UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a)
of the Securities Exchange Act of 1934
(Amendment No. )
Filed by the Registrant x
Filed by a Party other than the Registrant ¨
Check the appropriate box:
¨ |
Preliminary Proxy Statement | ¨ | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) | |||
x |
Definitive Proxy Statement | |||||
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Definitive Additional Materials | |||||
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Soliciting Material Pursuant to §240.14a-12 |
Harte-Hanks, Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
x | No fee required. |
¨ | Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11. |
(1) | Title of each class of securities to which transaction applies: |
(2) | Aggregate number of securities to which transaction applies: |
(3) | Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined): |
(4) | Proposed maximum aggregate value of transaction: |
(5) | Total fee paid: |
¨ | Fee paid previously with preliminary materials. |
¨ | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
(1) | Amount Previously Paid: |
(2) | Form, Schedule or Registration Statement No.: |
(3) | Filing Party: |
(4) | Date Filed: |
HARTE-HANKS, INC.
9601 McAllister Freeway, Suite 610
San Antonio, Texas 78216
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
TO BE HELD MAY 4, 2011
As a stockholder of Harte-Hanks, Inc., a Delaware corporation, you are hereby given notice of, and invited to attend in person or by proxy, Harte-Hanks 2011 annual meeting of stockholders. The annual meeting will be held at the DoubleTree Hotel, 37 N.E. Loop 410, San Antonio, Texas 78216, on Wednesday, May 4, 2011, at 8:30 a.m. Central Time, for the following purposes:
1. | To elect three Class III directors, each for a three-year term; |
2. | To ratify the appointment of KPMG LLP as Harte-Hanks independent registered public accounting firm for fiscal 2011; |
3. | To approve (on an advisory basis) the compensation of named executive officers; |
4. | To recommend (on an advisory basis) the frequency of holding an advisory vote on the compensation of named executive officers; and |
5. | To transact such other business as may properly come before the meeting and any adjournment or postponement thereof. |
The Board of Directors has fixed the close of business on March 18, 2011 as the record date for the determination of stockholders entitled to notice of and to vote at the annual meeting and any adjournment or postponement thereof.
Please note that we are requiring a form of personal identification and, for beneficial owners, appropriate proof of ownership of our common stock to attend the annual meeting. For more information, please refer to the enclosed proxy statement.
Pursuant to rules promulgated by the Securities and Exchange Commission (SEC), we have elected to provide access to our proxy materials both by sending you this full set of proxy materials, including a proxy card, and by notifying you of the availability of our proxy materials on the Internet. The enclosed proxy statement and our Form 10-K for the year ended December 31, 2010 (which we are distributing in lieu of a separate annual report to stockholders) are available on our website at www.harte-hanks.com, under the heading About Us in the section for Investors. Additionally, and in accordance with SEC rules, you may access our proxy statement and Form 10-K at http://www.edocumentview.com/HHS, which does not have cookies that identify visitors to the site.
Most stockholders have a choice of submitting a proxy (1) on the Internet, (2) by telephone, or (3) by mail using a traditional proxy card. Please refer to the proxy card or other voting instructions included with these proxy materials for information on the voting methods available to you.
Your vote is important. We urge you to review the accompanying materials carefully and to submit your proxy as soon as possible so that your shares will be represented at the meeting.
Thank you for your continued interest and support.
By Order of the Board of Directors, |
Robert L. R. Munden |
Senior Vice President, General Counsel & Secretary |
San Antonio, Texas
April 4, 2011
PROXY STATEMENT TABLE OF CONTENTS
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Communications with Non-Management Directors and Other Board Communications |
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Principal Factors That Influenced 2010 Executive Compensation |
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Setting the Pay Mix Cash Versus Equity; At-Risk Versus Fixed |
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Review of and Conclusion Regarding All Components of Executive Compensation |
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AUDIT COMMITTEE AND INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM |
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PROPOSAL II RATIFICATION OF THE APPOINTMENT OF INDEPENDENT AUDITORS |
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PROPOSAL III ADVISORY VOTE ON NAMED EXECUTIVE OFFICER COMPENSATION |
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HARTE-HANKS, INC.
9601 McAllister Freeway, Suite 610
San Antonio, Texas 78216
PROXY STATEMENT
FOR THE ANNUAL MEETING OF STOCKHOLDERS
TO BE HELD MAY 4, 2011
This proxy statement is being furnished to you in connection with the solicitation of proxies by the Board of Directors (the Board) of Harte-Hanks, Inc. for use at our 2011 annual meeting. In this proxy statement, references to Harte-Hanks, the company, we, us, our and similar expressions refer to Harte-Hanks, Inc., unless the context of a particular reference provides otherwise. We refer to various websites in this proxy statement. Neither the Harte-Hanks website nor any other website included in this proxy statement is intended to function as a hyperlink, and the information contained on such websites is not a part of this proxy statement.
2011 Annual Meeting Date and Location
Our 2011 annual meeting of stockholders will be held on Wednesday, May 4, 2011 at 8:30 a.m. (Central Time) at the DoubleTree Hotel, 37 N.E. Loop 410, San Antonio, Texas 78216, or at such other time and place to which the meeting may be adjourned or postponed. References in this proxy statement to the annual meeting also refer to any adjournments, postponements or changes in location of the meeting, to the extent applicable.
Mailing Date
The approximate date on which this proxy statement and accompanying proxy are first being sent or given to stockholders is April 4, 2011.
Important Notice Regarding Availability of Proxy Materials For Annual Meeting To Be Held On May 4, 2011
Pursuant to rules promulgated by the Securities and Exchange Commission (SEC), we have elected to provide access to our proxy materials both by sending you this full set of proxy materials, including a proxy card, and by notifying you of the availability of our proxy materials on the Internet. This proxy statement and our Form 10-K for the year ended December 31, 2010 (which we are distributing in lieu of a separate annual report to stockholders) are available on our website at www.harte-hanks.com, under the heading About Us in the section for Investors. Additionally, and in accordance with SEC rules, you may access our proxy statement and Form 10-K at http://www.edocumentview.com/HHS, which does not have cookies that identify visitors to the site.
Stockholders Sharing an Address
Registered Stockholders Each registered stockholder (you own shares in your own name on the books of our transfer agent, Computershare Trust Company, N.A.) will receive one copy of each of our proxy statement and annual report on Form 10-K per account even if at the same address.
Street-name Stockholders Most banks and brokers are delivering only one copy of each of our proxy statement and annual report on Form 10-K to consenting street-name stockholders (you own shares beneficially in the name of a bank, broker or other holder of record on the books of our transfer agent) who share the same address. This procedure reduces our printing and distribution costs. Those who wish to receive separate copies may do so by contacting their bank, broker or other nominee, or, in most cases, by checking the appropriate box on the voting instruction card sent to them. Similarly, most street-name stockholders who are receiving multiple copies of our proxy statement and annual report on Form 10-K at a single address may request that only a single set of materials be sent to them in the future by checking the appropriate box on the voting instruction card sent to them or by contacting their bank, broker or other nominee. In the alternative, most street-name stockholders may give instructions to receive separate copies or discontinue multiple mailings of materials by contacting the third party that mails annual meeting materials for most banks and brokers: Broadridge, either by calling toll free at (800) 542-1061 or by writing to Broadridge, Householding Department, 51 Mercedes Way, Edgewood, New York 11717. Your instructions must include the name of your bank or broker and your account number.
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Electronic Delivery Option
Instead of receiving future copies of these materials by mail, street-name stockholders may have the opportunity to receive copies of the proxy materials electronically. Opting to receive your proxy materials online will save us the cost of producing and mailing documents to your home or business. Please check the information provided in the proxy materials mailed to you by your bank or broker or contact your bank or broker regarding the availability of this service. In addition, the notice of annual meeting, proxy statement and annual report on Form 10-K are available on our website at www.harte-hanks.com under the heading About Us in the section for Investors.
Stockholders Entitled to Vote
The record date for determining the common stockholders entitled to notice of and to vote at the meeting and any adjournment or postponement thereof was the close of business on March 18, 2011, at which time we had issued and outstanding 64,202,070 shares of common stock, which were held by approximately 2,350 holders of record. Please refer to Security Ownership of Management and Principal Stockholders for information about common stock beneficially owned by our directors, executive officers and principal stockholders as of the date indicated in such section. Record date stockholders are entitled to one vote for each share of common stock owned as of the record date. For a period of at least ten days prior to the annual meeting, a complete list of stockholders entitled to vote at the annual meeting will be open to the examination of any stockholder for any purpose germane to the meeting, during ordinary business hours at our corporate headquarters located at 9601 McAllister Freeway, Suite 610, San Antonio, Texas 78216.
Voting of Proxies By Management Proxy Holders
The Board has appointed Mr. Doug Shepard, our Executive Vice President and Chief Financial Officer, and Ms. Jessica Huff, our Vice President Finance, Controller and Chief Accounting Officer, as the management proxy holders for the annual meeting. Your shares will be voted in accordance with the instructions on the proxy card you submit by mail, or the instructions provided for any proxy submitted by telephone or Internet, as applicable. For stockholders who have their shares voted by duly submitting a proxy by mail, telephone or Internet, the management proxy holders will vote all shares represented by such valid proxies reflecting the Boards recommendations, unless a stockholder appropriately specifies otherwise:
| Proposal I (Election of Directors) FOR the election of each of the persons named under Proposal IElection of Directors as nominees for election as Class III directors; |
| Proposal II (Ratification of the Appointment of Independent Auditors) FOR the proposal to ratify the appointment of KPMG LLP as our independent registered public accounting firm (independent auditors) for fiscal 2011; |
| Proposal III (Advisory Vote on Named Executive Officer Compensation) FOR the proposal to approve the compensation paid to the companys named executive officers; and |
| Proposal IV (Advisory Recommendation Regarding Frequency of Holding a Vote on Named Executive Officer Compensation) FOR submission of the compensation of named executive officers to an advisory vote of stockholders every THREE YEARS. |
As of the date of printing this proxy statement, the Board is not aware of any other business or nominee to be presented or voted upon at the annual meeting. Should any other matter requiring a vote of stockholders properly arise, the proxies in the enclosed form confer upon the person or persons entitled to vote the shares represented by such proxies discretionary authority to vote the same in accordance with their best judgment in the interest of the company. Where a stockholder has appropriately specified how a proxy is to be voted, it will be voted by the management proxy holders in accordance with the specification.
Quorum; Required Votes
The presence at the meeting, in person or by proxy, of the stockholders entitled to cast at least a majority of the votes that all common stockholders are entitled to cast is necessary to constitute a quorum for the transaction of business at the annual meeting. Each vote represented at the meeting in person or by proxy will be counted toward a quorum. Abstentions and broker non-votes (which are described below) are counted as present at the annual meeting for purposes of determining whether a quorum is present. If a quorum is not present, the meeting may be adjourned or postponed from time to time until a quorum is obtained.
Under the current rules of the New York Stock Exchange (NYSE), brokers holding shares of record for a customer have the discretionary authority to vote on some matters if the brokers do not receive timely instructions from the customer regarding how the customer wants the shares voted. There are also non-discretionary matters for which brokers do not have discretionary authority to vote, even if they do not receive timely instructions from the customer. When a broker does not have discretion to vote on a particular matter and the customer has not given timely instructions on how the broker should vote, a broker non-vote results. Although any broker non-vote would be counted as present at the meeting for purposes of determining a quorum, it would be treated as not entitled
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to vote with respect to non-discretionary matters. For proposals I, III and IV to be voted on at our annual meeting, brokers will not have discretionary authority in the absence of timely instructions from their customers. For proposal II, brokers will have discretionary authority in the absence of timely instructions from their customers.
| Proposal I (Election of Directors) To be elected, each nominee for election as a Class III director must receive the affirmative vote of a plurality of the votes cast at the annual meeting, in person or by proxy. This means that director nominees with the most votes are elected. Votes may be cast in favor of or withheld from the election of each nominee. Votes that are withheld from a directors election will be counted toward a quorum, but will not affect the outcome of the vote on the election of such director. |
| Proposal II (Ratification of the Appointment of Independent Auditors) Ratification of the appointment of KPMG LLP as our independent auditors for fiscal 2011 requires the affirmative vote of the majority of the votes cast at the annual meeting, in person or by proxy. Abstentions may be specified on this proposal and will have the same effect as a vote against this proposal. Broker non-votes are not deemed to be votes cast and, therefore, will not affect the outcome. |
| Proposal III (Advisory Vote on Named Executive Officer Compensation) Approval of the advisory resolution on executive compensation requires the approval of a majority of the shares represented in person or by proxy and entitled to vote at the Annual Meeting. Abstentions are treated as shares represented in person or by proxy and entitled to vote at the Annual Meeting and, therefore, will have the same effect as a vote Against the proposal. Broker non-votes will have no effect on the outcome of the vote. |
| Proposal IV (Advisory Recommendation Regarding Frequency of Holding a Vote on Named Executive Officer Compensation) For the advisory recommendation regarding frequency of holding a vote on named executive officer compensation, the option of one year, two years or three years that receives the highest number of votes cast by stockholders will be the frequency for the advisory vote on executive compensation selected by stockholders. Abstentions and broker non-votes will have no effect on the outcome of the vote. |
Please note that because each of proposals III and IV are advisory votes, the result will not be binding on the Board or the company. The Board and its appropriate committees will consider the outcome of the votes on these proposals when determining compensation of its named executive officers and how often the company should submit to stockholders an advisory vote to approve the compensation of its named executive officers included in the companys proxy statement.
Further, submission of proposal II for ratification by the stockholders is not legally required. However, the Board and its Audit Committee believe that such submission is an opportunity for stockholders to provide direct feedback to the Board and its Audit Committee on an important issue of corporate governance. If the stockholders do not ratify the selection of KPMG LLP, the Audit Committee will reconsider the selection of such firm as independent auditors, although the results of the vote are not binding on the Audit Committee. The Audit Committee has the sole authority and responsibility to retain, evaluate, and, where appropriate, replace the independent auditors. Ratification by the stockholders of the appointment of KPMG LLP does not limit the authority of the Audit Committee to direct the appointment of new independent auditors at any time during the year or thereafter.
Voting Procedures
Registered Stockholders Registered stockholders may vote their shares or submit a proxy to have their shares voted by one of the following methods:
| By Mail. You may submit a proxy by signing, dating and returning your proxy card in the enclosed pre-addressed envelope. |
| By Telephone. You may submit a proxy by telephone using the toll-free number listed on the proxy card. Please have your proxy card in hand when you call. Telephone voting facilities will close and no longer be available on the date and time specified on the proxy card. |
| By Internet. You may submit a proxy electronically on the Internet, using the website listed on the proxy card. Please have your proxy card in hand when you log onto the website. Internet voting facilities will close and no longer be available on the date and time specified on the proxy card. |
| In Person. You may vote in person at the annual meeting by completing a ballot; however, attending the meeting without completing a ballot will not count as a vote. |
Street-name Stockholders Street-name stockholders may generally vote their shares or submit a proxy to have their shares voted by one of the following methods:
| By Mail. You may submit a proxy by signing, dating and returning your proxy card in the enclosed pre-addressed envelope. |
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| By Methods Listed on Proxy Card. Please refer to your proxy card or other information forwarded by your bank, broker or other holder of record to determine whether you may submit a proxy by telephone or electronically on the Internet, following the instructions on the proxy card or other information provided by the record holder. |
| In Person with a Proxy from the Record Holder. A street-name stockholder who wishes to vote in person at the meeting will need to obtain a legal proxy from their bank, broker or other nominee. Please consult the voting form or other information sent to you by your bank, broker or other nominee to determine how to obtain a legal proxy in order to vote in person at the annual meeting. |
Revoking Your Proxy
If you are a registered stockholder, you may revoke your proxy at any time before the shares are voted at the annual meeting by:
| timely delivery of a valid, later-dated executed proxy card; |
| timely submitting a proxy with new voting instructions using the telephone or Internet voting system; |
| voting in person at the meeting by completing a ballot; however, attending the meeting without completing a ballot will not revoke any previously submitted proxy; or |
| filing an instrument of revocation received by the Secretary of Harte-Hanks, Inc. at 9601 McAllister Freeway, Suite 610, San Antonio, Texas 78216, by 5:00 p.m., Central Time, on Monday, May 3, 2011. |
If you are a street-name stockholder and you vote by proxy, you may change your vote by submitting new voting instructions to your bank, broker or nominee in accordance with that entitys procedures.
If you wish to attend the annual meeting in person, you must present a form of personal identification. If you are a beneficial owner of Harte-Hanks common stock that is held of record by a bank, broker or other nominee, you will also need proof of ownership to be admitted to the meeting. A recent brokerage statement or a letter from your bank or broker are examples of proof of ownership. No cameras, recording equipment, large bags, briefcases or packages will be permitted in the meeting.
We will bear all costs incurred in the solicitation of proxies by our Board. In addition to solicitation by mail, our directors, officers and employees may solicit proxies personally or by telephone, e-mail, facsimile or other means, without additional compensation. We may also make arrangements with brokerage houses and other custodians, nominees and fiduciaries for the forwarding of solicitation materials to the beneficial owners of shares of common stock held by such persons, and we may reimburse these brokerage houses and other custodians, nominees and fiduciaries for reasonable expenses incurred in connection therewith.
A copy of our annual report on Form 10-K for the year ended December 31, 2010, including the financial statements and the financial statement schedules, if any, but not including exhibits, accompanies this proxy statement and will also be furnished at no charge to each person to whom a proxy statement is delivered upon the written request of such person addressed to Harte-Hanks, Inc., Attn: Secretary, 9601 McAllister Freeway, Suite 610, San Antonio, Texas 78216. Our Form 10-K and the exhibits filed with it are also available on our website, www.harte-hanks.com under the heading About Us in the section for Investors. Our Form 10-K and the exhibits filed with it do not constitute a part of the proxy solicitation material.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934 and related rules of the SEC require our directors and officers, and persons who own more than 10% of a registered class of our equity securities, to file initial reports of ownership and reports of changes in ownership with the SEC. These persons are required by SEC regulations to furnish us with copies of all Section 16(a) reports that they file. As with many public companies, we provide assistance to our directors and executive officers in making their Section 16(a) filings pursuant to powers of attorney granted by our insiders. To our knowledge, based solely on our review of the copies of Section 16(a) reports received by us with respect to fiscal 2010, including those reports that we have filed on behalf of our directors and executive officers pursuant to powers of attorney, or written representations from certain reporting persons, we believe that all filing requirements applicable to our directors, officers and persons who own more than 10% of a registered class of our equity securities have been satisfied.
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DIRECTORS AND EXECUTIVE OFFICERS
The following table sets forth certain information about our current directors and executive officers:
Name |
Age |
Position | ||
David L. Copeland | 55 | Director (Class I) | ||
William F. Farley | 67 | Director (Class II) | ||
Larry D. Franklin | 68 | Director (Class II); Chairman, President and Chief Executive Officer | ||
William K. Gayden | 69 | Director (Class II) | ||
Christopher M. Harte | 63 | Director (Class I); Lead Director | ||
Houston H. Harte | 84 | Director Nominee (Class III); Vice Chairman | ||
Judy C. Odom | 58 | Director Nominee (Class III) | ||
Karen A. Puckett | 50 | Director Nominee (Class III) | ||
Peter E. Gorman | 62 | Executive Vice President and President, Shoppers | ||
Douglas C. Shepard | 43 | Executive Vice President and Chief Financial Officer | ||
Gary J. Skidmore | 56 | Executive Vice President and President, Direct Marketing | ||
Robert L. R. Munden | 42 | Senior Vice President, General Counsel & Secretary |
Class III directors are to be elected at our 2011 annual meeting. Mr. Houston H. Harte and Mesdames Judy C. Odom and Karen A. Puckett are nominees for election as Class III directors. The term of Class I directors expires at the 2012 annual meeting of stockholders, and the term of Class II directors expires at the 2013 annual meeting of stockholders.
David L. Copeland has served as a director of Harte-Hanks since 1996. He has been employed by SIPCO, Inc., the management and investment company for the Andrew B. Shelton family, since 1980, and currently serves as its president. Since 1998, he has served as a director of First Financial Bankshares, Inc., a financial holding company. Currently, he serves on the executive and nominating committees and is also the audit committee chairman of First Financial Bankshares.
We believe that Mr. Copelands qualifications for our board include his experience serving on various committees for a publicly traded financial holding company. We also believe he offers us extensive knowledge of financial instruments, financial and economic trends and accounting expertise from serving as president of SIPCO, Inc. and on the audit committee of First Financial Bankshares. Mr. Copeland, a certified public accountant and a chartered financial analyst, qualifies as a financial expert on our audit committee.
William F. Farley has served as a director of Harte-Hanks since 2003. Currently, he is a principal with Livingston Capital, a private investment business he started in 2002. Since 2005, he has served on the board of trustees for Blue Cross Blue Shield of Minnesota and is a member of their human resources committee along with being the chair of the investment committee. He served as chairman and chief executive officer of Science, Inc., a medical device company, from 2000 to 2002. He also served as chairman and chief executive officer of Kinnard Investments, a financial services holding company, from 1997 to 2000. From 1990 to 1996, he served as vice chairman of U.S. Bancorp, a financial services holding company.
We believe that Mr. Farleys qualifications for our board include his extensive leadership experience at various financial institutions serving in roles as chairman and chief executive officer. We believe he provides important perspectives on financial markets, complex securities and financial and economic trends, as well as a broad prospective on corporate governance and risk management issues facing businesses today. Mr. Farley qualifies as a financial expert on our audit committee.
Larry D. Franklin serves as our Chairman of the Board and, since January 2009, also serves as our President and Chief Executive Officer. Mr. Franklin joined Harte-Hanks in 1971, has been a director since 1974, and was previously our Chief Executive Officer from 1991 until 2002 and executive Chairman until the end of 2005. Mr. Franklin also has served in a variety of other management and leadership roles at Harte-Hanks, including as Chief Financial Officer and Chief Operating Officer. From 1994 to 2005, he was a director at John Wiley and Sons, a global publisher, serving on the governance committee and as audit committee chairman.
Mr. Franklins qualifications for our board include his demonstrated leadership skills as our Chief Executive Officer and in his various other roles with Harte-Hanks, including as our former Chief Financial Officer and Chief Operating Officer. He is highly experienced in driving operational and financial performance at Harte-Hanks as both a private and public company in a number of economic market conditions.
William K. Gayden has served as a director of Harte-Hanks since 2001. He is chairman and chief executive officer of Merit Energy Company, a private firm specializing in direct investments in oil and gas producing properties, which he formed in 1989. From 1998 to 2004 he served as a director of Perot Systems Corporation, an international technology services provider. He spent twenty years at Electronic Data Systems holding many senior positions and was on the board of directors from 1972 to 1984.
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We believe that Mr. Gaydens qualifications for our board include his extensive leadership and prior director experience of large complex organizations that experienced rapid growth both organically and from acquisitions. In addition, we believe that he provides an experienced entrepreneurial perspective having founded Merit Energy Company, and that his experience in senior leadership roles at companies with international operations can serve us well.
Christopher M. Harte has served as a director of Harte-Hanks since 1993, and is our current Lead Director. He is a private investor. He was chairman and subsequently publisher of the Minneapolis Star Tribune from March 2007 through September 2009. The Minneapolis Star Tribune entered bankruptcy in January 2009 and emerged from bankruptcy in September 2009. He had previously been president and publisher of Knight-Ridder newspapers in State College, Pennsylvania and Akron, Ohio, and later president of the newspaper in Portland, Maine. He serves as a director of Geokinetics, Inc., a provider of three-dimensional seismic acquisition services to U.S. and international oil and gas businesses. He was a director of Crown Resources Corporation from 2002 until its merger with Kinross Gold Corporation in 2006. Mr. Harte is the nephew of director Houston H. Harte.
We believe that Mr. Hartes qualifications for our board include his extensive experience in managing, investing in and serving on the board of directors of a number of media companies in various segments of the media industry. Also, he offers the perspective of a seasoned board member having served on our board of directors when it was a private company and a public company.
Houston H. Harte has served as a director of Harte-Hanks since 1952 and served as Chairman of the Board from 1972 until May 1999. Since May 1999, Mr. Harte has served as Vice Chairman of the Board of Harte-Hanks. Mr. Harte is the uncle of director Christopher M. Harte.
We believe that Mr. Hartes service on our board for over fifty-five years provides us with invaluable historical perspective and experience in various economic climates. In addition, he has witnessed our evolution from a newspaper holding company to a traditional media company and finally to our present targeted marketing operations, and thus brings valuable insights on industry transformations driven by technological change.
Judy C. Odom has served as a director of Harte-Hanks since 2003. Since November 2002, she has also served on the board of directors of Leggett & Platt, Incorporated, a diversified manufacturing company. She served on the board of Storage Technology Corporation, a provider of data storage hardware and software products and services, from November 2003 to August 2005. From 1985 until 2002, she held numerous positions, most recently chief executive officer and chairman of the board, at Software Spectrum, Inc., a global business to business software services company, which she co-founded in 1983. Prior to founding Software Spectrum, she was a partner with the international accounting firm, Grant Thornton.
We believe that Ms. Odoms qualifications to serve on our board include her board service with several companies allowing her to offer a broad leadership perspective on strategic and operating issues facing companies today. Her experience co-founding Software Spectrum, growing it to a large public company before selling it to another public company and serving as board chair provides the insight and perspective of a successful entrepreneur and long-serving chief executive officer with international operating experience. As a partner in an international accounting firm she supervised audits of many companies in various industries.
Karen A. Puckett has served as a director of Harte-Hanks since 2009. Ms. Puckett is currently an executive vice president and chief operating officer with CenturyTel, Inc., and has served as CenturyTels chief operating officer since 2000. CenturyTel is a leading provider of communications, high-speed Internet and entertainment services in small-to-mid-size cities through its broadband and fiber transport networks.
We believe that Ms. Pucketts qualifications for our board include her perspective of an active chief operating officer based on her leadership experience at CenturyTel, Inc., the fourth largest local exchange telephone company operating in thirty three states. In addition, she recently helped lead CenturyTels combination with Qwest Communications International, Inc. We believe her involvement in the transformation of CenturyTel gives her broad perspective on all aspects of growing businesses.
Peter E. Gorman has served as our Executive Vice President and President, Shoppers since October 2005, with responsibility for our entire Shoppers division. From 1996 to October 2005, he served as Senior Vice President, Shoppers. He has been with Harte-Hanks since 1979.
Douglas C. Shepard has served as our Executive Vice President and Chief Financial Officer since December 2007. From September 2006 to December 2007, he served as chief financial officer and treasurer of Highmarks vision holding company, HVHC Inc. From November 2004 to December 2007, he served as the executive vice president, chief financial officer, treasurer and secretary of Eye Care Centers of America, Inc. (ECCA). From March 1997 to November 2004, he served as ECCAs vice president of finance and controller. Mr. Shepard joined ECCA in March 1995. Prior to his employment with ECCA, Mr. Shepard served at a publicly traded restaurant company and at Deloitte & Touche, LLP.
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Gary J. Skidmore has served as our Executive Vice President and President, Direct Marketing since August 2007, with responsibility for our entire Direct Marketing division. From January 2007 to August 2007, he served as Executive Vice President, Direct Marketing, where he had responsibility for a portion of our Direct Marketing business units. From 2000 to January 2007, he served as Senior Vice President, Direct Marketing. He previously served as our Vice President, Direct Marketing. He has been with Harte-Hanks since 1994.
Robert L. R. Munden joined the company in April 2010 as our Senior Vice President, General Counsel and Secretary. From April 2005 through March 2010, Mr. Munden served as vice president and corporate counsel of Safeguard Scientifics, Inc., a NYSE-listed company. From June 2002 through April 2005, he served as corporate counsel, North America for Taylor Nelson Sofres, a market research company (now a division of WPP PLC). From November 1999 through December 2001, Mr. Munden served as vice president, general counsel and secretary of Naviant, Inc., an internet marketing and database services firm. Prior to his employment with Naviant, Mr. Munden was an associate with the law firm Brobeck, Phleger & Harrison, and an armor and cavalry officer in the U.S. Army.
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We believe that strong corporate governance helps to ensure that our company is managed for the long-term benefit of our stockholders. During the past year, we continued to review our corporate governance policies and practices, the applicable federal securities laws regarding corporate governance, and the corporate governance standards of the NYSE, the stock exchange on which our common stock is listed. This review is part of our continuing effort to enhance corporate governance at Harte-Hanks and to communicate our governance policies to stockholders and other interested parties.
You can access and print, free of charge, the charters of our Audit Committee, Compensation Committee and Nominating and Corporate Governance Committee, as well as our Corporate Governance Principles, Business Conduct Policy, Code of Ethics and certain other policies and procedures at our website at www.harte-hanks.com under the heading About Us in the section for Corporate Governance. Additionally, stockholders can request copies of any of these documents free of charge by writing to the following address:
Harte-Hanks, Inc.
9601 McAllister Freeway, Suite 610
San Antonio, Texas 78216
Attention: Secretary
From time to time, these governance documents may be revised in response to changing regulatory requirements, our evaluation of evolving best practices and industry norms and input from our stockholders and other interested parties. We encourage you to check our website periodically for the most recent versions.
Board of Directors and Board Committees
Our business is managed under the direction of our Board. The Board elects the Chief Executive Officer (CEO) and other corporate officers, acts as an advisor to and resource for management, and monitors managements performance. The Board, with the assistance of the Compensation Committee, also assists in planning for the succession of the CEO and certain other key positions. In addition, the Board oversees the conduct of our business and strategic plans to evaluate whether the business is being properly managed, and reviews and approves our financial objectives and major corporate plans and actions. Through the Audit Committee, the Board reviews and approves significant changes in the appropriate auditing and accounting principles and practices, provides oversight of internal and external audit processes, financial reporting and internal controls.
The Board meets on a regularly scheduled basis to review significant developments affecting our company, to act on matters requiring approval by the Board and to otherwise fulfill its responsibilities. It also holds special meetings when an important matter requires action or review by the Board between regularly scheduled meetings. The Board met five times and acted by unanimous written consent twice during 2010. Each director participated in at least 80% of all Board meetings and Board committee meetings of which he or she was a member that were held during the period that he or she served as a director, committee member or both.
The Board has separately designated standing Audit, Compensation and Nominating and Corporate Governance Committees. The following table provides Board and committee membership and meeting information for each of the Boards standing committees:
Director |
Independent (1) | Audit Committee | Compensation Committee |
Nominating and Corporate Governance Committee | ||||
David L. Copeland |
Yes | Chair (2) | ||||||
William F. Farley |
Yes | Member (2) | Member | |||||
Larry D. Franklin |
No | |||||||
William K. Gayden |
Yes | Member | Member | |||||
Christopher M. Harte |
Yes | Member | Chair | |||||
Houston H. Harte |
No | |||||||
Judy C. Odom |
Yes | Chair | Member | |||||
Karen A. Puckett |
Yes | Member | ||||||
Number of Meetings in 2010 |
8 | 5 | 3 | |||||
Number of Written Consents in 2010 |
0 | 1 | 0 |
(1) | The Board has determined that the director is independent as described under Independence of Directors. |
(2) | The Board has determined that the director is an audit committee financial expert as described under Audit Committee Financial Experts and Financial Literacy. |
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A brief description of the principal functions of each of the Boards three standing committees follows. The Board retains the right to exercise the powers of any committee to the extent consistent with applicable rules and regulations, and may do so from time to time. For additional information, please refer to the committee charters that are available on our website at www.harte-hanks.com under the heading About Us in the section for Corporate Governance.
| Audit Committee The primary function of the Audit Committee is to assist the Board in fulfilling its oversight of (1) the integrity of our financial statements, including the financial reporting process and systems of internal controls regarding finance, accounting, and legal compliance, (2) the qualifications and independence of our independent auditors, (3) the performance of our internal audit function and independent auditors, and (4) our compliance with legal and regulatory requirements. |
| Compensation Committee The primary functions of the Compensation Committee are to (1) review and approve corporate goals and objectives relevant to CEO compensation, evaluate the CEOs performance in light of those goals and objectives, and either as a Committee or together with the other independent directors (as directed by the Board), determine and approve the CEOs compensation level based on this evaluation, (2) review and approve, or make recommendations to the Board (as directed by the Board), with respect to non-CEO officer compensation, incentive-compensation plans and equity-based plans, and (3) review and discuss with management the companys Compensation Discussion and Analysis and produce a committee report on executive compensation as required by the SEC to be included in our annual proxy statement or annual report on Form 10-K filed with the SEC. |
| Nominating and Corporate Governance Committee The primary functions of the Nominating and Corporate Governance Committee are to (1) develop, recommend to the Board, implement and maintain our companys corporate governance principles and policies, (2) identify, screen and recruit, consistent with criteria approved by the Board, qualified individuals to become Board members, (3) recommend that the Board select the director nominees for the next annual meeting of stockholders, (4) assist the Board in determining the appropriate size, function, operation and composition of the Board and its committees, and (5) oversee the evaluation of the Board and management. |
The Nominating and Corporate Governance Committee (Governance Committee) is responsible for managing the process for the nomination of new directors. The Governance Committee may identify potential candidates for first-time nomination as a director using a variety of sourcesrecommendations from current Board members, our management, stockholders or contacts in communities served by Harte-Hanks, or by conducting a formal search using an outside search firm selected and engaged by the Governance Committee.
Following the identification of a potential director nominee, the Governance Committee commences an inquiry to obtain sufficient information on the background of a potential new director nominee. Included in this inquiry is an initial review of the candidate with respect to whether the individual would be considered independent under NYSE and SEC rules and whether the individual would meet any additional requirements imposed by law or regulation on the members of the Audit and Compensation Committees of the Board. The Governance Committee evaluates candidates for director nominees in the context of the current composition of the Board, taking into account all factors it considers appropriate, including the characteristics of independence, diversity, age, skills, background and experience, financial acumen, availability of service to Harte-Hanks, tenure of incumbent directors on the Board and the Boards anticipated needs. Candidates should also have the skills and fortitude to assess and challenge the way things are done and recommend alternative solutions to the problems; the independence necessary to make an unbiased evaluation of management performance and effectively carry out responsibilities of oversight; an awareness of both the business and social environment in which todays corporation operates; and a sense of urgency and spirit of cooperation that will enable them to interact with other Board members in directing the future and profitable growth of the company. The Governance Committee has determined that it is desirable for the Board to have a variety of differences in viewpoints, professional experiences, educational background, skills, race, gender, age and national origin and considers issues of diversity and background in determining the appropriate composition of the Board and identifying director nominees. However, the Company does not have a formal policy concerning diversity considerations, nor any formal means of assessing the efficacy of its diversity consideration.
The Governance Committee will consider potential nominees recommended by our stockholders for the Governance Committees consideration taking into account the same considerations as are taken into account for other potential nominees. Stockholders may recommend candidates by writing to the Governance Committee in care of our Secretary at Harte-Hanks, Inc., 9601 McAllister Freeway, Suite 610, San Antonio, Texas 78216. Our by-laws provide additional procedures and requirements for stockholders wishing to nominate a director for election as part of the official business to be conducted at an annual stockholders meeting, as described further under Submission of Stockholder Proposals for 2012 Annual Meeting and in our by-laws.
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Assuming a satisfactory conclusion to the Governance Committees review and evaluation process, the Governance Committee presents the candidates name to the Board for nomination for election as a director and, if applicable, inclusion in our proxy statement.
Annual questionnaires are used to gather input to assist the Governance Committee and the Board in their determinations of the independence of the non-employee directors. Based on the foregoing and on such other due consideration and diligence as it deemed appropriate, the Governance Committee presented its findings to the Board on the independence of (1) David L. Copeland, (2) William F. Farley, (3) William K. Gayden, (4) Christopher M. Harte, (5) Judy C. Odom and (6) Karen A. Puckett, in each case in accordance with applicable federal securities laws and the rules of the NYSE. The Board determined that, other than in their capacity as directors, none of these non-employee directors had a material relationship with Harte-Hanks, either directly or as a partner, stockholder or officer of an organization that has a relationship with Harte-Hanks. The Board further determined that (i) each such non-employee director is otherwise independent under applicable NYSE listing standards for purposes of serving on the Board, the Audit Committee, the Compensation Committee and the Governance Committee, (ii) each such non-employee director satisfies the additional audit committee independence standards under Rule 10A-3 of the SEC and (iii) for purposes of serving on the Audit Committee, each such non-employee director is financially literate and, where applicable, certain of such directors are audit committee financial experts as such term is defined in the applicable SEC rules.
When assessing the materiality of a directors relationship with us, if any, the Board considers all known relevant facts and circumstances, not merely from the directors standpoint, but from that of the persons or organizations with which the director has an affiliation, the frequency or regularity of the services, whether the services are being carried out at arms length in the ordinary course of business and whether the services are being provided substantially on the same terms to us as those prevailing at the time from unrelated parties for comparable transactions. Material relationships can include commercial, banking, industrial, consulting, legal, accounting, charitable and familial relationships. In making its most recent independence determinations, the Board considered the following matters with respect to Mr. Copeland and Ms. Puckett and determined that they do not constitute material relationships with Harte-Hanks or otherwise impair their independence as members of the Board or any of its committees, including the Audit Committee:
| As previously disclosed in our 2010 proxy statement, Mr. Copelands son is a member of the transactional services group of KPMG LLP, our independent registered public accounting firm. This issue was previously reviewed and discussed by the Board in connection with assessing the continued independence of Mr. Copeland. This review process included discussing with KPMG the nature of its transactional services group and whether there was any relation to KPMGs audit, assurance or tax compliance groups. As a result of this diligence and discussions with KPMG, it was determined that KPMGs transactional services group is a separate and distinct group from KPMGs audit, assurance and tax compliance practice groups. Accordingly, based on the nature of the services provided by the transactional services group and the fact that Harte-Hanks has not purchased such transactional services from KPMG, this matter was not deemed to constitute a material relationship with Harte-Hanks. |
| As previously disclosed in our 2010 proxy statement, in accordance with SEC rules, Mr. Copeland has reported, but disclaimed, beneficial ownership of approximately 9.1% of our outstanding shares of our common stock that are owned by (1) various trusts for which Mr. Copeland serves as trustee or co-trustee, (2) a limited partnership of which he is an officer of the general partner, and (3) the Shelton Family Foundation, of which he is one of nine directors and an employee. Based on the nature of Mr. Copelands role with these entities, his absence of any pecuniary interest in these shares and his disclaimer of any beneficial ownership in these shares, this matter is not deemed to constitute a material relationship with Harte-Hanks. |
| As previously disclosed in our 2010 proxy statement, Ms. Puckett serves as an executive officer of CenturyLink, Inc., which purchased or licensed data and services from our Trillium Software and Data Services business units (approximately $250,000 in 2010) and from which we have purchased telecommunications services (less than $1,000 in 2010), in each case in the ordinary course of business. Ms. Puckett is not compensated directly or indirectly as a result of these transactions other than that the limited payments by the Harte-Hanks to CenturyLink add to the overall revenue of CenturyLink. Moreover, Ms. Puckett did not actively participate in negotiating or consummating the terms of the applicable transactions between the company and CenturyLink and did not have any direct or indirect material interest in such transactions. Additionally, CenturyLink has agreed to acquire Qwest Communications International, Inc., which also purchases and licenses data and services from our Trillium Software and Data Services units (in amounts which will not disqualify her under applicable independence standards). As she is not employed by Qwest, Ms. Puckett (1) was not compensated directly or indirectly as a result of these transactions (2) did not actively participate in negotiating or consummating the terms of the applicable transactions between the company and Qwest, and (3) did not have any direct or indirect material interest in such transactions. |
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As previously mentioned, six of our eight Board members are independent directors. Mr. Franklin serves as our Chairman of the Board and since January 2009, he has served as our CEO and President. Mr. Franklin has been a member of the Board since 1974. The non-management and independent members of the Board meet regularly in executive session outside the presence of management directors. We believe the number of independent, experienced directors that make up our Board benefits the company and its stockholders.
We recognize that different board leadership structures may be appropriate for companies in different situations and believe that no one structure is suitable for all companies. We believe our current Board leadership structure is appropriate for us because it demonstrates to our employees, suppliers, customers, and other stakeholders that we are under strong leadership, with a single person having primary responsibility for managing our operations. Having a single leader for both the company and the Board eliminates the potential for confusion or duplication of efforts, and provides clear leadership. We believe Harte-Hanks, like many other U.S. companies, has been well-served by this leadership structure.
In May 2010, the Board adopted a Lead Director Policy and elected Christopher M. Harte as Lead Director. The companys Lead Director Policy provides that:
| the Board shall conduct an annual evaluation of whether to combine (or continue combining, as the case may be) the roles of Chairman of the Board and CEO, with a view to ensuring significant independent oversight of management; |
| when the Chairman of the Board is also the CEO, the independent members of the Board shall elect one of the independent Directors to serve as Lead Director, such director to serve in such role for a one-year term; |
| at each regular meeting of the Board, the independent directors shall meet in executive session; and |
| the Lead Director shall have the following powers and duties (1) presiding over all meetings of the Board at which the Chairman of Board is not present, (2) presiding over executive sessions of independent and/or non-management directors, (3) calling meetings of the independent directors, and (4) serving as a liaison between the Chairman of the Board and the independent directors if so requested. |
Our Board conducts an annual evaluation in order to determine whether it and its committees are functioning effectively. As part of this annual self-evaluation, the Board evaluates whether the current leadership structure continues to be optimal for Harte-Hanks and its stockholders. Our corporate governance guidelines provide the flexibility for our Board to modify or continue our leadership structure in the future, as it deems appropriate.
Our Corporate Governance Principles provide that the non-management members of the Board will hold regular executive sessions in connection with regular Board meetings to consider issues that they may determine from time to time without the presence of any member of management. If the Chairman of the Board is not a member of management, the Chairman will chair each such session and report any material issues to the full Board. If the Chairman is a member of management, the Lead Director serves as the chairman of the executive sessions. If the non-management directors include directors who are not independent under applicable NYSE and SEC rules, then the independent directors will hold an executive session at least once a year. The Chairman of the Board, if an independent director, will chair each such session and report any material issues to the full Board. If the Chairman is not an independent director, the Lead Director serves as the chairman of such sessions. Our current Chairman, Mr. Franklin, has also served as our President and CEO since January 2009.
Our Board is responsible for overseeing the risk management process. The Board focuses on our general risk management strategy and the most significant risks we face, and ensures that appropriate risk mitigation strategies are implemented by management. The Board is also apprised of particular risk management matters in connection with its general oversight and approval of corporate matters.
In performing the risk management process, the Board reviews with management (1) our policies with respect to risk assessment and management of risks that may be material to us, (2) our system of disclosure controls and system of internal controls over financial reporting, and (3) our compliance with legal and regulatory requirements. The Board also reviews major legislative and regulatory developments that could materially impact our contingent liabilities and risks. Our other Board committees also consider and address risk as they perform their respective committee responsibilities. All committees report to the full Board as appropriate, including when a matter rises to the level of a material or enterprise level risk.
Management is responsible for day-to-day risk management. Our finance, treasury, general counsel and internal audit departments serve as the primary monitoring and testing function for company-wide policies and procedures, and manage the day-to-day oversight of the risk management strategy for our ongoing business. This oversight includes identifying, evaluating, and addressing potential risks that may exist at the enterprise, strategic, financial and operational levels, as well as compliance and reporting.
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We believe the division of risk management responsibilities described above is an effective approach for addressing the risks facing the company and that our Board leadership structure supports this approach.
Audit Committee Financial Experts and Financial Literacy
The Board has determined that David L. Copeland, William F. Farley and Christopher M. Harte, the current members of the Audit Committee, are each financially literate as interpreted by the Board in its business judgment based on applicable NYSE rules, and that Messrs. Copeland and Farley each further qualifies as an audit committee financial expert, as such term is defined in applicable SEC rules.
Compensation Committee Interlocks and Insider Participation
None of the members of the Compensation Committee of our Board is or has been an officer or employee of the company. All members of the Compensation Committee participate in decisions related to compensation of our executive officers. No interlocking relationship exists between our Board and the board of directors or compensation committee of any other company.
Communications with Non-Management Directors and Other Board Communications
The Board provides a process to enhance the ability of stockholders and other interested parties to communicate directly with the non-management directors as a group, the entire Board, Board committees or individual directors, including the Chairman and chair of any Board committee.
Stockholders and other interested parties may communicate by writing to: Board of Directors Stockholder Communication, Harte-Hanks, Inc., P.O. Box 460256, San Antonio, Texas 78246-0256. Our independent directors have instructed the Chair of the Governance Committee to collect and distribute all such communications to the intended recipient(s), assuming he reasonably determines in good faith that such communications do not relate to an improper or irrelevant topic.
Concerns about accounting or auditing matters may be forwarded on a confidential or anonymous basis to the Audit Committee by writing to: Audit Committee, Harte-Hanks, Inc., P.O. Box 460266, San Antonio, Texas 78246-0266, in an envelope labeled To be opened by the Audit Committee only. Submitted pursuant to Audit Committees whistleblower policy. These complaints will be reviewed and addressed under the direction of the Audit Committee.
Items unrelated to the duties and responsibilities of the Board, such as mass mailings, business solicitations, advertisements and other commercial communications, surveys and questionnaires, and resumes or other job inquiries, will not be forwarded.
Director Attendance at Annual Meetings
Although we do not have a formal policy regarding director attendance at the annual meeting of stockholders, all directors are encouraged to attend. All directors attended the 2010 annual meeting of stockholders.
Policies on Business Conduct and Ethics
We have established a corporate compliance program as part of our commitment to responsible business practices in all of the communities in which we operate. The Board has adopted a Business Conduct Policy that applies to all of our directors, officers and employees, which promotes the fair, ethical, honest and lawful conduct in our business relationships with employees, customers, suppliers, competitors, government representatives, and all other business associates. In addition, we have adopted a Code of Ethics applicable to our CEO and all of our senior financial officers. The Business Conduct Policy and Code of Ethics form the foundation of a compliance program that includes policies and procedures covering a variety of specific areas of professional conduct, including compliance with laws, conflicts of interest, confidentiality, public corporate disclosures, insider trading, trade practices, protection and proper use of company assets, intellectual property, financial accounting, employment practices, health, safety and environment, and political contributions and payments.
Both our Business Conduct Policy and our Code of Ethics are available on our website at www.harte-hanks.com, under the heading About Us in the section for Corporate Governance. In accordance with NYSE and SEC rules, we currently intend to disclose any future amendments to our Code of Ethics, or waivers from our Code of Ethics for our CEO, Chief Financial Officer (CFO) and Controller, by posting such information on our website (www.harte-hanks.com) within the time period required by applicable SEC and NYSE rules.
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Certain Relationships and Related Transactions
The Board has adopted certain policies and procedures relating to its review, approval or ratification of any transaction in which Harte-Hanks is a participant and that is required to be reported by the SECs rules and regulations regarding transactions with related persons. As set forth in the Governance Committees charter, except for matters delegated by the Board to the Audit Committee, all proposed related transactions and conflicts of interest should be presented to the Governance Committee for its consideration. If required by law, NYSE rules or SEC regulations, such transactions must obtain Governance Committee approval. In reviewing any such transactions and potential transactions, the Governance Committee may take into account a variety of factors that it deems appropriate, which may include, for example, whether the transaction is on terms comparable to those that could be obtained in arms length dealings with an unrelated third party, the value and materiality of such transaction, any affiliate transaction restrictions that may be included in our debt agreements, any impact on the Boards evaluation of a non-employee directors independence or on such directors eligibility to serve on one of the Boards committees and any required public disclosures by Harte-Hanks.
Indemnification of Officers and Directors
Our certificate of incorporation and bylaws require us to indemnify our officers and directors to the fullest extent permitted by the Delaware General Corporation Law. These documents also contain provisions that provide for the indemnification of our directors for third party actions and actions by or in the right of Harte-Hanks that mirror Section 145 of the Delaware General Corporation Law.
Our certificate of incorporation also states that Harte-Hanks has the power to purchase and maintain insurance, at its expense, to protect itself and any such director, officer, employee or agent of Harte-Hanks or another corporation, partnership, joint venture, trust or other enterprise against such expense, liability or loss, whether or not we would have the power to indemnify such person against such expense, liability or loss under the Delaware General Corporation Law. We also have and intend to maintain director and officer liability insurance, if available on reasonable terms.
Insofar as indemnification for liabilities arising under the Securities Act may be permitted to directors, officers or persons controlling us under the foregoing provisions, we have been informed that in the opinion of the SEC such indemnification is against public policy as expressed in the Securities Act and is therefore unenforceable.
In accordance with the Sarbanes-Oxley Act of 2002 and SEC rules thereunder, our CEO and CFO have signed certifications under Sarbanes-Oxley Section 302, which have been filed as exhibits to our annual report on Form 10-K for the year ended December 31, 2010. In addition, our CEO submitted his most recent annual certification to the NYSE under Section 303A.12(a) of the NYSE listing standards on August 19, 2010.
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SECURITY OWNERSHIP OF MANAGEMENT AND PRINCIPAL STOCKHOLDERS
The following table sets forth information with respect to the number of shares of our common stock beneficially owned by (1) our named executive officers, which, for purposes of this proxy statement, refers to the five executive officers included in the Summary Compensation Table below in this proxy statement, (2) each current Harte-Hanks director and each nominee for director, and (3) all current Harte-Hanks directors and executive officers as a group. The following table also sets forth information with respect to the number of shares of common stock beneficially owned by each person known by Harte-Hanks to beneficially own more than 5% of the outstanding shares of our common stock. Except as otherwise noted, (1) the persons named in the table have sole voting and investment power with respect to all shares beneficially owned by them, and (2) ownership is as of March 1, 2011. As of March 1, 2011, there were 63,799,236 shares of our common stock outstanding.
Name and Address of Beneficial Owner (1) |
Number of Shares of Common Stock |
Percent of Class |
||||||
Houston H. Harte |
6,610,180 | 10.4% | ||||||
David L. Copeland (2) (3) |
5,794,546 | 9.1% | ||||||
Larry D. Franklin (4) |
5,731,315 | 9.0% | ||||||
BlackRock, Inc. (including subsidiaries) (5) |
4,253,881 | 6.7% | ||||||
Fiduciary Management, Inc. (6) |
4,098,849 | 6.4% | ||||||
Pzena Investment Management LLC (7) |
4,000,657 | 6.3% | ||||||
Christopher M. Harte (8) (3) |
991,136 | 1.6% | ||||||
Gary J. Skidmore (9) |
375,202 | * | ||||||
Peter E. Gorman (10) |
339,709 | * | ||||||
William K. Gayden (3) |
101,069 | * | ||||||
Douglas C. Shepard (11) |
95,490 | * | ||||||
William F. Farley (3) (12) |
57,577 | * | ||||||
Judy C. Odom (3) |
45,372 | * | ||||||
Karen A. Puckett (13) |
21,540 | * | ||||||
Robert L. R. Munden (14) |
12,000 | * | ||||||
All Current Executive Officers and Directors as a Group (12 persons) (15) |
20,175,136 | 31.6% |
* | Less than 1%. |
(1) | The address of (a) BlackRock, Inc. is 40 East 52nd Street, New York, New York 10022, (b) Fiduciary Management, Inc. is 100 East Wisconsin Avenue, Suite 2200, Milwaukee, Wisconsin 53202, (c) Pzena Investment Management LLC is 120 West 45th Street, 20th Floor, New York, New York 10036, and (d) each other beneficial owner is c/o Harte-Hanks, Inc., 9601 McAllister Freeway, Suite 610, San Antonio, Texas 78216. |
(2) | Includes the following shares to which Mr. Copeland disclaims beneficial ownership: (a) 36,900 shares held as custodian for unrelated minors, (b) 2,392,735 shares that are owned by 28 trusts for which he serves as trustee or co-trustee, (c) 200,500 shares held by a limited partnership of which he is sole manager of the general partner, and (e) 3,062,465 shares owned by the Shelton Family Foundation, of which he is one of nine directors and an employee. |
(3) | Includes 13,400 shares that may be acquired upon the exercise of options exercisable within the next 60 days; 9,631 shares of stock subject to certain restrictions until February 2012; 5,555 shares of stock subject to certain restrictions until February 2013; and 1,354 shares of stock subject to certain restrictions until February 2014. |
(4) | Includes 75,000 shares that may be acquired upon the exercise of options exercisable within the next 60 days; 14,375 shares of stock subject to certain restrictions until February 2013; 54,418 shares of stock subject to certain restrictions until February, 2014; 9,333 shares of stock subject to certain restrictions until February 2012; 800,000 shares held in trusts for Mr. Franklin, his wife and children; and the following shares to which he disclaims beneficial ownership: (a) 3,258,558 shares owned by eight trusts for which he serves as co-trustee and holds shared voting and dispositive power, and (b) 82,405 shares owned by the Franklin Family Foundation of which he is one of four directors. |
(5) | Represents shares held by investment advisory clients of BlackRock, Inc.s (BlackRock) investment advisory subsidiaries (BlackRock Japan Co. Ltd., BlackRock Institutional Trust Company, N.A., BlackRock Fund Advisors, BlackRock Asset Management Australia Limited, BlackRock Advisors, LLC, BlackRock Investment Management, LLC and BlackRock International Limited), no one of which to the knowledge of BlackRock owns more than 5.0% of the class. Includes 4,253,881 shares as to which BlackRock has shared voting and dispositive power. Information relating to this stockholder is based on the stockholders Schedule 13G/A, filed with the SEC on February 4, 2011. |
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(6) | Represents shares held by investment advisory clients of Fiduciary Management, Inc. (Fiduciary), no one of which to the knowledge of Fiduciary owns more than 5.0% of the class. Includes 9,525 shares as to which Fiduciary has shared voting and dispositive power. Information relating to this stockholder is based on the stockholders Schedule 13G/A, filed with the SEC on February 9, 2011. |
(7) | Represents shares held by investment advisory clients of Pzena Investment Management LLC (Pzena), no one of which to the knowledge of Pzena owns more than 5.0% of the class. Information relating to this stockholder is based on the stockholders Schedule 13G, filed with the SEC on February 11, 2010. |
(8) | Includes 768,939 shares held by Spicewood Family Partners, Ltd., of which he is the sole general partner with exclusive voting and dispositive power over all the partnerships shares, and the following shares to which he disclaims beneficial ownership: (a) 450 shares owned indirectly by his wife, (b) 300 shares held as custodian for Mr. Hartes step-children and child, (c) 18,154 shares held by trusts for which Mr. Harte and his wife serve as co-trustees, and (d) 120,001 shares held by other trusts for which Mr. Harte serves as a co-trustee. |
(9) | Includes 311,250 shares that may be acquired upon the exercise of options exercisable within the next 60 days; 4,533 shares of stock subject to certain restrictions until February 2012; 4,533 shares of stock subject to certain restrictions until February 2013; 13,416 shares of stock subject to certain restrictions until February 2014; and 6,318 shares held in trusts for the benefit of Mr. Skidmores adult children and for which his brother serves as trustee. |
(10) | Includes 319,375 shares that may be acquired upon the exercise of options exercisable within the next 60 days; 4,266 shares of stock subject to certain restrictions until February 2012; 4,267 shares of stock subject to certain restrictions until February 2013; and 4,267 shares of stock subject to certain restrictions until February 2014. |
(11) | Includes 67,500 shares that may be acquired upon the exercise of options exercisable within the next 60 days; 4,533 shares of stock subject to certain restrictions until February 2012; 4,533 shares of stock subject to certain restrictions until February 2013; and 4,534 shares of stock subject to certain restrictions until February 2014. |
(12) | Includes 124 shares owned indirectly by Mr. Farleys spouse, as to which beneficial ownership is disclaimed. |
(13) | Includes 14,631 shares of stock subject to certain restrictions until February 2012 and 5,555 shares of stock subject to certain restrictions until February 2013, and 1,354 shares of stock subject to certain restrictions until February 2014. |
(14) | Includes 2,000 shares subject to certain restrictions until April 2013; 3,333 shares of stock subject to certain restrictions until February 2012; 3,333 shares of stock subject to certain restrictions until February 2013; and 3,334 shares of stock subject to certain restrictions until February 2014. |
(15) | Includes 560,125 shares that may be acquired upon the exercise of options exercisable within the next 60 days and 243,248 shares of stock subject to certain restrictions until various times in 2012, 2013 and 2014. Includes 9,172,592 shares as to which the current executive officers and directors disclaim beneficial ownership, as described in the preceding footnotes. |
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Compensation Discussion and Analysis
This Compensation Discussion and Analysis (CD&A) provides a discussion of the compensation philosophy and objectives that underlie our executive compensation program and how we evaluated and set our executives compensation for 2010. This CD&A provides qualitative information concerning how 2010 compensation was awarded to and earned by our executives, identifies the most significant factors relevant to our 2010 executive compensation decisions and gives context to the data presented in the tables included below in this proxy statement. Certain information regarding our 2009 and 2011 compensation determinations and policies is also included to the extent we believe it provides helpful context for our discussion of 2010 executive compensation. Committee, within this CD&A, means the Compensation Committee of the Board. Our executive officers are our senior executives who are listed above under the heading Directors and Executive Officers, and who are also our named executive officers listed in the Summary Compensation Table and other compensation tables that follow, namely:
| Larry Franklin Chairman, President and Chief Executive Officer; |
| Pete Gorman Executive Vice President and President, Shoppers; |
| Doug Shepard Executive Vice President and Chief Financial Officer; |
| Gary Skidmore Executive Vice President and President, Direct Marketing; and |
| Robert Munden Senior Vice President, General Counsel and Secretary. |
We seek to design and implement executive compensation programs that align our executives interests with those of our stockholders, while avoiding the encouragement of unnecessary or excessive risk-taking. In 2010, our total direct compensation program for our named executive officers consisted of base salary, annual cash incentives based on pre-established goals, and long-term incentives consisting of grants of stock options.
In fiscal 2010, the Company continued its strategy of cost management while focusing on increases in profitability. Despite a challenging economic environment, the Company reported double-digit increases in operating income (10.5%), net income (12.3%) and diluted earnings per share (12.0%) in fiscal 2010 over fiscal 2009; our stock price increased 18.5%, yielding a total stockholder return of 21.2% for the year.
Based on the economic environment, the Companys performance in 2009, and the Committees compensation philosophy and objectives, the Committee approved the following compensation decisions for the named executive officers in 2010:
| No increases to base salaries for 2010; Mr. Mundens base salary was established at $250,000 (below that of his predecessor) upon joining the company in April 2010. |
| Bonus payments consistent with our performance relative to pre-established goals set by the Committee in January 2010. As discussed further below, actual payouts as a percent of each named executives maximum bonus opportunity ranged from 60% to 100%. |
| Grants of stock options for all named executives (except for Mr. Franklin) to support our focus on stockholder alignment and cost management. |
Mr. Franklin advised the Committee that he preferred that the company not increase the compensation expense associated with his position for 2010. The Committee considered Mr. Franklins preference in determining to award no equity to Mr. Franklin, and to keep his salary unchanged.
In late 2010 and early 2011, the Committee conducted a comprehensive review of its executive compensation programs and practices. The Committee engaged Meridian Compensation Partners (Meridian) in the fall of 2010 to assist with this review. Based on the review and the Committees desire to further align the Companys executive compensation programs with stockholders and emerging best practices, the Committee approved changes for 2011, including:
| A revision to the compensation philosophy to target executives total direct compensation at the 50th percentile rather than between the 50th and 75th percentiles of our peer group. |
| A new long-term incentive grant structure comprised of stock options and two types of stock awards (one vesting over time restricted stock, the other vesting based on pre-established performance goals performance awards), with a majority of grant value placed in performance-based awards. |
| Reinstatement of stock ownership guidelines for executive officers, including the named executives. Consistent with the new policy, the Committee increased Mr. Franklins ownership guideline from 400% to 500% of his annual base salary. |
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| Amendments to our change in control severance agreements in order to, among other things, eliminate all tax gross-up features and single-triggers for severance, expand the definitions of cause, and other changes to bring the agreements more in line with market practices and best corporate governance standards. |
The remainder of this CD&A provides further detail on the compensation philosophy, process, and decisions for 2010. As previously mentioned, we have included references to compensation decisions for 2009 and 2011.
Executive Compensation Philosophy and Objectives
Our executive compensation program is designed to achieve a number of key objectives and thereby support our overall efforts to create long-term value for our stockholders:
| Attract and Retain Top Talent Attract and retain high-performing individuals who will significantly contribute to our long-term success and the creation of long-term stockholder value by providing competitive compensation compared to peer companies, competitors or companies in the same market for executive talent. |
| Pay for Performance Motivate our executives to work in the best interests of our stockholders by closely tying compensation to company, business unit (for certain executive officers, as appropriate) and individual performance on both a short-term and long-term basis. |
| Place Significant Portion of Pay At Risk Align executive compensation with stockholder interests by placing a significant portion of total direct compensation at risk, such that the executive will not realize value unless company performance goals are achieved (for example, annual bonuses and restricted stock with vesting dependent upon company performance) or our stock price appreciates (for example, stock options). |
| Require Significant Ongoing Executive Stock Ownership Align executive and stockholder interests by including a significant equity component in our total compensation awards and by requiring executives to accumulate and maintain a sizeable equity position through our stock ownership guidelines. |
As an integral part of our compensation philosophy and objectives, we seek to design an executive compensation program that does not encourage inappropriate risks that would threaten the long-term value of our company. We believe our compensation philosophy has assisted in achieving our goals. The Committee reviews our compensation philosophy on a periodic basis to judge whether the goals and objectives are being met, and what, if any, changes may be needed to the philosophy. The Committee considered our compensation philosophy and objectives in establishing the elements and amounts of 2010 compensation for each of our named executive officers. Our 2010 compensation philosophy is consistent for all of our executive officer positions, and is consistent with the philosophy for our 2009 compensation program.
Elements of 2010 Executive Compensation Program
The following table highlights the elements of our 2010 executive compensation program and the primary purpose of each element. The overall 2010 compensation elements are consistent with our 2009 executive compensation program elements, and although individual amounts vary, the elements are also consistent for all of our executive officer positions. Each element is discussed in further detail below in this CD&A.
Element |
Objectives and Basis |
Form | ||
Base Salary | Provide base compensation that is competitive for each role to reward and motivate individual performance. | Cash | ||
Annual Incentive Compensation (also referred to in this proxy statement as our bonus) | Annual incentive to drive company and, where applicable, business unit performance. | Cash | ||
Bonus Restricted Stock Elections | Encourage greater stock ownership by executive officers by allowing each to elect to receive up to 30% of their bonus in the form of restricted stock vesting on the third anniversary of the grant, with executive officers receiving 125% of the value of the forgone cash bonus in shares of restricted stock. | Restricted stock |
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Element |
Objectives and Basis |
Form | ||
Long-Term Incentive Awards | Long-term incentive to drive company performance and align executives interests with stockholders interests, and to retain executives through long-term vesting and potential wealth accumulation. | Stock options, restricted stock and performance awards | ||
Perquisites | Enhance the competitiveness of our executive compensation program through limited additional benefits. | Automobile allowances and supplemental life insurance benefits | ||
Pension and Retirement | Provide our executives with a competitive retirement income program to supplement savings through our 401(k) plan. | Participation and vesting in our non-qualified pension restoration plan | ||
Severance Agreements | Attract and retain key talent by providing certain compensation in the event of a change in control and, for one of our named executive officers, in designated non-change in control scenarios. | Cash severance, equity vesting and COBRA reimbursement | ||
Qualified Deferred Compensation | Provide tax-deferred means to save for retirement. | Same benefit made generally available to our employees to participate in our 401(k) plan with a company match | ||
Non-Qualified Deferred Compensation |
Provide tax-deferred means to save for retirement. | Participation in our non-qualified deferred compensation program | ||
Other | Offer other competitive benefits, such as medical, dental and other health and welfare benefits. | Same benefit made generally available to our employees to participate in health and welfare plans |
In making 2010 annual executive compensation determinations, the Committee approved certain modifications to the compensation elements described above, principally: (1) Mr. Franklin was eligible to elect to receive up to 100% (versus 30% for other executives) of any 2010 cash bonus award in a bonus restricted stock election, vesting 100% on the third anniversary of grant, but Mr. Franklin would only receive 100% (versus 125% for other executives) of the value of the forgone cash portion of his bonus in such shares of restricted stock; and (2) 2010 long-term incentive awards consisted solely of stock options, with no restricted stock or performance awards being granted to executive officers. As discussed further below under the section, Long-Term Incentive Awards, the Committee determined that this equity award structure would more effectively drive achievement of our 2010 corporate goal of cost management and profit improvement, thereby better positioning Harte-Hanks for future growth opportunities and the creation of long-term stockholder value.
The Committee currently consists of Judy C. Odom (Chair), William F. Farley, William K. Gayden and Karen A. Puckett. The Board has determined that each member of the Committee meets the independence requirements of the rules of the NYSE. Each Committee member is also considered to be an outside director in accordance with Section 162(m) of the Internal Revenue Code (the Code), and a non-employee director as defined in Rule 16b-3 under the Exchange Act with regard to compensation and benefit plans subject to SEC Rule 16b-3. Each member of the Committee either currently serves, or has served, as a senior executive of a large corporation, and has had significant experience with compensation matters relating to senior executives of these organizations.
The Committees purpose is to assist the Board in fulfilling its oversight responsibilities for compensation of executive officers and administration of the companys equity incentive plans, with the goals of (1) supporting the companys business objectives, (2) attracting, motivating and retaining high quality leadership, and (3) linking compensation with business objectives and performance. In accordance with its charter and NYSE rules, the Committees responsibilities include the following:
| reviewing and approving the companys goals and objectives with respect to compensation for our CEO; |
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| evaluating the CEOs performance in light of these established goals and objectives and, based upon these evaluations (together with the companys independent directors, as directed by the Board) setting the CEOs annual compensation, including salary, bonus and incentive and equity-based compensation; |
| assessing the competitiveness of the CEOs base salary, bonus and incentive and equity-based compensation, taking into consideration our performance and relative stockholder return, the value of similar incentive awards to CEOs at comparable companies, and the awards given to the CEO in prior years; |
| reviewing the annual goals and objectives with respect to compensation for other executive officers; |
| evaluating the performance of these executive officers in light of these established goals and objectives and, based upon this evaluation and any compensation recommendations for the executive officers made by the CEO, either approving or making recommendations to the Board (as directed by the Board) with respect to their compensation; |
| assisting the Board by (i) evaluating potential candidates for executive positions, (ii) recommending terms for the hiring, promotion and severance of officers, and (iii) overseeing the development of executive succession plans; and |
| evaluating the competitiveness of the Companys programs for executive officers and directors in reference to its peers and broader trends, including consideration of base salaries, annual incentives, long-term incentives and equity-based compensation, making changes as deemed appropriate to align with our compensation philosophy. |
The Committee may appoint subcommittees for any purpose that it deems appropriate and may delegate to subcommittees such power and authority as it deems appropriate. However, no subcommittee may consist of fewer than two members, and no subcommittee may be delegated any power or authority required by any law, regulation or listing standard to be exercised by the Committee as a whole. No subcommittees were formed or met in 2010. The Committee has delegated to our CEO limited option grant authority for non-officer new hires and promotions.
The Committee meets in executive session as it deems appropriate to review and consider executive compensation matters without the presence of our executive officers. These executive sessions frequently include other non-employee directors. The Committee met in executive session with other non-employee directors at its January 2010 regular meeting, which is the meeting when the Committee made its annual 2010 executive compensation determinations.
Other Participants in the Executive Compensation Process
In addition to the Committee and other non-Committee members of the Board who also may be in attendance at the Committees meetings, our management and, when engaged by the Committee from time to time, outside compensation consultants also participate in and contribute to our executive compensation process. Ultimately, the Committee exercises its independent business judgment with respect to recommendations and opinions of these other participants and the Committee (or our independent directors as a group) makes final determinations about our executive officer compensation.
Management and Chairman of the Board
Mr. Franklin, our Chairman, President and CEO, participated in the Committees executive compensation processes throughout 2010 and assisted the Committee and regularly attended Committee meetings, other than executive sessions. Mr. Franklin provided his perspective to the Committee regarding executive compensation matters generally and the performance of the executive officers reporting to him. He also presented recommendations to the Committee on the full range of annual executive compensation decisions, including (1) annual incentive bonus plan structure and participants, (2) long-term incentive compensation strategy, (3) competitive positioning of our executive compensation program, and (4) total direct compensation for each executive officer, including base salary adjustments, bonus opportunity targets and equity grants.
At the Committees January 2010 meeting, Mr. Franklin presented the Committee with specific 2010 compensation recommendations for the compensation amounts and elements of all executive officers other than himself. Although Mr. Franklin did not make formal recommendations regarding his own compensation, he did respond to the Committees request for his views by expressing a preference not to increase the compensation expense associated with his position for 2010. The Committee made final decisions about each officers 2010 compensation without the applicable executive officer being present, taking into account Mr. Franklins recommendations and views.
Compensation Consultants
The Committee believes that engaging a consultant on a periodic basis is more appropriate than having annual engagements. In 2007, the Committee retained an outside compensation consultant to assist the Committee with its evaluation and determinations for our 2008 executive compensation program. The consulting firm, Longnecker & Associates (Longnecker), was engaged by and reported directly to the Committee. Although Longnecker did work in cooperation with management as required to gather information necessary to carry out its obligations to the Committee, Longnecker did not have a separate engagement with our management.
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The Committee asked Longnecker to conduct a comprehensive review of Harte-Hanks current management compensation program and individual management compensation arrangements. Longnecker recommended specific changes and improvements to the Committee to ensure that compensation remains aligned with the goal of enhancing stockholder value through competitive programs that allow the company to attract, properly motivate and retain key executives who will contribute to Harte-Hanks long-term success and the creation of stockholder value. Longneckers report included the following, at the Committees request:
| a review of the peer group of companies used for benchmarking executive compensation, taking into account input from the Committee; |
| an analysis of total direct compensation, and the individual components of total direct compensation, for each of our executive positions and assess how target and actual compensation positioning to the market (based on compensation data from the peer group and broad market survey data) aligned with Harte-Hanks compensation philosophy and objectives; and |
| advice and recommendations regarding best practices and compensation trends, for consideration by the Committee in its 2008 compensation decisions for the CEO and other executive officers. |
The Committee made its 2008 annual executive compensation determinations, taking into account the results of Longneckers review, analysis and recommendations, among other factors. The Committee did not engage an outside consulting firm during 2009 for the Committees 2010 executive compensation determinations, relying on the 2007 Longnecker study, which the Committee supplemented with information made public by our peer group and other information known or available to our Committee members.
In the fall of 2010, the Committee engaged Meridian as a new outside compensation consultant to assist the Committee with its evaluation and determinations for our 2011 executive compensation program, as well as to conduct a comprehensive evaluation of our compensation philosophy, policies and practices for executive officers and other executive positions. The Committee also asked Meridian to recommend specific improvements to the Committee to ensure that compensation remains aligned with the goal of enhancing stockholder value through competitive programs that allow the company to attract, properly motivate and retain key executives who will contribute to Harte-Hanks long-term success and the creation of stockholder value. Meridian was engaged by and reported directly to the Committee, using information provided by management and gathered from proxy statements, other public information and proprietary surveys. Meridian was not separately engaged by our management, but did provide to management corresponding evaluations of selected non-executive officer positions and compensation policy and practice matters. The Company has no relationship with Meridian (other than the relationship undertaken by the Committee), and therefore the Committee believes that Meridian is independent.
In January 2011, the Committee made its 2011 annual executive compensation determinations, taking into account the results of Meridians review, analysis and recommendations, among other factors. Where the Committee materially changed an aspect of 2011 compensation from its 2010 determinations or practices, they are noted in the relevant sections below. The Committee has not yet determined whether it will engage an outside consulting firm during 2011 for the Committees 2012 executive compensation determinations.
Principal Factors That Influenced 2010 Executive Compensation
When making its 2010 compensation decisions, the Committee considered the compensation philosophy and principles that underlie our executive compensation program, including the desire to link executive compensation to annual and long-term performance goals and to be able to attract and retain high performing individuals who will significantly contribute to our long-term success and the creation of long-term stockholder value. The Committee did not use formulas, rigidly set the compensation of our executives based solely on market data or on any one factor in isolation, or assign a specific weighting or ranking to the various factors it considered. Rather, the Committees ultimate decisions were influenced by a number of factors that were collectively taken into consideration in the Committees business judgment and that included a number of subjective determinations in addition to the specific formula-based performance criteria established in our annual incentive plan. In establishing the individual elements and amounts of 2010 executive compensation, the principal factors taken into consideration by the Committee included the following:
| competitive market data to assess how our executive pay levels compared to other companies, considering the individual elements of our compensation program, the relative mix of those compensation elements and total direct compensation amounts, with 2008 market data provided by Longnecker; |
| recommendations and input from non-Committee members of the Board, including our Chairman, Mr. Franklin (who has also served as our President and CEO since January 2009), including with regard to base salary proposals, long-term incentive awards and individual executive officer performance; |
| recent company performance compared to our financial (earnings per share, operating income and revenues) and operational expectations for our company as a whole, and for our Shoppers and Direct Marketing businesses individually; |
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| a general assessment of individual executive officer performance and contributions in support of our strategies, individual officer responsibilities, tenure and experience in his or her position and the overall financial performance of the businesses or functional areas for which an officer is responsible; |
| CEO succession planning considerations; |
| providing competitive compensation to reflect new or expanded roles for some of our executives; |
| retention considerations in light of the relatively low bonus payouts, or no bonus payouts, to executive officers based on recent company performance, and reduced historical equity compensation values because of fluctuating stock price and recent earnings per share performance; |
| cost management initiatives and continuing restructuring efforts that were anticipated to result in continued significant additional work commitments by our executive officers; |
| individual officer compensation history, including stock options and other equity awards in prior years and value realized from prior equity awards; |
| internal pay equity (i.e., considering pay for similar jobs and jobs at different levels within Harte-Hanks and considering the relative importance of a particular position to Harte-Hanks); and |
| tax and regulatory considerations, including our policy to take reasonable and practical steps to maximize the tax deductibility of compensation payments to executives under Section 162(m) of the Code, the impact of expensing equity grants under Statement of Financial Accounting Standards (SFAS) No. 123(R), Share-Based Payment (SFAS 123R), and the impact of Section 409 relating to non-qualified deferred compensation. |
To assist the Committee in making its 2010 annual executive compensation determinations, the Committee reviewed tally sheets for each executive officer, as it has done in prior years. Tally sheets are used as a reference to ensure that Committee members understand the total compensation provided to executives each year, over a multi-year period and in various change in control or other termination events. The Committee uses tally sheets to consider individual elements of our compensation program, the relative mix of those compensation elements and total annual and long-term compensation amounts provided to a particular executive. The tally sheets illustrate, for each executive officer: (1) values for cash compensation (base pay, bonus and automobile allowance) for the current year under consideration and each of the past two years; (2) estimated values for long-term incentive awards (options, restricted stock and performance restricted stock units) for the current year under consideration and each of the past two years; (3) salary continuation benefits (similar in effect to life insurance benefits); (4) estimated pension benefits upon retirement; (5) actual realized and estimated future values for previous equity compensation awards; (6) stock ownership guideline compliance; and (7) estimated amounts the executive could realize upon a change in control or other termination of employment pursuant to the executives existing severance agreement. The tally sheets also incorporate applicable competitive market compensation data for base salary, annual incentive awards and long-term incentive awards.
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Setting the Pay MixCash Versus Equity; At Risk Versus Fixed
We believe a mixture of both long-term (equity) and short-term (cash) compensation elements provides the proper balance and incentives. The Committee reviews each of these elements separately and then all of the elements combined to determine the amount and mix of compensation for our executives. The following chart shows the split of 2010 compensation for our named executive officers between equity and cash:
2010 Cash Versus Equity Compensation for Named Executive Officers (1) (2) (3)
(1) | This chart was created using the sum of the amounts in columns (c) (salary) and (g) (non-equity incentive plan compensation) from the Summary Compensation table below as the amount of 2010 cash compensation, and using the sum of the amounts in column (l) (grant date fair value of stock and option awards) from the Grants of Plan Based Awards table below as the amount of 2010 equity compensation. |
(2) | For our individual named executive officers, their 2010 cash to equity compensation ratios (calculated as described in footnote (1) above) were approximately as follows: Franklin 100% cash (but see note (3) below); Gorman 72% cash / 28% equity; Shepard 69% cash / 31% equity; Skidmore 74% cash / 26% equity (but see note (3) below); and Munden 67% cash / 33% equity. Individual circumstances and other factors, such as mid-year promotions, start dates, departure dates and volatility in our stock price, may cause significant fluctuations in these percentages from year to year, thereby affecting their year-to-year comparability. |
(3) | For 2010, Mr. Franklin elected to receive all of his incentive compensation in the form of bonus restrictive stock, and Mr. Skidmore elected to receive some of his incentive compensation in the form of bonus restricted stock. As a consequence, for compensation actually earned in 2010, Mr. Franklin received 35% in cash / 65% in equity, and Mr. Skidmore received 64% in cash / 36% in equity. Furthermore, Mr. Franklin deferred 100% of his salary (which represented the cash portion of the foregoing ratio) pursuant to our deferred compensation program. |
The Committee also believes that a substantial portion of the potential cash compensation (the sum of base salary and the potential annual incentive compensation) should be at risk or variable and, therefore, subject to meeting financial performance criteria. In 2010, as shown below, over half of the potential cash compensation (assuming a maximum bonus payout) for the named executive officers was at risk. The Committee reviewed the compensation risks associated with the pay mix of its executive officers, and believes that the companys current compensation approach does not encourage executive officers to take unnecessary or excessive risks.
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Percentage of 2010 Potential Cash Compensation for Named Executive Officers: Fixed vs. Variable (or At Risk) (1) (2)
(1) | This chart reflects the overall ratio of 2010 base salary (fixed) to 2010 potential annual incentive compensation (at risk or variable) assuming a maximum bonus payout for the named executive officers. |
(2) | For our individual named executive officers, their percentages of 2010 at risk or variable cash compensation (calculated as described in footnote (1) above) were approximately as follows: Franklin 67%; Gorman 50%; Shepard 50%; Skidmore 50%; and Munden 46%. Individual circumstances and other factors may cause significant fluctuations in these percentages from year to year, thereby affecting their year-to-year comparability. |
The Committee typically refers to executive compensation surveys and other benchmark data when it reviews and approves executive compensation. This market data is intended to reflect compensation levels and practices for executives holding comparable positions at comparable companies, which helps the Committee set compensation at levels designed to attract and retain high performing individuals. Market data typically consists of (1) publicly available data from a selected group of peer companies, and (2) more broad-based, aggregated survey data of a large number of companies of similar size or in similar industries. The market data comprising aggregated survey data does not include the identity of the individual comparable companies and is either provided by outside compensation consultants or derived by aging information that has been previously provided by these consultants. For the Committees 2007 Longnecker study, the broad survey data was derived from published surveys, including printing and publishing industry segment data from those surveys.
In selecting the peer companies, the Committee considers a variety of criteria, including industry, revenues, market capitalization and assets. The Committee also believes that it is important to include a sufficient number of peer group companies to enhance the overall comparability of the peer company data for purposes of setting our executives compensation. No changes were made to the compensation peer group for purposes of making annual executive compensation determinations in January 2010; however, peers marked with an asterisk were removed from our 2011 compensation peer group.
2010 Compensation Peer Group
Acxiom Corporation |
ICT Group, Inc.* | TeleTech Holdings, Inc.* | ||
Alliance Data Systems Corporation |
Infogroup, Inc.* | The Dun & Bradstreet Corporation | ||
Consolidated Graphics, Inc. |
Interpublic Group of Companies, Inc. | Valassis Communications, Inc. | ||
Equifax, Inc. |
PC Mall, Inc.* | ValueClick, Inc. | ||
Fair Isaac Corporation* |
Sykes Enterprises, Incorporated | Viad Corp.* |
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In response to the 2010 Meridian report, industry consolidations and changes to the competitors we encounter in the marketplace since the 2007 Longnecker report, the Committee adopted a revised peer group for 2011. This group was selected by the Committee from U.S.-listed companies based on those which have competitive (or complementary) products or services, and represent a range of sizes (in terms of revenues, profits and employees) and history. Our new peer group consists of the following companies (those with an asterisk being newly added):
2011 Compensation Peer Group
Acxiom Corporation |
The Dun & Bradstreet Corporation | Meredith Corporation* | ||
Alliance Data Systems Corporation |
Equifax, Inc. | Sykes Enterprises, Incorporated | ||
Cenveo, Inc.* |
Gartner, Inc.* | TechTarget, Inc.* | ||
Consolidated Graphics, Inc. |
GSI Commerce, Inc.* | Valassis Communications, Inc. | ||
Convergys Corporation* |
Interpublic Group of Companies, Inc. | ValueClick, Inc. |
The Committee compares each executive total direct compensation, which is comprised of (1) salary, (2) total potential bonus opportunity and (3) estimated long-term incentive compensation value, both separately and in the aggregate, to amounts paid for similar positions based on the benchmark data. Stock options were given a value based on a Black-Scholes value of $3.58 per option on the grant date, and the Committee assumed 100% vesting. In looking at overall compensation for our executive officers, in general, the Committees 2010 philosophy was to target total direct compensation in the 50th to 75th percentile of market compensation (in other words, compensation levels that would be in the second quartile of market compensation levels based on this benchmark data). In response to the Meridian report and current market practices, the Committee has changed its philosophy for 2011 to target having each element of compensation (as well as target total direct compensation) fall at approximately the 50th percentile of market compensation over time, but tolerating individual variations due to factors such individual performance, company performance, tenure, promotion, market factors and internal pay equity.
As discussed above, however, benchmark data is merely a starting point; the Committee does not rigidly apply formulas to set the compensation of our executives based solely on market data or on any one factor in isolation. Rather, the Committees ultimate determinations are influenced by a number of factors that are collectively taken into consideration in the Committees business judgment, as further described above under Principal Factors That Influenced 2010 Executive Compensation. Accordingly, the Committee retains discretion to set compensation levels using a combination of elements that it believes are appropriate, and the Committee is not required to set compensation levels at specific benchmark data percentiles.
The Committee did not deem it necessary to update the 2007 Longnecker report for its 2010 determinations because pay decreases were implemented in December 2008. The Committee used market data incorporating broad aggregated survey data and peer company data from the 2010 compensation peer group companies listed above. Based on the total target direct compensation approved in the Committees January 2010 meeting for our named executive officers compared to the market data reviewed by the Committee at its January 2010 meeting, Mr. Skidmore was at the 50th percentile, and the other three named executive officers were below the 50th percentile (Mr. Munden had not yet been hired and thus was not considered). Nevertheless, the Committee decided not to increase salaries in light of the companys desire to manage costs during the continuing economic uncertainty.
Additional Analysis of Executive Compensation Elements
The following discussion provides additional information and analysis regarding the specific elements of our 2010 executive compensation program. This discussion should be read in conjunction with the remainder of this CD&A (including the section above, Principal Factors That Influenced 2010 Executive Compensation) and the compensation tables that follow.
Base Salary
We set executive base salaries at levels we believe are appropriate based on each individual executives roles, responsibilities and experience in his or her position. We believe that a competitive base salary, providing a fixed level of income over a certain period, is a necessary and important element to include in the compensation packages for our executives. We review base salaries for executive officers on an annual basis, and at the time of hire, promotion or other change in responsibilities. Base salary changes also impact target bonus amounts and potential cash severance amounts, which are based on a percentage of base salary.
In December 2008, the Committee approved officer salary reductions as a result of the deteriorating economic environment in the United States and other economies. These salary reductions served as a component of our overall cost-cutting initiatives and related efforts to respond to the adverse economic conditions and improve Harte-Hanks results. The salaries of Messrs. Gorman, Shepard and Skidmore were reduced by 10% (Messrs. Franklin and Munden were not employees at the time).
When reviewing each executives base salary in January 2010, the Committee considered, in addition to the other factors, the level of responsibility and complexity of the executives job, the relative importance of the executives position to Harte-Hanks, whether, in the Committees business judgment and taking into account input from our CEO, Chairman and other Board members,
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prior individual performance was particularly strong or weak, how the executives salary compares to the salaries of other Harte-Hanks executives and to the 50th percentile and 75th percentile market salary information based on benchmark data for the same or similar positions, and the combined potential total direct compensation value of an executives salary, annual bonus opportunity and long-term incentive awards. Additionally, the Committee considered the continuing economic uncertainty and Harte-Hanks results, and decided to keep base salaries unchanged even though each executives base salary fell below the 50th percentile of market compensation based on our peer group. Mr. Franklin elected to defer 100% of his 2010 salary pursuant to our deferred compensation plan. Mr. Mundens base salary was set at $250,000 by the Committee in connection with his hiring in April 2010, and thus was not reviewed at the Committees January 2010 meeting.
Annual Incentive Compensation
We provide an annual incentive bonus opportunity for executive officers to drive company and, where appropriate, business unit performance on a year-over-year basis. We believe this annual short-term cash incentive opportunity provides an incentive for our executives to manage our businesses to achieve targeted financial results. For our fiscal 2010 executive bonus plan, maximum bonus opportunity amounts were expressed as a percentage of each executives base salary as follows (except that Mr. Mundens opportunity was further prorated from his date of hire):
2010 Named Executive Officer Bonus Opportunities
Named Executive Officer |
Maximum Bonus
Opportunity |
Change From Prior Year | ||
(% of 2010 Base Salary) | ||||
Franklin |
200 | None. | ||
Gorman |
100 | None. | ||
Shepard |
100 | None. | ||
Skidmore |
100 | None. | ||
Munden |
85 | Joined the company in April 2010. |
Actual annual incentive compensation awards for our executive officers are determined based on achievement against the Committees previously established financial performance goals, as certified by the Committee, typically at its regular January meeting. From time to time, individual non-financial goals may also be established for one or more executive officers to better align an executives incentives with goals such as organizational effectiveness, strategic focus, and personal development. For the 2010 executive bonus plan, only Mr. Franklin had an individual non-financial performance goal (related to corporate succession planning). The financial performance goals are based on the strategic financial and operating performance objectives for our company and those of our business segments. In setting the financial performance targets, the Committee considers target company performance under our annual operating plan, the potential payouts based on achievement at different levels and whether the portion of incremental earnings paid as bonuses rather than returned to stockholders or reinvested in our business is appropriate. The Committee reserves the right to adjust the financial performance targets during the year, but did not do so in 2010. The Harte-Hanks 2005 Omnibus Incentive Plan (the 2005 Plan), a stockholder approved plan, forms the basis of our annual long-term equity incentive plan for Section 162(m) executives.
For 2010, each named executive officers annual bonus potential was based on actual achievement against established incremental target performance levels for the following performance criteria, each of which was weighted for a particular executive to reflect the nature of that executives areas of responsibility and focus:
Bonus Performance Criteria Weighting
(as % of Base Salary)
Named Executive Officer |
Harte- Hanks Earnings Per Share |
Harte-Hanks Operating Income |
Direct Marketing Revenue |
Direct Marketing Operating Income |
Shoppers Revenue |
Shoppers Operating Income |
Other (1) | Maximum Payout |
||||||||||||||||||||||||
Franklin |
90.0% | 60.0% | 50.0% | 200.0% | ||||||||||||||||||||||||||||
Gorman |
60.0% | 40.0% | 100.0 | |||||||||||||||||||||||||||||
Shepard |
45.0 | 30.0 | 25.0 | 100.0 | ||||||||||||||||||||||||||||
Skidmore |
60.0% | 40.0% | 100.0 | |||||||||||||||||||||||||||||
Munden |
42.5 | 34.0 | 8.5 | 85.0 |
(1) | Harte-Hanks cash generation, Harte-Hanks revenue and corporate succession planning, in combinations varying by individual. |
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The determination of any bonus amount ultimately payable to each executive for 2010 was based on the following threshold, target and maximum performance levels:
Bonus Performance Thresholds
Harte- Hanks Earnings Per Share |
Harte- Hanks Operating Income |
Harte-Hanks Cash Generated |
Harte-Hanks Revenue |
Direct Marketing Revenue |
Direct Marketing Operating Income |
Shoppers Revenue |
Shoppers Operating Income |
|||||||||||||||||||||||||
Threshold |
$0.73 | $81,000,000 | $(15,000,000) | $792,000,000 | $550,000,000 | $89,500,000 | $247,500,000 | $4,000,000 | ||||||||||||||||||||||||
Target |
0.78 | 86,000,000 | (10,500,000) | 819,000,000 | 569,000,000 | 94,300,000 | 252,000,000 | 5,300,000 | ||||||||||||||||||||||||
Maximum |
0.82 | 90,500,000 | (4,500,000) | 836,000,000 | 585,000,000 | 96,500,000 | 258,000,000 | 6,500,000 |
Bonus payouts were determined on a five-step graduated scale ranging from the threshold of 10% to 100% of the maximum potential payout. Actual bonus payouts for 2010 were based on the following actual performance results and achievement payout levels:
2010 Actual Bonus Payout Results
Harte- Hanks Earnings Per Share |
Harte- Hanks Operating Income |
Harte- Hanks Cash Generated |
Harte-Hanks Revenue |
Direct Marketing Revenues |
Direct Marketing Operating Income |
Shoppers Revenue |
Shoppers Operating Income |
|||||||||||||||||||||||
Actual Performance |
$0.82 | $90,841,000 | $5,548,000 | $857,565,000 | $598,322,000 | $86,535,000 | $259,243,000 | $15,603,000 | ||||||||||||||||||||||
Achievement Payout Levels |
100.0% | 100.0% | 100.0% | 100.0% | 100.0% | 0.0% | 100.0% | 100.0% |
In establishing the performance criteria and the incremental target performance levels for each performance criteria, it is anticipated that the executives will receive at least some portion of their year-end cash bonuses, with increasing degrees of difficulty in achieving the higher levels of payout. Achieving the maximum bonus award is anticipated, at the time of establishing the award, to be very difficult to achieve based on our companys annual budget performance assumptions and outlook for the company.
The following table indicates the actual bonus payouts for 2010, reflecting the application of the companys achievement relative to the established performance thresholds and the named executive officers bonus criteria weighting:
2010 Bonus Payout
Named Executive Officer |
2010 Actual Bonus Payout (% of Salary) |
2010 Actual Bonus Payout ($) |
||||||
Franklin |
185% | $ | 555,000 | |||||
Gorman |
100 | 354,600 | ||||||
Shepard |
100 | 315,000 | ||||||
Skidmore (1) |
60 | 291,600 | ||||||
Munden (2) |
85 | 159,375 |
(1) | Does not include the effects of Mr. Skidmores bonus restricted stock election as reflected in column (d) of the Summary Compensation Table. |
(2) | Mr. Munden joined Harte-Hanks in April 2010; his 2010 bonus was pro-rated. |
Although the company paid incentive compensation at relatively high levels for 2010, the companys bonus payouts to named executive officers in prior years (as a percentage of salary) had the following ranges: 20096.6% to 25%; 20080%; 20070%-5.25%.
Bonus Restricted Stock Elections
As part of our executive compensation program, our executive officers may elect to receive up to 30% of their bonus in the form of restricted stock. An executive who so elects receives 125% (or 100% in the case of the CEO) of the value of the forgone cash portion of the bonus in shares of restricted stock. These shares vest 100% on the third anniversary of their date of grant. (For the 2011 program, the Committee has set vesting at 100% after one year.) This program is considered by the Committee each year, and was approved again with respect to 2010 executive bonuses, which were potentially payable (and in fact, were paid) in early 2011. The Committee believes this program encourages the accumulation of executive stock ownership, and provides another avenue for our executive officers to reach compliance with our stock ownership guidelines. Messrs. Franklin and Skidmore made bonus restricted stock elections for their 2010 bonus paid in early 2011.
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For bonuses based on 2009 performance and paid in 2010, Mr. Franklin received a bonus of $60,000 and elected to receive the full amount in the form of restricted stock. As a result, the Committee awarded Mr. Franklin a restricted stock award of 5,042 shares on February 5, 2010, vesting on February 5, 2013 (as shown in the Grants of Plan Based Awards Table). No other named executives elected to receive their 2009 bonuses in the form of restricted stock in 2010. For bonuses based on 2010 performance and paid in 2011, Mr. Franklin elected to receive all, and Mr. Skidmore elected to receive a portion, of their respective bonuses in the form of restricted stock. As a result, the Committee granted Messrs. Franklin 45,085 shares and Skidmore 8,776 shares of restricted stock on February 5, 2011, vesting on February 5, 2014. (This award will be shown in the Grants of Plan Based Awards Table in our 2011 proxy statement.) No other named executives elected to receive their 2010 bonuses in the form of restricted stock in 2011.
Long-Term Incentive Awards
We design our long-term incentive compensation program to drive company performance over a multi-year period, align the interests of executives with those of our stockholders and retain executives through long-term vesting and wealth accumulation. The Committee believes that a significant portion of executive compensation should be dependent on value created for our stockholders. The Committee reviews long-term incentive compensation strategy and vehicles as part of its annual executive compensation determinations. In May 2005, we adopted the 2005 Plan, a stockholder approved plan, pursuant to which we may issue various equity securities to directors, officers, key employees and consultants. The 2005 Plan forms the basis of our long-term incentive plan for executives.
Although the 2005 Plan provides for other vehicles, the primary long-term incentive vehicles used by the Committee have been stock options (time vesting), restricted stock with time vesting (restricted stock) and restricted stock with performance vesting (performance awards). In general, stock options align our executives interests with the interests of stockholders by having value only if our stock price increases over time. Restricted stock better serves the retention goal by ensuring that the awards will have value if they vest because the ultimate value of restricted stock, unlike stock options, does not depend solely on our stock price increasing over time. Our performance awards require performance over a multi-year measurement period and thereby help align our executive compensation program with longer term company performance.
The Committee has established standard vesting terms for stock options and restricted stock: stock options granted prior to 2011 vest in four equal installments on the second through fifth anniversary of the grant date; restricted stock granted prior to 2011 (and bonus restricted stock grants made in 2011) vests on the third anniversary of the grant date. In response to current market practices and the recommendations of Meridian, the Committee has revised the vesting schedules for stock options and restricted stock granted in and after 2011 such that stock options will vest in equal installments on the first four anniversaries of the grant date, and restricted stock (other than 2011 bonus restricted stock grants) will vest in equal installments on the first three anniversaries of the grant date.
The performance awards previously granted by the Committee represent the right to receive one share of common stock for each vested unit, as determined on the third anniversary of the grant date based upon the satisfaction of specified average annual earnings per share growth rates during the three-year performance period. Potential vesting ranged from 0% to 125% of the number of performance units awarded, depending on actual performance. In establishing the performance levels, it was generally anticipated that at least some portion of the performance units would have vested following the three-year period, with increasing degrees of difficulty in achieving the higher levels of vesting. Achieving the maximum vesting level was anticipated to be very difficult based on company performance expectations and historical earnings per share growth rates. None of the performance units granted in 2006, 2007 or 2008 vested, and none were granted in 2009 or 2010.
The Committees current philosophy is to grant options with an exercise price equal to the market value of our common stock on the date of grant, as provided by the 2005 Plan. Beginning in 2007, our Board determined that annual awards would be granted on February 5 each year, which establishes a fixed date for such grants anticipated to be during a window period (more than two days following the release of our annual earnings for the prior year). If this date falls on a non-trading day such as a weekend, the exercise price for the grant would be the market value on the first preceding trading day (for example, a Friday if February 5 on a given year is a Saturday), as provided by the 2005 Plan. We also grant interim awards from time to time in connection with mid-year hires, acquisitions, promotions or other reasons, based on a date selected by the Committee on or after the date of the Committee action at a meeting or by unanimous written consent.
In January 2010, the Committee awarded our executive officers only stock options, however the CEO did not receive an equity grant in 2010 because of his expressed desire to not increase the compensation expense associated with his position in light of the companys cost management goals and continuing economic uncertainty. The Committee determined that it should continue its focus on stock options (all of 2009 long-term incentive awards were also in the form of stock options) in aligning our executive compensation program with the needs of our company and our stockholders. As a result of tremendous market volatility and uncertainty regarding the duration and future impact of the recession and the speed and nature of any recovery, a key 2010 corporate goal was managing costs to better position Harte-Hanks for future growth opportunities and the creation of long-term value for our
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stockholders. The Committee determined in its judgment that granting executives all of their long-term incentive value in the form of options, which vest over a five-year period and require appreciation in our stock price to have value, would be the most effective tool to drive achievement of our 2010 corporate goals.
As noted above, the Committee did not grant performance awards in 2010, believing that neither the companys business nor the economy had stabilized enough by January 2010 to be able to design the multi-year performance goals needed to make performance awards effective at motivating performance. However, responding to the Meridian report and changed market conditions, for 2011 the Committee granted performance awards that represented approximately 55% (by reportable expense) of long-term incentive grants made to executive officers. The 2011 performance awards vest based on the companys 2013 earnings per share (EPS), at levels of 0%, 50%, 75% or 100% of the stated award amount.
When reviewing each executives proposed equity awards in 2010, the Committee considered the level of responsibility and complexity of the executives job, whether, in the Committees business judgment and taking into account input from our CEO, Chairman and other Board members, prior individual performance was particularly strong or weak, how the executives proposed equity award value compares to the equity award values of other Harte-Hanks executives and to the 50th percentile and 75th percentile market information based on benchmark data for the same or similar positions, and the combined potential total direct compensation value of an executives salary, annual bonus opportunity and long-term equity incentive awards. As a result of the Committees review, Messrs. Gorman, Shepard, and Skidmore were each granted 75,000 stock options on February 5, 2010. Mr. Munden was granted 40,000 stock options April 9, 2010 when he joined the Company. Additionally, Mr. Munden was granted 2,000 restricted shares, vesting 100% on the third anniversary of the date of grant, in order to provide an immediate stock ownership opportunity in the Company. Please refer to the Grants of Plan Based Awards table below for a description of these types of equity awards under the 2005 Plan.
Perquisites
Consistent with previous years, our 2010 executive compensation program included limited executive perquisites. The aggregate incremental cost of providing perquisites and other benefits to our named executive officers is included in the amount shown in the All Other Compensation column of the Summary Compensation table below and detailed in the subsequent All Other Compensation table. We believe the limited perquisites we provide to our executives are representative of comparable benefits offered by companies with whom we compete for executive talent, and therefore offering these benefits serves the objective of attracting and retaining top executive talent by enhancing the competitiveness of our compensation program. Our perquisites are:
| Salary Continuation Benefits We provide salary continuation benefits (which are similar in effect to life insurance benefits) to our executive officers. Under this program, the estates of our executive officers are entitled to receive ten annual payments (of $90,000 for Messrs. Franklin, Gorman and Skidmore, and of $70,000 for Messrs. Shepard and Munden) in the event of their death while employed by the company. |
| Automobile Allowance We provide automobile allowances to our named executive officers: $1,325 per month for our CEO, and $975 per month for our Executive Vice Presidents and Senior Vice President. |
In establishing the elements and amounts of each executives 2010 compensation, the Committee took into consideration, as one of the relevant factors, the value of these perquisites to our executives. Tally sheets are used as a reference to ensure that Committee members understand the total compensation provided to executives each year and over a multi-year period, including the amount of each executives supplemental life insurance benefits and automobile allowance.
Upon joining the Company in April 2010, the company agreed to provide Mr. Munden the following payments related to his relocation to San Antonio, Texas: (1) a one-time cash payment of $60,000 upon the closing of the sale of his current residence to offset sale and moving expenses, (2) reimbursement of up to four months of temporary housing expenses (estimated to be $1,200 per month), (3) reimbursement of COBRA premiums paid for three months and (4) reimbursement of travel to and from his previous home.
Pension and Retirement
We sponsor a defined benefit pension plan (the Defined Benefit Plan) qualified under Section 401 of the Code. We also have established an unfunded, non-qualified pension restoration plan, which initially became effective on January 1, 1994 (the Restoration Pension Plan). Consistent with our historical executive compensation program, each executive officer participates in our Restoration Pension Plan, and some executives also receive benefits under our Defined Benefit Plan. The Defined Benefit Plan was frozen as of December 31, 1998 (at which time the benefits available under our 401(k) plan were enhanced), and no further benefits will accrue under that plan. These pension benefits are designed to attract and retain key talent by providing our executives with a competitive retirement income program to supplement savings through our 401(k) plan. In addition, the Code places certain limitations on the amount of pension benefits that may be paid under qualified plans and on the amount of compensation considered in determining the pension benefit amount. Any benefits payable to participants in excess of amounts permitted under the Code and any benefit accrued after December 31, 1998 will be paid under the Restoration Pension Plan.
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The annual pension benefit under the Restoration Pension Plan and the Defined Benefit Plan, taken together, are largely computed by multiplying the number of years of employment by a percentage of the participants final average earnings (earnings during the highest five consecutive years within the last ten years of employment). Participation in the Restoration Pension Plan is limited to those employees of Harte-Hanks who are designated by the Board as eligible and currently includes only corporate officers and one former corporate officer. All benefits payable under the Restoration Pension Plan are to be paid from our general assets, but we are not required to set aside any funds to discharge our obligations under the Restoration Pension Plan. There were no changes to the benefits provided to our named executive officers under our pension plans in 2010. Further details about our pension plans are shown in the Pension Benefits section below.
Severance Agreements
We have entered into severance agreements with each of our named executive officers and other corporate officers. These severance agreements are generally designed to attract and retain key talent by providing certain compensation in the event of a change in control. The severance agreement for Mr. Gorman also provides severance benefits in designated non-change in control scenarios because of his position at the time of entering into the agreement (in 2000) and the then-current form of agreement for other similarly situated executives.
The payout levels and triggering events in the severance agreements were initially structured a number of years ago based on the Committees review of publicly available market data regarding severance agreements.
In March 2011, we entered into further amended and restated versions of the severance agreements to respond to recommendations by Meridian and evolving best practices for corporate governance as determined by the Committee. The 2011 severance agreements (1) remove the Code section 280G excise-tax gross-up for which some executive officers were eligible, (2) remove the modified single-trigger feature (which allowed executives to receive severance compensation after a change in control without a termination of employment either (x) without cause or (y) for good reason), (3) broaden the definition of cause, (4) increase the multiple of salary and bonus payable as severance compensation, (5) increase the reimbursement made in respect of COBRA expenses, (6) provide full acceleration of all unvested equity awards upon a change in control for all corporate officers, (7) increase the length of time for which executive officers may be subject to non-competition and non-solicitation covenants and (8) add an acknowledgement by the executive that payments may be subject to clawback or recoupment in connection with financial or other misdeeds.
Additional information regarding these agreements is set forth below under, Potential Payments Upon Termination or Change in Control Payments Pursuant to Severance Agreements March 2011 Amendments.
Discretionary Bonuses and Equity Awards
We pay sign-on and other bonuses and grant new-hire equity awards when necessary or appropriate to attract top executive talent from other companies. Executives we recruit may have a significant amount of unrealized value in the form of unvested equity and other forgone compensation opportunities. Sign-on bonuses and special equity awards are an effective means of offsetting the compensation opportunities executives lose when they leave a former company to join Harte-Hanks. We also may grant discretionary cash and equity awards from time to time when appropriate to retain key executives, to recognize expanded roles and responsibilities or for other reasons deemed appropriate by the Committee in its business judgment. Discretionary equity awards have typically taken the form of stock options.
While comparisons to compensation levels at companies in our peer group are helpful in assessing the overall competitiveness of our compensation program, we believe that our executive compensation program also must be internally consistent and equitable to achieve our compensation objectives. Our compensation philosophy is consistent for all of our executive officer positions and, although the amounts vary, the elements of our executive compensation program are also consistent for our executives. In setting the various amounts and elements of 2010 compensation for our named executive officers, the Committee viewed each named executive officers compensation amounts and elements against those of the other named executive officers. The Committee did not establish any fixed formulas or ratios. Rather, the Committees ultimate compensation determinations were influenced by a number of factors, including internal pay equity, that were taken into consideration together in the Committees business judgment. We believe the total 2010 compensation we paid to each of our named executive officers, other than our CEO, was appropriate in relation to the other named executive officers, in light of their respective responsibilities, tenure and experience.
As described above, the 2010 compensation paid to Mr. Franklin was not only substantially below that paid to most CEOs in our peer group, each individual element of compensation (other than bonus potential) was lower than that of three named executive officers who report to Mr. Franklin. When Mr. Franklin rejoined the company as President and CEO in January 2009, he did so at a time of significant challenges caused by the recent economic recession. Mr. Franklin also resumed office with significant equity ownership that aligned him with our stockholders, owing to his long tenure with the company (he joined Harte-Hanks in 1971 and served as our CEO from 1991 through 2002). To minimize the expense of the transition from his predecessor, and because he viewed
29
his equity in the company (as opposed to short-term compensation) as the primary vehicle through which his service would be rewarded, Mr. Franklin accepted a substantially smaller compensation package than that of his predecessor (and those of peer group CEOs). In the course of making its 2010 compensation determinations, the Committee took notice of the inequity of Mr. Franklins compensation relative to other named executive officers. However, consistent with the companys ongoing cost management efforts, Mr. Franklin suggested to the Committee that 2010 executive officer salaries (including his) remain unchanged, and further that he should not receive any long-term incentive award. After considering Mr. Franklins suggestions, the companys budget and the companys operational plans for 2010, the Committee accepted Mr. Franklins suggestions and deferred any increase in his compensation.
The Committee believes that stock ownership requirements encourage officers to maintain a significant financial stake in our company, thus reinforcing the alignment of their interests with those of our stockholders. Consistent with this philosophy, in January 2011, the Committee recommended, and the Board approved, new stock ownership guidelines (replacing the 2005 guidelines which had been suspended) that require all officers to acquire and hold significant levels of our common stock. Under the new guidelines, a corporate officer is allowed up to the later of (a) five years from commencement of employment or promotion or (b) March 31, 2013, to reach the minimum required level of common stock ownership. In the event that an officer moves to a level with a different minimum equity ownership level, the officer will have three years to achieve the higher level of ownership. The requirements are as follows:
Management Level |
Target Ownership Level as Percentage of Base Annual Salary | |
CEO | 500% | |
Senior Vice President or Executive Vice President | 200 | |
Vice President | 100 |
The recent stock ownership of our executive officers is reflected in the section above entitled Security Ownership of Management and Principal Stockholders. For purposes of measuring compliance with these stock ownership guidelines, the following are deemed to be owned by an executive officer: (1) restricted stock that is still subject to a restricted period, and (2) common stock owned by the officer. Neither options nor performance awards are included in the compliance calculation. If an officer has not previously met the minimum equity ownership level, the officer must retain half of the net shares related to any option exercise or vesting of restricted stock or performance awards. Net shares means the number of shares remaining after the sale of shares to cover the exercise price of options and the sale of shares sufficient to pay taxes related to the exercise of options or vesting of restricted stock or performance awards. If an executive officer has previously met the applicable target ownership level, then so long as such officer retains the number of shares needed for such compliance, they will be deemed to be in compliance even if stock price fluctuations cause them to fall below their target ownership level.
The ownership guidelines, and compliance by officers with the guidelines, are reviewed annually by the Committee. Any remedial action for failure to comply with the stock ownership guidelines is to be determined by the Committee on a case-by-case basis. Because the initial compliance period has not yet expired, no officer has failed to comply with these guidelines. At March 1, 2011, Mr. Franklin was in compliance with his guideline ownership level; the other named executive officers are not yet in compliance, and will have until March 31, 2013 (April 1, 2015 in the case of Mr. Munden) to comply.
Tax Deductibility of Executive Compensation
Section 162(m) of the Code prevents us from taking a tax deduction for non-performance-based compensation over $1 million in any fiscal year paid to certain senior executive officers. In designing our executive compensation program, we consider the effect of Section 162(m) together with other factors relevant to our business needs. We seek to design our annual cash incentive and long-term performance unit awards and stock option awards to be tax-deductible to Harte-Hanks, so long as preserving the tax deduction does not inhibit our ability to achieve our executive compensation objectives. The Committee does have discretion to design and use compensation elements that are not deductible under Section 162(m) if the Committee believes that paying non-deductible compensation is appropriate to achieve our executive compensation objectives.
Review of and Conclusion Regarding All Components of Executive Compensation
The Compensation Committee has reviewed all components of the named executive officers 2010 compensation, including salary, bonus, equity and long-term incentive compensation, accumulated realized and unrealized stock option gains, the dollar value to the executive and the cost to the company of all perquisites and other personal benefits and any lump-sum payments that may be payable under their respective severance agreements due to termination of their employment or a change in control of the company. Based upon the Compensation Committees review, the Committee believes the compensation for our executive officers is competitive and that our compensation practices have enabled Harte-Hanks to attract and retain key executive talent. The Committee also finds the named executive officers total compensation to be fair, reasonable and consistent with the Committees and the companys executive compensation philosophy.
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The material in this report is not soliciting material, is not deemed filed with the SEC, and is not to be incorporated by reference into any filing under the Securities Act or the Exchange Act, whether made before or after the date hereof and irrespective of any general incorporation language in such filing.
The Compensation Committee of the Board of Directors has reviewed and discussed with management the Compensation Discussion and Analysis required by Item 402(b) of Regulation S-K and contained in this proxy statement. Based on such review and discussions, the Compensation Committee recommended to the Board that the Compensation Discussion and Analysis be included in this proxy statement.
Compensation Committee |
Judy C. Odom, Chair |
William F. Farley |
William K. Gayden |
Karen A. Puckett |
Equity Compensation Plan Information at Year-End 2010
The following table provides information as of the end of 2010 regarding total shares subject to outstanding stock options and rights and total additional shares available for issuance under our 2005 Plan and our 1991 Stock Option Plan:
Plan Category |
Number of securities to be |
Weighted-average exercise |
Number of securities | |||
Equity compensation plans approved by security holders |
7,597,260 (outstanding options and performance stock units) |
$15.85 (outstanding options) (1)
|
3,998,327 (2)
| |||
Equity compensation plans not approved by security holders |
| | | |||
Total |
7,597,260 (outstanding options and performance stock units) |
$15.85 (outstanding options) (1) |
3,998,327 (2)
|
(1) | The weighted-average exercise price does not take into account any shares issuable upon vesting of outstanding restricted stock or performance restricted stock units, which have no exercise price. |
(2) | Represents 3,998,327 shares under the 2005 Plan; shares available for issuance under the 2005 Plan may be issued pursuant to stock options, restricted stock, performance restricted stock units, common stock, stock appreciation rights or other awards that may be established pursuant to the 2005 Plan. No new options or securities may be granted pursuant to our 1991 Stock Option Plan. |
Important Note Regarding Compensation Tables
The following compensation tables in this proxy statement have been prepared pursuant to SEC rules. Although some amounts (e.g., salary and non-equity incentive plan compensation) represent actual dollars paid to an executive, other amounts are estimates based on certain assumptions about future circumstances (e.g., payments upon termination of an executives employment) or they may represent dollar amounts recognized for financial statement reporting purposes in accordance with SFAS 123R, but do not represent actual dollars received by the executive (e.g., dollar values of stock awards and option awards). The footnotes and other explanations to the Summary Compensation table and the other tables herein contain important estimates, assumptions and other information regarding the amounts set forth in the tables and should be considered together with the quantitative information in the tables.
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The following table sets forth information regarding compensation earned for 2010, 2009 and 2008 by our named executive officers: Larry Franklin (our Chairman, President and CEO); Doug Shepard (our Executive Vice President and CFO); and our next three most highly compensated executive officers for 2010 other than our CEO and CFOPete Gorman (our Executive Vice President and President, Shoppers), Gary Skidmore (our Executive Vice President and President, Direct Marketing) and Robert Munden (our Senior Vice President, General Counsel and Secretary).
Name and Principal |
Year (b) |
Salary
($) (c ) |
Bonus ($) (d) |
Stock Awards ($) (1) (e) |
Option Awards ($) (1) (f) |
Non-Equity Incentive Plan Compensation ($) (2) (g) |
Change in Pension Value and Nonqualified Deferred Compensation Earnings ($) (3) (h) |
All
Other Compensation ($) (4) (i) |
Total
($) (j) |
|||||||||||||||||||||||
Larry Franklin (5) |
2010 | $ | 300,000(6) | $ | $ | 60,000(7) | $ | | $ | 555,000(7) | $ | 58,721 | $ | 17,413 | $ | 991,134 | ||||||||||||||||
2009 | 300,000(6) | | | 448,110 | 60,000(7) | 43,909 | 15,900 | 867,919 | ||||||||||||||||||||||||
2008 | (8) | | | | | | | | ||||||||||||||||||||||||
Pete Gorman |
2010 | 354,600 | | | 277,820 | 354,600 | 388,334 | 31,948 | 1,407,302 | |||||||||||||||||||||||
2009 | 354,600 | | | 171,776 | 42,552 | 171,976 | 31,909 | 772,813 | ||||||||||||||||||||||||
2008 | 394,000 | | 123,520 | 183,767 | | 149,583 | 32,746 | 883,616 | ||||||||||||||||||||||||
Doug Shepard |
2010 | 315,000 | | | 277,820 | 315,000 | 29,221 | 24,269 | 961,310 | |||||||||||||||||||||||
2009 | 315,000 | | | 134,433 | 78,750 | 13,077 | 24,269 | 565,529 | ||||||||||||||||||||||||
2008 | 344,167 | | 37,450 | 61,256 | | 18,149 | 15,770 | 476,792 | ||||||||||||||||||||||||
Gary Skidmore |
2010 | 486,000 | 21,870(9) | | 277,820 | 291,600 | 207,914 | 25,389 | 1,310,593 | |||||||||||||||||||||||
2009 | 486,000 | | | 171,776 | 32,076 | 128,209 | 26,820 | 844,881 | ||||||||||||||||||||||||
2008 | 531,000 | | 134,141 | 183,767 | | 118,047 | 28,099 | 995,054 | ||||||||||||||||||||||||
Robert Munden (10) |
2010 | 187,500 | | 26,380 | 167,931 | 159,375 | 8,185 | 27,705 | 577,076 | |||||||||||||||||||||||
2009 | | | | | | | | | ||||||||||||||||||||||||
2008 | | | | | | | | |
(1) | The amounts in columns (e) and (f) reflect the full grant date fair value of the awards calculated in accordance with FASB ASC Topic 718. For a discussion of valuation assumptions, see note J of our audited financial statements for the fiscal year ended December 31, 2010 included in our Form 10-K. For performance based stock units the fair value assumed such awards vested based on probable outcome of the performance conditions as of the grant date. |
(2) | The amounts shown in column (g) are attributable to annual cash bonuses earned in the applicable fiscal year, although these bonuses, if any, are paid early in the following year. Our executive bonus program is discussed further under the section Annual Incentive Compensation included above in the CD&A. |
(3) | The amounts in column (h) reflect an estimate of the actuarial increase in the present value of the named executive officers benefits under the Defined Benefit Plan and Restoration Pension Plan, determined using interest rate and mortality rate assumptions consistent with those used in our audited financial statements and described in note H of our audited financial statements for the fiscal year ended December 31, 2010 included in our Form 10-K. There can be no assurance that the amounts shown will ever be realized by the named executive officers. |
(4) | The amounts in column (i) are more fully described in the All Other Compensation table included below. |
(5) | During 2010, 2009 and 2008 Mr. Franklin also received pension payments and deferred compensation payments arising out of pre-existing compensation arrangements based on his former service as an executive officer of Harte-Hanks. Pension payments totaled $478,146 per year for 2010, 2009 and 2008. Deferred compensation payments totaled $819,305, $848,666 and $997,583 for 2010, 2009 and 2008, respectively. |
(6) | Mr. Franklin elected to defer 100% of his salary earned in 2010 and 2009, pursuant to the Harte-Hanks deferred compensation plan. |
(7) | Mr. Franklin elected to receive 100% of his bonus earned in 2010 and 2009 in the form of restricted stock. These restricted shares were granted in 2011 and 2010, respectively, with the number of shares based on the closing market price of our common stock on the grant date. The shares vest on the third anniversary of their grant. |
(8) | During 2008 Mr. Franklin served as a non-employee Chairman of the Board of Directors and received $200,833 in fees. Mr. Franklin became our President and CEO in January 2009. |
(9) | Represents the 25% excess of the portion of Mr. Skidmores bonus earned in 2010 which he elected to receive in the form of restricted stock pursuant to the companys Bonus Restricted Stock Program. These restricted shares were granted in 2011, with the number of shares based on the closing market price of our common stock on the grant date. The shares vest 100% on the third anniversary of their grant. |
(10) | Mr. Munden joined Harte-Hanks in April 2010. |
32
Name |
Year | Insurance Premiums (1) |
Auto Allowance |
Company Contribution to 401(k) Plans (2) |
Dividends on Restricted Stock (3) |
Relocation Expenses (4) |
Total | |||||||||||||||||||
Larry Franklin |
2010 | $ | - | $ | 15,900 | $ | - | $ | 1,513 | $ | - | $ | 17,413 | |||||||||||||
2009 | - | 15,900 | - | - | - | 15,900 | ||||||||||||||||||||
2008 | - | - | - | - | - | - | ||||||||||||||||||||
Pete Gorman |
2010 | 9,248 | 11,700 | 9,800 | 1,200 | - | 31,948 | |||||||||||||||||||
2009 | 8,382 | 11,700 | 9,800 | 2,027 | - | 31,909 | ||||||||||||||||||||
2008 | 8,041 | 11,700 | 9,200 | 3,805 | - | 32,746 | ||||||||||||||||||||
Doug Shepard |
2010 | 519 | 11,700 | 9,800 | 2,250 | - | 24,269 | |||||||||||||||||||
2009 | 519 | 11,700 | 9,800 | 2,250 | - | 24,269 | ||||||||||||||||||||
2008 | 519 | 11,700 | - | 3,551 | - | 15,570 | ||||||||||||||||||||
Gary Skidmore |
2010 | 2,489 | 11,700 | 9,800 | 1,400 | - | 25,389 | |||||||||||||||||||
2009 | 2,489 | 11,700 | 9,800 | 2,831 | - | 26,820 | ||||||||||||||||||||
2008 | 3,134 | 11,700 | 9,200 | 4,065 | - | 28,099 | ||||||||||||||||||||
Robert Munden |
2010 | 158 | 8,775 | - | 450 | 18,322 | 27,705 | |||||||||||||||||||
2009 | - | - | - | - | - | - | ||||||||||||||||||||
2008 | - | - | - | - | - | - |
(1) | Reflects premiums paid annually by Harte-Hanks for life insurance policies obtained in connection with providing salary continuation benefits to each of the named executive officers. The salary continuation benefits are discussed further under the section Perquisites included above in the CD&A. |
(2) | Reflects matching contributions made by Harte-Hanks on behalf of the named executive officers under our 401(k) plan. |
(3) | Reflects dividends paid by Harte-Hanks during the year on shares of restricted stock held by each of the named executive officers. |
(4) | Amounts for Mr. Munden reflect transition and relocation payments and reimbursements in connection with joining Harte-Hanks in April 2010. |
The following table sets forth information regarding grants of equity-based awards during 2010 to our named executive officers. All of the equity awards described below were granted pursuant to our 2005 Plan. Vesting of equity awards is accelerated upon the occurrence of certain events. See Potential Payments Upon Termination or Change in Control below. Other than the amounts reported in the Summary Compensation table above, there were no non-equity incentive plan awards granted or outstanding in 2010.
Estimated Future Payouts Under Non- Equity Incentive Plan Awards |
All Other Stock Awards: Number of Shares of Stock or Units (#) (i) |
All Other Option Awards: Number of Securities Underlying Options (#) (j) (1) |
Exercise or Base Price of Option Awards ($/Sh) (2) (k) |
Grant Date Fair Value of Stock and Option Awards ($) (3) (l) |
||||||||||||||||||||||||||
Name (a) |
Grant Date (b) |
Threshold ($) (c) |
Target ($) (d) |
Maximum ($) (e) |
||||||||||||||||||||||||||
Larry Franklin |
||||||||||||||||||||||||||||||
Annual Bonus |
1/28/2010 | $ 60,000 | $ 330,000 | $ 600,000 | - | - | - | - | ||||||||||||||||||||||
Restricted Stock |
2/5/2010 | 5,042 (4) | - | - | $ 60,000 | |||||||||||||||||||||||||
Pete Gorman |
||||||||||||||||||||||||||||||
Annual Bonus |
1/28/2010 | 35,460 | 195,030 | 354,600 | - | - | - | - | ||||||||||||||||||||||
Stock Options |
2/5/2010 | - | 75,000 | $ 11.90 | 277,820 | |||||||||||||||||||||||||
Doug Shepard |
||||||||||||||||||||||||||||||
Annual Bonus |
1/28/2010 | 31,500 | 173,250 | 315,000 | - | - | - | - | ||||||||||||||||||||||
Stock Options |
2/5/2010 | - | 75,000 | 11.90 | 277,820 | |||||||||||||||||||||||||
Gary Skidmore |
||||||||||||||||||||||||||||||
Annual Bonus |
1/28/2010 | 48,600 | 267,300 | 486,000 | - | - | - | - | ||||||||||||||||||||||
Stock Options |
2/5/2010 | - | 75,000 | 11.90 | 277,820 | |||||||||||||||||||||||||
Robert Munden |
||||||||||||||||||||||||||||||
Annual Bonus |
4/1/2010 | 15,938 | 87,656 | 159,375 | - | - | - | - | ||||||||||||||||||||||
Stock Options |
4/9/2010 | - | 40,000 | 13.19 | 167,931 | |||||||||||||||||||||||||
Restricted Stock |
4/9/2010 | 2,000 | - | - | 26,380 |
(1) | All options in 2010 were granted at exercise prices equal to the market value of our common stock on the grant date. Options vest in equal 25% increments on each of the second, third, fourth and fifth anniversaries of their grant date and expire on the tenth anniversary of their grant date. |
(2) | The amount shown in column (k) is based upon the closing market price of our common stock on the grant date, as reported on the NYSE. |
(3) | The amounts shown in column (l) represent the full grant date fair value of the options and awards calculated in accordance with FASB ASC Topic 718. For a discussion of valuation assumptions, see note J of our audited financial statements for the fiscal year ended December 31, 2010 included in our Form 10-K. |
(4) | Represents Mr. Franklins election to receive his bonus in the form of restricted stock. |
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Outstanding Equity Awards at Year End
The following table sets forth information regarding outstanding equity awards held at the end of 2010 by our named executive officers. Some of these equity awards were issued pursuant to the 2005 Plan and older option awards were issued pursuant to the 1991 Stock Option Plan (1991 Plan).
2005 Plan In May 2005, we adopted the 2005 Plan, a stockholder approved plan, pursuant to which we may issue various equity securities to directors, officers, key employees and consultants. Under the 2005 Plan, we have awarded stock options, restricted stock and performance-based restricted stock units. Please refer to the Grants of Plan Based Awards table above for a description of these types of equity awards under the 2005 Plan.
1991 Plan The 2005 Plan replaced the 1991 Plan, a stockholder approved plan, pursuant to which we issued stock options to officers and key employees. No additional options will be granted under the 1991 Plan. Under the 1991 Plan, options were granted at exercise prices equal to the market price of the common stock on the grant date (1991 Plan market price options) and at exercise prices below the market price of the common stock (1991 Plan performance options). 1991 Plan market price options become exercisable in 25% increments on the second, third, fourth and fifth anniversaries of their date of grant and expire on the tenth anniversary of their date of grant. No 1991 Plan performance options have been granted since January 1999. The 1991 Plan performance options became exercisable in whole or in part after three years, and the extent to which they became exercisable at that time depended upon the extent to which we achieved certain goals established at the time the options were granted. In December 2005, the remaining unvested 1991 Plan performance options were amended to comply with Section 409A of the Code. Under this option amendment, these unvested 1991 Plan performance options became exercisable only on the business day following the vesting date of each option. All remaining 1991 Plan performance options were exercised in January 2009.
34
Option Awards | Stock Awards | |||||||||||||||||||
Name (a) |
Number
of Securities Underlying Unexercised Options (#) Exercisable (b) |
Number of Securities Underlying Unexercised Options (#) Unexercisable (c) |
Option Exercise Price ($) (e) |
Option Expiration Date (f) |
Number of Shares or Units of Stock That Have Not Vested (#) (g) |
Market Value of Shares or Units of Stock That Have Not Vested ($) (1) (h) |
||||||||||||||
Larry Franklin |
150,000 | - | $ | 14.67 | 1/9/2011 | 5,042 | (2) | $ | 64,386 | |||||||||||
- | 300,000 | (3) | 6.04 | 2/5/2019 | - | - | ||||||||||||||
Pete Gorman |
45,000 | - | 14.67 | 1/9/2011 | 4,000 | (4) | 51,080 | |||||||||||||
75,000 | - | 18.22 | 1/8/2012 | - | - | |||||||||||||||
30,000 | - | 19.85 | 9/3/2012 | - | - | |||||||||||||||
50,000 | - | 22.03 | 2/2/2014 | - | - | |||||||||||||||
50,000 | - | 25.63 | 1/27/2015 | - | - | |||||||||||||||
25,000 | - | 26.31 | 9/21/2015 | - | - | |||||||||||||||
18,750 | 6,250 | (5) | 25.80 | 1/25/2016 | - | - | ||||||||||||||
8,750 | 8,750 | (6) | 26.07 | 2/5/2017 | - | - | ||||||||||||||
11,250 | 33,750 | (7) | 15.90 | 2/5/2018 | - | - | ||||||||||||||
- | 115,000 | (3) | 6.04 | 2/5/2019 | - | - | ||||||||||||||
- | 75,000 | (8) | 11.90 | 2/5/2020 | - | - | ||||||||||||||
Doug Shepard |
25,000 | 25,000 | (9) | 17.30 | 12/31/2017 | - | - | |||||||||||||
3,750 | 11,250 | (7) | 15.90 | 2/5/2018 | - | - | ||||||||||||||
- | 90,000 | (3) | 6.04 | 2/5/2019 | - | - | ||||||||||||||
- | 75,000 | (8) | 11.90 | 2/5/2020 | - | - | ||||||||||||||
Gary Skidmore |
75,000 | - | 18.22 | 1/8/2012 | 668 | (5) | 8,530 | |||||||||||||
40,000 | - | 19.85 | 9/3/2012 | 4,000 | (5) | 51,080 | ||||||||||||||
20,000 | - | 22.03 | 2/2/2014 | - | - | |||||||||||||||
20,000 | - | 24.42 | 4/23/2014 | - | - | |||||||||||||||
30,000 | - | 25.63 | 1/27/2015 | - | - | |||||||||||||||
11,250 | 3,750 | (5) | 25.80 | 1/25/2016 | - | - | ||||||||||||||
15,000 | 15,000 | (6) | 26.07 | 2/5/2017 | - | - | ||||||||||||||
37,500 | 37,500 | (10) | 23.55 | 7/31/2017 | - | - | ||||||||||||||
11,250 | 33,750 | (7) | 15.90 | 2/5/2018 | - | - | ||||||||||||||
- | 115,000 | (3) | 6.04 | 2/5/2019 | - | - | ||||||||||||||
- | 75,000 | (8) | 11.90 | 2/5/2020 | - | - | ||||||||||||||
Robert Munden |
- | 40,000 | (11) | 13.19 | 4/9/2020 | 2,000 | (12) | 25,540 |
(1) | Based upon the closing market price of our common stock as of December 31, 2010 ($12.77), as reported on the NYSE. |
(2) | Restricted stock vests on February 5, 2013. |
(3) | These options vest(ed) in four equal annual installments on February 5 of 2011, 2012, 2013 and 2014. |
(4) | Restricted stock vested on February 5, 2011. |
(5) | These options vested on January 25, 2011. |
(6) | These options vest(ed) annually in two equal annual installments on February 5 of 2011 and 2012. |
(7) | These options vest(ed) in three equal annual installments on February 5 of 2011, 2012 and 2013. |
(8) | These options vest in four equal annual installments on February 5 of 2012, 2013, 2014 and 2015. |
(9) | These options vest annually in two equal annual installments on December 31 of 2011 and 2012. |
(10) | These options vest annually in two equal annual installments on July 31 of 2011 and 2012. |
(11) | These options vest in four equal annual installments on April 9 of 2012, 2013, 2014 and 2015. |
(12) | Restricted stock vests on April 9, 2013. |
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Option Exercises and Stock Vested
The following table sets forth information for our named executive officers regarding option exercises and equity vestings during 2010.
Option Awards | Stock Awards | |||||||||
Name (a) |
Number of Shares Acquired on Exercise (#) (b) |
Value Realized on Exercise ($) (c ) |
Number of Shares Acquired on Vesting (#) (d) |
Value Realized on Vesting ($) (1) (e) |
||||||
Larry Franklin |
- | $ - | - | $ | - | |||||
Pete Gorman |
- | - | 2,755 | 33,418 | ||||||
Doug Shepard |
- | - | 7,500 | 95,775 | ||||||
Gary Skidmore |
- | - | 4,768 | 57,836 | ||||||
Robert Munden |
- | - | - | - |
(1) | Calculated as the aggregate market value of the vested shares based on the closing price of our common stock on the vesting date (February 5, 2010, for Messrs. Gorman and Skidmore, and December 31, 2010, for Mr. Shepard). |
The table below under this heading sets forth information regarding estimated payments or other benefits payable at, following or in connection with retirement to which our named executive officers are entitled under our Defined Benefit Plan and Restoration Pension Plan.
The purpose of this plan is to provide participants with benefits when they separate from employment through termination, retirement, death or disability. The plan was frozen to participation and benefit accruals as of December 31, 1998. All participants are 100% vested as of December 31, 1998. Death benefits are provided to beneficiaries on behalf of participants as specified in the plan. The plan provides benefits based on a formula that takes into account the executives earnings for each fiscal year. For purposes of the calculation of the monthly amount payable starting after retirement under the Defined Benefit Plan, the following definitions apply:
Average Monthly Compensation means the monthly average of the five consecutive years compensation out of the last ten complete years on December 31, 1998 that gives the highest average; such compensation includes W-2 compensation (subject to certain exclusions) plus any compensation deferred under a Section 125 or Section 401(k) plan. Compensation is limited by the pay limit in Section 401(a)(17) of the Code.
Normal Retirement Date means the date upon which a participant reaches age 65.
Covered Compensation means a 35-year average of the Maximum Taxable Wages (MTW) under social security. The MTW is the annual limit on wages subject to the FICA tax for social security. The 35-year period ends with the year the employee reaches eligibility for an unreduced social security benefit (age 65, 66, or 67 depending on the year the employee was born). For years after the year of termination and prior to the end of the 35-year period, the MTW from the years of termination is used.
The monthly amount (Monthly Accrued Benefit) shall be equal to the sum of A and B multiplied by C where A, B and C are defined below:
A | = 1.0 percent of the Average Monthly Compensation at December 31, 1998 multiplied by the projected number of years of credited service at the Normal Retirement Date. | |
B | = 0.65 percent of the Average Monthly Compensation at December 31, 1998 in excess of 1/12 of Covered Compensation at December 31, 1998 multiplied by the number of years of projected credited service at the Normal Retirement Date up to 35 years. | |
C | = Ratio of credited service at December 31, 1998 to projected credited service at the Normal Retirement Date. |
Participants are eligible for early retirement upon attainment of age 55 and five years of vesting service. The monthly amount payable upon early retirement is equal to the monthly accrued benefit at December 31, 1998, as decreased by certain plan and Internal Revenue Service-prescribed early retirement factors.
36
The purpose of this unfunded, non-qualified pension plan is to provide employees with the benefits they would receive if the Defined Benefit Plan were not subject to the benefit and compensation limits imposed by Section 415 and Section 401(a)(17) of the Code and had benefit accruals under the Defined Benefit Plan not been frozen at December 31, 1998. Selected employees designated as participants by the Board of Directors are eligible to participate under the plan. Participants currently include only corporate officers. An officer of Harte-Hanks with the title of a Senior Vice President or a higher position is 100% vested on January 1, 1996 or the date on which they assumed such position. An officer with a title below Senior Vice President will be vested at the earlier of age 55 or 20 years of credited service. Benefits accrued and vested after December 31, 2004 are subject to non-qualified deferred compensation rules under Section 409A of the Code. The plan provides benefits based on a formula that takes into account the executives earnings for each fiscal year. For purposes of the calculation of the monthly amount payable starting after retirement under the Restoration Pension Plan, the following definitions apply:
Average Monthly Compensation means the monthly average of the five consecutive years compensation out of the last ten complete years that gives the highest average. For purposes of determining the gross benefit under the Restoration Pension Plan, compensation includes W-2 compensation (subject to certain exclusions) plus any compensation deferred under a Section 125 or Section 401(k) plan, but only recognizes up to 100% of the target bonus amount for years prior to 2001 and up to 50% of the target bonus amount for years after 2000. The compensation for the gross Restoration Pension Plan benefit is not limited by the Code Section 401(a)(17) pay limit.
Normal Retirement Date means the date upon which a participant reaches age 65.
Covered Compensation has the same meaning as previously defined under the Defined Benefit Plan.
The monthly amount is the lesser of the sum of A and B multiplied by C and D as defined below over the Monthly Accrued Benefit under the Defined Benefit Plan (as described above):
A | = 1.0 percent of the Average Monthly Compensation at the date of termination multiplied by the projected number of years of credited service at the Normal Retirement Date. | |
B | = 0.65 percent of the Average Monthly Compensation at the date of termination in excess of 1/12 of Covered Compensation at the date of termination multiplied by the number of years of projected credited service at the Normal Retirement Date up to 35 years. | |
C | = Ratio of credited service at the date of termination to projected credited service at the Normal Retirement Date. | |
D | = 50 percent of Average Monthly Compensation at the date of termination. |
Participants are eligible for early retirement upon attainment of age 55 and becoming 100% vested. The monthly amount payable upon early retirement is equal to the monthly accrued benefit at the date of termination multiplied by an early retirement factor as decreased by certain plan and Internal Revenue Service-prescribed early retirement factors.
We do not have a policy for granting extra years of credited service.
The amounts reported in the table below equal the present value of the accumulated benefit at December 31, 2010 for our named executive officers under each plan based upon the assumptions described in note (1).
37
Name (a) |
Plan Name (b) |
Number of Years of Credited Service (#) (c) |
Present Value
of Accumulated Benefit ($) (1) (d) |
Payments During Last Fiscal Year ($) (e) |
||||||||
Larry Franklin (2) |
Defined Benefit Plan | 2.00 | $ | - | $ | 195,278 | ||||||
Restoration Benefit Plan | 2.00 | 102,630 | 282,868 | |||||||||
Pete Gorman (3) |
Defined Benefit Plan | 29.50 | 381,214 | - | ||||||||
Restoration Benefit Plan | 29.50 | 1,797,219 | - | |||||||||
Doug Shepard |
Defined Benefit Plan | 3.00 | - | - | ||||||||
Restoration Benefit Plan | 3.00 | 60,447 | - | |||||||||
Gary Skidmore (4) |
Defined Benefit Plan | 16.25 | - | - | ||||||||
Restoration Benefit Plan | 16.25 | 867,365 | - | |||||||||
Robert Munden |
Defined Benefit Plan | 0.75 | - | - | ||||||||
Restoration Benefit Plan | 0.75 | 8,185 | - |
(1) | The accumulated benefit is based on service and earnings, as described above, considered by the plans for the period through December 31, 2010. The present value has been calculated using a discount rate of 5.62% and assuming the named executive officers will live and retire at the normal retirement age of 65 years. For purposes of calculating the actuarial present value, no pre-retirement decrements are factored into the calculations. The mortality assumption is based on the RP-2000 Mortality Table for males and females projected to 2015 using Scale AA. |
(2) | Credited service is from rehire date of January 1, 2009. |
(3) | Mr. Gorman is eligible for early retirement. The single sum values of the early retirement benefits from the Defined Benefit Plan and the Restoration Benefit Plan are $396,913 and $1,865,647, respectively. |
(4) | Mr. Skidmore is eligible for early retirement. The single sum value of the early retirement benefit from the Restoration Benefit Plan is $938,798. |
Nonqualified Deferred Compensation
In January 2010, the Compensation Committee designated all corporate officers as eligible to participate in our existing non-qualified deferred compensation plan (the Deferred Compensation Plan), which is filed as Exhibit 10.3 to our Form 8-K, dated June 27, 2008. The Deferred Compensation Plan allows participants to defer receipt of some or all base salary and/or cash bonuses by making an annual election prior to the year in which such base salary and/or cash bonus is earned. Compensation deferred under the Deferred Compensation Plan is distributed at the first to occur of (1) the beginning of the year following the year in which the participant separated from service with the Company, (2) the date specified by the participant pursuant to a written election (which election may be changed to cause payment at a later date, subject to certain restrictions), (3) 60 days after the participant becomes disabled, or (4) 60 days a change in control of the company. Participants may elect to receive distributions in a single payment, or in approximately equal quarterly, semi-annual or annual installments over a period of up to 10 years. Compensation deferred pursuant to the Deferred Compensation Plan accrues interest annually at Bank of Americas base or prime rate. The Deferred Compensation Plan is not funded by the company and participants have an unsecured contractual commitment to receive the amounts due thereunder. When distributions are due, they are distributed from the companys general assets.
During 2010, Mr. Franklin received deferred compensation distributions arising from compensation deferrals he made during his prior tenure as an executive officer of Harte-Hanks. In addition, Mr. Franklin deferred all of his 2010 salary pursuant to the Deferred Compensation Plan. No other executive officer has elected to defer compensation pursuant to the Deferred Compensation Plan. The following table sets forth information regarding Mr. Franklins non-qualified deferred compensation:
Name |
Executive Contributions in 2010 (1) |
Company Contributions in 2010 |
Aggregate Earnings in 2010 (2) |
Aggregate Withdrawals/ Distributions in 2010 |
Aggregate Balance at 12/31/10 (3) |
|||||||||||||||
Larry Franklin |
$ | 288,448 | $ | | $ | 125,593 | $ | 819,305 | $ | 3,756,007 |
(1) | All such amounts are reflected in the Summary Compensation Table. |
(2) | Represents interest on aggregate undistributed deferred compensation. |
(3) | Represents $2,937,670 of compensation disclosed in Summary Compensation Tables in prior years in accordance with then-current requirements (Mr. Franklins deferrals began in 1995), and $813,337 in respect of accumulated interest on such amounts. |
Potential Payments Upon Termination or Change in Control
Payments Pursuant to Severance Agreements
We have entered into severance agreements with each of our named executive officers which are designed to attract and retain key talent by providing compensation in the event of a change in control of Harte-Hanks. These severance agreements were amended in March 2011 to remove certain benefits and enhance others, each as described above in the CD&A and in more detail below under March 2011 Amendments. During 2010, these agreements provided that after a change in control of Harte-Hanks, if the executive (i) had been terminated other than for cause (as defined in the agreement), death or disability, (ii) had elected to terminate his employment after specified adverse actions are taken by Harte-Hanks, or (iii) had elected to terminate his employment for any reason during the 30-day period following the first anniversary of a change in control of Harte-Hanks, then the executive would have been entitled to:
| severance compensation in a lump sum cash amount equal to 200% of the sum of (A) the executives annual base salary in effect immediately prior to the change in control or termination date, whichever is larger, plus (B) the average of the executives bonus or incentive compensation for the two fiscal years preceding the year in which the change in control or the termination date occurred, whichever is larger; |
| a cash payment sufficient to cover health insurance premiums for a period of 18 months; |
38
| accelerated vesting of all unvested options, restricted stock, performance units and any other equity-based awards previously granted to the executive (the executives equity awards vest upon the change in control without regard to termination of the executives employment); and |
| if applicable, a tax gross-up for excess parachute payments within the meaning of Section 280G of the Code if the total amounts due to the executive would have to be reduced by more than ten percent to avoid the excess parachute payment. |
Mr. Gormans severance agreement additionally would provide him the same benefits in some circumstances without the occurrence of a change in control, reflecting Mr. Gormans position at the time he first entered such agreement and the then-current terms applicable to similarly situated executives. Specifically, if (i) Harte-Hanks had terminated Mr. Gormans employment without justification (as defined in the agreement), or (ii) Mr. Gorman had terminated his employment for good reason due to specified adverse actions taken by Harte-Hanks, then Harte-Hanks would have been required to provide Mr. Gorman with the same severance benefits indicated above.
The foregoing description of our executive severance agreements do not include all terms contained in the actual agreements. Please refer to the full text of the agreements for the complete terms and provisions, copies of which are filed as exhibits to our public filings with the SEC and which are incorporated herein by reference. Refer to our 2010 Form 10-K exhibit list for the location of each of these agreements.
March 2011 Amendments
In March 2011, we entered into amended and restated severance agreements with each of our corporate officers, including each of our named executive officers, in order to better reflect current best governance and pay practices while still providing significant retention and motivation for our executive officers. As a result of the March 2011 amendments:
| the definition of cause has been broadened; |
| the definition of change in control now includes replacement of a majority of incumbent directors (other than with the approval of a majority of existing incumbents); |
| executives no longer have the right to elect to terminate employment (for any reason) during the thirty-day period following the first anniversary of a change in control of Harte-Hanks and receive severance payments as a result; |
| executives no longer receive any tax gross-up for Code section 280G excess parachute payments; |
| if after a change in control of Harte-Hanks, the executive (i) is terminated other than for cause, death or disability, or (ii) or elects to terminate his employment after specified adverse actions are taken by Harte-Hanks, then the executive now is entitled to receive |
| increased severance compensation in a lump sum cash amount equal to 250% (Messrs. Gorman, Shepard, Skidmore and Munden) or 300% (Mr. Franklin) of the sum of (A) the executives annual base salary in effect immediately prior to the change in control or termination date, whichever is larger, plus (B) the average of the executives bonus or incentive compensation for the two fiscal years preceding the year in which the change in control or the termination date occurred, whichever is larger; and |
| a cash payment sufficient to cover health insurance premiums for a period of 24 months; |
| executives expressly acknowledge that severance compensation which is deemed incentive compensation is made subject to recovery, or clawback by the Company pursuant to the Dodd-Frank Wall Street Reform and Consumer Protection Act; and |
| executives non-solicitation and non-competition covenants are extended to 2.5 years (Messrs. Gorman, Shepard, Skidmore and Munden) or three years (Mr. Franklin), to the extent permitted by applicable law. |
Because these amendments were effective after the end of 2010, their changes are not reflected in the Potential Termination and Change in Control Benefits Tables below.
For a description of the pension plans in which the named executive officers participate, see the Pension Benefits table above. The tables below provide the estimated pension benefits that would have become payable if the named executive officer had ceased to be employed as of December 31, 2010.
39
Payments Made Upon Death or Disability
For a discussion of the supplemental life insurance benefits for the named executive officers, see the section above entitled Perquisites and the All Other Compensation table above. The tables below provide the amounts the beneficiaries of each named executive officer would have received had such officer died on December 31, 2010.
Potential Termination and Change in Control Benefits Tables
The tables below under this heading illustrate an estimated amount of compensation potentially payable to each named executive officer upon termination of such executives employment under various scenarios. Any amount ultimately received will vary based on a variety of factors, including the reason for such executives termination of employment, the date of such executives termination of employment, and the executives age upon termination of employment. The amounts shown assume that such termination was effective as of December 31, 2010, and, therefore, (1) do not reflect the amendments effected in March 2011 as described above, and (2) are estimates of the amounts that would have been paid to such executives upon their termination. Actual amounts to be paid can only be determined at the time of such executives termination from the company.
LARRY FRANKLIN
No Change in Control | Change in Control | |||||||||||||||||||||||||||||||
Benefit |
Voluntary Termination |
Early Retirement |
For Cause Termination |
Termination Without Cause or for Good Reason |
For Cause Termination |
Termination Without Cause or for Good Reason |
Death | Disability | ||||||||||||||||||||||||
Cash Severance |
| | | | | $ | 1,215,000 | | | |||||||||||||||||||||||
Unvested Equity (1) |
||||||||||||||||||||||||||||||||
Options |
| | | | $ | 2,019,000 | $ | 2,019,000 | | | ||||||||||||||||||||||
Restricted Stock |
| | | | $ | 64,386 | $ | 64,386 | | | ||||||||||||||||||||||
Performance Awards |
| | | | | | | | ||||||||||||||||||||||||
Retirement Benefits (2) |
$ | 102,630 | | $ | 102,630 | (3) | $ | 102,630 | $ | 102,630 | (3) | $ | 102,630 | $ | 102,630 | $ | 102,630 | |||||||||||||||
Health and Welfare Benefits (4) |
| | | | | $ | 20,165 | | | |||||||||||||||||||||||
Disability Income |
| | | | | | | | ||||||||||||||||||||||||
Salary Continuation Benefits (5) |
| | | | | | $ | 900,000 | | |||||||||||||||||||||||
Excise Tax Gross-up |
| | | | | | | | ||||||||||||||||||||||||
ESTIMATED TOTAL |
$ | 102,630 | | $ | 102,630 | $ | 102,630 | $ | 2,186,016 | $ | 3,421,181 | $ | 1,002,630 | $ | 102,630 |
(1) | Values are calculated based on the closing price of our common stock of $12.77 on December 31, 2010. Pursuant to Mr. Franklins severance agreement (described above), all unvested equity-based awards vest upon a change in control (as defined) without regard to termination of the executives employment. |
(2) | Except as otherwise noted, reflects the estimated single sum present value of qualified and non-qualified retirement plans accumulated as of December 31, 2010, which Mr. Franklin would be entitled to receive starting upon reaching age 65. Actual payments are made over time, not in a lump sum. Acceleration of vesting occurs in the event of a change in control. However, since Mr. Franklin is 100% vested at the measurement date, no additional benefits will be paid in the event of a change in control. As of December 31, 2010, Mr. Franklin has attained our normal retirement age of 65. |
(3) | In the event of a for cause termination related to dishonest conduct, the Compensation Committee may deny vested retirement benefits to Mr. Franklin. |
(4) | Reflects the estimated lump-sum payment to be to Mr. Franklin to permit him to pay 18 months worth of future premiums under our health and welfare benefit plans. |
(5) | Reflects the aggregate amount of 10 annual payments of $90,000 payable to Mr. Franklins estate in the event of his death while employed. |
40
PETE GORMAN
No Change in Control | Change in Control | |||||||||||||||||||||||||||||||
Benefit |
Voluntary Termination |
Early Retirement |
For Cause Termination |
Termination Without Cause or for Good Reason |
For Cause Termination |
Termination Without Cause or for Good Reason |
Death | Disability | ||||||||||||||||||||||||
Cash Severance |
| | | $ | 1,106,352 | | $ | 1,106,352 | | | ||||||||||||||||||||||
Unvested Equity (1) |
||||||||||||||||||||||||||||||||
Options |
| | | $ | 839,200 | $ | 839,200 | $ | 839,200 | | | |||||||||||||||||||||
Restricted Stock |
| | | $ | 51,080 | $ | 51,080 | $ | 51,080 | | | |||||||||||||||||||||
Performance Awards |
| | | $ | 51,080 | $ | 51,080 | $ | 51,080 | | | |||||||||||||||||||||
Retirement Benefits (2) |
$ | 2,178,433 | $ | 2,262,560 | (3) | $ | 2,178,433 | (4) | $ | 2,178,433 | $ | 2,178,433 | (4) | $ | 2,178,433 | $ | 2,178,433 | $ | 2,178,433 | |||||||||||||
Health and Welfare Benefits (5) |
| | | $ | 20,165 | | $ | 20,165 | | | ||||||||||||||||||||||
Disability Income (6) |
| | | | | | | $ | 379,721 | |||||||||||||||||||||||
Salary Continuation Benefits (7) |
| | | | | | $ | 900,000 | | |||||||||||||||||||||||
Excise Tax Gross-up |
| | | | | | | | ||||||||||||||||||||||||
ESTIMATED TOTAL |
$ | 2,178,433 | $ | 2,262,560 | $ | 2,178,433 | $ | 4,246,310 | $ | 3,119,793 | $ | 4,246,310 | $ | 3,078,433 | $ | 2,558,154 |
(1) | Values are calculated based on the closing price of our common stock of $12.77 on December 31, 2010. Pursuant to Mr. Gormans severance agreement (described above), all unvested equity-based awards vest upon a change in control (as defined) without regard to termination of the executives employment. Mr. Gormans agreement also provides that his unvested equity-based awards vest upon his termination prior to a change in control either (a) by Harte-Hanks without justification, or (b) by Mr. Gorman for good reason, as defined in his agreement. |
(2) | Except as otherwise noted, reflects the estimated single sum present value of qualified and non-qualified retirement plans accumulated as of December 31, 2010, which Mr. Gorman would be entitled to receive starting upon reaching age 65. Actual payments are made over time, not in a lump sum. Acceleration of vesting occurs in the event of a change in control. However, since Mr. Gorman is 100% vested at the measurement date, no additional benefits will be paid in the event of a change in control. As of December 31, 2010, Mr. Gorman had not attained our normal retirement age of 65. |
(3) | Reflects the estimated single sum present value of qualified and non-qualified retirement plans which Mr. Gorman would be entitled to receive if the election was made to begin receiving early retirement benefits as of December 31, 2010. |
(4) | In the event of a for cause termination related to dishonest conduct, the Compensation Committee may deny vested retirement benefits to Mr. Gorman. |
(5) | Reflects the estimated lump-sum payment to be paid to Mr. Gorman to permit him to pay 18 months worth of future premiums under our health and welfare benefit plans. |
(6) | Reflects the aggregate estimated amount of all future payments which Mr. Gorman would be entitled to receive under our disability program. Mr. Gorman would be entitled to receive such benefits until age 65. |
(7) | Reflects the aggregate amount of 10 annual payments of $90,000 payable to Mr. Gormans estate in the event of his death while employed. |
DOUG SHEPARD
No Change in Control | Change in Control | |||||||||||||||||||||||||||||||
Benefit |
Voluntary Termination |
Early Retirement |
For Cause Termination |
Termination Without Cause or for Good Reason |
For Cause Termination |
Termination Without Cause or for Good Reason |
Death | Disability | ||||||||||||||||||||||||
Cash Severance |
| | | | | $ | 1,023,750 | | | |||||||||||||||||||||||
Unvested Equity (1) |
||||||||||||||||||||||||||||||||
Options |
| | | | $ | 670,950 | $ | 670,950 | | | ||||||||||||||||||||||
Restricted Stock |
| | | | | | | | ||||||||||||||||||||||||
Performance Awards |
| | | | $ | 31,925 | $ | 31,925 | | | ||||||||||||||||||||||
Retirement Benefits (2) |
$ | 60,477 | | $ | 60,477 | (3) | $ | 60,477 | $ | 60,477 | (3) | $ | 60,477 | $ | 60,477 | $ | 60,477 | |||||||||||||||
Health and Welfare Benefits (4) |
| | | | | $ | 25,505 | | | |||||||||||||||||||||||
Disability Income (5) |
| | | | | | | $ | 3,346,309 | |||||||||||||||||||||||
Salary Continuation Benefits (6) |
| | | | | | $ | 700,000 | | |||||||||||||||||||||||
Excise Tax Gross-up |
| | | | | | | | ||||||||||||||||||||||||
ESTIMATED TOTAL |
$ | 60,477 | | $ | 60,477 | $ | 60,477 | $ | 763,322 | $ | 1,812,577 | $ | 760,477 | $ | 3,406,756 |
(1) | Values are calculated based on the closing price of our common stock of $12.77 on December 31, 2010. Pursuant to Mr. Shepards severance agreement (described above), all unvested equity-based awards vest upon a change in control (as defined) without regard to termination of the executives employment. |
(2) | Reflects the estimated single sum present value of qualified and non-qualified retirement plans accumulated as of December 31, 2010, which Mr. Shepard would be entitled to receive starting upon reaching age 65. Actual payments are made over time, not in a lump sum. Acceleration of vesting occurs in the event of a change in control. However, since Mr. Shepard is 100% vested at the measurement date, no additional benefits will be paid in the event of a change in control. As of December 31, 2010, Mr. Shepard had not attained our normal retirement age of 65. |
(3) | In the event of a for cause termination related to dishonest conduct, the Compensation Committee may deny vested retirement benefits to Mr. Shepard. |
(4) | Reflects the estimated lump-sum payment to be paid to Mr. Shepard to permit him to pay 18 months worth of future premiums under our health and welfare benefit plans. |
(5) | Reflects the aggregate estimated amount of all future payments which Mr. Shepard would be entitled to receive under our disability program. Mr. Shepard would be entitled to receive such benefits until age 65. |
(6) | Reflects the aggregate amount of 10 annual payments of $70,000 payable to Mr. Shepards estate in the event of his death while employed. |
41
GARY SKIDMORE
No Change in Control | Change in Control | |||||||||||||||||||||||||||||||
Benefit |
Voluntary Termination |
Early Retirement |
For Cause Termination |
Termination Without Cause or for Good Reason |
For Cause Termination |
Termination Without Cause or for Good Reason |
Death | Disability | ||||||||||||||||||||||||
Cash Severance |
| | | | | $ | 1,295,676 | | | |||||||||||||||||||||||
Unvested Equity (1) |
||||||||||||||||||||||||||||||||
Options |
| | | | $ | 670,950 | $ | 670,950 | | | ||||||||||||||||||||||
Restricted Stock (2) |
$ | 8,530 | $ | 8,530 | | $ | 8,530 | $ | 59,610 | $ | 59,610 | $ | 8,530 | $ | 8,530 | |||||||||||||||||
Performance Awards |
| | | | $ | 51,080 | $ | 51,080 | | | ||||||||||||||||||||||
Retirement Benefits (3) |
$ | 867,365 | $ | 938,798 | (4) | $ | 867,365 | (5) | $ | 867,365 | $ | 867,365 | (5) | $ | 867,365 | $ | 867,365 | $ | 867,365 | |||||||||||||
Health and Welfare Benefits (6) |
| | | | | $ | 20,165 | | | |||||||||||||||||||||||
Disability Income (7) |
| | | | | | | $ | 1,457,864 | |||||||||||||||||||||||
Salary Continuation Benefits (8) |
| | | | | | $ | 900,000 | | |||||||||||||||||||||||
Excise Tax Gross-up |
| | | | | | | | ||||||||||||||||||||||||
ESTIMATED TOTAL |
$ | 875,895 | $ | 947,328 | $ | 867,365 | $ | 875,895 | $ | 1,649,005 | $ | 2,964,846 | $ | 1,775,895 | $ | 2,333,760 |
(1) | Values are calculated based on the closing price of our common stock of $12.77 on December 31, 2010. Pursuant to Mr. Skidmores severance agreement (described above), all unvested equity-based awards vest upon a change in control (as defined) without regard to termination of the executives employment. |
(2) | Includes $8,530 of bonus restricted stock which vest upon termination of employment by (a) death, (b) disability, (c) retirement, or (d) at such other time as determined by the Board of Directors or Compensation Committee. The amounts shown in the Voluntary Termination column assume that the Board of Directors or Compensation Committee determined to accelerate vesting. |
(3) | Reflects the estimated single sum present value of qualified and non-qualified retirement plans accumulated as of December 31, 2010, which Mr. Skidmore would be entitled to receive starting upon reaching age 65. Actual payments are made over time, not in a lump sum. Acceleration of vesting occurs in the event of a change in control. However, since Mr. Skidmore is 100% vested at the measurement date, no additional benefits will be paid in the event of a change in control. As of December 31, 2010, Mr. Skidmore had not attained our normal retirement age of 65. |
(4) | Reflects the estimated single sum present value of qualified and non-qualified retirement plans which Mr. Skidmore would be entitled to receive if the election was made to begin receiving early retirement benefits as of December 31, 2010. |
(5) | In the event of a for cause termination related to dishonest conduct, the Compensation Committee may deny vested retirement benefits to Mr. Skidmore. |
(6) | Reflects the estimated lump-sum payment to be paid to Mr. Skidmore to permit him to pay 18 months worth of future premiums under our health and welfare benefit plans. |
(7) | Reflects the aggregate estimated amount of all future payments which Mr. Skidmore would be entitled to receive under our disability program. Mr. Skidmore would be entitled to receive such benefits until age 65. |
(8) | Reflects the aggregate amount of 10 annual payments of $90,000 payable to Mr. Skidmores estate in the event of his death while employed. |
ROBERT MUNDEN
No Change in Control | Change in Control | |||||||||||||||||||||||||||||||
Benefit |
Voluntary Termination |
Early Retirement |
For Cause Termination |
Termination Without Cause or for Good Reason |
For Cause Termination |
Termination Without Cause or for Good Reason |
Death | Disability | ||||||||||||||||||||||||
Cash Severance |
| | | | | $ | 534,375 | | | |||||||||||||||||||||||
Unvested Equity (1) |
||||||||||||||||||||||||||||||||
Options |
| | | | | | | | ||||||||||||||||||||||||
Restricted Stock |
| | | | $ | 25,540 | $ | 25,540 | | | ||||||||||||||||||||||
Performance Awards |
| | | | | | | | ||||||||||||||||||||||||
Retirement Benefits (2) |
$ | 8,185 | | $ | 8,185 | (3) | $ | 8,185 | $ | 8,185 | (3) | $ | 8,185 | $ | 8,185 | $ | 8,185 | |||||||||||||||
Health and Welfare Benefits (4) |
| | | | | $ | 25,505 | | | |||||||||||||||||||||||
Disability Income (5) |
| | | | | | | $ | 2,751,626 | |||||||||||||||||||||||
Salary Continuation Benefits (6) |
| | | | | | $ | 700,000 | | |||||||||||||||||||||||
Excise Tax Gross-up |
| | | | | | | | ||||||||||||||||||||||||
ESTIMATED TOTAL |
$ | 8,185 | | $ | 8,185 | $ | 8,185 | $ | 33,725 | $ | 593,605 | $ | 708,185 | $ | 2,759,811 |
(1) | Values are calculated based on the closing price of our common stock of $12.77 on December 31, 2010. Pursuant to Mr. Mundens severance agreement (described above), all unvested equity-based awards vest upon a change in control (as defined) without regard to termination of the executives employment. |
(2) | Reflects the estimated single sum present value of qualified and non-qualified retirement plans accumulated as of December 31, 2010, which Mr. Munden would be entitled to receive starting upon reaching age 65. Actual payments are made over time, not in a lump sum. Acceleration of vesting occurs in the event of a change in control. However, since Mr. Munden is 100% vested at the measurement date, no additional benefits will be paid in the event of a change in control. As of December 31, 2010, Mr. Munden had not attained our normal retirement age of 65. |
(3) | In the event of a for cause termination related to dishonest conduct, the Compensation Committee may deny vested retirement benefits to Mr. Munden. |
(4) | Reflects the estimated lump-sum payment to be paid to Mr. Munden to permit him to pay 18 months worth of future premiums under our health and welfare benefit plans. |
(5) | Reflects the aggregate estimated amount of all future payments which Mr. Munden would be entitled to receive under our disability program. Mr. Munden would be entitled to receive such benefits until age 65. |
(6) | Reflects the aggregate amount of 10 annual payments of $70,000 payable to Mr. Mundens estate in the event of his death while employed. |
42
Elements of Current Director Compensation Program
Directors compensation includes cash and stock-based incentives. Employee directors are not paid additional compensation for their services as directors. As of the date of this proxy statement, non-employee directors receive the following compensation for their services on the Board and its committees. Directors compensation is subject to change from time to time.
Element |
Description |
Amount | ||
Annual Cash Retainer |
Payable to independent Board members, as determined by the Board in accordance with applicable rules. | $45,000 | ||
Annual Cash Retainer for Committee Chairs |
Audit Committee Chair |
$10,000 | ||
Compensation Committee Chair |
$5,000 | |||
Nominating and Corporate Governance Committee Chair |
$2,000 | |||
Cash Meeting Fees | Per in-person Board meeting attended (payable to independent directors) |
$2,000 | ||
Per in-person Committee meeting attended (payable to applicable Committee members) |
$1,000 | |||
Per telephonic Board meeting attended (payable to independent directors) |
$750 | |||
Per telephonic Committee meeting attended (payable to applicable Committee members) |
$750 | |||
Annual Equity Election In Lieu of Cash Fees | Each independent director may elect, annually or in connection with such directors appointment to the Board, to receive all or a portion of such directors cash compensation otherwise payable for such directors services in shares of the companys common stock. |
Up to 100% of a directors cash compensation | ||
These shares of common stock are granted as soon as administratively practicable following the end of each of the companys fiscal quarters. The number of shares delivered is based on the market value of one share of the companys common stock on the NYSE as of the last day of the immediately preceding quarter, in accordance with the 2005 Plan. |
||||
2010 Annual Equity Awards | For the calendar year 2010, each independent director received shares of restricted stock, with a grant date of February 5, 2010 (the fixed date previously selected for long-term incentive awards, as described above in this proxy statement) and which vest 100% on the third anniversary of their grant date. |
Shares equal to $50,000 | ||
The number of shares of restricted stock delivered was based on the market value of one share of the companys common stock on the NYSE on the grant date, in accordance with the 2005 Plan. |
||||
These shares of restricted stock were granted pursuant to the 2005 Plan and the other terms and conditions set forth in the applicable form of award agreement under the 2005 Plan. |
||||
Initial Equity Award for New Directors | Each new independent director appointed to the Board receives a one-time initial equity award of shares of restricted stock, with a grant date of on the date of appointment to the Board and which vest 100% on the third anniversary of their grant date. |
5,000 shares of restricted stock | ||
These shares of restricted stock are granted pursuant to the 2005 Plan and the other terms and conditions set forth in the applicable form of award agreement under the 2005 Plan or any applicable future equity compensation plan that may be adopted by the company. |
||||
Other | Non-management directors may also receive compensation from time to time for any service on special Board committees, site visits or other matters, as determined by the Board. |
As applicable | ||
All directors are reimbursed for their out-of-pocket expenses incurred in connection with their service on the Board or any of its committees. |
43
Establishing Director Compensation
The Compensation Committee has the responsibility for recommending to the Board the form and amount of compensation for non-employee directors. The Compensation Committee may appoint subcommittees and delegate to a subcommittee such power and authority as it deems appropriate, subject to certain limitations set forth in its charter and discussed above in the CD&A. The Compensation Committee did not appoint any subcommittees during 2010.
The Compensation Committee has the sole authority to retain or terminate a consulting firm engaged to assist in the evaluation of director compensation. From time to time, the Compensation Committee reviews surveys and other information provided by outside consultants to provide insights on director compensation matters. Our director compensation is structured predominantly based upon the results of such reviews as well as the amount of time devoted to Board and committee meetings. The Committee believes that engaging a consultant on a periodic basis is more appropriate than having annual engagements.
In 2007, the Committee used the same outside compensation consultant (Longnecker) it hired for executive compensation matters to assist the Committee with its evaluation and determinations for our 2008 director compensation program. As with the executive compensation portion of their engagement, Longnecker was retained by and reported directly to the Committee. The Committee asked Longnecker to conduct a comprehensive review of Harte-Hanks then-current director compensation program and recommend specific changes and improvements to the Committee to ensure that compensation remains aligned with the goal of enhancing stockholder value through competitive programs that allow the company to attract, properly motivate and retain qualified non-employee directors who will contribute to Harte-Hanks long-term success and the creation of stockholder value.
In January 2008, based on the recommendation of the Compensation Committee, the Board decided to maintain the same director compensation levels in 2008 as in 2007, with the following principal exceptions: (1) the amount of the Chairmans fee was decreased from $250,000 per year to $200,000 per year, and (2) the initial equity awards for new directors were changed from 5,000 stock options to $50,000 of restricted stock to align the initial grant with the then-current annual equity grant practices for directors.
In November 2008, in light of the current ongoing economic downturn in the United States and other economies, the Board reduced the annual cash retainer for Board service from $50,000 to $45,000, and reduced the annual cash Chairmans fee from $200,000 to $180,000.
In January 2010, based on the recommendation of the Compensation Committee, the Board decided to maintain the same director compensation levels in 2010 as the reduced compensation levels in 2008. The Chairmans fee was eliminated because our current Chairman, Mr. Franklin, has served as our President and CEO since January 2009. The Compensation Committee did not engage an outside consulting firm during 2009 for the Committees 2010 director compensation recommendations to the Board.
The Board believes this overall compensation level is appropriate to attract and retain highly qualified board candidates.
In 2010, the Committee engaged Meridian as its new outside compensation consultant to assist the Committee with its evaluation and determinations for our 2011 executive compensation program. In connection with that engagement, the Committee also requested that Meridian conduct a thorough review and analysis of our compensation of non-employee directors and related policies, practices and trends. Meridian was engaged by and reported directly to the Committee, using information provided by management and gathered from proxy statements, other public information and proprietary surveys.
In January 2011, the Committee made its 2011 annual non-employee director compensation determinations, taking into account the results of Meridians review, analysis and recommendations, among other factors. No material changes were made from the 2010 compensation program. The Committee has not yet determined whether it will engage an outside consulting firm during 2011 for the Committees 2012 executive compensation determinations.
Director Stock Ownership Guidelines
Under our Corporate Governance Principles adopted by the Board, in 2010 each non-employee director was expected to own, at a date no later than three years after election to the Board, shares of our common stock valued at not less than two times the annual cash retainer (or, based on the current annual retainer, stock valued at $90,000). At March 1, 2010, each director owned at least this amount of Harte-Hanks stock. At its January 2011 meeting, in response to the Meridian report and market practices, the Board amended the Corporate Governance Principles to increase the ownership guidelines to three times the annual cash retainer. Employee directors are subject to the stock ownership guidelines applicable to management, as described above, rather than these director stock ownership guidelines.
2010 Director Compensation for Non-Employee Directors
The following table shows 2010 compensation recognized for financial statement reporting purposes of our non-employee directors. Consequently, the amounts reflected in the Stock Awards and Options Awards columns below also include compensation expense amounts from awards granted in prior years.
44
Name |
Fees Earned or Paid in Cash ($) (1) |
Stock Awards ($) (2) (3) |
Option Awards ($) (2) (4) |
All Other Compensation ($) (5) |
Total ($) | |||||||||||||||
(a) | (b ) | (c) | (d) | (e) | (f) | |||||||||||||||
David L. Copeland |
$ | 70,750 | $ | 49,992 | | $ | 4,687 | $ | 125,429 | |||||||||||
William F. Farley |
65,250 (6) | 49,992 | 4,687 | 119,929 | ||||||||||||||||
Larry D. Franklin (7) |
| | | | | |||||||||||||||
William K. Gayden |
61,500 (8) | 49,992 | | 4,687 | 116,179 | |||||||||||||||
Christopher M. Harte |
67,750 (8) | 49,992 | | 4,687 | 122,429 | |||||||||||||||
Houston H. Harte |
| | | | | |||||||||||||||
Judy C. Odom |
67,250 | 49,992 | | 4,687 | 121,929 | |||||||||||||||
Karen A. Puckett |
57,500 | 49,992 | | 5,244 | 112,736 |
(1) | Fees were paid in cash, unless otherwise designated. |
(2) | These reflect the full grant date fair value of the 2010 awards calculated in accordance with FASB ASC Topic 718. For a discussion of valuation assumptions, see note J of our audited financial statements for the fiscal year ended December 31, 2010 included in our Form 10-K. |
(3) | Each of the independent directors was granted 4,201 shares of restricted stock in 2010 with grant date fair values, computed in accordance with FASB ASC Topic 718, of $49,992. Restricted stock awards are granted with no exercise price and vest 100% on the third anniversary of their date of grant. |
(4) | There were no option awards granted to any of the directors during 2010. |
(5) | Reflects the amount of dividends paid by Harte-Hanks during the year on shares of restricted stock held by each of the directors. |
(6) | Fees totaling $32,625 were paid in cash and the remaining $32,625 of fees were paid in the form of company stock at the directors election. |
(7) | Larry Franklin serves as Chairman of the Board. Effective January 1, 2009 he became President and CEO, in addition to remaining Chairman. Since he was an employee of the company in 2010, his information is reflected in the executive officer Summary Compensation Table. |
(8) | All fees were paid in the form of company stock at the directors election. |
Equity Awards Outstanding at Year End
The following table shows the number of outstanding equity awards held by our non-employee directors as of December 31, 2010.
Name |
Number of Outstanding Shares of Restricted Stock (#) |
Number
of Outstanding Stock Options (#) |
Total (#) | |||||||||
David L. Copeland |
15,623 | 13,400 | 29,023 | |||||||||
William F. Farley |
15,623 | 13,400 | 29,023 | |||||||||
Larry D. Franklin (1) |
| | | |||||||||
William K. Gayden |
15,623 | 13,400 | 29,023 | |||||||||
Christopher M. Harte |
15,623 | 13,400 | 29,023 | |||||||||
Houston H. Harte |
| | | |||||||||
Judy C. Odom |
15,623 | 13,400 | 29,023 | |||||||||
Karen A. Puckett |
17,479 | | 17,479 |
(1) | As of December 31, 2010, Mr. Franklin had 450,000 option awards outstanding, all of which were awarded during Mr. Franklins former service as an executive officer of the Company. Since he was an employee of the company in 2010, his information is reflected in the executive officer equity tables. |
45
AUDIT COMMITTEE AND INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
The material in this report is not soliciting material, is not deemed filed with the SEC, and is not to be incorporated by reference into any filing under the Securities Act or the Exchange Act, whether made before or after the date hereof and irrespective of any general incorporation language in such filing. Committee, within this Report of the Audit Committee, means the Audit Committee.
The Audit Committee is comprised of three directors. The Board has determined in its business judgment that each Committee member is independent under the standards of director independence established under our Corporate Governance Principles and the NYSE listing requirements, and is also independent under applicable federal securities laws, including Section 10A(m)(3) of the Exchange Act. The Committee has the authority and responsibility to select, determine the compensation of, evaluate and, when appropriate, replace the companys independent auditors. Each of Messrs. Copeland and Farley is a Committee member that the Board has determined is an audit committee financial expert under applicable federal securities laws.
The Committee acts under a written charter. The functions of the Committee focus primarily on its oversight of:
| The integrity of the companys financial statements, including the financial reporting process and systems of internal controls regarding finance, accounting and legal compliance; |
| The qualifications and performance of the companys independent auditors; |
| The performance of the companys internal audit function; and |
| The companys compliance with legal and regulatory requirements. |
The Committees functions are not intended to duplicate or certify the activities of the companys independent auditors or management, nor can the Committee certify that the companys auditors are independent under applicable federal securities laws and NYSE rules.
The Committee meets with management periodically to consider the scope and adequacy of the companys internal controls and the objectivity of its financial reporting and discusses these matters with the companys independent auditors, the companys internal auditors and appropriate company financial personnel. The Committee also meets privately with the companys independent auditors, KPMG LLP (KPMG), and the companys internal auditors. The companys independent auditors and its internal auditors have unrestricted access to the Committee and can meet with the Committee upon request.
In addition, the Committee reviews the companys financial statements and reports its recommendations to the full Board for approval and to authorize action. It is not the Committees duty or responsibility to conduct auditing or accounting reviews or procedures. In rendering this report, the Committee has relied, without independent verification, on managements representations that the financial statements have been prepared in conformity with U.S. generally accepted accounting principles (GAAP) and on representations of the companys independent auditors included in their report on the companys financial statements. The Committees considerations and discussions with management and the independent auditors, however, do not assure that the companys financial statements are presented in accordance with GAAP. Likewise, the Committees considerations and discussions with management and the independent auditors do not assure that the audit of the companys financial statements has been performed in accordance with U.S. generally accepted auditing standards, or that the companys independent auditors are in fact independent.
Management is responsible for the financial reporting process, including the system of internal controls, for the preparation of consolidated financial statements in accordance with GAAP and for the report on the companys internal control over financial reporting. The companys independent auditors are responsible for auditing those financial statements and expressing an opinion as to their conformity with GAAP and for attesting to managements report on the companys internal control over financial reporting. The Committees responsibility is to oversee and review the financial reporting process and to review and discuss managements report on the companys internal control over financial reporting.
The Committee held eight meetings during 2010. The meetings were designed, among other things, to facilitate and encourage communication among the Committee, management, the internal auditors and KPMG. The Committee discussed with the companys internal auditors and KPMG the overall scope and plans for their respective audits. In addition, the Committee reviewed the audited consolidated financial statements for the 2010 fiscal year and met and held discussions with management and the companys independent auditors to discuss those financial statements and the audit related thereto.
The Committee reviewed and discussed (1) the companys compliance with Section 404 of the Sarbanes-Oxley Act of 2002, including the Public Company Accounting Oversight Boards (PCAOB) Auditing Standard No. 5 regarding the audit of internal control over financial reporting, (2) the companys guidelines, policies and procedures for financial risk assessment and management and the major financial risk exposures of the company and its business units, as appropriate, (3) the audited consolidated financial
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statements for the fiscal year ended December 31, 2010 with management, the internal auditors and KPMG, and (4) with management, the internal auditors and KPMG managements annual report on the companys internal control over financial reporting and KPMGs audit report.
The Committee discussed with management, the internal auditors and KPMG the processes supporting certifications by the companys CEO and Chief Financial Officer that are required by the Sarbanes-Oxley Act of 2002 to accompany the companys periodic filings with the SEC. In addition, the Committee discussed with management, the internal auditors and KPMG the processes supporting managements annual report on the companys internal controls over financial reporting. The Committee met with the internal auditors and KPMG, with and without management present, to discuss the results of their examinations and their evaluations of the companys internal controls.
The Committee discussed with KPMG matters that independent accounting firms must discuss with audit committees. The Committees discussions included U.S. generally accepted auditing standards and standards of the PCAOB, including, among other things, matters related to the conduct of the audit of the companys consolidated financial statements and the matters required to be discussed by Statement on Auditing Standards No. 114 (Communication with Audit Committees).
KPMG provided to the Committee the written disclosures and the letter provided by applicable requirements of the PCAOB and represented that it is independent from the company. The Committee discussed with KPMG its independence from the company. When considering KPMGs independence, the Committee reviewed the services KPMG provided to the company that were not in connection with its audit of the companys consolidated financial statements. These services included reviews of the companys interim condensed consolidated financial statements included in its Quarterly Reports on Form 10-Q. The Committee also reviewed the audit, audit-related and tax services performed by, and the amount of fees paid for such services to, KPMG. In addition, when considering KPMGs independence, the Committee considered any fees received by the company from KPMG.
Based on these activities, the Committee recommended to the Board that the companys audited consolidated financial statements for the fiscal year ended December 31, 2010 be included in the companys Annual Report on Form 10-K. The Committee also has selected KPMG as the companys independent auditors for the fiscal year ending December 31, 2011.
Audit Committee |
David L. Copeland, Chairman |
William F. Farley |
Christopher M. Harte |
Representatives of KPMG LLP, who were our independent auditors for the year 2010, are expected to be present at the 2011 annual meeting. They will have the opportunity to make a statement if they desire to do so and will be available to respond to appropriate questions. KPMG has been selected as the companys independent auditors for the fiscal year ended December 31, 2011.
Independent Auditor Fees and Services
The following table sets forth the aggregate fees billed by KPMG or fees payable for professional services in or related to 2009 and 2010.
2009 | 2010 | |||||||
Audit Fees (1) |
$ | 773,888 | $ | 750,000 | ||||
Audit Related Fees (2) |
65,012 | 63,013 | ||||||
Tax Fees (3) |
7,340 | 28,591 | ||||||
All Other Fees |
| | ||||||
Total |
$ | 846,240 | $ | 841,604 | ||||
(1) | Fees for the annual financial statement audit, quarterly financial statement reviews and audit of internal control over financial reporting. |
(2) | Includes fees for assurance and related services other than those included in Audit Fees. Includes charges for statutory audits of certain of the companys foreign subsidiaries required by countries in which they are domiciled in 2010 and 2009. |
(3) | Fees for tax services and matters principally relating to the companys foreign operations. |
Pre-Approval for Non-Audit Services
Pursuant to its charter, the Audit Committee pre-approves permitted non-audit services to be performed for Harte-Hanks by its independent auditors. The Audit Committee may form and delegate authority to subcommittees consisting of one or more members when appropriate, including the authority to grant preapprovals of non-audit services, provided that decisions of such subcommittee to grant preapprovals shall be presented to the full Audit Committee at its next scheduled meeting.
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ELECTION OF DIRECTORS
Election of Class III Directors
The current number of members of our Board is eight. Our Board is divided into three classes, each of which serves for a three-year term. One class of directors is elected each year at the annual meeting of stockholders. The current term of our Class III directors will expire at the 2011 annual meeting. The Class III directors elected in 2011 will serve for a term of three years, which expires at the annual meeting of stockholders in 2014 or when their successors are duly elected and qualified.
The nominees for Class III directors are (1) Houston H. Harte, (2) Judy C. Odom and (3) Karen A. Puckett, each of whom is a current member of our Board. Each of the nominees has indicated his or her willingness to serve as a member of the Board if elected. If, however, a nominee is unable to serve, the shares represented by all valid proxies will be voted for the election of such substitute as the Board may recommend, or the Board may reduce the number of directors to eliminate the vacancy, and if any director is unable to serve his or her full term, the Board may by resolution provide for a lesser number of directors or by a majority vote of the directors then in office may designate a substitute.
Information with respect to the nominees is set forth in the section of this proxy statement entitled Directors and Executive Officers. We believe that our directors and officers intend to vote their shares FOR each of the Class III director nominees.
Board Recommendation on Proposal
The Board of Directors unanimously recommends a vote FOR the election of each of the Class III director nominees named above. The management proxy holders will vote all duly submitted proxies FOR election unless duly instructed otherwise.
RATIFICATION OF THE APPOINTMENT OF INDEPENDENT AUDITORS
In accordance with its charter, the Audit Committee has selected KPMG LLP as Harte-Hanks independent auditors to audit our consolidated financial statements for fiscal 2011 and to render other services required of them. The Board is submitting the appointment of KPMG LLP for ratification at the annual stockholders meeting. Representatives of KPMG LLP are expected to be present at the meeting with the opportunity to make a statement if they so desire and to be available to respond to appropriate questions.
The submission of this matter for ratification by stockholders is not legally required. However, the Board and its Audit Committee believe that such submission provides an opportunity for stockholders to give direct feedback to the Board and its Audit Committee on an important issue of corporate governance. If the stockholders do not ratify the selection of KPMG LLP, the Audit Committee will reconsider the selection of such firm as independent auditors, although the results of the vote are not binding on the Audit Committee.
The Audit Committee has the sole authority and responsibility to retain, evaluate, and, where appropriate, replace the independent auditors. Ratification by the stockholders of the appointment of KPMG LLP does not limit the authority of the Audit Committee to direct the appointment of new independent auditors at any time during the year or thereafter, and the failure to gain such ratification does not limit the Audit Committees authority to retain KPMG LLP.
We believe that our directors and officers intend to vote their shares FOR this proposal.
Board Recommendation on Proposal
The Board of Directors unanimously recommends a vote FOR ratification of the appointment of KPMG LLP as Harte-Hanks independent auditors for fiscal 2011. The management proxy holders will vote all duly submitted proxies FOR ratification unless duly instructed otherwise.
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ADVISORY VOTE ON NAMED EXECUTIVE OFFICER COMPENSATION
Our Board proposes that stockholders provide advisory (non-binding) approval of the compensation of our named executive officers, as disclosed pursuant to the compensation disclosure rules of the SEC, including the Compensation Discussion and Analysis, the 2010 Summary Compensation Table and related tables and disclosure. Our Board recognizes the interest our investors have in the compensation of our executives. In recognition of that interest and as required by the Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010 (the Dodd-Frank Act), we are providing our stockholders with the opportunity to cast a non-binding advisory vote on the compensation of our named executive officers, as disclosed pursuant to the compensation disclosure rules of the SEC (also referred to as say-on-pay). Specifically, we are seeking a vote on the following resolution:
RESOLVED, that the stockholders of Harte-Hanks, Inc. approve, on an advisory basis, the compensation paid to its named executive officers, as disclosed pursuant to Item 402 of Regulation S-K, including the Compensation Discussion and Analysis, compensation tables and narrative discussion set forth below under the heading Executive Compensation.
As described in our Compensation Discussion and Analysis, we have adopted an executive compensation philosophy designed to provide strong alignment between executive pay and performance, and to focus executives on making decisions that enhance our stockholder value in both the short and long term. Executives are compensated in a manner consistent with Harte-Hanks strategy, competitive practices, stockholder interest alignment, and the Compensation Committees view of evolving compensation governance standards. The Compensation Committee of the Board seeks to provide target compensation for executive officers at approximately the 50th percentile of our peer group, and has designed our executive compensation and benefit programs to attract, motivate and retain a talented management team and to appropriately reward individual contributions to the achievement of our strategic goals.
We believe that our directors and officers intend to vote their shares FOR this proposal.
Board Recommendation on Proposal
The Board of Directors unanimously recommends a vote FOR the approval (on a non-binding advisory basis) of our named executive officer compensation disclosed in this proxy statement. The management proxy holders will vote all duly submitted proxies FOR such approval unless duly instructed otherwise.
ADVISORY RECOMMENDATION REGARDING
FREQUENCY OF HOLDING A VOTE ON NAMED EXECUTIVE OFFICER COMPENSATION
We are required by the Dodd-Frank Act to provide stockholders with an advisory (non-binding) say-on-pay vote every one, two or three years, and to additionally seek a separate advisory stockholder vote held at least once every six years on how frequently to hold advisory stockholder say-on-pay votes. We and the Board welcome our stockholders views on this subject, and, while such vote is only advisory (non-binding) in nature, we will consider the outcome of this vote in determining the frequency with which the Board seeks advisory say-on-pay votes from its stockholders. Accordingly, we are seeking a vote on the following resolution:
RESOLVED, that the stockholders of Harte-Hanks, on an advisory basis, recommend that an advisory vote on the compensation of Harte-Hanks named executive officers as disclosed pursuant to Section 14A of the Securities Exchange Act of 1934 be provided to stockholders every (a) year, (b) two years, or (c) three years.
We believe that our directors and officers intend to vote their shares for holding a stockholder advisory say-on-pay vote to approve named executive officer compensation every THREE YEARS.
Board Recommendation on Proposal
Our executive compensation program is designed to support long term value creation, and is substantially weighted toward long-term incentives. The Board believes that a triennial vote will allow stockholders to better understand our executive compensation program in relation to our performance, as measured over a time span that can show more than short-term trends. Because of the timing required to implement any decisions related to input received from stockholders, a triennial vote is the appropriate frequency to provide the Compensation Committee with sufficient time to thoroughly consider stockholders input and to implement any appropriate changes.
The Board therefore recommends that a stockholder advisory say-on-pay vote to approve named executive officer compensation be held every THREE YEARS.
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The Board is not aware of any matter to be presented for action at the annual meeting other than the matters set forth above. Should any other matter requiring a vote of stockholders properly arise, the proxies in the enclosed form confer upon the person or persons entitled to vote the shares represented by such proxies discretionary authority to vote the same in accordance with their best judgment in the interest of the company.
PROPOSALS FOR 2012 ANNUAL MEETING OF STOCKHOLDERS
There are two different deadlines for the submission of stockholder proposals. Stockholder proposals that are being submitted for inclusion in our proxy statement and form of proxy for our 2012 annual meeting must be received by us at our principal executive offices on or before December 6, 2011. Such proposals when submitted must be in full compliance with applicable laws, including Rule 14a-8 of the Exchange Act, and our bylaws.
Under our bylaws, stockholder proposals that are being submitted other than for inclusion in the proxy statement and form of proxy for our 2012 annual meeting must be received at our principal executive offices no earlier than January 4, 2012 and no later than February 3, 2012. Such proposals when submitted must be in full compliance with applicable law and our bylaws.
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HARTE HANKS R
IMPORTANT ANNUAL MEETING INFORMATION
Electronic Voting Instructions
You can vote by Internet or telephone!
Available 24 hours a day, 7 days a week!
Instead of mailing your proxy, you may choose one of the two voting methods outlined below to vote your proxy.
VALIDATION DETAILS ARE LOCATED BELOW IN THE TITLE BAR.
Proxies submitted by the Internet or telephone must be received by 1:00 a.m., Central Time, on May 4, 2011.
Vote by Internet
Log on to the Internet and go to
www.envisionreports.com/HHS
Follow the steps outlined on the secured website.
Vote by telephone
Call toll free 1-800-652-VOTE (8683) within the USA,
US territories & Canada any time on a touch tone telephone. There is NO CHARGE to you for the call.
Follow the instructions provided by the recorded message.
Using a black ink pen, mark your votes with an X as shown in this example. Please do not write outside the designated areas.
Annual Meeting Proxy Card
IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE.
A Proposals Our Board has recommended THREE years for proposal 4, and FOR all nominees and proposals 2 & 3.
1. To elect three Class III directors, each for a three-year term:
For Withhold
01 - Houston H. Harte
For Withhold
02 - Judy C. Odom
For Withhold
03 - Karen A. Puckett
For Against Abstain
2. To ratify the appointment of KPMG LLP as Harte-Hanks independent registered public accounting firm for fiscal 2011.
For Against Abstain
3. To approve (on an advisory basis) the compensation of named executive officers.
3 Yrs 2 Yrs 1 Yr Abstain
4. To recommend (on an advisory basis) the frequency of holding an advisory vote on the compensation of named executive officers.
5. In their discretion, the management proxies are authorized to vote upon such other business as may properly come before the meeting and any adjournment or postponement thereof.
B Non-Voting Items
Change of Address Please print new address below.
C Authorized Signatures This section must be completed for your vote to be counted. Date and Sign Below
Please sign exactly as name(s) appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, corporate officer, trustee, guardian, or custodian, please give full title.
Date (mm/dd/yyyy) Please print date below.
Signature 1 Please keep signature within the box.
Signature 2 Please keep signature within the box.
1 U P X
01ARLC
IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE.
HARTE HANKS R
Proxy Harte-Hanks, Inc.
BOARD OF DIRECTORS PROXY FOR THE ANNUAL MEETING OF STOCKHOLDERS
8:30 a.m., Central Time, Tuesday, May 4, 2011
DoubleTree Hotel, 37 NE Loop 410
San Antonio, Texas 78216
The undersigned stockholder of Harte-Hanks, Inc. (the Company) hereby revokes any proxy or proxies previously granted and appoints Douglas C. Shepard and Jessica M. Huff or either of them as proxies, each with full powers of substitution and resubstitution, to vote the shares of the undersigned at the above-stated Annual Meeting and at any adjournment(s) or postponement(s) thereof.
The undersigned acknowledges receipt of the Notice of Annual Meeting of Stockholders and Proxy Statement of Harte-Hanks, Inc.
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS. ANY STOCKHOLDER SIGNING THIS PROXY THAT FAILS TO MARK ITEM 1, ITEM 2, ITEM 3 OR ITEM 4 WILL BE DEEMED TO HAVE GIVEN THE DESIGNATED PROXIES COMPLETE DISCRETION IN VOTING HIS, HER OR ITS SHARES FOR PROPOSALS 1, 2 AND 3, AND FOR 3 YRS ON ITEM 4. IF ANY SUCH ITEM IS MARKED, A STOCKHOLDERS SHARES WILL BE VOTED ON SUCH ITEM IN ACCORDANCE WITH HIS, HER OR ITS INSTRUCTIONS. THE DESIGNATED PROXIES WILL USE THEIR DISCRETION WITH RESPECT TO ANY MATTERS REFERRED TO IN ITEM 5. THIS PROXY IS REVOCABLE AT ANY TIME BEFORE IT IS EXERCISED AS DESCRIBED IN THE PROXY STATEMENT.
(Continued and to be voted on reverse side.)