DEF 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. __)
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
COGDELL SPENCER INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2)
and identify the filing for which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the Form or Schedule and the date of its
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COGDELL SPENCER INC.
4401 Barclay Downs Drive, Suite 300
Charlotte, NC 28209-4670
March 25, 2011
Dear Stockholder:
We cordially invite you to attend the 2011 Annual Meeting of Stockholders of Cogdell Spencer
Inc. The meeting will be held on Wednesday, May 4, 2011, at 1:00
p.m., Eastern Time, at the
Renaissance Charlotte SouthPark Hotel, Queen Victoria room, located at 5501 Carnegie Boulevard,
Charlotte, North Carolina 28209. The matters expected to be acted upon at the meeting are
described in detail in the accompanying Proxy Statement. We encourage you to read these materials
carefully and vote on matters described in the Proxy Statement.
We are also furnishing our Proxy Statement and related proxy materials to our stockholders via
the Internet. We believe furnishing these materials via the Internet will expedite stockholders
receipt of proxy materials, lower our costs of delivery, and reduce the environmental impact of our
Annual Meeting. The About the Meeting section of the Proxy Statement contains instructions for
receiving a paper copy of the Proxy Statement and Annual Report to Stockholders.
Your vote is very important. Whether or not you plan to attend the meeting, please submit
your proxy as promptly as possible. If you attend the meeting, you may continue to have your
shares of common stock voted as instructed in the proxy or you may withdraw your proxy at the
meeting and vote your shares of common stock in person. We look forward to seeing you at the
meeting.
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Sincerely,
Raymond W. Braun
President and Chief Executive Officer |
- 2 -
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
To Be Held May 4, 2011
NOTICE IS HEREBY GIVEN that the 2011 Annual Meeting of Stockholders (the Annual Meeting) of
Cogdell Spencer Inc., a Maryland corporation, will be held at the Renaissance Charlotte SouthPark
Hotel, Queen Victoria room, located at 5501 Carnegie Boulevard, Charlotte, North Carolina 28209 on
Wednesday, May 4, 2011 at 1:00 p.m., Eastern Time, for the purposes described in the accompanying
Proxy Statement:
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To elect seven members to the Board of Directors, each to serve until the 2012
Annual Meeting of Stockholders and until his successor is duly elected and qualifies.
The Board nominees are the following: Raymond W. Braun, John R. Georgius, Richard B.
Jennings, Christopher E. Lee, David J. Lubar, Richard C. Neugent, and Randolph D. Smoak,
Jr. M.D.; |
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To ratify the appointment of Deloitte & Touche LLP as our independent registered
public accounting firm for the year ending December 31, 2011; |
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To approve, in a non-binding advisory vote, the compensation of our named executive
officers, as disclosed in the accompanying Proxy Statement; |
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To vote upon, in a non-binding advisory vote, the frequency of holding future
non-binding advisory votes on executive compensation; and |
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To transact such other business as may properly come before the Annual Meeting or
any adjournments or postponements thereof. |
The Board of Directors recommends that you vote FOR each of the nominees listed in proposal 1, FOR
proposals 2 and 3, and FOR one year in proposal 4.
Our Board of Directors has fixed the close of business on Wednesday, March 9, 2011, as the
Record Date for determination of stockholders entitled to receive notice of and to vote at the
Annual Meeting, or any adjournments or postponements of the Annual Meeting. Only holders of record
of our common stock at the close of business on that day will be entitled to vote at the Annual
Meeting, or any adjournments or postponements of the Annual Meeting.
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By Order of the Board of Directors |
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Charles M. Handy |
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Corporate Secretary |
WHETHER OR NOT YOU EXPECT TO ATTEND THE ANNUAL MEETING, TO ENSURE YOUR
REPRESENTATION AT THE ANNUAL MEETING, PLEASE PROMPTLY VOTE BY INTERNET, OR BY
MARKING, SIGNING, DATING AND RETURNING YOUR PROXY CARD AS PROMPTLY AS POSSIBLE
SO THAT YOUR SHARES WILL BE REPRESENTED AT THE MEETING. IF YOU ATTEND THE
MEETING, YOU MAY CONTINUE TO HAVE YOUR SHARES OF COMMON STOCK VOTED AS
INSTRUCTED IN THE PROXY OR YOU MAY WITHDRAW YOUR PROXY AT THE MEETING AND VOTE
YOUR SHARES OF COMMON STOCK IN PERSON.
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TABLE OF CONTENTS
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- 4 -
COGDELL SPENCER INC.
4401 Barclay Downs Drive, Suite 300
Charlotte, NC 28209-4670
PROXY STATEMENT
ANNUAL MEETING OF STOCKHOLDERS
To Be Held May 4, 2011
GENERAL INFORMATION
We are sending this Proxy Statement and, if you requested a printed version of these
materials, the accompanying Proxy Card in connection with the solicitation of proxies by the Board
of Directors (the Board) of Cogdell Spencer Inc. (the Company, we, us or our), a Maryland
corporation, for use at our 2011 Annual Meeting of Stockholders (the Annual Meeting), and at any
adjournments or postponements thereof, to be held at the Renaissance Charlotte SouthPark Hotel,
Queen Victoria room, located at 5501 Carnegie Boulevard, Charlotte, North Carolina 28209 on
Wednesday, May 4, 2011 at 1:00 p.m., Eastern Time. The purposes of the Annual Meeting are:
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To elect seven members to the Board, each to serve
until the 2012 Annual Meeting of
Stockholders and until his successor is duly elected and qualifies, the Board nominees
being Raymond W. Braun, John R. Georgius, Richard B. Jennings, Christopher E. Lee, David
J. Lubar, Richard C. Neugent, and Randolph D. Smoak, Jr. M.D.; |
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To ratify of the appointment of Deloitte & Touche LLP as our independent registered
public accounting firm for the year ending December 31, 2011; |
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To approve, in a non-binding advisory vote, the compensation of our named executive
officers, as disclosed in the accompanying Proxy Statement; |
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To vote upon, in a non-binding advisory vote, the frequency of holding future
non-binding advisory votes on executive compensation; and |
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To transact such other business as may properly come before the Annual Meeting or
any adjournments or postponements thereof. |
This Proxy
Statement, the Notice of Annual Meeting of Stockholders, and the related Proxy Card
are first being made available to stockholders on or about
March 25, 2011. This Proxy Statement is
accompanied by a copy of our Annual Report to Stockholders for the fiscal year ended December 31,
2010.
ABOUT THE MEETING
Record Date
The Board has fixed the close of business on Wednesday, March 9, 2011 as the Record Date (the
Record Date) for determination of stockholders entitled to notice of, and to vote at, the Annual
Meeting and any adjournments or postponements thereof. Each share of our common stock, $0.01 par
value per share (Common Stock), is entitled to one vote for each matter to be voted upon. As of
the Record Date, there were 51,034,926 shares of Common Stock outstanding and entitled to vote at
the Annual Meeting.
Quorum; Voting
The presence, in person or by proxy, of stockholders entitled to cast a majority of all the
votes entitled to be cast at the Annual Meeting will constitute a quorum for the transaction of
business at the Annual Meeting. Abstentions and broker non-votes are included in the determination
of the number of shares present at the Annual Meeting for determining whether a quorum is present.
A broker non-vote occurs when a nominee (i.e., a broker or other financial institution) holding
shares for a beneficial owner does not vote on a proposal because such nominee does not have
discretionary voting power for that matter and has not received instructions from the beneficial
owner. If a quorum is not present or represented at the Annual Meeting, the Chairman of the Annual
Meeting will have the power to adjourn the Annual Meeting to a date not more than 120 days after
the original Record Date without notice other than announcement at the Annual Meeting, until a
quorum is present or represented. At any such adjourned Annual Meeting at which
a quorum is present or represented, any business may be transacted that might have been
transacted at the Annual Meeting as originally noticed.
- 5 -
Each stockholder is entitled to one vote for each share of Common Stock registered in the
stockholders name on the Record Date. A plurality of all of the votes cast at the Annual Meeting
at which a quorum is present shall be sufficient to elect a director. A majority of the votes cast
at the Annual Meeting at which a quorum is present is required for the ratification of our
independent registered public accounting firm (Proposal 2), for the advisory approval of the
compensation of our named executive officers (Proposal 3), and for the advisory approval on the
frequency of holding future non-binding advisory votes to approve our executive compensation
(Proposal 4). The votes on proposals 3 and 4 are advisory and not binding on the Board. Although
the voting on Proposals 3 and 4 is non-binding, the Board and the Compensation Committee of the
Board (the Compensation Committee) value the opinions of our stockholders and will carefully
review the voting results. If you properly execute a proxy in the accompanying form, and if we
receive it prior to voting at the Annual Meeting, the shares that the proxy represents will be
voted in the manner specified on the proxy.
If you hold your shares in street name it is critical that you cast your vote if you want it
to count in the election of directors and the advisory votes on the compensation of our named
executive officers and the frequency of future non-binding advisory votes to approve our executive
compensation. Under rules of the New York Stock Exchange (the NYSE), a broker or nominee is only
permitted to exercise voting discretion for the ratification of the appointment of Deloitte &
Touche LLP as our independent registered public accounting firm for the year ending December 31,
2011 (Proposal 2). Therefore, if you hold your shares in street name and do not give your broker
or nominee specific voting instructions on votes for Proposals 1, 3, and 4 your shares will not be
voted and a broker non-vote will occur. Broker non-votes have no effect on the voting results
for these items. Abstentions will have no effect on the result of the vote on any of the
proposals.
Shares Held in Street Name
Under NYSE rules, if your shares are held in street name, you will receive instructions from
your nominee, which you must follow in order to have your shares of Common Stock voted.
Revocation of Proxies
If you cast a vote by proxy, you may revoke it at any time before it is voted by:
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giving written notice to our Secretary at our address, |
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expressly revoking the proxy, by signing and forwarding to us a proxy dated later or by
voting again on the Internet, or |
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by attending the Annual Meeting and personally voting the Common Stock owned of record by
you as of the Record Date. |
Solicitation
This solicitation is being made on behalf of the Board. We bear the entire cost of soliciting
proxies for the Annual Meeting. Further solicitation of proxies may be made by mail, telephone,
facsimile, personal interview or otherwise by certain of our directors, executive officers and
employees without being paid additional compensation. Continental Stock Transfer & Trust Company,
our transfer agent and registrar, will assist in the distribution of proxy materials and tabulation
of votes. We will also reimburse brokerage firms and other persons representing the beneficial
owners of our shares for their reasonable expenses in forwarding proxy solicitation material to the
beneficial owners in accordance with the proxy solicitation rules and regulations of the Securities
and Exchange Commission (SEC) and the NYSE.
Delivery of Materials
In accordance with rules adopted by the SEC, instead of mailing a printed copy of our proxy
materials to our stockholders, we are furnishing proxy materials, including this Proxy Statement
and our 2010 Annual Report to Stockholders, by providing access to these documents on the Internet.
Accordingly, on March 25, 2011, we sent a Notice of Internet Availability of Proxy Materials (the
Notice) to our holders of record and beneficial owners. The Notice provided instructions for
accessing our proxy materials on the Internet and instructions for receiving printed copies of the
proxy materials without charge by mail or electronically by email. Please follow the instructions
included in the Notice.
- 6 -
The Notice provides you with instructions regarding the following: (1) viewing our proxy
materials for the Annual Meeting on the Internet; (2) voting your shares after you have viewed our
proxy materials; (3) requesting a printed copy of the proxy materials; and (4) instructing us to
send our future proxy materials to you. We believe the delivery options allow us to provide our
stockholders with the proxy materials they need, while lowering the cost of the delivery of the
materials and reducing the environmental impact of printing and mailing. If you choose to receive
future proxy materials by email, you will receive an email next year with instructions containing a
link to view those proxy materials and a link to the proxy voting site. Your election to receive
proxy materials by email will remain in effect until you terminate it.
Householding
The rules of the SEC permit companies and intermediaries (such as brokerage firms, banks,
broker-dealers or other similar organizations) to satisfy the delivery requirements for the Notice
and proxy materials with respect to two or more stockholders sharing the same address by delivering
a single Notice or copy of the proxy materials, as the case may be, addressed to each of those
stockholders. This practice, commonly referred to as householding, is designed to reduce our
printing and postage costs. Stockholders who hold shares in street name (as described below) may
contact their intermediaries to request information about householding.
Once you have
received notice from your intermediary, or us, that they or we will discontinue
sending multiple copies to the same address, you will receive only one copy until you are notified
otherwise or until you revoke your consent. If you received only one copy of our proxy materials
and wish to receive a separate copy for each stockholder at your household, or if, at any time, you
wish to resume receiving separate proxy materials, or if you are receiving multiple statements and
reports and wish to receive only one, please notify your intermediary if your shares are held in a
brokerage account or us if you hold registered shares. You can notify us by sending a written
request to Cogdell Spencer Inc., 4401 Barclay Downs Drive, Suite 300, Charlotte, NC 28209, Attn:
Jaime Buell or by calling our Investor Relations Manager at (704) 940-2929 and we will promptly
deliver or cause to be delivered additional materials as requested.
The difference between a shareholder of record and a beneficial owner of shares held in street
name is as follows:
Shareholder of Record. If your shares are registered directly in your name with our transfer
agent, Continental Stock Transfer & Trust Company, you are considered the stockholder of record
with respect to those shares, and the Notice was sent directly to you by the Company. If you
request printed copies of the proxy materials by mail, you will receive a proxy card.
Beneficial Owner of Shares Held in Street Name. If your shares are held in an account at an
intermediary (bank or broker), then you are the beneficial owner of shares held in street name,
and the Notice was forwarded to you by that organization. The organization holding your account is
considered the stockholder of record for purposes of voting at the Annual Meeting. As a beneficial
owner, you have the right to instruct that organization on how to vote the shares held in your
account. Those instructions are contained in a vote instruction form. If you request printed
copies of the proxy materials by mail, you will receive a vote instruction form.
PROPOSALS TO BE VOTED ON BY STOCKHOLDERS
PROPOSAL 1 ELECTION OF DIRECTORS
In accordance with the provisions of our Charter and Bylaws, each member of the Board is
elected at the Annual Meeting. Each member of the Board elected will serve for a term expiring at
the 2012 Annual Meeting of Stockholders and until his successor has been elected and qualifies, or
until his earlier resignation or removal. Raymond W. Braun, John R. Georgius, Richard B. Jennings,
Christopher E. Lee, David J. Lubar, Richard C. Neugent, and Randolph D. Smoak, Jr. M.D. are the
Boards nominees for election.
Proxies that are properly executed and returned will be voted at the Annual Meeting, and any
adjournments or postponements thereof, in accordance with the directions on such proxies. If no
directions are specified, such proxies will be voted FOR the election of the seven persons
specified as nominees for directors, each of whom will serve until the 2012 Annual Meeting of
Stockholders. We have no reason to believe that any of the nominees will be unable or unwilling to
serve if elected. However, should any director nominee named herein become unable or unwilling to
serve if elected, it is intended that the proxies will be voted for the election, in his stead, of
such other person as the Board may nominate, unless the Board reduces the size of the membership of
the Board prior to the Annual Meeting to eliminate the position of any such nominee.
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In connection with the merger with Marshall Erdman & Associates, Inc. (Erdman) in March
2008, one of the former Erdman shareholders, Lubar Capital LLC (Lubar), received the right to
nominate one individual for election to the Board. In connection with this right, the Board
elected Mr. Lubar as a director on March 10, 2008. Lubars right to nominate one individual
continued until such time that Lubar and its affiliates owned less than 75% of their aggregate
initial ownership measured in number of equity securities of the Company and its affiliates. In
connection with the restructuring of certain parts of the Lubar organization, a Lubar-controlled
entity dissolved and distributed its remaining assets to its members, which assets included limited
partnership units of Cogdell Spencer LP, our operating partnership. As a result of this
restructuring, as of August 20, 2010, Lubar no longer met this threshold and therefore does not
have the right to nominate one individual to the Board. However, the Board has determined that,
for the reasons described below, it is in the best interest of the Company and its stockholders for
the Board to nominate Mr. Lubar for election to the Board in connection with the Annual Meeting.
The Board has affirmatively determined that Messrs. Georgius, Lee, Lubar, Jennings, Neugent
and Dr. Smoak are independent within the standards prescribed by the NYSE. The Board has also
affirmatively determined that no material relationships exist between us and any of the independent
directors that would interfere with their judgment in carrying out their responsibilities as a
director.
In making its determination that each of our directors (other than Mr. Braun) is independent,
the Board considered Mr. Lubars positions as (A) a member of the board of directors and indirect
equity owner of two limited liability companies (the Lubar Entities) each managed by its own
board of directors that had contracted with Erdman prior to the Company acquiring Erdman, (B) a
member of the board of trustees of Northwestern Mutual Life Insurance Company (Northwestern), the
parent company of the Companys partner in its real property acquisition joint venture, and (C) a
member of the board of directors of Marshall & Ilsley Corporation (M&I), the parent company of
one of the lenders under the Companys revolving credit facility and then-existing term loan.
The Board affirmatively determined that, with respect to the Lubar Entities, because (1) of
the nature of Mr. Lubars relationship with these entities (he is an indirect owner but not
involved in their management, as he resigned from all management positions with the Lubar Entities
on November 17, 2008), (2) the contracts between Erdman and the Lubar Entities were executed prior
to the Companys acquisition of Erdman and the date Mr. Lubar joined our Board and (3) the contract
with one of these entities was substantially completed in mid-September 2008 and the other contract
was substantially completed in mid-February 2009, these relationships do not compromise Mr. Lubars
independence.
The Board further determined that Mr. Lubars position as one member of the 21-person board of
trustees of Northwestern during 2010 does not impair Mr. Lubars independence because the capital
commitment of the Companys joint venture partner to the property acquisition joint venture is not
material to Northwestern.
In addition, the Board determined that Mr. Lubars position on the Board of M&I similarly does
not affect his independence because (x) M&Is participation in the Companys revolving credit
facility and then-existing term loan is not material to M&I and (y) Mr. Lubar was not yet on our
Board at the time the Company or Erdman entered into these loans.
Nominees for Directors
The following table sets forth the name, age and the position(s) with us, if any, currently
held by each person nominated as a director:
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Raymond W. Braun
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53 |
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President, Chief Executive Officer and Director |
John R. Georgius(1)(2)
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66 |
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Director |
Richard B. Jennings(1)(2)
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67 |
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Director |
Christopher E. Lee(2)(3)
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62 |
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Director |
David J. Lubar(1)(3)
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56 |
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Director |
Richard C. Neugent(1)(3)
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67 |
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Director, Lead Independent Director |
Randolph D. Smoak, Jr. M.D.(2)(3)
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77 |
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Director |
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Member of Audit Committee |
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Member of Compensation Committee |
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Member of Nominating and Corporate Governance Committee |
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The Board believes that each of the nominees has the key qualifications, skills and
characteristics required of Board members and will contribute to an effective Board. A description
of our process for identifying and evaluating nominees, as well as our criteria for Board
membership, is set forth under the heading Identification of Board Candidates and Criteria for
Board Membership.
In addition to the above, the Board also considered the specific experience described in the
biographical details that follow in determining to nominate the individuals set forth below for
election as directors.
Raymond W. Braun, President and Chief Executive Officer. Mr. Braun joined us as
a member of the Board and as our Chief Executive Officer and President in September 2010. Mr.
Braun attended Bowling Green State University. He graduated in 1980 with degrees in
accounting and economics. After graduation, Mr. Braun attended the University of Pennsylvania
Law School and graduated with his J.D. in 1983. After receiving his J.D., Mr. Braun practiced
corporate and real estate law with a private law firm in Toledo, OH and Charlotte, NC. In
1993, Mr. Braun joined Health Care REIT, Inc., a publicly-traded health care real estate
investment trust, and served as its Chief Financial Officer from July 2000 to March 2006, its
President from May 2002 to January 2009, and as a member of its board of directors from May
2007 to January 2009. Prior to becoming Health Care REITs Chief Financial Officer, Mr. Braun
also served in various capacities, including as its Chief Operating Officer, Executive Vice
President, Assistant Vice President and Assistant General Counsel. Mr. Braun has been an
active industry leader. He was a member of the Board of Directors and Chairman of the
National Investment Center. He has also served as Chairman of the Seniors Housing Political
Action Committee.
John R. Georgius, Director. Mr. Georgius has served as a member of the Board since
our initial public offering in 2005 and is also the Chairman of our Audit Committee. During
his 37 year banking career, Mr. Georgius executive positions included President and Chief
Operating Officer at First Union Corporation, Vice Chairman and President of First Union
National Bank and Senior Vice President and head of the trust division at First Union National
Bank. Mr. Georgius was involved in over 140 acquisitions and brings first-hand knowledge of
the banking industry to our Board. Mr. Georgius previously served as a director of First
Union Corporation, First Union National Bank, VISA USA, and VISA International, and is an
audit committee financial expert, as defined by the SEC. Prior to his career in banking,
Mr. Georgius received a B.B.A from Georgia State University and graduated from the American
Bankers Association National Graduate Trust School at Northwestern University. Mr. Georgius
currently sits on the Board and Audit Committee of a private company based in Hickory, North
Carolina.
Richard B. Jennings, Director. Mr. Jennings has served as a member of the Board since
2005. Mr. Jennings experience in real estate, investment banking and business transitions
led to a consulting arrangement during which he advised the Company throughout our initial
public offering on the structure and terms of our formation transactions. Since 1993, Mr.
Jennings has advised 19 management teams on their REIT IPOs. He is currently the President of
Realty Capital International LLC, a position he has held since 1991. He is the former
President of Jennings Securities LLC, a position he held from 1995-2006. Prior to serving
these roles, Mr. Jennings served as Managing Director of Real Estate Finance at Drexel Burnham
Lambert Incorporated, he oversaw the REIT investment banking business at Goldman, Sachs & Co.
and during his tenure at Goldman, Sachs & Co., Mr. Jennings founded and managed the Mortgage
Finance Group. Mr. Jennings currently serves on the board of directors of two additional
public companies, Alexandria Real Estate Equities Inc. and National Retail Properties, Inc.
At Alexandria Real Estate Equities Inc., he serves as Lead Director, Chairman of the
Compensation Committee and as a member of the Nominating and Corporate Governance Committee
and the Audit Committee. At National Retail Properties, Inc. Mr. Jennings is a Director,
Chairman of the Audit Committee and a member of their Nominating and Corporate Governance
Committee. Mr. Jennings graduated Magna Cum Laude with a B.A. in economics from Yale
University and received his MBA from Harvard Business School.
Christopher E. Lee, Director. Mr. Lee has served as a member of the Board since our
inception in 2005, and is also the Chairman of our Compensation Committee. Mr. Lee is
President and Chief Executive Officer of CEL & Associates, Inc., one of the nations leading
real estate advisory firms, and has served in such capacities since 1994. For over 30 years
he has provided a variety of strategic, compensation, organizational and performance
improvement and benchmarking services to hundreds of real estate firms nationwide. Mr. Lee is
also a frequent speaker at national real estate conferences, a regular contributor to various
real estate publications and is the editor of the national real estate newsletter, Strategic
Advantage. Prior to his consulting career, Mr. Lee worked for the Marriott and Boise Cascade
corporations. Mr. Lee received a B.S. from San Diego State University, an M.S. degree from
San Jose State University, and a Ph.D. in organizational development from Alliant
International University.
- 9 -
David J. Lubar, Director. Mr. Lubar joined us as a member of the Board in 2008. Mr.
Lubar became a Partner in 1983 and was named President in 1992 of Lubar & Co., a private
investment firm founded in 1977, whose investment activities include acquisitions of middle
market operating companies as well as growth financings for emerging businesses. Over the
past 30 years, Lubar & Co. has successfully invested in and built growing companies at various
stages of development in a wide range of industries including financial services, food
production and processing, industrial products manufacturing, transportation and logistics,
design-build construction services, energy services, contract drilling, gas transmission,
drilling products and services and real estate development. Mr. Lubar currently serves as a
director and member of the Risk Management Committee at Marshall & Ilsley Corporation and as
director and member of both the Finance and Agency and Marketing Committees of Northwestern
Mutual Life Insurance Company. In addition, he serves on the board of directors of many
private companies, including the Milwaukee Brewers baseball team and serves his community by
sitting on 10 local non-profit boards. Mr. Lubar received a Bachelor of Arts degree from
Bowdoin College and an MBA from the University of Minnesota.
Richard C. Neugent, Director. Mr. Neugent has served as a member of the Board since 2005
and is the Chairman of our Nominating and Corporate Governance Committee. He is also the
President of RCN Healthcare Consulting, a firm he formed in 2003 that specializes in strategic
and operational improvements for hospitals, health systems and academic medical centers. Mr.
Neugent has over 40 years of experience in the healthcare industry, substantially as President
and Chief Executive Officer of Bon Secours-St. Francis Health System. Mr. Neugents career
also includes serving as Chief Operating Officer of Rapides Regional Medical Center and as
Captain in the Medical Service Corps of the U.S. Air Force where he oversaw the construction
of hospitals and dispensaries. Mr. Neugent has served on the advisory boards of Clemson
University, The University Center in Greenville and First Union National Bank. In addition,
he has served on the board of directors of the United Way and the Greenville Chamber of
Commerce. Through the course of his career Mr. Neugent earned numerous distinctions including
Greenville Magazines Nelson Mullins Business Person of the Year and the Order of the
Palmetto, the state of South Carolinas highest civilian award. Mr. Neugent received a B.S.
from Alabama College and received an M.S. from The University of Alabama in hospital
administration.
Randolph D. Smoak, Jr. M.D., Director. Dr. Smoak has been a member of our Board since
2005; however he has been part of our Company since 1982 as one of our physician limited
partners. Since that time, Dr. Smoaks career has involved a variety of different roles, from
medical office building physician owner, to a clinical professor of surgery, and to his most
recent role as Consultant to the Quality Department at Regional Medical Center of Orangeburg
and Calhoun Counties beginning in 2010. Dr. Smoak is a former President of the American
Medical Association, has chaired the Compensation and Finance Committees of the American
Medical Association, chaired the World Medical Associations Board of Trustees, served as
President and Chairman of South Carolina Medical Association as well as president of the South
Carolina Division of the American Cancer Society, is a founding member of the South Carolina
Oncology Society and completed two terms as Governor from South Carolina to the American
College of Surgeons. Dr. Smoak has also served on various community nonprofit boards including
the Hollings Cancer Center Advisory Board, the Tobacco Free Kids Board, the Orangeburg Calhoun
Technical College Foundation Board, the MUSC Foundation Board and the Greenville Family
Partnership Board. Dr. Smoak received a B.S. from the University of South Carolina, an M.D.
from the Medical University of South Carolina, a Doctor of Science, with Honors, from the
Medical University of South Carolina and a Doctor of Humane Letters, with Honors, from the
University of South Carolina.
Recommendation Regarding the Election of Directors
The Board recommends that you vote FOR the election of the seven named nominees.
PROPOSAL 2 RATIFICATION OF APPOINTMENT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
The Audit Committee of the Board has appointed Deloitte & Touche LLP as our independent
registered public accounting firm for the year ending December 31, 2011, subject to ratification of
this appointment by our stockholders. We have been advised by Deloitte & Touche LLP that it is a
registered public accounting firm with the Public Company Accounting Oversight Board (the PCAOB)
and complies with the auditing, quality control and independence standards and rules of the PCAOB
and the SEC. We expect representatives of Deloitte & Touche LLP will be present at the Annual
Meeting to make a statement if they desire to do so. They will also be available to answer
appropriate questions from stockholders. Our Charter and Bylaws do not require that stockholders
ratify the appointment of the independent registered public accounting firm. We are submitting the
appointment for ratification because the Board believes it is a matter of good corporate practice.
- 10 -
Recommendation Regarding Ratification of the Appointment of Deloitte & Touche LLP
The Board recommends that you vote FOR ratification of this appointment.
PROPOSAL 3 NON-BINDING AND ADVISORY VOTE TO APPROVE THE COMPENSATION OF OUR NAMED EXECUTIVE
OFFICERS
The recently enacted Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010 (the
Dodd-Frank Act), provides our stockholders with the opportunity to approve, on an advisory or
non-binding basis, the compensation of our named executive officers as disclosed in this proxy
statement in accordance with SEC rules. This proposal is commonly known as a say-on-pay
proposal. The compensation of our named executive officers as disclosed in this proxy statement
includes the disclosures under Compensation Discussion and Analysis, the compensation tables and
other narrative executive compensation disclosure in this proxy statement, as required by SEC
rules.
As described in Compensation Discussion and Analysis Compensation Philosophy and
Objectives, our executive compensation policies, plans and programs are based on the philosophy
that executive and stockholder financial interests should be closely aligned. Accordingly, our
executive compensation program is designed to assist us in attracting and retaining key executive
officers and to further motivate these officers to promote our growth and continue both our
short-term and long-term profitability. Please refer to Compensation Discussion and Analysis the
compensation tables and other narrative executive compensation disclosure in this proxy statement
for a more detailed description of our executive compensation philosophy and objectives.
This advisory vote is not intended to address any specific item of compensation, but rather
the overall compensation of our named executive officers as disclosed in this proxy statement in
accordance with SEC rules. Although this vote is advisory and non-binding, our Board and the
Compensation Committee value the opinions of our stockholders and will consider the voting results
when making future decisions regarding compensation of our named executive officers, as
appropriate.
Accordingly, as required by Section 14A of the Exchange Act, we are asking our stockholders to
approve, on an advisory basis and in a non-binding vote, the following resolution in respect of
this Proposal 3:
RESOLVED, that the stockholders of Cogdell Spencer Inc. (the Company)
advise that they approve the compensation paid to the Companys named executive
officers, as disclosed pursuant to the compensation disclosure rules of the SEC,
including the Compensation Discussion and Analysis, the compensation tables and
narrative discussion in the Proxy Statement relating to the Companys 2011 Annual
Meeting of Stockholders.
Recommendation Regarding the Approval of the Resolution Set Forth in this Proposal 3
The Board recommends that you vote FOR the advisory approval of the resolution set forth in
this Proposal 3.
PROPOSAL 4 ADVISORY AND NON-BINDING VOTE ON THE FREQUENCY OF HOLDING FUTURE ADVISORY VOTES ON
EXECUTIVE COMPENSATION
The Dodd-Frank Act provides our stockholders with the opportunity to vote, on an advisory and
non-binding basis, whether the Company will seek an advisory vote on the compensation of named
executive officers every one, two or three years. By voting on this proposal, you will be able to
specify how frequently our stockholders would like us to hold an advisory vote on executive
compensation.
After careful consideration of the frequency alternatives, our Board believes that conducting
an advisory vote on executive compensation on an annual basis is appropriate for us and our
stockholders at this time.
When voting in response to the resolution set forth below, you will be able to specify your
preference on the frequency of future advisory votes by choosing one of the following four options
for this proposal on the proxy card: 1 YEAR, 2 YEARS, 3 YEARS or ABSTAIN. Although this
vote is advisory and non-binding, the Board and the Compensation Committee value the opinions of
our stockholders and will consider the voting results when making decisions regarding the frequency
of future advisory votes on executive compensation, as appropriate.
- 11 -
Accordingly, as required by Section 14A of the Exchange Act, we are asking our stockholders to
vote on the following advisory resolution in respect of this Proposal
4:
RESOLVED, that the stockholders of Cogdell Spencer Inc. (the Company)
advise that an advisory resolution with respect to the compensation of the
Companys named executive officers should be presented every one, two or
three years, as reflected by their votes for each of these alternatives in
connection with this resolution.
Recommendation Regarding the Frequency of Holding Future Advisory Votes on Executive Compensation
The Board recommends that you vote FOR holding future advisory votes on an annual basis.
INFORMATION ABOUT THE BOARD AND ITS COMMITTEES
Board Meetings
The Board intends to hold at least four regularly scheduled meetings per year and additional
special meetings as necessary. Each director is expected to attend scheduled and special meetings,
unless unusual circumstances make attendance impractical. The Board may also take action from time
to time by written consent. The Board met eight times during 2010. Each of our directors attended
at least 75% of the meetings of our Board and 75% of the meetings of the committees of our Board on
which the director served. We expect each of our directors to attend the Annual Meeting in person
unless unusual circumstances make attendance impractical. In 2010, all directors attended our
annual meeting of stockholders.
Executive Sessions of Non-Management Directors
It is the policy of the Board that non-management members meet separately without management
(including management directors) at least twice per year during regularly scheduled Board meetings
in order to discuss such matters as the non-management directors consider appropriate. The lead
non-management director will assume the responsibility of chairing the meetings and shall bear such
further responsibilities which the non-management directors as a whole or the Board might designate
from time to time. Our lead non-management director is Richard C. Neugent. Our independent
auditors, finance staff, legal counsel, other employees and other outside advisers may be invited
to attend these meetings. The non-management members of the Board met six times in 2010.
Board Committees
The Board has three standing committees: an Audit Committee, a Compensation Committee and a
Nominating and Corporate Governance Committee. Each of these committees has at least three
directors and is composed exclusively of independent directors, by reference to the rules,
regulations and listing standards of the NYSE, the national exchange on which our Common Stock is
traded, as well as applicable SEC rules.
Committee Charters
The Audit Committee, Compensation Committee and Nominating and Corporate Governance Committee
Charters meet the standards established by the NYSE. Copies of these Charters are available on our
website at www.cogdell.com or will be provided to any stockholder upon request.
Audit Committee
The Audit Committee assists our Board in overseeing the integrity of our Companys financial
statements, our compliance with legal and regulatory requirements including the Sarbanes-Oxley Act
of 2002, the qualifications and independence of the independent auditor and the performance of the
internal audit function and independent auditor. The Audit Committee prepares the report required
by SEC rules to be included in the annual Proxy Statement and provides an open avenue of
communication among the independent auditor, the internal auditor, our management and our Board.
John R. Georgius chairs the Audit Committee and serves as our Audit Committee financial expert, as
that term is defined by the SEC, and Richard B. Jennings, David J. Lubar and Richard C. Neugent
serve as members of this committee. The Audit Committee met four times in 2010.
- 12 -
Compensation Committee
The Compensation Committee determines how the Chief Executive Officer should be compensated,
sets policies and reviews management decisions regarding compensation of our senior executives,
reviews and approves written employment agreements of our
Company and our subsidiaries, administers and makes recommendations to our Board regarding
stock incentive plans, reviews and discusses with our management the Compensation Discussion &
Analysis to be included in our proxy statement and produces an annual report on executive
compensation for inclusion in our proxy statement. The Compensation Committee may delegate all or a
portion of its duties and responsibilities to a subcommittee of the Compensation Committee,
provided a Charter is adopted for such subcommittee. Prior to establishing our general
compensation philosophy, the Compensation Committee consults with our Chief Executive Officer. Our
Chief Executive Officer provides recommendations to the Compensation Committee with regard to the
compensation of our executive officers and with regard to our other highly paid employees and the
executive officers and employees of our subsidiaries. Christopher E. Lee chairs the Compensation
Committee and John R. Georgius, Richard B. Jennings and Randolph D. Smoak, Jr. M.D. serve as
members of this committee. The Compensation Committee met four times in 2010.
Nominating and Corporate Governance Committee
The Nominating and Corporate Governance Committee develops and recommends to our Board a set
of corporate governance guidelines, identifies individuals qualified to fill vacancies or newly
created positions on our Board, recommends to our Board the persons it should nominate for election
as directors at the Annual Meeting and recommends directors to serve on all
committees of our Board. Richard C. Neugent chairs the Nominating and Corporate Governance
Committee and Christopher E. Lee, David J. Lubar and Randolph D. Smoak, Jr. M.D. serve as members
of this committee. The Nominating and Corporate Governance Committee met four times in 2010.
The Nominating and Corporate Governance Committee will consider recommendations made by
stockholders. Under our current Bylaws, and as SEC rules permit, stockholders must follow certain
procedures to nominate a person for election as a director at an annual or special meeting, or to
introduce an item of business at an annual meeting. A stockholder must notify our Secretary in
writing of the director nominee or the other business. For annual meetings the notice must include
the required information (as set forth below, Other Matters Stockholder Proposals and
Nominations for the Board) and be delivered to our Secretary at our principal executive offices
not earlier than the 150th day and not later than 5:00 p.m., Eastern time, on the 120th day prior
to the first anniversary of the date of mailing of the notice for the preceding years annual
meeting.
If the date of the Annual Meeting is advanced or delayed by more than 30 days from the first
anniversary of the date of the preceding years annual meeting, notice by the stockholder must be
delivered as described above not earlier than the 150th day prior to the date of mailing of the
notice for such annual meeting and not later than 5:00 p.m., Eastern Time, on the later of the
120th day prior to the date of such annual meeting or the 10th day following the day on which
public announcement of the date of such meeting is first made. The public announcement of an
adjournment or postponement of an annual meeting does not change or create a new opportunity for
notice as described above.
Director Compensation
Each non-employee member of our Board is entitled to receive annual compensation for his
services as a director as follows effective January 1, 2011: $25,000 per year, $1,500 per meeting
attended, $750 per telephonic meeting attended. Committee meetings, attended either in person or
telephonically, are $750 per instance. The chairperson of the Audit Committee is entitled to
receive an additional $15,000 annually and the chairperson of the Compensation Committee is
entitled to receive an additional $12,000 annually in compensation. The chairperson of the
Nominating and Corporate Governance Committee is entitled to receive an additional $8,000 annually
in compensation. Such amounts are paid in cash.
On February 24, 2011, we adopted stock ownership guidelines for our non-employee directors.
These guidelines require each non-employee director to maintain ownership of shares of the Common
Stock (including Common Stock issuable upon conversion of OP and LTIP units) equal to 65% of the
total number of shares granted by the Company to the non-employee director as compensation.
Compliance with the non-employee director stock ownership guidelines is reviewed by the Board
during the first quarter of each year. The Board of Directors will determine annually whether all
non-employee directors have met the minimum stock ownership guidelines.
Each year, the Board reviews its performance for the prior year. In connection with this
review, the Board determines if and in what amount to make annual equity grants to non-employee
directors. During its meeting in November 2010, the Board determined to grant each non-employee
director an equity award equal to $40,000, effective January 3, 2011, for their services on the
Board during 2010. In addition, during the November 2010 meeting, the Board determined to grant
Messrs. Georgius, Lee, Lubar and Neugent an additional equity award equal to $20,000, reflecting
their involvement during our Chief Executive Officer search.
- 13 -
Mr. Lee was granted 9,967 LTIP units, Dr. Smoak was granted 6,645 LTIP units, Mr. Jennings was
granted 6,645 restricted shares
of Common Stock, Mr. Spencer was granted 1,107 restricted shares of Common Stock, and Messrs.
Georgius, Lubar, and Neugent were each granted 9,967 restricted shares of Common Stock. These
restricted shares and LTIP units vested upon issuance. Mr. Spencer received a pro-rata amount of
the annual grant based on his retirement date as an employee.
The following table sets forth compensation information for each of our non-employee directors
for the fiscal year ended December 31, 2010:
Director Compensation
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Change in |
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Pension Value |
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and Nonqualified |
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Non-Equity |
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Deferred |
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Fees Earned or |
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Stock |
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Option |
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Incentive Plan |
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Compensation |
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All Other |
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Paid in Cash |
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Awards(1) |
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Awards |
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Compensation |
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Earnings |
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Comp. |
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Total |
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John R. Georgius |
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$ |
55,750 |
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$ |
60,500 |
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$ |
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$ |
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$ |
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$ |
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$ |
116,250 |
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Richard B. Jennings |
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41,500 |
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40,335 |
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81,835 |
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Christopher E. Lee |
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53,500 |
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60,500 |
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114,000 |
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David J. Lubar |
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41,500 |
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60,500 |
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102,000 |
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Richard C. Neugent |
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46,500 |
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60,500 |
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107,000 |
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Randolph D. Smoak,
Jr. M.D. |
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41,500 |
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40,335 |
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81,835 |
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Frank C. Spencer |
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6,417 |
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6,719 |
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13,136 |
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(1) |
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This column reflects the aggregate grant date fair
value of stock awards,
including restricted stock units, OP Units and LTIP units, which were computed in accordance with
Accounting Standards Codification (ASC) Topic 718. Assumptions used in the calculation of these
amounts are set forth in Footnote 14 to the Companys audited consolidated financial statements
in the Companys Annual Report on Form 10-K for the fiscal year ended December 31, 2010. |
EXECUTIVE OFFICERS AND OTHER OFFICERS
Information with respect to our named executive officers is set forth below. Our named
executive officers are appointed as such at the meeting of the Board immediately following each
annual meeting of stockholders.
Raymond W. Braun, President and Chief Executive Officer. Information for Mr.
Braun is contained under the heading Proposal 1 Election of Directors.
Charles M. Handy, age 49, Chief Financial Officer, Executive Vice President and Secretary.
Mr. Handy has served as our Chief Financial Officer, Executive Vice President and
Secretary since
our inception in 2005. Mr. Handy has more than 24 years experience in commercial real estate
accounting, finance and operations. He is responsible for all facets of finance, accounting,
management information systems and administration for the Company, including oversight of
external and internal financial reporting, establishment and evaluation of financial policy,
maintenance of corporate banking relationships and relationships with external accounting
firms. Prior to our initial public offering, Mr. Handy served as Chief Financial Officer,
Senior Vice President and Secretary of Cogdell Spencer Advisors, Inc. from 1997 to 2005.
Prior to joining the Company, Mr. Handy was Corporate Controller for Faison & Associates,
Inc., a commercial real estate management and development firm headquartered in Charlotte,
North Carolina and began his career at Ernst & Young. Mr. Handy has a Masters Degree in
Business Administration from Wake Forest University, as well as a B.S.B.A. in Accounting and
Real Estate from Appalachian State University. He is a member of the American Institute of
Certified Public Accountants and North Carolina Association of Certified Public Accountants.
He is also a licensed real estate broker in the State of North Carolina.
James W. Cogdell, Frank C. Spencer and Scott A. Ransom experienced the following changes to
their employment status during
2010:
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On December 30, 2010, we notified James W. Cogdell, the Executive Chairman of the Board,
that his employment agreement, the term of which expires on November 1, 2011, would not be
renewed. In connection with Mr. Cogdells retirement and the non-renewal of his employment
agreement, the Company anticipates Mr. Cogdell will receive the approximate amounts and
components of compensation described under Executive Compensation Summary. |
- 14 -
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Frank C. Spencer ended his full time leadership position as Chief Executive Officer and
President of the Company on September 20, 2010. Mr. Spencer remained as a member of the
Board until February 1, 2011. |
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Scott A. Ransom transitioned from President and Chief Executive Officer of Erdman
Company to Senior Advisor on October 1, 2010. Pursuant to our agreement with Mr. Ransom,
he is expected to continue in this role through December 31, 2012, with the possibility of
continued service for additional one-year periods at the discretion of the Board. |
REPORT OF THE AUDIT COMMITTEE
The Audit Committee (the Audit Committee) of the Board of Directors (the Board) of Cogdell
Spencer Inc., a Maryland corporation (the Company), assists the Board in fulfilling its
responsibility for oversight of the quality and integrity of the Companys financial statements,
and the Companys compliance with laws, regulations and corporate policies, and the performance of
the Companys independent registered public accounting firm and the Companys internal audit
function, and prepare an Audit Committee report as required by the SEC for inclusion in the
Companys annual Proxy Statement. The function of the Audit Committee is oversight. The members
of the Audit Committee are not full-time employees and are not performing the functions of auditors
or accountants. All members of the Audit Committee have been affirmatively determined by the Board
to be independent within the standards prescribed by the NYSE and the applicable rules promulgated
by the SEC. The Board also has determined that the Audit Committee has at least one audit
committee financial expert, as defined in Item 407(d)(5)(ii) of Regulation S-K under the
Securities Act of 1933, as amended (the Securities Act), such expert being Mr. Georgius. The
Audit Committee operates pursuant to an Audit Committee Charter.
Management is responsible for the preparation, presentation and integrity of the Companys
financial statements and for the establishment and effectiveness of internal control over financial
reporting, and for maintaining appropriate accounting and financial reporting principles and
policies and internal controls and procedures that provide for compliance with accounting standards
and applicable laws and regulations. The independent registered public accounting firm, Deloitte &
Touche LLP, is responsible for planning and carrying out a proper audit of the Companys annual
financial statements in accordance with the auditing standards of the Public Company Accounting
Oversight Board (United States), expressing an opinion as to the conformity of such financial
statements with generally accepted accounting principles in the United States of America and
auditing the effectiveness of internal control over financial reporting.
In performing its oversight role, the Audit Committee has considered and discussed the audited
consolidated financial statements with management and the independent registered public accounting
firm. The Audit Committee also has discussed with the independent registered public accounting
firm the matters required to be discussed by Statement on Auditing Standards No. 114, The Auditors
Communication With Those Charged with Governance. The Audit Committee has received the written
disclosures and the letter from the independent registered public accounting firm required by the
Public Company Accounting Oversight Board Ethics and Independence Rules 3526, Communication with
Audit Committees Concerning Independence, and has conducted a discussion with the independent
registered public accounting firm relative to its independence. The independent registered public
accounting firm has free access to the Audit Committee to discuss any matters the firm deems
appropriate.
Based on the reports and discussions described in the preceding paragraphs and subject to the
limitations on the role and responsibilities of the Audit Committee referred to below and in the
Audit Committee Charter in effect during 2010, the Audit Committee recommended to the Board that
our audited consolidated financial statements be included in our Annual Report on Form 10-K for the
fiscal year ended December 31, 2010.
Members of the Audit Committee rely without independent verification on the information
provided to them and on the representations made by management and the independent registered
public accounting firm. Accordingly, the Audit Committees oversight does not provide an
independent basis to determine that management has maintained appropriate accounting and financial
reporting principles or appropriate internal controls and procedures designed to assure compliance
with accounting standards and
applicable laws and regulations. Furthermore, the Audit Committees considerations and
discussions referred to above do not assure that the audit of the Companys consolidated financial
statements has been carried out in accordance with the auditing standards of the Public Company
Accounting Oversight Board (United States), that the consolidated financial statements are
presented in accordance with accounting principles generally accepted in the United States of
America, or that Deloitte & Touche LLP is in fact independent or the effectiveness of the
Companys internal controls.
Respectfully submitted by the members of the Audit Committee:
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John R. Georgius, Chairman
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Richard B. Jennings |
David J. Lubar
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Richard C. Neugent |
- 15 -
CORPORATE GOVERNANCE MATTERS
Corporate Governance Guidelines
Our Board, in its role of overseeing the conduct of our business, is guided by our Corporate
Governance Guidelines. Our Corporate Governance Guidelines reflect the NYSE listing standards.
Among other things, our Corporate Governance Guidelines contain categorical standards for
determining director independence in accordance with the NYSE listing standards. A copy of our
Corporate Governance Guidelines is available in print to any shareholder who requests it and also
available on our website at www.cogdell.com.
Board Leadership Structure and Risk Oversight
We recognize it is important to establish an appropriate leadership structure for our Board,
so as to provide the optimal level of management oversight. In furtherance of this goal, we
maintain separate roles for our Chairman of the Board and Chief Executive Officer. We believe this
structure is currently in the best interests of the Company and its stockholders. We separate the
roles of Chairman of the Board and Chief Executive Officer in recognition of the differences
between the two roles. Under the supervision of the Board, our Chief Executive Officer is
responsible for setting the strategic direction for the Company and the day to day leadership and
performance of the Company, while our Chairman of the Board provides counsel to the Chief Executive
Officer, sets the agenda for Board meetings and presides over meetings of the full Board. We
expect our new Chairman of the Board, who will be appointed following the Annual Meeting, will be
appointed from among our independent directors.
Our Board believes its majority independent composition as described below and the roles that
our independent directors perform provide effective corporate governance at the Board level and
independent oversight of both our Board and our executive officers. The current leadership
structure, when combined with the functioning of the independent director component of our Board
and our overall corporate governance structure, strikes an appropriate balance between strong,
consistent leadership and independent oversight of our business and affairs.
Our Board, through its Audit Committee, discusses and reviews policies with respect to risk
assessment and risk management, including guidelines and policies governing the process by which
our independent directors and senior management assess and manage our exposure to risk. In
connection with its oversight of risk to our business, our Board and the Audit Committee consider
feedback from senior management concerning the risks related to our business, operations and
strategies. Members of our senior management team regularly report to our Board on areas of
material risk to the Company, including operational, financial, legal and regulatory, strategic and
reputational risks. Our Audit Committee routinely meets with members of our senior management team,
as appropriate, in connection with their consideration of matters submitted for the approval of our
Board and the risks associated with such matters.
Director Independence
Our Guidelines provide that a majority of our directors serving on our Board must be
independent as required by the listing standards of the NYSE and the applicable rules promulgated
by the SEC. Our Board has affirmatively determined, based upon its review of all relevant facts
and circumstances, that each of the following directors has no material relationship with us
(either directly or as a partner, stockholder or officer of an organization that has a relationship
with us) and is independent under the listing standards of the NYSE and the applicable rules
promulgated by the SEC: Messrs. Georgius, Lee, Lubar, Jennings, Neugent and Dr. Smoak. The Board
has determined that Mr. Braun, our President and Chief Executive Officer, is not an independent
director due to his relationship with us as a named executive officer.
Identification of Board Candidates and Criteria for Board Membership
The process followed by the Nominating and Corporate Governance Committee to identify and
evaluate director candidates includes considering nominees recommended by members of our Board,
officers, employees, stockholders and others, and uses the same criteria to evaluate all
candidates. The Nominating and Corporate Governance Committee may also engage consultants or
third-party search firms to assist in identifying and evaluating potential director nominees. The
Nominating and Corporate Governance Committee reviews each candidates qualifications, including
whether a candidate possesses any of the specific qualities and skills desirable for members of the
Board as described below. Evaluations of candidates generally involve a review of background
materials, internal discussions and interviews with selected candidates as appropriate. Upon
selection of a qualified candidate, the Nominating and Corporate Governance Committee will
recommend the candidate for consideration by the full Board.
- 16 -
Nominees for the Board should be committed to enhancing long-term stockholder value and must
possess a high level of personal and professional ethics, sound business judgment and integrity.
The Boards policy is to encourage selection of directors who will contribute to the Companys
overall corporate goals: responsibility to its stockholders, understanding of the medical office
industry, leadership, effective execution, high customer satisfaction and a superior employee
working environment. The Nominating and Corporate Governance Committee may from time to time
review the appropriate skills and characteristics required of Board members, including such factors
as business experience, diversity and personal skills in finance, marketing, financial reporting
and other areas expected to contribute to an effective Board. In evaluating potential candidates
for the Board, the Nominating and Corporate Governance Committee considers these factors in light
of the specific needs of the Board at that time. While the Companys Corporate Governance
Guidelines do not prescribe diversity standards, as a matter of practice, the Nominating and
Corporate Governance Committee considers diversity in the context of the Board as a whole and takes
into account the personal characteristics (gender, ethnicity, age) and experience (industry,
professional, public service) of current and prospective directors to facilitate Board
deliberations that reflect a broad range of perspectives. Board members are expected to prepare
for, attend and participate in meetings of the Board and committees on which they serve, and are
strongly encouraged to attend the Companys Annual Meetings. Each member of the
Board is expected to ensure other existing and planned future commitments do not materially
interfere with the members service as a director. These other commitments will be considered by
the Nominating and Corporate Governance Committee and the Board when reviewing Board candidates and
in connection with the Boards annual evaluation process.
Whistleblowing and Whistleblower Protection Policy
The Audit Committee has established procedures for: (1) the receipt, retention and treatment
of complaints received by us regarding accounting, internal accounting controls or auditing
matters, and (2) the confidential and anonymous submission by our employees of concerns regarding
questionable accounting or auditing matters. If you wish to contact the Audit Committee to report
complaints or concerns relating to our financial reporting, you may do so by calling the Compliance
Hotline at 1-800-360-6029 or by filing a web submission at https://cogdell.alertline.com.
A copy of the policy is available on our website at www.cogdell.com.
Code of Business Conduct and Ethics
Our Code of Business Conduct and Ethics (the Code of Ethics) documents the principles of
conduct and ethics to be followed by our employees, executive officers and directors, including our
principal executive officer, principal financial officer and principal accounting officer. The
purpose of the Code of Ethics is to promote honest and ethical conduct, including the ethical
handling of actual or apparent conflicts of interest between personal and professional
relationships; promote avoidance of conflicts of interest, including disclosure to an appropriate
person or committee of any material transaction or relationship that reasonably could be expected
to give rise to such a conflict; promote full, fair, accurate, timely and understandable disclosure
in reports and documents that we file with, or submit to, the SEC and in other public
communications we make; promote compliance with applicable governmental laws, rules and
regulations; promote the prompt internal reporting to an appropriate person or committee of
violations of the Code of Ethics; promote accountability for adherence to the Code of Ethics;
provide guidance to employees, executive officers and directors to help them recognize and deal
with ethical issues; provide mechanisms to report unethical conduct; and help foster our
longstanding culture of honesty and accountability. A copy of the Code of Ethics has been provided
to, and signed by, each of our directors, executive officers and employees. A copy of the Code of
Ethics is available on our website at www.cogdell.com and can be provided to any stockholder upon
request.
Communications with Stockholders
We provide the opportunity for stockholders and interested parties to communicate with the
members of the Board. They may communicate with the independent Board members, non-management
directors or the Chairperson of any of the Boards committees
by email or regular mail. All communications should be sent to:
stockholdercommunications@cogdell.com, or to the attention of the Independent Directors, the Audit
Committee Chairman, the Compensation Committee Chairman or the Nominating and Corporate Governance
Committee Chairman at 4401 Barclay Downs Drive, Suite 300, Charlotte, NC 28209-4670. The means of
communication with members of the Board is available on our website under Communications Policy
at www.cogdell.com.
- 17 -
EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
Overview
This section of the proxy statement discusses the principles underlying our executive
compensation policies and decisions and the most important factors relevant to an analysis of these
policies and decisions. It provides both quantitative and qualitative information regarding the
manner and context in which compensation is awarded to, and earned by, our named executive officers
and places in perspective the data presented in the tables and narrative that follow. In 2010, our
named executive officers were Raymond W. Braun, Charles M. Handy, James W. Cogdell, Frank C.
Spencer and Scott A. Ransom.
Compensation Philosophy and Objectives
The Compensation Committee, in consultation with our Board and Chief Executive Officer, sets
our compensation philosophy.
The basic philosophy underlying our executive compensation policies, plans, and programs is
that executive and stockholder financial interests should be closely aligned, and compensation
should be based on delivering pay commensurate with performance. Accordingly, the executive
compensation program has been structured to achieve the following objectives:
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Provide compensation that attracts, retains, and motivates executive officers to lead our
company effectively and continue our short and long-term profitability and growth; |
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Link executive compensation and financial and operating performance, by setting executive
compensation based on the attainment of certain objective and subjective company and
department performance goals; and |
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Align the interests of our executive officers and stockholders by implementing and
maintaining compensation programs that provide for the acquisition and retention of
significant equity interests in us by executive officers. |
Based on these objectives, the executive compensation program has been designed to attract,
motivate and retain executive officers to help achieve our performance goals. The program is
structured to provide executive officers with a combination of base salaries, annual cash incentive
awards, long-term incentive awards and stock ownership opportunities.
Setting Executive Compensation
The Compensation Committee is comprised of four independent directors, Messrs. Lee (Chairman),
Georgius, Jennings and Dr. Smoak. The Compensation Committee exercises independent discretion in
respect of executive compensation matters and administers our 2005 and 2010 long-term stock
incentive plans (collectively, the LTIP Plans). The Compensation Committee operates under a
written Charter adopted by the Board, a copy of which is available on our website at
www.cogdell.com.
The Compensation Committee determines the total compensation and the allocation of such
compensation among base salary, annual bonus amounts and other long-term incentive compensation, as
well as the allocation of such items among cash and equity compensation for our named executive
officers. With respect to the compensation of our other executive officers, the Compensation
Committee solicits recommendations from our Chief Executive Officer regarding compensation and
reviews his recommendations. We do not have a pre-established policy for the allocation between
either cash and non-cash compensation or annual and long-term incentive compensation. The ultimate
determination on total compensation and the elements that comprise total compensation are made
solely by the Compensation Committee.
The Compensation Committee met four times in 2010 and has periodic conference calls, as
needed, to evaluate executive performance against the goals and objectives set at the beginning of
the year, to monitor market conditions in light of these goals and objectives and to review the
compensation practices. The Compensation Committee makes regular reports to the Board.
What the Executive Compensation Plan is Designed to Reward
The Compensation Committee has designed the executive compensation plan to achieve three
primary objectives:
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Attracting, Motivating and Retaining Executives. We have been successful in creating an
experienced and highly effective team with long tenure and a deep commitment. |
- 18 -
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Linking Compensation to Performance. The Compensation Committee generally rewards the
achievement of specific annual, long-term and strategic goals of both our Company and each
individual executive officer. The Compensation Committee measures performance of each named
executive officer, by considering (1) our performance, (2) the performance against financial
measures established at the beginning of the year, and (3) a subjective evaluation of each
named executive officer. |
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Aligning the Interest of our Board and Executive Officers with our Stockholders.
Long-term incentive compensation is designed to provide incentives for each executive
officer to successfully implement our long-term strategic goals and to retain such executive
officer. We have designed our annual and long-term incentive programs to award
performance-based equity to allow our executive officers to grow their ownership in our
company and create further alignment with our stockholders. |
Role of the Compensation Consultant
We did not hire a compensation consultant in 2010. However, the Compensation Committee is
able to hire compensation consultants periodically to review our compensation policies and amounts.
Measuring 2010 Performance
Together with our Board and Chief Executive Officer, the Compensation Committees annual
review of an executive officer includes a review of the performance of such executive officers
department and our overall performance. Increases to the annual salary are based on
recommendations of the Chief Executive Officer and are subject to approval by the Compensation
Committee based on the Chief Executive Officers review of salaries of comparable executive
officers in comparable companies. The Compensation Committees annual review of the named
executive officers includes a review of our overall performance. Pursuant to the employment
agreements we entered into with our named executive officers and certain other key employees,
annual salary for these individuals cannot be decreased beyond the amount set forth in such named
executive officers employment agreement. We provide this element of compensation to compensate
executive officers for services rendered during the fiscal year.
In addition, the Compensation Committee continues to oversee and evaluate the performance and
leadership skills of our executive officers in order to ensure the roles of such officer are
continuing to align with the Companys business strategy and goals. In 2009, the Compensation
Committee retained a professional services company to help prepare an evaluation method to provide
feedback on the performance of executive officers from certain of such officers supervisors,
peers, co-workers, other staff employees and the officers themselves. This feedback process and
other ongoing interaction with each key leader continued throughout 2010.
Elements of our Executive Compensation Program and Why We Chose Each Element
Our executive compensation plan is structured to provide short and long-term incentives that
promote continuing improvements in our financial results and returns to our stockholders. The
elements of our executive compensation are primarily comprised of three elements designed to
complement each other: annual base salaries, annual incentive bonuses and long-term incentives. We
review the various components of compensation as related but distinct. The Compensation Committee
designs total compensation packages it believes will best create retention incentives, link
compensation to performance and align the interests of our executive officers and stockholders.
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Annual Base Salaries. Annual base salaries are paid for ongoing performance throughout
the year. In the case of each of our named executive officers, annual base salaries are
paid in accordance with the employment agreement between us and such named executive
officer. |
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Annual Incentive Bonus. We have provided and expect to continue to provide for the
payment of equity and cash incentive bonuses based on our performance in relation to both
predetermined objectives and subjective individual executive performance. Our Chairman of
the Board does not participate in the annual incentive bonus. Our Compensation Committee
determines the annual incentive bonus for our named executive officers based on certain
predetermined performance targets, our Chief Executive Officer and our Compensation
Committee determine the annual incentive bonus for our other executive officers based on
certain pre determined performance targets. See Measuring 2010 Performance. We provide
this element of compensation because we believe it promotes loyalty, hard-work, focus,
honesty and vision. |
- 19 -
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Long-Term Incentives. Pursuant to our LTIP Plans, we may provide long-term incentives
through grants of stock options, restricted stock, LTIP units, stock appreciation rights,
phantom shares, dividend equivalent rights and other equity-based awards, the exact numbers
of which vary, depending on the position and salary of the executive officer. These equity
based awards have been and will continue to be designed to link executive compensation to
our long-term Common Stock performance. For information regarding equity grants issued
pursuant to our LTIP Plans, see the table below entitled Grants of Plan-Based Awards for
2010. |
The Compensation Committee has the full authority to administer and interpret each of our LTIP
Plans, to authorize the granting of awards, to determine the eligibility of employees, directors,
executive officers, advisors, consultants and other personnel, our subsidiaries, our affiliates and
other persons expected to provide significant services to us or our subsidiaries to receive an
award, to determine the number of shares of Common Stock to be covered by each award (subject to
the individual participant limitations provided in each of the LTIP Plans), to determine the terms,
provisions and conditions of each award (which may not be inconsistent with the terms of our LTIP
Plans), to prescribe the form of instruments evidencing awards and to take any other actions and
make all determinations that it deems necessary or appropriate in connection with our LTIP Plans or
the administration or interpretation thereof. In connection with this authority, the Compensation
Committee may establish performance goals that must be met in order for awards to be granted or to
vest, or for the restrictions on any such awards to lapse. For more information on our LTIP Plans,
we refer you to our Registration Statements on Form S-8 filed with the SEC on September 2, 2008 and
filed with the SEC on August 24, 2010.
Perquisites and Other Personal Benefits
In order to attract and retain highly qualified individuals for key positions, we occasionally
provide our named executive officers with perquisites and other personal benefits consistent with
our compensation philosophy. For more information regarding perquisites and other personal
benefits, we refer you to the All Other Compensation table set forth under Executive
Compensation.
How Each Element and Our Decisions Regarding Each Element Fit Into Our Overall Compensation
Objectives and Affect Decisions Regarding Other Elements
In making compensation decisions, the Compensation Committee considers various measures of
company and industry performance, including a combination of funds from operations modified, or
FFOM, and gross revenue and earnings before interest, taxes, depreciation and amortization, or EBITDA.
Consistent with this approach, the Compensation Committee pays our executive officers annual base
salaries in order to provide them with a minimum compensation level that is intended to reflect
such executive officers value and historical contributions to our success in light of salary norms
of our competitors. The Compensation Committee may elect to pay our executive officers annual
incentives to reward our executive officers for achievement of financial and other performance of
our Company and of such executive officers department, with a component of performance based on a
subjective evaluation. The Compensation Committee may elect to pay our executive officers
long-term incentives to act as a retention tool and to provide continued and additional incentives
to maximize our long-term stock price and thereby more closely align the economic interests of our
executive officers with those of our stockholders. Through the elements of our compensation
program, the Compensation Committee seeks to maintain a competitive total compensation package for
each executive officer, while being sensitive to our fiscal year budget, annual accounting costs
and the impact of dilution in making such compensation payments.
Other Matters
The Compensation Committee reviews and considers the deductibility of executive compensation
under Section 162(m) of the Internal Revenue Code of 1986, as amended (the Code). Section 162(m)
limits the deductibility on our tax return of compensation over $1 million to any of our named
executive officers unless, in general, the compensation is paid pursuant to a plan which is
performance-related, non-discretionary and has been approved by our stockholders. The Compensation
Committees policy with respect to Section 162(m) is to make every reasonable effort to ensure that
compensation is deductible to the extent permitted while simultaneously providing our executive
officers with appropriate compensation for their performance. The Compensation Committee may make
compensation payments that are not fully deductible if in its judgment such payments are necessary
to achieve the objectives of our compensation program.
We account for stock-based payments through our LTIP Plans in accordance with the requirements
of ASC Topic 718.
Executive Stock Ownership Policy
As noted above, one of the primary objectives of our compensation philosophy is to align the
interests of executive officers with those of our stockholders by providing appropriate long-term
incentives. To further this goal, the Compensation Committee adopted an Executive Stock Ownership
policy, effective February 24, 2011, regarding minimum ownership of shares of our Common Stock
(including Common Stock issuable upon conversion of OP units or LTIP units) by our executive
officers. This policy requires our
Chief Executive Officer to own shares of Common Stock (including Common Stock issuable upon
conversion of OP units or LTIP units) having a fair market value equal to at least five times the
Chief Executive Officers annual base salary and for certain other executive officers to own shares
of Common Stock (including Common Stock issuable upon conversion of OP units or LTIP units) having
a fair market value equal to at least three times the executive officers annual base salary. The
Chief Executive Officer and each of our other named executive officers and certain other members of
our senior management team have five years from the date of hire or the adoption of the policy
(February 24, 2011) to satisfy these requirements.
- 20 -
Other Policies
We do not have any policy in place regarding the ability of our named executive officers or
directors to engage in hedging activities with respect to our Common Stock. In addition, we do not
have nonqualified deferred compensation plans.
COMPENSATION COMMITTEE REPORT
The executive compensation philosophy, policies, plans, and programs of Cogdell Spencer Inc.,
a Maryland corporation (the Company), are under the supervision of the Compensation Committee
(the Compensation Committee) of the Board of Directors (the Board) of the Company, which is
composed of the non-management directors named below, each of whom has been determined by the Board
to be independent under the applicable rules of the SEC and the NYSE listing standards.
The Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis
section of the Companys proxy statement as required by Item 402(b) of Regulation S-K with
management. Based on the review and discussions, the Compensation Committee recommended to the
Board, that the Compensation Discussion and Analysis be included in the Proxy Statement for the
Companys Annual Meeting and incorporated by reference in the Companys Annual
Report on Form 10-K for the year ended December 31, 2010.
Respectfully submitted by the members of the Compensation Committee:
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Christopher E. Lee, Chairman
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Richard B Jennings |
John R. Georgius
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Randolph D. Smoak, Jr. M.D. |
COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
There are no Compensation Committee interlocks and none of our employees participate on the
Compensation Committee.
Executive Compensation Summary
The following
table sets forth the annual base salary and other compensation paid or earned in
2010, 2009 and 2008 to our Chairman, Chief Executive Officer and President, Chief Financial Officer
and the Senior Advisor (formerly the President and Chief Executive
Officer) of Erdman Company, a taxable REIT subsidiary of our
operating partnership, acquired in March 2008. These executive officers are referred to herein
collectively as the named executive officers.
- 21 -
Summary Compensation Table
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Stock |
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All Other |
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Name and Principal Position |
|
Year |
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|
Salary |
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|
Bonus |
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|
Awards(1) |
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|
Compensation(2) |
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Total |
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Raymond W. Braun |
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2010 |
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$ |
165,797 |
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$ |
100,000 |
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$ |
3,471,686 |
(7) |
|
$ |
2,466 |
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|
$ |
3,739,949 |
|
Chief Executive Officer |
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Charles M. Handy |
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2010 |
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$ |
285,312 |
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$ |
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$ |
82,846 |
(8) |
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$ |
24,812 |
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$ |
392,970 |
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Chief Financial Officer, |
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2009 |
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$ |
285,312 |
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$ |
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$ |
33,594 |
(9) |
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$ |
39,850 |
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$ |
358,756 |
|
Executive Vice President |
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2008 |
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$ |
276,857 |
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$ |
303,293 |
(5) |
|
$ |
163,448 |
(10) |
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$ |
31,192 |
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$ |
774,790 |
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and Secretary |
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James W. Cogdell |
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2010 |
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$ |
442,559 |
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$ |
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$ |
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$ |
1,507,852 |
(11) |
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$ |
1,950,411 |
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Chairman |
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2009 |
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$ |
442,559 |
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$ |
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$ |
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$ |
34,163 |
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$ |
476,722 |
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2008 |
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$ |
444,388 |
(4) |
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$ |
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$ |
83,485 |
(10) |
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$ |
24,338 |
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$ |
552,211 |
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Frank C. Spencer |
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2010 |
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$ |
416,667 |
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$ |
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$ |
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$ |
3,049,530 |
(12) |
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$ |
3,466,197 |
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2009 |
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$ |
500,000 |
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$ |
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$ |
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$ |
38,050 |
|
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$ |
538,050 |
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2008 |
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$ |
490,426 |
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$ |
595,000 |
(6) |
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$ |
222,633 |
(10) |
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$ |
29,447 |
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$ |
1,337,506 |
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Scott A. Ransom |
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2010 |
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$ |
327,082 |
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$ |
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$ |
160,150 |
(8) |
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$ |
26,138 |
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$ |
513,370 |
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Senior Advisor |
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2009 |
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$ |
297,518 |
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$ |
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$ |
111,979 |
(9) |
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$ |
38,565 |
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$ |
448,062 |
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2008 |
(3) |
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$ |
260,417 |
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$ |
160,695 |
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$ |
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$ |
52,008 |
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$ |
473,120 |
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- 22 -
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(1) |
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This column reflects the grant date fair values of stock awards,
including restricted stock units and LTIP units, granted in the
fiscal year indicated which were computed in accordance with ASC
Topic 718. Assumptions used in the calculation of these amounts
are set forth in Footnote 14 to the Companys audited consolidated
financial statements in the Companys Annual Report on Form 10-K
for the fiscal year ended December 31, 2010. |
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(2) |
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All other compensation includes employer 401(k) match, health,
life and dental insurance premiums, long term and short term
disability insurance premiums, car allowance, personal use of
company-owned vehicles and club dues, as applicable. For more
information on these amounts, see All Other Compensation below. |
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(3) |
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Reflects Mr. Ransoms compensation from March 10, 2008, the date
of closing the Companys acquisition of Erdman, through December
31, 2008. |
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(4) |
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Mr. Cogdell elected to forego annual salary from April 1, 2008
through December 31, 2008, and in lieu of salary, was awarded LTIP
units equal to foregone salary divided by the closing price of the
Companys common stock on May 28, 2008. One third of these units
vested on May 28, 2008, July 1, 2008 and October 1, 2008,
respectively. |
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(5) |
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In 2008, Mr. Handy earned a cash bonus of $188,843 and LTIP units
of $114,450, resulting in a total achievement incentive of
$303,293. |
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(6) |
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Mr. Spencers bonus for 2008 was paid entirely in LTIP units,
based on the closing stock price on the final day of business for
the year, or December 31, 2008 ($9.36/share), resulting in an LTIP
grant of 63,568 units. |
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(7) |
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Pursuant to the terms of Mr. Brauns employment agreement, on
September 20, 2010, Mr. Braun purchased from the Company 74,516
restricted shares, or approximately $500,000, of the Companys
common stock, at a price per share equal to $6.71, which was the
average closing price of the Companys common stock on the NYSE
for the five trading days immediately preceding (but excluding)
September 20, 2010. Pursuant to the terms of the agreement, and
specifically in consideration for Mr. Braun purchasing the 74,516
restricted shares referred to above, we agreed to grant Mr. Braun
an award of 74,516 restricted shares, or approximately $472,000
based on the grant date closing price of our common stock of
$6.33, of common stock (the Award) under the Companys 2010
long-term stock incentive plan, which shares shall be forfeited if
during the period from September 20, 2010 through December 31,
2013 (the Restriction Period) (1) there is a termination of Mr.
Brauns employment for cause or by Mr. Braun for any reason or
(2) if Mr. Braun sells or disposes any of the shares purchased by
him as described above without the permission of the Board. In
addition, under the Agreement the Company agreed to grant Mr.
Braun an award of 447,094 restricted shares, or approximately
$3,000,000, of common stock (the Performance Award) under the
Companys 2010 long-term stock incentive plan, the vesting of
which will be subject to the satisfaction of pre-established
performance measures that must be satisfied or exceeded by Mr.
Braun by December 31, 2013. Such performance measures will be
established by the mutual agreement of the Compensation Committee
and Mr. Braun, subject to the approval of the Board, on or about
April 30, 2011. For accounting purposes, the grant date and the
grant date fair value will be established in the future when the
performance criteria has been approved. The grant date fair value
and the related compensation expense will be determined at that
time. |
|
(8) |
|
Mr. Handy was awarded LTIP units in connection with the completion
of the Medical Center Physicians Tower in Jackson, TN. The award
was based on the projects asset value and was calculated using
$6.23 per LTIP unit, the Companys common stock price on February
1, 2010, the date the certificate of completion was received for
the project. Messrs. Handy and Ransom were awarded LTIP units in
connection with the completion of the University
Physicians-Grants Ferry project in Brandon, MS. The award was
based on the projects asset value and was calculated using $7.05
per LTIP unit, the Companys common stock price on May 17, 2010,
the date the certificate of completion was received for the
project. Mr. Handy was awarded LTIP units in connection with the
completion of the Lancaster Rehabilitation Hospital expansion in
Lancaster, PA. The award was based on the projects asset value
and was calculated using $6.55 per LTIP unit, the Companys common
stock price on May 21, 2010, the date the certificate of
completion was received for the project. Messrs. Handy and Ransom
were awarded LTIP units in connection with the completion of the
HealthPartners Medical Office Building in St. Cloud, MN. The
award was based on the projects asset value and was calculated
using $6.63 per LTIP unit, the Companys common stock price on
June 1, 2010, the date the certificate of completion was received
for the project. |
|
(9) |
|
Messrs. Handy and Ransom were
awarded LTIP units in connection
with the completion of The Woodlands Center for Specialized
Medicine in Pensacola, Florida. The award was based on the
projects asset value and was calculated using $4.93 per LTIP
unit, the Companys common stock price on November 17, 2009, the
date the certificate of completion was received for the project. |
|
(10) |
|
The Board awarded
approximately $2,500,000 of LTIP units in recognition of the role
played by certain employees in the acquisition of Erdman. The awards
were as follows: Mr. Spencer, $1,000,000; Mr. Cogdell, $375,000; and
Mr. Handy, $650,000. The Aggregate number of LTIP units awarded was
156,739, which was calculated using $15.95 per LTIP unit, the price
per share paid in connection with the Companys private offering
in January 2008. Of the total number of LTIP units granted, 20%
vested on March 31, 2008 (the effective date of issuance) and the
remaining 80% will
vest if and when the Company achieves certain performance standards
as provided in the awards. Effective December 31, 2008, additional
LTIP units vested as the result of achieving certain performance
standards as provided in the awards. The additional vesting was as
follows using $15.95 per LTIP unit: Mr. Spencer, $22,633 (1,419 LTIP
units); Mr. Cogdell, $8,485 (532 LTIP units); and Mr. Handy, $14,148
(887 LTIP units). |
(11) |
|
In connection with Mr. Cogdells retirement, the Company
anticipates payments for, among other things, items
Mr. Cogdell is entitled to pursuant to his employment agreement of
$1,220,000 comprised of the following: (1) $884,000, representing
1.99 times his annual salary, (2) $300,000 for five years of
secretarial support, and (3) $36,000 for health insurance
benefits. In addition, pursuant to his employment agreement, Mr.
Cogdell was entitled to the vesting of outstanding equity grants
of 18,277 LTIP Units, for which the Company recognized an expense
of $287,000. With respect to the foregoing payments and the
vesting of the LTIP Units, the Company accrued expenses of
$1,493,000 in 2010. |
|
(12) |
|
The Company entered into a Letter Agreement with Mr. Spencer,
dated May 3, 2010, which provides for, among other things, the
payment by the Company of retirement payments of $2,662,250. In
addition, pursuant to his employment agreement, Mr. Spencer was
entitled to the vesting of outstanding equity grants of 48,738 LTIP
Units, for which the Company recognized an expense of $369,434. |
- 23 -
The following table sets forth the components of the All Other Compensation column
found in the previous table.
All Other Compensation
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Employer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
401(k) Match |
|
|
Health, Life |
|
|
Long Term |
|
|
Short Term |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
and Profit |
|
|
and Dental |
|
|
Disability |
|
|
Disability |
|
|
|
|
|
|
Personal Use |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Sharing |
|
|
Insurance |
|
|
Insurance |
|
|
Insurance |
|
|
Car |
|
|
of Company |
|
|
|
|
|
|
|
|
|
|
Name |
|
Year |
|
|
Contribution |
|
|
Premiums |
|
|
Premiums |
|
|
Premiums |
|
|
Allowance |
|
|
Vehicle |
|
|
Club Dues |
|
|
Severance |
|
|
Total |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Raymond W. Braun |
|
|
2010 |
|
|
$ |
|
|
|
$ |
2,328 |
|
|
$ |
133 |
|
|
$ |
5 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
2,466 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Charles M. Handy |
|
|
2010 |
|
|
$ |
|
|
|
$ |
13,969 |
|
|
$ |
595 |
|
|
$ |
30 |
|
|
$ |
|
|
|
$ |
10,218 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
24,812 |
|
|
|
|
2009 |
|
|
$ |
12,250 |
|
|
$ |
13,435 |
|
|
$ |
400 |
|
|
$ |
30 |
|
|
$ |
|
|
|
$ |
13,735 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
39,850 |
|
|
|
|
2008 |
|
|
$ |
9,200 |
|
|
$ |
8,889 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
13,103 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
31,192 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James W. Cogdell(1) |
|
|
2010 |
|
|
$ |
|
|
|
$ |
9,272 |
|
|
$ |
900 |
|
|
$ |
30 |
|
|
$ |
|
|
|
$ |
4,650 |
|
|
$ |
|
|
|
$ |
1,493,000 |
(2) |
|
$ |
1,507,852 |
|
|
|
|
2009 |
|
|
$ |
12,250 |
|
|
$ |
8,922 |
|
|
$ |
400 |
|
|
$ |
30 |
|
|
$ |
|
|
|
$ |
12,561 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
34,163 |
|
|
|
|
2008 |
|
|
$ |
5,731 |
|
|
$ |
5,852 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
12,756 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
24,339 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Frank C. Spencer(1) |
|
|
2010 |
|
|
$ |
|
|
|
$ |
10,897 |
|
|
$ |
853 |
|
|
$ |
25 |
|
|
$ |
|
|
|
$ |
6,071 |
|
|
|
|
|
|
$ |
3,031,674 |
(3) |
|
$ |
3,049,520 |
|
|
|
|
2009 |
|
|
$ |
12,250 |
|
|
$ |
13,435 |
|
|
$ |
400 |
|
|
$ |
30 |
|
|
$ |
|
|
|
$ |
11,935 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
38,050 |
|
|
|
|
2008 |
|
|
$ |
9,200 |
|
|
$ |
8,889 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
11,358 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
29,447 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Scott A. Ransom(1) |
|
|
2010 |
|
|
$ |
|
|
|
$ |
11,307 |
|
|
$ |
630 |
|
|
$ |
30 |
|
|
$ |
6,000 |
|
|
$ |
|
|
|
$ |
8,171 |
|
|
$ |
|
|
|
$ |
26,138 |
|
|
|
|
2009 |
|
|
$ |
12,250 |
|
|
$ |
10,685 |
|
|
$ |
400 |
|
|
$ |
30 |
|
|
$ |
7,200 |
|
|
$ |
|
|
|
$ |
8,000 |
|
|
$ |
|
|
|
$ |
38,565 |
|
|
|
|
2008 |
|
|
$ |
28,542 |
|
|
$ |
9,828 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
6,000 |
|
|
$ |
|
|
|
$ |
7,638 |
|
|
$ |
|
|
|
$ |
52,008 |
|
|
|
|
(1) |
|
The named executive officers received no additional compensation for serving as a director. |
|
(2) |
|
In connection with
Mr. Cogdells retirement, the Company anticipates payments for, among other things, items
Mr. Cogdell is entitled to pursuant to his employment agreement of
$1,220,000 comprised of the following: (1) $884,000, representing
1.99 times his annual salary, (2) $300,000 for five years of
secretarial support, and (3) $36,000 for health insurance
benefits. In addition, pursuant to his employment agreement, Mr.
Cogdell was entitled to the vesting of outstanding equity grants
of 18,277 LTIP Units, for which the Company recognized an expense
of $287,000. With respect to the foregoing payments and the
vesting of the LTIP Units, the Company accrued expenses of
$1,493,000 in 2010. |
|
(3) |
|
Frank C. Spencers employment with the company ended on October 31, 2010 and All Other
Compensation includes severance paid in 2010 of $2,662,250. In
addition, pursuant to his employment agreement, Mr. Spencer was
entitled to the vesting of outstanding equity grants of 48,738 LTIP
Units, for which the Company recognized an expense of $369,434. |
Grants of Plan-Based Awards for 2010
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All Other Stock |
|
|
All other Option |
|
|
|
|
|
|
|
|
|
|
Awards: Number of |
|
|
Awards: Number of |
|
|
Grant Date Fair Value |
|
|
|
|
|
|
|
Shares of Stock or |
|
|
Securities Underlying |
|
|
of Stock and Option |
|
Name |
|
Grant Date |
|
|
Units (#) |
|
|
Options (#) |
|
|
Awards |
|
Raymond W. Braun |
|
|
9/20/2010 |
(1) |
|
|
74,516 |
|
|
|
|
|
|
$ |
471,686 |
|
|
|
|
9/20/2010 |
(1) |
|
|
447,094 |
|
|
|
|
|
|
$ |
3,000,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Charles M. Handy |
|
|
2/1/2010 |
(2) |
|
|
5,080 |
|
|
|
|
|
|
$ |
31,650 |
|
|
|
|
5/17/2010 |
(3) |
|
|
2,961 |
|
|
|
|
|
|
$ |
20,877 |
|
|
|
|
5/21/2010 |
(4) |
|
|
481 |
|
|
|
|
|
|
$ |
3,150 |
|
|
|
|
6/1/2010 |
(5) |
|
|
4,098 |
|
|
|
|
|
|
$ |
27,169 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James W. Cogdell |
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Frank C. Spencer |
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Scott A. Ransom |
|
|
5/17/2010 |
(3) |
|
|
9,871 |
|
|
|
|
|
|
$ |
69,588 |
|
|
|
|
6/1/2010 |
(5) |
|
|
13,659 |
|
|
|
|
|
|
$ |
90,562 |
|
- 24 -
|
|
|
(1) |
|
Pursuant to the terms of Mr. Brauns employment agreement, on September 20, 2010, Mr.
Braun purchased from the Company 74,516 restricted shares, or approximately $500,000, of the
Companys common stock, at a price per share equal to $6.71, which was the average closing price
of the Companys common stock on the NYSE for the five trading days immediately preceding (but
excluding) September 20, 2010. Pursuant to the terms of the agreement, and specifically in
consideration for Mr. Braun purchasing the 74,516 restricted shares referred to above, we agreed
to grant Mr. Braun an award of 74,516 restricted shares, or approximately $472,000 based on the
grant date closing price of our common stock of $6.33, of common stock (the Award) under the
Companys 2010 long-term stock incentive plan, which shares shall be forfeited if during the
period from September 20, 2010 through December 31, 2013 (the Restriction Period) (1) there is a
termination of Mr. Brauns employment for cause or by Mr. Braun for any reason or (2) if Mr.
Braun sells or disposes any of the shares purchased by him as described above without the
permission of the Board. In addition, under the Agreement the Company agreed to grant Mr. Braun an
award of 447,094 restricted shares, or approximately $3,000,000, of common stock (the Performance
Award) under the Companys 2010 long-term stock incentive plan, the vesting of which will be
subject to the satisfaction of pre-established performance measures that must be satisfied or
exceeded by Mr. Braun by December 31, 2013. Such performance measures will be established by the
mutual agreement of the Compensation Committee and Mr. Braun, subject to the approval of the
Board, on or about April 30, 2011. For accounting purposes, the grant date and the grant date
fair value will be established in the future when the performance criteria has been approved. The
grant date fair value and the related compensation expense will be determined at that time. |
|
(2) |
|
Mr. Handy was awarded LTIP units in connection with the completion of the Medical Center
Physicians Tower in Jackson, TN. The award was based on the projects asset value and was
calculated using $6.23 per LTIP unit, the Companys closing common stock price on February 1,
2010, the date the certificate of completion was received for the project. |
|
(3) |
|
Messrs. Handy and Ransom were awarded LTIP units in connection with the completion of the
University Physicians-Grants Ferry project in Brandon, MS. The award was based on the projects
asset value and was calculated using $7.05 per LTIP unit, the Companys closing common stock price
on May 17, 2010, the date the certificate of completion was received for the project. |
|
(4) |
|
Mr. Handy was awarded LTIP units in connection with the completion of the Lancaster
Rehabilitation Hospital expansion in Lancaster, PA. The award was based on the projects asset
value and was calculated using $6.55 per LTIP unit, the Companys closing common stock price on
May 21, 2010, the date the certificate of completion was received for the project. |
|
(5) |
|
Messrs. Handy and Ransom were awarded LTIP units in connection with the completion of the
HealthPartners Medical Office Building in St. Cloud, MN. The award was based on the projects
asset value and was calculated using $6.63 per LTIP unit, the Companys closing common stock price
on June 1, 2010, the date the certificate of completion was received for the project. |
- 25 -
Outstanding Equity Awards at Fiscal Year-End for 2010
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock Awards |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity Incentive Plan |
|
|
|
|
|
|
|
|
|
|
|
Equity Incentive Plan |
|
|
Awards: Market or |
|
|
|
|
|
|
|
|
|
|
|
Awards: Number of |
|
|
Payout Value of |
|
|
|
|
|
|
|
Market Value of |
|
|
Unearned Shares, |
|
|
Unearned Shares, |
|
|
|
Number of Shares or |
|
|
Shares or Units or |
|
|
Units, or Other Rights |
|
|
Units, or Other Rights |
|
|
|
Units of Stock That |
|
|
Stock That Have Not |
|
|
That Have Not Vested |
|
|
That Have Not Vested |
|
Name |
|
Have Not Vested (#)(1) |
|
|
Vested ($)(1) |
|
|
(#) |
|
|
($) |
|
Raymond W. Braun |
|
|
521,610 |
|
|
$ |
3,025,338 |
(1) |
|
|
|
|
|
$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Charles M. Handy |
|
|
30,461 |
|
|
$ |
176,674 |
(2) |
|
|
|
|
|
$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James W. Cogdell |
|
|
|
|
|
$ |
|
(3) |
|
|
|
|
|
$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Frank C. Spencer |
|
|
|
|
|
$ |
|
(4) |
|
|
|
|
|
$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Scott A. Ransom |
|
|
|
|
|
$ |
|
|
|
|
|
|
|
$ |
|
|
|
|
|
(1) |
|
Pursuant to the terms of Mr. Brauns employment agreement, on
September 20, 2010, Mr. Braun purchased from the Company 74,516
restricted shares, or approximately $500,000, of the Companys
common stock, at a price per share equal to $6.71, which was the
average closing price of the Companys common stock on the NYSE
for the five trading days immediately preceding (but excluding)
September 20, 2010. Pursuant to the terms of the agreement, and
specifically in consideration for Mr. Braun purchasing the 74,516
restricted shares referred to above, we agreed to grant Mr. Braun
an award of 74,516 restricted shares, or approximately $472,000
based on the grant date closing price of our common stock of
$6.33, of common stock (the Award) under the Companys 2010
long-term stock incentive plan, which shares shall be forfeited if
during the period from September 20, 2010 through December 31,
2013 (the Restriction Period) (1) there is a termination of Mr.
Brauns employment for cause or by Mr. Braun for any reason or
(2) if Mr. Braun sells or disposes any of the shares purchased by
him as described above without the permission of the Board. In
addition, under the Agreement the Company agreed to grant Mr.
Braun an award of 447,094 restricted shares, or approximately
$3,000,000, of common stock (the Performance Award) under the
Companys 2010 long-term stock incentive plan, the vesting of
which will be subject to the satisfaction of pre-established
performance measures that must be satisfied or exceeded by Mr.
Braun by December 31, 2013. Such performance measures will be
established by the mutual agreement of the Compensation Committee
and Mr. Braun, subject to the approval of the Board, on or about
April 30, 2011. Amounts presented relate to the accelerated
vesting of unvested equity compensation assuming a per unit value
of $5.80 which was the price per share of the Companys common
stock on December 31, 2010, the effective date of this
calculation. |
|
(2) |
|
The amounts shown represent unvested amounts related to LTIP units
granted in recognition of the role played in the acquisition of
Erdman. The number of LTIP units awarded was calculated using
$15.95 per LTIP unit, the price per share paid in connection with
the Companys private offering in January 2008. Of the total
number of LTIP units granted, 20% vested on March 31, 2008 (the
effective date of the issuance) and the remaining 80% will vest if
and when the Company achieves certain performance standards as
provided in the awards. The amounts shown represent unvested
amounts remaining after the vesting of LTIP units related to the
achievement of 2008 performance standards. Amounts presented
relate to the accelerated vesting of unvested equity compensation
assuming a per unit value of $5.80 which was the price per share
of the Companys common stock on December 31, 2010, the effective
date of this calculation. |
|
(3) |
|
Pursuant to non-renewal of his employment agreement,
Mr. Cogdell was entitled to the vesting of an award of 18,277 LTIP Units which were granted to
Mr. Cogdell effective March 31, 2008. |
|
(4) |
|
The Company entered into a Letter Agreement
with Mr. Spencer,
dated May 3, 2010, which provides for, among other things, the
vesting of an award of 48,738 LTIP Units which were granted to Mr.
Spencer effective March 31, 2008. |
Section 16(a) Beneficial Ownership Reporting Compliance
Under federal securities laws, our directors, executive officers and holders of 10% or more of
our Common Stock are required to report, within specified monthly and annual due dates, their
initial ownership in our Common Stock and all subsequent acquisitions, dispositions or other
transfers of beneficial interests therein, if and to the extent reportable events occur which
require reporting by such due dates. Based solely upon a review of the copies of the forms
furnished to us, we believe that there were no late filings for the 2010 fiscal year.
Agreements with Executive Officers
Employment Agreements for Messrs. Braun and Handy
Pursuant to employment agreements with Messrs. Braun and Handy, they are expected to agree to
serve, respectively, as our Chief Executive Officer and President, and Chief Financial Officer,
Executive Vice President and Secretary. The employment agreements require the executive officers
to devote substantially all of their business time and effort to our affairs.
- 26 -
The employment agreements with Messrs. Braun and Handy are each for a three-year term;
provided, however, that (1) the terms of Mr. Brauns agreement will be automatically extended for
an additional two-year period unless, not later than six months prior to the expiration of the
initial term, either party provides written notice to the other party of its intent not to further
extend the term, and (2) the terms of Mr. Handys agreement will be automatically extended for
successive one-year periods unless, not later than three months prior to the termination of the
existing term, either party provides written notice to the other party of its intent not to further
extend the term. Mr. Brauns employment agreement will renew for an additional two-year period on
December 31, 2013, unless notice of non-renewal is provided on or before July 4, 2013, and Mr.
Handys employment agreement will renew for an additional one-year period on December 31, 2011,
unless notice of non-renewal is provided on or before October 2, 2011. The employment agreements
provide for an annual base salary to each of Messrs. Braun and Handy, respectively, and for bonus
and other incentive eligibility (as determined by the Compensation Committee of the Board) and
participation in employee benefit plans and programs. We also make available to Mr. Handy use of a
company car.
Upon the termination of Mr. Brauns employment either (i) by us for cause or (ii) by the
executive officer for any reason or no reason during the term of his employment agreement, such
executive officer will be entitled to receive his annual base salary earned and accrued prior to
the date of termination, and will forfeit the company match restricted stock award (the Match
Award) and the restricted stock performance award (the Performance Award) granted pursuant to
the terms of Mr. Brauns employment agreement.
Upon the termination of Mr. Handys employment either (i) by us for cause or (ii) by Mr.
Handy without good reason, during the term of his employment agreement, Mr. Handy will be
entitled to receive his annual base salary and other benefits earned and accrued through the date
of termination of Mr. Handys employment. The term cause as used in Mr. Handys employment
agreement is generally defined to mean:
(i) conviction of, or formal admission to, a felony, including conviction of, or formal
admission to, a misdemeanor the circumstances of which are to the material detriment to the
Companys reputation whether or not in the performance of duties thereunder, or a felony;
(ii) engagement in the performance of his duties, or otherwise to our material and
demonstrable detriment, in willful misconduct, willful or gross neglect, fraud, misappropriation
or embezzlement;
(iii) repeated failure to adhere to the directions of our Board, or to adhere to our
policies and practices;
(iv) willful and continued failure to substantially perform the executives duties properly
assigned to him (other than any such failure resulting from his disability) after demand for
substantial performance is delivered by us specifically identifying the manner in which we
believe he has not substantially performed such duties;
(v) breach of any of the provisions of the covenants of his employment agreement; or
(vi) breach in any material respect of the terms and provisions of his employment agreement
and failure to cure such breach within 30 days following written notice from us specifying such
breach.
The term good reason as used in Mr. Handys employment agreements is generally defined to
mean:
(i) the material reduction of his authority, duties and responsibilities, the failure to
continue Mr. Handys appointment in his given position, or the assignment to him of duties
materially inconsistent with his position or positions with us;
(ii) a reduction in Mr. Handys annual salary;
(iii) the relocation of Mr. Handys office to more than 50 miles from Charlotte, North
Carolina; or
(iv) our material and willful breach of Mr. Handys employment agreement.
- 27 -
Upon the termination of Mr. Handys employment either (i) by us without cause or (ii) by him
for good reason, Mr. Handy will be entitled under his employment agreement to receive the
following severance payments and benefits:
|
|
|
annual base salary, bonus and other benefits earned and accrued through the date of
termination; |
|
|
|
a lump-sum cash payment equal to 1.99 multiplied by the sum of (1) Mr. Handys
then-current annual base salary and (2) the greater of (A) the average bonus paid to him
over the previous two years and (B) the maximum bonus payable to him for the fiscal year in
which the termination occurs; |
|
|
|
for three years after termination of employment, continuing coverage under our group
health plans the executive officer would have received under his employment agreement, as
would have applied in the absence of such termination; and |
|
|
|
full vesting of all outstanding equity-based awards held by Mr. Handy. |
Upon a termination of Mr. Brauns employment by us without cause, Mr. Braun will be entitled
to receive the following severance payments and benefits:
|
|
|
annual base salary earned and accrued through the date of termination; |
|
|
|
a lump-sum cash payment equal to the executives current annual base salary; |
|
|
|
a pro-rata (based on the number of days employed in the fiscal year of termination)
maximum annual bonus for the fiscal year in which his termination occurs; |
|
|
|
full vesting of, (i) on or prior to December 31, 2011, 33.33% of the Match Award, (ii)
between January 1, 2012 and December 31, 2012, 66.67% of the Match Award, and (iii) between
January 1, 2013 and December 31, 2013, 100% of the Match Award will fully vest; |
|
|
|
(i) on or prior to December 31, 2011, restricted shares equal to $562,500 on the grant
date under the Performance Award will immediately vest, and up to an additional number of
restricted shares equal to $187,500 at the grant date may become vested based on Mr. Brauns
progress towards the achievement of performance goals/measures at termination; (ii) between
January 1,
2012 and December 31, 2012, restricted shares equal to $750,000 on the grant date under the
Performance Award will immediately vest, and up to an additional number of restricted shares
equal to $750,000 at the grant date may become vested based on Mr. Brauns progress towards
the achievement of performance goals/measures at termination; and (iii) between January 1,
2013 and December 31, 2013, restricted shares equal to $750,000 on the grant date under the
Performance Award will immediately vest, and up to an additional number of restricted shares
equal to $2,250,000 at the grant date may become vested based upon Mr. Brauns progress
towards the achievement of performance goals/measures under the Performance Award at
termination; and |
|
|
|
for one year after termination of employment, continuing coverage under our group health
plans the executive officer would have received under his employment agreement, as would
have applied in the absence of such termination. |
With respect to Mr. Handy, in the event of any notice of non-renewal of the employment
agreement by us, the executive officer will be entitled under his employment agreement to the same
payments and benefits as if terminated by us without cause, except that the executive officers
lump-sum cash payment will equal the sum of (1) the executive officers then-current annual base
salary; and (2) the greater of (A) the average bonus paid to the executive officer over the
previous two years, and (B) the maximum bonus payable to the executive officer for the fiscal year
in which the termination occurs.
- 28 -
Upon a change of control (as defined in the employment agreements), while the executive
officer is employed, all outstanding unvested equity-based awards (including stock options and
restricted stock), or, in the case of Mr. Braun, the Match Award and the Performance Award (as
described in Mr. Brauns employment agreement), shall fully vest and become immediately
exercisable, as applicable; provided, however, that, upon a change of control of any subsidiary of
the Company while Mr. Braun is employed by the Company, the Company may, in its sole discretion,
modify the performance measures established for the Performance Award to reflect such change in
control. In addition, in the case of Mr. Handy only, if, after a change of control, Mr. Handy
terminates his employment with us within one year of the change in control, such termination shall
be deemed a termination by him for good reason. The term change of control as used in the
employment agreement is generally defined to mean:
(i) any transaction by which any person or group becomes the beneficial owner, either
directly or indirectly, of our securities representing 50% or more of either (A) the combined
voting power of our then outstanding securities or (B) the then outstanding shares of our Common
Stock; or
(ii) any consolidation or merger where our stockholders, immediately prior to the
consolidation or merger, would not, immediately after the consolidation or merger, beneficially
own, directly or indirectly, shares representing in the aggregate 50% or more of the combined
voting power of the securities of the corporation issuing cash or securities in the
consolidation or merger (or of its ultimate parent corporation, if any); or
(iii) there shall occur (A) any sale, lease, exchange or other transfer of all or
substantially all of our assets, or (B) the approval by our stockholders of any plan or proposal
for our liquidation or dissolution; or
(iv) the members of our Board, at the beginning of any consecutive 24-calendar-month period
cease for any reason other than due to death to constitute at least a majority of the members of
the Board.
Upon the termination of Mr. Handys employment due to the death or disability (generally
meaning a condition rendering Mr. Handy unable to perform substantially and continually the duties
assigned to him), Mr. Handy (or his estate) will be entitled under his employment agreement to
receive his annual base salary, bonus and other benefits accrued through the date of termination
and full vesting of all outstanding equity-based awards held by the executive officer. With
respect to Mr. Braun, upon a termination of employment due to death or disability, Mr. Braun will
be entitled under his employment agreement to receive his annual base salary earned and accrued
through the date of termination and 100% of his bonus potential for the year of termination, paid
at the time such bonus would otherwise have been payable, but Mr. Braun will also forfeit the Match
Award and Performance Award.
In the case of Mr. Handy only, in the event that any amount payable to him is determined to be
an excess parachute payment under Section 280G of the Code, we have also agreed to make a
gross-up payment to Mr. Handy equal to the excise tax imposed on the executive under Section 4999
of the Code. The amount of gross-up payment (which is also treated as an excess parachute payment)
shall be equal to the sum of the excise taxes payable by Mr. Handy by reason of receiving the
parachute payments plus the amount necessary to put Mr. Handy in the same after-tax position as if
no excise taxes had been imposed on Mr. Handy (taking into account any and all applicable federal,
state and local excise, income or other taxes at the highest applicable rates). The excise taxes
shall be payable by Mr. Handy and we must withhold the excise tax as if the payment constituted
wages to Mr. Handy. In addition,
we are not entitled to an income tax deduction related to any excess parachute payments or
related gross-up payments.
In the case of Mr. Handy only, upon termination of his employment, if we elect to subject Mr.
Handy to the non-competition, confidentiality and non-solicitation provisions described below, he
will be entitled to a cash payment equal to the sum of (1) his then-current annual base salary and
(2) the greater of (A) the average bonus paid to him over the previous two years and (B) the
maximum bonus payable to him for the fiscal year in which the termination occurs.
Pursuant to the terms of the non-competition provisions, the executive officer is generally
prohibited for a one-year period, in the case of Mr. Braun, and for a two-year period, in the case
of Mr. Handy, following termination from, directly or indirectly, whether as an owner, partner,
shareholder, principal, agent, employee, consultant or in any other relationship or capacity,
engaging in any element of our business or otherwise competing with us or our affiliates, rendering
any services to any person, corporation, partnership or other entity engaged in competition with us
or our affiliates, or providing financial assistance to or otherwise obtaining an ownership
interest in a competitor of ours or of our affiliates within a restricted territory encompassing
several states in the Southeast.
The executive officer is required to keep secret and retain in strictest confidence, and not
use for his benefit or the benefit of others, except in connection with our business and affairs
and those of our affiliates, all confidential matters relating to our business and the business of
any of our affiliates and to us and any of our affiliates, learned by the executive officer
directly or indirectly from us or any of our affiliates, and is not to disclose such confidential
information to anyone outside of our company except with our express written consent and except for
confidential information which is at the time of receipt, or thereafter becomes, publicly known
through no wrongful act of the executive officer, or is received from a third party not under an
obligation to keep such information confidential and without breach of the executive officers
employment agreement.
Finally, the executive officer is generally prohibited, for a one-year period, in the case of
Mr. Braun, and for a two-year period, in the case of Mr. Handy, from, directly or indirectly,
knowingly soliciting or encouraging to leave the employment or other service, or the employment or
service of any of our affiliates, any employee or independent contractor thereof or hiring any
employee or independent contractor who has left our employment or other service or the employment
or service of any of our affiliates within the one-year period (six months, in the case of Mr.
Brauns employment agreement), which follows the termination of such employees or independent
contractors employment or other service with us and our affiliates. The employment agreements
also contain provisions that prohibit the executive officers from intentionally interfering with
our client or customer relationships, in addition to provisions preventing the executive officers
from making statements that may adversely affect or otherwise malign our business or reputation, or
that of any of our affiliates, for a period of time following the executive officers termination
of employment.
- 29 -
Retirement of James Cogdell
On December 30, 2010,
we notified James W. Cogdell, the Executive Chairman of the Board, that his employment agreement,
the term of which expires on November 1, 2011, would not be renewed. In addition, on
December 31, 2010, Mr. Cogdells employment agreement was amended to address certain
technical requirements under Section 409A of the Internal Revenue Code, including (1) the
addition of savings language under Section 409A of the Internal Revenue Code and (2) to
change the three-year period of continuing health benefits under the original employment agreement
to 18 months with an additional payment in lieu of the otherwise reduced health benefits
(as described above) in the event of a termination of employment by us without
cause (including a non-renewal of the employment agreement by the Company) or by
Mr. Cogdell for good reason. In connection with Mr. Cogdells retirement
and the non-renewal of his employment agreement, the Company anticipates Mr. Cogdell will
receive the approximate amounts and components of compensation described under Executive
Compensation Summary.
Letter Agreement with Frank Spencer
On May 3, 2010, the Company entered into a Letter Agreement with Mr. Spencer, formerly Chief
Executive Officer and President of the Company, in connection with the announcement of his
retirement. The Letter Agreement provides for, among other things, the payment by the Company of
retirement payments of $2,662,250, three years of continued health benefits under the Companys
group health plans and programs applicable to senior executives and
vesting of an award of 48,738
LTIP Units which were granted to Mr. Spencer effective March 31, 2008. See Executive
Compensation and the related compensation tables for information regarding the payment to Mr.
Spencer in connection with his retirement. In addition, Mr. Spencer will remain subject to the
non-competition covenants in his employment agreement through May 4, 2011 (which non-competition
covenants are substantially similar to the non-competition provisions described above). Mr.
Spencers employment agreement with the Company, dated as of October 21, 2005, was terminated on
September 20, 2010. In addition, on February 1, 2011, Frank Spencer submitted his resignation from
the Board, effective immediately, which the Company accepted.
Employment Agreement with Scott Ransom
Scott Ransom transitioned from President and Chief Executive Officer
of, to Senior Advisor to, Erdman Company beginning as of October 1, 2010 and continuing through
December 31, 2012. In connection with this transition, the terms of Mr. Ransoms employment
agreement were renegotiated to reflect the terms and conditions of his transition, and provide for
the possibility of continued service for additional one-year periods at the discretion of the board
of directors of Erdman Company, by mutual agreement with Mr. Ransom.
- 30 -
The following chart sets forth the cost that we would have incurred if one of the named
executive officers ceased working for us as of December 31, 2010 under the terms of our employment
agreements:
Cost of Termination Under Employment Agreements
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Accelerated |
|
|
|
|
|
|
|
|
|
|
|
|
|
Continued |
|
|
Vesting of |
|
|
|
|
|
|
|
|
|
|
|
|
|
Medical and |
|
|
Unvested |
|
|
|
|
|
|
|
Type of Termination / |
|
Cash |
|
|
Dental |
|
|
Equity |
|
|
Excise Tax |
|
|
Total Cost of |
|
Name(1) |
|
Severance |
|
|
Benefits (2) |
|
|
Compensation |
|
|
Gross-Up (6) |
|
|
Termination |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination for Cause / Termination by the Executive |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Raymond W. Braun |
|
$ |
|
|
|
$ |
|
|
|
100% forfeited |
|
|
|
n/a |
|
|
$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination for Cause / Resignation without Good Reason |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Charles M. Handy |
|
$ |
|
|
|
$ |
|
|
|
100% forfeited |
|
|
|
n/a |
|
|
$ |
|
|
James W. Cogdell |
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
|
n/a |
|
|
$ |
|
|
Frank C Spencer |
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
|
n/a |
|
|
$ |
|
|
Scott A. Ransom |
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
|
n/a |
|
|
$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination by the Company without Cause |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Raymond W. Braun |
|
$ |
500,000 |
|
|
$ |
13,969 |
|
|
$ |
792,336 |
(4) |
|
|
n/a |
|
|
$ |
1,306,305 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination Without Cause / Resignation with Good Reason (without a change of control) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Charles M. Handy |
|
$ |
1,027,161 |
|
|
$ |
41,907 |
|
|
$ |
176,674 |
(3) |
|
|
n/a |
|
|
$ |
1,245,742 |
|
James W. Cogdell |
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
|
n/a |
|
|
$ |
|
|
Frank C Spencer |
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
|
n/a |
|
|
$ |
|
|
Scott A. Ransom |
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
|
n/a |
|
|
$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change of Control |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Raymond W. Braun |
|
$ |
|
|
|
$ |
|
|
|
$ |
3,025,338 |
(5) |
|
|
n/a |
|
|
$ |
3,025,338 |
|
Charles M. Handy |
|
$ |
1,027,161 |
|
|
$ |
41,907 |
|
|
$ |
176,674 |
(3) |
|
$ |
|
|
|
$ |
1,245,742 |
|
James W. Cogdell |
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
Frank C Spencer |
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
Scott A. Ransom |
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-renewal of Employment Agreement |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Raymond W. Braun |
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
|
n/a |
|
|
$ |
|
|
Charles M. Handy |
|
$ |
687,064 |
|
|
$ |
41,907 |
|
|
$ |
176,674 |
(3) |
|
|
n/a |
|
|
$ |
905,645 |
|
James W. Cogdell |
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
|
n/a |
|
|
$ |
|
|
Frank C Spencer |
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
|
n/a |
|
|
$ |
|
|
Scott A. Ransom |
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
|
n/a |
|
|
$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Death or Disability |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Raymond W. Braun |
|
$ |
100,000 |
|
|
$ |
|
|
|
$ |
|
|
|
|
n/a |
|
|
$ |
100,000 |
|
Charles M. Handy |
|
$ |
|
|
|
$ |
|
|
|
$ |
176,674 |
(3) |
|
|
n/a |
|
|
$ |
176,674 |
|
James W. Cogdell |
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
|
n/a |
|
|
$ |
|
|
Frank C Spencer |
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
|
n/a |
|
|
$ |
|
|
Scott A. Ransom |
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
|
n/a |
|
|
$ |
|
|
Note:
Assumes the Companys election to subject the executive officer to the non-competition, confidentiality and non-solicitation
provisions provided for in the employment agreements.
- 31 -
|
|
|
(1) |
|
In analyzing the golden parachute tax rules (assuming that such
rules are potentially applicable here), we have taken the position for
purposes of completing the table that, in connection with the
post-termination non-competition covenants in the employment agreement
with Mr. Handy, excess parachute payments should be reduced by an
amount equal to one times certain annual compensation, which is the
amount payable by us to the executive if we determine to enforce such
covenants. |
|
(2) |
|
The cost of the medical and dental insurance is based on the cost paid
by us for health insurance for a family with dependent children. The
actual amount will vary based on the cost of health insurance at the
time of termination, whether the individual is single or married and
whether the individual has dependent children. |
|
(3) |
|
The Board awarded approximately $625,000 of LTIP units in recognition
of the role played by Mr. Handy in the acquisition of Erdman. The
number of LTIP units awarded was 39,185, which was calculated using
$15.95 per LTIP unit, the price per share paid in connection with the
Companys private offering in January 2008. Of the total number of
LTIP units granted, 20% vested on March 31, 2008 (the effective date
of issuance) and the remaining 80% will vest if and when the Company
achieves certain performance standards as provided in the award.
Effective December 31, 2008, 887 additional LTIP units vested as the
result of achieving certain performance standards as provided in the
award. Amounts presented relate to the accelerated vesting of
unvested equity compensation assumes a per unit value of $5.80 which
was the price per share of the Companys common stock on December 31,
2010, the effective date of this calculation. |
|
(4) |
|
Mr. Braun purchased from the Company 74,516 restricted shares, or
approximately $500,000 of the Companys common stock, at a price per
share equal to $6.71, which was the average closing price of the
Companys common stock on the NYSE for the five trading days
immediately preceding september 20, 2010. Pursuant to the terms of
the agreement, and specifically in consideration for Mr Braun
purchasing the 74,516 restricted shares referred to above, we agreed
to grant Mr. Braun an award of 74,516 restricted shares, or
approximately $500,000 of common stock (the Company Match Award)
under the Companys 2010 long-term incentive plan. Upon a termination
of Mr. Brauns employment without cause on or prior to December 31,
2011, 33.33% of the Company Match Award will fully vest. Also
pursuant to the terms of Mr. Brauns employment agreement, the Company
agreed to grant Mr. Braun an award of 447,094 restricted shares, or
approximately $3,000,000, of common stock (the Performance Award)
under the Companys 2010 lon-term stock incentive plan. Upon a
termination of Mr. Brauns employment with cause on or prior to
December 31, 2011, restricted shares equal to $562,500 on the grant
date under the Performance Award will immediately vest, and up to an
additional number of restricted shares equal to $187,500 at the grant
date may become vested based on Mr. Brauns progress towards the
achievement of performance goals/measures at termination. The amount
presented related to the accelerated vesting of unvested equity
compensation assumes a per unit value of $5.80 which was the price per
share of the Companys common stock on December 31, 2010, the
effective date of this calculation, and that additional restricted
shares equal to $187,500 at the grant date become vested at
termination. |
|
(5) |
|
Upon a change of control (as defined in the employment agreement)
while Mr. Braun is employed, the Company Match Award and the
Performance Award shall fully vest and become immediately exercisable.
The amount presented related to the accelerated vesting of unvested
equity compensation assumes a per uit value of $5.80 which was the
price per share of the Companys common stock on December 31, 2010,
the effective date of this calculation. |
|
(6) |
|
Under the employment agreement for Mr. Handy, if any payments
constitute excess parachute payments under Section 280G of the Code
such that the executive officer incurs an excise tax under Section
4999 of the Code, we will provide an excise tax gross-up payment in
an amount such that the executive officer would receive the same
amount of severance had the excise tax not applied. The cost of the
excise tax gross-up is an estimate based on a number of assumptions
including: (i) the Company is subject to a change of control on
December 31, 2010, and (ii) Mr. Handy is terminated on December 31,
2010 without cause following that change of control. Gross-up payments
are being included for informational purposes only. We have not yet
confirmed whether gross-up payments would be required in the event of
a termination of Mr. Handy set forth in the table. There may be both
factual and legal bases for concluding that underlying golden
parachute taxes, and therefore gross-up payments, should not be
payable. |
Indemnification Agreements
We have entered into indemnification agreements with each of our named executive officers and
directors. These indemnification agreements provide that:
|
|
|
If a director or executive officer is a party or is threatened to be made a party to any
proceeding, other than a proceeding by or in our right, by reason of the directors or
executive officers status as a director, executive officer or employee of our company, we
must indemnify such director or executive officer for all expenses and liabilities actually
and reasonably incurred by him or her, or on his or her behalf, unless it has been
established that: |
|
|
|
the act or omission of the director or executive officer was material to the matter
giving rise to the proceeding and was committed in bad faith or was the result of active
and deliberate dishonesty; |
|
|
|
the director or executive officer actually received an improper personal benefit in
money, property or other services; or |
|
|
|
with respect to any criminal action or proceeding, the director or executive
officer had reasonable cause to believe that his or her conduct was unlawful. |
- 32 -
|
|
|
If a director or executive officer is a party or is threatened to be made a party to any
proceeding by or in our right to procure a judgment in our favor by reason of the directors
or executive officers status as a director, executive officer or employee of the company,
we must indemnify the director or executive officer for all expenses and liabilities
actually and reasonably incurred by him or her, or on his or her behalf, unless it has been
established that: |
|
|
|
the act or omission of the director or executive officer was material to the matter
giving rise to the proceeding and was committed in bad faith or was the result of active
and deliberate dishonesty; or |
|
|
|
the director or executive officer actually received an improper personal benefit in
money, property or other services; provided, however, that we will have no obligation to
indemnify the director or executive officer for any expenses and liabilities actually and
reasonably incurred by him or her, or on his or her behalf, if it has been adjudged that
such director or executive officer is liable to us with respect to such proceeding. |
|
|
|
Upon application of one of our directors or executive officers to a court of appropriate
jurisdiction, the court may order indemnification of such director or executive officer if: |
|
|
|
the court determines that the director or executive officer is entitled to
indemnification under the applicable section of the Maryland General Corporate Law (the
MGCL), in which case the director or executive officer shall be entitled to recover
from us the expenses of securing indemnification; or |
|
|
|
the court determines that the director or executive officer is fairly and
reasonably entitled to indemnification in view of all the relevant circumstances, whether
or not the director or executive officer has met the standards of conduct set forth in
the applicable section of the MGCL or has been adjudged liable for receipt of an improper
personal benefit under the applicable section of the MGCL; provided, however, that any
indemnification obligations to the director or executive officer will be limited to the
expenses actually and reasonably incurred by him or her, or on his or her behalf, in
connection with any proceeding by or in our right or in which the executive officer or
director shall have been adjudged liable for receipt of an improper personal benefit
under the applicable section of the MGCL. |
|
|
|
Without limiting any other provisions of the indemnification agreements, if a director or
executive officer is a party or is threatened to be made a party to any proceeding by reason
of the directors or executive officers status as our director, executive officer or
employee, and the director or executive officer is successful, on the merits or otherwise,
as to one or more but less than all claims, issues or matters in such proceeding, we must
indemnify the director or executive officer for all expenses actually and reasonably
incurred by him or her, or on his or her behalf, in connection with each successfully
resolved claim, issue or matter, including any claim, issue or matter in such a proceeding
that is terminated by dismissal, with or without prejudice. |
|
|
|
We must pay all indemnifiable expenses in advance of the final disposition of any
proceeding if the director or executive officer furnishes us with a written affirmation of
the directors or executive officers good faith belief that the standard of conduct
necessary for indemnification by us has been met and a written undertaking to reimburse us
if a court of competent jurisdiction determines that the director or executive officer is
not entitled to indemnification. |
Accounting Fees and Services
The following table presents aggregate fees billed to us for the fiscal years ended December
31, 2010 and 2009 by our principal accounting firm, Deloitte & Touche LLP, the member firms of
Deloitte Touche Tohmatsu, and their respective affiliates (collectively, Deloitte & Touche).
- 33 -
Accounting Fees and Services
|
|
|
|
|
|
|
|
|
Type of Fees |
|
2010 |
|
|
2009 |
|
Audit Fees |
|
|
|
|
|
|
|
|
Audit of our annual financial statements and internal control over
financial reporting, review of our
financial statements included in our
Quarterly Reports on Forms 10-Q, and
audit of MEA Holdings, Inc. and
Erdman Company financial statements |
|
$ |
906,765 |
|
|
$ |
858,736 |
|
Comfort letters, consents and assistance with documents filed with the SEC |
|
|
220,156 |
|
|
|
127,764 |
|
|
|
|
|
|
|
|
Subtotal |
|
|
1,126,921 |
|
|
|
986,500 |
|
Audit-Related Fees |
|
|
|
|
|
|
|
|
Tax Fees |
|
|
|
|
|
|
|
|
All Other Fees |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
$ |
1,126,921 |
|
|
$ |
986,500 |
|
|
|
|
|
|
|
|
Audit Committee Pre-Approval of Services by the Independent Auditor
In accordance with its Charter and applicable rules and regulations adopted by the SEC, the
Audit Committee reviews and pre-approves any engagement of our independent registered public
accounting firm to provide audit, review, or attest services or non-audit services and the fees for
any such services. The Audit Committee annually considers and, if appropriate, approves the
provision of audit services by the independent registered public accounting firm. In addition, the
Audit Committee periodically considers and, if applicable, approves the provision of any additional
audit and non-audit services by our independent registered public accounting firm that are neither
encompassed by the Audit Committees annual pre-approval nor prohibited by applicable rules and
regulations of the SEC. The Audit Committee has delegated to the Chairman of the Audit Committee,
Mr. Georgius, the authority to pre-approve, on a case-by-case basis, any such additional audit and
non-audit services to be performed by our independent registered public accounting firm. Mr.
Georgius reports any decision to pre-approve such services to the Audit Committee at its next
regular meeting. For 2010, the audit committee pre-approved 100% of the services for which fees
were incurred.
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The following table sets forth the beneficial ownership of our Common Stock, as of March 4,
2010, for: (1) each person known to us to be the beneficial owner of more than 5% of our
outstanding Common Stock, (2) each of our directors and nominees for director, (3) each of our
named executive officers who is not a director and (4) our directors, nominees for director and
executive officers as a group. Except as otherwise described in the notes below, the following
beneficial owners have sole voting power and sole investment power with respect to all shares of
Common Stock set forth opposite their respective names. In accordance with SEC rules, each listed
persons beneficial ownership includes:
|
|
|
all shares the investor actually owns beneficially or of record; |
|
|
|
all shares over which the investor has or shares voting or dispositive control (such as
in the capacity as a general partner of an investment fund); and |
|
|
|
all shares the investor has the right to acquire within 60 days (such as upon exercise of
options that are currently vested or which are scheduled to vest within 60 days). |
Unless otherwise indicated, all shares are owned directly and the indicated person has sole
voting and investment power. Except as indicated below, the business address of the stockholders
listed below is the address of our principal executive office, 4401 Barclay Downs Drive, Suite 300,
Charlotte, NC 28209-4670.
- 34 -
Beneficial Owners
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
|
|
|
|
|
|
|
|
Shares and |
|
|
|
|
|
|
|
|
|
|
Units |
|
|
|
|
|
|
Percent of All |
|
|
|
Beneficially |
|
|
Percent of All |
|
|
Shares and |
|
Name of Beneficial Owner |
|
Owned(1) |
|
|
Shares(2) |
|
|
Units(3) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Deutsche Bank AG (4) |
|
|
6,957,320 |
|
|
|
13.67 |
% |
|
|
11.93 |
% |
Cohen & Steers, Inc. (5) |
|
|
5,970,393 |
|
|
|
11.73 |
% |
|
|
10.24 |
% |
BlackRock, Inc. (6) |
|
|
3,126,952 |
|
|
|
6.14 |
% |
|
|
5.36 |
% |
|
|
|
|
|
|
|
|
|
|
|
|
|
Directors |
|
|
|
|
|
|
|
|
|
|
|
|
Raymond W. Braun (7) |
|
|
596,126 |
|
|
|
1.17 |
% |
|
|
1.02 |
% |
James W. Cogdell (8) |
|
|
2,291,591 |
|
|
|
4.50 |
% |
|
|
3.93 |
% |
Frank C. Spencer (9) |
|
|
598,558 |
|
|
|
1.18 |
% |
|
|
1.03 |
% |
John R. Georgius (10) |
|
|
105,652 |
|
|
|
* |
|
|
|
* |
|
Richard B. Jennings (11) |
|
|
39,020 |
|
|
|
* |
|
|
|
* |
|
Christopher E. Lee (12) |
|
|
31,152 |
|
|
|
* |
|
|
|
* |
|
David J. Lubar (13) |
|
|
2,262,938 |
|
|
|
4.45 |
% |
|
|
3.89 |
% |
Richard C. Neugent (14) |
|
|
35,737 |
|
|
|
* |
|
|
|
* |
|
Scott A. Ransom (15) |
|
|
340,594 |
|
|
|
* |
|
|
|
* |
|
Randolph D. Smoak, Jr. M.D. (16) |
|
|
32,177 |
|
|
|
* |
|
|
|
* |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nondirector Named Executive Officers |
|
|
|
|
|
|
|
|
|
|
|
|
Charles M. Handy (17) |
|
|
150,921 |
|
|
|
* |
|
|
|
* |
|
Directors and Executive Officers as a
Group (10 persons) |
|
|
6,484,466 |
|
|
|
12.74 |
% |
|
|
11.12 |
% |
- 35 -
|
|
|
(1) |
|
Beneficial ownership is determined in accordance with Rule 13d-3 of the Exchange Act. A person is deemed to be the
beneficial owner of any shares of Common Stock if that person has or shares voting power or investment power with
respect to those shares, or has the right to acquire beneficial ownership at any time within 60 days of the date of
the table. As used herein, voting power is the power to vote or direct the voting of shares and investment
power is the power to dispose or direct the disposition of shares. |
|
(2) |
|
Assumes a total of 50,907,561 shares of our Common Stock are outstanding as of March 4, 2011. In addition, amounts
listed for each individual assume that all units, including vested LTIP units, beneficially owned by such
individual are exchanged for shares of our Common Stock, and amounts for all directors and officers as a group
assume all vested LTIP units held by them are exchanged for shares of our Common Stock, but none of the units held
by other persons are exchanged for shares of our Common Stock. |
|
(3) |
|
Assumes a total of 58,297,403 shares of our Common Stock and units in our operating partnership (OP units),
including vested and unvested LTIP units, outstanding as of March 4, 2011, which is comprised of 50,907,561 shares
of Common Stock, 7,206,377 OP units which may be exchanged for cash or, at our option, shares of our Common Stock,
118,887 vested LTIP units and 64,578 unvested LTIP units. |
|
(4) |
|
Information is based on a Schedule 13G filed with the SEC by Deutsche Bank AG. Deutsche Bank AG has sole voting
power over 5,147,960 and sole dispositive power over 6,957,320 of these shares. RREEF America, L.L.C., a subsidiary
of Deutsche Bank AG, has sole voting power over 5,070,726 and sole dispositive power over 6,880,086 of these
shares. Deutsche Investment Management Americas, a subsidiary of Deutsche Bank AG, has sole voting power and sole
dispositive power over 53,100 of these shares. Oppenheim Asset Managements Services S.a.r.l has sold boting power
and sole dispositive power over 24,134 of these shares. The address for Deutsche Bank AG is Theodor-Heuss-Allee
70, 60468 Frankfurt am Main, Federal Republic of Germany. |
|
(5) |
|
Information is based on a Schedule 13G filed with the SEC by Cohen & Steers, Inc. Cohen & Steers, Inc. has sole
voting power over 5,736,693 of these shares and sole dispositive power over 5,970,393 of these shares. Cohen &
Steers Capital Management, Inc., a 100% held subsidiary of Cohen & Steers, Inc. and an investment advisor
registered under Section 203 of the Investment Advisers Act, has sole voting power and sole dispositive power over
5,970,393 of these shares. The address for Cohen & Steers, Inc. is 280 Park Avenue, 10th Floor, New York, New York
10017. |
|
(6) |
|
Information is based on a
Schedule 13G filed by Blackrock, Inc. Blackrock, Inc. has sole voting power and sole
dispositive power over 3,126,952 of these shares. The address for Blackrock, Inc. is 40 East 52nd Street, New
York, New York 10022. |
|
(7) |
|
Raymond W. Braun is our Chief Executive Officer. This amount includes 74,516 restricted shares purchased from the
Company and 74,516 unvested restricted shares granted by the Company. These unvested shares will vest on December
31, 2013 unless Mr. Brauns employment is terminated for cause or by Mr. Braun for any reason or if Mr. Braun
sells or disposes any of the shares purchased by him as described above without the permission of the Board. This
amount also includes 447,094 unvested restricted common shares, the vesting of which will be subject to the
satisfaction of performance measures that must be satisfied or exceeded by Mr. Braun by December 31, 2013. |
|
(8) |
|
James W. Cogdell is the Chairman of our Board. This amount includes 1,348,203 shares of Common Stock and 943,388 of
OP units. Mr. Cogdell has pledged approximately 1,342,000 shares of his Common Stock in connection with a personal
line of credit. |
|
(9) |
|
Mr. Spencer resigned from the Board of Directors effective February 1, 2011. This amount includes 238,435
restricted shares of our Common Stock and 360,124 OP units. |
|
(10) |
|
This amount includes 19,548 restricted shares of our Common stock, 3,135 OP units and 6,569 fully vested LTIP units. |
|
(11) |
|
This amount includes 39,020 restricted shares of our Common stock. |
|
(12) |
|
This amount includes 4,500 restricted shares of our Common stock, 16,685 OP units and 9,967 fully vested LTIP units. |
|
(13) |
|
David J. Lubar owns these OP units indirectly
through Lubar & Co. and Lubar Equity Fund, L.L.C. Mr. Lubar is the President and a
Director of Lubar & Co. which is the manager of Lubar Equity
Fund L.L.C. and holds a
pecuniary interest therein. Mr.
Lubar disclaims beneficial ownership of the securities except to the extent of his
pecuniary interest therein.
This amount includes 16,948 restricted shares of our Common Stock and 6,569 OP units. |
|
(14) |
|
This amount includes 12,616 restricted shares of our Common stock and 6,569 fully vested LTIP units. |
|
(15) |
|
This amount includes 5,900 shares of our Common stock, 287,450 OP units and 47,244 fully vested LTIP units. |
|
(16) |
|
This amount includes 16,550 restricted shares of our Common Stock, 8,982 OP units and 6,645 fully vested LTIP units. |
|
(17) |
|
Charles M. Handy is our Chief Financial Officer, Executive Vice President and Secretary. This amount includes 1,600
shares of our Common Stock, 111,320 OP units, 7,540 fully vested LTIP units and 30,461 unvested LTIP units. |
- 36 -
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
In 2005, our Board formally adopted a written policy with respect to transactions involving
related parties. Pursuant to this policy, all related party transactions (generally,
transactions involving amounts exceeding $120,000 in which a related party (directors and executive
officers or their immediate family members) or stockholders owning 5% or more of our outstanding
stock) shall be subject to approval or ratification:
Pursuant to Maryland law, a contract or other transactions between us and a director or
between us and any other corporation or other entity in which any of our directors is a director or
has a material financial interest is not void or voidable solely on the grounds of such common
directorship or interest, the presence of such director at the meeting at which the contract or
transaction is authorized, approved or ratified or the counting of the directors vote in favor
thereof, provided that:
|
|
|
the material facts relating to the common directorship or interest and as to the
transaction must be disclosed to our Board or a committee of our Board, and our Board or
committee must authorize, approve or ratify the transaction or contract by the affirmative
vote of a majority of disinterested directors, even if the disinterested directors
constitute less than a quorum; |
|
|
|
the material facts relating to the common directorship or interest and as to the
transaction must be disclosed to our stockholders entitled to vote thereon, and the
transaction must be authorized, approved or ratified by a majority of the votes cast by our
stockholders entitled to vote (other than the votes of shares owned of record or
beneficially by the interested director); or |
|
|
|
the transaction or contract is fair and reasonable to us at the time it is authorized,
ratified or approved. |
Our policy requires that all contracts and transactions between us and any related parties
must be approved by the affirmative vote of a majority of our disinterested directors. Where
appropriate, in the judgment of our disinterested directors, our Board may obtain a fairness
opinion or engage independent counsel to represent the interests of non-affiliated stockholders,
although our Board will have no obligation to do so.
OTHER MATTERS
Stockholder Proposals and Nominations for the Board
Under SEC rules, proposals from our eligible stockholders for presentation for action at the
2012 Annual Meeting of Stockholders must be received by us no later than November 22, 2011 in order
to be considered for inclusion in the proxy statement and proxy card for that annual meeting. Any
such proposals, as well as any questions relating thereto, should be directed to our Secretary at
our principal executive offices.
Under our current Bylaws, and as SEC rules permit, stockholders must follow certain procedures
to nominate a person for election as a director at an annual or special meeting, or to introduce an
item of business at an annual meeting. A stockholder must notify our Secretary in writing of the
director nominee or the other business. For annual meetings, the notice must include the required
information and be delivered to our Secretary at our principal executive offices not earlier than
the 150th day and not later than 5:00 p.m., Eastern Time, on the 120th day prior to the first
anniversary of the date of mailing of the notice for the preceding years annual meeting.
If the date of the Annual Meeting is advanced or delayed by more than 30 days from the first
anniversary of the date of the preceding years annual meeting, notice by the stockholder must be
delivered as described above not earlier than the 150th day prior to the date of mailing of the
notice for such annual meeting and not later than 5:00 p.m., Eastern Time, on the later of the
120th day prior to the date of such annual meeting or the tenth day following the day on which
public announcement of the date of such meeting is first made. The public announcement of an
adjournment or postponement of an annual meeting shall not commence a new time period for the
giving of stockholders notice as described above.
The stockholders notice shall set forth the following, as applicable:
(1) as to each individual whom the stockholder proposes to nominate for election or
reelection as a director, (a) the name, age, business address and residence address of such
individual, (b) the class, series and number of any of our shares of stock that are beneficially
owned by such individual, (c) the date such shares were acquired and the investment intent of
such acquisition, and (d) all other information relating to such individual that is required to
be disclosed in solicitations of proxies for election of directors in an election contest (even
if an election contest is not involved), or is otherwise required, in each case pursuant to
Regulation 14A (or any successor provision) under the Exchange Act and the rules thereunder
(including such individuals written consent to being named in the proxy statement as a nominee
and to serving as a director if elected);
(2) as to any other business that the stockholder proposes to bring before the meeting, a
description of such business, the reasons for proposing such business at the meeting and any
material interest in such business of such stockholder and any Stockholder Associated Person (as
defined below) individually or in the aggregate (including any anticipated benefit to the
stockholder and the Stockholder Associated Person therefrom);
(3) as to the stockholder giving the notice and any Stockholder Associated Person, the
class, series and number of all of our shares of stock which are owned by such stockholder and
by such Stockholder Associated Person, if any, and the nominee holder for, and number of, shares
owned beneficially but not of record by such stockholder and by any such Stockholder Associated
Person;
- 37 -
(4) as to the stockholder giving the notice and any Stockholder Associated Person covered
by clauses (2) or (3) above, the name and address of such stockholder, as they appear on our
stock ledger and current name and address, if different, and of such Stockholder Associated
Person; and
(5) to the extent known by the stockholder giving the notice, the name and address of any
other stockholder supporting the nominee for election or reelection as a director or the
proposal of other business on the date of such stockholders notice.
Stockholder Associated Person of any stockholder means (1) any person controlling, directly
or indirectly, or acting in concert with, such stockholder, (2) any beneficial owner of our shares
of stock owned of record or beneficially by such stockholder and (3) any person controlling,
controlled by or under common control with such Stockholder Associated Person.
The Board and our management know of no other matters or business to be presented for
consideration at the Annual Meeting. If, however, any other matters properly come before the
Annual Meeting or any adjournments or postponements thereof, it is the intention of the persons
named in the enclosed proxy to vote such proxy in accordance with their discretion on any such
matters. The persons named in the enclosed proxy may also, if they deem it advisable, vote such
proxy to adjourn the Annual Meeting from time to
time. In addition, if a quorum is not present or represented at the Annual Meeting, the
Chairman of the Annual Meeting shall have the power to adjourn the Annual Meeting to a date not
more than 120 days after the original Record Date without notice other than announcement at the
Annual Meeting, until a quorum is present or represented.
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Sincerely, |
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Raymond W. Braun |
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President and Chief Executive Officer |
- 38 -
COGDELL SPENCER INC.
4401 Barclay Downs Drive, Suite 300
Charlotte, NC 28209-4670
NOTICE OF ANNUAL MEETING
OF STOCKHOLDERS
to be held on
MAY 4, 2011
Dear Stockholder,
The 2011 Annual Meeting of Stockholders of Cogdell Spencer Inc. will be held at the Renaissance
Charlotte SouthPark Hotel, Queen Victoria room, located at 5501 Carnegie Boulevard, Charlotte,
North Carolina 28209 on Wednesday, May 4, 2011 at 1:00 p.m., Eastern Time.
Proposals to be considered at the Annual Meeting:
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To elect seven members to the board of directors,
each to serve until the 2012
Annual Meeting of Stockholders and until his successor is duly elected and qualifies.
The Board nominees are the following: Raymond W. Braun, John R. Georgius, Richard B.
Jennings, Christopher E. Lee, David J. Lubar, Richard C. Neugent, and Randolph D.
Smoak, Jr. M.D.; |
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To ratify the appointment of Deloitte & Touche LLP as our independent registered public accounting firm for the year ending December 31, 2011; |
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To approve, in a non-binding advisory vote, the compensation of our named
executive officers, as disclosed in the accompanying Proxy Statement; |
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(4) |
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To vote upon, in a non-binding advisory vote, the frequency of holding future
non-binding advisory votes on executive compensation; and |
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To transact such other business as may properly come before the Annual Meeting or
any adjournments or postponements thereof. |
The Board of Directors recommends that you vote FOR each of the nominees listed in proposal 1, FOR
proposals 2 and 3, and FOR one year in proposal 4.
Stockholders are cordially invited to attend the Annual Meeting and vote in person. Directions to the Annual Meeting of Stockholders can be obtained by calling 704-940-2900.
You May Vote Your Proxy When You View The Materials On The Internet. You Will Be Asked To Follow The Prompts To Vote Your Shares.
Your electronic vote authorizes the named proxies to vote your shares in the same manner as if you
marked, signed, dated and returned the proxy card.
Vote Your Proxy on the Internet:
Go to www.cstproxyvote.com
Have your notice available when you access the above website. Follow the prompts to vote your shares.
COMPANY ID:
PROXY NUMBER:
ACCOUNT NUMBER:
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The Proxy Materials are available for review at: http://www.cstproxy.com/cogdellspencer/2011
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COGDELL SPENCER INC.
4401 Barclay Downs Drive, Suite 300
Charlotte, NC 28209-4670
Important Notice Regarding the Availability Of Proxy Materials For the Annual Meeting of
Stockholders to Be Held On May 4, 2011
This is not a ballot. You cannot use this notice to vote these shares. This communication presents
only an overview of the more complete proxy materials that are available to you on the Internet. We
encourage you to access and review all of the important information contained in the proxy
materials before voting.
If you would like to receive a paper or e-mail copy of these documents, you must request one. There
is no charge to you for requesting a copy. Please make your request for a copy as instructed below
on or before April 26, 2011 to facilitate a timely delivery.
The following Proxy Materials are available to you to review at: http://www.cstproxy.com/cogdellspencer/2011
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the Companys Annual Report for the year ending December 31, 2010. |
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the Companys 2011 Proxy Statement (including all attachments thereto). |
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the Proxy Card. |
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any amendments to the foregoing materials that are required to be furnished to
stockholders. |
ACCESSING YOUR PROXY MATERIALS ONLINE
Have this notice available when you request a paper copy of the proxy materials or to vote your
proxy electronically. You must reference your company ID, 9-digit proxy number and 10-digit account
number.
OBTAINING A FREE PAPER OR E-MAIL COPY OF THE PROXY MATERIALS
If you prefer, you may request to receive your proxy materials for the Annual Meeting or for future
annual meetings of the companys stockholders on paper or via e-mail in any of the following ways:
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Telephone:
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Call us toll-free at 1-888-221-0690. |
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Internet:
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Go to www.cstproxy.com/cogdellspencer/2011 and request a
printed version of the materials. |
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E-mail:
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Send a message to proxy@continentalstock.com with Cogdell
Spencer Inc. in the subject field and include your registered
holder name, address and company ID, 9-digit proxy number and
10-digit account number. |