Virtual Data Room Empowers Organizations to Streamline Fundraising, M&A, and Compliance Processes While Maintaining Industry-Leading Security

Diligent, the AI leader in governance, risk and compliance (GRC) SaaS solutions, today announced the launch of Diligent Data Room, an AI-powered secure collaboration platform that serves as a centralized system of record for sensitive materials and corporate records, streamlines operational workflows, and accelerates due diligence for capital raising, M&A, and IPO processes. Seamlessly integrated into Diligent’s comprehensive governance and compliance platform, Diligent Data Room eliminates the cost and complexity of standalone virtual data rooms while enabling continuous transaction readiness within a unified governance workflow.

Following the successful launch of Diligent’s GovernAI capabilities earlier this year, Diligent Data Room sets a new standard for secure, efficient deal-making, backed by two decades of expertise serving over 25,000 organizations worldwide. Diligent Data Room empowers CFOs, legal teams, M&A professionals, and IT leaders to execute high-stakes transactions with precision and speed, leveraging cutting-edge infrastructure and advanced controls to drive confidence in every critical decision.

"In high-stakes transactions, the margin between success and failure is often measured in hours, not days," said Nithya Das, General Manager, Governance at Diligent. "Diligent Data Room is designed to help organizations seize the moment by transforming the way they manage information, collaborate with stakeholders, and respond to opportunities – turning what was once a chaotic process into a strategic advantage."

A recent Diligent Institute report surveyed over 200+ global executives and governance professionals, revealing that 97% of respondents reported major challenges in transaction readiness, with technology adoption remaining low across the board and exacerbating these gaps. Among organizations that do leverage technology, secure data rooms emerged as the most widely adopted solution — pointing to the critical role they play in successful transactions. Diligent Data Room bridges this readiness gap, enabling organizations to maintain peak preparedness, and respond to urgent due diligence requirements with greater efficiency and speed.

"Diligent Data Room has transformed how we handle sensitive information across our organization,” said Krystyna Kwintal, Manager of the Executive Office, Flexco – a manufacturing company operating in over 150 countries with more than 1,800 distribution partners. “Having enterprise-grade data room functionality integrated directly into our board management platform means we're always prepared, whether it's sharing materials with our 130+ shareholders or having our board and executives collaborate on documents before meetings. We don't need multiple systems—everything is centralized in one secure platform."

Unlike standalone solutions, Diligent Data Room is part of an integrated governance platform, providing a single, secure environment that enables organizations to securely store, collaborate on, and manage sensitive documents internally with the click of a button.

Key capabilities of Diligent Data Room include:

• AI Document Summaries – Quickly summarizes documents, speeding up decision-making and due diligence.
• Complete Activity Visibility – Detailed engagement analytics and audit trails monitor document activity to support compliance and drive stakeholder transparency.
• Streamlined Access Management – Granular user permissions, one-click secure sharing, and member privacy controls reduce administrative overhead while maintaining security.
• Enterprise-Grade Security – Features like custom watermarking, enforced click-through NDAs, and view-only permissions prevent unauthorized access and data leaks.
• Seamless Platform Integration – Native integration with Diligent Boards and Diligent Entities, as well as Microsoft 365 and Google Workspace, enabling secure collaboration and streamlined workflows.

For more information about Diligent Data Room, visit: https://www.diligent.com/solutions/private-companies. For a detailed look at Flexco's experience with our platform, download the complete case study here.

About Diligent

Diligent is the AI leader in governance, risk and compliance (GRC) SaaS solutions, helping more than 1 million users and 700,000 board members to clarify risk and elevate governance. The Diligent One Platform gives practitioners, the C-Suite and the board a consolidated view of their entire GRC practice so they can more effectively manage risk, build greater resilience and make better decisions, faster. Learn more at diligent.com

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