SWLSD achieves faster approvals, 25% cost savings, and full digitization with Euna’s cloud-based tools

Euna Solutions®, a leading provider of best-in-class SaaS solutions, purpose-built for the public sector, today announced that Southwest Local School District (SWLSD) in Ohio has successfully modernized its procurement and invoicing operations using Euna Procurement’s Marketplace and Invoicing modules. Fully integrated with the district’s ERP system, the new digital-first tools have reduced manual workloads, improved accuracy, and enhanced financial transparency.

“Before Euna, we were filing stacks of paper and manually retyping invoices and requisitions, which created unnecessary delays and clerical errors,” said Roger McGregor, Treasurer at SWLSD. “Now, we’ve completely streamlined those processes—teachers can order what they need online, and invoices are automatically matched and processed. It’s a night-and-day improvement.”

Procurement: 25% Cost Savings and Faster Approvals

Previously relying on paper-based requisitions and manual approvals, SWLSD implemented Euna Procurement’s Marketplace as part of a broader district-wide digital modernization effort. Teachers and staff are now able to browse digital vendor catalogs, submit purchase requests online, and benefit from automated workflows and real-time data that integrates into SWLSD’s existing ERP system for seamless financial tracking and reconciliation. The district saw a 25% cost savings on eligible purchases in their first year of using Euna Marketplace, processing over 1,200 orders and tracking more than $315,000 in spend through the solution.

Procurement approvals are now 60% faster, averaging just 1–2 days. AI-powered savings recommendations within Euna Marketplace helped SWLSD save 25% on eligible purchases compared to baseline pricing.

Invoicing: Eliminated Paper and Improved Accuracy

The district also replaced its paper-heavy invoicing process with Euna Marketplace’s Invoicing module. Instead of retyping and filing physical invoices, staff members now process hundreds of invoices with greater efficiency. In 2024, SWLSD processed 2,821 invoices through the system, fully eliminating printed invoices and enabling real-time tracking of payments.

“The ability to instantly find any invoice in the system—not search through a file box—is a huge time saver,” added McGregor. “It also gives our leadership clear, real-time visibility into spending and outstanding payments.”

A Model for K–12 Modernization

SWLSD’s success reflects a growing shift in K–12 procurement toward automation and integration where AI-enabled platforms are leading the way in driving cost savings and operational efficiency in public education. With Euna Procurement’s Marketplace and Invoicing solutions, SWLSD joins a growing number of districts modernizing financial operations to increase transparency and reduce administrative burden.

“Southwest Local School District’s journey exemplifies what we strive for at Euna Solutions: simplifying complexity and enabling our public sector partners to drive efficiency while operating smoothly and transparently,” said Brian Haney, Chief Customer Officer at Euna Solutions. “Through intuitive tools like Euna Marketplace, we help districts unlock time and cost savings so they can focus on their mission, not manual processes. It’s about empowering organizations to serve their communities better, building trust, and creating the kind of operational environment where both staff members and constituents can thrive.”

To learn more about Euna Procurement and its cloud-based tools, visit: https://eunasolutions.com/solutions/procurement

About Euna Solutions

Euna Solutions® is a leading provider of purpose-built, cloud-based software that helps public sector and government organizations streamline procurement, budgeting, payments, grants management, and special education administration. Designed to enhance efficiency, collaboration, and compliance, Euna Solutions supports more than 3,400 organizations across North America in building trust, enabling transparency, and driving community impact. Recognized on Government Technology’s GovTech 100 list, Euna Solutions is committed to advancing public sector progress through innovative SaaS solutions. To learn more, visit www.eunasolutions.com.

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“The ability to instantly find any invoice in the system—not search through a file box—is a huge time saver,” said Roger McGregor, Treasurer at SWLSD.