; and to perform
the audit committee and fiduciary audit committee functions on behalf of the
Company in accordance with federal banking regulations. |
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Number of meetings in 2005:
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Five |
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Nominating and Corporate
Governance Committee |
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Members:
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Lyle. L. Tullis, Chairman
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John C. Fitzpatrick |
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Harry L. Grashoff, Jr.
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Kenneth R. Gifford, Jr. |
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Purpose: |
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To assist the Board of Directors by identifying individuals qualified to become
Board members and to recommend to the Board nominees for director and director
nominees for each committee; to recommend to the Board the corporate governance
guidelines of the Company and to oversee an annual review of the Boards
performance; to recommend to the Board a determination of each outside
directors independence under applicable rules and guidelines, and to review
from time to time directors compensation and recommend any changes for approval
by the Board. |
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Number of meetings in 2005
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Three |
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Executive Committee |
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Members: |
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Harry. L. Grashoff, Jr., Chairman of the Board |
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John C. Fitzpatrick
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Michael C. Mayer |
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Kenneth R. Gifford, Jr. |
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Purpose: |
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To review all current and pending strategies for achieving financial objectives;
to review financial performance results; and to oversee the administration and
effectiveness of financial risk management policies |
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Number of meetings in 2005:
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Twelve |
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Executive Compensation
Committee |
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Members:
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John C. Fitzpatrick, Chairman
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Harry L. Grashoff, Jr. |
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Welton L. Carrel
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Eugene Nichols |
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Purpose: |
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To discharge the Board of Directors responsibilities relating to compensation
of the Companys executive officers; to produce an annual report on executive
officer compensation for inclusion in the Companys proxy statement to conduct
the annual chief executive officer performance evaluation process; to evaluate
and approve compensation plans, policies, and programs of the Company applicable
to Executive Officers; and to oversee succession planning. |
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Number of meetings in 2005
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Two |
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Loan Committee |
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Members:
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Kenneth R. Gifford, Jr. Chairman
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Harry L. Grashoff, Jr. |
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Russell L. Duclos
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Michael C. Mayer |
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David H. Scott |
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Purpose: |
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To review the quality of the Companys loan portfolio and the trends affecting
the loan portfolio; to oversee the effectiveness and administration of
loan-related policies; and to review the adequacy of the allowance for loan and
lease losses. The loan committee has the full Bank delegated authority for
approval of loans. |
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Number of meetings in 2005
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Forty eight |
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Asset Liability Committee |
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Members:
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Russell L. Duclos, Chairman
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Harry L. Grashoff, Jr. |
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David H. Scott
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Michael C. Mayer |
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Linda J. Miles
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Patrick J. Moty |
|
|
|
|
|
Purpose: |
|
To review the quality of the Companys investment portfolio and current and
future interest rate risks and trends; to produce and Interest Rate View; to
oversee the effectiveness and administration of investment and interest rate
risk related policies; to review and monitor exposure to interest rate risk. |
|
|
|
|
|
Number of meetings in 2005
|
|
Five |
|
|
-9-
Director Nominations
The Nominating and Corporate Governance Committee of the Board of Directors has been delegated
the responsibility to identify, evaluate, and recommend for nomination candidates for election as
new directors. Each of the members of the Committee is an independent director as determined by
the Board under the rules of the NASDAQ stock exchange.
The goal of the Committees nominating process is to assist the Company in attracting competent
individuals with the requisite management, financial and other expertise who will act as directors
in the best interests of the company and all its stockholders. The Committee consults with other
Board members, the Companys Chief Executive Officer, and other Company personnel in this process.
The Committee will consider an individual recommended by a stockholder for nomination as a new
director provided the stockholder making the recommendation follows the procedures for submitting a
proposed nominees name and the required information described below.
Director Qualifications and the Nomination Process
The Board has approved certain minimum standards for candidates for service as a first-time
director and the Committee has developed a process for identifying and evaluating first-time
nominees in light of these standards and other such factors as the Committee deems appropriate.
These standards, and the Committees evaluation process, apply to all first-time nominees for
directors, including those nominees recommended by stockholders. This process is based on the
Committees familiarity with the composition of the current Board, its awareness of anticipated
openings, and its assessments of desirable talents or expertise. The Committee regularly reviews
the composition of the Board in light of its understanding of the backgrounds, industry, and
professional experience, and the various communities, both geographic and demographic, represented
by the current members. It also monitors the expected service dates of Board members, any planned
retirement dates, and other anticipated events that may affect a directors continued ability to
serve. The Committee periodically reviews Board self-evaluations and information with respect to
the business and professional expertise represented by current directors in order to identify any
specific skills desirable for future Board members.
The Board has approved the following minimum qualifications for first-time nominees for director,
including nominees recommended by stockholders, for election to the Companys Board: (1) a
demonstrated breadth and depth of management and/or leadership experience, preferably in a senior
leadership role (i.e. chief executive officer, managing partner, president, chief financial
officer); (2) financial literacy or other professional or business experience relevant to an
understanding of the Company and its business; (3) a demonstrated ability to think and act
independently as well as the ability to work constructively in a group environment. The Committee
will determine, in its sole discretion, whether a nominee meets these minimum qualifications.
The Committee is responsible for managing the new director nomination process and may use a variety
of sources. The Committee then commences an inquiry to obtain sufficient information on the
background of a potential new director-nominee. Included in this inquiry is an initial review of
the candidate with respect to the following three factors: whether the individual meets the minimum
qualifications for first-time director nominees approved by the Board; whether the individual would
be considered independent under the NASDAQ rules and Companys standard of independence; and
whether the individual would meet any additional requirements imposed by law or regulation on the
members of the Audit and Executive Compensation Committees of the Board.
Following the initial review, the Committee arranges an introductory meeting with the candidate and
the Companys Chief Executive Office, Chairman of the Board of Directors, and in some cases with
additional directors, to determine the candidates interest in serving on the Board. The Committee,
together with several members of the Board and the Chief Executive Officer then conducts a
comprehensive interview with the candidate. The individual will also be asked to provide the
information required to be disclosed in the Companys proxy statement.
-10-
Assuming a satisfactory conclusion to the process outlined above, the Committee then presents the
candidates name to the Board of Directors for election as a director.
Director Nominations by Stockholders
A stockholder who wishes to submit an individuals name for consideration by the Committee for
nomination as a director of the Company must provide (1) the stockholders name and address and the
number of shares of the Companys common stock beneficially owned by the stockholder; (2) the name
of the proposed nominee and the number of shares of the Companys common stock beneficially owned
by the nominee; (3) sufficient information about the nominees experience and qualifications for
the Committee to make a determination whether the individual would meet the minimum qualifications
for directors; and (4) such individuals written consent to serve as a director of the Company, if
elected. The Committee has the right to request, and the stockholder will be required to provide,
such additional information with respect to the stockholder nominee as the Committee may deem
appropriate or desirable to evaluate the proposed nominee in accordance with the nomination process
described above, including the information about the proposed nominee that is required to be
disclosed by the Company in its proxy statement under Regulation 14A of the Securities Exchange Act
of 1934, as amended.
How we compensate Directors
Annual Compensation
Non-employee directors receive a monthly cash retainer and other compensation for service as a
director in the form of a stock option grant and participation in the Directors Deferred
Compensation Plan.
Each outside director of the Company receives a $500 monthly retainer. Directors are paid $500 for
each Board of Directors meeting attended and $250 for each committee meeting attended. Committee
chairman are paid an additional $50 per meeting. The Chairman of the Board is paid an additional
$1,250 per month and the Chairman of the Audit Committee is paid an additional $875 per month.
Stock Options
Directors are also eligible to participate in the 1998 Stock Option Plan, as determined by the
Executive Compensation Committee. A non-employee director may receive a stock option at an exercise
price equal to 85% of the closing price per share of the common stock as of the day of trading at
the close the date of the meeting. During 1998 options to purchase shares of the Companys Common
Stock were granted to each of the Companys non-employee directors as follows: Welton L. Carrel:
89,100 shares, John C. Fitzpatrick: 123,750 shares, Kenneth R. Gifford, Jr.: 59,400 shares, Harry
L. Grashoff, Jr.: 123,750 shares, Eugene L. Nichols: 82,620 shares and David H. Scott: 64,350
shares. As an employee-director Russell L. Duclos received incentive stock options of 90,000
shares. These options were granted at an exercise price of $2.75 per share, which represented 85%
of the fair market value of the common stock on the date of the grant. The options were fully
vested on April 22, 2003. During 2004, 18,000 shares of the Company common stock was issued to Lyle
L. Tullis at an exercise price of $9.11, which represented 85% of the fair market value on the date
of the grant as determined by the most recent activity posted on the NASDAQ. The options will vest
over five years and mature on May 1, 2014.
Directors Deferred Compensation Program
The Directors Deferred Compensation Plan, adopted by the Board of Directors effective January
1, 1993 is a non-qualified director benefit plan in which the eligible director voluntarily elects
to defer some or all of his or her current fees in exchange for the Companys promise to pay a
deferred benefit. The deferred fees are credited with interest under the plan and the accrued
liability is paid to the director at retirement.
-11-
As a non-qualified plan, the plan is only available to outside directors without regard to
nondiscrimination requirements of qualified plans. The account is segregated from other assets
owned by the Bank, only by way of its identification on the books of the Bank as a liability of the
Bank to the Director. The account is subject to claims of general creditors of the Bank and the
account shall be a general unsecured creditor of the Bank.
No compensation so deferred shall be payable to a director until the death, disability,
resignation, retirement or removal from office of such director, whereupon all such compensation,
together with interest thereon shall be provided to such director, or his beneficiary within thirty
(30) days from the date of death, disability or resignation. If the director shall designate an
optional installment payment method, in which event the first installment shall be paid after six
months of his or her normal retirement date.
Upon the death of a director, while serving in such capacity, distribution of compensation deferred
together with interest shall be made in one lump sum to his or her designated beneficiary. Upon the
death of a director who had previously retired and had elected an installment method of
distribution, all sums remaining undistributed shall be paid in one lump sum to his or her
designated beneficiary. Deferred compensation by reason of the resignation or retirement, may at
the option of the director, be payable in approximately equal monthly installments over a period
not to exceed fifteen (15) years, provided however, that on any such installment method of
distribution, interest shall continue to be credited on the undistributed sums.
As of December 31, 2005 the Companys accrued obligations under the Directors Deferred Compensation
Plan were $1,818,017.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934, as amended (the Exchange Act),
requires the Companys directors and executive officers and persons who own more than ten percent
of a registered class of the Companys equity securities to file with the SEC initial reports of
ownership and reports of changes of ownership of Common Stock and other equity securities of the
Company. To the Companys knowledge, based solely upon a review of such reports and written
representations, the Company believes that all reports required by Section 16(a) of the Exchange
Act to be filed by its executive officers and directors during the last fiscal year were filed in a
timely manner.
Compensation Committee Interlocks and Insider Participation
During the fiscal year 2005, Harry L. Grashoff, Jr., retired President and CEO of the Company,
participated in deliberations of the Corporations Executive Compensation Committee of the Board of
Directors concerning executive officer compensation. Mr. Grashoff retired as President and CEO of
the Company in July 1997. No other member of the Executive Compensation Committee of the Board of
Directors serves or has served as a bank officer or employee of Bank of Commerce Holdings or its
subsidiaries.
Related Party Transactions
Certain directors and officers of the Bank and entities with which they are associated are
customers and have transactions with the Bank in the ordinary course of business. All loans and
commitments included in such transactions are made on substantially the same terms, including
interest rates and collateral, as those prevailing at the time for comparable transactions with
other persons and do not involve more than normal risk of collectibility or present other
unfavorable features.
-12-
Indemnification Matters
The Companys bylaws provide for indemnification of the Companys directors, officers,
employees and other agents of the Company to the extent and under the circumstances permitted by
the California General Corporation Law. The Companys bylaws also provide that the Company shall
have the power to purchase and maintain insurance covering its directors, officers and employees
against any liability asserted against any of them and incurred by any of them, whether or not the
Company would have the power to indemnify them against such liability under the provisions of
applicable law or the provisions of the Companys bylaws.
Insofar as indemnification for liabilities arising under the Securities Act of 1933 may be
permitted to directors, officers or persons controlling the Company pursuant to provisions in the
Companys bylaws, the Company understands that it is in a position of the Securities and Exchange
Commission (the SEC), that such indemnification is against public policy as expressed in the
Securities Act of 1933, and is therefore unenforceable.
How we compensate Executive Officers
Executive Compensation Committees Annual Report on Executive Compensation
This report on Executive Compensation is furnished by the Boards Executive Compensation
Committee. The Companys compensation programs and policies applicable to its executive officers
are administered by the Executive Compensation Committee of the Board of Directors. The Executive
Compensation Committee is made up of directors that meet the standards of independence required by
NASDAQ National Market. The members of the Executive Compensation Committee are John C.
Fitzpatrick, Welton L. Carrel, Eugene Nichols and Harry L. Grashoff, Jr.
The Compensation Charter Compensation Philosophy and Policies
The Companys compensation programs and policies are designed to enhance shareholder value by
aligning the financial interests of the executive officers of the Company with those of the
Companys shareholders. The compensation program has two goals: To help the Company compete with
other financial services attracting and retaining highly qualified individuals as executive
officers; and to pay executive officers based upon their contribution to the Companys performance.
The Executive Compensation Committee meets annually to review the salaries of executive officers,
to reestablish the base salary, to propose adjustments to the incentive compensation portion and to
establish a discretionary bonus plan if all performance objectives are met.
The Companys philosophy for granting stock options is based on the principles of encouraging key
employees to remain with the Company and to encourage ownership thereby providing them with a
long-term interest in the Companys overall performance. Income arising under the 1998 Stock Option
Plan currently does not qualify as performance-based compensation. The Company intends to retain
the flexibility necessary to provide total cash compensation in line with competitors practice,
the Companys compensation philosophy and the Companys best interests, including compensation that
may not be deductible.
Components of Executive Officer Compensation
There are four primary components of executive compensation: base salary, incentive profit
sharing, options granted under the 1998 Stock Option Plan and benefits from a salary continuation
plan.
-13-
Base Salaries:
The Committee reviews competitive compensation data, including salary, bonus, and long-term
incentives from a comparison group of financial services companies for the purpose of establishing
overall compensation for executive officers. The Committee approves, and submits to the Board of
Directors for ratification, the annual base salary for the Chief Executive Officer and the Chief
Financial Officer. The Committee determines the amount of annual incentive compensation payable to
the executive officers, if one or more of the performance goals are met, subject to a maximum limit
on the incentive compensation. The Committee also conducts the annual performance evaluation of the
Chief Executive Officer. The Chair of the Committee presides at the presentation of this evaluation
to the Board of Directors meeting in an executive session.
The base salary for the Chief Executive Officer for 2005 was determined by (i) examining the
Companys performance against its preset goals, (ii) comparing the Companys performance against
its peer group competitors, (iii) evaluating the effectiveness and performance of the Chief
Executive Officer and (iv) comparing the base salary of the Chief Executive Officer to that of
other chief executive officers in the Companys peer group. The total compensation received by the
Companys Chief Executive Officer is detailed in the Summary Compensation Table.
Incentive Compensation:
The Companys Incentive Profit Sharing Plan (the Profit Sharing Plan) is a cash-based
incentive profit sharing program. The Profit Sharing Plan provides that profit sharing is computed
on the Companys profit after a 20% return on prior years equity, before income taxes, less any
gain on investments securities sold and plus any losses on investment securities sold. The cash
incentive is paid the first week of each calendar quarter as to 70% of the incentive earned for the
previous calendar quarter. The remaining 30% holdback is paid upon verification and completion of
its audited annual financial statements. The Companys President and Chief Executive Officer earns
13.85% of the profits as defined above, the Companys Executive Vice President and Chief Financial
Officer earns 7.76% of the profits as defined above, limited by absolute dollar caps. The
percentage is recalculated each year based upon the approved budget.
Stock Options:
Under the Companys compensation philosophy, ownership of the Companys Common Stock is a key
element of executive compensation. The grant of a stock option is intended to retain and motivate
key executives and to provide a direct link with the interest of the shareholders of the Company.
In general, stock option grants are determined based on (i) prior award levels, (ii) total awards
received to date by the individual executives, (iii) the total stock award to be made and the
executives percentage participation in that award, (iv) the executives direct ownership of
Company Common Stock, (v) the number of options vested and non-vested and (vi) the options
outstanding as a percentage of total shares outstanding.
|
|
|
|
|
Respectfully submitted by the members of the Executive Compensation Committee, |
|
|
John C. Fitzpatrick, Chairman of the Executive Compensation Committee |
|
|
Welton L. Carrel |
|
|
Harry L. Grashoff, Jr. |
|
|
Eugene Nichols |
-14-
Executive Officers and Senior Management
Set forth below are the names and most recent biographies of Bank of Commerce Holdings
executive officers and senior leadership team. Only Mr. Mayer, Mrs. Miles, Mr. Moty, Mr. Eslick and
Mr. ONeil are Named Officers for purposes of the Securities Exchange Act and rules. Information
relating to other Company personnel in this proxy statement is provided solely for the information
of shareholders.
|
|
|
Name, Age and Principal Occupation |
|
Business Experience |
Michael C. Mayer, born in 1956,
President and Chief Executive Officer
|
|
President and Chief
Executive Officer and
a director of Redding
Bank of Commerce (the
Bank) and Bank of
Commerce Mortgage
since January 2001
and Bank of Commerce
Holdings since May
2001. From April 1997
to May 2000, he
served as Executive
Vice President and
Chief Credit Officer
of the Bank. From May
2000 to January 2001,
he served as
Executive Vice
President and Chief
Operating Officer of
the Bank. Before
joining the Bank, Mr.
Mayer was Senior Vice
President and Senior
Loan Officer at
another California
independent financial
institution. |
|
|
|
Linda
J. Miles, born in 1953
Executive Vice President & Chief Financial Officer
|
|
Executive Vice
President and Chief
Financial Officer of
Bank of Commerce
Holdings, Redding
Bank of Commerce and
Bank of Commerce
Mortgage since
January 1996. From
October 1989 to
December 1995, she
served as Senior Vice
President and Chief
Financial Officer of
the Bank. Before
joining the Bank, Ms.
Miles was Senior Vice
President and Chief
Financial Officer at
another California
independent financial
institution. |
|
|
|
Caryn
A. Blais, born in 1951
Senior Vice President & Chief Information Officer
|
|
Senior Vice President
and Chief Information
Officer of Redding
Bank of Commerce
since 1991. Prior to
joining the Company
she served as Vice
President Data
Processing at another
California
independent financial
institution. Ms.
Blais has held
administrative
positions since 1986. |
-15-
|
|
|
Name, Age and Principal Occupation |
|
Business Experience |
Theodore Cumming, born in 1957
Senior Vice President & Lending Group Manager
|
|
Senior Vice President
and Lending Group
Manager of Redding Bank
of Commerce Placer
Division since 2001.
Prior to joining the
company, Vice President
of Commercial Lending
for a large Regional
Bank. |
|
|
|
Randall
S. Eslick, born in 1957
Regional President Roseville Division
|
|
Regional President
Roseville Bank of
Commerce since December
2005. Senior Vice
President and Regional
Manager of the
Roseville Bank of
Commerce since 2002.
Prior to joining the
company, Vice President
and Commercial Loan
Officer at another
California independent
financial institution.
Joined the Company in
March 2001 as Senior
Vice President and
Commercial Loan Officer |
|
|
|
Samuel
Jimenez, C.P.A., born in 1964
Senior Vice President & Director of Risk
Management
|
|
Senior Vice President
and Director of Risk
Management of Redding
Bank of Commerce since
September 2003. Federal
Deposit Insurance
Examiner from 1992
2003. Certified Public
Accountant. |
|
|
|
Robert
A. Matranga, born in 1953
Senior Vice President & Lending Group Manager
|
|
Senior Vice President
and Lending Group
Manager Redding Bank of
Commerce Churn Creek
division since 1997.
Vice President of
Commercial Lending at
the time of joining the
Bank. Prior to joining
the company, Vice
President of Commercial
Lending for another
California independent
financial institution. |
-16-
|
|
|
Name, Age and Principal Occupation |
|
Business Experience |
Patrick
J. Moty, born in 1957
Executive Vice President & Chief Credit Officer
|
|
Executive Vice
President and Chief
Credit Officer since
December 2005. Senior
Vice President and
Chief Credit Officer
since 2000. Senior
Vice President and
Senior Loan Officer
since 1998.Vice
President and Senior
Loan Officer since
1993. Vice President
and Loan Officer since
1988. Assistant Vice
President and Loan
Officer since 1987.
Mr. Moty joined the
company in 1985 as a
Loan Officer following
four years in lending
at a large Regional
financial institution. |
|
|
|
Robert
J. ONeil, born in 1955
Senior Vice President & Regional Credit Manager-
Roseville Bank of Commerce
|
|
Senior Vice President
and Regional Credit
Manager Roseville
Bank of Commerce since
2002. Vice President
of Commercial lending
at time of joining
company. 1986 2002
as a Senior executive
with another
California independent
financial institution.
1975-1986 majoring in
lending at a large
Regional financial
institution. |
|
|
|
Debra
A. Sylvester, born in 1958
Senior Vice President & Chief Administrative
Officer
|
|
Senior Vice President
since 1999. Appointed
to Chief
Administrative Officer
during 2004. Has held
administrative
positions with the
Company since 1984. |
CODE OF ETHICS
In February 2003, the Board of Directors adopted a Code of Ethics which applies to all of the
Companys directors, officers and employees, including its Chief Executive Officer, Chief Financial
Officer and Chief Credit Officer. The Code of Ethics consists of basic standards of business
practice as well as professional and personal conduct. The Code of Ethics is available on the
Companys website at www.reddingbankofcommerce.com. A printed copy of the Code of Ethics is also
available upon written request to: Redding Bank of Commerce, Attention: Shareholder relations, 1951
Churn Creek Road, Redding, California 96001.
-17-
Stock Price Performance Graph
The following graph compares the Companys cumulative total return to shareholders during the
past five years with that of the Standard & Poors 500 Composite Stock Index (the S&P) and the
SNL Securities $250-$500 million Bank Asset-Size Index (the SNL Securities Index). The stock
price performance shown on the following graph is not necessarily indicative of future performance
of the Companys Common Stock.
Bank of Commerce Holdings
Five Year Performance Graph
Stock Performance Graph(1)
SNL
Securities LC C2006
(804) 977-1600
(1) Assumes $100 invested on December 31, 2000, in the Companys Common Stock, the NASDAQ, the S&P
500 and the SNL Securities Index. Assumes reinvestment of dividends. Source: SNL Securities
(share prices for the Companys Common Stock was furnished to SNL Securities through the NASDAQ).
-18-
COMPENSATION TABLES AND INFORMATION
Summary Compensation Table
The following table sets forth certain summary information concerning compensation paid to the
Companys Chief Executive Officer, Chief Financial Officer, Chief Credit Officer, Senior Vice
President and Regional President, and Senior Vice President and Lending Group Manager (the Named
Executive Officers) on December 31, 2005, and whose aggregate salary and bonus exceeded $100,000
in fiscal 2005.
|
|
|
|
|
|
|
|
|
Long Term Compensation |
|
|
Annual Compensation
|
|
Awards |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Securities |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Other Annual |
|
Underlying |
|
|
|
|
|
|
|
|
Salary |
|
Incentive |
|
Compensation |
|
Options |
|
All Other Compensation |
Name and Principal Position |
|
Year |
|
($) (1) |
|
($) (2) |
|
($) (3) |
|
(#) (4) |
|
($) (5) |
Michael C. Mayer |
|
|
2005 |
|
|
$ |
225,000 |
|
|
$ |
100,000 |
|
|
$ |
8,700 |
|
|
|
0 |
|
|
$ |
57,054 |
|
President & |
|
|
2004 |
|
|
$ |
166,000 |
|
|
$ |
99,411 |
|
|
$ |
8,700 |
|
|
|
10,500 |
|
|
$ |
47,640 |
|
Chief Executive Officer |
|
|
2003 |
|
|
$ |
151,000 |
|
|
$ |
87,182 |
|
|
$ |
8,700 |
|
|
|
7,500 |
|
|
$ |
39,687 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Linda J. Miles |
|
|
2005 |
|
|
$ |
170,000 |
|
|
$ |
56,000 |
|
|
$ |
6,720 |
|
|
|
0 |
|
|
$ |
67,302 |
|
Executive Vice President & |
|
|
2004 |
|
|
$ |
130,000 |
|
|
$ |
64,748 |
|
|
$ |
6,720 |
|
|
|
6,000 |
|
|
$ |
56,736 |
|
Chief Financial Officer |
|
|
2003 |
|
|
$ |
126,000 |
|
|
$ |
59,013 |
|
|
$ |
6,720 |
|
|
|
6,000 |
|
|
$ |
47,350 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Patrick J. Moty |
|
|
2005 |
|
|
$ |
127,200 |
|
|
$ |
69,500 |
|
|
$ |
3,240 |
|
|
|
0 |
|
|
$ |
0 |
|
Executive Vice President & |
|
|
2004 |
|
|
$ |
107,280 |
|
|
$ |
40,000 |
|
|
$ |
3,060 |
|
|
|
3,900 |
|
|
$ |
0 |
|
Chief Credit Officer |
|
|
2003 |
|
|
$ |
103,000 |
|
|
$ |
29,000 |
|
|
$ |
3,060 |
|
|
|
0 |
|
|
$ |
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Randall S. Eslick |
|
|
2005 |
|
|
$ |
128,160 |
|
|
$ |
57,500 |
|
|
$ |
12,490 |
|
|
|
0 |
|
|
$ |
0 |
|
Regional President |
|
|
2004 |
|
|
$ |
120,840 |
|
|
$ |
26,500 |
|
|
$ |
8,460 |
|
|
|
4,500 |
|
|
$ |
0 |
|
Roseville Bank of Commerce |
|
|
2003 |
|
|
$ |
117,302 |
|
|
$ |
15,000 |
|
|
$ |
8,460 |
|
|
|
0 |
|
|
$ |
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert J. ONeil |
|
|
2005 |
|
|
$ |
122,201 |
|
|
$ |
50,500 |
|
|
$ |
12,490 |
|
|
|
0 |
|
|
$ |
0 |
|
Senior Vice President & |
|
|
2004 |
|
|
$ |
115,252 |
|
|
$ |
22,750 |
|
|
$ |
8,460 |
|
|
|
1,800 |
|
|
$ |
0 |
|
Regional Credit Manager |
|
|
2003 |
|
|
$ |
111,895 |
|
|
$ |
16,750 |
|
|
$ |
8,460 |
|
|
|
0 |
|
|
$ |
0 |
|
|
|
|
(1) |
|
Base salary includes 401(k) Plan contributions made by the officers.
|
|
(2) |
|
Includes bonus amounts in the year earned, rather than the year paid. |
|
(3) |
|
Represents an automobile for business use or car allowance, and membership expenses in
connection with the use of a private club for business purposes, particularly for the purpose
of entertaining the Banks customers. The officers may have derived some personal benefit from
the use of such automobiles and membership. The Company, after reasonable inquiry, believes
that the value of any personal benefit not directly related to job performance which is
derived from the personal use of such automobile and membership does not exceed $10,000 per
year in the aggregate for any single executive officer. |
|
(4) |
|
Stock option grants reported for each year.
|
|
(5) |
|
Contributions to the Executive Salary Continuation Plan (SCP). |
-19-
OPTION GRANTS AND EXERCISES
The following table summarizes the options granted during fiscal 2005 to the individuals
identified below.
Option Grants for 2005
No options were granted to the Named Executive Officers during 2005.
Option Grants for 2004
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Individual Grants |
|
|
|
|
|
|
Number of |
|
Percentage of |
|
|
|
|
|
|
|
|
Securities |
|
Total Options |
|
|
|
|
|
|
|
|
Underlying |
|
Granted to |
|
Exercise |
|
|
|
|
|
|
Options |
|
Employees in |
|
Price |
|
Expiration |
|
Grant Date |
Name |
|
Granted(#)(1) |
|
Fiscal Year |
|
($/Share)(2) |
|
Date(3) |
|
Present Value ($) (4) |
Michael C. Mayer |
|
|
10,500 |
|
|
|
12.73 |
% |
|
$ |
10.60 |
|
|
|
06/15/2014 |
|
|
$ |
96,810 |
|
Linda J. Miles |
|
|
6,000 |
|
|
|
7.28 |
% |
|
$ |
10.60 |
|
|
|
06/15/2014 |
|
|
$ |
55,320 |
|
Patrick J. Moty |
|
|
3,900 |
|
|
|
4.73 |
% |
|
$ |
10.60 |
|
|
|
06/15/2014 |
|
|
$ |
35,958 |
|
Randall S. Eslick |
|
|
4,500 |
|
|
|
5.46 |
% |
|
$ |
10.60 |
|
|
|
06/15/2014 |
|
|
$ |
41,490 |
|
Robert J. ONeil |
|
|
1,800 |
|
|
|
2.19 |
% |
|
$ |
10.60 |
|
|
|
06/15/2014 |
|
|
$ |
16,596 |
|
|
|
|
(1) |
|
The right to exercise these stock options vests on an annual basis over a five-year period
from the date of the grant. Under the terms of the Companys stock plans, the committee
designated by the Board of Directors to administer such plans retains the discretion, subject
to certain limitations, to modify, extend or renew outstanding options and to re-price
outstanding options. Options may be re-priced by canceling outstanding options and reissuing
new options with an exercise price equal to the fair market value on the date of reissue,
which may be lower than the original exercise price of such canceled options. |
|
(2) |
|
All options are incentive stock options. The exercise price is equal to 100% of the fair
market value on the date of grant as determined by the close of sale price on the NASDAQ
National Market. |
|
(3) |
|
The options have a term of ten years, subject to earlier termination in certain events
related to termination of employment. |
|
(4) |
|
In accordance with Securities and Exchange Commission Rules, the fair value of options
granted is estimated on the date of the grant using a binomial option-pricing model with the
following assumptions: volatility of 30.88%, risk-free interest rate of 3.62%, expected
dividends of $0.23 per share, an annual dividend rate of 2.00%, an assumed forfeiture rate of
zero and an expected life of seven years. |
|
(5) |
|
Options granted in 2004 were fully vested during 2005. |
-20-
Aggregated Option Exercises in Last Fiscal Year and Fiscal Year-End Option Values
The following tables set forth the number of shares of Bank of Commerce Holdings Common Stock
acquired by each of the named Executive Officers during fiscal year 2005, if any, the net value
realized upon exercise, the number of shares of common stock represented by outstanding stock
options held by each of the named Executive Officers as of December 31, 2005, the value of such
options based on the average of the high and low prices of common stock and certain information
concerning unexercised options under the 1998 Employee Stock Option Plan:
Option Exercises in 2005 and 2005 Year-End Option Values (1)
|
|
|
|
|
|
|
|
|
|
|
Number of Securities |
|
|
|
|
Options Exercised
|
|
Underlying Unexercised
|
|
Value of Unexercised |
|
|
During 2005
|
|
Options on
|
|
In-the Money Options |
|
|
|
|
December 31, 2005 (#)
|
|
December 31, 2005($)(3) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Shares Acquired |
|
Value |
|
|
|
|
|
|
|
|
|
|
On the Exercise |
|
Realized |
|
|
|
|
|
|
|
|
Name |
|
(#) |
|
($)(2) |
|
Exercisable |
|
Unexercisable |
|
Exercisable |
|
Unexercisable |
Michael C. Mayer |
|
|
0 |
|
|
$ |
0 |
|
|
|
26,100 |
|
|
|
7,650 |
|
|
$ |
69,018 |
|
|
$ |
29,817 |
|
Linda J. Miles |
|
|
0 |
|
|
$ |
0 |
|
|
|
20,400 |
|
|
|
6,600 |
|
|
$ |
49,200 |
|
|
$ |
22,350 |
|
Patrick J. Moty |
|
|
3,000 |
|
|
$ |
20,610 |
|
|
|
31,020 |
|
|
|
2,880 |
|
|
$ |
152,197 |
|
|
$ |
9,425 |
|
Randall S. Eslick |
|
|
0 |
|
|
$ |
0 |
|
|
|
16,650 |
|
|
|
3,600 |
|
|
$ |
54,324 |
|
|
$ |
15,156 |
|
Robert J. ONeil |
|
|
0 |
|
|
$ |
0 |
|
|
|
18,648 |
|
|
|
11,232 |
|
|
$ |
47,174 |
|
|
$ |
31,450 |
|
|
|
|
(1) |
|
Based on the fair market value of the Companys Common Stock at December 31, 2005 of $10.10
per share less the applicable exercise price per share. The fair market value of the
Companys Common Stock at December 31, 2005 was determined based on the last reported sale of
the Companys Common Stock in 2005 as reported on the NASDAQ National Market. |
|
(2) |
|
The value represents the market value at exercise less the exercise price. |
|
(3) |
|
The value represents the difference between the exercise price and the market value of Common
Stock of $10.10 on December 31, 2005. An option is in-the-money if the market value of
Common Stock exceeds the exercise price. |
Employment contracts, change in control agreements and termination of employment
Effective April 2001, Bank of Commerce Holdings and Redding Bank of Commerce entered into a
four-year employment agreement with its President and Chief Executive Officer, Michael C. Mayer.
The agreement was amended in December 2005 to extend for one year. The agreement provides for,
among other things, (a) a base salary of $225,000 per year, which the Executive Compensation
Committee of the Board of Directors can and does adjust annually at its discretion; (b) profit
sharing of 13.85% of pretax earnings that exceed a 20% return on prior years shareholder equity,
which the Executive Compensation Committee of the Board of Directors can adjust annually at its
discretion; (c) four weeks annual vacation; (d) an automobile of predetermined value, including
expenses; (e) supplemental retirement benefits (see Salary Continuation Plan below); (f) Country
Club membership dues; (g) health and life insurance benefits that are now or may hereinafter be in
effect for all other full time employees; and (h) reimbursement for ordinary and necessary expenses
incurred by Mr. Mayer in connection with his employment.
Upon Mr. Mayers termination for cause, Mr. Mayer will be entitled to no additional compensation
except all salary earned prior to the date of termination, plus any accrued profit sharing and
vacation benefit. Upon termination at the sole and absolute discretion of the Board of Directors,
Mr. Mayer will be entitled to one year of Mr. Mayers then total compensation package. In the event
of a change in control, Mr. Mayer will be entitled to the then full compensation package for a
period of eighteen months.
-21-
Effective April 2001, Bank of Commerce Holdings and Redding Bank of Commerce also entered into a
four-year employment agreement with its Executive Vice President and Chief Financial Officer, Linda
J. Miles. The agreement was amended in December 2005 to extend for one year. The agreement provides
for, among other things, (a) a base salary of $170,000 per year, which the Executive Compensation
Committee of the Board of Directors can and does adjust annually at its discretion; (b) profit
sharing of 7.76% of pretax earnings that exceed a 20% return on prior years shareholder equity,
which the Executive Compensation Committee of the Board of Directors can adjust annually at its
discretion; (c) four weeks annual vacation; (d) an automobile of predetermined value, including
expenses; (e) supplemental retirement benefits (see Salary Continuation Plan below); (f) Country
Club membership dues; (g) health and life insurance benefits that are now or may hereinafter be in
effect for all other full time employees; and (h) reimbursement for ordinary and necessary expenses
incurred by Ms. Miles in connection with her employment.
Upon Ms. Miles termination for cause, Ms. Miles will be entitled to no additional compensation
except all salary earned prior to the date of termination, plus any accrued profit sharing and
vacation benefit. Upon termination at the sole and absolute discretion of the Board of Directors,
Ms. Miles will be entitled to one year of Ms. Miles then total compensation package. In the event
of a change in control, Ms. Miles will be entitled to the then full compensation package for a
period of eighteen months.
Effective December 2005,, Bank of Commerce Holdings and Redding Bank of Commerce entered into a
change of control agreement with four Executive officers; Patrick J. Moty, Randall S. Eslick, Caryn
A. Blais and Robert J. ONeil. Each of the agreements are identical. The terms of the agreements
provide upon a change in control and in the event of an early termination or diminution in salary
or job duties, the Bank shall pay to the executive benefits equal to one years salary at the
salary rate being paid to the executive at the time of the change in control together with an
amount equal to one years profit sharing payment based upon the average profit sharing received by
the executive for the past three years. The executive shall also receive, at the Banks expense, a
continuation of health benefits for a period of one year.
In event that the executive is terminated by the bank not in the event of an early termination and
not as a termination for cause, the Bank shall pay to the executive benefits equal to six months
salary at the salary rate being paid to the executive at the time of termination, together with an
amount equal to one-half years profit sharing payment based upon the average profit sharing
received by the executive for the past three years. The executive shall also receive, at the Banks
expense, a continuation of health benefits for a period of six months.
The Bank shall not pay a benefit under the agreement if the Bank or its successor following a
change of control terminates the executives employment for cause.
Salary Continuation Plan
In April 2001, the Board of Directors approved the implementation of the Executive Salary
Continuation Plan (SCP), which is a non-qualified executive benefit plan in which the Company
agrees to pay the executive additional benefits in the future in return for continued satisfactory
performance by the executive. Benefits under the salary continuation plan include income generally
payable commencing upon a designated retirement date for the employees life or twenty years
(whichever is greater), disability or termination of employment, and a death benefit for the
participants designated beneficiaries.
Key-man life insurance policies were purchased as an investment to offset the Companys contractual
obligation to pay pre-retirement death benefits and to recover the Companys cost of providing
benefits. The executive is the insured under the policy, while the Company is the owner and
beneficiary. The insured executive has no claim on the insurance policy, its cash value or the
proceeds thereof.
The retirement benefit is derived from accruals to a benefit account during the participants
employment. At the end of the executives period of service, the aggregate amount accrued should
equal the then present value of the benefits expected to be paid to the executive.
-22-
Upon termination of employment for cause, the participant forfeits all benefits. The participant
is entitled to all vested benefits in the case of termination without cause; however, if a
participant voluntarily resigns prior to reaching normal retirement age, his or her benefits are
reduced by accrual amounts not yet funded. Upon a change of control, the participant is entitled to
the full retirement benefit.
The following table illustrates the approximate annual retirement income that may become payable to
Named Executive Officer assuming benefits commence at age 61 and are payable for the employees
life or for 20 years (whichever is greater):
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Accrual |
|
Vested |
|
Vested Accrual |
|
Annual Retirement |
|
|
Date |
|
Balance |
|
Percent |
|
Balance |
|
Benefit |
Michael C. Mayer |
|
|
12/31/05 |
|
|
$ |
227,969 |
|
|
|
100 |
% |
|
$ |
227,969 |
|
|
$ |
150,000 |
|
Linda J. Miles |
|
|
12/31/05 |
|
|
$ |
271,034 |
|
|
|
100 |
% |
|
$ |
271,034 |
|
|
$ |
125,000 |
|
-23-
REPORT OF THE AUDIT COMMITTEE
The Audit Committee is responsible for the appointment, compensation, and oversight of the
work of the Companys independent auditors. The Committee pre-approves on an annual basis services
that are of a recurring nature. The Committee must pre-approve any scope changes resulting in fee
increase.
In accordance with its written charter adopted by the Board of Directors (Board), a copy of which
is included as an appendix to this proxy statement, the Audit Committee of the Board ( Audit
Committee) assists the board in fulfilling its responsibility for oversight of the quality and
integrity of the accounting, auditing, and reporting practices of the Company and other such duties
as directed by the board. The membership of the Audit Committee consists of at least three
directors who are generally knowledgeable in financial and auditing matters, including at least one
member with accounting or related financial management expertise. Each member of the Audit
Committee is free of any relationship that, in the opinion of the board, would interfere with his
or her individual exercise of independent judgment, and meets the director independence
requirements for serving on Audit Committees as set forth in the corporate governance standards of
the NASDAQ National Market.
During 2005, the Audit Committee met five times. An executive session excluding management preceded
each of the meetings. The Chairman of the Audit Committee reviewed the financial information
contained in each of the quarterly press announcements and SEC Form 10-Q and 10-K filings with the
Chief Executive Officer, Chief Financial Officer and independent auditors before public release. In
addition the committee actively participated in the control documentation work being performed by
the Sarbanes-Oxley 404 Committee (SOX 404).
The Company considers all outside auditing consultants to be independent auditors. In discharging
its oversight responsibility with respect to the Audit process, the Committee obtained from the
independent auditors a formal written statement describing all relationships between the auditors
and the Company that might bear on the auditors independence consistent with Independence
Standards Board Standard No. 1, Independence Discussions with Audit Committees, discussed with
the auditors any relationships that may impact their objectivity and independence and satisfied
itself as to the auditors independence. The Audit Committee also discussed with management and the
independent auditors the quality and adequacy of the Companys internal controls and the outsourced
audit functions, responsibilities, budget and staffing. The Audit Committee reviewed with the
independent auditors their audit plans, audit scope and identification of audit risks.
The Audit Committee discussed and reviewed with the independent auditors all communications
required by auditing standards generally accepted in the United States of America, including those
described in Statement on Auditing Standards No. 61, as amended, Communication with Audit
Committees, and discussed and reviewed the results of the independent auditors audit of the
financial statements. The Audit Committee also discussed the results of all internal audit
examinations.
The Audit Committee reviewed the audited financial statements of the company as of and for the year
ended December 31, 2005, with management and the independent auditors. Management has the
responsibility for the preparation of the Companys financial statements and the overall reporting
process, for maintaining adequate internal control over financial reporting for the Company, and
for assessing the effectiveness of the Companys internal control over financial reporting. The
independent auditors are responsible for performing independent audits of the Companys
consolidated financial statements. These audits serve as a basis for the auditors opinions
included in the annual report to stockholders addressing whether the financial statements fairly
present the Companys financial position, results of operations, and cash flows in conformity with
generally accepted accounting principles in the United States. The Committees responsibility is to
monitor and oversee these processes.
Based on the above-mentioned review and discussions with management and the independent auditors,
the Audit Committee recommended to the Board that Bank of Commerce Holdings audited financial
statements be included in its annual Report on Form 10-K for the year ended December 31, 2005, for
filing with the Securities and Exchange Commission.
-24-
Principal Accounting Firm fees
Audit Fees
The aggregate fees billed by Moss Adams LLP., for professional services rendered for the audit of
the Companys annual financial statements for the fiscal years ended December 31, 2005 and 2004 and
for the reviews of the financial statements included in the Companys Quarterly Reports on Form
10-Q for those fiscal years were $132,454 and $105,000 respectively.
Audit-Related Fees
Moss Adams LLP., did not render any professional services for information technology services
relating to financial information systems design and implementation for the fiscal years ended
December 31, 2005 and December 31, 2004.
Tax Fees
Moss Adams LLP., did not render any professional services for tax compliance, tax advice, or tax
planning during 2005.
All Other Fees
The aggregate fees billed by Moss Adams LLP. for services rendered to the Company, other that the
services described under Audit Fees and Audit-Related Fees and tax fees amount to $0 and $0 for
the fiscal years December 31, 2005 and 2004, respectively.
In discharging its oversight responsibility with respect to the audit process, the Audit Committee
of the Board of Directors obtained from the independent auditors a formal written statement
describing all relationships between the auditors and the Company that might bear on the auditors
independence consistent with Independence Standards Board Standard No.1, Independence Discussions
with Audit Committees, discussed with the auditors any relationships that may impact their
objectivity and independence and satisfied itself as to the auditors independence. The Committee
also discussed with management and the independent auditors the quality and adequacy of Bank of
Commerce Holdings internal controls and the outsourced audit functions, responsibilities,
budgeting and staffing. The Committee reviewed with the independent auditors their audit plans,
audit scope and identification of audit risks.
Pre-approval Policies and Procedures
Under the audit committees pre-approval policies and procedures, the audit committee is required
to pre-approve the audit and non-audit services performed the Companys independent registered
public accounting firm. The audit committee may pre-approve a list of services that may be provided
by the independent registered public accounting firm without obtaining specific pre-approval from
the audit committee. This list of services includes: audit services, audit-related services, tax
services and all other services. The audit committee sets pre-approved fee levels for each of these
listed services. Any type of service that is not included on the list of pre-approved services must
be specifically approved by the audit committee. Any proposed service that will fall outside of the
pre-approved fee levels will also require specific pre-approval by the audit committee.
All above fees paid to Moss Adams, LLP during 2005 were pre-approved by the audit committee
Respectfully submitted by the members of the Audit Committee,
David H. Scott, CPA & Chairman of the Audit Committee
Harry L. Grashoff, Jr.
Kenneth R. Gifford, Jr.
Lyle L. Tullis
Jon Halfhide, CPA
-25-
Discussion of proposals recommended by the Board of Directors
Proposal 1
Election of Directors
The Board of Directors have nominated eleven persons for election at the Annual Meeting. If
you elect them, they will hold office until the election of their successors at the Annual Meeting
in 2007, or until they resign.
We know of no reason why any nominee may be unable to serve as a director. If any nominee is unable
to serve, your proxy may vote for another nominee proposed by the Board of Directors. If for any
reason these nominees prove unable or unwilling to stand for election, the Board will nominate
alternatives. The Board of Directors has no reason to believe that its nominees would prove unable
to serve if elected.
The Board of Directors recommends a vote FOR the election of each of the eleven nominees for
director.
Brief summaries of the background and business experience of each of the nominees other than
Mr. Mayer, who was profiled earlier in this document:
Welton L. Carrel, born in 1937, has served as a director of the Company since January 1982. Mr.
Carrel is retired. From 1961 to 1989, he was President of Western Business Equipment d.b.a.
Carrels Office Machines. Mr. Carrel is a member of the Executive Compensation Committee and
Long-Range Planning Committee of the Board of Directors.
Russell L. Duclos, born in 1939, has served as a director of the Company since July 1997. From July
1997 through December 2000, Mr. Duclos served as President and Chief Executive Officer of the Bank
and from January 2001 through April 2001 as President and Chief Executive Officer of the Company.
Mr. Duclos is Chairman of the Asset Liability Management Committee (ALCO), and presently serves on
the Loan Committee and Long-Range Planning Committee of the Board of Directors.
John C. Fitzpatrick, born in 1935, has been a director of the Company since January 1982. Mr.
Fitzpatrick has been Chief Executive Officer of Carbonated Industries since 1986. From 1986 to
2001, Mr. Fitzpatrick served as President and Chief Executive Officer of Pepsi Cola Bottling
Company of Northern California. From 1962 to 1985, Mr. Fitzpatrick was President and Chief
Executive Officer of McColls Dairy Milk and Ice Cream. Mr. Fitzpatrick also serves as Secretary
of John Fitzpatrick & Sons, Inc., a company engaged in the real estate investment business. Mr.
Fitzpatrick serves as Chairman of the Executive Compensation Committee and is a member of the
Executive, Nominating and Corporate Governance and Long-Range Planning Committee of the Board of
Directors.
Kenneth R. Gifford, Jr., born in 1945, has served as a director of the Company since January 1998.
Mr. Gifford has been a director, President and Chief Executive Officer of Gifford Construction,
Inc. since 1972. Mr. Gifford serves as Chairman of the Loan Committee and is a member of the
Executive Committee, Audit, Nominating and Corporate Governance, and Long-Range Planning Committees
of the Board of Directors.
Harry L. Grashoff, Jr., born in 1935, and has served as a director of the Company since January
1982. Mr. Grashoff is currently retired. From 1982 to July 1997, Mr. Grashoff was President and
Chief Executive Officer of the Company. Beginning March 1, 2005 Mr. Grashoff was appointed to
Chairman of the Board. Mr. Grashoff serves as Chairman of the Board, Chairman of the Executive
Committee and he is a member of the Long-Range Planning, Executive Compensation committee,
Nominating and Corporate Governance, Loan, Audit and ALCO committees of the Board of Directors.
-26-
Eugene L. Nichols, born in 1934, has been a director of the Company since January 1982. He is the
founding principal of Nichols, Melburg and Rossetto and Associates, an award winning architectural
firm. Mr. Nichols serves on the Executive Compensation and Long-Range Planning Committees of the
Board of Directors.
David H. Scott, CPA, born in 1944, has been a director of the Company since April 1997. He is a
partner of D. H. Scott & Company, LLP, a public accounting firm, a position he has held since 1986.
Mr. Scott serves as Chairman of the Audit Committee and is a member of the ALCO, Loan and
Long-Range Planning committees of the Board of Directors. The Board of Directors has determined
that Mr. Scott meets the criteria to serve as financial expert on the Audit Committee. Mr. Scott
also serves as the Secretary of the Company.
Lyle L. Tullis, born in 1950, has been a director of the Company since May 2003. Since 1976, he has
served as president of Tullis Inc. a general engineering construction company. His company
specializes in public works projects that include grading and paving. Mr. Tullis is the past
District Chairman of the Eureka and Shasta Districts of the Associated General Contractors of
California. Mr. Tullis serves as Chairman of the Nominating and Corporate Governance and is a
member of the Audit and Long-Range Planning Committees of the Board of Directors.
Jon Halfhide, CPA, born in 1957, has been a director of Redding Bank of Commerce since July
2005. Since 2000, he has served as president of Catholic Healthcare West North State Service Area
(CHW) and St. Elizabeth Community Hospital. He has over twenty years management experience with
CHW and has served in the capacity of Controller and Chief Financial Officer. Mr. Halfhide is a
certified public accountant. Mr. Halfhide serves on the Audit and Long-Range Planning Committees of
the Bank. Mr. Halfhide meets the criteria as financial expert on the Audit Committee. If Mr.
Halfhide is elected to the Board by the shareholders, Mr. Halfhide will participate as a Board
member of the Company and a member of such committees.
Orin N. Bennett, born in 1948, has been a director of Redding Bank of Commerce since September
2005. Mr. Bennett is a registered Civil Engineer in California and Nevada. He owns MHM Engineers
and Surveyors providing engineering services to cities, counties and special districts primarily in
Northern California. He is also a partner in BD Properties, a real estate investment company. Mr.
Bennett was previously employed by the respected international engineering firm of CH2M Hill prior
to forming his own business. Mr. Bennett serves on the Long-Range Planning Committee of the Board
of Directors. If Mr. Bennett is elected to the Board by the shareholders, Mr. Bennett will
participate as a Board member of the Company and a member of such committee.
None of the directors were selected pursuant to arrangements or understandings other than with the
directors and shareholders of the Company acting within their capacity as such. There are no
family relationships between any of the directors, and none of the directors serve as a director of
any other company which has a class of securities registered under, or subject to periodic
reporting requirements of, the Securities Exchange Act of 1934, as amended, or any company
registered as an investment company under the Investment Company Act of 1940.
The Board of Directors recommends a vote FOR the amendment and restatement of the Companys
Articles of Incorporation, Item #3 to increase the number of shares of Common Stock authorized from
10,000,000 to 50,000,000 shares.
The Companys Articles of Incorporation currently provide that the corporation is authorized
to issue two classes of shares designated respectively Common Stock and Preferred Stock. The
number of shares of Common Stock authorized is 10,000,000 and the number of shares of Preferred
Stock authorized is 2,000,000. Management believes the amendment to increase the number of shares
of Common Stock authorized from 10,000,000 to 50,000,000 will provide the Company with greater
flexibility for our current and future investors to enjoy ownership in our Company.
-27-
The Board of Directors recommends a vote FOR the ratification of Moss Adams, LLP as the
Companys independent auditors for the year ended December 31, 2005.
The Company does not expect that representatives of Moss Adams LLP will be present at the
Annual Meeting.
On March 15, 2004 Bank of Commerce Holdings determined not to renew the engagement of its
independent accountants, Deloitte & Touche LLP and appointed Moss Adams LLP as its new independent
accountants effective immediately. The decision not to renew the engagement of Deloitte & Touche
LLP and to retain Moss Adams LLP was approved by Bank of Commerce Holdings Board of Directors upon
the recommendation of its Audit Committee. The relationship with Deloitte & Touche LLP was
dismissed by Bank of Commerce Holdings. Deloitte & Touche LLPs report on Bank of Commerce
Holdings 2003 financial statements was issued in February 2004, in conjunction with the filing of
Bank of Commerce Holdings Annual Report on Form 10-K for the year ended December 31, 2003.
During Bank of Commerce Holdings two most recent fiscal years through March 15, 2005, there were no
disagreements between Bank of Commerce Holdings and Deloitte & Touche LLP on any matter of
accounting principles or practices, financial statement disclosure, or auditing scope or procedure,
which disagreements, if not resolved to Deloitte & Touche LLPs satisfaction, would have caused
Deloitte & Touche LLP to make reference to the subject matter of the disagreement in connection
with its reports.
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Other Business
Requirements, including deadlines for submissions or proposals, nomination of Directors and
other Shareholder business
Under the Rules of the SEC, if a shareholder wants to include a proposal in the Companys
Proxy Statement and form of proxy for presentation at the Companys 2007 Annual Meeting of
Shareholders, the proposal must be received by the Company at its principal administrative office
located at 1951 Churn Creek Road, Redding, California by November 20, 2006.
Under the Companys bylaws, as permitted by the SEC, certain procedures are provided which a
shareholder must follow to nominate persons for election as directors or to introduce an item of
business at an annual meeting of shareholders.
Nomination of directors must be made by notification in writing delivered or mailed to the
President of the Company at the Companys principal administrative office not less than 30 days or
more than 60 days prior to any meeting of shareholders called for election of directors. The
Companys annual meeting of shareholders is generally held on the third Tuesday of May. If the
Companys 2007 Annual Meeting of Shareholders is held on schedule, the Company must receive notice
of any nomination no earlier than March 20, 2007, and no later than April 20, 2007. The Chairman of
the meeting may refuse to acknowledge the nomination of any person not made in compliance with the
foregoing procedures. If the Chairman of the meeting acknowledges the nomination of a person not
made in compliance with the foregoing procedures, the persons named as proxies in the proxy
materials relating to that meeting will use their discretion in voting the proxies when the
nomination is made at the meeting.
Notice of any business item proposed to be brought before an annual meeting by a shareholder must
be received by the Secretary of the Company not less than 70 days or more than 90 days before the
annual meeting. If the Companys 2007 Annual Meeting of Shareholders is held on schedule, the
Company must receive notice of any proposed business item no earlier than February 20, 2007, and no
later than March 10, 2007. If the Company does not receive timely notice, the Companys bylaws
preclude consideration of the business item at the annual meeting. The Companys bylaws also
provide that notices regarding nomination of directors must contain certain information about the
director nominee. With respect to notice of a proposed item of business, the bylaws provide that
the notice must include a brief description of the business desired to be brought before the
meeting, the reasons for conducting such business at the meeting and certain information regarding
the shareholder giving the notice. Shareholders may obtain a copy of the Companys bylaws by
sending a written request to the Secretary of the Company at the Companys principal executive
offices.
Shareholders may contact an individual director, the Board of Directors as a group, or a specified
committee or group, at the Companys headquarters address. Each communication should specify the
applicable addressee or addressees to be contacted as well as the general topic of the
communication. The Company will initially receive and process communications before forwarding them
to the addressee. The Company generally will not forward to the directors a shareholder
communication that it determines to be primarily commercial in nature or relates to an improper or
irrelevant topic, or that requests general information about the Company. The Company knows of no other business that will be presented at the Annual Meeting. If any other
business is properly brought before the Annual Meeting, it is intended that proxies in the enclosed
form will be voted in accordance with the judgment of the persons voting the proxies. Whether or
not you intend to be present at the Annual Meeting, we request you to return your signed proxy
promptly.
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By Order of the Board of Directors, |
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/s/ David H. Scott
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David H. Scott, Corporate Secretary |
Redding, California
April 7, 2006
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Appendix A
Audit Committee Charter
Purpose
The Audit Committee is appointed by the Board of Directors to assist in monitoring the (1)
integrity of the financial statements of the Company, (2) the independent auditors qualifications
and independence, (3) the performance of the Companys internal audit function and independent
auditors, and (4) the compliance by the Company with legal and regulatory requirements.
The Audit Committee shall prepare the report required by the rules of the Securities and Exchange
Commission to be included in the Companys annual proxy statement.
Role and Independence
The membership of the committee shall consist of at least three directors who are generally
knowledgeable in financial and auditing matters, including at least one member with accounting or
related financial management expertise construed to be a financial expert. By definition, the audit
committee financial expert is an individual who is determined by the board of directors to possess
all of the following attributes:
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An understanding of financial statements and generally accepted accounting principles (GAAP) |
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An ability to assess the general application of such principles in connection with the accounting for estimates,
accruals and reserves |
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Experience preparing, auditing, analyzing, or evaluating financial statements that present a breadth and level of
complexity of accounting issues generally comparable to what can be expected to be raised by the Companys financial
statements, or experience actively supervising one or more persons engaged in such activities |
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An understanding of internal controls and procedures for financial reporting |
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An understanding of audit committee functions |
The final rule for audit committee financial experts indicates that the attributes may be acquired
by:
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Education and experience as a principal financial officer,
principal accounting officer, controller, public accountant, or
auditor, or experience in one or more positions that involve the
performance of similar functions |
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Experience actively supervising a principal financial officer,
controller, public accountant, auditor, or person performing
similar functions, or experience overseeing or assessing the
performance of companies or public accountants with respect to the
preparation, auditing, or evaluation of financial statements. |
The members of the Audit Committee shall meet the independence and experience requirements of the
NASDAQ National Market stock exchange, Section 10A(m)(3) of the Securities and Exchange Commission
Act of 1934 and the rules and regulations of the commission. Each member shall be free of any
relationship that, in the opinion of the
board, would interfere with his or her individual exercise of independent judgment, and shall meet
the director independence requirements for serving as set forth in the corporate governance
standards of the NASDAQ.
The committee is expected to maintain free and open communication (including private executive
sessions at each meeting) with the independent accountants, the internal auditors and the
management of the Company. The Audit Committee shall have the authority, to the extent it deems
necessary or appropriate, to retain independent legal, accounting or other advisors. The Company
shall provide for appropriate funding, as determined by the Audit Committee, for payment of
compensation to the independent auditor for the purpose of rendering or issuing an audit report and
to any advisors employed by the Audit Committee.
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The Board of Directors shall appoint the audit committee financial expert as chairperson. In
addition to the professional requirements, this person plays a pivotal role in Audit Committee
effectiveness. He or she will be responsible for the leadership of the committee, including
preparing the agenda, presiding over meetings, making committee assignments, and reporting to the
Board of Directors. The chairperson will also maintain regular liaison with the President, Director
of Risk Management, Chief Financial Officer, and the lead Independent Audit Partner.
Responsibilities
The Audit Committees primary responsibilities include:
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The Audit Committee shall have the sole authority to appoint or
replace the independent auditor (subject, if available, to
shareholder ratification.) In doing so, the committee will request
from the auditor a written affirmation that the auditor is in fact
independent, discuss with the auditor any relationships that may
impact the auditors independence, and recommend to the board any
actions necessary to oversee the auditors independence. |
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Overseeing the independent auditor relationship by discussing with
the auditor the nature and rigor of the audit process, receiving
and reviewing audit reports, and providing the auditor full access
to the committee (and the board) to report on any and all
appropriate matters. |
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The Audit Committee shall be directly responsible for the
compensation and oversight of the work of the independent auditor
(including resolution of disagreements between management and the
independent auditor regarding financial reporting) for the purpose
of preparing or issuing an audit report or related work. The
independent auditor shall report directly to the Audit Committee. |
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The Audit Committee shall pre-approve all auditing services and
permitted non-audit services (including the fees and terms) to be
performed for the Company by its independent auditor, |
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The Audit Committee shall oversee managements annual assessment
of, and report on, the companys internal control over financial
reporting. |
The Audit Committee shall make regular reports to the Board of Directors. The Audit Committee shall
review and reassess the adequacy of this Charter annually and recommend any proposed changes to the
Board of Directors for approval. The Audit Committee shall annually review the Committees own
performance.
The Audit Committee shall:
Financial Statement and disclosure matters
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Review and discuss with management and the independent auditor the annual audited financial
statements, including disclosures made in managements discussion and analysis, and approve
the filing of such documents with the SEC. Recommend the acceptance of the annual audited
financial statements as the annual Directors examination. |
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Review and discuss with management and the independent auditor the Companys quarterly
financial statements prior to the filing of its Form 10-Q, including the results of the
independent auditors review of the quarterly financial statements. |
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Discuss with management and the independent auditor significant financial reporting issues
and judgments made in connection with the preparation of the Companys financial statements,
including any significant changes in the Companys selection or application of financial
principles, any major issues as to the adequacy of the Companys internal controls and any
special steps adopted in light of material control deficiencies. |
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Discuss with management the Companys earnings press releases, including the use of pro
forma or adjusted non-GAAP information, as well as financial information and earnings
guidance provided to analysts and rating agencies. Such discussion may be done generally
(consisting of discussing the types of information to be disclosed and the types of
presentations to be made.) |
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Discuss with management and the independent auditor the effect of regulatory and accounting
initiatives as well as off-balance sheet structures on the Companys financial statements. |
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Discuss with management the Companys major financial risk exposures and the steps
management has taken to monitor and control such exposures, including the Companys risk
assessment and risk management policies. |
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Discuss with the Independent auditor the matters required to be discussed by Statement on
Auditing Standards No. 61 relating to the conduct of the audit, including any difficulties
encountered in the course of the audit work, any restrictions on the scope of activities or
access to requested information, and any significant disagreements with management. |
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Review disclosures made to the Audit Committee by the Companys CEO and CFO during the
certification process for the Form 10-K and Form 10-Q about any significant deficiencies in
the design or operation of internal controls or material weaknesses therein and any fraud
involving management or other employees who have a significant role in the Companys
internal controls. |
Oversight of the Companys Relationship with the Independent Auditor
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Review and evaluate the lead partner of the independent audit team. |
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Obtain and review a report from the independent auditor, at least annually regarding (a) the
independent auditors internal quality-control procedures, (b) any material issues raised by
the most recent internal quality-control review, or peer review of the firm, or by any
inquiry or investigation by governmental or professional authorities within the preceding
five years respecting one or more independent audits carried out by the firm, (c) any steps
taken to deal with any such issues, and (d) all relationships between the independent
auditor and the Company. The Audit Committee shall present its conclusions with respect to
the independent auditor to the Board of Directors. |
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Ensure the rotation of the audit partners as required by law. Consider whether, in order to
assure continuing auditor independence, it is appropriate to adopt a policy of rotating the
independent auditing firm on a regular basis. |
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The Audit Committee recommends prohibiting the auditor from acting as a director, officer,
or employee of the Company, or performing any decision-making, supervisory, or ongoing
monitoring function for the Company for a cooling off period of one year from the date of
engagement. |
Oversight of the Companys Internal Audit Function
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Review the appointment and replacement of the Director of Risk Management. |
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Review the significant reports to management prepared by the internal auditing department
and managements response. |
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Discuss with the independent auditor and management the internal audit responsibilities,
budget and staffing and any recommended changes in the planned scope of the internal audit. |
Compliance Oversight Responsibilities
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Obtain reports from management, the Director of Risk Management and the independent auditor
that the Company and its affiliated entities are in conformity with applicable legal
requirements and the Companys Code of Ethics and Conflict of Interest. |
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Review reports and disclosures of insider and affiliated party transactions. Advise the
Board of Directors with respect to the Companys policies and procedures regarding
compliance with applicable laws and regulations with the Companys Code of Ethics and
Conflict of Interest. |
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Establish procedures for the receipt, retention and treatment of complaints received by the
Company regarding accounting, internal accounting controls or auditing matters, and the
confidential, anonymous submission by employees of concerns regarding questionable
accounting or auditing matters. |
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Discuss with management and the independent auditor any correspondence with regulators or
governmental agencies and any published reports which raise material issues regarding the
Companys financial statements or accounting policies. |
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Discuss with the Companys counsel legal matters that may have a material impact on the
financial statements or the Companys compliance policies. |
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It is the policy of the Board of Directors that a system of internal controls be maintained
sufficient to provide reasonable assurance that assets are safeguarded, transactions are properly
authorized and recorded, and reasonable, detailed records are maintained which accurately reflect
the financial activities.
To monitor the effectiveness of the system of internal controls, the Board of Directors established
an audit and review policy as follows:
Audit and Review Certified Public Accounting Firm
It is the policy of the Board of Directors to engage a qualified certified public accounting firm
to conduct a full audit of financial statements at least once annually. This will constitute the
annual Director examination. Credit quality reviews, Compliance reviews and Operational reviews
are regularly scheduled to support the audit and may be performed by parties other than the
certified public accounting firm selected to conduct the financial statement audit.
Audit and Review In House
The Board of Directors recognizes that it is not necessary and may not be economically feasible for
the Bank to employ a full time internal auditor until the bank achieves a certain size and
complexity. However, the Board of Directors may elect to have an outside auditor perform audits of
operational and compliance policies and procedures and an outside auditor to perform an independent
loan review for credit quality, compliance, documentation and appropriate grading.
Although outside consultants, these auditors will be considered our In-house auditors. The Board
of Directors will outline the scope of the audits on an annual basis, and will communicate the
scope directly with the independent auditors.
The Audit Committee may consult with and have the Companys Certified Public Accountants review the
scope and work papers of the in-house auditors, and make a recommendation to the Board of Directors
as to the need to employ a full time internal auditor.
Examination and Review Regulatory Agencies
It is the policy of the Board of Directors that results from examinations and audits conducted by
Regulatory Agencies such as the Department of Financial Institutions, Federal Reserve Board and the
FDIC are fully disclosed to the Board of Directors. Further, it is Board policy that at least three
representatives from the Board of Directors will be included in the exit review conducted by
regulatory personnel with the management of the Company.
Limitation of Audit Committees Role
While the Audit Committee has the responsibilities and powers set forth in this charter, it is
reinforced that such duties include the oversight, scheduling and review of such work and it is not
the duty of the Audit Committee to conduct audits or to determine whether the Companys financial
statements and disclosures are complete and accurate and are in accordance with generally accepted
accounting principles and applicable rules and regulations. These are the responsibilities of
management and the independent auditor.
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Appendix B
Nominating and Corporate Governance Committee Charter
Committee mission statement
The Committee acts on behalf of the RBC Board of Directors in the best interests of the Corporation
and its shareholders with regard to the identification of individuals qualified to become Board
members, selecting or recommending to the Board that the Board select the director nominees,
including for the next annual meeting of shareholders, and providing guidance on board and
corporate governance issues including recommending to the Board corporate governance guidelines
applicable to the Corporation.
Organization
Members of the Committee are appointed by and serve at the pleasure of the Board of Directors. The
members of the Nominating and Corporate Governance Committee shall be independent directors as
determined in accordance with the laws, rules and regulations of the NASDAQ stock exchange and
shall also comply with and satisfy all other applicable laws, rules, regulations and requirements.
The Chairman of the Nominating and Corporate Governance Committee shall be elected annually by the
Board of Directors.
The Committee shall conduct and review with the Board of Directors annually an evaluation of the
committees performance with respect to the requirements of this Nominating and Corporate
Governance Charter.
The Committee shall have sole authority to employ professional advisers in fulfilling its duties.
Advisers include, but are not limited to, search professionals, compensation consultants, and
attorneys. The Committee shall have sole authority to approve fees, establish retention terms, and
terminate such advisers.
Purpose
The purpose of the Nominating and Corporate Governance Committee is to 1) identify individuals
qualified to serve on the Board of Directors and to recommend that the Board of Directors select
director nominees to be considered at the Companys next annual meeting of shareholders or to be
appointed by the Board of Directors to fill an existing or newly created vacancy on the Board of
Directors, 2) identify members of the Board of Directors to serve on each board committee and to
serve as chairman thereof and recommend each such member and chairman to the Board of Directors, 3)
develop and revise as appropriate Corporate Governance Guidelines applicable to the Company and
recommend such guidelines to the Board of Directors, 4) oversee managements annual assessment of,
and report on, the companys internal control over financial reporting, 5) oversee the evaluation
by the Board of Directors of itself and its committees, 6) identify individuals to serve as
executive officers of the Company and recommend such individuals to the Board of Directors and 6)
review with the Chief Executive Officer matters of management succession.
Meetings
The Nominating and Corporate Governance Committee shall meet as often as it deems necessary or
appropriate to carry out its responsibilities, no less than annually, and may, in its sole
discretion, form and delegate authority to subcommittees (comprised only of Nominating and
Corporate Governance Committee members) in furtherance of such responsibilities. Meetings of the
Nominating and Corporate Governance Committee shall be called by the Chairman of the Nominating and
Corporate Governance Committee or the Chairman of the Board. All such meetings shall be held
pursuant to the by-laws of the Company with regard to notice and waiver thereof, and written
minutes of each such meeting shall be duly filed in the Companys records.
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Powers and Responsibilities
The Nominating and Corporate Governance Committee shall:
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Actively seek to identify individuals qualified to serve on the Board of Directors and to
recommend that the Board of Directors select director nominees to be considered for election
at the Companys next annual meeting of shareholders or to be appointed by the Board of
Directors to fill an existing or newly created vacancy on the Board of Directors in accordance
with Board membership criteria set forth in the Companys corporate governance guidelines. The
Committee shall also consider written proposals for director nominees received from
shareholders in accordance with the Companys corporate governance guidelines and by-laws. |
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The Committee shall develop specific criteria to define what minimum qualifications are
required to serve on the Board of Directors. |
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Identify qualified members of the Board of Directors to serve on each board committee and to
serve as chairman thereof and recommend each such member and chairman to the Board of
Directors. In addition, the Nominating and Corporate Governance Committee may designate a
member of such committee to attend the meetings of any other Board committee ex-officio with
the concurrence of the chairman of such other committee. |
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Develop corporate governance guidelines applicable to the Company and recommend such
guidelines or revisions of such guidelines to the Board of Directors. All guidelines shall be
reviewed at least annually. |
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Review at least annually, the nominating and corporate governance charter and executive
compensation charter of the Board of Directors and, when necessary or appropriate, recommend
changes in such charters to the Board of Directors. |
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Conduct the annual peer review of the Board of Directors, itself, and its committees.
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Review with the Chief Executive Officer matters relating to management succession. |
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Identify individuals to serve as executive or corporate officers of the Company and recommend
such individuals to the Board of Directors. |
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Monitor the development of best practices regarding corporate governance and take a
leadership role in shaping the corporate governance of the Company. |
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Bank of Commerce Holdings
This proxy is solicited on behalf of the Board of Directors.
The undersigned acknowledges receipt of a copy of the Notice of Annual Meeting of Shareholders of
Bank of Commerce Holdings and the accompanying Proxy Statement dated April 4, 2005 and revoking any
proxy heretofore given, hereby constitute(s) and appoint(s) Harry L. Grashoff, Jr. and Michael C.
Mayer, and each of them with full power of substitution, as attorney and proxy of the undersigned,
to attend the 2006 Annual Meeting of Shareholders of Bank of Commerce Holdings to be held at
5:00p.m. on May 16, 2006, in the lobby of Redding Bank of Commerce located at 1951 Churn Creek
Road, Redding, California, and any adjournment or postponement thereof, and to vote the number of
shares the undersigned would be entitled to vote if personally present as indicated on the reverse.
(Continued, and to be marked, dated and signed, on the other side)
Fold and Detach Here
This proxy when properly executed will be voted in the manner, directed by the undersigned
shareholder. If no direction is made, this proxy will be voted for all nominees listed under Item 1
and in favor of Item 2.
The Board of Directors recommends a vote FOR Items 1, 2 and 3 below.
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ELECTION OF DIRECTORS |
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o For all nominees listed to the left (except as marked to the contrary) |
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01 Welton L. Carrel |
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07 Eugene L. Nichols |
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02 Russell L. Duclos |
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08 David H. Scott |
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03 John C. Fitzpatrick |
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09 Lyle L. Tullis |
o WITHHOLD AUTHORITY to vote for all nominees |
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04 Kenneth R. Gifford, Jr. |
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10 Jon Halfhide |
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05 Harry L. Grashoff, Jr. |
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11 Orin N. Bennett |
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06 Michael C. Mayer |
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AMENDMENT AND RESTATEMENT OF THE ARTICLES OF INCORPORATION TO INCREASE THE NUMBER OF SHARES AUTHORIZED FROM 10,000,000 TO 50,000,000 |
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o FOR |
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o AGAINST |
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o ABSTAIN If you abstain from voting, it has no effect on the outcome of this proposal |
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RATIFICATION OF THE APPOINTMENT OF MOSS ADAMS, LLP AS THE COMPANYS INDEPENDENT AUDITORS |
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IF YOU PLAN TO ATTEND THE ANNUAL MEETING, PLEASE CHECK THIS BOX |
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o FOR |
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o PLAN TO ATTEND |
o AGAINST |
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o ABSTAIN If you abstain from voting, it has no effect on the outcome of this proposal. |
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(INSTRUCTION: To withhold authority to vote for any individual nominee, cross out that
nominees name listed above.)
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In their discretion, the proxies are authorized to vote upon such other business as may
properly come before the meeting and any adjournment or postponement thereof. |
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Please sign exactly as the name appears herein. When Shares are held by joint tenants, both
should sign. When signing as attorney, executor, administrator, Trustee or guardian, please
give full title as such. If a corporation, please sign in full corporate name by President or
other authorized officer. If a partnership please sign in partnership name by authorized
person. |
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PLEASE MARK, SIGN, DATE AND
RETURN THE PROXY PROMPTLY
USING THE ENCLOSED ENVELOPE.
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Signature |
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Signature |
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Date:
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, 2006 |
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Fold and Detach Here and Read the Reverse Side
Vote by telephone
Quick ** Easy ** Immediate
Your vote is important! You can vote in one of two ways:
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TO VOTE BY PHONE: Call toll-free 1-800-840-1208 on touch-tone telephone 24-hours a day 7 days
a week. |
There is NO CHARGE to you for this call. Have your proxy card in hand.
You will be asked to enter a Control Number, which is located in the box in the lower right hand
corner of this form.
Option 1: To vote as the Board of Directors recommends on ALL proposals, press 1.
Proposal 1 To vote FOR ALL Nominees, Press 1; to WITHHOLD FOR ALL nominees, press 9, to WITHHOLD
FOR AN INDIVIDUAL nominee, press 0 and listen to the instructions.
When asked, please confirm by pressing 1.
The instructions are the same for all remaining proposals.
Or
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VOTE BY PROXY: Mark, sign and date your proxy card and return promptly in the enclosed envelope. |
NOTE: If you vote by telephone, THERE IS NO NEED TO MAIL BACK your Proxy Card.
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