PROPOSAL 2: APPROVAL OF 2004 STOCK INCENTIVE PLAN
The Board of Directors Recommends a Vote For This
Proposal
The Company is asking shareholders to approve the
2004 Stock Incentive Plan (the 2004 Plan). The Company currently maintains four options plans: the 1989 Stock Option Plan, 1996 Stock
Incentive Plan (the 1996 Plan), 2000 Stock Option Plan and 2000 Stock Option Incentive Plan (collectively, the Existing Plans).
Grants continue to be made from the 1996 Plan, the 2000 Stock Option Plan and the 2000 Stock Option Incentive Plan (collectively, the Active
Plans). The 2004 Plan would supersede the Existing Plans except with respect to options and other awards outstanding under the Existing Plans on
the date of shareholder approval.
The Board of Directors believes that the
availability of stock options and other equity-based incentive awards, especially performance-based compensation, is an important factor in the
Companys ability to attract and retain experienced and talented employees and to provide an incentive for them to exert their best efforts on
behalf of the Company. The Board of Directors also believes that the Company needs to have the flexibility to grant various types of equity-based
compensation awards in light of potential accounting, legal and other changes. Of all the Active Plans, only the 1996 Plan and 2000 Stock Option Plan
permit restricted stock awards and only the 1996 Plan permits performance-based awards. Further, the 2000 Stock Option Plan only permits awards to
non-executive officers. At July 15, 2004, there were only 161,833 shares of Common Stock available for future awards under the 1996 Plan and 214,678
shares of Common Stock available for future awards under the 2000 Stock Option Plan. In addition, at July 15, 2004, there were only 1,737,513 shares of
Common Stock available, in the aggregate, for future awards under all of the Existing Plans.
Accordingly, the Board of Directors has concluded
that additional shares are needed for equity-based incentive awards generally and for non-option incentive awards in particular. As a result, the Board
of Directors adopted, subject to shareholder approval, the 2004 Plan to enhance the Companys ability to grant a range of equity-based incentive
awards, and reserved for purposes of the Plan 3,000,000 shares of Common Stock plus any shares of Common Stock that at the time the Plan is approved by
shareholders are available for grant under the Existing Plans, or that may subsequently become available for grant under any of the Existing Plans
through the expiration, termination, forfeiture or cancellation of grants. As of July 15, 2004, the total number of shares under the Existing Plans
that could be issued under the 2004 Plan, including shares that become available under any of the Existing Plans through the expiration, termination,
forfeiture, or cancellation of outstanding grants, is 6,568,684 shares. Of those shares, 2,231,855 are shares that could be issued under the 2000 Stock
Option Plan. All of the Existing Plans, with the exception of the 2000 Stock Option Plan, were previously approved by shareholders.
U.S. federal income tax law requires that, in order
for options to qualify as Incentive Stock Options as defined in Section 422 of the Code (ISOs), the options must be granted under a plan
approved by shareholders and the plan must designate the maximum number of shares that can be issued under the plan through ISOs. The maximum aggregate
number of shares that may be issued upon the exercise of ISOs under the 2004 Plan will be equal to the 3,000,000 shares reserved for issuance under the
2004 Plan plus any shares that at the time the 2004 Plan was approved by the Board of Directors were available for grant under the Existing Plans or
that may subsequently become available for grant under any of the Existing Plans through the expiration, termination, forfeiture or cancellation of
grants. Accordingly, the 2004 Plan provides that a maximum of 9,568,684 shares can be issued upon the exercise of ISOs.
The 2004 Plan eliminates automatic option grants to
non-employee directors. If the 2004 Plan is approved, the non-employee directors of the Company will receive awards under the 2004 Plan of such types
and in such amounts as determined by the Board of Directors in its discretion.
The 2004 Plan also prohibits the repricing of
options granted under it without prior shareholder approval.
In addition, shareholder approval of this proposal
will constitute approval of the per-employee limits on the grant of stock and dollar awards under Section 162(m) of the Internal Revenue Code of 1986,
as amended (the Code). Shareholder approval of per-employee limits is required every five years for continued compliance
with
20
regulations under Section 162(m) in order to permit the grant of stock and dollar
awards that will qualify as performance-based compensation. See Tax Consequences.
The complete text of the 2004 Plan is attached to
this Proxy Statement as Appendix E. The following description of the 2004 Plan is a summary of certain provisions and is qualified in its entirety by
reference to Appendix E.
Description of the 2004 Stock Incentive Plan
Eligibility. Employees, officers and
directors of the Company or any subsidiary or parent of the Company are eligible to participate in the 2004 Plan. At July 15, 2004, a total of 619
persons would be eligible to receive option grants under the 2004 Plan, including each of the Companys executive officers, 607 other employees
and each of the Companys nine non-employee directors.
Administration. The 2004 Plan is administered
by the Board of Directors. The Board of Directors may delegate to a committee of the Board of Directors, any or substantially all authority for
administration of the 2004 Plan, except that only the Board of Directors may amend, modify or terminate the 2004 Plan.
Term of Plan; Amendments. The 2004 Plan will
continue until all shares available for issuance under the 2004 Plan have been issued and all restrictions on such shares have lapsed. However, no
awards of incentive stock options will be made under the 2004 Plan on or after the 10th anniversary of the last action by the Board of Directors
approving or reapproving the 2004 Plan, which action is subsequently approved within 12 months by the shareholders. The Board of Directors may at any
time modify or amend the 2004 Plan in substantially any respect; however, no change in an award already granted shall be made without the written
consent of the award holder if the change would adversely affect the holder. Although not specified in the 2004 Plan, any amendment of the 2004 Plan
would be subject to any applicable shareholder approval requirements then in effect under the Nasdaq rules or otherwise.
Types of Awards. The 2004 Plan permits the
grant of incentive stock options, non-statutory stock options, stock bonuses, performance-based awards and restricted stock.
Stock Options. The Board of Directors
determines the persons to whom options are granted, the option price, the number of shares subject to each option, the period of each option and the
time or times at which the options may be exercised and whether the option is an ISO, or an option other than an ISO (Non-Statutory Stock
Option or NSO). The option price of an ISO cannot be less than the fair market value of the Common Stock covered by the option on the
date of grant. The option price of an NSO will be as determined by the Board of Directors and may be less than the fair market value of the Common
Stock covered by the option on the date of the grant. No ISO or NSO may have a term exceeding 10 years. Options are exercisable in accordance with the
terms of an option agreement entered into at the time of grant. No employee may receive options and/or stock appreciation rights for more than an
aggregate of 500,000 shares in any calendar year, provided that to the extent that the annual limitation is not used in any calendar year for an
employee, any shares not used will be added to the number of shares for which options and/or stock appreciation rights may be granted to that employee
in any future year.
Restricted Stock. The 2004 Plan provides that
the Board of Directors may issue restricted stock in such amounts, for such consideration, and subject to such terms, conditions and restrictions as
the Board of Directors may determine.
Performance-Based Awards. The Board of
Directors may grant performance-based awards denominated either in Common Stock or in dollar amounts. All or part of the awards will be earned if
performance goals established by the Board of Directors for the period covered by the award are met and the employee satisfies any other restrictions
established by the Board of Directors. The performance goals may be expressed as one or more targeted levels of performance with respect to one or more
of the following objective measures with respect to the Company or any subsidiary, division or other unit of the Company: earnings, earnings per share,
stock price increase, total shareholder return (stock price increase plus dividends), return on equity, return on assets, return on capital, economic
value added, revenues, operating income, inventories, inventory turns, cash flows, or any of the foregoing before the effect of acquisitions,
divestitures, accounting changes and restructuring and special charges. Performance-based awards may be paid in cash or Common Stock and may be made as
awards of restricted shares
21
subject to forfeiture if performance goals are not satisfied. No employee may be
granted in any fiscal year performance-based awards denominated in Common Stock under which the aggregate amount payable under the awards exceeds the
equivalent of 200,000 shares of Common Stock or performance-based awards denominated in dollars under which the aggregate amount payable under the
awards exceeds $4,000,000. The payment of a performance-based award in cash will not reduce the number of shares reserved under the 2004
Plan.
Stock Appreciation Rights. Stock appreciation
rights (SARs) may be granted under the 2004 Plan. SARs may, but need not, be granted in connection with an option grant or an outstanding option
previously granted under the 2004 Plan. A SAR gives the holder the right to payment from the Company of an amount equal in value to the excess of fair
market value on the date of exercise of a share of Common Stock over the exercise price set by the Board of Directors, or if granted in connection with
an option, the option price per share under the option to which the SAR relates. A SAR is exercisable only at the time or times established by the
Board of Directors. If a SAR is granted in connection with an option, it is exercisable only to the extent and on the same conditions that the related
option is exercisable. Payment by the Company upon exercise of a SAR may be made in Common Stock valued at its fair market value, in cash, or partly in
stock and partly in cash, as determined by the Board of Directors. The existence of SARs would require charges to income over the life of the right
based upon the amount of appreciation, if any, in the market value of the Common Stock over the exercise price of shares subject to exercisable SARs.
No employee may receive options and/or SARs for more than an aggregate of 500,000 shares in any calendar year, provided that to the extent the annual
limitation is not used in any calendar year for any employee, any shares not used will be added to the number of shares for which options and/or SARs
may be granted to that employee in any future year.
Stock Bonus Awards. The Board of Directors
may award Common Stock as a stock bonus under the 2004 Plan, including stock units that provide for delivery of Common Stock at a later date. The Board
of Directors may determine the recipients of the awards, the number of shares to be awarded and the time of the award. Stock received as a stock bonus
is subject to the terms, conditions and restrictions determined by the Board of Directors at the time the stock is awarded.
Changes in Capital Structure. The 2004 Plan
authorizes the Board of Directors to make appropriate adjustment in outstanding options and awards and in shares reserved under the 2004 Plan in the
event of a stock split, recapitalization or in certain other transactions. The Board of Directors also has discretion to convert options and SARs, to
limit the exercise period of outstanding options and SARs and to accelerate the exercisability of options and SARs in the event of merger or certain
other changes in capital structure.
Tax Consequences
The following description is a summary of the U.S.
federal income tax consequences to the Company and recipients of awards under the 2004 Plan. This summary describes the U.S. federal income tax law in
effect as of the date of this proxy statement, which is subject to change, and does not address applicable state, local and foreign tax
consequences.
Options ISOs. An optionee will not
recognize regular taxable income upon either grant or exercise of an ISO. The amount by which the fair market value of shares issued upon exercise of
an ISO exceeds the exercise price, however, is included in the optionees alternative minimum taxable income and may, under certain conditions,
subject the optionee to alternative minimum tax liability. If an optionee exercises an ISO and does not dispose of the shares thereby acquired within
two years following the date of grant and within one year following the date of exercise, then any gain realized upon subsequent disposition of the
shares will be treated as income from the sale or exchange of a capital asset. Such gain will be long-term capital gain if the stock has been held for
more than one year after exercise. If an optionee disposes of shares acquired upon exercise of an ISO before the expiration of either the one-year
holding period or the two-year holding period specified in the foregoing sentence (a disqualifying disposition), the optionee will realize
ordinary income in an amount equal to the excess of the fair market value of the shares on the date of exercise over the option price. If, however, the
disposition is a type of sale or exchange on which the optionee could recognize a loss, the ordinary income so recognized will not exceed the excess of
the amount realized on the disposition over the option price. Any additional gain realized upon the disqualifying disposition generally will constitute
capital gain, which will be long-term if the stock has been held
22
for more than one year after exercise. The Company will not be allowed any
deduction for federal income tax purposes at the time of grant, exercise or termination of an ISO. Upon any disqualifying disposition by an optionee,
the Company will generally be entitled to a deduction to the extent the optionee realizes ordinary income.
Options NSOs. An optionee generally
will not realize taxable income upon the grant of an NSO. At the time of exercise of an NSO, the optionee will realize ordinary income in the amount by
which the fair market value of the shares subject to the option at the time of exercise exceeds the exercise price. The Company is required to withhold
income and employment taxes on such income if the optionee is an employee. Upon the sale of shares acquired upon exercise of an NSO, the optionee
generally will realize capital gain or loss equal to the difference between the amount realized from the sale and the fair market value of the shares
on the date of exercise. The gain will be long-term capital gain if the stock has been held for more than one year after exercise. The Company will not
be allowed any deduction for federal income tax purposes at the time of grant or termination of an NSO. Upon exercise by an optionee, the Company
generally will be entitled to a deduction to the extent the optionee realizes ordinary income.
Stock Appreciation Rights. Generally, the
recipient of a SAR will not recognize taxable income at the time the SAR is granted. With respect to a SAR not granted in connection with an option, if
the employee receives the appreciation inherent in the SAR in cash, the cash will be taxable as ordinary compensation income to the employee at the
time received. If the employee receives the appreciation inherent in such SARs in stock, the employee will recognize ordinary compensation income equal
to the excess of the fair market value of the stock on the day it is received over any amount paid by the employee for the stock.
With respect to a SAR granted in connection with an
option, if the employee elects to exercise the underlying option, the holder will be taxed at the time of exercise as if he or she had exercised a NSO
(discussed above), i.e., the employee will recognize ordinary income for federal tax purposes measured by the excess of the then fair market
value of the shares over the exercise price. In general, there will be no federal income tax deduction allowed to the Company upon the grant or
termination of SARs. However, upon the exercise of a SAR, the Company generally will be entitled to a deduction for federal income tax purposes equal
to the amount of ordinary income that the employee is required to recognize as a result of the exercise.
Stock Awards. An employee who receives stock
in connection with the performance of services will generally realize taxable income at the time of receipt in the amount of the excess, if any, of the
fair market value of the stock over the amount paid by the recipient for the stock. If, however, the shares are substantially nonvested for purposes of
Section 83 of the Code (e.g., the shares are forfeited to the Company if the employee does not remain employed for a specified period of time) and the
employee does not elect to recognize income under Section 83(b) of the Code, the employee will realize taxable income in each year in which a portion
of the shares substantially vest, at which time the employee will recognize ordinary compensation income equal to the amount by which the fair market
value of the shares on the date of vesting exceeds the amount, if any, paid by the employee for the shares. If the employee elects under Section 83(b)
of the Code within 30 days after the original transfer of the shares to the employee, the employee will recognize ordinary compensation income equal to
the amount by which the fair market value of the shares on the date of transfer exceeds the amount, if any, paid by the employee for the shares. The
Company generally will be entitled to a tax deduction in the amount includable as income by the employee at the same time or times as the employee
recognizes income with respect to the shares. If the recipient is an employee, the Company is required to withhold income and employment taxes on the
income amount.
In the case of awards of restricted stock units that
take the form of the Companys unfunded and unsecured promise to issue Common Sock at a future date, the grant of the award is not a taxable event
to the recipient. Once the stock award vests and the recipient receives the Common Stock, the tax rules discussed in the previous paragraph will apply
to receipt of such shares.
In the event that a recipient of a stock award
receives the cash equivalent of Common Stock (in lieu of actually receiving Common Stock), the recipient will recognize ordinary compensation income at
the time of the receipt of such cash in the amount of the cash received. The Company generally will be entitled to a deduction equal to the income
recognized by the participant. If the recipient is an employee, the Company is required to withhold income and employment taxes on the income
amount.
23
Section 162(m). Section 162(m) of the Code
limits to $1,000,000 per person the amount that the Company may deduct for compensation paid to any of its most highly compensated officers in any
year. Under IRS regulations, compensation received through the exercise of an option or a SAR will not be subject to the $1,000,000 limit if the option
and the plan pursuant to which it is granted meet certain requirements. One requirement is shareholder approval at least once every five years of a
per-employee limit on the number of shares as to which options and SARs may be granted. Approval of this Proposal 2 will constitute approval of the
per-employee limit under the 2004 Plan set forth in Section 5.2. Other requirements are that the option or SAR be granted by a committee of at least
two outside directors and that the exercise price of the option or SAR be not less than fair market value of the Common Stock on the date of grant.
Accordingly, the Company believes that if this proposal is approved by shareholders, compensation received on exercise of options and SARs granted
under the 2004 Plan in compliance with all of the above requirements will be exempt from the $1,000,000 deduction limit.
Under IRS regulations in effect as of the date of
this proxy statement, compensation received through a performance-based award will not be subject to the $1,000,000 limit under Section 162(m) of the
Code if the performance-based award and the plan meet certain requirements. One such requirement is that shareholders approve the performance criteria
upon which award payouts will be based and the maximum amount payable under awards, both of which are set forth in Section 11 of the 2004 Plan. Other
requirements are that objective performance goals and the amounts payable upon achievement of the goals be established by a committee of at least two
outside directors and that no discretion be retained to increase the amount payable under the awards. The Company believes that, if this proposal is
approved by the shareholders, compensation received on vesting of performance-based awards granted under the 2004 Plan in compliance with all of the
above requirements will not be subject to the $1,000,000 deduction limit.
Options and Restricted Stock Granted to Certain Individuals and
Groups.
The number of options or other awards (if any) that
an individual may receive under the 2004 Plan is in the discretion of the Board of Directors and therefore cannot be determined in advance. Unlike the
2000 Stock Option Incentive Plan, the 2004 Plan does not provide for automatic options grants to outside directors. The following table sets forth the
total number of shares of the Companys Common Stock subject to options granted under the Existing Plans in fiscal 2004 to the listed persons and
groups, the average per share exercise price of the options and the number of shares of restricted stock issued to those persons and groups under the
Existing Plans.
24
OPTIONS AND RESTRICTED STOCK GRANTED TO CERTAIN INDIVIDUALS
AND GROUPS IN
FISCAL YEAR 2004
Name and Position
|
|
|
|
Number of Options Granted
|
|
Average Per Share Exercise Price of Options
|
|
Number of Shares of Restricted Stock Granted
|
Nicholas
Konidaris President & Chief Executive Officer
|
|
|
|
|
420,000 |
|
|
$ |
25.71 |
|
|
|
20,000 |
(1) |
Barry L.
Harmon Director & Former Chief Executive Officer
|
|
|
|
|
40,000 |
|
|
$ |
24.02 |
|
|
|
|
|
Donald R.
VanLuvanee |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
J. Michael
Dodson Senior Vice President of Administration, Chief Financial Officer and Secretary
|
|
|
|
|
10,000 |
|
|
$ |
24.52 |
|
|
|
|
|
Robert G.
Chamberlain Senior Vice President of Customer Operations
|
|
|
|
|
60,000 |
|
|
$ |
18.20 |
|
|
|
|
|
Howard K.
Taft, Jr. Vice President of Passive Components Group
|
|
|
|
|
35,000 |
|
|
$ |
19.10 |
|
|
|
|
|
All current
executives officers, as a group (2) |
|
|
|
|
490,000 |
|
|
$ |
24.77 |
|
|
|
20,000 |
|
All current
directors who are not executive officers, as a group (3) |
|
|
|
|
180,000 |
|
|
$ |
22.42 |
|
|
|
|
|
All employees
who are not executive officers, as a group |
|
|
|
|
952,200 |
|
|
$ |
23.76 |
|
|
|
|
|
(1) |
|
In connection with his employment contract, Mr. Konidaris
received 20,000 shares of restricted stock. As described on page 16, the restricted stock was intended to make up for substantial compensation that Mr.
Konidaris forfeited by leaving his former employer to join the Company. |
(2) |
|
Does not include shares granted to Mr. Taft or Mr. VanLuvanee
because they are not executive officers of the Company. |
(3) |
|
Pursuant to the 2000 Stock Option Incentive Plans
automatic, non-discretionary formula, each non-employee director received an option for 6,000 shares on July 31, 2003. Certain non-employee directors
received additional options under the 2000 Stock Option Incentive Plan. |
Non-employee directors have a financial interest in
this proposal because the type and amount of grants they will receive under the 2004 Plan will be determined by the Board of Directors in its
discretion. Named executive officers have a financial interest in this proposal because it would increase both the number of shares and the types of
grants available under the 2004 Plan to executives and other employees.
Vote Required for Approval and Recommendation by the Board
The Board of Directors unanimously recommends a vote
FOR the proposal to approve the 2004 Plan. For this proposal to pass at the Annual Meeting, at least a majority of the outstanding shares of Common
Stock must be voted on the proposal, and a majority of the shares voted must be voted in favor of the proposal. Abstentions are counted as votes cast
and have the effect of no votes on the proposal. Broker non-votes are counted for purposes of determining whether a quorum exists at the
Annual Meeting but are not counted and have no effect on the results of the vote on the proposal. If no instructions are given, proxies will be voted
for approval of the adoption of this proposal.
25
PROPOSAL 3: APPROVAL OF THE AMENDED AND RESTATED
2000 STOCK OPTION
INCENTIVE PLAN
The Board of Directors Recommends a Vote For This
Proposal
This Proposal 3 is being submitted for
shareholder approval in the event Proposal 2, seeking approval of the 2004 Stock Incentive Plan, is not approved by shareholders at the annual meeting.
If both proposals are approved by shareholders at the annual meeting, the 2004 Stock Incentive Plan will supersede the Amended and Restated 2000 Stock
Option Incentive Plan (the Amended 2000 Plan) and, as a result, the approval of the Amended 2000 Plan will have no effect. Awards
outstanding under the current 2000 Stock Option Incentive Plan at the time the Amended 2000 Plan is approved by shareholders will not be affected by
the amendment.
The Company is asking shareholders to approve the
Amended 2000 Plan. The Amended 2000 Plan is almost identical to the 2004 Plan, with the principal difference being that it does not reserve additional
shares for issuance under the plan. The Board of Directors believes that the availability of stock options and other equity-based incentive awards,
especially performance-based compensation, is an important factor in the Companys ability to attract and retain experienced and talented
employees and to provide an incentive for them to exert their best efforts on behalf of the Company. The Board of Directors also believes that the
Company needs to have the flexibility to grant various types of equity-based compensation awards in light of potential accounting, legal and other
changes. The current 2000 Stock Option Incentive Plan, however, only permits grants of options. Accordingly, the Board of Directors adopted, subject to
shareholder approval, the Amended 2000 Plan to enhance the Companys ability to grant a range of equity-based incentive awards.
U.S. federal income tax law requires that, in order
for options to qualify as ISOs, the options must be granted under a plan approved by shareholders and the plan must designate the maximum number of
shares that can be issued under the plan through ISOs. The maximum aggregate number of shares that may be issued upon the exercise of ISOs under the
Amended 2000 Plan will be equal to the number of shares available for grant under the 2000 Stock Option Incentive Plan at the time the Amended 2000
Plan was approved by the Board of Directors or that may subsequently become available for grant under the Amended 2000 Plan through the expiration,
termination, forfeiture or cancellation of grants. Accordingly, the Amended 2000 Plan provides that a maximum of 4,074,175 shares can be issued upon
the exercise of ISOs.
The Amended 2000 Plan eliminates automatic option
grants to non-employee directors. If the Amended 2000 Plan is approved, the non-employee directors of the Company will receive awards under the Amended
2000 Plan of such types and in such amounts as determined by the Board of Directors in its discretion.
The Amended 2000 Plan also prohibits the repricing
of options granted under it without prior shareholder approval.
In addition, shareholder approval of this proposal
will constitute approval of the per-employee limits on the grant of stock and dollar awards under Section 162(m) of the Code. Shareholder approval of
per-employee limits is required every five years for continued compliance with regulations under Section 162(m) in order to permit the grant of stock
and dollar awards that will qualify as performance-based compensation. See Tax Consequences.
The complete text of the Amended 2000 Plan is
attached to this Proxy Statement as Appendix F. The following description of the Amended 2000 Plan is a summary of
certain provisions and is qualified in its entirety by reference to Appendix F.
Description of the Amended and Restated 2000 Stock Option Incentive
Plan
Eligibility. Employees, officers and
directors of the Company or any subsidiary or parent of the Company are eligible to participate in the Amended 2000 Plan. At July 15, 2004, a total of
619 persons were eligible to receive option grants under the current 2000 Stock Option Incentive Plan, including each of the Companys executive
officers, 607 other employees and each of the Companys nine non-employee directors.
26
Administration. The Amended 2000 Plan is
administered by the Board of Directors. The Board of Directors may delegate to a committee of the Board of Directors, any or substantially all
authority for administration of the Amended 2000 Plan, except that only the Board of Directors may amend, modify or terminate the Amended 2000
Plan.
Term of Plan; Amendments. The Amended 2000
Plan will continue until all shares available for issuance under the Amended 2000 Plan have been issued and all restrictions on such shares have
lapsed. However, no awards of incentive stock options will be made under the Amended 2000 Plan on or after the 10th anniversary of the last action by
the Board of Directors approving or reapproving the Amended 2000 Plan, which action is subsequently approved within 12 months by the shareholders. The
Board of Directors may at any time modify or amend the Amended 2000 Plan in substantially any respect; however, no change in an award already granted
shall be made without the written consent of the award holder if the change would adversely affect the holder. Although not specified in the Amended
2000 Plan, any amendment of the Amended 2000 Plan would be subject to any applicable shareholder approval requirements then in effect under the Nasdaq
rules or otherwise.
Types of Awards. The current 2000 Stock
Option Incentive Plan only permits grants of incentive stock options and non-statutory stock options. The Amended 2000 Plan permits the grant of
incentive stock options, non-statutory stock options, stock bonuses, performance-based awards and restricted stock.
Stock Options. The Board of Directors
determines the persons to whom options are granted, the option price, the number of shares subject to each option, the period of each option and the
time or times at which the options may be exercised and whether the option is an ISO or an NSO. The option price of an ISO cannot be less than the fair
market value of the Common Stock covered by the option on the date of grant. The option price of an NSO will be as determined by the Board of Directors
and may be less than the fair market value of the Common Stock covered by the option on the date of the grant (the current 2000 Stock Option Incentive
Plan provides that the option price of an NSO may not be less than the fair market value of the Common Stock on the date of the grant). No ISO or NSO
may have a term exceeding 10 years (the current 2000 Stock Option Incentive Plan does not limit the terms of the NSOs). Options are exercisable in
accordance with the terms of an option agreement entered into at the time of grant. No employee may receive options and/or SARs for more than an
aggregate of 500,000 shares in any calendar year, provided that to the extent that the annual limitation is not used in any calendar year for an
employee, any shares not used will be added to the number of shares for which options and/or SARs may be granted to that employee in any future
year.
The proposed amendments remove the provisions in the
current 2000 Stock Option Incentive Plan automatically accelerating the vesting of stock options if an optionees employment with the Company
terminates within one year after a change of control of the Company. Under the Amended 2000 Plan, the Board of Directors will have discretion to put
such a provision in the agreements relating to individual option grants.
Restricted Stock. The Amended 2000 Plan
provides that the Board of Directors may issue restricted stock in such amounts, for such consideration, and subject to such terms, conditions and
restrictions as the Board of Directors may determine.
Performance-Based Awards. The Board of
Directors may grant performance-based awards denominated either in Common Stock or in dollar amounts. All or part of the awards will be earned if
performance goals established by the Board of Directors for the period covered by the award are met and the employee satisfies any other restrictions
established by the Board of Directors. The performance goals may be expressed as one or more targeted levels of performance with respect to one or more
of the following objective measures with respect to the Company or any subsidiary, division or other unit of the Company: earnings, earnings per share,
stock price increase, total shareholder return (stock price increase plus dividends), return on equity, return on assets, return on capital, economic
value added, revenues, operating income, inventories, inventory turns, cash flows, or any of the foregoing before the effect of acquisitions,
divestitures, accounting changes and restructuring and special charges. Performance-based awards may be paid in cash or Common Stock and may be made as
awards of restricted shares subject to forfeiture if performance goals are not satisfied. No employee may be granted in any fiscal year
performance-based awards denominated in Common Stock under which the aggregate amount payable under the awards exceeds the equivalent of 200,000 shares
of Common Stock or performance-based awards denominated
27
in dollars under which the aggregate amount payable under the awards exceeds
$4,000,000. The payment of a performance-based award in cash will not reduce the number of shares reserved under the Amended 2000 Plan.
Stock Appreciation Rights. SARs may be
granted under the Amended 2000 Plan. SARs may, but need not, be granted in connection with an option grant or an outstanding option previously granted
under the Amended 2000 Plan. A SAR gives the holder the right to payment from the Company of an amount equal in value to the excess of fair market
value on the date of exercise of a share of Common Stock over the exercise price set by the Board of Directors, or if granted in connection with an
option, the option price per share under the option to which the SAR relates. A SAR is exercisable only at the time or times established by the Board
of Directors. If a SAR is granted in connection with an option, it is exercisable only to the extent and on the same conditions that the related option
is exercisable. Payment by the Company upon exercise of a SAR may be made in Common Stock valued at its fair market value, in cash, or partly in stock
and partly in cash, as determined by the Board of Directors. The existence of SARs would require charges to income over the life of the right based
upon the amount of appreciation, if any, in the market value of the Common Stock over the exercise price of shares subject to exercisable SARs. No
employee may receive options and/or SARs for more than an aggregate of 500,000 shares in any calendar year, provided that to the extent the annual
limitation is not used in any calendar year for any employee, any shares not used will be added to the number of shares for which options and/or SARs
may be granted to that employee in any future year.
Stock Bonus Awards. The Board of Directors
may award Common Stock as a stock bonus under the Amended 2000 Plan, including stock units that provide for delivery of Common Stock at a later date.
The Board of Directors may determine the recipients of the awards, the number of shares to be awarded and the time of the award. Stock received as a
stock bonus is subject to the terms, conditions and restrictions determined by the Board of Directors at the time the stock is
awarded.
Changes in Capital Structure. The Amended
2000 Plan authorizes the Board of Directors to make appropriate adjustment in outstanding options and awards and in shares reserved under the Amended
2000 Plan in the event of a stock split, recapitalization or in certain other transactions. The Board of Directors also has discretion to convert
options and SARs, to limit the exercise period of outstanding options and SARs and to accelerate the exercisability of options and SARs in the event of
merger or certain other changes in capital structure.
Tax Consequences
The following description is a summary of the U.S.
federal income tax consequences to the Company and recipients of awards under the Amended 2000 Plan. This summary describes the U.S. federal income tax
law in effect as of the date of this proxy statement, which is subject to change, and does not address applicable state, local and foreign tax
consequences.
Options ISOs. An optionee will not
recognize regular taxable income upon either grant or exercise of an ISO. The amount by which the fair market value of shares issued upon exercise of
an ISO exceeds the exercise price, however, is included in the optionees alternative minimum taxable income and may, under certain conditions,
subject the optionee to alternative minimum tax liability. If an optionee exercises an ISO and does not dispose of the shares thereby acquired within
two years following the date of grant and within one year following the date of exercise, then any gain realized upon subsequent disposition of the
shares will be treated as income from the sale or exchange of a capital asset. Such gain will be long-term capital gain if the stock has been held for
more than one year after exercise. If an optionee disposes of shares acquired upon exercise of an ISO before the expiration of either the one-year
holding period or the two-year holding period specified in the foregoing sentence (a disqualifying disposition), the optionee will realize
ordinary income in an amount equal to the excess of the fair market value of the shares on the date of exercise over the option price. If, however, the
disposition is a type of sale or exchange on which the optionee could recognize a loss, the ordinary income so recognized will not exceed the excess of
the amount realized on the disposition over the option price. Any additional gain realized upon the disqualifying disposition generally will constitute
capital gain, which will be long-term if the stock has been held for more than one year after exercise. The Company will not be allowed any deduction
for federal income tax purposes at the time of grant, exercise or termination of an ISO. Upon any disqualifying disposition by an optionee, the Company
will generally be entitled to a deduction to the extent the optionee realizes ordinary income.
28
Options NSOs. An optionee generally
will not realize taxable income upon the grant of an NSO. At the time of exercise of an NSO, the optionee will realize ordinary income in the amount by
which the fair market value of the shares subject to the option at the time of exercise exceeds the exercise price. The Company is required to withhold
income and employment taxes on such income if the optionee is an employee. Upon the sale of shares acquired upon exercise of an NSO, the optionee
generally will realize capital gain or loss equal to the difference between the amount realized from the sale and the fair market value of the shares
on the date of exercise. The gain will be long-term capital gain if the stock has been held for more than one year after exercise. The Company will not
be allowed any deduction for federal income tax purposes at the time of grant or termination of an NSO. Upon exercise by an optionee, the Company
generally will be entitled to a deduction to the extent the optionee realizes ordinary income.
Stock Appreciation Rights. Generally, the
recipient of a SAR will not recognize taxable income at the time the SAR is granted. With respect to a SAR not granted in connection with an option, if
the employee receives the appreciation inherent in the SAR in cash, the cash will be taxable as ordinary compensation income to the employee at the
time received. If the employee receives the appreciation inherent in such SARs in stock, the employee will recognize ordinary compensation income equal
to the excess of the fair market value of the stock on the day it is received over any amount paid by the employee for the stock.
With respect to a SAR granted in connection with an
option, if the employee elects to exercise the underlying option, the holder will be taxed at the time of exercise as if he or she had exercised a NSO
(discussed above), i.e., the employee will recognize ordinary income for federal tax purposes measured by the excess of the then fair market
value of the shares over the exercise price. In general, there will be no federal income tax deduction allowed to the Company upon the grant or
termination of SARs. However, upon the exercise of a SAR, the Company generally will be entitled to a deduction for federal income tax purposes equal
to the amount of ordinary income that the employee is required to recognize as a result of the exercise.
Stock Awards. An employee who receives stock
in connection with the performance of services will generally realize taxable income at the time of receipt in the amount of the excess, if any, of the
fair market value of the stock over the amount paid by the recipient for the stock. If, however, the shares are substantially nonvested for purposes of
Section 83 of the Code (e.g., the shares are forfeited to the Company if the employee does not remain employed for a specified period of time) and the
employee does not elect to recognize income under Section 83(b) of the Code, the employee will realize taxable income in each year in which a portion
of the shares substantially vest, at which time the employee will recognize ordinary compensation income equal to the amount by which the fair market
value of the shares on the date of vesting exceeds the amount, if any, paid by the employee for the shares. If the employee elects under Section 83(b)
of the Code within 30 days after the original transfer of the shares to the employee, the employee will recognize ordinary compensation income equal to
the amount by which the fair market value of the shares on the date of transfer exceeds the amount, if any, paid by the employee for the shares. The
Company generally will be entitled to a tax deduction in the amount includable as income by the employee at the same time or times as the employee
recognizes income with respect to the shares. If the recipient is an employee, the Company is required to withhold income and employment taxes on the
income amount.
In the case of awards of restricted stock units that
take the form of the Companys unfunded and unsecured promise to issue Common Sock at a future date, the grant of the award is not a taxable event
to the recipient. Once the stock award vests and the recipient receives the Common Stock, the tax rules discussed in the previous paragraph will apply
to receipt of such shares.
In the event that a recipient of a stock award
receives the cash equivalent of Common Stock (in lieu of actually receiving Common Stock), the recipient will recognize ordinary compensation income at
the time of the receipt of such cash in the amount of the cash received. The Company generally will be entitled to a deduction equal to the income
recognized by the participant. If the recipient is an employee, the Company is required to withhold income and employment taxes on the income
amount.
Section 162(m). Section 162(m) of the Code
limits to $1,000,000 per person the amount that the Company may deduct for compensation paid to any of its most highly compensated officers in any
year. Under IRS regulations, compensation received through the exercise of an option or a SAR will not be subject to the $1,000,000 limit
if
29
the option and the plan pursuant to which it is granted meet certain requirements.
One requirement is shareholder approval at least once every five years of a per-employee limit on the number of shares as to which options and SARs may
be granted. Approval of this Proposal 3 will constitute approval of the per-employee limit under the Amended 2000 Plan set forth in Section 5.2. Other
requirements are that the option or SAR be granted by a committee of at least two outside directors and that the exercise price of the option or SAR be
not less than fair market value of the Common Stock on the date of grant. Accordingly, the Company believes that if this proposal is approved by
shareholders, compensation received on exercise of options and SARs granted under the Amended 2000 Plan in compliance with all of the above
requirements will be exempt from the $1,000,000 deduction limit.
Under IRS regulations in effect as of the date of
this proxy statement, compensation received through a performance-based award will not be subject to the $1,000,000 limit under Section 162(m) of the
Code if the performance-based award and the plan meet certain requirements. One such requirement is that shareholders approve the performance criteria
upon which award payouts will be based and the maximum amount payable under awards, both of which are set forth in Section 11 of the Amended 2000 Plan.
Other requirements are that objective performance goals and the amounts payable upon achievement of the goals be established by a committee of at least
two outside directors and that no discretion be retained to increase the amount payable under the awards. The Company believes that, if this proposal
is approved by the shareholders, compensation received on vesting of performance-based awards granted under the Amended 2000 Plan in compliance with
all of the above requirements will not be subject to the $1,000,000 deduction limit.
Options and Restricted Stock Granted to Certain Individuals and
Groups.
The number of options or other awards (if any) that
an individual may receive under the Amended 2000 Plan is in the discretion of the Board of Directors and therefore cannot be determined in advance.
Unlike the current 2000 Stock Option Incentive Plan, the Amended 2000 Plan does not provide for automatic options grants to outside directors. The
following table sets forth the total number of shares of the Companys Common Stock subject to options granted under the Companys 1996 Stock
Incentive Plan, 2000 Stock Option Plan and 2000 Stock Option Incentive Plan in fiscal 2004 to the listed persons and groups, the average per share
exercise price of the options and the number of shares of restricted stock issued to those persons and groups under the Companys 1996 Stock
Incentive Plan, 2000 Stock Option Plan and 2000 Stock Option Incentive Plan.
30
OPTIONS AND RESTRICTED STOCK GRANTED TO CERTAIN INDIVIDUALS AND
GROUPS IN
FISCAL YEAR 2004
Name and Position
|
|
|
|
Number of Options Granted
|
|
Average Per Share Exercise Price of Options
|
|
Number of Shares of Restricted Stock Granted
|
Nicholas
Konidaris President & Chief Executive Officer
|
|
|
|
|
420,000 |
|
|
$ |
25.71 |
|
|
|
20,000 |
(1) |
Barry L.
Harmon Director & Former Chief Executive Officer
|
|
|
|
|
40,000 |
|
|
$ |
24.02 |
|
|
|
|
|
Donald R.
VanLuvanee |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
J. Michael
Dodson Senior Vice President of Administration, Chief Financial Officer and Secretary
|
|
|
|
|
10,000 |
|
|
$ |
24.52 |
|
|
|
|
|
Robert G.
Chamberlain Senior Vice President of Customer Operations
|
|
|
|
|
60,000 |
|
|
$ |
18.20 |
|
|
|
|
|
Howard K.
Taft, Jr. Vice President of Passive Components Group
|
|
|
|
|
35,000 |
|
|
$ |
19.10 |
|
|
|
|
|
All current
executives officers, as a group (2) |
|
|
|
|
490,000 |
|
|
$ |
24.77 |
|
|
|
20,000 |
|
All current
directors who are not executive officers, as a group (3) |
|
|
|
|
180,000 |
|
|
$ |
22.47 |
|
|
|
|
|
All employees
who are not executive officers, as a group |
|
|
|
|
952,200 |
|
|
$ |
23.76 |
|
|
|
|
|
(1) |
|
In connection with his employment contract, Mr. Konidaris
received 20,000 shares of restricted stock. As described on page 16, the restricted stock was intended to make up for substantial compensation that Mr.
Konidaris forfeited by leaving his former employer to join the Company. |
(2) |
|
Does not include shares granted to Mr. Taft or Mr. VanLuvanee
because they are not executive officers of the Company. |
(3) |
|
Pursuant to the 2000 Stock Option Incentive Plans
automatic, non-discretionary formula, each non-employee director received an option for 6,000 shares on July 31, 2003. Certain non-employee directors
received additional options under the 2000 Stock Option Incentive Plan. |
Non-employee directors have a financial interest in
this proposal because the type and amount of grants they will receive under the Amended 2000 Plan will be determined by the Board of Directors in its
discretion. Named executive officers have a financial interest in this proposal because it would increase the types of grants available under the
Amended 2000 Plan to executives and other employees.
Vote Required for Approval and Recommendation by the Board
The Board of Directors unanimously recommends a vote
FOR the proposal to approve the Amended 2000 Plan. For this proposal to pass at the Annual Meeting, at least a majority of the outstanding shares of
Common Stock must be voted on the proposal, and a majority of the shares voted must be voted in favor of the proposal. Abstentions are counted as votes
cast and have the effect of no votes on the proposal. Broker non-votes are counted for purposes of determining whether a quorum exists at
the Annual Meeting but are not counted and have no effect on the results of the vote on the proposal. If no instructions are given, proxies will be
voted for approval of the adoption of this proposal.
31
PROPOSAL 4: APPROVAL OF AMENDMENT TO INCREASE THE NUMBER OF SHARES
RESERVED FOR ISSUANCE UNDER THE 1990 EMPLOYEE STOCK PURCHASE PLAN
The 1990 Employee Stock Purchase Plan
(ESPP) provides a convenient and practical means by which employees may purchase the Companys shares through payroll deductions and a
method by which the Company may assist and encourage such employees to become share owners. The Board of Directors believes that the ESPP is desirable
as an incentive to better performance and improvement of profits, and as a means by which employees may share in the rewards of growth and success. As
of July 15, 2004, out of a total of 900,000 shares reserved for issuance under the ESPP, 721,685 shares had been issued, leaving 178,315 shares
available for issuance under the ESPP. The Board of Directors believes additional shares will be needed under the ESPP to provide appropriate
incentives to key employees and others. Accordingly, on July 15, 2004, the Board of Directors approved an amendment to the ESPP, subject to shareholder
approval, to reserve an additional 1,000,000 shares for issuance under the ESPP, thereby increasing the total number of shares of the Companys
Common Stock reserved for issuance under the ESPP from 900,000 to 1,900,000.
Certain provisions of the ESPP are summarized below.
The complete text of the ESPP, marked to show the proposed amendment, is attached to this Proxy Statement as Appendix G.
The ESPP is administered by the Board of Directors.
The Board has the power to make and interpret all rules and regulations it deems necessary to administer the ESPP and has broad authority to amend the
ESPP, subject to the requirement that certain amendments be approved by shareholders. Notwithstanding the foregoing, the Board of Directors, if it so
desires, may delegate to the Compensation Committee of the Board the authority for general administration of the ESPP.
All full-time employees of the Company and all
full-time employees of each of the Companys subsidiary corporations which are designated by the Board of Directors of the Company as a
participant in the Plan are eligible to participate in the Plan.
The Plan is implemented by a series of overlapping
24-month offerings (the Offerings), with a new Offering commencing on January 15, April 15, July 15 and October 15 of each year.
Accordingly, up to eight separate Offerings may be in process at any time, but an employee may only participate in one Offering at a time. The first
day of each Offering is the Offering Date for that Offering and each Offering shall end on the second anniversary of its Offering Date.
Each Offering shall be divided into eight three-month Purchase Periods, one of which shall end on each January 14, April 14, July 14 and October 14
during the term of the Offering. The last day of each Purchase Period is a Purchase Date for the applicable Offering. The purchase price
per share is equal to 85% of the lower of (a) the fair market value of the Companys Common Stock on the Offering Date or (b) the fair market
value on the Purchase Date. If the fair market value of the Companys Common Stock on the first day of a new Offering is less than or equal to the
fair market value of the Companys Common Stock on the first day of any ongoing Offering, employees participating in such ongoing Offering will be
automatically withdrawn from it and enrolled in the new Offering. Participants may elect to contribute from 1% to 15% of compensation paid to the
participant during each pay period in the Offering.
No participant may obtain a right to purchase shares
under the ESPP if, immediately after the right is granted, the participant owns or is deemed to own shares of the Companys Common Stock
possessing five percent or more of the combined voting power or value of all classes of stock of the Company or any subsidiary of the Company. The
maximum number of shares that a participant may purchase on any given Purchase Date is 500 shares. In addition, no participant may obtain a right to
purchase shares under the ESPP that permits the participants rights to purchase shares under the ESPP to accrue at a rate which exceeds $25,000
in fair market value of the Companys Common Stock (determined as of the Offering Date) for each calendar year of the Offering.
Neither payroll deductions credited to a
participants account nor any rights with regard to the purchase of shares under the ESPP may be assigned, transferred, pledged or otherwise
disposed of in any way by the participant. Upon termination of a participants employment for any reason other than death, the payroll deductions
credited to the participants account will be returned to the participant. Upon termination of a participants employment because of that
persons death, the payroll deductions credited to the participants account will be used to purchase shares
32
on the next purchase date. Any shares purchased and any remaining balance will be
returned to the deceased participants beneficiary or, if none, to the participants estate.
Material Federal Income Tax Consequences
The Plan is intended to qualify as an employee
stock purchase plan within the meaning of Section 423 of the Code. Under the Code, employees generally will not recognize taxable income or gain
with respect to shares purchased under the Plan either at the Offering Date or the Purchase Date of an Offering. If a current or former employee
disposes of shares purchased under the Plan more than two years after the Offering Date and more than one year after the Purchase Date, or in the event
of the employees death at any time, the employee or the employees estate will recognize ordinary compensation income for the taxable year
of disposition or death in an amount equal to the lesser of (1) the excess of the fair market value of the shares at the time of disposition or death
over the purchase price, or (2) 15 percent of the fair market value of the shares on the Offering Date. In the case of such a disposition or death, the
Company will not be entitled to a tax deduction. Any gain on the disposition in excess of the amount treated as ordinary compensation income will be
capital gain. If the disposition is by gift, the employee will not be taxed on any gain in excess of the amount treated as ordinary compensation
income, and for the purpose of determining gain or loss on a subsequent disposition, the recipient of the gift will be treated as having purchased the
shares for the price paid by the employee plus the amount treated as ordinary compensation to the employee as a result of the gift.
If an employee disposes of shares purchased under
the Plan within two years after the Offering Date or within one year after the Purchase Date, the employee will recognize ordinary compensation income
in the year of the disposition in an amount equal to the excess of the fair market value of the shares on the Purchase Date over the purchase price. If
the disposition is by sale, any difference between the fair market value of the shares on the Purchase Date and the disposition price will be capital
gain or loss. If the disposition is by gift, the employee will not be taxed on any gain in excess of the amount treated as ordinary compensation
income, and for the purpose of determining gain or loss on a subsequent disposition, the recipient of the gift shares will be treated as having
purchased the shares at their fair market value on the Purchase Date. In the event of a disposition within two years after the Offering Date or within
one year after the Purchase Date, the Company will be entitled to a tax deduction in the year of such disposition equal to the amount the employee is
required to report as ordinary compensation income.
Under the terms of the Plan, participants are
required to pay to the Company any amounts necessary to satisfy any tax withholding determined by the Company to be required in connection with either
the purchase or sale of shares acquired under the Plan. Under the tax law as of the date of this Prospectus, no tax withholding is required in
connection with acquisition or disposition of shares purchased under the Plan. However, future changes in or clarifications of tax law may cause the
Company to conclude that tax withholding is required.
Under the Code, the Company is required to track the
disposition of all shares acquired under the Plan. In order to facilitate compliance with the Companys reporting obligations, the Custodian will
periodically provide the Company with summaries of transactions involving the participants accounts.
Vote Required for Approval and Recommendation by the Board
The Board of Directors unanimously recommends a vote
FOR the proposal to approve the amendment to increase the number of shares reserved for issuance under the 1990 Employee Stock Purchase Plan. For this
proposal to pass at the Annual Meeting, at least a majority of the outstanding shares of Common Stock must be voted on the proposal, and a majority of
the shares voted must be voted in favor of the proposal. Abstentions are counted as votes cast and have the effect of no votes on the
proposal. Broker non-votes are counted for purposes of determining whether a quorum exists at the Annual Meeting but are not counted and have no effect
on the results of the vote on the proposal. If no instructions are given, proxies will be voted for approval of the adoption of this
proposal.
33
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
On June 3, 2003, the Company entered into a
Separation Agreement with Gary M. Kapral pursuant to which he resigned as an officer the Company effective June 11, 2003. The agreement provided for
payment of base salary of $245,000 through December 15, 2003 and continued medical benefits through December 31, 2003.
On September 9, 2003, the Company entered into a
Separation Agreement with Joseph L. Reinhart pursuant to which he resigned as an officer of the Company effective August 29, 2003, but continued to be
employed by ESI, receiving regular pay and benefits through November 30, 2003. The agreement provided for payment of severance pay equivalent to six
months of wages at the rate of $220,000 per annum and payment of COBRA premiums for coverage through May 31, 2004. All rights under ESIs stock
incentive plans with respect to stock options and stock grants to Mr. Reinhart were as stated in the plan documents or related agreements. For purposes
of stock option vesting and exercise, the termination date was November 30, 2003.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934
requires the Companys executive officers, directors and persons who own more than ten percent of the Common Stock to file reports of ownership
and changes in ownership with the Securities and Exchange Commission (SEC). Executive officers, directors and beneficial owners of more
than ten percent of the Common Stock are required by SEC regulations to furnish the Company with copies of all Section 16(a) forms they file. Mr.
Chamberlain, Senior Vice President of Customer Operations, inadvertently failed to timely report an option grant in October 2003. In addition, Kerry
Mustoe, Corporate Controller and Chief Accounting Officer inadvertently failed to timely report an Initial Statement of Beneficial
Ownership upon designation as a Section 16 reporting person and a subsequent grant of shares in November 2003. The required filings have since
been made.
OTHER MATTERS
Shareholder Proposals in the Companys Proxy Statement
Shareholders wishing to submit proposals for
inclusion in the Companys proxy statement for the 2005 annual meeting of shareholders must submit the proposals for receipt by the Company not
later than May 13, 2005.
Shareholder Proposals not in the Companys Proxy Statement
Shareholders wishing to present proposals for action
at this annual meeting or at another shareholders meeting must do so in accordance with the Companys bylaws. A shareholder must give timely
notice of the proposed business to the Secretary. To be timely, a shareholders notice must be in writing and delivered to the secretary not less
than 90 days nor more than 120 days prior to the anniversary date of the proxy statement for the prior years annual meeting of shareholders,
provided, however, that in the event that the date of the annual meeting is advanced by more than 30 days or delayed (other than as a result of
adjournment or postponement) by more than 70 days from the anniversary of the previous years annual meeting, notice by the shareholder, to be
timely, must be received by the Secretary no earlier than 120 days before such annual meeting and no later than the later of 90 days before such annual
meeting or 10 days following the day on which public announcement of the date of the meeting was first made. A shareholder proposal must include the
information specified in the Companys bylaws, and a copy of the relevant provisions of the bylaws will be provided to any shareholder upon
written request to the Companys Secretary. The chairman of the meeting may, if the facts warrant, determine and declare that the business was not
properly brought before the meeting in accordance with the Companys bylaws. Any notice relating to a shareholder proposal for the 2005 annual
meeting, to be timely, must be received by the Company between May 13, 2005 and June 12, 2005.
Shareholders who wish to submit a shareholder
proposal should do so in writing addressed to the Board of Directors, c/o Chairman of the Board, Electro Scientific Industries, Inc., 13900 NW Science
Park Drive, Portland, Oregon 97229-5497.
34
Shareholder Nominations for Directors
Shareholders wishing to directly nominate candidates
for the Board of Directors at an annual meeting must do so in writing, in accordance with the Companys bylaws and delivered to the Secretary not
less than 90 days nor more than 120 days prior to the date of the proxy statement for the prior years annual meeting of shareholders, provided,
however, that in the event that the date of the annual meeting is advanced by more than 30 days or delayed (other than as a result of adjournment or
postponement) by more than 70 days from the anniversary of the previous years annual meeting, notice by the shareholder, to be timely, must be
received by the Secretary no earlier than 120 days before such annual meeting and no later than the later of 90 days before such annual meeting or 10
days following the day on which public announcement of the date of the meeting was first made. A shareholder proposal must include the information
specified in the Companys bylaws, and a copy of the relevant provisions of the bylaws will be provided to any shareholder upon written request to
the Companys Secretary. Shareholders wishing to make any director nominations at any special meeting of shareholders held for the purpose of
electing directors must do so, in accordance with the bylaws, by delivering timely notice to the Secretary setting forth the information specified in
the Companys bylaws for annual meeting nominations. To be timely, the notice must be given not later than 10 days following the day on which
public announcement is first made of the date of the special meeting and the nominees proposed by the Board of Directors to be elected at the meeting.
The chairman of the meeting of shareholders may, if the facts warrant, determine that a nomination was not made in accordance with the proper
procedures. If the chairman does so, the chairman shall so declare to the meeting and the defective nomination shall be disregarded.
Transaction Of Other Business
Although the Notice of Annual Meeting of
Shareholders provides for the transaction of such other business as may properly come before the meeting, the Board of Directors has no knowledge of
any matters to be presented at the meeting other than those referred to herein. The enclosed proxy, however, gives discretionary authority in the event
that any other matters should be presented.
By Order of the Board of Directors
J. Michael Dodson
Senior Vice President of
Administration,
Chief Financial Officer and Secretary
Portland, Oregon
September 10, 2004
35
APPENDIX A
Electro Scientific Industries, Inc.
Corporate Governance Guidelines
Restated
Adopted July 15, 2004
I. |
|
Director Selection and Qualifications: |
A. Selection of Board
Members. The Corporate Governance and Nominating Committee will recommend nominees for directorship to the Board of
Directors. The invitation to join the Board of Directors should be extended on behalf of the Board by the Chairman of the Corporate Governance and
Nominating Committee.
B. Qualifications of
Directors. The Corporate Governance and Nominating Committee is responsible for assessing on an annual basis the requisite
skills and characteristics of Board members and the composition of the Board as a whole. This assessment will include the determination of independence
as well as consideration of skills, experience and other criteria in the context of the needs of the Company. The criteria for directors include the
following:
1. |
|
Directors should be of the highest ethical
character. |
2. |
|
Directors should have reputations that enhance the image and
reputation of the Company. |
3. |
|
Directors should be highly accomplished and leaders in their
respective fields. |
4. |
|
Directors should have relevant expertise and experience, and be
able to offer advice and guidance to the Companys management. |
5. |
|
Directors should demonstrate sound business
judgment. |
6. |
|
Directors should work with management collaboratively and
constructively. |
A director who is determined not to satisfy the
qualifications set forth above will not be re-nominated for an additional term.
C. Director
Independence. Not less than two-thirds of the members of the Board of Directors shall meet the criteria for independence as
defined below. The determination of independence shall be made annually by the Board of Directors. When determining director independence, both direct
and indirect relationships will be considered. To be independent a director must meet the standards for independence under applicable laws,
rules and regulations, including the listing standards of NASDAQ. In addition, a director is not independent if he or she:
1. |
|
Has been employed by the Company or its subsidiaries or
affiliates in an executive capacity within the last five calendar years; |
2. |
|
Has received, during the current calendar year or either of the
three immediately preceding calendar years, remuneration, directly or indirectly, other than de minimis remuneration, as a result of service as,
or being affiliated with an entity that serves as (i) an adviser, consultant or legal counsel to the Company or to a member of its senior management;
or (ii) a significant customer or supplier of the Company; |
3. |
|
Has a personal services/contract(s) with the Company, or a
member of its senior management; |
4. |
|
Has been affiliated with a not-for-profit entity that receives
significant contributions from the Company; |
5. |
|
Has during the current calendar year or either of the three
immediately preceding calendar years, had any business relationship with Electro Scientific for which Electro Scientific has been required to make
disclosure under Regulation S-K of the Securities and Exchange Commission (SEC), other than for service as a Director or for which
relationship no more than de minimis remuneration was received in any one such year; |
A-1
6. |
|
Is employed by a public company at which an executive officer of
Electro Scientific serves as a director; |
7. |
|
Has had any of the relationships described in subsections
(1)-(6) above, with any affiliate of the Company; or |
8. |
|
Is a member of the immediate family of any person described in
subsections (1)-(7) above. |
A director is deemed to have received remuneration,
directly or indirectly, if remuneration, other than de minimis remuneration, was paid by the Company, its subsidiaries or affiliates, to any
entity in which the director has a beneficial ownership interest of five percent or more, or to an entity by which the director is employed or
self-employed other than as a director. Remuneration is deemed de minimis remuneration if such remuneration is $5,000 or less in any calendar
year, or if such remuneration is paid to an entity, and it (1) did not for the calendar year exceed the lesser of $5 million, or one percent of the
gross revenues of the entity; and (2) did not directly result in an increase in the compensation received by the director from that
entity.
D. |
|
Process for Selecting, Evaluating and Nominating New Director
Candidates. The Corporate Governance and Nominating Committee will identify and evaluate candidates for director as
follows: |
1. |
|
The Committee will identify the need to add a new Board Member
based upon its assessment of the composition of the Board or to fill a vacancy. |
2. |
|
The Committee initiates director searches, working with staff
support, input from Board members and others, as necessary, and hiring a search if the Committees determines it desirable to do so. |
3. |
|
The Committee will consider director candidate suggestions from
many sources, including shareholders. Shareholder suggestions should be submitted to Electro Scientific Industries, Inc., 13900 NW Science Park Drive,
Portland Oregon 97229, Attention: Chairman of the Corporate Governance and Nominating Committee. The Committee does not intend to alter the manner in
which it evaluates candidates based upon whether the candidate was suggested by a shareholder. |
4. |
|
Candidates who satisfy the criteria and otherwise qualify for
Board membership will be submitted to the Committee for consideration. The Committee will determine whether candidates should be considered further
and, if so, in what manner. The Committee may initiate contacts directly of through a search firm. |
5. |
|
The Committee will determine in its discretion whether to
recommend a candidate to the Board for consideration as a director nominee. |
E. Term Limits. The
Board does not limit the number of terms for which an individual may serve as a director. Directors who have served on the Board for a period of time
provide valuable insights into the operations and business of the Company based upon their experience and understanding of the Companys history,
policies and business objectives.
F. Retirement
Policy. Directors will retire from the Board upon the expiration of the term after reaching the age of 70.
G. Classified
Board. The Board is divided in to three classes with one class elected each year for a three-year term. The Board believes
that the classified board promotes continuity and experience and orderly succession of Board members, which contribute to long-term shareholder
value.
H. Employee Director
Resignation. When an employee director resigns or otherwise leaves or changes his or her position with the Company, the
employee director should tender his or her resignation from the Board.
II. |
|
Board Operations and Responsibilities: |
A. Chairman of the Board/Lead
Director. It is the practice of the Board to select a Chairman who qualifies as an independent director as
defined above. If at any time the Chairman fails to meet the qualifications of independence, the Board will designate a Lead Director who qualifies as
an independent director.
A-2
B. Executive
Sessions. At least twice each year in conjunction with regularly scheduled Board meetings, the independent directors will
meet in an executive session at which employee directors are not present.
C. Agenda for Board
Meetings. The Chairman of the Board, in cooperation with the CEO will establish the agenda for each Board meeting. Every
Board member may suggest matters for the agenda.
D. Attendance at
Meetings. Directors are expected to attend shareholders meetings, Board meetings and meetings of committees on which they
serve and to devote the time required to discharge properly their responsibilities as directors.
E. Contacting a Board
Member. Shareholders may contact any director, including the Chairman, by writing to them c/o the Corporate Secretary,
Electro Scientific Industries, 13900 NW Science Park Drive, Portland Oregon 97229.
F. Advisors. The Board
and each committee have the power and authority to hire independent legal, financial or other advisors as they deem necessary or
desirable.
G. Director Access to Officers and
Employees. Directors have full access to officers and employees of the Company. Directors will use their judgment to ensure
that any such contact is not disruptive to business operation of the Company and will, to the extent not inappropriate, inform the CEO of any such
communication. The CEO, in consultation with the Chairman of the Board, will determine which officers and employees will attend meetings of the Board
or its committees.
H. Board
Compensation. The form and amount of director compensation will be determined by the Board upon the recommendation of the
Compensation Committee in accordance with the policies and principles in its charter and consistent with rules promulgated by NASDAQ, including without
limitation those relating to director independence and to compensation of Audit Committee members.
The Compensation Committee will review director
compensation annually, as required by its charter, and recommend any changes in the form and amount of director compensation or the principles to the
Board when the committee determines a change is advisable. The Board is aware that questions as to director independence may be raised if, for example,
(i) directors fees and perquisites exceed what is customary, (ii) the Company makes substantial charitable contributions with which a director is
affiliated, or (iii) the Company enters into consulting contracts with (or provides other indirect forms of compensation to) a director or an
organization with which the director is affiliated.
A. Committees; Qualifications. The Board will
have at all times an Audit Committee, a Compensation Committee and a Corporate Governance and Nominating Committee, each consisting of at least three
directors. All members of the Audit Committee, Compensation Committee and Corporate Governance and Nominating Committee shall meet the qualifications
of independent director set forth above. At least three members of the Audit Committee will be financially literate and at least one member
of the Audit Committee will be a financial expert. The Board may also establish or maintain other committees that it deems necessary or
desirable.
B. Committee Charters. Each committee will
have a charter that sets forth the purpose, duties and responsibilities of the committee.
C. Meetings; Agenda. The Chairman of each
committee, in consultation with the Chairman of the Board, committee members and appropriate management, will determine the agenda and frequency for
committee meetings, consistent with any requirements set forth in Committee Charters.
D. Appointment to Committees. Committee
Members and Chairs will be appointed on an annual basis by the Board upon the recommendation of the Corporate Governance and Nominating
Committee.
A-3
IV. |
|
Director Orientation and Continuing
Education: |
Every new director will participate in the
Companys orientation program and all directors are encouraged to keep current with corporate governance issues through continuing education or
other activities. The orientation will familiarize new directors with the Companys strategic plans, its significant facilities, its significant
financial, accounting and risk management issues, its compliance programs, its Code of Business Practices, its principal officers, and its internal and
independent auditors.
V. |
|
CEO Evaluation and Management Succession: |
A. CEO Evaluation. The Compensation Committee
will conduct an annual review of the CEOs performance, as set forth in its charter. The Board of Directors will review the Compensation
Committees evaluation in order to ensure that the CEO is providing the best leadership for the Company in the long- and
short-term.
B. Management Succession. The Compensation
Committee will periodically report to the Board on succession planning and management development. The Board will work with the Compensation Committee
to identify and evaluate potential successors to the CEO. The CEO should at all times make available his or her recommendations and evaluations of
potential successors, along with a review of any development plans recommended for such individuals. The Compensation Committee periodically reviews
the leadership development programs of the Company.
VI. |
|
Annual Performance Evaluations: |
In addition to the self-evaluations to be performed
by each of the Audit Committee, the Compensation Committee and the Corporate Governance and Nominating Committee, the Board of Directors will conduct
an annual self-evaluation to determine whether it and its committees are functioning effectively. The Corporate Governance and Nominating Committee
will oversee the evaluation process and will report annually to the Board with an assessment of the Boards performance. The assessment will focus
on the Boards contribution to the Company and specifically focus on areas in which the Board or management believes that the Board could
improve.
A-4
APPENDIX B
ELECTRO SCIENTIFIC INDUSTRIES, INC.
CORPORATE GOVERNANCE AND NOMINATING
COMMITTEE
OF THE BOARD OF DIRECTORS
CHARTER
July 15, 2004
I. PURPOSES
The Corporate Governance and Nominating Committee of
Electro Scientific Industries, Inc. (the Company) is appointed by the Board of Directors to (a) develop and recommend to the Board a set of
corporate governance principles applicable to ESI (the Corporate Governance Guidelines), (b) identify individuals qualified to become Board
members and recommend that the independent directors on the Board nominate the identified director nominees for election, subject to any legal or
contractual commitments, and (c) review the qualifications of directors eligible to become members of Board committees and recommend directors to the
Board for appointment to Board committees.
II. COMPOSITION
The Committee shall consist of at least three
members of the Board, each of whom shall be an independent director under the standards for independence set forth in the Corporate Governance
Guidelines.
The members of the Committee shall be appointed by
the Board at the annual organizational meeting of the Board. Unless a Chair is designated by the Board, the members of the Committee may designate a
Chair by majority vote of the full Committee membership. Members may be removed by the Board at any time.
III. AUTHORITY AND RESPONSIBILITY
1. |
|
The Committee shall meet at least once during each fiscal year
and periodically as the Committee deems necessary to fulfill its responsibilities. The Committee will record and maintain minutes of each of its
meetings and make regular reports to the Board. |
2. |
|
The Committee shall develop and recommend to the Board a set of
Corporate Governance Guidelines. The Committee will annually review the Corporate Governance Guidelines and recommend any proposed changes to the Board
for approval. |
3. |
|
The Committee shall identify individuals qualified to become
Board members, including existing directors eligible for re-election to the Board, in accordance with the Director Selection and Qualification
provisions of the Corporate Governance Guidelines, and recommend to the Board the director nominees for the next annual meeting of shareholders or the
nominees to fill any interim vacancies on the Board. |
4. |
|
The Committee shall annually recommend to the Board directors
for membership on Committees of the Board, in accordance with the criteria regarding committee member qualifications set forth in the Corporate
Governance Guidelines. |
5. |
|
The Committee shall annually review its own performance and this
Charter and recommend to the Board any proposed changes to this Charter or to the Committee. |
6. |
|
The Committee will oversee the evaluation of the performance of
the Board, and its Committees and will provide the Board an annual report regarding its assessment. |
7. |
|
The Committee has sole authority to retain and terminate any
search firm used to identify director candidates or to otherwise assist the Committee and has sole authority to approve the search firms fees and
other retention terms. The Committee also has authority to obtain advice and assistance from legal, accounting or other advisors. |
B-1
8. |
|
The Committee is authorized to form and delegate authority to
subcommittees as appropriate. |
9. |
|
The Committee will (a) review ESIs Code Conduct and
Business Practices as necessary, but not less than annually, and recommend to the Board any proposed changes to the code, and (b) monitor the reporting
procedures described in the Code. |
10. |
|
The Committee will review corporate governance matters required
by applicable law, rule or regulation to be included in ESIs annual proxy statement. |
B-2
APPENDIX C
ELECTRO SCIENTIFIC INDUSTRIES, INC.
COMPENSATION COMMITTEE OF THE BOARD OF
DIRECTORS
CHARTER
July 15, 2004
I. PURPOSES
The Compensation Committee of Electro Scientific
Industries, Inc. (the Company) is appointed by the Board of Directors to discharge the Boards responsibilities relating to the
compensation of the Companys executives in accordance with this Charter and the Companys Corporate Governance Guidelines. The Committee is
also responsible for producing an annual report on executive compensation for inclusion in the Companys annual proxy statement, in accordance
with applicable laws, rules and regulations.
II. COMPOSITION
The Committee shall be comprised of at least three
members of the Board, each of whom shall be an independent director under the standards for independence set forth in the Companys Corporate
Governance Guidelines.
The members of the Committee shall be appointed by
the Board at the annual organizational meeting of the Board on the recommendation of the Corporate Governance and Nominating Committee. Unless a Chair
is designated by the Board, the members of the Committee may designate a Chair by majority vote of the full Committee membership. Members may be
removed by the Board at any time.
III. AUTHORITY AND RESPONSIBILITY
1. |
|
The Compensation Committee shall meet at least semi-annually and
periodically as the Committee deems necessary to fulfill its responsibilities. The Committee will record and maintain minutes of each of its meetings
and make regular reports to the Board. |
2. |
|
The Committee shall annually review and approve corporate goals
and objectives relevant to CEO compensation, evaluate the CEOs performance in light of those goals and objectives, and set the CEOs
compensation levels based on this evaluation. In determining the long-term incentive component of CEO compensation, the Committee should consider the
Companys performance and relative shareholder return, the value of similar incentive awards to CEOs at comparable companies, and the awards given
to the Companys CEO in past years. The CEO shall not attend the portion of any Committee meeting when the CEOs compensation is
determined. |
3. |
|
The Committee shall annually review and set the compensation of
all officers and other key executives, including awards under incentive-compensation plans and equity-based plans. |
4. |
|
Consistent with the Corporate Governance Guidelines, the
Committee will annually review and recommend to the Board the compensation of all directors and committee members. |
5. |
|
The Committee has the authority to (a) establish, implement and
administer all incentive compensation plans, equity-based plans and employee benefit plans for directors, officers and employees of the Company, (b)
determine the individuals eligible for participation consistent with the eligibility provisions of the respective programs and set performance
milestones under each of those programs, and (c) grant stock options and restricted stock awards under the Companys stock option and stock
incentive plans to eligible individuals in accordance with the plans approved by shareholders of the Company. |
6. |
|
The Committee shall be responsible for periodically reviewing
succession planning and management development and reporting thereon to the Board. |
C-1
7. |
|
The Committee shall have sole authority to retain and terminate
compensation consultants to assist it in the evaluation of director, CEO and key executive compensation, and sole authority to approve the
consultants fees and other retention terms. The Committee shall also have authority to obtain advice and assistance from legal, accounting or
other advisers. |
8. |
|
The Committee is authorized to form and delegate authority to
subcommittees as appropriate. |
9. |
|
The Committee shall annually review its own performance and this
Charter and recommend to the Board any proposed changes to this Charter or to the Committee. |
The Committee shall prepare a report to the
shareholders regarding the Companys executive compensation practices and policies for inclusion in the Companys annual proxy
statement.
C-2
APPENDIX D
ELECTRO SCIENTIFIC INDUSTRIES, INC.
AUDIT COMMITTEE OF THE BOARD OF
DIRECTORS
CHARTER
July 15, 2004
The Audit Committee (the Committee) is
appointed by the Board of Directors (the Board) of Electro Scientific Industries, Inc. (the Company) to assist the Board in
fulfilling its oversight responsibilities with respect to:
|
|
the financial reports and other financial information provided
by the Company to its shareholders and others; |
|
|
the Companys financial policies and
procedures; |
|
|
the Companys system of internal controls; |
|
|
the Companys accounting and financial reporting
processes; |
|
|
the independence, qualifications and performance of the
Companys independent accountants; and |
|
|
the Companys tax, legal, regulatory and ethical
compliance. |
The Committee shall be comprised of three or more
directors appointed by the Board, each of whom shall be independent as determined under the standards for independence set forth in the Companys
Corporate Governance Guidelines. All members of the Committee shall be able to read and understand fundamental financial statements, including a
companys balance sheet, income statement and cash flow statement, and meet such other standards required by applicable law (including SEC and
Nasdaq rules). At least one member of the Committee shall be an audit committee financial expert as defined by SEC and Nasdaq
rules.
The Committee shall meet at least four times
annually or more frequently as the Committee may deem appropriate.
The Committee will meet separately with members of
management and with the Companys independent accountants to review the financial affairs of the Company and other matters. The Committee may
create subcommittees or designate Committee members for special purposes who shall report to the Committee. The Committee shall report on a regular
basis its activities to the Board and shall make such recommendations to the Board as it deems appropriate. The Committee will maintain written minutes
of its meetings.
IV. |
|
RESPONSIBILITIES AND DUTIES |
The Committees role is one of oversight.
Company management is responsible for maintaining the Companys books of account and preparing periodic financial statements and the independent
accountants are responsible for auditing the Companys annual financial statements.
To fulfill its responsibilities, the Committee
will:
D-1
Documents/Reports Review
|
|
Discuss earnings press releases, and financial information and
earnings guidance provided to analysts and rating agencies. The Committee may limit its discussion to the types of information to be disclosed and the
type of presentation to be made, and it need not discuss these matters in advance of each disclosure. |
|
|
Discuss and review with senior financial management and the
independent accountants before filing the financial information contained in the Companys quarterly reports on Form 10-Q, including: (1)
disclosures under Managements Discussion and Analysis of Financial Condition and Results of Operations; (2) the selection,
application and disclosure of the critical accounting policies and practices used; and (3) the management certifications. |
|
|
Review with management and the independent accountants at the
completion of the annual audit of the Companys consolidated financial statements and before filing of the Annual Report on Form 10-K: |
|
|
The Companys annual consolidated financial statements and
related footnotes; |
|
|
Disclosures under Managements Discussion and
Analysis of Financial Condition and Results of Operations; |
|
|
The independent accountants audit of the financial
statements and their report; |
|
|
Any significant changes required in the independent
accountants audit plan; |
|
|
Any difficulties or disputes with management encountered during
the course of the audit; |
The selection, application and
disclosure of the critical accounting policies and practices used;
Management certifications;
and
|
|
Any additional matters related to the conduct of the audit
required to be communicated to the Committee under generally accepted auditing standards, including the independent accountants judgment about
such matters as the quality (not just the acceptability), of the Companys accounting practices, as well as other items set forth in SAS
61. |
|
|
Resolve any disputes between management and the independent
accountants regarding financial reporting. |
|
|
Prepare the report required to be included in the Companys
proxy statement for each annual shareholders meeting that discloses whether the Committee has reviewed and discussed the audited financial statements
with management, has discussed the matters required by SAS 61 and Independence Standards Board Standard No. 1 with the independent accountants, and has
recommended to the Board that the consolidated financial statements be included in the Annual Report on Form 10-K. |
|
|
Review any reports submitted by the independent accountants,
including reports relating to: (1) all critical accounting policies and practices used; (2) all alternative treatments of financial information within
generally accepted accounting principles that have been discussed with management, ramifications of the use of such alternative disclosures and
treatments, and the treatment preferred by the independent accountants; and (3) other material written communications between the independent
accountants and management, such as any management letter or schedule of unadjusted differences. |
|
|
At least annually, obtain and review a report by the independent
accountants describing: (1) the independent accountants internal quality control procedures; (2) any material issues raised by the most recent
internal quality control review, or peer review, of the independent accountants, or by any inquiry or investigation by governmental or professional
authorities, within the preceding five years, respecting one or more independent audits carried out by the independent accountants, and any steps taken
to deal with any such issues; and (3) all relationships between the independent accountants and the Company (to assess the independent
accountants independence). |
|
|
Review and assess the adequacy of this Charter at least annually
and recommend to the Board appropriate changes to the Charter. |
D-2
Control Processes
|
|
Review with management and the independent accountants on a
continuing basis: the adequacy and integrity of the Companys system of accounting procedures; the Companys financial reporting processes,
both internal and external; the Companys system of internal controls; and the disclosures regarding internal controls required by SEC rules to be
contained in the Companys periodic reports and the attestations or reports relating to such disclosure. |
|
|
Review with the independent accountants and management the
appropriateness of accounting principles followed by the Company, as well as proposed and adopted changes in accounting principles and their impact on
the financial statements. |
Independent Accountants
The Committee is directly responsible for the
appointment, compensation, oversight, evaluation and, where appropriate, replacement of the Companys independent accountants. The Committee has
the sole authority to engage and remove the independent accountants, to approve all audit and permissible non-audit engagements and to determine the
fees to be paid. The independent accountants will report directly to the Committee.
The Committee will:
|
|
Pre-approve in accordance with SEC and Nasdaq rules all audit
and permissible non-audit services provided to the Company by the independent accountants. The Committee may delegate this responsibility to one or
more members of the Committee. |
|
|
Obtain annually from the independent accountants a formal
written statement delineating all relationships with the Company, including all non-audit services and associated fees. |
|
|
Review and discuss with the independent accountants any
disclosed relationships or services that might impact the accountants objectivity or independence. |
|
|
Take appropriate action, if any, to ensure the independence of
the independent accountants. |
|
|
Conduct other reviews, as appropriate, to assist in the
Committees oversight of the performance of the independent accountants, including, for example, reviewing the proposed audit plan each year,
reviewing the proposed work plans of the independent accountants and reviewing comments from prior periods. |
|
|
Review any reports submitted to the Committee by the independent
accountants. |
Legal and Ethical Compliance
|
|
Oversee and review periodically with management, outside
counsel, and other experts, as appropriate, the programs and policies of the Company designed to ensure compliance with applicable laws and
regulations, and the results of these compliance efforts. |
|
|
Review and approve, where appropriate, all related-party
transactions. |
|
|
Oversee the process for receiving, retaining and treating
complaints or concerns, including confidential and anonymous submissions by employees, regarding accounting and auditing matters and internal
controls. |
|
|
Review periodically with management, outside counsel and other
experts, as appropriate, any legal and regulatory matters that may have a material impact on the financial statements. |
Other Responsibilities
|
|
Oversee and review periodically with management the
Companys policies relating to finance, capital expenditures, investment, borrowings, currency exposures, share issuance and repurchases, risk
management, asset management, information management and the security of its intellectual and physical assets. |
|
|
Review and discuss with the independent accountants and
management any material financial or non-financial arrangements of the Company that do not appear on the financial statements of the
Company. |
D-3
|
|
Review with management funding policies and investment
performance of the Companys benefit plans. |
|
|
Review with management other finance, tax, legal and
administrative issues as directed by the Board. |
|
|
Create and monitor policies for hiring employees or former
employees of the independent accountants to avoid independence impairment. |
|
|
Make reports and recommendations to the Board of Directors on
matters within the scope of the Committees functions. |
|
|
Perform a review and evaluation, at least annually, of the
performance of the Committee. The Committee shall conduct such review in such manner as it deems appropriate. |
|
|
Engage independent counsel and other advisors as it deems
necessary or appropriate to carry out its duties, with funding provided by the Company. |
|
|
In addition to the activities described above, perform such
other functions as necessary or appropriate under law, the Companys articles of incorporation, bylaws and/or audit committee charter and the
resolutions and other directives of the Board. |
D-4
APPENDIX E
ELECTRO SCIENTIFIC INDUSTRIES, INC.
2004 STOCK INCENTIVE
PLAN
1. Purpose. The purpose of this
2004 Stock Incentive Plan (the Plan) is to enable Electro Scientific Industries, Inc. (the Company) to attract and retain the
services of selected employees, officers and directors of the Company or any parent or subsidiary of the Company. For purposes of this Plan, a person
is considered to be employed by or in the service of the Company if the person is employed by or in the service of any entity (the
Employer) that is either the Company or a parent or subsidiary of the Company.
2. Shares Subject to the
Plan. Subject to adjustment as provided below and in Section 12, the shares to be offered under the Plan shall consist of Common Stock
of the Company (Common Stock), and the total number of shares of Common Stock that may be issued under the Plan shall be 3,000,000 shares
plus any shares that at the time the Plan is approved by shareholders are available for grant under the Companys 1989 Stock Option Plan, 1996
Stock Incentive Plan and 2000 Stock Option Incentive Plan, which plans were previously approved by shareholders of the Company, and the Companys
2000 Stock Option Plan, which plan was not previously approved by the Companys shareholders (collectively, the Prior Plans), or that
may subsequently become available for grant under any of the Prior Plans through the expiration, termination, forfeiture or cancellation of grants. If
an option, stock appreciation right or Performance-Based Award granted under the Plan expires, terminates or is canceled, the unissued shares subject
to that option, stock appreciation right or Performance-Based Award shall again be available under the Plan. If shares awarded as a bonus pursuant to
Section 9 or sold pursuant to Section 10 under the Plan are forfeited to or repurchased by the Company, the number of shares forfeited or repurchased
shall again be available under the Plan.
3. Effective Date and Duration of
Plan.
3.1 Effective
Date. The Plan shall become effective as of July 15, 2004. No awards shall be made under the Plan until the Plan is
approved by shareholders of the Company in accordance with rules of The Nasdaq Stock Market.
3.2 Duration. The Plan shall continue in effect until all shares available for issuance under the Plan
have been issued and all restrictions on the shares have lapsed. The Board of Directors may suspend or terminate the Plan at any time except with
respect to options, Performance-Based Awards, stock appreciation rights and shares subject to restrictions then outstanding under the Plan. Termination
shall not affect any outstanding options, Performance-Based Awards, stock appreciation rights or any right of the Company to repurchase shares or the
forfeitability of shares issued under the Plan.
4.1 Board of
Directors. The Plan shall be administered by the Board of Directors of the Company, which shall determine and designate
the individuals to whom awards shall be made, the amount of the awards and the other terms and conditions of the awards. Subject to the provisions of
the Plan, the Board of Directors may adopt and amend rules and regulations relating to administration of the Plan, advance the lapse of any waiting
period, accelerate any exercise date, waive or modify any restriction applicable to shares (except those restrictions imposed by law) and make all
other determinations in the judgment of the Board of Directors necessary or desirable for the administration of the Plan. The interpretation and
construction of the provisions of the Plan and related agreements by the Board of Directors shall be final and conclusive. The Board of Directors may
correct any defect or supply any omission or reconcile any inconsistency in the Plan or in any related agreement in the manner and to the extent it
deems expedient to carry the Plan into effect, and the Board of Directors shall be the sole and final judge of such expediency.
4.2 Committee. The Board of Directors may delegate to any committee of the Board of Directors (the
Committee) any or all authority for administration of the Plan. If authority is delegated to the Committee, all references to the Board of
Directors in the Plan shall mean and relate to the Committee, except (i) as otherwise provided by the Board of Directors and (ii) that only the Board
of Directors may amend or terminate the Plan as provided in Sections 3 and 13.
E-1
5. |
|
Types of Awards; Eligibility; Limitations. |
5.1 Types of Awards,
Eligibility. The Board of Directors may, from time to time, take the following actions, separately or in combination,
under the Plan: (i) grant Incentive Stock Options, as defined in Section 422 of the Internal Revenue Code of 1986, as amended (the Code),
as provided in Sections 6.1, 6.2 and 8; (ii) grant options other than Incentive Stock Options (Non-Statutory Stock Options) as provided in
Sections 6.1, 6.3 and 8; (iii) grant stock appreciation rights as provided in Sections 7 and 8; (iv) award stock bonuses (including bonuses in the form
of restricted stock units) as provided in Section 9; (v) sell shares subject to restrictions as provided in Sections 10; (vi) award Performance-Based
Awards as provided in Section 11. Awards may be made to employees, including employees who are officers or directors, and to non-employee directors;
provided, however, that only employees of the Company or any parent or subsidiary of the Company (as defined in subsections 424(e) and 424(f) of the
Code) are eligible to receive Incentive Stock Options under the Plan. The Board of Directors shall select the individuals to whom awards shall be made
and shall specify the action taken with respect to each individual to whom an award is made.
5.2 Per Employee Share
Limitations. No employee may be granted options and/or stock appreciation rights for more than an aggregate of 500,000
shares of Common Stock in any calendar year; provided, however, that to the extent the annual limitation is not fully used in any year for an employee,
any shares not used may be added to the number of shares for which options and/or stock appreciation rights may be granted to that employee in any
future year.
5.3 Prohibition on Option
Repricing. Except as provided in Section 11, without the prior approval of the Companys shareholders, an option
issued under the Plan may not be repriced by lowering the option exercise price or by cancellation of an outstanding option with a subsequent
replacement or regrant of an option with a lower exercise price.
5.4 Maximum Number of Shares Issuable Upon
Exercise of ISOs. The maximum aggregate number of shares of Common Stock that may be issued under the Plan upon exercise
of Incentive Stock Options shall be equal to the sum of 3,000,000 shares plus any shares that at July 15, 2004 are available for grant under the Prior
Plans or that may subsequently become available for grant under any of the Prior Plans through the expiration, termination, forfeiture or cancellation
of grants, which number will not exceed 9,568,684 shares.
6.1 General Rules Relating to
Options.
6.1-1 Terms of
Grant. The Board of Directors may grant options under the Plan. With respect to each option grant, the Board of Directors
shall determine the number of shares subject to the option, the exercise price, the period of the option, the time or times at which the option may be
exercised and whether the option is an Incentive Stock Option or a Non-Statutory Stock Option. At the time of the grant of an option or at any time
thereafter, the Board of Directors may provide that an optionee who exercised an option with Common Stock of the Company shall automatically receive a
new option to purchase additional shares equal to the number of shares surrendered and may specify the terms and conditions of such new
options.
6.1-2 Nontransferability. Each Incentive Stock Option and, unless otherwise determined by the Board
of Directors, each other option granted under the Plan by its terms (i) shall be nonassignable and nontransferable by the optionee, either voluntarily
or by operation of law, except by will or by the laws of descent and distribution of the state or country of the optionees domicile at the time
of death, and (ii) during the optionees lifetime, shall be exercisable only by the optionee.
6.1-3 Purchase of
Shares. Unless the Board of Directors determines otherwise, on or before the date specified for completion of the purchase
of shares pursuant to an option exercise, the optionee must pay the Company the full purchase price of those shares in cash or by check or, with the
consent of the Board of Directors, in whole or in part, in Common Stock of the Company valued at fair market value, restricted stock or other
contingent awards denominated in either stock or cash, promissory notes and other forms of consideration. Unless otherwise determined by the Board of
Directors, any Common Stock provided in payment
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of the purchase price must have been previously acquired and held by the optionee
for at least six months. The fair market value of Common Stock provided in payment of the purchase price shall be the closing price of the Common Stock
last reported before the time payment in Common Stock is made or, if earlier, committed to be made, if the Common Stock is publicly traded, or another
value of the Common Stock as specified by the Board of Directors. No shares shall be issued until full payment for the shares has been made, including
all amounts owed for tax withholding. With the consent of the Board of Directors, an optionee may request the Company to apply automatically the shares
to be received upon the exercise of a portion of a stock option (even though stock certificates have not yet been issued) to satisfy the purchase price
for additional portions of the option.
6.1-4 Limitations
on Grants to Non-Exempt Employees. Unless otherwise determined by the Board of Directors, if an employee of the Company or
any parent or subsidiary of the Company is a non-exempt employee subject to the overtime compensation provisions of Section 7 of the Fair Labor
Standards Act (the FLSA), any option granted to that employee shall be subject to the following restrictions: (i) the option price shall be
at least 85 percent of the fair market value, as described in Section 6.2-4, of the Common Stock subject to the option on the date it is granted; and
(ii) the option shall not be exercisable until at least six months after the date it is granted; provided, however, that this six-month restriction on
exercisability will cease to apply if the employee dies, becomes disabled or retires, there is a change in ownership of the Company, or in other
circumstances permitted by regulation, all as prescribed in Section 7(e)(8)(B) of the FLSA.
6.2 Incentive Stock
Options. Incentive Stock Options shall be subject to the following additional terms and conditions:
6.2-1 Limitation on
Amount of Grants. If the aggregate fair market value of stock (determined as of the date the option is granted) for which
Incentive Stock Options granted under this Plan (and any other stock incentive plan of the Company or its parent or subsidiary corporations, as defined
in subsections 424(e) and 424(f) of the Code) are exercisable for the first time by an employee during any calendar year exceeds $100,000, the portion
of the option or options not exceeding $100,000, to the extent of whole shares, will be treated as an Incentive Stock Option and the remaining portion
of the option or options will be treated as a Non-Statutory Stock Option. The preceding sentence will be applied by taking options into account in the
order in which they were granted. If, under the $100,000 limitation, a portion of an option is treated as an Incentive Stock Option and the remaining
portion of the option is treated as a Non-Statutory Stock Option, unless the optionee designates otherwise at the time of exercise, the optionees
exercise of all or a portion of the option will be treated as the exercise of the Incentive Stock Option portion of the option to the full extent
permitted under the $100,000 limitation. If an optionee exercises an option that is treated as in part an Incentive Stock Option and in part a
Non-Statutory Stock Option, the Company will designate the portion of the stock acquired pursuant to the exercise of the Incentive Stock Option portion
as Incentive Stock Option stock by issuing a separate certificate for that portion of the stock and identifying the certificate as Incentive Stock
Option stock in its stock records.
6.2-2 Limitations
on Grants to 10 percent Shareholders. An Incentive Stock Option may be granted under the Plan to an employee possessing more
than 10 percent of the total combined voting power of all classes of stock of the Company or any parent or subsidiary (as defined in subsections 424(e)
and 424(f) of the Code) only if the option price is at least 110 percent of the fair market value, as described in Section 6.2-4, of the Common Stock
subject to the option on the date it is granted and the option by its terms is not exercisable after the expiration of five years from the date it is
granted.
6.2-3 Duration of
Options. Subject to Sections 6.2-2, 8.1 and 8.2, Incentive Stock Options granted under the Plan shall continue in effect for
the period fixed by the Board of Directors, except that by its terms no Incentive Stock Option shall be exercisable after the expiration of 10 years
from the date it is granted.
6.2-4 Option
Price. The option price per share shall be determined by the Board of Directors at the time of grant. Except as provided in
Section 6.2-2, the option price shall not be less than 100 percent of the fair market value of the Common Stock covered by the Incentive Stock Option
at the date the option is granted. The fair market value shall be the closing price of the Common Stock last reported on the date the
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option is granted, if the stock is publicly traded, or another value of the Common
Stock as specified by the Board of Directors.
6.2-5 Limitation on
Time of Grant. No Incentive Stock Option shall be granted on or after the tenth anniversary of the last action by the Board
of Directors adopting the Plan or approving an increase in the number of shares available for issuance under the Plan, which action was subsequently
approved within 12 months by the shareholders.
6.2-6 Early
Dispositions. If within two years after an Incentive Stock Option is granted or within 12 months after an Incentive Stock
Option is exercised, the optionee sells or otherwise disposes of Common Stock acquired on exercise of the Option, the optionee shall within 30 days of
the sale or disposition notify the Company in writing of (i) the date of the sale or disposition, (ii) the amount realized on the sale or disposition
and (iii) the nature of the disposition (e.g., sale, gift, etc.).
6.3 Non-Statutory Stock
Options. Non-Statutory Stock Options shall be subject to the following terms and conditions, in addition to those set
forth in Sections 6.1 and 8.
6.3-1 Option
Price. The option price for Non-Statutory Stock Options shall be determined by the Board of Directors at the time of grant
and may be any amount determined by the Board of Directors.
6.3-2 Duration of
Options. Non-Statutory Stock Options granted under the Plan shall continue in effect for the period fixed by the Board of
Directors, except that no Non-Statutory Option shall be exercisable after the expiration of 10 years from the date it is granted.
7. |
|
Stock Appreciation Rights. |
7.1 Grant. Stock
appreciation rights may be granted under the Plan by the Board of Directors, subject to such rules, terms, and conditions as the Board of Directors
prescribes. The Board of Directors may provide that stock appreciation rights may be granted in substitution for stock options granted under the Plan.
With respect to each grant, the Board shall determine the number of shares subject to the stock appreciation right, the exercise price of the stock
appreciation right, the period of the stock appreciation right, and the time or times at which the stock appreciation right may be exercised. Stock
appreciation rights shall continue in effect for the period fixed by the Board of Directors.
7.2 Stock Appreciation Rights Granted in
Connection with Options. If a stock appreciation right is granted in connection with an option, the stock appreciation
right shall be exercisable only to the extent and on the same conditions that the related option could be exercised. Upon exercise of a stock
appreciation right, any option or portion thereof to which the stock appreciation right relates terminates. If a stock appreciation right is granted in
connection with an option, upon exercise of the option, the stock appreciation right or portion thereof to which the grant relates
terminates.
7.3 Exercise. Each stock appreciation right shall entitle the holder, upon exercise, to receive from the
Company in exchange therefor an amount equal in value to the excess of the fair market value on the date of exercise of one share of Common Stock of
the Company over the exercise price as determined by the Board of Directors (or, in the case of a stock appreciation right granted in connection with
an option, the option price per share under the option to which the stock appreciation right relates), multiplied by the number of shares covered by
the stock appreciation right, or portion thereof, that is surrendered. Payment by the Company upon exercise of a stock appreciation right may be made
in Common Stock valued at fair market value, in cash, or partly in Common Stock and partly in cash, all as determined by the Board of Directors. For
this purpose, the fair market value of the Common Stock shall be the closing price of the Common Stock last reported before the time of exercise, or
such other value of the Common Stock as specified by the Board of Directors.
7.4 Fractional
Shares. No fractional shares shall be issued upon exercise of a stock appreciation right. In lieu thereof, cash may be
paid in an amount equal to the value of the fraction or, if the Board of Directors shall determine, the number of shares may be rounded downward to the
next whole share.
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7.5 Nontransferability. Each stock appreciation right granted in connection with an Incentive Stock Option
and, unless otherwise determined by the Board of Directors, each other stock appreciation right granted under the Plan, by its terms shall be
nonassignable and nontransferable by the holder, either voluntarily or by operation of law, except by will or by the laws of descent and distribution
of the state or country of the holders domicile at the time of death, and each stock appreciation right by its terms shall be exercisable during
the holders lifetime only by the holder.
8. Exercise of Options and Stock Appreciation
Rights.
8.1 Exercise. Except as provided in Section 8.2 or as determined by the Board of Directors, no option or
stock appreciation right granted under the Plan may be exercised unless at the time of exercise the holder is employed by or in the service of the
Company and shall have been so employed or provided such service continuously since the date the option or stock appreciation right was granted. Except
as provided in Sections 8.2 and 12, options and stock appreciation rights granted under the Plan may be exercised from time to time over the period
stated in each option or stock appreciation right in amounts and at times prescribed by the Board of Directors, provided that options and stock
appreciation rights may not be exercised for fractional shares. Unless otherwise determined by the Board of Directors, if a holder does not exercise an
option or stock appreciation right in any one year for the full number of shares to which the holder is entitled in that year, the holders rights
shall be cumulative and the holder may acquire those shares in any subsequent year during the term of the option or stock appreciation
right.
8.2 Termination of Employment or
Service.
8.2-1 General
Rule. Unless otherwise determined by the Board of Directors, if a holders employment or service with the Company
terminates for any reason other than because of total disability or death as provided in Sections 8.2-2 and 8.2-3, his or her option or stock
appreciation right may be exercised at any time before the expiration date of the option or stock appreciation right or the expiration of 3 months
after the date of termination, whichever is the shorter period, but only if and to the extent the holder was entitled to exercise the option or stock
appreciation right at the date of termination.
8.2-2 Termination
Because of Total Disability. Unless otherwise determined by the Board of Directors, if a holders employment or service
with the Company terminates because of total disability, his or her option or stock appreciation right may be exercised at any time before the
expiration date of the option or stock appreciation right or before the date 12 months after the date of termination, whichever is the shorter period,
but only if and to the extent the holder was entitled to exercise the option or stock appreciation right at the date of termination. The term
total disability means a medically determinable mental or physical impairment that is expected to result in death or has lasted or is
expected to last for a continuous period of 12 months or more and that, in the opinion of the Company and two independent physicians, causes the holder
to be unable to perform his or her duties as an employee, director or officer of the Employer and unable to be engaged in any substantial gainful
activity. Total disability shall be deemed to have occurred on the first day after the two independent physicians have furnished their written opinion
of total disability to the Company and the Company has reached an opinion of total disability.
8.2-3 Termination
Because of Death. Unless otherwise determined by the Board of Directors, if a holder dies while employed by or providing
service to the Company, his or her option or stock appreciation right may be exercised at any time before the expiration date of the option or stock
appreciation right or before the date 12 months after the date of death, whichever is the shorter period, but only if and to the extent the holder was
entitled to exercise the option or stock appreciation right at the date of death and only by the person or persons to whom the holders rights
under the option or stock appreciation right shall pass by the holders will or by the laws of descent and distribution of the state or country of
domicile at the time of death.
8.2-4 Amendment of
Exercise Period Applicable to Termination. The Board of Directors may at any time extend the 3-month and 12-month exercise
periods any length of time not longer than the original expiration date of the option or stock appreciation right. The Board of Directors may at any
time increase the
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portion of an option or stock appreciation right that is exercisable, subject to
terms and conditions determined by the Board of Directors.
8.2-5 Failure to
Exercise Option or Stock Appreciation Right. To the extent that the option or stock appreciation right of any deceased
holder or any holder whose employment or service terminates is not exercised within the applicable period, all further rights to purchase shares
pursuant to the option or stock appreciation right shall cease and terminate.
8.2-6 Leave of
Absence. Absence on leave approved by the Employer or on account of illness or disability shall not be deemed a termination
or interruption of employment or service. Unless otherwise determined by the Board of Directors, vesting of options and stock appreciation rights shall
continue during a medical, family or military leave of absence or other leave approved by the Employer, whether paid or unpaid, and vesting of options
and stock appreciation rights shall be suspended during any other unpaid leave of absence.
8.3 Notice of Exercise or
Surrender. Unless the Board of Directors determines otherwise, shares may be acquired pursuant to an option or stock
appreciation right granted under the Plan only upon the Companys receipt of written notice from the holder of the holders binding
commitment to purchase shares, specifying the number of shares the holder desires to acquire under the option or stock appreciation right and the date
on which the holder agrees to complete the transaction, and, if required to comply with the Securities Act of 1933, containing a representation that it
is the holders intention to acquire the shares for investment and not with a view to distribution. Unless the Board of Directors determines
otherwise, cash may be paid upon surrender of a stock appreciation right granted under the Plan only upon the Companys receipt of written notice
from the holder of the holders binding commitment to surrender the stock appreciation right, specifying the number of shares subject to the stock
appreciation right being surrendered and the date on which the holder agrees to complete the surrender.
8.4 Tax
Withholding. Each holder who has exercised an option or stock appreciation right shall, immediately upon notification of
the amount due, if any, pay to the Company in cash or by check amounts necessary to satisfy any applicable federal, state and local tax withholding
requirements. If additional withholding is or becomes required (as a result of exercise of an option or stock appreciation right or as a result of
disposition of shares acquired pursuant to exercise of an option or stock appreciation right) beyond any amount deposited before delivery of the
certificates, the holder shall pay such amount, in cash or by check, to the Company on demand. If the holder fails to pay the amount demanded, the
Company or the Employer may withhold that amount from other amounts payable to the holder, including salary, subject to applicable law. With the
consent of the Board of Directors, a holder may satisfy this obligation, in whole or in part, by instructing the Company to withhold from the shares to
be issued upon exercise or by delivering to the Company other shares of Common Stock; provided, however, that the number of shares so withheld or
delivered in connection with an option exercise shall not exceed the minimum amount necessary to satisfy the required withholding
obligation.
8.5 Reduction of Reserved
Shares. Upon the exercise of an option or stock appreciation right, the number of shares reserved for issuance under the
Plan shall be reduced by the number of shares issued upon exercise of the option or stock appreciation right. Cash payments of stock appreciation
rights shall not reduce the number of shares of Common Stock reserved for issuance under the Plan.
9. Stock Bonuses. The Board of
Directors may award shares under the Plan as stock bonuses, including restricted stock units that provide for delivery of Common Stock at a later date.
Shares awarded as a bonus shall be subject to the terms, conditions and restrictions determined by the Board of Directors. The restrictions may include
restrictions concerning transferability and forfeiture of the shares awarded, together with any other restrictions determined by the Board of
Directors. The Board of Directors may require the recipient to sign an agreement as a condition of the award, but may not require the recipient to pay
any monetary consideration other than amounts necessary to satisfy tax withholding requirements. The agreement may contain any terms, conditions,
restrictions, representations and warranties required by the Board of Directors. The certificates representing the shares awarded shall bear any
legends required by the Board of Directors. The Company may require any recipient of a stock bonus to pay to the Company in cash or by check upon
demand amounts necessary to satisfy any applicable federal, state or local tax withholding requirements. If the recipient fails to pay the amount
demanded, the Company or the Employer may withhold that amount from other amounts payable to the recipient, including salary, subject
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to applicable law. With the consent of the Board of Directors, a recipient may
satisfy this obligation, in whole or in part, by instructing the Company to withhold from any shares to be issued or by delivering to the Company other
shares of Common Stock; provided, however, that the number of shares so withheld or delivered shall not exceed the minimum amount necessary to satisfy
the required withholding obligation. Upon the issuance of a stock bonus, the number of shares reserved for issuance under the Plan shall be reduced by
the number of shares issued.
10. Restricted Stock.
10.1 Restricted
Stock. The Board of Directors may issue shares under the Plan for any consideration (including promissory notes and
services) determined by the Board of Directors. Shares issued under the Plan shall be subject to the terms, conditions and restrictions determined by
the Board of Directors. Subject to the provisions of the Plan, the restrictions may include restrictions concerning transferability, repurchase by the
Company and forfeiture of the shares issued, together with any other restrictions determined by the Board of Directors. All Common Stock issued
pursuant to this Section 10.1 shall be subject to a Restricted Stock Agreement, which shall be executed by the Company and the prospective recipient of
the shares before the delivery of certificates representing the shares. The Agreement may contain any terms, conditions, restrictions, representations
and warranties required by the Board of Directors.
10.2 Other
Provisions. The certificates representing shares of restricted stock shall bear any legends required by the Board of
Directors. The Company may require any participant receiving restricted stock to pay to the Company in cash or by check upon demand amounts necessary
to satisfy any applicable federal, state or local tax withholding requirements. If the participant fails to pay the amount demanded, the Company or the
Employer may withhold that amount from other amounts payable to the participant, including salary, subject to applicable law. With the consent of the
Board of Directors, a participant may satisfy this obligation, in whole or in part, by instructing the Company to withhold from any shares to be issued
or by delivering to the Company other shares of Common Stock; provided, however, that the number of shares so withheld or delivered shall not exceed
the minimum amount necessary to satisfy the required withholding obligation. Upon the issuance of restricted stock, the number of shares reserved for
issuance under the Plan shall be reduced by the number of shares issued.
11. Performance-Based
Awards. The Board of Directors may grant awards intended to qualify as qualified performance-based compensation under
Section 162(m) of the Code and the regulations thereunder (Performance-Based Awards). Performance-Based Awards shall be denominated at the
time of grant either in Common Stock (Stock Performance Awards) or in dollar amounts (Dollar Performance Awards). Payment under
a Stock Performance Award or a Dollar Performance Award shall be made, at the discretion of the Board of Directors, in Common Stock (Performance
Shares), or in cash or in any combination thereof. Performance-Based Awards shall be subject to the following terms and
conditions:
11.1 Award
Period. The Board of Directors shall determine the period of time for which a Performance-Based Award is made (the
Award Period).
11.2 Performance Goals and
Payment. The Board of Directors shall establish in writing objectives (Performance Goals) that must be met
by the Company or any subsidiary, division or other unit of the Company (Business Unit) during the Award Period as a condition to payment
being made under the Performance-Based Award. The Performance Goals for each award shall be one or more targeted levels of performance with respect to
one or more of the following objective measures with respect to the Company or any Business Unit: earnings, earnings per share, stock price increase,
total shareholder return (stock price increase plus dividends), return on equity, return on assets, return on capital, economic value added, revenues,
operating income, inventories, inventory turns, cash flows, or any of the foregoing before the effect of acquisitions, divestitures, accounting
changes, and restructuring and special charges (determined according to criteria established by the Board of Directors). The Board of Directors shall
also establish the number of Performance Shares or the amount of cash payment to be made under a Performance-Based Award if the Performance Goals are
met or exceeded, including the fixing of a maximum payment (subject to Section 11.4). The Board of Directors may establish other restrictions to
payment under a Performance-Based Award, such as a continued employment requirement, in addition to satisfaction of the Performance Goals. Some or all
of the Performance Shares may be issued at the time of the award as restricted shares subject to forfeiture in whole or in part if Performance Goals
or, if applicable, other restrictions are not satisfied.
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11.3 Computation of
Payment. During or after an Award Period, the performance of the Company or Business Unit, as applicable, during the
period shall be measured against the Performance Goals. If the Performance Goals are not met, no payment shall be made under a Performance-Based Award.
If the Performance Goals are met or exceeded, the Board of Directors shall certify that fact in writing and certify the number of Performance Shares
earned or the amount of cash payment to be made under the terms of the Performance-Based Award.
11.4 Maximum
Awards. No participant may receive in any fiscal year Stock Performance Awards under which the aggregate amount payable
under the Awards exceeds the equivalent of 200,000 shares of Common Stock or Dollar Performance Awards under which the aggregate amount payable under
the Awards exceeds $4,000,000.
11.5 Tax
Withholding. Each participant who has received Performance Shares shall, upon notification of the amount due, pay to the
Company in cash or by check amounts necessary to satisfy any applicable federal, state and local tax withholding requirements. If the participant fails
to pay the amount demanded, the Company or the Employer may withhold that amount from other amounts payable to the participant, including salary,
subject to applicable law. With the consent of the Board of Directors, a participant may satisfy this obligation, in whole or in part, by instructing
the Company to withhold from any shares to be issued or by delivering to the Company other shares of Common Stock; provided, however, that the number
of shares so delivered or withheld shall not exceed the minimum amount necessary to satisfy the required withholding obligation.
11.6 Effect on Shares
Available. The payment of a Performance-Based Award in cash shall not reduce the number of shares of Common Stock
reserved for issuance under the Plan. The number of shares of Common Stock reserved for issuance under the Plan shall be reduced by the number of
shares issued upon payment of an award. Cash payments of Performance-Based Awards shall not reduce the number of shares of Common Stock reserved for
issuance under the Plan.
12. Changes in Capital
Structure.
12.1 Stock Splits, Stock
Dividends. If the outstanding Common Stock of the Company is hereafter increased or decreased or changed into or
exchanged for a different number or kind of shares or other securities of the Company by reason of any stock split, combination of shares, dividend
payable in shares, recapitalization or reclassification, appropriate adjustment shall be made by the Board of Directors in the number and kind of
shares available for grants under the Plan and in all other share amounts set forth in the Plan. In addition, the Board of Directors shall make
appropriate adjustment in the number and kind of shares as to which outstanding options and stock appreciation rights, or portions thereof then
unexercised, shall be exercisable, so that the holders proportionate interest before and after the occurrence of the event is maintained.
Notwithstanding the foregoing, the Board of Directors shall have no obligation to effect any adjustment that would or might result in the issuance of
fractional shares, and any fractional shares resulting from any adjustment may be disregarded or provided for in any manner determined by the Board of
Directors. Any such adjustments made by the Board of Directors shall be conclusive.
12.2 Mergers, Reorganizations,
Etc. In the event of a merger, consolidation, plan of exchange, acquisition of property or stock, split-up, split-off,
spin-off, reorganization or liquidation to which the Company is a party or any sale, lease, exchange or other transfer (in one transaction or a series
of related transactions) of all, or substantially all, of the assets of the Company (each, a Transaction), the Board of Directors shall, in
its sole discretion and to the extent possible under the structure of the Transaction, select one of the following alternatives for treating
outstanding options and stock appreciation rights under the Plan:
12.2-1 Outstanding
options and stock appreciation rights shall remain in effect in accordance with their terms.
12.2-2 Outstanding
options and stock appreciation rights shall be converted into options and stock appreciation rights to purchase stock in one or more of the
corporations, including the Company, that are the surviving or acquiring corporations in the Transaction. The amount, type of securities subject
thereto and exercise price of the converted options and stock appreciation rights shall be determined by the Board of Directors of the Company, taking
into account the relative values of the companies involved in the Transaction and the exchange rate, if any, used in determining shares of the
surviving corporation(s) to be held by holders
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of shares of the Company following the Transaction. Unless otherwise determined by
the Board of Directors, the converted options and stock appreciation rights shall be vested only to the extent that the vesting requirements relating
to options granted hereunder have been satisfied.
12.2-3 The Board of
Directors shall provide a period of 30 days or less before the completion of the Transaction during which outstanding options and stock appreciation
rights may be exercised to the extent then exercisable, and upon the expiration of that period, all unexercised options and stock appreciation rights
shall immediately terminate. The Board of Directors may, in its sole discretion accelerate the exercisability of options and stock appreciation rights
so that they are exercisable in full during that period.
12.3 Dissolution of the
Company. In the event of the dissolution of the Company, options and stock appreciation rights shall be treated in
accordance with Section 12.2-3.
12.4 Rights Issued by Another
Corporation. The Board of Directors may also grant options, stock appreciation rights, stock bonuses and
Performance-Based Awards and issue restricted stock under the Plan with terms, conditions and provisions that vary from those specified in the Plan,
provided that any such awards are granted in substitution for, or in connection with the assumption of, existing options, stock appreciation rights,
stock bonuses, Performance-Based Awards or restricted stock granted, awarded or issued by another corporation and assumed or otherwise agreed to be
provided for by the Company pursuant to or by reason of a Transaction.
13. Amendment of the Plan. The
Board of Directors may at any time modify or amend the Plan in any respect. Except as provided in Section 12, however, no change in an award already
granted shall be made without the written consent of the holder of the award if the change would adversely affect the holder.
14. Approvals. The Companys
obligations under the Plan are subject to the approval of state and federal authorities or agencies with jurisdiction in the matter. The Company will
use its best efforts to take steps required by state or federal law or applicable regulations, including rules and regulations of the Securities and
Exchange Commission and any stock exchange on which the Companys shares may then be listed, in connection with the grants under the Plan. The
foregoing notwithstanding, the Company shall not be obligated to issue or deliver Common Stock under the Plan if such issuance or delivery would
violate state or federal securities laws.
15. Employment and Service
Rights. Nothing in the Plan or any award pursuant to the Plan shall (i) confer upon any employee any right to be continued in the
employment of an Employer or interfere in any way with the Employers right to terminate the employees employment at will at any time, for
any reason, with or without cause, or to decrease the employees compensation or benefits, or (ii) confer upon any person engaged by an Employer
any right to be retained or employed by the Employer or to the continuation, extension, renewal or modification of any compensation, contract or
arrangement with or by the Employer.
16. Rights as a Shareholder. The
recipient of any award under the Plan shall have no rights as a shareholder with respect to any shares of Common Stock until the date the recipient
becomes the holder of record of those shares. Except as otherwise expressly provided in the Plan, no adjustment shall be made for dividends or other
rights for which the record date occurs before the date the recipient becomes the holder of record.
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APPENDIX F
ELECTRO SCIENTIFIC INDUSTRIES, INC.
AMENDED AND RESTATED 2000 STOCK OPTION
INCENTIVE PLAN
1. Purpose. The purpose of this
Amended and Restated 2000 Stock Option Incentive Plan (the Plan) is to enable Electro Scientific Industries, Inc. (the Company)
to attract and retain the services of selected employees, officers and directors of the Company or any parent or subsidiary of the Company. For
purposes of this Plan, a person is considered to be employed by or in the service of the Company if the person is employed by or in the service of any
entity (the Employer) that is either the Company or a parent or subsidiary of the Company.
2. Shares Subject to the
Plan. Subject to adjustment as provided below and in Section 12, the shares to be offered under the Plan shall consist of Common Stock
of the Company (Common Stock), and the total number of shares of Common Stock that may be issued under the Plan shall be 2,000,000 shares
plus any shares that at the time the Plan is approved by shareholders are available for grant under the Companys 1989 Stock Option Plan, as in
effect June 23, 2000 (the 1989 Plan), or that may subsequently become available for grant under the 1989 Plan through the expiration,
termination, forfeiture or cancellation of grants. An aggregate of 4,400,000 shares were reserved for issuance under the 1989 Plan. If an option, stock
appreciation right or Performance-Based Award granted under the Plan expires, terminates or is canceled, the unissued shares subject to that option,
stock appreciation right or Performance-Based Award shall again be available under the Plan. If shares awarded as a bonus pursuant to Section 9 or sold
pursuant to Section 10 under the Plan are forfeited to or repurchased by the Company, the number of shares forfeited or repurchased shall again be
available under the Plan.
3. Effective Date and Duration of
Plan.
3.1 Effective
Date. The Plan shall become effective as of June 23, 2000. No Inventive Stock Option (as defined in Section 5.1 below)
granted under the Plan shall become exercisable, however, until the Plan is approved by the affirmative vote of the holders of a majority of the shares
of Common Stock represented at a shareholders meeting at which a quorum is present, and the exercise of any Incentive Stock Options granted under the
Plan before approval shall be conditioned on and subject to that approval. Subject to this limitation, options may be granted under the Plan at any
time after the effective date and before termination of the Plan.
3.2 Duration. The Plan shall continue in effect until all shares available for issuance under the Plan
have been issued and all restrictions on the shares have lapsed. The Board of Directors may suspend or terminate the Plan at any time except with
respect to options, Performance-Based Awards, stock appreciation rights and shares subject to restrictions then outstanding under the Plan. Termination
shall not affect any outstanding options, Performance-Based Awards, stock appreciation rights or any right of the Company to repurchase shares or the
forfeitability of shares issued under the Plan.
4. Administration.
4.1 Board of
Directors. The Plan shall be administered by the Board of Directors of the Company, which shall determine and designate
the individuals to whom awards shall be made, the amount of the awards and the other terms and conditions of the awards. Subject to the provisions of
the Plan, the Board of Directors may adopt and amend rules and regulations relating to administration of the Plan, advance the lapse of any waiting
period, accelerate any exercise date, waive or modify any restriction applicable to shares (except those restrictions imposed by law) and make all
other determinations in the judgment of the Board of Directors necessary or desirable for the administration of the Plan. The interpretation and
construction of the provisions of the Plan and related agreements by the Board of Directors shall be final and conclusive. The Board of Directors may
correct any defect or supply any omission or reconcile any inconsistency in the Plan or in any related agreement in the manner and to the extent it
deems expedient to carry the Plan into effect, and the Board of Directors shall be the sole and final judge of such expediency.
4.2 Committee. The Board of Directors may delegate to any committee of the Board of Directors (the
Committee) any or all authority for administration of the Plan. If authority is delegated to the Committee, all references to the Board of
Directors in the Plan shall mean and relate to the Committee, except (i) as otherwise
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provided by the Board of Directors and (ii) that only the Board of Directors may
amend or terminate the Plan as provided in Sections 3 and 13.
5. Types of Awards; Eligibility;
Limitations.
5.1 Types of Awards,
Eligibility. The Board of Directors may, from time to time, take the following actions, separately or in combination,
under the Plan: (i) grant Incentive Stock Options, as defined in Section 422 of the Internal Revenue Code of 1986, as amended (the Code),
as provided in Sections 6.1, 6.2 and 8; (ii) grant options other than Incentive Stock Options (Non-Statutory Stock Options) as provided in
Sections 6.1, 6.3 and 8; (iii) grant stock appreciation rights as provided in Sections 7 and 8; (iv) award stock bonuses (including bonuses in the form
of restricted stock units) as provided in Section 9; (v) sell shares subject to restrictions as provided in Sections 10; (vi) award Performance-Based
Awards as provided in Section 11. Awards may be made to employees, including employees who are officers or directors, and to non-employee directors;
provided, however, that only employees of the Company or any parent or subsidiary of the Company (as defined in subsections 424(e) and 424(f) of the
Code) are eligible to receive Incentive Stock Options under the Plan. The Board of Directors shall select the individuals to whom awards shall be made
and shall specify the action taken with respect to each individual to whom an award is made.
5.2 Per Employee Share
Limitations. No employee may be granted options and/or stock appreciation rights for more than an aggregate of 500,000
shares of Common Stock in any calendar year; provided, however, that to the extent the annual limitation is not fully used in any year for an employee,
any shares not used may be added to the number of shares for which options and/or stock appreciation rights may be granted to that employee in any
future year.
5.3 Prohibition on Option
Repricing. Except as provided in Section 11, without the prior approval of the Companys shareholders, an option
issued under the Plan may not be repriced by lowering the option exercise price or by cancellation of an outstanding option with a subsequent
replacement or regrant of an option with a lower exercise price.
5.4 Maximum Number of Shares Issuable Upon
Exercise of ISOs. The maximum aggregate number of shares of Common Stock that may be issued under the Plan upon exercise
of Incentive Stock Options shall be equal to the sum of those shares available for grant under the Plan at July 15, 2004 plus any shares that may
subsequently become available for grant under the Plan or the 1989 Plan through the expiration, termination, forfeiture or cancellation of grants,
which will not exceed 4,074,175 shares.
6. Stock Options.
6.1 General Rules Relating to
Options.
6.1-1 Terms of
Grant. The Board of Directors may grant options under the Plan. With respect to each option grant, the Board of
Directors shall determine the number of shares subject to the option, the exercise price, the period of the option, the time or times at which the
option may be exercised and whether the option is an Incentive Stock Option or a Non-Statutory Stock Option. At the time of the grant of an option or
at any time thereafter, the Board of Directors may provide that an optionee who exercised an option with Common Stock of the Company shall
automatically receive a new option to purchase additional shares equal to the number of shares surrendered and may specify the terms and conditions of
such new options.
6.1-2 Nontransferability. Each Incentive Stock Option and, unless otherwise determined by the Board
of Directors, each other option granted under the Plan by its terms (i) shall be nonassignable and nontransferable by the optionee, either voluntarily
or by operation of law, except by will or by the laws of descent and distribution of the state or country of the optionees domicile at the time
of death, and (ii) during the optionees lifetime, shall be exercisable only by the optionee.
6.1-3 Purchase of
Shares. Unless the Board of Directors determines otherwise, on or before the date specified for completion of the purchase
of shares pursuant to an option exercise, the optionee must pay the Company the full purchase price of those shares in cash or by check or, with the
consent of the Board of Directors, in whole or in part, in Common Stock of the Company valued at fair market value, restricted stock
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or other contingent awards denominated in either stock or cash, promissory notes
and other forms of consideration. Unless otherwise determined by the Board of Directors, any Common Stock provided in payment of the purchase price
must have been previously acquired and held by the optionee for at least six months. The fair market value of Common Stock provided in payment of the
purchase price shall be the closing price of the Common Stock last reported before the time payment in Common Stock is made or, if earlier, committed
to be made, if the Common Stock is publicly traded, or another value of the Common Stock as specified by the Board of Directors. No shares shall be
issued until full payment for the shares has been made, including all amounts owed for tax withholding. With the consent of the Board of Directors, an
optionee may request the Company to apply automatically the shares to be received upon the exercise of a portion of a stock option (even though stock
certificates have not yet been issued) to satisfy the purchase price for additional portions of the option.
6.1-4 Limitations
on Grants to Non-Exempt Employees. Unless otherwise determined by the Board of Directors, if an employee of the Company or
any parent or subsidiary of the Company is a non-exempt employee subject to the overtime compensation provisions of Section 7 of the Fair Labor
Standards Act (the FLSA), any option granted to that employee shall be subject to the following restrictions: (i) the option price shall be
at least 85 percent of the fair market value, as described in Section 6.2-4, of the Common Stock subject to the option on the date it is granted; and
(ii) the option shall not be exercisable until at least six months after the date it is granted; provided, however, that this six-month restriction on
exercisability will cease to apply if the employee dies, becomes disabled or retires, there is a change in ownership of the Company, or in other
circumstances permitted by regulation, all as prescribed in Section 7(e)(8)(B) of the FLSA.
6.2 Incentive Stock
Options. Incentive Stock Options shall be subject to the following additional terms and conditions:
6.2-1 Limitation on
Amount of Grants. If the aggregate fair market value of stock (determined as of the date the option is granted) for which
Incentive Stock Options granted under this Plan (and any other stock incentive plan of the Company or its parent or subsidiary corporations, as defined
in subsections 424(e) and 424(f) of the Code) are exercisable for the first time by an employee during any calendar year exceeds $100,000, the portion
of the option or options not exceeding $100,000, to the extent of whole shares, will be treated as an Incentive Stock Option and the remaining portion
of the option or options will be treated as a Non-Statutory Stock Option. The preceding sentence will be applied by taking options into account in the
order in which they were granted. If, under the $100,000 limitation, a portion of an option is treated as an Incentive Stock Option and the remaining
portion of the option is treated as a Non-Statutory Stock Option, unless the optionee designates otherwise at the time of exercise, the optionees
exercise of all or a portion of the option will be treated as the exercise of the Incentive Stock Option portion of the option to the full extent
permitted under the $100,000 limitation. If an optionee exercises an option that is treated as in part an Incentive Stock Option and in part a
Non-Statutory Stock Option, the Company will designate the portion of the stock acquired pursuant to the exercise of the Incentive Stock Option portion
as Incentive Stock Option stock by issuing a separate certificate for that portion of the stock and identifying the certificate as Incentive Stock
Option stock in its stock records.
6.2-2 Limitations
on Grants to 10 percent Shareholders. An Incentive Stock Option may be granted under the Plan to an employee possessing more
than 10 percent of the total combined voting power of all classes of stock of the Company or any parent or subsidiary (as defined in subsections 424(e)
and 424(f) of the Code) only if the option price is at least 110 percent of the fair market value, as described in Section 6.2-4, of the Common Stock
subject to the option on the date it is granted and the option by its terms is not exercisable after the expiration of five years from the date it is
granted.
6.2-3 Duration of
Options. Subject to Sections 6.2-2, 8.1 and 8.2, Incentive Stock Options granted under the Plan shall continue in effect for
the period fixed by the Board of Directors, except that by its terms no Incentive Stock Option shall be exercisable after the expiration of 10 years
from the date it is granted.
6.2-4 Option
Price. The option price per share shall be determined by the Board of Directors at the time of grant. Except as provided in
Section 6.2-2, the option price shall not be less than 100 percent of
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the fair market value of the Common Stock covered by the Incentive Stock Option at
the date the option is granted. The fair market value shall be the closing price of the Common Stock last reported on the date the option is granted,
if the stock is publicly traded, or another value of the Common Stock as specified by the Board of Directors.
6.2-5 Limitation on
Time of Grant. No Incentive Stock Option shall be granted on or after the tenth anniversary of the last action by the Board
of Directors adopting the Plan or approving an increase in the number of shares available for issuance under the Plan, which action was subsequently
approved within 12 months by the shareholders.
6.2-6 Early
Dispositions. If within two years after an Incentive Stock Option is granted or within 12 months after an Incentive Stock
Option is exercised, the optionee sells or otherwise disposes of Common Stock acquired on exercise of the Option, the optionee shall within 30 days of
the sale or disposition notify the Company in writing of (i) the date of the sale or disposition, (ii) the amount realized on the sale or disposition
and (iii) the nature of the disposition (e.g., sale, gift, etc.).
6.3 Non-Statutory Stock
Options. Non-Statutory Stock Options shall be subject to the following terms and conditions, in addition to those set
forth in Sections 6.1 and 8.
6.3-1 Option
Price. The option price for Non-Statutory Stock Options shall be determined by the Board of Directors at the time of grant
and may be any amount determined by the Board of Directors.
6.3-2 Duration of
Options. Non-Statutory Stock Options granted under the Plan shall continue in effect for the period fixed by the Board of
Directors, except that no Non-Statutory Option shall be exercisable after the expiration of 10 years from the date it is granted.
7. Stock Appreciation Rights.
7.1 Grant. Stock
appreciation rights may be granted under the Plan by the Board of Directors, subject to such rules, terms, and conditions as the Board of Directors
prescribes. The Board of Directors may provide that stock appreciation rights may be granted in substitution for stock options granted under the Plan.
With respect to each grant, the Board shall determine the number of shares subject to the stock appreciation right, the exercise price of the stock
appreciation right, the period of the stock appreciation right, and the time or times at which the stock appreciation right may be exercised. Stock
appreciation rights shall continue in effect for the period fixed by the Board of Directors.
7.2 Stock Appreciation Rights Granted in
Connection with Options. If a stock appreciation right is granted in connection with an option, the stock appreciation
right shall be exercisable only to the extent and on the same conditions that the related option could be exercised. Upon exercise of a stock
appreciation right, any option or portion thereof to which the stock appreciation right relates terminates. If a stock appreciation right is granted in
connection with an option, upon exercise of the option, the stock appreciation right or portion thereof to which the grant relates
terminates.
7.3 Exercise. Each stock appreciation right shall entitle the holder, upon exercise, to receive from the
Company in exchange therefor an amount equal in value to the excess of the fair market value on the date of exercise of one share of Common Stock of
the Company over the exercise price as determined by the Board of Directors (or, in the case of a stock appreciation right granted in connection with
an option, the option price per share under the option to which the stock appreciation right relates), multiplied by the number of shares covered by
the stock appreciation right, or portion thereof, that is surrendered. Payment by the Company upon exercise of a stock appreciation right may be made
in Common Stock valued at fair market value, in cash, or partly in Common Stock and partly in cash, all as determined by the Board of Directors. For
this purpose, the fair market value of the Common Stock shall be the closing price of the Common Stock last reported before the time of exercise, or
such other value of the Common Stock as specified by the Board of Directors.
7.4 Fractional
Shares. No fractional shares shall be issued upon exercise of a stock appreciation right. In lieu thereof, cash may be
paid in an amount equal to the value of the fraction or, if the Board of Directors shall determine, the number of shares may be rounded downward to the
next whole share.
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7.5 Nontransferability. Each stock appreciation right granted in connection with an Incentive Stock Option
and, unless otherwise determined by the Board of Directors, each other stock appreciation right granted under the Plan, by its terms shall be
nonassignable and nontransferable by the holder, either voluntarily or by operation of law, except by will or by the laws of descent and distribution
of the state or country of the holders domicile at the time of death, and each stock appreciation right by its terms shall be exercisable during
the holders lifetime only by the holder.
8. Exercise of Options and Stock Appreciation
Rights.
8.1 Exercise. Except as provided in Section 8.2 or as determined by the Board of Directors, no option or
stock appreciation right granted under the Plan may be exercised unless at the time of exercise the holder is employed by or in the service of the
Company and shall have been so employed or provided such service continuously since the date the option or stock appreciation right was granted. Except
as provided in Sections 8.2 and 12, options and stock appreciation rights granted under the Plan may be exercised from time to time over the period
stated in each option or stock appreciation right in amounts and at times prescribed by the Board of Directors, provided that options and stock
appreciation rights may not be exercised for fractional shares. Unless otherwise determined by the Board of Directors, if a holder does not exercise an
option or stock appreciation right in any one year for the full number of shares to which the holder is entitled in that year, the holders rights
shall be cumulative and the holder may acquire those shares in any subsequent year during the term of the option or stock appreciation
right.
8.2 Termination of Employment or
Service.
8.2-1 General
Rule. Unless otherwise determined by the Board of Directors, if a holders employment or service with the Company
terminates for any reason other than because of total disability or death as provided in Sections 8.2-2 and 8.2-3, his or her option or stock
appreciation right may be exercised at any time before the expiration date of the option or stock appreciation right or the expiration of 3 months
after the date of termination, whichever is the shorter period, but only if and to the extent the holder was entitled to exercise the option or stock
appreciation right at the date of termination.
8.2-2 Termination
Because of Total Disability. Unless otherwise determined by the Board of Directors, if a holders employment or service
with the Company terminates because of total disability, his or her option or stock appreciation right may be exercised at any time before the
expiration date of the option or stock appreciation right or before the date 12 months after the date of termination, whichever is the shorter period,
but only if and to the extent the holder was entitled to exercise the option or stock appreciation right at the date of termination. The term
total disability means a medically determinable mental or physical impairment that is expected to result in death or has lasted or is
expected to last for a continuous period of 12 months or more and that, in the opinion of the Company and two independent physicians, causes the holder
to be unable to perform his or her duties as an employee, director or officer of the Employer and unable to be engaged in any substantial gainful
activity. Total disability shall be deemed to have occurred on the first day after the two independent physicians have furnished their written opinion
of total disability to the Company and the Company has reached an opinion of total disability.
8.2-3 Termination
Because of Death. Unless otherwise determined by the Board of Directors, if a holder dies while employed by or providing
service to the Company, his or her option or stock appreciation right may be exercised at any time before the expiration date of the option or stock
appreciation right or before the date 12 months after the date of death, whichever is the shorter period, but only if and to the extent the holder was
entitled to exercise the option or stock appreciation right at the date of death and only by the person or persons to whom the holders rights
under the option or stock appreciation right shall pass by the holders will or by the laws of descent and distribution of the state or country of
domicile at the time of death.
8.2-4 Amendment of
Exercise Period Applicable to Termination. The Board of Directors may at any time extend the 3-month and 12-month exercise
periods any length of time not longer than the original expiration date of the option or stock appreciation right. The Board of Directors may at any
time increase the
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portion of an option or stock appreciation right that is exercisable, subject to
terms and conditions determined by the Board of Directors.
8.2-5 Failure to
Exercise Option or Stock Appreciation Right. To the extent that the option or stock appreciation right of any deceased
holder or any holder whose employment or service terminates is not exercised within the applicable period, all further rights to purchase shares
pursuant to the option or stock appreciation right shall cease and terminate.
8.2-6 Leave of
Absence. Absence on leave approved by the Employer or on account of illness or disability shall not be deemed a termination
or interruption of employment or service. Unless otherwise determined by the Board of Directors, vesting of options and stock appreciation rights shall
continue during a medical, family or military leave of absence or other leave approved by the Employer, whether paid or unpaid, and vesting of options
and stock appreciation rights shall be suspended during any other unpaid leave of absence.
8.3 Notice of Exercise or
Surrender. Unless the Board of Directors determines otherwise, shares may be acquired pursuant to an option or stock
appreciation right granted under the Plan only upon the Companys receipt of written notice from the holder of the holders binding
commitment to purchase shares, specifying the number of shares the holder desires to acquire under the option or stock appreciation right and the date
on which the holder agrees to complete the transaction, and, if required to comply with the Securities Act of 1933, containing a representation that it
is the holders intention to acquire the shares for investment and not with a view to distribution. Unless the Board of Directors determines
otherwise, cash may be paid upon surrender of a stock appreciation right granted under the Plan only upon the Companys receipt of written notice
from the holder of the holders binding commitment to surrender the stock appreciation right, specifying the number of shares subject to the stock
appreciation right being surrendered and the date on which the holder agrees to complete the surrender.
8.4 Tax
Withholding. Each holder who has exercised an option or stock appreciation right shall, immediately upon notification of
the amount due, if any, pay to the Company in cash or by check amounts necessary to satisfy any applicable federal, state and local tax withholding
requirements. If additional withholding is or becomes required (as a result of exercise of an option or stock appreciation right or as a result of
disposition of shares acquired pursuant to exercise of an option or stock appreciation right) beyond any amount deposited before delivery of the
certificates, the holder shall pay such amount, in cash or by check, to the Company on demand. If the holder fails to pay the amount demanded, the
Company or the Employer may withhold that amount from other amounts payable to the holder, including salary, subject to applicable law. With the
consent of the Board of Directors, a holder may satisfy this obligation, in whole or in part, by instructing the Company to withhold from the shares to
be issued upon exercise or by delivering to the Company other shares of Common Stock; provided, however, that the number of shares so withheld or
delivered in connection with an option exercise shall not exceed the minimum amount necessary to satisfy the required withholding
obligation.
8.5 Reduction of Reserved
Shares. Upon the exercise of an option or stock appreciation right, the number of shares reserved for issuance under the
Plan shall be reduced by the number of shares issued upon exercise of the option or stock appreciation right. Cash payments of stock appreciation
rights shall not reduce the number of shares of Common Stock reserved for issuance under the Plan.
9. Stock Bonuses. The Board of
Directors may award shares under the Plan as stock bonuses, including restricted stock units that provide for delivery of Common Stock at a later date.
Shares awarded as a bonus shall be subject to the terms, conditions and restrictions determined by the Board of Directors. The restrictions may include
restrictions concerning transferability and forfeiture of the shares awarded, together with any other restrictions determined by the Board of
Directors. The Board of Directors may require the recipient to sign an agreement as a condition of the award, but may not require the recipient to pay
any monetary consideration other than amounts necessary to satisfy tax withholding requirements. The agreement may contain any terms, conditions,
restrictions, representations and warranties required by the Board of Directors. The certificates representing the shares awarded shall bear any
legends required by the Board of Directors. The Company may require any recipient of a stock bonus to pay to the Company in cash or by check upon
demand amounts necessary to satisfy any applicable federal, state or local tax withholding requirements. If the recipient fails to pay the amount
demanded, the Company or the Employer may withhold that amount from other amounts payable to the recipient, including salary, subject
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to applicable law. With the consent of the Board of Directors, a recipient may
satisfy this obligation, in whole or in part, by instructing the Company to withhold from any shares to be issued or by delivering to the Company other
shares of Common Stock; provided, however, that the number of shares so withheld or delivered shall not exceed the minimum amount necessary to satisfy
the required withholding obligation. Upon the issuance of a stock bonus, the number of shares reserved for issuance under the Plan shall be reduced by
the number of shares issued.
10. Restricted Stock.
10.1 Restricted
Stock. The Board of Directors may issue shares under the Plan for any consideration (including promissory notes and
services) determined by the Board of Directors. Shares issued under the Plan shall be subject to the terms, conditions and restrictions determined by
the Board of Directors. Subject to the provisions of the Plan, the restrictions may include restrictions concerning transferability, repurchase by the
Company and forfeiture of the shares issued, together with any other restrictions determined by the Board of Directors. All Common Stock issued
pursuant to this Section 10.1 shall be subject to a Restricted Stock Agreement, which shall be executed by the Company and the prospective recipient of
the shares before the delivery of certificates representing the shares. The Agreement may contain any terms, conditions, restrictions, representations
and warranties required by the Board of Directors.
10.2 Other
Provisions. The certificates representing shares of restricted stock shall bear any legends required by the Board of
Directors. The Company may require any participant receiving restricted stock to pay to the Company in cash or by check upon demand amounts necessary
to satisfy any applicable federal, state or local tax withholding requirements. If the participant fails to pay the amount demanded, the Company or the
Employer may withhold that amount from other amounts payable to the participant, including salary, subject to applicable law. With the consent of the
Board of Directors, a participant may satisfy this obligation, in whole or in part, by instructing the Company to withhold from any shares to be issued
or by delivering to the Company other shares of Common Stock; provided, however, that the number of shares so withheld or delivered shall not exceed
the minimum amount necessary to satisfy the required withholding obligation. Upon the issuance of restricted stock, the number of shares reserved for
issuance under the Plan shall be reduced by the number of shares issued.
11. Performance-Based Awards. The
Board of Directors may grant awards intended to qualify as qualified performance-based compensation under Section 162(m) of the Code and the
regulations thereunder (Performance-Based Awards). Performance-Based Awards shall be denominated at the time of grant either in Common
Stock (Stock Performance Awards) or in dollar amounts (Dollar Performance Awards). Payment under a Stock Performance Award or a
Dollar Performance Award shall be made, at the discretion of the Board of Directors, in Common Stock (Performance Shares), or in cash or in
any combination thereof. Performance-Based Awards shall be subject to the following terms and conditions:
11.1 Award
Period. The Board of Directors shall determine the period of time for which a Performance-Based Award is made (the
Award Period).
11.2 Performance Goals and
Payment. The Board of Directors shall establish in writing objectives (Performance Goals) that must be met by
the Company or any subsidiary, division or other unit of the Company (Business Unit) during the Award Period as a condition to payment
being made under the Performance-Based Award. The Performance Goals for each award shall be one or more targeted levels of performance with respect to
one or more of the following objective measures with respect to the Company or any Business Unit: earnings, earnings per share, stock price increase,
total shareholder return (stock price increase plus dividends), return on equity, return on assets, return on capital, economic value added, revenues,
operating income, inventories, inventory turns, cash flows, or any of the foregoing before the effect of acquisitions, divestitures, accounting
changes, and restructuring and special charges (determined according to criteria established by the Board of Directors). The Board of Directors shall
also establish the number of Performance Shares or the amount of cash payment to be made under a Performance-Based Award if the Performance Goals are
met or exceeded, including the fixing of a maximum payment (subject to Section 11.4). The Board of Directors may establish other restrictions to
payment under a Performance-Based Award, such as a continued employment requirement, in addition to satisfaction of the Performance Goals. Some or all
of the Performance Shares may be issued at the time of the award as restricted shares subject to forfeiture in whole or in part if Performance Goals
or, if applicable, other restrictions are not satisfied.
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11.3 Computation of
Payment. During or after an Award Period, the performance of the Company or Business Unit, as applicable, during the
period shall be measured against the Performance Goals. If the Performance Goals are not met, no payment shall be made under a Performance-Based Award.
If the Performance Goals are met or exceeded, the Board of Directors shall certify that fact in writing and certify the number of Performance Shares
earned or the amount of cash payment to be made under the terms of the Performance-Based Award.
11.4 Maximum
Awards. No participant may receive in any fiscal year Stock Performance Awards under which the aggregate amount payable
under the Awards exceeds the equivalent of 200,000 shares of Common Stock or Dollar Performance Awards under which the aggregate amount payable under
the Awards exceeds $4,000,000.
11.5 Tax
Withholding. Each participant who has received Performance Shares shall, upon notification of the amount due, pay to the
Company in cash or by check amounts necessary to satisfy any applicable federal, state and local tax withholding requirements. If the participant fails
to pay the amount demanded, the Company or the Employer may withhold that amount from other amounts payable to the participant, including salary,
subject to applicable law. With the consent of the Board of Directors, a participant may satisfy this obligation, in whole or in part, by instructing
the Company to withhold from any shares to be issued or by delivering to the Company other shares of Common Stock; provided, however, that the number
of shares so delivered or withheld shall not exceed the minimum amount necessary to satisfy the required withholding obligation.
11.6 Effect on Shares
Available. The payment of a Performance-Based Award in cash shall not reduce the number of shares of Common Stock
reserved for issuance under the Plan. The number of shares of Common Stock reserved for issuance under the Plan shall be reduced by the number of
shares issued upon payment of an award. Cash payments of Performance-Based Awards shall not reduce the number of shares of Common Stock reserved for
issuance under the Plan.
12. |
|
Changes in Capital Structure. |
12.1 Stock Splits, Stock
Dividends. If the outstanding Common Stock of the Company is hereafter increased or decreased or changed into or
exchanged for a different number or kind of shares or other securities of the Company by reason of any stock split, combination of shares, dividend
payable in shares, recapitalization or reclassification, appropriate adjustment shall be made by the Board of Directors in the number and kind of
shares available for grants under the Plan and in all other share amounts set forth in the Plan. In addition, the Board of Directors shall make
appropriate adjustment in the number and kind of shares as to which outstanding options and stock appreciation rights, or portions thereof then
unexercised, shall be exercisable, so that the holders proportionate interest before and after the occurrence of the event is maintained.
Notwithstanding the foregoing, the Board of Directors shall have no obligation to effect any adjustment that would or might result in the issuance of
fractional shares, and any fractional shares resulting from any adjustment may be disregarded or provided for in any manner determined by the Board of
Directors. Any such adjustments made by the Board of Directors shall be conclusive.
12.2 Mergers, Reorganizations,
Etc. In the event of a merger, consolidation, plan of exchange, acquisition of property or stock, split-up, split-off,
spin-off, reorganization or liquidation to which the Company is a party or any sale, lease, exchange or other transfer (in one transaction or a series
of related transactions) of all, or substantially all, of the assets of the Company (each, a Transaction), the Board of Directors shall, in
its sole discretion and to the extent possible under the structure of the Transaction, select one of the following alternatives for treating
outstanding options and stock appreciation rights under the Plan:
12.2-1 Outstanding
options and stock appreciation rights shall remain in effect in accordance with their terms.
12.2-2 Outstanding
options and stock appreciation rights shall be converted into options and stock appreciation rights to purchase stock in one or more of the
corporations, including the Company, that are the surviving or acquiring corporations in the Transaction. The amount, type of securities subject
thereto and exercise price of the converted options and stock appreciation rights shall be determined by the Board of Directors of the Company, taking
into account the relative values of the companies involved in the Transaction and the exchange rate, if any, used in determining shares of the
surviving corporation(s) to be held by holders
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of shares of the Company following the Transaction. Unless otherwise determined by
the Board of Directors, the converted options and stock appreciation rights shall be vested only to the extent that the vesting requirements relating
to options granted hereunder have been satisfied.
12.2-3 The Board of
Directors shall provide a period of 30 days or less before the completion of the Transaction during which outstanding options and stock appreciation
rights may be exercised to the extent then exercisable, and upon the expiration of that period, all unexercised options and stock appreciation rights
shall immediately terminate. The Board of Directors may, in its sole discretion accelerate the exercisability of options and stock appreciation rights
so that they are exercisable in full during that period.
12.3 Dissolution of the
Company. In the event of the dissolution of the Company, options and stock appreciation rights shall be treated in
accordance with Section 12.2-3.
12.4 Rights Issued by Another
Corporation. The Board of Directors may also grant options, stock appreciation rights, stock bonuses and
Performance-Based Awards and issue restricted stock under the Plan with terms, conditions and provisions that vary from those specified in the Plan,
provided that any such awards are granted in substitution for, or in connection with the assumption of, existing options, stock appreciation rights,
stock bonuses, Performance-Based Awards or restricted stock granted, awarded or issued by another corporation and assumed or otherwise agreed to be
provided for by the Company pursuant to or by reason of a Transaction.
13. Amendment of the Plan. The
Board of Directors may at any time modify or amend the Plan in any respect. Except as provided in Section 12, however, no change in an award already
granted shall be made without the written consent of the holder of the award if the change would adversely affect the holder.
14. Approvals. The Companys
obligations under the Plan are subject to the approval of state and federal authorities or agencies with jurisdiction in the matter. The Company will
use its best efforts to take steps required by state or federal law or applicable regulations, including rules and regulations of the Securities and
Exchange Commission and any stock exchange on which the Companys shares may then be listed, in connection with the grants under the Plan. The
foregoing notwithstanding, the Company shall not be obligated to issue or deliver Common Stock under the Plan if such issuance or delivery would
violate state or federal securities laws.
15. Employment and Service
Rights. Nothing in the Plan or any award pursuant to the Plan shall (i) confer upon any employee any right to be continued in the
employment of an Employer or interfere in any way with the Employers right to terminate the employees employment at will at any time, for
any reason, with or without cause, or to decrease the employees compensation or benefits, or (ii) confer upon any person engaged by an Employer
any right to be retained or employed by the Employer or to the continuation, extension, renewal or modification of any compensation, contract or
arrangement with or by the Employer.
16. Rights as a Shareholder. The
recipient of any award under the Plan shall have no rights as a shareholder with respect to any shares of Common Stock until the date the recipient
becomes the holder of record of those shares. Except as otherwise expressly provided in the Plan, no adjustment shall be made for dividends or other
rights for which the record date occurs before the date the recipient becomes the holder of record.
F-9
APPENDIX G
ELECTRO SCIENTIFIC INDUSTRIES, INC.
1990 EMPLOYEE STOCK PURCHASE PLAN
As Amended October 29, 2003
1. Purpose of the Plan. Electro
Scientific Industries, Inc. (the Company) believes that ownership of shares of its Common Stock by employees of the Company and its
Participating Subsidiaries (hereinafter defined) is desirable as an incentive to better performance and improvement of profits, and as a means by which
employees may share in the rewards of growth and success. The purpose of the Companys 1990 Employee Stock Purchase Plan (the Plan) is
to provide a convenient means by which employees of the Company and Participating Subsidiaries may purchase the Companys shares through payroll
deductions and a method by which the Company may assist and encourage such employees to become share owners.
2. Shares Reserved for the Plan.
There are 1,900,000 [900,000] shares of the Companys authorized but unissued or reacquired Common Stock, no par value, reserved for
purposes of the Plan. The number of shares reserved for the Plan and other share limits in the Plan are subject to adjustment in the event of any stock
dividend, stock split, combination of shares, recapitalization or other change in the outstanding Common Stock of the Company. The determination of
whether an adjustment shall be made and the manner of any such adjustment shall be made by the Board of Directors of the Company, which determination
shall be conclusive.
3. Administration of the Plan. The
Plan shall be administered by the Board of Directors. The Board of Directors may promulgate rules and regulations for the operation of the Plan, adopt
forms for use in connection with the Plan, and decide any question of interpretation of the Plan or rights arising thereunder. The Board of Directors
may consult with counsel for the Company on any matter arising under the Plan. All determinations and decisions of the Board of Directors shall be
conclusive. Notwithstanding the foregoing, the Board of Directors, if it so desires, may delegate to the Compensation Committee of the Board the
authority for general administration of the Plan.
4. Eligible Employees. Except as
indicated below, all full-time employees of the Company and all full-time employees of each of the Companys subsidiary corporations which is
designated by the Board of Directors of the Company as a participant in the Plan (such participating subsidiary being hereinafter called a
Participating Subsidiary) are eligible to participate in the Plan. Any employee who would, after a purchase of shares under the Plan, own
or be deemed (under Section 424(d) of the Internal Revenue Code of 1986, as amended (the Code)) to own stock (including stock subject to
any outstanding options held by the employee) possessing 5 percent or more of the total combined voting power or value of all classes of stock of the
Company or any parent or subsidiary of the Company, shall be ineligible to participate in the Plan. A full-time employee is one who is in
the active service of the Company or a Participating Subsidiary excluding, however, any employee whose customary employment is 20 hours or less per
week or whose customary employment is for not more than five months per calendar year.
(a) Offerings and Purchase Periods. The
Plan shall be implemented by a series of overlapping 24-month offerings (the Offerings), with a new Offering commencing on January 15,
April 15, July 15 and October 15 of each year beginning in January 2004. Accordingly, up to eight separate Offerings may be in process at any time, but
an employee may only participate in one Offering at a time. The first day of each Offering is the Offering Date for that Offering and each
Offering shall end on the second anniversary of its Offering Date.
Each Offering shall be divided into eight
three-month Purchase Periods, one of which shall end on each January 14, April 14, July 14 and October 14 during the term of the Offering. The last day
of each Purchase Period is a Purchase Date for the applicable Offering. Notwithstanding the foregoing, (1) the Offering that began on
January 8, 2003 and ends on January 7, 2004 shall be governed by the Plan as amended February 24, 2000, and
* NOTE: Underlined matter is new, matter in [brackets and italics] is to be deleted
G-1
(2) the Offering that begins in January 2004 shall begin on January 8, 2004 and end
on January 14, 2006 and the first Purchase Date relating to such Offering shall be April 14, 2004.
(b) Grants; Limitations. On each Offering
Date, each eligible employee shall be granted an option under the Plan to purchase shares of Common Stock on the Purchase Dates for the Offering for
the price determined under paragraph 7 of the Plan exclusively through payroll deductions authorized under paragraph 6 of the Plan; provided, however,
that (a) no option shall permit the purchase of more than 500 shares on any Purchase Date, and (b) no option may be granted under the Plan that would
allow an employees right to purchase shares under all stock purchase plans of the Company and its parents and subsidiaries to which Section 423
of the Code applies to accrue at a rate that exceeds $25,000 of fair market value of shares (determined at the date of grant) for each calendar year in
which such option is outstanding.
(c) Insufficient Shares. If there is an
insufficient number of reserved shares of Common Stock to permit the full exercise of all existing rights to purchase shares, or if the legal
obligations of the Company prohibit the issuance of all shares purchasable upon the full exercise of such rights, the plan administrator shall make a
pro rata allocation of the shares remaining available in as nearly a uniform and equitable manner as possible, based pro rata on the aggregate amounts
then credited to each participants account. In such event, payroll deductions to be made shall be reduced accordingly and the plan administrator
shall give written notice of such reduction to each participant affected thereby. Any amount remaining in a participants account immediately
after all available shares have been purchased will be promptly remitted to such participant. Determinations made by the plan administrator in this
regard shall be final, binding and conclusive on all persons. No deductions shall be permitted under the Plan after the Company determines that no
shares are available.
6. Participation in the Plan.
(a) Initiating Participation. An eligible
employee may participate in an Offering under the Plan by filing with the Company no later than 4:00 p.m., Pacific time on the Offering Date for the
Offering in which the employee desires to participate, forms furnished by the Company, a subscription and payroll deduction authorization. Once filed,
a subscription and payroll deduction authorization shall remain in effect for Offerings unless amended or terminated. The payroll deduction
authorization will authorize the employing corporation to make payroll deductions from each of the participants paychecks during an Offering
other than a paycheck issued on the Offering Date. Payroll deductions from any paycheck may not be less than 1 percent or more than 15 percent of the
gross amount of base pay plus commissions, if any, payable to the participant for the period covered by the paycheck. If payroll deductions are made by
a Participating Subsidiary, that corporation will promptly remit the amount of the deductions to the Company.
(b) Amending or Terminating Participation.
After a participant has begun participating in the Plan by initiating payroll deductions, the participant may not amend the payroll deduction
authorization except that (a) a participant may amend payroll deductions once during each calendar quarter and (b) the participant may terminate
participation in the Plan at any time prior to the tenth day before a Purchase Date by written notice to the Company. A permitted change in payroll
deductions shall be effective for any pay period only if written notice is received by the Company at least three business days prior to the payroll
effective date published by the Company for that pay period. Participation in the Plan shall also terminate when a participant ceases to be an eligible
employee for any reason, including death or retirement. A participant may not reinstate participation in the Plan with respect to a particular Offering
after once terminating participation in the Plan with respect to that Offering. Upon termination of a participants participation in the Plan, all
amounts deducted from the participants pay and not previously used to purchase shares under the Plan shall be returned to the
participant.
(c) Suspension of Payroll Deductions When
Limitations on Participation Are Exceeded. As a result of the limitations described above under paragraph 5(b), the amount of a participants
payroll deductions during any portion of an Offering may exceed the maximum amount that can be applied to purchase shares on the next Purchase Date of
that Offering. If this occurs, then, as soon as practicable following the participants written request (or earlier in the Companys
discretion), payroll deductions from the participant shall be suspended and any such excess
* NOTE: Underlined matter is new, matter in [brackets and italics] is to be deleted
G-2
amounts shall be refunded to the participant. Such suspension shall not result
either in termination of the participants participation in the Offering or ineligibility of the participant for enrollment in any new Offering.
Payroll deductions at the rate set forth in the participants then effective payroll deduction authorization form shall automatically resume for
any period under the Plan during which, after application of the limitations in paragraph 5(b), the participant is eligible to purchase any Common
Stock under the Plan on the next Purchase Date unless the participant terminates participation in accordance with paragraph 6(b).
7. Option Price. The price at which shares
shall be purchased on any Purchase Date in an Offering shall be the lower of (a) 85% of the fair market value of a share of Common Stock on the
Offering Date of the Offering (or the preceding trading day if the Offering Date is not a trading day) or (b) 85% of the fair market value of a share
of Common Stock on the Purchase Date (or the preceding trading day if the Purchase Date is not a trading day). The fair market value of a share of
Common Stock on any date shall be the closing price of the Common Stock on that trading day as reported by NASDAQ or, if the Common Stock is not
reported on NASDAQ, such other reported value of the Common Stock as shall be specified by the Board of Directors.
8. Automatic Withdrawal and Re-enrollment. If
the fair market value of a share of Common Stock on any new Offering Date is less than or equal to the fair market value of a share of Common Stock on
the participants current Offering Date, every participant in that Offering shall automatically (a) be withdrawn from such Offering after the
acquisition of the shares of Common Stock on such Purchase Date that precedes the new Offering Date and (b) be enrolled in the new Offering commencing
on the day after such Purchase Date.
9. Purchase of Shares. All amounts withheld
from the pay of a participant shall be credited to his or her account under the Plan by the Custodian appointed under paragraph 10. No interest will be
paid on such accounts, unless otherwise determined by the Board of Directors. On each Purchase Date, the amount of the account of each participant will
be applied to the purchase of whole shares by such participant from the Company at the price determined under paragraph 7. Any cash balance remaining
in a participants account after a Purchase Date because it was less than the amount required to purchase a full share shall be retained in the
participants account for the next Purchase Period. Any other amounts in a participants account after a Purchase Date as a result of the
limitations in paragraph 5(b) will be repaid to the participant.
10. Delivery and Custody of Shares. Shares
purchased by participants pursuant to the Plan will be delivered to and held in the custody of such investment or financial firm (the
Custodian) as shall be appointed by the Board of Directors. The Custodian may hold in nominee or street name certificates for shares
purchased pursuant to the Plan, and may commingle shares in its custody pursuant to the Plan in a single account without identification as to
individual participants. By appropriate instructions to the Custodian on forms to be provided for that purpose, a participant may from time to time (a)
transfer into the participants own name of all or part of the shares held by the Custodian for the participants account and delivery of
such shares to the participant; (b) transfer of all or part of the shares held for the participants account by the Custodian to a regular
individual brokerage account in the participants own name, either with the firm then acting as Custodian or with another firm, or (c) sell all or
part of the shares held by the Custodian for the participants account at the market price at the time the order is executed and obtain remittance
of the net proceeds of sale to the participant. Upon termination of participation in the Plan, the participant may elect to have the shares held by the
Custodian for the account of the participant transferred and delivered in accordance with (a) above, transferred to a brokerage account in accordance
with (b), or sold in accordance with (c).
11. Records and Statements. The Custodian will
maintain the records of the Plan. As soon as practicable after each Purchase Date each participant will receive a statement showing the activity of his
account since the preceding Purchase Date and the balance on the Purchase Date as to both cash and shares. Participants will be furnished such other
reports and statements, and at such intervals, as the Board of Directors shall determine from time to time.
12. Expense of the Plan. The Company will pay
all expenses incident to operation of the Plan, including costs of record keeping, accounting fees, legal fees, commissions and issue or transfer taxes
on purchases pursuant
* NOTE: Underlined matter is new, matter in [brackets and italics] is to be deleted
G-3
to the Plan and on delivery of shares to a participant or into his or her brokerage
account. The Company will not pay expenses, commissions or taxes incurred in connection with sales of shares by the Custodian at the request of a
participant. Expenses to be paid by a participant will be deducted from the proceeds of sale prior to remittance.
13. Rights Not Transferable. The right to
purchase shares under this Plan is not transferable by a participant, and such right is exercisable during the participants lifetime only by the
participant. Upon the death of a participant, any shares held by the Custodian for the participants account shall be transferred to the persons
entitled thereto under the laws of the state of domicile of the participant upon a proper showing of authority.
14. Dividends and Other Distributions. Cash
dividends and other cash distributions, if any, on shares held by the Custodian will be paid currently to the participants entitled thereto unless the
Company subsequently adopts a dividend reinvestment plan and the participant directs that his or her cash dividends be invested in accordance with such
plan. Stock dividends and other distributions in shares of the Company on shares held by the Custodian shall be issued to the Custodian and held by it
for the account of the respective participants entitled thereto.
15. Voting and Shareholder Communications. In
connection with voting on any matter submitted to the shareholders of the Company, the Custodian will cause the shares held by the Custodian for each
participants account to be voted in accordance with instructions from the participant or, if requested by a participant, will furnish to the
participant a proxy authorizing the participant to vote the shares held by the Custodian for the participants account. Copies of all general
communications to shareholders of the Company will be sent to participants participating in the Plan.
16. Tax Withholding. Each participant who has
purchased shares under the Plan shall immediately upon notification of the amount due, if any, pay to the Company in cash amounts necessary to satisfy
any applicable federal, state and local tax withholding determined by the Company to be required. If the Company determines that additional withholding
is required beyond any amount deposited at the time of purchase, the participant shall pay such amount to the Company on demand. If the participant
fails to pay the amount demanded, the Company may withhold that amount from other amounts payable by the Company to the participant, including salary,
subject to applicable law.
17. Responsibility and Indemnity. Neither the
Company, its Board of Directors, the Custodian, any Participating Subsidiary, nor any member, officer, agent, or employee of any of them, shall be
liable to any participant under the Plan for any mistake of judgment or for any omission or wrongful act unless resulting from gross negligence,
willful misconduct or intentional misfeasance. The Company will indemnify and save harmless its Board of Directors, the Custodian and any such member,
officer, agent or employee against any claim, loss, liability or expense arising out of the Plan, except such as may result from the gross negligence,
willful misconduct or intentional misfeasance of such entity or person.
18. Conditions and Approvals. The obligations
of the Company under the Plan shall be subject to compliance with all applicable state and federal laws and regulations, compliance with the rules of
any stock exchange on which the Companys securities may be listed, and approval of such federal and state authorities or agencies as may have
jurisdiction over the Plan or the Company. The Company will use its best effort to comply with such laws, regulations and rules and to obtain such
approvals.
19. Amendment of the Plan. The Board of
Directors of the Company may from time to time amend the Plan in any and all respects, except that without the approval of the shareholders of the
Company, the Board of Directors may not increase the number of shares reserved for the Plan or decrease the purchase price of shares offered pursuant
to the Plan.
20. Termination of the Plan. The Plan shall
terminate when all of the shares reserved for purposes of the Plan have been purchased, provided that the Board of Directors in its sole discretion may
(a) elect to continue the Plan in connection with the reservation of additional shares for purposes of the Plan or (b) at any time terminate the Plan
without any obligation on account of such termination, except as hereinafter in this paragraph provided. Upon termination of the Plan, the cash and
shares, if any, held in the account of each participant shall forthwith
* NOTE: Underlined matter is new, matter in [brackets and italics] is to be deleted
G-4
be distributed to the participant or to the participants order, provided that
if prior to the termination of the Plan, the Board of Directors and shareholders of the Company shall have adopted and approved a substantially similar
plan, the Board of Directors may in its discretion determine that the account of each participant under this Plan shall be carried forward and
continued as the account of such participant under such other plan, subject to the right of any participant to request distribution of the cash and
shares, if any, held for his account.
* NOTE: Underlined matter is new, matter in [brackets and italics] is to be deleted
G-5
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Please
Mark Here
for Addres
Change or
Comments |
£ |
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SEE
REVERSE SIDE |
1. Election
of three directors: |
FOR
the nominees
listed to the left
(except as indicated
to the contrary) |
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WITHHOLD
AUTHORITY to vote
for all nominees
listed to the left |
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3. |
Approve
Amended and Restated 2000 Stock Option Incentive Plan. |
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FOR
£ |
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AGAINST
£ |
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ABSTAIN
£ |
NOMINEES
FOR THREE-YEAR TERMS:
01 Frederick A. Ball
02 Nicholas Konidaris
03 Robert R. Walker
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£ |
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£ |
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4. |
Approve
amendment to the 1990 Employee Stock Purchase Plan. |
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FOR
£ |
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AGAINST
£ |
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ABSTAIN
£ |
Instruction: To
withhold authority to vote for any nominee write that
nominees
name(s) in this space:
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5. |
In
their discretion, the proxies are authorized to vote upon such other matters
as may properly come before the meeting or any adjournments or postponements
thereof. |
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2. Approve 2004
Stock Incentive Plan. |
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FOR
£ |
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AGAINST
£ |
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ABSTAIN
£ |
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PLEASE
SIGN, DATE AND RETURN THIS PROXY CARD TODAY, USING THE ENCLOSED ENVELOPE. |
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Please sign
below exactly as your name appears on this Proxy Card. If shares are registered
in more than one name, all such persons should sign. A corporation should
sign in its full corporate name by a duly authorized officer, stating his/her
title. Trustees, guardians, executors and administrators should sign in
their official capacity giving their full title as such. If a partnership,
please sign in the partnership name by authorized persons. |
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If you receive more than one Proxy Card, please sign and return all such
cards in the accompanying envelope. |
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Typed or Printed names: |
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Authorized
Signature: |
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Title
or authority, if applicable: |
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Date:
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FOLD
AND DETACH HERE |
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Vote by Internet or Telephone or Mail
24 Hours a Day, 7 Days a Week |
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Internet
and telephone voting is available through 11:59 PM Eastern Time
the day prior to annual meeting day. |
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Your
Internet or telephone vote authorizes the named proxies to vote your shares
in the same manner as if you marked, signed and returned your proxy card. |
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Internet |
OR |
Telephone |
OR |
Mail |
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http://www.eproxy.com/esio |
1-800-435-6710 |
Mark,
sign and date |
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Use
the Internet to vote your proxy. Have your proxy card in hand when you
access the web site. |
Use
any touch-tone telephone to vote your proxy. Have your proxy card in hand
when you call. |
your
proxy card and
return it in the
enclosed postage-paid
envelope. |
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If
you vote your proxy by Internet or by telephone,
you do NOT need to mail back your proxy card. |
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PROXY
ELECTRO
SCIENTIFIC INDUSTRIES, INC.
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned shareholder
of Electro Scientific Industries, Inc., an Oregon corporation (the Company),
hereby appoints Nicholas Konidaris and J. Michael Dodson, and each of them, with
full power of substitution in each, as proxies to cast all votes which the undersigned
shareholder is entitled to cast at the Annual Meeting of Shareholders (the Annual
Meeting) to be held at 1:00 p.m. on Friday, October 15, 2004 at the
Companys executive offices located at 13900 NW Science Park Drive, Portland,
Oregon, and any adjournments or postponements thereof upon the following matters.
THIS PROXY, WHEN PROPERLY
EXECUTED, WILL BE VOTED IN THE MANNER DIRECTED HEREIN BY THE UNDERSIGNED SHAREHOLDER.
UNLESS DIRECTION IS GIVEN, THIS PROXY WILL BE VOTED FOR THE ELECTION
OF THE NOMINEES LISTED IN PROPOSAL 1, FOR PROPOSAL 2, FOR PROPOSAL 3, FOR PROPOSAL 4 AND IN ACCORDANCE
WITH THE RECOMMENDATIONS OF A MAJORITY OF THE BOARD OF DIRECTORS AS TO OTHER
MATTERS. The undersigned hereby acknowledges receipt of the Companys Proxy
Statement and hereby revokes any proxy or proxies previously given.
(continued
and to be signed on other side)
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Address
Change/Comments (Mark the corresponding
box on the reverse side) |
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FOLD AND DETACH
HERE |
You can
now access your Electro Scientific Industries, Inc. account online.
Access your
Electro Scientific Industries, Inc. shareholder account online via Investor ServiceDirect® (ISD).
Mellon
Investor Services LLC, Transfer Agent for Electro Scientific Industries, Inc.
now makes it easy and convenient to get current information on your shareholder
account.
· View
account status |
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· View payment history for dividends |
· View
certificate history |
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· Make address changes |
· View
book-entry information |
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· Obtain a duplicate 1099 tax form |
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· Establish/change your PIN |
Visit us on
the web at http://www.melloninvestor.com
For Technical
Assistance Call 1-877-978-7778 between 9am-7pm
Monday-Friday Eastern Time