UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
(Rule 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934
Filed by the Registrant x
Filed by a Party other than the Registrant o
Check the appropriate box:
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| Preliminary Proxy Statement |
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| Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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| Definitive Proxy Statement |
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| Definitive Additional Materials |
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| Soliciting Material Pursuant to §240.14a-12 |
AMERICAN STATES WATER COMPANY
(Name of Registrant as Specified in Its Charter)
(Name of Person(s) Filing Proxy Statement, if Other Than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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| Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11 | ||
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| Aggregate number of securities to which transaction applies: | |
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| Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined): | |
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| Proposed maximum aggregate value of transaction: | |
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| Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
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| Date Filed: |
Notice of 2014 Annual Meeting of Shareholders
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| May 20, 2014 |
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Time: |
| 10:00 a.m., Pacific Time |
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Location: |
| The Langham 1401 South Oak Knoll Avenue Pasadena, California 91106 |
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Record Date: |
| March 27, 2014 |
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Agenda: |
| To elect the following directors to class III of the board of directors to serve until the annual meeting in 2017 or until their successors are duly elected and qualified: |
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| Mr. John R. Fielder |
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| Mr. James F. McNulty |
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| Ms. Janice F. Wilkins |
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| Advisory vote to approve the compensation of our named executive officers; |
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| To ratify the appointment of PricewaterhouseCoopers LLP as the independent registered public accounting firm; and |
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| To transact any other business which may properly come before the 2014 annual meeting or any adjournment thereof. |
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| By order of the board of directors: |
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| /s/ Eva G. Tang Eva G. Tang Corporate Secretary San Dimas, California April 8, 2014 |
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Important Notice Regarding the Availability of Proxy Materials | ||
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For the Shareholders Meeting to Be Held on May 20, 2014 | ||
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Pursuant to rules adopted by the Securities and Exchange Commission, we have elected to furnish our proxy statement, a proxy card and our Annual Report on Form 10-K for the year ended December 31, 2013 primarily via the Internet at www.proxyvote.com. As a result, on or about April 8, 2014, we are mailing to most of our shareholders a Notice of Internet Availability of Proxy Materials. This Notice contains instructions on how to access our proxy materials over the Internet and how to request a paper copy of our proxy materials. On or about April 8, 2014, we are mailing to all of our remaining shareholders a paper copy of our proxy materials. Shares must be voted either by telephone, Internet or by completing and returning a proxy card as provided in our proxy statement. Shares cannot be voted by marking, writing on and/or returning this Notice or any other notice regarding our proxy materials. | ||
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Directions for Attending the 2014 Annual Meeting
We will hold the 2014 annual meeting at The Langham, 1401 South Oak Knoll Avenue, Pasadena, California 91106.
For shareholders of record, either the detachable portion of your proxy card or your Notice is your ticket to the 2014 annual meeting. Please present your ticket when you reach the registration area at the 2014 annual meeting.
For shareholders who hold shares through a brokerage firm, bank or other shareholder of record, your admission ticket is the copy of your latest account statement showing your investment in our common shares. Please present your account statement to one of our representatives at the 2014 annual meeting. You cannot vote your shares at the 2014 annual meeting unless you have obtained a legal proxy from your broker, bank or other shareholder of record. A copy of your account statement is not sufficient for this purpose.
Directions to The Langham
American States Water Company
Proxy Statement for 2014 Annual Meeting
TABLE OF CONTENTS
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| Page |
INFORMATION ABOUT THE 2014 ANNUAL MEETING |
| 1 |
What is the purpose of the 2014 annual meeting? |
| 1 |
Who may attend the 2014 annual meeting? |
| 1 |
How may I vote my shares in person at the 2014 annual meeting? |
| 1 |
How may I vote my shares without attending the 2014 annual meeting? |
| 2 |
May I change my vote after I submit a proxy? |
| 2 |
How may I cast my vote? |
| 3 |
May I cumulate my votes for a director? |
| 3 |
How does the board recommend that I vote at the 2014 annual meeting? |
| 3 |
How will the named proxies vote if I send in my proxy without voting instructions? |
| 3 |
How will the named proxies vote if a nominee is unable to serve as director? |
| 3 |
What vote is required to approve each of the proposals? |
| 4 |
What happens if cumulative voting for directors occurs? |
| 4 |
What is the quorum requirement for the 2014 annual meeting? |
| 4 |
Who bears the costs of proxy distribution and solicitation? |
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What does it mean if I receive more than one proxy or voting instruction card? |
| 5 |
Who will serve as inspector of election? |
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How is an annual meeting adjourned? |
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BOARD STRUCTURE AND COMMITTEES |
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How is the board of directors structured? |
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What is the boards role in risk oversight? |
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What are the procedures for changing the number of directors? |
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How are vacancies filled on the board of directors? |
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Under what circumstances may a director be removed from the board? |
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What committees does the board of directors have? |
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How often did the board and each of the committees meet during 2013? |
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NOMINATING AND GOVERNANCE COMMITTEE |
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What are the functions of the nominating and governance committee? |
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How does the nominating and governance committee assess candidates to fill vacancies on the board? |
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What is the role of the board in the nomination process? |
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Who are the members of the nominating and governance committee? |
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How may a shareholder nominate a person to serve on the board? |
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Have we paid fees to any third party to assist us in evaluating or identifying potential nominees to the board? |
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Did we receive any nominations for director from certain large beneficial owners of our common shares? |
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AUDIT AND FINANCE COMMITTEE |
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Who are the members of the audit and finance committee? |
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Does the audit and finance committee have any audit committee financial experts? |
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Audit and Finance Committee Report |
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COMPENSATION COMMITTEE |
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What are the functions of the compensation committee? |
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What fees have we paid for services provided by our compensation consultant and its affiliates? |
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Is our compensation consultant independent? |
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Compensation Committee Interlocks and Insider Participation |
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GOVERNANCE OF THE COMPANY |
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Is each of our board and committee members independent? |
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Do we have any relationships with any executive officers? |
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What procedures do we use for reviewing and approving transactions between us and our directors and executive officers? |
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Have any of our directors, executive officers or affiliates been involved in certain legal proceedings during the past ten years? |
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What is our policy regarding attendance by board members at our annual meetings? |
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What is the process for shareholders and other interested persons to send communications to our board? |
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What are the requirements for submission of shareholder proposals? |
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STOCK OWNERSHIP |
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Are there any large owners of our common shares? |
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How much stock do directors and executive officers own? |
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Section 16(a) Beneficial Ownership Reporting Compliance |
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PROPOSAL 1: ELECTION OF DIRECTORS |
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What is the experience of each nominee for election as a director? |
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What is the experience of our other directors? |
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How did we compensate our directors in 2013? |
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EXECUTIVE OFFICERS |
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What has been the business experience of our executive officers during the past five years? |
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Compensation Discussion and Analysis |
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Compensation Committee Report |
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How were certain of our executive officers compensated in 2013? |
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What plan-based awards did we make to these executive officers in 2013? |
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What equity awards granted to these executive officers were outstanding at the end of the year? |
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Did any of these executive officers exercise options or have other stock awards vest in 2013? |
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What pension benefits are payable to these executive officers? |
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Are any of these executive officers participants in a non-qualified deferred compensation plan? |
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What are the terms of severance arrangements with executive officers? |
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What are the terms of change in control agreements with executive officers? |
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What do we estimate we will pay each of these executive officers in the event his or her employment is terminated as a result of a change in control? |
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PROPOSAL 2: ADVISORY VOTE TO APPROVE COMPENSATION OF OUR NAMED EXECUTIVE OFFICERS |
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PROPOSAL 3: RATIFY THE APPOINTMENT OF PRICEWATERHOUSECOOPERS LLP AS THE INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM |
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What are the audit and finance committees pre-approval policies and procedures? |
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Principal Accounting Fees and Services |
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OTHER MATTERS |
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OBTAINING ADDITIONAL INFORMATION FROM US |
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ii
April 8, 2014
American States Water Company
630 East Foothill Blvd.
San Dimas, California 91773
2014 Proxy Statement
The Securities and Exchange Commission, or SEC, has adopted rules to allow us to elect to use the Internet as our primary means of furnishing our proxy statement, electronic proxy card and our Annual Report on Form 10-K for the year ended December 31, 2013 to our shareholders. As a result, on or about April 8, 2014, we are mailing to most of our shareholders a Notice of Internet Availability of Proxy Materials referred to herein as the Notice. The Notice contains instructions on how to access our proxy materials over the Internet at www.proxyvote.com and how to request a paper copy of our proxy materials. The proxy materials will be posted on the Internet no later than the date we begin mailing the Notice. On or about April 8, 2014, we are mailing to all remaining shareholders a paper copy of our proxy materials. We are sending a Notice or proxy materials to each of our shareholders of record in connection with the solicitation by our board of directors of proxies to be voted at our 2014 annual meeting and any adjournments thereof.
We have set the record date for determining the shareholders entitled to vote at the 2014 annual meeting as the close of business on March 27, 2014. As of March 27, 2014, we had 38,777,942 common shares outstanding. We do not have any other outstanding equity securities. Each of our common shares is entitled to one vote.
We will hold our 2014 annual meeting on May 20, 2014 at 10:00 a.m., Pacific Time, at The Langham, 1401 South Oak Knoll Avenue, Pasadena, California 91106.
INFORMATION ABOUT THE 2014 ANNUAL MEETING
What is the purpose of the 2014 annual meeting?
At our 2014 annual meeting, we will ask our shareholders to elect directors to class III who will serve until our annual meeting of shareholders in 2017 or until our shareholders duly elect their qualified successors. We will also ask shareholders to ratify the appointment of PricewaterhouseCoopers LLP as the companys independent registered public accounting firm and to vote on any other matter which may properly come before the 2014 annual meeting or any adjournment, including any proposal to adjourn the 2014 annual meeting. In addition, we will ask shareholders to approve an advisory vote approving the compensation of our named executive officers, commonly referred to as a say-on-pay proposal.
Even if you are able to attend the 2014 annual meeting, we encourage you to vote early using the mail, telephone or Internet methods described below.
Who may attend the 2014 annual meeting?
Our shareholders and our representatives may attend our 2014 annual meeting. If you are a shareholder of record on the record date, you must bring either the detachable portion of your proxy card or your Notice in order to gain admission to our 2014 annual meeting. You are a shareholder of record if your shares are registered directly in your name. We mailed this proxy statement or the Notice directly to you if you are a shareholder of record.
If you are a shareholder who holds shares through a brokerage firm, bank or other shareholder of record on the record date, you must bring a copy of your latest account statement showing your investment in our common shares. If you are a beneficial owner of our shares, your broker, bank, trustee or nominee sent this proxy statement or the Notice to you.
How may I vote my shares in person at the 2014 annual meeting?
If you are the shareholder of record, you may vote your shares in person at the 2014 annual meeting if you have either the detachable portion of your proxy card or your Notice as proof of identification. If you are the beneficial owner of shares held in street name, you may vote your shares at the meeting if you obtained a legal proxy from your broker, bank or other shareholder of record. Participants in Golden State Water Companys 401(k) plan may not vote their 401(k) shares in person at the 2014 annual meeting since the 401(k) plan trustee is the shareholder of record of these shares.
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How may I vote my shares without attending the 2014 annual meeting?
All proxies that shareholders properly sign and return, unless properly revoked, will be voted at the 2014 annual meeting or any adjournment thereof in accordance with the instructions indicated on the proxy.
You may vote your shares without attending the 2014 annual meeting by mail, telephone or Internet.
Voting by Mail
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If you received a paper copy of the proxy materials, you may sign, date and return your proxy card in the pre-addressed, postage-paid envelope provided.
Voting by Telephone
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You may vote by proxy using the toll-free telephone number listed on the proxy card. Please have your Notice or the proxy card in hand before calling.
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If your shares are held through a brokerage firm, bank or other shareholder of record, you may vote by telephone only if the shareholder of record (broker, bank or other shareholder of record) offers that option to you.
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Votes submitted by telephone must be received by 11:59 p.m., Eastern Time, on May 19, 2014 in order to be voted at the 2014 annual meeting. Participants in Golden State Water Companys 401(k) plan may vote their 401(k) plan shares by telephone, but must do so by the date set forth below.
Voting by Internet
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You may also vote by proxy using the Internet. The Internet address is www.proxyvote.com which is also listed on the Notice and the proxy card. Please have the proxy card or Notice in hand before going online. You may also view our proxy statement and 2014 annual report at this website. If your shares are held through a brokerage firm, bank or other shareholder of record, you may vote by the Internet only if the shareholder of record (broker, bank or other shareholder of record) offers that option to you.
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Votes submitted by Internet must be received by 11:59 p.m., Eastern Time, on May 19, 2014 in order to be voted at the 2014 annual meeting. Participants in Golden State Water Companys 401(k) plan may vote their 401(k) plan shares by Internet, but must do so by the date set forth below.
Regardless of whether or not you attend the 2014 annual meeting in person, we encourage all of our shareholders to vote using one of the methods described above.
Participants in Golden State Water Companys 401(k) plan may vote their 401(k) plan shares by mail, phone or Internet as described above. Votes submitted by telephone or using the Internet must be received by 11:59 p.m., Eastern Time, on May 16, 2014 in order for us to forward your instructions to the 401(k) plan trustee. The trustee will vote 401(k) plan shares as to which no directions are received in the same ratio as 401(k) plan shares with respect to which directions are received from other participants in the 401(k) plan, unless contrary to the Employee Retirement Income Security Act of 1974.
May I change my vote after I submit a proxy?
You may revoke your proxy at any time before the named proxies vote at the 2014 annual meeting by any of the following methods:
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filing with us a written notice of revocation of the proxy bearing a later date,
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attending the 2014 annual meeting and voting in person, or
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presenting a written notice of the revocation of the proxy at the 2014 annual meeting.
If you hold your shares through a broker, bank or other shareholder of record, then you must obtain a legal proxy in order to take any of these actions.
Please bear in mind that your execution of a proxy will not affect your right to attend the 2014 annual meeting or any adjournment thereof and vote in person; however, your attendance at the 2014 annual meeting will not, by itself, revoke your proxy, unless you take one of the actions listed above.
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How may I cast my vote?
In the election of directors, you may vote your shares for the nominees in the following manner:
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FOR ALL of the nominees,
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WITHHOLD ALL (you may withhold your authority to vote for any individual nominee(s) by marking the For All Except box and writing the number(s) of the nominee(s) on the line provided), or
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FOR ALL EXCEPT, and write the number(s) of the nominee(s) on the line provided for any individual nominee(s) for whom you choose to withhold your authority to vote.
With respect to the advisory vote to approve the compensation of our named executive officers and the ratification of the appointment of PricewaterhouseCoopers LLP as our independent registered public accounting firm, you may vote your shares in the following manner:
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FOR,
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AGAINST, or
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ABSTAIN.
Each share is entitled to one vote on each of these matters.
May I cumulate my votes for a director?
You may not cumulate your votes for a director (i.e., cast for any candidate a number of votes greater than the number of common shares that you hold on the record date) unless you or another shareholder:
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places the candidates name in nomination prior to the voting, and
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prior to the voting, gives notice of an intention to cumulate votes at the 2014 annual meeting.
If you or any other shareholder gives notice prior to voting of an intention to cumulate votes, then all shareholders may cumulate their votes for candidates who have been nominated.
How does the board recommend that I vote at the 2014 annual meeting?
Our board recommends that you vote your shares:
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FOR ALL of the nominees for class III director,
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FOR approval of the compensation of the named executive officers, as disclosed pursuant to the compensation disclosure rules of the SEC, including the compensation discussion and analysis, compensation tables and any related material disclosed in this proxy statement, referred to herein as a say-on-pay advisory vote, and
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FOR the proposal to ratify the appointment of PricewaterhouseCoopers LLP as our independent registered public accounting firm.
How will the named proxies vote if I send in my proxy without voting instructions?
The named proxies will vote FOR ALL of the boards nominees to be elected as directors, FOR the approval of the compensation of the named executive officers, as disclosed pursuant to the compensation disclosure rules of the SEC, including the compensation discussion and analysis, compensation tables and any related materials disclosed in this proxy statement, and FOR the appointment of PricewaterhouseCoopers LLP as our independent registered public accounting firm if you send in your proxy without voting instructions. The named proxies will also vote in favor of such other matters as are incident to the conduct of the 2014 annual meeting, unless otherwise instructed.
How will the named proxies vote if a nominee is unable to serve as director?
In the event any one or more of the nominees is withdrawn from nomination as a director or is unable to serve for any reason, a contingency not now anticipated, the named proxies may vote for a substitute nominee or nominees, unless otherwise instructed by a shareholder on his or her proxy.
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What vote is required to approve each of the proposals?
Proposal 1
Candidates for the board of directors receiving the highest number of affirmative votes of the shares entitled to vote at the 2014 annual meeting in person or by proxy (up to the number of directors to be elected) will be elected. Votes cast against a candidate or votes withheld will have no legal effect. Brokers are not authorized to vote on this proposal unless you instruct otherwise.
Proposal 2
The compensation of the named executive officers, as disclosed pursuant to the compensation rules of the SEC, including the compensation discussion and analysis, compensation tables and any related material disclosed in this proxy statement will be approved upon an affirmative vote of a majority of our common shares represented in person or by proxy and voting, provided that the shares voting affirmatively also constitute at least a majority of the required quorum at the 2014 annual meeting. Abstentions on this proposal will not be considered as a vote cast for or against this proposal. Brokers are not authorized to vote on this proposal unless you instruct otherwise. This vote is advisory and non-binding on the company, the compensation committee and the board.
Proposal 3
The appointment of PricewaterhouseCoopers LLP, as our independent registered public accounting firm, will be ratified by the affirmative vote of those present in person or by proxy and voting, provided that the shares voting affirmatively also constitute at least a majority of the required quorum at the 2014 annual meeting. Abstentions on this proposal will not be considered as a vote cast for or against this proposal. Brokers are authorized to vote on this proposal unless you instruct otherwise.
What happens if cumulative voting for directors occurs?
If we conduct voting for directors by cumulative voting, then you may cast a number of votes equal to the number of directors authorized multiplied by the number of shares you have a right to vote. You may cast your votes for a single candidate or you may distribute your votes on the same principle among as many candidates in whatever proportion you desire.
The accompanying proxy will grant the named proxies discretionary authority to vote cumulatively if cumulative voting applies. Unless you instruct the named proxies otherwise, the named proxies will vote equally for each of the candidates for the office of director; provided, however, that if sufficient numbers of our shareholders exercise cumulative voting rights to elect one or more candidates, the named proxies will:
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determine the number of directors they may elect,
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select such number from among the named candidates,
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cumulate their votes, and
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cast their votes for each candidate among the number they are entitled to vote.
What is the quorum requirement for the 2014 annual meeting?
A quorum is present if shareholders holding a majority of shares entitled to vote on the record date are present at the 2014 annual meeting, either in person or by proxy. We will count shares represented by proxies that reflect abstentions and broker non-votes as present and entitled to vote for purposes of determining the presence of a quorum. The term broker non-vote refers to shares held by brokers or nominees who have not received instructions on how to vote from the beneficial owners or persons entitled to vote if the broker or nominee indicates on the proxy that the broker or nominee does not have discretionary power to vote on the matter.
Who bears the costs of proxy distribution and solicitation?
We will bear the entire cost of preparing, assembling, printing and mailing proxy statements and the costs of any additional materials which the board may furnish to you. We will solicit proxies by U.S. mail in the case of beneficial owners that own 1,000 or more shares or, in the case of all other shareholders, brokers, banks and other nominees, by mailing a notice containing instructions on how to access our proxy materials and vote. We have engaged the services of Morrow & Co., LLC, 470 West Avenue, Stamford, Connecticut 06902 for $8,000 to assist us in soliciting proxies. We may also solicit proxies by telephone, or personally, by directors, officers and regular employees of the company who will receive no extra compensation for performing these services.
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What does it mean if I receive more than one proxy or voting instruction card?
It means your shares are either registered differently or appear in more than one account. Please provide us with voting instructions for all proxy and voting instruction cards that you receive.
Who will serve as inspector of election?
The board of directors has appointed Broadridge Financial Solutions, Inc. to act as the inspector of election. The inspector of election will count all votes cast, whether in person or by proxy.
How is an annual meeting adjourned?
Shareholders may adjourn an annual meeting by the affirmative vote of a majority of the shares represented at the annual meeting, in person or by proxy, even if a quorum is not present. If a proposal is made to adjourn the 2014 annual meeting in order to enable management to continue to solicit proxies in favor of a proposal, the proxies will be voted in favor of adjournment, unless otherwise instructed.
In the absence of a quorum at the 2014 annual meeting, no business may be transacted at the 2014 annual meeting other than an adjournment. We may conduct any business at an adjourned meeting which we could have conducted at the original meeting.
We are not required to give you notice of an adjournment of an annual meeting if we announce the time and place of the adjournment at the annual meeting at which the adjournment takes place. We must, however, give you notice of the adjourned meeting if the adjournment is for more than 45 days or, if after the adjournment, we set a new record date for the adjourned meeting.
BOARD STRUCTURE AND COMMITTEES
How is the board of directors structured?
The board of directors currently consists of nine directors, with an independent non-management director serving as its chair. The board is divided into three classes (class I, class II and class III). Shareholders elect directors in each class to serve for a three-year staggered term expiring in successive years or until shareholders duly elect their successors. The term of the class I directors will expire at the 2015 annual meeting. The term of the class II directors will expire at the 2016 annual meeting. The term of the directors elected to class III at the 2014 annual meeting will expire at the 2017 annual meeting.
Mr. Lloyd E. Ross, the chair of the board, is a non-voting ex-officio member of all committees of the board, is the presiding director for executive sessions of the board and acts as lead director of the board. The board holds executive sessions of the board following regularly scheduled meetings and on an as-needed basis. Some of these sessions are non-management executive sessions. Currently, Mr. Robert J. Sprowls, who is also president and chief executive officer of the company, is the only employee director that participates in executive sessions of the board. He does not participate in non-management executive sessions. The board held four executive sessions of the board in 2013, all of which included non-management executive sessions.
The board of directors has determined that Mr. Ross and seven of the other members of the board are independent directors of the company. The board believes that this leadership structure, in which the chair is an independent director acting as the lead director, ensures a greater role for the other independent directors in the oversight of the company and active participation of the independent directors in setting agendas and establishing priorities and procedures for the board. The board further believes that this leadership structure is preferred by a significant number of our shareholders. The board has used this leadership structure since the formation of the company as a holding company in 1998.
What is the boards role in risk oversight?
The board does not manage risk. Rather the board oversees enterprise risk management, or ERM, performed under the direction of the chief executive officer and chief financial officer. The board satisfies this responsibility by obtaining information from each committee chair regarding the committees risk oversight activities and from regular reports directly from officers and other key management personnel responsible for risk identification, risk management and risk mitigation strategies. The reporting processes are designed to provide visibility to the board about the identification, assessment and management of critical risks and managements risk mitigation strategies. Diana M. Bontá was appointed as a liaison between the board and management with respect to providing additional oversight of the companys ERM programs. Dr. Bontá reports to the full board regarding managements implementation of the companys ERM program and other matters relevant to the risk oversight responsibilities of the board.
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The board has not established a risk oversight committee. Instead, each committee oversees risks within its area of responsibility.
The audit and finance committee considers financial risks and exposures, particularly financial reporting, tax, accounting, disclosure and internal control over financial reporting, financial policies, investment guidelines, credit and liquidity matters and the companys retirement plans. The audit and finance committee receives regular reports from the internal auditor of the company in order to assist it in overseeing financial risks. The audit and finance committee is not responsible for the oversight of non-financial risks. The oversight of non-financial risks is performed by the full board and other committees.
The nominating and governance committee considers risks and exposures relating to corporate governance and succession planning for the board and the chief executive officer. The nominating and governance committee is also responsible for making recommendations regarding the delegation of risk oversight responsibilities to committees of the board and the policies and procedures for coordinating the risk oversight responsibilities of the board, the ERM liaison, if any, and each of the committees and the board.
The compensation committee considers risks associated with executive and employee compensation programs. The ASUS committee oversees the risks and exposures associated with the companys contracted services operations at American States Utility Services, Inc. and its subsidiaries, or ASUS.
What are the procedures for changing the number of directors?
Under our bylaws, the board of directors may increase the authorized number of directors up to eleven without obtaining shareholder approval so long as we list our common shares on the New York Stock Exchange. We currently have nine directors on our board. The board of directors may also decrease the number of authorized directors to no less than six without obtaining shareholder approval. If the number of authorized directors is decreased to six, then the board will cease to be classified; provided, that the decrease in the number of directors cannot shorten the term of any incumbent director.
Unless otherwise approved by our shareholders, the board of directors will cease to be classified if our common shares are not listed on the New York Stock Exchange.
How are vacancies filled on the board of directors?
The majority of the remaining directors may fill vacancies on the board, except those existing as a result of a removal of a director, though less than a quorum. If the board consists of only one director, the sole remaining director may fill all vacancies on the board. Each director so elected will hold office until the end of the term of the director who has been removed, or until the directors successor has been duly elected and qualified. Our shareholders also have the right to elect a director or directors at any time to fill any vacancy or vacancies not filled by the directors.
Under what circumstances may a director be removed from the board?
Under California law, a member of the board of directors may be removed:
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by the board of directors as the result of a felony conviction or court declaration of unsound mind,
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by the shareholders without cause, or
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by court order for fraudulent or dishonest acts or gross abuse of authority or discretion.
Generally, shareholders may not remove a director if the votes cast against removal are sufficient to elect the director if voted cumulatively at an election of directors held at the time of removal. In addition, no director may be removed by shareholders by written consent unless all shareholders vote for removal of the director.
What committees does the board of directors have?
The board has three standing committees:
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an audit and finance committee,
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a nominating and governance committee, and
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a compensation committee.
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Each committee operates under a written charter which identifies the purpose of the committee and its primary functions and responsibilities. Copies of these committee charters are available on our website at www.aswater.com.
The board has also established a committee, known as the ASUS committee, to aid in efforts with respect to our contracted services business. This committee also operates under a written charter.
From time to time, the board establishes special committees or appoints members of the board to serve as liaisons between the board and management with respect to special projects. One member of the board served as a liaison between the board and management in 2013.
How often did the board and each of the committees meet during 2013?
During 2013:
·
directors met, as a board, five times,
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the audit and finance committee met eight times,
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the nominating and governance committee met five times,
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the compensation committee met eight times, and
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the ASUS committee met four times.
No board member in 2013 attended less than 75% of the meetings of the board. No committee member in 2013 attended less than 75% of the committee meetings of any committee in which he or she was a member.
NOMINATING AND GOVERNANCE COMMITTEE
What are the functions of the nominating and governance committee?
The nominating and governance committee assesses qualifications of candidates to fill vacancies on the board and makes recommendations to the board regarding candidates to fill these vacancies. The nominating and governance committee also recommends to the board changes in the companys corporate governance policies and procedures, CEO succession and board training.
How does the nominating and governance committee assess candidates to fill vacancies on the board?
The nominating and governance committee assesses nominees for directors on the basis of a number of qualifications, including:
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a reputation for integrity, honesty and adherence to high ethical standards;
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holding or having held a generally recognized position of leadership;
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business acumen, business or governmental experience and an ability to exercise sound business judgment in matters that relate to our current and long-term objectives;
·
an interest and ability to understand the sometimes conflicting interests of our various constituencies, including shareholders, employees, customers, regulators, creditors and the general public;
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an interest and ability to act in the interests of all shareholders;
·
an ability to work constructively with groups of diverse perspectives and to tolerate opposing viewpoints;
·
a commitment to service on the board, including commitment demonstrated by prior board service; and
·
a willingness to challenge and stimulate management.
Each director, other than the chief executive officer of the company, is also expected to satisfy the independence requirements of the board.
In addition to the criteria set forth above, the nominating and governance committee considers how the skills and attributes of each individual candidate or incumbent director work together to create a board that is collegial, engaged and effective in performing its duties. In order to achieve this objective, the committee believes that the background and qualifications of the directors, considered as a group, should provide a significant mix and diversity of professional and personal experience, knowledge and skills that will allow the board to fulfill its responsibilities. The committee construes the concept of diversity broadly so as to include a variety of opinions, perspectives, personal experiences and backgrounds and other differentiating characteristics, including gender and ethnicity.
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The process used by the committee in assessing candidates for director is a subjective one. The committee has considered knowledge, skills and experience in the following areas to be helpful to the board in selecting nominees for director:
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finance
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accounting
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engineering
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real estate
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construction
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government contracting
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public utility and/or other regulated industry
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corporate governance
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customer and community service
For information on the specific backgrounds and qualifications of our current directors, see Proposal 1: Election of Directors.
As part of its self-assessment process, the board also periodically evaluates directors on a variety of criteria, including:
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independence
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commitment, time and energy devoted to service on the board
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overall and likely future contributions to the board
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attendance at, and preparation for, board and committee meetings
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effectiveness as chair of the board or a committee
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collegiality
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understanding the role of the board and the committees on which he or she serves
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judgment and appropriateness of comments
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skill set relative to board needs
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understanding of the companys business, industry and risks
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willingness to challenge and stimulate management
The nominating and governance committee considers candidates recommended by board members, professional search firms, shareholders and other persons, in addition to board members whose terms may be expiring. The manner in which the nominating and governance committee evaluates a new person as a nominee does not differ based on who makes the nomination.
What is the role of the board in the nomination process?
After the board receives the nominating and governance committees recommendations on nominees, the board then nominates director candidates the board deems most qualified for election at an annual meeting.
If a vacancy or a newly created board seat occurs between annual meetings, the board is responsible for filling the vacancy or newly created board seat in accordance with our bylaws as described above under the heading, How are vacancies filled on the board of directors?
Who are the members of the nominating and governance committee?
Ms. Holloway is the chair of the nominating and governance committee. Mr. Anderson and Dr. Bontá are members of this committee. Mr. Ross serves as a non-voting ex-officio member of this committee.
How may a shareholder nominate a person to serve on the board?
You may submit the name of a person for election as a director either by submitting a recommendation to the nominating and governance committee or by directly submitting a name for consideration at a shareholder meeting. In either event, you must submit the name of the nominee in writing to our corporate secretary at our corporate headquarters between February 19, 2015 and March 6, 2015, in order for your nominee to be considered for election as a director at the 2015 annual meeting. If we change the 2015 annual meeting date by more than 30 days from the date of our 2014 annual meeting or the date a special meeting is held, you will have another opportunity to submit nominations. In this case, the corporate secretary must receive your nomination at our corporate headquarters no later than the close of business on the tenth day following the earlier of the date on which we mail you notice of the meeting or we publicly disclose the meeting date.
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Your notice to the corporate secretary must contain:
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all information that the SEC requires us to disclose in our proxy statement about the nominee,
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a consent by the nominee to be named in the proxy statement and to serve as a director if elected,
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the name and address of the record and beneficial owner, if any, of the shares making the nomination, and
·
the number of shares held.
If you submit a name for consideration by the nominating and governance committee, we may also ask you to provide other information reasonably related to the recommended individuals qualifications as a nominee. The person recommended should be able to, upon request and with reasonable advance notice, meet with one or more members of the nominating and governance committee and/or the board of directors to inquire into the nominees qualifications and background and otherwise to be interviewed for purposes of the nomination.
If you plan to submit a name directly for nomination as a director at a shareholder meeting, you must comply with all requirements of the Securities Exchange Act of 1934 in connection with soliciting shareholders to vote for your nominee.
We have made no material changes in 2014 to these procedures for the nomination of directors.
Have we paid fees to any third party to assist us in evaluating or identifying potential nominees to the board?
We have not paid any fees for assistance in identifying potential candidates to fill a vacancy on the board in 2013.
Did we receive any nominations for director from certain large beneficial owners of our common shares?
Since our previous annual meeting, we have not received any nominations from a shareholder or a group of shareholders owning more than 5% of our outstanding common shares.
AUDIT AND FINANCE COMMITTEE
Who are the members of the audit and finance committee?
Ms. Anderson is the chair of the audit and finance committee. Mr. Fielder and Ms. Wilkins are members of this committee. Mr. Ross serves as a non-voting ex-officio member of this committee.
Does the audit and finance committee have any audit committee financial experts?
The board of directors determined that all members of the audit and finance committee are financially literate, Ms. Anderson and Ms. Wilkins are audit committee financial experts and that all members of the audit and finance committee are independent under the standards set forth in Rule 10A-3 of the Securities Exchange Act of 1934 and the rules of the New York Stock Exchange.
Audit and Finance Committee Report
Functions of the Audit and Finance Committee
The audit and finance committee:
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reviews significant public documents containing financial statements provided to shareholders and regulatory agencies and reviews all periodic reports filed with the SEC;
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discusses with the companys independent registered public accounting firm its plans, if any, to use the work of internal auditors;
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reviews the internal audit function, including its competence and objectivity and proposed audit plans for the coming year, including intended levels of support for and coordination with the external audit process;
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discusses with the internal auditors and the companys independent registered public accounting firm, the financial statements and the results of the audit;
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discusses with the companys independent registered public accounting firm any significant matters regarding internal controls over financial reporting that have come to its attention during the conduct of the audit;
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reviews the qualifications of our independent registered public accounting firm and appoints (and has sole authority to terminate) our independent registered public accounting firm;
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reviews and approves fees charged by our independent registered public accounting firm;
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·
reviews and evaluates the effectiveness of our process for assessing significant financial risks and the steps management takes to minimize these financial risks;
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reviews and makes recommendations to the board of directors regarding related party transactions;
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reviews accounting and financial human resources;
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establishes procedures for the receipt, retention and treatment of complaints that the company receives regarding accounting, internal controls or auditing matters, and the confidential anonymous submission by our employees of concerns regarding questionable accounting or auditing matters or related party transactions; and
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reviews the committees charter and its own performance annually.
Management has the primary responsibility for our financial statements, internal controls, disclosure controls and the financial reporting process. PricewaterhouseCoopers LLP, our registered public accounting firm, is responsible for performing an independent audit of our consolidated financial statements in accordance with generally accepted auditing standards and issuing a report based on its findings. The audit and finance committees responsibility is to monitor and oversee our financial reporting process. PricewaterhouseCoopers LLP reports directly to the audit and finance committee and the board of directors.
Discussions with Independent Auditors
PricewaterhouseCoopers LLP provided to the audit and finance committee the written disclosures and letter required by the applicable requirements of the Public Company Accounting Oversight Board regarding the independent accountants communications with the audit and finance committee concerning independence, and the audit and finance committee discussed with PricewaterhouseCoopers LLP the independent accountants independence. The audit and finance committee also reviewed and discussed our audited consolidated financial statements with PricewaterhouseCoopers LLP and matters related to the audit required by the Public Company Accounting Oversight Board, including the firms evaluation of our internal control over financial reporting and the overall quality of our financial reporting.
Discussions with Management
The committee reviewed and discussed with management the companys audited consolidated financial statements for 2013. Management has represented to the audit and finance committee that our internal controls over financial reporting have no material weaknesses and that management prepared the companys consolidated financial statements in accordance with generally accepted accounting principles.
Recommendation for Inclusion in Form 10-K
Based upon the audit and finance committees discussions with management and PricewaterhouseCoopers LLP, the audit and finance committees review of the representations of management and the reports and presentations of PricewaterhouseCoopers LLP to the audit and finance committee, the audit and finance committee recommended that the board of directors include the audited consolidated financial statements in our Annual Report on Form 10-K for the year ended December 31, 2013 filed with the SEC.
This report is submitted by:
Sarah J. Anderson, Chair
John R. Fielder, Member
Janice F. Wilkins, Member
COMPENSATION COMMITTEE
What are the functions of the compensation committee?
Our compensation committee, which consists entirely of independent directors:
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reviews the performance of our executive officers in January of each year and at the time of the hiring or promotion of an executive officer;
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selects a compensation consultant to assist the committee in evaluating the amount or form of executive and director compensation;
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recommends the salary for each executive officer, including the salary of Mr. Sprowls, the president and chief executive officer of the company, for ratification by the independent members of the board;
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makes stock awards for each executive officer and manager pursuant to our equity compensation plans;
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·
sets performance standards and makes awards under non-equity compensation plans;
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approves objective and discretionary cash bonuses for executive officers;
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reviews and makes recommendations to the board regarding long-term compensation strategies and changes in the executive compensation program and the terms of our employee benefit and pension plans;
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reviews trends in executive compensation and considers changes in accounting principles and tax laws that impact executive compensation;
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makes recommendations to the board regarding the terms of employment and severance arrangements applicable to specific executive officers;
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reviews and makes recommendations to the board regarding the compensation of directors; and
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administers the 2000 Stock Incentive Plan, or 2000 plan, and the 2008 Stock Incentive Plan, or 2008 plan, for employees, and the 2003 Non-Employee Directors Stock Plan, or 2003 directors plan, and the 2013 Non-Employee Directors Stock Plan, or 2013 directors plan, for directors.
The compensation committee has the authority, in its discretion, to hire, retain, terminate and oversee the work of compensation consultants, independent counsel and other advisers to assist the committee in evaluating the amount or form of executive or director compensation. Before retaining any compensation consultant, independent counsel or other such advisers, the compensation committee is required to take into account those factors specified in the Dodd-Frank Act and the rules and regulations promulgated by the SEC thereunder and such other factors that the compensation committee considers appropriate that may affect the independence of such consultants, counsel or advisers. Unless otherwise provided by the board, the compensation committee does not have the authority to delegate its authority to a subcommittee.
What fees have we paid for services provided by our compensation consultant and its affiliates?
The compensation committee engaged Pearl Meyer & Partners to prepare a survey of executive compensation trends and pay practices of other companies and to make recommendations to the compensation committee regarding the amount and types of compensation to be paid to our executive officers in 2013 (hereafter referred to as the engagement). The aggregate amount of fees paid to Pearl Meyer & Partners in 2013 in connection with the engagement was $98,809. The compensation committee had the sole authority to appoint Pearl Meyer & Partners, oversee the executive compensation services provided by Pearl Meyer & Partners and to approve the compensation paid to Pearl Meyer & Partners for these services.
Is our compensation consultant independent?
The compensation committee believes that the consulting advice that it has received from Pearl Meyer & Partners was objective. The committee has assessed the independence of Pearl Meyer & Partners pursuant to SEC rules and concluded that no conflicts of interest exist between the company and Pearl Meyer & Partners (or any individuals working on the companys account on behalf of Pearl Meyer & Partners). In reaching such determination, the committee considered the following enumerated factors, all of which were attested to or affirmed by Pearl Meyer & Partners:
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During 2013, Pearl Meyer & Partners provided no services to and received no fees from the company other than in connection with the engagement.
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The amount of fees paid or payable by the company to Pearl Meyer & Partners for services provided during the 2013 calendar year represented less than 1% of Pearl Meyer & Partners total revenue for the same period.
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Pearl Meyer & Partners has adopted and implemented adequate policies and procedures designed to prevent conflicts of interest, which policies and procedures were provided to the company.
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There are no business or personal relationships between any member of the Pearl Meyer & Partners team assigned to the engagement and any member of the compensation committee other than in respect of the engagement, or work performed by Pearl Meyer & Partners for any other company, board of directors or compensation committee for whom such committee member also serves as an independent director.
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There is no business or personal relationships between any member of the Pearl Meyer & Partners team assigned to the engagement and any executive officer of the company other than in respect of the engagement.
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No individual on the Pearl Meyer & Partners team assigned to the engagement maintains any direct individual position in the stock of the company.
Compensation Committee Interlocks and Insider Participation
Mr. Anderson is the chair of the compensation committee. Ms. Holloway, Dr. Bontá, and Mr. McNulty are members of this committee. Mr. Ross is a non-voting ex-officio member of this committee.
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The board has determined that no member of this committee has a material relationship with the company, either directly or indirectly as a partner, shareholder or officer of an organization that has a material relationship with us or any other relationship with the company that the board of directors determined would affect the independence of that member.
No member of this committee is a current or former officer or employee of the company or any of its subsidiaries. None of the executive officers of the company is (or has been during the past three years) a member of the board of directors or the compensation committee of any company on which any of our directors serves as an executive officer, director or member of the compensation committee. No compensation committee member or any entity in which such member has a 5% or more interest or by whom such member is employed has received any consulting, advisory or other compensatory fees paid by the company or any of its subsidiaries, other than fees received by such member for serving on our board of directors, serving on or attending meetings of committees of our board or acting as a liaison between the board and/or its committees and management on matters specified by the board. We are not aware of any facts or circumstances that would make any member of the compensation committee an affiliate of the company.
GOVERNANCE OF THE COMPANY
Is each of our board and committee members independent?
Based on information solicited from each director, the board has determined that none of our directors, other than Mr. Sprowls, has a material relationship with us, either directly or indirectly as a partner, shareholder or officer of an organization that has a relationship with us and is otherwise independent under the corporate governance standards of the New York Stock Exchange. We have not adopted any other categorical standards for determining whether a board member is independent.
The board determined that Mr. Anderson, Ms. Anderson, Dr. Bontá, Mr. Fielder, Ms. Holloway, Mr. McNulty, Ms. Wilkins and Mr. Ross are independent directors. In determining that these directors are independent, the board considered the following facts:
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none of these directors or any of their immediate family members is or has been an executive officer or employee of the company or any of its subsidiaries at any time;
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none of our directors or any of their immediate family members or any related person had any indebtedness to us, any business relationship with us or any transaction or proposed transaction with us in excess of $120,000 since January 2013, other than compensation for serving as a director, serving as a member or attending meetings of a committee of the board or serving as a liaison between the board and management;
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none of these directors or any of their immediate family members received during any twelve month period within the last three years more than $100,000 in direct compensation from us, other than compensation for serving as a director, serving as a member or attending meetings of a committee of the board or serving as a liaison between the board and management;
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none of these directors has accepted, either directly or indirectly, any consulting, advisory or other compensatory fee from us, other than compensation for serving as a director, serving as a member or attending meetings of a committee of the board or serving as a liaison between the board and management;
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no director is, or has been, an employee of any entity, including a charitable organization, that has made payments to, or received payments or charitable contributions from us at any time during the past three years for property or services in an amount which, in any single fiscal year, exceeded the greater of $1 million or 2% of the other entitys consolidated gross revenues reported for that fiscal year;
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no immediate family member of any director is an executive officer of any entity, including a charitable organization, that has made payments to, or received payments or charitable contributions from, us at any time during the past three years for property or services in an amount which, in any single fiscal year, exceeded the greater of $1 million or 2% of the other entitys consolidated gross revenues reported for that fiscal year;
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no director or an immediate family member is a current partner or employee of a firm that is our internal or external auditor;
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no director or an immediate family member was, within the last three years, a partner or employee of our internal or external auditor and personally worked on our audit during that time;
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none of the executive officers of the company is, or has been during the past three years, a member of the board of directors or the compensation committee of any company on which any of our directors serve as an executive officer, director or member of the compensation committee; and
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none of our directors is prohibited from serving on our board of directors by the interlocking director rules of the Federal Energy Regulatory Commission.
We did not identify any other businesses or other relationships between us and any non-employee director that would affect the independence of these directors nor did the board consider any other relationships or transactions in determining director independence. The board has also affirmatively determined that all members of the audit and finance committee, nominating and
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governance committee and compensation committee, including Mr. Ross, are independent directors under the corporate governance listing standards of the New York Stock Exchange and that all members of the audit and finance committee are independent under the standards set forth in Rule 10A-3 under the Securities Exchange Act of 1934.
No member of the audit and finance committee served on more than three public company boards during 2013.
Do we have any relationships with any executive officers?
No executive officer or nominee or any of his or her immediate family members had any indebtedness to us, any business relationships with us or any transactions or proposed transactions with us since January 2013.
What procedures do we use for reviewing and approving transactions between us and our directors and executive officers?
We have adopted a code of conduct and guidelines on significant governance issues which include policies and procedures regarding relationships between us and our directors and executive officers. Information about how to obtain a copy of the code of conduct and guidelines on significant governance issues is set forth in this proxy statement under the heading, Obtaining Additional Information from Us.
Under the companys guidelines on significant governance issues, directors are expected to make business opportunities relating to the companys business available to the company before pursuing the opportunity for the directors own or anothers account. Neither the board nor the audit and finance committee have approved any other guidelines that would permit a director or executive officer to engage in any transactions or actions that would create a conflict of interest. All conflict of interest transactions must be approved by disinterested members of the board and the audit and finance committee in accordance with California law and the rules of the New York Stock Exchange.
Our code of conduct prohibits any director or executive officer from engaging in any transactions or other actions which create a conflict of interest, except under guidelines approved by the board or the audit and finance committee. A conflict of interest arises if a director or executive officer takes an action or has interests that may make it difficult for the director or executive officer to act objectively or effectively and include:
·
causing the company or any of its subsidiaries to employ or retain a family member as an employee or consultant,
·
causing the company or any of its subsidiaries to do business with any businesses in which the director, executive officer or any family member stands to gain personally,
·
making investments which may impair the ability of the director or executive to make decisions on behalf of the company,
·
taking advantage of business opportunities relating to the companys business or that are discovered through the use of corporate property, information or position for personal gain, without first offering the opportunity to the company, or
·
competing with the company.
Our guidelines on significant governance issues also require each director to disclose to the board any financial or personal interest in any transaction that comes before the board for approval. Each director and executive officer is also required to disclose annually any relationships with the company and to declare that all such relationships during the prior year have been disclosed. Our board did not consider any transactions in which any member of the board or executive officer had an interest in 2013.
We do not provide loans, loan guarantees or otherwise extend credit, directly or indirectly, to any of our executive officers or directors.
Have any of our directors, executive officers or affiliates been involved in certain legal proceedings during the past ten years?
None of our current executive officers, directors or any affiliate or owner of more than 5% of our common shares has been a party adverse to us in any material legal proceeding or been involved in any legal proceedings that the SEC has identified as being material to the evaluation of the ability or integrity of a director or executive officer.
What is our policy regarding attendance by board members at our annual meetings?
We adopted a policy that each director should make every reasonable effort to attend each annual meeting of shareholders. All directors were present at our 2013 annual meeting, other than Mr. King who retired from the board at the 2013 annual meeting.
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What is the process for shareholders and other interested persons to send communications to our board?
You or any interested person may, at any time, communicate in writing with the chair of the board who presides at regularly scheduled board meetings and executive sessions, any particular director or non-management directors as a group, by writing to our corporate secretary at American States Water Company, 630 East Foothill Boulevard, San Dimas, California 91773. We will provide copies of written communications received at this address to the relevant director or the non-management directors as a group unless the corporate secretary, in her reasonable judgment, considers the communications to be improper for submission to the intended recipient(s). Examples of communications considered improper for submission include customer complaints, solicitations, ordinary work employee grievances, communications that do not relate directly or indirectly to our business and communications that relate to improper or irrelevant topics.
What are the requirements for submission of shareholder proposals?
If you want us to include your shareholder proposal in our proxy materials for the 2015 annual meeting, you must submit the proposal to our corporate secretary at American States Water Company, 630 East Foothill Boulevard, San Dimas, California 91773. Our corporate secretary must receive your proposal no later than December 9, 2014. Your proposal must also satisfy the other requirements for shareholder proposals set forth in Rule 14a-8 under the Securities Exchange Act of 1934.
A shareholder making a shareholder proposal should state as clearly as possible the course of action that the shareholder believes we should follow. If we place a shareholder proposal on the proxy card, we will provide, in the form of proxy, the means for other shareholders to specify, by checking a box, as to whether they want to approve, disapprove or abstain from voting on the shareholder proposal.
If you want your shareholder proposal to be considered at the 2015 annual meeting and you have not met the deadline for us to include your shareholder proposal in our proxy materials, you may nevertheless submit your proposal for consideration at the 2015 annual meeting if you comply with the following procedures.
You must deliver or mail your notice to our corporate secretary at American States Water Company, 630 East Foothill Boulevard, San Dimas, California 91773 stating that you intend to submit a shareholder proposal at our 2015 annual meeting. Our corporate secretary must receive your notice between February 19, 2015 and March 6, 2015, unless we change our 2015 annual meeting date by more than 30 days from the date of our 2015 annual meeting, in which case, our corporate secretary must receive your notice no later than the close of business on the tenth day following the day on which we mail you notice of the meeting or the date on which we publicly disclose the date of the meeting.
Your notice to our corporate secretary must include for each matter you propose to bring before the 2015 annual meeting:
·
a brief description of the matter you intend to bring before the 2015 annual meeting;
·
reasons for bringing such matter before the 2015 annual meeting;
·
the name and address of the record and beneficial owner, if any, of the shares making the proposal;
·
the number of our common shares you own; and
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any material interest you have in the matter.
STOCK OWNERSHIP
Are there any large owners of our common shares?
The following table identifies shareholders who own more than 5% of our outstanding common shares on April 1, 2014.
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS
Title of Class | Name of Beneficial Owner | Amount and Nature of Beneficial Ownership | Percent of Class |
Common Shares | BlackRock Inc. 40 East 52nd Street New York, NY 10022 | 4,132,616(1) | 10.59%(3) |
| The Vanguard Group, Inc. 100 Vanguard Blvd. Malvern, PA 19355 | 3,086,031(2) | 7.91%(3) |
(1)
Based on the Schedule 13G filed with the SEC on January 10, 2014, BlackRock Inc. has sole voting over 3,983,930 of our common shares and shared dispositive power over 4,132,616 of our common shares.
(2)
Based on the Schedule 13G filed with the SEC on February 10, 2014, The Vanguard Group, Inc. has sole voting power over 65,572 of our common shares, sole dispositive power over 3,030,859 of our common shares and shared dispositive power over 55,172 of our common shares.
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(3)
Percent of class is based on 38,777,942 common shares outstanding on April 1, 2014, 141,810 common shares which our directors and executive officers as a group have the right to acquire on or prior to May 31, 2014 and 117,264 common shares which other employees of the company have the right to acquire on or prior to May 31, 2014.
How much stock do directors and executive officers own?
We are providing you information in the table below regarding the number of our common shares beneficially owned by our directors and executive officers as of April 1, 2014, including common shares which each director and executive officer has a right to acquire on or prior to May 31, 2014.
SECURITY OWNERSHIP OF DIRECTORS AND EXECUTIVE OFFICERS
*Less than 1%
(1)
Mr. Ross has a right to acquire, on or prior to May 31, 2014, 12,000 of our common shares through the exercise of stock options granted pursuant to the 2003 directors plan. Ms. Holloway has a right to acquire, on or prior to May 31, 2014, 12,000 of our common shares through the exercise of stock options granted pursuant to the 2003 directors plan. Ms. Anderson, Dr. Bontá, Mr. McNulty, Ms. Wilkins and Mr. Fielder have not been granted any stock options.
(2)
Mr. Sprowls has the right to acquire 37,292 and 47,438 of our common shares on or prior to May 31, 2014 through the exercise of stock options granted pursuant to the 2000 plan and 2008 plan, respectively.
(3)
Ms. Tang has the right to acquire 8,604 and 6,816 of our common shares on or prior to May 31, 2014 through the exercise of stock options granted pursuant to the 2000 plan and 2008 plan, respectively.
(4)
Our directors and executive officers as a group have the right to acquire 141,810 of our common shares on or prior to May 31, 2014 through the exercise of stock options or the pay-out of restricted stock units that have vested. We have not included in this table common shares relating to dividend equivalents that may be received by our directors and executive officers with respect to dividends declared by the board after April 1, 2014 or restricted stock units which the directors will have a right to acquire on the date of the 2014 annual meeting pursuant to the 2013 directors plan.
(5)
Percent of class is based on 38,777,942 common shares outstanding on April 1, 2014, 141,810 common shares which our directors and executive officers as a group have the right to acquire on or prior to May 31, 2014 and 117,264 common shares which other employees of the company have a right to acquire on or prior to May 31, 2014.
Section 16(a) Beneficial Ownership Reporting Compliance
We have adopted procedures to assist our directors and executive officers in complying with Section 16(a) of the Securities Exchange Act of 1934, including assisting directors and executive officers with preparing and filing statements on Form 3, Form 4 and, if applicable, Form 5. We believe, on the basis of our review of the statements filed by directors and executive officers in 2013, that the following statements on Form 4 were filed late:
·
Mr. Cotton filed a statement on Form 4 one day late with respect to restricted stock units granted to him on January 31, 2013.
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Mr. Harris filed a statement on Form 4 one day late with respect to restricted stock units granted to him on March 26, 2013.
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PROPOSAL 1: ELECTION OF DIRECTORS
We have provided information below about each of our directors including their ages, years of service as a director of the company, educational background, business experience, service on other boards and community service activities. The process used by the board in nominating directors is a subjective one and is based on the recommendations of the nominating and governance committee, the background and qualifications of each of the other members of the board, considered as a group, and the evaluation of the performance of each director based on previous service on the board, board committees and as liaisons between management and the board or a committee.
What is the experience of each nominee for election as a director?
Our board of directors has nominated three persons as class III directors for a three-year term expiring at the end of our annual meeting of shareholders in 2017 or until their successors are duly elected and qualified.
The ages of the directors reported below are as of April 1, 2014.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS THAT YOU VOTE FOR ALL
OF THE NOMINEES LISTED BELOW.
Mr. John R. Fielder Mr. Fielder was appointed by the board as a director on January 2, 2013. He has been a member of the audit and finance committee since January 25, 2013 and a member of the ASUS committee since May 20, 2013. He is 68 years old. Mr. Fielder brings a unique blend of experience in the areas of public utility regulation and public utility information technology matters as a result of over 40 years of experience at Southern California Edison Company. | |
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| Mr. Fielder is retired. He was President of Southern California Edison Company from October 2005 until his retirement on December 31, 2010. As President, he was responsible for operations support, customer service, information technology, environmental affairs, state regulatory and public affairs and employee relations. Prior to his position as President of Southern California Edison Company, Mr. Fielder held various leadership positions at the company, including Senior Vice President of Regulatory Affairs for 14 years and Vice President of Information Services. |
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| Mr. Fielder has served on a number of not-for-profit boards during his career and currently serves as the chair of the audit committee of the Long Beach Aquarium of the Pacific and as a board member of the Long Beach Memorial Hospital Foundation and the Rancho Los Cerritos Foundation, which supports a historic property and museum in Long Beach, California. He also served a two-year term as chair of the board of the Long Beach Aquarium of the Pacific which expired in 2012. He currently serves as a member of the Energy Efficiency Institute Global Advisory Committee for the University of California at Santa Barbara. He has also served on various industry association boards during his career. |
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| Mr. Fielder has a BA degree from the University of California, Santa Barbara, an MBA from the University of California, Los Angeles, and a law degree from Pepperdine School of Law. |
Mr. James F. McNulty Mr. McNulty was appointed to the board in January 2010. He is chair of the ASUS committee, was a member of the nominating and governance committee until May 20, 2013 and became a member of the compensation committee on May 20, 2013. He also served on the strategy and corporate development committee from May 2010 until the committee was dissolved in October 2011. Mr. McNulty is 71 years old. Mr. McNulty has expertise in engineering, government contracting and project management. As a result of his 24 years of service in the Army and his experience at Parsons Corporation discussed below, he is able to provide valuable insights to the ASUS committee with respect to its oversight of the companys military utility privatization projects. |
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| Mr. McNulty is retired. He is the former chairman and Chief Executive Officer of Parsons Corporation, an international engineering, construction and technical and management services firm whose customers include the U.S. government. He retired from Parsons Corporation in 2008, but continued to retain his position as a director on the board of Parsons Corporation until 2011. He is also a director of American Reprographics Company, a publicly-traded printing company. Prior to joining Parsons Corporation in 1988, Mr. McNulty had a 24-year career in the Army in a variety of training, troop, research and development and project management assignments, including work as a research associate at Lawrence Livermore National Laboratory, Deputy Director of the Office of Military Application for the U.S. Department of Energy, Systems Manager for the deployment of the Pershing II missile system and Program Manager for the ground-based laser system for the strategic defense initiative. He retired from the Army as a Colonel in 1988. |
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Mr. McNulty has a BS degree in engineering from the United States Military Academy at West Point and master degrees from Ohio State University and the Massachusetts Institute of Technology where he was an Alfred P. Sloan Fellow. | |
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Mr. McNulty is a trustee of the Linsly School, his high school alma mater in Wheeling, West Virginia, and is a past member of the board of directors of the Greater Los Angeles Chamber of Commerce, the California Science Center, the Los Angeles Sports Council and the board of trustees of Pomona College. He is a former chairman of Town Hall, Los Angeles. |
Ms. Janice F. Wilkins | |
Ms. Wilkins has been a member of the board since her election to the board in May 2011. She is a member of the audit and finance committee and the ASUS committee. Ms. Wilkins is 69 years old. | |
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Ms. Wilkins brings extensive expertise in accounting, public company reporting, internal auditing and the development and oversight of ethics and compliance programs to the board. | |
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Ms. Wilkins retired as Vice President of Finance and the Director of Internal Audit for Intel Corporation in June 2010 where she was responsible for Intels global internal audit, investigative and ethics and compliance operations staff since 1995. During her 29-year career with Intel Corporation, she held a number of other operational and corporate finance controllership, management and executive positions and managed the human resource organization responsible for compensation and benefits in the U.S. Prior to joining Intel Corporation, she held various finance positions with public and private companies in the electronic, oil and gas, mineral, shipping, banking and real estate industries. | |
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In 2001, Ms. Wilkins was recognized by Ebony Magazine as one of the top-ranking African American women in corporate America. In 2004, she was named Outstanding Businesswoman of the Year by the Gamma Nu Chapter of Iota Lambda Sorority, with recognition from the U.S. Senator from California, the Mayor of San Francisco and a California State Senator. | |
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Ms. Wilkins holds a BS degree in accounting from Xavier University in New Orleans, Louisiana, and an MBA from Golden Gate University in San Francisco, California. She has been a member of the Institute of Internal Auditors and Financial Executives International. She has also been involved in professional organizations such as the Conference Board, the Audit Director Roundtable, the Compliance and Ethics Leadership Council of the Corporate Executive Board, the General Auditors Council of Manufacturers Alliance and the National Association of Corporate Directors. | |
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| Ms. Wilkins is a member of the Board of Trustees of Golden Gate University, where she previously served as a member of the Audit and Investment Committees. She also serves as a member of the Finance Council of St. Pius Church in Redwood City, California. She was a member of the Board of Trustees of Xavier University, in New Orleans, where she chaired the Business Affairs Committee and the Sub-Committee on Investments and Banking Relationships. Ms. Wilkins also served on the Executive Committee, the Building and Grounds Committee, the Academic and Faculty Affairs Committee, the Student Affairs Committee and the Development Committee of the Board of Trustees of Xavier University. Ms. Wilkins served as a member of the Board of Trustees of Sacred Heart Schools in Atherton, California, where she chaired the Audit Committee and was a member of the Executive Committee and the Finance Committee. She remains a member of the Audit Committee. In addition, she served on the Board of Directors of Peninsula Bridge, a program that promotes academic and personal success for motivated middle-school students from under-sourced communities. |
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What is the experience of our other directors?
Our board has three class I directors with terms expiring at the end of the annual meeting in 2015 or until their successors are duly elected and qualified.
Mr. James L. Anderson | |
Mr. Anderson is chair of the compensation committee and a member of our nominating and governance committee. He also served as a member of the strategy and corporate development committee until it was dissolved in October 2011. He has served as a director since 1997. Mr. Anderson is 70 years old. | |
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Mr. Anderson brings strong leadership and management skills to the board developed through his extensive experience as an executive in the insurance industry. His business acumen and operational experience have also enabled him to provide valuable insights to the board and the committees on which he serves. | |
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Since 2003, Mr. Anderson has been a Senior Vice President of Americo Life, Inc., a privately held life insurance and annuity holding company. He is also a Senior Vice President of several subsidiaries of Americo Life, Inc. engaged in the marketing and underwriting of life and annuity insurance products since 2003. Prior to 2003, he was President of Americo Financial Services, a third-party administrator and marketer of retirement plans for elementary and high school employees and seniors. He also served for ten years as the President and Chief Executive Officer of Fremont Life Insurance Company prior to its acquisition by Americo Life, Inc. | |
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Prior to joining Fremont Life Insurance Company, Mr. Anderson served as Chairman and Chief Operating Officer of Physicians and Surgeons Underwriting Corporation, an insurance reciprocal management company for Physicians and Surgeons Insurance Exchange, a medical malpractice program for the western United States, and as President, founder and Chief Executive Officer of Hospital Insurance Services, a management company for hospital, medical professional and general liability programs in California. Prior to forming Hospital Insurance Services, he served as President and Chief Operating Officer for the property and casualty businesses of The National American Insurance Company. He has been a member of the board of directors of Baldwin Builders, LLC, a privately-held residential home builder in Orange County, California. | |
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Mr. Anderson has a BS degree in business from Fort Hays Kansas State University and has participated in the IBM Executive Management program. |
Ms. Sarah J. Anderson | |
Ms. Anderson was appointed by the board as a director on March 21, 2012. She has been the chair of the audit and finance committee since May 20, 2013 and was a member of the ASUS committee from May 22, 2012 until May 20, 2013. She was a member of the audit and finance committee prior to her appointment as a chair of the committee. She is 63 years old. | |
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Ms. Anderson brings additional expertise to the board in the areas of accounting and financial advisory services. She also possesses valuable management experience as a result of the various leadership roles that she has held in the accounting profession and in the government and non-profit sectors. | |
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Ms. Anderson retired from Ernst &Young LLP in 2008 where she served for 24 years, 21 years of which she served as an advisory services partner. She served a number of clients, both public and private, across various industries, including utilities, government and service industries. Ms. Anderson served in multiple leadership positions at Ernst & Young LLP, including serving as the managing partner of both the companys Orange County and Riverside offices. | |
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| Ms. Anderson has a BS degree in business administration with a concentration in accounting from Northeastern University. She has been licensed as a Certified Public Accountant since 1979 and is a member of the American Institute of Certified Public Accountants and the California Society of Certified Public Accountants. |
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Ms. Anderson has been appointed to the California Board of Accountancy for two four-year terms ending in 2014 and has served as president and vice president of the board. She has also served as the chair of the boards Committee of Professional Practice and on the Ethics Education and Licensing Frequency task force, chair of the Committee on Professional Practice and chair of the Legislative Committee. Ms. Anderson has also been a member of the Accountancy Licensee Database Committee and the Uniform Accountancy Act Committee for the National Association of State Boards of Accountancy. |
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| Ms. Anderson currently serves on the board of directors and is the audit committee chair of Reliance Steel & Aluminum Company, and a member of the compensation committee and the nominating and governance committee. She was appointed to the audit committee of the Orange County Community Foundation in February 2012 and currently serves as treasurer member of the Audit Committee Roundtable of Orange County. She previously served on the board of managers of Kaiser Ventures, LLC as the chair of its audit committee from February 2011 until its liquidation in July 2013. |
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Ms. Anderson is also a member of the University of California, Irvine CEO Roundtable and is a member of the Roundtables steering committee. She has been a member of the finance committee of the Pacific Symphony since 2001 and has served as the chair of this committee from June 2006 until June 2009. She has also served as the chair of the board of the Pacific Symphony. | |
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Ms. Anderson has been recognized by the Orange County Business Journal as a leading woman in business and has previously been honored as a Business Woman of Achievement by the YMCA and the Greater Riverside Chambers of Commerce. | |
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Ms. Anne M. Holloway | |
Ms. Holloway is chair of the nominating and governance committee and a member of the compensation committee. She also served as a member of the strategy and corporate development committee until it was dissolved in October 2011. Ms. Holloway has served as a director since 1998. Ms. Holloway is 61 years old. | |
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Ms. Holloway brings valuable expertise to the board in human resources and corporate governance matters obtained through her experience in the financial services industry and her experiences in providing strategic advice to Fortune 500 companies. | |
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Ms. Holloway is retired. She was a partner in Navigant Consulting, Inc., a provider of financial and strategic consulting services to Fortune 500 companies, governments and governmental agencies from 1999 to 2000. She served as President of Resolution Credit Services Corp., a subsidiary of Xerox Financial Services, from 1992 to 1998 where she was responsible for, among other things, the successful resolution of financial guarantees on troubled tax-exempt bonds, the restructuring of debt and the negotiation with the Resolution Trust Corporation. She also served as Chief Operating Officer of International Insurance Company, another company in the Resolution Group, where she was responsible for operations, human resources and technology. Prior to joining the Resolution Group, Ms. Holloway held various management positions with Shawmut National Corporation, a financial services company. | |
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Ms. Holloway holds a BA degree from Newton College of the Sacred Heart and an MBA from Boston University. She has also participated in the Harvard Business School Executive Management program. | |
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Ms. Holloway served as the chair of the Board of Trustees of Sacred Heart Schools in Atherton, California from 2008 to 2012, and was vice chair from 2012 to 2013. Ms. Holloway has been a member of the site management and development committee since 2013 and served as chair of the finance committee from 2006 to 2008. | |
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She is also actively involved in The Parkinson's Institute in Sunnyvale, California and other philanthropic activities. She has also served on the board of United Way of Massachusetts Bay, chairing the allocation committee. She has been on the Massachusetts Governor's Task Force on the Status of Women and on the board for The Fund for the Arts. |
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Our board has three class II directors with terms expiring at the end of the annual meeting in 2016 or until their successors are duly elected and qualified.
Dr. Diana M. Bontá | |
Dr. Bontá is a member of the nominating and governance committee and the compensation committee and serves as enterprise risk management liaison to the board. She also served as a member of the strategy and corporate development committee until it was dissolved in October 2011. She has served as a director since 2007. Dr. Bontá is 63 years old. | |
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As a result of her extensive experience in public health and public affairs, Dr. Bontá brings valuable expertise to the board in the areas of customer and community service and corporate governance. | |
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Dr. Bontá is currently the President and Chief Executive Officer of The Bontá Group. Previously, Dr. Bontá was the President and Chief Executive Officer of The California Wellness Foundation, a private independent foundation with a mission to improve the health of the people in California, by making grants, providing wellness education and preventing disease from January 2012 until June 2013. From 2004 to January 2012, Dr. Bontá served as the Vice President of Public Affairs of the Kaiser Foundation Health Plan and Hospitals, Southern California Region where she was responsible for setting the Regions public policy agenda and providing leadership and oversight of public affairs programs and support for Kaiser Permanentes external communications and reputation management. She previously served as the first Latina director of the California Department of Health Services from 1999 to 2004. Prior to serving as director of the California Department of Health Services, Dr. Bontá served as director of the Department of Health and Human Services of the City of Long Beach, California. | |
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Dr. Bontá holds doctorate and master degrees in public health from the University of California, Los Angeles. She holds an appointment as an adjunct professor at UCLAs School of Public Health since 1999 and is a registered nurse. | |
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Dr. Bontá was appointed by California Governor Davis and again by Governor Schwarzenegger to the Board of Trustees of the Health Professions Education Foundation. She is a trustee of the Annie E. Casey Foundation and the Archstone Foundation. She is a Los Angeles City Fire Commissioner. She has served as a member of the California State Interagency Coordinating Council and the Managed Risk Medical Insurance Board as an appointee of Governor Davis. She has also served as a commissioner of the U.S. and Mexico Border Health Commission as an appointee of President Clinton. Dr. Bontá previously served on the Council for Education in Public Health, on various committees of the Association of State and Territorial Health Officers, as chair of the executive committee of the board of the American Public Health Association, as former chair of the California Womens Law Center, as a director/trustee of the Charles R. Drew University of Medicine and Science from 2010-2011, in the Office of Ministry Health DHHS Advisory Committee from 2008-2011 and in the Pat Brown Institute from 2006-2011. |
Mr. Lloyd E. Ross | |
Mr. Ross has been chair of the board of directors of the company since April 1999 and has served as a director since 1995. He is a non-voting ex-officio member of each of the committees of the board. Mr. Ross is 73 years old. | |
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Mr. Ross brings valuable leadership, business acumen, financial and operational experience to the board. He also has extensive experience in the construction industry which is valuable to the board as the companys capital improvement budgets grow and the companys construction activities on military bases increase. | |
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Mr. Ross has been the principal of L. Ross Consulting since 2003, which provides construction, development and consulting services primarily in California, Montana and Sonora, Mexico. He was managing partner of Invermex, LP, a developer of hotels in the southwestern United States and northern Mexico, from 1997 to 2003. From 1976, prior to becoming managing partner of Invermex, LP, Mr. Ross was the President and Chief Executive Officer of SMI Construction, a commercial and industrial general contracting firm in Irvine, California. He served on the board of directors of PacifiCare Health Systems from 1985-2005 and as a member of the audit committee and chair of the compensation committee of PacifiCare Health Systems from 2000-2005. | |
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Mr. Ross has served on the board of a number of community organizations, including the Orange County small business division of the United Way, the California Young Presidents Organization and the Newport Center Chapter of the Kiwanis Club. He also volunteers at a food bank in Kalispell, Montana. |
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Mr. Robert J. Sprowls | |
Mr. Sprowls has served on the American States Water Company board since May 2009 and the boards of the subsidiary companies since his appointment as President and Chief Executive Officer of the company effective January 2009. Mr. Sprowls is a member of the ASUS committee. He also served as a member of the strategy and corporate development committee from January 2009 until it was dissolved in October 2011. He is 56 years old. | |
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Mr. Sprowls is the sole management member of the board of directors. As President and Chief Executive Officer of the company since 2009 and Chief Financial Officer for four years prior to that, Mr. Sprowls has an intimate knowledge of the company and its operations and personnel. He has also been in a leadership role in the water industry having served as President of the National Association of Water Companies, a non-profit organization representing private water companies. He has 30 years of experience in business strategy, operations management, corporate finance, and business problem-solving for regulated utilities, utility holding companies and highly competitive, non-regulated utility affiliates. | |
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Mr. Sprowls is the President and Chief Executive Officer of American States Water Company and holds similar titles and responsibilities for the companys subsidiaries, Golden State Water Company, or GSWC, and American States Utility Services, Inc. and its subsidiaries, or ASUS. He also held similar titles at Chaparral City Water Company until its sale to EPCOR Water (USA), Inc. on May 31, 2011. Mr. Sprowls joined American States Water Company in June 2004 as Senior Vice President Finance, Chief Financial Officer, Treasurer and Corporate Secretary. He was promoted to Executive Vice President Finance, Chief Financial Officer, Treasurer and Corporate Secretary in January 2008 and became Executive Vice President of the company and its subsidiaries in November 2008. | |
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Prior to joining American States Water Company, Mr. Sprowls spent 21 years at CILCORP Inc., or CILCORP, a public utility holding company whose largest subsidiary, Central Illinois Light Company, served approximately 250,000 gas and electric utility customers. During his tenure with CILCORP, Mr. Sprowls held positions as President, Business Unit Leader Energy Delivery, Chief Financial Officer (CFO) and Treasurer of Central Illinois Light Company, CFO of a non-regulated subsidiary of CILCORP, QST Enterprises Inc., and Vice President and Treasurer of CILCORP. Mr. Sprowls left CILCORP and Central Illinois Light Company following the sale of the company to Ameren Corporation in 2003. | |
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Mr. Sprowls is currently a member of the board of directors and executive committee of the National Association of Water Companies and a member of the Southern California Leadership Council. He has served on the board of directors of CILCORP Inc. and Central Illinois Light Company. He has been a past chairman and a member of the board of directors of the Illinois Energy Association, a past chairman and a member of the board of directors of Goodwill Industries of Central Illinois and a committee chairman for the Heart of Illinois United Way Campaign. | |
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He holds a BA degree in economics and business administration from Knox College in Illinois and a master in business administration from Bradley University, also in Illinois. He is a Certified Public Accountant (Inactive) and a Certified Management Accountant. |
How did we compensate our directors in 2013?
We paid fees to each of our directors monthly in cash and made awards of restricted stock units to our directors in 2013 pursuant to the terms of the 2013 directors plan as more particularly described below. We also reimbursed each of our directors in 2013 for expenses incurred in the performance of his or her duties as a director. We paid compensation to Mr. Kathol and Mr. King in 2013 until their retirement at our 2013 annual meeting on May 21, 2013.
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DIRECTOR(1) COMPENSATION FOR 2013(3)
Name | Fees Paid or Earned in Cash ($) | Stock Awards ($)(2) | All Other Compensation ($)(4) | Total ($) |
Lloyd E. Ross | $125,000 | $65,801 | $669 | $191,470 |
James L. Anderson | 55,600 | 65,240 | 330 | 121,170 |
Sarah J. Anderson | 51,200 | 52,120 | 112 | 103,432 |
Dr. Diana M. Bontá | 44,800 | 55,218 | 308 | 100,326 |
John R. Fielder | 40,000 | 50,372 | 112 | 90,484 |
Anne M. Holloway | 50,500 | 65,048 | 112 | 115,660 |
Robert F. Kathol | 20,017 | 7,574 | 810 | 28,401 |
Gary F. King | 23,867 | 2,665 | 327 | 26,859 |
James F. McNulty | 48,100 | 53,211 | 112 | 101,423 |
Janice F. Wilkins | 42,400 | 52,907 | 112 | 95,419 |
(1)
Mr. Sprowls, the president and chief executive officer of the company in 2013, was also a director of the company. We did not pay him any additional compensation for his services as a director or member of any committee.
(2)
The amounts in this column reflect the aggregate grant date fair value of the awards, including dividend equivalent rights, computed in accordance with FASB ASC Topic 718. We provide information regarding the assumptions used in calculation of these amounts in Note 12 to our financial statements for the year ended December 31, 2013 in our Annual Report on Form 10-K filed with the SEC. We did not make any other form of stock award to any director in 2013. None of our directors forfeited any stock awards in 2013. Mr. Ross, Mr. Anderson, Ms. Anderson, Dr. Bontá, Ms. Holloway, Mr. McNulty and Ms. Wilkins had a balance of 19,601, 18,850, 1,898, 5,441, 18,592, 2,754 and 2,754 restricted stock units, respectively, credited to his or her account at December 31, 2013, which include restricted stock units granted pursuant to awards under the 2003 directors plan. The number of shares listed above has been adjusted for the two for one stock split effectuated on September 3, 2013.
(3)
We did not grant any options to directors in 2013. Ms. Holloway had options to acquire 14,000 of our common shares outstanding at December 31, 2013. Mr. Ross and Mr. Kathol had options to acquire 12,000 of our common shares outstanding at December 31, 2013. We have not granted any options to Dr. Bontá, Mr. McNulty, Ms. Anderson, Ms. Wilkins or Mr. Fielder. The number of shares listed above has been adjusted for the two for one stock split effectuated on September 3, 2013. All options were granted pursuant to the 2003 directors plan.
(4)
We provide our board members and executive officers a blanket accident insurance policy. The policy is intended to provide coverage for traveling on company business or on assignment for the benefit of our company. We allocated onethird of the premium of $7,027 (three-year premium) for coverage under the blanket accident insurance policy equally to our board members and executive officers. The cost was $112 per person in 2013. We also reimburse our board members for the related cost of travel and meals of their spouses when attending regular board and committee meetings.
Director Fees
We paid fees to non-employee directors of the board in 2013 for services rendered on the following basis:
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to each non-employee director, an annual retainer of $25,000 for service on the board, payable in equal monthly installments;
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to Mr. Ross, an additional annual retainer of $100,000 for his services as chair of the board, payable in equal monthly installments;
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to Mr. King who retired from the board at our 2013 shareholders meeting, an additional retainer of $6,250 for his services as chair of the audit and finance committee from January through May, and to Ms. Anderson, an additional retainer of $10,000 for her services as chair of the audit and finance committee from May through December, payable in equal monthly installments;
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to Mr. Anderson, an additional annual retainer of $12,000 for his services as chair of the compensation committee, payable in equal monthly installments;
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to Ms. Holloway, an additional annual retainer of $7,500 for her services as chair of the nominating and governance committee, payable in equal monthly installments;
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to Mr. McNulty, an additional annual retainer of $7,500 for his services as chair of the ASUS committee, payable in equal monthly installments;
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to each outside director, other than Mr. Ross, and to each outside director who was a member of a committee, a fee of $1,200 for each board or committee meeting attended, other than the annual organizational meeting and telephonic meetings;
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to each non-employee director, other than Mr. Ross, and to each outside director who was a member of a committee, a fee of $600 for each telephonic board or committee meeting attended;
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to Ms. Anderson, an additional $1,200 for her role as acting chairperson of the audit and finance committee in January 2013;
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to Dr. Bontá, $2,400 for serving as the enterprise risk management liaison, and
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to Mr. Anderson, $600 for attendance at telephonic meetings on ASUS compensation matters.
Stock Awards
Under the terms of our 2013 directors plan, we automatically granted to each non-employee director in 2013:
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restricted stock units on the date of the annual meeting in an amount equal to twice the then current annual retainer payable by the company for services rendered as a director divided by the closing price of our common shares on the trading day immediately preceding the date of the annual meeting as shown on The Wall Street Journal website (www.online.wsj.com), and
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restricted stock units on each dividend record date in an amount equal to the cash dividends payable on this date on a number of shares equal to the aggregate number of restricted stock units credited to each non-employee directors restricted stock unit account divided by the closing price of our common shares on the dividend payment date, as shown on The Wall Street Journal website (www.online.wsj.com), which we refer to as dividend equivalents.
These awards vested and the underlying common shares distributed to each director ninety days after the date of grant.
Under the terms of our 2003 directors plan, each non-employee director who received an award of restricted stock units in 2010, 2011 and 2012 was credited with restricted stock units in 2013 on each dividend record date in an amount equal to the cash dividends payable on this date on a number of shares equal to the aggregate number of undistributed restricted stock units credited to each non-employee directors restricted stock unit account divided by the closing price of our common shares on the dividend record date, as shown on The Wall Street Journal website (www.online.wsj.com). Under the terms of each award granted in 2010, 2011 and 2012, each non-employee director was entitled to receive one-third of each grant in the form of common shares on the first, second and third anniversaries of the grant.
Each non-employee director who received an award of restricted stock units in 2003 through 2008 in the form of retirement stock units was also credited in 2013 with restricted stock units on each dividend record date in an amount equal to the cash dividends payable on this date on a number of shares equal to the aggregate number of undistributed restricted stock units credited to each non-employee directors restricted stock unit account divided by the closing price of our common shares on the dividend record date, as shown on The Wall Street Journal website (www.online.wsj.com). Mr. Anderson, Ms. Bontá, Ms. Holloway and Mr. Ross are the only directors who have received awards of retirement stock units.
Other Compensation Plans for Directors
We have no incentive compensation, deferred compensation or pension plans for non-employee directors.
Stock Ownership Guidelines
We have requested each member of our board to accumulate and hold common shares of the company, restricted stock units or other equity equivalents (other than stock options) granted by the company equal in value to four times his or her annual retainer for board service, plus 1,000 common shares, within three years after his or her appointment as a director. The nominating and governance committee may suspend or adjust these guidelines if the nominating and governance committee determines that the guidelines are unduly burdensome by reason of personal circumstances affecting a director, are unduly affected by temporary declines in the price of our common shares or there has been a recent change in the compensation of directors. We have not exempted any of our directors from compliance with these guidelines.
We consider these guidelines to have been satisfied once the minimum ownership requirements have been satisfied regardless of subsequent changes in the market value of our common shares. Each member of our board currently satisfies these guidelines.
EXECUTIVE OFFICERS
What has been the business experience of our executive officers during the past five years?
We have set forth the principal occupation of each of our executive officers in the following table. Unless otherwise specified, the principal position of the executive officer is with American States Water Company. Mr. Sprowls, Ms. Tang and Ms. Farrow are also officers of each of our direct and indirect subsidiaries. The age of each executive officer is current as of April 1, 2014.
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EXECUTIVE EXPERIENCE TABLE
Name | Principal Occupation and Experience | Age | Held Current Position Since |
Robert J. Sprowls | President and Chief Executive Officer | 56 | January 2009 |
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Denise L. Kruger | Senior Vice President Regulated Utilities of Golden State Water Company | 50 | January 2008 |
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McClellan Harris III | Senior Vice President and Assistant Secretary of American States Utility Services, Inc. and its subsidiaries | 62 | May 2007 |
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Eva G. Tang | Senior Vice President Finance, Chief Financial Officer, Corporate Secretary and Treasurer | 58 | November 2008 |
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Patrick R. Scanlon | Vice President Water Operations of Golden State Water Company | 56 | January 2008 |
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Shengder D. Chang | Vice President Environmental Quality of Golden State Water Company | 57 | October 2007 |
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James C. Cotton, III | Vice President Contracts of American States Utility Services, Inc. and its subsidiaries; Director Contracts of American States Utility Services, Inc. and its subsidiaries from June 2008 to November 2012 | 40 | November 2012 |
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Gladys M. Farrow | Vice President Finance, Treasurer and Assistant Secretary of Golden State Water Company and Treasurer and Assistant Secretary of the other subsidiaries of American States Water Company | 49 | November 2008 |
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James B. Gallagher | Vice President Management Services of American States Utility Services, Inc. and its subsidiaries | 59 | October 2007 |
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William C. Gedney | Vice President Asset Management of Golden State Water Company | 59 | October 2007 |
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Granville R. Hodges | Vice President Operations of American States Utility Services, Inc. and its subsidiaries | 54 | January 2007 |
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Diane D. Rentfrow | Vice President Human Capital Management of Golden State Water Company | 65 | August 2007 |
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Bryan K. Switzer | Vice President Regulatory Affairs of Golden State Water Company | 57 | September 2004 |
Compensation Discussion and Analysis
In this section, we describe the philosophy and objectives of our executive compensation programs, explain the compensation decision-making process, summarize the individual components of total compensation for our named executive officers and provide you with our assessment of our compensation program in 2013. We provide more detailed information regarding the compensation paid to our named executive officers during the past three years in the tables following this section and in the narrative discussion after each of these tables.
Approach to Compensation
The compensation committee desires to implement the companys executive compensation program in a manner that will enable the company to:
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attract, retain and motivate talented and experienced executives,
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provide fair, equitable and reasonable compensation to each executive officer,
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reward job performance, and
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further align the interests of our executive officers with that of our shareholders and customers.
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Executive Compensation Practices at a Glance
WHAT WE DO | WHAT WE DO NOT DO |
ü Pay for Performance: We link pay to performance and shareholder and customer interests by weighting total direct compensation to the achievement of a balanced mix of performance metrics established in advance by the compensation committee | û No Employment Agreements: We do not have employment agreements with any of our executive officers |
ü At Least 50% of Long-Term Equity Awards are Performance-Based: At least 75% of long-term equity awards to the CEO are in the form of performance shares tied to three-year performance objectives, excluding special grants, and at least 50% of long-term equity awards to the other executive officers are in the form of performance shares tied to three-year performance objectives, excluding special grants | û No Single Trigger Cash Severance Payments: We do not have single trigger cash severance payments owing solely on account of the occurrence of a change of control event |
ü Thoughtful Peer Group Analysis: The compensation committee reviews external market data when making compensation decisions and annually reviews our peer group with our independent compensation consultant | û No Hedging in Company Securities: In 2014, our board of directors adopted a policy prohibiting executives and directors from engaging in any hedging transaction with respect to company equity securities |
ü Compensation Risk Assessment: The compensation committee conducts an annual assessment of whether the companys executive and broad-based compensation programs encourage excessive risk-taking | û No Pledging Company Securities: In 2014, our board of directors adopted a policy prohibiting pledges of company securities by its executives and directors |
ü Stock Ownership Guidelines: Executives are subject to stock ownership guidelines equal to a multiple of their annual base salaries (3x for the CEO, 1.5x for senior vice presidents and 1x for vice presidents); directors are also subject to stock ownership guidelines equal to 4x their annual retainer for board service plus 1,000 shares | û No Repricing, Repurchasing or Discounting of Options: We do not reprice or repurchase underwater awards and we do not grant options at a discount to fair market value on the date of grant |
ü Clawback Policy: Our clawback policy provides for the recoupment of cash and stock incentive compensation from an executive officer if, as a result of a financial restatement, the compensation committee determines that the company would have paid the executive officer less than he or she was paid prior to the restatement | û No Guaranteed Bonuses: We do not provide guaranteed minimum bonuses or uncapped incentives under our annual cash incentive plan |
2013 Pay Mix
The principal elements of our compensation program include a base salary, annual cash incentives, a portion of which is based on achieving financial, operational and customer service objectives during the year, and annual equity grants, a portion of which is based on achieving financial and operational performance objectives during a three year performance period. We refer to these elements of compensation as total direct compensation.
The compensation committee set the target percentages set forth in the chart below for each component of total direct compensation in 2013, assuming that each named executive officer earned the aggregate target annual objective performance and discretionary bonus under the terms of the 2013 short-term incentive program and will earn his or her performance stock awards at the target level following the end of the three year performance period. As these charts show, a significant portion of target total direct compensation (salary, bonus and equity) is variable (or at-risk).
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In determining the target percentages for each component of total direct compensation, the compensation committee considered the practices of our peer group, how well the companys pay levels are aligned with performance compared to the companys peer group, the views and practices of the California Public Utilities Commission, or CPUC, in setting rates, the practices of the two water utilities regulated by the CPUC that are members of our peer group, the preference of proxy advisory firms for significant portions of total direct compensation to consist of variable pay based on the satisfaction of objective performance targets and the prior years performance of the executive officer. The compensation committee also believes that it is important for more of the compensation of the chief executive officer to be dependent on performance than that of the other executive officers.
The mix of total direct compensation awarded in 2013 which will actually be received by an executive officer (which does not include the actuarial calculation of the change in pension value shown in the Summary Compensation Table) may be different depending upon, a variety of factors, the value of some of which cannot yet be determined. The factors affecting actual total direct compensation awarded in 2013 that have not yet been determined include:
·
the companys financial and operational performance for the period commencing January 1, 2013 and ending on December 31, 2015 with respect to the performance measures set forth in the executives performance stock award agreement;
·
the value of the companys common shares upon the vesting of time vested restricted stock units awarded to the executive in 2013 and the value of dividend equivalent rights on dividends paid after 2013 on these restricted stock units; no restricted stock units awarded to an executive in 2013 vested in 2013; and
·
the value of the companys common shares following the determination in 2016 of the amount of common shares to be received by an executive based upon satisfaction of the objective performance criteria set forth in the performance stock award agreement and the time vesting of these awards, together with the value of any dividend equivalent rights thereon.
Alignment of CEO Pay with Performance
In the course of reviewing our overall executive compensation program for 2013, our consultants, (Pearl Meyer & Partners) reviewed the relationship between realizable total direct compensation and our performance for the period ended December 31, 2013. This review was conducted to assist the compensation committee in understanding the degree of alignment between realizable total direct compensation delivered to the CEO during the period and our performance relative to our peer group as identified below. For purposes of this review, company performance is defined as total shareholder return. Total direct realizable compensation is defined as the sum of:
·
Actual base salaries paid over the three-year period;
·
Actual short-term incentives (bonuses) paid over the three-year period;
·
In-the-money value as of December 31, 2013 of any stock options granted over the three-year period;
·
The value as of December 31, 2013 of any restricted shares or restricted stock units granted over the three-year period; and
·
Cash-based long-term incentive awards and the value as of December 31, 2013 of any performance shares granted over the three-year period.
The following chart shows a pay for performance analysis of our CEO using realizable pay relative to our peer group described under Compensation Discussion and Analysis-Compensation Committee Process, other than Central Vermont Public Service Corporation that was acquired in June 2012. Annualized total shareholder return (including reinvested dividends) is measured over the period January 1, 2010 to December 31, 2013. Pay is based on the period 2010 through 2012 since 2013 pay information for most of our peers was not available at the time of this analysis; however, all equity awards granted during the period are valued as of
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December 31, 2013. As a second comparison, we also reviewed the companys CEOs pay for performance using realizable pay from January 1, 2011 to December 31, 2013 compared to total shareholder return (including reinvested dividends) over the same period. The companys total shareholder return (including reinvestment of dividends) rank for the 2010-2013 pay period was 62.0% while our CEOs realizable pay rank was 54.0%. The companys total shareholder return (including reinvestment of dividends) rank for the 2011-2013 period was 100.0% while our CEOs relative realizable pay rank was 46.0%.
In both cases, our CEOs realizable compensation rank was below the percentile rank of our performance, indicating a strong correlation between realizable compensation and performance. The compensation committee believes this demonstrates an appropriate alignment between our compensation program outcomes and company performance.
Changes in our Compensation Program
As a result of our annual reviews of our compensation programs in 2013 and 2014, the compensation committee made the following significant changes in our executive compensation programs:
·
shifted a portion of our restricted stock unit awards from time vested awards to performance awards and made the first awards of performance stock to all executives based on a three year performance period;
·
approved an amendment to the 2008 plan to prohibit the repurchase of options granted under the plan after the effective date of the amendment;
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adopted a formal policy prohibiting officers and directors, effective March 18, 2014, from entering into hedging or monetization transactions involving our common shares and holding our common shares in a margin account; and
·
adopted a formal policy prohibiting officers and directors, effective March 18, 2014, from pledging our common shares as collateral for a loan.
In May 2013, our shareholders cast an advisory vote approving the compensation of our named executive officers, as disclosed in our 2013 proxy statement. Approximately 93.12% of the votes cast on this matter supported our 2013 say-on-pay proposal, which was an increase in the favorable vote over the vote in 2012. The compensation committee considered this result when making changes to its compensation program.
Compensation Committee Process
The compensation committee annually reviews our executive compensation program in order to assess whether the program continues to meet the objectives of the program. The compensation committee typically engages a compensation consultant to assist the committee.
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The compensation committee engaged Pearl Meyer & Partners in August 2011 as a compensation consultant to the committee. The committee extended this engagement in 2012 and 2013. Pearl Meyer & Partners provided the compensation committee with information regarding the compensation programs of the following group of companies selected by Pearl Meyers & Partners, after consultation with management, and approved by the compensation committee:
ALLETE, Inc. | MGE Energy, Inc. |
Aqua America, Inc. | Northwest Natural Gas Company |
California Water Service Group | SJW Corp. |
Central Vermont Public Service Corporation | South Jersey Industries, Inc. |
(until its acquisition in June 2012) |
|
Chesapeake Utilities Corporation | The Empire District Electric Company |
El Paso Electric Company | UIL Holdings Corporation |
ITC Holdings Corporation | Unitil Corporation |
Owing to the limited number of similarly sized water utilities, peer companies were selected based on similarity in industry (water, gas and electric utilities) and size (annual revenues between $100 million and $1 billion). The compensation committee considered compensation information for this same group of companies during the past three years with the exception of ALLETE, Inc., El Paso Electric Company and Northwest Natural Gas Company, which were added to the peer group in 2012. Three members of the peer group are in the water industry, two of which are also regulated by the CPUC, the regulator of the companys principal subsidiary. The compensation committee often gives greater weight to the practices of the two CPUC-regulated companies since the company competes with these companies for executive talent and is subject to similar regulatory oversight. In addition, the compensation committee believes that the financial and operational performance of these companies and the compensation programs of these companies are particularly relevant since the ability of these companies to earn their authorized rate of return and to obtain rate adjustments for changes in employee compensation are also affected to some extent by the rules, regulations and practices of the CPUC. These companies are, to some extent, also affected by the same weather, climate and economic conditions as the company. All of the other companies are utilities or utility holding companies.
Pearl Meyer & Partners also provided the compensation committee in January 2013 with its competitive assessment of the companys executive compensation program based on information derived by Pearl Meyer & Partners from four different general market surveys, the Towers Watson-2012 Management Compensation Survey (all industries) and three confidential/proprietary general industry surveys. The competitive assessment was summary in nature, did not identify any particular company and did not contain any information regarding the compensation program of any particular company. Accordingly, the compensation committee did not consider the compensation practice of any particular company, other than the compensation practices of members of the peer group, in designing any of the companys compensation plans.
Pearl Meyer & Partners noted in the competitive assessment provided to the compensation committee that, in the aggregate, the total direct compensation of the executive officers of the company was slightly below the 50th market percentile, the total direct compensation of Mr. Sprowls was between the 25th and 50th percentile and that the companys pay-for-performance was well aligned with the market and the companys peer group based upon the correlation of Mr. Sprowls realizable pay between 2009 and 2011 and total shareholder return of the company over the same period. Pearl Meyer & Partners also noted in the competitive assessment that the companys target long-term incentive grants were between the 25th and 50th percentile, with variation by executive, and that the total cash compensation paid by the company was below the 50th percentile.
In addition to the information provided by Pearl Meyer & Partners, the compensation committee considered:
·
recommendations of management regarding changes that the compensation committee may wish to consider in the companys compensation program,
·
the chief executive officers subjective assessment of the companys performance and the performance of individual executive officers,
·
the recommendations of the chief executive officer for adjustments in the base salary and incentive compensation of other executive officers and managers,
·
compensation increases authorized by the CPUC in rate cases of the companys principal subsidiary, GSWC,
·
a subjective assessment by individual directors of the companys performance and the performance of the chief executive officer and other members of the management team,
·
a subjective assessment of whether the companys compensation program properly incents management,
·
objective measures of the companys financial, operational and customer service performance established in the companys short-term incentive program,
·
objective measures of the companys financial performance used in establishing performance criteria for performance stock awards under the 2008 plan,
·
the views of proxy advisory firms, and
·
the views of the CPUC regarding the companys compensation programs or practices, to the extent known.
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Independence Assessment Compensation Committee Consultant
In 2013, as required by rules adopted by the SEC under the Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010, the compensation committee selected Pearl Meyer & Partners to continue to serve as its independent compensation consultant after assessing the firms independence and concluding that no conflicts of interest existed between the company and Pearl Meyer & Partners (or any individuals working on the companys account on behalf of Pearl Meyer & Partners). We provide additional information regarding this assessment under Compensation Committee - Is our compensation consultant independent?"
Risk Considerations
In establishing and reviewing the companys compensation program, the compensation committee considers whether the program encourages unnecessary or excessive risk taking and has concluded that it does not. Base salaries, which constitute the largest component of total direct compensation for all employees of the company, are fixed in amount and thus do not encourage excessive risk taking.
The compensation committee considers a variety of factors in awarding additional cash compensation based on the performance of its executive officers, including factors based on earnings performance, customer satisfaction, capital improvements, improvements in operations and internal accounting controls. The committee believes that, as a result of this mix of factors, the companys short-term cash incentive program appropriately balances risk and the committees desire to compensate executives for accomplishments that are important to the companys customers and shareholders.
The compensation committee also makes awards of restricted stock units and performance stock awards to executive officers. The first performance stock award made to Mr. Sprowls in 2012 had a nine month vesting period. All other awards of restricted stock units and performance stock vest at the rate of 33% in the first year, 33% in the second year and 34% in the third year and, with respect to performance stock awards, provide for determination of whether the performance criteria have been satisfied after the end of a three year performance period, subject to limited exceptions. In addition, we may not repurchase any options granted to any executive officers or managers after March 18, 2014 or reprice any options awarded to any executive officer or manager under our 2008 plan. The compensation committee believes that these features of our equity plans further discourage excess risk-taking by executives. In addition, the vesting schedule serves as a retention vehicle for executive officers and managers.
In order to mitigate risks that may be associated with performance-based compensation, the compensation committee maintains a policy to recoup cash and equity performance-based compensation payments if:
·
we calculated the amount of the compensation based on achieving financial results that were subsequently subject to an accounting restatement due to material noncompliance with a financial reporting requirement under the securities laws,
·
we identified the need for the accounting restatement within three years after the date of the filing of financial results that were subsequently restated, and
·
we would have paid a lesser amount to the executive officer based on the restated financial results.
All awards made to executives under our 2008 stock incentive plan after December 31, 2010 and all awards made under our short-term cash incentive plan are subject to this policy and any rights to repayment that the company may have under Section 304 of the Sarbanes-Oxley Act of 2002 and other applicable laws.
We adopted a policy that prohibits the hedging of the risks of economic ownership of our common shares and the pledging of our common shares by officers and directors in March 2014. Each of our officers and directors has represented to us that he or she has not purchased any financial instrument in 2013 or 2014 designed to hedge or offset any decrease in the market value of any company common shares held, directly or indirectly, by such officer of director or pledged any of our common shares. We also previously requested each officer and director to inform the company whether he or she had engaged in any hedging activities or pledged any of our common shares. To date, no officer or director has informed the company that he or she has engaged in any such activities.
In addition to establishing and reviewing our compensation program, the compensation committee also examines the pay practices and policies relating to all employees of the company. On the basis of this examination, the compensation committee has concluded that our pay practices and policies do not appear to involve risks that could have a material adverse effect on us.
Elements of Executive Compensation
Our compensation program consists of base salary, short-term cash incentives, stock awards, retirement benefits, severance arrangements and welfare and other benefits and perquisites. We discuss each of these elements in more detail below. The compensation committee considers each of these elements independently before assessing whether its overall compensation program is competitive with that of its peer group and other companies with which the company competes for executive talent.
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Base Salary
We pay a base salary in order to enable us to attract and retain talented executive officers and to provide a fixed base of compensation commensurate with the individual responsibilities, performance and experience of each of our executives.
The compensation committee considered the following factors in making adjustments to the base salaries of individual executive officers in 2013:
·
the competitiveness of our compensation of each executive officer compared to executive officers of our peer group in comparable positions,
·
the desire to compensate executives in comparable positions in a similar manner; Robert Sprowls is our chief executive officer; Denise Kruger, McClellan Harris III and Eva Tang are senior vice presidents; and Patrick Scanlon is a vice president,
·
a subjective assessment of each executives performance during 2012, including his or her performance in the areas of our business over which he or she had individual responsibility, and
·
a review of the companys financial performance and managements accomplishments during 2012.
After consideration of the factors described above, the compensation committee increased the base salary of Mr. Sprowls, Ms. Kruger, Mr. Harris, Ms. Tang and Mr. Scanlon by 9.00%, 3.75%, 3.74%, 3.74% and 3.74%, respectively, in January 2013.
Short-Term Cash Incentives
We adopted a short-term cash performance incentive plan in order to motivate executives who participate in the plan to maximize our performance from a financial, operations and customer service perspective. We also from time to time approve short-term cash incentives for specified executives based on objective criteria that were not included in the short-term cash performance incentive plan, referred to herein as the other objective criteria. We believe that the performance incentives set forth in our annual short-term cash incentive programs will permit us to meet our objectives. Our customers and shareholders benefit if we achieve our customer service objectives. Our customers and shareholders also benefit if we are able to attract capital at a lower cost as the result of improved financial performance.
In March 2013, the compensation committee approved a short-term incentive program which gave each named executive officer the opportunity to receive:
·
a bonus under the performance incentive plan based on achieving objective performance criteria in 2013,
·
a bonus for each of the executive officers, other than Mr. Harris, based on achieving the other objective performance criteria; and
·
a discretionary bonus based on a subjective assessment by the compensation committee of the executive officers performance in 2013 following the end of the year. In making this subjective assessment, the compensation committee took into account the recommendations of the chief executive officer based on his subjective assessment of the performance of the other executive officers and a subjective assessment of the performance of each executive officer by other members of the board.
The compensation committee set the aggregate target bonus for each executive officer under this program at the same percentage of base salary as in 2012. In each case, the target amount of the discretionary bonus that could be received by an executive officer was set at 20% of the aggregate target bonus. The remainder of the aggregate target bonus was based on achieving the objective criteria, with each criteria allocated a specified percentage of the target. The compensation committee may, in its discretion, reduce an award below the level earned for each of the criteria or upon the failure to satisfy other objective criteria, but, may not in any event, increase the amount of the bonus above the level specified for that criteria. Detailed information regarding the objective criteria selected by the compensation committee for these awards is set forth under Executive Officers-What plan-based awards did we make to these executive officers in 2013?
The compensation committee recognizes that our financial performance is dependent upon a number of factors beyond the immediate control of management, such as weather, water quality and water supply. As a result, the pay-out structure includes a discretionary bonus component based on a subjective assessment of the performance of each executive officer by the compensation committee after the end of the year.
Mr. Sprowls, Ms. Kruger, Mr. Harris, Ms. Tang and Mr. Scanlon earned 89.4%, 92.8 %, 78.4%, 89.4% and 92.8%, of the aggregate target bonus as a result of satisfying the objective criteria set for that executive officer, respectively; $281,610, $84,750, $69,619, $79,387 and $51,987 will be paid to Mr. Sprowls, Ms. Kruger, Mr. Harris, Ms. Tang and Mr. Scanlon in April 2014 with respect to the awards based on these criteria.
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Mr. Sprowls, Ms. Kruger, Mr. Harris, Ms. Tang and Mr. Scanlon earned 35.0%, 25.0%, 22.0%, 28.0% and 25.0% of the aggregate target bonus as a result of the discretionary award for that executive officer, respectively; $110,250, $22,831, $19,536, $24,864 and $14,005 will be paid to Mr. Sprowls, Ms. Kruger, Mr. Harris, Ms. Tang and Mr. Scanlon in April 2014 with respect to these discretionary bonus awards.
Equity Awards
In order to promote internal pay equity, it is the practice of the compensation committee generally to grant the same amount of equity awards to each senior vice president and the same amount of equity awards to each vice president. The chief executive officer generally receives a higher equity award than the amounts granted to other officers. In 2013, the compensation committee also approved an additional grant of restricted stock units to Mr. Harris based upon the performance of ASUS in 2012.
The compensation committee considered the following factors in determining the amount and type of equity awards to be made to the chief executive officer, senior vice presidents and vice presidents in 2013:
·
the past practices of the committee in awarding stock options and restricted stock units,
·
the market survey prepared by Pearl Meyer & Partners which indicated that the companys long-term incentives were below average compared to that of our peer group and consisted of a mixture of time vested equity awards and performance stock awards, and
·
the fact that ASUS had performed substantially beyond the expectations of the compensation committee at the time that equity awards were made in 2012.
The compensation committee has not granted stock options since 2011 due to (i) the low volatility of our common shares which reduces the incentive value of stock option awards for our executive officers compared to restricted stock unit awards, and (ii) dilution to our shareholders since more stock options must be granted in order to achieve the same value of a grant of restricted stock units. In addition, the compensation committee recommended that all equity awards to executive officers in 2013 be granted through a combination of time vested restricted stock units and performance stock awards in the form of restricted stock units, rather than in all time vested restricted stock units, in order to base a higher portion of compensation on achieving objective performance goals as set forth by the compensation committee.
In January 2013, the compensation committee decided to grant approximately 50% of the value of equity awards to Ms. Kruger, Mr. Harris, Ms. Tang and Mr. Scanlon subject to the satisfaction of performance conditions. In March 2013, the compensation committee decided to make an additional award of time vested restricted stock units to Mr. Harris based upon an assessment of the performance of ASUS in 2012. The compensation committee concluded that more of Mr. Sprowls equity awards should be based upon the satisfaction of performance conditions than was the case with the other executive officers, with 75% of the value of his awards subject to a determination by the compensation committee that the performance conditions have been satisfied following the end of a three year performance period. The compensation committee determined the amount of these equity awards on the basis of the average closing price of the companys common shares for the thirty days ending on the date preceding the date that the compensation committee resolutions were presented for approval.
Each equity award granted in 2013 vests over a three-year period, provided that, with respect to performance stock awards the performance criteria have been satisfied at the end of the three-year performance period. The compensation committee believes that granting equity awards with three-year vesting periods creates a substantial retention incentive and also encourages the named executive officers to focus on the companys long-term business objectives and stock performance.
Each time vested restricted stock unit and performance stock award was granted with dividend equivalent rights. The compensation committee believes that granting stock units with dividend equivalent rights helps align the interests of the named executive officers with the interests of the shareholders of a utility holding company who, in many cases, purchase and retain the stock of the holding company based on the amount of dividends that the holding company consistently pays. Dividends have also historically been an important component of our total shareholder return.
The number of restricted stock units accumulated for the executive officer pursuant to dividend equivalent rights on time vested restricted stock units prior to vesting and payout of the restricted stock units was 132.60, 58.91, 91.63, 58.91 and 45.98 restricted stock units for the account of Mr. Sprowls, Ms. Kruger, Mr. Harris, Ms. Tang and Mr. Scanlon, respectively, in 2013 on restricted stock units awarded in 2013. None of these restricted stock units were paid out to any executive officer in 2013 since none of the restricted units awarded in 2013 vested in 2013.
The number of restricted stock units accumulated for the executive officer pursuant to dividend equivalents rights on performance stock awards prior to payout of the awards following a determination by the compensation committee of the number of performance stock awards earned, if any was 537.08, 42.03, 42.03, 42.03 and 32.80 restricted stock units for the account of Mr.
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Sprowls, Ms. Kruger, Mr. Harris, Ms. Tang and Mr. Scanlon, respectively, in 2013 on performance stock awarded in 2013. A portion of these restricted stock units accumulated for, and not paid to, Mr. Sprowls relate to the performance stock granted to him in 2012 that has not vested. The remainder of the restricted stock units accumulated for, and not paid out to, Mr. Sprowls and the other executive officers relate to the performance stock granted to each executive in 2013 since none of these awards vested in 2013 and the performance conditions for earning these awards have not yet been satisfied.
Upon occurrence of a change in control event, each restricted stock unit and performance stock award will immediately vest free of restrictions. The compensation committee believes that the vesting of equity awards permits executives to share in the value that they created for shareholders at the same time that the shareholders recognize that value upon a change in control. The performance period under the performance stock awards will also end and the performance criteria will be adjusted to account for the shortened performance period as provided in the performance stock award agreements.
Tax Considerations
Under Section 162(m) of the Internal Revenue Code, we may generally only deduct up to $1,000,000 of the compensation paid to a named executive officer, unless the compensation is performance-based and has been paid pursuant to a plan approved by shareholders. The performance incentive plan was approved by shareholders at our annual meeting in 2010 and the addition of performance stock awards to our 2008 plan was approved by shareholders at our annual meeting in 2012. We intend the objective bonuses paid to our executive officers under the short-term cash incentive plan and the performance stock awards to qualify as performance-based within the meaning of Section 162(m). The portion of objective bonuses paid to each of the executive officers, other than Mr. Harris, that were based on the satisfaction of the other objective criteria do not qualify as performance-based compensation within the meaning of Section 162(m). From time to time, the compensation committee may approve compensation of an executive officer that exceeds the limitations set forth in Section 162(m).
Retirement Benefits
We provide retirement benefits that we believe are comparable to the benefits provided by other members of our peer group in order to attract, retain and motivate talented and experienced executives. Our retirement benefit programs are also intended to provide fair, equitable and reasonable compensation to our executive officers and to assist in the retention of our executive officers. The change in the pension value of each executive officer may, however, differ markedly from that of members of our peer group due to differences in the age and time of service of the executive officers of the company compared to that of executives in comparable positions in members of our peer group. Changes in pension value also differ by executive due to differences in cash compensation, the age of the executive and the number of years of service with the company.
The change in pension value decreased in 2013 due to an increase in the discount rate used to calculate the pension value as a result of an increase in interest rates.
Severance Arrangements
We do not have any employment agreements with any of our executive officers. We do, however, have change in control agreements with each of our executive officers which provide for certain benefits in the event of a change in control if the executive officers employment is terminated other than for cause or disability or the executive terminates employment for good reason.
The terms of our change in control agreements were negotiated with management in 1999. The terms were amended in 2006 with the consent of each named executive officer that was a party to a change in control agreement.
The compensation committee believes that the change in control agreements provide management with benefits comparable to those provided by other members of our peer group and other public utilities in California with whom we competed for executives at the time that the change in control agreements were executed. The compensation committee also believes that the change in control agreements provide appropriate incentives to management to remain with the company in the event of a potential change in control.
Welfare and Other Benefits and Perquisites
We provide welfare and other benefits that we believe are comparable to the benefits provided by other members of our peer group and other perquisites that we believe are reasonable to attract, retain and motivate talented and experienced executives. Except as described under How were certain officers compensated in 2013? and in this section, we provide the same benefits to executive officers as we provide to other employees of the company.
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Stock Ownership Guidelines
We have requested each of our executive officers to own common shares, restricted stock units, and other equity equivalents, including common shares held in our 401(k) plan, equal in value to:
·
3.0 times his salary for Mr. Sprowls, as the chief executive officer,
·
1.5 times his or her salary for Ms. Kruger, Mr. Harris and Ms. Tang who are senior vice presidents, and
·
One time his annual salary for Mr. Scanlon, who is a vice president.
We do not consider unexercised stock options to be equity equivalents of our common shares for this purpose. We have asked each executive officer, other than Mr. Sprowls, to satisfy these guidelines by the later of May 2012 or five years after his or her appointment to the position of senior vice president or vice president.
The board increased the stock ownership guidelines applicable to Mr. Sprowls from 2.5 times his salary to 3.0 times his salary in February 2013. As a result of the increase in his guidelines, we have asked Mr. Sprowls to satisfy these guidelines by January 1, 2015.
We consider these guidelines to have been satisfied once the minimum ownership requirements are met regardless of subsequent changes in the market value of our common shares. Mr. Sprowls, Ms. Kruger, Mr. Harris, Ms. Tang and Mr. Scanlon currently satisfy these guidelines.
The nominating and governance committee may suspend or adjust these guidelines if they determine that the required holding of any executive officer is unduly burdensome by reason of personal circumstances affecting an executive officer or is the result of recent significant changes in the compensation of the executive officer. We have exempted Ms. Farrow, a vice president of the company, from compliance with these stock ownership guidelines since she is prohibited by the auditor independence rules of PricewaterhouseCoopers LLP, our independent public accounting firm, from owning any of our common shares. Ms. Farrows husband is an employee of PricewaterhouseCoopers, but is not involved in any manner in auditing our financial statements or otherwise providing any services to us.
Compensation Committee Report
The compensation committee has reviewed and discussed the Compensation Discussion and Analysis with management. On the basis of this review and discussion, the compensation committee recommended to the board of directors that the Compensation Discussion and Analysis be included in this proxy statement and in our Form 10-K for the year ended December 31, 2013 by incorporation by reference to this proxy statement.
This report is submitted by:
James L. Anderson, Chair
Diana M. Bontá, Member
Anne M. Holloway, Member
James F. McNulty, Member
How were certain of our executive officers compensated in 2013?
We compensated each of our most highly compensated executive officers in 2013 as more particularly described below. Unless otherwise specified, the principal position of the executive officer is with American States Water Company. We also reimbursed each of these executive officers for expenses incurred in the performance of his or her duties as an executive officer.
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SUMMARY COMPENSATION TABLE(1)
Name and Principal Position | Year | Salary ($)(2) | Bonus ($)(3) | Stock Awards ($)(4) | Non-Equity Incentive Plan Compensation ($)(5) | Change in Pension Value and Non-Qualified Deferred Compensation Earnings ($)(6) | All Other Compensation ($)(7) | Total ($) |
Robert J. Sprowls President and Chief Executive Officer | 2013 2012 2011 | $628,800 577,462 548,558 | $110,250 100,307 83,000 | $501,986 451,240 409,726 | $281,610 299,693 154,935 | $332,278 462,840 385,782 | $15,565 14,257 14,018 | $1,870,489 1,905,799 1,596,019 |
Denise L. Kruger Senior Vice President, Regulated Utilities of Golden State Water Company | 2013 2012 2011 | 364,995 351,856 339,240 | 22,831 22,006 41,291 | 111,856 103,104 98,215 | 84,750 92,514 64,825 | - 363,741 386,239 | 18,323 18,612 18,203 | 602,755 951,833 948,013 |
McClellan Harris III Senior Vice President and Assistant Secretary of American States Utility Services, Inc. | 2013 2012 2011 | 354,905 342,161 329,844 | 19,536 29,960 15,840 | 154,936 103,104 98,215 | 69,619 86,798 56,562 | 137,041 505,153 488,220 | 17,134 16,439 15,332 | 753,171 1,083,615 1,004,013 |
Eva G. Tang Senior Vice President-Finance, Chief Financial Officer, Corporate Secretary and Treasurer | 2013 2012 2011 | 354,905 341,969 319,615 | 24,864 23,968 50,360 | 111,856 103,104 98,227 | 79,387 88,767 60,096 | 201,011 410,672 382,269 | 17,568 17,058 17,750 | 789,591 985,538 928,317 |
Patrick R. Scanlon Vice President of Water Operations of Golden State Water Company | 2013 2012 2011 | 279,867 269,800 259,481 | 14,005 13,500 10,903 | 87,336 81,443 77,658 | 51,987 56,754 37,188 | 14,332 339,864 421,124 | 17,170 15,765 15,068 | 464,697 777,126 821,422 |
(1)
We did not grant any stock option awards during the past three years.
(2)
This column sets forth the amount paid to each named executive officer during the calendar year based on 26 pay periods.
(3)
The amounts paid to a named executive officer as a discretionary bonus for 2011, 2012 and 2013 under the short-term cash incentive plan. In 2011, a special one-time bonus paid to Mr. Sprowls, Ms. Kruger and Ms. Tang was based on their performance in connection with the consummation of the sale of Chaparral City Water Company.
(4)
This column sets forth the aggregate grant date fair value of the awards, including the fair value of dividend equivalent rights, computed in accordance with FASB ASC Topic 718, rather than the amounts recognized on our financial statements, which is based on vesting. We provide information regarding the assumptions used in the calculation of the value of these awards in Note 12 to our financial statements for the year ended December 31, 2013 in our Form 10-K filed with the SEC. None of our named executive officers forfeited any stock awards in 2013. Stock awards consist of time vested restricted stock units and performance stock awards in the form of restricted stock units. For the performance stock awards subject to performance conditions that have not been satisfied, we assumed that each executive officer would earn performance stock awards at the target level. If each executive officer were instead to earn performance stock awards at the maximum level, the grant date fair value of stock awards granted to Mr. Sprowls, Ms. Kruger, Mr. Harris, Ms. Tang and Mr. Scanlon in 2013 would be $727,591, $145,288, $188,368, $145,288 and $113,410 respectively. We did not grant any performance stock awards to any executive officer in 2011. We granted performance stock awards to Mr. Sprowls in 2012 with a grant date fair value of $217,145. These awards are included in the calculation of stock awards for 2012 since the compensation committee determined in March 2013 that the performance conditions set forth in his 2012 award agreement had been satisfied. We did not grant any performance stock awards to any other executive officer in 2012.
(5)
Each named executive officer received non-equity incentive compensation based upon a percentage of base salary and satisfaction of performance criteria under the short-term cash incentive programs approved by the compensation committee.
(6)
This column sets forth the sum of the change in the value of the pension plan and the supplemental retirement plan for each of the named executive officers. The change in the pension value under the Golden State Water Company Pension Plan, or pension plan, for 2013, was $15,217 and $10,469 for each of Mr. Sprowls and Ms. Tang. The change in the pension value for Ms. Kruger, Mr. Harris, and Mr. Scanlon was negative. The change in the pension value under the supplemental retirement plan for 2013 was $317,061, $34,393, $149,153, $190,542 and $63,773 for each of Mr. Sprowls, Ms. Kruger, Mr. Harris, Ms. Tang and Mr. Scanlon, respectively. The aggregate change in the value of the pension plan and the supplemental retirement plan for Ms. Kruger was negative and, in accordance with SEC requirements, is reported as zero in the table. The aggregate decline for Ms. Kruger was $14,036. See the Pension Benefits Table for additional information regarding the retirement age assumptions used in making these calculations. We provide additional information regarding the assumptions used to calculate the change in pension value in Note 11 to our financial statements in our Form 10-K for the year ended December 31, 2013. We do not have any non-qualified deferred compensation plans. The change in pension value decreased in 2013 due to an increase in the discount rate used to calculate the pension value as a result of an increase in interest rates. Changes in pension value also differ for each executive due to differences in cash compensation, the age of the executive and the number of years of service with the company.
(7)
We provide information on the amount and types of benefits included under the heading All Other Compensation in the table below.
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The following table provides information regarding the amount and types of benefits included under the heading All Other Compensation in the previous table.
ALL OTHER COMPENSATION
(1)
We provide group term life insurance to each of our employees and their families. In the event of the death of an employee or a family member, his or her beneficiary is entitled to receive up to $50,000 under the group life insurance policy. We also provide each employee with $50,000 of accidental death and dismemberment insurance, which pays additional benefits if an employee suffers a covered accidental loss resulting in death, dismemberment or paralysis. The cost of $193 was equally allocated to each of our employees, including the executive officers. In addition, we provide our board members and executive officers a blanket accident insurance policy. The policy is intended to provide coverage for traveling on company business or on assignment for the benefit of our company. We allocated onethird of the premium of $7,027 (three-year premium) for coverage under the blanket accident insurance policy equally to our board members and executive officers. The cost was $112 per person in 2013 and $106 in 2012 and 2011.
(2)
The value is based on an estimate of the aggregate incremental costs incurred by us for the personal use of company-provided automobiles by each of our named executive officers.
(3)
We paid a holiday bonus in 2013 of $178 to each of our employees, including our named executive officers. We also reimbursed Mr. Sprowls $114 and Mr. Harris $280 for the related cost of travel and meals of their spouses when attending regular board and committee meetings. We also reimbursed our CEO and senior vice presidents for the costs of participating in a biannual health examination. In 2013, the incurred biannual health examination costs for Mr. Sprowls, Ms. Kruger, Mr. Harris and Ms. Tang was $1,283, $863, $0 and $546 respectively, of which a portion of Mr. Sprowls health examination cost is expected to be reimbursed by the insurance company.
Equity Compensation
During each of the last three years, we granted time vested restricted stock units to each of our executive officers. Each of these time vested restricted stock units are payable at the rate of 33% one year after the grant date, 33% two years after the grant date and 34% three years after the grant date. However, if the executives employment terminates as a result of death or disability, all of his or her restricted stock units vest on the termination date, and the common shares will be delivered to the executive or his or her personal representative or beneficiary within 60 days following termination of employment. If an executives restricted stock units vest as a result of a change in control or the executives age and years of employment is equal to or greater than 75, the executives common shares will be delivered in accordance with the installment vesting schedule in the stock award agreement or, if earlier, within 60 days following termination of employment, subject to any required delay for specified employees under Section 409A of the Internal Revenue Code.
All of the restricted stock unit awards granted to Mr. Harris, Mr. Scanlon and Ms. Tang are vested pursuant to the Rule of 75. Mr. Harris, Mr. Scanlon and Ms. Tang may not, however, receive any common shares in exchange for these restricted stock units prior to the date that the restricted stock unit vests absent retirement, death, disability or a change in control.
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We awarded our president and chief executive officer performance stock awards in 2012 in the form of restricted stock units that vest at the rate of 33% on March 15, 2013, 33% on February 14, 2014 and 34% on February 14, 2015, provided that the net earnings of the company for the period commencing April 1, 2012 and ending on December 31, 2012 were at least $17,555,475. The compensation committee determined on March 13, 2013 that this performance condition had been satisfied.
In 2013, we awarded each of our executive officers performance stock awards in the form of restricted stock units that vest at the rate of 33% one year after the grant date, 33% two years after the grant date and 34% three years after the grant date, subject to the satisfaction of the performance conditions set forth in the award agreement. All of the performance stock awards granted to Mr. Harris, Mr. Scanlon and Ms. Tang are vested pursuant to the Rule of 75, subject to the satisfaction of the performance conditions set forth in the award agreement. None of the performance conditions have yet been satisfied for any of these performance stock awards. Information regarding the performance conditions applicable to these awards is set forth following the Grants of Plan-Based Awards table.
We also awarded each of our executive officers restricted stock units in an amount equal to the quarterly cash dividends payable on our common shares times the number of restricted stock units granted to the executive officer, but not yet payable pursuant to the terms of his or her restricted stock unit or performance stock award agreement divided by the closing price of our common shares on the dividend payment date as provided in the 2008 plan. We refer to these types of awards as dividend equivalent rights. The value of dividend equivalent rights is included in the Stock Awards column in the Summary Compensation Table. Restricted stock units awarded pursuant to dividend equivalent rights vest and are payable on the same basis as the underlying restricted stock units on which these restricted stock units were earned.
Non-Equity Incentive Compensation
During the past three years, each of our executive officers received short-term cash incentive awards based upon achieving objective financial, operations and customer service performance goals set at target, threshold and maximum levels under our short-term cash incentive program. The objective bonus of each executive officer is determined on the basis of pay-out percentages established by the compensation committee in March of each year for each performance measure. The performance measures and payout percentages vary depending upon whether the executive is an administrative officer of GSWC, an operations officer of GSWC or an officer of ASUS. Mr. Sprowls and Ms. Tang are administrative officers of GSWC. Ms. Kruger and Mr. Scanlon are operations officers of GSWC. Mr. Harris is an officer of ASUS.
In addition, each executive officer is granted a discretionary bonus based upon a subjective assessment of the individual performance of each executive officer by the compensation committee. Eighty percent of the aggregate target bonus is based upon satisfaction of the performance goals set forth below and 20% of the aggregate target bonus is based upon the subjective assessment of individual performance by the compensation committee. The amount of the bonus for 2013 based upon the objective performance criteria set forth below is set forth in the Non-Equity Incentive Plan Compensation column in the Summary Compensation Table. The amount of the discretionary bonus for 2013 is disclosed in the Bonus column in the Summary Compensation Table.
The compensation committee determined the target aggregate bonus for each executive officer as a percentage of the base salary of each executive officer, which was:
·
30% in 2011 and 50% in 2012 and 2013 for the president and the chief executive officer,
·
20% in 2011 and 25% in 2012 and 2013 for the senior vice presidents, and
·
15% in 2011 and 20% in 2012 and 2013 for all other executives.
We disclose in the table set forth below actual performance in 2013 for each of the performance goals set by the compensation committee in March 2013.
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PERFORMANCE GOALS
Performance Measure | Performance Targets | Actual Performance | ||
Threshold | Target | Maximum | ||
Adjusted EPS - AWR Consolidated(1) | 80% of Budget | 100% of Budget | 120% of Budget | 111% of Budget |
Adjusted EPS - RU(2) | 80% of Budget | 100% of Budget | 120% of Budget | 113% of Budget |
Adjusted EPS - ASUS(3) | 80% of Budget | 100% of Budget | 120% of Budget | 88% of Budget |
Customer Complaints to DPH(4) | 400 or fewer | 330 or fewer | 300 or fewer | 363 |
Customer Complaint Standards - RU(5) | Rate of Complaints to the CAB ≤ 0.1% | Rate of Complaints to the CAB ≤ 0.043% | Rate of Complaints to the CAB ≤ 0.03% | 0.031% |
Capital Expenditures - Total RU(6) | > $85 million | > $106 million | > $119.7 million | $98.9 million |
Capital Investments Advice Letter Projects - RU(7) | 13 Projects Completed | 15 Projects Completed | 16 Projects Completed | 15 Projects Completed Met Target |
Maintenance Expenses - RU(8) | > $9.6 million | > $10.8 million and < $11.8 million | N/A | $11.4 million Met Target |
Supplier Diversity Utilization - RU(9) | > 13% | > 14% | > 15% | 25.7% Met Maximum |
OSHA Recordable Work Incidents - RU(10) | 32 | 30 | 28 | 27 Met Maximum |
SOX Deficiencies - RU(11) | No MW, No SD and no more than 12 CDs | No MW, No SD and no more than 7 CDs | No MW, No SD and no more than 5 CDs | No MW, No SD and 6 CDs Met Target |
SOX Deficiencies - ASUS(12) | No MW, No SD and no more than 5 CDs | No MW, No SD and no more than 3 CDs | No MW, No SD and no more than 1 CD | No MW, No SD and 1 CD Met Maximum |
Economic Value Added - Price Redeterminations(13) | Issuance of a contract modification during calendar year 2013 for a permanent price redetermination resulting in the receipt of no less than 50% of the amount requested (O&M and R&R in total) for Contract 1 | Issuance of contract modifications during calendar year 2013 for permanent price redeterminations resulting in the receipt of no less than 50% of the amount requested (O&M and R&R in total) for Contracts 1 & 2 | Issuance of contract modifications during calendar year 2013 for permanent price redeterminations resulting in the receipt of no less than 50% of the amount requested (O&M and R&R in total) for Contracts 1, 2 and 3 | Met Threshold |
CAS Waiver(14) | N/A | 3 Contracts | N/A | Met Target |
Satisfaction of Customer (CPARS) - ASUS(15) | An overall rating of at least satisfactory for each ASUS contract with the U.S. government and an improvement in the overall rating for at least two of these contracts | An overall rating of at least satisfactory for each ASUS contract with the U.S. government and an improvement in the overall rating for at least three of these contracts | An overall rating of at least satisfactory for each ASUS contract with the U.S. government and an improvement in the overall rating for at least four of these contracts | Met Maximum |
Satisfaction of Customer (SBU) - ASUS(16) | 4 categories | 5 categories | 6 categories | 6 Categories Met Maximum |
(1)
Adjusted EPS - AWR Consolidated means the companys earnings per share in 2013.
(2)
Adjusted EPS - RU means the sum of the earnings per share for GSWC in 2013. If GSWC failed to achieve a Supplier Diversity Utilization of at least 14%, the payout for this performance measure will be reduced by 3% for each of threshold, target and maximum for GSWC Administrative and General Officers.
(3)
Adjusted EPS - ASUS means the earnings per share of ASUS and its subsidiaries in 2013.
(4)
Customer Complaints to DPH means the number of water quality, pressure and service complaints received from customers by GSWC during 2013 that are reported to the California Department of Public Health by GSWC.
(5)
Customer Complaint Standards - RU means the number of complaints on all matters on GSWC received by the Consumer Affairs Branch of the California Public Utilities Commission in 2013 divided by the average number of customers served by GSWC during 2013.
(6)
Capital Expenditures Total RU means the dollar amount of capital expenditures for GSWC in 2013.
(7)
Capital Investments - Advice Letter Projects - RU means the number of advice letter capital expenditure projects authorized by the California Public Utilities Commission for GSWC that were completed in 2013.
(8)
Maintenance Expenses - RU means the amount spent on planned and unplanned non-labor related maintenance expenses for the water segment of GSWC during 2013 as determined in accordance with generally accepted accounting principles.
(9)
Supplier Diversity Utilization - RU means the percentage reported by GSWC to the California Public Utilities Commission annually by March 1 in its General Order 156 Compliance Filing. The percentage is calculated by taking GSWCs total procurement dollars for the reporting period with California Public Utilities Commission qualified women-owned, minority-owned, and disabled veteran-owned business enterprises divided by GSWCs total procurement dollars (net of exclusions allowed under the General Order 156 Compliance Filing for the reporting period, such as payments for purchased water, purchased power, pump taxes, income taxes, franchise fee, and postage.)
(10)
OSHA Recordable Work Incidents - RU means the number of work-related injuries and illnesses as reported on the OSHA Form 300 for GSWC.
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(11)
SOX Deficiencies - RU means the number of control deficiencies (each referred to as a CD), significant deficiencies (each referred to as an SD) and material weaknesses (each referred to as an MW) for GSWC disclosed in the independent auditors report for 2013 pursuant to Section 404 of the Sarbanes-Oxley Act.
(12)
SOX Deficiencies - ASUS means the number of CDs, SDs and MWs reported for ASUS in the independent auditors report for 2013 pursuant to Section 404 of the Sarbanes-Oxley Act.
(13)
Economic Value Added - Price Redeterminations means the issuance of a contract modification/s during calendar year 2013 for a permanent price redetermination/s resulting in the receipt of no less than 50% of the amount requested for operations and maintenance and renewal and replacement work for specified contracts.
(14)
CAS Waiver means obtaining by the end of 2013 a specific waiver from the U.S. government contracting officer(s) from requirements of U.S. government cost accounting standards, or CAS, for ASUS subsidiary contracts where CAS was not categorically waived.
(15)
Satisfaction of Customer (CPARS) - ASUS means an overall rating of at least satisfactory for each ASUS contract and an improvement in the overall rating for at least three ASUS contracts with the U.S. government as evaluated through the Federal Governments Contractor Performance Assessment Reporting System.
(16)
Satisfaction of Customer (SBU) - ASUS means meeting the small business utilization targets for the commercial subcontracting plan at ASUS subsidiaries. The six categories include 1) Service Disabled Veteran-Owned, Small Business, 2) Veteran-Owned Small Business, 3) Historically Underutilized Business Zones, 4) Women-Owned Small Business, 5) Small Disadvantaged Business and 6) Small Business.
The pay-out percentages for the satisfaction of the performance criteria are set forth below. The sum of the actual payout percentages differs from the objective bonus total due to rounding.
PAY-OUT PERCENTAGES FOR GSWC ADMINISTRATIVE AND GENERAL OFFICERS
Performance Measure | Target Payout Percentage | Payout Percentage | ||
| Threshold | Target | Maximum | Actual |
Adjusted EPS-AWR Consolidated | 10.0% | 20.0% | 30.0% | 25.7% |
Adjusted EPS-RU | 9.0% | 18.0% | 24.0% | 21.9% |
Customer Complaints to DPH | 1.5% | 5.0% | 6.0% | 3.4% |
Customer Complaint Standards-RU | 1.0% | 2.0% | 3.0% | 2.9% |
Capital Expenditures-RU | 5.0% | 12.0% | 17.0% | 9.7% |
OSHA Recordable Work Incidents-RU(1) | 1.0% | 3.0% | 5.0% | 5.0% |
SOX Deficiencies-RU | 2.5% | 5.0% | 7.5% | 6.3% |
Adjusted EPS-ASUS | 5.0% | 10.0% | 15.0% | 7.1% |
SOX Deficiencies-ASUS | 2.5% | 5.0% | 7.5% | 7.5% |
Objective Bonus Total | 37.5% | 80.0% | 115% | 89.4% |
(1)
This performance criteria was not adopted pursuant to the Performance Incentive Plan.
PAY-OUT PERCENTAGES FOR GSWC OPERATIONS OFFICERS
Performance Measure | Target Payout Percentage | Pay-Out Percentage | ||
Threshold | Target | Maximum | Actual | |
Adjusted EPS-AWR Consolidated | 10.0% | 20.0% | 30.0% | 25.7% |
Adjusted EPS-RU | 10% | 20.0% | 30.0% | 26.6% |
Customer Complaints to DPH | 1.5% | 5.0% | 6.0% | 3.4% |
Customer Complaint Standards-RU | 1.0% | 2.0% | 3.0% | 2.9% |
Capital Expenditures-RU | 6.0% | 12.0% | 18.5% | 10.0% |
Capital Investments-Advice Letter Projects-RU | 1.5% | 4.0% | 6.0% | 4.0% |
Maintenance Expense-RU(1) | 2.5% | 5.0% | 5.0% | 5.0% |
Supplier Diversity Utilization-RU(1) | 1.0% | 3.0% | 4.0% | 4.0% |
OSHA Recordable Work Incidents-RU(1) | 1.5% | 4.0% | 5.0% | 5.0% |
SOX Deficiencies-RU | 2.5% | 5.0% | 7.5% | 6.3% |
Objective Bonus Total | 37.5% | 80% | 115% | 92.8% |
(1)
These performance criteria were not adopted pursuant to the Performance Incentive Plan.
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PAY-OUT PERCENTAGES FOR ASUS OFFICERS
Performance Measure | Target Payout Percentage | Pay-Out Percentage | ||
Threshold | Target | Maximum | Actual | |
Adjusted EPS-AWR Consolidated | 10.0% | 20.0% | 30.0% | 25.7% |
Adjusted EPS-ASUS | 17.5% | 30.0% | 40.0% | 22.6% |
SOX Deficiencies-ASUS | 2.5% | 5.0% | 7.5% | 7.5% |
Economic Value Added-Price Redeterminations | 5.0% | 12.5% | 20.0% | 5.0% |
CAS Waiver | N/A | 5.0% | 5.0% | 5.0% |
Satisfaction of Customer (CPARS)-ASUS | 1.5% | 5.0% | 7.5% | 7.5% |
Satisfaction of Customer (SBU)-ASUS | 1.0% | 2.5% | 5.0% | 5.0% |
Objective Bonus Total | 37.5% | 80.0% | 115% | 78.4% |
The performance criteria for short-term cash incentive awards in 2012 and 2011 were based on similar types of performance criteria. The objective bonus pay-out under short-term cash incentive awards made to Mr. Sprowls and Ms. Tang in 2012 and 2011 was 103.7% and 93.9% of the aggregate target award, respectively. The objective bonus pay-out under short-term cash incentive awards made to Ms. Kruger and Mr. Scanlon in 2012 and 2011 was 105.1% and 95.5% of the aggregate target award. The objective bonus pay-out under short-term cash incentive awards made to Mr. Harris in 2012 and 2011 was 101.4% and 85.7% of the aggregate target award, respectively.
Other Compensation
We have a 401(k) plan under which employees may invest a percentage of their pay, up to a maximum amount prescribed by law. We provide matching contributions for each of our employees who participate in the plan of 100% up to the first 3% of eligible compensation deferred and 50% of the next 3% of eligible compensation deferred. Each of our executive officers is entitled to participate in this plan on the same basis as other employees, subject to the limits imposed by the Internal Revenue Code.
We provide all active full-time employees with medical, dental and vision benefits and life insurance coverage. All employees are required to pay 15% of the companys premiums for medical, dental and vision benefits, except for certain employees at subsidiaries of ASUS. We pay all premiums for life insurance coverage in the amount of $50,000 for all employees and their families, plus additional benefits if any employee suffers a covered accidental loss resulting in death, dismemberment or paralysis. We also have employee assistance, an anniversary award for reaching certain years of service and holiday bonus programs. Each of our executive officers is entitled to these benefits on the same basis as other employees.
All active full-time employees at GSWC and ASUS, and all active managers at subsidiaries of ASUS, receive time off with pay for vacation, holiday and sick leave in accordance with company policy. Other employees at ASUS subsidiaries have different benefit packages. Executives receive vacation accrual on the basis of the number of their continuous months of service, with 1 to 60 months of service earning 20 days per year of vacation; 61 to 120 months of continuous service earning 25 days of vacation per year and 121 or more months of continuous service earning 26 days of vacation per year. Executives receive sick leave benefits on the same basis as all other employees. Accrued vacation days that are not used in any year are carried over to the next year, provided that, effective January 1, 2012, the number of accrued and unused vacation days for each employee is subject to a cap equal to the total number of vacation days that such employee can accrue over a two-year period. When an employee reaches the cap, vacation accruals for the employee will cease until vacation days are used. When an employees accrual rate increases as a result of increased service with the company, such employees cap will increase accordingly. All employees are entitled to a cash payment, based on their then current salary, for any accrued, but unused vacation days upon termination of employment.
Each of our executive officers is entitled to the benefits of a travel insurance policy provided by the company and the use of a company-owned car.
Under the companys relocation policy, the company will reimburse executive officers for covered relocation expenses, subject to specified limits. Under the terms of this policy, an officer is required to reimburse us for any expenses paid by us if the officer resigns or is terminated for misconduct and/or poor performance within 24 months after having commenced work at a new assigned work location. The compensation committee believes that it is appropriate for us to claw back any relocation expenses paid to an officer under these circumstances. No relocation expenses were paid to any named executive officer during the past three years.
Under the terms of a senior executive health examination program, the chief executive officer and each of our senior vice presidents is entitled to be reimbursed up to $2,500 for the costs of an executive physical examination at least once every two years. All of the named executive officers, other than Mr. Scanlon, were entitled to be reimbursed for a health examination in 2013. In 2013, the incurred biannual health examination costs for Mr. Sprowls, Ms. Kruger, Mr. Harris and Ms. Tang was $1,283, $863, $0 and $546 respectively, of which a portion of Mr. Sprowls health examination cost is expected to be reimbursed by the insurance company.
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Total Compensation
The proportion of salary, bonus and non-equity incentive plan compensation to total compensation set forth in the Summary Compensation Table for 2013 for Mr. Sprowls, Ms. Kruger, Mr. Harris, Ms. Tang and Mr. Scanlon was 54.6%, 78.4%, 59.0%, 58.1% and 74.4% of total compensation, respectively. The compensation committee has not adopted any policy regarding the allocation of total compensation among the various components of total compensation.
What plan-based awards did we make to these executive officers in 2013?
We granted restricted stock units for both time vested and performance based equity awards to each of our named executive officers in 2013 as more particularly described below. We did not grant any options to executive officers in 2013. Each of the named executive officers also received a cash award under our performance incentive plan based upon the satisfaction of certain performance criteria. The amount of this award is reflected in the Summary Compensation Table under the Non-Equity Incentive Compensation column and the award is described in detail under the non-equity incentive compensation section.
GRANTS OF PLAN-BASED EQUITY AWARDS IN 2013(1)
|
|
| Estimated Future Payouts Under | All Other Stock Awards: Number of Shares of Stock or Units (#) | Grant Date Fair Value of Stock Awards ($)(8) | ||
Name | Grant | Award | Threshold (#)(5) | Target (#)(6) | Maximum (#)(7) | ||
Robert J. Sprowls | 1/29/13 3/13/13 3/1/13 6/1/13 9/3/13 12/2/13 | 1/29/13 3/13/13 2/15/13 5/15/13 8/15/13 11/15/13 |
5,644.5
37.7 44.5 41.9 |
12,902.0
86.2 101.8 95.7 |
20,966.0
140.1 165.4 155.4 | 4,614.0
243.5 194.8 229.9 216.1 | 117,380 353,386 6,540 7,465 8,574 8,641 |
Denise L. Kruger | 1/29/13 3/13/13 3/1/13 6/1/13 9/3/13 12/2/13 | 1/29/13 3/13/13 2/15/13 5/15/13 8/15/13 11/15/13 |
836.5
5.6 6.6 6.2 |
1,912.0
12.8 15.1 14.2 |
3,107.0
20.8 24.5 23.0 | 2,050.0
62.5 51.6 60.9 57.2 | 52,152 52,370 1,680 1,710 1,964 1,980 |
McClellan Harris III | 1/29/13 3/13/13 3/26/13 3/1/13 6/1/13 9/3/13 12/2/13 | 1/29/13 3/13/13 3/26/13 2/15/13 5/15/13 8/15/13 11/15/13 |
836.5
5.6 6.6 6.2 |
1,912.0
12.8 15.1 14.2 |
3,107.0
20.8 24.5 23.0 | 2,050.0
1,488.0 62.5 61.5 72.6 68.3 | 52,152 52,370 42,207 1,680 1,974 2,268 2,285 |
Eva G. Tang | 1/29/13 3/13/13 3/1/13 6/1/13 9/3/13 12/2/13 | 1/29/13 3/13/13 2/15/13 5/15/13 8/15/13 11/15/13 |
836.5
5.6 6.6 6.2 |
1,912.0
12.8 15.1 14.2 |
3,107.0
20.8 24.5 23.0 | 2,050.0
62.5 51.6 60.9 57.2 | 52,152 52,370 1,680 1,710 1,964 1,980 |
Patrick R. Scanlon | 1/29/13 3/13/13 3/1/13 6/1/13 9/3/13 12/2/13 | 1/29/13 3/13/13 2/15/13 5/15/13 8/15/13 11/15/13 |
653.0
4.4 5.2 4.8 |
1,492.0
10.0 11.8 11.1 |
2,424.0
16.2 19.1 18.0 | 1,600.0
49.3 40.6 47.9 45.0 | 40,704 40,866 1,323 1,344 1,543 1,556 |
(1)
The number of shares set forth in this table and the footnotes below have been adjusted for the two for one stock split effectuated on September 3, 2013.
(2)
Pursuant to the terms of the 2008 plan, the effective date of the grant of restricted stock units pursuant to dividend equivalent rights on restricted stock units is the dividend payment date for our common shares set by the board of directors.
(3)
Pursuant to the terms of the 2008 plan, the award date of restricted stock units pursuant to dividend equivalent rights on restricted stock units is the dividend record date for our common shares set by the board of directors.
(4)
These calculations assume that (i) the number of members of the companys peer group at the end of the performance period will be eight, (ii) the compensation committee will not make any downward adjustment in the amount of the award following the end of the performance period, and (iii) the executive officer will continue to be employed by or provide service to the company throughout the performance period.
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(5)
This calculation assumes that the executive officer will achieve the minimum performance level established by the compensation committee for each performance condition set forth in the performance stock award granted to the executive officer in 2013. The performance required to achieve the total shareholder return minimum condition, the aggregate GSWC operating expense controls minimum condition and the ASUS cumulative net earnings minimum condition in the performance stock awards granted in 2013 is 25%, 50% and 50% of the target performance level, respectively.
(6)
This calculation assumes that the executive officer will achieve the target performance level established by the compensation committee for each performance condition set forth in the performance stock award granted to the executive officer in 2013.
(7)
This calculation assumes that the executive officer will achieve the maximum performance level established by the compensation committee for each performance condition set forth in the performance stock award granted to the executive officer in 2013. The performance required to achieve the total shareholder return maximum condition, the aggregate GSWC operating expense controls maximum condition and the ASUS cumulative net earnings maximum condition is 200%, 150% and 150% of the target performance level, respectively.
(8)
We provide information regarding the assumptions used to calculate the value of time vested restricted stock units granted on January 29, 2013 and March 26, 2013 and the value of performance stock granted on March 13, 2013 pursuant to the 2008 plan in Note 12 to our financial statements in our Form 10-K for the year ended December 31, 2013. The value of dividend equivalents granted on June 1, 2013, September 3, 2013, and December 2, 2013 include the value of dividend equivalents on performance stock assuming that each named executive officers earns performance stock awards at the target level. The values included in this table are for the full grant date fair value of the awards made in 2013 without regard to the time vesting conditions set forth in the award agreement.
Each executive may earn between 0% and 162.5% of the target amount set forth in the executives performance award depending on the companys performance against the performance goals during the performance period, which consist of the following metrics: 25% of the performance stock awards granted are based on the companys total shareholder return compared to the total shareholder return of the companys peer group, referred to as the total shareholder return criteria and 75% of the performance stock awards will either be earned based upon the satisfaction of one or more of the following performance conditions: GSWC aggregate operating expense level criteria and/or ASUS cumulative net earnings for ASUS officers. The performance period commenced on January 1, 2013 and ends on December 31, 2015. The performance goals for Mr. Sprowls and Ms. Tang are based on all three criteria. The performance stock awards for Ms. Kruger and Mr. Scanlon are based on the total shareholder return criteria and the GSWC operating expense control criteria. The performance goals for Mr. Harris are based on the total shareholder return criteria and the ASUS cumulative net earnings criteria.
We disclose in the tables set below the actual performance goals for each of these performance criteria for performance stock awards granted in 2013:
PERFORMANCE TARGETS AND PAYOUT PERCENTAGES FOR TOTAL SHAREHOLDER RETURN(1)
Total Shareholder Return | Payout as a Percentage of Target |
≥ 8 members of the Peer Group | 200% |
≥ 7 members of the Peer Group | 175% |
≥ 6 members of the Peer Group | 150% |
≥ 5 members of the Peer Group | 125% |
≥ 4 members of the Peer Group | 100% |
≥ 3 members of the Peer Group | 75% |
≥ 2 members of the Peer Group | 50% |
≥ 1 member of the Peer Group | 25% |
(1)
The total shareholder return criteria refers to total shareholder return during the performance period, including the reinvestment of dividends. The peer group for this purpose consists of the following water utilities: American Water Works Company, Inc., Aqua America, Inc., Artesian Resources Corporation, California Water Service Group, Connecticut Water Service, Inc., Middlesex Water Company, SJW Corp. and York Water Company. This table assumes that there will be eight members of the companys peer group at the end of the performance period. If the stock of any member of the peer group is no longer traded or suspended from trading on the last business day of the performance period, the peer group will not include that member and the payout percentages will be adjusted as provided in the performance stock award agreements.
PERFORMANCE TARGETS AND PAYOUT PERCENTAGES FOR ASUS CUMULATIVE NET EARNINGS(1)
ASUS Cumulative Net Earnings | Payout as a Percentage of Target |
≥$42.7 million | 150% |
≥$36.8 million and <$42.7 million | 125% |
≥$28.1 million and <$36.8 million | 100% |
≥$22.2 million and <$28.1 million | 50% |
<$22.2 million | 0% |
(1)
The ASUS cumulative net earnings criteria refers to the cumulative net income of ASUS and its subsidiaries during the performance period.
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PERFORMANCE TARGETS AND PAYOUT PERCENTAGES FOR GSWC OPERATING EXPENSE CONTROLS(1)
Aggregate GSWC Operating Expense Level | Payout as a Percentage of Target |
≤$273.5 million | 150% |
>$273.5 million and ≤$279 million | 125% |
>$279 million and ≤$300 million | 100% |
>$300 million and ≤$305.5 million | 50% |
>$305.5 million | 0% |
(1)
The aggregate GSWC operating expense level criteria refers to the cumulative operating expenses of the water segment of GSWC during the performance period, as adjusted to remove water supply, depreciation and amortization and maintenance expenses, public relations, legal and professional services expenses applicable to defending condemnation actions and the costs of defense, settlement and judgments in connection with claims arising from the perchlorate contamination in the Barstow service area and any other costs of defense, settlement and judgments accruing during the performance period which the compensation committee determines in its judgment to be extraordinary events, write-offs associated with the decisions of the California Public Utilities Commission applicable to the companys financial statements during the performance period and the gross up of certain surcharges authorized by the California Public Utilities Commission to recover previously incurred costs recorded pursuant to generally accepted accounting principles.
What equity awards granted to these executive officers were outstanding at the end of the year?
Each named executive officer had the stock option, restricted stock unit and equity incentive plan awards outstanding at December 31, 2013 described in the table below. Certain of the equity awards made to Mr. Harris, Ms. Tang and Mr. Scanlon have vested, but are not yet payable. Information regarding the installment payment dates for these awards is provided in the footnotes following this table.
OUTSTANDING EQUITY AWARDS AT DECEMBER 31, 2013
| Option Awards | Stock Awards | |||||
Name | Number of Securities Underlying Unexercised Options (#) Exercis-able(1) | Option Exercise Price ($) | Option Expiration Date | Number of Shares or Units That Have Not Vested (#) | Market Value of Shares or Units That Have Not Vested ($)(2) | Equity Incentive Plan Awards; Number of Unearned Shares, Units or Rights or Other Rights That Have Not Vested(8) | Equity Incentive Plan Awards; Market or Pay-out Value of Unearned Shares, Units or Rights That Have Not Vested(8) |
Robert J. Sprowls |
9,646 14,342 13,304 30,400 17,038 |
$16.87 $19.31 $17.06 $17.29 $16.68 |
1/29/2016 1/1/2017 1/27/2018 1/29/2019 1/31/2020 | 29,796(3)
| $856,039
| 5,769 | $165,715 |
Denise L. Kruger | - | - | - | 7,892(4) | $226,737 | 855 | $24,535 |
McClellan Harris III | - | - | - | (5) | (5) | 855 | $24,535 |
Eva G. Tang |
8,604 6,816 |
$19.31 $16.68 |
1/1/2017 1/31/2020 | (6)
| (6)
| 855 | $24,535 |
Patrick R. Scanlon | - | - | - | (7) | (7) | 667 | $19,163 |
(1)
All unexercised options held by the named executive officers are exercisable.
(2)
We determine the market value of restricted stock units and performance stock awards that have not vested by multiplying the number of unvested restricted stock units and unvested performance stock awards outstanding on December 31, 2013 as reported on The Wall Street Journal website (www.online.wsj.com). The closing price of our common shares on December 31, 2013, as so reported, was $28.73.
(3)
Of this amount, 1,566 restricted stock units vested on January 28, 2014, 8,590 restricted stock units vested on January 30, 2014, 8,107 restricted stock units vested on February 14, 2014, 1,566 restricted stock units will vest on January 28, 2015, 8,353 restricted stock units will vest on February 14, 2015 and the remainder will vest on January 28, 2016.
(4)
Of this amount, 695 restricted stock units vested on January 28, 2014, 2,042 restricted stock units vested on January 30, 2014, 1,843 restricted stock units vested on February 14, 2014, 696 restricted stock units will vest on January 28, 2015, 1,899 restricted stock units will vest on February 14, 2015 and the remainder will vest on January 28, 2016.
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(5)
Restricted stock unit awards made to Mr. Harris in the amount of 9,413 shares have vested pursuant to the Rule of 75, but had not yet been paid out at December 31, 2013. At December 31, 2013, these awards had a market value of $270,435.
(6)
Restricted stock unit awards made to Ms. Tang in the amount of 7,892 shares have vested pursuant to the Rule of 75, but had not yet been paid out. At December 31, 2013, these awards had a market value of $226,737.
(7)
Restricted stock units awards made to Mr. Scanlon in the amount of 6,211 shares have vested pursuant to the Rule of 75, but had not yet been paid out. At December 31, 2013, these awards had a market value of $178,442.
(8)
We assumed for the purpose of this disclosure that each executive officer would earn performance stock awards at the threshold level. The value listed includes dividend equivalent rights granted as of December 31, 2013 on these awards.
Did any of these executive officers exercise options or have other stock awards vest in 2013?
Except for Mr. Sprowls, all of our other named executive officers exercised stock options in 2013. All of our named executive officers had outstanding awards of restricted stock units vest in 2013. No restricted stock vested in 2013 since there have been no restricted stock awards made since January 1, 2003. Mr. Sprowls was the only executive officer that had a portion of his performance stock awards vest in 2013.
OPTION EXERCISES AND STOCK VESTED IN 2013(1)
Name | Option Exercises | Stock Awards | ||||
No. of Shares Acquired on Exercise (#) | Value Realized on Exercise ($) | No. of Shares Acquired on Vesting (#) | Value Realized on Vesting ($)(1) | |||
Robert J. Sprowls | - | $ | - | 15,774 | $ | 513,677 |
Denise L. Kruger | 2,316 | 22,732 | 5,192 | 134,320 | ||
McClellan Harris III | 2,316 | 22,546 | 14,605(2) | 134,320(2) | ||
Eva G. Tang | 7,600 | 55,708 | 13,084(3) | 134,320(3) | ||
Patrick R. Scanlon | 1,932 | 19,223 | 10,375(4) | 107,684(4) |
(1)
We determined the value realized on vesting of restricted stock units based on the closing market price of our common shares on the date of vesting as reported on The Wall Street Journal website (www.online.wsj.com). The number of shares set forth in this table and the footnotes below have been adjusted for the two for one stock split effectuated on September 3, 2013.
(2)
Out of 14,605 shares fully vested in 2013, Mr. Harris acquired 5,192 common shares in January, February and March of 2013 (all of which had vested in 2008), upon the pay-out of restricted stock units with a market value of $134,320 on the date of acquisition. Mr. Harris is entitled to acquire the remaining 9,413 common shares, which are not yet payable, as a result of the immediate vesting of these common shares under the Rule of 75. Mr. Harris acquired 2,737 of these common shares on February 5, 2014 with a market value of $75,928 on the date of acquisition, 1,843 of these common shares on March 5, 2014 with a market value of $52,894 on the date of acquisition, and 501 of these common shares on March 27, 2014 with a market value of $14,379 as a result of the previous vesting of 5,081 restricted stock units. Mr. Harris has the right to acquire 696 common shares within 30 days from January 29, 2015, 1,899 common shares within 30 days from February 14, 2015, 502 common shares within 30 days from March 26, 2015, 717 common shares within 30 days from January 29, 2016 and 518 common shares within 30 days from March 26, 2016 as a result of the previous vesting of 4,332 restricted stock units, the value of which has not yet been realized.
(3)
Out of 13,084 shares, 7,892 were fully vested in August 2013 as result of Ms. Tang meeting the rule of 75. Ms. Tang acquired 5,192 common shares in January, February and March of 2013, upon the pay-out of restricted stock units with a market value of $134,320 on the date of acquisition. Ms. Tang is entitled to acquire the remaining 7,892 common shares, which are not yet payable, as a result of the vesting of these common shares under the Rule of 75. Ms. Tang acquired 2,737 of these common shares on February 5, 2014 with a market value of $75,928 on the date of acquisition and 1,843 of these common shares on March 5, 2014 with a market value of $52,894 as a result of the previous vesting of 4,580 restricted stock units. Ms. Tang has the right to acquire 696 common shares within 30 days from January 29, 2015, 1,899 common shares within 30 days from February 14, 2015 and 717 common shares within 30 days from January 29, 2016 as a result of the previous vesting of 3,312 restricted stock units, the value of which has not yet been realized.
(4)
Out of 10,375 shares fully vested in 2013, Mr. Scanlon acquired 4,164 common shares in January, February and March of 2013 (all of which had vested in 2012), upon the pay-out of restricted stock units with a market value of $107,684 on the date of acquisition. Mr. Scanlon is entitled to acquire the remaining 6,211 common shares, which are not yet payable, as a result of the vesting of these common shares under the Rule of 75. Mr. Scanlon acquired 2,154 of these common shares on February 5, 2014 with a market value of $59,768 on the date of acquisition and 1,455 of these common shares on March 5, 2014 with a market value of $41,759 as a result of the previous vesting of 3,609 restricted stock units. Mr. Scanlon has the right to acquire 543 common shares within 30 days from January 29, 2015, 1,500 common shares within 30 days from February 14, 2015 and 559 common shares within 30 days from January 29, 2016 as a result of the previous vesting of 2,602 restricted stock units, the value of which has not yet been realized.
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What pension benefits are payable to these executive officers?
We provide information in the table below reflecting the present value of the accumulated retirement benefits provided to each of our named executive officers as of December 31, 2013.
PENSION BENEFITS(1)
Name | Plan Name | Number of Years of Credited Service (#) | Present Value of Accumulated Benefit ($)(3) |
Robert J. Sprowls(2) | Pension Plan Supplemental Retirement Plan | 9 9 | $ 377,915 1,348,217 |
Denise L. Kruger | Pension Plan Supplemental Retirement Plan | 21 21 | 716,362 792,005 |
McClellan Harris III(2) | Pension Plan Supplemental Retirement Plan | 23 23 | 1,370,125 1,342,045 |
Eva G. Tang(2) | Pension Plan Supplemental Retirement Plan | 17 17 | 887,627 907,617 |
Patrick R. Scanlon(2) | Pension Plan Supplemental Retirement Plan | 35 35 | 1,562,753 407,477 |
(1)
The present value of the accumulated benefit for each of our named executive officers is based on the age when he or she would be eligible to retire with full benefits, which is at 62, except for Mr. Sprowls. The present value of the accumulated benefit is based on the age of 63 and 10 months for Mr. Sprowls. If we had assumed that each of them would retire at age 65, the normal retirement age under each of these plans, the present value of the accumulated benefit under the pension plan would instead be $346,460, $579,630, $1,145,527, $717,135 and $1,254,890 for Mr. Sprowls, Ms. Kruger, Mr. Harris, Ms. Tang and Mr. Scanlon, respectively, and the present value of the accumulated benefit under the supplemental retirement plan would be $1,238,460, $643,010, $1,125,952, $735,840 and $328,438 for Mr. Sprowls, Ms. Kruger, Mr. Harris, Ms. Tang and Mr. Scanlon, respectively.
(2)
Mr. Sprowls, Ms. Tang and Mr. Scanlon were eligible to retire with a 43.3%, 33.3% and 29.2% reduction in benefits, respectively, at December 31, 2013. Mr. Harris was eligible to retire with no reduction in benefits. If we had assumed that Mr. Sprowls, Mr. Harris, Ms. Tang and Mr. Scanlon retired at December 31, 2013, the present value of his or her accumulated benefit for the pension plan would be $359,552, $1,370,125, $757,755 and $1,645,504 respectively and the present value of his or her accumulated benefit for the supplemental retirement plan would be $1,278,836, $1,342,045, $774,281 and $428,508 respectively.
(3)
We used the same assumptions to calculate the change in pension value in Note 11 to our financial statements in our Form 10-K for the year ended December 31, 2013, except that retirement age is assumed to be the earliest date on which an executive officer may retire under the plan without any benefit reduction due to age. We ignored for the purpose of this calculation what actuaries refer to as pre-retirement decrements.
Each of our named executive officers is a participant in the pension plan. This plan is a defined benefit pension plan available to all eligible employees hired prior to January 1, 2011 who are 21 years or older and have completed 1,000 hours of service in the first year of employment or in any subsequent plan year. The normal retirement benefit is 2% of an employees five highest consecutive years average earnings multiplied by the number of years of credited service, up to a maximum of 40 years, reduced by a percentage of primary social security benefits. Normal retirement age is 65. An employee must have five years of service in order to receive benefits under this plan. For purposes of this plan, compensation includes an executives salary and all other reportable compensation received by the executive, except bonuses, the imputed value of the personal use of company-owned vehicles, unused vacation pay, severance pay and long-term incentive program payments, up to the maximum amount permitted under the Internal Revenue Code (which was $260,000 at January 1, 2014). Any employee hired after December 31, 2010 is eligible for participation in a defined contribution plan.
We also provide each of our named executive officers additional pension benefits under the supplemental retirement plan. Each executive has the right to receive a benefit under the terms of this plan equal to the sum of 2% of compensation for each year of service before 2006 plus 3% of compensation for each year of service after 2005, up to a combined maximum of 60% of compensation, less a percentage of primary social security benefits and amounts payable to the executive under the pension plan. For purposes of this plan, compensation includes all compensation included under the pension plan, cash incentive compensation and dividend equivalent rights on options granted prior to 2006. For participants who were employed by the company on January 1, 2006, the benefit is the greater of the benefit under the formula described in the previous sentence or the benefit under the previous formula. Under the previous formula, each executive was entitled to receive a benefit equal to the sum of 2% of compensation for each year of service, up to a maximum of 40 years, less a percentage of primary social security benefits and amounts payable to the executive under the pension plan.
Under the terms of each of the plans, an employee who is eligible may retire and receive benefits at age 55, with a 50% reduction in his or her benefits for early commencement. An employee who retires after age 55 but before age 62 will also receive benefits reduced for early commencement. The amount of the reduction will depend upon such employees age at the date payment of his or her benefits begins and whether the sum of his or her age and completed years of service, as of the date of his or her termination, is equal to or greater than 80. An employee who retires at or after age 62 but before age 65 will also receive benefits reduced for early
44
commencement based on his or her age at retirement unless the sum of his or her age and completed years of service, as of the date of his or her termination, is equal to or greater than 80, in which case the employee will be entitled to full, unreduced benefits. Under the terms of the supplemental retirement plan, an employee who is vested will begin receiving benefits within 60 days following the later of separation from service, age 55 or an age over 55 elected by the employee in 2009, subject to any delay required under Section 409A of the Internal Revenue Code.
We did not make any payments to any named executive officer under either of our pension plans during the last year.
We also provide a Medicare supplement insurance policy for each employee who we hired prior to February 1, 1995 and his or her spouse at or after age 65. Each of our named executive officers has a right to this benefit after reaching age 65, other than Mr. Sprowls and Ms. Tang, who we hired after February 1, 1995.
Are any of these executive officers participants in a non-qualified deferred compensation plan?
None of our named executive officers are participants in a defined contribution or non-qualified deferred compensation plan, other than our 401(k) Investment Incentive Program, which is a tax-qualified defined contribution plan available to our employees generally, and the supplemental retirement plan described above.
What are the terms of severance arrangements with executive officers?
Each of our named executive officers is entitled to receive benefits under the terms of our pension plan described under What pension benefits are payable to these executive officers? and a cash payment for any accrued, but unpaid vacation as described under How were certain of our executive officers compensated in 2013? All Other Compensation following termination of employment.
We do not have any other severance arrangements with our named executive officers, other than the change in control agreements described below.
What are the terms of change in control agreements with executive officers?
Each of our executive officers is a party to a change in control agreement which provides for certain benefits in the event of a change in control of the company if the executive officers employment is terminated other than for cause or disability or the executive terminates employment for good reason. A change in control under these agreements will generally include:
·
any sale or other change in ownership of substantially all of our assets, unless our business is continued by another entity in which the holders of our voting securities immediately before the event own more than 55% of the continuing entitys voting securities,
·
any reorganization or merger, unless the holders of our voting securities immediately before the event own more than 55% of the continuing entitys securities and at least a majority of the members of the board of directors of the surviving entity were members of our board of directors at the time of execution of the agreement or approval by our board of directors,
·
an acquisition by any person, entity or group acting in concert of more than 55% of our voting securities, unless the holders of our voting securities immediately before the event own more than 55% of the acquirers voting securities immediately after the acquisition,
·
a tender offer or exchange offer by any person, entity or group which results in such person, entity or group owning more than 25% of our voting securities, unless the tender offer is approved by a majority of the members of our board of directors who were in office at the beginning of the 12-month period preceding the commencement of the tender offer, or
·
a change of one-half or more of the members of our board of directors within a 12-month period, unless at least two-thirds of the directors then still in office at the beginning of the 12-month period approved the election or nomination for election of the new directors.
The company must require any successor to the company to assume all change in control agreements.
Each executive may terminate his or her employment for good reason if following the change in control:
·
the executive is assigned duties inconsistent in any respect with the executives position or the executive is not re-appointed to the same position,
·
the executives salary or benefits are reduced (including the elimination of any cash incentive or other cash bonus plan, without providing adequate substitutes), or
·
the executive is located at an office that increases the distance from the executives home by more than 35 miles.
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In addition, all unvested options and restricted stock units (including performance stock awards granted in the form of restricted stock units if the performance conditions have been satisfied) will vest on the earlier of the change in control date or the date on which the executives employment is terminated. For each of the executive officers, a change in control will occur under the same circumstances described in his or her change in control agreement.
Under the terms of the change in control agreements, each named executive officer is entitled to an amount equal to 2.99 times the sum of the executives annual base salary at the highest rate in effect in any year of the three calendar years preceding the change in control plus the average of the payments made to the executive pursuant to a cash-pay performance incentive plan during the five calendar years immediately preceding the date of termination of employment. Each of these executives is also entitled to coverage under our health and welfare benefit plans for a period of two years after termination of employment (three years for Mr. Sprowls and Ms. Tang). Each executive will also receive a gross-up payment if the executive officer is required to pay an excise tax under Section 4999 of the Internal Revenue Code.
If we are unable to deduct any payments we make under a change in control agreement, due to the limitations imposed by Section 162(m) of the Internal Revenue Code, we will defer such payments to the extent necessary to enable us to deduct the payments. Each executive will be entitled to interest on any deferred payments at the applicable federal tax rate under the Internal Revenue Code (which changes monthly). Under Section 162(m) of the Internal Revenue Code, we generally may not deduct for federal income tax purposes annual compensation in excess of $1,000,000 paid to any named executive officer in any year in which the named executive officer is an executive officer, unless it qualifies as performance-based.
In addition, if we are required to make any payment under a change in control agreement which would be subject to Section 409A of the Internal Revenue Code, we will defer such payments until six months following the date of termination of the executives employment.
What do we estimate we will pay each of our named executive officers in the event his or her employment is terminated as a result of a change in control?
Assuming that the employment of each of our named executives was terminated on December 31, 2013, a change in control occurred on that date under the change in control agreements and the 2000 and 2008 plans and based on the assumptions set forth in the footnotes below, we estimate that we would have made the following payments to our named executive officers:
CHANGE IN CONTROL BENEFITS(1)
Payments and Benefits | Robert J. Sprowls | Denise L. Kruger | McClellan Harris III | Eva G. Tang | Patrick R. Scanlon |
Payments |
|
|
|
|
|
Base Salary Benefit | $1,883,700 | $1,092,247 | $1,062,048 | $1,062,048 | $837,499 |
Bonus Benefit | 639,250 | 242,790 | 203,044 | 230,168 | 133,388 |
Pension Plan and Supplemental Retirement Plan Benefits(2) | 433,857 | 123,495 | 183,314 | 252,640 | 141,769 |
|
|
|
|
|
|
Benefits |
|
|
|
|
|
Welfare and Fringe Benefits(3) | 65,813 | 43,883 | 33,185 | 66,536 | 29,028 |
Purchase of Automobile Benefit(4) | 6,650 | 4,460 | 4,530 | 3,535 | 4,250 |
Restricted Stock Units Benefit(5) | 856,039 | 226,737 | 270,435 | 226,737 | 178,442 |
Performance Stock Awards(6) | 520,846 | 84,208 | 63,149 | 77,169 | 65,706 |
Tax Gross Up Payment(7) | 1,679,162 | - | 764,410 | 812,176 | - |
Total | $6,085,317 | $1,817,820 | $2,584,115 | $2,731,009 | $1,390,082 |
(1)
We have assumed, for purposes of preparing this table, that we make all change in control payments to each named executive officer in July 2014. We have excluded for the purpose of this calculation, amounts paid to each named executive officer for accrued, but unpaid base salary and vacation pay payable within ten days after termination of employment.
(2)
In calculating the single sum actuarial equivalent, we used an interest rate equal to 6% and the mortality table named and described in detail in Section A.1 of the pension plan, after reduction, if any, of the benefit using the Regular Factors under Section A.4 of the pension plan, and each executive officers age at December 31, 2013, less a percentage of primary social security benefits.
(3)
Welfare benefits include (i) 85% of dental, medical and vision insurance premiums paid by the company for each named executive officer, under the insurance plans currently offered by the company, (ii) each named executive officers pro rata share of the group term life insurance and accidental death and dismemberment premiums, (iii) reimbursement of health club dues for each named executive officer, up to a maximum of $1,800 a year, and (iv) reimbursement for a health examination for each named executive officer, except Mr. Scanlon, up to a maximum of $2,500 biannually. Welfare benefit amounts were calculated based on these benefits for a period of three years after termination of employment for Mr. Sprowls and Ms. Tang and two years after termination of employment for each of the other named executive officers. We assumed, for the purposes of this table, that each executive officer would be reimbursed up to the maximum amount for health club benefits.
(4)
We have estimated the value of this benefit as the difference between (i) the wholesale value of the company car which the named executive officer has the right to purchase at the wholesale value, and (ii) the retail value of the car as shown in a national auto research publication.
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(5)
We measured the fair value of restricted stock units which were not converted to shares at December 31, 2013 assuming the price of our common shares on the date of each executives termination of employment was $28.73.
(6)
We measured the fair value of performance stock award units which were not converted to shares at December 31, 2013 assuming the price of our common shares on the date of each executives termination of employment was $28.73. Under the terms of the performance stock award agreements, the performance period ends on the date of the change of control, which we assumed to be December 31, 2013 and the performance targets for the aggregate GSWC operating expense and the ASUS cumulative net earnings were reduced to account for the reduction in the number of days in the performance period.
(7)
We used 0.30% as the interest rate for determining the present value of the accelerated vesting of restricted stock units. As prescribed by the applicable regulations under Section 280G, this rate is equal to 120% of the applicable federal tax rate (compounded semiannually) for short-term periods for December 31, 2013 as set forth in Revenue Ruling 2013-26. If we make change in control payments to any executive officer that is in excess of three times his or her average taxable income from the company, then a 20% excise tax will be imposed under Section 4999 of the Internal Revenue Code on a portion of those payments, i.e., the excess parachute payments. In that event, we will make a tax gross up payment to the executive officer such that the executive officer will receive an amount (after payment of income and excise taxes) equal to the amount as if the executive officer did not have to pay the 20% excise tax on the excess parachute payments. We assumed that the executive officers would have a marginal combined federal and state income tax rate of 51.5152% for payments over $1 million and 50.8750% for payments under $1 million.
PROPOSAL 2: ADVISORY VOTE TO APPROVE COMPENSATION OF OUR NAMED EXECUTIVE OFFICERS
This proposal to approve the compensation of our named executive officers, commonly referred to as a say-on-pay proposal, is provided pursuant to section 14A of the Securities Exchange Act of 1934 and gives our shareholders the opportunity to express their views on the compensation of our named executive officers as described in this proxy statement. This vote is not binding and is not intended to address any specific item of compensation, but rather the overall compensation of our named executive officers and the philosophy, policies and practices described in this proxy statement. Accordingly, we will ask our shareholders to vote FOR the following resolution at the 2014 annual meeting:
RESOLVED, that the compensation of our named executive officers, as disclosed pursuant to the compensation disclosure rules of the Securities and Exchange Commission, including the compensation discussion and analysis, compensation tables and related material disclosed in this proxy statement is hereby APPROVED.
The aggregate total direct compensation of the executive officers of the company (using 2013 salaries, target annual short-term cash incentives and the value of 2013 equity grants) was slightly below the market median determined by Pearl Meyer & Partners based on 2012 proxy statement information for members of the peer group approved by the compensation committee, blended with data obtained by Pearl Meyer & Partners from four industry surveys. The peer group used by Pearl Meyer & Partners for this purpose did not include Central Vermont Public Service Corporation which ceased to be a public company upon its acquisition by Green Mountain Power on June 27, 2012.
Based upon an assessment of the realizable direct compensation of our CEO compared to CEOs in our peer group, our CEOs realizable compensation rank was below the percentile rank of our performance based upon total shareholder return (including reinvested dividends), indicating a strong correlation between realizable compensation and performance. The compensation committee believes this demonstrates an appropriate alignment between our compensation program outcomes and company performance. Further information regarding this assessment is provided under Executive Officers-Compensation Discussion and Analysis-Alignment of CEO pay with performance.
In recent years, the compensation committee has made an increasing percentage of the total compensation of an executive officer equity awards. After introducing performance awards in 2012, in 2013, 75% and 50% of the value of all stock awards made to Mr. Sprowls and the other executive officers, respectively, were dependent upon the satisfaction of performance criteria over a three year performance period.
Approximately 93.12% of the votes cast on our say-for-pay proposal in 2013 were cast in favor of the compensation of our named executive officers, as disclosed pursuant to the compensation disclosure rules of the SEC, including the compensation discussion and analysis, compensation tables and related material disclosed in our 2013 proxy statement, which is an increase in the favorable vote over the vote in 2012.
Since January 1, 2013, we have made several enhancements to our compensation program including adoption of a formal policy prohibiting hedging and pledging of stock by officers and directors, amending our 2008 plan to prohibit the repurchase of options granted, shifting a portion of our restricted stock unit awards from all time vested awards to a mix of time vested restricted stock unit and performance stock awards and making the first awards of performance stock to all executives based on a three year performance period. We believe that these enhancements to our compensation program better aligns our programs with corporate governance trends and measures.
This say-on-pay vote is advisory, and therefore not binding on us, the compensation committee or the board. However, the board and the compensation committee intend to review the voting results and will seek to determine the causes of a negative vote, if significant. Shareholders who wish to communicate with the board of directors or management regarding our executive compensation
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program or other matters may do so in the manner described under Governance of the Company- What is the process for shareholders and other interested persons to send communications to our board? We also intend to include an advisory say-on-pay vote in our proxy statement annually, until we hold another advisory vote on the frequency of our say-on-pay votes, since this is the preference expressed by a majority of the votes cast on our say-on-pay frequency vote at our 2011 annual meeting.
Under California law, this proposal will be considered to have been approved by our shareholders if we receive an affirmative vote of a majority of our common shares represented in person or by proxy and voting, provided that shares voting affirmatively also constitute at least a majority of the required quorum. Abstentions will not count as a vote cast either for or against this proposal. Brokers are not authorized to vote on this proposal unless you instruct otherwise.
If no voting specification is made on a properly returned or voted proxy card, the named proxies will vote FOR this proposal.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS A VOTE FOR APPROVAL OF THE COMPENSATION OF OUR NAMED EXECUTIVE OFFICERS.
PROPOSAL 3: RATIFY THE APPOINTMENT OF PRICEWATERHOUSECOOPERS LLP AS THE INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
The audit and finance committee has appointed PricewaterhouseCoopers LLP as our independent registered public accounting firm for the year ended December 31, 2013, subject to reconsideration if our shareholders do not ratify this appointment. We expect representatives of PricewaterhouseCoopers LLP to attend the 2013 annual meeting. They will have an opportunity to make a statement at the 2013 annual meeting, if they desire to do so. They will also be available to respond to appropriate questions from you if you attend the 2013 annual meeting.
What are the audit and finance committees pre-approval policies and procedures?
The audit and finance committee has adopted a policy statement regarding the approval of audit, audit-related, tax and other services provided by our registered public accounting firm. This policy statement specifies guidelines and procedures we will use to assist us in maintaining the independence of our registered public accounting firm and complying with Sections 201 and 202 of the Sarbanes-Oxley Act of 2002 and the related rules and regulations promulgated by the SEC. The audit and finance committee administers this policy statement. The policy statement established the four categories of permitted services described below, the reporting procedure for each category of permitted services, prohibited services and the pre-approval process we use for each category of permitted service.
The audit and finance committee has reviewed the advisability and acceptability of utilizing our external auditor, PricewaterhouseCoopers LLP, for non-audit services. In reviewing this matter, the committee focused on the ability of our external auditor to maintain its independence. Based on input from management and the committees review of procedures established by PricewaterhouseCoopers LLP, the committee finds that it is both advisable and acceptable to employ our external auditor for certain limited non-audit services from time-to-time.
Principal Accounting Fees and Services
The aggregate fees billed or fees we expect to be billed to us by PricewaterhouseCoopers LLP for the years ended December 31, 2013 and 2012 as follows:
Type of Fee | 2013 | 2012 |
Audit Fees | $1,262,790 | $1,155,018 |
Tax Fees | 138,183 | 282,777 |
Total | $1,400,973 | $1,437,795 |
Audit Fees
Audit fees represent the aggregate fees billed, or fees we expect to be billed, for professional services rendered in connection with the audit of our annual financial statements (including the audit of internal control over financial reporting), a review of our financial statements included in our Form 10-Qs filed with the SEC, audits of the companys subsidiaries and other services normally provided by our accountants in connection with statutory or regulatory filings and engagements. The audit fees also include out-of-pocket expenses incurred in providing audit services.
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Audit-Related Fees
Audit-related fees represent the aggregate fees billed, or fees we expect to be billed, for assurance and related services that were reasonably related to the performance of the audit or review of our financial statements and are not included in audit fees. On a quarterly basis, the audit and finance committee pre-approves a specific quarterly limit on the amount of audit-related fees for non-audit services. Management is also required to report the specific engagements to the committee and obtain specific pre-approval from the committee. We did not incur any audit-related fees in 2012 or 2013.
Tax Fees
Tax fees represent the aggregate fees billed, or fees we expect to be billed, for professional services for tax compliance, tax advice and tax planning, including tax return review, review of tax laws and regulations and cases and other support in connection with complying with federal and state tax reporting and payment requirements. All tax fees have been pre-approved by the audit and finance committee.
All Other Fees
In 2012 and 2013, we were not billed for other products or services not included in the categories discussed above.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS A VOTE FOR APPOINTMENT OF PRICEWATERHOUSECOOPERS LLP AS OUR INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM.
OTHER MATTERS
Our management knows of no business, other than that mentioned above, to be transacted at the 2014 annual meeting. Unless otherwise instructed, the named proxies intend to vote in accordance with their judgment on any other matter that may properly come before the 2014 annual meeting.
OBTAINING ADDITIONAL INFORMATION FROM US
This proxy statement incorporates by reference certain information from our financial statement footnotes in our Form 10-K for the year ended December 31, 2013. We undertake, on written or oral request, to provide you (or a beneficial owner of our securities entitled to vote), without charge, a copy of our annual report on Form 10-K for the year ended December 31, 2013 as filed with the SEC, including our financial statements and schedules. You should address your requests to the corporate secretary at American States Water Company, 630 East Foothill Boulevard, San Dimas, California 91773, telephone number 909-394-3600.
Unless we have been instructed otherwise, shareholders sharing the same address are receiving, as applicable, Notices in a single envelope or only one copy of our proxy statement. If we are sending a Notice, the envelope contains a unique control number that each shareholder may use to access our proxy materials and vote. If we are mailing a paper copy of our proxy materials, each shareholder at the shared address receives a separate proxy card. We will however, deliver promptly a separate copy of this proxy statement to a shareholder at a shared address to which a single copy of this proxy statement was delivered, upon written or oral request. You may direct this request to us at the address or telephone number listed above. If you share an address with another shareholder and wish to receive a single copy of this proxy statement, instead of multiple copies, you may direct this request to us at the address or telephone number listed above.
If you received our proxy materials in the U.S. mail and would like to reduce the costs incurred by us in mailing proxy materials to you, you can consent to receiving future proxy materials, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions on your proxy card to vote by using the Internet and, when prompted, indicate that you agree to receive or access proxy materials electronically in future years.
You may visit our website at http://www.aswater.com to view the charters of our audit and finance committee, nominating and governance committee and compensation committee. We also provide a copy of our code of conduct and guidelines on significant governance issues on this website. You can find this information on our website by clicking on Investors and then clicking on Governance.
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630 East Foothill Boulevard, San Dimas, California 91773
909-394-3600 www.aswater.com
AMERICAN STATES WATER COMPANY 630 EAST FOOTHILL BOULEVARD SAN DIMAS, CA 91773 |
| VOTING BY INTERNET www.proxyvote.com |
Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form. | ||
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ELECTRONIC DELIVERY OF FUTURE PROXY MATERIALS | ||
If you would like to reduce the costs incurred by our company in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access proxy materials electronically in future years. | ||
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VOTE BY PHONE - 1-800-690-6903 | ||
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| Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY |
TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS: |
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| M70742-P49769 | KEEP THIS PORTION FOR YOUR RECORDS |
| DETACH AND RETURN THIS PORTION ONLY |
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED.
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| 1. | Election of Directors | o | o | o |
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| 03) | Ms. Janice F. Wilkins |
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| 3. | To ratify the appointment of PricewaterhouseCoopers LLP as the independent registered public accounting firm. | o | o | o |
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| Please sign exactly as your name(s) appear(s) hereon. When signing as attorney, executor, administrator, or other fiduciary, please give full title as such. Joint owners should each sign personally. All holders must sign. If a corporation or partnership, please sign in full corporate or partnership name by authorized officer. |
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Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting:
The Notice and Proxy Statement and 10-K Wrap are available at www.proxyvote.com.
| M70743-P49769 | ||||||
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| AMERICAN STATES WATER COMPANY |
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| 2014 ANNUAL MEETING OF SHAREHOLDERS |
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| May 20, 2014 |
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| This Proxy is solicited on behalf of the Board of Directors |
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| The undersigned hereby appoints Lloyd E. Ross and Anne M. Holloway, and each or any of them, proxies of the undersigned, each with full power of substitution, to vote in their discretion at the Annual Meeting of Shareholders of the Company (the "Annual Meeting") and any adjournments thereof. The Annual Meeting will be held on Tuesday, May 20, 2014 at 10:00 a.m., Pacific Daylight Time at The Langham Hotel, 1401 South Oak Knoll Avenue, Pasadena, California. |
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| This proxy, when properly executed, will be voted in the manner described herein by the undersigned shareholder(s) and the named proxies will, in their sole discretion, vote such shares on any other matters that may properly come before the meeting or any adjournments thereof. If no direction is made, this proxy will be voted FOR the listed Nominees and FOR proposals 2 and 3. Further, if cumulative voting rights for the Election of Directors (Item 1) are exercised at the meeting, the proxies will cumulatively vote their shares as provided in the proxy statement. If a proposal is made to adjourn the meeting in order to enable management to continue to solicit proxies in favor of the proposals, the proxies will be voted in favor of adjournment, unless otherwise directed. The proxies will vote in favor of the election of a person as a director if a nominee named in the proxy statement is unable to serve or for good cause will not serve and on such other matters as are incident to the conduct of the Annual Meeting, unless otherwise instructed. |
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