UNITED STATES SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A INFORMATION
Proxy
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the Securities Exchange Act of 1934 (Amendment No. )
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NIC INC.
10540 South Ridgeview Road
Olathe, KS 66061
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To Be Held On May 4, 2004
at
the
Sheraton Overland Park Hotel at Convention Center
6100 College Boulevard
Overland Park, Kansas 66211
TO THE SHAREHOLDERS OF NIC INC.:
1. |
Electing five (5) directors to serve until the next Annual Meeting of Shareholders; |
2. |
Considering and voting upon a proposal to approve the 2004 Amended and Restated Stock Option Plan; |
3. |
Considering and acting upon a proposal to ratify the appointment of PricewaterhouseCoopers LLP as the Companys independent public accountants for the fiscal year ending December 31, 2004; and |
4. |
In the discretion of the designated proxies, upon such other business relating to the foregoing as may properly come before the meeting, and such matters incidental to the conduct of the meeting, and at any adjournments or postponements thereof. |
Olathe, Kansas
March 31, 2004
NIC INC.
PROXY STATEMENT
GENERAL INFORMATION
|
FOR the election of the five nominees for director named herein; |
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FOR the 2004 Amended and Restated Stock Option Plan; and |
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FOR the ratification of the appointment of PricewaterhouseCoopers LLP as the Companys independent public accountants for the fiscal year ending December 31, 2004. |
SHARE OWNERSHIP
Shares Beneficially Owned(1) |
|||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|
Number |
Percentage |
||||||||||
5%
Shareholders |
|||||||||||
Jeffery S.
Fraser and Ross C. Hartley co-trustees of National Information Consortium Voting Trust, dated June 30, 1998 c/o Jeffery S. Fraser P.O. Box 4919 Jackson, WY 83001 |
26,100,894 | 44.3 | % | ||||||||
Federated
Investors, Inc.(2) Federated Investors Tower Pittsburgh, PA 15222 |
4,011,634 | 6.8 | % | ||||||||
Named
Executive Officers and Directors |
|||||||||||
Jeffery S.
Fraser |
26,250,894 | 44.6 | % | ||||||||
William F.
Bradley, Jr. |
1,876,261 | 3.2 | % | ||||||||
Samuel R.
Somerhalder |
1,203,610 | 2.0 | % | ||||||||
Harry H.
Herington |
1,103,167 | 1.9 | % | ||||||||
Eric J.
Bur |
380,750 | * | |||||||||
Richard L.
Brown |
36,949 | * | |||||||||
Stephen M.
Kovzan |
34,945 | * | |||||||||
John L.
Bunce, Jr. |
135,910 | * | |||||||||
Daniel J.
Evans |
80,514 | * | |||||||||
Ross C.
Hartley |
26,476,891 | 45.0 | % | ||||||||
Pete
Wilson |
37,265 | * | |||||||||
All executive
officers and directors as a group (11 persons) |
27,720,196 | 47.1 | % |
* |
Less than 1% |
(1) |
The number of shares of Common Stock issued and outstanding on February 27, 2004, was 58,887,730. The calculation of percentages is based upon the number of shares of Common Stock issued and outstanding on such date, plus shares of Common Stock subject to options held by the respective persons on February 27, 2004 and exercisable within 60 days thereafter. The persons and entities named in the table have sole voting and dispositive power with respect to all shares shown as beneficially owned by them, except as described below. |
(2) |
Reflects ownership as of December 31, 2003, as reported on a Schedule 13G filed by Federated Investors, Inc., on February 13, 2004, in which Federated Investors, Inc., and certain affiliates reported that Federated Investors, Inc., and certain affiliates had sole voting power over 4,011,634 of such shares, shared voting power over none of such shares and sole dispositive power over all 4,011,634 of such shares. |
2
Voting Trust for the benefit of Crimson Tide Charitable Remainder Unitrust, for which Mr. Fraser is the trustee. Mr. Fraser disclaims beneficial ownership over 2,897,555 shares owned by Jaytide Investments, LLC.
3
BOARD OF DIRECTORS
Name |
Age |
Position |
||||||||
---|---|---|---|---|---|---|---|---|---|---|
Jeffery S.
Fraser |
44 |
Chairman of the Board, President and Chief Executive Officer |
||||||||
John L. Bunce,
Jr. |
44 |
Director |
||||||||
Daniel J.
Evans |
79 |
Director |
||||||||
Ross C.
Hartley |
56 |
Director |
||||||||
Pete
Wilson |
70 |
Director |
4
CORPORATE GOVERNANCE, BOARD COMMITTEES AND BOARD COMPENSATION
Corporate Governance
Committees of the Board
5
Technologies, Inc. and the 1999 Employee Stock Purchase Plan, and performs such other duties as may from time to time be assigned by the Board with respect to compensation.
Code of Business Conduct and Ethics
Employee Complaint Procedures for Accounting and Auditing Matters
Compensation of Directors
6
shareholders), and non-employee directors are eligible to participate in the Companys 1999 Employee Stock Purchase Plan.
Board Meetings and Attendance
Compensation Committee Interlocks and Insider Participation
EXECUTIVE OFFICERS
Name |
Age |
Positions with the Company |
||||||||
---|---|---|---|---|---|---|---|---|---|---|
Harry H.
Herington |
44 |
Chief
Operating Officer |
||||||||
Eric J.
Bur |
42 |
Chief
Financial Officer |
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William F.
Bradley, Jr. |
49 |
Executive Vice PresidentStrategy, Policy & Legal, General Counsel and Secretary |
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Samuel R.
Somerhalder |
62 |
Executive Vice PresidentOperations and Administration |
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Richard L.
Brown |
41 |
Executive Vice PresidentTechnology and Solutions |
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Stephen M.
Kovzan |
35 |
Vice
PresidentFinancial Operations and Chief Accounting Officer |
7
served as one of the Companys directors from May 1998 to February 1999. He also serves as President of NICUSA, Inc. From September 1995 to September 1996, Mr. Herington served as the Vice President of Kansas Information Consortium, Inc. Prior to joining the Company, Mr. Herington was the Associate General Counsel for the League of Kansas Municipalities from August 1992 to September 1995. Mr. Herington served as a director of E-Filing.com, Inc., a provider of online filing applications for legal services in which NIC Inc. owns a minority equity interest, until August 2003. Mr. Herington holds a B.A. degree from Wichita State University in Kansas and a J.D. degree from the University of Kansas School of Law.
Family Relationships
8
EXECUTIVE COMPENSATION
Summary Compensation Table
Long-Term Compensation Awards |
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Annual Compensation |
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Year |
Salary |
Bonus |
Other |
Restricted Stock Awards |
Securities Underlying Options (#) |
All Other Compensation(1) |
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Jeffery S.
Fraser |
2003 | $ | 1 | | | | 247,043 | $ | 11,970 | |||||||||||||||||||||
President and
Chief |
2002 | 1 | | | | | 8,967 | |||||||||||||||||||||||
Executive
Officer |
2001 | 1 | | | | | 8,645 | |||||||||||||||||||||||
Harry H.
Herington |
2003 | 193,000 | | | | 150,000 | 14,970 | |||||||||||||||||||||||
Chief
Operating Officer |
2002 | 176,000 | $ | 245,916 | (2) | | | 50,000 | 11,717 | |||||||||||||||||||||
2001 | 176,000 | 11,000 | (3) | | | 110,000 | 11,270 | |||||||||||||||||||||||
Eric J.
Bur |
2003 | 176,875 | 7,000 | | | 100,000 | 11,558 | |||||||||||||||||||||||
Chief
Financial Officer |
2002 | 160,000 | | | | 50,000 | 8,967 | |||||||||||||||||||||||
2001 | 120,000 | (4) | | | 17,250 | 435,000 | 6,484 | |||||||||||||||||||||||
William F.
Bradley, Jr. |
2003 | 167,500 | | | | 75,000 | 9,658 | |||||||||||||||||||||||
Executive
Vice President |
2002 | 150,000 | | | | 50,000 | 5,159 | |||||||||||||||||||||||
Strategy,
Policy and Legal |
2001 | 112,500 | | | | 110,000 | 4,978 | |||||||||||||||||||||||
General
Counsel and Secretary |
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Stephen M.
Kovzan |
2003 | 125,208 | 7,000 | $ | 95,201 | (5) | | 30,000 | 11,970 | |||||||||||||||||||||
Vice
PresidentFinancial |
2002 | 114,125 | 6,000 | | | 25,000 | 8,967 | |||||||||||||||||||||||
Operations
and Chief |
2001 | 106,250 | 10,000 | | | 60,000 | 8,645 | |||||||||||||||||||||||
Accounting
Officer |
(1) |
For 401(k) matching funds and/or health insurance. |
(2) |
Consists of bonus earned for performance in 2001 but paid in
2002. |
(3) |
Consists of bonus earned for performance in 2000 but paid in 2001. |
(4) |
Mr. Bur commenced employment with the Company on April 1, 2001, at an annual salary of $160,000. |
(5) |
Consists of the dollar value of the difference between the price paid by Mr. Kovzan to exercise non-qualified stock options and the fair market value of the Common Stock of the Company on the date of exercise. |
9
Option Grants
Option/SAR Grants Fiscal 2003
Individual Grants |
Potential Realizable Value at Assumed Annual Rates of Stock Price Appreciation for Option Term |
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---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Number of Securities Underlying Options |
Percent of Total Options Granted to Employees in Fiscal Year |
Exercise or Base Price ($/Sh) |
Expiration Date |
5%($) |
10%($) |
||||||||||||||||||||||||||
Jeffery S.
Fraser |
77,043 | 4.1 | % | $ | 2.57 | 05-14-06 | $ | 31,210 | $ | 65,538 | |||||||||||||||||||||
Jeffery S.
Fraser |
150,000 | 8.0 | % | 3.34 | 07-31-08 | 138,417 | 305,866 | ||||||||||||||||||||||||
Jeffery S.
Fraser |
20,000 | 1.1 | % | 7.67 | 11-10-08 | 42,382 | 93,652 | ||||||||||||||||||||||||
Harry H.
Herington |
150,000 | 8.0 | % | 3.04 | 07-31-08 | 125,984 | 278,393 | ||||||||||||||||||||||||
Eric J.
Bur |
100,000 | 5.3 | % | 3.04 | 07-31-08 | 83,990 | 185,595 | ||||||||||||||||||||||||
William F.
Bradley, Jr. |
75,000 | 4.0 | % | 3.04 | 07-31-08 | 62,992 | 139,196 | ||||||||||||||||||||||||
Stephen M.
Kovzan |
30,000 | 1.6 | % | 3.04 | 07-31-08 | 25,197 | 55,679 |
Aggregated Option Exercises in Fiscal 2003 and Fiscal Year-End Option Values
Aggregated Option Exercises in Fiscal 2003
and Year-End Option
Values
Number of Securities Underlying Unexercised Options at Fiscal Year-end |
Value of Unexercised In-the-Money Options at Fiscal Year-end($)(2) |
||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Name |
Shares Acquired on Exercise |
Value Realized($)(1) |
Exercisable |
Unexercisable |
Exercisable |
Unexercisable |
|||||||||||||||||||||
Jeffery S.
Fraser |
| | | 247,043 | | $ | 1,131,355 | ||||||||||||||||||||
Harry H.
Herington |
| | 80,000 | 230,000 | $ | 387,000 | 1,135,500 | ||||||||||||||||||||
Eric J.
Bur |
| | 242,500 | 342,500 | 941,050 | 1,440,050 | |||||||||||||||||||||
William F.
Bradley, Jr. |
| | 80,000 | 155,000 | 387,000 | 761,250 | |||||||||||||||||||||
Stephen M.
Kovzan |
30,000 | $ | 95,201 | 22,445 | 75,815 | 79,500 | 358,025 |
(1) |
Market value of the underlying shares on the dates of exercise less the option exercise price. |
(2) |
Market value of shares covered by in-the-money options on December 31, 2003, less the option exercise price. Options are in the money if the market value of the shares covered thereby is greater than the option exercise price. At December 31, 2003, the closing sales price for the Companys shares was $8.03. |
Employment Agreements
Jeffery S. Fraser
10
the agreement as: (a) indictment or conviction for any felony or crime involving dishonesty; (b) willful participation in any fraud against the Company; (c) willful breach of Mr. Frasers duties to the Company; (d) intentional damage to any of the Companys property; or (e) conduct by Mr. Fraser which the Companys Board of Directors determines to be inappropriate for his position.
Harry H. Herington
11
written consent; (b) will not use any confidential information to compete against the Company or any of the Companys employees; and (c) will not, for three years following termination, solicit any of the Companys employees or customers.
Eric J. Bur
William F. Bradley, Jr.
12
twelfth times the annual bonus earned by Mr. Bradley for the last complete calendar year or year of employment, whichever is greater. The amount of any severance payment to Mr. Bradley may be reduced (but not below zero) if such payment is determined by the Companys certified public accountants to be nondeductible by the Company for federal income tax purposes because of Section 280G of the Internal Revenue Code, in which case, the amount payable to Mr. Bradley shall be the maximum amount payable without causing such payment to be nondeductible by the Company. In addition, all stock options held by Mr. Bradley shall vest upon a change of control.
Samuel R. Somerhalder
13
Richard L. Brown
Stephen M. Kovzan
14
that Mr. Kovzan: (a) will not use any of the Companys proprietary information without the Companys prior written consent; (b) will not use any confidential information to compete against the Company or any of the Companys employees; and (c) will not, for three years following termination, solicit any of the Companys employees or customers.
Benefit Plans
1998 Stock Option Plan
SDR 1999 Stock Option Plan
15
Common Stock were outstanding and options to purchase 27,196 shares had been canceled or expired. Options to purchase 2,399 shares of Common Stock remained available for grant. No options in addition to those granted at the close of the SDR transaction will be granted under this plan. The SDR Plan is also administered by the Compensation Committee of the Board.
1999 Employee Stock Purchase Plan
16
Plan category |
Number of shares to be issued upon exercise of outstanding options, warrants and rights |
Weighted average exercise price of oustanding options, warrants and rights |
Number of shares available for future issuance under equity compensation plans |
|||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Equity
compensation plans approved by shareholders |
4,536,862 | $ | 4.00 | 1,679,759 | ||||||||||
Equity
compensation plans not approved by shareholders(1) |
29,677 | $ | 1.85 | 2,399 |
(1) |
In connection with the Companys acquisition of SDR Technologies, Inc. in May 2000, the Company adopted the 1999 Stock Option Plan of SDR Technologies, Inc. (the SDR Plan). Options to purchase 229,965 shares were granted in connection with the acquisition of SDR. However, no options in addition to those granted at the close of the SDR transaction will be granted under this plan. The SDR Plan is administered by the Compensation Committee of the Companys Board of Directors. |
17
Performance Graph
Comparison of Cumulative Total Return Among
NIC Inc.,
Nasdaq Composite
(U.S.) Index and a Peer Group
18
REPORT ON EXECUTIVE COMPENSATION BY THE
COMPENSATION COMMITTEE OF THE
BOARD OF DIRECTORS
19
options typically vest in annual increments over periods of up to four years to encourage long-term commitment to the Company by the grantees. In determining the number of shares and/or share options to be given to each executive, the Committee considers the officers responsibilities, the expected future contribution of the officer to the Companys performance, the officers base salary and any incentive/performance-based cash bonus awards. During the fiscal year ended December 31, 2003, all named executive officers received options to purchase shares.
REPORT OF THE AUDIT COMMITTEE
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Committees considerations and discussions referred to above do not assure that the audit of the Companys financial statements has been carried out in accordance with generally accepted auditing standards, that the financial statements are presented in accordance with generally accepted accounting principles or that the Companys public accountants are in fact independent.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
ELECTION OF DIRECTORS
(Proposal 1)
21
directors, designate substitute nominees. If that occurs, the persons named in the enclosed proxy will vote proxies that would otherwise be voted for all named nominees for the election of the substitute nominee or nominees.
Recommendation of the Board of Directors Concerning the Election of Directors
2004 AMENDED AND RESTATED STOCK OPTION PLAN
WHICH AMENDS AND RESTATES THE
1998 STOCK OPTION PLAN
(Proposal 2)
Amendments to the 1998 Plan
22
Summary of 2004 Plan
23
Revenue Code. Non-statutory, or non-qualified, stock options may be granted to employees, directors and consultants.
24
Certain Federal Income Tax Information
25
INDEPENDENT PUBLIC ACCOUNTANTS
(Proposal 3)
Independent Public Accountant Fees
2003 |
2002 |
|||||||||
---|---|---|---|---|---|---|---|---|---|---|
Audit
fees |
$ | 192,000 | $ | 206,000 | ||||||
Audit-related
fees |
84,000 | 55,000 | ||||||||
Tax
fees |
116,000 | 75,000 | ||||||||
Other
fees |
8,000 | 10,000 | ||||||||
Total
fees |
$ | 400,000 | $ | 346,000 |
Audit Fees
Audit-Related Fees
26
Tax Fees
Other Fees
Pre-Approval Policies and Procedures
OTHER MATTERS
CONTACT THE BOARD
OTHER INFORMATION
Nomination of Directors by Shareholders
27
person whom the shareholder proposes to nominate for election or re-election as a director, all information relating to the person that is required to be disclosed in solicitations for proxies for election of directors, or is otherwise required, pursuant to Regulation 14A under the Securities Exchange Act of 1934, as amended (including the written consent of such person to be named in the proxy statement as a nominee and to serve as a director if elected); and (b) as to the shareholder giving the notice (i) the name and address, as they appear on the Companys books, of such shareholder, and (ii) the class and number of shares of capital stock of the Company which are beneficially owned by the shareholder.
SHAREHOLDER PROPOSALS
Olathe, Kansas
March 31, 2004
28
Appendix A
NIC INC.
AUDIT COMMITTEE CHARTER
STATEMENT OF POLCIY AND
PURPOSE
STRUCTURE AND ORGANIZATION
1. Number. The Committee shall consist of at least three members of the Board of Directors.
2. Independence. Except as otherwise permitted by the applicable rules of the Nasdaq Stock Market, Inc. and Section 301 of the Sarbanes-Oxley Act of 2002 (the Act), each member of the Committee shall be independent as defined by such rules and Act. In addition, no member of the Committee shall have participated in the preparation of the financial statements of the Company or any current subsidiary of the Company at any time during the past three years.
3. Financial Literacy. Each member of the Committee shall be able to read and understand fundamental financial statements, including the Companys balance sheet, income statement, changes in shareholders equity statement and cash flow statement and shall otherwise be financially literate, as such qualification is interpreted by the Companys Board of Directors in its business judgment. At least one member of the Committee must have past employment experience in finance or accounting, requisite professional certification in accounting, or any other comparable experience or background which results in the individuals financial sophistication, including being or having been a chief executive officer, chief financial officer or other senior officer with financial oversight responsibilities. Unless otherwise determined by the Board of Directors (in which case disclosure of such determination shall be made in the Companys SEC periodic reports), at least one member of the Committee shall be an audit committee financial expert as defined by the Act and applicable SEC rules.
A-1
4. Chair. Unless the Board of Directors elects a Chair of the Committee, the Committee shall elect a Chair by majority vote.
5. Compensation. The compensation of the Committee members shall be as determined by the Board of Directors. No member of the Committee may receive any compensation from the Company other than directors fees, which may be payable in cash or securities of the Company, at the discretion of the Board of Directors. The Company shall also reimburse members of the Committee for any reasonable out-of-pocket costs incurred while performing their duties and responsibilities as members of the Committee.
6. Selection and Removal. Members of the Committee shall be appointed by the Board of Directors. Unless otherwise determined by the Board, no member of the Committee may serve on the Audit Committee of more than two other public companies. The Board of Directors may remove members from the Committee with or without cause.
7. Meetings. The Committee shall meet at least four times annually or more frequently as it deems necessary to perform its responsibilities. In addition, the Committee or its Chair shall communicate with management and the independent public accountant quarterly to review the Companys financial statements and significant findings based upon the independent public accountants limited review procedures. The Committee shall submit the minutes of all meetings of the Committee to, or discuss the matters discussed at each committee meeting with, the Board.
RESPONSIBILITIES
1. General. To fulfill its responsibilities the Committee shall:
|
Review and discuss with management and independent public accountant the Companys annual and quarterly financial statements, including the Companys disclosures under Managements Discussion and Analysis of Financial Condition and Results of Operations and the matters about which Statement on Auditing Standards No. 61 requires discussion. |
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Oversee the accounting and financial reporting processes of the Company and the audits of the financial statements of the Company. |
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Review and discuss generally with management the types of financial information and earnings guidance to be provided to analysts and rating agencies and to be disclosed in the Companys earnings press releases (including any use of pro forma or adjusted non-GAAP information). |
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Consider annually whether it will recommend to the Board of Directors that the Companys audited financial statements be included in the Companys Annual Report on Form 10-K. |
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The Committee shall prepare for inclusion where necessary in a proxy or information statement of the Company relating to an annual meeting of security holders at which directors are to be elected (or special meeting or written consents in lieu of such meeting), the report described in Item 306 of Regulation S-K. |
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The Committee shall direct the independent public accountant to use its best efforts to perform all reviews of interim financial information prior to disclosure by the Company of such information and to discuss promptly with the Committee, Chief Financial Officer and Chief Accounting Officer any matters identified in connection with the public accountants review of interim financial information which are required to be discussed by Statement on Auditing Standards Nos. 61, 90 and 100. The Committee shall direct management to advise the Committee in the event that the Company proposed to disclose interim financial information prior to completion of the independent public accountants review of interim financial information. |
A-2
2. Oversight of Independent Public Accountant
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The Committee shall be directly responsible for appointing, evaluating and, when necessary, terminating the independent public accountant. The Committee may, in its discretion, seek shareholder ratification of the independent public accountant it appoints. |
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The Committee shall be directly responsible for setting the compensation of the independent public accountant. The Committee is empowered, without further action by the Board of Directors, to cause the Company to pay the compensation of the independent public accountant established by the Committee. |
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The Committee shall preapprove all auditing services and non-audit services (other than de minimus non-audit services as defined by the Act) to be provided to the Company by the independent public accountant. The Committee shall cause the Company to disclose in its SEC periodic reports the approval by the Committee of any non-audit services to be performed by the independent public accountant. |
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The Committee shall annually assess the independent public accountants independence. The Committee shall require that the independent public accountants annually provide a formal written statement delineating all relationships between the independent public accountants and the Company, consistent with Independence Standards Board (ISB) Standard No. 1. The Committee shall be responsible for actively engaging in a dialogue with the independent public accountants and recommending action to the Board as appropriate with respect to any disclosed relationships or services that may affect the objectivity and independence of the independent public accountants. |
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The Committee shall meet with the independent public accountants and financial management of the Company to review the scope of the proposed audit for the current year and the audit procedures to be utilized, and at the conclusion of such audit, including any comments or recommendations of the independent public accountants. |
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The Committee shall annually obtain and review a report by the independent public accountant describing: |
(a) |
the firms internal quality control procedures; and |
(b) |
any material issues raised by the most recent internal quality control review, or peer review, of the firm, or by an inquiry or investigation by governmental or professional authorities, within the preceding five years, respecting one or more independent audits carried out by the firm, and any steps taken to deal with any such issues. |
|
The independent public accountant shall report directly to the Committee and the Committee shall be directly responsible for oversight of the work of the independent public accountant, including resolution of disagreements between Company management and the independent public accountant regarding financial reports. The Committee shall as necessary obtain and review the reports required to be made by the independent public accountant pursuant to paragraph (k) of Section 10A of the Securities Exchange Act of 1934 regarding: |
(a) |
critical accounting policies and practices; |
(b) |
alternative treatments of financial information within generally accepted accounting principles that have been discussed with Company management, ramifications of the use of such alternative disclosures and treatments, and the treatment preferred by the independent public accountant; and |
(c) |
other material written communications between the independent public accountant and Company management, such as any management letter or schedule of unadjusted differences. |
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The Committee shall review with the independent public accountants any significant matters regarding internal controls over financial reporting that have come to their attention during the conduct of their |
A-3
audit. In addition, the Committee shall review with the independent public accountants and the Companys financial and accounting personnel the adequacy and effectiveness of the accounting and financial controls of the Company and elicit any recommendations for the improvement of such internal control procedures or particular areas where new or more detailed controls or procedures may be desirable. Particular emphasis should be given to the adequacy of such internal controls to expose any payments, transactions or procedures that might be deemed illegal or otherwise improper. |
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The Committee shall review the competence of the key partners and managers of the accounting firm that is responsible for the audit on an annual basis. |
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The Committee shall discuss with the independent public accountants and the Companys financial management the public accountants judgments about the quality of the Companys accounting principles as applied in its financial reporting and significant judgments affecting the financial statements. The discussion should include such matters as the consistency of application of accounting polices and the clarity and completeness of the Companys accounting information contained in the financial statements and related disclosures. |
|
The Committee shall provide sufficient opportunity for the independent public accountants to meet with the members of the Committee without members of management present. Among the items to be discussed in these meetings are the independent public accountants evaluation of the Companys financial and accounting personnel, and the cooperation that the independent public accountants received during the course of the audit. |
3. | Internal Controls and Procedures |
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The Committee shall coordinate the Board of Directors oversight of the Companys internal accounting controls, the Companys disclosure controls and procedures and the Companys code of business conduct and ethics. The Committee shall receive and review the reports of the CEO and CFO required by Section 302 of the Sarbanes-Oxley Act and Rule 13a-14 of the Exchange Act (i.e., the Certification of Disclosure in Annual and Quarterly Results). |
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The Committee shall discuss the Companys policies with respect to risk assessment and risk management, including guidelines and policies to govern the process by which the Companys exposure to risk is handled. |
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The Committee shall establish policies regarding the hiring of employees or former employees of the Companys independent public accountant. |
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The Committee shall establish procedures for (a) the receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls or auditing matters; and (b) the confidential, anonymous submission by employees of the Company of concerns regarding questionable accounting or auditing matters. |
4. | Other Responsibilities |
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The Committee shall review and preapprove all transactions between the Company and any officer, director or employee, or affiliate thereof, of the Company, or any other transaction required to be disclosed pursuant to Item 404 of SEC Regulation S-K. |
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The Committee shall annually review this Charter and recommend any proposed changes to the Board of Directors. The Charter will be published at least every three years in accordance with SEC regulations. |
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The Committee shall regularly update the Board of Directors regarding the Companys compliance with financial policies and procedures, the performance of the independent public accountant, and the independence of the independent public accountant. |
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The Committee may form and delegate authority to one or more subcommittees (including a subcommittee consisting of a single member), as it deems appropriate from time to time under the circumstances. Any decision of a subcommittee to preapprove audit or non-audit services shall be presented to the full Committee at its next scheduled meeting. |
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The Committee shall annually direct the Company to prepare and provide to Nasdaq such written confirmations regarding the membership and operation of the Committee as Nasdaq rules require. |
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The Committee shall have the authority to engage independent legal, accounting and other advisors as it deems necessary to carry out its responsibilities. These independent advisors may be the regular advisors to the Company. The Committee is empowered, without further action by the Board of Directors, to cause the Company to pay the compensation of such advisors as established by the Committee. |
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The Committee shall have the authority to conduct or authorize investigations into any matters within the scope of its responsibilities as it shall deem appropriate, including the authority to request any officer, employee or advisor of the Company to meet with the Committee or any advisors engaged by the Committee. |
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The Committee shall annually evaluate its own performance. |
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Appendix B
NIC INC. 2004 AMENDED AND RESTATED STOCK OPTION PLAN
Adopted by the Board: March 4, 2004
Adopted by the Stockholders:_________, _____
ARTICLE I. PURPOSE.
A. The purpose of the Plan is to provide a means by which selected Employees, Directors and Consultants of the Company, and its Affiliates, if any, may be given an opportunity to benefit from increases in value of the Common Stock of the Company through the grant of Options.
B. The Company, by means of the Plan, seeks to retain the services of persons who are now Employees or Directors of or Consultants to the Company or its Affiliates, to secure and retain the services of new Employees, Directors and Consultants, and to provide incentives for such persons to exert maximum efforts for the success of the Company and its Affiliates.
C. All Options granted under the Plan shall be separately designated as Incentive Stock Options or Non-statutory Stock Options at the time of grant, and in such form as issued pursuant to Article VI, and a separate certificate or certificates will be issued for shares purchased on exercise of each type of Option.
D. The Plan is a 2004 amendment and restatement of the National Information Consortium, Inc. 1998 Stock Option Plan, as adopted effective May 5, 1998 and amended November 3, 1998 and May 4, 1999, and revised as of August 31, 1999. Any option granted under the National Information Consortium, Inc. 1998 Stock Option Plan prior to the Plans effective date, as provided in Article XIV, shall be subject to the terms of the National Information Consortium, Inc. 1998 Stock Option Plan as they existed immediately prior to that effective date.
ARTICLE II. DEFINITIONS.
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capacity of Employee, Director or Consultant (except as otherwise provided in the Option Agreement). An approved leave of absence shall include sick leave, military leave, or any other authorized personal leave approved by the Company; provided, however, that any such authorized leave of absence shall be treated as Continuous Status as an Employee, Director or Consultant for the purposes of vesting only to the extent as may be provided in the Companys leave policy. For purposes of Incentive Stock Options, no such leave may exceed ninety (90) days, unless reemployment upon expiration of such leave is guaranteed by statute or contract. The Board, in its sole discretion, shall in all cases determine whether Continuous Status as an Employee, Director or Consultant shall be considered interrupted or terminated.
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officer of the Company or an affiliated corporation at any time, (iv) is not currently receiving direct or indirect remuneration (including any payment in exchange for goods or services) from the Company or an affiliated corporation in any capacity other than as a Director, (v) is otherwise considered an outside director for purposes of Section 162(m) of the Code and a non-employee director for the purposes of Rule 16b-3 under the Exchange Act.
ARTICLE III. ADMINISTRATION.
A. The Plan shall be administered by the Board unless and until the Board delegates administration to the Committee, as provided in subsection C of this Article III.
B. The Board shall have the power, subject to, and within the limitations of, the express provisions of the Plan:
To determine, in its sole discretion, from time to time which of the persons eligible under the Plan shall be granted Options; when and how each Option shall be granted; whether it will be an Incentive Stock Option or a Non-Statutory Stock Option, or a combination of the foregoing; the provisions of each Option granted (which need not be identical), including the time or times when a person shall be permitted to receive stock pursuant to an Option; the number of shares with respect to which an Option shall be granted to each such person; and all other terms, conditions and restrictions applicable to each such Option or shares acquired upon exercise thereof not inconsistent with the terms of the Plan.
To approve one or more forms of Option Agreement.
To construe and interpret, in its sole discretion, the Plan and Options granted under it, and to establish, amend and revoke rules and regulations for its administration. The Board, in the exercise of this power, may correct any defect, omission or inconsistency in the Plan or in any Option Agreement, in a manner and to the extent it shall deem necessary or expedient to make the Plan fully effective.
To amend, modify or otherwise change in any manner the Plan or an Option as provided in Article XII and to suspend or terminate the Plan as provided in Article XIII.
Generally, to exercise such powers and to perform such acts as the Board deems necessary or expedient to promote the best interests of the Company that are not in conflict with the provisions of the Plan.
All decisions, determinations and interpretations of the Board shall be final, binding and conclusive on any Optionee and any other person with an interest in the Plan or in an Option and on any Affiliate.
C. The Board may delegate administration of the Plan to a committee composed of not fewer than two (2) of its members (the Committee), all of the members of which Committee shall be Outside Directors. Furthermore, notwithstanding anything in this Article III to the contrary, the Board shall delegate administration of the Plan to the Committee for any grant of an Option to an eligible person who is a Covered Employee or who is expected to be Covered Employee at the time of recognition of income resulting from such Option with respect to either of whom the Company wishes to avoid the application of Section 162(m) of the Code.
Notwithstanding anything in this Article III to the contrary, at any time the Board or the Committee may delegate to a committee of one or more members of the Board the authority to grant Options to eligible persons who (i) are not then subject to Section 16 of the Exchange Act and (ii) are either (A) not then Covered Employees and are not expected to be Covered Employees at the time of recognition of income resulting from such Option, or (B) not persons with respect to whom the Company wishes to avoid the application of Section 162(m) of the Code.
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In any event that the administration of the Plan is delegated to the Committee
under this Article III, the Committee shall have, in connection with the administration of the Plan, the powers theretofore possessed by the Board (and
references in this Plan to the Board shall thereafter be to the committee), subject, however, to such resolutions, not inconsistent with the provisions
of the Plan, as may be adopted from time to time by the Board. The Board may abolish the Committee at any time and revest in the Board the
administration of
the Plan.
D. Notwithstanding anything in this Article III to the contrary, at any time the Board may also delegate to any proper Officer the authority to grant Options, without further approval of the Board, to eligible persons who (i) are not then subject to Section 16 of the Exchange Act and (ii) are either (A) not then Covered Employees and are not expected to be Covered Employees at the time of recognition of income resulting from such Option, or (B) not persons with respect to whom the Company wishes to avoid the application of Section 162(m) of the Code; provided, however, that (i) the exercise price per share of each such Option shall be equal to the Fair Market Value of such stock at the date of grant, and (ii) each such Option shall be subject to the terms and conditions of the standard form of Option Agreement approved by the Board and shall conform to the provisions of the Plan and such other guidelines as shall be established from time to time by the Board.
E. No member of the Board or of any committee constituted under this Article III or any Officer acting pursuant to this Article shall be personally liable for any action, determination or interpretation made in good faith with respect to the Plan or any Option.
ARTICLE IV. SHARES SUBJECT TO THE PLAN.
A. Subject to the provisions of Article XI relating to adjustments upon changes in stock, the amount of stock that may be issued pursuant to Options shall not exceed in the aggregate nine million two hundred eighty-six thousand seven hundred fifty-four (9,286,754) shares of the Common Stock. If any Option shall for any reason expire or otherwise terminate, in whole or in part, without having been exercised in full, the shares not acquired underlying such Option shall revert to and again become available for issuance under the Plan.
B. The stock subject to the Plan may be unissued shares or reacquired
shares, bought on the market
or otherwise.
ARTICLE V. ELIGIBILITY.
A. Incentive Stock Options may be granted only to Employees. Non-Statutory Stock Options may be granted only to Employees, Directors or Consultants.
B. No person shall be eligible for the grant of an Incentive Stock Option if, at the time of grant, such person owns (or is deemed to own pursuant to Section 424(d) of the Code) stock representing more than ten percent (10%) of the total combined voting power of all classes of stock of the Company, or of any of its Affiliates (a Ten Percent Stockholder), unless the exercise price of such Option is at least one hundred ten percent (110%) of the Fair Market Value of such stock at the date of grant and the Option is not exercisable after the expiration of five (5) years from the date of grant.
C. To the extent that the aggregate Fair Market Value (determined at the time of grant) of stock with respect to which Incentive Stock Options are exercisable for the first time by any Optionee during any calendar year under all plans of the Company and its Affiliates exceeds one hundred thousand dollars ($100,000), the Options or portions thereof which exceed such limit (according to the order in which they were granted) shall be treated as Non-Statutory Stock Options.
D. Subject to the provisions of Article XI relating to adjustments upon changes in stock, no person shall be eligible to be granted Options covering more than two hundred thousand (200,000) shares of the Common Stock in any calendar year.
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ARTICLE VI. TERMS OF OPTIONS.
Each Option shall be evidenced by an Option Agreement in such form and shall contain such terms and conditions as the Board shall deem appropriate. No Option or purported Option shall be a valid and binding obligation of the Company unless evidenced by a fully executed Option Agreement or by communicating with the Company in such manner as the Company may authorize. The provisions of separate Options need not be identical, but each Option shall include (through incorporation of provisions hereof or as specifically set forth in the Option Agreement or otherwise) the substance of each of the following provisions:
A. Term. No Incentive Stock Option shall be exercisable after the expiration of ten (10) years from the date it was granted. However, in the case of an Incentive Stock Option granted to an Optionee who, at the time the Option is granted, is a Ten Percent Stockholder (as described in subsection B of Article V), the term of the Option shall be five (5) years from the date of grant thereof or such shorter term as may be provided in the Option Agreement.
B. Price. The exercise price of each Option shall be not less than one
hundred percent (100%) of the Fair Market Value of the stock subject to the Option on the date the Option is granted. Notwithstanding the foregoing, an
Option (whether an Incentive Stock Option or a Non-Statutory Stock Option) may be granted with an exercise price lower than that set forth in the
preceding sentence if such Option is granted pursuant to an assumption or substitution for another option in a manner satisfying the provisions of
Section 424(a) of
the Code.
C. Consideration. The purchase price of stock acquired pursuant to an Option (the Purchase Price) shall be paid, to the extent permitted by applicable statutes and regulations, either (i) in cash or check at the time the Option is exercised, or (ii) as set forth in the Option Agreement (or in the case of a Non-Statutory Stock Option, as subsequently determined in the discretion of the Board or the Committee) (A) in shares of Common Stock duly endorsed over to the Company (which shares shall have been owned by the Option holder for at least six (6) months prior to such exercise and, for purposes of this paragraph, be valued at their Fair Market Value as of the business day immediately preceding the date of such exercise), (B) by written direction to an authorized broker to sell the shares of Common Stock purchased pursuant to such exercise immediately for the account of the Option holder and pay an appropriate portion of the proceeds thereof to the Company, (C) according to a deferred payment or other arrangement (which may include, without limiting the generality of the foregoing, the use of other Common Stock of the Company) with the Optionee in any other form of legal consideration that may be acceptable to the Board, or (D) any combination of such methods of payment which together amount to the full exercise price of the shares purchased pursuant to the exercise of the Option. For purposes of this subsection C, the Purchase Price shall include the amount of the full exercise price of the Common Stock shares purchased pursuant to the exercise of the Option plus the minimum amount, if any, of any applicable taxes which the Company is required to withhold.
In the case of any deferred payment arrangement, interest shall be payable at least annually and shall be charged at the minimum rate of interest necessary to avoid the treatment as interest, under any applicable provisions of the Code, of any amounts other than amounts stated to be interest under the deferred payment arrangement. No deferred payment arrangement shall be permitted if the exercise of an Option for such a deferred payment would be a violation of any law.
D. Transferability. An Incentive Stock Option shall not be transferable except by will or by the laws of descent and distribution, and shall be exercisable during the lifetime of the Optionee only by such Optionee or by his attorney-in-fact or conservator, unless such exercise by the attorney-in-fact or the conservator of the Optionee would disqualify the Incentive Stock Option as such. Unless the Board otherwise specifies, a Non-Statutory Stock Option shall not be transferable except by will or by the laws of descent and distribution and shall be exercisable during the lifetime of the Optionee only by such person or by his attorney-in-fact or conservator. Notwithstanding the foregoing, the Optionee may, by delivering written notice to the Company, in a form satisfactory to the Company, designate a third party who, in the event of the death of the Optionee, shall thereafter be entitled to exercise the Option.
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E. Vesting. The total number of shares of stock subject to an Option may, but need not, be allotted in periodic installments (which may, but need not, be equal). The Option Agreement may provide that from time to time during each of such installment periods, the Option may become exercisable (vest) with respect to some or all of the shares allotted to that period, and may be exercised with respect to some or all of the shares allotted to such period and/or any prior period as to which the Option became vested but was not fully exercised. The Option may be subject to such other terms and conditions on the time or times when it may be exercised (which may be based on performance or other criteria) as the Board may deem appropriate. Unless otherwise specified in an Option Agreement, the shares of stock underlying an Option grant shall vest in four equal amounts: the first installment will be first exercisable on the six (6)-month anniversary of the option grant date and each succeeding installment will be first exercisable one (1) year from the date that the immediately preceding installment became exercisable. Any vesting schedule can be accelerated in the discretion of the Board, unless otherwise specified in the Option Agreement.
F. Termination of Employment or Relationship as a Director or Consultant. In the event an Optionees Continuous Status as an Employee, Director or Consultant terminates (other than upon the Optionees death or disability), the Optionee may exercise his or her Option (to the extent that the Optionee was entitled to exercise it at the date of termination) but only within such period of time ending on the earlier of (i) the date three (3) months after the termination of the Optionees Continuous Status as an Employee, Director or Consultant (or, such longer or shorter period specified in the Option Agreement), or (ii) the expiration of the term of the Option as set forth in the Option Agreement. If, at the date of termination, the Optionee is not entitled to exercise his or her entire Option, the shares covered by the unexercisable portion of the Option shall revert to and again become available for issuance under the Plan. If, after termination, the Optionee does not exercise his or her Option within the time specified in the Option Agreement or in this Plan, the Option shall terminate, and the shares covered by such Option shall revert to and again become available for issuance under the Plan. The above terms shall apply only if the specific Option grant is silent on the above issues; however, a specific Option grant may provide for different terms in the event an Optionees Continuous Status as an Employee, Director or Consultant terminates (other than upon the Optionees death or disability).
G. Disability of Optionee. In the event an Optionees Continuous Status as an Employee, Director or Consultant terminates as a result of the Optionees disability, as defined in Section 22(e)(3) of the Code, the Optionee may exercise his or her Option (to the extent that the Optionee was entitled to exercise it at the date of termination), but only within such period of time ending on the earlier of (i) the date twelve (12) months following such termination (or, such longer or shorter period specified in the Option Agreement), or (ii) the expiration of the term of the Option as set forth in the Option Agreement. If, at the date of termination, the Optionee is not entitled to exercise his or her entire Option, the shares covered by the unexercisable portion of the Option shall revert to and again become available for issuance under the Plan. If, after termination, the Optionee does not exercise his or her Option within the time specified herein, the Option shall terminate, and the shares covered by such Option shall revert to and again become available for issuance under the Plan. The above terms shall apply only if the specific Option grant is silent on the above issues; however, a specific Option grant may provide for different terms in the event an Optionees Continuous Status as an Employee, Director or Consultant terminates as a result of the Optionees disability.
H. Death of Optionee. In the event of the death of an Optionee during, or within a period specified in the Option after the termination of, the Optionees Continuous Status as an Employee, Director or Consultant, the Option may be exercised (to the extent the Optionee was entitled to exercise the Option at the date of death) by the Optionees estate, by a person who acquired the right to exercise the Option by bequest or inheritance or by a person designated to exercise the option upon the Optionees death pursuant to subsection D of Article VI, but only within the period ending on the earlier of (i) the date twelve (12) months following the date of death (or, such longer or shorter period specified in the Option Agreement), or (ii) the expiration of the term of such Option as set forth in the Option Agreement. If, at the time of death, the Optionee was not entitled to exercise his or her entire Option, the shares covered by the unexercisable portion of the Option shall revert to and again become available for issuance under the Plan. If, after death, the Option is not exercised within the time specified herein, the Option shall terminate, and the shares covered by such Option shall revert to and
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again become available for issuance under the Plan. The above terms shall apply only if the specific Option grant is silent on the above issues; however, a specific Option grant may provide for different terms in the event an Optionees Continuous Status as an Employee, Director or Consultant terminates as a result of the Optionees death.
I. Responsibility for Option Exercise. An Optionee is responsible for taking any and all actions as may be required to exercise any Option in a timely manner, and for properly executing any documents as may be required for the exercise of an Option in accordance with such rules and procedures as may be established from time to time under the Plan. By signing or accepting an Option Agreement an Optionee (and any person to whom the Option under that Option Agreement is transferred) acknowledges that information regarding the procedures and requirements for the exercise of that Option is available upon such Optionees or persons request to the Board. The Company shall have no duty or obligation to notify any Optionee of the expiration of any Option.
ARTICLE VII. REPRICING, CANCELLATION AND RE-GRANT OF OPTIONS.
The Board or the Committee shall not effect at any time directly or indirectly the repricing of any outstanding Options, including without limitation a repricing by the cancellation of any outstanding Options under the Plan and the grant in substitution therefor of new Options under the Plan covering the same or different amount of shares of stock. Notwithstanding the foregoing, the Board or the Committee may grant an Option with an exercise price lower than that set forth above if such Option is granted pursuant to an assumption or substitution for another option in a manner satisfying the provisions of Section 424(a) of the Code or pursuant to a Non-Statutory Option.
ARTICLE VIII. COVENANTS OF THE COMPANY.
During the terms of the Options, the Company shall keep available at all times the number of shares of Common Stock required to satisfy such Options.
ARTICLE IX. USE OF PROCEEDS FROM EXERCISE OF OPTIONS.
Proceeds from the exercise of Options shall constitute general funds of the Company.
ARTICLE X. MISCELLANEOUS.
A. Neither an Employee, Director or Consultant nor any person to whom an Option may be transferred shall be deemed to be the holder of, or to have any of the rights of a holder with respect to, any shares subject to such Option unless and until such person has satisfied all requirements for exercise, which can include an early exercise, of the Option pursuant to its terms and the Company has issued such shares.
B. Nothing in the Plan or any instrument executed or Option granted pursuant thereto shall confer upon any Employee, Director or Consultant or other holder of Options or Common Stock issued upon exercise of Options any right to continue in the employ of the Company or any Affiliate (or to continue acting as a Director or Consultant) or shall affect the right of the Company or any Affiliate to terminate the employment of any Employee with or without cause, the right of the Companys Board of Directors and/or the Companys stockholders to remove any Director pursuant to the terms of the Companys Articles of Incorporation and By-Laws and the provisions of Colorado Law, or the right to terminate the relationship of any Consultant with the Company or its Affiliates.
C. If the Company or its Affiliates shall be required to withhold any amounts by reason of federal, state or local tax laws, rules or regulations, in respect of the issuance of Options or shares of stock pursuant to the Plan, the Company or such Affiliates shall be entitled to deduct and withhold such amounts from any cash payments to be made to the Optionee. In any event, such person shall promptly make available to the Company or such Affiliate, when requested by the Company or such Affiliate, sufficient funds to meet the requirements of such withholding, and the Company or such Affiliate shall be entitled to take and authorize
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such steps as it may deem advisable in order to have such funds made available to the Company or such Affiliate from any funds or property due or to become due to such person.
D. To the extent provided by the terms of an Option Agreement, the person to whom an Option is granted may satisfy any federal, state or local tax withholding obligation relating to the exercise or acquisition of stock under an Option by any of the following means or by a combination of such means: (i) tendering a cash payment; (ii) authorizing the Company to withhold shares from the shares of the stock otherwise issuable to the Optionee as a result of the exercise or acquisition of stock underlying the Option; or (iii) delivering to the Company unencumbered shares of the Companys stock owned by the person acquiring the stock. The Fair Market Value of any shares of Common Stock withheld or tendered to satisfy any such tax withholding obligations shall not exceed the amount determined by the applicable minimum statutory withholding rules.
E. The Company shall not be required to issue fractional shares pursuant to this Plan and, accordingly, an Optionee may be awarded or required to purchase only whole shares.
F. The Plan and all determinations made and actions taken hereunder, to the extent not otherwise governed by the Code or laws of the United States, shall be governed by the laws of the State of Colorado and construed accordingly, without reference to the conflict of laws principles.
ARTICLE XI. ADJUSTMENTS UPON CHANGES IN STOCK.
If any change is made in the stock subject to the Plan, or subject to any Option, without the receipt of consideration by the Company (through merger, consolidation, reorganization, recapitalization, reincorporation, stock dividend, dividend in property other than cash, stock split, liquidating dividend, combination of shares, exchange of shares, change in corporate structure or other transaction not involving the receipt of consideration by the Company), the Plan will be appropriately adjusted in the class(es) and maximum number of shares subject to the Plan, and the outstanding Options will be appropriately adjusted in the class(es) and number of shares and price per share of stock subject to such outstanding Options. Such adjustments shall be made by the Board or the Committee, the determination of which shall be final, binding and conclusive. (The conversion of any convertible securities of the Company shall not be treated as a transaction not involving the receipt of consideration by the Company.)
ARTICLE XII. AMENDMENT OF THE PLAN AND OPTIONS.
A. The Board at any time, and from time to time, may amend the Plan. However, except as provided in Article XI relating to adjustments upon changes in stock, no amendment shall be effective unless approved by the stockholders of the Company within twelve (12) months before or after the adoption of the amendment, where the amendment will:
Increase the number of shares reserved for Options under the Plan;
Modify the requirements as to eligibility for participation in the Plan (to the extent such modification requires stockholder approval in order for the Plan to satisfy the requirements of Section 422 of the Code); or
Modify the Plan in any other way if such modification requires stockholder approval in order for the Plan to satisfy the requirements of Section 422 of the Code.
B. The Board may in its sole discretion submit any other amendment to the Plan for stockholder approval, including, but not limited to, amendments to the Plan intended to satisfy the requirements of Section 162(m) of the Code and the regulations promulgated thereunder regarding the exclusion of performance-based compensation from the limit on corporate deductibility of compensation paid to certain executive officers.
C. It is expressly contemplated that the Board may amend the Plan in any respect the Board deems necessary or advisable to provide eligible Employees, Directors or Consultants with the maximum benefits provided or to be provided under the provisions of the Code and the regulations promulgated thereunder relating to Incentive Stock Options and/or to bring the Plan and/or Incentive Stock Options granted under it into compliance therewith.
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D. Rights and obligations under any Option granted before amendment of the Plan shall not be materially impaired by any amendment of the Plan except with the written consent of the Optionee, unless such amendment is necessary to comply with any applicable law, regulation or rule as determined in the sole discretion of the Board.
E. The Board at any time, and from time to time, may amend, modify, extend, cancel or renew any Option or waive any restrictions or conditions applicable to any Option or any shares acquired upon the exercise thereof and accelerate, continue, extend or defer the exercise time for any Option or the vesting of any shares acquired upon the exercise thereof, including with respect to the period following an Optionees termination of Continuous Status as an Employee, Director or Consultant; provided, however, that the rights and obligations under any Option shall not be materially impaired by any such amendment except with the written consent of the Optionee, unless such amendment is necessary to comply with any applicable law, regulation or rule as determined in the sole discretion of the Board.
The Board may accelerate the time at which an Option may first be exercised or the time during which an Option or any part thereof will vest notwithstanding the provisions in the Option Agreement stating the time at which it may first be exercised or the time during which it will vest.
F. The Board shall have authority to amend the Plan to take into account changes in law and tax and accounting rules, as well as other developments, and to grant Options that qualify for beneficial treatment under such rules without stockholder approval.
ARTICLE XIII. TERMINATION OR SUSPENSION OF THE PLAN.
A. The Board may suspend or terminate the Plan at any time. Unless sooner terminated, the Plan shall terminate on December 31, 2013, which shall be within ten (10) years from the date the Plan is adopted by the Board or approved by the stockholders of the Company, whichever is earlier. No Options may be granted under the Plan while the Plan is suspended or after it is terminated.
B. Rights and obligations under any Option granted while the Plan is in effect shall not be impaired by suspension or termination of the Plan, except with the written consent of the Optionee, unless such impairment is necessary to qualify the Option as an Incentive Stock Option or to comply with any applicable law, regulation or rule all as determined in the sole discretion of the Board.
ARTICLE XIV. EFFECTIVE DATE OF PLAN.
The Plan shall become effective as determined by the Board, but no Options granted under the Plan shall be exercised unless and until the Plan has been approved by the stockholders of the Company, which approval shall be obtained within twelve (12) months before or after the date when the Plan is adopted by the Board.
ARTICLE XV. COMPLIANCE WITH SECURITIES LAWS.
The grant of Options and the issuance of shares of Common Stock upon the exercise of Options shall be subject to compliance with all applicable requirements of federal and state law with respect to such securities. Options may not be exercised if the issuance of shares of Common Stock upon exercise would constitute a violation of any applicable federal or state securities laws or other laws or regulations or the requirements of any stock exchange or market system upon which the Common Stock may then be listed. In addition, no Option may be exercised unless (A) a registration statement under the Act shall at the time of exercise of the Option be in effect with respect to the Common Stock shares to be issued upon the exercise of that Option or (B) in the opinion of counsel to the Company, the Common Stock shares issuable upon exercise of the Option may be issued in accordance with the terms of an applicable exemption from the registration requirements of the Act. The inability of the Company to obtain from any regulatory body having jurisdiction the authority, if any, deemed by the Companys counsel to be necessary to the lawful issuance and sale of any Common Stock shares under the Plan shall relieve the Company of any liability in respect of the failure to issue or sell such shares as to which such requisite authority shall not have been obtained. As a condition of the exercise of any
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Option, the Company may require the Optionee to satisfy any qualifications that may be necessary or appropriate, to evidence compliance with any applicable law or regulation and to make any representation or warranty with respect thereto as may be requested by the Company. The Company may, upon the advice of counsel to the Company, place legends on stock certificates issued under the Plan as such counsel deems necessary or appropriate in order to comply with applicable securities laws, including, but not limited to, legends restricting the transfer of the stock.
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By:____________________________ Title:___________________________ Date:___________________________ |
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NIC
INC. |
VOTE
BY MAIL |
TO
VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS: |
NICINC |
KEEP
THIS PORTION FOR YOUR RECORDS |
DETACH AND RETURN THIS PORTION ONLY | ||
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED. |
NIC INC. | ||||||||||||||
Vote On Directors | ||||||||||||||
1. | Election of Directors. | For All |
Withhold All |
For
All Except |
To withhold
authority to vote, mark "For All Except" and write the nominee's number on the line below. |
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Nominees: | (01) Jeffery
S. Fraser, (02) John L. Bunce, Jr., (03) Daniel J. Evans, (04) Ross C. Hartley, and (05) Pete Wilson. |
o | o | o |
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Vote On Proposals | For | Against | Abstain | ||||||
2. | Approve the 2004 Amended and Restated Stock Option Plan. | o | o | o | |||||
3. | Ratify the appointment of PricewaterhouseCoopers LLP as independent public accountants for the fiscal year ending December 31, 2004. | o | o | o | |||||
In the discretion of the designated proxies upon such other business relating to the foregoing as may properly come before the meeting, and such matters incidental to the conduct of the meeting, and at any adjournments or postponements thereof. |
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Please mark, date, and sign your name exactly as it appears hereon and return the Proxy in the enclosed envelope as promptly as possible. It is important to return this Proxy properly signed in order to exercise your right to vote if you do not attend the meeting and vote in person. When signing as agent, partner, attorney, administrator, guardian, trustee, or in any other fiduciary or official capacity, please indicate your title. If stock is held jointly, each joint owner must sign. |
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For comments, please
check this box and write them on the back where indicated |
o | ||||||
Yes | No | ||||||
Please indicate if you plan to attend the meeting | o | o |
Signature [PLEASE SIGN WITHIN BOX] | Date | Signature (Joint Owners) | Date |
NIC INC. ANNUAL
MEETING OF STOCKHOLDERS THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS. KNOW ALL MEN BY THESE PRESENTS: That the undersigned shareholder of NIC Inc. (the Company) hereby constitutes and appoints Jeffery S. Fraser and Ross C. Hartley, or either of them, as attorneys and proxies to appear, attend, and vote all of the shares of the Common Stock of NIC Inc. standing in the name of the undersigned at the Annual Meeting of Shareholders of NIC Inc. to be held at the Sheraton Overland Park Hotel at Convention Center, 6100 College Blvd., Overland Park, KS 66211, on May 4, 2004, at 10:00 a.m., Central Daylight Time, and at any adjournment or adjournments thereof. THE
SHARES REPRESENTED HEREBY WILL BE VOTED AS SPECIFIED HEREON WITH RESPECT
TO PROPOSALS ONE, TWO AND THREE. IF NO SPECIFICATION IS MADE, THE SHARES
REPRESENTED HEREBY WILL BE VOTED FOR PROPOSALS ONE, TWO AND THREE. THIS
PROXY WILL BE VOTED IN ACCORDANCE WITH THE DISCRETION OF THE PROXIES
ON ANY OTHER BUSINESS. |
Comments: | |||
(If you noted any comments above, please check the corresponding box on the reverse side.) |
SEE
REVERSE SIDE |
CONTINUED AND TO BE SIGNED ON REVERSE SIDE | SEE
REVERSE SIDE |
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