SCHEDULE 14A
(Rule 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
Filed by the Registrant x
Filed by a Party other than the Registrant ¨
Check the appropriate box:
¨ Preliminary Proxy Statement |
¨ Soliciting Material Under Rule | |
¨ Confidential, For Use of the |
14a-12 | |
x Definitive Proxy Statement |
||
¨ Definitive Additional Materials |
EQUITY RESIDENTIAL
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if Other Than the Registrant)
Payment of Filing Fee (Check the appropriate box):
x No fee required.
¨ Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11.
1) Title of each class of securities to which transaction applies:
2) Aggregate number of securities to which transaction applies:
3) Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined):
4) Proposed maximum aggregate value of transaction:
5) Total fee paid:
¨ Fee paid previously with preliminary materials:
¨ Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the form or schedule and the date of its filing.
1) Amount previously paid:
2) Form, Schedule or Registration Statement No.:
NOTICE OF 2009 ANNUAL MEETING OF SHAREHOLDERS
Dear Shareholder:
You are cordially invited to attend Equity Residentials 2009 Annual Meeting of Shareholders. This years meeting will be held on Thursday, June 11, 2009, at 1:00 p.m., at Two North Riverside Plaza, Suite 2400, Chicago, Illinois, at which time shareholders of record at the close of business on March 31, 2009, will be asked to:
(1) | elect all trustees to a one-year term; |
(2) | ratify our selection of Ernst & Young LLP as our independent auditor for 2009; |
(3) | vote on a shareholder proposal relating to a change in the voting standard for trustee elections; and |
(4) | consider any other business properly brought before the meeting. |
For a second year, we are pleased to take advantage of the Securities and Exchange Commission rule allowing companies to furnish proxy materials to their shareholders on the Internet. This e-proxy process allows us to provide our shareholders with the information they need, while lowering the delivery costs and reducing the environmental impact of our Annual Meeting.
Your vote is very important. Whether or not you attend the meeting in person, I urge you to vote as soon as possible. Instructions on how to vote are contained in the Proxy Statement.
Thank you for your continued support of Equity Residential.
Sincerely, |
Yasmina Duwe |
Senior Vice President, Associate General Counsel and Secretary |
Two North Riverside Plaza
Chicago, Illinois 60606
April 16, 2009
Page | ||
1 | ||
3 | ||
3 | ||
3 | ||
4 | ||
9 | ||
Proposal 2 Ratification of Selection of Independent Auditor |
11 | |
Proposal 3 Shareholder Proposal Relating to a Change in the Voting Standard for Trustee Elections |
13 | |
16 | ||
17 | ||
18 | ||
24 | ||
25 | ||
34 | ||
37 | ||
37 | ||
38 |
EQUITY RESIDENTIAL
Two North Riverside Plaza
Chicago, Illinois 60606
PROXY STATEMENT
This Proxy Statement contains information related to the Annual Meeting of Shareholders of Equity Residential (Equity Residential or the Company), which will be held on Thursday, June 11, 2009, at 1:00 p.m., at Two North Riverside Plaza, Suite 2400, Chicago, Illinois.
What is the Purpose of the Annual Meeting?
At the Annual Meeting, shareholders will vote on the following proposals:
| Proposal 1 the election of all trustees to a one-year term; |
| Proposal 2 the ratification of the Companys selection of Ernst & Young LLP (Ernst & Young) as its independent auditor for the fiscal year ending December 31, 2009; and |
| Proposal 3 the shareholder proposal relating to a change in the voting standard for trustee elections. |
You have received these proxy materials because our Board of Trustees (the Board) is soliciting your proxy to vote your common shares at the Annual Meeting. This Proxy Statement includes information that we are required to provide you under the rules of the Securities and Exchange Commission (SEC).
The Company has hired MacKenzie Partners, Inc. to assist in distributing and soliciting proxies and will pay approximately $9,500 plus expenses for these services. We will, upon request, reimburse brokers, banks and other nominees for their reasonable expenses in sending proxy materials to their principals and obtaining their proxies. We also expect that some of our employees may solicit our common shareholders personally and by telephone. None of these employees will receive any additional or special compensation for doing this.
Why did I receive a notice in the mail regarding Internet availability of proxy materials instead of a full set of proxy materials?
Pursuant to the SECs notice and access rules adopted in 2007, we have elected to provide access to our proxy materials over the Internet. Accordingly, on or about April 16, 2009, we began mailing to all shareholders of record at the close of business on March 31, 2009, a Notice of Internet Availability of Proxy Materials (the Notice). All shareholders will have the ability to access the proxy materials on the website referred to in the Notice or request a printed set of the proxy materials. Instructions on how to access the proxy materials over the Internet or to request printed copies are included in the Notice. In addition, shareholders may request to receive proxy materials in printed form by mail or electronically by email on an ongoing basis.
How can I get electronic access to the proxy materials?
The Notice will provide you with instructions regarding how to:
| View our proxy materials for the Annual Meeting on the Internet; and |
| Instruct us to send our future proxy materials to you electronically by email. |
Choosing to receive your future proxy materials by email will save us the cost of printing and mailing documents to you and will reduce the impact of our Annual Meetings on the environment. If you choose to receive future proxy materials by email, you will receive an email next year with instructions containing a link to those materials and a link to the proxy voting site. Your election to receive proxy materials by email will remain in effect until you terminate it.
Who Is Entitled to Vote?
You will be entitled to vote your shares on each proposal if you held your shares as of the close of business on March 31, 2009 (the Record Date). Each of the shares outstanding on that date is entitled to one vote on each proposal. As of the Record Date, a total of 273,843,970 common shares were outstanding and entitled to vote.
What Is Required to Hold the Meeting?
The presence at the meeting in person or by proxy of the holders of a majority of the common shares outstanding on the Record Date will constitute a quorum permitting business to be conducted at the meeting. If you have returned valid proxy instructions (in writing, by phone or over the Internet) or attend the meeting and vote in person, your shares will be counted for purposes of determining whether there is a quorum, even if you abstain from voting on any or all matters introduced at the meeting.
How Do I Vote?
Shareholders may vote in person at the Annual Meeting or by proxy. Shareholders have a choice of voting over the Internet by following the instructions provided in the Notice, or if you request printed copies of the proxy materials, you can also vote by using a toll-free telephone number or completing a proxy card and mailing it in the postage-paid envelope provided. Please refer to your Notice or proxy card or the information forwarded by your bank, broker or other nominee to see which options are available to you. If you vote over the Internet or by telephone, you do NOT need to return your proxy card. If you vote by proxy, the individuals named on the proxy card as representatives will vote your shares in the manner you indicate. You may specify whether your shares should be voted for all, some or none of the nominees for trustee and whether your shares should be voted for or against the other proposals.
What Are the Boards Recommendations?
If no instructions are indicated on your valid proxy, the representatives holding proxies will vote in accordance with the recommendations of the Board. The Board recommends a vote:
| Proposal 1: FOR the election of each of the nominees for trustee; |
| Proposal 2: FOR the ratification of the selection of Ernst & Young as the Companys independent auditor for 2009; and |
| Proposal 3: AGAINST the shareholder proposal relating to a change in the voting standard for trustee elections. |
2
With respect to any other matter that properly comes before the meeting or any adjournment or postponement thereof, the representatives holding proxies will vote as recommended by the Board, or if no recommendation is given, in their own discretion.
Can I Revoke or Change My Proxy?
Yes, you may change or revoke your proxy at any time before the meeting by timely delivery of a properly executed, later-dated proxy (including an Internet or phone vote) or by voting in person at the Annual Meeting. The powers of the proxy holders will be suspended if you attend the meeting in person and so request, but attendance at the meeting will not by itself revoke a previously granted proxy.
How Can I Manage the Number of Annual Reports I Receive?
The SECs rules permit us to deliver a single Notice or set of Annual Meeting materials to one address shared by two or more of our shareholders. This delivery method is referred to as householding and can result in significant cost savings. To take advantage of this opportunity, we have delivered only one Notice to multiple shareholders who share an address, unless we received contrary instructions from the impacted shareholders prior to the mailing date. We agree to deliver promptly, upon written or oral request, a separate copy of the Notice or Annual Meeting materials, as requested, to any shareholder at the shared address to which a single copy of those documents was delivered. If you prefer to receive separate copies of the proxy statement or annual report, contact Broadridge Financial Solutions, Inc. at 1-800-542-1061 or in writing at Broadridge, Householding Department, 51 Mercedes Way, Edgewood, New York 11717.
If you are currently a shareholder sharing an address with another shareholder and wish to receive only one copy of future Notices or Annual Meeting materials for your household, please contact Broadridge at the above phone number or address.
CONTACTING THE BOARD OR LEAD TRUSTEE
The Board welcomes your questions and comments. If you would like to communicate with our Board or our Lead Trustee, or if you have a concern related to the Companys business ethics or conduct, financial statements, accounting practices or internal controls, you may submit your correspondence to Equity Residential, Two North Riverside Plaza, Suite 400, Chicago, Illinois 60606, Attn: Secretary. All communications will be forwarded to our Lead Trustee.
SHAREHOLDER PROPOSALS FOR THE 2010 ANNUAL MEETING
To be considered for inclusion in next years proxy statement, shareholder proposals must be received at our principal executive offices no earlier than the close of business on November 17, 2009 and no later than the close of business on December 17, 2009. Proposals should be mailed to Equity Residential, Two North Riverside Plaza, Suite 400, Chicago, Illinois 60606, Attn: Secretary. Such proposals must also include the same information concerning proposals for shareholder nominees as required under Article II, Section 13 of the Bylaws of the Company. See Shareholder Nominees below.
Additional copies of our 2009 Proxy Statement, 2008 Annual Report and Form 10-K for the year ended December 31, 2008, as filed with the SEC, may be obtained without charge by contacting Equity Residential Investor Relations, at Two North Riverside Plaza, Suite 400, Chicago, Illinois 60606 (toll free number: 1-888-879-6356; e-mail: investorrelations@eqrworld.com).
3
Board of Trustees
Our business and affairs are managed under the direction of the Board of Trustees, which presently consists of ten members. Members of the Board are kept informed of the Companys business through discussions with the Chairman, the Chief Executive Officer and other officers, by reviewing materials provided to them and by participating in meetings of the Board and its committees. Board members have complete access to the Companys management team and our independent auditor.
The Board and each of the key committees Audit, Compensation and Corporate Governance also have authority to retain, at the Companys expense, outside counsel, consultants or other advisors in the performance of their duties. The Companys Guidelines on Governance require that a majority of the trustees be independent within the meaning of the New York Stock Exchange (NYSE) listing standards.
Charters for the Audit, Compensation and Corporate Governance Committees and the Companys Guidelines on Governance and Code of Ethics and Business Conduct may be viewed on the Companys website at www.equityresidential.com under Investor Information Corporate Governance. In addition, the Company will mail copies of the Committee charters, the Guidelines on Governance and the Code of Ethics and Business Conduct to shareholders upon written request to Equity Residential, Two North Riverside Plaza, Suite 400, Chicago, Illinois 60606, Attn: Secretary or by contacting Investor Relations by phone (1-888-879-6356) or e-mail (investorrelations@eqrworld.com).
Corporate Governance
The Company is dedicated to establishing and maintaining the highest standards of corporate governance. The Board has implemented many corporate governance measures over the years designed to serve the interests of our shareholders and further align the interests of trustees and management with those of our shareholders.
Lead Trustee. Charles L. Atwood was appointed Lead Trustee in March 2009, replacing Sheli Z. Rosenberg who served in this role since December 2002. In his capacity as Lead Trustee, Mr. Atwood, who is an independent trustee, will coordinate with the other independent trustees, consult with the CEO on Board agendas, chair the executive sessions of the non-management trustees and perform such other functions as the Board may direct.
Executive Sessions. Pursuant to the Companys Guidelines on Governance, the non-management trustees meet in regularly scheduled executive sessions without management. The non-management trustees held four executive sessions in 2008.
Assessment of Board Performance and Board Processes. The trustees and Corporate Governance Committee annually assess the performance of the full Board, individual Board members, Board committees and Board processes based on input from all of the trustees.
Code of Ethics and Business Conduct. The Company has a Code of Ethics and Business Conduct that applies to all trustees, the Companys chief executive officer, chief financial officer and chief accounting officer and all other officers and employees. The purpose of the Code of Ethics and Business Conduct is to promote honest and ethical conduct, including the ethical handling of actual or apparent conflicts of interest between personal and professional relationships; to promote full, fair, accurate, timely and understandable disclosure in periodic reports required to be filed by the Company; and to promote compliance with all applicable rules and regulations that apply to the Company and its officers, employees and trustees. The Audit Committee has responsibility for reviewing the Companys
4
policies relating to the avoidance of conflicts of interests and reviewing any proposed related party transactions. For further discussion of related party transactions, see Certain Relationships and Related Transactions.
Succession Planning. In the event the Chairman of the Board or the CEO are unable to serve, (i) the Lead Trustee shall automatically be appointed to serve as the interim successor to the Chairman, (ii) the Chairman shall automatically be appointed to serve as the interim successor to the CEO and (iii) the Chair of the Compensation Committee of the Board will promptly call a meeting of the Committee to initiate the process for the selection of a permanent replacement for either or both positions, as necessary.
Trustee Resignation Policy. The Boards Guidelines on Governance provide for resignation policies for any trustee nominee who receives a greater number of votes withheld from, than votes for, his or her election (a majority withheld vote). Although trustees will continue to be elected by a plurality vote standard, the resignation policies require that in any uncontested election, any trustee nominee who receives a majority withheld vote must promptly tender his or her resignation to the Board. The Board would then decide within 90 days following certification of the shareholder vote, through a process managed by the Corporate Governance Committee and excluding the nominee in question, whether to accept or reject the tendered resignation, or whether other action is recommended. The Board would promptly disclose its decision and rationale in a Form 8-K furnished to the SEC.
Share Ownership Guidelines. In keeping with its belief that aligning the financial interests of senior officers and trustees of the Company with those of the shareholders will result in enhanced shareholder value, the Board has established ownership guidelines for the senior officers and trustees of the Company. These guidelines provide that within three years of joining the Company or a promotion, the following officers should own shares equal to the following respective multiple of their annual base salary: Chief Executive Officer 5x; Executive Vice Presidents 3x; and Senior Vice Presidents 1x. All trustees are expected to own, within three years of joining the Board, at least $250,000 in Company shares or limited partnership interests (OP Units) in ERP Operating Limited Partnership (the Operating Partnership), of which the Company is the general partner. OP Units are exchangeable on a one-for-one basis into the Companys common shares. We recognize, of course, that many officers and trustees will have much larger ownership stakes in the Company and view this as desirable.
Section 16(a) Beneficial Ownership Reporting Compliance. Section 16(a) of the Exchange Act requires our trustees, executive officers and beneficial owners of more than 10% of the Companys outstanding common shares to file reports of ownership and changes in ownership with the SEC. We believe that no such person failed to file any such report or to report any transaction on a timely basis during 2008, other than inadvertent late reports reflecting: (i) the sale of 6,061 shares by the spouse of Sheli Z. Rosenberg, a Trustee of the Company, and (ii) the exercise and sale of 5,000 options and the sale of 8,172 shares by David S. Santee, the Executive Vice President Operations of the Company.
Meetings and Committees of the Board of Trustees
Meetings. During 2008, the Board held nine meetings, with an average attendance of 89%. No trustee has attended fewer than 75% of the total number of meetings held by the Board and all committees of the Board on which such trustee served. Five trustees attended the 2008 Annual Meeting of Shareholders. Board members are expected to attend all meetings of the Board and committees of which they are members, as further described in the Companys Guidelines on Governance. The Board has standing Audit, Compensation and Corporate Governance Committees, which are comprised entirely of trustees who are independent within the meaning of the NYSE listing standards. The Company also has an Executive Committee and a Pricing Committee.
Audit Committee. The current members of the Audit Committee are John E. Neal (Chair), Charles L. Atwood and B. Joseph White. The Audit Committee is comprised entirely of trustees who meet the independence and financial literacy requirements of the NYSE listing standards. In addition, the
5
Board has determined that Mr. Neal and Mr. Atwood each qualify as an audit committee financial expert as defined by SEC rules. During 2008, the Audit Committee was comprised of Mr. Atwood (Chair), Mr. Neal, Mr. White and Stephen O. Evans. The Audit Committees responsibilities include providing assistance to the Board in fulfilling its responsibilities with respect to oversight of the integrity of the Companys financial statements, compliance with legal and regulatory requirements, the independent auditors qualifications, performance and independence and the performance of the Companys internal audit function. The Companys senior internal audit officer reports to the Audit Committee. In accordance with its charter, the Audit Committee has sole authority to appoint and replace the independent auditor, which reports directly to the Committee; approve the engagement fees of the independent auditor; and pre-approve the audit services and any permitted non-audit services provided to the Company. In addition, the Audit Committee reviews the scope of audits as well as the annual audit plan, evaluates matters relating to the audit and internal controls of the Company and reviews and approves all material related party transactions. The Audit Committee holds separate executive sessions, outside the presence of senior management, with the Companys independent auditor and the Companys senior internal audit officer. During 2008, no member of the Audit Committee served on more than two other public company audit committees. The Audit Committee held thirteen meetings in 2008, with an average attendance of 96%.
Compensation Committee. The current members of the Compensation Committee are John W. Alexander (Chair), Boone A. Knox and Sheli Z. Rosenberg. Desiree Rogers also served on the Compensation Committee until she resigned from the Board in January 2009. The Compensation Committee is comprised entirely of trustees who meet the independence requirements of the NYSE listing standards, and no member of the Committee is a past or present officer or employee of the Company. The Compensation Committees responsibilities include establishing the Companys general compensation philosophy, overseeing the Companys compensation programs and practices, including incentive and equity-based compensation plans, reviewing and approving executive compensation plans in light of corporate goals and objectives, evaluating the performance of the CEO in light of these criteria and recommending the CEOs compensation level based on such evaluation, evaluating the performance of the other executive officers before approving their salaries, bonus and incentive and equity compensation, reviewing and making recommendations concerning proposals by management regarding compensation, bonuses, employment agreements, loans to non-executive employees and other benefits and policies regarding such matters for employees of the Company and overseeing the Companys executive succession and management development plans. The Compensation Committee held six meetings in 2008, with 100% attendance
Corporate Governance Committee. The current members of the Corporate Governance Committee are B. Joseph White (Chair), John W. Alexander, Charles L. Atwood and Sheli Z. Rosenberg. During 2008, the Corporate Governance Committee was comprised of Stephen O. Evans (Chair), Mr. Alexander, Ms. Rogers, Ms. Rosenberg and Mr. White. The Corporate Governance Committees duties include establishing criteria for recommending candidates for election or reelection to the Board and its committees, considering issues and making recommendations concerning the size, composition, organization and effectiveness of the Board, establishing and overseeing procedures for annual assessment of Board and trustee performance, evaluating issues of corporate governance and making recommendations to the Board regarding the Companys governance policies and practices, including its Guidelines on Governance and Code of Ethics and Business Conduct. The Corporate Governance Committee identifies individuals qualified to become Board members and will also consider nominees for trustee suggested by shareholders in written submissions to the Companys Secretary as further described in Trustee Nomination Procedures below. The Corporate Governance Committee held one meeting in 2008, with 100% attendance.
Executive Committee. The current members of the Executive Committee are Samuel Zell (Chair), David J. Neithercut, Boone A. Knox and John E. Neal. During 2008, the Executive Committee was comprised of Mr. Zell (Chair), Mr. Neithercut, Mr. Knox and Stephen O. Evans. The Executive Committee has the authority within certain parameters to approve proposals to acquire, develop, dispose of and finance investments for the Company. The Executive Committee held one meeting in 2008, with 100% attendance.
6
Pricing Committee. The current members of the Pricing Committee are Samuel Zell and David J. Neithercut. The Pricing Committee has the authority within certain parameters to approve the offering, issuance, redemption and repurchase of the Companys and the Operating Partnerships securities. The Pricing Committee held six meetings in 2008, with 100% attendance.
Trustee Nomination Procedures
Trustee Qualifications. The Companys Guidelines on Governance set forth the Boards policies for the desired attributes of trustees and the Board as a whole. The Board will seek to ensure that a substantial majority of its members are independent within the NYSE listing standards. Each member of the Board must possess the individual qualities of integrity and accountability, informed judgment, financial literacy, high performance standards and must be committed to representing the long-term interests of the Company and the shareholders. The Board values diversity, in its broadest sense, reflecting, but not limited to, profession, geography, gender, ethnicity, skills and experience. The Guidelines on Governance include a policy that trustees retire at the age of 72, to which the Board may make exceptions for trustees who continue to be qualified to serve on the Board. In connection with the nomination for election of trustees in Proposal 1, the Board approved an exception to the retirement age policy for Mr. Knox in view of his many years of outstanding service on the Board and its committees.
Identifying and Evaluating Nominees. The Corporate Governance Committee regularly assesses the appropriate number of trustees comprising the Board, and whether any vacancies on the Board are expected due to retirement or otherwise. The Corporate Governance Committee may consider those factors it deems appropriate in evaluating trustee candidates including judgment, skill, diversity, strength of character, experience with businesses and organizations comparable in size or scope to the Company, experience and skill relative to other Board members, and specialized knowledge or experience. The Corporate Governance Committee considers candidates for the Board from current Board members, shareholders, professional search firms or other persons.
Shareholder Nominees. The Corporate Governance Committee will consider properly submitted shareholder nominees for election to the Board and will apply the same evaluation criteria in considering such nominees as it would to persons nominated under any other circumstance. A shareholder of the Company who is a shareholder of record both at the time of giving notice (as described in this paragraph) and at the time of the annual meeting, and who is entitled to vote at such meeting, may nominate individuals for election to the Companys Board of Trustees if the shareholder complies with the following requirements. First, the shareholder must give the Secretary of the Company timely written notice of nomination. Generally, notice will be timely if it is delivered not earlier than the close of business on the 150th day, nor later than the close of business on the 120th day, prior to the first anniversary of the date of the proxy statement for the preceding years annual meeting. Accordingly, for the Companys annual meeting in the year 2010, the Secretary must receive the notice after the close of business on November 17, 2009, and prior to the close of business on December 17, 2009. The notice must set forth as to each individual the shareholder proposes to nominate (i) the name, age, business address and residence address of the individual, (ii) the class, series and number of any shares of beneficial interest of the Company owned of record or beneficially by the individual, (iii) the date such shares were acquired and the investment intent of the acquisition and any short interest in the shares, including information related to hedging activities and investment strategies, (iv) all other information relating to the individual required to be disclosed as if it were a solicitation of proxies for a contested election of trustees or otherwise required by law and regulations, and (v) the individuals written consent to be named in the proxy statement as a nominee and to serving as a trustee if elected. Moreover, the shareholder giving such notice must also include the class, series and number of all shares of the Company owned both of record and beneficially by such shareholder, distinguishing each, and, to the
7
extent known by the shareholder giving notice, the name and address of any other shareholder supporting the nominee for election. The foregoing is a summary of Article II, Section 13 of the Bylaws of the Company and is qualified in its entirety by the text of that Section. A copy of such Section of the Bylaws may be obtained at no cost by writing to Equity Residential, Two North Riverside Plaza, Suite 400, Chicago, Illinois 60606, Attn: Secretary.
Biographical Information
Set forth below are biographies of each of our executive officers as of April 1, 2009.
Executive Officers
David J. Neithercut, 53, Chief Executive Officer, President and a Trustee of the Company. See biographical information in Proposal 1 below.
Alan W. George, 51, has been Executive Vice President and Chief Investment Officer of the Company since January 2002. Mr. George was Executive Vice President Acquisitions/Dispositions from February 1997 to January 2002. Mr. George serves on the Executive Committee of the National Multifamily Housing Council and is also a member of the Urban Land Institute and the National Association of Home Builders.
Mark J. Parrell, 42, has been Executive Vice President and Chief Financial Officer of the Company since October 2007. Mr. Parrell was Senior Vice President and Treasurer of the Company from August 2005 to October 2007, and was First Vice President Capital Markets of the Company from February 2003 to July 2005.
John Powers, 61, has been Executive Vice President Human Resources since December 2005. Mr. Powers was Senior Vice President Human Resources from October 2000 to December 2005.
David S. Santee, 50, has been Executive Vice President Operations of the Company since January 2007. Mr. Santee served as the Companys Executive Vice President Eastern Division from November 1996 to December 2006.
Bruce C. Strohm, 54, has been Executive Vice President and General Counsel of the Company since March 1995 and was Secretary of the Company from November 1995 to December 2006.
Mark N. Tennison, 48, has been Executive Vice President Development of the Company since March 2004. Mr. Tennison was Senior Vice President and Chief Operating Officer of Pritzker Residential, a private multifamily investment and operating company, from October 1997 through March 2003.
Frederick C. Tuomi, 54, has been President Property Management of the Company since March 2005. Mr. Tuomi has been Executive Vice President of the Company since January 1994 and served as President Western Division from April 1999 to March 2005.
Trustees
Biographies of the Trustees are set forth below in Proposal 1.
8
ELECTION OF TRUSTEES
Independence of Trustees
Pursuant to the Companys Guidelines on Governance, which require that a majority of our trustees be independent within the meaning of the NYSE listing standards, the Board undertook a review of the independence of Trustees nominated for election at the upcoming annual meeting. The Board reviews the relationships and transactions, if any, during the past year between each trustee or any member of his or her immediate family as necessary to comply with the definition of independence established by the NYSE. During the period covered by this Proxy Statement, for each trustee identified as independent below, there were no transactions, relationships or arrangements not disclosed pursuant to Item 404(a) of Regulation S-K of the type that would need to be considered in connection with determining the independence of such trustees under the applicable NYSE definition of independence. As a result of this review, the Board affirmatively determined that all the Trustees nominated for election at the Annual Meeting are independent of the Company and its management within the meaning of the NYSE listing standards, with the exception of its Chairman, Mr. Zell, its Vice Chairman, Mr. Spector, the Companys former Chief Operating Officer and Executive Vice President who retired in December 2007, and its Chief Executive Officer and President, Mr. Neithercut.
General Information about the Trustees and Nominees
Our Declaration of Trust currently provides for the annual election of all trustees. All the nominees are presently trustees, and each has consented to be named in this Proxy Statement and to serve if elected.
Biographical Information
Set forth below are biographies of each of our trustees and former trustees as of April 1, 2009.
Former Trustee
Desiree G. Rogers, 49, was a Trustee of the Company from October 2003 to January 2009, at which time she resigned from the Board as a result of her appointment as Special Assistant to the President and as White House Social Secretary by President Barack Obama. Ms. Rogers was President of Social Networking for Allstate Financial, a business unit of The Allstate Corporation from June 2008 until November 2008. She was President of Peoples Gas and North Shore Gas, regulated utility subsidiaries of Integrys Corporation, from July 2004 until June 2008.
Incumbent Trustee Not Nominated for Re-Election
Stephen O. Evans, 63, is retiring from the Companys Board after serving as a Trustee since the merger of Evans Withycombe Residential, Inc., of which he served as Chairman and Chief Executive Officer, into the Company in December 1997. Mr. Evans is President of Evans Realty Associates, a real estate investment company, and serves as a director of Biltmore Bank of Arizona.
Incumbent Trustees Nominated for Re-Election
John W. Alexander, 62, has been a Trustee of the Company since May 1993 and is the President of Mallard Creek Capital Partners, Inc., an investment company with interests in real estate, development entities and operating companies. He is also a partner of Meringoff Equities, a real estate investment and development company.
9
Charles L. Atwood, 60, has been a Trustee of the Company since July 2003 and Lead Trustee since March 2009. Mr. Atwood served as Vice Chairman of the Board of Directors of Harrahs Entertainment, Inc., a private gaming and hospitality company, until retiring from Harrahs in December 2008. Mr. Atwood had been Vice Chairman of Harrahs public predecessor company until its sale in January 2008, and had served as its Chief Financial Officer from 2001 to 2006. Mr. Atwood received his M.B.A. in finance from Tulane University and is a member of the American Institute of Certified Public Accountants.
Boone A. Knox, 72, has been a Trustee of the Company since the merger of Merry Land & Investment Company, Inc., of which he served as Chairman, into the Company in October 1998. Mr. Knox is the Managing Partner of Knox, Ltd. and the Managing Trustee of the Knox Foundation. Mr. Knox is a director of Cousins Properties, Incorporated.
John E. Neal, 59, has been a Trustee of the Company since July 2006. Mr. Neal is a partner of Linden LLC, a private equity firm, and serves as a trustee of the Calamos Mutual Funds. Mr. Neal led Bank Ones real estate lending and corporate banking businesses until the company was merged with JP Morgan Chase. Prior to Bank One, Mr. Neal led the real estate lending businesses at Kemper Financial Services and Continental Bank.
David J. Neithercut, 53, has been a Trustee and Chief Executive Officer of the Company since January 2006 and President of the Company since May 2005. He was Executive Vice President Corporate Strategy of the Company from January 2004 to May 2005 and Executive Vice President and Chief Financial Officer of the Company from February 1995 to August 2004. Mr. Neithercut serves on the Board of Governors and Executive Committee of NAREIT, as well as the Executive Committee of the National Multifamily Housing Council. Mr. Neithercut is also a member of the Urban Land Institute.
Sheli Z. Rosenberg, 67, has been a Trustee of the Company since March 1993 and served as Lead Trustee from December 2002 until February 2009. Ms. Rosenberg is the co-founder and former President of Northwestern Universitys Center for Executive Women at the Kellogg School of Management. Ms. Rosenberg is a director of Equity LifeStyle Properties, Inc. (ELS), Ventas, Inc., CVS/Caremark Corporation and Nanosphere, Inc.
Gerald A. Spector, 62, has been a Trustee of the Board since March 1993 and Vice Chairman of the Board since January 2008. Mr. Spector currently serves as Executive Vice President and Chief Administration Officer of Tribune Company, a privately-held diversified media company, with publishing, broadcast and interactive operations (Tribune). The Tribune filed a voluntary petition to restructure its debt obligations under Chapter 11 of the U.S. Bankruptcy Code on December 8, 2008. Mr. Spector was Executive Vice President of the Company from March 1993 and Chief Operating Officer of the Company from February 1995 until his retirement in December 2007.
B. Joseph White, 61, has been a Trustee of the Company since May 1993. Mr. White has been President of the University of Illinois since February 2005. Mr. White was a professor at the University of Michigan Business School from 1987 through 2004, served as the Dean of the Business School from 1991 to 2001 and served as Interim President of the University of Michigan in 2002. Mr. White is a director of Kelly Services, Inc.
Samuel Zell, 67, has been Chairman of the Board of the Company since March 1993. Mr. Zell is the Chairman of the Board and President of Equity Group Investments, L.L.C. and Chairman of the Board and CEO of Tribune. As noted above, the Tribune filed a voluntary petition to restructure its debt obligations under Chapter 11 of the U.S. Bankruptcy Code on December 8, 2008. Mr. Zell is also Chairman of the Board of ELS, Capital Trust, Inc., Anixter International Inc. and Covanta Holding Corporation.
10
Vote Required
A plurality of the votes cast in person or by proxy at the meeting is required for the election of trustees. This means that the nine nominees who receive the most votes will be elected. Abstentions will have no effect on the outcome of the election of trustees. Although we know of no reason why any nominee would not be able to serve, if any nominee should become unavailable for election, the persons named as proxies will vote your common shares to approve the election of any substitute nominee proposed by the Board. Although trustees are elected by a plurality of the votes cast, any nominee for trustee who receives a greater number of votes withheld from his or her election than votes for his or her election will be required under the terms of our Guidelines on Governance to tender his or her resignation for the consideration of the Board. See Corporate Governance above.
Board Recommendations
The Board recommends that you vote FOR each of the nine nominees for a one-year term.
RATIFICATION OF SELECTION OF INDEPENDENT AUDITOR
The Audit Committee has selected Ernst & Young as the independent auditor to perform the audit of our financial statements and our internal control over financial reporting for 2009. The Board recommends that the shareholders ratify the Companys selection of Ernst & Young as our independent auditor. Although shareholder action on this matter is not required, the Board believes it is good corporate practice to seek shareholder ratification of its selection. If the selection is not ratified, the Audit Committee will consider whether it is appropriate (without obligation) to select another public accounting firm. Representatives of Ernst & Young are expected to be available at the Annual Meeting. These representatives will have an opportunity to make a statement if they so desire and will be available to respond to appropriate questions.
Fees
Fees billed to the Company by Ernst & Young for the years ended December 31, 2008 and 2007 were as follows:
Type of Fees: |
2008 | 2007 | % Change | |||||
Audit fees (1) |
$ | 1,491,400 | $ | 1,482,100 | 0.6% | |||
Audit-related fees (2) |
22,500 | 320,750 | (93.0%) | |||||
Subtotal: | 1,513,900 | 1,802,850 | (16.0%) | |||||
Tax compliance/preparation fees (3) |
369,550 | 546,550 | (32.4%) | |||||
Tax consulting fees (4) |
217,476 | 130,574 | 66.6% | |||||
Subtotal: | 587,026 | 677,124 | (13.3%) | |||||
All other fees |
- | - | - | |||||
Total Fees: | $ | 2,100,926 | $ | 2,479,974 | (15.3%) |
(1) | Audit fees are primarily incurred for the review and audit of the Companys and the Operating Partnerships annual financial statements and internal control over financial reporting included in their respective Annual Reports on Form 10-K, the review of the Companys and the Operating Partnerships interim financial statements included in their respective Quarterly Reports on Form 10-Q, and for consents related to SEC registration statements and comfort letters related to public offerings of registered securities. Audit fees include $510,000 in both 2008 and 2007 related to the Companys and the Operating Partnerships Sarbanes-Oxley audits of internal control over financial reporting. |
11
(2) | Fees for audit-related services primarily include services associated with asset acquisitions requiring SEC 3-14 audits, legally required employee benefit plan audits and subscriptions to online accounting and tax information services. |
(3) | Tax compliance and preparation fees are primarily incurred for the preparation of tax returns for the Company, the Operating Partnership and numerous subsidiaries, claims for refunds and tax payment compliance. |
(4) | Tax consulting fees relate primarily to tax planning advice incident to acquisitions, dispositions, developments, financings and taxable REIT subsidiaries. |
Pre-Approval Policy
The Companys Audit Committee has reviewed and approved the Companys engagement of Ernst & Young as its independent auditor, and the incurrence of all of the fees described above, for 2008 and 2007 and has selected Ernst & Young as independent auditor for 2009, subject to review and approval of the final terms of its engagement as such and its audit fees. The Audit Committee has also adopted a Pre-Approval Policy for Audit and Non-Audit Services (the Pre-Approval Policy) for all other services Ernst & Young may perform for the Company in 2009. The Pre-Approval Policy details with specificity the audit and permitted non-audit services that are authorized within each of the above-described categories of services and provides for aggregate maximum dollar amounts for such pre-approved services. Any additional services not described or otherwise exceeding the maximum dollar amounts prescribed by the Pre-Approval Policy for 2009 will require the further advance review and approval of the Audit Committee. The Audit Committee has delegated the authority to grant any such additional required approval to its Chair between meetings of the Committee, provided that the Chair reports the details of the exercise of any such delegated authority at the next meeting of the Committee.
Vote Required
The affirmative vote of holders of a majority of the votes cast in person or by proxy at the meeting is required to ratify the selection of Ernst & Young. Abstentions will have no effect on the outcome of the vote. If Proposal 2 does not pass, the selection of the independent auditor will be reconsidered by the Audit Committee and the Board. Because it is difficult and not cost effective to make any change in the independent auditor so far into the year, the appointment of Ernst & Young would probably be continued for 2009 unless the Audit Committee or the Board finds additional good reasons for making an immediate change.
Board Recommendation
The Board recommends that you vote FOR the ratification of the selection of Ernst & Young as the Companys independent auditor for 2009.
12
SHAREHOLDER PROPOSAL RELATING TO A CHANGE IN THE
VOTING STANDARD FOR TRUSTEE ELECTIONS
In accordance with the rules of the SEC, we have set forth below a shareholder proposal submitted on behalf of the United Brotherhood of Carpenters Pension Fund, 101 Constitution Avenue, N.W., Washington, D.C. 20001 (the shareholder proponent), beneficial owner of 4,414 of the Companys common shares, along with the supporting statement of the shareholder proponent. The shareholder proposal is required to be voted upon at the annual meeting only if properly presented at the annual meeting by or on behalf of the shareholder proponent. As explained below, the Board recommends that you vote AGAINST the shareholder proposal.
Director Election Majority Vote Standard Proposal
Resolved: That the shareholders of Equity Residential (Company) hereby request that the Board of Directors initiate the appropriate process to amend the Companys governance documents (charter or bylaws) to provide that director nominees shall be elected by the affirmative vote of the majority of votes cast at an annual meeting of shareholders, with a plurality vote standard retained for contested director elections, that is, when the number of director nominees exceeds the number of board seats.
Supporting Statement: In order to provide shareholders a meaningful role in director elections, our Companys director election vote standard should be changed to a majority vote standard. A majority vote standard would require that a nominee receive a majority of the vote cast in order to be elected. The standard is particularly well-suited for the vast majority of director elections in which only board nominated candidates are on the ballot. We believe that a majority vote standard in board elections would establish a challenging vote standard for board nominees and improve the performance of individual directors and entire boards. Our Company presently uses a plurality vote standard in all director elections. Under the plurality vote standard, a nominee for the board can be elected with as little as a single affirmative vote, even if a substantial majority of the votes cast are withheld from the nominee.
In response to strong shareholder support for a majority vote standard in director elections, a strong majority of the nations leading companies, including Intel, General Electric, Motorola, Hewlett-Packard, Morgan Stanley, Wal-Mart, Home Depot, Gannett, Marathon Oil, and Safeway have adopted a majority vote standard in company bylaws or articles of incorporation. Additionally, these companies have adopted director resignation policies in their bylaws or corporate governance policies to address post-election issues related to the status of director nominees that fail to win election. However, our Company has responded only partially to the call for change, simply adopting a post-election director resignation policy that sets procedures for addressing the status of director nominees that receive more withhold votes than for votes. The plurality vote standard remains in place.
We believe that a post-election director resignation policy without a majority vote standard in Company bylaws or articles is an inadequate reform. The critical first step in establishing a meaningful majority vote policy is the adoption of a majority vote standard. With a majority vote standard in place, the Board can then consider action on developing post-election procedures to address the status of directors that fail to win election. A majority vote standard combined with a post-election director resignation policy would establish a meaningful right for shareholders to elect directors, and reserve for the Board an important post-election role in determining the continued status of an unelected director. We feel that this combination of the majority vote standard with a post-election policy represents a true majority vote standard.
13
BOARD STATEMENT OPPOSING SHAREHOLDER PROPOSAL
After careful consideration, your Board and its Corporate Governance Committee, consisting entirely of independent trustees, believe that the above-described shareholder proposal to change the voting standard for our trustees is not in the best interests of the Company and its shareholders. Accordingly, the Board recommends a vote AGAINST adoption of this shareholder proposal for the following reasons.
Opposing Statement: Currently, our trustees are elected by a plurality standard in accordance with Maryland law and our Bylaws, meaning the nominees who receive the most affirmative votes are elected. Although the shareholder proponent states that under the plurality standard, a nominee can be elected with as little as a single affirmative vote, as a practical matter, the Companys trustees have consistently received broad shareholder support, on average well over ninety percent of the votes cast. In other words, the proposal would have had no effect whatsoever on the outcome of any Board election to date. In no instance has plurality voting prevented our shareholders from either electing the trustees they wanted to elect or otherwise expressing their dissatisfaction with any particular trustee or the Board as a whole.
The Board is cognizant of recent developments with respect to majority voting in the election of directors generally and believes that adherence to sound corporate governance policies and practices is important to ensure the Company is governed and managed to high standards of responsibility, ethics and integrity. The Company also believes that shareholders should have a meaningful role in the trustee election process. In response to these developments, the Board adopted a policy in 2007 (the Trustee Resignation Policy) that gives real meaning to a majority withheld vote, while avoiding the unintended consequences inherent in majority voting under current Maryland law.
The Trustee Resignation Policy provides that in an uncontested election, any Trustee nominee who receives a greater number of votes withheld from than votes for his or her election must promptly tender his or her resignation to the Board. The Board would then decide within 90 days following certification of the shareholder vote, through a process managed by the Corporate Governance Committee and excluding the nominee in question, whether to accept or reject the tendered resignation, or whether other action is recommended. The Board would promptly disclose its decision and rationale in a Form 8-K furnished to the SEC. The full Trustee Resignation Policy is set forth in the Companys Guidelines on Governance, available in the Investor Information section of our website at www.equityresidential.com.
Not only does the Board believe that the Trustee Resignation Policy gives the shareholders a meaningful voice in the trustee election process, it also is concerned that the majority vote standard suggested by the proponent, while simple in concept, raises complications in practice that could result in unintended consequences.
First, the Board is concerned that the majority vote requirement sought by the proposal could result in undue influence of certain activist shareholders whose interests and agenda may differ from those of our shareholders generally and who may use their votes to forward their own particular agenda. In the current challenging times, the trustees may need to take actions that are in the best interests of the Company, but which may be unpopular with special interests or activists groups with short-term agendas, and which could lead to withhold vote campaigns against qualified trustees, as well as potential distractions to the Boards oversight of the Companys business and affairs. Such withhold campaigns could result in board vacancies jeopardizing the Companys ability to comply with the trustee independence requirements of the SEC and the New York Stock Exchange, or a destabilization of the Board through the loss of seasoned individuals or those with the expertise necessary to satisfy other SEC requirements and NYSE listing standards (for example, our Chairman, CEO, or audit committee financial expert).
14
Second, plurality voting, which the shareholder proposal seeks to replace, was developed many years ago as a reform to eliminate the possibility of failed elections, where no nominee or slate of nominees was able to achieve a majority vote. Plurality voting is currently the default standard under Maryland law. Under a majority vote standard, in the event some but not all nominees receive a majority vote, Maryland law is not clear whether the nominees who did not receive the requisite vote would hold over, which could result in a failed election and the board vacancies discussed above.
Finally, the Board has demonstrated that it is committed to strong corporate governance and is accountable to the shareholders, as evidenced by its prior actions, including the declassification of the Board to provide for the annual election of trustees, eliminating a potential anti-takeover defense in its Declaration of Trust and, most recently, adopting guidelines that give shareholders a more meaningful role in electing trustees. Our shareholders have been highly successful in electing responsible, well regarded trustees who have protected the best interests of the Companys shareholders.
The Board will continue to monitor the majority vote issue, but believes that, at this time, the Trustee Resignation Policy is the most appropriate way to address the primary concerns raised by the proposal, without the many drawbacks of majority voting. For all these reasons, the Board believes it would not be in the best interests of our shareholders to change the method by which trustees are elected at this time.
Vote Required
The affirmative vote of a majority of all the votes cast in person or by proxy at the meeting is necessary to approve this proposal. Abstentions and broker non-votes will not be counted as votes cast and will have no effect on the result of the vote, although they will count towards the presence of a quorum. Shareholder approval of this proposal would not result in a change to our Bylaws because this is only a recommendation to the Board.
Board Recommendation
The Board recommends that you vote AGAINST the adoption of this shareholder proposal.
15
TRUSTEES AND EXECUTIVE OFFICERS
The following table sets forth information, as of March 16, 2009, with respect to the beneficial ownership of the Companys common shares by each trustee, its named executive officers, and the trustees and all executive officers as a group. Unless otherwise indicated, each person has sole voting and investment power over the common shares listed. On March 16, 2009, a total of 290,130,065 common share equivalents were outstanding (comprised of 273,824,243 common shares; 16,150,633 OP Units; and 155,189 LTIP Units). OP Units are exchangeable on a one-for-one basis into the Companys common shares. LTIP Units are convertible on a one-for-one basis into OP Units subject to certain vesting and other tax requirements, as discussed in Compensation Discussion and Analysis below.
Common Shares/ OP and LTIP Units(1) |
Options Exercisable in 60 Days |
Percent of Common Shares(1) |
Percent of Common Shares/ OP and LTIP Units(1) | |||||||
Named Executive Officers |
||||||||||
David J. Neithercut |
436,063 | 861,643 | * | * | ||||||
Alan W. George |
207,505 | 385,483 | * | * | ||||||
Frederick C. Tuomi |
230,117 | 366,455 | * | * | ||||||
Bruce C. Strohm |
261,808 | 256,343 | * | * | ||||||
Mark J. Parrell |
28,063 | 18,502 | * | * | ||||||
Trustees |
||||||||||
Samuel Zell |
8,672,905 | (2) | 2,267,839 | 3.89% | 3.74% | |||||
David J. Neithercut (see above) |
-- | -- | -- | -- | ||||||
John W. Alexander |
93,184 | 58,543 | * | * | ||||||
Charles L. Atwood |
24,887 | 26,211 | * | * | ||||||
Stephen O. Evans |
397,177 | (3) | 10,609 | * | * | |||||
Boone A. Knox |
3,456,590 | 31,705 | 1.27% | 1.20% | ||||||
John E. Neal |
16,555 | 10,056 | * | * | ||||||
Sheli Z. Rosenberg |
328,084 | 61,705 | * | * | ||||||
Gerald A. Spector |
484,755 | (4) | 1,158,739 | (4) | * | * | ||||
B. Joseph White |
53,919 | 41,705 | * | * | ||||||
Trustees and Executive Officers as a Group (17 persons) |
14,828,582 | 5,676,688 | 7.20% | 6.93% |
* | Less than 1%. |
(1) | Includes the following number of common shares and OP Units over which the executive officer or trustee disclaims beneficial interest (except to the extent of any pecuniary interest therein): Mr. Neithercut (44,462 common shares), Mr. Evans (100,004 common shares; 231,274 OP Units), Mr. Knox (3,193,994 common shares), Ms. Rosenberg (66,023 common shares) and Mr. Spector (74,540 common shares). |
(2) | Includes 29,094 common shares beneficially owned by a trust of which Mr. Zell is the sole trustee and beneficiary and, as such, may be deemed the beneficial owner. Also includes 600 common shares beneficially owned by a trust of which Mr. Zells spouse is the trustee and of which Mr. Zell disclaims beneficial ownership, except to the extent of his pecuniary interest therein. Also includes 1,206,968 common shares beneficially owned by an entity managed or controlled by Mr. Zell and of which Mr. Zell does not have voting or dispositive power over and disclaims beneficial ownership, except to the extent of his pecuniary interest therein. Also includes 3,738 common shares beneficially owned by trusts for the benefit of Mr. Zell and his family, all of which Mr. Zell does not have voting or dispositive power over, but of which he may be deemed the beneficial owner. Also includes 136,747 common shares beneficially owned by a family foundation of which Mr. Zell is a director and in which Mr. Zell does not have a pecuniary interest therein. Also includes 4,863,502 OP Units, 4,462,828 of which Mr. Zell does not have voting or dispositive power over and disclaims beneficial ownership, except to the extent of his pecuniary interest therein. Of the common shares and OP Units shown, 6,428,795 were pledged as security for a loan. |
16
(3) | Includes 30,000 common shares beneficially owned by a not-for-profit foundation of which Mr. Evans serves as chairman, and 231,274 OP Units. |
(4) | Includes 25,015 common shares and 276,697 options beneficially owned by a family trust, of which Mr. Spector is the sole trustee and, as such, may be deemed the beneficial owner thereof. Of the common shares shown, 233,544 were pledged as security for a loan. |
COMMON SHARE OWNERSHIP OF PRINCIPAL SHAREHOLDERS
This table sets forth information with respect to persons who are known to beneficially own more than 5% of the Companys 272,786,760 outstanding common shares as of December 31, 2008.
Name and Address of Owner |
Common Shares | Percent of Common Shares | ||
Morgan Stanley (1) |
||||
1585 Broadway |
20,300,563 | 7.4% | ||
New York, NY 10036 |
||||
The Vanguard Group, Inc. (2) |
||||
100 Vanguard Blvd. |
20,170,528 | 7.4% | ||
Malvern, PA 19355 |
||||
Barclays Global Investors, NA. (3) |
||||
400 Howard Street |
18,731,319 | 6.9% | ||
San Francisco, CA 94105 |
||||
State Street Bank and Trust Company (4) |
||||
One Lincoln Street |
15,146,439 | 5.6% | ||
Boston, MA 02111 |
(1) | The Schedule 13-G filed by Morgan Stanley on February 17, 2009, states that as of December 31, 2008, it has sole power to vote 6,492,403 shares, shared power to vote 827 shares, and sole power to dispose of 11,775,521 shares. Its wholly-owned subsidiary, Morgan Stanley Investment Management Inc., an investment adviser, has sole power to vote 4,838,216 shares, shared power to vote 827 shares, and sole power to dispose of 8,525,042 shares. |
(2) | The Schedule 13-G filed by The Vanguard Group, Inc. on February 13, 2009, states that as of December 31, 2008, it has sole power to vote 319,052 shares and has the sole power to dispose of 20,170,528 shares. |
(3) | The Schedule 13-G filed by Barclays Global Investors, NA. (BGI) on February 5, 2009, states that as of December 31, 2008, BGI has sole power to vote 17,316,125 shares and has the sole power to dispose of 18,731,319 shares which are held by BGI in trust accounts for the economic benefit of the beneficiaries of those accounts. |
(4) | The Schedule 13-G filed by State Street Bank and Trust Company on February 13, 2009, states that as of December 31, 2008, it has sole power to vote 15,146,439 shares and has the shared power to dispose of 15,146,439 shares. |
17
COMPENSATION DISCUSSION AND ANALYSIS
Compensation Philosophy
The goal of the Companys executive compensation program is to retain and reward executives who create long-term value for our shareholders. Our compensation program rewards financial and operating performance and leadership excellence, aligns the executives long-term interests with those of our shareholders and motivates executives to remain at the Company for years.
Elements of Total Compensation
The Company takes a total compensation approach to executive compensation, meaning that each element of direct compensation is considered both separately and in terms of the total amount paid to an executive. An executives direct compensation consists of three elements: a fixed annual salary; short-term incentives in the form of a discretionary annual cash bonus; and discretionary annual long-term incentive compensation, which consists of Share Awards and Option Awards (see definitions under Long-Term Compensation Awards) that vest over time. Other forms of compensation, including change in control/post-employment payments, if any, are discussed in the Compensation Tables.
Annual Salary
Annual salaries of executive officers are set at levels competitive with other companies engaged in the real estate industry and with other businesses of comparable size and scope with whom we compete for executive talent. The Compensation Committee sets the compensation philosophy and reviews base salaries for the executive officers annually and makes adjustments, if any, to reflect market conditions, changes in responsibilities and potential merit increases consistent with compensation practices throughout our organization. None of the named executive officers received a salary increase for 2009.
Cash Bonus
The second element of direct compensation is an annual cash bonus which is meant to reward achievement of current-year objectives, as well as the long-term success of the Company and encourage the retention of key executives by providing competitive compensation and opportunities for superior pay for superior performance. The target cash bonus, as a percentage of annual salary, is 150% for Mr. Neithercut and 100% for the other named executives. The cash bonus an executive officer actually receives may be greater or less than the target.
Long-Term Incentive Compensation
The third element of direct compensation, in addition to annual salary and cash bonus, is long-term incentive compensation consisting of Share Awards and Option Awards. The Company believes that share ownership by our executive officers is the most direct way to align their interests with those of our shareholders. As a result, each executive officers total annual compensation package includes a significant portion of Share Awards and Option Awards. Vesting requirements also encourage the retention of the executive officers. The larger the executives total compensation, the larger the percentage long-term incentive compensation will represent of his or her total annual compensation. The target long-term compensation award as a percentage of cash compensation (annual salary plus target cash bonus) is 150% for Mr. Neithercut and 100% for the other named executives. The long-term incentive compensation award an executive officer actually receives may be greater or less than the target.
18
Assessment of Company and Individual Performance
A series of performance measures form the basis of annual performance assessments of the Company, Mr. Neithercut and each of the executive officers. At the beginning of each year, Mr. Neithercut and the other named executive officers develop corporate, business unit and individual goals for that year. Once approved by Mr. Neithercut, the goals are provided to the Compensation Committee for consideration, as well as a series of metrics to assess Company and executive performance towards the goals. Certain performance goals and objectives are meant to deliver current-year results, while others move the Company forward over a longer period. Some of these goals and objectives are quantitative, while others are assessed subjectively.
For 2008, the following categories of performance goals and relative weightings were approved:
Name |
Weight of Each Component | |||||
Corporate | Business Unit | Individual | ||||
Mr. Neithercut |
50% | 25% | 25% | |||
Mr. George |
25% | 65% | 10% | |||
Mr. Tuomi |
25% | 65% | 10% | |||
Mr. Strohm |
25% | 65% | 10% | |||
Mr. Parrell |
25% | 65% | 10% |
At regular meetings during the year, Mr. Neithercut updated the Compensation Committee on the progress of the corporate, business unit and individual goals. At the end of 2008, Mr. Neithercut presented the Compensation Committee with an assessment of the performance on corporate, business unit and department goals and objectives, with both objective metrics and subjective reviews.
Individual performance reviews of Mr. Neithercuts direct reports are conducted by Mr. Neithercut in consultation with the Compensation Committee by assessing the shared corporate, relevant business unit and individual goals. Mr. Neithercuts performance is determined by an assessment of the Compensation Committee, in consultation with independent members of the Board, of the achievement of the corporate, business unit and his individual goals. After making its own assessment of Company and executive performance against the 2008 goals, the Compensation Committee makes recommendations for the bonus and long-term compensation award for Mr. Neithercut and the other executives. The Compensation Committee approves the bonus and long-term compensation awards for the other executive officers, and then submits them to the Board for ratification by the independent trustees. The Compensation Committee also submits its recommendation regarding Mr. Neithercuts bonus and long-term compensation award to the independent trustees of the Board for their approval.
A detailed description of the performance against the Companys goals is included in Evaluation of Company Performance in 2008 and performance against the individual goals is included in Compensation for Our Chief Executive Officer in 2008 and Compensation for Our Other Named Executives in 2008.
Evaluation of Company Performance in 2008
The primary factors considered by the Compensation Committee and the Board in determining the 2008 compensation for the named executive officers were:
| Total Shareholder Return. The Company achieved its relative Total Shareholder Return goal which was to place the Companys Total Shareholder Return results at No. 1 or No. 2 among an agreed upon peer group that included five other large public multifamily REITs. The Companys Total Shareholder Return (obtained from Bloomberg) for 2008 of -13.9% placed us at No. 1, or 5.4 percentage points above the No. 2 company. In addition, the Company placed No. 1 with its trailing 24-month return of -19.5% (7.8 percentage points above the No. 2 company) and with its trailing 36-month return of -4.5% (3.7 percentage points above the No. 2 company). The peer group consisted of |
19
Apartment Investment & Management Company, AvalonBay Communities, Inc., BRE Properties, Inc., Camden Property Trust and UDR, Inc. These are the Companys largest competitors with diversified apartment portfolios located in many of the Companys core markets. While the Company outperformed on a relative basis, absolute Total Shareholder Return was negative in 2008, reflecting an unprecedented economic crisis and significant job losses for the year that pushed Total Shareholder Return for trailing 2-year and 3-year periods into negative territory as well. |
| Funds from Operations (FFO) and Dividend Growth. The Company provided original guidance for 2008 FFO of $2.45 $2.60 per share, reflecting expected growth of 2.51% 8.79%. Guidance was later revised to $2.48 $2.53 per share. During 2008, the Company recorded an impairment charge of approximately $116.4 million to account for reductions in the value of certain of its land holdings. This charge negatively impacted FFO by $0.40 per share, reducing 2008 FFO to $2.18 per share. The Companys pre-impairment FFO for the full year was $2.58 per share. In 2008, dividends totaled $1.93 per share, compared to $1.87 in 2007 and $1.79 in 2006. |
| Balance Sheet and Liquidity Management. The liquidity position achieved by the Company in the face of the credit crisis was its most significant accomplishment for 2008. The Companys ongoing plan is to achieve its operating goals while maintaining a strong balance sheet and effectively managing liquidity. With the proceeds from three secured loans that closed in 2008, and by maintaining an aggressive disposition pace with a conservative acquisition and development strategy, the Company positioned itself to end the year with approximately $1.3 billion available on its revolving credit facility and approximately $1.02 billion of unrestricted cash and federally insured investment notes. This should allow the Company to fund its 2009 and 2010 debt maturities and construction obligations with no additional required capital market activities. |
| Capital Allocation. As noted above, the Company responded to rapidly changing market conditions by significantly reducing property acquisitions while continuing to dispose of assets. In 2008, the Company acquired seven properties with 2,141 apartment units for $380.7 million, and one uncompleted development property for $31.7 million, and sold 41 properties, consisting of 10,127 units, at an aggregate sale price of $896.7 million. The Company realized strong returns on these disposition assets, which generated an aggregate unlevered internal rate of return of 10.6%. The Company completed six developments with 1,558 units in core markets such as Southern California, Boston, Orlando and Seattle, generally on time and under budget. Capital costs for these projects approximated $422.2 million. In addition, 130 condominium units were sold for an aggregate sale price of $26.1 million, and one land parcel was sold for $3.3 million. |
| Same Store Results. The Companys revenue goal was to deliver market leading same store growth in every submarket in which we operate. While the Company had a successful year-over-year increase in same store revenue of 3.2%, revenue growth in most submarkets significantly outperformed most multifamily operators for which data is available. An analysis of 65 head-to-head market comparisons with seven large competitors showed the Companys results equaled or were better than competitors in 46 instances. The assessment was based on analysis of publicly available industry research and the Companys market data by market and submarket. The same store expense goal was to deliver controllable expense growth within budget. Original guidance for same store expenses of 2.5 3.25% was reduced to 2.25% later in the year. The Company reported full-year actual results of only 2.2% expense growth over last years modest 2.1% growth. The Company increased net operating income by 3.8% for its 115,051 same store apartment units in 2008. |
| Leadership. Employee engagement and retention are the key metrics for assessing leadership performance. The Company increased its score to 82% on the 2008 employee engagement survey, compared to 79% in 2007. The Companys employee retention reached an all-time high of 76.5% in 2008, an improvement of 7 percentage points over the previous years rate. |
20
| General and Administrative Costs (G&A). The Company recognizes its obligation to manage overhead, particularly in light of the significant reduction in apartment units under ownership/ management that has occurred in recent years. For 2008, we reported G&A costs totaling $44.98 million versus $46.78 million in 2007, a 3.9% decrease. Property management costs/overhead decreased in excess of $28 million from 2006 to 2008 as our number of units decreased by over 50,000 since the beginning of 2006. |
Reduction of 2008 Compensation
Based on the Compensation Committees review of the metrics used to determine performance of the Companys financial and other goals as well as the performance of each executive officers business unit and individual goals, each of the executives would have achieved a cash bonus and long-term incentive compensation award substantially in excess of the targeted amounts. Notwithstanding this strong performance, however, as a result of the dramatic downturn in the economy and the expectations that these weak economic conditions will continue into 2009, the Compensation Committee, in consultation with the Chief Executive Officer, reduced the projected cash bonus awards by an average of 19% and the projected long-term compensation awards by an average of 15% for the named executive officers.
Compensation for Our Chief Executive Officer in 2008
As Chief Executive Officer and President, Mr. Neithercut is accountable for corporate, business units and individual goals and was ultimately responsible for the results detailed in Evaluation of Company Performance in 2008. In light of the Companys assessment of Mr. Neithercuts performance during 2008 and the reduction in compensation referenced above, Mr. Neithercut received a cash bonus of $875,000 (93% of target) and a long-term compensation award of $2,299,997 (98% of target).
In order to provide our shareholders with a more complete picture of our CEOs compensation, we are providing additional compensation information not required by the SEC. Below is a table showing Mr. Neithercuts total compensation for services performed in the listed years. In contrast to the Summary Compensation Table which discloses the value of equity awards expensed for financial reporting purposes, this table shows the grant date value of such awards.
Year |
Salary | Cash Bonus | Equity Awards | Total Compensation | ||||
2008 Compensation |
$625,000 | $875,000 | $2,299,997 | $3,810,764 | ||||
2007 Compensation |
625,000 | 500,000 | 2,044,997 | 3,187,175 | ||||
2006 Compensation |
600,000 | 900,000 | 2,274,999 | 3,791,380 |
Compensation for Our Other Named Executives in 2008
Alan W. George. As Executive Vice President and Chief Investment Officer, Mr. George is responsible for contributing to the overall results of the Company, achievement of corporate goals, and performance on goals of the Investment Group, which is responsible for acquisitions and dispositions, the Condominium Division and, the areas of portfolio management and construction services. Specifically, Mr. Georges performance was assessed on the shared corporate financial and leadership goals, as well as same store revenue growth, management costs/overhead, new store performance and capital allocation. In his leadership role on the Companys Investment Committee, Mr. George was directly involved in capital decisions to make the Company a net seller of property assets by reducing acquisition activity while continuing dispositions, and execution of those decisions. He led the Investment Group in acquisitions that totaled $412.4 million and dispositions totaling $896.7 million, achieving sales prices consistent with prior calculations of asset value. Mr. George was recognized for strong performance for his leadership on capital allocation and his contribution to same store revenue growth. In light of the Companys assessment of Mr. Georges performance during 2008, Mr. George received a cash bonus of $435,200 (102% of target) and a long-term compensation award of $992,253 (128% of target).
21
Frederick C. Tuomi. As Executive Vice President and President Property Management, Mr. Tuomi is responsible for contributing to the overall results of the Company, achievement of corporate goals, and performance on goals and objectives of Property Management, which comprises the Companys entire portfolio of apartment assets. In 2008, he oversaw the operations of 548 properties with 147,244 apartment units located in 23 states, and more than 4,000 employees, among the largest portfolios in the multifamily sector. He also serves on the Companys Investment Committee, which makes decisions about capital allocation. Specifically, Mr. Tuomis performance was assessed on the shared corporate financial and leadership goals, as well as same store results, management costs/overhead and new store performance. Mr. Tuomi was recognized for his leadership on same store revenue growth and same store expense control, as well as the achievement of business unit objectives that included developing a lease-up marketing and sales best practices capability; instituting customer loyalty metrics throughout the portfolio; and achieving a 91.7% express service measure. In light of the Companys assessment of Mr. Tuomis performance during 2008, Mr. Tuomi received a cash bonus of $440,725 (104% of target) and a long-term compensation award of $978,407 (115% of target).
Bruce C. Strohm. As Executive Vice President and General Counsel, Mr. Strohm has responsibility for contributing to the overall results of the Company and achievement of corporate and legal department goals. Specifically, Mr. Strohms performance was assessed on the shared corporate financial and leadership goals, as well as performance of department goals that included: providing strong legal counsel regarding real estate, corporate and property management matters including over $1.3 billion of real estate transaction activity and $1.6 billion of financing activity, contributing to the Companys major accomplishment of increasing its liquidity position; serving as a key and trusted advisor to the Board and the Audit, Compensation and Corporate Governance committees on various legal and governance matters; maintaining the Companys strong corporate governance scores (top 10% of real estate companies); outstanding litigation results and reduction of litigation reserves due to successful resolution of several large, complex disputes; and active oversight of the Companys commercial insurance program, resulting in a reduction in insurance premiums by over 30% from the prior year. In light of the Companys assessment of Mr. Strohms performance during 2008, Mr. Strohm received a cash bonus of $302,400 (86% of target) and a long-term compensation award of $668,303 (95% of target).
Mark J. Parrell. As Executive Vice President and Chief Financial Officer, Mr. Parrell is responsible for contributing to the overall results of the Company, as well as achievement of corporate goals, and performance of department goals and objectives in the areas of accounting, budgeting, investor relations, tax and treasury, as well as administrative responsibility for internal audit. Specifically, Mr. Parrells performance was assessed on the shared corporate financial and leadership goals, as well as department goals. Mr. Parrell was directly responsible for outstanding performance on the corporate balance sheet/liquidity management goal, leading the completion of three secured loans funded by Fannie Mae and Freddie Mac approximating $1.6 billion at attractive interest rates, dramatically improving the Companys liquidity position. Successful achievement of his department goals resulted in improved internal audit work product, more accurate budgeting, reduced audit and internal control costs, and an improved cash management system. In light of the Companys assessment of Mr. Parrells performance during 2008, Mr. Parrell received a cash bonus of $412,750 (127% of target) and a long-term compensation award of $665,226 (102% of target).
Benchmarking
To measure the Companys executive compensation for competitiveness in the industry, the Compensation Committee engaged an outside consultant, FPL Associates L.P. (FPL), to provide an annual competitive benchmarking analysis. This analysis utilizes data from a peer group of public real estate companies across a variety of asset classes (i.e., multifamily, office, industrial, hotel, and retail). The Compensation Committee and the Company used this information as context for decisions about compensation practices and about pay levels for individual executive officers.
22
In 2008, the peer group consisted of 19 public REITs and one public real estate operating company that were of the largest size (by total market capitalization) within the public real estate industry. Total market capitalization of this peer group ranged from approximately $2.8 billion to $43.8 billion, with a median of approximately $10.6 billion (as of June 30, 2008). The Companys total capitalization at that time ranked it in the top 10 of this 20 entity peer group.
The peer group members included: AMB Property Corporation, Apartment Investment and Management Company, AvalonBay Communities, Inc., Boston Properties, Inc., Brandywine Realty Trust, Brookfield Properties Corporation, Camden Property Trust, Developers Diversified Realty Corporation, Douglas Emmett, Inc., Duke Realty Corporation, Forest City Enterprises, Inc., General Growth Properties, Inc., Host Hotels & Resorts, Inc., Kimco Realty Corporation, Liberty Property Trust, ProLogis, Simon Property Group, Inc., UDR, Inc., and Vornado Realty Trust.
FPL compared the individual components and total compensation of the Companys top executives to the compensation of executives in comparable positions within the peer group. The tables provided to the Companys Compensation Committee highlighted the 25th percentile, median, average, 75th percentile and 90th percentile market practices, and then displayed each of the Companys listed executives compensation as a percentage of the variance from the market median, average and 75th percentile. Finally, FPL examined the level of compensation provided to the Companys top four executive officers over the past three years as it relates to shareholder value, as defined by FPL, created over such period for both the Company and its peer group. Based upon FPLs analysis and the overall performance assessment process described above, the Compensation Committee believes the total compensation of the named executive officers is fair and reasonable.
Long-Term Compensation Awards
Option Awards. For 2008, all executive officers were issued 50% of long-term compensation as Option Awards. The Company believes that Option Awards are particularly well-suited to aligning executives interests with those of shareholders and for motivating future performance because Option Awards have no value unless the share price appreciates. The number of options is determined by dividing the dollar value of the Option Award by the option value per share. Option Awards vest over three years of continuous employment at a rate of one-third of such award each year, providing further encouragement for the retention of key executives.
Share Awards. The remaining 50% of long-term compensation is issued as Restricted Shares or, at the choice of the employee on a one for one alternative to Restricted Shares, LTIP Units. The number of Share Awards is determined by dividing the dollar value of the award by the grant price. Share Awards vest in full upon completion of three years of continuous employment from the grant date, encouraging the retention of key executives. Dividends are paid on Share Awards at the same rate as on unrestricted common shares/OP Units. An LTIP Unit is a class of partnership interest in the Operating Partnership, which is not economically equivalent in value to a common share, but over time can potentially increase in value to one-for-one parity with common shares by operation of special tax rules. Eligible officers (vice presidents and above) who elected to receive LTIP Units were required to make a capital contribution to the Operating Partnership of $0.50 per LTIP Unit issued in 2009. Once LTIP Units are vested and converted to OP Units, the holder may exchange the OP Units for the Companys common shares in the same manner as any other limited partner in the Operating Partnership. Unlike restricted shares, which are taxed as ordinary income on the vesting date, the recipient of an LTIP Unit will generally be able to defer tax until the ultimate conversion of the LTIP Unit into a Company common share.
23
Pricing and Dates of Share Awards and Option Awards
The Company has a detailed procedure for establishing the grant date and valuation for its annual issuance of Share Awards and Option Awards. The Companys Chief Financial Officer and/or Chief Accounting Officer provide the Compensation Committee with managements recommendation for the valuation methodology of each option to be used in the Option Award. The Company generally uses the same valuation methodology for the value of each option as it uses to determine the accounting expense for Option Awards in accordance with Statement of Financial Accounting Standards No. 123, Share-Based Payment, as revised (SFAS 123 (R)). The Board, after reviewing the Compensation Committees recommendation, then approves the grant date (which must be on or after the approval date and typically follows the Companys release of its fourth quarter earnings), the option valuation methodology, the allocation between Share Awards and Option Awards and the dollar amount of Share Awards and Option Awards for all employees. The Share Award value (for purposes of determining the number of Share Awards granted) and the exercise price of the Option Awards are equal to the price of the Companys common shares at the close of business on the grant date. Any grant date for out-of-cycle grants (i.e., an initial award to a new hire or an award to an existing employee in the case of a mid-year promotion) to the Companys executive officers requires the approval of the Compensation Committee. In 2008, there were no out-of-cycle grants to any executive officers. This year, due to the recent volatility in the stock market, the Board delegated authority to set the grant date to the Companys Chief Executive Officer, within certain parameters: the grant date would be a business day during the period of February 6, 2009 February 12, 2009 (five business days after the February 5, 2009 fourth quarter earnings call), and the Chief Executive Officer was required to send notice of the selection of the grant date to the Chair of the Compensation Committee within one hour following the close of business on such grant date. Mr. Neithercut sent the requisite notice on February 6, 2009, one business day after the fourth quarter earnings call, consistent with the Companys past practice.
Tax Deductibility of Compensation
Section 162(m) of the Internal Revenue Code of 1986, as amended (IRC), limits the deductibility on the Companys tax return of compensation over $1 million to any covered employee unless, in general, the compensation is paid pursuant to a plan which is performance-related, non-discretionary and has been approved by the Companys shareholders. The Company believes that because it qualifies as a real estate investment trust under the IRC and pays dividends sufficient to minimize federal income taxes, the payment of compensation that may not satisfy the requirements of Section 162(m) will generally not materially affect the Companys net income. For these reasons, the Compensation Committees compensation policy and practices are not directly guided by considerations relating to Section 162(m).
The Compensation Committee has reviewed and discussed with management the Compensation Discussion and Analysis shown above and is satisfied that the analysis fairly and completely represents the philosophy, intent and actions of the committee with regard to executive compensation. Accordingly, we recommended to the Board that the analysis be included in this Proxy Statement.
Compensation Committee:
John W. Alexander, Chair
Boone A. Knox
Sheli Z. Rosenberg
24
The following table shows the compensation paid or expensed with respect to our named executive officers during the year shown.
SUMMARY COMPENSATION TABLE
Share Awards | Non-Equity Incentive |
||||||||||||||||
Name and Principal Position |
Year | Salary | Restricted Shares (1) |
Performance Shares (1) |
Option Awards (1) |
Plan Compensation (2) |
All Other Compensation (3) |
Total Compensation (4) | |||||||||
David J. Neithercut | 2008 | $625,000 | $1,607,482 | ($3,024 | ) | $535,850 | $875,000 | $10,767 | $3,651,075 | ||||||||
Chief Executive Officer & President |
2007 | 625,000 | 1,463,731 | 249,158 | 487,935 | 500,000 | 17,178 | 3,343,002 | |||||||||
2006 | 600,000 | 1,157,490 | 373,626 | 385,843 | 900,000 | 16,381 | 3,433,340 | ||||||||||
Alan W. George | 2008 | 425,000 | 758,730 | 7,232 | 252,935 | 435,200 | 15,756 | 1,894,853 | |||||||||
Executive Vice President & Chief Investment Officer | 2007 | 425,000 | 718,721 | 153,583 | 239,611 | 350,000 | 20,044 | 1,906,959 | |||||||||
2006 | 350,000 | 643,100 | 255,195 | 214,398 | 500,000 | 13,199 | 1,975,892 | ||||||||||
Frederick C. Tuomi | 2008 | 425,000 | 732,345 | 6,579 | 244,141 | 440,725 | 15,931 | 1,864,721 | |||||||||
Executive Vice President & President-Property Management | 2007 | 425,000 | 631,228 | 141,502 | 210,437 | 269,332 | 19,043 | 1,696,542 | |||||||||
2006 | 400,000 | 516,237 | 234,401 | 172,095 | 450,000 | 12,743 | 1,785,476 | ||||||||||
Bruce C. Strohm (5) | 2008 | 350,000 | 472,486 | 11,440 | 157,510 | 302,400 | 10,734 | 1,304,570 | |||||||||
Executive Vice President & General Counsel | |||||||||||||||||
Mark J. Parrell (6) | 2008 | 325,000 | 108,078 | 0 | 36,030 | 412,750 | 13,060 | 894,918 | |||||||||
Executive Vice President & Chief Financial Officer | 2007 | 80,145 | 15,456 | 0 | 5,155 | 49,315 | 10,050 | 160,121 | |||||||||
(1) | Represents the compensation expense recognized by the Company in its Financial Statements under SFAS 123(R), with respect to restricted shares, options and performance shares granted in prior years. In general under that rule, an equity award is expensed over the vesting period of the award. For example, the 2008 numbers would typically include one-third of the grant date value of the grant awarded in 2008 and the prior two years. For 2008, the Company has included a negative amount for performance shares for Mr. Neithercut to reflect the reversal of previously recognized compensation costs for performance shares for which the achievement of the threshold performance criteria for the Company was not met. The Company has partially accelerated recognition of compensation expense for the equity awards held by Mr. Tuomi because he will be retirement eligible under the Rule of 70 (hereinafter described) in November 2009. See the Grants of Plan-Based Awards table below for the 2009 grants made for services performed in 2008. Assumptions used in the calculation of all amounts are included in footnotes 2 and 14 of the audited financial statements included in the Companys Annual Reports on Form 10-K. |
(2) | Represents discretionary cash bonuses paid by the Company for the year in which the services were performed, even though paid in February of the following year. Accordingly, the amounts listed for 2008, 2007 and 2006 consist of cash bonuses paid in February 2009, 2008 and 2007, respectively. |
25
(3) | Represents other benefits provided the named executive officers, including Company matching and profit sharing contributions to the Companys 401(k) plan, the payment of life insurance premiums and the cost of executive physicals. |
(4) | The named executives do not have pension benefits and are not entitled to above-market or preferential earnings on nonqualified deferred compensation. |
(5) | As Mr. Strohm was not a named executive officer in the compensation tables in the Companys 2008 Proxy Statement, his compensation for prior years is not included herein. |
(6) | The amounts shown for the year 2007 represent the prorated compensation allocable to the three months Mr. Parrell served as the Companys Chief Financial Officer during 2007. Mr. Parrell was not a named executive officer prior to his appointment as Chief Financial Officer. |
26
GRANTS OF PLAN-BASED AWARDS
The following table shows the number of shares/LTIP Units and options granted the named executive officers in the calendar years 2008 and 2009. Pursuant to SEC rules, this table requires the disclosure of such grants made in 2008 for services performed in 2007. Although not required by SEC rules, in order to more fully disclose the compensation for the named executive officers, this table also includes such grants made in February 2009 for services performed in 2008.
Name |
Grant Date (1)(2)(3) |
Number of Shares/ LTIP Units Granted |
Number of Options Granted |
Exercise Price Per Option |
Closing Price on Grant Date |
Grant Date Fair Value of Shares/LTIP Units and Option Awards (1)(2)(3) | ||||||
David J. Neithercut |
1/2/2008 | 14,612 | --- | $--- | $36.43 | $ 532,315 | ||||||
2/7/2008 | 39,765 | --- | --- | 38.57 | 1,533,736 | |||||||
2/7/2008 | --- | 125,309 | 38.57 | 38.57 | 511,261 | |||||||
2/6/2009 | 49,848 | --- | --- | 23.07 | 1,149,993 | |||||||
2/6/2009 | --- | 340,238 | 23.07 | 23.07 | 1,150,004 | |||||||
Alan W.George |
1/2/2008 | 8,349 | --- | --- | 36.43 | 304,154 | ||||||
2/7/2008 | 18,959 | --- | --- | 38.57 | 731,249 | |||||||
2/7/2008 | --- | 59,742 | 38.57 | 38.57 | 243,747 | |||||||
2/6/2009 | 21,505 | --- | --- | 23.07 | 496,120 | |||||||
2/6/2009 | --- | 146,785 | 23.07 | 23.07 | 496,133 | |||||||
Frederick C. Tuomi |
1/2/2008 | 7,827 | --- | --- | 36.43 | 285,138 | ||||||
2/7/2008 | 17,897 | --- | --- | 38.57 | 690,287 | |||||||
2/7/2008 | --- | 56,396 | 38.57 | 38.57 | 230,096 | |||||||
2/6/2009 | 21,205 | --- | --- | 23.07 | 489,199 | |||||||
2/6/2009 | --- | 144,736 | 23.07 | 23.07 | 489,208 | |||||||
Bruce C. Strohm |
1/2/2008 | 6,913 | --- | --- | 36.43 | 251,841 | ||||||
2/7/2008 | 12,153 | --- | --- | 38.57 | 468,741 | |||||||
2/7/2008 | --- | 38,298 | 38.57 | 38.57 | 156,256 | |||||||
2/6/2009 | 14,484 | --- | --- | 23.07 | 334,146 | |||||||
2/6/2009 | --- | 98,863 | 23.07 | 23.07 | 334,157 | |||||||
Mark J. Parrell |
2/7/2008 | 4,861 | --- | --- | 38.57 | 187,489 | ||||||
2/7/2008 | --- | 15,321 | 38.57 | 38.57 | 62,510 | |||||||
2/6/2009 | 14,417 | --- | --- | 23.07 | 332,600 | |||||||
2/6/2009 | --- | 98,410 | 23.07 | 23.07 | 332,626 | |||||||
(1) | 1/2/08 Grant. Reflects the restricted shares issued on January 2, 2008 pursuant to the Companys 2005 grant of performance shares for the three calendar year valuation period ending December 31, 2007, which resulted in a payout of 165.75% of such grant. The performance share grant was approved by the Board on January 31, 2005. Fifty percent of the awarded shares were issued as restricted shares, vest equally over two years, and are reflected in this table. The remaining fifty percent of the shares vested upon issuance and are reflected in this table. |
(2) | 2/7/08 Grant. This grant of restricted shares and options for services performed in 2007 was approved by the Board on January 29, 2008. The dollar value of the restricted shares, which vest in full on the third anniversary of the grant date, is determined by multiplying the closing price of the common shares on the grant date by the number of restricted shares granted. The options were granted at an exercise price equal to the closing price of the common shares on the date of grant and vest in equal installments over three years. The grant date fair value of $4.08 per option was calculated using the modified Black-Scholes option pricing model based on the following assumptions: an estimated time until exercise of 5 years, a volatility of 20.25%, a risk-free interest rate of 2.67%, and a dividend yield of 4.95%. |
27
(3) | 2/6/09 Grant. This grant of restricted shares/LTIP Units and options for services performed in 2008 was approved by the Board on January 26, 2009. The dollar value of the restricted shares, which vest in full on the third anniversary of the grant date, is determined by multiplying the closing price of the common shares on the grant date by the number of restricted shares granted. The number of LTIP Units were calculated using the price of the Companys common shares at the close of business on February 6, 2009. Given certain administrative requirements, including required amendments to the Partnership Agreement of the Operating Partnership, LTIP Units were not granted until March 12, 2009. For accounting purposes, LTIP Units are valued at 95% of the price of the Companys common shares at the close of business on March 12, 2009. LTIP Units from this grant vest in full on February 6, 2012. The options were granted at an exercise price equal to the closing price of the common shares on the date of grant and vest in equal installments over three years. The grant date fair value of $3.38 per option was calculated using the modified Black-Scholes option pricing model based on the following assumptions: an estimated time until exercise of 5 years, a volatility of 26.81%, a risk-free interest rate of 1.89%, and a dividend yield of 4.68%. |
The following table shows the value realized by the named executive officers upon exercise of options and the vesting of shares during 2008. These option and share awards were granted to the named executives in previous years and were not part of their 2008 compensation package.
OPTION EXERCISES AND SHARES VESTED DURING 2008
Option Awards |
Share Awards (1) | |||||||||
Name |
Number of Shares Acquired on Exercise |
Value Realized on Exercise |
Number of Shares Acquired on Vesting |
Value Realized on Vesting | ||||||
David J. Neithercut |
99,246 | $ | 2,492,517 | 47,078 | $ | 1,815,798 | ||||
Alan W. George |
0 | 0 | 27,433 | 1,058,091 | ||||||
Frederick C. Tuomi |
20,000 | 327,722 | 24,162 | 931,928 | ||||||
Bruce C. Strohm |
30,000 | 269,100 | 20,606 | 794,773 | ||||||
Mark J. Parrell |
0 | 0 | 1,534 | 59,166 | ||||||
|
(1) | Reflects the vesting of restricted shares granted in 2005 for services performed in 2004, as well as the vesting of restricted shares issued under the Companys 2004 and 2005 performance share grants. |
PENSION BENEFITS
The Company does not have a pension plan. Accordingly, there are no pension benefits to disclose for the named executive officers.
28
OUTSTANDING EQUITY AWARDS AT DECEMBER 31, 2008
Option Awards | Share Awards (1) | |||||||||||
Number of Unexercised Options |
Option Exercise |
Option Expiration |
Number of Unvested Restricted |
Market Value of Unvested Restricted | ||||||||
Name |
Exercisable | Unexercisable | Price | Date (2) | Shares | Shares (3) | ||||||
David J. Neithercut |
--- | --- | --- | --- | 118,280 | $3,527,110 | ||||||
65,282 | 0 | $21.06 | 1/24/2010 | |||||||||
67,704 | 0 | 25.84 | 1/18/2011 | |||||||||
65,000 | 0 | 27.60 | 7/11/2011 | |||||||||
79,965 | 0 | 27.20 | 1/16/2012 | |||||||||
100,987 | 0 | 23.55 | 2/7/2013 | |||||||||
116,151 | 0 | 29.25 | 1/27/2014 | |||||||||
139,210 | 0 | 31.76 | 2/3/2015 | |||||||||
83,335 | 41,668 | 42.80 | 2/3/2016 | |||||||||
30,286 | 60,573 | 53.50 | 2/8/2017 | |||||||||
0 | 125,309 | 38.57 | 2/7/2018 | |||||||||
Total: |
747,920 | 227,550 | 118,280 | 3,527,110 | ||||||||
Alan W. George |
--- | --- | --- | --- | 57,337 | 1,709,789 | ||||||
46,176 | 0 | 27.20 | 1/16/2012 | |||||||||
71,711 | 0 | 23.55 | 2/7/2013 | |||||||||
82,696 | 0 | 29.25 | 1/27/2014 | |||||||||
77,188 | 0 | 31.76 | 2/3/2015 | |||||||||
39,893 | 19,947 | 42.80 | 2/3/2016 | |||||||||
13,979 | 27,959 | 53.50 | 2/8/2017 | |||||||||
0 | 59,742 | 38.57 | 2/7/2018 | |||||||||
Total: |
331,643 | 107,648 | 57,337 | 1,709,789 | ||||||||
Frederick C. Tuomi |
--- | --- | --- | --- | 51,692 | 1,541,455 | ||||||
22,536 | 0 | 25.84 | 1/18/2011 | |||||||||
65,000 | 0 | 27.60 | 7/11/2011 | |||||||||
54,687 | 0 | 27.20 | 1/16/2012 | |||||||||
65,268 | 0 | 29.25 | 1/27/2014 | |||||||||
66,290 | 0 | 31.76 | 2/3/2015 | |||||||||
30,612 | 15,306 | 42.80 | 2/3/2016 | |||||||||
13,979 | 27,959 | 53.50 | 2/8/2017 | |||||||||
0 | 56,396 | 38.57 | 2/7/2018 | |||||||||
Total: |
318,372 | 99,661 | 51,692 | 1,541,455 | ||||||||
Bruce C. Strohm |
--- | --- | --- | --- | 36,816 | 1,097,853 | ||||||
54,692 | 0 | 27.20 | 1/16/2012 | |||||||||
21,272 | 0 | 23.55 | 2/7/2013 | |||||||||
60,570 | 0 | 29.25 | 1/27/2014 | |||||||||
54,929 | 0 | 31.76 | 2/3/2015 | |||||||||
22,318 | 11,160 | 42.80 | 2/3/2016 | |||||||||
9,318 | 18,637 | 53.50 | 2/8/2017 | |||||||||
0 | 38,298 | 38.57 | 2/7/2018 | |||||||||
Total: |
223,099 | 68,095 | 36,816 | 1,097,853 | ||||||||
Mark J. Parrell |
--- | --- | --- | --- | 7,655 | 228,272 | ||||||
2,215 | 0 | 29.25 | 1/27/2014 | |||||||||
4,111 | 0 | 31.76 | 2/3/2015 | |||||||||
2,682 | 1,341 | 42.80 | 2/3/2016 | |||||||||
1,523 | 3,046 | 53.50 | 2/8/2017 | |||||||||
0 | 15,321 | 38.57 | 2/7/2018 | |||||||||
Total: |
10,531 | 19,708 | 7,655 | 228,272 | ||||||||
(1) | The Company currently has no outstanding grants under the Companys Performance Share Plan. Effective January 1, 2007, the Company discontinued awarding new performance share awards. The performance share grant made in February 2006 was valued as of the December 31, 2008 valuation date with a value of $0. Under these grants, the executive officers had the opportunity to earn in common shares an amount as little as 0% to as much as 225% of the target number of performance share units awarded them based on a three year valuation period from the date of grant. The number of shares the executive actually received on the third anniversary of the grant date depended on the excess, if any, by which the Companys Average Annual Return (i.e., the |
29
average of the common share dividends declared during each year as a percentage of the common share price as of the first business day of January of the three-year period and the average percentage increase in funds from operations for each calendar year on a per share basis over the prior year) for the three performance years exceeds the average of the 10-year Treasury Note interest rate as of the first business day in January of each performance year. |
(2) | All options, which are granted ten years prior to the stated expiration date, vest in equal installments over three years. |
(3) | The dollar amount shown equals the number of outstanding restricted shares at December 31, 2008 multiplied by $29.82, the fair market value of the common shares at December 31, 2008. Restricted shares vest in full on the third anniversary of the grant date, except for the restricted shares awarded under the Companys Performance Share Plan at the end of the three-year valuation period, for which fifty percent vest upon issuance and the remaining fifty percent vest equally over two years. |
NONQUALIFIED DEFERRED COMPENSATION
The following table shows the current value of the compensation previously earned and deferred by the named executive officers to the Companys employee funded Deferred Compensation Plan. As the Company has not made any contributions to the Plan since its inception in 1995 and does not guaranty any investment return, the balances shown are comprised entirely of contributions made by the executive officers from their salary, bonus or vested restricted share awards for prior years and the earnings on those amounts. A substantial portion of the balances shown is invested in the Companys common shares.
Name |
Executive Contributions in 2008 (1) |
Company Contributions in 2008 |
Earnings/ (Losses) in 2008 |
Withdrawals/ Distributions in 2008 |
Balance at December 31, 2008 | ||||||
David J. Neithercut |
$0 | $0 | ($2,427,755 | ) | $0 | $7,537,810 | |||||
Alan W. George |
0 | 0 | (2,861,658 | ) | 0 | 7,095,130 | |||||
Frederick C. Tuomi |
0 | 0 | (1,101,134 | ) | 0 | 5,229,540 | |||||
Bruce C. Strohm |
75,558 | 0 | (1,828,408 | ) | 0 | 6,944,613 | |||||
Mark J. Parrell |
115,416 | 0 | (93,253 | ) | 0 | 463,366 | |||||
|
(1) | Portions of the amounts in this column are also included in the compensation reported in the Summary Compensation Table. |
The Plan allows all Company employees with an annual salary of $110,000 or above to defer receipt of up to 25% of their base salary and up to 100% of their annual cash bonus and restricted shares upon vesting. Any deferred compensation is deposited by the Company directly with the independent trustee of the Plan, and invested, at the option of the participant, in Company common shares or in a limited number of independent mutual funds. Deferral elections are made by eligible employees during an open enrollment period each year for amounts to be earned or granted in the following year. Benefits under the Plan will be paid out, in either a lump sum or in annual installments, upon certain events such as termination of employment, disability, death or change in control.
30
POTENTIAL PAYMENTS UPON TERMINATION OF EMPLOYMENT OR CHANGE IN CONTROL
The following table discloses the potential payments that would be provided each named executive officer under the Companys compensation and benefit plans and arrangements in the event of a termination of employment or Change in Control (as defined below) of the Company on December 31, 2008. As Mr. Parrell currently has a Change in Control Agreement (entered into in March 2009), the Company is showing the amounts due Mr. Parrell in the event of a Change in Control of the Company even though as of December 31, 2008, he was not entitled to any such payments.
Event |
David J. Neithercut | Alan W. George | Frederick C. Tuomi | Bruce C. Strohm | Mark J. Parrell | |||||
Change in Control without termination: |
||||||||||
Cash Severance |
| | | | | |||||
Accrued Bonus and LTC |
| | | | | |||||
Unvested Equity Awards (1) |
$3,527,110 | $1,709,789 | $1,541,455 | $1,097,853 | $228,272 | |||||
Health Care Benefits |
| | | | | |||||
Excise Tax Gross-Up (2) |
| | | | | |||||
Total: | $3,527,110 | $1,709,789 | $1,541,455 | $1,097,853 | $228,272 | |||||
Change in Control with termination without Cause: |
||||||||||
Cash Severance (3) |
$2,999,999 | $1,856,250 | $1,795,747 | $1,406,250 | $1,017,996 | |||||
Accrued Bonus and LTC (4) |
3,281,250 | 1,275,000 | 1,275,000 | 1,050,000 | 975,000 | |||||
Unvested Equity Awards (1) |
3,527,110 | 1,709,789 | 1,541,455 | 1,097,853 | 228,272 | |||||
Health Care Benefits |
29,780 | 38,915 | 31,195 | 40,329 | 38,461 | |||||
Excise Tax Gross-Up (2) |
| | | | 858,411 | |||||
Total: | $9,838,139 | $4,879,954 | $4,643,347 | $3,594,432 | $3,118,140 | |||||
Termination by Company for | ||||||||||
Cause; Resignation by Employee without Good Reason prior to retirement: |
||||||||||
Cash Severance |
| | | | | |||||
Accrued Bonus and LTC |
| | | | | |||||
Unvested Equity Awards |
| | | | | |||||
Health Care Benefits |
| | | | | |||||
Total: | $0 | $0 | $0 | $0 | $0 | |||||
Termination due to Death or Disability: |
||||||||||
Cash Severance |
| | | | | |||||
Accrued Bonus and LTC |
| | | | | |||||
Unvested Equity Awards (1) |
$3,527,110 | $1,709,789 | $1,541,455 | $1,097,853 | $228,272 | |||||
Health Care Benefits |
| | | | | |||||
Total: | $3,527,110 | $1,709,789 | $1,541,455 | $1,097,853 | $228,272 | |||||
(1) | Pursuant to the Companys Share Incentive Plans, upon a Change in Control of the Company, or upon the employees death or disability, all the Companys employees receive accelerated vesting of unvested share options and outstanding restricted shares. The dollar amount shown equals: (i) the number of outstanding unvested restricted shares at December 31, 2008 multiplied by $29.82, the fair market value of the common shares as of that date; and (ii) $0, representing the in-the-money value of unvested share options at December 31, 2008 (the $29.82 fair market value price of a common share less the option exercise price of in-the-money options). |
(2) | Upon a change in control of the Company, the executive may be subject to certain excise taxes under Section 280G of the Internal Revenue Code to the extent that the present value of certain change in control payments received by the executive pursuant to the change in control of the Company equals |
31
or exceeds an amount equal to the prior five year average of the executives form W-2 compensation. The Company has agreed to reimburse the executives pursuant to the Change in Control/Severance Agreements described below for those excise taxes as well as any income and excise taxes payable by the executives as a result of any reimbursements for such taxes. No such excise taxes are due in the event of the termination of an executives employment for reasons other than a change in control of the Company. |
(3) | The cash severance due each named executive is 2.25 times the multiple of base salary and average bonus paid in the last three calendar years. |
(4) | Represents the target cash bonus and the target long-term incentive compensation grant of restricted shares and options for the year of termination. |
Amounts Not Shown in Table
The amounts shown in the table do not include the following:
| Distributions of plan balances under the Companys deferred compensation plan as shown in the Nonqualified Deferred Compensation table; and |
| Payments and benefits to the extent they are provided on a non-discriminatory basis to all employees generally upon termination of employment including: (i) accrued salary and vacation pay; (ii) distributions of plan balances under the Companys 401(k) plan; and (iii) life insurance proceeds in the event of death. |
Change in Control/Severance Agreements
The Company has Change in Control/Severance agreements (the CIC Agreements) with the named executive officers that become effective upon a Change in Control. A Change in Control will generally be deemed to have occurred upon a third partys acquisition of 30% or more of the Companys common shares or assets, whether through purchase, merger or consolidation.
In 1999, an independent consultant gave a presentation to the Board recommending that the Company adopt change-in-control agreements to ensure that the Companys executives maintain neutrality in their decision-making process and act in the best interests of shareholders in the event of a potential merger or acquisition. The consultant indicated that its recommendations were consistent with competitive practice in the general industry. The Board approved the consultants recommendations and thereafter entered into change-in-control agreements with each of its top executive officers (except Mr. Parrell who was not an executive officer at that time) which entitled them to severance payments in the event of their termination following a Change in Control. In 2001, in connection with the announced future retirement of the Companys then Chief Executive Officer, the Board approved amending these change-in-control agreements to also provide for the payment of benefits in the event such executives were terminated within three (3) years following the appointment of a new Chief Executive Officer. The Board did this to ensure a smooth transition of the senior management team to the new Chief Executive Officer. In March 2009, all the executives voluntarily eliminated the additional benefits provided by the 2001 amendments. The Company entered into a Change in Control Agreement with Mr. Parrell on March 13, 2009.
In the event that an executive is dismissed without Cause or resigns for Good Reason during the three-year period following the effective date of the Change in Control, he will be entitled to all accrued but unpaid compensation, a prorated bonus and long-term incentive compensation grant through the date of termination, and a lump sum cash severance payment equal to a 2.25 multiple of the executives annual base salary plus the average of the executives annual bonus for the last three calendar years. In addition, all options and restricted shares would immediately vest. The executive is also entitled to continued medical, dental, life and disability
32
benefits for the remainder of the applicable time period. If any payments made to an executive would result in an excise tax imposed by Section 4999 of the IRC, the executive would become entitled to receive a tax reimbursement that would put the executive in the same financial position after-tax that he or she would have been in if the excise tax did not apply to such amounts.
The Companys termination of an executive is for Cause if: (i) the executive has been convicted of a felony or dishonesty; or (ii) the termination is evidenced by a resolution adopted in good faith by at least two-thirds of the Board that the executive either intentionally and continually failed substantially to perform his reasonable assigned duties for more than thirty days after written notice, or the executive intentionally engaged in conduct which is demonstrably and materially injurious to the Company. A termination by an executive is for Good Reason, and is thus treated the same as the termination by the Company without Cause, if it results from: (i) a material diminution in the executives status, position or responsibilities; (ii) any reduction in the executives base salary or overall compensation and benefits; (iii) the relocation of the executives home office by more than 30 miles; or (iv) a material breach by the Company of the CIC Agreement, the Companys insolvency, or any purported termination of the executives employment for Cause which does not comply with the CIC Agreement.
Retirement/Rule of 70
The Companys Share Incentive Plans provide for certain benefits upon retirement at or after age 62 or upon meeting certain age/length of service requirements. For employees hired prior to January 1, 2009, retirement generally will mean the termination of employment (other than for cause): (i) on or after age 62; or (ii) prior to age 62 after meeting the requirements of the Rule of 70. For employees hired after January 1, 2009, retirement generally will mean the termination of employment (other than for cause) after meeting the requirements of the Rule of 70.
The Rule of 70 is met when an employees years of service with the Company (which must be at least 15 years) plus his or her age (which must be at least 55 years) on the date of termination equals or exceeds 70 years. In addition, the employee must give the Company at least 6 months advance written notice of his or her intention to retire and sign a release upon termination of employment, releasing the Company from customary claims and agreeing to ongoing non-competition and employee non-solicitation provisions. The following named executive officers of the Company will become eligible for retirement under the Rule of 70 in the next 3 years: Mr. Tuomi - 2009; Mr. Strohm - 2010; and Mr. Neithercut - 2011.
For employees hired prior to January 1, 2009, who retire at or after age 62, such employees unvested restricted shares and share options would immediately vest, and share options would continue to be exercisable for the balance of the ten-year option period. For all other employees (those hired after January 1, 2009 and those hired before such date who choose to retire prior to age 62), upon such retirement, such employees unvested restricted shares and share options would continue to vest per the original vesting schedule (subject to immediate vesting upon the occurrence of a subsequent Change In Control of the Company or the employees death or disability), and options would continue to be exercisable for the balance of the applicable ten-year option period, subject to the employees compliance with the non-competition and employee non-solicitation provisions. If an employee violates these provisions after such retirement, all unvested restricted shares and unvested and vested share options at the time of the violation would be void, unless otherwise approved by the Compensation Committee.
33
Split Dollar Life Insurance Agreements
Each of the named executive officers, other than Mr. Parrell, entered into Split Dollar Life Insurance Agreements with the Company in December 1997, pursuant to which the Company purchased split dollar life insurance policies for the executives with death benefits of approximately $2 million each. The Company has not paid any insurance premiums relating to these policies in the past five years. Upon the executives termination of employment before retirement, the executive must borrow against the policy or partially surrender the policy in an amount to repay the insurance premiums to the Company. In the event of the death of an insured before retirement, the Company will be paid insurance proceeds equal to the cumulative insurance premiums paid on the policy by the Company, plus 10% interest per annum for up to ten years, with excess insurance proceeds being paid to the insureds beneficiary. Upon the executives retirement after meeting the requirement of the Rule of 70, the executive will be fully vested in the policy and the Company will release its collateral assignment of the split dollar life insurance policies referenced therein, thereby releasing its right to receive any portion of the life insurance benefits and the premiums previously paid by it.
Retirement Benefits Agreements
The Company has entered into Executive Retirement Benefits Agreements with the persons named in the Summary Compensation Table (excluding Mr. Parrell). These agreements provide that, if either the named executive retires from the Company after reaching age 62 or meeting the requirements of the Rule of 70, or is terminated as a result of a Change in Control after reaching age 62 or meeting the requirements of the Rule of 70, the executive will be eligible to receive health and life insurance benefits for the remainder of his life in the same amounts as any regular active employee. These benefits will be offered at the same rates as would be paid by an active employee for like coverage and subject to increase as for any other active employee.
The following table shows the compensation paid or expensed with respect to our non-employee trustees for their service on the Board during 2008.
Name |
Annual Cash Fee (1) |
Annual Committee Fees (1) |
Restricted Share Awards (2)(3) |
Option Awards (2)(3) |
Total (4) | ||||||||
Samuel Zell, |
$ | 0 | $ | 0 | $2,274,968 | $758,363 | $ | 3,033,331 | |||||
Chairman (5) |
|||||||||||||
Gerald A. Spector |
50,000 | 0 | 18,745 | 12,509 | 81,254 | ||||||||
Vice Chairman (2) |
|||||||||||||
Sheli Z. Rosenberg, |
70,000 | 8,000 | 56,234 | 18,765 | 152,999 | ||||||||
Lead Trustee (1) |
|||||||||||||
John W. Alexander |
50,000 | 18,500 | 56,234 | 18,765 | 143,499 | ||||||||
Charles L. Atwood |
50,000 | 23,500 | 56,234 | 18,765 | 148,499 | ||||||||
Stephen O. Evans |
50,000 | 23,000 | 56,234 | 18,765 | 147,999 | ||||||||
Boone A. Knox |
50,000 | 9,500 | 103,096 | 25,020 | 187,616 | ||||||||
John E. Neal |
50,000 | 6,000 | 54,320 | 18,765 | 129,085 | ||||||||
Desiree G. Rogers |
50,000 | 8,000 | 56,234 | 18,765 | 132,999 | ||||||||
B. Joseph White |
50,000 | 10,000 | 56,234 | 18,765 | 134,999 | ||||||||
Total: | $ | 470,000 | $ | 106,500 | $2,788,533 | $927,247 | $ | 4,292,280 |
(1) | Our non-employee trustees (other than our Chairman, Mr. Zell), receive an annual cash retainer of $50,000 and an annual retainer of $75,000 of options and restricted shares, as further described in footnote 3 below. Mr. Zell received a grant of $2,560,000 of options and restricted shares for his services as the Companys Chairman of the Board during 2008, as further described in footnote 3 below. Our employee trustee, Mr. |
34
Neithercut received no additional compensation for his service as a Trustee during 2008. Ms. Rosenberg received an additional cash fee of $20,000 for serving as the Companys Lead Trustee in 2008. Trustees who served on the Audit Committee received an additional $6,000 in cash per year for their service. Trustees who served on the Compensation, Corporate Governance or Executive Committee received an additional $4,000 in cash per year for each committee on which they served. The chair of the Audit Committee received an additional $17,500 in cash per year and the chairs of the Compensation and Corporate Governance Committees each received an additional $10,500 in cash per year. Mr. Zell does not receive a fee for acting as Chair of the Executive Committee. Mr. Zell and Mr. Neithercut do not receive a fee for their service on the Pricing Committee. |
(2) | Represents the compensation expense recognized by the Company in its Financial Statements, under SFAS 123(R), with respect to restricted shares and options for services performed as a Trustee granted in prior years. In general under that rule, an equity award is expensed over the vesting period of the award. Thus, these amounts typically include one-third of the grant date value of each of the 2006, 2007 and 2008 grants. Assumptions used in the calculation of these amounts are included in footnotes 2 and 14 to the Companys audited financial statements for the fiscal year ended December 31, 2008, included in the Companys Annual Report on Form 10-K filed with the SEC on February 26, 2009. |
The compensation expense amounts shown for Mr. Spector relate to the award of grants for his services as Vice Chairman of the Board during 2008. The Company also recognized the following compensation expense amounts with respect to restricted shares, performance shares and options for Mr. Spectors service as Chief Operating Officer of the Company granted in prior years:
Restricted Shares |
Performance Shares |
Option Awards | ||
$3,028,704 |
$32,393 | $1,009,625 |
In connection with his retirement from the Company in December 2007, Mr. Spector is also entitled to the payments under his Deferred Compensation Agreement described below. The Company also provides Mr. Spector with administrative assistance for personal matters.
The Company has accelerated recognition of compensation expense for the equity awards held by Mr. Knox because at age 72 he is retirement eligible.
(3) | Each non-employee trustee (with the exception of Mr. Zell) received an annual long-term incentive grant of $75,000 on February 6, 2009, which was allocated 50% to options and 50% to restricted shares, utilizing the same valuation criteria and the same ratio of options and restricted shares as approved by the Board for the annual long-term incentive grants to the Companys executive officers. Accordingly, each non-employee trustee received 1,625 restricted shares valued at $37,489 ($23.07 per share) and 11,098 share options valued at $37,511 ($3.38 per option). Mr. Zell received an annual long-term incentive grant on February 10, 2009 of $2,560,000 of options and restricted shares for his services performed in 2008 as Chairman of the Board. Accordingly, Mr. Zell received 55,483 restricted shares valued at $1,279,993 ($23.07 per share) and 378,700 share options valued at $1,280,006 ($3.38 per option). The number of restricted shares and options Mr. Zell received were determined consistent with all other trustees and employees using a February 6, 2009 share price and option valuation. Due to the timing of approval of Mr. Zells grant by the Board, compensation expense will be determined using the closing market price and an option valuation on the date of grant, February 10, 2009. The Company also reimburses the trustees for travel expenses incurred in connection with their activities on behalf of the Company, with the exception of Mr. Zell who is responsible for his own business related expenses. Trustees who are first appointed or elected to the Board after the beginning of a fiscal year receive prorated cash fees and long-term incentive grants for their first year of service. The restricted shares, including those granted to Mr. Zell, were granted at a share price equal to the closing price of the common shares on February 6th and vest in full on the third anniversary of the grant. Dividends are paid on restricted shares at the same rate as on unrestricted common shares. The options, including those options granted to Mr. Zell, were granted at an exercise price equal to the closing price of the common shares on February 6th and vest in equal installments over a three-year period. For non-employee trustees retiring from the Board or completing a scheduled term on the Board without re-nomination, vesting of all outstanding options and restricted shares granted as compensation for serving as a trustee is accelerated, and options may be exercised through the balance of the ten-year option period. In connection with Ms. Rogers resignation from the Board in January 2009, the Board authorized the vesting of her unvested options and restricted shares. |
35
(4) | The Trustees do not have pension benefits and are not entitled to any above-market or preferential earnings on nonqualified deferred compensation. The Company has an optional deferred compensation plan in which trustees may participate. The trustees may defer receipt of any percentage of their annual cash compensation, which amount is then deposited into the Companys deferred compensation plan on a tax-deferred basis. These deferred funds (as well as any cash trustee fees that are not deferred) may be used to purchase Company common shares under the Companys Employee Share Purchase Plan (the ESPP) at the applicable discounted purchase price under the plan not to exceed $100,000 per year. Each trustee is immediately 100% vested in his or her acquired ESPP shares held in the deferred compensation plan, subject to a one-year hold requirement, and is allowed to begin withdrawals over a one-to-ten-year period following termination of his or her trusteeship. The trustees may also elect to defer receipt of their restricted shares to the deferred compensation plan prior to the vesting of the shares. Non-employee trustees do not participate in the Companys profit sharing or 401(k) Plan and do not receive any matching contributions on any trustee compensation. |
(5) | The Company entered into a Retirement Benefits Agreement with Mr. Zell in October 2001 which provides him with a cash retirement benefit after the termination of his service as Chairman of the Board. If Mr. Zells employment as Chairman is terminated for any reason, other than by the Company for cause, he (or his estate in the event of his death) will be entitled to an annual retirement benefit of $500,000 (as increased by a CPI index from January 2002 through the termination date) over a ten-year period commencing on the termination date. The present value of these payments, assuming the termination of Mr. Zells employment as of December 31, 2008, is $3,844,713. Should Mr. Zell be terminated for cause, he would not be entitled to any retirement benefit. |
The following table shows the aggregate number of outstanding restricted shares and options of each non-employee trustee at December 31, 2008.
Name |
Restricted Shares | Unvested Options | Vested Options | |||
Samuel Zell |
153,067 | 310,031 | 2,107,285 | |||
Sheli Z. Rosenberg |
3,823 | 4,065 | 59,173 | |||
Gerald A. Spector |
1,458 | 3,066 | 1,157,206 | |||
John W. Alexander |
3,823 | 4,065 | 56,011 | |||
Charles L. Atwood |
3,823 | 4,065 | 23,679 | |||
Stephen O. Evans |
3,823 | 4,065 | 8,077 | |||
Boone A. Knox |
3,823 | 4,065 | 29,173 | |||
John E. Neal |
3,623 | 4,065 | 7,524 | |||
Desiree G. Rogers |
3,823 | 4,065 | 12,720 | |||
B. Joseph White |
3,823 | 4,065 | 39,173 | |||
Total: |
184,909 | 345,617 | 3,500,021 |
Deferred Compensation Agreement with Mr. Spector
The Company entered into a Deferred Compensation Agreement with Mr. Spector in January 2002 which provides him with a ten-year cash retirement benefit after the termination of his employment with the Company. Mr. Spectors ten annual installments commenced on January 1, 2009 with an annual payment of $643,887. The present value estimate of these payments as of December 31, 2008 is $4,046,234.
36
The Audit Committee reviews the Companys financial reporting process on behalf of the Board. The Companys management has the primary responsibility for establishing and maintaining adequate internal financial controls, for preparing the financial statements and for the public reporting process. Ernst & Young, the Companys independent auditor for 2008, was responsible for expressing opinions on the conformity of the Companys audited financial statements with generally accepted accounting principles and on the effectiveness of the Companys internal control over financial reporting.
In this context, the Audit Committee has reviewed and discussed with management and Ernst & Young the audited financial statements for the year ended December 31, 2008, and Ernst & Youngs evaluation of the Companys internal control over financial reporting. The Audit Committee has discussed with Ernst & Young the matters that are required to be discussed by applicable auditing standards. Ernst & Young has provided to the Audit Committee the written disclosures and the letter required by applicable independence standards, and the Audit Committee has discussed with Ernst & Young the firms independence. The Audit Committee has concluded that Ernst & Youngs provision of audit and non-audit services to the Company and its affiliates is compatible with Ernst & Youngs independence.
In reliance on the discussions referred to above, the members of the Audit Committee as of March 1, 2009 recommended to the Board the inclusion of the Companys audited consolidated financial statements in its Annual Report on Form 10-K for the fiscal year ended December 31, 2008, for filing with the SEC.
Audit Committee:
Charles L. Atwood, Chair
Stephen O. Evans
John E. Neal
B. Joseph White
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
The Companys Code of Ethics and Business Conduct (the Code) provides that employees (including executive officers) and trustees of the Company should avoid conflicts of interest with regard to their own or the Companys interest. Under the Code, a conflict of interest exists whenever an individuals private interests interfere or are at odds with the interests of the Company. Such a conflict can arise when (i) an employee takes actions or has interests that may make it difficult to perform his or her Company work objectively and effectively, or (ii) an employee or member of his or her family receives improper personal benefits as a result of his or her position in the Company, whether received from the Company or a third party. For purposes of the Code, the interests of each employee include any interests of his or her immediate family, defined as spouse, same-sex domestic partner, children, parents, siblings, mothers and fathers-in-law, sons and daughters-in-law, and brothers and sisters-in-law. Any waiver of the provisions of the Code for executive officers or trustees may only be made by the Board of Trustees or the Audit Committee, and any such waiver will be disclosed as required by law or regulation and the rules of the New York Stock Exchange. The Audit Committee has responsibility for reviewing the Companys policies relating to the avoidance of conflicts of interest and reviewing any proposed related party transactions. No executive officers are indebted to the Company under any Company loans. The following are the Companys related party transactions:
| The Companys management company managed a multifamily residential community owned by an affiliate of Mr. Zell on terms equivalent to a third party transaction pursuant to a contract that was terminated on December 28, 2008. The property management fees received from such affiliate were $267,741 for 2008. |
37
| The Operating Partnership leases its corporate headquarters from an entity controlled by Mr. Zell on terms equivalent to a third party transaction pursuant to a lease that expires on July 31, 2011. Amounts incurred for such office space and related office facility services in 2008 were $2,924,484. |
The Board knows of no other matters to be presented for shareholder action at the Annual Meeting. If any other matters are properly presented at the meeting for action, it is intended that the persons named in the proxies will vote upon such matters in accordance with their discretion.
By Order of the Board of Trustees |
Yasmina Duwe |
Senior Vice President, Associate General Counsel and Secretary |
Chicago, Illinois
April 16, 2009
38
TWO NORTH RIVERSIDE PLAZA CHICAGO, ILLINOIS 60606 |
VOTE BY INTERNET - www.proxyvote.com Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form. | |
ELECTRONIC DELIVERY OF FUTURE PROXY MATERIALS If you would like to reduce the costs incurred by our company in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access proxy materials electronically in future years. | ||
VOTE BY PHONE - 1-800-690-6903 Use any touch-tone telephone to transmit your voting instructions up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you call and then follow the instructions. | ||
VOTE BY MAIL Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717. |
TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS: | M13769-P75291 | KEEP THIS PORTION FOR YOUR RECORDS | ||
DETACH AND RETURN THIS PORTION ONLY |
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED.
EQUITY RESIDENTIAL |
For All |
Withhold All |
For All Except |
To withhold authority to vote for any individual nominee(s), mark For All Except and write the number(s) of the nominee(s) on the line below. | ||||||||||||||||||||
The Board of Trustees recommends a vote FOR Proposals 1 and 2: | ||||||||||||||||||||||||
1. Election of Trustees |
¨ | ¨ | ¨ |
|
||||||||||||||||||||
Nominees: | ||||||||||||||||||||||||
01) John W. Alexander | 06) Sheli Z. Rosenberg | |||||||||||||||||||||||
02) Charles L. Atwood | 07) Gerald A. Spector | |||||||||||||||||||||||
03) Boone A. Knox | 08) B. Joseph White | |||||||||||||||||||||||
04) John E. Neal | 09) Samuel Zell | |||||||||||||||||||||||
05) David J. Neithercut |
For | Against | Abstain | ||||||||||||||||||||
2. Ratification of the selection of Ernst & Young LLP as the Companys independent auditor for the year ending December 31, 2009. |
¨ | ¨ | ¨ | |||||||||||||||||||
The Board ot Trustees recommends a vote AGAINST Proposal 3: |
||||||||||||||||||||||
3. Shareholder proposal relating to a change in the voting standard for trustee elections. |
¨ | ¨ | ¨ | |||||||||||||||||||
In their discretion, the Representatives are authorized to vote upon such other matters as may properly come before the meeting. | ||||||||||||||||||||||
Note: Please sign as name appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, trustee or guardian, please give full title under signature. |
For address changes and/or comments, please check this box and write them on the back where indicated. | ¨ |
Please indicate if you plan to attend this meeting. | ¨ | ¨ | Please indicate if you wish to view meeting materials electronically via the Internet rather than receiving a hard copy. |
¨ | ¨ | |||||||||||
Yes | No | Yes | No | |||||||||||||
Signature [PLEASE SIGN WITHIN BOX] | Date | Signature (Joint Owners) | Date |
Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting:
The Notice and Proxy Statement and Annual Report are available at www.proxyvote.com.
M13770-P75291 |
EQUITY RESIDENTIAL
Annual Meeting of Shareholders June 11, 2009
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF TRUSTEES
The undersigned shareholder(s) of Equity Residential, a Maryland real estate investment trust (the Company), hereby appoint(s) DAVID J. NEITHERCUT and YASMINA DUWE, or either of them (the Representatives), with full power of substitution, as proxies for the undersigned to attend the Annual Meeting of Shareholders of the Company, to vote all common shares of the Company which the undersigned is entitled to vote at the Annual Meeting and otherwise represent the undersigned with all powers possessed by the undersigned if personally present at the Annual Meeting, to be held at 1:00 p.m., local time, on June 11, 2009, at Two North Riverside Plaza, Suite 2400, Chicago, Illinois, and any adjournment or postponement thereof. The undersigned hereby acknowledges receipt of the Notice of the Annual Meeting of Shareholders and of the accompanying Proxy Statement and revokes any proxy heretofore given with respect to such common shares. If this card is properly executed and returned, the shares represented thereby will be voted. If a choice is specified by the shareholder, the shares will be voted accordingly. If not otherwise specified, the shares represented by this card will be voted FOR Proposals 1 and 2, and AGAINST Proposal 3, and in the discretion of the Representatives in any other matter that may properly come before the meeting or any adjournment or postponement thereof.
PLEASE MARK YOUR VOTES AND SIGN ON THE REVERSE SIDE OF THIS CARD.
|
||||||||
Address Changes/Comments: |
|
|||||||
|
||||||||
(If you noted any Address Changes/Comments above, please mark corresponding box on the reverse side.)
|